ISIS User Manual - Northwestern University Office for Research
Contents
1. Devereaux Sage x Delete Kaloti Aniket Sadanand x E Mashayekhi Neema Ali x Maurer Deanna Marie x Delete E Moore Irene K x Morton George B x Delta Moskal Tera A x Dak Ruchirushkul Pat x E Samaniego Luis A x Sanza Bruce Jerome x Dko E Truong Loc Q x Ward Wendy E x Zelivyanskaya Marina x Delete QlQVlQQ QYY QY Q Q Q QIlQIlN Add New Lab Worker Figure 9 Manage laboratory worker information The Laboratory Annual Review menu also accessible from the Home Page Safety Evaluation tab allows you to view or edit the original questions that customized your profile See Figure 10 You would use this to indicate changes in processes and hazards Additionally you can restart the wizard by clicking Edit Safety Evaluation and click the Start Wizard icon view the details for each question and change your answers as you proceed through the screens You can always make changes by clicking the Edit icons when present Northwestern University Office for Research Safety Caution If you change an answer in the Safety Evaluation Summary Safety Evaluation tab ISIS may either add additional forms to be completed or remove existing forms that pertain to that question losing data on those forms If you have concerns about the consequences contact2. 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 5 The Safety Forms Tab or Edit Safety Forms Registrations and Applications Registrations apply to those who work with rDNA HGT Select Agents or Lasers Applications apply to those who work with Radioactive Materials Registrations and applications work just like Safety Forms with one important exception Upon completing a registration or application you MUST click the SUBMIT TO ORS button in order for it to be submitted for review and approval Some registrations and applications are also subject to committee review and approval You can only make further changes to an Application or Registration that has been submitted to ORS by contacting ORS When needed an email will be sent notifying that an e signature is required 16 Northwestern University Office for Research Safety NAVIGATING AND USING YOUR SAFETY PROFILE PI Safety Designate Whenever working within ISIS it is important to remember to always use the ISIS navigation buttons and not the Browser navigation buttons Incomplete items will appear on Your To Do List Access Your To Do List by clicking ISIS Home from anywhere within ISIS Caution Safety Form data is not saved until you click Next Screen Switch Profile Logout ISIS Home Ez Hazardous Waste Laboratory Annual Reviews Approvals Figure 6
3. Here the red yellow and green indicators show the progress status of each of your lab worker s training By clicking the Training Progress icon next to a name you can view the details of needed and completed training for that worker You can also view or print training reports for individual lab workers The Laboratory Annual Reviews menu This takes you to the list of annual reviews for your lab The Red Yellow and Green buttons indicate the status of that particular review Here you may also open the LAR report enter your proposed plan of correction and view previous inspection reports The Reports menu Here you will see a customized list of reports available for your lab based upon the type of research you are doing and the hazards involved The User Tools menu Here you are provided with a link to the Hazardous Materials Shipping Request the laboratory closeout initiation form and a link to allow you to upload and view your own documents including your chemical inventory 23 Northwestern University Office for Research Safety The Approvals menu Here you may quickly e sign any pending registrations for irradiator laser and radioactive materials registrations The Messages menu Here you can send messages to ORS and receive replies from appropriate ORS personnel This is an excellent way to manage the thread of a conversation We have changed the look and feel of the Messages module to make it more intuitiv
4. The ISIS main menu bar MENU BAR FEATURES Once you have completed the Safety Evaluation Wizard you will have all of the following menus available to you as well as the ISIS Home Page described previously Some of the options available from the menu bar are also available from the Home Page tabs Many options are only available from the ISIS main Menu bar See Figure 6 The Edit menu The Edit menu allows you to view or edit Basic Info Laboratories Lab Workers Safety Designate Refer to How Do Assign Remove Change a Safety Designate PI Safety Designate Safety Evaluation and Safety Forms Many of these options are also 17 Northwestern University Office for Research Safety available from the Home Page tabs and have been explained previously Welcome Wendy You are logged in as a PI Switch Profile Logout ISIS Home Laboratory Annual Reviews Please verify or add the information for Wendy E Ward Website if any Primary Department and Division Department Chemistry Division Please Select v Primary Office Location Building Technological Institute Room NG71 X taff Category Principal Investigator As the PI are you actively engaged in bench research and can be considered a LAB WORKER for training and compliance purposes Yes No eh gt Message from webpage You have indicated that as the PI you are not actively engaged in bench i n gt ASh research and are not expected to be expo
5. Forms is explained earlier in this document Included on the Safety Forms tab is the PPE module which allows you to easily assign and edit PPE See Figure 11 From the first page you can change the general laboratory PPE and apply it to all 21 Northwestern University Office for Research Safety workers but you can also click forward to the list of lab workers to select and edit individual PPE requirements SE Welcome Wendy You are logged in as a PI Switch Profile Logout isis Home Edit Hazardous Waste Training Laboratory Annual Reviews Reports User Tools Approvals Messages Hazard Assessment for Personal Protective Equipment PPE Select all the hazards that are presentin your laboratory operation in the left column and indicate what PPE are required in the right column The button below allows you to resetthe form Most laboratory hazards require some PPE When you proceed to the next page the content of this generic form becomes the default for all your laboratory workers Facility PI Name Wendy E Ward Department Chemistry __ Clear and load hazard info fom your ISIS profile _ Please check all that apply Eye Hazards Required PPE an Tasks may include working with acids and chemicals chipping grinding sanding welding Gg furnace operations metal and wood working y Hazardous chemicals E Splash goggles Dust Flying debris E Fa
6. Guide pdf The Training menu aaa 3 Northwestern University Office for Research Safety TABLE OF CONTENTS continued The Laboratory Annual Reviews menu The Reports menu The User Tools menu The Approvals menu Messages Navigating ISIS as a Laboratory Worker Why can t I log in Information Bar ISIS Home page Tabular Access Your To Do List Viewed Safety Forms Lab Personnel Index of Figures Northwestern University Office for Research Safety HOW DO I GET AN ISIS ACCOUNT Who Can Access and Who Needs to Use ISIS e All Principal Investigators Pl who store or use any of the following hazardous chemicals radioactive or biological materials lasers animals controlled substances potential chemicals of interest physical hazards compressed gases recombinant DNA molecules human gene transfer or select agents must use ISIS Registrations Laboratory Annual Reviews and some committee reviews are done within ISIS e Non University lab directors and Core Facility managers who maintain a research facility in a Northwestern University structure also must create and maintain a Safety Profile within ISIS New PI If you are new to the University and need to register to use ISIS send an email to ors operations northwestern edu Include your name department anticipated date of arrival and a contact phone number and or email address The subject heading should read ISIS Access Request You will receive email n
7. safety forms listed under Your To Do List Click the Edit icon Lg next to the safety form on which you wish to work As you read the information and answer the questions be sure to move to the next screen by clicking the Next Screen button Your data is only saved when you click Next Screen Move backward by clicking the Previous Screen button It is important that you NOT use the browser navigation buttons as this will cause any data you have entered to be lost Completed Safety Forms will disappear from Your To Do List and will be added to the list under the Safety Forms tab where any future changes can be made See Figure 5 You may also view any of the forms applications registrations etc that are required for your laboratory Safety Profile Safety Forms may also be accessed from the Edit menu 15 Northwestern University Office for Research Safety Nf Welcome Wendy You are logged in as a PI Switch Profile Logout ISIS Home To Do Safety Evaluation Lab Workers Laboratories Completed Safety Forms a Cg Animal Use p r Chemicals of Interest Pi re Compressed Gases a re Emergency Information f r Hazardous Chemicals amp r Human Gene Transfer pi Personal Protective Equipment PPE Radioactive Materials fa amp r Recombinant DNA RDNA ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611 Phone
8. Items listed here are things that require your attention Clicking on a To Do item will take you directly to the item thus avoiding having to navigate to it page by page Any Safety Forms you have not yet reviewed will appear here 26 Northwestern University Office for Research Safety as well as any training requirements etc See Figure 14 Once you have completed the item it will disappear from Your To Do List The Viewed Safety Forms tab will take you to a list of the Safety Forms you have reviewed and allow you to open and view them again as needed See Figure 15 All lab workers should review safety information pertaining to their work environment This information ensures that lab workers have been informed of any hazards to which they may be exposed and provides them with information to help them work safely However reviewing forms does not fulfill your training requirements Welcome Wendy You logged in as a Lab Worker for PI Ward Switch Profile Logout isis Home Edit Hazardous Waste Safety Training _ Registrations User Tools _ Messages ISIS Home ToDo GTE GAUE Lab Personnel Viewed Safety Forms Click on the start button to review the safety form Legend Reviewed To be reviewed gt stan Animal Use gt stan Chemicals of interest gt stan Compressed Gases iv gt Start Emergency Information gt stan Hazardous Chemicals iv gt Start Pers
9. Northwestern University Office for Research Safety ISIS User Manual ISIS pronounced T s s is Northwestern University s Integrated Safety Information System ISIS is the on line web application by which Pls submit applications and registrations for review ISIS also builds a laboratory s Safety Profile and serves as an educational resource for all laboratory workers This manual will give you all the information you will need to get started and maintain your Laboratory Safety Profile Northwestern University Office for Research Safety HOW DO I MAKE EFFECTIVE USE OF THIS MANUAL Navigating This Manual Online This manual will help you make the best use of ISIS It will explain how to assign a Safety Designate add lab workers and keep your Safety Profile up to date While it is fine to navigate this manual page by page it is also possible to jump to any topic of interest from the TABLE OF CONTENTS page by clicking on any topic You can return to the Table of Contents by clicking the brown scarab in the lower left corner of any page You can also print the pdf file What is ISIS ISIS is a wizard driven web application that will guide each PI through several initial screens that will result in a customized Safety Profile Each custom profile is based upon the type of research being done ISIS saves time by including only those forms questions and informational pages that pertain to your laboratory Once this profile is cr
10. ORS before making changes to your answers Switch Profile Logout ISIS Home Hazardous Waste Laboratory Annual Reviews Approvals ISIS Home To Do Safety Forms EEVA SYETE lg Lab Workers Laboratories Safety Evaluation Summary Here is the summary of your responses to the Safety Evaluation Wizard To add or remove safety forms modify the appropriate evaluation question response Evaluation Question Yes No Doyouuse or store hazardous chemicals Yes No Do you use or store compressed or liquified gases Yes No Do you use or store controlled substances on DEA schedules Yes No DO you use animals for research Yes No Do you use human blood blood products body fluids or other potentially infectious materials including human derived cell lines Yes No Do you use biological agents at Biosafety Levels 1 2 or 3 Yes No Do you ship hazardous materials or dangerous goods Do you use recombinant DNA molecules Yes No Does your work involve Human Gene Transfer Yes No Doyou use select agents Yes No Does your work involve physical hazards Yes No DO you use equipment with alarms that would sound after hours Do you currently use radioactive materials or plan to in the future Yes No Do you use Class 3b and or Class 4 lasers in your laboratory space Figure 10 Safety Evaluation Summary Safety
11. Phone 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 3 Assign Remove or Change Safety Designates 12 Northwestern University Office for Research Safety ISIS HOME PAGE The Home Page will NOT appear during the initial login but only after the safety evaluation has been completed The Home page greatly simplifies navigating through your profile to complete your Safety Forms managing labs and workers making changes or to complete new or recurring items Below are the features provided by the Home Page See figure 4 Welcome Wendy You are logged in as a PI Switch Profile Logout ISIS Home Hazardous Waste Laboratory Annual Reviews Approvals ISIS Home Safety Forms Safety Evaluation Lab Workers Laboratories Your To Do List Lg Complete ORS Safety Training 7 Manage ORS Safety Training for Lab Workers The ISIS Home Page ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611 Phone 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 4 The ISIS Home Page 13 Northwestern University Office for Research Safety Tabular Access Tabs were added to the Home Page to facilitate navigation to frequently accessed pages or sections Bel
12. ce shields Infectious agents and animals 7 Safety glasses with side shields Lasers Class 3b and 4 E Properly shaded eyewear Optical radiation Suitable laser protective eyewear Hand Hazards Required PPE Tasks may include cutting materials working with chemicals handling hot or cold objects gt m Hazardous chemicals Special chemical resistant gloves i e silver shield Heat Cold Cryogenics Vinyl nitrile latex gloves Infectious agents Work gloves F Burns Electric shock F Temperature resistant gloves Radioactive materials E Bite and cut resistant gloves Animals E Insulating gloves Body Torso Hazards Required PPE Tasks may include exposure to chemicals or other hazardous materials cutting grinding sanding KA Hazardous chemicals infectious agents and W Lab coat noine Chemical resistant suit Figure 11 Assigning Personal Protective Equipment The Hazardous Waste menu Here you will find links to the Hazardous Waste Disposal Guide which provides detailed information on managing Hazardous Waste you can create and save waste labels for recurring waste and the Hazardous Waste Pickup Request links you directly to the Hazardous Waste Request form For help with the Hazardous Waste Request please see the ISIS Hazardous Waste Disposal Guide Purple Guide 22 Northwestern University Office for Research Safety The Training menu This takes you directly to the training page
13. e Simply create your message on the New Message tab See figure 12 You will receive an email notifying when an ORS Staff member has responded You can view the response from the Inbox tab and review your messages from the Outbox tab The ISIS Messaging feature retains the email dialogue in your messaging window for thirty days List of Messages Inbox Outbox fBVEWAIESEET IS New Message Form Name Select Value Subject Description Send ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611 Phone 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 12 Messages 24 Northwestern University Office for Research Safety NAVIGATING ISIS AS A LABORATORY WORKER Why can t I log in As a new lab worker you will not be able to log in until either the PI or the assigned Safety Designate has added your NetID to ISIS If you do not know who the Safety Designate is for your lab you may call ORS at 3 3800 for Chicago or 1 5581 for Evanston We can look up the name of your Safety Designate for you Information Bar Once you have entered your NetID and password you will have an opportunity to select your PI and your login profile if you have more than one PI or you have more than one profile Once you have logged in at the top of y
14. eated the PI may wish to assign a Safety Designate who can then complete the forms and assign laboratory workers Refer to Table of Contents While the PI retains responsibility for the content the Safety Designate has the same privileges in ISIS as the PI We continue to expand and improve ISIS so that the majority of your laboratory safety management and compliance requirements can be managed centrally ISIS makes it easy to maintain compliance and expedite processing of applications and registrations The Office for Research Safety is always available to assist you with any of your ISIS questions and welcomes your feedback Northwestern University Office for Research Safety A TABLE OF CONTENTS Kd w How Do I Make Effective Use of this Manual How Do I Get an ISIS Account Who can Access and Who Needs to Use ISIS New PI Safety Designate Laboratory Worker Tenants and Other Non University Laboratory Workers How Do I log into ISIS System Requirements Off campus and Wireless Access The Login Page Create Your Profile in ISIS PI only How Do Assign Remove Change Safety Designates PI Safety Designate ISIS Home Page Tabular Access Completing Forms PI or Safety Designate Safety Forms Registrations and Applications Navigating and Using your Safety Profile Menu Bar Features The Edit menu Basic Info Laboratories Lab Workers Safety Evaluation Safety Forms PPE Hazardous Waste Disposal Guide Purple
15. eated you may receive occasional ISIS generated email requests for additional action or information Note If the Safety Designate creates the Safety Profile the PI must log in and review the information The PI is ALWAYS responsible for the accuracy and completion of the Safety Profile HOW DO ASSIGN REMOVE CHANGE SAFETY DESIGNATES PI Safety Designate There are two ways to assign a Safety Designate As the PI completes the Basic Information pages there will be an opportunity to assign a Safety Designate However a Safety Designate may be assigned or changed at any time from the Edit menu Click on the Edit menu and select Safety Designate If you know the individual s NetID you can enter it and the screen will be populated from the University s online directory See Figure 3 Otherwise click the Search in NU Directory button and enter the person s name Copy and paste the NetID into the NetID field in ISIS If the person is in NU s online directory it will auto populate the remaining fields Only the PI can assign the initial Safety Designate Although the PI will retain responsibility for content the Safety Designate will have exactly the same privileges in ISIS as the PI and may complete all safety forms and assign lab workers with the exception of applying e signatures to some registrations Note There can be only one Safety Designate for any Safety Profile at any given time If more than one person needs Sa
16. er If you are a lab worker only your PI or your Safety Designate can add your NetID to ISIS so that you can log in See NAVIGATING ISIS AS A LABORATORY WORKER later in this manual Tenants and Other Non University Laboratory Managers and Workers Tenants and other non University lab workers who do not have a University NetID required to enter ISIS should have a Director Dean or Manager email NUIT at consultant northwestern edu to acquire a NetID so they can be added to ISIS for training waste pickups etc Once you have a NetID you must be entered into ISIS by your director or Safety Designate before you can log in Northwestern University Office for Research Safety HOW DO I LOG INTO ISIS System Requirements ISIS works well with recent versions of both Internet Explorer and Mozilla Firefox on a PC If you have a Macintosh we recommend that you use a recent version of Firefox If you choose to use an unsupported browser some features may not function properly Turn off your pop up blockers Do NOT use your browser navigation buttons Your data will not be saved unless you use the green navigation buttons within ISIS to move between screens If the system becomes very slow empty your Internet Cache In Internet Explorer it is located under Tools Internet Options gt General Tab gt Browsing History Click Delete The location will vary from browser to browser but is usually very similar Off campus Access and W
17. fety Designate 11 Northwestern University Office for Research Safety access you must replace the existing Safety Designate with the new one Go to the Edit menu and Select Safety Designate Replace the current Safety Designate s NetID with the new Safety Designate s NetID Caution An existing Safety Designate can assign a new Safety Designate but will be unable to log into ISIS again unless they have been added as a Lab Worker as well Switching back and forth between Safety Designates can be confusing and hard to coordinate For this reason it is advisable to have only one Safety Designate per PI if at all possible Welcome Wendy You are logged in as a PI Switch Profile Logout ISIS Home Edit Hazardous Waste Training Laboratory Annual Reviews Safety Designate You may choose a proxy or Safety Designate to enter your information however as Pl Supervisor itis your responsibility to verify that itis complete and accurate Your Safety Designate will have the same access to your safety information as you do Would you like to assign a Safety Designate Yes O No please enter the University NetID of the person you wish to assign as your Safety Designate AABM831 Searchin NU Directory First Name Middle Name Last Name E Mail eaten D gt ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611
18. ireless If you need to access ISIS from any computer that is not directly connected to the campus network as with off campus wireless or ISP connections you will need to install and run VPN You can get instructions for installing VPN from the Northwestern web site at http www it northwestern edu oncampus vpn Northwestern University Office for Research Safety The Login Page ISIS can be accessed at http www isis northwestern edu Login aspx If you are new to ISIS please read How do get an ISIS account Enter your university NetID and password and click Login Occasionally you also may see announcements of changes or additions to ISIS Note Off campus access requires VPN Refer to OFF campus and Wireless Access ISIS will use your NetID to determine which profiles are available to you See Figure 1 Select the desired profile from the dropdown list Since Principal Investigator and Safety Designate have the same access privileges there is only one profile for both Pls and Safety Designates may also have a lab worker profile Click Next Screen If you work for more than one PI you will need to select the appropriate Pl from the list See Figure 2 Otherwise just navigate to the next screen You have successfully logged into ISIS Your active profile will be displayed in the upper left portion of the screen Available options will vary depending upon the active profile You may switch between profiles by clicki
19. lecting a Principal Investigator Figure 3 Assign Remove or Change Safety Designates Figure 4 The ISIS Home Page Figure 5 The Safety Forms tab or Edit Safety Forms Figure 6 The ISIS main menu bar Figure 7 Basic Info Figure 8 Laboratories Figure 9 Manage laboratory worker information Figure 10 Safety Evaluation Summary Figure 11 Assigning Personal Protective Equipment Figure 12 Messages Figure 13 ISIS Information bar and Main menu Figure 14 The ISIS Home page with tabular access Figure 15 Safety Forms Already reviewed Figure 16 Laboratory Personnel 30
20. ne moore northwestern edu Morton George B Worker g morton northwestern edu Moskal Tera A Worker t moskal northwestern edu Ruchirushkul Pat Worker pruchi northwestern edu Samaniego Luis A Worker samaniego northwestern edu Sanza Bruce Jerome Worker bsanza northwestern edu Truong LocQ Worker truong northwestern edu Zelivyanskaya Marina Worker m zelivya northwestern edu ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611 Phone 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 16 Laboratory Personnel 28 Northwestern University Office for Research Safety Thank you for using ISIS The Office for Research Safety staff is available to answer questions or assist you with setting up and using your Safety Profile ISIS is still under development We are working to additional functionality and simplify existing processes About our Icon and acronym ISIS T s s Isis was a goddess in Ancient Egyptian religious beliefs She was the patron of nature and magic friend of slaves sinners artisans the downtrodden as well as listening to the prayers of the wealthy maidens aristocrats and rulers 29 Northwestern University Office for Research Safety INDEX OF FIGURES Figure 1 Selecting a User Profile Figure 2 Se
21. ng Switch Profiles in the upper right portion of the screen Northwestern University Office for Research Safety Welcome Wendy Please select your user profile Principal Investigator Safety Designate ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611 Phone 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 1 Selecting a user profile Welcome Wendy You logged in as a Principal Investigator Safety Designate Switch Profile Logout Please select the Principal Investigator or Facility for whom this data applies Jones Lauren Elizabeth M4 q amp a oan D ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611 Phone 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 2 Selecting a Principal Investigator Northwestern University Office for Research Safety From this point onward how you proceed in this manual will depend upon your active profile If you are a PI or Safety Designate please continue to the next paragraph If you are a Laboratory worker go to NAVIGATING ISIS AS ALABORATORY WORKER Create Your Profile in ISIS PI and Safety Designate The fir
22. onal Protective Equipment PPE gt stant Radioactive Materials gt stat Recombinant DNA RDNA ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611 Phone 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 15 Safety Forms already reviewed 27 Northwestern University Office for Research Safety The Lab Personnel tab lists the names position and email addresses of all of the lab workers for that particular PI profile This makes it easy to identify who your Safety Designate is and to locate email addresses for any of your colleagues See Figure 16 Welcome Wendy You logged in as a Lab Worker for PI Ward Switch Profile Logout ISIS Home Hazardous Waste Safety Training Registrations ISIS Home To Do Viewed Safety Forms List of Laboratory Personnel Your PI has the following personnel in the lab Name PUSD Worker E Mail Ward Wendy E PI g morton northwestern edu Morton George B Safety Designate g morton northwestern edu Devereaux Sage Worker s devereaux northwestern edu Kaloti Aniket Sadanand Worker AniketKaloti2010 u northwestern edu Mashayekhi Neema Ali Worker NeemaMashayekhi2012 u northwestern edu Maurer Deanna Marie Worker dmaurer northwestern edu Moore Irene K Worker ire
23. otification once you have been granted access to the system For questions please contact the ORS Evanston office at 847 491 5581 ORS can add your NetID to ISIS and give you some instruction on how to log in and get started If you work in the lab you should also add yourself as a lab worker All lab workers must be added by either the PI or Safety Designate in order to log in Lab workers can be added or removed by selecting from the Edit menu or from the Lab Workers tab on the as shown See Figure 4 5 Northwestern University Office for Research Safety Safety Designate A Safety Designate is assigned by the PI to manage the information in ISIS and should be knowledgeable about all research activities occurring in the laboratory A Safety Designate has the same rights in ISIS as the PI but the PI retains responsibility for the content Before you can log in your PI must enter your NetID as the Safety Designate This can be done at any time by selecting Safety Designate from the Edit menu See Figure 1 If you will be working in the lab you should also add yourself as a lab worker Typically the Safety Designate is responsible for adding all lab workers so they can log into ISIS Lab workers can be added or removed by selecting Lab Workers from the Edit menu or the Lab Workers tab on the homepage as shown See How Do Assign Remove Change Safety Designates PI or Safety Designate later in this manual Laboratory Work
24. our screen you will see your name as the person logged in as well as the name of the PI whose profile you are currently viewing If you have more than one profile i e Safety Designate and Lab Worker or you work for more than one PI you can use the Switch Profile to change your profile or select another Pl s profile without logging out See Figure 13 Switch Profile Logout ISIS Home Edit Hazardous Waste Laboratory Annual Reviews Figure 13 ISIS Information bar and Main menu SO 25 Northwestern University Office for Research Safety ISIS Home page The Home Page greatly simplifies navigation as well as making it easy to monitor your own progress See Figure 14 Welcome Wendy You logged in as a Lab Worker for PI Ward Switch Profile Logout ISIS Home Hazardous Waste Safety Training _ Registrations ISIS Home Viewed Safety Forms Lab Personnel Your To Do List ed Complete ORS Safety Training ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611 Phone 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 14 The ISIS Home page with tabular access Tabular Access Tabs were added to the Home Page to facilitate navigation to frequently accessed pages or sections Your To Do List is just what it says
25. ow is a brief explanation of the tabs Additional information will be presented later under the Menu options Your To Do List is just what it says Items listed here are things that require your attention Clicking on a To Do item will take you directly to the item thus avoiding having to navigate to it page by page Once you have completed the item it will disappear from Your To Do List Although the PI and Safety Designate have the same privileges in ISIS there are some situations that require an e signature that can only be completed by the PI In these cases the Safety Designate will be able to view but not complete the item The Safety Forms tab will take you to a list of your completed Safety Forms and allow you to edit or print any of your Safety Forms Instruction on how to complete your Safety Forms follows shortly The Safety Evaluation tab gives you easy access to your current Safety Evaluation and allows you to make changes Refer to cautions in the Safety Evaluation section before making changes to your Safety Evaluation The Lab Workers tab provides an easy way to manage your list of lab workers The Laboratories tab displays basic information for each of your labs 14 Northwestern University Office for Research Safety Completing Forms PI or Safety Designate Safety Forms Once the initial Safety Evaluation has been completed the PI or the Safety Designate can begin completing the
26. rint All Door Signs ISIS Support Information Office for Research Safety ORS Chicago 303 E Chicago Avenue Ward B106 W223 Chicago IL 60611 Phone 312 503 8300 FAX 312 503 0547 Evanston 2145 Sheridan Road Tech NG71 3121 Evanston IL 60208 Phone 847 491 5581 FAX 847 467 2797 Figure 8 Laboratories Lab Workers allows you to add or delete lab workers check their progress reviewing the Safety Forms or edit their individual requirements See Figure 9 NOTE Everyone who works in the laboratory should be added as a lab worker for training purposes and to request waste pickups etc If the PI or Safety Designate does NOT work in the laboratory they can be removed from the lab worker list To remove a PI from the Lab Worker list refer to instructions on Basic Info 19 Northwestern University Office for Research Safety Welcome Wendy You are logged in as a PI Switch Profile L ISIS Home ToDo Safety Forms Safety Evaluation Lab Workers Laboratories Manage laboratory worker information As the PI if you are no longer actively engaged in bench research delete yourself from this List of Lab Workers To list the Safety Forms your lab workers have viewed click the plus sign to expand NOTE Safety Forms viewed by the lab workers do not constitute safety training Required safety training can be viewed by clicking the training menu item on the top menu bar Laboratory Worker
27. sed to the occupational health pac ae ome alice hi pe hazards in the laboratory You will not be listed as a lab worker on your own ISIS profile Any time this work status in the laboratory changes you must update your ISIS profile and complete any associated safety training requirements Figure 7 Basic Info Basic Info allows you to view or edit basic information about the Principal Investigator If you are not actively engaged in bench research you can now remove yourself as a lab worker by clicking the NO radio button See Figure 7 Laboratories allows you to edit laboratory information print or reprint your door signs assuming the Emergency Information has been completed and you can add or delete a laboratory from your profile See Figure 8 18 Northwestern University Office for Research Safety Switch Profile Logout Training Laboratory Annual Reviews Reports User Tools Approvals ISIS Home Laboratories Lab Workers Safety Designate ToDo Safety Forms Laboratories Safety Evaluati P s z Sa y or work site information afety Forms Lab Name Room Phone Number Door Sign r Temporary relocation 1801 Maple Avenue 02012 555 555 5555 x e Toxic Chemicals in Fragrances Technological Institute NG75 847 467 2660 x w Wendy s Office Lab Technological Institute NG85 847 467 2660 x w IH Lab Technological Institute NG89 847 555 1234 x Add New Laboratory or Work Site P
28. st time the PI logs in ISIS requests information about the PI and then the PI may choose to assign a Safety Designate as described in the next section to complete the laboratory basic information hazards locations procedures etc Next the PI or Safety Designate will complete the Safety Evaluation Wizard to identify hazards and create a safety profile defining laboratory activity by supplying answers to several basic questions This one time process customizes ISIS so that laboratory personnel will be asked to review only information pertinent to working safely in your laboratory The answers to these questions also determine which forms and registrations are required for your specific laboratory what training is required Once the profile has been created and a Safety Designate assigned the Safety Designate can complete the forms and add lab workers to the profile Lab workers should log in and review information to assist them in working safely in the laboratory to request waste pickups and to register for required training If you do not complete this process you may return to the Safety Evaluation Wizard by selecting it from the Edit menu You may access the Safety Evaluation Summary from the Safety Evaluation tab on the Home Page at any time Before making changes refer to the cautions explained later in the Safety Evaluation section 10 Northwestern University Office for Research Safety Once your Safety Profile has been cr
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