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Full Clock Real Time User Manual

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1. 9 Input number of hours before CONTRACT defines time as Overtime A Enter Description or leave blank 7 New CONTRACT Steps 1 Click the CONTRACT tab then the New L button 2 Enter a new unique Code in the Code field The Code can be any combination of letters or numbers but cannot be the same as any other listed CONTRACT 101 0 Enter the maximum time limits for Weeks and or Months if it applies Use of these field for hourly employees allows you to set time limits on how many hours will be counted in a week or in a month For example if your company doesn t allow anyone to work over 40 hours per week by policy you can set the weekly number to 40 00 and Clock Real Time Short Description Full Time will not allow anyone to have more time clocked in than 40 hours You can do the same with the Month Contract Details Week 040 00 Enter the daily time limits for this CONTRACT Typically Full Time would have 40 00 in the Week section see 3 above and 08 00 in each of the Weekdays from Monday Friday with the weekends having 00 00 entered In this example we input 04 00 for Saturday and Sunday to create a CONTRACT type for cleaning and landscaping employees Select Work Time flexibility Select Variable if employees can work a less amount of time than the daily limits Select Fixed if everyone works the amount of hours set in the daily time limits that are set in 4 above
2. Department Position Rt e contact gerson Card a l Leave Type Holidays Cards Lave Clock Clock Pergon Cards Clock Click the Copy but Cock Re El X Ba ot at LS Person Time Action Card Comment Biv Roy oo 2007 21 56 37 PM 1 Permanent Employee Setup system first clock record Brea 2007 22 16 37 Ha 1 Permanent Employes First clock out Click 5 et Click arrow Date NOTE Must OK to change PERSON p be different than E if needed Sim BE record being copied Edit Person Manager Rov PE cl In or 4 Time 527 8 30 8007 Que Action Ir asineeded cu A Edit one of the PERSON E Cf CARDS if necded Comment First day using m Rez 6 Edit notes Or Comments 181 Copy CLOCK Steps EFS Click the CLOCK tab then the Copy button To change the PERSON click the Red x Down Arrow next to Person and Select Edit Update Insert New or Copy a Person Person mnt om Dishwasher Neil Smitt Neil 12 15 1980 123 597 411 E Update Sinclair Dan 4 21 1981 Bartender John Kline John 12 23 1988 000 555 009 Delete Deli Chef Hank Johnson Hank 12 8 1968 000 111 09 Copy Busperson Fred Anderson Fred 6 5 1985 HOOK Accountant Jenny Nolan Jennifer 9 18 1978 111 22 33 Waiter Paul Nelson Paul 7 28 1966 PPP 44 12 Manager Roy Biv Roy 2 28 1953 222 533 444 Sort Search on Index Search for Text Select Ca
3. Person Dishwasher Neil Neil 12 15 1980 Chef Dan Sinclair Dan 4 21 1981 Bartender John Kline John 12 23 1988 Deli Chef Hank Johnson Hank 12 8 1968 Busperson Fred Anderson Fred 6 5 1985 Accountant Jenny Nolan Jennifer 9 18 1978 Waiter Paul Nelson Paul 7 28 1966 Manager Roy Biv Roy 2 28 1953 Clock Details Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red x Down Arrow yellow highlighted area below Rakne iane E CS Smith John 12 15 1980 Morgan Dan 42101981 Eline John 12 25 1968 Johnson Hank 1278 1965 Anderson Fred 675 1968 Many screens let you edit update or create insert new listings with these buttons From here you can Create a New Insert PERSON 1f the one you need isn t listed or Edit Update an existing PERSON and so on This saves time so you don t have to close out of your current entry to enter new information in another Tab Smith Sort Search on Index Search for Text Select Cancel Social Secu 123 597 465 Update C Search on Index Search for Text 3 4 Clicking the Black hd Down Arrow next to Time brings up a calendar with Today s Date highlighted Select the Date from the calendar or type it in the date and time fields manually Clock Det
4. Find what 555 3816 Find Next Direction Up Down Match case e Wrap Around Person Ce E mail fr_andersoni r hank t mailina john klinem dan_morgar amithtamailina 120 CARD TYPE Tab The CARD TYPES Tab maintains different types of cards or more broadly the types of logins your company allows in the system If you only have one or two CARD TYPEs this is much tighter security than if you allow for Temporary or Manual Entry PERSONS in the system Card types have two pieces of information a unique Code and a Short Description as in the Card Type Details screen below P Kneson Time Clock Manager Fie Report Extra Help Department Position Round Contract Peragn Card 7 Type pave Type Holidays Cards Leave Clock Person Cards Clock A XB Zi Short Description Permanent Employee Mo Card Manual Entry New CARD TYPE Creates new CARD TYPE entry Click the CARD TYPE Tab then the New button and enter the new CARD TYPE information The Code field cannot be the same as any other CARD TYPE Code Edit CARD TYPE Edits existing CARD TYPE information Click the Edit button and change an existing CARD TYPE record s information The Code field cannot be the same as any other CARD TYPE Code 121 Delete CARD TYPE Deletes highlighted CARD TYPE record Click the Delete button to remove a CARD TYPE Be careful there is no undo function for this action C
5. From here you can Create a New Insert PERSON if the one you need isn t listed or Edit Update an existing PERSON and so on This saves time so you don t have to close out of your current entry to enter new information in another Tab Date Click the Black _ Down Arrow next to Date brings up a calendar with Today s Date highlighted a IS Date E 2 14 2008 Clicking on today s date automatically TA the current date in the Date field The Date numbers are manually editable you can manually type in any date Duration Type the amount of time for this LEAVE event in HH MM format Type in the amount Change the to a to subtract information from a LEAVE event for example 1f someone came back to work early from vacation or sick leave Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field Tip Duration can be left to 00 00 in which case the reports will use the number of hours defined in the contract for that day Comment input any comment specific to this LEAVE event IMPORTANT Use Comment boxes Be as detailed as possible when entering LEAVE 158 events This makes searching for items much faster as your company gathers more and more information Tip Typing the INSERT key performs the same action as the New button when a record on the left side of the LEAVE Tab is highlighte
6. Input the Overtime Indication amount This is the number of hours before Clock Real Time defines the CONTRACT as being in a state of Over Time Enter Description or leave blank IMPORTANT Use Descriptions boxes Be as detailed as possible when entering descriptions This makes searching for items much faster Click OK You have now set up a new CONTRACT type 102 Edit CONTRACT Edits existing CONTRACT information Click the Edit button at the CONTRACT tab to change the selected CONTRACT information P Kneson Time Clack Manager Fie Report Extra Help oD 421 Ml OMA CHAD y Highlight the CONTRACT to Edit Time Break Time UON Fand Click the l ftsid Edit button eee i i TTT Part Time 1 Full Time a or more 2 00 0 30 O Hours Contract Detail 2 water a Ja Click OK Code US Shot Deseo Te EE Week 040 00 Edit weekly and monthly gt Y time limits for this l Sunday CONTRACT Monday Toad p00 Medea gt Y r Sado Work Time ES ap 5 Change Work Time to Over Time Indication Fixed ot Variable for Long Description Full time ops with a maximum 40 hour this CONTRACT if needed Edit daily time limits for this CONTRACT if needed Change number of hours before CONTRACT defines time as Overtime Enter Description or leave blank Edit CONTRACT Steps Click the CONTRACT tab then the left Edit A button Make sure to maintain a
7. Read Reference Read Reference 60 Overview Clock Real Time by Kneson Software 1s the easiest and fastest way to gain immediate control of employee or member attendance Clock Real Time gives you immediate control of employee time often paying for itself many times over Unlike traditional punch time clocks Clock Real Time can be used in the most professional work environments and tracks and reports work events by employee type department compensation contract or any combination of these Clock Real Time by Kneson Software 1s a sophisticated yet easy to use time clock that records arrivals and departures of employees or members using issued plastic cards like credit cards The owner or manager can immediately see an entire attendance profile for a department position or wage level Advantages Use in a Professional Environment Clock Real Time uses a credit card type scanner connected to a computer through a USB port to gather Clock In and Clock Out events as employees arrive at and leave work each day Using a card reader with issued employee cards or any card with a magnetic strip allows Clock Real Time to be used in even the most professional environments because using Clock Real Time adds security to any company or organization as 1t tracks time events Use Almost Any Card Clock Real Time can use manual Check In and Check Out of employees this however is generally not the preferred way to Check In and Check Out and
8. 2 3 16 1 B Clicking on today s date automatically inputs the current date and time Both are manually editable you can manually type in the date and time 26 3 Click the Black 1 Down Arrow next to Action to choose In or Out Choose In to clock the employee in manually Skip the Card section for now Cards and Card Types are discussed in the section CARD TYPE beginning on page 121 13 Enter a comment or leave blank IMPORTANT Use Comment and b Descriptions boxes Be as detailed as possible when entering data This makes searching for items much faster Click OK That s it You ve just entered a new employee and clocked them in manually To clock this person out of the system manually repeat the steps 7 14 but select Out at Step 12 Normally steps 7 14 are handled automatically by the employees themselves in the system Instead of manually clocking employees in or out they use magnetic strip swipe cards for identification See the next section to attach CARDS to employees 27 You Are Here Chapter Progress gt CHAPTER Quick Start Quick Start 2 Setting Up Cards Quick Start 3 Employee Time Management Quick Reports Overview Clock Real Time Scanner Clock Real Time Monitor Section 1 Setup Tabs Section 2 Maintenance Tabs PAGE 21 29 ay 54 61 68 1 16 154 RECOMMENDATION Must Read Must Read Must Read Must Read Read Read Read Read
9. 54 This opens the Filter List box Repot Type 15 Layout Definition l03_29_08_Standard Layout Field Filter Definition Selecting a Filter Begin Date amp Time Value on the left 5 End Date 4 Time 7 opens option ds boxes here po a E Filter Values Generate View You must select a value to filter or the report will generate all data in the database For example normally you will want to generate a report for a specific pay period This is done by selecting the Date filter as shown below 35 Report Type List y Layout Definition 103 29 08_Standard Y Layout e 184 Person Field Filter Definition 08 Date Filter o6 weya H O Time E Begin Date amp Time O End Date amp Time i 06a Begin Date lla End Date Selecting the Date JB Begin Time Filter on the left OG End Time opens an option O Comment bok Ignore the value of this field Generate Select the Date filter on the left This opens a box on the right in the Field Filter Definition section that provides you with various options depending on which filter you choose Click the Black hd Down arrow next to Ignore in the red circle Click the View Button Once you have the pay period date range input click the View button Print Options Report Type List 7 Layout Definition 10329 08 Standard y Layout CI Person Field Filter Definition 7188 Date
10. Person Cards Clock Cards AX Z gR Ferson Card Type Card ID Comment Morgan Dan 5 Temporary Issue TMP9 9399 09 70 491 4 Eline John Permanent Employee 1111 0000 1111 2222 Johnson Hank Temporary Issue TMP9 1659 4002 52 72 Company lesue Permanent Employee CAT 8 9437 8303 3494 en End Fa Direction C Up e Down Cancel e Wrap Around The Search function in Clock Real Time is extremely powerful It will find any text anywhere in a record and it will find by partial wording as well 152 You Are Here Chapter Progress CHAPTER Quick Start Quick Start 2 Setting Up Cards Quick Start 3 Employee Time Management Quick Reports Overview Clock Real Time Scanner Clock Real Time Monitor Section 1 Setup Tabs gt Section 2 Maintenance Tabs PAGE 21 29 ay 54 61 68 1 16 154 RECOMMENDATION Must Read Must Read Must Read Must Read Read Read Read Read Reference Read Reference 153 Section 2 Maintenance Tabs These Tabs to the right on the top row after the Kneson Time Clock Manager Tab are for maintenance and input of clocking data P Kneson Time Clock Manager Fie Report Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock MAINTENANCE TABS The three MAINTENANCE TABS are as follows Leave For input and maintenance of leave
11. Reference Read Reference 28 Quick Start 2 Setting Up Cards This section will show you how to attach magnetic swipe cards to employees in minutes Inside the box that shipped to you find one card reader or magnetic card swipe scanner Magnetic Strip Swipe Scanner can be black or appear differently than the above picture Steps 1 With no Clock Real Time component running plug the swipe card reader into an open USB port on your computer The computer should instantly recognize the swipe card reader hardware Zi Then start Clock Real Time Scanner by selecting it from the 2 Program List or clicking on its icon 29 gt Kneson Clock Real Time Scanner Setup bs e Out Duration Total Break Time Grand Total 3 Click Extra Setup Scanner Setup Name Description Keyboard Keyboard Wedge Emulation MagTek Swipe Card Reader HID compliant device 4 Make sure this HID compliant device box is checked Baud Rate Parity Byte Size Stop Bits Location Click 3 Click Extra Setup d Make sure that the MagTek Swipe Card Reader HID compliant device appears and that the box is checked 5 Click OK ASSOCIATE CARDS WITH PERSONS Next we need to associate cards swiped into the system with Persons Clock Real Time Monitor are closed choose a magnetic strip card and swipe it With only Clock Real Time Scanner running Clock Real Time Manager and
12. 555 3344 dan_morgant mailin 12 20 21 3 Kline John 12 23 1988 000 555 0000 000 555 1662 johr klinetmailinat 4 Enter Johnson Hank 127871968 000411 0900 0001 555 8890 hank Simailinator co NeW unique rson 0 E Code 6 ClickOK 1 OK mete Las Name al in 4 Birth Date TH Change Y PP Social Security 123 597 469X Sle hi Cater 5553018 data if needed Employment End 5375 2008 Deane Posion B a Coa r Change Department Position and Contract if needed Copy PERSON Steps 1 Highlight the PERSON you want to Copy by clicking the record in the list 9 i Click the Copy button 3 IMPORTANT Change the Nick Name The only item that must be e different to make a copy is the Nick Name value No two items can have the same Nick Name or Code All other fields here could be left exactly the same and all are editable 116 9 Change PERSON employee data pink section Change Last Name First Name Birth Date click the down arrow to choose date from calendar or type in values Social Security Number if needed Cell phone number E mail address and date employment begins Edit Department Position and Contract Click the Red Down Arrow by each to select Note You can Insert Delete and Edit the Department Position and Contract items by clicking the buttons on the side in the box that appears when you click the Red Down Arrow Clicking the Red Y Down Arrow next to
13. Edit Update Insert New or Copy a Card Type Short Description Update Temporary Issue Permanent Employee Delete Company Issue Permanent Employee Search for Text Select Cancel Note You can Insert New Update Edit Delete Copy Sort and Search CARD TYPES records by clicking the buttons on the side in the box that appears when you click the Red Down Arrow sub dialog box not shows Enter the ID of this CARD This is the physical number the system will recognize NOTE You must use the Clock Real Time Keyboard Emulation Scanner to scan cards in here See Quick Start 2 Setting Up Cards on page 29 for further instructions 138 5 Click the Black Down Arrow next to Time brings up a calendar with Today s Date highlighted Select the Date from the calendar or type it in the date and time fields manually Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field 6 Enter Comment or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster T Click OK You have now set up a New employee CARD that can be used to record real time in the system 139 Edit CARD Edits existing CARD information Click the Edit button at the CARD tab to cha
14. Kneson Time Clock Manager Fie Report Extra Help Department Position Round Contract Person Card Type Leawe Holidays D A X Ge 24 LS Date Description 1 2422008 Mew Years Day Labor Day 12252008 Christmas 7 IN Holiday Details New HOLIDAYS Creates new HOLIDAY entry Click the HOLIDAYS Tab then the New button and enter the new HOLIDAYS information The Date field cannot be the same as any other HOLIDAYS Date Edit HOLIDAYS Edits existing HOLIDAY information Click the Edit button and change an existing HOLIDAYS record s information The Date field cannot be the same as any other HOLIDAYS Date 133 Delete HOLIDAYS Deletes highlighted HOLIDAYS record Click the Delete button to remove a HOLIDAYS Be careful there is no undo function for this action Copy HOLIDAYS Copies highlighted HOLIDAYS with new Date entry Clicking the Copy button presents a dialog box where you must provide a new unique Date You should also enter a new Short Description Sort HOLIDAYS Sort HOLIDAYS Forward from top to bottom Click this button to Sort the HOLIDAYS by Date if selected or alphabetically from A to Z by Description and then Date Description Date if it is highlighted in the Sort button drop down list P Kneson Time Clock Manager File Report Extra Help FF Department Position Round Contract Person Card Type Leave THe Holidays C 97172008 Spor Lean 12252006 Christmas J
15. To illustrate use of this Tab consider the following example A small restaurant owner named Roy Biv 0 purchases Clock Real Time and installs it the night of August 29 2007 8 29 2007 He J clocks himself in inputs all the data for his employees in the PERSON Tab and clocks out ra 1 and out that night in preparation to begin bh clocking his employees the next day Kneson Time Clock Manager Click the Fie Repot Extra Help CLOCK Tab Department Position Round Contract Person Card Type Leave Type Holidays Carts Ln ave Clock Perdon Cards Clock 00 Managersets w DAX ij A a Up System Ferson Time HN Action Card Comment Biv Rop 8 29 2007 21 56 37 In Permanent E mplopee E etup system first clock record Biv Ay of 29 200 221637 PM Out 1 Permanent Employee First clock out On the next day Roy clocks in first at 7 17 AM As his staff arrives for work he issues them a company CARD and asks each employee if they would like to maintain one of their own CARDs in the system in case they forget the one issued by the company He issues and enters CARDs for each employee and clocks them in for the day 170 Kneson Time Clock Manager File Report Extra Help MAX RA A dh Person Biv Rop Biv Rop Biy Ao Sinclar Dan Smith Neil Melson Paul Johnson Hank Nolan Jennifer Anderson Fred Time Action 8 29 2007 21 56 37 PM 8
16. lt gt Help Departm it Position Rond Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Cloc 1 1 2 ME Click theiNew button Sales Manager Responsible for new accounts z Sales Specialist Sales and Marketing a Engineer Design and architectural personnel Sat Dec ie Long Description Electrical construction personnel Enter new POSITION Descriptions if desired New POSITION Steps Click the POSITION tab then the New button Enter a new unique Code in the Code field The Code can be any combination of letters or numbers but cannot be the same as any other listed POSITION Add new Short or Long Descriptions or leave them empty Click OK 88 Edit POSITION Edits existing POSITION information Click the Edit button at the POSITION tab change a listed POSITION information P Kneson Time Clock Manager File Report Sa Help Departn nt Position Rond Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Click th e iba I Highlight the POSITION i you want to Edit Sales Manager Responsible for new accounts 2 eles locas 3 Make sute Coda stays s unique y del A A OS OK a Long Description Personnel assigned to roof BB We Change POSITION Descriptions or Leave as is Edit POSITION Steps Click the POSITION tab Highlight the POSITION you wan
17. through the swipe card reader 30 E Kneson Clock Real Time Scanner File Extra View Help Lola Tou nee cow Clock Real Time Scanner is the only Kneson program that should be running to scan cards into the system When you swipe a card the upper circle will briefly turn red and the system will make an acknowledging tone Now open Clock Real Time Manager and click on the Scan tab at the far right end FF Kneson Clock Real Time Manager Click arrow File Report Extra Help and Select or Department Position Location Round Contract Person Card Type Leave typ Enter Person aa 4 cio Person Cards pk san 2 Scan Person 7 R TERET mwmw RA Location ii La ae Time Y 3 6 2009 12 18 56PM_ tts Comment Y Select the card entry that appears on the left panel Associate Select highlight the card entry that most recently showed up in the left side panel of the Scan tab 31 Click the Red gt Down Arrow next to Person and Select Edit Update Insert New or Copy a Person To get started quickly simply click the PERSON you created in Quick Start from page 21 above e Person a Peer Dishwasher Neil Smith Neil 12 15 1980 123 597 465 Update Bartender Dan Sinclair Dan 4 21 1981 123 654 987 Chef John Kline John 12 23 1988 000 555 000 Delete Deli Chef Hank Johnson Hank 12 8 1968 000 111 090 Copy Busperson Fred Anderson Fred 6 5 198
18. wo le E ap 5 Change Work Time to Change oe Te Fixed ot Variable for number of Long Description Special weekend only part time employees this CONTRACT hours before if needed CONTRACT defines time o y A Enter Description orleave blank Copy CONTRACT Steps a En 1 Click the CONTRACT tab then the left Copy button 2 The only field that must be changed is the Code field Enter a new unique Code in the Code field The Code can be any combination of letters or numbers but cannot be the same as any other listed CONTRACT 106 e Add or change the maximum time limits for Weeks and or Months if it applies These fields allow you to set time limits on how many hours will be counted in a week or in a month for hourly employees For example if your company doesn t allow anyone to work over 40 hours per week by policy you can set the weekly Contract Details number to 40 00 and Clock Real Time Short Description Full Time will not allow anyone to have more Week M00 time clocked in than 40 hours You can pooo do the same with the Month Add or change the daily time limits for this CONTRACT Typically Full Time would have 40 00 in the Week section see 3 above and 08 00 in each of the Weekdays from Monday Friday with the weekends having 00 00 entered In this Part Time Weekends example we input 08 00 for Saturday and Sunday to and 00 00 for each day of the regular week for this special group
19. 2006 Sick Sick Tip Typing Ctrl S on the keyboard is the same as clicking the Search button as long as arecord on the left side of the LEAVE Tab ts highlighted 163 LEAVE Generation The right side of the LEAVE Tab is the LEAVE Generation section This section allows you to generate a LEAVE event in just a few seconds LEAVE GENERATION Select Person s 4 Input duration at Enter Comment wa raa e Generate gt y l Input ending 7 ES Leave time N 0 Click Generate A to create Leave event Follow these steps to quickly generate a LEAVE event 164 Quick Steps to Generate a LEAVE Event 1 Click the LEAVE tab then the Red hd Down Arrow next to Person to select the Person for this LEAVE event Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red Down Arrow E Nick Name LastName FirstName Birth Date Social Secu Insert amin ARA 1271571980 Update 1 2 Morgan Dan 4 27 1981 3 Kline John 12 23 1988 5 Delete 4 Johnson Hank 12 8 1968 All Copy 5 Anderson Fred 675 1968 e Many screens let you edit rt update or create insert 5 new listings with these Search on Index buttons Search for Text Select Cancel From here you can Create a New Insert PERSON if the one you need isn t listed or Edit Update an existing PERS
20. 29 2007 22 16 37 PM 830 2007 21211 4 Mm 8430 2007 7 48 08 AM 8 30 2007 9 18 58 AM 8 30 2007 8 19 00 AM 8 30 2007 8 36 08 AM 8 30 2007 8 43 06 AM 9220 2007 10 51 10 4M Card Permanent Erniployee Permanent Employee Permanent Employee Employee Personal Permanent Employee Permanent Employee Permanent Employee Permanent Employee Permanent Employee Company lesue Permanent Employee Comment Setup system first clock record First clack out First login First login First login First login First login First login Manager manually sets up CARDS and Clocks In employees Employees now Clock themselves In and Out using the cards they have set up in the system whether personal cards in their wallets or a company issued card As employees take lunch breaks they clock themselves Out Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Cards Lv AXE aA Person Biv Rop Biv Roy Biv Any Sinclair Dan Smith Heil Melson Paul Johnson Hank Nolan Jennifer Anderson red Sinclar Dan Nolan Jennifer Johnson Hank Smith Heil Time 229 2007 21 56 37 PM 29 2007 22 16 37 PM S 30 2007 217711 AM 830 2007 7 48 08 AM 8302007 8 18 58 AM 8 30 2007 8 19 00 4M 830 2007 8 36 08 AM 830 2007 8 43 06 AM 87302007 10 51 10 AM 830 2007 11 50 08 8302007 12 00 07 PM 830 2007 12 08
21. 29 PM Bf S0 200F 12 20 58 PM Action A Card Permanent Employee Permanent Employee Permanent Employee Employee Personal Permanent Employee Permanent Employee Permanent Employee Permanent Employee Permanent Employee Company Issue Pernanent Employee Employee Personal Permanent Employee Permanent Employee Permanent Employee Pemane Employees swipe CARDS Cock ou for lunch break Comment Setup sustem first clock record First clock aut First login First login First login First login First login First login to Clock themselves out 171 Employees continue Clocking themselves In and Out to complete the first day of use Here is the CLOCK Tab at the end of the first day in this example P Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Cards Que Cock ve on Cards Clock Clock DA Xm g el m Person Biv Roy Biv Roy Biv Roy Sinclair Dan Smith Neil Melson Faul Johnson Hank Nolan Jennifer Anderson Fred Sinclair Dan Nolan Jennifer Johnson Hank Smith Neil 1 Sinclar Dan Johnson Hank Kline John Smith Heil Melson Paul Aline John Anderson Fred Johnson Hank Smith Heil Sinclair Dar Biv Roy Time Action oO 21 56 37 Ph r2 9 2007 22 16 37 Ph 302007 21611 AM 8230 2007 48 08 AM 8302007 8 18 58
22. AM 24202007 8 19 00 AM 84302007 8 36 08 AM 8302007 8 43 06 AM 842302007 10 51 10 4M 84302007 11 50 08 AM 22302007 12 00 07 Ph 22302007 12 08 29 Ph 8 30 2007 12 20 58 PM 230 2007 13 01 14 Phi 230 2007 13 09 14 PM 230 2007 13 40 35 PM 230 2007 15 18 58 Phi 2230 2007 14005 Ph of aU 17 19 27 PM 2230 2007 17 27 10 Ph 830 2007 18 19 35 PM 2230 2007 19 20 58 Phi 2230 2007 20 21 14 PM 2230 2007 21 04 55 PM Card Permanent Employee Permanent Employee Employee Personal Permanent Employee Permanent Employee Permanent Employee Permanent Employee Permanent Employee Company Issue Permanent Employee Permanent Employee Employee Personal Permanent Employee Comment First clock out Permanent Employee First login First login First login First login First login First login Employee Personal Permanent Employee Permanent Employee Permanent Employee Automatic Clock Out v sEmployees continue wmn Ec Clock themselves In and Out Permanent En oyee Permanent ethe rest of the day First day of work Permanent Employee Company lzsue Permanent Employee Temporary lssue Permanent Employee Employee Personal Permanent Employee Permanent Employee Automatic Clock Out Following is a detailed explanation of the CLOCK Tab buttons Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Card Type Leave Typ
23. CONTRACT brings up this box E ECON ESE Wek Me To Full Time i 40 00 i Fart Time O Hours Part Time Weekend Many screens let you edit update or create insert new listings with these buttons From here you can Create a New Insert CONTRACT 1f the one you need isn t listed or Edit Update an existing CONTRACT This saves time so you don t have to close out of your current entry to enter new information in another tab Click OK 117 Sort PERSON Sort PERSON Forward from top to bottom Click this button to Sort the list alphabetically from A to Z In PERSON you can sort by Family Name Last Name Nick Name unique code Birth Date City Zip Code Clocked In Out status Department or Position gt Department Kneson Time Clock Manager File Report Extra Help Person Nick Name 1 2 3 4 A This allows you to know who 1s having a birthday every day and you can see data O A Mr Position Round Con E Family Name Nick Name D y Birth Date City Zipcode Clocked In Clocked Out Department Position act Person Cai Type Leave Type Holidays Cards Leave Clock Person Ci Birth Date Social Security Cellular E mail 1295 19860 123597469 000 555 3616 emith amp mailinal 422113961 123 654 957 000 555 3344 dan_mongant 12 23 1988 000 555 0000 0001 555 1662 pohn_klineteimn 1281368 000 111 0900 000 555 0890 han
24. Person ID TMP9 9399 0970 4914 Smith John Card Type Card ID 2222 4444 1111 0000 Sort Profiles Person Card Type Card Sorts CARDs records first by Person name last ID name first then by Card Type alphabetically then by Card ID numerically then alphabetically Person Card Type ID Sorts CARD records first by Person name last name first then by Card Type alphabetically then by other ID Card ID Sorts CARD records by Card ID numerically then alphabetically Card Type ID Sorts CARD records first by Card Type alphabetically then by other ID 5 Card Type Person ID Sorts CARD records first by then by Card Type alphabetically then by Person name last name first then by other ID 5 gt Planned for future functionality Not implemented yet As of this printing Kneson Software is evaluating other forms of ID input including proximity sensors etc 149 Card Type Card ID Sorts CARD records first by Card Type alphabetically then by Card ID numerically then alphabetically z The Reverse Sort gt button Sorts the CARD records the exact same way only in reverse for the chosen profile 150 CARD Tab Jump Jump to CARD record Click this button to jump immediately to the CARD whose column value is sorted light grey arrow This field is used to quickly jump to a record in a long list Jump is a dynamic function under all Tabs The Jump function jumps to a value that depends on which c
25. Weekday O Times JB Begin Date amp Time A End Date 4 Time A Begin Date End Date EA Begin Time IA End Time 13 14 15 16 17 2 ZD 2 2 2 277 28 2 M 31 1 2 lt A day specified values Generate Vew Select the date range of the pay period Choose Between instead of ignore Two date boxes appear Select the date range either clicking the Black gt Down arrow to use the calendar or typing the values Select Print Options Preview and Print Clock Real Time provides you with power printing and previewing capabilities Clicking the View button brings up the following PRIN T OPTIONS dialog box 56 N Print Options 3 Change printer Prit Options if needed 9 Export Media HP LaserJet PN SAVE AO Save pe permanently First Page to view before i Pages printing al Cmm Ato gq 4 Change pages or core options Options Select Dene J Change the printer if necessary Clock Real Time automatically chooses the default or the printer you have told your computer you use most often To select a different printer click the Change button Preview your report before printing Select the Black Y Down arrow to select Preview if it is not already selected Skip this step when you know you are ready to print Save options permanently If you want your options in this dialog box to remain as you set them permanently select this box Select P
26. computer CPU pursuant to the terms and conditions set forth in this Agreement except that this license does not grant the right to use the Software on any mainframe class computer s For purposes hereof mainframe class computers mean such computers as are marketed or commonly considered to be mainframe computers in the computer industry You may also a make one backup copy of the Software solely for backup purposes or b transfer the Software to a hard disk and keep the original copy solely for backup purposes In addition you may modify photos pictures or digital images collectively digital images only within the bounds of the copyrights of these works your license to modify digital images Is incorporated within the copyrights of the images and their source and is outside the scope of this agreement Kneson Software assumes no responsibility for any infringement of the copyrights of digital images from any source 2 License Restrictions Notwithstanding any provisions in this Agreement to the contrary you may not a distribute in any manner any of the Software as defined above or Documentation b distribute any portion of the Software or any derivative of any portion of the Software in a software utility product or software development tool or otherwise in competition with Kneson Software s distribution of the Software c use copy modify or merge all or any portion of the Software d sublicense the Software to others e
27. existing ones Delete ROUNDings Copy Sort and Search ROUNDing entries 97 Delete entries that do not pertain to your reporting needs Go through the list one by one and delete any ROUNDing entries that you do not want to affect your employee time reports Department Position Round Contract Person Card Type Leave Type Round Clock In 16 55 00 PM ECEE Round Clock In Lower E Upper Bound Round To Short Description Long 8 25 00 AM 9 35 00 AM 8 30 00 AM 8 30 8 95 00 AM 3 05 00 AM 9 00 00 AM 3 00 17 55 00 AM 12 05 00 PM 12 00 00 PH 12 00 12 55 00 PM 13 05 00 PM 13 00 00 PM 13 00 ASESOR a ee O Menara TR FT SS 98 CONTRACT Tab CONTRACTS are agreements between employer and employee about how and when employees are paid Employees can be paid full time part time or no time volunteer or intern Clock Real Time let s you measure employees or members and total the amount everyone should get paid In this way Clock Real Time saves you money by more accurately keeping track of employee time Example CONTRACTS Salary Hourly Commission Clock Real Time comes with the most common CONTRACTS for most companies Full Time Part Time and 0 Hours for employees that are not paid based on time This 1s used for commission salespeople their compensation 1s calculated from their sales or for volunteers or members that are not being paid Click on the CONTRACTS tab CONTRACT Tab _
28. in this manual we describe a fictitious example of a restaurant manager with seven employees named Roy Biv In the example above we ve associated a swiped card to his dishwasher Neil Smith as a Company Issued card on 3 6 2009 at 12 18 PM Examples of how this manager and his employees use the Clock Real Time system are included to improve the speed and quality of your understanding of how to get the most out of Clock Real Time 34 NOTE Almost any magnetic strip swipe card can be used BUT SHOULD BE DONE WITH CARE Yes with Clock Real Time almost any magnetic strip swipe card can be used Scans when the Clock Real Time Scanner is open will log in the Clock Real Time Manager s Scan tab Manager Biv Roy A ORCHARD BANK Sim VE RA Bartender Sinclair Dan Chef Kline John Waiter Nelson Paul Deli Chef Johnson Hank Before using this card you must activate it Please login now at www PayPal com and click on 5 Activate Debit Card in the Account Overview page Accountant Nolan Jenny Busperson Anderson Fred la Card IL LO A er 0800 LAA BASES A ALE pies ee H ES CARO ESPNS eerie H E Oe a son Card Type Leave Type Moltays Cards Leave Cock Pe Data on credit cards swiped in do live in the Clock Real Time system It ts unlikely that this information could be used without authorization of the card owner
29. install the Software on more than one computer In addition you may not a decompile disassemble or reverse engineer any portion of the Software b export from the United States any portion of the Software without obtaining the prior written consent of Kneson Software and all applicable export licenses and governmental permits c rent or lease the Software or e copy the Documentation including any documentation available in on line form 3 License Termination License for our software is on a per user basis e g one license per computer per user In the event that the user requests a refund the license termination procedure must be followed The license termination procedure is administered by Kneson Customer Service Please write to info kneson com for this procedure Refunds will not be issued without proper license termination Upon properly completing the license termination procedure refunds are prompily issued 4 Limited Warranty a Kneson Software warrants to you that the unaltered Software will substantially perform the functions described in the Documentation for a period of thirty 45 days after the date of delivery of the Software to you Kneson Software s sole and exclusive obligation and your sole and exclusive remedy under this warranty shall be limited to Kneson Software s using reasonable efforts to correct material documented reproducible defects in the unaltered Software that you describe and document to Kneson Softwa
30. is only used in case an employee lost or forgot his electronic identification media Clock Real Time works with almost any electronic identification media that delivers some unique identifier of up to 128 characters Most often a Swipe Card Reader is used with employer issued swipe cards which can be obtained at http www clockrealtime com However the same Swipe Card Reader can also read credit cards debit cards bank cards basically any credit card type card with a magnetic stripe As long as these cards input a unique identifier these cards can be associated with a person and can be in Clock Real Time used to identify that person Reduce Payroll Expense Many companies that use Clock Real Time pay their employees according to the time report just the way companies that use a punch card time clock do Responsibility for clocking in and out is placed on employees and tracked by computer instead of some form of human recording or estimated employee time reports Using Clock Real Time Payroll Expense precisely reflects actual working time Save Management Time Clock Real Time puts responsibility for managing employee time on the employee instead of on the manager or owner Now managers can relax knowing that Payroll will be accurate and human time recording estimation and error eliminated By issuing employee cards connected to the system Clock Real Time let s you manage all employee movement into and out of your company automatically
31. of this Agreement unless waived in writing shall not constitute a waiver of that party s right to enforce each and every term and condition of this Agreement The Software is comprised of commercial computer software and commercial computer software documentation as such terms are used in 48 C F R 12 212 SEPT 1995 and is provided to the Government i for acquisition by or on behalf of civilian agencies consistent with the policy set forth in 48 C F R 12 212 or ii for acquisition by or on behalf of units of the Department of Defense consistent with the policies set forth in 48 C F R 227 7202 1 JUN 1995 and 227 7202 3 JUN 1995 YOU ACKNOWLEDGE THAT YOU HAVE READ THIS AGREEMENT UNDERSTAND IT AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS YOU FURTHER AGREE THAT IT IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US WHICH SUPERSEDES ANY PROPOSAL OR PRIOR OR CONTEMPORANEOUS AGREEMENT ORAL OR WRITTEN AND ANY OTHER COMMUNICATIONS BETWEEN US RELATING TO THE SUBJECT MATTER OF THIS AGREEMENT Kneson Software Company Installation and Setup Y our Clock Real Time installation may vary depending on how many locations you are setting up for scanning and monitoring the number of computers that will be used for and accessing your time and attendance system and your network setup and database location This section describes the initial or typical Starter bundle setup Typical Installation This sect
32. of weekend CONTRACT employees Change Work Time to Fixed or Variable flexibility Select Variable 1f employees can work a less amount of time than the daily limits Select Fixed 1f everyone works the amount of hours set in the daily time limits that are set in 4 above Input the Overtime Indication amount This 1s the number of hours before Clock Real Time defines the CONTRACT as being in a state of Over Time In the Part Time Weekends example over time is not defined 00 00 entered Enter Description or leave blank IMPORTANT Use Descriptions boxes Be as detailed as possible when entering descriptions This makes searching for items much faster Click OK You have now copied the selected CONTRACT to a new CONTRACT type 107 Z A 21 Sort CONTRACT Sort CONTRACT Forward from top to bottom Click this button to Sort the list alphabetically from A to Z Sorted by CONTRACT code P Kneson Time Clock Manager File Report Extra Help tract Short Description a Sorting by Code arranges listed 4 Part Time Weekend CONTRACTS in sequence according to their unique Code entry Sorted by CONTRACT Short Description P Kneson Time Clock Manager File Report Extra Help z Department Position Rofi d Contract P pson Ca Short Description 1 STH Time E Notice the Short Description El Part Time Weekend listing is now sorted and the Code field is not Sort CONTRACT Backwards f
33. requests using LEAVE TYPES Clock This Tab shows the current Clock In and Clock Out records Person Cards Clock This is a combination screen showing three Tabs at once PERSON CARDS and CLOCK This is the Tab that will be on screen most of the time once the system 1s setup and running so you can access the most functionality within Clock Real Time in one screen without having to go from Tab to Tab for these three functions 154 LEAVE Tab The LEAVE Tab is where you enter all LEAVE data for employees LEAVE data is either pre arranged as in various types of long term LEAVE or entered as LEAVE events occur for example an employee calls in sick Click the LEAVE Tab this Tab is to the right of LEAVE TYPE The screen is a set of two broad levels of functionality LEAVE Management and LEAVE Generation LEAVE MANAGEMENT P Kneson Time Clock Manager LEAVE GENERATION File Report Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Mas Leave Clo Jk Person Cards Clock Leave 5 IE EE D AXEI a A Date 27147208 gt Leave Type Duration Comment Yacation Vacation 12 27 2007 1 31 2008 2 1 2008 2 4 2008 2 13 2008 2 14 2008 Morgan Dan 9 6 2006 Morgan Dan 9 7 2006 Vacation Vacation Kline Kline Kline Kline Kline Kline Kline 4 John John John John John John John 8 31 2007 9 4 2007 9 5 2007 9 6 2007 9 7 2007 9 10 20
34. sad dd adria 186 A A A O aaee AT eee ee ee ey eee en Get started fast If Clock Real Time is already installed go to Quick Start beginning on page 21 System Requirements HARDWARE e Intel Pentium or equivalent 233 megahertz MHz processor or faster 300 MHz is recommended e 128MB of RAM 256MB recommended for large databases e Upto 90MB of available hard disk space e Video adapter and monitor with Super VGA 800 x 600 or higher resolution e At least one available USB 1 1 or above connection port e CD ROM or DVD ROM drive for installing software e Network card and TCP IP required for accessing network remote databases e Printer any Windows compatible printer 1 MB memory required for laser printers for printing reports SOFTWARE e Microsoft Windows XP Professional or Home Edition Service Pack 1 or 2 Microsoft Windows 2000 Service Pack 2 3 or 4 Windows Tablet PC Edition Windows 2003 Server Windows NT Service Pack 6 or 6a Windows Vista Service Pack 1 or 2 Windows 7 e Microsoft Internet Explorer 7 or 8 Firefox 2 or 3 e Adobe Reader for reading included documentation License Agreement Single User License Agreement READ THIS AGREEMENT BEFORE USING NOTICE TO USER PLEASE READ THIS AGREEMENT BEFORE USING THIS SOFTWARE PACKAGE IF YOU OPEN THIS SOFTWARE EXECUTABLE OR KEEP IT FOR MORE THAN THIRTY 45 DAYS YOU ACCEPT ALL THE TERMS AND CONDITIONS OF THIS AGREEMENT The softwa
35. they ve been entered into the Clock Real Time Manager File View Help Nick Name Family Hame i i Code Short Description Comment Accountant Jeny Nolan EXAMPLE To illustrate the use of Clock Real Time Monitor we are going to continue our example of a restaurant manager named Roy Biv that has seven employees in a small daytime restaurant we introduced earlier In this example the manager Roy Biv looks at the Clock Real Time Monitor from a private office on August 19 2006 at 6 05 PM and notices two employees still clocked into the system 72 Pi Kneson Clock Real Time Monitor File View Help Smith Sinclair IS EZ A 1 O Oran A N eee Anderson Fred Busperson Fred Anderson 84192006 17 01 11 PM Accountant denny Molan 8182006 11 14 39 AM Notice the events in the Action column The Action column shows the last event that occurred for everyone in the system As you can see the only two people logged in to the system as shown by the last Action being In are John Kline the chef and the manager This allows the manager to know who is clocked in and can take any necessary action based on attendance needed to make sure he has full staff when needed and everyonce clocked to save payroll costs when closed Our example restaurant is a daytime only establishment and closes promptly at 6 PM Roy the manage
36. time recorded by CONTRACT See the CONTRACT Tab beginning on page 99 Normal Hours Hours allowed by CONTRACT See the CONTRACT Tab beginning COLUMN EXPLANATION on page 99 Negative values in this column mean the employee worked overtime Absent beyond scheduled work time positive values mean the employee was not at work during scheduled work time Sick Vacation Comp Time All values in these columns add up to the totals in the Absent column These columns show where the absent time has been allocated Special In this example John Kline came in Sunday August 13 to do special unscheduled work then showed up 2 hours late Monday August 14 and used that Comp Time as if he had been there on time He was then sick Mon Fri on Tuesday August 15 and took a vacation day on Thursday August 17 Saturday Sunday Begin Time Beginning time of day when the employee clocked in and began work End Time End time when the employee clocked out and stopped work Comments Comments from the clock record are inserted here 59 You Are Here Chapter Progress gt CHAPTER Quick Start Quick Start 2 Setting Up Cards Quick Start 3 Employee Time Management Quick Reports Overview Clock Real Time Scanner Clock Real Time Monitor Section 1 Setup Tabs Section 2 Maintenance Tabs PAGE 21 29 37 54 6l 68 72 76 154 RECOMMENDATION Must Read Must Read Must Read Must Read Read Read Read
37. to work until Monday you can record this information as a record a LF A D Palo mF 6 Clicking on a Date in the future automatically puts 1t in the Until box Click Generate to create the new LEAVE event Example Jenny calls in sick You pull up the LEAVE Tab and enter information as follows Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock Leave o Person eny Nolan demnfer D AXE dh A 2 kt 4 Date 2 15 2008 Person Dae eee ee ee Leave Type Sick wisick Sick O Morgan Dan 2 15 2008 Vacation Vacation Duration Morgan Dan 2 14 2008 Vacation Vacation Comment Called in sick Smith John 2 14 2008 Sick Sick Smith John 2 13 2008 Sick Sick Smith John 2 4 2008 Sick Sick Smith John 2 1 2008 Sick Sick Smith John 1 31 2008 Sick Sick Morgan Dan 12 28 2007 Vacation Vacation 2 00 Doctor s appointr Until 2 15 2008 Smith John 12 28 2007 Yacation Vacation 2 00 Doctor s appointr Smith John 12 27 2007 Vacation Vacation 2 00 Doctor s appointr Smith John 12 27 2007 Sick Sick 8 00 Kline John 9 28 2007 Vacation Vacation Kline John 9 27 2007 Vacation Vacation Kline John 9 26 2007 Vacation Vacation Kline John 9 25 2007 Vacation Vacation Generate Pa m 168 Clicking Gen
38. ts the only field of the Copy CARD command that must be unique Every other field of the Copy CARD command can remain the same except the CARD ID 147 5 Edit or Select a new Time as needed Click the Black Down Arrow next to Time brings up a calendar with Today s Date highlighted Select the Date from the calendar or type it in the date and time fields manually Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field 6 Edit Delete Comment or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster T Click OK You have now input a new employee CARD into the system using some or all of the information of the highlighted CARD except the CARD ID 148 Sort CARD Records A Click the Sort Forward Z button to Sort by one of the 6 Sort profiles Kneson Time Clock Manager Fie Report Extra Help Department Position Round Contract Person Card Cards a i D A xX MEET Q Card ID Time ae CRT8 9437 8303 3494 2 14 2008 8 4 Dyes CRT5 9400 2527 2916 2 14 2008 8 4 Person Anderson Fred Anderson Fred Person Card Type ID Card ID Joknzan Hank ai k TMP9 1659 4002 5272 Eline John a ERE E 1111 0000 1111 2222 Morgan Dan Card Type
39. tse terse ot lo 110 NEW LL ERSON urraca 111 Ed RERSON e ne SE 113 Delete PERSON crasas a 115 COPY AER SON as dl 116 o A ee Pa ee Pre are Pe Pee 118 PERSON Tao Ui seei ctw serdar eerste na 119 SE PERSON O daetie 120 CARD APE Taba 121 NEWCARD e 121 EdAMCARD TYPE di 121 Delete CARD TY PE aa vas E NEEE EEE an Rae eee 122 COPY CARD TY PE o 122 SOEC ARDT PE een ene TEN A E E ee ee ne Pree y 122 TOE ARD TA TE it E E Tree ene 122 Seto CARD TI P Eeer E E Oe ENE 122 LEAVETY TE Tibia rot tee eo et eee ee eee 123 NEW LEAVE Teo SEE 124 EdACTEEAVE TYPE dara 126 DAS LEA VETA rr ee er a ee ee Coe 128 By Ure TYPE atts cee al a al lt 129 DOMEEN VE TA BE OCRE E roe ee E ae e PS o A ee ae eee 131 Map LEAVE DE iodo id errr tees 132 SeacnERA VE TYPE ara A E A weeneo eaaeee 132 HOLIDAY e 133 NeW HOLIDA Si A 133 Ed HOLIDAY Sitio 133 DAS HOLIDAY Sorra T E eter Rte ert ed Ps ne ne ene eo ee ne os 134 COPADA Saa iia dorsal 134 SACADAS iS ies 134 Jomp ADIDAS aia ii ista 134 Seance LHOLIDA TS de 134 CARDS BE opener mnie me ET Me A in 135 New CARD a A ice 136 AENA AA A e O O eae era Dene cree 140 Dist ARDE iaa eee 144 COPY CARD ia 145 SOM CARD RECON Sua 149 CARD Tab J Umi a N N 151 A re ee ee Pr ee 152 Sections Mamtenance LaS ocios 154 LEAVE TD e do eri ESE 155 LEAVE Minagemeni oeoa n O AAEE E O 156 LEA ECG A een eae Ee eee 164 CEOERN Libra 170 New CLOCK errero anana is ia 173 FAEEEOCS to 176 DA ELOCERKN tidad aera 180 SIN A A E OEA 181 SOLER RECO
40. unique Code in the Code field The Code can be any combination of letters or numbers but cannot be the same as any other listed CONTRACT 103 Y O g Edit the maximum time limits for Weeks and or Months 1f it applies These fields allow you to set time limits on how many hours will be counted in a week or in a month for hourly employees For example if your company doesn t allow anyone to work over 40 hours per week by policy you can set the weekly Contract Details number to 40 00 and Clock Real Time Short Description Full Time will not allow anyone to have more Week M00 time clocked in than 40 hours You can 40 00 do the same with the Month Edit the daily time limits for this CONTRACT Typically Full Time would have 40 00 in the Week section see 3 above and 08 00 in each of the Weekdays from Monday Friday with the weekends having 00 00 entered In the Full Time example we input 00 00 for Saturday and Sunday to and 08 00 for each day of the regular week for full time employees Change Work Time to Fixed or Variable flexibility Select Variable 1f employees can work a less amount of time than the daily limits Select Fixed 1f everyone works the amount of hours set in the daily time limits that are set in 4 above Input the Overtime Indication amount This is the number of hours before Clock Real Time defines the CONTRACT as being in a state of Over Time In the Full Time example o
41. 07 9 11 2007 Vacation Vacation Vacation Vacation Vacation Vacation Vacation Yacation Yacation Wacation Wacation Wacation Wacation Wacation LEAVE For administering LEAVE events using the LEAVE MANAGEMENT buttons New Edit Delete Copy Sort Jump and Search LEAVE GENERATION For instant LEAVE event generation 155 LEAVE Management The LEAVE MANAGEMENT side of the LEAVE Tab manages LEAVE data records using the LEAVE buttons LEAVE MANAGEMENT Po Kneson Time Clock Manager File Report Extra Help Leave Type as aaa n Erre ale eon rar eri ia Smith Johr 173172008 Sick Sick Smith Johr 2122008 Sick Sick Smith Johr Arg 200a Sick Sick Smith John 21132008 Sick Sick Smith John 1142008 Sick Sick 8 00 Morgan Dan 952006 Sick Sick e 00 Morgan Dan 9 2006 Vacation Vacation e 00 Eline Johr rarer 22007 Vacation Vacation i Eline Jahr 942007 Vacation Wacation Eline Jahr 952007 Vacation Wacation Eline Johr 9 6200 Vacation Yacation Eline John 422007 Vacation Wacation Eline John 9 1 02007 Vacation Yacation Eline John 91112007 Vacation Yacation ap o Following are the LEAVE button functions New Button Click the left New button This will bring up the LEAVE Details screen Clicking on Person or Le
42. 111 0000 Employee Personal Permanent Empl DODO 9399 0970 491 4 Permanent Fontes 1111 0000 1111 222 Temporay Many screens let you edit Coma update or create insert Pemanen New listings with these 3333 Permanent buttons dell 339 4444 Permanent o RAAR 2222 3333 4442 Permanent Employee HHHH 2222 3333 4444 BA Search on Index Smith Neil Sinclair Dan Kline Johr Johnson Hank Anderson Fred Melson Paul Nolan Jennifer Biv Roy Johnson Hank 1 3 1 5 Anderson Fred 2 Company le 2 1 1 1 1 Search for Text ui aN As always you can Insert New Update Edit Delete Copy Sort and Search CARDSs by clicking the buttons on the side in the box that appears when you click the Red x Down Arrow yellow highlighted area above 184 Edit the Comment field or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster Click OK You have just manually Copied the highlighted CLOCK record in the CLOCK Tab 185 eN Sort CLOCK Records A Click the Sort Forward button to Sort by one of the 6 Sort profiles The Sort CLOCK records helps you visualize CLOCK records by Time or PERSON to quickly grasp what is happening with a particular employee or get a snapshot of what is happening in your entire company P Kneson Time Clock Manager P Kneson Time Clock Manager File Report Extra Help Fil
43. 24302007 13 07 14 PH Ir Kline John 82302007 17 19 27 Ph Out Sinclair Dan 6 30 2007 11 50 08 AM O Anderson Fred 830 2007 17 27 10 PM Out Sinclair Dar 87 30 2007 7 48 08 AM Ir Johnson Hank 8 30 2007 18 19 35 PM Out Smith Neil Bf 30 2007 19 20 58 PM O Smith Neil 8302007 19 20 58 PM Out Smith Neil 923042007 15 10 55 PM Ir Sinclair Dan 8 30 2007 20 21 14 Ph Out Smith Neil 830 2007 12 20 58 PM O Biv Roy 87307 2007 21 04 55 PM Out Smith Neil 6 30 2007 8 18 58 AM Ir Example Sorting first by Time and then Example Sorting first by PERSON by PERSON arranges the day in and then by Time allows you to chronological order all personnel events quickly get a snapshot of each are arranged from the earliest to the individual s attendance events latest Time 186 Sort Profiles Person Time Person Action Time Person Card Time Action Card Time Action Time Card Time Person zZ Sorts CLOCK records first by Person name nickname first nicknames not shown in the Clock Tab then by Time numerically from earliest to latest Sorts CLOCK records first by Person name nickname first nicknames not shown in the Clock Tab then by Action alphabetically whether they are Clocked In or Out then by Time numerically from earliest to latest Sorts CLOCK records first by Person name nickname first nicknames not shown in the Clock Tab then by Card by Card ID then by Time numerically from earli
44. 5 A ong Description lseryer ad bartende hel cription column Click on the Short 2 Click the Jump 13 Short Descripition Description column button Jump box appears Chick Shot Jes 93 In other tables other indexes sort orders exists which can be directly jumped to All Tabs in the system will always jump based on a value specified by which column is sorted or which column heading has the light grey arrow If the value input in the Jump dialog box does not exist the program will Jump to the first smaller value or the first larger value depending on which is found first Search POSITION Search for any POSITION text Click this button to search all records and all Short and Long Descriptions to find a POSTTION record P Kneson Time Clock Manager AX Bo TE Short Description Long Description Sales Manager Responsible for new accounts Sales Specialist Sales and Marketing Engineer Design and architectural personnel Engineer Intern Electrician Constuction Footer fal aes End Next Direction C Up Down Cancel lv Wrap Around The Search function in Clock Real Time is extremely powerful It will find any text anywhere in a record and it will find by partial wording as in the above example 94 LOCATION Tab The Location Tab is currently reserved for future functionality Planned development will include the ability to record time and attendance events as th
45. 5 SOKO T 23 Accountant Jenny Nolan Jennifer 9 18 1978 111 22 3333 Waiter Paul Nelson Paul 7 28 1966 PPP 44 121 Manager Roy Biv Roy 2 28 1953 222 33 4444 Sort Search on Index Search for Text Select m Cancel na ws Cards Leave Clock Person Caygiff lock Scan Pason A Card Type CS Card ID 1001 Associate Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red x Down Arrow Ln Smith John 12 15 1980 123 E Update Morgan Dan 4 27 1981 Kline John 12 25 1989 aa Delete Johnson Hank 127 871968 Ji Copy Anderson Fred 6 5 1968 a Many screens let you edit update or create insert new listings with these Search on Index buttons Search for Text Select Cancel From here you can Create a New Insert PERSON if the one you need isn t listed or Edit Update an existing PERSON and so on This saves time so you don t have to close out of your current entry to enter new information in another Tab 32 3 Select CARD type Click the Red Down Arrow next to Card Type and Select Edit Update Insert New or Copy a Card Type o B amp Holidays Cards Leave Clock Person Cards Clock Scan Pee S A ww RON r D Cardio For A Comment AS C 4 No Card Manual Entry Update Temporary Issue Permanent E
46. Clock Real Time Computer Based Time Clock Solution User Guide Owner s Manual Help Files KNESON SOFTWARE Copyright O 2008 2011 Kneson Software Company All Rights Reserved Kneson Sofware Copyright O 2008 2011 Kneson Software 4685 Bayard St San Diego CA 92109 You can reach Technical Support at www kneson com All rights reserved This manual may not be reproduced in any way in whole or in part without written permission from Kneson Software Kneson Software makes no representations or warranties with respect to this manual and will not guarantee the accuracy and completeness of any information Users of this manual do so with the understanding that Kneson Software is not engaged in the practice of human resources management and does not render legal accounting or other professional human resources services Kneson Software reserves the right to change this manual without notice Revised November 2010 Table of Contents SIS Regu MeN e cece vscilcactaade mi dasuedoca teen asta soneneceesesassasenesageeeons aurea 7 HARDWARE ga cies passa E A E ee E E A E TT E EE A TE E I AU A PP e o e Un e e pun A 7 LACENSE ASTESMENE atada cada 8 Vitis CaMV AE MAINS SU Pastrana trata ias cnica 10 pica VS Pal LATION tp ade iia 10 OE ee oO E e 21 OMIC Stat Easy lO onto ta rocosos 22 Quick Start 2 UCM UD CIOS sesira EEEE PPP 29 E A APIS 29 Quick Start o Employee Time Mana ement aia 37 De A e A A A E E E 54 Pn O
47. D information for each employee he is setting up Employees are either issued company swipe cards available from http www clockrealtime com or they use CARDS in their wallets to identify them Some employees enter several CARDs into the system so they always have a way to clock in and out Step by step instructions and screenshots New CARD on page 136 Edit CARD Edits existing CARD information The steps here are exactly the same as for the New command except you highlight a record to Edit first Then click the Edit button and change an existing CARD record s information Person Card Type Card ID must be unique for every card Time entered and a comment 46 La To change CARD ID using the card swipe machine e Highlight all of the last entry in the CARD ID field and delete it e Place cursor in CARD ID field swipe and that new CARD 1s recorded for use to clock in and out CARD IDs must be unique the card reader will read only one unique ID per card Roy would use this command if he made a mistake in any of the records as he was entering them on the first day or whenever it was discovered that a CARDs data was incorrect or not up to date Both chefs and the bartender use their Driver s Licenses in the system the accountant Jenny uses an old expired gift card yes even those work with Clock Real Time The rest were issued company cards with unique IDs all of which the manager scanned in making sur
48. Department Position Rou C Contract 23 son Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock Contracts T Brea Times E x A z Z E de za A leamae e 1 Full Time 8 or more CONTRACTS Buttons Notice now that there are two sets of buttons one set on the left under CONTRACTS and the set on the right under BREAK TIMES 99 Kneson Time Clock Manager Clicking the CONTRACT ae File Report Extra Help tab shows a split table 1 Xi Contract 2 Lord Type With 2 sets of buttons ave Clock Person Cards Clock pl Break Times Ge rere TE Code Short Description Contract Code Time Break Time i AE TOO cnn E 2 Fart Time 1 Full Time 8 or more 8 00 0 30 3 O Hours Clicking the CONTRACTS tab splits the lower window into two screens with two sets of buttons side by side Highlighting a CONTRACT on the left side activates the buttons on the left gt 7 Kneson Time Clock Manager X bas File Report Extra Help piis j Postion Round Contract Pearson Clicking a Contract ards Leave Clock Person Cards Clock sa aaah entry activates Fs 2 dr AO NEP lefebuttons i Code Short Description T Code Time Break Time Full Time A ime 12 ormore 11 00 1 00 x Pa eii a aT sof ices 3 D Hours Each side has 1ts own Edit buttons Once you have the CONTRACT you want highlighte
49. Forward button for the item selected Step by step instructions and screenshots Sort PERSON on page 118 Jump to PERSON record Click this button to jump immediately to the PERSON whose column value is sorted light grey arrow This field 1s used to quickly jump to a record in a long list l Last Name IEA Jump is a dynamic function under all Tabs The e ump to column 44 Jump function jumps to a value that depends on which column heading you have clicked For example when the PERSON table Last Name column is clicked light grey arrow appears in column heading Jump will ask for a Last Name to jump to and so on for NICKNAME BIRTH DATE DEPARTMENT and POSITION Other tables can have different values which can be directly jumped to using the Jump button All Tabs in the system will always jump based on which column heading is sorted or which column heading has the light grey arrow circled in screenshot If the value input in the Jump dialog box does not exist the program will Jump to the first smaller value or the first larger value depending on which is found first Step by step instructions and screenshots PERSON Tab Jump on page 119 Search PERSON Search for any information in PERSON data Click the Search button to search all PERSON records for any data in the PERSON screens For example Roy can search for any data in a PERSON record from a birth date to an e mail address Step by step instructions and sc
50. In this way Clock Real Time saves you money by precisely measuring and reporting time on the job for all employees without your intervention e Save Employee Time If your employees spend time creating employee time reports Clock Real Time eliminates that task Employees simply swipe their card on the way into and out of work and all work time 1s recorded e Leverage the Power of Computers to Cut Payroll Costs Automatically Kneson Clock Real Time learns information in multiple screens automatically all data is changeable from any screen Clock Real Time makes the computer perform all aspects of employee time management and reduces human time to process employee time data to a fraction of normal employee attendance processing time and often the system requires no processing time K Kneson Clock Real Time Manager Clock Details Card Details Time JERSON 2 28 2008 23 Contract Details Code 2 Short Description Part Time Week 020 00 Month 000 00 Sunday 00 00 Monday 04 Tuesday 04 00 Figure 2 Multiple Screen Example All data elements are always accessible from anywhere in the system In this help file you will find explanations of the various functions of Clock Real Time program You can find help at any time by choosing Help from the main menu or by pressing
51. K tab then the Edit button Tip Typing the ENTER key performs the same action as the Edit button when a record in the CLOCK Tab is highlighted Also double clicking on a CLOCK record performs the same action as the Edit button 176 To Edit the PERSON click the Red gt Down Arrow next to Person and Select Edit Update Insert New or Copy a Person Person cti bse Dishwasher Neil Smith Neil 12 15 1980 123 597 41 Update Sinclair Dan 4 21 1981 Bartender John Kline John 12 23 1988 000 555 0f Delete Deli Chef Hank Johnson Hank 12 8 1968 000 111 05 Copy Busperson Fred Anderson Fred 6 5 1985 OKO AccountantJenny Nolan Jennifer 9 18 1978 111 22 33 Waiter Paul Nelson Paul 7 28 1966 PPP 44 12 Manager Roy Biv Roy 2 28 1953 222 33 444 Sort Search on Index Search for Text Select Cancel Clock Details Comment a Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red nd Down Arrow yellow highlighted area below E gt Smith John 12 15 1980 123 597 465 Morgan Dan 42101981 Eline John 12 25 1988 Johnson Hank 1278 1965 Anderson Fred 67571968 Many screens let you edit update or create insert new listings with these buttons 177 3 If you need to Edit the Time or Date click the Black El Down A
52. Kneson Clock Real Time Scanner File View Help Setup In Out Duration Total eak Time an 3 Click Extra E Setup aN gt Scanner Setup Name Description Y Keyboard Keyboard Wedge Emulation F Communications Port CO Communications Port Y LManTek Swipe Card Reader HID compliant device 4 Click HID compliant device Parity Byte Size Stop Bits cancel Click Extra Setup to open the Scanner Setup window d Click ON the HID compliant checkbox 69 6 EXAMPLE Continuing the restaurant manager example from Quick Start 3 the DATE is August 19 2006 at 6 33 PM A restaurant manager named Roy Biv is the last one to clock out of his restaurant As he walks by the card scanner he swipes his card and sees the following briefly appear on the Scanner monitor Kneson Clock Real Time Scanner File Extra View Help In Out Durabon Total Break Time Grand Total a Ts 18 33 PM 10 13 10 13 0 30 0 43 A Time In Time Out Total Time worked daily Break Time and Grand Total appear briefly here 8 19 2006 18 33 16 PM Roy Biv Out Exact DATE and TIME of event displayed as well as IN or OUT status As soon as the manager swipes his card Clock Real Time Scanner displays the DATE TIME and IN or OUT status under the clock and the Time In Time Out Total daily Duration then subtracts Break Time for a Grand Total along the top row As lon
53. Locate these files and open them in Wordpad ALL WINDOWS COMPUTERS HAVE WORDPAD DO NOT USE NOTEPAD FOR THIS STEP To start WordPad go to Start Programs Accessories WordPad 15 fa Accessories A E Accessibility fn Communications de Accessor mes LJ Calculator Gl Command Prompt a Connect to a Network Projector E Connecttoa Projector G Getting Started f Math Input Panel a Notepad Sal Paint MS Remote Desktop Connection 3 Run Fn Entertainment System Tools LA Address Book Fo Calculator ES Command Prompt En Notepad smipping Tow L Sound Recorder Sticky Motes A Syne Center Y Paint Program Compatibility Wizard Control Panel 34 Scanner and Camera Wizard J Synchronize Tour Windows XP Devices and Printers Le Tablet PC A Programs 4 Beatie Help and Support 3 Windows Explorer E wWordPad k HEULI PGE ONG FIE STEP sHOW ACTIVATION CODE AND ACTIVATION WINDOW ON SCREEN AT THE SAME TIME Arrange your screen so that you can view at least part of the Activation window and ALL of the Activation code in Wordpad at the same time STEP 9 HIGHLIGHT DRAG AND DROP ACTIVATION CODE ONTO ACTIVATION SCREEN With your mouse highlight all of the Activation code from the lt Activation gt tag to the lt Activation gt tag INCLUDING both lt Activation gt and lt Activation gt start and include the lt in lt Activation gt and include the ending gt in lt Activa
54. Manager Responsible for new accounts El Sales Specialist Sales and Marketing Design and architectural personne Gan cel Change POSITION Descriptions or Leave as is Copy POSITION Steps Highlight the POSITION you want to Copy by double clicking the item in the list Click the Copy button gt code value No two items can have the same code af Edit any of the fields in the POSITION box that appears Remember that the Code must remain unique no codes can be the same You can change the Short or Long Description fields or leave them as they are or empty 5 Click OK 3 IMPORTANT Change the code The only item that must be changed is the 91 Sort POSITION Sort POSITION Forward from top to bottom Click this button to Sort the list alphabetically from A to Z Sorted by POSITION code P Kneson Time Clock Manager alfi hs Description 1 J Sales Associate Sales Associate Team 3 4 Sales Associate Sales Associate Team 4 Notice Construction A Electrician Electrical construction personnel aes Roofer is at the bottom E Engineer Design and architectural personnel when sorted by Code Short Description aee Desgrand architectural personnel Notice the Short Description listing is now sorted and the Sales Manager Responsible for new accounts Code field is not G ales Associate Sales Associate Team 4 Sales Associate Sales Associate Team 3 A 6 4 4 1 7 Sort PO
55. ON and so on This saves time so you don t have to close out of your current entry to enter new information in another Tab See Step 3 for screenshot 165 2 Date Click the Black Down Arrow next to Date brings up a calendar with Today s Date highlighted a IS Date i 2 14 2008 31 2 28 Clicking on today s date a een the current date in the Date field The Date numbers are manually editable you can manually type in any date Comment input any comment specific to this LEAVE event IMPORTANT Use Comment boxes Be as detailed as possible when entering LEAVE events This makes searching for items much faster as your company gathers more and more information Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field 166 Input LEAVE TYPE by clicking the Red hd Down Arrow next to Leave Type similar to clicking the Red nd Down Arrow next to Person and Select Edit Update Insert New or Copy a Card Type John 1 c Insert 1 Smith 12 15 1980 23 597 46o Update 2 Morgan Dan 4 21 1981 3 Kline John 12 23 1988 000 555 000 s 4 Johnson Hank 12 8 1968 5 Anderson Fred 6 5 1968 9 18 1978 Jennifer Nolan Sn Search for Text Select z E Cancel rds Leave CicAk Person Cards Clo
56. PAO Si E ER ens 56 Work Time Report Colunn Sen aereeequctinca ams ianteoranstins oeasuacnesauctecasmdandncnecctnsaemiannexqudacssndindncendtn 58 OVO E E E E E E E o E sta 6l INS A e E E E A CE A 61 clock Real Time C OPO CES sasis a AO AEE E SEOSER Eni 64 Tabs mite Timne Clock Mi anni pd 65 Keyboard SOL CUS seest ticos Salsa teoricas 66 Clock Real Traine Scanner seri 68 a A o sunetendieeesticed sa seaciweiet ic sees sv lt cinons 68 FTO eC LOC C106 ec se te caresce E AE E E stc 68 Clock Real me Montoro bs T2 AAA O E E E E E E E 76 DERXRIMENT TiD E EE 78 New DEPARTMENT s 2s20ssconstentseseaeseonsstiedeetsanseansetanteesaassaonsstiedeeseenseaanesantsesateneoussthedpaseanseannetaneenteas 79 eiie Die Gels een ete ene kre ent en Te ee ee 80 Delete DEPARTMENT cuerno reinas 81 La AAPP EI 82 SDL PARTMENT ee E ES E S E os 83 DEPARTMENT Ta IU rss E O Ra ETE E EOR EES 84 caro DERARUMEN NL e E E E E E E N AE 85 PO FEON Tacna di a 86 INS IN aa rset acai eae acne ee to cad 88 Edit POSTION arras E E a a a e 89 Delete POSTON cerien O 90 CON FOSTON A E A rename ere Conn ee Trem eer 91 A A ee eevee ee eee ee eres 92 POSTION Tao Miceli Dada ainia nin Tamer rrr eran eT tire ee 93 SS tC OS TN a 94 LOCATON eS 95 ROUND Tibia 96 CONTRACT Tabs AA tac 99 NEW CONTRACT a A O 101 EAECONTRA Ct a ada 103 Das cCONTRCE iio 105 COPE ON TRACE asador 106 Sot CONTRACT iaa naa 108 Map to CONT RAC iia dd 109 Search CON TRA a e e aes 109 PERSON TaD ett
57. Person Card Ty Tyme Clock Manager PE Clock Person Cards Clock e A Aa t the New button Sn Smith Comment Jah TERETA Permanent Emple Select Person just input Own nih Click Red Down ol qc osito fid in last screen smih ALLOW nextito Person Smith Smith Smith Smith Smith Smith Smith Smith Smith Smith Smith Joha m John John Time Click OK JoClick down saion Joke arrow to John Select 48 Click down arrow Smith JoIn or to select current time Jo i Job John John 3 Enter a comment Now click on the Clock tab in the Time Clock Manager Click on the New button on the button bar This opens up a box to enter specifics of this Clocking Click the Red x Down Arrow next to Person This will bring up a new screen 25 Smith 12 15 1980 123 597 469 Update Morgan 4721 1981 123 654 987 Kline 12 23 1988 000 555 000 Delete Johnson 12871365 HUA ae Cop m j rw wir we 4 oul Anderson Search on Index Search for Text Select Cancel Notice the Person highlighted above is the Person we just input into the system Highlight the Person you want to clock in and click the Select button on the side double clicking on their listing has the same effect 4 To clock in or out select the date and time by clicking the Black El Down Arrow next to Time Time f 2 6 2008 7 41 06 PM Li Lu rr
58. Removable Disk I 1 Shared Documents 3 Floppy Disk Drive A amp Local Disk C E DVD RW Drive D E DVD RW Drive E a Local Disk F Ga Local Disk G Md My Network Places Share to Web Upload Folder Ed Adnhe Browse for folder on Windows XP Browse for folder on Windows Vista or Windows 7 LOCAL If Clock Real Time is going to be run from one computer at one station POINT TO THE DIRECTORY WHERE YOU INSTALLED locally C Program Files Kneson Clock Real Time NETWORK If Clock Real Time data needs to be accessed across a local network for example if you want to install Clock Real Time Monitor on a remote computer or install more than one clock in clock out location POINT TO THE DIRECTORY WHERE YOU INSTALLED on your network N iKnesoniClock Real Time where N is the network path where you want to store Clock Real Time data and gt Kneson Clock Real Time is just a suggestion to assist identification Remember this location can be anywhere and you should note where it is 14 STEP 7 ACTIVATE CLOCK REAL TIME After choosing the data directory an activation screen will appear like the following Activation Clock Real Time Version 1 1 9 You will need your activation files to activate They are located on your installation CD with the following names DACRT_MANAGER_ order number txt D CRT_MONITOR_ order number txt D ICRT_SCANNER_ order number txt
59. SED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATION MAY NOT APPLY TO YOU 6 Notice Should you have any questions concerning this Agreement or if you desire to contact Kneson Software for any reason please write to us at Kneson Software 1650 Emerald Street Suite 24 San Diego California 92109 7 Termination This Agreement shall remain effective until terminated by either party Kneson Software reserves the right at its sole discretion to terminate this Agreement upon thirty 45 days written notice if you have breached the terms and conditions hereof You may terminate this Agreement at any time by ceasing to use the Software and by contacting Kneson Software to initiate its prescribed removal procedure or by destroying all copies of the Software Termination of this Agreement shall not relieve you of any obligations not to disclose the Software Sections 2 4 6 and 7 shall survive termination of this Agreement 8 Miscellaneous This Agreement shall be governed by California law excluding its conflict of law provisions Should any provision of this Agreement be held by a court of law to be illegal invalid or unenforceable the legality validity and enforceability of the remaining provisions of this Agreement shall not be affected or impaired thereby The failure of any party to enforce any of the terms or conditions
60. SITION Backwards from bottom to top This button reverses the effect of the AY Sort Forward button for the item selected Code or Short Description 92 POSITION Tab Jump Jump to POSITION record Click this button to jump immediately to the POSITION whose column value you know This field is used to quickly jump to a record in a long list Jump 1s a dynamic function under all Tabs The Jump function jumps to a value that depends on which column you have clicked on to sort For example when the POSITION table Code column is clicked light grey arrow appears in column heading Jump will ask for a Code to jump to Department Ow Enter Code to Jump_to__ P Kneson Time Clock Manager Click the z 2 Jump button El Ta Extra Help _ Department losition Round o ont Person Card Type Leave Type Click Code column Management and 5 per vi dE ih E gta Accounting and office mar Mouse click on the 2 Click the Jump 3 Code Jump box Code column button appears When the Department table Short Description column is clicked light grey arrow appears in column heading Jump will ask for a Short Description to jump to P Kneson Time Clock Manager Department gt AAA Enter Short Description to Jump_to_ El nt Extra Help O 2 Click the Department position Round Contrac Jump button Type Veparcme E 2 Xf bh lt
61. Time 6 Enter notes or Comments New CARD Steps Click the CARD tab then the New button 136 Click the Red h Down Arrow next to Person and Select Edit Update Insert New or Copy a Person a Person eer 1 Smith John 12 15 1980 123 597 465 Update 2 Morgan Dan 4 21 1981 123 654 987 3 Kline John 12 23 1988 000 555 000 Delete 4 Johnson Hank 12 8 1968 000 111 090 Copy 5 Anderson Fred 6 5 1968 SOO K 123 Sort Search on Index Search for Text Select m r Cancel Card Details MEN n A ox Com Type TO Cancel CM Comment A Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red x Down Arrow COST CT Soc See Smith John 12 15 1980 423 597 469 Morgan Dan 4 21 1981 Kline John 1223711988 Delete Johnson Hank 127 871968 Copy Anderson Fred 6 5 1966 Update Many screens let you edit update or create insert new listings with these Search on Index buttons Search for Text Select i T From here you can Create a New Insert PERSON if the one you need isn t listed or Edit Update an existing PERSON and so on This saves time so you don t have to close out of your current entry to enter new information in another Tab 137 3 Click the Red ind Down Arrow next to Card Type and Select
62. a fl Department psition Round Contract Person Card Type Leave Typ Short gt ECOU SCCOURting personnel Notice Customer 3 Kitchen All kitchen help Service 1s at the E Lustomer service All server and bartender help bottom and the listing when sorted by Code Sorted by DEPARTMENT Short Description P Kneson Time Clock Manager Department position Round Contract Person Card Type Leave Typ Panor Extra Help Short Description Mg personnel LUSLOMe Service El se er and bartender help Kitchen All kitchen help Management Management and Supervisory personnel Notice the Short Description listing is now sorted and the Code field is not Sorting can be done by clicking in the table header on the first column column header of a specific sort order In DEPARTMENT this is Code and Short Description Clicking the same column header again inverses the sort order 7 Sort DEPARTMENT Backwards from bottom to top This button reverses the effect of A the Sort Forward button for the item selected Code or Short Description 83 DEPARTMENT Tab Jump Jump to DEPARTMENT record Click this button to jump immediately to the DEPARTMENT whose column value you know This field is used to quickly jump to a record in a long list Jump is a dynamic function under all Tabs The Jump function jumps to a value that depends on which column you have clicked on to sort For example wh
63. ages or Copies options To print a portion of the resulting pages or more than one copy of the report select the appropriate option in the bottom of this dialog box 57 5 Click Start Clicking the Start button with Print selected will send your report with the options you selected to the selected printer Clicking the Start button with Preview selected will generate a preview of your time report similar to the one below Preview page 3 of 1 8 4 a r e sala a Work Time R ep ort Date 8 21 2006 Contract Type 1 aras Wednesday Thursday Employee Code Chef John Friday Name Kline John Saturday Sunday Department 3 Kitchen Week Total Normal Vaca Comp Hours _ p us E Fri p m Begin Time End Time A 210 20 o A a a RACIMOS O O O anno IE walna eao 600 oa oo _ tase aw aa O o Thu lerrriz006 __ 600 600 eo _ owo ooo SOS aaa IT ta ai ta 86 15 BJ Sat Jarorzoos s2 600 026 _ 026 anam oan O O SOSS P veel 3600 643 600 600 200 2 oz aro Work Time Report Columns The Work Time Report that comes with Clock Real Time provides a complete snapshot of each employees time and attendance for the date period selected COLUMN EXPLANATION Day of the week of work Date of work Total hours worked minus absent hours Absent hours are a compilation of Sick Vacation Overtime and Comp Time taken See Absent below Break
64. ails Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field Select the Action of this event either In or Out Clock Details Clock In or Out When manually entering Clock events there should be no card entered as this would indicate that the person swiped the card If the user wants to keep track of manually entered Clock evens a Card Type of Manual Entry could be created Enter Comment or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster Click OK You have just manually CLOCKed someone In or Out manually from the CLOCK Tab 175 Edit CLOCK Edits an existing CLOCK record Click the Edit icon and edit the various CLOCK information fields as needed B Kneson Time Clock Manager File Report 1 ra Help Clock D A A Sa l Ala Person Time Biv Roy ofed 200 21 56 37 PM ofede00 22 16 37 PM Comment Setup system first clock record First clock out Action Card 1 Permanent Employee 1 Permanent Employee Click arrow Za 3 Edit Timei amp to Edit PERSON Y Date if needed Tine 78 30 8007 71218 Edit one of the PERSON CARDS here Edit notes ot Comments Edit CLOCK Steps Y Click the CLOC
65. alog box does not exist the program will Jump to the first smaller value or the first larger value depending on which is found first Search DEPARTMENT Search for any DEPARTMENT text Click this button to search all records and all Short and Long Descriptions to find a DEPARTMENT record B Kneson Time Clock Manager File Beno Extra Help LAE Lhe D A X Ba 4 2 Short Description Long Description nar 2 C tract lara d Tinna Aire Tee a gt avs Cards agave 2 a d Department Position Round sla Pers Click the Search Holidays Cards Leave Clock Perso button Hd anagement Management and Supervisory personnel Sales i Sales and account executive personnel Sales Support E Search Marketing Customer Service Direction Up Down Match case I Wrap Around IMPORTANT USE THE DESCRIPTIONS BOXES Be as detailed as possible when Code entering descriptions This makes Short Description Search Terms searching for items much faster Long Description more Search Terms s 85 POSITION Tab Clock Real Time comes with four example POSITIONS set up These need to be edited and added to according to the specific POSITION title or function of people in your organization You can use the buttons or the right mouse menu to add edit or delete POSITIONS that match your company or organization Example Positions Y Programmer Construction Roofer Salesperson Ther
66. arrive or leave Step by step instructions and screenshots Copy CLOCK on page 181 51 Sort CLOCK Sort CLOCK Forward from top to bottom Click this button to Sort the CLOCK by PERSON Time Action and CARD Step by step instructions and screenshots Sort CLOCK Records on page 186 Jump to CLOCK Time Jump to CLOCK record whose Date and Time you know Click this button to type in the CLOCK who s Date and Time you know to jump to it immediately This field is used to quickly jump to a CLOCK record in a long list Step by step instructions and screenshots Jump to CLOCK on page 188 Search CLOCK Search for any information in CLOCK record Click the Search button to search all CLOCK records for any data entered Step by step instructions and screenshots Search CLOCK on page 189 You should now have a fairly solid grasp on the Clock Real Time Manager From here you should read the following sections 32 You Are Here Chapter Progress gt CHAPTER Quick Start Quick Start 2 Setting Up Cards Quick Start 3 Employee Time Management Quick Reports Overview Clock Real Time Scanner Clock Real Time Monitor Section 1 Setup Tabs Section 2 Maintenance Tabs PAGE 21 29 37 54 6l 68 72 76 154 RECOMMENDATION Must Read Must Read Must Read Must Read Read Read Read Read Reference Read Reference 53 Quick Reports Clock Real Time by Kneson Software gives you immediate e
67. ave Type brings up PERSON and LEAVE TYPE data screens both of which still allow all of the New Insert Update Edit Delete Copy Sort Search on Index Jump and Search functions 156 e Person x net 1 Smith John 12 15 1980 123 597 46 lt Update 2 Morgan Dan 4 21 1981 123 654 987 3 Kline John 12 23 1988 000 555 000 Delete 4 Johnson Hank 12 8 1968 000 111 090 Copy 5 Anderson Fred 6 5 1968 OOK 123 a Sot Search for Text Select Cancel Leave Details OK Cancel Duration 00 00 Leave Types Insert Update Wacation Wacation Time for time Time 4 Time Delete Special leave Special Maturnity Leave Special Long Term Leave Special Copy Sort Search on Index Search for Text Choose PERSON from the Person data screen and the LEAVE TYPE from the Leave Types screen by clicking the Red x Down Arrows for each Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red Down Arrow 157 Smith John 12 15 1980 123 597 468 E E Morgan Dian 4 21 1981 B54 Kline John 12 23 1988 FRE OF Johnson Hank 1278 1968 Anderson Fred 65 1 968 Many screens let you edit a update or create insert Sort new listings with these Search on Index buttons
68. because Clock Real Time does not record all the data necessary for illegal use but certain sensitive information can be 35 exposed If your work environment is run by multiple people or is for any reason less than secure try to use non monetary based club cards or order extra blank plastic cards from Kneson Software s Order page here www ClockRealTime com order You Are Here gt Chapter Progress CHAPTER Quick Start Quick Start 2 Setting Up Cards Quick Start 3 Employee Time Management Quick Reports Overview Clock Real Time Scanner Clock Real Time Monitor Section 1 Setup Tabs Section 2 Maintenance Tabs PAGE RECOMMENDATION 2l 29 37 54 6l 68 72 76 154 Must Read Must Read Must Read Must Read Read Read Read Read Reference Read Reference 36 Last things first Quick Start 3 Employee Time Management yar This section will get you using the most advanced features of Clock Real Time in minutes This example is going to show you how to quickly maintain employees or members PERSONSs in the system along with how Clock Real Time knows or identifies them CARDS and their attendance events CLOCK all on one screen This is performed on the PERSON CARDS CLOCK Tab in the Clock Real Time Manager Person Cards Clock The PERSON CARDS CLOCK Screen in Clock Real Time is enormous The entire screen if enlarged to full view and columns widened to show al
69. cal Disk C E DVD RW Drive D DVD RW Drive E a Local Disk F Ga Local Disk G El Removable Disk H El ee Removable Disk I E Shared Documents 3 My Network Places ga Share to Web Upload Folder i Adahe x cms Browse for folder on Windows XP Browse for folder on Windows Vista or Windows 7 POINT TO THE DIRECTORY WHERE YOU INSTALLED typically C Program Files Kneson Clock Real Time STEP 12 ir an ERRoR occurs Check this page http kneson com help manualactivation html Or call us Toll free 877 291 8583 Outside U S 775 251 4541 19 You Are Here Chapter Progress gt CHAPTER Quick Start Quick Start 2 Setting Up Cards Quick Start 3 Employee Time Management Quick Reports Overview Clock Real Time Scanner Clock Real Time Monitor Section 1 Setup Tabs Section 2 Maintenance Tabs PAGE 21 29 ay 54 61 68 1 16 154 RECOMMENDATION Must Read Must Read Must Read Must Read Read Read Read Read Reference Read Reference 20 Quick Start Welcome to Clock Real Time by Kneson Software Get started using Clock Real Time in minutes This example is going to show you how to quickly enter a new employee into the system and manually clock them in The first 6 steps refer to this screenshot E Kneson Time Clock Manal 1 Click PERSON tab in the Time Clock Manager El x File R
70. ck Person Date Leave Type pe i Duration Comment Leave Types Sick Sick Sick Yes Update Until 2 15 2008 i Vacation Vacation pointr Time for time Time 4 Time Delete bointr i Special leave Special Special circy Copy pointr Generate Maturnity Leave Special Pre planned Long Term Leave Special Pre planned Sort Search on Index Search for Text Note You can Insert New Update Edit Delete Copy Sort and Search CARD TYPES records by clicking the buttons on the side in the box that appears when you click the Red x Down Arrow sub dialog box not shows Duration Type the amount of time for this LEAVE event in HH MM format Type in the amount Change the to a to subtract information from a LEAVE event for example if someone came back to Duration work early from vacation or sick leave Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field 167 Edit Delete Comment or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster Input a date in the future if 1t is meaningful for this LEAVE event For example if an employee calls in sick on a Friday stating they won t be coming back
71. ck Real Time Manager manages data coming in both from the Clock Real Time Scanner and from manual input This assures both automation and the ability to keep attendance records accurate Setting up Employees Setting up employees into the Clock Real Time system is described in the section entitled Quick Start 2 Setting Up Cards beginning on page 29 above Employee Clock Events Employee clock events are performed with the other scanner that was sent with the system Locate the scanner with the green H on the bottom and plug it in to the system The computer should instantly recognize the device Clock Event Steps IMPORTANT THE FOLLOWING PROCEDURE ASSUMES AN EMPLOYEE S CARD HAS BEEN ENTERED INTO THE SYSTEM FOLLOWING THE PROCEDURE IN Quick Start 2 Setting Up Cards BEGINNING ON PAGE 29 Otherwise the instructions 1n this section will not record clock events Kneson Software has generic magnetic card packs you can purchase Visit http www clockrealtime com order html and select the number of Clock Real Time 20 Blank swipe cards you need for your company 68 Start Clock Real Time Scanner from the program list or by clicking on the Scanner icon 2 The Clock Real Time Scanner will take over the screen File Extra View Help F In Out Duration Total Break Time Grand Total Employees can now clock in and out by swiping any card that has been entered into the system for them Setup HID Scanner amp
72. d 5 3 2008 4 oai i ees a Edi 5 o di Cotati FT ooo Department pS Position and Contract Edit PERSON Steps Highlight the PERSON you want to Edit by double clicking the item in the list Click the Edit button Double clicking in step 1 above has the same effect Edit the Nick Name code Remember that the Nick Name or Code must remain unique no two Nick Names or Codes can be the same 113 d Edit PERSON employee data pink section Edit Last Name First Name Birth Date click the down arrow to choose date from calendar or type in values Social Security Number 1f needed Cell phone number E mail address and date employment begins Here is where you would also record a date Employment Ends if that applies Edit Department Position and Contract Click the Red hd Down Arrow by each to select Note You can Insert Delete and Edit the Department Position and Contract items by clicking the buttons on the side in the box that appears when you click the Red gt Down Arrow Clicking the Red gt Down Arrow next to POSITION brings up this box lt gt Sales Manager Responsible for new Update Engineer Design and architec Sales Specialist Sales and Marketinc Electrician Electrical constructie i Copy Construction Roofer Construction rooting Engineer Intern Intern working with E Many screens let you edit update or create insert Sot new listings with thes
73. d If the cursor is anywhere on the right side of the LEAVE Tab screen no action is performed Edit Button Click the record on the left you want to Edit then click the left Edit button This will bring up the LEAVE Details screen similar to clicking the New button only with the information from the entry you had highlighted populating the box Leave Details Person Date 71 2 15 2008 Leave Type Duration 0400 Comment Called in 07 27 A M sick with the flu Scheduled doctor s appointment Tip Double clicking a LEAVE record is the same as highlighting a record and clicking the Edit button Delete Button Click the record on the left you want to Delete then click the left Delete button This brings up a box asking you to confirm deleting the highlighted LEAVE event Kline ORI Jeor Ur Vacation Vacation Kline lahn oe A ES A aration Be careful there is no undo function for this action 159 N Tip Typing the DELETE key performs the same action on the highlighted record as the Delete button If the cursor is anywhere on the right side of the LEAVE Tab screen no action is performed Copy Button a2 Click the record on the left you want to Copy then click the left Copy button This will bring up the LEAVE Details screen similar to clicking Edit button with the information from the entry you had highlighted populating the Leave Details box You must at a different Person Date or Leav
74. d use the Edit buttons or click on a BREAK TIME to activate the right side buttons B Kneson Time Clock Manager File Report Extra Help Department Position Round Contract y i ard Type Leave Type Holidays Cards Clicking a Break Time _ Contracts C Break Times _ entry activates IS AS E right buttons Short Description Contract J Code E Break Time 1 Full Time 12 or more 11 00 1 00 Part Time 1 Full Time 8 or more a 00 gt 0 30 O Hourz y 100 D New CONTRACT Creates new CONTRACT listing Click the new icon and enter the new CONTRACT information P Kneson Time Clock Manager a x Fie Repot Extra Help S ra P 1 on Roid Contract Pason Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock Cong gt BRG Click thejNewibuttong ae a Aj Z h A Cod OM the Contract left side pact Code Time Break Time 1 Full Time i1 Full Time 12 or more 11 00 1 00 ar Se rr A rr ee 3 O Hours Contract Detail 2 e a Click OK Coda patente O EN Week 008 00 Enter weekly and monthly time limits for this l Sunday CONTRACT Mor Tuesday 00 00 y Wednexday Y 4 Enter daily time limits m E for this CONTRACT Fi Sey Work Time esti gt 5 Select Fixed or Variable Over Time Indication Work Time for Long Description Weekend contract details for landscaping and this CONTRACT office cleaning
75. d Typ Leave Type plidays Cards Leave Clock Person Cards Clock Leave Types ia x elo Sl Work Time Long Description Long Term Leave Special Pre planned unpaid Maturity Leave Special Pre planned maturnil E pecial Special leawe Special Special circumstance T4T Time for time Time 4 Time Vacation Vacation Vacation Search LEAVE TYPE Search for any LEAVE TYPE text Click this button to search all records and all Short and Long Descriptions to find a LEAVE TYPE record P Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Card Typ Leave Type Holidays Cards Leave Clock Person Cards Clock Leave Types i O A XB 8 3 dh Code Short Description e Wark Time i Long Description Vacation Vacation Vacation Tes E n n Teo TE a Sick Sick Sick Special Special leave Special Find what Po MAT Maturity Leave Special Direction LTL Long Term Leave Special Cip m7 4 Wrap Around IMPORTANT USE THE DESCRIPTIONS BOXES Be as detailed as possible when Code entering descriptions This makes Short Description Search Terms searching for items much faster Long Description a 132 HOLIDAYS Tab The HOLIDAYS Tab maintains the company recognized HOLIDAYS as days off The HOLIDAYS you set up in the system can significantly impact on payroll Holidays have two pieces of information the Date and the Description of the HOLIDAY P
76. e Holidays Cards Lev Clock AX Ea 2 l df CLOCK buttons Person Time Action Card Comment Biv Roy ar29 2007 21 56 37 PM In 1 Permanent Employee Setup system first clock record Biv Roy of oe200 22 16 37 PM Out 1 Permanent Employee First clock out Biv Roy 22302007 21711 AM 7 1 Permanent Employee Sinclair Dan 830 2007 1 48 08 AM In 3 Employee Personal Permanent Employee First login Setup system first clock record harden Cards Clock 172 New CLOCK Creates new manual CLOCK event Click the New icon and enter the new CLOCK information as follows P Kneson Time Clock Manager 1 Extra Help Clickthe New button 24 21 ALA Person Time Action Card Comment Biv Roy oo 2007 21 56 37 PM 1 Permanent Employee Setup system first clock record Br2ar 2007 22 16 37 a 1 Permanent Employee First clock out 1 Permanent Employee Click arrow and Click an arrow 21 Select or Enter clockand Select or Date amp Time Enter PERSON D Input 4 In or gt Out Select one of the PERSON lt A MAL CARDS here 6 6 Enter notes or Comments New CLOCK Steps Y Click the CLOCK tab then the New 4 button Tip Typing the INSERT key performs the same action as the New button when a record in the CLOCK Tab is highlighted 173 Click the Red Down Arrow next to Person and Select Edit Update Insert New or Copy a Person
77. e Search on Index buttons Search for Text Cancel From here you can Create a New Insert POSITION if the one you need isn t listed or Edit Update an existing POSITION This saves time so you don t have to close out of your current entry to enter new information in another tab 6 Click OK 114 X Delete PERSON Deletes PERSON Click the Delete button to remove a PERSON record P Kneson Time Clock Manager Click thes Help Delete button Round Contact Person AXE el ET LQ Nick Mame Last Name First Name Birth Date Smith 1271571580 4 21 1981 Johnson 1278 1968 Anderson 6757 1968 Social Securty 123 597 469 123 654 907 000 111 0300 eee Lec Be careful there is no undo function for this action Cellular O00 555 3816 000 555 3544 000 555 8590 000 555 1234 E mail Period amithtamailllnator cor 3 27 20 dan_morgantamailin 1220 21 hank mailinator co f_andersontamaiine 12 5 19 115 Copy PERSON Copies highlighted PERSON with new Nick Name entry Clicking the Copy button presents a dialog box where you must provide a new unique Nick Name and you can edit descriptions as well P Knesor licks the nager Cis File Report Department utton Person O A X BaP 41 44 Nick Mame Last Name Period Smith John 12 151 980 123 597 4694 0001555 3816 smith mailinator cor 3 27 20 2 Morgan Dan 4421 1981 123 654 987 000
78. e He has the following people working for him e Chef Dan Sinclair e Busperson Fred Anderson e Deli Chef Hank Johnson e Dishwasher Neil Smith e Bartender John Kline e Accountant Jenny Nolan e Waiter Paul Nelson e Manager Roy Biv Roy installs Clock Real Time and clocks himself in After going through Quick Start I he clicks on the PERSON CARDS CLOCK Tab and begins inputting data Roy starts with the PERSON section Cards Ba s i dh LG PERSON Section XB 4 2 ae New PERSON Creates new PERSON listing Click the new icon and enter the new PERSON information Enter a unique code in the Nick Name box The Nick Name in PERSON must not be like any other Nick Name Enter Last Name First Name Birth Date Social Security Number if needed Cell phone number E mail address and date employment begins Select Department Position and Contract Click the Red Down Arrow by each to select 42 Update Engineer Design and architec Sales Specialist Sales and Marketinc Delete Electrician Electrical constructie gt Copy Construction Roofer Construction rooting Engineer Intern Intern working with E Many screens let you edit update or create insert sore new listings with these buttons Cancel Note Many screens take you to a box that still gives you maximum flexibility You can Insert same as New Update Edit Delete and Copy the Department Position and C
79. e Report Extra Help Department Position Round Contract Person Car Clock 5 Lar Department Position Round Contract Person Clock Perzon Person Time Ol Tt Biv Roy Person Action Time Biv Roy Person Action Time Person Card Time Person Card Time Biv Roy Biv Roy wa EN 0 Sinclair Dan Action Card Time Bie Ray Action Card Time le Smith Heil Action Time Card Nelson Paul Action Time Card ie Melsor Paul Time Person Melsor Paul Time Person lr Johnean Hank AT Nolan Jennifer OOO TAOTO ER 0 Nolan Jennifer 8230 2007 8 43 06 AM In Nolan Jennifer 8 30 2007 8 43 06 AM Ir Anderson Fred 8 30 2007 10 51 10 4M Ini Anderson Fred 8 30 2007 17 27 10 PM O Sinclair Dan 8 30 2007 11 50 08 AM Out Anderson Fred 2 30 2007 10 51 10 AM lr Nolan Jennifer 8 30 2007 12 00 07 PM Out Johnson Hank 87 30 2007 18 19 35 PM O Johnson Hank 9302007 12 08 29 PM Out Johnson Hank 830 2007 13 09 14 Ph lr Smith Neil 8302007 12 20 58 PM Out Johnson Hank 8 30 2007 12 08 29 PM O Sinclair Dan 8302007 13 01 14 Ph In Johnson Hank 923042007 8 36 08 4M IF Johnson Hank 8 30 2007 13 09 14 PM ln Kline John 9302007 17 19 27 PM O Kline John 830 2007 13 40 35 Ph In Kline John 8 30 2007 13 40 35 PM Ir Smith Neil 8302007 15 18 58 PM In Sinclair Dan 8 30 2007 20 21 14 PM O Nelson Paul Bf 30 2007 17 07 05 PM In Sinclair Dan
80. e Type in the Leave Details screen or the program will show this error Leave Details Changing the Duration or Comment is not sufficient to prevent this error You must change one of Person Date or Leave Type to Copy a LEAVE record Sort LEAVE Records A Click the Sort Forward button to Sort by one of the 6 Sort profiles 160 Person Person Date Leave Type Duration Comment Morgan Dan Person Leave Type Date mido Leave Type Person Date ae Smith John PA O a 00 ita dol Boa e 1ype Date Person app I Morgan Dan Date Person Leave Type e 00 J kline Johr Date Leave Type Person Kline John acaton vacat Kline John 952007 Vacation Vacation Kline John 92007 Vacation Wacation Kline John grrr 2007 Vacation Wacatlon Kline John 9 10 7200 Vacation Wacation Kline John 9 11 7200 Vacation Wacation Kline John 9 12 7200 Vacation Yacation Kline John 9 13 7200 Vacation Yacatior Kline John 9 14 2007 Vacation Vacation Kline John 9 1 77200 Vacation Yacation 4 Pr 7 Sort Profiles Person Date Leave Type Person Leave Type Date Leave Type Person Date Leave Type Date Person Date Person Leave Type Sorts LEAVE records first by Person name last name first then by Date with the newest date at the bottom of the list then by Leave Type alphabetically Sorts LEAVE records first by Person name last name first then b
81. e are as many different POSITIONS as there are jobs Click on the POSITIONS tab and create add or edit an entry for every position for all the people in your company POSITION Tab P Kneson Time Clock Managem Long Description Sales M anager Responsible for new accounts E Sales Specialist Sales and Marketing E Engineer Design and architectural personnel 4 Electrician Electrical construction personnel For example many small companies probably do not have a Sales Specialist POSITION but 1f they are a construction company they might have a POSITION for construction workers that build roofs called Construction Roofer You would then Edit the Sales Specialist POSITION that is already listed under the POSITION tab and change it to Construction Roofer Add Edit or Copy other POSITIONS as needed 86 P Kneson Time Clock Manager File Reporta Help Departni nt Position Rond Contract Person Card Type Leave Type Position X Ea i at HALA Short Description Long Description Sales Manager Responsible for new accounts Construction Rooter Personel assigned to roof construction 3 Engineer Desigrlamd architectural personnel Click the POSITION tab and add or edit the entries using the Time Clock Manager buttons as described below 87 D New POSITION Creates new POSITION listing Click the new icon and enter the new POSITION information P Kneson Time Clock Manager File
82. e individual people that work for the company Manage all EMPLOYEES Automatically AS vd k Ne A i rf N A f All people are entered here no matter what their POSITION might be Any PERSON that you might want time data for should be entered here whether they are issued a card or not They each have individual unique data and Clock Real Time can keep track and report on various aspects and groupings of this employee data i p PERSON Tab Fie Report Extra Help Department Position Round Cont Fct Person Car Type Leave Type Holidays Cards Leave Clock Person Cards Clock Person PERSON Buttons Social Security Cellular 0001 555 3816 smith mailinator coi 3 27 20 O00 555 3344 dan_morgantaimailin 1220421 pobn_klinetamailinat O0 A x el z 2 ih Ei First Name Birth Date 12 15 1980 123 597 4658 Nick Name Last Name 4721 1981 123 654 907 1222311300 000 555 0000 000 555 1662 Click the PERSON tab and add or edit the entries using the Time Clock Manager buttons Clock Real Time comes with some example PERSON listings You can delete these or edit them 110 New PERSON Creates new PERSON listing Click the new icon and enter the new PERSON information P Kneson Time Clock Mana 1 Click PERSON tab in the Time Clock Manager ola File Report E a unique f person Code 3 Nick Name 5 ClickOK Lu Employment Begin i 12 57 1999 He
83. e the CARD ID field was empty and that the cursor was placed in this field before swiping Step by step instructions and screenshots Edit CARD on page 140 Delete CARD Deletes highlighted CARD record Click the Delete button to remove a CARD Be careful there is no undo function for this action Roy would use this command if an employee informed him that a CARD was lost or no longer useable Step by step instructions and screenshots Delete CARD on page 144 Copy CARD Copies existing CARD information Click the Copy button to Copy the CARD to a new item To change Person click the Red Down Arrow next to Person and Select Edit Update Insert New or Copy a Person Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red Down Arrow Change CARD TYPE as needed 47 To copy a new CARD using previous entry with the card swipe machine e Highlight all of the last entry in the CARD ID field and delete it e Place cursor in CARD ID field swipe and the CARD of this PERSON is recorded for use to clock in and out CARD IDs must be unique the card reader will read only one unique ID per card In our restaurant manager s example he would highlight the record of an employee that wanted to enter another card into the system that they brought from home Roy the manager would highlight a PERSON CAROD select
84. en the DEPARTMENT table Code column is clicked light grey arrow appears in column heading Jump will ask for a Code to jump to P Kneson Time Clock Manager Click the z 2 Jump button El Ta Extra Help _ Department losition Round o onty Ow Enter Code to Jump_to__ Person Card Type Leave Type Click Code column Management and 5 per vi dE ih E gta Accounting and office mar Mouse click on the 2 Click the Jump 3 Code Jump box Code column button appears When the DEPARTMENT table Short Description column is clicked light grey arrow appears in column heading Jump will ask for a Short Description to jump to P Kneson Time Clock Manager Department gt AAA Enter Short Description to Jump_to_ El nt Extra Help O 2 Click the Department position Round Contrac Jump button Type Veparcme E 2 Xf bh lt 5 A ong Description lseryer ad bartende hel cription column Click on the Short 2 Click the Jump 13 Short Description Jump Description column button box appears Chick Shot Jes 84 In other tables other indexes sort orders exists which can be directly jumped to All Tabs in the system will always jump based on a value specified by which column is sorted or which column heading has the light grey arrow If the value input in the Jump di
85. eport Extra Help Department 4 ition Round Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock A AMA Click 1 the New button Nick Name Last Name First Hame Birth Date Social Security Cellular E mail Period 1 Smith John 12 15 1980 123 597 469 000 555 3816 smith imailinator cor 34274200 2 Morgan Dan 4 21 1981 123 654 987 000 555 3344 dam morgantmailin 12 20 21 Seo fgg igen Pes ggg san BeE AR a ne 4 Enter Johnson Hank 12 8 1968 000411 0900 000 555 2890 hank mailinator co a unique aman 0 Code jan AA hiie 3 Nick Name 5 Click OK OK i ae Fes Nane p 4 Bith Date y Es 5 1968 a BP Social Security 00001234 employee d i y Cellular 000 555 1234 ata E mail fr_anderson mailinator com 1 Employment Begin 7 12 5 1999 s 5 eli Pes i a Department Position and Contract 21 Quick Start Easy Steps Open the Kneson Time Clock Manager and immediately click on the PERSON tab Click on the New button on the button bar This opens up a box to enter data about the new employee Enter a unique code in the Nick Name box The Nick Name or Code must not be like any other Nick Name or Code 1t must be unique This field 1s used for the unique employee number or code from your payroll administrator or manager in charge of payroll This is a text based field meaning that if you use numbers in this field they will appear before letters for so
86. erate immediately clears the LEAVE Generation right side of the LEAVE Tab and inputs a New LEAVE event in the LEAVE Management left side Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock Leave Person Morgan Dan Smith John Morgan Dan Smith John Smith John Smith John Smith John Smith John Morgan Dan Smith John Smith John Smith John Kline John Kline John Kline John Nolan Jennifer 2 15 2008 2 15 2008 2 14 2008 2 14 2008 2 13 2008 2 4 2008 2 1 2008 1 31 2008 12 28 2007 12 28 2007 12 27 2007 12 27 2007 9 28 2007 9 27 2007 9 26 2007 D AX Ba 2h St dh Leave Type Sick Sick Vacation Vacation Sick Sick Wacation Vacation Sick Sick Sick Sick Sick Sick Sick Sick Sick Sick Vacation Vacation Vacation Vacation Vacation Vacation Sick Sick Vacation Vacation Vacation Vacation Vacation Vacation uli Duration Comment 8 00 Called in sick 8 00 Called in 07 27 A 8 00 2 00 Doctor s appointr 2 00 Doctor s appointr 2 00 Doctor s appointr 8 00 i Date 2 15 2008 v Leave pe Pd Duron Comment Until 2 15 2008 Generate 169 CLOCK Tab The CLOCK TAB is for adding editing copying and viewing real time records of employee member s entrances and exits
87. esize windows an raul Hoy l _ Clock SSS AN LA DA XE Bl at bh la Ferson W Time Person Smith Nel 8 30 2007 8 1950 Cursor change shows you can move the Cursor change shows you can move the interior window border horizontally interior window border vertically When you see the cursor change to one of these symbols move the column or row as far as possible and see the effect You can make each section cover up all other sections by moving the column or row guides You will know that one or more of the PERSON CARDS CLOCK screens are covering up others by the broken column or row line A broken edge at any row or column indicates hidden screens Broken border indicates hidden windowee Manager Fie Report Extra Help i Position Round Contract A KEZ gi la D A X Ga al al dh LG E Bj Person Time Person Card Type LE Smith Nel ds ea AN 1 Permanent Employes T Ce en a asa a Row edge changes shows hidden window Column edge change shows hidden window Play around with resizing the interior screen of the PERSON CARDS CLOCK Tab to see just how flexible you can make it On a day to day basis the PERSON CARDS CLOCK Tab is all you will need to manage normal time and attendance events inside Clock Real Time 41 To illustrate use of the PERSON CARDS CLOCK Tab consider the following example A small restaurant owner named Roy Biv wants to keep track of his employee tim
88. est to latest Sorts CLOCK records first by Action alphabetically whether they are Clocked In or Out then by Card by Card ID then by Time numerically from earliest to latest Sorts CLOCK records first by Action alphabetically whether they are Clocked In or Out then by Time numerically from earliest to latest then by Card by Card ID Sorts CLOCK records first by Time numerically from earliest to latest then by Person name nickname first nicknames not shown in the Clock Tab The Reverse Sort button Sorts the CLOCK records the exact same way only in reverse for the chosen profile Tip You can also click on column headings to sort even more rapidly 187 Jump to CLOCK Jump to CLOCK record Click this button to jump immediately to a CLOCK record in a long list Tip Typing Ctrl F on the keyboard is the same as clicking the Jump button P Kneson Time Clock Manager Fie Report Extra Help Department Position Round Contract Person Card Tyne Leave Type Holidays Cards L Click the Jump button A BL Gt Person Time Sinclair Dan 8302007 7 48 08 AM Smith Neil 8302007 8 78 58 AM Melson Paul 830 2007 8 19 00 AM Johnson Hank 830 2007 8 36 08 AM Nolan Jennifer a S0 2007 8 43 06 4M Anderson Fred 8302007 10 51 10 AM 9 30 2007 17 19 27 PM Kline denn Action In In In ln OO OUO Card Employee Personal Permanent Employee Permanent Employee Perma
89. ey occur in different building locations should that be important to your business or use of Clock Real Time The Location tab in the software 1s functional now to the extent that locations can be set up inside Clock Real Time manager but the card readers and reporting tools are not yet aware of this functionality Let us know 1f this 1s important for your company by writing to Kneson Software at support kneson com This will help let us know how needed this is by our customers and will assist us in focusing development priority for this functionality The LOCATION Tab tr Kneson Clock Real Time Manager File Report Extra Hale Department Posion Location E ind Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock PAX RA eye Short Description Long Description Front Entrance Garage Entrance 95 ROUND Tab Time ROUNDing is intended to round times up or down to specific time intervals for reporting purposes For example when Clock In rounding 1s set as Lower Bound 08 25 Upper Bound 08 35 Clock Real Time will Round To 08 30 When a person clocks in at 08 25 01 the Clock table will show the time as 08 25 01 but in the reports the time will be rounded to 08 30 When a person clocks in at 08 29 59 the Clock table will show the time as08 29 59 but in the reports the time will be rounded to 08 30 Times are only rounded for reporting and not for recordi
90. ff etc you have the ability to use Clock Real Time in the future to optimize time and attendance based on Departments This 1s true for Contracts and Positions as well Note You can Insert Delete and Edit the Department Position and Contract items by clicking the buttons on the side in the box that appears when you click the Red bal Down Arrow 23 4 Department Short Description Long Description Man agemen E Man agement and Supervisory p ersonnel Sales and account executive personnel Research and Development personnel V Many screens let you edit update or create insert new listings with these a N buttons Search on Index Search for Text Select Cancel g EEE i MEE E mm it rt e 4 For example clicking the Red nd Down Arrow by Department shows the screen above From here you could Create a New Insert Department type if the one you need isn t listed or Update Delete Copy etc without having to leave this screen This gives the user flexibility to maintain the system from all locations within the various Clock Real Time function boxes 6 Click OK Congratulations You ve just entered a new employee into the system Let s continue Now let s clock the new employee in for the first time The following Quick Start steps refer to the CLOCK screen 24 P Kneson Time Clock Manager Click the File 7 Report Extra Help Clock tab in the Department 8 ition Round Contract
91. g as this is the correct event clocking out nothing else needs to be done If this is an incorrect event for example 1f he had forgotten to clock in that morning and the screen said In instead of Out he would need to go into the CRT Manager to the PERSONS CARDS CLOCK tab to change the event The PERSONS CARDS CLOCK tab is discussed in detail in the section Person Cards Clock entitled Quick Start 3 Employee Time Management beginning on page 37 above 70 Chapter Progress You Are ID Here gt CHAPTER Quick Start Quick Start 2 Setting Up Cards Quick Start 3 Employee Time Management Quick Reports Overview Clock Real Time Scanner Clock Real Time Monitor Section 1 Setup Tabs Section 2 Maintenance Tabs PAGE 21 29 ay 54 61 68 72 16 154 RECOMMENDATION Must Read Must Read Must Read Must Read Read Read Read Read Reference Read Reference 71 Clock Real Time Monitor The Clock Real Time Monitor shows you the immediate status of your employees at a glance Clock Real Time Monitor can show you the status of all employees in your organization even remote locations Any computer or workstation needing to show that status of employees must be licensed with the Clock Real Time Monitor software When you start the Clock Real Time Monitor for the first time 1t may be an empty or almost empty window This is because Clock Real Time Monitor monitors employees after
92. g for items much faster 7 Click OK Note Editing a LEAVE TYPE changes the information of that LEAVE TYPE in all the LEAVE records associated to PERSONSs already entered In other words editing a LEAVE TYPE changes all records in the database in real time Editing a LEAVE TYPE can have significant effects For instance 1f a LEAVE TYPE that was a paid LEAVE TYPE was Edited to be an unpaid LEAVE TYPE this could have dramatic effects on payroll for some individuals and the company 127 Delete LEAVE TYPE Deletes LEA VE TYPE Highlight the LEAVE TYPE record you want to Delete then click the Delete button Click Yes to remove the LEAVE TYPE from the LEAVE TYPE list P Kneson Time Clock Manager File Report Extra Help pepartmen Click the Delete button Card Tye Leave Type Jolidays Cards Leave Clock Pe Leave Types D A xX ES el at dL Code Short Description Type Work Time Long Description Sick Sick Sick Vacation Vacation Vacation ie ee A repo Dna ie Ree Re a e y 000 ee A Be careful there is no undo function for this action 128 Copy LEAVE TYPE Copies highlighted LEA VE TYPE with new Code entry Clicking the Copy button presents a dialog box where you must provide a new unique Code and you can edit descriptions as well P Kneson Time Clock Manager File Report Extra Hy Department Position d Contract Person Card Ty E Leave Type Djoldays Cards Leave Clock Pe
93. hen starting for the very first time you may see a message pop up at this point asking you where you want to store the database files Clock Real Time needs to create the following database files x Name Sie Type Date Created il ActiveCard dat 128 KB 150 File 3 14 2008 6 43 PM E l Card Type dat 96 KB 150 File 3 14 2008 6 43 PM 68 Clock dat 128KB ISO File 3 14 2008 6 43 PM Contract dat 96 KB ISO File 3 14 2008 6 43 PM ContractBreak dat 64 KB ISO File 3 14 2008 6 43 PM Department dat 96 KE ISO File 3 14 2008 6 43 PM La Holiday dat 64 KB ISO File 3 14 2008 6 43 PM Leave dat 128 KE 150 File 3 14 2008 6 43 PM Leave Type dat 96 KB I50 File 3 14 2008 6 43 PM Location dat 96 KBE 150 File 3 14 2008 6 43 PM Person dat 160 KB 150 File 3 14 2008 6 43 PM Position dat 96 KB ISO File 3 14 2008 6 43 PM RoundIn dat 96 KB ISO File 3 14 2008 6 43 PM RoundOut dat 96 KB ISO File 3 14 2008 6 43 PM The files listed above are necessary for program operation If you see a box to browse to directories like the following choose the directory where you installed Clock Real Time 13 pee Browse for Folder Browse for Folder Directory Directory HE Desktop amp Network E Documents Le Public a M Computer i My Computer q 344 Floppy A H Local Disk C la Removable Disk F Removable Disk G Removable Disk H 5
94. ick 8 00 Smith Johi 4 Today 12005 on Wacation 2 00 Doctor Smith Jahn 122282007 acation Vacation 2 00 Doctor Morgan Dan 12282007 acation acatior 2 00 Doctor Smith John 1312008 Sick Sick Smith John 2 1 2008 Sick Sick Smith John 2 4 2008 Sick Sick r Al mr Tip You can enter a Date by highlighting a Date number and use the UP and DOWN arrows on the keyboard to scroll numbers without typing numbers in Move between the Date numeric fields by using the LEFT and RIGHT arrows on the keyboard Tip Clicking the bottom red circle anywhere on the lt 5 Today 2 14 2008 Jabel will enter the current day s Date Tip Typing Ctrl F on the keyboard is the same as clicking the Jump button as long as a record on the left side of the LEAVE Tab is highlighted Search for LEAVE Record 162 Searches for any LEAVE event text or value Click the Search button to broadly search all records in most fields to find a LEAVE event record You can search by Person s name Comment text or date Bj Kneson Time Clock Manager osition Round Contract PersorClick the Search tota we button Me John 2 15 2008 Sick Sick Morgan Dan ef 14 2008 Vacation Vacation A Search id Find Next m Direction i e X MC Up Down C Match case i7 Wrap Around Morgart Dan 9 7 2006 Wacation Vacation 2 00 Smith Jahn g7 200E Wacation Vacation a00 Smith Johr oy
95. ight the PERSON record you want to Copy and click the Copy button Enter a new unique Nick Name IMPORTANT The only item that must be different to make a copy 1s the Nick Name No two records can have the same Nick Name in the PERSONs records All other fields here could be left exactly the same and all are editable Change the PERSON Last Name First Name Birth Date Social Security Number Cell phone number E mail address and date employment begins as needed Edit Department Position and Contract Click the Red Down Arrow by each to select Note Clicking the Red Down Arrow next to Department Position or Contract brings up a box that allows you to Create a New Insert record Edit Update an existing record etc This saves time so you don t have to close out of your current entry to enter new information in another tab Click Select in these boxes and OK when finished The restaurant manager Roy would use this command to create a new employee record that had similar information to an existing record Step by step instructions and screenshots Copy PERSON on page 116 Sort PERSON Sort PERSON Forward from top to bottom Click this button to Sort the list alphabetically from A to Z In PERSON you can sort by Family Name Last Name Nick Name unique code Birth Date City Zip Code Clocked In Out status Department or Position Sort PERSON Backwards from bottom to top The lower Z A button reverses the effect of the Sort
96. in Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red x Down Arrow Smith John 12 15 1980 123 597 462 Morgan Dan 42171981 Kline John 12 25 1988 Johnson Hank 12 6 1968 Anderson Fred 6 5 1968 Many screens let you edit update or create insert i 5 new listings with these Search on Index buttons Search for Text Select From here you can Create a New Insert PERSON if the one you need isn t listed or Edit Update an existing PERSON and so on This saves time so you don t have to close out of your current entry to enter new information in another Tab 141 4 Click the Red ind Down Arrow next to Card Type and Select Edit Update Insert New or Copy a Card Type Card Details Fono Pe ae Er No Card Manual Entry Temporary Issue Permanent Employee Delete Company Issue Permanent Employee Update Copy Sort Search on Index Search for Text Select Cancel Note You can Insert New Update Edit Delete Copy Sort and Search CARD TYPES records by clicking the buttons on the side in the box that appears when you click the Red hd Down Arrow sub dialog box not shows Edit the ID of this CARD This is the physical number the system will recognize 142 5 Edit or Select a new Time as needed Click the Black Down Ar
97. ion describes installing for the first time on a Stand Alone Computer Installation Steps STEP 1 Loc 1n As ADMINISTRATOR Log in as Administrator 1f you are not already You will have to reboot to complete this step NOTE If you are installing on Windows XP go to Step 5 STEP 2 winbows 7 AND WINDOWS VISTA USERS TURN OFF USER ACCOUNT CONTROL UAC User Account Control UAC must be turned off while logged in as Administrator The simple steps to turn off UAC are here WINDOWS 7 VIDEO LINK CLICK HERE http www youtube com watch v t3d1p9qe9co WINDOWS VISTA STEPS LINK CLICK HERE http www imagener com vista 10 STEP 3 INSTALL SOFTWARE AND REBOOT Insert the Clock Real Time CD ROM into the drive A If setup does not begin automatically a From the desktop select Start gt Run b In the Open field type D Setup exe Click OK The Kneson Clock Real Time wizard appears Just follow the wizard what follows are the wizard screens you will see on screen SKIP TO STEP 4 Kneson Clock Real Time Setup License Agreement Please review the license terms before installing Kneson Clock Real Time Press Page Down to see the rest of the agreement Single User License Agreement LICENSE AGREEMENT PLEASE READ THIS AGREEMENT BEFORE USING THIS SOFTWARE PACKAGE IF YOU OPEN THIS SOFTWARE EXECUTABLE OR KEEP IT FOR MORE THAN THIRTY 30 DAYS YOU ACCEPT ALL THE TERMS AND CONDITIONS OF THIS AGREEMENT The
98. iptions Boxes Be as detailed as possible when entering descriptions This makes searching for items much faster 7 Click OK You can now apply this new LEAVE TYPE to current or new PERSONS entered in the system 125 Edit LEAVE TYPE Edits existing LEA VE TYPE information Click the Edit button and change an existing LEAVE TYPE s information P Kneson Time Clock Manager Fie Report Ne Help Department POg n Round Contract Person Card Ty olidays Cards Leave Clock Person Cards Clock Click the Edit button D MA 2 3 A Shot E gt Description y Select Work Time Yes y lt A Y 5 Edit Work Time Leave Long Description G Type 6 Enter Detailed Description Edit LEAVE TYPE Steps Click the Edit A button Edit the Code field as necessary making sure that the Code is unique The Code can be any combination of letters or numbers but cannot be the same Code as any other listed LEAVE TYPE Edit the name or Short Description of this LEAVE TYPE as needed Edit which LEAVE TYPE this entry matches ee ee e Vacation e Time for time work for time off e Sick e Special for all other LEAVE TYPE events Edit Work Time Whether this LEAVE TYPE counts as payable work time Yes or unpaid time off No E 126 Edit Long Detailed Description IMPORTANT Use Descriptions Boxes Be as detailed as possible when entering descriptions This makes searchin
99. it in manually Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field Select the Action of this event either In or Out When manually entering Clock events there should be no card entered as this would indicate that the person wiped the card If the user wants to keep track of manually entered Clock evens a Card Type of Manual Entry could be created Enter Comment or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster Click OK You have just manually CLOCKed someone In or Out manually from the CLOCK Tab Step by step instructions and screenshots New CLOCK on page 173 Edit CLOCK Edits existing CLOCK record This button performs the same action as the New button only it allows you to edit an existing CLOCK event record Click the Edit button and change an existing CLOCK record s information The Date field cannot be the same as any other CLOCK Date Tip Double clicking on a CLOCK record performs the same action as the Edit button Delete CLOCK Step by step instructions and screenshots Edit CLOCK on page 176 50 Copies an existing CLOCK record Click Deletes highlighted CLOCK record Click the Delete button to remove a CLOCK event Be careful there is no undo function for this ac
100. kmailina 6 5 1965 eee edd 000 555 1234 fr_andersoni viewed by different Departments of your company or different Positions within the company You can also see a snapshot at any point in time of clocked in employees Sort PERSON Backwards from bottom to top This button reverses the effect of the Sort Forward button for the item selected Family Name Last Name Nick Name unique code Birth Date City Zip Code Clocked In Out status Department or Position 118 PERSON Tab Jump Jump to PERSON record Click this button to jump immediately to the PERSON whose column value is sorted light grey arrow This field is used to quickly jump to a record in a long list Jump 1s a dynamic function under all Tabs The Jump function jumps to a value that depends on which column you have clicked on to sort For example when the PERSON table NICK NAME column is clicked light grey arrow appears in column heading Jump will ask for a NICK NAME to jump to and so on for LAST NAME BIRTH DATE DEPARTMENT and POSITION Pero al Last Name Jump to column x Jump to column When NICK NAME column is selected Jump When LAST NAME column is selected Jump brings up a NICK NAME search box brings up a LAST NAME
101. l data would not fit on most computer screens You would need two monitors or a wide screen monitor to view the PERSON CARDS CLOCK Tab this way See Figure 1 PERSON CARDS CLOCK FULL SCREEN on page 40 for a full screen view of the PERSON CARDS CLOCK screen To work with the PERSON CARDS CLOCK Tab on most screens use the positioning bars inside Clock Real Time Manager This allows you to use the program on just a part of the screen as needed If you use Clock Real Time to take up less of the screen it is likely that you won t be able to see that you have the PERSON CARDS CLOCK Tab unless you use the Tab scroll arrow at the top of the screen 37 F Kneson Clock Real Time Manager ax Person Cards Clock gt File Report Extra Help s Department Position Round Contract Person Card Type qo Ture igina Jos A E Person Cards Clock ar waa tase Tab not visible 52 a Z 4 oh O A with screen minimized Mick Mame Last Ham Person Card Type Card ID Time Dishwasher Neil Smith Johnson Hank 5 Temporary Issue Chef Dan Sinclar Johnson Hank 1 Permanent Employee Bartender John Kline Del Chef Hank Johnsor Busperson Fred Anderson Accountant Jenny Molan Waiter Paul Nelson Manager Roy Biv 2922007 El yr dk Scroll Bars inside Person Cards Clock Person scr een Action Johnson Hank 0302007 8 36 04 ln di Hank 8302007 12 06 25 830 2007 13 09 14 5 Temporary lssugp 8 30 2007 1 19 35 O
102. lp Birth Date Smith John 12 15 1980 123 597 469 000 555 2816 smith mailinator co 3 27 20 Morgan Dan 4 21 1981 123 654 987 000 555 3344 dan_morgan mailin 12 20 21 PER nT a y Pater A spr mn wey irg TEET ii Last Name ndo First Name Fea O OS ae l 4 Bith Date Y 6 5 1968 gt a Saca Secuty POM OYES Celular data Ena Employment End 23 5 2008 EL R nap NN Select Department Position and Contract New PERSON Steps Open the Kneson Time Clock Manager and immediately click on the PERSON tab Click on the New button on the button bar This opens up a box to enter data about the new employee Enter a unique code in the Nick Name box The Nick Name or Code must not be like any other Nick Name or Code it must be unique NOTE This field 1s often usually used for the unique employee number code from payroll administration This is a text based field meaning that if you use numbers in this field they will appear before letters Also fields of different lengths sort by values appearing first 111 Enter employee data pink section Enter Last Name First Name Birth Date click the down arrow to choose date from calendar or type in values Social Security Number 1f needed Cell phone number E mail address and date employment begins Select Department Position and Contract Click the Red ind Down Arrow by each to select Note You can I
103. ment Position Round Contract Person Card Type Leave Type Holidays Cards Leave Clockings Person Cards Clockings Weparcrent Short Description Management Marketing RAD Click the DEPARTMENT tab and add or edit the entries using the Time Clock Manager buttons 78 New DEPARTMENT Creates new DEPARTMENT listing Click the new icon and enter the new DEPARTMENT information P Kneson Time Clock Manager ls enort Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Clc AN ahut bescipharn y Dury t esciption Management Management and 51 ES A O 2 AED Research and Deve W Enter a unique Code Long Description Receptionist and other client services i 3 personnel Enter new DEPARTMENT Descriptions if desired New DEPARTMENT Steps Click the New button Enter a new unique Code in the Code field The Code can be any combination of letters or numbers but cannot be the same as any other listed DEPARTMENT Add new Short or Long Descriptions or leave them empty Click OK 79 Edit DEPARTMENT Edits existing DEPARTMENT information Click the Edit button and change an existing DEPARTMENT s information P Kneson Time Clock Manager Agr Extra Help al Department 14 psit 2 Round Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Card
104. mployee Delete Company Issue Permanent Employee Personal Permar Many screens let you edit update or create insert buttons Search for Text Note You can Insert New Update Edit Delete Copy Sort and Search CARD TYPES records by clicking the buttons on the side in the box that appears when you click the Red gt Down Arrow sub sub dialog box not shown When you have selected the card type for this card click Select Select Today s Date Click the Black hd Down Arrow next to Time brings up a calendar Select or manually enter the Date this CARD 1s being entered Time i 2 14 2008 9 28 21 PM y Jj LLI rr 2 5 16 23 1 g Tip with either the HH or MM sets of numbers highlighted type the UP or 33 DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field Enter Comment or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items in the future much faster Click Associate Once you have highlighted the card in the left panel selected the Person Card type and Date then clicked the Associate button you have attached a CARD to a PERSON in the Clock Real Time system This PERSON can now use this CARD to Clock In and Out Card Type Ca Card ID 210017 Time 3 6 2009 12 18 56 PM Comment Lost card replacement EXAMPLE At various points
105. mployee time transparency This section discusses the Work Report that is included with Clock Real Time To quickly generate a work time report you can use to pay payroll from the Clock Real Time Manager click the Reports menu then Work at the bottom tr Kneson Clock Real Time Manager Report Extra Help Depat Departments l File Round Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock Positions Locations DE AX Ba 2 Ad la Clock In Round dock Out Round ee Card Type Card ID re ji d Contracts Barte Chet J Person Deli C Card Type Buspe Leave Type Acco Holidays a Cards Mane Leave Clock Clock Para AX Ba 2 e at Bla Time Kline John 8 13 2006 14 07 49 PM Tn 7 Permanent Employee 1 Eire dal A 5 Aso 161833 Bi A A ul A A j Permanent Employee A y Kline John 81142006 14 07 24 Ph la 3 Employee Personal Permanent Employe 1 Kline John 81142006 17 52 24 Ph Out 3 Employee Personal Permanent Employe 1 i an ee SEIS Aa aaa Od Ie A PA y AAA aT 2 20 E MP MA Other reports may be available and custom reports can be created by our designers by contacting us to discuss your custom report need and obtain a quotation for the cost of our services See our components page for further ordering information at http www clockrealtime com order html
106. n presents a dialog box where you must provide a new unique Code and you can edit descriptions as well PB Kneson Time Clock Manager mort Extra Help Department Position Rou 2 Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Clo Click the Copy button al A Ea Zt T at Short Description Long Description Y Highlight the DEPARTMENT you want to Copy Management and Supervisory pe Research and Development pe Management 8 Change or add new unique code E Click OK o Short Description R amp D Special Projects Cancel Long Description Research and Development personnel a We Y Change DEPARTMENT Descriptions or Leave as is Copy DEPARTMENT Steps Highlight the DEPARTMENT you want to Copy by double clicking the item in the list Click the Copy button IMPORTANT Change the code The only item that must be changed is the code value No two items can have the same code Edit any of the fields in the DEPARTMENT box that appears Remember that the Code must remain unique no codes can be the same You can change the Short or Long Description fields or leave them as they are or empty 5 Click OK 92 81 Sort DEPARTMENT Sort DEPARTMENT Forward from top to bottom Click this button to Sort the list alphabetically from A to Z Sorted by DEPARTMENT code P Kneson Time Clock Manager mf 0 Extra Help
107. nager Sr LEAVE TYPE Tab File Report Extra Help Department Position Round Contract Person Card Ty Leave Type Poltys Cards Leave Clock Person Cards Clock Leave Types DAxBms 21 al ll LEAVE TYPE Buttons Short Description 3 Work Time Long Description Vacation Vacation Time for time Time 4 Time Click the LEAVE TYPE tab and add or edit the entries using the Time Clock Manager buttons 123 New LEAVE TYPE Creates new LEA VE TYPE listing Click the new icon and enter the new LEAVE TYPE information P Kneson Time Clock Manager File Repor Extra Help Department Asition Round Contract Person Card Tyo Leave Type Jotdays Cards Leave Clock Person Cards Clock ag Click the New x Eabutton 4 h Short Description E Enter ne wa Work Time le a 9 Select Work Time Enter Detailed Description Click the New button Enter a new unique Code in the Code field The Code can be any combination of letters or numbers but cannot be the same Code as any other listed LEAVE TYPE 3 Enter the name or Short Description of this LEAVE TYPE Select which LEAVE TYPE this entry matches e Vacation e Time for time work for time off e Sick e Special for all other LEAVE TYPE events 5 Select Work Time Whether this LEAVE TYPE counts as payable work time Yes or unpaid time off No 124 6 Add new Long Detailed Description IMPORTANT Use Descr
108. ncel Clock Details 182 Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red hd Down Arrow yellow highlighted area below Mick Mame LastName FirstName Birth Date Social Secu Insert t Smith John 72 15 1980 Morgan Dan 4121 1981 Kline John 12 23 1988 aoe Delete Johnson Hank 12787 1968 f Copy Anderson Fred 651968 2K Update Many screens let you edit update or create insert gt So new listings with these Search on Index buttons Search for Text Select Cancel You must change the Date or Time to a new value when copying Click the Black bd Down Arrow next to Time This brings up a calendar with Today s Date highlighted Select the Date from the calendar or type it in the date and time fields manually Clock Details bi Time iv 8 30 2007 7 17 11 Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field 183 If needed change the Action of this event either In or Out Clock Details an Clock In or Out If you need to change the CARD select one of the CARDs that the PERSON has on file by clicking the Red x Down Arrow next to Card Clock Details Permanent Employee 2222 4444 1
109. nd Search CARDs by clicking the buttons on the side in the box that appears when you click the Red Down Arrow yellow highlighted area above Edit the Comment field or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster Click OK You have just manually Edited the highlighted CLOCK record from the CLOCK Tab 179 X Delete CLOCK Deletes CLOCK record Highlight the CLOCK you want to delete Click the Delete button to remove a CLOCK from the list Be careful there is no undo function for this action P Kneson Time Clock Manager File Report Extra Help Department Position Bound Contract Person Card Type Leave Type Holidays Cards fave Clock Pergon Cards Clock Click the Delete button ISE E Person Time Action Card Comment Biv Aap ar29 200F 21 56 37 PM In 1 Permanent Employee Setup system first clack record a2 9 200 22 16 37 PM 1 Permanent Employee First clock out 180 Copy CLOCK Copies an existing CLOCK record Click the Copy icon and edit the various CLOCK information fields as needed Note Time value must be unique even by an amount as small as one second when using the Copy command Clock Details Time must be unique when Copying even by as little as one Scion second pr w Comment a Follow these steps B Kneson Time Clock Manager File Report Extra 1
110. nent Employee Permanent Employee Permanent Employee Company Issue Permanent Employee hi Dj 1 Permanent Employee ave Clock Pergon Cards Clock Comment First login First login First login First login First login First login 188 R Search CLOCK Search for any CLOCK text Click this button to search all records and all data fields to find a CLOCK record Kneson Time Clock Manager File Report Extra Help Clock DAX 4 3 a Person Biv Aw Biv Ay Biv Roy Sinclair Dan Smith Heil Nelson Paul Johnson Hank Nolan Jennifer Anderson Fred Sinclair Dan Nolan Jennifer Johnson Hank Smith Heil Sinclair Dari Johnson Hank Eline John F Time 8 29 2007 21 56 37 PM 8 29 2007 22 16 37 PM 8 30 2007 7 17 11 AM 8 30 2007 7 48 08 AM 8 30 2007 8 18 58 AM 8 30 2007 9 E7 Search 92302007 8 64302007 1 64302007 T 94302007 54302007 Action ln Out In ln Card Permanent Employee Permanent Employee Permanent Employee Employee Personal Permanent Employee Direction M Wrap Around Employee Personal 6 Temporary ssue 1 Permanent Employee ermanent Employee Department Position Round Contract PersonClick the Search Holidays Cards ve Cock Pes n Cards Clock 2 button Comment Setup system first cloc a First clack out First login E Clack Out The Search functi
111. ng Clock Real Time always keeps precise to the second records of time events for accuracy reasons Rounding for reporting assists in calculating hourly wages more easily Click on the ROUND tab 96 P Kneson Time Clock Ma nag er ROUND Tab File Report Se Department Postion Cokract Person Card Type Leave E Round clock In OB Xm e em ROUND Clock In Buttons Lower Bound Upper Bound Round To Short Description Long Description 8 35 00 AM Escaner 18 55 00 AM 11 55 00 AM 12 55 00 PM 15 55 00 PM 16 55 00 PM 3 05 00 AM 12 05 00 Phi 13 05 00 PM 14 05 00 PM 17 05 00 PM Round Clock Out _ A X Ba el 2 dB neering 16 25 00 PM 16 55 00 PM 17 55 00 PM 20 55 00 PM 13 sE 00 PM 16 35 00 PM 17 05 00 PM 15 05 00 PM 21 05 00 PM 9 30 00 AM 3 00 00 AM 12 00 00 PM 13 00 00 PM 14 00 00 Ph 17 00 00 Ph j3 db 00 PM 16 30 00 PM 17 00 00 Ph 18 00 00 FM 21 00 00 Ph The Lower Bound and Upper Bound times are the boundaries of the ROUNDing period you want to set Clock Real Time comes with rounding values as shown above You can see in the first listing for example that anyone clocking in between 8 25 AM and 8 35 AM would be reported from the system as having clocked in at 8 30 AM If you have hourly employees this will smooth out your accounting and payroll calculations D A XE 2h da la ALL TIME MANAGER BUTTONS WORK THE SAME You can create New ROUNDing profiles Edit
112. nge the selected CARD information P Kneson Time Clock Manager File Report Ext Help Department Posi Click the Person Card Type Leave Type Holiffeys Cards Lea Clock Person Cards Clock Edit button 24 21 gt dh La Card ID Time 7 men ToT Person Permane 1111 00001111 4222 OK Kline Johri Click at ATTOW rr panes Smith John mola z cin A AO k Anderson Fred Card cand Selector LO TS J cad and Johnson Hank Enter Person elect or E nter Morgan Dan LS i Catd Type Card Type t 0 y Issue Permanent Empioyee Fi ID CRT5 S400 252 haat j g Editor Select eae SEL 5 Date amp Time the Card ID Comment First manual clock in 10 Edit notes or Comments Edit CARD Steps l Click the CARD tab then the New button 140 Click the Red h Down Arrow next to Person and Select Edit Update Insert New or Copy a Person pereme Person ee Se ert 1 Smith John 12 15 1980 123 597 465 Update 2 Morgan Dan 4 21 1981 123 654 989 3 Kline John 12 23 1988 000 555 000 Delete 4 Johnson Hank 12 8 1968 000 111 090 Copy 5 Anderson Fred 6 5 1968 PRA 123 Sort Search on Index Search for Text Select m Cancel Card Details ME Dep a ox Card Type BE Company Issue Permanent Employee Cancel Card ID CRT5 9400 2527 2916 Time fiy Comment First manual clock
113. nsert Delete and Edit the Department Position and Contract items by clicking the buttons on the side in the box that appears when you click the Red x Down Arrow lt gt Short Description Long Description Insert Management Management and Supervisory personnel Update Sales and account executive personnel Research and Development personnel Copy Many screens let you edit update or create insert new listings with these gt Sort buttons Select Cancel For example clicking the Red x Down Arrow by Department shows the screen above From here you could Create a New Insert Department type 1f the one you need isn t listed Click OK 112 Edit PERSON Edits existing PERSON information Click the Edit button and change an existing PERSON s information P Kneson Time Clock Manager File Report Extra Help _Clickthe Ta Edit it button ee Highlight the PERSON to Edit Social Security Cellular E mail Period 15 1980 123 597 4695 000 555 3876 amith malinator co 34274201 2 Morgan Dan 47 1987 123 654 967 000 555 sak dan_morgantamailin 12 20 21 E Kline John 222311988 000 455 0000 AO Nick Name 4 Edit Johnson Hank 12481965 000 111 0300 000 aaa 8830 hank fB3mailinator co a PRIA Person I eS Cancel o ay Birth Date 14 12 23 1988 Edit Oppe re Call OOO 5551882 data AS Employment Begin 2 8 2008 Employment En
114. nt First manual clock in Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red x Down Arrow A Smith John 12 15 1980 123 597 465 Morgan Dan 42171981 Kline John 12 23 1988 Delete Johnson Hank 12 6 1968 Anderson Fred 6 5 1968 Update Ln Many screens let you edit update or create insert new listings with these Search on Index buttons Search for Text Select T zi From here you can Create a New Insert PERSON 1f the one you need isn t listed or Edit Update an existing PERSON and so on This saves time so you don t have to close out of your current entry to enter new information in another Tab 146 3 If you need to change CARD TYPE click the Red Y Down Arrow next to Card Type and Select Edit Update Insert New or Copy a Card Type Comment First manual clock in Short Description Update Temporary Issue Permanent Employee Delete Company Issue Permanent Employee Copy Sort Search on Index Search for Text Select Cancel Note You can Insert New Update Edit Delete Copy Sort and Search CARD TYPES records by clicking the buttons on the side in the box that appears when you click the Red hd Down Arrow sub dialog box not shows Enter a new CARD ID This is the physical number the system will recognize IMPORTANT This
115. olumn you have clicked on to sort For example when the CARD table PERSON column is clicked light grey arrow appears in column heading Jump will ask for a PERSON to jump to and so on for CARD TYPE and CARD ID a as 24 Person Card Type Column Column A Lara Lic tas Cara Lietalls sorted sorted Jumpito columnz a UMp to column When PERSON column is selected Jump When CARD TYPE column is selected Jump brings up a PERSON jump box brings up a CARD TYPE jump box Card ID Column Note Make sure to sorted delete the data in the Card ID field before nal Jump to column swiping new data in When CARD ID column is selected Jump brings up a CARD ID jump box 151 In other tables other indexes sort orders exists which can be directly jumped to All Tabs in the system will always jump based on a value specified by which column is sorted or which column heading has the light grey arrow circled in above screenshots If the value input in the Jump dialog box does not exist the program will Jump to the first smaller value or the first larger value depending on which is found first Al Search CARD Search for any CARD text Click this button to search all records and all data fields to find a CARD record P Kneson Time Clock Manager File Report Extra Help Click the Search n Department Position Round Contract Persor butt on Leave Type Hol ays Cards Leaje Clock
116. on in Clock Real Time is extremely powerful It will find any text anywhere in a record and it will find by partial wording as well Tip Typing Ctrl S on the keyboard is the same as clicking the Search button as long as a record in the CLOCK Tab is highlighted 189 190 191
117. ontract items by clicking the buttons on the side in the box that appears when you click the Red Down Arrows Click Select in these boxes and OK when finished In our example Roy would begin entering his employees one by one as they arrived to work on the first day by clicking the New button in the PERSON section After entering their personal information he would assign each employee a DEPARTMENT for example Kitchen for kitchen staff a POSITION for example Chef and a CONTRACT full time part time etc Step by step instructions and screenshots New PERSON on page 111 Edit PERSON Edits existing PERSON record The steps here are exactly like the New PERSON instructions above only first you highlight the record you want to edit and click the Edit button If Roy makes a mistake he highlights the PERSON record and clicks the Edit button to change existing information Step by step instructions and screenshots Edit PERSON on page 113 Delete PERSON Deletes highlighted PERSON record Click the Delete button to remove a PERSON Be careful there is no undo function for this action If Roy fired someone he would delete that PERSON Also if Roy entered a new employee and someone else entered information for the same PERSON one would be deleted Step by step instructions and screenshots Delete PERSON on page 115 43 4 Jump to PERSON Copies highlighted PERSON with new Nick Name Copy PERSON entry Highl
118. opy CARD TYPE Copies highlighted CARD TYPE with new Code entry Clicking the Copy button presents a dialog box where you must provide a new unique Code and you can edit the Short Description Sort CARD TYPE Sort CARD TYPE Forward from top to bottom Click this button to Sort the CARD TYPE list numerically if Code is selected or alphabetically from A to Z by Short Description if it is highlighted in the Sort button drop down list P Kneson Time Clock Manager Fie Report Extra Help Department Position Round Contract Pers n Card Type Card Types p No Card Manual Entry Temporary lesue Jump to CARD TYPE Jump to CARD TYPE record Click this button to type in the CARD TYPE whose Code you know to jump to it immediately This field 1s used to quickly jump to a record in a long list Search CARD TYPE Search for any information in CARD TYPE record Click the Search button to search all CARD TYPE records for any data 122 LEAVE TYPE Tab LEAVE TYPE allows you to see your personnel costs that are associated to any type of paid leave and to quickly see the absentee rate of employees and their LEAVE TYPE classifications Clock Real Time comes with four typical LEAVE TYPES already set up Sick Vacation Time for Time and Special Leave You can use the buttons or the right mouse menu to add edit or delete LEAVE TYPES that match your company or organization w i pr Aa Kneson Time Clock Ma
119. r calls the kitchen to find out why the chef is still working and finds out John Kline the chef has unloading to do before leaving that will take about five more minutes Five minutes later at 6 10 Roy immediately sees the chef clock out at the moment he leaves 73 al Kneson Clock Real Time Monitor File View Help Smith Meal Sinclair Dan Eline Johri Johnson Hank Anderson Fred Nolan Jennifer Melson Paul Biv Roy Dishwasher Nel Bartender Dan Chet John Del Chef Hank Busperson Fred Accountant Jenny Waiter Paul Manager Roy Smith Sinclair Eline Johnson Anderson Molan Nelson Biv 9213922006 17 06 33 PM 621922006 16 14 53 PM 8 19 2006 18 10 15 PM 021392006 14 50 59 PM 021942006 17 01 11 PM of 15 2006 11 11 39 AM of 19 2006 16 10 05 PM 621922006 6 15 57 AM l LL cl l This leaves only the manager himself clocked in The next morning if he is the first one at work he will be able to see employees clock in as they arrive in real time 74 Chapter Progress CHAPTER PAGE RECOMMENDATION Quick Start 21 Must Read Quick Start 2 Setting Up Cards 29 Must Read Quick Start 3 Employee Time 37 Must Read Management Quick Reports 54 Must Read Overview 61 Read Clock Real Time Scanner 68 Read Clock Real Time Monitor 12 Read KONALE I gt Section 1 Setup Tabs 76 Read Reference Here Section 2 Maintenance Tabs 154 Read Reference Section 1 Setup Tabs This section discusses
120. re including but not limited to one or more of the following dynamic link libraries shared libraries static libraries executables and related explanatory written materials Documentation on or offline collectively the Software is owned by Kneson Software or its suppliers and is protected by U S copyright laws and other laws and by international treaties It is intended for use on a single computer This Kneson Software Single User License Agreement accompanies the Software This copy of the Software is licensed to you as the end user or to your employer Company for the exclusive use on a single computer CPU If the Company has acquired the license for use on a company computer the Company shall be bound by the terms and conditions of this Agreement You as used in the remainder of this Agreement shall refer to the individual licensee If you do not accept this Agreement you may return this package to the place you obtained it within thirty 45 days and your money will be refunded and the Software will be removed from the computer upon which it was installed via a prescribed refund procedure If you do not understand any of the provisions of this Agreement you may request a written explanation from Kneson Software 1 License Grant Subject to the terms and conditions of this Agreement Kneson Software grants to you the limited non exclusive non transferable right to use only one copy of the Software on a single
121. re during the thirty 45 day warranty period In the event that Kneson Software fails to correct a material documented reproducible defect within a reasonable period Kneson Software may at Kneson Software s discretion replace the defective Software or refund to you the amount that you paid Kneson Software for the defective Software using Kneson Software s prescribed refund policy defined as sending an e mail requesting such refund to support kneson com and following subsequent uninstall and refund instructions then will cancel this Agreement and the licenses granted herein In such event you agree to comply with Kneson Software s refund policy to alow removal of all copies of the Software from the computer upon which it was installed b EXCEPT AS EXPRESSLY SET FORTH ABOVE KNESON SOFTWARE EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF NON 8 INFRINGEMENT MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE SOME STATES DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU THIS WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE TO STATE 5 Limitation of Liability INNO EVENT SHALL KNESON SOFTWARE BE LIABLE FOR ANY INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES INCLUDING LOSS OF PROFITS WHETHER BASED ON CONTRACT TORT OR ANY OTHER LEGAL THEORY EVEN IF KNESON SOFTWARE WAS ADVI
122. red here using the CARDS buttons The CARDS Tab is the listing of all IDs in the system No two CARD IDs can be the same because there should be only one CARD being used by each person Whether it is a credit card of the employee or a company issued card the system must have a unique ID identification number for each card In the case of an employee using their own credit card the CARD ID is the credit card number without expiration date etc just the 12 or so numbers on the front of the card One employee can have multiple cards in the system They could for example enter the CARD ID of two of their credit cards to make sure they always have one of them with them when they come to work However two employees cannot have the same CARD Each CARD whether issued by the company or owned by the employee has a unique ID Two cards with the same ID rarely if ever and should not exist 135 D New CARD Creates new CARD listing Click the new icon and enter the new CARD information P Kneson Time Clock Manager File Rey 1 Extra Help Departmer Click the New button Card Type Leave Type Hol f ys Cards Leze Clock Person Cards Clock CUERE dh Card Type 4 Card ID Time 1111 0000 1111 2222 Click OK AA 1 1 a Click atrow and Johnson Hank a wf Selector Enter Card I ype Perzon Fermmaneft E mpluee Kline John pI Smith John Click arrow Morgan Dan 5 Enter or Select J Date amp
123. reenshots Search PERSON on page 120 AL ce E ea Sane CARDS Section A SM ESR oto E Creates new CARD listing Click the new icon and enter the new CARD information Click the Red Down Arrow next to Person and Select Edit Update Insert New or Copy a Person Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red Down Arrows Click the Red Down Arrow next to Card Type and Select Edit Update Insert New or Copy a Card Type 45 E Swipe CARD to enter ID You can e Use any card that has a magnetic strip e Place cursor in CARD ID field swipe and that card is now attached to the employee PERSON and available for use to clock in and out CARD IDs must be unique the card reader will read only one unique ID per card Enter Date and Time from the calendar or type it in the date and time fields manually Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field Enter Comment or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster Click OK When employees arrive the first day of using Clock Real Time Roy goes to the CARDS section of the PERSON CARDS CLOCK Tab to enter new CAR
124. rom bottom to top This button reverses the effect of the Sort Forward button for the item selected Code or Short Description 108 4 Jump to CONTRACT Jump to CONTRACT record Click this button to jump immediately to the CONTRACT whose code you know This field is used to quickly jump to a record in a long list P Kneson Time Clock Manager File Report Extra Help Department Position Rod Contract Parson Card Type Leave 1 Break Times AXXa aAA DAXBal 2 Short Descriptio Contract Code al Full Time 21 Full Time 12 or more A Sr TI 7a E O Howre 4 Part Time Weekend Contract Details Code O Search CONTRACT Search for any CONTRACT text Click this button to search all records and all Descriptions to find a CONTRACT record P Kneson Time Clock Manager File Report Extra Help Department Position Roug Contract P Break Times P X Ba 2 4 de D A X Ea 2 gt at 4 LA epon Card Type Leave Type Holidays Cards Leave Clock Person Card Short Description Contract Code Time Break Time 1 Full Time 31 Full Time 12 or more 11 00 1 00 AS i dd a ee ena gee Troia A 3 0 Hours 4 Part Time Weekend dl Eine Net Direction The Search function in Clock Real Time is extremely powerful It will find any text anywhere in a record and it will find by partial wording as well 109 PERSON Tab The PERSON Tab manages personnel records of th
125. row next to Time brings up a calendar with Today s Date highlighted Select the Date from the calendar or type it in the date and time fields manually Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field 6 Edit Delete Comment or leave blank IMPORTANT Use Comment boxes Beas detailed as possible when entering Comments This makes searching for items much faster T Click OK You have now edited this employee CARD information 143 Delete CARD Deletes CARD Highlight the CARD you want to delete Click the Delete button to remove a CARD from the list Be careful there is no undo function for this action P Kneson Time Clock Manager Fille Report Extra Help Department Position Round Contract Person Card Type Person Kline Johr Smith John Anderson Fred Johnson Hank Card Type 1 Permanent Employee 1 Permanent Employee 2 Company Issue Permanent Employee B Temporary esue Leave Type Holfays Cards Leaje Clock Person Cards Clock Cards Click the Delete button E y Zl ahh Peon ET CC ting E Card ID Time Comment 1111 0000 1111 2222 222 44441111 0000 CRAT5 9400 2527 2916 22142008 8 44 20 AM First manual clo TMPS 1659 4002 52 72 144 Copy CARD Copies existing CARD information Click the Copy button to Copy
126. rrow next to Time This brings up a calendar with Today s Date highlighted Select the Date from the calendar or type it in the date and time fields manually Clock Details 2 3 9 10 iG 17 23 24 a 31 E 7 Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field 4 Edit the Action of this event either In or Out Clock Details eee Clock In or Out 178 If you need to change the CARD select one of the CARDs that the PERSON has on file by clicking the Red Down Arrow next to Card Clock Details ra y Card Type Permanent Employee ii aii id Update Employee Personal Permanent Empl DODO 9399 0970 491 4 Permanent Franlnyee 1111 0000 1111 222 Temporary Many screens let you edit Smith Meil Sinclair Dan Kline John Johnson Hank ice update or create insert Pemanen New listings with these 3333 Permanent buttons dll tl 3333 4444 Permanent a RAAA 2222 3333 4442 Permanent Employee HHHH 2222 3333 4444 S search on Index Anderson Fred Nelson Paul Nolan Jennifer 1 3 1 5 Anderson Fred 2 Company le 2 1 1 Biv Roy 1 1 Johngon Hank Search for Text Select Cancel As always you can Insert New Update Edit Delete Copy Sort a
127. rson Cards Clock Leave Types Meitat AX button fis Short Description LEER Work Time Long Description Click OK 5 sChange tov 3 Enter 2 had j Soa oe en ara Tente ME Description PE Tye spect 2 Work Time ne ems OR Select Work Time Long Description Pre planned unpaid long term leave e G Enter Detailed Description Copy LEAVE TYPE Steps 32 Click the Copy button Change the Code field to a new unique Code The Code can be any combination of letters or numbers but cannot be the same Code as any other listed LEAVE TYPE Enter the name or Short Description of this LEAVE TYPE as needed Select which LEAVE TYPE this entry matches ee ee e Vacation e Time for time work for time off e Sick e Special for all other LEAVE TYPE events 129 5 Select Work Time Whether this LEAVE TYPE counts as payable work i time Yes or unpaid time off No 6 Enter Long Detailed Description IMPORTANT Use Descriptions Boxes Be as detailed as possible when entering descriptions This makes searching for items much faster 7 Click OK Note Copying a LEAVE TYPE does not change the LEAVE TYPE information for any record already in the system In other words copying a LEAVE TYPE 1s similar to the New LEAVE TYPE command it gives you a new LEAVE TYPE to apply to records from this point forward 130 81 Sort LEAVE TYPE Sort LEA VE TYPE Forward from top to bottom Click this button to Sor
128. rting purposes Also fields of different lengths sort by values appearing first Enter employee data BMR section above Enter Last Name First Name Birth Date click the down arrow to choose date from calendar or type in values Social Security Number if needed Cell phone number E mail address and date employment begins 22 Employees or members have any of these 3 characteristics They each belong to a group division or DEPARTMENT They each have a POSITION title or function They each have a salary or wage CONTRACT Enter Department Position and Contract This 1s the yellow bottom section in the above screenshot Click the Red Down Arrow next to each to select Clock Real Time provides complete time and attendance tracking for the smallest business to large corporations Depending on the needs and size of your business if you don t need tracking reporting or sorting based on Departments Positions or Contracts simply don t input a value for these when setting up employees Clock Real Time ALWAYS of course tracks time and attendance you select how granular or by what other functions you need tracked For example many small businesses don t have Departments a company of 5 or so employees may not need Departments assigned to employees Skip this for all employees but remember if your company grows large enough to have Departments such as Marketing Accounting Office sta
129. ry first time you may see a message pop up and ask you where you want to store the database files Clock Real Time needs to create the following database files 18 x Name Size Type Date Created ActiveCard dat 128 KB 150 File 3 14 2008 6 43 PM E Card Type dat 96 KB ISO File 3 14 2008 6 43 PM Clock dat 128 KB 150 File 3 14 2008 6 43 PM Contract dat 96 KB ISO File 3 14 2008 6 43 PM ContractBreak dat 64 KE 150 File 3 14 2008 6 43 PM Department dat 96 KBE 150 File 3 14 2008 6 43 PM Holiday dat 64 KB ISO File 3 14 2008 6 43 PM Leave dat 128 KB 150 File 3 14 2008 6 43 PM l Leave Type dat 96 KB I50 File 3 14 2008 6 43 PM Location dat 96 KB 150 File 3 14 2008 6 43 PM Ferson dat 160 KB ISO File 3 14 2008 6 43 PM Fosition dat 96 KB ISO File 3 14 2008 6 43 PM RoundIn dat 96 KB ISO File 3 14 2008 6 43 PM RoundOut dat 96 KB ISO File 3 14 2008 6 43 PM The files listed above are necessary for program operation If you see a box to browse to directories like the following choose the directory where you installed Clock Real Time Browse for Folder Browse for Folder Directory EJ Desktop B My Documents i i My Computer lsd 3 Floppy A Local Disk C e Removable Disk F e Removable Disk G MH Desktop amp Network GE Documents Le Public a M Computer E Floppy Disk Drive A amp Lo
130. s Clo En Click the Edit button DAB 2 Aa 1 Highlight the DEPARTMENT Code Short Description Long Description you want to Edit 1 Management Management and Supervisory pey E o 3 AS ee Sa id asin ses pe A 3 4 3 Make sure Code Jonie 5 cp 7 ick ox OK Long Description Sales and account e We Y Change DEPARTMENT Descriptions or Leave as is Edit DEPARTMENT Steps e ee Highlight the DEPARTMENT you want to Edit by single clicking the item in the list Click the Edit button Double clicking in step 1 above has the same effect Tip Double clicking the record has the same effect as the Edit button Edit any of the fields in the DEPARTMENT box that appears Remember that the Code must remain unique no codes can be the same You can change the Short or Long Description fields or leave them as they are or empty Click OK 80 Delete DEPARTMENT Deletes DEPARTMENT Click the Delete button to remove a DEPARTMENT from the DEPARTMENT list P Kneson Time Clock Manager lo BSDort Extra Help Department Jostion Click the Delete button Leave Type Holidays DA Xe a AR Code Short Description Long Description Management Management and Supervisor personnel 2 Sales Sales and account executive personnel Be careful there is no undo function for this action 91 Copy DEPARTMENT Copies highlighted DEPARTMENT with new Code entry Clicking the Copy butto
131. s three most used tabs PAGE 78 86 95 99 110 121 123 133 135 155 170 37 65 Keyboard Shortcuts The following keyboard shortcuts are available throughout the entire program In Order To Get Help Popup Referenced Table Change Modify Update Record Copy Record Select Record Go to Next Tab Go to Previous Tab Search Jump To Record New Record Delete Record Increase or Decrease Date or Time values Move right or left to next field Press Fl F4 F4 Enter Ctrl F4 Ctrl Ins Enter F6 or Ctrl Tab Shift F6 or Ctrl Shift Tab Ctrl S Ctrl F Ins Del Up Arrow or Down Arrow with Date or Time value highlighted Left Arrow or Right Arrow 66 Chapter Progress You Are ID Here CHAPTER Quick Start Quick Start 2 Setting Up Cards Quick Start 3 Employee Time Management Quick Reports Overview Clock Real Time Scanner Clock Real Time Monitor Section Setup Tabs Section 2 Maintenance Tabs PAGE 21 29 ay 54 61 68 72 16 154 RECOMMENDATION Must Read Must Read Must Read Must Read Read Read Read Read Reference Read Reference 67 Clock Real Time Scanner The true power of Clock Real Time is in the use of the scanner magnetic swipe cards like credit cards to record employee entrances and exits Since employees are responsible for clock IN and OUT themselves more accuracy is achieved and payroll costs held to a minimum The Clo
132. search box i Contract Department Column ra SOLE A AA E Jumpitozcolumns5 0 Jumpjto columng When BIRTH DATE column is selected Jump When DEPARTMENT column is selected brings up a BIRTH DATE search calendar Jump brings up a DEPARTMENT search box When POSITION column is selected Jump brings up a POSITION search box also not shown In other tables other indexes sort orders exists which can be directly jumped to All Tabs in the system will always jump based on a value specified by which column is 119 sorted or which column heading has the light grey arrow circled in above screenshots If the value input in the Jump dialog box does not exist the program will Jump to the first smaller value or the first larger value depending on which is found first Search PERSON Search for any information in PERSON data Click the Search button to search all PERSON records for any data in the PERSON screens P Kneson Time Clock Manager File Report Extra Help Department Position Round Con Person Car _ Type Leave Type Holidays Cards Leave Clock Person l 1 Ez Fa al al r de Nick Name Last Name Last Name Birth Date Social Security Cellular z Anderson Fred 6 5 1966 eae aod 000 555 1234 4 Johnson Hank 127071966 000 111 03900 0001 555 8530 3 Kline John 122341 300 000 485 0000 0001 555 1662 2 Morgan Dan 4421213901 123 654 907 000 555 3344 Smith f 3 Search
133. software induding but not limited to one or more of the following dynamic ink libraries shared libraries static libraries executables and related explanatory written materials Documentation on or offline collectively the Software is owned by Kneson Software or its suppliers and is protected by U S copyright laws and other laws If you accept the terms of the agreement dick I Agree to continue You must accept the agreement to install Kneson Clock Real Time B Once the License Agreement screen appears read the agreement carefully using the side scroll bars to move up and down then click 7 Agree The Clock Real Time components screen then appears This assumes your computer s CD ROM drive is designated with a D letter Adjust accordingly if it is different on your system 11 D Kneson Clock Real Time Setup Choose Components Choose which features of Kneson Clock Real Time you want to install Check the components you want to install and uncheck the components you don t want to install Click Next to continue Description Select ents to install lock F ana compon Clock Real Time Manager PACER CUPOS Clock Real Time Monitor over a component Eo Clock Real Time Scanner see its description Sample Data Space required 20 0MB Nullsoft Install System v2 21 Check the components you are installing this session You will use this CD to install additional licenses in the future but for the first ins
134. t Person Card Type Leave Type Holidays Cards Leawe Department AX Ba sy rr AMA Short Description Long Description The Clock Real Time Manager has an internal component called the Clock Real Time Report Generator 64 Tabs in the Time Clock Manager Y ou navigate through the Time Clock Manager by clicking on TABS Clock Real Time has 12 Tabs along the top of the Time Clock Manager Kneson Time Clock Manager Fie Report Extra Help TAB Functions The first 9 Tabs are SETUP TABS and the last 3 are MAINTENANCE TABS SETUP TABS MAINTE Department Position Round Contract CLOCK REAL TIME TABS Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Cards SETUP TABS Person Card Type Leave Type Holidays Leave Clock Person Cards Clock MAINTENANCE TABS Clock Real Time TABS highlighted above are NANCE TABS TABS DEPARTMENT POSITION ROUND CONTRACT PERSON CARD TYPE LEAVE TYPE HOLIDAYS CARDS LEAVE CLOCK PERSON CARDS CLOCK FUNCTION Maintain company departments Maintains personnel positions Defines rounding intervals Maintains contract types Maintains personnel records Maintains forms of swipe card Categorizes time off reasons Defines recognized day off holidays Maintains swipe card records Maintains records of leave events Maintains clock in and out records Aggregate
135. t the list alphabetically from A to Z P Kneson Time Clock Manager Fie Repot Extra Help Department Position Round Contract Person Card Tyo Leave Type golidays Cards Leave Clock Person Ca Leave Types o a x aR Work Time Long Description No Pre planned Unpaid Pre planmed maturnil Short Description Work Time Special Special leave Special Mo Special circumstance T4T Time for time Time 4 Time Yes Vacation Vacation Vacation es You can sort LEAVE TYPE records by three parameters Code A Z sorts numerically then alphabetically by the code field Notice in the example that although the top LEAVE TYPE record begins with the letter L it is still before the first letter of any other LEAVE TYPE Code Short This is basically sorting the LEAVE TYPES Description Alphabetically by their Short Descriptions Work Time This sorts LEAVE TYPES by their paid Yes or unpaid No status 7 Sort LEA VE TYPE Backwards from bottom to top This button reverses the effect of AY the Sort Forward button for the item selected Code Short Description or Work Time 131 4 Jump to LEAVE TYPE Click the Jump button to jump immediately to the LEAVE TYPE whose Code you know This field is used to quickly jump to a record in a long list P Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Car
136. t to Edit in the list Click the Edit button Double clicking in Step 1 has the same effect Edit any of the fields in the POSITION box that appears Remember that the Code must remain unique no codes can be the same You can change the Short or Long Description fields or leave them as they are or empty Click OK e OOC 89 Delete POSITION Deletes POSITION Click the Delete button to remove a DEPARTMENT from the DEPARTMENT list P Kneson Time Clock Manager File Report__Extra Help Depart Ent Position Rund Contract Person Card Type Leave Type Holidays Position Click the Delete button Ay 7 bem LA Eset Lode Short Description Long Description Sales Manager Responsible for new accounts Again be careful there is no undo function for this action 90 Copy POSITION Copies highlighted POSITION with new Code entry Clicking the Copy button presents a dialog box where you must provide a new unique Code Here also you don t have to edit anything else but again you should be a detailed as possible for easy searches P Kneson Time Clock Manager po da Help DepartnfEnt Position RA 2 Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Cloc Position A x Z Ae Short Description Click the Copy button 1 Highlight the POSITION you want to Copy Long Description Sales
137. tallation make sure all components are selected Click Next The Choose Install Location Screen appears p Kneson Clock Real Time Setup Install Location Choose the folder in which to install Kneson Clock Real Time Setup will install Kneson Clock Real Time in the following folder To install in a different folder dick Browse and select another folder Click Install to start the installation Destination Folder C Program Files x86 WKneson Clock Real Time Space required 20 0MB Space available 122 0GB Mullsoft Install System v2 21 Setup suggests a default folder to install the Clock Real Time components For future additions to your system or for network installations the value in the Destination Folder is likely to be different but for now it is recommended to use the default suggested directory and click Install You will see the progress of the components installing then the Completion Screen appears 12 5 Kneson Clock Real Time Setup Completing the Kneson Clock Real Time Setup Wizard Kneson Clock Real Time has been installed on your computer Click Finish to close this wizard E Click Finish to complete Clock Real Time installation STEP 4 DISABLE FIREWALL SOFTWARE Make sure you are not behind a firewall until you are activated STEP 5 CONNECT TO THE INTERNET You must be online connected to the internet before activating your license STEP 6 CHOOSE DATA DIRECTORY IMPORTANT W
138. the CARD to a new item P Kneson Time Clock Manager File Report Extra Hg 1 i Department Position RoB i Click the Card Type Leave Type Holi fys Cards er Oe button vl DA Xx Bae 44 dh LG Person Card Type A 1111 0000 1111 2222 e Clock Person Cards Clock Card ID y Time commen 7 Click Kline John 1 Fey ear at Eroolou Click arrow eii OK TI Elick arrow AA i Smith Jahn Anderson Fred Card rand Select ot MS Select or Enter Johnson Hank a E broca cer i Enter Person ae Caed Type Card Type 22 Ne Beery Issue Permanent Enipwyee p Card ID CRT8 9437 Sic uE Editor Select a new unique Comment First manual clock in 6 Edit notes or Comments Copy CARD Steps 4 h Click the CARD tab then the Copy button 145 To change Person click the Red x Down Arrow next to Person and Select Edit Update Insert New or Copy a Person Pare Person ee Se eer 1 Smith John 12 15 1980 ls Update 2 Morgan Dan 4 21 1981 123 654 989 3 Kline John 12 23 1988 000 555 000 Delete 4 Johnson Hank 12 8 1968 000 111 090 Copy 5 Anderson Fred 6 5 1968 PRA 123 Sort Search on Index Search for Text Select m Cancel Card Details ME JN 6 ox Card Type BE Company Issue Permanent Employee Cancel Card ID CRT5 9400 2527 2916 Time Comme
139. the Copy button clear the CARD ID field swipe the new card in and click OK Edit Time as needed Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field Edit Delete Comment or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster Click OK Step by step instructions and screenshots Copy CARD on page 145 Ni T sort CARDS Sort CARDS Forward from top to bottom Click this button to Sort the CARDS by PERSON CARD TYPE CARD ID or ID Step by step instructions and screenshots Sort CARD Records on page 149 ID field reserved for future functionality 48 Jump to CARDS Jump to CARD record Click this button to jump immediately to the CARD whose column value is sorted light grey arrow This field 1s used to quickly jump to a record in a long list Jump is a dynamic function under all Tabs The Jump function jumps to a value that depends on which column you have clicked on to sort For example LA Person Column Lara Lctas sorted Jump toj column when the CARD table PERSON column is clicked light grey arrow appears in column heading Jump will ask for a PERSON to jump to and so on for CARD TYPE and CARD ID Clicking on the CARD TYPE col
140. the Fl key Help screens inside the program can have various words or phrases underlined Clicking on a phrase takes you immediately to that related subject Clicking the Back button brings you back to the previous page that you have visited keep in mind this is not necessarily the previous page in the structure of help files Every company or organization has people that fill three roles P Kneson Time Clock Manager Report Extra Help Department Department AX Ba sf at ALS Short Description Long Description 62 Position Round Contract Person Management O 2 3 Marketing 4 REO They work in one division or department of the company They have a position of expertise they lend to that department They have a contract specifying the amount and method they get paid 63 Clock Real Time Components Clock Real Time has several components and subsystems This manual covers the Clock Real Time 3 main parts e Kneson Time Clock Manager e Kneson Clock Real Time Scanner e Kneson Clock Real Time Monitor Time Clock Scanner SB amp File Extra View Help Ss In Out Duration Total eak Time ar sz J Time Clock Monit Y Lise TES _ File Extra View Help CE fom O knepper dan 30708707 20 19 27 In knepper Henk 30 08 07 20 19 35 Out 1g Person Time P Kneson Time Clock Manager I Fie Report Extra Help ER Department Position Round Contrac
141. the first 9 SETUP TABS Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock Employees or members have any of these 3 characteristics They each belong to a group division or DEPARTMENT They each have a POSITION title or function They each have a salary or wage CONTRACT You can measure attendance and see reports on any of these characteristics For example 1f you have a small company that does not have DEPARTMENTS or divisions you can measure attendance only by POSITION and CONTRACT If you have a non profit organization where 76 you don t pay salary or wages you can measure attendance by DEPARTMENT and POSITION only Clock Real Time puts you in control of your employee or member time based on any or all of these characteristics automatically 17 DEPARTMENT Tab Clock Real Time comes with four typical DEPARTMENTS already set up Management Sales Marketing and R amp D You can use the buttons or the right mouse menu to add edit or delete DEPARTMENTS that match your company or organization Example DEPARTMENTs Management Sales R amp D For example many small companies probably do not have an R amp D DEPARTMENT but they might have a Customer Service DEPARTMENT You can add or edit existing DEPARTMENTS as needed ano d Help 4 Depart
142. tion Step by step instructions and screenshots Delete CLOCK on page 180 Copy CLOCK the Copy button and edit the various CLOCK information fields as needed Note Time value must be unique even by an amount as small as one second when using the Copy command To change the PERSON click the Red Down Arrow next to Person and Select Edit Update Insert New or Copy a Person Note You can Insert New Update Edit Delete Copy Sort and Search PERSON records by clicking the buttons on the side in the box that appears when you click the Red Down Arrow You must change the Date or Time to a new value when copying Click the Black Down Arrow next to Time This brings up a calendar with Today s Date highlighted Select the Date from the calendar or type it in the date and time fields manually Tip with either the HH or MM sets of numbers highlighted type the UP or DOWN arrow on the keyboard to scroll values without typing numbers Type the LEFT and RIGHT arrows to move to the next field If needed change the Action of this event either In or Out Edit the Comment field or leave blank IMPORTANT Use Comment boxes Be as detailed as possible when entering Comments This makes searching for items much faster Click OK You have just manually Copied the highlighted CLOCK record in the CLOCK Section In our restaurant manager s example the manager would manually enter employees in or out that forget to swipe when they
143. tion gt Once all the Activation code is highlighted holding down the left mouse button on top of the highlighted text making sure that ALL of the text remains highlighted drag over to anywhere in the Activation window The cursor should change as shown below 16 Actrvation Kneson Imagener Unlimited Version 22 1 Mark the beat in the recerved emal between AND INCLUDING Bee el oe SANT ULT Ce Meat DE alg aa Paragraph insert Editing STEP 10 e RELEASE THE LEFT MOUSE BUTTON All of the Activation field windows should proceed automatically You will see the following window 17 Activation Mark the text in the received email between ANDO INCLUDING Achyvations lt 4chvation gt Drag and Drop the test into this dialog box Click on the Actvate button License 30 K3P2 150FD68 201 UT4T 2G0584F1G0GLSP Key 6A9PA8 IK z VGEKISK UCFORK Company Name Potosi Photography Name Jane Photomar Product has been activated The product is now ready For use Restart the program STEP 11 cuick ok AND RESTART THE PROGRAM Once activated the activation box will disappear without further instruction Simply restart the program CRT Manager CRT Monitor or CRT Scanner that you just activated You must activate all three components to use them which is why there are three license files on the installation CD IMPORTANT When starting for the ve
144. u a Temporary ESTE Notice that the PERSON CARDS CLOCK Tab is split into three sections P Kneson Clock Real Time Manager File Report Extra Help Deparment Position Roda apiract Person Card Type Leave Type Holidays Cards Leave C4 a gt M Person Y O cars o AA A E ATX G l 2l M A Card Type p Temporary Issue Mick Mame Last Mam Person Dishwasher Mel Smith Johnson Hank Chef Dan Sinclar Johnson Hank Bartender John Eline 1 Permanent Employee Deli Chef Hank Johnson Busperson Fred Anderson Accountant Jenny Molar Waiter Paul Melson i Biv L Manager Roy DEA Ba 2 31 A A Person Time Action 6302007 6 56 08 In 830 2007 12 08 25 Out 92302007 13 09 14 In 6230 2007 18 79 55 Out Johnson Hank Johnson Hank Johnson Hank Johnson Hank F dl 2d A 2007 el KC Lard 1 Permanent Employ 1 Permanent Employ A Temporary sue A Temporary lssue 39 NAAYOS TINA MOO T19 SAAVI NOSUAAHd T 9ANSIA ar ar gt u ia gt u i r ar su a LA ui 4 1 d z dz 1p Ua hd d 1 1 pego 40 PERSON CARDS CLOCK Screen Resizing The PERSON CARDS CLOCK Tab interior screen is amazingly flexible more so than you may be used to In the PERSON CARDS CLOCK Tab you can change the screen by resizing windows inside the Tab When you put your mouse over the section dividers the cursor changes to show you which way you can r
145. umn brings up a CARD TYPE jump box When CARD ID column is selected Jump brings up a CARD ID jump box Note Make sure to delete the data in the Card ID field before swiping new data in In other tables other indexes sort orders exists which can be directly jumped to All Tabs in the system will always jump based on a value specified by which column is sorted or which column heading has the light grey arrow circled in above screenshots If the value input in the Jump dialog box does not exist the program will Jump to the first smaller value or the first larger value depending on which is found first Step by step instructions and screenshots CARD Tab Jump on page 151 Search CARDS Search for any information in CARDS record Click the Search button to search all CARDS records for any data entered Step by step instructions and screenshots Search CARD on page 152 49 Person Cards D A X Ea 3 41 A X ag Zld o NE Cock CLOCK Section ID AX B 4 bh la New CLOCK Creates new manual CLOCK event Click the New icon from the CLOCK Section buttons Click the Red Down Arrow next to Person and Select Edit Update Insert New or Copy a Person Note As always you can Insert New Update Edit Delete Copy Sort and Search records by clicking the buttons on the side in boxes that appear when you click the Red Down Arrows Click the Black Down Arrow next to Time to have the calendar enter Today s Date You can also type
146. ump to HOLIDAYS Jump to HOLIDAYS record whose Date you know Click this button to type in the HOLIDAYS whose Date you know to jump to it immediately This field is used to quickly jump to a HOLIDAYS record in a long list Search HOLIDAYS Search for any information in HOLIDAYS record Click the Search button to search all HOLIDAYS records for any data entered 134 CARDS Tab The CARDs Tab associates various CARD TYPES with PERSONS and records the CARD IDs for the card being used Clock Real Time can use issued CARDS or CARDS the employee Click the CARDS Tab on the Tab bar Kneson Time Clock Manager is already carrying File Report Extra Help Department Position Round Contract Person Card Type Leave Type Ho fays Cards Lezke Clock Person Cards Clock Cards TETEN 4 a lt i CARDS buttons Person Card Type Kline John Smith John Anderson Fred 1 1 Johnson Hank p Morgan Dan 5 Permanent Employee Permanent Employee Company lesue Permanent Employee Temporary Issue Temporary Issue Card ID 1111 0000 1111 2222 2222 4444 1111 0000 CRT 5 9400 2527 2916 TMP9 1659 4002 5272 TMP9 9399 0970 491 4 Time Comment 2 14 2008 8 44 20 AM First manual clo When a New Employee is entered into the system they are either issued a company card which you can purchase from Kneson Software or the ID of the card that is going to be used should be ente
147. ver time is not defined 00 00 entered Enter Description or leave blank IMPORTANT Use Descriptions boxes Be as detailed as possible when entering descriptions This makes searching for items much faster Click OK You have now Edited this CONTRACT 104 Delete CONTRACT Deletes CONTRACT Highlight the CONTRACT on the left side you want to delete Click the Delete button to remove a CONTRACT from the list Again be careful there 1s no undo function for this action E Kneson Time Clock Manager File Report Extra Help d Gana Parson Card Type Leave Type Holidays Cards Leave Clock Person Cards Clock a Department Position Rog Break Times le Al D Axs 34 dh a Clic kt ihe i Contract Code york Li Delete but tton 3 O Hours Bor more E 0 30 Ci daili Part Time Break Tina Contracts 105 Copy CONTRACT Copies existing CONTRACT information Click the Copy button under the CONTRACT left side tab to Copy the CONTRACT to a new item P Kneson Time Clock Manager File Report Extra Help AX Ea sj at ail i lite sc Highlight the CONTRACT to to Copy Time Break Time and click the left side Copy button 120 1 00 2 Part Time a or more 8 00 a unique MI Click OK A E E al 3 Add or change weekly and y monthly time limits for this a CONTRACT Mor Tuesday 00 00 Tc a gt 4 Add or change daily time Dei limits for this CONTRACT Fy
148. y Leave Type alphabetically then by Date with the newest date at the bottom of the list Sorts LEAVE records first by Leave Type alphabetically then by Person name last name first then by Date with the newest date at the bottom of the list Sorts LEAVE records first by Leave Type alphabetically then by Date with the newest date at the bottom of the list then by Person name last name first Sorts LEAVE records first by Date with the newest date at the bottom of the list then by Person name last name first then by Leave Type alphabetically 161 Date Leave Type Person Sorts LEAVE records first by Date with the newest date at the bottom of the list then by Leave Type alphabetically then by Person name last name first Z The Reverse Sort a button Sorts the LEAVE records the exact same way only in reverse for the chosen profile Jump to LEAVE Record Click the Jump button to jump immediately to the LEAVE record who s Date you have some idea of This field is used to quickly jump to a record in a long list by Date and will come as close to the Date input as possible P Kneson Time Clock Manager File Report Extra Help Department Position Round Contract Person Card Type Leave Type Holidays Cards Leave Leave D A X Ea g Zl d i Leave Details 4 5 6 7 e 9 10 11 12 13 14 oe w 77 8 9 a n Pe eeen MA 73 24 25 26 27 am 29 Wi Vacation Smith Johi an 3 2 3 4 5 B

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