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User`s Guide

1. 19 01 2013 z 42 DPT 3 HepB Hib 1 Child 19 01 2013 F soit on M 19 01 2013 M 32 IDPT 1 HepB Hib 1 Child Select a vaccine Date From 12 01 13 Date To 19 01 13 Age From 0 AgeTo fo Select Sex All Male Female Count 3 9 2 2 Insert a new vaccination New new ean _ este ose You can use this function to register a new Patient vaccination when executed Press New button in the Patient vaccines browsing window to access the New patient vaccine window showed below New patient vaccine v 1 1 Date Patient Code Vaccine Type Vaccine Patient s data Name 290212 o li Type All vaccines To record a new patient vaccination enters the following fields e Date the date of the vaccination e Progressive the progressive number in the year set automatically by the system e Patient You can select the patient entering the Patient code or in alternative selecting a patient e Vaccine type the Vaccine Type e Vaccine the Vaccine Sex M F NB VaccineTypes and Vaccines can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document Pag 55 Rel 1 7 0 February 2013 When you finish entering data in the Buttons Panel you have the following choices e OK to confirm data and record the Patient vaccination e Cancel to close the window and to return to the
2. To insert stock movements you have to Press Insert in the Stock movement browser window The Stock movement inserting window showed below appears You can enter charge or discharge movements Pag 25 Rel 1 7 0 February 2013 Stock movement inserting 2s Stock movement inserting 2 J n i _ ee r Selection panel r Selection panel Movement type Charge Discharge Movement type Charge Discharge Charge v Discharge v Medical Medical Product Code Product Code Acetazolamide 250mg Tab Acetazolamide 250mg Tab v Quantity Quantity lo o pieces ml pieces ml Lot Panel rLot Panel _ Insert a new lot Choose an already existent lot seats Lot id Lotid Preparation _ Due date Quantity 1234 18 01 2013 18 01 2013 20 coir crea Ls Insert the Preparation Date Choose an already existent lot I z Lotid Preparation Due date Quantity insert the expiry date 1234 18 01 2013 18 01 2013 20 I I Insert the origin of the pharmaceutical default Joint Medical Store JMS Current quantity lying in stock 20 Buttons Buttons Ok Reset Close Ok Reset Close A movement performs a charge or a discharge of a quantity of a pharmaceutical The window is composed by three areas a Sele
3. DRC One month with Acute G E malaria Pag 79 Rel 1 7 0 February 2013 Once you ve done this press the Merge button The Merge window showed below appears With this operation the Patient Code 14553 Joan Pikwo 10 Gwii will be deleted and his her history transfered to the Patient Code 15366 Joan Pikwo 10 Gwil Continue By pressing Si the patient with smaller Code will be deleted and all his her history transferred to the other one it s to say e Admission History Height amp Weight History Laboratory History OPD History Bills History Pharmaceuticals Stock Ward History Therapy History Visit History Vaccine History The old patient will be then deleted 10 11 1 Different Names In case you try to merge two patients with different names you will be asked to choose the final one with the window showed below Please select the final name Yikparwoth Gloria 10 11 2 Different Sex In case you try to merge two patients with different sex you will be notice that the operation is not allowed with the window showed below AN Selected patients have different sex OK Pag 80 Rel 1 7 0 February 2013 Pag 81 Rel 1 7 0 February 2013 11 Statistics Statistics 11 1 Main Characteristics This functionality is the most important in order to extract data registered in previous ones menu lt lt File General Data OPD Pharmacy Click here
4. Pag 67 Rel 1 7 0 February 2013 E ep a T O O r J Toser a Admission status Code Name SEX Address City Telephone Note Ward 16883 Domanico Alessandro a 16882 Synthia Yikparwoth F Nyamutete Bulisia Malaria RTI 16881 ica O ann O ae 16875 masea 2 i pa Pade malaia RM CHILDREN WARDS 16879 Tracy Amiaparwoth 2 F__ Padolo Padel malaria RTI S oui eae 16878 Brian Owormungu 2 M_ Pataka Padel 10 min with GE malaria ____ 16877 Moses Yikparwoth O SM Pangieth Alwi 10mthwithmalaria MALE WARDS n ESE o MATERNITY WARDS 16875 Marvine Alocho 5 Oboko Pamora 11 mths with malaria Count 16527 16874 Mavine Giramia 6 F Katodio Kigwera s BPN Search Key 16873 Sarah Birunji F Kigwera Bulisia scalp abression 16872 Danick Opio 8 M Jupudongo Ogengo malaria 16871 Yeny Teddy T 4 F Nyamukide Nyamukide malaria pneumonia croton _ _ veste pasent _ _aamoson _ a00 _ on oea came aben 10 5 2 Insert modify Surgery data First of all to insert modify operations data of a patient admission you have to highlight the patient in the Patients browser window Once you ve done this press the Admission button The Edit admission record window showed above appears You can also insert modify operations data directly when you are inserting or modifying an admission by selecting
5. 1 7 0 February 2013 9 Vaccines Patient Vaccines 9 1 Main Characteristics Vaccines functionality allows managing vaccines for all the patients registered It is possible to register vaccinations modify or delete them A specific search function is also available File Click here or digit CTRL V to enter in the Patient vaccines browsing screen ya Patient Vaccines z lt 1 AdmissionPatient cee 1 Statistics Printing 9 2 Functions of Admission Patients All functions available under Patient Vaccines are accessible from the window Patient vaccines browsing window showed below By default the window shows in Data table all the vaccinations currently present in the system Pag 53 Rel 1 7 0 February 2013 TE 1 7 kir a iis Patent v na brown ty 11 if _ Bebeg Ke ine yT Al Type Seeker Onc ine Fal eat ti E Dahe Pron 1 0021 al D a RE EF ape hide U Ages ce Slee Sa E BD Mu DS Eii Een Dammi BiA Eri es ira ere Chase _ a The following functions are accessible from the Buttons Panel of the window Patient vaccines browsing window e New to insert a new vaccination e Edit to modify an already stored vaccination e Delete to delete an already stored vaccination e Close to exit from the function Patient Vaccines and return to the main m
6. if a mistake occurs for example you ve inserted the wrong quantity of a pharmaceutical in charge you must just insert the new movement to correct the mistake a discharge movement in this example Furthermore a search function Filter is available using the Selection panel on the left of the window Pag 23 Rel 1 7 0 February 2013 6 2 2 1 Search pharmaceuticals stock movements Filter Selection Panel Pharmaceutical Description Using Stock Movement Browser search function you can filter and show on the window useful information such as e how many boxes of pharmaceutical remains in the stock e which movements have been made in a specific day e in which ward a specific pharmaceutical has been discharged e if there are any pharmaceutical expired Queries about movements of pharmaceuticals can be done using the search criteria available on the Selecion panel area of the Stock movement browser window left side of the browser Results of your search are showed on the Data table area The selection panel is used to select a group of movements according to specific filters You set a filter using the tools contained in the selection panel Filters refer to three different objects the Pharmaceutical the Movement and the Lot preparation and Lot due date As far as a Pharmaceutical is concerned user can choose its e description that is its name Pag 24 Rel 1 7 0 February 2013 e type Laborato
7. the result of the delivery Control dates the dates of control after the delivery Abort date the date of the abort if the result of the delivery was an abortion admission e A gt 0O0ne n a a aa a a 3 E aw KI i Admission Discharge Operation l Delivery Note Code 11638 Name Mary Acanda Visit date Weight Treatment type Age 24 Sex F 19 01 13 Ca FIRST DOSE WITH SP TOB Delivery date Delivery type Delivery result type Tax Number ID 19 01 13 C2 NORMAL DELIVERY v LIVE BIRTH x Control n 1 date Address City Akwanji Pamora Control n 2 date Parents Abort date Next kin Telephone a Blood type Insurance Patient notes For elective caecar Save Close NB TreatmentType DeliveryType and DeliveryResultType can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document 10 5 4 Discharge of a patient Admission First of all to discharge a patient from the hospital you have to highlight the patient in the Patients browser window Once you ve done this press the Admission button The Edit admission record window showed above appears You have to enter the following data e Discharge date the date of discharge e Discharge type the type of discharge e Diagnosis OUT it is the diagnosis the patient has been discharged with Pag 69 R
8. the weight of the patient you may use any kind of measure with decimal notation e Height the height of the patient you may use any kind of measure with decimal notation 10 4 3 Patient Photo New Photo You can extend the New Patient functionality by changing the VJDEOMODULEENABLED flag in the configuration file Ask to your Administrator how to do it or read the Administrator s Guide Once the video module has been enabled the New Patient Extended window will looks as follow Pag 64 Rel 1 7 0 February 2013 Edit Patient Tracy Amiaparwoth Code 16379 Patient photo Blood type Amiaparwoth Second Name Tracy Fathername TaxNumberID sd O Age Dead Unknown Alive Age _ BirthDate O Description Mothername mo O O O i Sex Male Female O Dead Unknown Alive Khin Parents Together Padel S Yes ONo Unknown Has Insurance O Yes No Unknown gh ant wep By clicking on New Photo button the webcam should be activated check any light on the device and in the template you should see the eye view of the camera Tracy Amiaparwoth Code 16879 Blood type First Name Amiaparwoth Unknown 7 Second Name Tracy O O Fathername Tax Number ID fs Age O Dead Unknown Alive Age O BirthDate O Description Mothername oe Age 2 Cid Sex 2 Male Female O Dead Unknown Alive Fadolo Parents Together Padel OYes Ho Has In
9. 1 7 0 February 2013 and Buttons panel see Laboratory browsing window below Area where data are displayed is called Data table in the entire document Laboratory browsing is the name of this window Laboratory Browsing 1 0 TAE Select an exam z RESULT 12 11 2006 19 17 22 3 1 Blood Slide Malaria NEGATIVE ad wf 201112006 17 52 43 3 1 Blood Slide Malaria NEGATIVE 12M 1 2006 17 52 37 3 1 Blood Slide Malaria NEGATIVE DATE From 10 11 2006 1211 2006 17 50 32 3 1 Blood Slide Malaria 12 11 2006 17 50 22 3 4 Blood Slide Malaria DATE To 17 11 2004 55179006 172954 31 Blood Slide Malaria NEGATIVE 12 11 2006 16 22 48 3 1 Blood Slide Malaria N earch 1142006 16 22 48 3 1 Blood Slide NEGATIVE 1211200612162 hane RB l 1211 2006 1213 57 hae O a Area where you can 1271 2006 1213 39 1HB _ e choose the functions 121 2006 1213 30 _ 2 1 Grouping ORW edi eee Buttons panel in the entire document Area where you can gt 12 NOR apply search criteria is called Selection panel in the entire document e Highlight of a record To highlight a record it is a line on a Data table you have to click with the mouse on the record The record all the line will be highlighted in blue This is valid all over the application see example below S Pharmaceutical browsing L TYPE Laboratory 12345 4 DimethylAminobe
10. 14 1 Main Characteristics 93 14 2 Types Types 93 14 2 1 Admission Types Admission Type 95 14 2 2 Discharge Types Discharge Type 95 14 2 3 Delivery Types Delivery Type 96 14 2 4 Delivery Result Types Delivery Result Type 96 14 2 5 Disease Types Disease Type 97 14 2 6 Exam Types Exam Type 97 14 2 7 Medicals Stock Movement Types Medicals Stock Mov Type 98 14 2 8 Medical Types Medical Type 99 14 2 9 Operation Types Operation Type 99 14 2 10 Pregnant Treatment Types Pregnant Treatment Type 100 14 2 11 Other Prices Other Prices 100 14 2 12 Age Types Age Type 102 14 2 13 Vaccine Types Vaccine Type 104 14 3 Hospital Hospital 104 14 4 Ward Ward 105 14 5 Disease Disease 106 14 6 Exam Exams 108 14 6 1 Results Results 109 14 7 Operations Operation 110 14 8 Vaccine Vaccine 111 14 9 Prices Price Lists 111 14 9 1 Pricelists Manage Lists 113 15 Users amp Groups File gt Users 115 15 1 Groups Groups 115 15 2 Users Users 118 Pag 4 Rel 1 7 0 February 2013 1 Abstract This application is the first of a set of software products that ISF1 has developed to support the management and the activities of the St Luke Hospital in Angal Uganda After that mission the St Luke Hospital has become only the first one of a long list of hospitals that found this software useful All the work was realized as an open source2 project using only open source development software This application
11. 4 Medical Type Browsing DESCRIPTION Chemical Drugs LABORATORY SURGERY The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used somewhere in the application e Close to close the window The Medical Types defined in this functionality will be reflected in the entire application like in Pharmacy function and Pharmaceutical Stock Ward see Insert a new pharmaceutical and Search Ward Pharmacy movements in this document 14 2 9 Operation Types Operation Type Once you ve pressed on Operation Type button from the Types menu you access the Operation Type Browsing window as showed below Operation Type Browsing oe DESCRIPTION ABDOMINAL GENERAL SURGERY GYNECOLOGICAL OBSTETRICAL ORTHOPEDICAL OTHERS SKIN AND SUBCUTANEOUS New Edit Delete Close Pag 99 Rel 1 7 0 February 2013 The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used som
12. Admission module Pharmaceuticals Stock and Pharmaceuticals Stock Ward see Admission Patient Pharmaceutical Stock and Pharmaceuticals Stock Ward in this document 14 5 Disease Disease Once you ve pressed on General Data button from the General Data menu you access the Diseases Browser window as showed below Pag 106 Rel 1 7 0 February 2013 B Diseases browser wv LI J127 3 MATERNAL AND PERINATAL DISEASES 3 MATERNAL AND PERINATAL DISEASES 3 MATERNAL AND PERINATAL DISEASES 41 EPIDEMIC PRONE DISEASES 8 MEDICAL EMERGENCIES 8 MEDICAL EMERGENCIES 1 EPIDEMIC PRONE DISEASES 4 NON COMMUNICABLE DISEASES 12 4 NON COMMUNICABLE DISEASES 4 NON COMMUNICABLE DISEASES 4 NON COMMUNICABLE DISEASES 68 4 NON COMMUNICABLE DISEASES 1 EPIDEMIC PRONE DISEASES Bacterial Meningitis 4 NON COMMUNICABLE DISEASES Benine neoplasm s all type 133 4 NON COMMUNICABLE DISEASES Bipolar disorder 4 NON COMMUNICABLE DISEASES Cancer of the breast 4 NON COMMUNICABLE DISEASES Cancer of the cervix re attendance 4 NON COMMUNICABLE DISEASES cancer of the cerix newly diagnosed cases 4 NON COMMUNICABLE DISEASES Cancer of the prostate 8 MEDICAL EMERGENCIES 4 NON COMMUNICABLE DISEASES Cardio vascular diseases 418 4 NON COMMUNICABLE DISEASES Cardiovascular Diseases other 102 8 MEDICAL EMERGENCIES Cerebro vascular event 4 NON COMMUNICABLE DISEASES Childhood mental disorders The functions available from this window but similarly
13. Data window Once you ve done this press the EDIT button When the Edit admission record window showed below appears the record is available for changes All data can be changed Edit admission record _ Patient summary Code 2 Ward From Health Unit Progressive in year INTERNAL MEDICINE x 2 NAME Mugambi Aron Tax Number ID Diagnosis IN ae v Malnutrition Diarrhoea Persistent Admission date Admission type LLELLE fe SELF Diagnosis OUT Patient notes Operation type Operation result PEE E x O Positive Negative unknown Operation date Transfusional Unit _ m oo Discharge date Discharge type a Iv Indicates required fields When you finish entering data in the Buttons Panel you have the following choices e Save to confirm new values all the previous values will be lost e Close to close the window and to return to the Menu without applying any changes 10 8 2 Delete an admission DELETE First of all to delete a stored admission you have to highlight it in the Patient Data window Secondly press the DELETE button A confirmation window will appear and it is showed below Now the admission can be deleted Deleted admissions won t be available anymore 2 Delete selected admission In the Buttons Panel you have the following choices e Sito confirm the record del
14. ExamTypes and Results as well can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document When you finish entering data in the Buttons Panel you have the following choices e Ok to confirm and record data e Cancel to close the window and return to the Menu without record data 7 2 3 Modify a laboratory exam Edit To modify an exam you have to highlight it first in the Laboratory browsing window Once highlighted press Edit button to enter the Edit Laboratory exam window showed below Now the record is available for changes With this function you can modify all data of the exam and you can input the result of the exam too Pag 36 Rel 1 7 0 February 2013 Edit Laboratory Exam 1 0 Data osyii os Material Blood O oO O Exam Patient Jin Select a patient ooo Hame Aloysius Otuga si Age o Sex MIF mM Hote 7 1 grdl Result 12 NORMAL 7 2 4 Delete Laboratory Exam Delete To delete an exam you have to highlight it first in the Laboratory browsing window Once highlighted press Delete button to see the confirmation window showed below x 3 Delete following Lab Exam Registation Date 12 11 2006 12 13 57 Exam Date 3 11 2006 0 0 0 Exam 1 1HB Patient Aloysius Otuga Result 6 12 hel 7 3 Laboratory Extended v 1 1 Since OpenHospital version 1 3 1 you can extend the New Laboratory functionality by change the LABEXTENDED flag in the
15. G user s info Pag 89 Rel 1 7 0 February 2013 13 3 2 Discharge Notifications Similarly this would happen for discharge events If we choose to send a notification about a discharge to user Allan when we press the Save button he will see in his Communication window a message like discharged patient followed by his her name and the related DischargeType An example of Allan Communication window is shown below Communication Contacts admin mary bob guest john user s info m m 00 15 08 admin Hello Allan 00 15 39 me Hello Admin how are you 00 16 54 admin Fine was just checking your report of last month the patient ID 46859 has paid the bill so you can archive his file 00 17 06 me Perfect thank you 00 17 15 admin Thank you too 00 25 16 admin new patient admission Synthia Yikparwoth in CHILDREN WARDS 00 34 52 admin discharged patient Synthia Yikparwoth for NORMAL DISCHARGE 13 4 Pharmaceuticals Critical Level Notifications As told before with the communication module we can share some events with other users In the Stock Movement Inserting Discharge window we will see a new box at the bottom as Showed below Pag 90 Rel 1 7 0 February 2013 Movement type Charge Discharge Discharge Medical Product Code 4 Dimethyl Aminobenzaldelyde o piecesiml C bottles boxes Choose a ward MATERNI
16. Patient vaccines browsing window without record the patient vaccination 9 2 3 Modify data of a recorded Patient vaccination Edit First of all to modify data of a Patient vaccination you have to highlight it in the Patient vaccines browsing window Once you ve done this press the Edit button When the Edit Patient vaccine window showed below appears the record is available for changes Date vaccine type and vaccine can be changed r a Edit patient vaccine y 1 1 a Sew Date 25 022 Cal Progressive Patient Code Vaccine Type No pregnant Vaccine TT VACCINE DOSE 3 Patient s data Name Mugambi Aron Ai Sex M F M You may change all data except the patient associated with this vaccination When you finish entering data in the Buttons Panel you have the following choices e Qk to confirm new values all the previous values will be lost e Cancel to close the window and to return to the Menu without applying any change 9 2 4 Delete a Patient vaccination Delete First of all to delete a stored Patient vaccination you have to highlight it in the Patient vaccines browsing window Secondly press the Delete button The confirmation window showed below will appear The vaccination can then be deleted Deleted vaccinations won t be available anymore Deleting this patient vaccine Vaccine date 25 02 2012 Vaccine TT VACCINE DOSE 3 Patient Mugambi Aron 7 Pag 56 Rel 1 7 0 February 2013 9 3 Vaccines Exten
17. already existing ward the code must be unchanged e Delete to delete an already existing ward cannot be deleted if still used somewhere in the application e Close to close the window By pressing the New button you access the New ward record window as showed below Pag 105 Rel 1 7 0 February 2013 Code F Name FEMALE WARDS Telephone 112 Fax EE E mail ee Number of beds 51 Number of nurses 19 Number of doctors BO Ward with pharmacy Required fields In order to insert a new Ward you must provide following compulsive inputs e Code the ward code it must be unique e Name the name of the ward e Number of beds it will be reflected in the admission module to check available beds 0 zero beds wards will be not shown in the admission module e Number of nurses it may be reflected in some reports 0 zero is allowed e Number of doctors it may be reflected in some reports 0 zero is allowed e Ward with pharmacy it will be reflected in Pharmaceuticals Stock if checked we are saying that this ward can be a destination for discharging movements otherwise it will not shown in the list NB trough this function we may define some wards with O zero beds but with pharmacy in order to have logic departments rather than physical to manage pharmacy movements The Wards defined in this functionality will be reflected in the entire application like in
18. amount have to be set on the fly while editing a bill if checked you will be asked for how much is it with follow Undefined window Undefined Ls Zz much is it The Other Prices defined in this functionality will be reflected in the Accounting and PriceLists functions see Insert a new bill and Prices in this document 14 2 12 Age Types Age Type Once you ve pressed on Age Type button from the Types menu you access the Age Type Browser window as showed below E Age Type Browsing _ _ ll ad OO Newbom o Early Childhood da2 68 Late Childhood C 2 A gO 9 Edeny o Since OpenHospital 1 7 age ranges are fixed and the Administrator can only change their values to best fit the health normative in the country By pressing the Edit button the table will allow you to modify only the age values and the button become a Save button now By double clicking on each value you can change it by typing the new value Then by pressing the Save button the new informations will be stored in the system Pag 102 Rel 1 7 0 February 2013 Only integer values are allowed and every range must be contiguous and not overlapped with the previous or with the following one For instance in following case ranges Late Childhood and Adolescent are not contiguous and ages 14 and 15 are not defined in any range Some ranges not defined please check values In following case instead ranges Late Childhood and A
19. any kind of measure with decimal notation e Height the height of the patient you may use any kind of measure with decimal notation Pag 73 Rel 1 7 0 February 2013 10 9 Clinical Sheet Clinical sheet The Clinical Sheet functionality is very similar to the DATA functionality see Patients browser window To access the Clinical sheet function first of all you have to highlight the Patient in the Patients browser window Secondly press the Clinical sheet button The Patient data window showed below will appear Patient summary Codec 7 u R JAG NOSS IN jaa SUR DSEASE55 cof litte ap NU DISEAS MAME Mugambi Aron lax Nuonber ID lelephone unkown unknown Blood ype ABBUT ateOe ur nu wn Patiam notes The windows doesn t allow you to change data but for the selected patient it shows you all the out patient OPD visits the Admissions and his her Laboratory exams by clicking on a row in the Data table on the top of the window the related laboratory exams will be showed as follow selected row is an Admission all the exams done between the admission date and the discharge date will be showed in Data table on the bottom selected row is an out patient OPD visit all the exams done after the selected OPD visit until next one if any or next admission date if any will be showed in the Data table on the bottom In the Buttons Panel you have the following choices e Launch report to print the clinical
20. configuration file Ask to your Administrator how to do it 7 3 1 New Laboratory Browsing v 1 1 The new window will appear like the following Pag 37 Rel 1 7 0 February 2013 DATE 18 03 2008 Patient Omwochi Christopher 3 1 Blood Slide Malaria NEGATIVE i aus psoas CwinyaalValente B1 Blood Slide Malai ecarve DATE From 13 01 2006 DATETo 20 01 2013 ai9370008 Onga Coothum 13 Differential o 1410312008 Onga Coothum W 7403 2008 lacaya Harit B 14103 2008 1410312008 JAwachango Manuella 2 1 Blood Slide Malaria 1403 2008 Foscaacan 140312008 SantaApio 21 Blood Slide Malaria 1410312008 PaMungu Dava 21 Blood Slide Malaria 4 73 03 2008 _ Aromborach Florence 2 1 Blood Slide Malaria 13 03 2008 __ Rwothomio Francis 31 Blood Slide Malaria 1310312008 _ KwiocwinyManae 3 Blood Slide Malaria 43 03 2008 _ Piracel Siva 21 Blood Slide Malaria 43 03 2008 Giramia Beatrice Ca ee a Nati miT Tat a a TL 14 hH RU Ve The only difference is the new column about the name of the patient for a fast research 7 3 2 New Laboratory Exam v 2 0 The new Laboratory Exam window is now strictly related to the patient it s to say that the exam must be assigned to a patient previously registered in the DB Before to close the window with the exam result
21. delete an already existing operation it is set as not present in OPD neither in IPD Close to close the window By pressing the Edit button the Editing operation record window will appear as shown below A Editing operation record In editing mode you cannot change type and code but only modify the Description and specify 1f the operation concerns Major or Minor surgery for statistical purpose Pag 110 Rel 1 7 0 February 2013 The Operations defined in this functionality will be reflected in the entire application like in Admission module see Insert modify Surgery data in this document 14 8 Vaccine Vaccine Once you ve pressed on Vaccine button from the General Data menu you access the Vaccine Browser window as showed below TT VACCINE DOSE 1 The functions available from this window but similarly to other windows in Types menu are Selected Type you may filter the list by selecting only one VaccineType New to enter a new vaccine cannot be used an already used code Edit to edit an already existing vaccine the code and type must be unchanged Delete to delete an already existing vaccine it is set as not present in OPD neither in IPD Close to close the window By pressing the Edit button the Edit vaccine record window will appear as shown below Editing vaccine record 4 DPT 3 HepB Hib 1 Required fields cn In editing mode you cannot change type and code but only modify th
22. every new charging movement will automatically create a new lot anyway PreparationDate and ExpiringDate must always be provided Ask to your Administrator how to do Pag 26 Rel 1 7 0 February 2013 it or read the Administrator s Guide 6 2 2 2 2 Discharging If you have to enter a discharge movement then you have to input the following fields e Movement Type discharge e Medical you can enter the code of the pharmaceutical medical if known otherwise you have to select a pharmaceutical medical using the mouse e Quantity the quantity of pharmaceutical you want to discharge in pieces e Ward the ward that requires the pharmaceutical if not known let not specified e Lot the lot you want withdraw from If the amount you want to discharge is greater than any lot listed below you must split the movement NB If AUTOMATICALOT in configuration file is set to true you ll find all lots automatically created by the application with an automatically generated random ID When you finish entering data in the Buttons Panel you have the following choices e Qk to confirm and store the movement e Reset to delete the fields on the window and restart the input e Close to close the window and return to the Stock movement browser window without inserting the movement 6 2 2 2 3 Other Movement Types The Administrator can define more Movement Types as donation rectifying inventory etc as a different type of
23. or digit Laboratory ALT T to enter in the Patient browser screen Accounting Admission Patient Statistics Printing HELP OpenHospital comes with a set of reports made for the Ugandan Ministry of Health HMIS and for Kenyan Ministry of Health MOH as well as national independent reports OH Anyway all these reports can be useful for any organization OpenHospital 1 7 0 comes with this set of reports e QOHOO1 Registered Patients OH003 Registered patients by Age and Sex OHO002 Patients registered by origin OH004 All incomes by price codes OHO005 Count outpatient OH006 Count outpatient diagnosis OH007 Lab monthly basic OH008 Lab summary for OPD HMIS 108 page 1 1 census info HMIS 108 page 1 2 referrals HMIS 108 page 1 3 operations HMIS 108 In Patient diagnosis In HMIS 108 In Patient diagnosis Out HMIS 105 Opd attendance HMIS 105 Opd referrals HMIS 105 Opd by diagnosis HMIS 55b Lab monthly formatted HMIS 33b Weekly epidem surveil Pag 82 Rel 1 7 0 February 2013 HMIS 33b Weekly epidem surveil over 5 y o HMIS 33b Weekly epidem surveil under 5 y o MOH 717 Monthly Workload Report for Hospitals Page1 MOH 717 Monthly Workload Report for Hospitals Page2 MOH 705A Over 5 Daily Outpatient Morbidity Summary Sheet MOH 705A Under 5 Daily Outpatient Morbidity Summary Sheet 11 2 Report Launcher Launch Report With this functi
24. read the Administrator s Guide Pag 84 Rel 1 7 0 February 2013 12 Printing Printing 12 1 Main Characteristics This functionality is meant for print some information about the hospital like letterhead list of exams diseases etc General Data OPD Pharmacy e i Laboratory 4 Accounting Wir z id Admission Patient Click here or digit ALT R to enter in the Patient browser screen Statistics Printing OpenHospital 1 7 0 comes at moment only with this couple of printings e Exams List e Diseases List 12 2 Printing By pressing Printing from the main menu you access the Printing menu From this menu you have the following printings available Exams List and Disease List Pag 85 Rel 1 7 0 February 2013 Run Diseases List by Type 12 2 1 Exams List Exams List This report will produce a report about the list of exams divided by types as defined in the application by the Administrator 12 2 2 Disease List Disease List This report will produce a report about the list of diseases divided by types as defined in the application by the Administrator Pag 86 Rel 1 7 0 February 2013 13 Communication Communication 13 1 Main Characteristics Since OpenHospital version 1 7 you can use the Communication module by changing the XMPPMODULEENABLED flag in the configuration file Ask to your Administrat
25. removed before or after the final saving see Save function described below 8 2 1 4 Insert a payment Payment To insert a payment you have to press the Payment button The application will show the Quantity window showed below E insert quantity eee You have to insert the amount of the payment in the example above is 12 in the local currency ie itis US dollar if the country is USA On the Buttons Panel of the Quantity window you have the following choices e Ok to confirm the payment and return to the New patient Bill window e Annulla to return to the New patient Bill window without insert any payment Pag 47 Rel 1 7 0 February 2013 8 2 1 5 Insert a refund Refund Sometimes it happens that the cashier have to refund the patient in this case you will press the Refund button that allow you to insert the amount to refund It will be automatically converted in a negative addend to the payments list 8 2 1 6 Remove a payment Remove Payment First of all to remove a payment you have to highlight it on the New Patient Bill window Once you ve done this pay attention pressing the Remove Payment button the payment is removed 8 2 1 7 Give change Give change Sometimes it could be useful to calculate the balance to give to a patient when he she is paying his her bill By pressing on Give change button you will be asked the cash amount the patient is giving and automatically you will know the amount
26. similar vaccines ie Child Adult Pregnant etc Pag 94 Rel 1 7 0 February 2013 14 2 1 Admission Types Admission Type Once you ve pressed on Admission Type button from the Types menu you access the Disease Type Browsing window as showed below gt Admission type bi In CODE DESCRIPTION A AMBULANCE REFERRAL CCS SSOCSOSOSOOOCCCSCSCSC SNNNCNCCSN The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used somewhere in the application e Close to close the window The Admission Types defined in this functionality will be reflected in the Admission function see Start the admission of a patient and Discharge of a patient in this document 14 2 2 Discharge Types Discharge Type Once you ve pressed on Discharge Type button from the Types menu you access the Discharge Type Browsing window as showed below Discharge type brows rge type JLE CODE The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used somewhere
27. the right of the window The Therapy entry form window showed below will appear A therapy defines for every pharmaceutical the quantity frequency and period of use You can add more than one therapy for the same patient The set of therapies defined for a patient is called Therapy plan Therapy Entry Form New D Pharmaceutical E Period ttt PR Crystal Violet tt Days Weeks Months Cyclophosphamide 200mg Vial a aA 4 _ OH arrows for small Cyclophosphamide 500mg Vial quantity definition Darrow s Half Strength 500ml Starts Ends Dexamethasone 0 5mg Tab Dexamethasone 4mg mi 1mi Amp amethasone 4mq mi 2mi Amp Small up down Start End 2011710 3011711 Frequency within day Cursor for large quantity definition One Two Three Four Frequency within period Every 2 day s Ssi Pag 75 Rel 1 7 0 February 2013 NB To better explain how the function Add a therapy works the Therapy window below next page shows the results of the therapy defined in the Therapy entry form window above To add a therapy you have to enter the following fields e Pharmaceutical of the therapy in the example above Cyclophosphamide 500mg highlight the desired pharmaceutical e Quantity set the quantity you can define it by clicking on the small up down arrows for small quantity or moving the cursor on the right for large quantity in the example abo
28. you must have selected a patient from the list the fields below will give you a slight patient details summary A search field can be used to fast search the patient by typing part of his her name or his her OpenHospital code which is specified in the Patient window see Patient Extended The New Laboratory Exam window thus the Edit one will appear like the following Pag 38 Rel 1 7 0 February 2013 Ses aa Edit laboratory exam 2 0 7 pate pooma CB Material Boa F eam pe Ooo UOO y O zwom f gt The Patient s data panel cannot be modified except Note Field and only shows the information related to the selected Patient 7 3 3 Laboratory Multiple Insert Since OpenHospital version 1 4 1 you can extend the New Laboratory functionality by change the LABMULTIPLEINSERT flag in the configuration file The flag LABEXTENDED have to be enabled too Ask to your Administrator how to do it The New Laboratory Multiple allows multiple exam insertion for each patient avoiding repeating the new laboratory exam procedure New for every exam for the same patient 7 3 3 1 New Patient Exam New Press New button in the Laboratory browsing window The New Patient exam window showed below appears Pag 39 Rel 1 7 0 February 2013 b New Patient Exams Qi _ _ a a Ej 2S 19 01 13 16 09 57 Date Patient Synthia Yikparwoth Change Patient OPD IP 9 0 URINALYS
29. 1 2 6 Order of pharmaceuticals Order Press Order button in the Pharmaceutical browsing window to produce the list of pharmaceuticals remaining in stock and the ones to be reordered according with their critical level 6 1 2 7 Order of pharmaceuticals Expiring Press Expiring button in the Pharmaceutical browsing window to produce the list of pharmaceuticals that are going to expire grouped by type and lot 6 2 Pharmaceutical Stock Pharmaceutical Stock 6 2 1 Main Characteristics The Pharmaceutical Stock feature helps you to store and trace every stock movement that has been made Every movement is identified by the following data date of the movement type of the movement that is if it s a charging or discharging one the ward that the movement refers to This characteristic is needed for discharging movements only In fact it s important to know in which ward pharmaceuticals have been used otherwise this field will appears empty the quantity the pharmaceutical which in turn relates to different categories Laboratory Surgery Drugs or Chemical the lot which the movement is referred to Actually there are some pharmaceuticals that may not have a lot related for example Gloves so you can omit this field But it s recommended to store even the lot if it exists because every lot has its own peculiarity o aname that can be its code apreparation date o adue date In this way you can find which movement refe
30. 2 a Multiplier for all prices in the selected pricelist 3 a Rounding factor for all prices in the new pricelist Depending on the size of the selected pricelist after some instants a confirmation message will inform you about the success of the operation Messaggio ed Remember to edit informations By default the new list is created with following informations Pag 113 Rel 1 7 0 February 2013 ID aCode Name the name you provided in the step by step copying procedure Description aDescription Currency the same of the selected pricelist Once the copy has been created you may want to change default information by editing the pricelist just created By pressing the Edit button the Edit list window will appear as shown below 4 Edit List In editing mode you can change all data related to the list The Lists defined in this functionality will be reflected in the Accounting module see Insert a new bill in this document Pag 114 Rel 1 7 0 February 2013 15 Users amp Groups File gt Users The User Menu can be enabled or disabled by changing the SINGLEUSER flag in the configuration file Ask to your Administrator how to do it or read the Administrator s Guide If SINGLEUSER is set to No the following login window will appear when the program starts Once successfully logged in the system you have been enabled by the administrator you will find the Users button in the File s
31. 6 ueo BEAN 24120068 16 22 48 3 1 Blood Slide Malaria NEGATIVE 24120068 16 59 39 3 1 Blood Slide Malaria NEGATIVE AN 12008 12 17 22 EGATIVE 24412006 121610 3 1 Blood Slide Malaria NEGATIVE 3112006 12 15 58 7 2 SUGAR IL 2112006 12 15 46 12412006 11 39 94 1 1 HB gt 1 2 NORMAL J06 11 36 114HB ETD NORMAG O o Laboratory Browsing 1 0 Select an exam Data that identify laboratory exams are the following e Date indicates date and time when the exam was entered e Exam description of the exam e Result result of the exam To access the other functions of laboratory in the Buttons Panel you have the following choices e New to enter a new laboratory exam Edit to modify an existing laboratory exam Delete to delete an existing laboratory exam Close to close the window and return to the Menu Print table to print the list of laboratory exams showed in the table Furthermore a search function Search is available using the Selection panel on the left of the window 7 2 1 Search of Laboratory exams Search Search function allows you to select and show laboratory exams on the Data table of the Laboratory browsing window In the example hereinafter all types of exams executed from 10 11 2006 until 17 11 2006 are showed in Data table Pag 33 Rel 1 7 0 February 2013 Laboratory Browsing 1 0 ioli Select an exam MAIE EXAM RESULT 13112006 18 1 F 22 3 1 Blood Slide Malaria MEGATI
32. 7 0 February 2013 e Delete to delete an already inserted result e Close to close the window 14 7 Operations Operation Once you ve pressed on Operation button from the General Data menu you access the Operation Browser window as showed below z5 Operations browser browser TYPE ABDOMINAL GENERAL SURGERY a e eee nal Tumours a O GYNECOLOGICAL Acute abdomen s s abdomen 43 ABDOMINAL GENERAL SURGERY _ Appendictis da ABDOMINAL GENERAL SURGERY iCholeagsttis OoOo o y SoS t1__fOBSTETRIGAL_ __ __ Difatation and curettage o 3 OBSTETRICAL 2 SERCA emergency aooo 34 ABDOMINAL GENERAL SURGERY Epigastrical Hernia 8 JOBSTETRICAL Evacuations o ooo 31 ABDOMINAL GENERAL SURGERY Hernia TAU 7 OBSTETRICAL ysterectomy O S o aS ee OTHERS AND SUBCUTANEOUS n cission amp drain age p JOBSTETRICAL income abortion injured uterus 37__IABDOMINAL GENERAL SURGERY __intestinal obstruction 40 ABDOMINALGENERAL SURGERY Lapartomy gt Z gt 48 ORTHOPEDICA n l o ooo 3 ABDOMINAL GENERAL SURGERY TenF ical C SKIN AND SUBCUTANEOUS Mise a plat sawe ee at ee Eee The functions available from this window but similarly to other windows in Types menu are Selected Type you may filter the list by selecting only one OperationType New to enter a new operation cannot be used an already used code Edit to edit an already existing operation the code and type must be unchanged Delete to
33. AL Pag 10 Rel 1 7 0 February 2013 5 Outpatient Department Management OPD 5 1 Main Characteristics Out Patient Department functionalities allow to record Ambulatory Patient visits search review edit and eventually delete visits and allows queries necessary for statistical purposes Click on OPD button or press Alt O in the main menu to access OPD function Press OPD button or ea ALT 0 OPD Pharmacy Laboratory Accounting Patient Vaccines Admission Patient Statistics Printing 5 2 Functions of Out Patient Department All functions available under OPD are accessible from the window OPD Out Patient Department showed below Pag 11 Rel 1 7 0 February 2013 44 OPD Dut Pabent Cepartieni la i Select a Prase ATE TEX al Disease Tepe Patient Status E i J 4 POH CoM IGE RSS Fig ettandarca All Type r ee h 2 CTHERIMFECTICIG COMMU AGLE DISEASE KeAiendaree All Maaase GAIE Hem Ui ott 3335 MTF Ta H g Age From E Age TE P Salact Sax All Male lt gt Female Patien EA iae i Re Atemdance Search Coun Her cial Lele le Cheese The following functions are available from the Buttons Panel of the window OPD Out Patient Department e New to create a new patient visit e Edit to modify an already stored patient visit e Delete to delete a patient visit e Close to exit from the func
34. Age BirthDate Description Age BirthDate Description mep Ss BirthDate 23012011 j0 montns In any case it will be converted to an age in years in the Patients browser window BloodType it can be 0 A B AB 0 A B Father you can specify the father name and if is still alive Mother you can specify the mother name and 1f is still alive Parents Together you can specify if the parents are still together Has Insurance you may specify if the patient has an health financial protection Photo if the computer has a webcam it could be used to shoot a patient picture Height and Weight functionality with this functionality you can register height and weight of the patient Pag 63 Rel 1 7 0 February 2013 NB AgeTypes Descriptions can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document 10 4 2 Height and Weight functionality Height and Weight You can use this function to register the height and the weight of the patient in a specific date when she he is registered the first time and at any time you need Press Height and Weight button in the New Patient Extended window to access the New Patient window showed below Height and Weight Date of this control 20 s o1 i 2013 Weight 4 5 Height 75 cn To record a new patient enter the following fields e Date of this control the system automatically set the date of today e Weight
35. Bills Management window to access the New Patient Bill window showed below The bill is not saved until you do not confirm it with the SAVE function see description below Before entering in the description of the function we provide you the description of the contents of the window New Patient Bill The New Patient Bill window is composed by three areas the Bill Panel on the top the Item Panel in the centre the Payments Panel on the bottom and the Buttons panel on the right Bills are composed by items A bill item is a cost related to either a pharmaceutical or an operation or an exam or others custom costs Data showed on the Bill Panel area are e Date it is the date and time of the bill e Patient it is the patient associated with the bill e List it is the PriceList that will be used for this bill NB PriceLists can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document Data showed on the Item Panel area are e Item Qty Amount they are the description of the bill entry the selected quantity and the amount the amount is calculated as the unitary cost of the item multiplied by the quantity e TOTAL it is the total amount of the bill NB Prices or unitary costs can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document Data showed on The Payments area are e Date it is the date and time of the payment e Amount it i
36. E DISEASE TYPE Patient Status et almeate 2006 11 8 16 51 14 250 M Pasina ANON COMMUNICABLE DISEASES New 2006 11 8 9 14 21 a51 F aa Asthma A ANON COMMUNICABLE DISEASES 2006 11 7 19 45 42 F 20 Asthma 4 NON COMMUNICABLE DISEASES Reattendance 2006 11 19 14 41 F 3 Asthma 4 NON COMMUNICABLE DISEASES Reattendance ibs z Asthma 4 NON COMMUNICABLE DISEASES Reattendance Alcohol and drug abuse Anaemia Animal snake bite ich disorders Benine neoplasm s all type Cancer of the breast AgeTo lo Select Sex All Male Female Patient All New Reattendance 5 2 2 Create a new patient visit New Press New button in the OPD Out Patient Department window to access the New OPD registration window showed below Attendance Date o 44 11 Disease Type All Type Diagnosis Oooo Diagnosis n 2 full list po Diagnosis n 3 full list PO Age Sex Male Female To record a visit enter the following fields Pag 13 Rel 1 7 0 February 2013 e Type of attendance This field is not meant to distinguish whether an individual is new or not in the ambulatory absolutely first time he she enters the ambulatory The NEW ATTENDANCE is devoted to cases when Patient at his first or n th time in the ambulatory it does not care here comes to the Ambulatory to report a new health issue new disease for which no care has already
37. IS Multiple results Material B Result BILIRUBIN C KETONES C SUGAR UROBILINOGEN Note O To record the visit enter the following fields Data date of the exam the application propose the current date Patient select a patient by pressing the Find Patient button OPD IPD the window automatically will check if the patient 1s admitted or not in the hospital anyway 1s possible to change it if needed Exam choose the exam a first window will ask you the material then a second one the exam finally a third one will ask you the result is the exam allow only a single result otherwise the list of multiple results will be showed on the right together with the chosen material Note free description for each exam NB At anytime before to press OK you can modify every exam by clicking it on the list and changing material results and note in the relative panels Pag 40 Rel 1 7 0 February 2013 8 Accounting Accounting 8 1 Main Characteristics Accounting is the function that you have to use to manage the billing process You can enter the bill of pharmaceuticals operations exams or other costs of a patient For the time being the billing process is not linked with other functions of OpenHospital and therefore the application do not propose the billing item based on the therapy followed by the patient the user has to input all the items Accounting function furthermore allows to manage the payment of bills total
38. Rel 1 7 0 February 2013 User s Guide OpenHospital INFORMATICI product Pag 1 Rel 1 7 0 February 2013 Table of Contents Table of Contents 1 Abstract 2 Introduction 3 Useful Information before reading this user manual 3 1 Help 3 2 Legenda 4 Run the application 5 Outpatient Department Management OPD 5 1 Main Characteristics 5 2 Functions of Out Patient Department 5 2 1 Search patient visits Search 5 2 2 Create a new patient visit New 5 2 3 Modify a recorded patient visit Edit 5 2 4 Delete a recorded patient visit Delete 5 3 OPD Extended OPD v1 3 5 3 1 New features 6 Pharmacy Pharmacy 6 1 Pharmaceuticals Pharmaceuticals 6 1 1 Main Characteristics 6 1 2 Functions of pharmaceuticals 6 2 Pharmaceutical Stock Pharmaceutical Stock 6 2 1 Main Characteristics 6 2 2 Functions of Pharmaceuticals Stock 6 3 Pharmaceuticals Stock Ward Pharmaceuticals Stock Ward 6 3 1 Main Characteristics 6 3 2 Functions of Pharmaceuticals Stock Ward 7 Laboratory Laboratory 7 1 Main Characteristics 7 2 Functions of Laboratory 7 2 1 Search of Laboratory exams Search 7 2 2 Create a new laboratory exam New 7 2 3 Modify a laboratory exam Edit 7 2 4 Delete Laboratory Exam Delete 7 3 Laboratory Extended v 1 1 7 3 1 New Laboratory Browsing v 1 1 7 3 2 New Laboratory Exam v 2 0 7 3 3 Laboratory Multiple Insert 8 Accounting Accounting 8 1 Main Characteristics 8 2 Functio
39. Report C For each bill the following data are shown on Data table ID it is the number of the bill created automatically by the application Date it is date and time of the bill creation Pat ID it is the patient ID created automatically by the application at the registration time Patient it is the patient name Amount it is the total amount of the bill Last payment it is date and time of the last payment Status it is the status of the bill values are O open if not fully paid C closed if fully paid Balance it is the bill amount not paid yet The following functions are accessible from the Buttons Panel of the Patients Bills Management window Today button on top of the window to show on Data table only the bills of the current day New Bill to insert a new bill Edit Bill to modify an already stored bill if its status is O Open Delete Bill to delete an already stored bill Report to print a variety of reports Close to exit from the function Patients Bills Management and return to the Accounting menu Furthermore the Patients Bills Management window shows an Incomes Table with follow informations First Row the PAID and UNPAID within Today Second Row the PAID and UNPAID within the visualized Period Pag 42 Rel 1 7 0 February 2013 8 2 1 Insert a new bill New Bill You can use the New Patient Bill function to register a new bill of a patient Press New Bill button in the Patients
40. SR 1 Haematology 1 6 Sickling Test 2 Blood transfusion 2 1 Grouping lt 17 NORMAL NEGATIVE NEGATIVE INEGATIVE NEGATIVE NEGATIVE NEGATIVE NEGATIVE LR AAT ama 2 Blood transfusion 2 2 Comb s Test 3 Parasitology 3 1 Blood Slide Malaria 3 Parasitology 3 2 Blood Slide OTHERS E G TRI 3 Parasitology 3 21 Trypanosomiasis 3 Parasitology 3 22 MICROFILARIA 3 Parasitology 3 23 LEISHMANIA t 4 t Selectype att _mew Eat pelete Resuts close _ Ee ee S S S S en S h d ad ad j aM G UM G Md G aM G aM j aM G aM G aM iM M k The functions available from this window but similarly to other windows in Types menu are Selected Type you may filter the list by selecting only one ExamType New to enter a new exam cannot be used an already used code Edit to edit an already existing exam the code and type must be unchanged Delete to delete an already existing exam it is set as not present in OPD neither in IPD Results to define possible results for the selected exam Close to close the window By pressing the Edit button the Edit Exam window will appear as shown below JEGATIVE In editing mode you cannot change type code and procedure but only modify the Description and the default value By pressing the New button the New Exam window will appear as shown below Pag 108 Rel 1 7 0 Februa
41. TT Today From 22101130 To 220171310 January v HH 2013H Bills Pending Closed ID Date i PatiD Patent Amount Last Payment Status Balance 5 22013 225055 16861 BrianRwot 1560 0 220113 225113 O 1060 0 4 22101 13 20 46 40 16878 Brian Owor 150 0 22 01 13 20 46 40 O 150 0 The application shows in the bottom panel the Incomes Table with the amounts PAID and NOT PAID within TODAY and within the The Incomes Table shows the visualized PERIOD current user PAID and NOT PAID within Today TODAY 500 Not Paid 1 210 PERIOD 500 Not Paid 1210 RewSm EetGm Detetebm Report Slose 500 Period 500 So the Incomes Table will show follow informations e First Row the PAID and UNPAID within Today e Second Row the PAID and UNPAID within the visualized Period e Third Row the PAID and UNPAID for the current user within Today While the admin user will be able to filter all incomes among all users that have been involved in some payments Pag 51 Rel 1 7 0 February 2013 2210113 22 51 13 22 01 13 20 46 40 The Admin can filter the Incomes Table among other users involved in some payments The application shows in the bottom panel the Incomes Table with the amounts PAID and NOT PAID within TODAY and within the visualized PERIOD The Incomes Table shows the current user PAID and NOT PAID within Today 500 Not Paid 1210 0 Period 0 Pag 52 Rel
42. TY WARDS 4 Choose an already existent lot Lot id eparation Due date Quantit F624636365 21 01 2013 21 01 2013 40 Current quantity lying in stock 40 0 Share alert with Nobody The box become active and useful only if the movement is going to reduce the selected pharmaceutical under the critical level So we can decide to share this event with another user logged in the system at the moment we press the OK button If we choose to send a notification about this discharging movement to user Allan when we press the OK button he will see in his Communication window a message like ALERT followed by the pharmaceutical name and the text is about to end as showed below L Gogmunication aaa in ae eS ee S Contacts admin mary bob 00 15 08 admin Hello Allan 00 15 39 me Hello Admin how are you guest 00 16 54 admin Fine was just checking your report of last month the john patient ID 46859 has paid the bill so you can archive his file 00 17 06 me Perfect thank you 00 17 15 admin Thank you too 00 25 16 admin new patient admission Synthia Yikparwoth in CHILDREN WARDS 00 34 52 admin discharged patient Synthia Yikparwoth for NORMAL user s info DISCHARGE admin is now offline admin is now online 00 43 44 admin ALERT 4 Dimethyl Aminobenzaldelyde is about to end Pag 91 Rel 1 7 0 February 2013 13 5 Report sharing As told before with the communica
43. VE am dw 120141008 175243 3 1 Blood Slide malaria NEGATIVE DATE From 10 11 2006 ueo BEAN 24120068 16 22 48 3 1 Blood Slide Malaria NEGATIVE 24120068 16 59 39 3 1 Blood Slide Malaria NEGATIVE AN 12008 12 17 22 EGATIVE 24412006 121610 3 1 Blood Slide Malaria NEGATIVE 3112006 12 15 58 7 2 SUGAR IL 2112006 12 15 46 12412006 11 39 94 1 1 HB gt 1 2 NORMAL J06 11 36 114HB ETD NORMAG O o Data about exams can be selected by choosing specific fields among the following e Select an exam Values admitted are ALL exams of all types are showed Single exam only the exams of the selected type are showed e Date DATE From and DATE To allow the selection of all the exam executed in the requested period After the selection press Search button the system will show on the table results of the search applying the criteria requested 7 2 2 Create a new laboratory exam New Press New button in the Laboratory browsing window The New Laboratory exam window showed below appears Pag 34 Rel 1 7 0 February 2013 New Laboratory Exam Y 1 0 i X pata 177067071 Materian Sd em SS d Patient in Selectapatient O O O o ooo Hame Age Sex MF Note Result To record the visit enter the following fields Data date of the exam the application propose the current date Material choose from the available values the material used in the exam Exam choose the e
44. alaria WARD 16880 Bridget Micpamungu 1 F Payila Alwi 1 month with malaria RTI 16878 Brian Owormungu 2 M Pataka Padel 10 mth with GE malaria geal air 46877 MosesYikpaiwoth o m Pangieth Awi 10mthwithmalaia EROS 16876 MATERNITY WARDS 16875 Oboko Pamora 11 mths with malaria Count 16527 16874 Mavine Giramia 6 Katodio Kigwera s BPN 16873 Sarah Birunji 2 Kigwera Bulisia scalp abression rambi 16872 Danick Opio 8 Jupudongo Ogengo malaria 16871 Yeny Teddy 1 Nyamukide Nyamukide malaria pneumonia New patient_ Edit Patient_ Delete patient 10 6 OPD OPD If OPDEXTENDED flag is set as YES in the configuration file ask to your Administrator the button OPD in the Admission Patient window will allow you to start an OPD by selecting the related patient first see Create a new patient visit New for more informations 10 7 Bill Bill The button Bill in the Admission Patient window will allow you to start a bill by selecting the related patient first see Insert a new bill New Bill for more informations Pag 70 Rel 1 7 0 February 2013 10 8 Manage Patient historical data DATA This function allows modifying data of a Patient and modify delete the history of out of patients admissions of a patient Malnutrition can also be managed with this function To access the Patient historical data function first of all you have to highlight the Patient in the Patient browser wi
45. atient Bill window without selecting any pharmaceutical 8 2 1 2 Insert a bill entry related to various custom reasons Custom To insert a custom bill entry you have to press the Custom button The application will show the Custom item window showed below Custom Item AS Choose a description Number of days of hospitalization Pag 46 Rel 1 7 0 February 2013 In this window you have to enter a description in the example below is number of days of hospitalization and then On the Buttons Panel of the Custom item window you have the following choices e Ok to go to the another Custom item window to enter the quantity see below e Annulla to return to the New patient Bill window without insert any bill entry Custom Item E How much is it 20 In the Custom item window you have to enter the amount related to the bill entry in the example above is 20 in the local currency ie it is US dollar if the country is USA On the Buttons Panel of the Custom item window you have the following choices e Ok to confirm the bill entry and return in the New patient Bill window e Annulla to return to the New patient Bill window without insert any bill entry 8 2 1 3 Remove a bill entry of a bill Remove Item First of all to remove a bill entry you have to highlight it on the New Patient Bill window Once you ve done this pay attention pressing the Remove Item button the bill entry is removed Bill entries can be
46. ave the following choices e Ok to confirm data e Cancel to close the window and to return to the Menu 6 1 2 3 Delete a pharmaceutical Delete In order to delete a pharmaceutical you have to highlight it before Secondly press the Delete button The New Hospital window appears Pag 20 Rel 1 7 0 February 2013 New Hospital In the Buttons Panel you have the following choices e Si to confirm the record deletion e Noto close the window and return to the previous window without deleting the record 6 1 2 4 Export the list of pharmaceuticals Export Use this function to export on excel the list of pharmaceuticals showed in the Pharmaceutical browsing window Press Export button in the Pharmaceutical browsing window to access the Save window showed below It will be in the language of your computer no matter the language used in OpenHospital Then you can start the export of the list of pharmaceuticals In the Save window you have to e select the directory of your file system where you want to store the file e input the name you want to give to the file Filename Salva sa JAHRE CI Alberto CI My Shapes File farmaci xlis firefox it exe Nome file Tipo file Tutti i file 6 1 2 5 Stock report STOCK Press STOCK button in the Pharmaceutical browsing window to produce the report of pharmaceuticals in the stock grouped by IN STOCK and OUT OF STOCK Pag 21 Rel 1 7 0 February 2013 6
47. been addressed and recorded The re attendance is on the contrary the case of records created when a Patient comes back to the Ambulatory in order to follow up a past new attendance when he she received cares and previous instructions to recover Example a Patient comes to the ambulatory because he she reports a cut gt this event is recorded as NEW ATTENDANCE and Doctor sutures the wound and invites Patient to come back ten days later then same patient comes back after ten days to have his her stitches removed a new OPD record is then created but with no NEW ATTENDANCE flag set Date of the visit Date in which Patient is met for recorded activity Disease Type By selecting a DiseaseType the first diagnosis list will contains only its related diseases Second and third list will still contain all diseases NB Disease Types can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document e Diagnosis Maximum three diseases can be diagnosed per each attendance new attendance or re attendance it does not care in this context Normally patient reports at least one visit reason but it may happen that during same visit the Doctor finds other concurrent pathologies thus here possibility is given to record till maximum three the first being the only one mandatory NB in the OPD Out Patient Department window only first diagnosis and its type will be show anyway all data ar
48. ble clicking on each branch or leaves we can enable or disable that function or set of functions for the selected group For instance the group Registration Office and the group Cashiers may have the following group permission configurations Pag 116 Rel 1 7 0 February 2013 CJ Accounting New Bill CJ Bills manager New Bill Edit Bill Report Receipt C1 Admission Patient New patient Edit Patient Ed 0 i HELP HELP Registration Office Group Cashiers Group So the Registration Office group can only use the Admission Patient module to insert and edit patients while the Cashiers group can only use the Accounting module in order to produce bills Both can run HELP this guide and Communication module So the main menu for each user registered in Registration Office group and for each one in Cashiers group will appears like following Pag 117 Rel 1 7 0 February 2013 INFORMATICI INFORMATICI SENZA FRONTIERE Admission Patient nyar GAL AWG AA Rii A i Registration Office Menu Cashiers Menu 15 2 Users Users Once you ve pressed on Users button from the Users submenu you access the Users Browser window as showed below LLL i USER GROUP PASSWD aon admin SO a E guest gest me est ee aan aves Best ky registration O o Receptionist T E E soectgro u v ean neu pocie aes The functions available from this window are Sel
49. charging or discharging movement Ask to your Administrator how to do it or see General Data in this document 6 3 Pharmaceuticals Stock Ward Pharmaceuticals Stock Ward 6 3 1 Main Characteristics The Pharmaceutical Stock Ward feature allows the management of the pharmacy at ward level Pharmaceuticals Stock Ward functionality can be enabled or disabled by changing the INTERNALPHARMACIES flag in the configuration file Ask to your Administrator how to do it or read the Administrator s Guide Pharmacy Pharmaceuticals Pharmaceutical Stock Pharmaceutical Stock Ward Pag 27 Rel 1 7 0 February 2013 6 3 2 Functions of Pharmaceuticals Stock Ward To access the functions of Pharmaceuticals press Pharmaceutical Stock Ward on the Pharmacy menu showed below The window Ward pharmacy showed below will be opened All functions available under Pharmaceutical Stock are accessible from the Ward pharmacy window selecting one WARD on the top left of the window Ward Pharrrancy selecta ward gt WARD After the selection of the ward INTERNAL MEDICINE in the example the Ward pharmacy window appears as showed below and you can start the management of the ward pharmacy of the INTERNAL MEDICINE ward l WardPharmacy From 18 01 13 Ca To 18 01 13 Ca Age Sex Weid Medical Quantity a2 M ND 4 Dimethyl Aminobenzal 0 5 pieces 42 F ND Acetic Acid Glacial 1ltr 2 0 piece
50. cked continue If you have done the availability check see Check availability function but the pharmaceuticals requested by the therapy plan do not exists in the hospital the Not available window showed below appears On the Buttons Panel you have the following choices e Ok to confirm the therapy plan you have to be aware that if you press OK you have saved a therapy but there are not the requested pharmaceuticals in the hospital The application save the therapy plan and shows the confirmation window showed below e Annulla to return to the Therapy window without saving the therapy plan Not available 2 The Therapy is not available continue Either you have done the availability check that the pharmaceuticals are present in the hospital or you have not done the check when the application shows the notification window below the therapies plan is saved fn i Therapies plan saved Pag 78 Rel 1 7 0 February 2013 Press OK to finish 10 10 6 Close function Close Close function allows you to exit from the Therapy window Press the Close button to access the Close function The Selezionare una opzione window showed below appears On the Button panels you have the following choices e i this function is the same as the Save function SAVE described above e Noto return to the Therapy window without saving the therapy plan e Annulla to stop the function and return to the Therapy window without apply any chang
51. cord window appears 10 5 1 Start the admission of a patient Admission Once a patient is registered he her can be admitted in a hospital ward First of all to insert the admission of a patient you have to highlight the patient in the Patients browser window Once you ve done this press the Admission button The New admission window showed below appears if the patient is already admitted the Edit admission record window appears Pag 66 Rel 1 7 0 February 2013 z RS New admission A a hd p i sa i i l awl E i Admission Discharge Operation Note Code 16877 Name Moses Yikparwoth Ward From Health Unit Progressive in year Age Sex M MALEWARDS v 2 TOB SE Admission date Admission type C Malnutrition Tax Number ID 19 01 13 0 SELF x Diagnosis IN Address City Alcohol abuse Pangieth Alwi Parents Discharge date Bed Days Discharge type Diagnosis OUT Next kin Telephone n 1 Blood type Insurance n 2 Patient notes 10 mth with malaria E n 3 Indicates required fields Save Close To start an admission you have to enter the following fields on the right side of the window e Ward the ward where the patient is admitted e From health Unit not mandatory in case of referral you may type the facility where the patient comes f
52. ction panel to identify the pharmaceuticals and enter the quantity the Lot Panel area that will be different based on the type the movement and the buttons panel area 6 2 2 2 1 Charging If you have to enter a charge movement then you have to input the following fields in the Stock Movement Inserting window e Movement Type charge e Medical you can enter the code of the pharmaceutical medical if known otherwise you have to select a pharmaceutical medical using the mouse e Quantity the quantity of pharmaceutical you want to store If PiecesPerPacket has been defined for selected pharmaceutical you can decide if insert pieces or packet The amount will be automatically converted in pieces NB at the bottom of the Stock Movement Inserting window you will read the Current Quantity Lying in Stock for the selected pharmaceutical If with this movement you re going under the critical level for the selected pharmaceutical a confirmation pop up window will appears to let you confirm the discharging operation e Lot you may select an existing lot where to charge the selected pharmaceutical into or create a new lot by specifying a LotId the PreparationDate and the ExpiringDate This will help you in the future to identify which drugs are going to expiry e Origin of the pharmaceutical description of 30 characters field not mandatory NB The Lot definition can be set as automatic by changing the flag AUTOMATICALOT in configuration file so
53. de e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used somewhere in the application e Close to close the window The Disease Types defined in this functionality will be reflected in the entire application like in Disease definition or in OPD see Disease and Create a new patient visit in this document 14 2 6Exam Types Exam Type Once you ve pressed on Exam Type button from the Types menu you access the Exam Types Browser window as showed below DESCRIPTION 1 Haematology 2 Blood transfusion 3 Parasitology 4 Bacteriology 5 Microscopy 6 Serology 7 Chemistry 8 Occult Blood OLD EXAMS OTHER STOOLPARASITES URINALYSIS New Edit jl Delete Close The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged Pag 97 Rel 1 7 0 February 2013 e Delete to delete an already existing type cannot be deleted if still used somewhere in the application e Close to close the window The Exam Types defined in this functionality will be reflected in the Laboratory function see Laboratory in this document 14 2 7Medicals Stock Movement Types Medicals Stock Moy Type Once you ve p
54. ded Patient Vaccines Since OpenHospital version 1 6 you can extend the Vaccine functionality by changing the PATIENTVACCINEEXTENDED flag in the configuration file Ask to your Administrator how to do it or read the Administrator s Guide 9 3 1 New Vaccine Browsing v 1 1 The new window will appear like the following alm z 4 Patient vaccines browsing v 1 1 DATE PATIENT SEX AGE VACCINE VACCINE TYPE Select a vaccine type 19 01 2013 Roseline Angei F TT VACCINE DOSE 1 Pregnant DPT 2 HepB Hib 1 Child 22 All Type 19 01 2013 A Oyungmungu F 2 i 19 01 2013 Abiywagorwoth Abiywagorwoth F 26 POLIO 1C Child Select a vaccine All vaccines v Date From 12 01 13 Date To 19 01 13 Age From 0 AgeTo O Select Sex All Male Female Cos cee The only difference is the new column about the name of the patient for a fast research Pag 57 Rel 1 7 0 February 2013 10 Admission Patient Admission Patient 10 1 Main Characteristics Admission Patient functionality allows registering a new patient to modify his her personal details to browse his her history and to admit him her in a hospital ward lt z b js Laboratory Click here or digit Accounting ALT A to enter in 4 the Patient browser lt NB you can also start an OPD registration from here if the OPDEXTENDED flag is set to YES A
55. dolescent are overlapped since both starts from age 6 Overlapped ranges please check values The Age Types defined in this functionality will be reflected in the Patient Extended functionality see Insert a new Patient Extended in this document Pag 103 Rel 1 7 0 February 2013 14 2 13 Vaccine Types Vaccine Type Once you ve pressed on Vaccine Type button from the Types menu you access the Vaccine Type Browsing window as showed below Vaccine Type Browsing v 1 1 DESCRIPTION Child No pregnant Pregnant New Edit Delete Close The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used somewhere in the application e Close to close the window The Vaccine Types defined in this functionality will be reflected in the Vaccine function see Vaccines in this document 14 3 Hospital Hospital Once you ve pressed on Hospital button from the General Data menu you access the Hospital informations window as showed below Hospital informations lee es ae 2a Name NGAL StLUKE S HOSPITAL Address P O BOX 85 NEBBI Telephone 256 0472621076 Fax number 2560 Email address angal ucmb ug co By pressing the Edit button the fi
56. e Selezionare una opzione 10 10 7 Notify amp SMS not yet implemented Notify amp SMS With these two checkboxes you can set the therapies plan for Aloe this patient as important and notifiable via SMS not yet implemented EJ CO sms 10 11 Merge function Merge You can use this function to merge two patients histories in case of wrong double registration when she he is admitted in the Hospital First of all to merge data of two patients you have to highlight them in the Patient browser window E Patients browser Lo tell z Admission status Name Address City Telephone Note Joan Kwiocwiny Rest camp Nyaravur 7 mth with malaria RTI Joan Pacuriema Rero Rero malaria Joan Atyeronimungu Penji Payera 6 months with malaria RTI dehydration WARD Joan Mulungu Murusi Akworo GIT bleeding and dehydration CHILDREN WARDS Joan Kayeny pa Rwoth Jupukidi Nebbi 7 months with severe malaria Joan Apio Thatha Parombo Parwo Five months with GE Malaria RTI ME 15386 JoanPikwo O wo MALE WARDS 15045 Joan Giramia Nyaravur T C Nyaravur MATERNITY WARDS 14970 Joan Muber F JAkuru jonam Pamora Asthma Count 59 14553 JoanPikwo 10 F Gw DRC Meninjitis R o malaria Pagot Mbaro Nyaravur 3 months with treated malaria an ami Nyamutoro Joan Padel Parombo For labour Joan Joan Ayiorwoth Lubinga
57. e Description The Vaccines defined in this functionality will be reflected in the entire application like in Vaccine module see Vaccines in this document 14 9 Prices Price Lists Once you ve pressed on Price Lists button from the General Data menu you access the Prices Browser window as showed below Pag 111 Rel 1 7 0 February 2013 SS lt gt if 1 E 28 Prices Browser e FD eae ae amm i Basic BASIC PRICE LIST KShs Manage Lict Name Prices Basic 2G Exams 1 2 WBC Count 4 3 Differential 4 4 Film Comment 1 6 Sickling Test 2 4 Grouping 2 2 Comb s Test 3 4 Blood Slide Malaria 3 2 Blood Slide OTHERS E G TRIUPHANOSOMIAS MICRIFILARIA LEISt 3 24 Trypanosomiasis 3 22 MICROFILARIA 3 23 LEISHMANIA 3 24 BORRELIA 3 3 STOOL MICROSCOPY 3 4 URINE MICROSCOPY k 3 5 TISSUE MICROSCOPY 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 The functions available from this window are e SAVE to save any modification made to the pricelist e Cancel to close the window e Switch pricelist you can focus on a different pricelist by selecting it on the upper left corner of the window e Manage Lists you can define how many and which pricelist will be available in the application see Pricelists in this document The Prices Browser window shows the list of all prices in the selected pricelists the system auto
58. e are allowed Pag 30 Rel 1 7 0 February 2013 Quantity 2s Insert quantity pieces mis In stock 14 5 Before to press the OK button you may insert as many Medicals you need it will show a correspondent number of movements in the Outcomes tab of the Movement Panel in the Ward Pharmacy window Pag 31 Rel 1 7 0 February 2013 7 Laboratory Laboratory 7 1 Main Characteristics With Laboratory s features the user can manage the laboratory exams Press OPD button or Pharmacy ALT L Laboratory Accounting Patient Vaccines f Admission Patient Statistics Printing HELP It is possible to create modify or delete exams e Insert anew Laboratory exam e Delete or edit an existing exam e Select some exams with the Filter Button user can select the exam s name the exam s result and the date between the exam was made 7 2 Functions of Laboratory To access the Laboratory s functions press Laboratory on the main menu of OpenHospital The Laboratory browsing window appears All functions available under Laboratory are accessible from the Laboratory browsing window showed below By default the system shows all the laboratory exams recorded Pag 32 Rel 1 7 0 February 2013 alo x DATE EXAM RESULT 1311 2008 1847 22 31 Blood Slide Malaria NEGATIVE am dw 120141008 175243 3 1 Blood Slide malaria NEGATIVE DATE From 10 11 200
59. e pharmaceuticals available in the hospital Pharmaceutical browsing TYPE CODE DESCRIPTION ae STOCK CRIT LEVEL OUT OF STOCK Laboratory 4 Dimethyl Aminobenzaldelyde 5 0 5 0 E Dru gs Drugs lAcetazolamide 250mg Tab eo pa Meo o Laboratory Acetic Acid Glacial 1 Itr so po a T oratory Aceton 99 ltr fo fro Drugs Ci Aciclovvir Drug jAeeoir200mgTab a Adhesive Tape 2 5cm x 5m O Adhesive Tape 7 F 5cm x 5m Adrenaline 1mgiml 1ml Amp Air ring set 43x15cm rubber with pump Airway Guedel Size 0 Airway Guedel Size 00 Airway Guedel Size 1 Airway Guedel Size 2 Airway Guedel Size 3 Albendazole 200mg Tab Ki wo OoOo Alcohol 95 not denatured 20Ls e r O saectove ur z nen ear peee Een aroc EC If the pharmaceutical quantity is under the critical level it will be shown in RED If the pharmaceutical quantity is zero it will be shown in GRAY and the square in the last column will be checked The following functions are accessible from the Buttons Panel of the Pharmaceutical browsing window e New to register a new pharmaceutical Edit to modify an already registered pharmaceutical Delete to delete a pharmaceutical Export to export the pharmaceuticals to a CSV file Excel STOCK to show the report of stock quantities Order to show the list of pharmaceuticals that have to be ordered Expiring to show the list of pharmaceuticals that are going to expire Close to exit from the Pharmaceuticals browsin
60. e stored and processed in reports and searching e Patient age Validity range is 0 200 e Patient sex Male female When you finish entering data in the Buttons Panel you have the following choices e Ok to confirm and record patient visits e Cancel to close the window and to return to the Menu 5 2 3 Modify a recorded patient visit Edit First of all to modify a visit you have to highlight it in the OPD Out Patient Department window Once you ve done this press the Edit button When the Edit OPD registration window showed below appears the record is available for changes All data can be changed Pag 14 Rel 1 7 0 February 2013 6 Edit OPD registration v 1 1 an New Attendance Referralfrom Referral to Attendance Date lo 1711711 Disease Type 2 THER INFECTIOUS COMMUNICABLE DISEASES Diagnosis wman O Diagnosis n 2 full list PO Diagnosis n 3 full list Male Female When you finish entering data in the Buttons Panel you have the following choices e Ok to confirm new values all the previous values will be lost e Cancel to close the window and to return to the OPD Out Patient Department window without applying any change 5 2 4 Delete a recorded patient visit Delete First of all to delete a stored visit you have to highlight it in the OPD Out Patient Department window Secondly press the Delete button The highlighted record will be showed as in the New Hospital window below Now t
61. ected group you may filter the list by selecting only one Group Edit to edit an already existing user the group must be unchanged New to enter a new user cannot be used an already used name Delete to delete an already existing user Close to close the window Pag 118 Rel 1 7 0 February 2013 By pressing the Edit button the Editing user record window will appear as shown below Editing user record g In editing mode you cannot change the type group and the name but only the password that is in visible in this window Each user is so identified by a name a description and a password that can be modified in any moment by the Administrator Pag 119
62. el 1 7 0 February 2013 Edit admission record gt Yr ve woSa FT we ea i EX Admission Discharge Operation Note Code 16877 Name Moses Yikparwoth Ward From Health Unit Progressive in year Age cer mawas gt 2 TOB Admission date Admission type Tax Number 1D 190173 ser Diagnosis IN _ Malnutrition Address Alcohol abuse Pangieth i Parents Discharge date Discharge type zanac normaL osoare Diagnosis OUT n 1 Alcohotabuse o O Next kin Telephone Blood type Insurance Patient notes 10 mth with malaria Indicates required fields NB DischargeTypes and Diseases can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document When you finish entering data in the Buttons Panel you have the following choices e Save to confirm the values on the window e Close to close the window and to return to the Patient browser window without applying any changes Once you press the Save button the Edit admission record window will close and you will see the status changed in the Patients browser window as follow figure sipwesbowe O Admission status Code Address City Telephone Note 16883 Domanico Alessandro M 16832 Synthia Yikparwoth F __ Nyamutete Bulisia Malaria RTI 16881 Mavine Giramia 5 F _ _ Pawoo Acwera Aneamia m
63. elds will allow you to modify the values and set the facility informations where you re installing the software Pag 104 Rel 1 7 0 February 2013 l Hospital informations Name NGAL St LUKE S HOSPITAL Address P O BOX 65 NEBBI City ANGAL O o Telephone 256 0472621076 Fax number 2560 O By pressing the Update button the new informations will be stored in the system and will be reflected in the entire application like in reports heading see Statistics in this document 14 4 Ward Ward Once you ve pressed on Ward button from the General Data menu you access the Ward Browser window as showed below S Wards browser ole X TELEPHONE NURSES DOCTORS HAS PHARMACY AIDS CLINIC 00 0 0 0 r BORROWED 00 borrowed items 0 0 0 CHILDREN WARDS 239 a a a MATERNITY WARDS 112 l 6 NUTRITION UNIT 00 loo 0 j OPD 214 loo 0 10 PRIVATE 00 loo 0 10 RADIOLOGY 232 loo 0 lo 0 0 0 0 0 gt SINS R _ 19 2 ISOLATION 228 00 THEATER 220 00 expired to be used by pharmacy pharmacy 225 to be used by pharmacy stock reorder to be used by pharmacy N lt x40 D d 0 Z zZ ojojojoj ojoj S RII The functions available from this window but similarly to other windows in Types menu are e New to enter a new ward cannot be used an already used code e Edit to edit an
64. enu Furthermore a search function is available using the Selection panel on the left of the window 9 2 1 Search vaccinations Queries about vaccinations can be done using the search criteria available on the Selection panel area of the window left side of the window Results of your search are showed on the Data table area Doing the selection data about vaccinations can be selected by choosing specific fields among the following ones e Vaccine type by selecting a Vaccine Type you will filter the Vaccine list e Vaccine You can select one vaccine or the value All vaccines NB VaccineTypes and Vaccines can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document e Date DATE From and DATE To allow the selection of all the vaccinations over the requested period e Age Age From and Age To allow the selection of all the patients subject to vaccinations by age e Sex All Male Female After the selection press Search button the system will show on Data table results of the search applying the criteria requested The function shows in the field Count the number of vaccinations that are showed in Data Table in the example they are 3 Pag 54 Rel 1 7 0 February 2013 Patient vaccines browsing v1 1 T Select a vaccine type DATE SEX 32 VACCINE E X VACCINE TYPE IDPT 1 HepB Hib 1 IChild
65. ephone Note all these informations separated by a Ward the ward where this patient is currently admitted this field 1s blank if the patient is not admitted in the hospital in this moment CG 66 The following functions are accessible from the Buttons Panel of the window Patients browser window e New Patient to insert a new patient Edit Patient to modify an already stored patient Delete Patient to delete an already stored patient Admission to manage the admission of the patient in the hospital OPD to start an OPD visit on the selected patient Bill to start a Bill on the selected patient Data to modify data of a patient and to modify the history of his admissions out of patient visits as well as his her malnutrition data Clinical sheet to analyse the clinical sheet of a patient and print it e Therapy to manage the therapy of a patient e Close to exit from the function Admission Patients and return to the main menu NB It is possible to have a Merge function that might help in case of double patient registration by changing the flag MERGEFUNCTION in configuration file Ask to your Administrator how to do it or read the Administrator s Guide Furthermore a search function is available using the Selection panel on the left of the window 10 2 1Search patient Queries about Patients can be done using the search criteria available on the Selection panel area of the window left side of the window Results of your search are showed on the Da
66. es from City the city where he her comes from Next kin his her most closest relative Telephone his her telephone number Note It is a free text When you finish entering data in the Buttons Panel you have the following choices e Ok to confirm data and record the Patient e Cancel to close the window and to return to the Patient browser window without record the patient 10 3 1 Modify data of a recorded Patient Edit Patient First of all to modify data of a Patient you have to highlight it in the Patient browser window Once you ve done this press the Edit Patient button When the New Patient window showed below appears the record is available for changes All data can be changed Pag 61 Rel 1 7 0 February 2013 New Patient Insert data of new Patient Note First Name Angelina sd second Name Mwai Age sO O Sex Male Female Address Kaurone City Telephone When you finish entering data in the Buttons Panel you have the following choices e Ok to confirm new values all the previous values will be lost e Cancel to close the window and to return to the Menu without applying any change 10 3 2 Delete a Patient Delete Patient First of all to delete a stored Patient you have to highlight it in the Patients browser window Secondly press the Delete Patient button The name of the Patient will be showed in the Delete Patient window below The record can then be deleted Deleted records won t be availab
67. etion e No to close the window and return to the previous screen 10 8 3 Manage malnutrition control of a patient Malnutrition control Malnutrition control function is available for all and only the admissions that have concerns about malnutrition malnutrition field activated in New admission window see next page Pag 72 Rel 1 7 0 February 2013 Malnutrition Control function allows you to register specified visits for those patients who need to control his her Weight Height index To access the Malnutrition control function first of all you have to highlight the admission in the Patient data window Secondly press the Malnutrition control button The Malnutrition browser window showed below will appear ES Malnutrition browser FURTHER DATE APPROVAL DATE HEIGHT 20 2113 2031 20 3 13 From this function you can insert New a new malnutrition control modify Edit or Delete an existing malnutrition control already stored 10 8 3 1 Insert a new control New By pressing the New button from the Malnutrition Browser window you will access to the Malnutrition window below Malnutrition Date of this control 20 ilo 4 2013 Date of the next control Weight 60 0 Height 170 0 To record a new control enter the following fields e Date of this control the system automatically set the date of today e Date of next control the date of the next planned control e Weight the weight of the patient you may use
68. ewhere in the application e Close to close the window The Operation Types defined in this functionality will be reflected in the Admission function see Insert modify Surgery data in this document 14 2 10 Pregnant Treatment Types Pregnant Treatment Type Once you ve pressed on Pregnant Treatment Type button from the Types menu you access the Pregnant Treatment Type Browsing window as showed below DESCRIPTION ANC RE ATTENDANCE FIRST DOSE WITH SP IMMUNISATION 1 IMMUNISATION 2 IMMUNISATION 3 NEW ANC ATTENDANCE SECOND DOSE WITH SP The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used somewhere in the application e Close to close the window The Pregnant Treatment Types defined in this functionality will be reflected in the Admission function see Insert modify Delivery data in this document 14 2 11 Other Prices Other Prices Once you ve pressed on Other Prices button from the Types menu you access the Other Prices Browser window as showed below Pag 100 Rel 1 7 0 February 2013 C ESS i Other Prices Browser hee scriptio OPD IPD Dail Discharge Undef
69. g On the left a particular combo box is placed According to its selection the table will display pharmaceutical of a specific type By default it s selected on the ALL option 6 1 2 1 Insert a new pharmaceutical New Press New button in the Pharmaceutical browsing window to access the New medical record window showed below To insert a new pharmaceutical enter the following fields e Type for instance Drugs or Chemical NB Types can be defined by the Administrator Ask to your Administrator how to do it see General Data in this document Code code that identify univocally your pharmaceutical for fast searching Description the description of the pharmaceutical PcsXPck Pieces per packet 1f more than 1 Critical level the minimum quantity required in stock Pag 19 Rel 1 7 0 February 2013 New medical record CODE Description Pieces per Packet Critical level When you finish entering data in the Buttons Panel you have the following choices e OK to confirm data e Cancel to close the window and to return to the Menu 6 1 2 2 Modify an existing pharmaceutical Edit Press Edit button in the Pharmaceutical browsing window to access the Editing medical record window showed below You can modify all data unless Type Editing medical record g CODE Eee Description Acetic Acid Glacial 1 Itr Pieces per Packet Critical level When you finish entering data in the Buttons Panel you h
70. he record can be deleted Deleted records won t be available anymore Delete following opd Registration Date 01 11 2011 Disease Eye Infection Age 56 Sex M Visit Date 01 11 11 z In the Buttons Panel you have the following choices e Sito confirm the record deletion e No to close the window and return to the previous window without delete the record Pag 15 Rel 1 7 0 February 2013 5 3 OPD Extended OPD v1 3 Since OpenHospital version 1 3 1 you can extend the OPD functionality by changing the OPDEXTENDED flag in the configuration file Ask to your Administrator how to do it or read the Administrator s Guide 5 3 1 New features Press New button in the OPD Out Patient Department window to access the New OPD registration 1 3 window showed below New OPD registration 1 3 i a E E _ _ 6 v Re Attendance New Attendance Referralfrom Referral to Attendance Date 47 01 M3 m 1 OPDNo 7 Search 3 Jase Q Michael Ofoirwoth Note amp Symptom E E C Diagnosis Loo Diagnosis n 2 ftis Diagnosis n 3 funis LAST OPD VISIT on 17 01 13 Dysentry Note lt none gt Patient code 16456 First Name Ofoirwoth 5 Last Name Michael Address Kimora City Nyakang Next Kin Age Sex The OPD Extended module affords the following improvements Calendar to choose the visit date 1 OPD number now is visible for tracking 2 Registered Patient 3 before to choo
71. ical the drug subject of the movement o Quantity the quantity subject of the movement e Incomes shows all incomings from the main pharmacy it s to say all discharging movements registered in Pharmaceutical Stock window related to selected ward Pag 29 Rel 1 7 0 February 2013 e Drugs the amount of drugs remaining in the selected ward as a result of all incoming minus all out comings 6 3 2 3 Inserting a new Ward Pharmacy Movement New To insert ward pharmacy movements you have to press New in the Ward Pharmacy window The New Edit window showed below appears Z New Edity i e gt Patient Domanico Alessandro O Internal use Medical 4 Dimethyl Aminobenzaldelyde Acetic Acid Glacial 1 ltr As told before only discharging movements are allowed in this functionality So the solely informations required are the follow e Patient or Internal Use you may select an already registered patient by clicking on Pick Patient button so the movement will be associated to his her ID or select Internal Use and type a description to specify that the movement is not related to a patient e Medicals by pressing Medical button you will be asked for the drug to give to that patient a first window will appear to let you select the drug the only ones you may have in the ward as an result of a previous discharging movement in the Pharmaceutical Stock Browser and a second one to let you specify the quantity multiply of half piec
72. ication W us is Communication t es Contacts admin B admin a mary bob 00 15 08 admin Hello Allan 00 15 39 me Hello Admin how are you 00 16 54 admin Fine was just checking your report of last month the john patient ID 46859 has paid the bill so you can archive his file 00 17 06 me Perfect thank you 00 17 15 admin Thank you too 00 15 07 me Hello Allan 00 15 39 allan Hello Admin how are you 00 16 54 me Fine was just checking your report of last month the patient ID 46859 has paid the bill so you can archive his file 00 17 06 allan Perfect thank you 00 17 15 me Thank you too guest user s info user s info White box where to type our message To send a message to Allan we must type it on the white box at the bottom then press ENTER the message will be immediately forwarded to Allan when Allan will do the same his message will be immediately forwarded to us Other users logged in ie Mary in the figures above cannot see our conversation 13 3 Admission Discharge Notifications As told before with the communication module we can share some events with other users In the New Admission window we will see a new box in the Buttons Panel as showed below Pag 88 Rel 1 7 0 February 2013 New admission st i a aa J TL Admission Discharge Operati
73. in the application e Close to close the window Pag 95 Rel 1 7 0 February 2013 The Discharge Types defined in this functionality will be reflected in the Admission function see Start the admission of a patient and Discharge of a patient in this document 14 2 3 Delivery Types Delivery Type Once you ve pressed on Delivery Type button from the Types menu you access the Delivery Type Browsing window as showed below Delivery type browsing DESCRIPTION BORN BEFORE ARRIVAL DELIVERY ASSISTED BY CESARIAN SECTION DELIVERY ASSISTED BY VACUUM EXTRACTION NORMAL DELIVERY TRIPLICATE DELIVERY ND TWIN DELIVERY ND New Edit Delete Close The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used somewhere in the application e Close to close the window The Delivery Types defined in this functionality will be reflected in the Admission function see Insert modify Delivery data in this document 14 2 4Delivery Result Types Delivery Result Type Once you ve pressed on Delivery Result Type button from the Types menu you access the Delivery Result Type Browsing window as showed below Delivery result type bro
74. ined Amount per day O lana LJ The functions available from this window but similarly to other windows in Types menu are New to enter a new price can be used an already used code Edit to edit an already existing price the code can be changed Delete to delete an already existing price cannot be deleted if still used somewhere in the application Close to close the window By pressing the New button you access the New Medical Stock Movement Type window as showed below New Price LDE OTH Description t OPD wl iPD Daily Discharge Undefined cance In order to insert a New Price you must input following data Code is the Price code and should be unique anyway there are no restriction on this field since the application will use an internal code to identify univocally this item Description the Price description that may include the code for a fast search OPD if the price is applicable with OPD IPD if the price is applicable with IPD Daily if the price should be applied for every bed day or just once if checked you will be asked for how many days when using this item with follow Days window How many days Pag 101 Rel 1 7 0 February 2013 e Discharge if the item has to be treated as a negative value so it will act as a discharge in the bill statement ie Charge Off Free of charge etc e Undefined if the item have no value in the PriceList and the
75. k to your Administrator how to do it or read the Administrator s Guide Once the enhanced search has been enabled the new Patients browser window will looks like following one Admission status Address City Telephone Note Gloria Akello Alua Pamora RTI Malaria Gloria Akello Atar west Pamora 11 months with malaria and UTI CHILDREN WARDS FEMALE WARDS MALE WARDS Count 2 Search Key Gloria Ake ey e Initially the list looks empty In order to show some patient you must enter a search criteria in Search Key field and the press the search 4 button and the window will show the only patients matching specified criteria NB to show the full patient list again is enough to press the search button with an empty criteria 10 3 Insert a new Patient New Patient You can use this function to register a new Patient when she he is admitted in the Hospital Pag 60 Rel 1 7 0 February 2013 Press New Patient button in the Patients browser window to access the New Patient window showed below New Patient Insert data of new Patient Note First Name Angelina sd Second Name Mwai Age 0 O Sex C Male Female Address Kaurone sid City Next Kin Telephone To record a new patient enter the following fields e First name the first name Second name the last name or other names Age the age in year Patient sex Male female Address the address where he her com
76. le anymore The patient will not completely remove from the system and you can ask to the Administrator to rescue his her data at any time Delete patient Delete patient Mugambi Aron In the Buttons Panel you have the following choices e Sito confirm the record deletion e No to close the window and return to the previous window 10 4 Insert a new Patient Extended New Patient Since OpenHospital version 1 3 1 you can extend the New Patient functionality by changing the PATIENTEXTENDED flag in the configuration file Ask to your Administrator how to do it or read the Administrator s Guide Pag 62 Rel 1 7 0 February 2013 10 4 1 New features The New Patient Extended module affords the following improvements Edit Patient _ 3 Tracy Amiaparwoth Code 16879 Patient photo Blood type First Name Amiaparwoth Second Name Tracy Fathername TaxNumberID sd O Age Age O BirthDate O Description Dead Unknown Alive Mothername Sex Male Female Dead Unknown Alive Padolo sd o Parents Together City Fadel O Yes O No Unknown Next Kin Has Insurance Telephone O Yes C No Unknown To record a new patient enter the following fields Tax Number ID is the national ID or other ID you may use to identify univocally the patient Age BirthDate Description the age can be specified in three different ways Age Age Age Age O BirthDate Description C
77. ll 10 8 Manage Patient historical data DATA 10 8 1 Modify data of an admission or out patient visit EDIT 10 8 2 Delete an admission DELETE 10 8 3 Manage malnutrition control of a patient Malnutrition control 10 9 Clinical Sheet Clinical sheet 10 10 Therapy management Therapy 10 10 1 Add a therapy Add Therapy 10 10 2 Modify a therapy Edit Therapy 10 10 3 Remove a therapy Remove Therapy 10 10 4 Check availability of the pharmaceuticals Check availability 10 10 5 Save function SAVE 10 10 6 Close function Close 10 10 7 Notify amp SMS not yet implemented 10 11 Merge function Merge 10 11 1 Different Names 10 11 2 Different Sex 11 Statistics Statistics 11 1 Main Characteristics 11 2 Report Launcher Launch Report 12 Printing Printing 12 1 Main Characteristics Pag 3 53 53 53 54 55 56 57 57 58 58 58 59 60 60 61 62 62 63 64 64 66 66 68 69 70 70 71 T2 72 72 74 74 75 76 71 77 78 79 79 79 80 80 82 82 83 85 85 Rel 1 7 0 February 2013 12 2 Printing 85 1221 Exams List Exams List 86 1222 Disease List Disease List 86 13 Communication Communication 87 13 1 Main Characteristics 87 13 2 Chat 87 13 3 Admission Discharge Notifications 88 13 3 1 Admission Notifications 89 13 3 2 Discharge Notifications 90 13 4 Pharmaceuticals Critical Level Notifications 90 13 5 Report sharing 92 14 General Data General Data 93
78. ll entry for pharmaceutical Medical the function to insert a bill entry for operation Operation and exam Exam is the same with the only difference that for the last two is not required the quantity the quantity is always 1 PALS ee E o N 03 1 2 14 20 37 56 Patient Mugambi Aron List ot Medical Cyclophosphamide 500ma Vial 5 days of hospitalization TENNA T TOTAL 03 1 2 2011 20 39 58 BALANCE To insert a bill entry press the Medical button The Medical window showed below appears Pag 45 Rel 1 7 0 February 2013 Medical Select a Medical 4 Dimethyl Aminobenzaldelyde Acetazolamide 250mg Tab Acetic Acid Glacial 1 ttr Acyclovir 200mg Tab Adhesive Tape 2 5cm x 45m Adhesive Tape 5cm x 5m Adrenaline img ml iml Amp Air ring set 43x15cm rubber with pump Using the mouse you have to highlight the required pharmaceutical medical On the Buttons Panel of the Medical window you have the following choices e Ok to select the highlighted pharmaceutical e Annulla to return to the New patient Bill window without selecting any pharmaceutical If you choose OK the Quantity window showed below appears and you can select the quantity of pharmaceutical used by the patient Insert quantity Aoo O On the Buttons Panel of the Quantity window you have the following choices e Okto select the highlighted pharmaceutical and return to the New patient Bill window e Annulla to return to the New p
79. lock the input of the Therapy plan You have to click OK on the button to exit from the window After the check on the button panel of the Therapy window you see in red colour the text NOT AVAILABLE if at least one of the involved drugs starting from today are not available or the test AVAILABLE otherwise Note check can also be done therapy by therapy and not only at the end of the input of all the therapies Check function is not mandatory you can save the therapy plan also without checking the presence of the pharmaceuticals in the hospital see Save Function below Pag 77 Rel 1 7 0 February 2013 10 10 5 Save function SAVE When you have completed the input of the therapy plan press the SAVE button on the button panel of the Therapy window Be aware that the therapy plan is saved when on the screen appears the Messaggio window showed below with the message Therapies plan saved If you have not done the availability check see Check availability function the Not checked window showed below appears On the Buttons Panel you have the following choices e Ok to confirm the therapy plan you have to be aware that if you press OK you have not checked the existence of the pharmaceuticals in the hospital The application save the therapy plan and shows the confirmation window showed below e Annulla to return to the Therapy window without saving the therapy plan Not checker 2 The Therapy has not been che
80. matically creates a price for every Exam see Exam Operation see Operations and Medical see Pharmaceuticals defined in the system plus other prices defined in Other Prices module see Other Prices In order to modify a price just double click on it and type the new price NB if a price has been defined as undefined see Other Prices it will look as 0 zero and cannot be modified NB Exams Operations and Medicals prices are automatically created as OPD IPD not daily not undefined not discharge see Other Prices for more information When all modifications have been made you can store them permanently in the system by pressing SAVE button After some instants a confirmation message will inform you about the success of the operation Pag 112 Rel 1 7 0 February 2013 14 9 1 Pricelists Manage Lists Once you ve pressed on Manage Lists button from the Prices Browser window you access the List Browser window as showed below ation Currency LISTOO1 Basic price list KShs The functions available from this window but similarly to other windows in Types menu are New to enter a new pricelist Copy to create a new pricelist as a copy of another one Edit to edit an already existing pricelist Delete to delete an already existing pricelist Close to close the window By pressing the Copy button the application will guide you step by step by asking 1 a Name of the new pricelist
81. ment 3 2 Legenda In this document will be used following conventions When in the text of this document you find a word written in bold and highlighted in grey like Pharmacy or New it indicates a function of the application and it is also called button Pharmacy is a button When you find a text written in bold Italic as an example Laboratory browsing it indicates the screen with name Laboratory browsing see example below Each screen of the application is called window Laboratory browsing is a window When you find a text written in bold as Search patient visits it indicates a function of the application or an area of the window as an example Data table Each button has always one letter with an underscore You can select the functionality offered by the button pressing the Alt key and at the same time the underscored key in the example of Pharmacy you have to press Alt and P This behaviour is common all over the application and allows the user to operate almost without the use of the mouse In the entire document Alt key and the P key will be indicated as Alt P Click with the mouse on the button or digit Alt P to enter the Pharmacy function Each screen of the application is called window Most complex windows of the application are composed by more than one area Areas can be Selection panel Data table Pag 7 Rel
82. n task is the setup of OpenHospital through the General Data functionality It allows defining all types and data that are going to be used in OpenHospital menu gt ese E Click here or digit General Data ALT G to enter in the Patient browser screen Patient Vaccines Admission Patient Accounting As HELP Once you ve pressed on General Data button from the main menu you access the General Data menu From this menu you have the following functions available Types will bring to Types menu Hospital to set some Hospital informations name address telephone email ecc Ward to define which departments are in the hospital Disease to define which diseases are diagnosed in the hospital Exams to define which laboratory exams are performed in the hospital Operation to define which surgical operations are provided by the hospital Vaccine to define which vaccines are given in the hospital Prices lists to define unitary costs of the services provided by the hospital 14 2 Types Types Once you ve pressed on Types button from the General Data menu you access the Types menu Pag 93 Rel 1 7 0 February 2013 Click here or digit ALT T to enter in the Patient browser Admission Type screen Discharge Type Ward Operation Vaccine Prices lists Pregnant Treatment Other Prices Age Type Vaccine Type From the Types menu you have the following f
83. ndow Secondly press the DATA button The Patient data window showed below will appear 4 Patent data c gt gt V x Patient summary Cade 2 _ DATE WARD _ z DIAGNOSS IN DIAGNOSIS CUT 20111 INTERNAL ME Dlannosa Persistent_ NO DISEASE MAME Mujambs Aron Tax Manhar m Telephone unknown Labonowan Blood type Assurance ur o ra Pawei notes Edit Patient EDIT QELETE Mabndritionconiet Cose The screen is divided in three areas e Patient summary on the left e Data table on the right e Buttons panel The Patient summary area shows you a summary of patient data Data table shows you a summary of all the out patients OPD visits and all the admissions related to the patient The following functions are accessible from the Buttons Panel of the window Patient data Edit Patient to modify an already stored patient it is the same Edit function of the Patient browser window EDIT to modify data of an admission or an out patient visit DELETE to delete an already stored admission Malnutrition control to create modify or delete malnutrition control data of a patient Close to exit from the function Patient Data and return to the Patients browser window Pag 71 Rel 1 7 0 February 2013 10 8 1 Modify data of an admission or out patient visit EDIT First of all to modify data of an admission or out patient visit you have to highlight it in Data table of the Patient
84. ns of Accounting 8 2 1 Insert a new bill New Bill 8 2 2 Edit an existing bill Edit Bill 8 2 3 Delete a bill Delete Bill 8 2 4 Reports Report 8 3 Functions of Accounting in multi user mode Pag 2 Se NINN A NA WNW Il 11 11 12 13 14 15 16 16 18 18 18 18 22 22 22 27 27 28 32 32 32 33 34 36 37 37 37 39 41 41 41 43 49 49 49 50 Rel 1 7 0 February 2013 9 Vaccines Patient Vaccines 9 1 Main Characteristics 9 2 Functions of Admission Patients 9 2 1 Search vaccinations 9 2 2 Insert a new vaccination New 9 2 3 Modify data of a recorded Patient vaccination Edit 9 2 4 Delete a Patient vaccination Delete 9 3 Vaccines Extended Patient Vaccines 9 3 1 New Vaccine Browsing v 1 1 10 Admission Patient Admission Patient 10 1 Main Characteristics 10 2 Functions of Admission Patients 10 2 1 Search patient 10 2 2 Search patient Enhanced 10 3 Insert a new Patient New Patient 10 3 1 Modify data of a recorded Patient Edit Patient 10 3 2 Delete a Patient Delete Patient 10 4 Insert a new Patient Extended New Patient 10 4 1 New features 10 4 2 Height and Weight functionality Height and Weight 10 4 3 Patient Photo New Photo 10 5 Admission functions Admission 10 5 1 Start the admission of a patient Admission 10 5 2 Insert modify Surgery data 10 5 3 Insert modify Delivery data 10 5 4 Discharge of a patient Admission 10 6 OPD OPD 10 7 Bill Bi
85. nts Bills Management window Once you ve done this press the Edit Bill button The New Patient Bill window will appear NB Only bills with status O Open can be modified otherwise an A4 report will be shown 8 2 3 Delete a bill Delete Bill First of all to delete an existing bill you have to highlight it in the Patients Bills Management window Once you ve done this press the Delete Bill button The Delete window will appear Delete Do you really want to delete the selected Bill NB Generally this is not allowed to regular users and should be performed only by the Administrator 8 2 4 Reports Report OpenHospital Accounting module comes with a set of reports hereby listed e Today Closure report that show the current user incomes e Today report that show a statement with all paid and unpaid bills within today e Period report that show a statement with all paid and unpaid bills within the period currently visualized e This month report that show a statement with all paid and unpaid bill within the current month e Other month report that show a statement with all paid and unpaid bill within a specified month that will be suddenly asked For each report except Today Closure you will be asked to choose among two options e Short Report only BadDebts bills report that show a statement with only the unpaid bills and the total for the others e Full Report all bills report that show a statemen
86. nzaldelyde N4 Drugs Acetazolamide 250mg Tab Laboratory _ Acetic Acid Glacial 1 Itr Laboratory Aceton 99 tir NN Drugs Aciclovir o Drugs Acyclovir 200mg Tab Surgey Record line highlighted Albendazole 200mg Tab Selecttype au mew gan _ _peiete export order _ Pag 8 Rel 1 7 0 February 2013 4 Run the application After double clicking the program icon on your desktop you will see an information image splash image for a few seconds and then the main menu of the OpenHospital application will appear General Data OPD Pharmacy Laboratory Accounting Admission Patient Statistics From a menu you can get to another menu of deeper level as in the example below From the main menu you get the General data menu or you can directly go in a function of the application see the following example with the browser OPD Out Patient Department Pag 9 Rel 1 7 0 February 2013 Clicking on General Data General data on the main menu on the left Types you access the General data menu Hospital showed on the right Ward INFORMATICI FRONTIERE Qz aan ANGAL or you can directly go in a function of the application as following example Clicking on OPD on the main menu you access directly the OPD Out Patient Department window showed below DISEASE Oiseose Type INFORMATICI SENZA FRONTIERE i ALi ANG
87. ollowing functions available Pharmaceuticals and Pharmaceuticals Stock Pharmaceuticals Stock Ward Pharmacy Pharmaceuticals Press Pharmacy oie button or ALT P Pharmaceutical Stock Pharmaceutical Stock Ward Pharmacy Laboratory Accounting Patient Vaccines Admission Patient Statistics Printing HELP NB Pharmaceuticals Stock Ward functionality can be disabled by changing the INTERNALPHARMACIES flag in the configuration file Ask to your Administrator how to do it or read the Administrator s Guide 6 1 Pharmaceuticals Pharmaceuticals 6 1 1 Main Characteristics Pharmaceutical functions allow you to insert to modify and to delete pharmaceuticals Moreover it provides important information about pharmaceuticals e the current quantity lying in the stock e the limit quantity that defines when a pharmaceutical is going out of stock e if the pharmaceutical is out of stock e the expiring drugs within today or a period Note in OpenHospital to identify pharmaceuticals sometimes is used the word pharmaceutical and in others the synonymous Medical 6 1 2 Functions of pharmaceuticals To access the functions of Pharmaceuticals press Pharmaceuticals on the Pharmacy menu Pag 18 Rel 1 7 0 February 2013 All functions available under Pharmaceuticals are accessible from the Pharmaceutical browsing window showed below It displays all th
88. on Delivery Note Code 16882 Name Synthia Yikparwoth Ward From Health Unit Progressive in year Age 2 Sex F CHILDREN WARDS 0 TOB nae Admission date Admission type C Malnutrition S 21 01 13 AMBULANCE Diagnosis IN Address City E Acute Flaccid Paralysis M Nyamutete Bulisia Parents Discharge date Bed Days Discharge type a Ooo Diagnosis OUT Next kin Telephone Blood type Insurance A amp S o Patient notes Indicates required fields The box will list all users logged in the system in this moment those ones with the green circle near the name and you can decide to send an alert or not nobody in the moment we press the Save button 13 3 1 Admission Notifications If we choose to send a notification about this new admission to user Allan when we press the Save button he will see in his Communication window a message like new patient admission followed by his her name and the related ward An example of Allan Communication window is shown below WR errr Contacts admin mary bob 00 15 08 admin Hello Allan guest 00 15 39 me Hello Admin how are you 00 16 54 admin Fine was just checking your report of last month the john patient ID 46859 has paid the bill so you can archive his file 00 17 06 me Perfect thank you 00 17 15 admin Thank you too 00 25 16 admin new patient admission Synthia Yikparwoth in CHILDREN WARDS admin
89. on you can produce all reports listed in previous paragraph Once you press the Statistics button on the main menu the Report Launcher window showed below will appear monn january vear 2013 v Launch Report To produce one report you must operate as follow e Select a report from the list e Specify the period it could be month year or from date to date depending on the report e Press the Launch Report button After some instants the JasperViewer will show the generated report as follow a JasperViewer _ MaE aio eas o Le Pe Aapon Registered Patients st Luke Catholic Hospital and College of Nursing P O BOX 250 Wolisso Southwest Showa Zone stlukehospital ethionet et 251 11 341 0800 0714 novembre 01 giovedi 02 venerdi 03 sabato 04 domenica 05 lunedi 06 martedi O7 mercoledi 08 giovedi 09 venerdi 10 sabato 11 domenica 12 lunedi 13 martedi 14 mercoledi 15 giovedi TOTAL r Pag 83 Rel 1 7 0 February 2013 NB By default an internal PDF viewer is used You can use an external PDF reader by modifying the INTERNALVIEWER flag in the configuration file Ask to your Administrator how to do it or read the Administrator s Guide You can save the report as PDF by clicking on save button or printing it by clicking on print button NB A PDF copy of every report is always saved within the folders of OpenHospital Ask to your Administrator how to do it or
90. or how to do it or read the Administrator s Guide General Data Laboratory E 4 Patient Vaccines Admission Patient ai ve Statistics ji HELP Communication Click here or digit ALT M to enter in the Patient browser screen With this functionality you can chat and share informations with other users logged in the system if in turn the application has been set in multi user mode and an XMPP Server is active and running Ask to your Administrator how to do it or read the Administrator s Guide The functionality up to OpenHospital 1 7 0 allows following tasks e Chat e Admissions notifications e Pharmaceutical Stock critical levels notifications e Report sharing 13 2 Chat By pressing the Communication the Communication window showed below will appear Pag 87 Rel 1 7 0 February 2013 m pan x Communication Contacts allan mary bob guest john user s info It shows all users logged in the system Some of them have a green circle near their names it means that they are currently logged in the system and they are the only ones we can interact with Others have the name close to a grey circle it means that they logged at least one time in the past but are not using the system in this moment By double clicking on an active user ie Allan in the figure above we may start a chat session with him her as showed in the figures below 4 Commun
91. or partial and to produce reports Accounting New Bill Bills manager Click here or digit Pharmacy A C to enter in the Accounting menu Laboratory showed below Accounting ya Patient Vaccines z S Admission Patient Statistics Printing HELP 8 2 Functions of Accounting All functions available under Accounting are accessible from the Patients Bills Management window showed below To access the Patients bills Management window press Bills Manager on the Accounting menu By default the window shows in the Data table all the bills of today current day Pag 41 Rel 1 7 0 February 2013 Patients Bills Management seeorr Bills Pending Closed Today From 19 01 1303 To 19 01 13 0 January vH 2013H Date PatiD Patient mount LastPayment Status Balance f 1901713 16 28 33 16858 lOngiera Ivan ol 190113 16 28 58 O 600 0 4 19 01 13 16 28 15 16868 Mungubituc 20 0 19 01 13 16 28 15 O 120 0 The application shows The application shows in the in the Data table all bottom panel the Incomes the bills of the period Table with the amounts PAID that you select here in and NOT PAID within this example from TODAY and within the 1 11 11 until 03 12 11 visualized PERIOD ITODAY IPERIOD 720 Not Paid 720 Not Paid New Bill Edit Bill Delete Bill
92. ressed on Medicals Stock Mov Type button from the Types menu you access the Medicals Stock Movement Types Browsing window as showed below Medicals Stock Movement Type Browsing o e x DESCRIPTION New Edit Delete Close The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used somewhere in the application e Close to close the window By pressing the New button you access the New Medical Stock Movement Type window as showed below New Medicals stock moveme Code max 10 chars po Description pO Type The allowed types are and and this means that any kind of movements can be simplified as a charging or a discharging of the stock Examples could be e Positive correction Pag 98 Rel 1 7 0 February 2013 Negative correction Donation Lost The Medical Stock Movement Types defined in this functionality will be reflected in the Pharmaceutical Stock function see Insert stock movement in this document 14 2 8 Medical Types Medical Type Once you ve pressed on Medical Type button from the Types menu you access the Medical Type Browsing window as showed below
93. rom e Progressive in year is the progressive number per year and per ward automatically set by the system anyway you may change it if needed e Admission date the date of admission automatically set as today e Admission type the type of admission ie Ambulance Self Referral etc e Malnutrition not mandatory in case of malnutrition you may check this box so you will manage the malnutrition control from the Patient data window see Malnutrition control function e Diagnosis IN it is the diagnosis the patient has been admitted with NB Wards AdmissionType and Diagnosis can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document NB The Progressive in year field is automatically populated by the program in case of maternity the counter can Starts from first January or from first June as far as the current normative ask to the health facilities to change this behaviour please ask to your Administrator to set the MATERNITYRESTARTINJUNE flag in the configuration file or read the Administrator s Guide When you finish entering data in the Buttons Panel you have the following choices e Save to confirm the values on the window e Close to close the window and to return to the Patient browser window without applying any changes Once you press the Save button the New admission window will close and you will see the status changed in the Patients browser window as follow figure
94. rs to the pharmaceuticals that are expiring or pharmaceuticals prepared in a specific date or how many movements have been registered about that lot and so on the origin of the pharmaceutical This characteristic is needed for charging movements only This field will appears empty in other cases 6 2 2 Functions of Pharmaceuticals Stock To access the functions of Pharmaceuticals press Pharmaceutical Stock on the Pharmacy menu showed below Pharmacy Pharmaceuticals Pharmaceutical Stock Pharmaceutical Stock Ward Pag 22 Rel 1 7 0 February 2013 The window Stock movement browser showed below will be opened All functions available under Pharmaceutical Stock are accessible from the Stock movement browser window US Shock movement browser Selection panel Fhanateitieil MTE TYFE WERD GTF PRARMECELTICA WEDTIPE PREP DATEDLEOS ORIGIN 1 Aceie Sold Blaclsl 1 ir _aboratory 1 TWA JNS Descripikon Fom tS JF 10 DETE ta o1 rat rants maa ta w aa HAS a i i m Hiter icep I Export io excel The following functions are available from the Buttons Panel of the window Stock movement browser e Insert you use it to record a new stock movement e Close button to exit from the Stock Movement Browser window e Export to excel to export pharmaceuticals stock movements As you can see there s no Delete button as you re not allowed to delete a movement but
95. ry Surgery Chemical and Drugs In order to avoid conflicts you can change one of these options only So when the description combo box is active the other one is not and vice versa As far as Movement are concerned user can choose its e Type it specifies if it s a charge or a discharge one If you select the discharge option then the ward combo box gets enabled The ward combo box allows you to find any discharging movements that refer to a specific ward e Date you can choose a time frame between Date from and Data to The date tools consist of three blank areas which from left to right refer to day month and year As you have inserted a value on a blank area he can move to the next one by typing the Tab button on the keyboard As the window is loaded the date is set in such a way to cover the last week by default Finally as far as Lot preparation and Lot due date you can search movements that refer to specific lots by inserting e the lot preparation date you have to choose a valid time span between Preparation Date From and Preparation Date To e the due date it behaves like the lot preparation tool and the movement date tool Each filter can be combined with another allowing you to obtain many possibilities After having chosen press Filter button The system will show on the Data table area results of the search applying criteria requested by you 6 2 2 2 Insert stock movement Insert
96. ry 2013 In order to insert a new Exam you must input the following data e Type is the Exam Type see Exam Types in this document Code you cannot use an already used code a warning window will appear in case Description is the exam name Procedure the kind of results for this exam see Results in this document Default a default value among the result we are going to define see Results in this document 14 6 1 Results Results Once you ve inserted a new exam you may define the set of results it can allow by first selecting the exam in the Exam Browsing window and then by pressing on the Results button In OpenHospital 1 7 you can define two kind of set of results called Procedure Procedure 1 a set of values as description only one will be selectable as exam Single Result Procedure 2 a set of Positive Negative values all of them will figure as exam Multiple Results The difference between Procedurel and Procedure2 will be seen in the Laboratory module see Create a new laboratory exam and Laboratory Multiple Insert in this document So the two possibilities are showed below e B 1 1 HE Results Ae j 3 3 STOOL MICROSCOPY Results 22nn DESCRIPTION ao T 2 a O O oo r Esrovyncs E VERMICULARIS HOOK WORM HYMENOLEPIS DIMINUTA HYMENOLEPIS NANA G LAMBLIA gt Procedure 1 Procedure 2 The functions available from both windows are e New to enter a new result Pag 109 Rel 1
97. s Al Male Female Weight From lo To lo Count 0 Pag 28 Rel 1 7 0 February 2013 Differently by Pharmaceuticals Stock functionality the Pharmaceutical Stock Ward allows only discharging movements to patients since is an internal management of pharmaceuticals lying in the wards after they have been charged by the main pharmacy The Ward Pharmacy window will show a Filter Panel on the left a Movements Panel in the right centre and a Button Panel at the bottom 6 3 2 1 Search Ward Pharmacy movements Filter Age From lo Age Ta lo Sex All Male Female Weight From lo To lo Count 0 The Filter Panel allows you to filter registered movement by Medical Age Sex Weight The counter at the bottom will automatically count how many movements matches your filtering criteria after clicking the Filter button A Reset button will bring back all values in the Filter Panel as in the figure shown 6 3 2 2 The Movements Panel The Movements Panel is made by three tabs e Outcomes shows all the movements registered between the dates in From and To fields in the top of the window By default From and To dates are set on the date of today Every movement is identified by following fields o Date the date of the movement o Patient the patient the movement is related to with his her age sex and weight ND if the weight has not been defined at the registration moment o Med
98. s the amount of the payment e BALANCE it is the not yet paid amount of the bill difference between the Total and the sum of the payments Pag 43 Rel 1 7 0 February 2013 New Patient Bill l m To insert a new bill first of all you have to enter the Date field The application proposes you current date and time but you can modify both of them Then you have to select a patient To do it press the find Patient button on top of the screen The Patient Selection window showed below appears Once you have selected the patient you can start to enter bill entries of the bill NB If the patient has a pending bill associated it will be recalled to edit it You cannot start a new bill for a patient before to close the previous one There are several types of Bill entry They are identified by the button on the Buttons panel on the right of the window you have the following choices e Medical to enter bill entries of pharmaceuticals e Operation to enter bill entries of operations e Exam to enter bill entries of exams e Other to enter other prices defined in the PriceList NB Types can be defined by the Administrator Ask to your Administrator how to do it or read the see General Data in this document e Custom to enter custom items defined on the fly Pag 44 Rel 1 7 0 February 2013 8 2 1 1 Insert a bill entry related to Medicals Operations or Exams Medical Operation Exam We show here how to insert an bi
99. se a disease you MUST select a patient first from the drop down list you can even fast search the patient with the search field nearby by typing part of its name or code this will improve reliability for reports and statistics thus service to the patients by knowing his her history one time the patient is selected and previous OPD visit is found from the program special fields will be populated with the most recent visit of the patient 4 thus his her personal data 5 re attendance checkbox will be selected automatically 6 in case you want to insert a new attendance for this patient you can check the new attendance check box on and proceed normally in case of editing an old OPD it is possible to change everything except the patient which the OPD refers to and the new attendance check box Pag 16 Rel 1 7 0 February 2013 incase the selected patient needs to update his her personal data you can do it by clicking on the Edit icon near his her name a new window will appears with the patient personal information to let you change them incase the patient is not yet registered the lt new patient gt entry can be selected to let you register the new patient after registration you will be direct back to the OPD window and the new patient will be selected Pag 17 Rel 1 7 0 February 2013 6 Pharmacy Pharmacy By pressing Pharmacy from the main menu you access the Pharmacy menu From this menu you have the f
100. sheet of a patient e Close to close the window and to return to the Patient browser window without applying any changes 10 10 Therapy management Therapy First of all to manage the therapy of a patient you have to highlight the patient in the Patients browser window Once you ve done this press the Therapy button The specific window for therapy management of the selected patient will appear The window has no name we call it Therapy window Pag 74 Rel 1 7 0 February 2013 From the Therapy window you can insert modify or remove a therapy From the Therapy window you can insert or remove a scheduled visit The window is complex see the comments below to understand the structure The window shows Therapy window is Buttons panel on the month here the name of the the right selected window S 0 r amp s Sh Dos i p Z a Therapy for Brian Owormungu lun mar mer gio ven sab dom Therapy Add Therapy Edit Therapy a 3 Remove Therapy Check Availability a x 1 0 of Acetazolamide 250m NOT CHECKED Visit amp Review 7 Add Visit a ihia 24 meae 1 0 of Acetazolamide 250 1 0 of Acetazolamide 250m mz Notify amp SMS a a a T mpor E p EJ en a m the XL a of the day 21st Note 10 10 1 Add a therapy Add Therapy To add a new therapy for the patient press the Add Therapy button on
101. sk to your Administrator how to do it or read the Administrator s Guide 10 2 Functions of Admission Patients All functions available under Admission Patient are accessible from the Patients browser window showed below By default the window shows in Data table all the patients currently present in the system o O l D 16883 Domanico Alessandro 32 M MALE WARDS 5 WARD Z CHILDREN WARDS se Count 16527 16874 Katodio Kigwera s BPN 16873 Sarah Birunji Kigwera Bulisia scalp abression Search K 16873 a 16872 Danick Opio 8 M Jupudongo Ogengo malaria 16871 Yeny Teddy Nyamukide Nyamukide malaria pneumonia ow pn 16877 Moses Yikparwoth M Pangieth Alwi 10 mth with malaria MALE WARDS 16876 Nancy Yikparwoth F Pamaka Payera 5 mth with malaria MATERNITY WARDS 16875 Marvine Alocho M Oboko Pamora 11 mths with malaria F is Pag 58 Rel 1 7 0 February 2013 NB If the patients list become huge it is possible to experience a slowdown of the system depending on the network settings It is possible to optimize the use of memory by changing the flag ENHANCEDSEARCH in configuration file Ask to your Administrator how to do it or read the Administrator s Guide The following data are shown in the Patients browser window Code the patient code automatically generated by the application Name the patient full name Age the patient age in years Sex the patient sex Address City Tel
102. software consists of the following parts Pharmacy management Laboratory management OPD management Patient admission and discharge management Pregnancy management Malnutrition control management Vaccines database Patient billing support Therapy management Internal communication Statistics and printing This document describes how all the above mentioned items work and gives you some suggestions on the correct use of the program The reader will not find in this manual the information he needs for the installation of the application software or for administrative purposes to have such information you should consult our Administrator s Guide supplied with the application software Informatici Senza Frontiere Computer scientists without frontiers Open source software for which the original source code is made available to anyone free of charge Pag 5 Rel 1 7 0 February 2013 2 Introduction The aim of this program is to manage in the simplest manner the hospital administrative operations like registering patients and laboratory analysis and to produce statistics for the health ministry In the following chapters the users will find all the information they need in order to use properly the program Pag 6 Rel 1 7 0 February 2013 3 Useful Information before reading this user manual 3 1 Help The HELP function available on the bottom of the main MENU of OpenHospital allows you to access offline this docu
103. surance C Yes No Unknown Pag 65 Rel 1 7 0 February 2013 By clicking again on New Photo button you will make a shot ready to be saved in the system attached at the patient informations 10 4 3 1 Camera settings lt gt If nothing happens when you press on New Photo button you can press the switch camera button lt gt that allows switching among the webcams connected to the computer if more than one if only one camera is connected to the computer it is useful to reset the camera settings and restart it Once the camera is activated and you can see the eye view of the camera you may press on or to increase or reduce the image quality OpenHospital will try automatically to set the best quality for any webcam connected to the computer and will remember the last settings used NB If the camera refuse to work is possible to check the problem deeper changing the flag DEBUG in configuration file Ask to your Administrator how to do it or read the Administrator s Guide 10 5 Admission functions Admission The admission functions include the managing of a patient admission including surgery delivery and discharge To access the Admission function first of all you have to highlight the Patient in the Patients browser window Secondly press the Admission button If the patient is not admitted then the New admission window appears If the patient is already admitted then the Edit admission re
104. t one occurrence of the therapy see box above in the Therapy window Once yov ve done this press the Edit Therapy button The Therapy entry form window will appear You can modify all data as in the Add a therapy function Pag 76 Rel 1 7 0 February 2013 See Add a therapy Add Therapy function for detailed description 10 10 3 Remove a therapy Remove Therapy First of all to remove a therapy you have to highlight one occurrence of the therapy see box above in the Therapy window Pay attention Once you ve done this pressing the Remove Therapy button the therapy is removed Therapy can be removed before or after the final saving see Save function described below 10 10 4 Check availability of the pharmaceuticals Check availability When you have entered the therapy plan all the therapies of a patient you can check the availability of the related pharmaceuticals in the hospital If the pharmaceutical s checked is are present in the quantity requested by the therapy plan on the button panel on the right side of the Therapy window you see in green colour the text OK YS Check Availability v AVAILABLE otherwise the application shows the small window showed below called Therapy not available Therapy not available Ab Following drugs are few or not available Cloxacillin 500mg Vial Fluconazole 100mg 24 Caps This window provides you only information that the therapy is not available and does not b
105. t with all paid and unpaid bills Pag 49 Rel 1 7 0 February 2013 Short Once the choice has been done after some instants the JasperViewer will show the generated report as follow mJ ipl DI ASh ir ANGAL St LUKE S HOSPITAL P O BOX 85 NEBBI ANGAL angal ucmb ug co 256 04727621076 BILLS REPORT FROM 01 01 2013 TO 31 01 2013 Bad Debts Bills Bill ID Date Patient Amount Last Payment Paid Not Paid 2 19 01 2013 Mungubitucu Babatof 120 00 19 01 2013 0 00 120 00 3 19 01 2013 Ongiera Ivan 1 200 00 19 01 2013 600 00 600 00 4 22 01 2013 Brian Qwormungu 150 00 22 01 2013 0 00 150 00 Totals TOTALS AMOUNT 1 590 00 TOTALS PAID BAD DEBTS NB By default an internal PDF viewer is used You can use an external PDF reader by modifying the INTERNALVIEWER flag in the configuration file Ask to your Administrator how to do it or read the Administrator s Guide You can save the report as PDF by clicking on save button Fi or printing it by clicking on print button NB A PDF copy of every report is always saved within the folders of OpenHospital Ask to your Administrator how to do it or read the Administrator s Guide 8 3 Functions of Accounting in multi user mode Pag 50 Rel 1 7 0 February 2013 If in multi user mode the Incomes Table will show the only Incomes for logged user so the window will appear like following F rm i r l i aah Ly Patients Bills Management CE
106. ta table area Doing the selection data about patients can be selected by choosing specific fields among the following ones e Admission status Values admitted are o ALL all patients are included in the selection o Admitted only patients admitted are included in the selection o Not admitted only patients not admitted are included in the selection e Ward You can select one or more wards between Maternity Nursery Surgery Internal medicine NB Wards can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document Pag 59 Rel 1 7 0 February 2013 e Search criteria You can digit the complete name of a patient or only same characters the system will show all the patients that have the entered characters Examples are if you enter solo wa all patients that have solo wa in the name will be selected Solomon Wakunga but also Kamwa Solonik will be showed Admission status ASE solomon Wakunga 0 8316 Solomon Wakunga o f Kamwa Solonik O22 WARD 52235 Solomon Maditrwoth 4 CHILDREN WARDS FEMALE WARDS MALE WARDS MATERNITY WARDS Count 4 Search Key New patient Edit Patient 10 2 2Search patient Enhanced OpenHospital since version 1 6 allows optimizing memory usage when the number of registered patients becomes huge by changing the EVHANCEDSEARCH flag in the configuration file As
107. the Operation tab in the top of the window Operations data that you can manage are e Operation date the operation date Operation type the operation type Operation result the result of the operation Transfusion Units not mandatory how many unit of blood have been used Edit admission recor Ge s OOO a 8 a ASM ad a Admission Discharge Operation Note 1 Code 16877 1 Name Moses Yikparwoth Operation date Age Sex M 19 01 13 TOB Operation type Tax Number ID omen Operation result Transfusional Unit ee S Positive Negative unknown o Pangieth Alwi Parents Next kin Telephone Blood type Insurance Patient notes mth with malaria NB OperationType and Operations can be defined by the Administrator Ask to your Administrator how to do it or see General Data in this document Pag 68 Rel 1 7 0 February 2013 10 5 3 Insert modify Delivery data If a female patient is admitted the Maternity ward will be present in the ward list and by selecting it the Edit admission record window will change as showed below In the window extension you will be able to specify much information about the Maternity Case like Visit date the date of a visit before the delivery if any Weight the weight of the mother before the delivery if measured Treatment the treatment type given to the mother if any Delivery Date the date of delivery Delivery Type the type of delivery Delivery Result Type
108. tion OPD Out Patient Department Furthermore a search function Search is available using the Selection Panel on the left of the window 5 2 1 Search patient visits Search Queries about Ambulatory Patient Visits can be done using the search criteria available on the Selection Panel area of the window left side of the window Doing the selection data about patients can be selected by choosing specific fields among the following ones e Disease type You can select one or all disease types e Disease You can select one or all the diseases e Date DATE From and DATE To allow the selection of all the visits performed over the requested period e Age Age From and Age To allow the selection of all the patients by age e Sex Allow the selection of all the patients by sex All Male Female e Type of patient Allow the selection of all the visits by attendance All New Re Attendance e Count Counter at the bottom counts for you how many visits match your criteria after pressing the Search button After having chosen press Search button The system will show on the Data table area results of the search applying criteria requested by you In the example hereinafter all the visits of patients with Asthma disease admitted in the period from 2006 11 01 until 2006 11 15 of all the ages all sex all patient type are showed Pag 12 Rel 1 7 0 February 2013 ere DATE PROGYEAR SEMAGEl DISEAS
109. tion module we can share some events with other users In the Report Launcher window we will see a new box at the bottom as showed below Parameters Selection Frame Report OH005 Count outpatient Aa Month January Year 2013 We can decide to produce and share the selected report with another user logged in the system at the moment we press the Launch Report button If we choose to share the report with user Allan when we press the Launch Report button he will see in his Communication window a message like admin wants to share with you this report followed by the report name and a clickable icon that will link Allan to the related report An example of this message is shown below Communication lt or v a oes Contacts admin O mary 00 17 06 me Perfect thank you bob 00 17 15 admin Thank you too 00 25 16 admin new patient admission Synthia Yikparwoth in CHILDREN WARDS john 00 34 52 admin discharged patient Synthia Yikparwoth for NORMAL DISCHARGE admin is now offline admin is now online 00 43 44 admin ALERT 4 Dimethyl Aminobenzaldelyde is about to end guest user s info admin wants to share with you this reportOH005_opd_count_monthly_report admin wants to share with you this feport OH005_opd_count_monthly_report 2a Pag 92 Rel 1 7 0 February 2013 14 General Data General Data 14 1 Main Characteristics One of the Administratio
110. to give to him her calculated as a difference between the patient cash and the current bill balance 8 2 1 8 Save function SAVE When you have completed the input of data bill or payments press the SAVE button on the button panel of the New Patient Bill The application will save the bill and return to the Patients bills management window the status of the bill is O Open until you will set is as PAID Paid 8 2 1 9 Paid function Paid If the patient is going to pay his her bill totally you can press the Paid button if balance is not equal to zero it will automatically add a payment in the payments list and set this bill as C Closed 8 2 1 10 Print receipt function Since OpenHospital version 1 7 you can print on the fly a receipt when you press the Paid button To enable this feature you must enable the RECEIPTPRINTER flag in the configuration file and a proper device must be connected to the system Ask to your Administrator how to do it or read the Administrator s Guide 8 2 1 11 Close function Close Close function allows you to exit from the New Patient Bill window without saving changes done Press the Close button to access the Close function The confirmation window showed below appears Bill has been changed Would you like to save changes Pag 48 Rel 1 7 0 February 2013 8 2 2 Edit an existing bill Edit Bill First of all to modify an existing bill you have to highlight it in the Patie
111. to other windows in Types menu are Selected Type you may filter the list by selecting only one DiseaseType New to enter a new disease cannot be used an already used code Edit to edit an already existing disease the code and type must be unchanged Delete to delete an already existing disease it is set as not present in OPD neither in IPD Close to close the window By pressing the Edit button the Edit Disease window will appear as shown below W OPD v IPD In editing mode you cannot change type and code but only modify the Description and specify if the disease should appear in OPD Admissions or both By removing the check from both checkboxes OPD and IPD you are performing a Delete action that is disabling it to appear anymore in the application Anyway this can be changed anytime by editing it again The Diseases defined in this functionality will be reflected in the entire application like in Admission module and OPD module see Admission Patient and Outpatient Department Management in this document Pag 107 Rel 1 7 0 February 2013 14 6 Exam Exams Once you ve pressed on Exams button from the General Data menu you access the Exam Browsing window as showed below Exam browsing v 1 1 DESCRIPTION DEFAULT gt 12 NORMAL 4000 7000 NORMAL 1 Haematology i HB 1 Haematology 1 2 WBC Count 1 Haematology 1 3 Differential 1 Haematology 1 4 Film Comment 1 Haematology 1 5 E
112. ubmenu Once you ve pressed on Users button from the File submenu you access the Users submenu as showed below OpenHospital allows the management of users organized into groups each group is characterized by different permissions assigned by the Administrator Before to register a new user in the system we should ensure there is a group with its related rights where the user can be added to 15 1 Groups Groups Once you ve pressed on Groups button from the Users submenu you access the Groups Browser window as showed below Pag 115 Rel 1 7 0 February 2013 GROUF admin USER with all the privileges Read Only Users The functions available from this window are Edit to edit an already existing group only description can be changed New to enter a new group GroupMenu to define rights and permission on a selected group Delete to delete an already existing group Close to close the window By pressing the GroupMenu button the Menu Item Browser window will appear as shown below Menu Item Browser EI File Exit Users Users Groups EJ General Data Gl Types Admission Type Discharge Type Delivery Type Delivery Result Type Disease Type The window show the full set of function of OpenHospital in a tree format gt main is the trunk the main menu gt Blue nodes are the branches menus and windows gt Black nodes are the leaves buttons and functions By dou
113. unctions available Admission Type the way the patient is admitted in the hospital ie Ambulance Self Referral etc Discharge Type the way the patient is discharged from the hospital ie Healed Unchanged Dead etc Delivery Type the ways the mothers are assisted in childbirth ie Normal Delivery Caesarean Session etc Delivery Result Type the result you are interested to track in reporting ie Live Birth Newborn Death Fresh Still Birth etc Disease Type the way you need to group similar diseases ie Epidemic Maternal etc Exam Type the way you need to group similar laboratory exams ie Haematology Parasitology Serology etc Medicals Stock Mov Type the kind of movements meant as charge or discharge you may perform in the Medical Store ie Charge Discharge Donation Correction etc Medicals Type the way you need to group similar pharmaceuticals ie Drugs Chemical Laboratory etc Operation Type the way you need to group similar surgical operations ie Abdominal Obstetrical Orthopaedic etc Pregnant Treatment the treatments the hospital can provide to mothers ie First dose with SP Second dose with SP etc Other Prices extra services the hospital can provide it will be reflected in Prices lists ie Admission Fee Food POP etc Age Type the age classifications you use in the hospital ie Newborn Childhood Adult Elderly etc Vaccine Type the way you need to group
114. ve the selected value is 4 e Frequency within the day set how many times frequency the dose has to be given within one day possible choices are one two three four in the example above One means once per day e Frequency within period set the periodicity of the therapy in the example above every two days a quantity of 4 Cyclophosphamide 500mg every two day has to be given e Period set how long is the therapy to do it select days weeks and months in the example above the therapy is 11 days long 4 days and 1 week e Starts Ends set start and end date of the therapy in the example the therapy starts on November 20 and finish on November 30 e Note not mandatory free text available for notes When you finish entering data in the Buttons Panel you have the following choices e Qk to confirm data of the therapy The therapy is not saved until you do not confirm it with the SAVE button in the Therapy window see Save function described below e Cancel to close the window and to return to the Therapy window ire td bo F Therapy for Mugambi Aron mn imum ner ga w t thea Check the availability of pharmaceuticals Highlight it if you want to modify the therapy ii Edit Therapy 10 10 2 Modify a therapy Edit Therapy First of all to modify a therapy you have to highligh
115. wsing DESCRIPTION FRESH STILL BIRTH LIVE BIRTH MACERATED STILL BIRTH MATERNAL DEATH NEWBORN DEATH New Edit Delete Close The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used code e Edit to edit an already existing type the code must be unchanged e Delete to delete an already existing type cannot be deleted if still used somewhere in the application Pag 96 Rel 1 7 0 February 2013 e Close to close the window The Delivery Result Types defined in this functionality will be reflected in the Admission function see Insert modify Delivery data in this document 14 2 5 Disease Types Disease Type Once you ve pressed on Disease Type button from the Types menu you access the Disease Type Browsing window as showed below a l n 2 Disease type browsing DESCRIPTION 1 EPIDEMIC PRONE DISEASES 2 0THER INFECTIOUS COMMUNICABLE DISEASES 3 MATERNAL AND PERINATAL DISEASES 4 NON COMMUNICABLE DISEASES 5 PERINATAL DISEASES 6 MINOR OPERATION IN OPD 7 NEGLECTED TROPICAL DISEASES NTDs 8 MEDICAL EMERGENCIES 9 All Other New Edit Delete Close The functions available from this window but similarly to other windows in Types menu are e New to enter a new type cannot be used an already used co
116. xam Patient in it activates itself if the selected patient is currently admitted anyway is possible to change it if needed Select a patient you select the patient that does the exam The field is not mandatory and therefore you can input an exam by typing patient s information in the following fields Name First and last name of the patient automatically filled if a patient is selected Age age of the patient range 0 200 automatically filled if a patient is selected Sex value M for male value F for female automatically filled if a patient is selected Note free description Result according with the chosen exam you will see in this panel a range of available results to select 7 2 2 1 Results In OpenHospital you have basically two kind of possible results for each exam e Single Result where you can select only one result among a list e Multiple Results where you may specify many results among a list of positive negative values Pag 35 Rel 1 7 0 February 2013 New laboratory exam v 1 1 2 New laboratory exam v 1 1 _ e 1901 13 Material lv 190113 Materia OOOO Y 1 1 HB 9 0 URINALYSIS T Sin Selectapatent iY age Sex MiF age Sex MiF S gt 12 NORMAL M BILIRUBIN P N KETONES O P N SUGAR O P N UROBILINOGEN P N ok Cancel ok Cancel NB Exams

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