Maverick Volunteer Tracking System
Contents
1. Figure 2 5 Tracking Display Volunteer View 11 07 14 18 TimeKeepers System Requirements Specification Volunteer Tracking System Add Hours Event Event Name Category v People Who Attended this Event Member Name G ER Member Name ER Member Name ER Member Name 0o ER Member Name 0o ER CANCEL SAVE Figure 2 6 Tracking Display Facilitator Admin View 11 07 14 19 TimeKeepers System Requirements Specification Volunteer Tracking System About Volunteer Progress My Opportunities Volunteer Level Basic Information Volunteer Interests Gender Male e Category 2 e Category 3 Biography Lorem ipsum dolor sit amet e Category 5 consectetur adipiscing elit Sed hendrerit ante ipsum non volutpat leo consectetur sit amet Morbi Availability volutpat nibh id libero interdum pulvinar Phasellus aliquet dui sit MO TU WE TH FR SA SU Education 8 8 e University of Texas at Arlington B S in Biomedical Engineering from to Work Employment Job Title Company from to Figure 2 7 Volunteer Profile Display 11 07 14 20 TimeKeepers System Requirements Specification Volunteer Tracking System About Volunteer Progress My Opportunities Volunteer Level Category Stats Category 1 6 hrs e Category 5 1 hr EE 12 category 3 30 hrs Event Title 2 1 27 2015 1 hr Category 4 1 hr2. 3 8 1 3 8 2 3 8 3 3 8 4 3 8 5 11 07 14 Description The Volunteer Tracking System shall notify the volunteer and the opportunity facilitator upon the volunteer s acceptance commitment or cancellation of an opportunity This notification will be system generated The volunteer and the facilitator will be able to see this notification on their home page Source Maverick Volunteers Constraints User must be connected to the Internet and logged into the Volunteer Tracking System to access the notifications Standards None Priority 2 High 33 TimeKeepers System Requirements Specification Volunteer Tracking System 3 9 Track Progress 3 9 1 3 9 2 3 9 3 3 9 4 3 9 5 Description The Volunteer Tracking System shall allow users to track progress of their volunteer activities and the status of different service levels Service levels are different levels that volunteers can achieve based on the total number of hours The levels are divided as follows 30 60 90 150 and 150 Source Maverick Volunteers Constraints User must be connected to the Internet and logged into the Volunteer Tracking System Standards None Priority 1 Critical 3 10 Generate Reports 3 10 1 3 10 2 3 10 3 3 10 4 3 10 5 Description The Volunteer Tracking System shall generate progress reports for each volunteer upon their request The progress report should include details such as the categories types of op
3. Reports If the user selects Profile they will be directed to another page containing a form which will contain fields necessary to complete the tracking When they submit the form the facilitator will receive a notification If the user selects Opportunities they will be directed to another page that will contain a list of the upcoming volunteer opportunities From this page the users can also select an opportunity to view more details about it On each opportunity they will have an option to select a check mark for that specific opportunity to indicate they are attending that opportunity Upon this action the facilitator will receive an email notification If the user selects the Profile button they will be directed to another page which will contain their total number of hours volunteered along with the breakdown of all the hours and what type of activity they were a part of A facilitator has an additional option to generate reports When the facilitator clicks the Reports button they will be able to generate a monthly report see Figure 2 13 listing details such as the number of volunteered the total hours spent any additional attachments or comments An additional option will be available to the admin to view current members When an admin clicks the Members button they will be able to see all of the members in the system and will have options to Promote a member to a facilitator or change the member
4. 8 3 4 Standards None 8 3 5 Priority 5 Future Responsive Design 8 4 1 Description The website shall reflow its layout to fit in for the screen resolution or the window size 8 4 2 Source TimeKeepers 8 4 3 Constraints Mobile browsers do not have the same resolution or the screen real estate as the desktop browsers and are limited in functionality 8 4 4 Standards None 8 4 5 Priority 5 Future Testing 8 5 1 Description The features and functionality of Volunteer Tracking System will be thoroughly tested with all requirements and acceptance criteria before handing system to the customers 8 5 2 Source TimeKeepers 8 5 3 Constraints None 8 5 4 Standards None 8 5 5 Priority 1 Critical 11 07 14 50 TimeKeepers System Requirements Specification Volunteer Tracking System 9 Acceptance Criteria This section contains features of the Volunteer Tracking System that are required in order for the sponsor to accept our product The features will be verified by testing and demonstrating them to the sponsor and the Maverick Volunteers 9 1 9 2 9 3 Verify that the system is acceptably intuitive 9 1 1 Requirement s addressed Requirement 3 22 Ease of Use The Volunteer Tracking System shall be user friendly with readable styles and fonts 9 1 2 Verification Procedure The system will be thoroughly inspected by the current members of the Maverick Volunteers A short tutorial and walk through will also be pr
5. Event Title 3 1 24 2015 1 hr Event Title 5 1 21 2015 3 hrs All Time Volunteer Stats January 2015 mmm December 2014 1 November 2014 mmm October 2014 m Last Month Event Title 2 1 27 2015 1hr Event Title 3 1 24 2015 1hr September 2014 m Event Title 5 1 21 2015 3hrs August 2014 ma Event Title 8 1 9 2015 1 hr Event Title 11 1 4 2015 Figure 2 8 Volunteer Progress Display 11 07 14 21 TimeKeepers System Requirements Specification 11 07 14 Member Name Admin Volunteer Hrs used left 0 10 Active Member Name Facilitator Category 2 Volunteer Hrs used left 0 10 Active Member Name Member Volunteer Hrs used left 0 10 Active Member Name Member Volunteer Hrs used left 0 10 Active Member Name Member Volunteer Hrs used left 0 10 Inactive Volunteer Tracking System Member Name Facilitator Category 1 Volunteer Hrs used left 0 10 Active Member Name Member Volunteer Hrs used left 10 10 Active Promote Member Name Member Volunteer Hrs used left 10 10 Inactive Member Name Member Volunteer Hrs used left 10 10 Active Member Name Member Volunteer Hrs used left 10 10 Active Figure 2 9 Member Details Display 22 TimeKeepers System Requirements Specification Register New Volunteers Volunteer Tracking System 11 07 14 Email address member1 domain com member2 domain com
6. The table below explains the different items and their respective costs Item Cost Android Studio NetBeans 0 Git Student Edition 0 MySQL 0 Google Play Publishing 25 Total 25 00 Table 11 1 Cost Summary 11 07 14 63 TimeKeepers System Requirements Specification Volunteer Tracking System 11 5 Resource Analysis Our team consists of five members Three of our members are computer science students one member is a Computer Engineering student and one member is a Software Engineering student One of our team members has worked at the Earth and Environmental Sciences Department in the past as the web developer for the department Some of our team members have also worked on research and internships projects So our team has a good mix of experience and knowledge Most of us are also familiar with object oriented software engineering principles which are very useful in designing websites and mobile apps All of us have experience of using IDEs such as NetBeans and Eclipse Currently the main challenge for our team is the lack of Android development experience Most of us have not developed a mobile application of significant size so we will have to work on our Android programming skills We plan to achieve that through tutorials and group training sessions 11 07 14 64 TimeKeepers System Requirements Specification Volunteer Tracking System 11 6 Schedule Analysis Method 1 COCOMO We analyzed the different modules of our softw
7. 17 Member Stats used available Member 1 0 10 Member 2 4 10 Member 3 0 10 Member 4 10 10 Member 5 0 10 Member 6 9 10 Member 7 0 10 Member 8 2 10 Member 9 0 10 Member 10 0 10 Admin Comments Lorem ipsum dolor sit amet consectetur adipiscing elit sed do eiusmod tempor incididunt ut labore et dolore magna aliqua Ut enim ad minim veniam quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur Excepteur sint occaecat cupidatat non proident sunt in culpa qui officia deserunt Figure 2 13 Sample Report Display 11 07 14 26 TimeKeepers System Requirements Specification Volunteer Tracking System Congratulations You ve earned a new badge 9 A new volunteer opportunity You might be interested in this event Check it out You are going to the event Thank you for your commitment John Smith volunteered 3 hours John Smith commited 3 hours on X Event John Smith cancelled his commitment John Smith cancelled his commitment on X event Figure 2 14 Notification Panel 11 07 14 27 TimeKeepers System Requirements Specification Volunteer Tracking System c Maverick Volunteers John Smith tt Home Opportunities vi My Progress Reports Profile Management Settings Help Figure 2 15 Android App Navigation Drawer Display 11 07 14 28 TimeKe
8. member3 domain com memberd domain com member 00008 CANCEL REGISTER Figure 2 10 Register New Members Volunteers Display 23 TimeKeepers System Requirements Specification Volunteer Tracking System Login first time login view Email address Enter a password Re enter the password eo CANCEL LOGIN Email address eo Password O CANCEL LOGIN Figure 2 11 Login Display 11 07 14 24 TimeKeepers System Requirements Specification Volunteer Tracking System Generate Reports View Reports Report Type Monthly Report v Volunteer Hours of the Individual Volunteers Category Stats for the Month HRH Top Members of the Month Attachments Comments Enter your comments here GENERATE Figure 2 12 Report Generation Display 11 07 14 25 TimeKeepers System Requirements Specification N Volunteer Tracking System Sample Report Report Type Monthly Report Date Generated 11 7 2014 Maverick Volunteers Volunteer Opportunities of the month Opportunity 1 Member name 1 1 hr Member name 2 1 hr Member name 3 2 hrs Total 4 hrs Opportunity 2 Member name 1 3 hr Member name 3 5 hr Member name 7 8 hrs Total 15 hrs Category Stats Category 1 0 opportunities 0 hrs Category 2 4 opportunities 12 hrs Category 3 1 opportunities 2 hrs Category 4 0 opportunities 0 hrs Category 5 3 opportunities 24 hrs Top Members of the Month Member 1 Member 2 Member 3 Member 6 Member
9. must also have a valid Email account Customer Requirement 3 20 Generate Appreciation Letter 12 3 1 Requirement Description When a volunteer reaches a service level the system shall notify the admin This notification will be a system generated notification which they can view on their homepage Upon this notification the admin shall be able to generate a generic appreciation letter for that particular volunteer as a PDF 12 3 2 Constraint User must be connected to the Internet and logged into the Volunteer Tracking System Other Requirement 8 3 Tablet Support 12 4 1 Requirement Description The system will be available on Android tablets supporting Android version 4 1 2 or higher 12 4 2 Constraint Tablet market features and hardware are not standardized and may not offer the same user experience 11 07 14 T4 TimeKeepers System Requirements Specification Volunteer Tracking System 12 5 Customer Requirement 3 24 iOS Mobile Application 12 5 1 Requirement Description The Volunteer Tracking System shall be available in the form of aniOS Application The Application will be available in the App Store to download for free 12 5 2 Constraint The iOS device shall support iOS version 7 1 or higher 12 6 Other Requirement 8 4 Responsive Design 12 6 1 Requirement Description The website shall reflow its layout to fit in for the screen resolution or the window size 12 6 2 Constraint We will have to specify design layouts
10. requirements for this project The main concerns regarding the performance of the product are based on primarily the availability and the responsiveness The product is expected to offer a continuous and smooth experience to the user 5 1 Application Response Time 5 1 1 Description Response time between user interaction and result should be less than 8 seconds in both the website and the Android app 5 1 2 Source TimeKeepers 5 1 3 Constraints Internet connections and hardware capability of the devices 5 1 4 Standards None 5 1 5 Priority 3 Moderate 5 2 Dynamic Page Update 5 2 1 Description Only the necessary parts of the web page will be updated upon the user interaction instead reloading the page completely 5 2 2 Source TimeKeepers 5 2 3 Constraints JavaScript may not be enabled by default on web browsers 5 2 4 Standards AJAX standards 52 5 Priority 3 Moderate 11 07 14 42 TimeKeepers System Requirements Specification Volunteer Tracking System 5 3 File Compression 5 3 1 Description JavaScript and CSS files will be compressed to reduce the file size Size of JPEG images should be less than 3 MB 5 3 2 Source TimeKeepers 5 3 3 Constraints None 5 3 4 Standards None 5 3 5 Priority 4 Low 5 4 Third Party Code Libraries and Frameworks 5 4 1 Description JavaScript and CSS libraries will be directly accessed from the CDN servers thereby improving the access time in distant locations 54 2 Source Time
11. status to Active or Inactive The Android application will have the same format as the website with respect to the various buttons and pages 11 07 14 12 TimeKeepers System Requirements Specification 2 2 External Inputs and Outputs Type Name Description Contains the different navigation links Input User Interface and customization forms that the user can select from Database will contain the list of volunteers to validate login it will Input Database E also contain other data used by the application The Internet will be used to access the Input Internet website It will also be used to connect to the database server Application will display the Output Device Screen information requested to the user using this screen Table 2 1 External Inputs and Outputs 11 07 14 13 Volunteer Tracking System Use User Interface allows user to navigate through the various links on the main page Admin Facilitator can also input the upcoming volunteer opportunities through this Interface The application will retrieve and display data received from the database The application will be using the internet as it is web based The user sees different navigation links forms and customization options on device screen TimeKeepers System Requirements Specification Volunteer Tracking System 2 3 Product Interfaces Home Opportunities Members Reports A nn Maverick Volunteers New oppor
12. the Home page The administrator will be taken to a page that displays every member s name and information The administrator can then change the status of the member by clicking the member s status icon The status of the volunteer is then updated 10 13 2 Actor s Administrator 10 13 3 TUCBW The system administrator clicks on the Member button from the Home page 10 13 4 TUCEW The status of the volunteer is updated 11 07 14 57 TimeKeepers System Requirements Specification Volunteer Tracking System System Management X Login To System Facilitator Logout Of System Boc Volunteer Administrator iagramming amp design Cr ately com Figure 10 1 Use Case Diagram for System Management 11 07 14 58 TimeKeepers System Requirements Specification Volunteer Tracking System Events Management Facilitator Choose An Event To Volunteer For Volunteer Add and Delete an Event wemel OVER Figure 10 2 Use Case Diagram for Events Management 11 07 14 59 TimeKeepers System Requirements Specification Volunteer Tracking System Time Management Qu eee Facilitator View Total Time Volunteered Volunteer Input Hours for a Ma ae Volunteer Administrator Figure 10 3 Use Case Diagram for Time Management Members Management Register Members Change Volunteer Status Administrator Add and Delete a Facilitator Category Figure 10 4 Use Case Diagram for Members Manag
13. 2 E EE 46 1 3 PHP Se die ed ER REEE N E ia 47 JA Android Version Support ise et e OI TV ERREUR EEN EE QUSS ENEE d e 47 ENE AS ii EE EE EE edad 47 Jb ii EE EE OE OE OR N RE OE OE EE A8 8 Other E ET 49 8 1 Web Brower COMP A A 49 Se Web Service ode Compal tenten dee anneer ellende 49 8 3 Tablet Support antenne DR i EE EA GE EE GE E Te 50 54 Responusive Desi ese ee Ge A AG N Ge ae 50 8 5 RE EE 50 9 Acceptance Criteria EEN 51 9 1 Verify that the system is acceptably MI Ve scie osse ie ii ae ge EA esas 51 9 2 Verify that the system successfully allows the users to login and logout 51 9 3 Verify that the facilitators are able to add and delete opportunities eneen evene reen 51 94 Verify that volunteers are able to sign up for a volunteer opportunity ennn 52 9 5 Verify that volunteers are able to input hours volunteered for an opportunity 52 9 6 Verify that volunteers are able to track number of hours volunteered iss esse esse ee se se ee ee 52 10 Use C AE EA HR END Et Meme cit 53 IU LORO Syste Merana e 53 10 2 View Volunteer Opportunities usse er Ge Se SR N ee se ee ee ge qn eg ee oe ge ee ede 53 10 3 Choose a Volunteer Opportunity ss dese ees uet eee Gede eek ed DE dg FE OST dee PER Ge ee dick 54 104 Input EE 54 11 07 14 4 TimeKeepers System Requirements Specification Volunteer Tracking System 10 5 View Total Time Volunteered
14. 4 TUCEW The Opportunities and Opportunities of your Category pages are updated 11 07 14 56 TimeKeepers System Requirements Specification Volunteer Tracking System 10 12 Add and Delete Facilitators Categories 10 13 1 Scenario The system administrator will click on the Member button from the Home page The administrator will be taken to a page that displays every member s name and the categories of the members that are facilitators Once the administrator adds and or deletes a member or facilitator and or category the system will be updated every page will be updated to account for the changes 10 13 2 Actor s Administrator 10 13 3 TUCBW The system administrator clicks on the Member button from the Home page 10 13 4 TUCEW The System is updated 10 13 Register Members 10 13 1 Scenario The system administrator will click on the Member button from the Home page The administrator will be taken to a page that displays every member s name and information The administrator can than add new members by clicking the add button The system will then be updated to take into account the changes 10 13 2 Actor s Administrator 10 13 3 TUCBW The system administrator clicks on the Member button from the Home page 10 13 4 TUCEW The System is updated 10 14 Change Volunteer Status 10 13 1 Scenario The system administrator will click on the Member button from
15. 5 22 dou elec hays ne ae ieee ae 54 10 6 View INOBEICBTOTDS a 55 1E EoBoub of Systemic EE s ea m stes an i Eat 55 10 5 put Hours for Yo Ie cssc iss tasa DE RS ERG Rene aM matt sas EA 23 10 9 Post Opportunity Reports eere yr resa a lease Poo ee Ge oe Eae exa esae 56 10 10 View Ge 56 10 11 Add and Delete a Volunteer Opportunity eese nennen enne 56 10 12 Add and Delete Facilitators Categorles eiseres eg RAS eot rsen tes tee teet nee es eoa de ge Re en do edu 57 10 13 Register Members ccce ia a rare BOR AEEA eae ASE ee TETEA 57 10 14 Change Volunteer Stars nnee ae a a De ee donde 57 ll Feasibility Assessment eina e pe t def ee ease io te adel Sate adden 62 KREET nnen ea ce EL ER ET E N 62 112 A deedeetee Oee 62 11 3 ko ie ENE GE OE EN Nes tel iste oa EE def esee bur yhoo OR EE EE 63 Lid ENEE E 63 LES EK ET 64 IR Ce E Paley si uos deti eta pisa tO NO ut dek OG seas dek GN DE Ee Ee 65 12 US MENSE EE RE pp 72 12 1 Customer Requirement 3 21 Volunteer Stories san a SS SS sn 732 12 2 Customer Requirement 3 19 Generate Newsletter oo rari ae 12 12 3 Customer Requirement 3 20 Generate Appreciation Letter sese 12 12 4 Other Requirement 8 3 Tablet Support SeeSee 12 12 5 Customer Requirement 3 24 iOS Mobile Application iese es seen 13 12 6 Other Requirement 8 4 Responsive Design 73 11 07 14 5 TimeKeepers System Requirements Specification Revision Num
16. Department of Computer Science and Engineering The University of Texas at Arlington ttmeKeepers Team TimeKeepers Project Volunteer Tracking System Team Members Dineth Hettiarachchi Damber Khadka Devkishen Sisodia Samir Shrestha Tasneem Devani System Requirements Specification Volunteer Tracking System Table of Contents Table gf Ee E 2 DOCUMENE Re vision BISTO one Ge e Eeden bes e UR PEE 6 istot E EE EEEN 7 Listof Tables siese aia 9 Ls Product Come ph AR EO ER al siii 10 1 1 Purpose and USE es Ee Es asa 10 1 2 Intended Audience inenten ltda 10 2 Product Description and Functional Overview ns ee AA AA Ge ee ee ee ee GR ee Re Ge ge ee 11 2 1 Features Bette e 11 2 22 External Inputs and Outputs n A A oa deedeetee 13 2 3 Produet Interfaces ossaert ende 14 3s Customer Requirements A Beeld ne 30 3 1 input Volunteer HOUS sia 30 3 2 Notify AARDE IR sti SU Dt N N ane ak aad GR De Re Ee e Fodor 31 3 3 Input Volunteer Hours on Behalf of Uso ii ii eg gese 31 34 Add Volunteer E MERCEDES GER EE len Ott ut oes pedet EG Ge Ge GEE Ee es 32 3 5 Delete Volunteer ee TEE 32 3 6 Sign Up for Volunteer REENEN 32 3 7 Cancel Commitment 55e de e pe eue use 33 3 8 Notify VONNIS oou o tdt en TEE 33 3 9 Ltack POTS E eas 34 ZLO Generate E 34 3 L1 Manage Reports aet ese Ge bae ae Pe pee tors te DEN ERU A E DN See EES E AE Eg Ge ese 34 3 12 Promote Members o in Ee erba dele E Iob lc se eege t GE NG 35 11 07 14 2 TimeKeepers
17. Keepers 5 4 3 Constraints Not all the 3 party libraries offer CDN URLs 5 4 4 Standards None 5 4 5 Priority 4 Low 5 5 Serve Scaled Images 5 5 1 Description Differently scaled images will be used in different scenarios i e thumbnails full screen images 5 5 2 Source TimeKeepers 5 5 3 Constraints None 5 5 4 Standards None 5 5 5 Priority 4 Low 11 07 14 43 TimeKeepers System Requirements Specification Volunteer Tracking System 6 Security amp Privacy Requirements This section discusses the requirements security and privacy requirements needed to maintain the security of the system and control the privacy of information 6 1 Website Cache 6 1 1 Description Age of the website cache will be restricted to 7 days 6 1 2 Source TimeKeepers 6 1 3 Constraints None 6 1 4 Standards HTTP cache control standards 6 1 5 Priority 4 Low 6 2 Password Encryption 6 2 1 Description All the user passwords shall be encrypted in the MySQL database 6 2 2 Source TimeKeepers 6 2 3 Constraints None 6 2 4 Standards SHA 2 hash function 6 2 5 Priority 1 Critical 11 07 14 44 TimeKeepers System Requirements Specification Volunteer Tracking System 6 3 Malicious Input Protection 6 3 1 Description System shall validate all the input data to ensure that the entered data is correct and or user has not entered any malicious code in any input fields 6 3 2 Source TimeKeepers 6 3 3 Constraints None 6 3 4 Standards PHP
18. Opportunity Details and Description 16 2 4 Add a New Opportunity 17 2 5 Tracking Display Volunteer View 18 2 6 Tracking Display Facilitator Admin View 19 2 7 Volunteer Profile Display 20 2 8 Volunteer Progress Display 21 2 9 Member Details Display 22 2 10 Register New Members Volunteers Display 23 2 11 Login Display 24 2 12 Report Generation Display 25 2 13 Sample Report Display 26 2 14 Notification Panel 27 2 15 Android App Navigation Drawer Display 28 2 16 Android App Home Screen 29 10 1 Use Case Diagram for System Management 58 10 2 Use Case Diagram for Events Management 59 10 3 Use Case Diagram for Time Management 60 10 4 Use Case Diagram for Members Management 60 11 07 14 7 TimeKeepers System Requirements Specification Volunteer Tracking System 10 5 Use Case Diagram for Reports Management 61 10 6 Use Case Diagram for Notification Management 61 11 07 14 8 TimeKeepers System Requirements Specification List of Tables Volunteer Tracking System Figure Title Page 2 1 External Inputs and Outputs 13 11 1 Cost Summary 63 11 2 Estimated Lines of Code for App 65 11 3 Estimated Lines of Code for Web 66 11 4 Capability Categories 67 11 5 Effort and Duration 67 11 6 Function Point Analysis 68 11 7 Adjustments Factors 69 11 8 Function Point Summary 70 11 9 Jone s First Order Duration Summary 70 11 10 Jone s First Order Duration Comparison 71 11 07 14 9 TimeKeepers System Requirements Specification Volunteer Trackin
19. PDO library 6 3 5 Priority 3 Moderate 11 07 14 45 TimeKeepers System Requirements Specification Volunteer Tracking System 7 Maintenance and Support Requirements This section covers the maintenance and support requirements of Volunteer Tracking System It explains how the product will be maintained and what sorts of support will be provided in future 7 1 Source Code Documentation Source Code Availability 7 1 1 7 1 2 7 1 3 7 1 4 7 1 5 Description All the documentation prepared by team TimeKeepers including System Requirements Specification Architectural Design Specification Detail Design Specification and System Testing Plan will be made available to future senior design students The source code shall be well documented with comments and details about functionality The code shall help anyone who want to further develop this product in future Source TimeKeepers Constraints All the documentations shall be in English Standards None Priority 3 Moderate 7 2 System Maintenance 7 2 1 7 2 2 7 2 3 7 2 4 7 2 5 11 07 14 Description The team TimeKeepers shall not be responsible to maintain the system or source code after completion of project The College of Engineering website Developer Christopher Woods will continue to maintain the website as it will be hosted under uta edu engineering Source TimeKeepers Constraints None Standards None Priority 2 High 46 TimeKeepers System
20. Requirements Specification Volunteer Tracking System 7 3 PHP Version Support 7 3 1 Description The UTA servers are running PHP version 5 1 Therefore the web application shall be compatible with PHP version 5 1 7 3 2 Source TimeKeepers 7 3 3 Constraints Latest PHP functions and Object Oriented Principles cannot be used 7 3 4 Standards None 7 3 5 Priority 1 Critical 7 4 Android Version Support 7 4 1 Description The mobile version of the system will be Android based The application will support a minimum API level of 16 which corresponds to version 4 1 2 Jelly Bean 7 4 2 Source TimeKeepers 7 4 3 Constraints The Android device shall support Android version 4 1 2 or higher 7 4 4 Standards None 7 4 5 Priority 4 low 7 5 User Manual 7 5 1 Description The team will provide user manual that describes the different functionality of product and instructions on how to use product This user manual shall support system administrator for any problems in future 7 5 2 Source TimeKeepers 7 5 3 Constraints The user manual shall be in English 7 5 4 Standards None 7 5 5 Priority 3 Moderate 11 07 14 47 TimeKeepers System Requirements Specification Volunteer Tracking System 7 6 Training 7 6 1 Description The team shall provide training to system manager on how to use and manage the system The team will demo the product upon completion and explain each and every functionality of the system which shall help manag
21. System Requirements Specification Volunteer Tracking System 313 iDemote Feet edna de dee eade p uS 35 2 12 Customize EE 35 Mb E OE at E 36 LO CEOEOUU EER Eege 36 317 Validate Memberstates ete 37 3 18 Register Volunteers EE 37 3 19 Generate Newsletter nmr antec rait Ee 38 3 20 Generate Appreciation Letter viola Edge dE 38 3 21 Volunteer Stones ao ei Sch emet tesa te eti d bte tu aoo tert EA eu dere rude 38 227 ARAB INSIDE 39 323 Androd ADDIGAHOH etn ot scene on elo es cen sad geet 39 3 24 OS MIG BUG Applicator Os 39 4 gt Packaging Requirements ss sn Ee A nie edn eee 40 4 1 Webstp E OS 40 42 Page URLS OEE 40 4 3 Google Play PubHGaUOR ii 41 AA etleche eege ee EE 41 2 Performance Requirements 42 5 1 Application Response Times etende 42 e FC O Dyna O Fage EE 42 5 3 A Ee ED GE GR Ee tasca Ee 43 5 4 Third Party Code Libraries and Frameworks annen ee ee ee ee ee ee ee ee ee ee Ge ge ee 43 5 5 SE Ca IMAGE Senen banen 43 6 Security amp Privacy Requifements us ise ss ede se ees bee eg NV ES VR eR enen arenden vern etende tanden ERR URP Ve sd 44 6 1 Website Cache natste a 44 62 Password Encryption issie ierat be EENEG 44 11 07 14 3 TimeKeepers System Requirements Specification Volunteer Tracking System 6 3 Malicious pue Protection dee 45 7 Maintenance and Support Requirements ennen tenen eene eege 46 7 1 Source Code Documentation Source Code Availability enne Re GR Re Re ee 46 1
22. anuary 15 1 00 PM UT Arlington UT Arlington 5 people are attending 0 people are attending Figure 2 2 List of Opportunities 11 07 14 15 TimeKeepers System Requirements Specification Volunteer Opportunity Event Title Start Date Time End Date Time Location Host Description Lorem ipsum dolor sit amet consectetur adipiscing elit Pellentesque ac volutpat nunc Nullam eu nisl leo Interdum et malesuada fames ac ante ipsum primis in faucibus Duis rhoncus volutpat pulvinar Donec facilisis nibh est at placerat mauris tincidunt a Nunc elementum nisi magna a scelerisque est congue nec Etiam rutrum libero aliquam cursus euismod tortor eros efficitur tellus et dapibus sapien orci eu tellus Vivamus vel tortor odio Ut mollis orci velit quis cursus ipsum fermentum sit amet Figure 2 3 Opportunity Details and Description 11 07 14 16 Who is going Volunteer Tracking System Member Name Member Name Member Name Member Name Member Name Member Name TimeKeepers System Requirements Specification Volunteer Tracking System New Opportunity Title Start Date Time End Date Time Location Volunteer Category Default Category Y Description CANCEL SAVE Figure 2 4 Add a New Opportunity 11 07 14 17 TimeKeepers System Requirements Specification Volunteer Tracking System Add Hours Event Event Name Category v Hours Volunteered 23 CANCEL SAVE
23. are and estimated the lines of code for each component based on research of similar previous projects and our own development experience Estimated Li f Source Code Component Android App SE Code Main Activity Class GUI and data retrieval 500 Android Manifest File 100 Resources File Strings Icon Images 100 Volunteer Activity 150 Admin Activity 150 Facilitator Activity 150 Data Model Activity Core Data S 150 Definitions Total 1300 Table 11 2 Estimated Lines of Code for App 11 07 14 65 TimeKeepers System Requirements Specification Source Code Component Website GUI Database Files Volunteer controller files Admin controller files Facilitator controller files Internal log files Other files JavaScript CSS Jquery Ajax Total Volunteer Tracking System Estimated Lines of Code 500 200 250 250 250 100 150 1700 Table 11 3 Estimated Lines of Code for Web COCOMO Estimation Total estimated source lines of code 3000 KIOC 3 000 Effort aKLOC Duration c Effort Resources Required Effort Duration E total effort in man months 11 07 14 66 TimeKeepers System Requirements Specification Volunteer Tracking System Project Category a b c d Organic 2 4 1 05 As 0 38 Semi Detached 3 0 1 12 2 5 0 35 Embedded 2 6 1 20 2 5 0 32 Table 11 4 Capability Categories Based on our team s current capabilities and the project assignment we have identified our Pro
24. as an Android Application Package apk file and will be available to download via Google Play Both the website and the Android app do not require additional hardware or software to be installed 4 1 4 2 Website URL 4 1 1 Description Website will be hosted under a subdirectory of http www uta edu 4 1 2 Source Maverick Volunteers 4 1 3 Constraints None 4 1 4 Standards None 4 1 5 Priority 1 Critical Page URLs 4 2 1 Description Website URLs will be human readable and search engine friendly 4 2 2 Source TimeKeepers 4 2 3 Constraints None 4 2 4 Standards Apache URL redirection standards canonical URLs 4 2 5 Priority 3 Moderate 11 07 14 40 TimeKeepers System Requirements Specification Volunteer Tracking System 4 3 Google Play Publication 4 2 1 Description Android app will be released into Google Play as a free download 4 2 2 Source TimeKeepers 4 2 3 Constraints App must meet Google Play publishing standards and Android Design Guidelines 42 4 Standards Google Play publishing guidelines 4 2 5 Priority 3 High 4 4 Installation Script 4 4 1 Description A PHP installation script that will populate the necessary database tables shall be provided 4 4 2 Source TimeKeepers 4 4 3 Constraints None 4 4 4 Standards None 4 4 5 Priority 4 Low 11 07 14 41 TimeKeepers System Requirements Specification Volunteer Tracking System 5 Performance Requirements This section discusses the performance
25. ber 0 1 0 3 0 3 2 1 0 1 1 52 1 5 1 5 1 2 0 11 07 14 Volunteer Tracking System Document Revision History Revision Date 10 05 14 10 07 14 10 19 14 10 23 14 10 24 14 10 25 14 10 26 14 10 27 14 11 04 14 11 05 14 11 06 14 11 07 14 Description Official First Draft Document Revisions Document Revisions Document Revisions New Customer Requirements Document Revisions Updated Mockups Final Review First Final Draft Peer Review Changes Gate Review Changes Updated customer requirements Updated user interface mockups and use cases SRS Baseline Rationale First draft complete Made team indicated corrections Split customer requirements as suggested by Chance Made instructor indicated changes and added customer requirements that were suggested by the sponsor Updated use cases to match the requirements and updated the UI mockups Fixed formatting issues and term usage inconsistencies Final draft for the Gate Review Made corrections based on peer review by Team Real Made revisions based on the suggestions received from the Gate Review Made sponsor indicated changes Updated mockups and use cases to match the updated customer requirements Final review before baseline TimeKeepers System Requirements Specification List of Figures Volunteer Tracking System Figure Title Page 2 1 Home Page 14 2 2 List of Opportunities 15 2 3
26. cification Volunteer Tracking System 10 3 10 4 10 5 Choose a Volunteer Opportunity 10 3 1 Scenario The user clicks on an opportunity on the Opportunities page and is directed to that particular opportunity s page There the user will then be able to sign up for the opportunity The opportunity will then be added to the user s Upcoming tab in the user s Member Profile page The facilitator will now have the ability to input hours for this user see Case 10 8 Input Hours for a Volunteer 10 3 2 Actor s Volunteer Facilitator Administrator 10 3 3 TUCBW The user clicks on an opportunity in the Opportunities page 10 3 4 TUCEW The Opportunities page is loaded If the user chooses to volunteer for the opportunity that was clicked on then the opportunity is added to the Upcoming tab in the user s Member Profile page Input Hours 10 4 1 Scenario In the Home page the user clicks on an opportunity she he has signed up for The user then is able to input her his hours When the user is finished inputting her his hours a notification will be sent to the facilitator of that particular opportunity The user is then taken back to the Home page 10 4 2 Actor s Volunteer Facilitator Administrator 10 4 3 TUCBW The user clicks on opportunity she he has signed up for on the Home page 10 4 4 TUCEW The Notification is sent to the facilitator and the user is directed to t
27. d in the prior semester and found that the projects were completed on time without any major issues or conflicts The core functionality of our system is to allow a user to record his her volunteered time as well as keep track of progress so most of our effort in the system development will be focused towards making this process as effective as possible Since our system won t have a huge number of users we expect our system database to be of moderate complexity Therefore based on the assumption that we will not be completing the future requirements we consider this project to be highly feasible 11 2 Research So far our team has researched the feasibility of various web programming languages such as PHP JSP ASP and JavaScript to determine the best combination of languages for our project We also looked at some open source projects of similar nature so that we can come up with a reasonable ballpark for schedule analysis We are also currently researching on various IDE tools that are available for web as well as mobile development Some of our team members are not that much experienced with Android programming so we are also researching about good tutorials and books Also according to our current plan we hope to have our website as a subpage inside college of engineering webpage so we are looking into how the UTA server is operated and what are the different files we need to provide As we get clearer on the requirements and go into the design p
28. eer Tracking System shall allow volunteers to customize their preferences Preferences include setting the date of availability along with level of interest in different opportunity categories 3 14 2 Source TimeKeepers 3 14 3 Constraints User must be connected to the Internet and logged into the Volunteer Tracking System 3 14 4 Standards None 3 14 5 Priority 2 High 11 07 14 35 TimeKeepers System Requirements Specification Volunteer Tracking System 3 15 Login 3 16 3 15 1 Description The Volunteer Tracking System shall allow users to login with their Email and password When a user logs in to the system for the first time the system shall allow them to enter their Email for validation When the Email is validated the system shall ask the user to establish their password When a user logs in to the system again they will be required to enter their Email and Password for validation 3 15 2 Source Maverick Volunteers 3 15 3 Constraints User must be connected to the Internet to access the Volunteer Tracking System and have a valid email account 3 15 4 Standards None 3 15 5 Priority 1 Critical Logout 3 16 1 Description The Volunteer Tracking System shall allow volunteers to logout of the system When the user is logged out the system shall redirect to the login page 3 16 2 Source TimeKeepers 3 16 3 Constraints User must be connected to the Internet to access the Volunteer Tracking System 3 16 4 Standa
29. eered o Newsfeed member achievement updates o Footer system administrator s contact information about the Maverick Volunteers help privacy policy terms and conditions e Opportunities page see Figure 2 2 This page will list all available opportunities that the user can volunteer for o When an opportunity is clicked the user will be directed to that opportunity s page see Figure 2 3 11 07 14 11 TimeKeepers System Requirements Specification Volunteer Tracking System e Member Profile page see Figure 2 7 o Tabs About Volunteer Progress My Opportunities e Reports page see Figure 2 12 o Tabs Generate Reports View Reports e Members page see Figure 2 9 only available to facilitators and system administrators e Notifications panel see figure 2 14 Although each of these components will be discussed in greater detail in Section 10 Use Cases below is a brief overview of the main components When the user logs in they will be redirected to the Home page where they can customize preferences such as times and days they are available and interest in different categories Based on their input the system will reevaluate the upcoming opportunities and filter it according to the preferences set by the user In addition to the customization the Home page will also provide different navigation buttons such as Opportunities Profile and
30. em shall also limit the number of clicks to allow a user to reach their desired page easily 3 22 2 Source TimeKeepers 3 22 3 Constraints The screen size along with any information must be displayed in a readable format The number of clicks should not be greater than 3 3 22 4 Standards None 3 22 5 Priority 2 High Android Application 3 23 1 Description The Volunteer Tracking System shall be available in the form of an Android Application The Application will be available in the Google Play Store to download for free 3 23 2 Source TimeKeepers 3 23 3 Constraints The Android device shall support Android version 4 1 2 or higher 3 23 4 Standards None 3 23 5 Priority 4 Low iOS Mobile Application 324 1 Description The Volunteer Tracking System shall be available in the form of an 10S Application The Application will be available in the App Store to download for free 3 24 2 Source TimeKeepers 3 24 3 Constraints The iOS device shall support iOS version 7 1 or higher 3 24 4 Standards None 3 24 5 Priority 5 Future 11 07 14 39 TimeKeepers System Requirements Specification Volunteer Tracking System 4 Packaging Requirements This section will cover how the project will be packaged to the users Product will be accessible via the web as well as through an Android app A link to the website will be available via the UTA College of Engineering website under the section Giving The Android app will be packaged
31. ement 11 07 14 60 TimeKeepers System Requirements Specification Volunteer Tracking System Reports Management Post Event Reports View Event Reports Facilitator Administrator nine diagramming amp design creat ly m Figure 10 5 Use Case Diagram for Reports Management Notification Management f Facilitator View Notifications Volunteer Administrator nine diagramming amp design creately m Figure 10 6 Use Case Diagram for Notification Management 11 07 14 61 TimeKeepers System Requirements Specification Volunteer Tracking System 11 Feasibility Assessment The following sections will analyze the feasibility of the Volunteer Tracking System which includes both the website and the Android application The topics that will be covered include Scope Analysis Research Technical Analysis Cost Analysis Resource Analysis and Schedule Analysis All the analysis has been done based on Team member s prior experience and sponsor feedback 11 1 Scope Analysis After carefully reviewing the critical requirements we have considered this project to be of moderate difficulty Since the project primarily deals with web and mobile development and since most of our team members have a good experience in both fields from previous group projects it is highly probable that we will be able to complete the project within the allowed time frame We looked at other senior design projects of similar nature to ours which were complete
32. epers System Requirements Specification Volunteer Tracking System Maverick Volunteers Overview Top Members Newsfeed This Month My Upcoming Opportunities Opportunity Title Monday 1 2015 8 00 a m Lorem ipsum dolor sit amet consectetur adipiscing elit Opportunities Attended Opportunity Title Monday 1 2015 8 00 a m Lorem ipsum dolor sit amet consectetur adipiscing elit Opportunity Title Monday 1 2015 8 00 a m Lorem ipsum dolor sit amet lt Opportunity Title Monday 1 2015 8 00 a m Lorem ipsum dolor sit amet consectetur adipiscing elit Opportunity Title Monday 1 2015 8 00 a m Lorem ipsum dolor sit amet consectetur adipiscing elit Opportunity EE 8 00 a m Lorem ipsum dolor sit amet m Figure 2 16 Android App Home Screen 11 07 14 TimeKeepers System Requirements Specification Volunteer Tracking System 3 Customer Requirements This section will cover requirements that are important to our customer The application s main function is to provide the ability to track volunteer hours for the College of Engineering Board of Advisors In several requirements below there are references to different types of users such as Admin Facilitators and Volunteers Admin includes Administrators who manage the Maverick Volunteers such as Dr Peterson Opportunities are divided by categories and each category will have a designated Facilitator assig
33. er to understand system better 7 6 2 Source TimeKeepers 7 6 3 Constraints None 7 6 4 Standards None 7 6 5 Priority 3 Moderate 11 07 14 48 TimeKeepers System Requirements Specification Volunteer Tracking System 8 Other Requirements This section covers any extra requirements that are not previously stated This includes Web Browser Compatibility Web Service Code Compatibility Tablet Support and Responsive Design 8 1 Web Brower Compatibility 8 1 1 Description The web interface shall be accessible via various popular browsers such as Safari Google Chrome Mozilla Firefox and Internet Explorer 8 1 2 Source TimeKeepers 8 1 3 Constraints Different browsers may render the website differently 8 1 4 Standards None 8 1 5 Priority 3 Moderate 8 2 Web Service Code Compatibility 8 2 1 Description All The source code of the web functionality shall be compatible and portable with various platforms such as Windows Mac and Linux 8 2 2 Source TimeKeepers 8 2 3 Constraints None 8 2 4 Standards None 8 2 5 Priority 3 Moderate 11 07 14 49 TimeKeepers System Requirements Specification Volunteer Tracking System 8 3 8 4 8 5 Tablet Support 8 3 1 Description The Android app will be available on Android tablets supporting Android version 4 1 2 or higher 8 3 2 Source TimeKeepers 8 3 3 Constraints Tablet market features and hardware are not standardized and may not offer the same user experience
34. for the mobile devices and we currently don t have enough time resources to allocate for it 11 07 14 73 TimeKeepers
35. g System 1 Product Concept Volunteer Tracking System is a web based application The main purpose of this system is to provide a system to the Volunteers in the College of Engineering Board of Advisors to input track and analyze their volunteer activities To keep track of different activities or upcoming opportunities the system will send a notification to all the volunteers In addition to the website an Android based mobile app will be developed The purpose of this app is to provide an ease of access to the Volunteer Tracking System The app will offer the same functionality as the website 1 1 Purpose and Use Volunteer Tracking System is designed primarily for the College of Engineering Board of Advisors In the future it may be open to students from different departments The purpose is to provide a capability to track volunteer activities such as record the hours spent the activity attended upcoming activities and provide analysis Currently the Board is using a manual spreadsheet to record and calculate the number of hours spent volunteering This system would provide an efficient way to track the activities 1 2 Intended Audience The intended audience for Maverick Volunteer Tracking System currently is the College of Engineering Board of Advisors In the future it may be open to students who wish to volunteer around and outside the campus 11 07 14 10 TimeKeepers System Requirements Specification Volunteer Tracking Syste
36. hase we will be performing more research as needed 11 07 14 62 TimeKeepers System Requirements Specification Volunteer Tracking System 11 3 Technical Analysis The project will primarily be a software oriented project The system will have both a web and a mobile implementation The mobile implementation will most likely be an Android app For web development part of the project the skills required are experience with HTML CSS PHP and JavaScript For mobile development part skills required are experience in Android Development Kit Our team will also be using MySQL and SQLite for the system database Our team already possesses most of the technical skills required Some of the members need to be more familiar with JavaScript PHP and Android development We hope to achieve that through impromptu training sessions by experienced team members We also plan on using NetBeans and Android Studio for development purposes In order to control and manage our source code we will be using GIT 11 4 Cost Analysis The budget that we have been given for this project is 800 With our initial research we have estimated that we will be able to complete the project well within the budget Our only main expense is google play publishing services Other items such as Android development environments Git source control software Dropbox file sharing are free services Also we will be hosting our website under UTA server so we won t have any hosting charges
37. he Home page View Total Time Volunteered 10 5 1 Scenario From the Member Profile page which can be accessed from the Home page Profile button the user clicks on the Volunteer Progress tab Here the user will be able to see all of the opportunities she he has volunteered for and the number of hours volunteered for each opportunity 10 5 2 Actor s Volunteer Facilitator Administrator 10 5 3 TUCBW The user clicks on the Volunteer Progress tab in the Member Profile page 10 5 4 TUCEW The content in the Volunteer Progress tab finish loading 11 07 14 54 TimeKeepers System Requirements Specification Volunteer Tracking System 10 6 10 7 10 8 View Notifications 10 6 1 Scenario The user will click the Notifications button in the menu This will direct her him to the Notifications page Here the user will be able to see all of her his notifications 10 6 2 Actor s Volunteer Facilitator Administrator 10 6 3 TUCBW The user clicks on the Notification button in the menu 10 6 4 TUCEW The Notification page will finish loading Logout of System 10 8 1 Scenario The user clicks on the Logout button from the drop down menu which can be viewed by clicking the Profile button in the Home page The user is then logged out of the system If the user is using the mobile application the application will close If the user is using the
38. into the Volunteer Tracking System to access the notifications Standards None Priority 2 High 3 3 Input Volunteer Hours on Behalf of User 3 3 1 3 3 2 3 3 3 3 3 4 3 3 5 11 07 14 Description Upon the request of the volunteer facilitators must be able to input the volunteer hours on behalf of the volunteer The facilitators shall be able to see a list of all members and an option to input their volunteer hours The facilitator will have access to input the volunteer hours of all members without any time limitations or constraints Source Maverick Volunteers Constraints User must be connected to the Internet and logged into the Volunteer Tracking System Standards None Priority 1 Critical 31 TimeKeepers System Requirements Specification Volunteer Tracking System 3 4 Add Volunteer Opportunities 3 4 1 3 4 2 3 4 3 3 4 4 3 4 5 Description The Volunteer Tracking System shall allow facilitators to input the new or upcoming volunteer opportunities An opportunity may include a title description date and time location and images Source Maverick Volunteers Constraints User must be connected to the Internet and logged into the Volunteer Tracking System Standards None Priority 2 High 3 5 Delete Volunteer Opportunities 3 5 1 3 5 2 3 5 3 3 5 4 3 5 5 Description The Volunteer Tracking System shall allow facilitators to delete volunteer opportunities previously ente
39. ject Category as Organic Using the formulas we calculated the Effort Duration and Resources reguired which are summarized below Metric Estimate Unit Effort 7 6 Man months Duration 5 4 Calendar months Resources 1 4 People Required Table 11 5 Effort and Duration From the table we can see the total duration required is 5 4 months and total resources required are 1 4 people Since we have more resources than needed and considering the fact that the estimate for LOC is more than what it would be for project of this size we firmly believe that we can complete this project within allotted timeframe 11 07 14 67 TimeKeepers System Requirements Specification Volunteer Tracking System Method 2 Jone s First Order Estimation We analyzed five different function points for our analysis The function points used are Number of inputs Number of outputs Inquiries Logical Internal Files External Interface Files The table below shows the unadjusted function points Program Low Medium High SH E Total Characteristics Complexity Complexity Complexity AGED 6x3 2x4 0x6 26 inputs DOREM 5x3 2x4 0x6 23 outputs Inquiries 4x3 0x4 0x6 12 Logical Internal Files ees a E EN Ee 0x3 1x4 0x6 4 Interface Files Table 11 6 Function Point Analysis Based on our calculations above our total unadjusted function points came out to be 85 Next we calculated the adjustment factor based on the factors in the table below For each factor we assig
40. l duration of 7 28 months which is a little higher than our COCOMO estimation but we need to keep in mind that we have chosen our software as the worst in class which may not necessarily be true Below table gives a summary of all the duration for worst average and best Best in class 5 58 Average in class 6 37 7 28 Worst in class Table 11 10 Jone s First Order Duration Comparison So from both of our estimates COCOMO and Jone s first order estimation we are looking at 5 7 months to complete the project 11 07 14 71 TimeKeepers System Requirements Specification Volunteer Tracking System 12 Future Items This section below lists requirements that will be implemented in future as time and schedule allow 12 1 12 2 12 3 12 4 Customer Requirement 3 21 Volunteer Stories 12 1 1 Requirement Description The Volunteer Tracking System shall provide a social aspect to the interface where the volunteer can input and share their stories 12 1 2 Constraint We have significant amount of core requirements of higher priority to implement and our schedule currently doesn t allow for this requirement to be implemented in time Customer Requirement 3 19 Generate Newsletter 12 2 1 Requirement Description The Volunteer Tracking System shall generate a newsletter upon the addition of new volunteer opportunities 12 2 2 Constraint User must be connected to the Internet and logged into the Volunteer Tracking System The user
41. m 2 Product Description and Functional Overview This section provides the reader with an overview of the Maverick Volunteer Tracking System The primary operational aspects of the product from the perspective of end users maintainers and administrators are defined here The key features and functions found in the product as well as critical user interactions and user interfaces are described in detail 2 1 Features and Functions The application will be hosted on uta edu under the College of Engineering page titled Giving and Outreach No external resources or files are needed for the user to begin using the application The site will contain a login registration page see Figure 2 11 amp Figure 2 10 used for validating or registering the user When the user is validated they will have access to the system Below is a list of frontend components that make up the system e Home page see Figure 2 1 o Buttons Opportunities Reports Notifications Member only available to facilitators and system administrators Profile Logout visible when clicked on Profile button o Banners a slideshow of banners featuring promotional material o Upcoming Opportunities when an opportunity is clicked the user will be directed to a page where they can confirm their participation for the particular opportunity see Figure 2 3 o Top 5 members for the current month in terms of hours volunt
42. ned a value in between 0 to 5 0 meaning least influence and 5 meaning highest influence 11 07 14 68 TimeKeepers System Requirements Specification Adjustment Factor Data Communication Distributed Data Processing Performance Heavily used configurations Transaction Rate On Line data entry End use efficiency On Line update Complex Processing Reusability Installation ease Operational ease Multiple sites Facilitate change Total Table 11 7 Adjustments Factors 11 07 14 69 Volunteer Tracking System Degree of Influence 0 5 1 32 TimeKeepers System Requirements Specification Volunteer Tracking System Using the sum of all the influence we calculated the influence multiplier Influence Multiplier 32 01 65 8 Adjusted Function Point Total 97 85 82 45 Unadjusted function point 85 Influence Multiplier 0 97 Adjusted Function point 82 45 Table 11 8 Function Point Summary Duration 82 45 7 28 months Kind of Project Classification Duration software Shrink Wrap Worst in class 7 28 months Table 11 9 Jone s First Order Duration Summary We have chosen the type of our software as Shrink Wrap and worst in class because our project is of relatively small size and our development team doesn t consist of experienced developers especially in mobile development 11 07 14 70 TimeKeepers System Requirements Specification Volunteer Tracking System Hence we have come up with a tota
43. ned by the Admin Volunteers are currently the members of the College of Engineering Board of Advisors 3 1 Input Volunteer Hours 3 1 1 3 1 2 3 1 3 3 1 4 3 1 5 11 07 14 Description The Volunteer Tracking System shall allow a user to input the hours volunteered To input the hours the volunteers shall be able to select the name of the opportunity from a dropdown associated with a category and enter the number of hours they volunteered along with comments If a volunteer does not commit to an opportunity but still volunteers at that opportunity the system shall allow them to input the hours they volunteered Source Maverick Volunteers Constraints User must be connected to the Internet and logged into the Volunteer Tracking System The volunteer will have a maximum of 30 days from the date of the opportunity to input the number of hours they volunteered Standards None Priority 1 Critical 30 TimeKeepers System Requirements Specification Volunteer Tracking System 3 2 Notify Admin 3 2 1 3 2 2 3 2 3 3 2 4 3 2 5 Description The Volunteer Tracking System shall also notify the admin and the opportunity category facilitator when members input their time volunteered This notification will be system generated The admin and the facilitator will be able to see the notification upon logging in to the system Source Maverick Volunteers Constraints User must be connected to the Internet and logged
44. ng testing test accounts and test opportunities will be created to verify if the users of those test accounts which will be members of our team can sign up for a test opportunity Verify that volunteers are able to input hours volunteered for an opportunity 9 5 1 Requirement s addressed Requirement 3 1 Input Volunteer Hours The Volunteer Tracking System shall allow volunteers to input their hours volunteered 9 5 2 Verification Procedure As stated before during the testing phase test accounts will be created along with test opportunities We will then use those accounts to try to input hours for the created test opportunities Verify that volunteers are able to track number of hours volunteered 9 6 1 Requirement s addressed Requirement 3 9 Track Progress The Volunteer Tracking System shall allow users to track progress of their volunteer activities and the status of different service levels 9 6 2 Verification Procedure The test accounts created will have multiple test opportunities added and hours volunteered for those opportunities in order to verify that hours are being tracked 11 07 14 82 TimeKeepers System Requirements Specification Volunteer Tracking System 10 Use Cases This section explains how users will interact with the Volunteer Tracking System Use cases are described and a use case diagram is depicted Each use case consists of a scenario which clarifies how the case will be initiated the actors in
45. o the Reports page The Generate Reports tab will allow facilitators to generate reports for opportunities in their assigned categories Once a report is generated it can be viewed in the View Reports tab by Administrators and Facilitators 10 10 2 Actor s Facilitator Administrator 10 10 3 TUCBW The facilitator will click on the on the Reports button on the Home page 10 10 4 TUCEW The View Reports tab will be updated 10 10 View Reports 10 7 1 Scenario By clicking on the Reports button on the Home page the facilitator will be directed to the Reports page The facilitator will be able to view the reports which will be ordered by the dates the reports were posted 10 7 2 Actor s Facilitator Administrator 10 7 3 TUCBW The facilitator clicks on the Reports button on the Home page 10 7 4 TUCEW The Reports page will finish loading 10 11 Add and Delete a Volunteer Opportunity 10 11 1 Scenario The facilitator will click on the Opportunities button on the Home page The facilitator is then directed to a page where she he can add or delete an opportunity Once the addition s and or deletion s are complete the Opportunities and Opportunities of your Category pages will all be updated 10 11 2 Actor s Facilitator Administrator 10 11 3 TUCBW The facilitator will click on the Opportunities button on the Home page 10 11
46. ovided to the volunteers that will cover all of the required features such as logging in adding opportunities signing up for opportunities inputting hours for an opportunity and tracking progress Verify that the system successfully allows the users to login and logout 9 2 1 Requirement s addressed Requirement 3 15 Login and Requirement 3 16 The Volunteer Tracking System shall allow users to login and logout 9 2 2 Verification Procedure When testing the system test usernames and passwords will be used by creating test accounts to verify that users will be able to successfully login to the system Verify that the facilitators are able to add and delete opportunities 9 3 1 Requirement s addressed Requirement 3 4 Add Volunteer Opportunities and Requirement 3 5 The Volunteer Tracking System shall allow facilitator to input the new or upcoming volunteer opportunities and delete volunteer opportunities previously entered into the System 9 3 2 Verification Procedure During the testing phase test opportunities will be created and attempt to be added into the system 11 07 14 al TimeKeepers System Requirements Specification Volunteer Tracking System 94 Verify that volunteers are able to sign up for a volunteer opportunity 9 5 9 6 9 4 1 Requirement s addressed Requirement 3 6 Sign Up The Volunteer Tracking System shall also allow volunteers to sign up for an opportunity 9 4 2 Verification Procedure Duri
47. portunities volunteered in and the total number of hours volunteered Source Maverick Volunteers Constraints User must be connected to the Internet and logged into the Volunteer Tracking System Standards None Priority 2 High 3 11 Manage Reports 3 11 1 3 11 2 3 11 3 3 11 4 3 11 5 11 07 14 Description The Volunteer Tracking System shall allow admin to send progress reports along with comments and attachments to the specified users Source Maverick Volunteers Constraints User must be connected to the Internet and logged into the Volunteer Tracking System Standards None Priority 3 Moderate 34 TimeKeepers System Requirements Specification Volunteer Tracking System 3 12 3 13 3 14 Promote Members 3 12 1 Description The Volunteer Tracking System shall allow admin to designate or promote a member to a facilitator 3 12 2 Source Maverick Volunteers 3 12 3 Constraints User must be connected to the Internet and logged into the Volunteer Tracking System 3 12 4 Standards None 3 12 5 Priority 3 Moderate Demote Facilitators 3 13 1 Description The Volunteer Tracking System shall allow admin to demote a facilitator to a member 3 13 2 Source Maverick Volunteers 3 13 3 Constraints User must be connected to the Internet and logged into the Volunteer Tracking System 3 13 4 Standards None 3 13 5 Priority 3 Moderate Customize Preferences 3 14 1 Description The Volunt
48. rds None 3 16 5 Priority 1 Critical 11 07 14 36 TimeKeepers System Requirements Specification Volunteer Tracking System 3 17 3 18 Validate Members 3 17 1 Description The Volunteer Tracking System shall validate the members every three years The College of Engineering Board of Advisors change every three years The President of the University and the Dean of Engineering can extend a member s term after three years or add additional members Every three years the system shall make all members inactive who have been on the board for three years The administrator shall be able to only activate members if they will be serving as the Board of Advisors for another three years 3 17 2 Source Maverick Volunteers 3 17 3 Constraints User must be connected to the Internet to access the Volunteer Tracking System and the admin must have access to the list of board members appointed for the three year term 3 17 4 Standards None 3 17 5 Priority 4 Low Register Volunteers 3 18 1 Description The Volunteer Tracking System shall allow Admin to register volunteers and allow access into the system 3 18 2 Source TimeKeepers 3 18 3 Constraints User must be connected to the Internet to access the web based system and have a valid email account 3 18 4 Standards None 3 18 5 Priority 1 Critical 11 07 14 37 TimeKeepers System Requirements Specification Volunteer Tracking System 3 19 3 20 3 21 Generate Newsle
49. red into the System If volunteers have committed to an opportunity and it is cancelled the system will notify all volunteers through Email Source Maverick Volunteers Constraints User must be connected to the Internet logged into the Volunteer Tracking System and have a valid Email address to receive the Email notification Standards None Priority 2 High 3 6 Sign Up for Volunteer Opportunities 3 6 1 3 6 2 3 6 3 3 6 4 3 6 5 11 07 14 Description The volunteers shall be able to see the details of an opportunity such as the date time and location and have an option to sign up for an opportunity to indicate they will be volunteering at that opportunity Source Maverick Volunteers Constraints User must be connected to the Internet and logged into the Volunteer Tracking System Standards None Priority 2 High 32 TimeKeepers System Requirements Specification Volunteer Tracking System 3 7 Cancel Commitment 3 7 1 3 7 2 3 7 3 3 7 4 3 7 5 Description The volunteers shall be able to cancel a commitment they previously made If volunteers previously signed up for an opportunity the system shall allow them to cancel their commitment to indicate they will no longer be volunteering at that opportunity Source Maverick Volunteers Constraints User must be connected to the Internet and logged into the Volunteer Tracking System Standards None Priority 2 High 3 8 Notify Volunteer
50. tter 3 19 1 Description The Volunteer Tracking System shall generate a newsletter upon the addition of new volunteer opportunities 3 19 2 Source Maverick Volunteers 3 19 3 Constraints User must be connected to the Internet to access the web based system and have a valid email account 3 19 4 Standards None 3 19 5 Priority 5 Future Generate Appreciation Letter 3 20 1 Description When a volunteer reaches a service level the system shall notify the admin This notification will be a system generated notification which they can view on their homepage Upon this notification the admin shall be able to generate a generic appreciation letter for that particular volunteer as a PDF 3 20 2 Source Maverick Volunteers 3 20 3 Constraints User must be connected to the Internet and logged into the Volunteer Tracking System 3 20 4 Standards None 3 20 5 Priority 5 Future Volunteer Stories 3 21 1 Description The Volunteer Tracking System shall provide a social aspect to the interface where the volunteers can input and share their stories 3 21 2 Source TimeKeepers 3 21 3 Constraints Image attachments and text must be displayed in a readable format 3 21 4 Standards None 3 21 5 Priority 5 Future 11 07 14 38 TimeKeepers System Requirements Specification Volunteer Tracking System 3 22 Ease of Use 3 23 3 24 3 22 1 Description The Volunteer Tracking System shall provide a user friendly interface The syst
51. tunity John earned a badge John completed 10 hrs Welcome John Smith Welcome Jane Doe New opportunity Jane earned a badge 00000000 New opportunity Opportunity Title Opportunity Title Opportunity Title Monday 1 2015 Monday 1 2015 Monday 1 2015 8 00 a m 8 00 a m 8 00 a m dolor sit amet Lorem ipsum dolor sit amet Lorem ipsum dolor sit amet Lorem ipsum dolor sit amet adipiscing elit consectetur adipiscing elit consectetur adipiscing elit consectetur adipiscing elit View All John Doe John Doe John Doe John Doe John Doe About Us Terms and Conditions Contact Us Privacy Policy Figure 2 1 Home Page 11 07 14 14 TimeKeepers System Requirements Specification Volunteer Tracking System Volunteer Opportunities Categories January 2015 Category 1 10 e Category 2 7 Event Opportunity Title Event Opportunity Title Fri January 1 1 00 PM Mon January 15 1 00 PM Category 3 3 UT Arlington UT Arlington 5 people are attending 0 people are attending mi e Category 4 10 amp Category 5 10 Ei pw E El Event OpportunityTitle Fri January 28 4 00 PM UT Arlington 5 people are attending February 2015 Event Opportunity Title Event Opportunity Title Fn February 1 1 00 PM Mon February 15 1 00 PM UT Arlington UT Arlington 5 people are attending 0 people are attending March 2015 Event Opportunity Title Event Opportunity Title Fri January 1 1 00 PM Mon J
52. volved the action the use case begins with TUCBW The Use Case Begins With and the action the use case ends with TUCEW The Use Case Ends With Note that the word page is used instead of page screen for readability but page is interchangeable with screen 10 1 10 2 Login to System 10 1 1 Scenario The user either opens the mobile application or goes to the system website which is where the web application will be located She he then enters her his username and password into the appropriate fields When successfully logged in the user is directed to her his Home page 10 1 2 Actor s Volunteer Facilitator Administrator 10 1 3 TUCBW User entering the mobile application or going to the webpage 10 1 4 TUCEW The system displays the user s Home page View Volunteer Opportunities 10 2 1 Scenario The user logs into the system and will be directed to her his Home page where there will be a list of volunteering opportunities The user can view the full list of opportunities by clicking on the Opportunities button which will direct her him to the Opportunities page 10 2 2 Actor s Volunteer Facilitator Administrator 10 2 3 TUCBW User successfully logging into the system or clicking on the Opportunities button in the menu 10 2 4 TUCEW The system finishes loading and displaying all of the opportunities 11 07 14 53 TimeKeepers System Requirements Spe
53. web application the user will be directed to the Maverick Volunteers webpage 10 8 2 Actor s Volunteer Facilitator Administrator 10 8 3 TUCBW The user clicks on the Logout button in the dropdown menu 10 8 4 TUCEW The application closes or the user is directed to the Maverick Volunteers webpage Input Hours for Volunteer 10 9 1 Scenario The facilitator will click on the Opportunities of your Category button on the Home page This will direct her him to the Opportunities of your Category page where she he can view the opportunities that she he is the facilitator for Clicking on an opportunity in this page will direct the facilitator to a page where she he can view the names of the volunteers who are attending that opportunity The facilitator also has the ability to view and change input the hours of a volunteer After inputting the hours for a volunteer the facilitator is taken back to the Opportunities of your Category page 10 9 2 Actor s Facilitator Administrator 10 9 3 TUCBW The facilitator will click on the Opportunities of your Category button in the Home page 10 9 4 TUCEW The facilitator is taken back to the Opportunities of your Category page 11 07 14 55 TimeKeepers System Requirements Specification Volunteer Tracking System 10 9 Post Opportunity Reports 10 10 1 Scenario By clicking on the Reports button on the Home page the user will be directed t
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