Home

Agresso Web Manual - Bangor University

1. E Refresh Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng a Agresso Modules This section of the screen contains a list of modules available to you Agresso Business World Ej Refresh Ed Log off The Modules section also contains a refresh button and a log off button for exiting Agresso safely The Menu pane The menu pane features a list of folders within the selected module 1 ACCOUT UNG Expand all Collapse all al Home Help O a oe General Ledger Registration of GL transactions Posting GL transactions Posting of authorised invoices Registered GL transactions General Ledger transactions O Expand all Ed Collapse all Workflow enquiry GL transactions Workflow user log GL transactions Journal entries per user Transaction specification PoE EEE Operating report by relation Te General Ledger per category Ps Attribute master file Ce Attribute values enquiry Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 16 Changing your password Fea Personal alert setup a Substitute setup Self service Change password Old password New password Verify new password Searching using field help You can use Agresso to search for codes and account ID transaction numbers Wherever information is required you will see a field help button
2. E a Select al visible items Order information A Workflow log row 1 in llo College OrderNo 604955 Customer name Coleg Llandrillo College 12 08 2009 12 11 TRAIN1 Distributed l illo College Status To invoice Order date 12 08 2009 Enter a comment Update task list Show options 3 Responsible Agresso Trainee 1 Input by Agresso Trainee 1 O OrderNo 604956 On behalf of Customer name Coleg Menai Order date 12 03 2009 i Curr amount 20 00 dadi gau sa Amount Price Number Unit Product SEEN ane EN e Le pots dla fata 20 00 O f 80 00 20 00 4 00 UN 280 GL Analysis Account Income Training Agency School of Gastronomic Scence Project B13100 Activity PFINCOME Genera Account Income Actgroup ACDEXP TC ss Departmental Expenditure Sales Standard Rate Tax system 0 Income Oniy ia Product text 4 places on Training Seminar Agresso Business World TSO014 TRAIN1 U1 The Approve and Reject buttons appear at the top of the screen a Approve Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 69 You can approve or reject sales orders in three ways Approve Sort by E Select all visible items M OrderNo 602987 Customer name Team Ability Order date 20 02 2009 Curr amount 995 00 4 OrderNo 602988 Customer name Peter Symonds College Order date 20 02 2009 Curr amount 320 00 OrderN
3. 200802 557 Rows per page velo Period EN Level 1 Proj ed Period Account Account T Trans date TT L des Ji E m Q TransNo 19004644 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 5 ju lt 12 gt gt Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 58 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 59 Customers and Sales Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 60 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 61 The sales order workflow process Need for Sales order or Credit note identified Sales order or Rejected order Rejected order Credit note created and saved terminated returned with comments Rejected College or department manager approval Authorised Rejected Finance Office VAT approval Authorised Sales order or Credit note converted to an invoice Invoice emailed to Inputter as PDF and they send to customer A workflow is a series of steps which are automated within Agresso which require some human interaction to progress onto the next step All sales orders should follow the workflow process shown above There are p
4. automatically generated Tax Code amp generally unavailable in General Ledger Tax System Amounts Currency GBP Curr amount GBP 0 00 Amount GBP 0 00 Currency the currency associated with the account Curr Amount amount to be debited Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng o The recurring journals section is not currently used by the university Recording the balancing credit line s Details Account Cat 1 Cat 2 Cat 3 Cat 4 Cat 5 621 Nr B24210 PFNONPAY 2 The GL Analysis section will clear and you will be required to input information for the balancing line REMEMBER TO RECORD THE BALANCING LINE AS NEGATIVE FIGURE Details Account Cat 1 Cat2 Cat 3 Cat 4 Cat5 Cato Cat 7 Amount Curr amount Gross amount Workflow status C 621 0270 824210 PFNONPAY ACNOTH 5 00 5 00 5 00 C 621 0270 524210 PFNONPAY ACNOTE 5 00 5 00 5 00 z 0 00 0 00 0 00 action number 19007839 The journal will enter the workflow and wait for approval Each line of the journal will be sent for approval to the relevant Finance Officer Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 26 Approving and rejecting journals If you have approval status journals to review will appear as tasks in your Agresso menu pane Pi capensis al E colaps all ij Home H Help J FS Workfl
5. sot MG sad Select all visible item o Please give this your immediate attention If 1 O Select all visible items SL transaction information Transaction type Registered GL Journal ed Update task list E Show options Transaction number 19007885 Debit a Tata 4 Period 200610 Credit Transaction date 21 07 2009 Tax am E Comments os Recurring journal GL transaction details Rejecting a journal ta ita dI he mal SE Workflow tasks Journal Recharge Approval TransMo Reject Alerts _ rm Hed di VUE ENE Please give this your immediate attention T 1 a r am GL transaction information Transaction type Registered GL Journal Transaction number 19007885 Debita Total 1 Period 200810 Eredit Transaction date 21 07 2009 Tax am Comments cs Recurring journal GL transaction details Map Tax Status Se E rency Posted amount Amoun Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 28 E Er oT Bl colepneai El Home Ed Help E Workflow tasks w Journal Recharge Approval TransNo Journal Recharge Approval TransNo Alerts daria task it Enter your comment incorrect project code please amend to B 13101 ount Period 200610 Credit amount Transaction date 12 08 2009 Tax amount cx Recurring journal G
6. 0 00 You can either amend or cancel the line s sunt Workflow status L0 R 5 00 W 5 00 W a Workflow log row x 10 10 TRAINI Reed E amend project code to B13101 Enter a comment Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 32 k LI d L PSR LI A LIRA RAT s PEIES ICE DN ua a EP u ui Pi z ig 1 GL transaction information Period 200810 Transaction date 12 08 2009 Valuedate 12 08 2009 Transaction number 19007896 aj GL Analysis Account Coste 0000 Stationery School of Gastronomic Scien x Project Activity PENONPAY Research amp Conference Expenses Non Pay Expenditure Actgroup ACDEXP Tax code oo Tax system NR Non Recoversble Description flipchart paper and pens for nutrition seminar a Amounts Currency GBP Curr amount GBP Amount GBP 9 50 a Recurring journal Distribution Corr start period i Workflow log row 0 12 08 2009 09 51 TRAIN 1 Distributed 12 08 2009 10 10 TRAIN Reject please amend project code to 613101 project code amended to 813101 Lj copy Details ssa z Account Cati Catz Cat3 Cat4 cats Cat6 Cat Amount Curr amount Grossamount w C 501 0000 B13101 PFNONPAY ACDEXP 9 50 9 50 9 50 R now 0O O Save OK Transaction
7. 05 2009 15 05 2009 N N 0 GBP 2 991 08 2 991 08 gt 2 991 08 2 991 08 Historical overview Zoom Map TransType InvoiceNo Inv date Duedate Lastreminded RL S I CC Compl date PaymentplanID Coll status Cur Curr amount Rest curr amnt so 30002103 26 09 2008 10 10 2008 NON 0 GEP 3 513 15 0 00 bs RC 30002103 14 10 2008 N 0 GBP 3 513 15 0 00 so 30003919 26 01 2009 09 02 2009 N N 0 GBP 3 453 21 0 00 q RC 30003919 10 02 2009 N 0 GBP 3 453 21 0 00 Show historical data mi X Action overview Zoom Date Action Subject Workflow Responsible Due date Status Alternate Comment Historical This table is currently empty Agresso Business World TCUDOS FOSAOS U1 The results are split into two Customer Invoices shows current outstanding items The Curr amount represents the original amount raised where the Rest curr amnt is the outstanding balance against the invoice Historical Overview click on to expand the box These will be all the paid invoices and the credit notes or payments which matched against them Trans Type RC Receipts SO Sales Order Invoice SI imported Sales Invoice PA Payment Allocation i e Credit Note matching Zoom Map InveiceNa E 30007037 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 81 Raising a customer statement of accounts A customer may request a historical or up to date statement of their account s You can order thes
8. 1 General parameters Copies Serial Report Queue Priority Do Printer oa E E mail confirmation m Status N l Start date _______ E Start time Po Output type Open parameters Invoice number from Invoice number to Order number from Order number to CustomerID from Loo E CustomerID to Loo E Fixed parameters Agresso Business World TRA015 FOSAOS U1 Agresso will automatically generate an Order number Make a note of this Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 87 Server Queue File name Status Le JI B DEFAULT File Download xi Do you want to open or save this file aps Name so07f2_159 pdf Type Adobe Acrobat Document 62 8KB From agresso bangor ac uk While files from the Internet can be useful some files can potentially harm your computer If you do not trust the source do not open or save this file What s the risk so07f2_159 1 pdf Adobe Reader File Edit View Document Tools Window Help FR tae INI Prifysgol Bangor Bangor University Swyddog Imaam Swyddfa Gyiid i t 1 Income Officer Finance Office Cae Derwen Ffordd y Coleg Cae Derwen College Road Bangor Gwynedd LL57 206 MAN Banger Gwynedd LL57 2DG Ffon 01248 351151 Ffacs 01246 382042 fy Tei 01248 351151 Fax 01248 382042 ANFONEB COPI q I COPY INVOICE Anfoneb i Invoice To Dyddiad Sw
9. 11 2008 200804 944 0520 O Translation services GBP 258 93 Registered GL Transactions Finance Approval Sian P Owe Workflow in progress 19001932 3 12 11 2008 200804 533 0520 O Payment for Production of Posters e GBP 37 24 i 0 0 0 Registered GL Transactions Finance Approval Sian P Owe Workflow in progress 19001932 12 11 2008 200804 330 0520 Payment for Administration services GBP 472 93 Registered GL Transactions Finance Approval Sian P Owen Workflow in progress JR 19001932 12 11 2008 200804 284 0520 Payment from Grundvig Project for A GBP 472 93 Agresso Business World TRA002 FOSAOS Ul If the workflow status is Finished then the journal has been approved If the status shows Workflow in progress you can find out what stage of the authorisation process the journal is at e Yellow represents the current ee Non Finance User si o eee Green represents the paths available via workflow S DEPARTMENTAL i FINANCE OFFICER F Jonathan Hil e Red represents rejections F Robert Cox Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 36 Finding a lost journal finding a transaction number You may sometimes need to look up a transaction but do not have the transaction number For example you may have saved a journal without taking note of the transaction number Reports Expand all A Collapse all E Home Help 3 Global reports A E F
10. 23 Project BI3I01 Research amp Conference Expenses Ea 26 Non Pay Expenditure 7 958 Q 7 958 7 958 Total for BI3101 7 958 9 7 958 7 958 28 29 Project B13336 Staff Costs fete Income 2 168 0 2 168 2 168 32 Non Pay Expenditure 59 0 59 59 33 Staff Costs Academic 703 897 0 703 897 703 897 34 Staff Costs Clerical 22 535 0 22 535 22 535 35 Total for B13336 724 205 0 724 205 724 205 38 43 X 4 4 M Proj Summ by Activity 1 Proj Summ by Activity 2 Summ of Proi 1 Summ of Proj 2 Summ of Proi 3 School Sumer 4 AC Draw Autoshapes WOOK MAS Sid YA L EE a com i _ t fi i Shadow Style E O Ia Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 106 Transferring to Excel You can transfer information from an Agresso enquiry or report to Microsoft Excel by using the Copy to Clipboard button Results Detail level All levels bd J Copy to dipboard Dei Rows per page l PEIN O OME Income BOIIOO Humanil Peles oga Local T jz 12 gt gt Li Copy to dipboard E Microsoft Excel Bookl B File Edit View Insert Format 1 ie Cant Undo Ctrl z O Al amp Cut Etri JEA Copy Ctrl C il r EM ER Eg E Lj Move or Copy Sheet Fa da Find Ctrl F S 144 Bangor University Finance Systems Support Agresso Training
11. Large 50 51 5 AP 20009510 0 06 08 2008 200803 621 0310 835550 PG bs n26803 Fadla tissues 29 38 31 200803 203 24 7 AP 20010924 0 09 10 2008 200804 621 1030 Y53510 PG eb 028289 Toilet Rolls Order 5546 244 62 8 AP 20010923 0 09 10 2008 200804 621 1030 Y53510 PG eb 028288 Toilet Roll Order 55461 266 26 9 AP 20013866 1 10 09 2008 200804 621 0310 835550 PG bs n27152 Small blue rol 123 35 1 AP 20013866 0 10 09 2008 200804 621 0310 835550 PG bsin27152 Jlarge blue roll 50 51 1 AP 20010920 0 02 10 2008 200804 621 1030 Y53510 PG eb 028285 Toilet Rolls Order 5545 53 25 12 AP 20010919 0 02 10 2008 200804 621 1030 YS3510 PG eb 028284 Toilet Roll Order 55454 133 13 13 AP 20010918 0 02 10 2008 200804 621 1030 53510 PG eb4028283 Toilet Roll Order 55453 133 13 The example above shows all transactions listed under the account code 621 toilet tissues The transactions are subtotalled by period In order to see results at transaction level ensure the detail level is set at All Levels Explanation of Columns TT Transaction Type Trans No Transaction number assigned automatically Sequence Number the line number with the transaction table Trans Date The date the transaction was posted Period The financial period in which the transaction was posted Account The Account code the transaction was posted against Cat 1 The Costc code the transaction was posted against Cat2 The Activity code the transaction was posted against TC Tax Code
12. SETA RSS g C aa to Shortcuts eID fe blasi oded ranieri ENE it rs Please enter parameters then click Search to run report v Report description Choose columns i Che art setup A Selection criteria Project like Account like Period between 200801 E 200812 Activity like PF Company like Ul Results Detail level al levels Copy to clipboard Rows per page 100 hd vi Activity T Project Project T Account Account T Actual Budget Variance pL _ HOM SH This table is currentiy empty Agresso Business World TRA002 FOSAOS Ul Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 93 The Selection criteria section is used to choose the information you want to access in the report a Selection criteria project ike Account ie de Pd L Activity like FPF Company like Ui Your report will display below Results Detail level Level 1 Activity EEE Copy to 3 Copy to clipboard Rows per page 100 Activity Activity T i Project Project T Account Account T BI3100 General Account B13100 E fi TER TERS a fm E MMA o edi tun ia ig l PRIA B13100 General Account BI3100 General Account n 708 02 oo ua B13100 General Account BI3100 General Account 0 864 0 00 30 866 TEE atea BI3100 General Account BI General Account Bl3100 General Account 513
13. Text This is the description entered when the transaction is created Amount The amount for the transaction line Red is for CREDIT black is for DEBIT gor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB en 45 Transaction listing Transaction number ipti Amount TC EE Cat 3 Cat4 Cat5 Cat6 Cat7 Company 20010918 3 eb 028283 Toilet Roll Order 55453 19 83 0 9901 896900 U1 20010918 1 eb 028283 Toilet Roll Order 55453 133 13 0 1030 Y53510 201741 Ul 20010918 2 eb 028283 Toilet Roll Order 55453 19 83 0 9901 696900 U1 i Please select a row in the corresponding table to populate this section This section is currently empty Transaction details Image Agresso Business World TFIO09 FOSAOS U1 Transaction number Description Amount TC TT Account Cat1 Cat2 Cat3 Cat4 Cat5 Cat6 Cat7 Company 20004943 2 eb 028015 Bunzl Cleaning amp Hygein 49 07 0 AP vol 990 89690 Ul 20004943 3 eb 028016 Bunzl Cleaning amp Hygein 49 07 0 AP vol 9901 5896200 Ui Transaction details Company Ul Prifysgo Bangor University InvoiceNo 45 683314 voce AP AR ID B1604 CIO AP AR Type P data Piane pan oh ae perde Fiscal year 2008 i Sexe a Period 200802 BIRRO MAMMA VEL mi orate atas Transaction date 14 08 2008 ns Valuedate 10 09 2008 Curr amount GBP 329 47 Amount GBP 329 47 ExchRate 1 000000 Amount 3 0 0 00 Amount 4 Q 0 00 emas gt
14. Training Agresso Web user manual v0 1 12 08 2009 CB eng 85 Raising a copy invoice finding a sales invoice number If a customer requires a copy of an existing invoice a copy invoice can be requested and printed from Agresso The original invoice number is required for this Finding a sales invoice number Expand all E Collapse all iHome E Help Sl Customer informados R Customer PR Maintenance of open items a Workflow enquiry Open items Workflow user log Open items iig Statement of accounts HE Copy invoice Hd Sales orders EM Simple sales orders Workflow enquiry Sales orders If you already have the invoice number jump to the next page Maintenance of open items U1 Open invoices Invoice details Payment plan Customer invoices Zoom Map InvoiceNo Inv date Due date Lastreminded RL S I CC Compl date Payment plan ID Coll status Cur Curr amount Restcurr amnt 0 00 0 0C De Historical overview Show historical data E A Action overview Zoom Date Action Subject Workflow Responsible Due date Status Alternate Comment Historical This table is currently empty Agresso Business World TCUDOS FOSAOS U Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 2 Maintenance ofopen items Fe Workflow enquiry Open items lA e 4 86 An existing item has been loaded Variant Bangor Copy Invoice
15. in progress 602108 155018 NLIAH 269 Software Sur 5 Sales Order Approval Workflow in progress 602108 155018 NLIAH 299 Franklin spea 7 Sales Order Approval Workflow in progress 602108 155018 NLIAH 248 MS Office 201 E 602108 a Sales Order Approval VAT approval Sales Orders Workflow in progress 602222 CBS602 Canolfan Datblygu Addysg Uwch 299 Paratoi a chy 10 Sales Order Approval VAT approval Sales Orders Workflow in progress 602222 CBS602 Canolfan Datblygu Addysg Uwch 299 Costau Teithi ii Sales Order Approval VAT approval Sales Orders Workflow in progress 602222 CBS602 Canolfan Datblygu Addysg Uwch 299 Costau Teithi The workflow status will tell you exactly where your sales order has got to in the approval process e Workflow in progress the order is still awaiting approval e Finished the sales order has been approved e Rejected the sales order has been rejected Workflow in progress 600197 FOS999 University of Leeds Workflow in progress 600199 FOS999 BBC Radio Cymru Workflow in ress 600199 FOS999 BBC Radio Cymru Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 78 The Workflow map will then be shown in a separate window Approval required LI Green approval has been given COLLEGE APPROVAL Yellow this is the current workflow step Red the sales order has been _Manager rejected Approved Stage 1 Approved ER SALES ORDER The box
16. number 19007856 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 33 Closing a rejected journal al transaction Pres FE VERA ce deer pace ESA fig Expand all i Colapse all EJ Home idl Help j Documents p Add to shortcuts Z Help a E Workflow tasks 4 Rejected journal TransMo 19007896 GL transaction information Rejected journal TransNo 19007897 a Period 200810 Em Alerts D wn valuedate 12 03 2009 al Update task list RA Show options GL Analysis account Stationen Project 513100 Genera Account Actgroup ACDEXP Ceparmmenta Expendiure Tax code C Description binders for Agresso manual 4 Amounts Currency GBP Amount GBP 35 00 Recurring journal Distribution a Workflow log row 0 12 08 2009 10 33 TRAIN Distributed 12 08 2009 10 33 TRAIN Reject please close Enter a comment Tools Menu Get parked Park Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 34 Checking the status of a journal in workflow Expand all Collapse all fail Home Help af General ledger Registration of GL transactions Posting GL transactions Posting of authorised invoices EE Registered GL transactions General Ledger transactions Workflow enquiry GL transactions Workflow use
17. see The transaction type TT i e expenses E1 supplier invoice AP The transaction number The date it was inputted and the period this falls in Text what the money was spent on How much was spent Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 98 Transaction listing Transaction number Description Amount TE TT Account Cat 1 Cata Cats Cats Cats Cate Cat 20007364 O a0 nv2334 confidential waste 18 80 0 AP Koi 1000 670100 200367 20007364 1 atinvtest confidential waste 18 80 PG AP 657 1000 70100 Transaction details A Image Company uUi n Prifysgol Bangor University hiat chi a This is a dummy scanned document AP AR ID A5910 for training purposes only Antu Weuntawr Aiipyichy AP AR Type F Fiscal year 2008 Period 200803 Transaction date 29 08 2008 Valuedate 15 09 2008 Curr amount GEP 19 80 Amount GBP 18 80 ExchRate 1 000000 Amount 3 0 00 Amount 4 0 00 Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng Company 99 Research Budget Report A research budget is different from academic non academic budgets in that it can span multiple years therefore the report will cover the lifetime of the budget rather than year on year zE Expand all ag Collapse all K Home EA Help 3 E Global reports A E Financial Reports A E 1 Finance Reports A
18. the results to Microsoft Excel Due to Agresso s web accessibility reports and figures can be obtained anywhere with a PC and web access by anyone with the appropriate access Report Features Coste Coste T CustID 1161 Choose columns Choose columns Columns Activity T Account T Amount Account Variance Budget aa a Committments OK 91 Report features continued ij Copy to dipboard Insert Format The copy to clipboard feature is only available through the Internet Explorer web browser Ctrl V Ctrl Ctrl C Soy Add to shortcuts Added to shortcuts Se My shortcuts Ter Gen Acc Project Detail by activity Remove 92 Academic Budget Report This manual uses Pro forma Project Detail by Activity as an example It is a widely used report that enables you to search by project of group of projects showing spend against budget and subtotalling by Activity You can also drill down to transaction details and view scanned invoices where available Expand all A Collapse all x Home Help 3 E Global reports A E Financial Reports A E 1 Finance Reports A E i Academic Dept Budget Reports Ce Budget ActGroup Summary Eal Budget Activity Summary a Budget Pro Forma a Pro forma Project Detail by sciiti Sa ii Non Pe ni ici ei nam _ _ The following window will open Di A i a TRIO er a Froje Aa wt Wel noe wy ridi cy 4 ey E Ed
19. 035974 20035975 20032370 Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 102 Transaction listing Transaction number Description Amount TC TT Account Cati Cat2 Cat3 Cats Cat 5 Cat 6 Cat 7 Company IO IL ILI IT LS Bee 20009670 2 ga exp1264 accom 23 30 08 08 241 25 PX El 555 0000 R13911 RCDIOTHTRAY RCOUNOO1 Ul 20009670 3 ga exp1264 Man flight 23 300808 168 00 PX Et 545 0000 R1i3911 RCDIOTHTRAYV RCOUNOO1 Ul 20009670 4 ga exp1264 Meals 23 300808 64 38 PX E1 555 0000 R13911 RCDIOTHTRAY RCOUNDO1 U1 ____ 20009670 5 _ga exp1264 Fuel re car hire 23 300 12 50 PX E1 810 0000 R13911 RCDIOTHTRAV RCOUNOOL Ut 20009670 0 hw exp1264 Fuel re car hire 23 300 12 50 0 Ei KO1 0000 R13911 201062 Ui I lt 2 2 gt gt Transaction details N Image Company Ui Pag CINA Prifysgol Bangor University alzi a a This is a dummy scanned document AP AR ID 023834 for training purposes only Burr Tim Dr AP AR Type p Fiscal vear 2008 Period 200803 Transaction date 03 10 2008 Valuedate 03 10 2008 Curr amount GBP 12 50 Amount GBP 12 50 ExchRate 1 000000 Amount 3 Q 0 00 Amount 4 0 0 00 Agresso Business World TFIOO09 TRAIN1 Ul You can download or print the scanned invoice as required Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 103 Ordering a rep
20. 1 2008 200805 511 0000 613100 PS CopierRental 11 01 2008 31 01 20 505 20 20029018 02 02 2009 200808 Sil 0000 613100 PS Copier Rental 02 01 2009 30 04 20 454 09 20029018 02 02 2009 200808 511 0000 613100 PS Copier Rental 02 01 2009 30 04 20 494 45 20039855 01 05 2009 200810 511 0000 6135100 PS Copier Rental 05 01 2009 31 07 20 454 09 01 05 2009 200810 511 0000 613100 PS Copier Rental 05 01 2009 31 07 20 494 45 a o i a ee 3 754 54 You are now able to see each transaction in the particular account for this Activity This detailed report enables you to see The transaction type TT i e expenses E1 supplier invoice AP The transaction number The date it was inputted and the period this falls in Text what the money was spent on How much was spent Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 95 Transaction listing Transaction number Description Amount TE TT Account Cati Cat Cat3 Cats Cat 5 Cate Cat Company PE ete 20004758 217 f 4n01953 Copy Charges 1 Aug 31 505 20 O AP EDI 0000 Bisioo 200201 ERE 20004758 111 fi4n01953 Copy Charges 1 Aug 31 443 53 O AP Koi Dodo 613100 200201 Ui 20004758 2 fi n01953 Copy Charges 1Aug 31 443 53 PG AP Sil 0000 813100 PFNONPAY ACDEXP Ur a IR gt gt Transaction details Ai Image Company Ul E ge lof 39 a Prifysgol Bangor University ii ia acis This
21. 100 General Account 66 441 08 355531 The report shows all income and expenditure subtotalled by Activity e Actual is the actual amount spent to date e Budget is the amount allocated to that Activity e Variance is the amount left against budget Budget Actual Variance Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng _ 94 Detail level Level 2 Activity Rowe per page ha sows per page level 2 Activity T Level 1 Project _ You can now see expenditure at the lowest level Account Activity Activity T Project Project T Account Account T EEE Budget Variance PFINICOME Income BI3100 General Account 299 Income Other Miscellaneous 0 00 529 50 E 2 PFINCOME Income BI3100 General Account Bl3 100 General Account 0 00 529 50 4 PFNONCONTRT Staff Non Contractual Agency Se B13100 General Account 446 Non contracted Staff E2 PFNONCONTRT Staff Non Contractual Agency Se BI3100 General Account B13100 General Account ntractual Agency Se TransNo Transdate Period Account Cati cata TC Text Amount 20004753 02 08 2008 200802 511 0000 B13100 PG fi in01953 Copy Charges 1Aug 31 443 593 20004758 02 08 2008 200802 511 0000 B13100 PG fi in01953 Copy Charges 1 Aug 31 505 20 20017917 30 11 2008 200805 Sii 0000 B13100 PS Copier Rental 11 01 2008 31 01 20 443 53 20017917 30 1
22. 11 03 2009 11 03 2009 DEFAULT deptprja_100 xls Finished Ledger Report LEDGRP 418 09 03 2009 09 03 2009 DEFAULT ledgrpa_418 xls Finished AGRESSO Business World TRA003 FOSAOS U1 File Download ES Do you want to open or save this file bs Name deptprja_104 xls Type Microsoft Excel Worksheet 328KB From agresso bangor ac uk dom sme ea harm your computer If you do not trust the source do not open or C While files from the Internet can be useful some files can potentially save this file What s the risk Microsoft Excel deptprja_124 1 i File Edit View Insert Format Tools Data Window Help Type a question for help OBE RBSGAlFO 4aB F 9 B 2 4 mo Bison 2 10 Bz eB a a 116 v fe bA a A e O E l A A a aN TR lt 1 Project Summary by Activity PRITISGOL UNIVERSITY Project BI3 Project Type For the Period 20080 to 200813 Activities Actual This Year Profiled Budget Budget Variance Budget Remaining Project BI3074 SGS Scholarships Fund Non Pay Expenditure 6 243 0 6 243 6 243 Total for BI3074 6 243 4 6 243 6 243 ela sldalojo Riels ely i Project BI3100 General Account B29 Income 530 0 530 530 18 Staff Non Contractual Agency Seconded 706 0 706 706 19 Non Pay Expenditure 30 867 0 30 867 30 867 Staff Costs Academic 66 441 0 66 441 66 44 21 Staff Costs Academic Related 3 555 0 3 555 3 555 Total for BI3100 101 039 d 101 039 101 039
23. 27 i Academic Dept Budget Reports E5 i ii Non Academic cs via E Gm v Codes amp Lists The following window will open Please enter parameters then click Search to run report w Report description A Selection criteria Project like Period less than or equal to Company like Proj Type in list Activity like Results Detail level ro MR Project DTT m Activity Activity T Budget Amount Variance Links to reports O S N N S ee This table is currently empty Agresso Business World TRA002 FOSA05 U1 Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 100 a Selection criteria Project ike Period less than or equal t Company like ui Proj Type in list Os RP Detail level All levels The report is showing spend against budget and is subtotalled by the type of cost i e directly incurred cost indirectly incurred cost etc It also shows the type of spend under Activity w Report description w Selection criteria Results Detaillevel all levels 7 Li Copy to dipboard Rows per page 100 Project Dic dac flag T Activity Activity T Budget Amount Variance Links to reports __ LL JI LL _ T R13911 Directly Incurred Costs RCDIOTHCONS Other DIC Consumables 100 00 4 00 96 00 Select link 2 R1391 Directly Incurred Costs RCDIOTHTRAY Other DIC Travel Subsisten
24. 7840 Rejected Sales Order OrderMo 80403 Alerts Ed Update task list E Show options The sales order has now been closed Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 74 Amending a rejected sales order If you have a rejected sales order that requires amending you must go to the Simple Sales Order screen and open the order E Em Customer information a Sales orders Sales order 4 Simple sales orders OrderNa Workflow enquiry Sales ord Sales order OrderNo 604957 x Custo x D00005 University College Chester Student Guidance and Support S Cheyney Rd CH1 483 Chester Order type Sales Order Status ro invoice N Responsible Agresso Trainee 1 Input by Agresso Trainee 1 External ref 11111 E Currency GEP Project code B13100 Delivery a Address Invoice address University College Chester Invoice Student Guidance and Support Cheyney Rd Chester CH1 48 iv Invoice text im Terms Order lines E Status Product Description Unit Number Price Curr amount Amount Tax curr amount Tax amount Cur Cia A To invoice 264 Income Hire of Ro UN 1 00 100 00 100 00 100 00 15 00 15 00 GBP 100 00 100 00 E Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 15 za Sales
25. Activity i Actgroup Tax code Li Tax system Description Doo Ef Amounts Currency Curr amount GBP 0 00 Amount GBP 0 00 Recurring journal Distribution Workflow log row 0 Corr start period Es Details al Z 2 Tax information Account Cati Cat 2 Cat3 BEE Si The window is split into 7 sections GL transaction information GL analysis Amounts Recurring journal Workflow log Details Tax Information Account Cati Cat2 Cat3 Cat4 Cat5 Cat Cat7 Amount Curr amount Grossamount _ Workflow status 0 00 0 00 0 00 0 00 0 00 0 00 Cat 5 Cat 6 Please select a row in the corresponding table to populate this section Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng _ 24 GL Analysis Account 621 Coste 0270 ia Electronic Engineering Project B24210 Activity FNONPAY Cleanroom Maintenance Mon Pay Expenditure Actgroup ACNOTH Non departmental Other Tax code Tax system PR Partialhy Recoversble Description O O Different account codes require different additional information The list below gives an outline of what each field represents Account type of product or service e g stationery 501 Project area of the university to be debited e g B37545 Costc university department automatically generated and fixed Activity determines the budget affected
26. Agresso status codes vary depending on the enquiry or screen you are in For open supplier transactions the status codes are as follows P the transaction is currently being registered and is not yet posted to be paid N this has been posted and is now ready to be considered in a payment run or University Finance Systems Support Agresso Training Agresso Web user manual v TransNo 20036516 Transaction listing Transaction number Transaction details Company U1 Prifysgol Bangor University InvoiceNo 107613 AP AR ID 9020 Snowdonia Fire Protection Ltd AP AR Type P Fiscal year 2008 Period 200809 Transaction date 31 03 2009 Valuedate 27 04 2009 Curr amount GBP Amount GBP ExchRate Amount 3 Amount 4 Q SE Amount TC TT Account Cati Cat 2 Cat 3 Cat 4 Cat5 Cat6 Cat7 Company A Image This section is currently empty 29 99 29 99 1 000000 0 00 0 00 Agresso Business World TFIO09 FOSAOS U1 Historical Supplier Transactions Ed Expand all BA Collapse all E Home Help 3 E Global reports A E Financial Reports A E 1 Finance Reports i Academic Dept Budget Reports ii Non Academic Budgets Reports ii Research Project Reports iv Account Based Reports v Codes amp Lists vi Transaction Based Reports vii Budget Transaction Reports E Agresso FAQ 2 Accounts Payable Aged Creditors Report by Costt E E EEE SONDE E Prophecy Batch Report E
27. Agresso user manual v0 1 12 08 2009 CB eng
28. E Supplier List Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng ED 2 Selection criteria SuppID like InvoiceNo like Lo Text like Lo Department ike Doo IH Project like Doo IB Company like Ul TT InvoiceNo Inv date Due date Pay date TransNo Amount Text S PM PraphBatch PY 808204 2008 2008 20082008 10000001 554 45 M PY 80903 04 09 2008 040902008 10000317 983 13 M FY 80924 25 09 2008 25 00 2008 10000664 32947 MM PY 810151 15 10 2008 15 10 2008 10001266 199 16 Py The example above shows a report returned when searching for all paid Inv date invoices for a particular supplier You can narrow your search by typing other information you may have such as the invoice date in the relevant column ici and clicking Search again 0409 2008 SAO OA e TransNo DE 10000001 DB 10000317 MRA Inf Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 53 Aged Creditor Report An Aged Creditor Report will give you details on outstanding payments per creditor for each costc department Reporte 4 ee mn and all eg Collapse all E Home Help A E Global reports A E Financial Reports A E 1 Finance Reports aa i Academic Dept Budget Reports E Sa ii Non Academic Budgets Reports E Sa iii Research Project Reports Sa iv Account Based Reports Em v Codes amp L
29. Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 66 Skip Workflow log e e GL Analysis Section GL Analysis Account Coste 0330 Income Block Grant Dosan Sciences Project Activity Resource Budget Pro Forma Unallocated Actoroup ACALOC Tax code Allocations Seles Exempt Tax system O Income Cinhy The GL Analysis section is auto filled by the previous sections Account This field is populated by the data added to the Product field Costc populated by the data added to Project Code Project populated by the data added to Project code in Sales order section Activity populated by the data added to the Project code Although Activity is actually a combination of Project code and Account code ActGroup determined by the Account Tax Code determined by the Product However this can also be changed Tax system this will always be zero Agresso will run a check to make sure all the details are valid If you have completed all the details correctly a unique sales order number will be generated and you will see a message at the top of the screen All sales orders begin with a 6 and contain six figures i ld save O daas The sales order was saved with order no 600184 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 6 If you have omitted any details from the sales order or entered any incorrectly A
30. Ka Home A Help A E Global reports E Financial Reports A E 1 Finance Reports E Sa i Academic Dept Budget Reports Sa ii Non Academic Budgets Reports E 09 ii Research Project Reports Sa iv Account Based Reports Sa v Codes amp Lists A E vi Transaction Based Reports E Find a transaction includes Registered items A Eil Find my transactions includes registered A ce Ledger Report with liga items A s Le DE ce int Listino Full amp Unformatted ce Transaction Listing Full Posting String Report description Selection criteria Project like Account like i Period between 200801 Account mot in list D01 Koi Company like Ul Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 56 The report lists all transactions on the ledger and subtotals them by period vw Report description iv Selection criteria Results Detail level Level 2 Period LL Copy to cipboard copy to dpboard Rows per page ico Period Account Account T Trans date TT TM TransNo Amount Description Cats D Cat 1 hee Boy Ne TTC e e e 3 300 00 Tuition Fees 2008 2009 Kathryn Internal Payment of Tuition Hall 5 200803 055 oa 10 10 2008 JR Registered GL Journal 51 19001094 Burdis 500167989 Period Account LL SE 20801 O 200802 301 200802 401 Detail level All levels
31. L Analysis Account Coste 0000 School of Gastronomic Science Project Activity PETRANSFER Transfer to from Other Headings Actgroup Departmental Expenditure Tax code Tax system NR Purchases Outside the Scope of VA Non Recoverable Description transfer 50 of training costs for Buck Hend from B13100 to B13336 A Amounts Currency GBP Curr amount GEP 200 00 Amount GEP 200 00 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 48 The information will automatically populate the journal line in the Details section Details Account Cati cat2 cat3 cat4 Cat 5 Cat6 Cat7 Amount Cur amount Grossamount _ 200 00 200 00 200 00 i GL Analysis Account Costc 0000 Local Allocations internallintra School of Gastronomic Science Project 813100 Activity PETRANSFER General Account Transfer to from Other Headings Actgroup ACDEXP Departmental Expenditure Tax code Tax system NR Purchases Outside the Scope of VA Non Recoversble Description transfer 50 of training costs for Buck Hend from 613100 to B13336 iA Amounts Currency GBP Curr amount GBP 200 00 Amount GBP 200 00 Details DJ Account cati cat2 cats cata Cat 5 Cat6 Cat Amount Curr amount Grossamount 033 0000 B13336 PFTRANSFER ACDEXP 200 00 200 00 200 00 E 0 00 0 00 0 00 Bangor University Finance System
32. L transaction details ee feet Status Currency Posted amount Amount Tax ron eee O The item is successfully processed There are no more items to process Esta B colapse al E Fore H Hep S ES Workflow tasks Journal Recharge Approval TransNo ij Journal Recharge Approval TransNo Alerts m E Eus task ist temere ed Update task list list E Show options E Show options Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng _ 29 Approving Rejecting in Advanced Mode Advanced Mode enables you to approve reject individual lines of a journal Journal Recharge Approval Transho al Journal Recharge Approval TransMo Alerts AREE E a i Please give this your immediate attention If this j Ed Update task list gd Show options Transaction date GL transaction information Transaction type Registered GL Journal Transaction number 19007896 Period 200810 Transaction date 12 08 2009 cx Recurring journal GL transaction details 3 50 9 50 The GL Transactions box will now include tick boxes and Approve Reject buttons will appear GL transaction information TransactionNo 19007896 Period 200810 Transaction type Registered GL Journal Transaction date 12 08 Transaction number 19007896 Debit amount Total 1 Period 200810 Credit amount Transaction date 12 08 2009 Tax amount i Re
33. ansea University Prifysgol Abertawe Date Singleton Fark Rhif Cwsmer Swansea Rhif Anfoneb Invoice No pooogro SA2 BPP 30007028 Customer No order Pig 64g T Page 1 1 FAO Mr Stephen Williamson Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 88 Budgets and Reports Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 89 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 90 Budget Reports Introduction This section of the manual covers budget type reports report ordering and Agresso reporting features which are applicable to all types of report enquiry There are various types of budget reports available the best way of finding out which is the most suitable for you is by familiarising yourself with those that fall into your category As each area has different requirements this manual covers academic non academic and research budgets separately Agresso reports are multi layered they allow you to drill down to see a breakdown of spend by activity account or period view transaction details including scanned invoices where available and much more You can customise your report screen to contain only the columns you require and keep these settings for future enquiries If you wish to analyse results further you can export
34. arts of this workflow that rely purely on human decisions such as whether to approve or reject the order However most of the workflow is automated because it is actually built in to the system The workflow is explained below oe ae ae The business need for a customer to be invoiced is identified The inputter raises a sales order in Agresso and saves it Agresso generates a unique order number The sales order is automatically workflowed to the correct budget holder for approval The budget holder has the ability to authorise or reject the order Once authorised the sales order is then automatically workflowed to the Finance Office for a final VAT check They also have the ability to approve or reject the order Once approved by both the budget holder and the Finance Office the sales order will be automatically converted into a sales invoice and a sales invoice with a unique number assigned The sales invoice is emailed to the inputter as a PDF an electronic image of the sales invoice The inputter sends the invoice to the customer 62 Raising a sales order You will find the sales order screen in the Customers and Sales section of Agresso subject to your access a 2 Customer information i 7 Sales orders sa Expand all fa Collapse all Gj Home Help A E Customer information Customer PR Maintenance of open items CE Workflow enquiry Open items CE Workflow user log Open it
35. at the end of each box I fp Clicking on field help will enable you to search with either a full or partial code or name For example you want to run a report against a supplier but you don t know the Supplier ID code The following window will open next page Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Attribute Attribute SUPP ID Attribute value ET Description o This table is currently empty Searching with partial information You can use a wildcard to search with partial information for example in Historical Supplier Transactions you want to find the Supp ID for Bunzl Catering Supplies Attribute SUPP ID Attribute value Description Bunz Field Help will return all suppliers with this letter combination giving corresponding supplier codes Attribute value B1604 Bunzl Cleaning amp Hygiene Supplies B5741 Bunzl Catering Supplies a Selection criteria SuppID like Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 18 Printing from Agresso Agresso is designed to be paper free its accessibility range of enquiry screens and scanned documentation PDF invoices mean that filing large quantities of printed material is no longer necessary saving time space and money Using live screens instead of printed reports also ensures you have access to the most up to date inf
36. atement of accounts Copy invoice SS Sales orders kass ela CA Workflow enquiry Sales orders Please enter parameters then click Search to run report A Selection criteria Company like tr Workflow state like Task owner like Li Results Detailevel Allevels E copy to clipboard Rows per page 100 x Process Step Task owner T workflow state T OrderNo Resp CustID T Product Description Unit a t Account Cat 1 Cat2 Ordered Amount Invoiced S AA Ee Ee ee ee ee ee 2 RH eee ee eee A This table is currently empty Agresso Business World TRADO2 FOSAOS Ul You can search for your sales order by workflow state or task owner Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng j fe lorkflow enquiry Sales orders U1 Choose columns x Selection criteria Results A Search Detail level al levels L Copy to dipboard Rows per page 100 Y Task E Process Step owner Workflow state T OrderNo Resp CustID T Product im O es INDIA ee ee eee 1 Sales Order Approval Rejected Sales Order Workflow in progress 601702 A8520C North West Wales Management Dev Cen 243 Dictionary Del 601202 3 Sales Order Approval Workflow in progress 602108 155018 NLIAH 268 Installation amp 4 Sales Order Approval Workflow in progress 602108 155018 NLIAH 248 text help rea G Sales Order Approval Sync step Workflow
37. ce 1 000 00 1 217 86 217 86 Select link 3 RI3 Directly Incurred Costs RCDISTAFFRES DI Researcher 15 000 00 0 00 15 000 00 JI Directly Incurred Costs 16 100 00 1 221 86 14 878 14 ES Agresso Business World TRADOZ TRAIN U1 Select link You are able to drill down into further detail by selecting a report from the links boxes Select link TETTI i Select link Drill to Project Actuals Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 101 TT TransNo Trans date Period Account Cat3 Cat3 T Cat Cat T ApfArID Ap ArID T TC Text Amount ee E IiE i _ So Oe eee I Co 20009321 03 10 2008 200803 545 023834 Burr Tim Dr PX ga corl264 Wrong amount 168 00 2 EI 20009670 03 10 2008 200803 545 023834 Burr Tim Dr PX ga expl264 Man flight 23 300808 168 00 3 EI 20010138 21 10 2008 200803 545 023834 Burr TimDr PX ga expl269 Man flight 23 300808 168 00 G FI 545 168 00 EI 550 78 92 EI 551 176 87 EI 555 781 57 I 809 12 50 EI 810 0 00 The Research Actuals screen allows you to see information by transaction The information is subtotalled by account i e the type of product service purchased The type of transaction TT The transaction number and the date it was posted The text boxes allow you to view the details of the transaction The amount spent TransNo 20
38. curring journal GL transaction details C Map Tax Status Currency Posted amount Amount Tax amount Accou Cb k Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 30 aj Workflow log row 1 21 07 2009 11 16 TRAIN1 Distributed 21 07 2009 11 30 TRAIN Reject incorrect project code please amend to B13098 21 07 2009 11 35 TRAIN1 code amended Actioning a journal line GL transaction details Map Tax Status Currency Posted amount Amount Tax amount Account Cati Cat2 Cat3 Cat4 Cat5 Cat6 Cat7 TC Description Y n GBP 50 00 50 00 0 00 546 0290 B37545 PF_NONPAY DEXP O correction D Approve GBP 50 00 50 00 0 00 546 0290 B37379 PF_NONPAY NOTH 0 a Save Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng soie Amending and closing rejected journals If you have registered a journal and it has been rejected it will be returned to you as a task di Workflow tasks W Rejected Journal TransNo 19007840 Alerts e Workflow log row 0 12 08 2009 09 51 TRAIN 1 Distributed 12 08 2009 10 10 TRAIN 1 Reject please amend project code to B13101 Enter a comment o Details Cl Acmunt Cati Cat2 Cats Cat4 Cat 5 Cat6 Cat Amount Curr amount Grossamount Workfl C 501 0000 B13100 PFNONPAY ACDEXP 5 50 5 50 5 50 R 2 0 00 0 00
39. d Expand all Collapse all 5 Home EA Help A E General Ledger EM Registration of GL transactions EM Posting GL transactions Es e of authorised invoices G i Workflow user log GL transactions Ie Journal entries per user T Transaction specification T Operating report by relation T General Ledger per category o Attribute master file cel Attribute values enquiry The following window will open Selection criteria Account like Company like Period like Trans date like TransNo like TT like Miao Detail level al levels 7 L Copy to dipboard Copy to L Copy to dipboard Rows per page 100 100 x Fo TransNo Trans date Period Account ee ee ee ee ee ee eee This table is currently empty Cati TE Text Amount Agresso Business World TRA002 FOSAOS Ul Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 44 General Ledger transactions U1 Choose columns p Add to shortcuts 7 Help 4a v Selection criteria Results E seach detaileva IL Copy to clipboard Rows per pag TT TransNo Trans date Period Account Catl Cat2 TE Text Amount 1 AP 20004943 0 14 08 2008 200802 621 1110 HADS50 PG eb 028016 Bunal Cleaning amp Hygein 329 47 J si 200802 329 47 3 AP 20009510 2 06 08 2008 200803 621 0310 835550 PG bs in26803 Small blue roll 123 35 4 AP 20009510 1 06 08 2008 200803 621 0310 835550 PG bs in26803 Blue roll
40. display below Results Detaillevel Level 2 Activity L Copy to dipboard Rows per page 100 Activity T Account Budget Amount Variance 40 877 56 13 122 44 E2 Non Academic Non Pay expenditure 33 Non Academic Pay Expenditure 402 Academic Grades Other 0 00 497 805 30 497 805 30 34 Mon Academic Pay Expenditure 404 Clerical Staff 0 00 296 970 77 296 970 77 35 Non Academic Pay Expenditure 457 Pension Payments TPA early ret 0 00 3 005 25 3 005 25 36 Mon Academic Pay Expenditure BUD Budget Only 923 000 04 0 00 923 000 04 E2 Non Academic Pay Expenditure 923 000 04 797 781 32 125 218 72 a FI G70100 Administration 977 000 04 38 658 88 138 341 16 The report shows amounts listed by Account and subtotalled by Activity Budget is the amount allocated to that Activity Amount is the amount spent and paid to date Commitments is the amount spent but not yet paid out i e open orders Variance is the amount left against budget Budget Actual Variance Results TT TransNo Trans date Period Account Cati Cat2 TE Text Amount 1 AP 20007364 1 29 08 2008 200803 657 1000 670100 PG at invtest confidential waste 18 80 2 AP 20027506 0 30 01 2009 200808 657 1000 670100 PG at invtest confidential waste 73 60 E 92 40 You are now able to see each transaction in the particular account for this Activity This detail level enables you to
41. e 100 ha SuppiD SuppID T TT Inv date Duedate OrderNo InvoiceNo TransNo Text Cur Curr amount Amount Restcurr amnt Period Status PM ProphBatch This table is currently empty Agresso Business World TRA002 FOSAOS Ui Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 50 Use the selection criteria to run your report by project supplier or other criteria Selection criteria SuppID like InvoiceNo like Text like Department like Status like Project like SuppID not like Company like U1 For example to find out all open invoices for a certain supplier enter the supplier ID in the relevant box and click Search To find out all open invoices against a project code enter the project code in the relevant box and click Search To find out if a particular invoice is still to be paid enter the invoice number and click Search Results Detail level Al levels L 5 Copy to clipboard Rows per page 100 SuppIDp SuppID T TT Inv date Due date OrderNo InvoiceNo TransNo Text Cur Eur Amount mito Period Status PM ProphBatch amount curr amnt 1 59020 Snowdonia Fire Protection Ltd I2 31 03 2009 30 04 2009 O 107613 20036516 oe ee GBP 29 99 20 99 29 99 200809 P IP 207648 Zi 59020 Snowdonia Fire Protection Ltd 29 99 29 99 29 99 E 29 99 29 99 29 99 Agresso Business World TRA002 FOSAOS U1 Status codes
42. e statements from Agresso and retrieve them as PDF files which you can then print or email to the customer ne Ia Home Help lk ete pai bio Ba Ed Expand all Collapse al SS customer information R Customer A Maintenance of open items La Workflow enquiry Open items ER Workflow user log Open items HE Statement of accounts IB Copy invoice DI Sales orders Variant Eangor University Statement of Accounts Tico The following window will open Statement of accounts U1 Variant Bangor University Statement of Accounts i N A General parameters Copies Server queue serial Report Qqueue H Priority bo Printer est HW E mail confirmation E Status No l Start date Loo Start time O eci Output type fAuto select H Open parameters CustomerID from Po CustomerID to E Head office T Period aro o H v Fixed parameters Agresso Business World TRA015 FOSAOS U1 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 82 The General Parameters box contains information and options on your order as you are essentially ordering a piece of documentation it gives you options such as how many copies you would like where you would like it printed etc Unless you have specific requirements leave everything as default and go to Open Parameters CustomerID to Period O Order number 157 My ordered repor
43. eans the screen will automatically open when you log in to Agresso instead of the Home page Welcome to Agresso Business World In need of more detailed information Read more about a specific process or screen here If you would like to set a personal start page please follow this link If you would like to set a personal start page please follow this link i Le My shortcuts BP Gen Acc Project Detail by activity Remove Options Expand all E Collapse all Home Help a Personal alert setup a Substitute setup Self service a Set Self service start page o Change password Ea Self service start page Module Project management Customers and sales Global information pages Private information pages Accounting Options Common tools Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 14 Start Page Attribute master file CR403 Attribute values enquiry CR405 General Ledger GL293 General Ledger GL293 General Ledger per category GL309 General Ledger transactions GL298 Journal entries per user L306 Operating report by relation GL308 Posting GL transactions GL295 Posting of authorised invoices GL320 Registered GL transactions GL300 Registration of GL tran eS GLIO ii Transaction specification GL307 Workflow enquiry GL transactions GL297 Workflow user log GL transactions GL326
44. ems T Statement of accounts T Copy invoice Simple sales orders Workflow enquiry Sales orders Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 63 The following window will open Sales order OrderNo 0 fuso _ Vane cannet DE Dam Order type Sales Order Status ro invoice N Responsible clare Brass Input by Clare Brass External ref Currency Project code Delivery a Address Invoice address wv Invoice text Terms lt A Order lines O Status Product Description Unit Number Price Curr amount Amount Tax curr amount Taxamount Cur cn E A Details a A Workflow log row 1 E E A GL Analysis Account Tax code Tax system The window is split into eight sections Sales order Delivery Address Invoice text Terms Order lines Details Workflow log GL Analysis Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 64 Sales order section Sales order OrderNo 0 Value cannot be blank Order type salesorde Status Toinvoce TH N Responsible TEMI Input by TERM External ref Currency N Project code Order type Defaulted to sales order Responsible This is the person who will appear on the sales invoice as the contact This is also the person
45. es For quick reference and concise information individual how to guides and quick cards are available from the Agresso training web page Cymraeg http finweb bangor ac uk c agresso English http finweb bangor ac uk e agresso This manual and all other Agresso training guides follow the same format Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Agresso basics and familiarisation Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Agresso terminology One of the first things to get to grips with when using Agresso is the terminology as it is different from Prophecy and UWBmis Even if you are new to the university your colleagues may use old Prophecy terminology so it makes sense to be aware of these differences Differences in terminology The CODES are the same as before but the TERMINOLOGY has changed i e A cost centre is now referred to as a project code A category code is now referred to as an account code In order to get accustomed to the new terminology as quickly as possible make up a screen strip and fix it to your screen so you have a quick reference when you need it Agre
46. es with grey borders are the di sind steps in the process that still need to be WA completed VAT officer Nol O or Approved Vat Supervisor 9 Customer enquiries finding the balance of a customer account Deea rem tore Bre di Customer informados PR Customer PR Maintenance of open items ca Workflow enquiry Open items E Workflow user log Open items Statement of accounts By Copy invoice SE Sales orders The following window will open Invoice details Payment plan Open invoices Customer invoices Zoom Map InvoiceNo Inv date Duedate Lastreminded RL S I CC Compl date Payment plan ID Coll status Cur Curr amount Restcurr amnt 0 00 0 00 v Historical overview Show historical data A Action overview Zoom Date j j Responsible Due date Alternate Comment This table is currently empty Agresso Business World TCU005 FOSAOS Ui Cust name Bank acc Comp red Postal acc InvoiceNo Inv date Due date Lastreminded RL I i VAT req nVvoices Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 80 custo Ysgol Dyfiryn Nantlle Open invoices Invoice details Payment plan o al Ysgol Dyffryn Nantlle Customer invoices Zoom Map InvoiceNo Inv date Due date Lastreminded RL S I CC Compl date PaymentplanID Coll status Cur f Curr amount Restcurr amnt 30007037 01
47. ess World My tasks Expand all eg Collapse all E Home dj Help Workfiow tasks Alerts Py E gt del Page Gi Toos Update task list E Show options Welcome to Agresso Business World x Prifysgol Bangor University Egreres Ed Log off Prifysgol Bangor Unive A In need of more detailed information Read more about a specific process or screen here If you would like to set a personal start page please follow this link LO Reports ZA Project management Customers and sales E Information pages I Accounting Ve My shortcuts Wise vou can add links to your favorite pages by simply clicking Ag to shortcuts button on the actual page a 4 8 3 Local intranet 100 gt The start page default is the Home page which has a small My Shortcuts section Shortcuts As you work through Agresso you will notice that each page has a LT Add to shortcuts button Clicking on this button will create a link on your start page My shortcuts Change password Remove Clicking on iHome y any point whilst in Agresso will bring you back to the home page Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Os Personalising your Start page If there is a certain screen that you use frequently e g registration of journal transactions you can set it as your start page This m
48. f voucher number is left blank all the transaction lines will be uploaded as one journal If you want the lines to be separate journals then enter a voucher number i e 1 2 3 etc If you have ten transaction lines which should be one journal then all these line should have the same voucher number N B When using separate voucher numbers the same number must be used for both the debit AND the credit line Account the account code for the transactions Project the project code for the transactions Resource ID the resource ID for the transactions If the transaction is involved with staff such as salary the staff s resource ID will need to be entered Sub Nominal more detailed level of account For example Pos Number position Amount the transaction amount You must enter positive values for debits and negative vales for credits If the spreadsheet does not balance it will not be uploaded Description enter the reason for the journal entry This will help for auditing purposes Period the financial period the transaction is for You can only enter transactions for open financial periods Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 43 Running a General Ledger transaction enquiry Other enquiries reports can be found in the Reports section of Agresso This section shows you how to run a standard transaction enquiry in the General Ledger folder E
49. gresso will return an error message and a link to the errors or omissions rs and try again Once saved the sales order will enter the workflow for approval To input another sales order without exiting the screen click 4 clea RS Invoices Once a sales order has been approved it will be converted into an invoice by an automated process that runs in the background of Agresso every 30 minutes Agresso will then email the invoice in PDF format to the Responsible person on the original sales order They can then print and send to the customer or email to them directly Raising a Credit Note Se Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 68 Approving rejecting sales orders My tasks Expand all eg Collapse all E Home Help A Workflow tasks Sales Order Approval OrderNo 60298 Sales Order Approval OrderNo 60298 Sales Order Approval OrderNo 60310 EO Alerts Update task list Show aptions The following window will open P te PRC a i Ed Expand all E Collapse all EI Home E Workflow tasks Rejected journal TransNo 18 Rejected journal TransNo 1 Sales Order Approval Orderly 7 Sales Order Approval Orderh amp Alerts Vorkfiow user loo 00 DOO ide Ly rr a Proa gde PED Pte flake Ed Approve Reject HH Advanced mode sortby
50. ie Bangor University Agresso User Manual Contents Introduction Agresso overview How this manual works Agresso basics and familiarisation Agresso terminology Requesting access Logging in security timeout pasture Checking your access Agresso start screen Creating shortcuts Personalising your Start page Modules the Menu pane Changing your password Searching using field help Printing from Agresso General Ledger journals and transactions The journal workflow process Registering a journal transaction Approving and rejecting journals Amending and closing rejected journals Checking the status of a journal in workflow Finding a lost transaction finding a transaction number Parking a journal retrieving a parked journal High volume journals BIF sheets GL transaction enquiries Internal recharges Finding out if an invoice has been para ipen supplier avers Historical supplier transactions Aged Creditor Report Running a ledger report 10 11 12 12 13 15 16 16 18 21 22 26 31 34 36 38 40 43 46 49 51 53 55 Customers and sales The sales order workflow process Raising a sales order Raising a credit note Approving and rejecting sales orders Amending and closing rejected sales orders Checking the workflow status of a sales order Getting the balance of a customer account Raising a customer statement of accounts Aged Debtor Reports i Raising a copy invoice finding a
51. inancial Reports 3 E 1 Finance Reports Sa i Academic Dept Budget Reports S G ii Non Academic Budgets Reports B 2 iii Research Project Reports B G iv Account Based Reports S aa v Codes amp Lists 9 vil E Ledger Report by Project Account Eil Ledger Report by Project Period Til Registered Only Ledger Report EE Transaction Listing Full amp Unformatted ce Transaction Listing Full Posting String aj Selection criteria Description like Po Trans No between and Tran Type ike Doo Account like Loo Project like Loo period between E Company like U1 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Tran Trans No Type 1 19001865 JN 2 19002335 JN 3 19005601 JN 4 190056801 JN o 19005601 JN 19006176 JN Tran Type T GL Journal GL Journal GL Journal GL Journal GL Journal GL Journal E E O Account say gad Sid Gee 501 901 Find my transactions option Underneath the find a transaction enquiry is a find my transactions enquiry E vi Transaction Based Reports ES di a transaction dl bed ici sn items AJ a Selection criteria User like Period between Company like FOSAOS Period Trans date Amount O SU 200810 26 05 2009 3 22 70 hu inv02 200810 08 05 2009 0 22 70 i meeting Bangor University Finance Syste
52. is a dummy scanned document AP ARID M6431 for training purposes only Xerox UK Lid AP AR Type P Fiscal year 2008 Period 200802 Transaction date 02 08 2008 Valuedate 09 09 2008 Curr amount GEP 443 05 Amount GBP 443 53 ExchRate 1 000000 Amount 3 0 0 00 Amount 40 0 00 Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 96 Non Academic Budget Report This manual uses Gen Acc Project Detail by Activity as an example It is a widely used report that enables you to search by project showing spend against budget and subtotalling by Activity The report also allows you to drill down to see a breakdown of spend against each account and view transaction details including scanned invoices where applicable Reports Expand all 9 Collapse all 4 Home Help A E Global reports A E Financial Reports B 1 Finance Reports 5 Sa i Academic Dept Budget Reports fe ii Non Academic Budgets Reports CE Gen Acc Detail Activity Project PE a STI SM Gen Acc Summary Activity Project ce Gen Acc Summary Project Activity B a ii Research Project Reports ui a Selection criteria Project like Account like Period between Activity like Company like Ui Results Detaillevel Level 2 Activity Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 97 Your report will
53. ists Sa vi Transaction Based Reports E Sa vii Budget Transaction Reports ce Aged Creditors Report by Cost The following window will open A Selection criteria Costc like LL __ ID1 like Ci Company like Ul Results Detailevel is U Rows per page io Sl SuppID SuppID T Overdue gt 30 Overdue 0 30 Not Due 1 7 Not Due 8 30 Not Due 31 90 Not Due gt 91 Ed Ed Ed Fd Ed Ed Ed Ed This table is currently empty Agresso Business World TRA002 FOSAOS U1 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 54 Results Detail level al levels Melony to droni Copy to clipboard Rows per page 100 SuppiD SuppID T Qverdue gt 30 Overdue0 30 NotDuei 7 NotDue8 30 NotDue3l90 NotDue gt 91 I X643 Xerox aid Ltd 0 00 109 32 0 00 0 00 0 00 0 00 G EI 0331 109 32 Agresso Business World TRADO FOSAOS Ul The report will show any outstanding monies owed for each supplier against due columns Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 55 Running a Ledger Report A ledger report will show all transactions income and expenditure for your project or account You can choose to list the report by account i e type of product service or period i e transactions month on month You can choose your report to include registered items Eg nr all Collapse all
54. lf approval status then the journal will be tasked to the school department s financial officers to approve or reject The task may be allocated to several people but only one will need to approve it A rejected journal will return to the initiator as a task This can then be amended and returned to the workflow or rejected which will close the journal as it is no longer required Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 27 Registering a journal transaction ACCOUNTING Expand all 9 Collapse all fag Home EM Help Posting GL transactions Posting of authorised invoices Eil Registered GL transactions EE General Ledger transactions El Workflow enquiry GL transactions Eil Workflow user log GL transactions IP Journal entries per user Transaction specification Ile Operating report by relation General Ledger per category rs Attribute master file Cel Attribute values enquiry li 5 EF ee Bangor University Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Dda The following window will open Registration of GL transactions U1 i fsave O Clear Documents 7 Add to shortcuts P Heip GL transaction information Period 200808 Transaction date 27 03 2009 E Valuedate 27 03 2009 El Transaction number oo A GL Analysis Account IE Coste PP ca
55. ma P an ra um come Tu ao teat ma me RR TE CE RIE AO q a e emma je amar e masaren ESSE Agresso Business World TFIDOS FOSAOS Ul Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 46 Transferring costs internal recharges Transferring costs from one department or project to another is a very similar process to registering a journal GL transaction information Period 2008 1 Transaction date Valuedate Transaction number A GL Analysis Account Costc Project Activity Actgroup Tax code EE Tax system Description ia Amounts Currency Curr amount GBP Amount GBP i Recurring journal Distribution Corr start period Workflow log row 0 Details Do JJ DI Account cati Cat2 Cat3 Cat4 Cat5 Cat6 Cat7 Amount Curr amount Grossamount wWorkfowstatus E 0 00 Delete GA Tax info rmati on Account Cat 2 Cat3 Cat 4 Cat 5 E o Ju NO La 0 00 Cat 6 Please select a row in the corresponding table to populate this section Agresso Business World TVPO01 FOSAOS U1 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 47 GL transaction information Period Transaction date Valuedate Transaction number A GL Analysis Local Allocations internalfintra x Project Lo IB Actgroup O my G
56. ms Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 38 Parking a journal You may want to save a journal and complete or submit it later in Agresso you can park your journal in order to save it without committing to workflow GL transaction information Perjod 200809 valuedate 22 04 2008 tab fl bnalvcio sjoo Get parked Park Training materials Description O Temporary number 23 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 39 Retrieving a parked journal GL transaction information Period 200809 Valuedate 22 04 2009 Pei lj CE ial I omaoluoio Get parked Park Parked transactions Free text Advanced Parked TC TransNa Updated This table is currently empty Parked Te TransNo Updated Po 28 28 04 2009 Ino Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 40 High volume journals BIF journal sheets Journals of 20 lines or more can be entered onto a pre ordered spreadsheet and uploaded into Agresso via a Payment Supervisor This manual uses the Debit Journal Sheet as an example Expand all ag Collapse all E Home Help Global information pages Private information pages E3 Information page setup A Report ordering A E Finance 4 Finance Reports E ff BIF Jo
57. n invoice number Monitoring and reporting enquiries and reports Budget Reports introduction Budget Reports features Budget Reports academic Budget reports non academic Budget reports research projects Ordering a report Transferring to Excel 61 62 67 68 72 76 79 81 84 85 90 90 92 96 99 103 106 Introduction Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Agresso overview Agresso is a fully integrated financial management system It was implemented at the university in August 2008 to replace the Prophecy system It also replaces Bi query UWBmis for reporting Agresso is available in two versions Smart Client and Web Service e Smart Client is mainly used by the university s financial department for functions such as Accounts Payable and Accounts Receivable e Web Service is the web tool used by the wider community for functions such as budget reporting entering journals and budgets and authorising This manual is based on the Web Service version of Agresso for information regarding Smart Client please contact agressohelpdesk bangor ac uk How this manual works This manual is designed for those who are new to Agresso and want a comprehensive guide It explains each process in detail guiding you with screenshots and action box
58. o 603106 Customer name University of Southampton Order date 27 05 2009 Curr amount 25 90 Total 3 I OrderNo 603106 Customer name University of Southampton Order date 27 05 2009 Curr amount 25 90 Ed Approve E Reject Ed undo Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng JQ r Ed reject cor 25 50 Fi d Stage 1 Approved S VAT APPROVAL SALES ORDERS Karen Parry Carl Shipton Stephen Morrisroe r A Approved Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Fie Workflow log row 1 27 05 2009 11 16 PSSS0A Distributed we already have fishfinger sandwiches Update task list Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng ay oe Amending closing a rejected sales order If your sales order has been rejected you will receive a task in your Workflow Tasks folder TW Ta J 1 Ed Expand all ag Collapse all Home ig Help Se Workflow tasks Rejected Sales Order OrderiNo 60293 Alerts hi Ed Update task list EA Show options Cc Oo n a Bee wi tt ME Mee 1 Mer i apt ae E4 Task complete HH Advanced mode This Sales Order has been returned to you because of a query Please check the workflow c
59. omments box for reason Open the Sales Order to amend or if you do not want to proceed with this invoice then select reject Order information A Workflow log row 1 OrderNo 604938 Customer name Coleg Llysfasi 17 06 2009 12 44 PSS80A Distributed RA 17 06 2009 13 54 FOS202 Reject no longer required please Status To invoice Order date 17 06 2009 dose Responsible Justin Tyme Input by Justin Tyme fenter a comment On behalf of Comments Order details Map Status Cur Curr amount Amount Price Number Unit Product Description Tax curr amount S il GBF E GL Analysis Account Coste 0140 income Hire of Rooms Sports Health amp Sciences x Project 308905 Activity ROTH2 4 SHES Commercial Activities 2 4 External Other Actgroup ROTHOO1 TC Research Other Grpt Sales Standard Rate Tax system 0 Income Only A Product text Hire of Finance conference room ist June 2009 Agresso Business World TSO014 PSS80A Ui A Workflow log row 1 17 06 2009 12 44 PSS80A Distributed 17 06 2009 13 54 FOS202 Reject no longer required please 4m dose Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng a JS e Depending on the reason for rejection you can either cancel the sales order or amend and re submit it Closing a rejected sales order all ad Collapse all EJ Home Ed Help di Workflow tasks Rejected Journal TransNo 1900
60. order OrderNo CustiD D000005 University College Chester Student Guidance and Support 5 Cheyney Rd CH1 48 Chester Order type sales Order Status To invoice Responsible Agresso Trainee 1 E Input by External ref Currency GER E Project code B13100 Agresso Trainee 1 Delivery ca Address Invoice address University College Chester Invoice S Student Guidance and Support 5 Cheyney Rd Chester CHI 463 c Invoice text x Terms 4 Order lines Eli Status Product Description Umit Number Price Curr amount Amount iiicky ii i i ee ee fi da 264 dl income Hire ofReoms lun JEM MSI ooo sso00 a00 00 100 00 100 00 Details Product text Hire of room for training Workflow log row 1 12 08 2009 12 42 TRAIN1 Distributed 12 08 2009 12 42 TRAIN1 Reject Amend to 50 00 Enter a comment O The item is successfully processed and all E Collapse all Home E Help Workflow tasks Rejected Journal TransNo 19007840 Rejected Sales Order OrderMo 60493 a Alerts Es ziupcate taxisti Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 6 Checking the status of a sales order in workflow ei lf 7 E Customer information Customer Maintenance of open items Workflow enguiry Open items a Workflow user log Open items St
61. ormation If you do need to print information from Agresso you can do so by transferring the information to Microsoft Excel and printing from this application Results Detail level Li Copy to dipboard Rows per page 100 bai All levels l PFINCOME Income BOTO Humanil Peles Local T Li Copy to dipboard E Microsoft Excel Bookl View Insert Formal Can t Undo Ctrl 2 Ctrl x Chrl C Move or Copy Sheet Ctrl F Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 19 General Ledger Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 20 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng sd le The journal workflow process One of the features of Agresso is the Workflow process Register a Journal Self Approval Lc CCC Cee eS ee Sent back ta originator to amend or close off Approval given Update General Ledger A registered journal will not automatically become a transaction on the General Ledger first it must enter a workflow The Finance team and certain accountants within the university school department will have self approval which means the journal will post directly into the General Ledger without a workflow task being generated If the initiator does not have se
62. ort Some reports are complex and must be pre ordered The report ordering menu is found in the Information Pages section Global information pages Private information pages H Information page setup 3 E Report ordering A E Finance A E Finance Reports I Departmental Projects Budget Proforma to Actuals Te Budget Pro forma Qrtly Mon Il Transaction Listing Report Ii Research Summ Transaction Data Dump Em BIF Journal Sheets Accounts Receivable A My ordered reports Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 104 The following window will open Variant A General parameters Copies Server queue Serial Report Queue Priority Printer DEFAULT E mail confirmation Status Start date Start time Output type Auto select Open parameters Client Project Period Start Period End AGRESSO Business World TRA015 FOSAOS Ul Once saved the window will generate an order number Order number 104 Bangor University Finance Systems Support Agresso Training Agresso user manual v0 1 12 08 2009 CB eng 105 The following screen will appear My ordered reports U1 My ordered reports My ordered reports Report OrderNo Completed Server queue File name Departmental Projects DEPTPRJ 104 23 03 2009 23 03 2009 DEFAULT deptprja_104 xls Finished Departmental Projects DEPTPRI 100
63. our account Please compare the details beloa with your records If mere should be any discrepencies please contact ihe Finance Office Total In Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 84 Aged Debtor Reports You can use Agresso to run an aged debtor report by customer by invoice or by costc school department The report will list outstanding monies owed against 30 60 and 90 day overdue periods ne Expand all 7 Collapse all 5 Home A Help E E Global reports E E Financial Reports A E 1 Finance Reports Em i Academic Dept Budget Reports E 2 ii Non Academic Budgets Reports 2 ii Research Project Reports Em iv Account Based Reports Em v Codes amp Lists E 7 vi Transaction Based Reports Em vii Budget Transaction Reports E Agresso FAQ E Ga 2 Accounts Payable Si 3 Accounts Receivable E Em Cashier Session reports ae Customer Information The following window will open A Selection criteria CustID like InvoiceNo like Coste like Company like Ul Results Detail level al levels J Copy to dipboard Copy to clipboard Rows per page 100 Coste Costc T Custib CustID T InvoiceNo NotDue Overdue0 30 Overdue 31 60 Overdue61 90 Overdue gt 90 Total I 0135 Law D 100305 Coleg Menai 30003087 0 00 0 00 0 00 0 00 13 75 13 75 G FI 0135 Law 13 75 13375 Bangor University Finance Systems Support Agresso
64. ow tasks Journal Recharge Approval Transhlo Journal Recharge Approval TransMo Alerts Update task list E Show options The following window will open with transaction a val at Please give this your immediate attention If this journal is being passed straight back to you it is because you have altered the journal so it no longer a balances GL transaction information Workflow log row 1 Transaction type Registered GL Journal 01 06 2009 16 07 PSS80A Distributed Transaction number 19007839 Debit amount 15 00 Period 200810 Credit amount 15 00 Transaction date 01 06 2009 Tax amount 0 00 vw Recurring journal GL transaction details Map Tax Status Currency Posted amount Amount Tax amount Account Cati Cat2 Cat3 Cat4 Cat5 Cats Cat7 TC Description t E EE 15 00 1500 0 00 033 0140 208905 EC TA GBP 15 00 15 00 0 00 033 0140 308905 ROTH3 2A ROTHOO1 PX Test for Agresso training Agresso Business World TFI008 FOS202 Ui The details of the journal are outlined in the main screen for review You can click on the workflow icon to see the workflow for the journal LO Standard User JO E acetic E E ROY Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng Dj Approving a journal Bi Workflow tasks Journal Recharge Approval Transa hea Approve Reject E Advanced mode Alerts i
65. r log GL transactions A Journal entries per user I Transaction specification Operating report by relation T General Ledger per category Es attribute master file El Attribute values enquiry DERRE The following window will open Selection criteria Company like TransNo like TT like Workflow status like Task owner like Results Detail level All leveis Lj Copy to clipboard Rows per page 100 v Process Step Taskowner T Workflow status T TT TransNo Trans date Period Account Cati Cat2 TC Text Cur Curr amount Mme es I JI ARNO RO This table is currently empty Agresso Business World TRA002 FOSAOS U1 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 35 v Selection criteria Results Detail level an levels zj 1 Copy to clipboard Rows per page 100 Step Nos Workflow status T TransNo Trans date Period Account pa Cat2 TC Cur Curr amount a 19001932 E E E E HD Registered GL Transactions Finance Approval Sian P Owen Workfiow in progress 19001932 2 12 11 2008 200804 251 0520 840800 O Production of posters for Cross Coo GEP 37 24 Registered GL Transactions Finance Approval Sian P Owen Workflow in progress JR 19001932 4 12 11 2008 200804 263 0520 O use of translation services GBP 258 93 Registered GL Transactions Finance Approval Sian P Owe Workflow in progress 19001932 5 12
66. s Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 49 Finding out if an invoice has been paid running an open supplier report An open supplier report will give details of all outstanding invoices by supplier cost code or department It is a good report to run when you want to find out if a certain supplier or invoice has been paid or to look at outstanding commitments monies still to be paid for your department project Reports Expand all BA Collapse all E Home Help A E Global reports B Financial Reports A E 1 Finance Reports Sa i Academic Dept Budget Reports Sa ii Non Academic Budgets Reports EH 2 ii Research Project Reports Sa iv Account Based Reports aa v Codes amp Lists Sa vi Transaction Based Reports Sa vii Budget Transaction Reports E Agresso FAQ 3 E 2 Accounts Payable ce Aged Creditors Report by CostC E Disputed AP Transactions dre 3 ce Open Supplier Transactions E Prophecy Batch Report EE Supplier List The following window will open 7 Snort TE AGO TO Shortcuts Li Jmeio Dica AR E ose colu wi tup Please enter parameters then click Search to run report vw Report description Selection criteria SuppID like InvoiceNo like Text like Department like Status like Project like SuppID not like Company like Results Detail level al levels Lj Copy to clipboard Rows per pag
67. sso Prophecy Agresso Prophecy 501 Category code ACTIVITY PFNONPAY __BudgetHead 0049 School Dept CustlD D000058 Debtor code B17100 Costcode Productcode 284 Category code income _ This manual will use Agresso terminology only so you will need your screen strip right from the start Requesting Access Before using Agresso you must have a valid username and password and your profile must be set up with the correct access If your profile is not set up with relevant access you will be able to do very little in Agresso even with an ID password Due to the nature of the information held within Agresso access must be requested via email from an authorised member of staff For academic departments and research projects this is likely to be the College Manager or College Finance Manager For non academic departments this is likely to be the Department Head or a senior member of staff who has budgetary authority If you require access to certain account project codes contact the relevant person for your school department who will email agressohelpdesk bangor ac uk on your behalf stating your name user ID and the codes you require N B You will need to follow this procedure even if you independently manage a research project 10 Logging in Access Agresso via the following URL https agresso bangor ac uk Accessing Agresso via Internet Explorer is highly recommended If you use a different t
68. t holds information on Who you are where you are and your contact details What projects and accounts you can use or enquire on What roles you have in workflows and authorisation What screens and menus you can have access to A handy way of finding out what codes you have access to is using the enquiries in the Codes and Lists folder Reports Expand all E Collapse all E Home Help HE Global reports E Financial Reports A E 1 Finance Reports E 09 i Academic Dept Budget Reports E Sa ii Non Academic Budgets Reports oo iii Research Project Reports S 27 iv Account Based Reports A E v Codes amp Lists Account Code List Eal Account List with Relations Search Ge ActGroup Activity List Eal List of Projects Ti Selection criteria Security like Ga Tax System Coste like Description like Project like TULL S not like Company like Ul Results al Search Detail level All levels Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng o Agresso start up screen Once you have logged in the start up screen will appear The screen is split into 3 sections 2 AGRESSO Business World Windows Internet Explorer E UE DI x Gu X Im https agresso bangor ac ukfagresso Default aspx removeLink REP244 4 41 X Live Search P x File Edit View Favorites Tools Help we it QRAGRESSO Busin
69. ts Report ID OrderNo Scheduled Completed Server queue File name Status o UD SO E TU S Sa Bangor University Statement of Acco cug4 157 07 05 2009 07 05 2009 DEFAULT cu04a_157 pdf Finished Estates Recharge Journals BIFINLES 242 06 05 2009 06 05 2009 DEFAULT bifinlesa 242 xls Finished Bangor Copy Invoice SO07 138 29 04 2009 29 04 2009 DEFAULT T File Download Do you want to open or save this file EM Mame cul4a_157 pdf i pa E E You will receive a file download message From agresso bangor ac uk asking if you would like to open or save the Open Save cana file Click Open While files from the Internet can be useful some files can potentially harm pour computer IF you do not trust the source do not open or save this file What s the risk Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 83 Your statement will open as a PDF so you can print or email as required T cuD4a _157 1 pdf Adobe Reader File Edit View Document Tools Window Help x E Bookmarks Options Statement of account ad D000172 ES Cyiuten Coleg Liardrilio College Dyddiad Daie 07 05 2008 FForad Llandudno Felag Asat 31 12 2008 Bae Colwyn Elch eyf vourret PEBU Chay Ein cyt 100172 LL78 AMP Fin cyt Currer BOOTS Dyma eich gien Cymharwch y manyion leod gyda eich comedion Os fydd wa unchyw wahaniaeth cyeyltach y Sayddta Gyd This i a stalement of y
70. urnal Sheets Il Estates Recharge Sheet I Debit Journal Sheet Ii Accrual Journal Sheet Variant Debit Journal 0 Variant 4 General parameters Copies Server queue serial Report quue H Priority Printer FETTA E mail confirmation Status IN N Start date Start time Output type Auto select v Open parameters Project E Period v Fixed parameters Agresso Business World TRA015 TRAIN1 U1 Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 41 order number 230 My ordered reports Report ID OrderNo Scheduled Completed Server queue File name i Status Estates Recharge Journals BIFINLES 242 06 05 2009 DEFAULT Running Bangor Copy Invoice 5007 138 29 04 2009 29 04 2009 DEFAULT Finished Fane BANGOR Date 17 07 2008 Financial Period 20071 Date Voucher No Account Project Resource ID Sub Nominal Amount Description Period Account Check Project Check 17 07 2008 490 005 66 005 66 Mail amp fish4jobs co uk 17 07 2008 480 604 24 664 24 Mail amp fish4jobs co uk 17 07 2008 480 924 64 924 64 Mail amp fish4jobs co uk 17 07 2008 480 840 Gazette 17 07 2008 830 200 artist fees 17 07 2008 830 200 artist fees Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 42 Date this should be the transaction date This will default to today s date Voucher no i
71. who receives the sales invoice Input by This is the person inputting the sales order i e you so it is usually the same as the responsible field Currency This will match the customer s preferred currency usually GBP unless an overseas customer Pay Method This can be left as the default setting which is cheque Payment Terms Leave as default this is linked to the customer Delivery A Address Invoice address National Centre for Ocean Forcasting Invoice National Centre for Ocean Forcasting General ite National Centre for Ocean Forcasting INVOICE n Bangor University Finance Systems Support Agresso Training Agresso Web user manual v0 1 12 08 2009 CB eng 65 Use the Invoice text section only if you want a heading for your invoice Skip Terms section Order lines Section a Order lines Cis i Status Product Description Unit Number Price Curr amount Amount Tax curr amount Tax amount Cur 0 00 0 00 on Curr Amount This is the total amount in the applicable currency usually GBP Amount This is the total amount in GBP Tax curr amount This is the amount of tax payable in the applicable currency Tax amount This is the amount of tax on GBP Product text To add more detail to the description of the product or any extra information for the customer you can add in this box This will print immediately below the detail for the invoice line Bangor University
72. ype of browser e g Firefox you will not have access to features such as copy to clipboard You will be prompted to give 3 pieces of information Name AGRESSO This is your Bangor University Network ID Business World Client Es Name ABC123 Ban o Sm gor University is U1 Password ssssssee ___ Password Alpha numeric and 8 characters long Lo 4 Case sensitive Other clients are Cast Ltd XC MDC Ltd XM Pension Fund XP amp UWBE Ltd XU _ Ifyou are unable to log in check that your name and password are correct and that you are using relevant upper and lower case characters Agresso will only allow three failed attempts at logging in before freezing or locking for about 15 minutes If this happens close the screen wait 10 15 minutes and then try again Security timeout feature Ti Asa security measure Agresso will timeout after expired Click the button below approximately 20 minutes of inactivity If this to continue happens you will be required to log in again Although any enquiry report screens will remain open any inputted work will be lost as these screens will refresh when you log in again Te Checking your user profile Your Agresso profile is unique to you and should mirror the financial responsibilities you hold whether you are responsible for inputting large volumes of journals running customer statements or checking spend against budget I

Agresso Web Manual - Bangor University

Contents

Download Pdf Manuals

Related Search

Related Contents