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CHECKMATE BACK OFFICE USER MANUAL

1. 8 Select check box if invoice will include GST in the line total cost 9 Press Proceed Enter New Invoice 1 Enter vendor reference of first A Vencorrer Be Se E item on invoice Press Enter GST Inclusive LeTo Cost Eny 2 Enter carton quantity Press A ol ccc Ent er Unit Sell inc 0 0000 5 Invoice ii GP 0 002 3 Enter price for items Press reno aace see RECT EER SIE ce E Enter __ E l 4 Ifthe buy price for an item has changed you will be asked if you want to change its sell z E on Lore lon price and that of the child owed o o om MS ost 00 voce ost a z gt Total per Carton 0 00 Invoice Total 0 00 items A separate box will appear displaying the child items Make changes and then accept 5 Repeat steps until all items are completed Commit Invoice 1 Press Save 2 Press Commit 3 Press Yes to accept order Last Revised 19 06 2003 39 Author Peter Sharper Checkmate User Manual Generate Automatic Purchase Orders Will automatically generate purchase orders based on your minimum and maximum stock levels These levels can be set individually from the inventory master menu or can be done automatically see Recalculate Reorder Levels To Access Automatic Orders 1 Click on Purchasing Gener
2. that are in you inventory that contains the combination of letters you have inputted Incremental Button This will toggle your search results including and excluding in amp Inventory Master VICTORIA BITT CAN 375ML x Item Number 505123 Allocate Nest Desc Search Retrieve Retrieve Via e Ei No gt Renumber Item Permuted Search soit Talkers O Vendor Ref Update POS Immediately Po History Range Update Description VICTORIA BITT CAN 375ML CunSel 2 00 Close General Pricing Rules Purchasing APN PLU Labels Multipacks Long Description ITA GST amp WET Short Description VB CAN 375ML ali O GST Tables Unit Size 375ML GST Rate 10 00 ee ae into the text box Range Code 5 Current Show Tracking Flag 0 v Curent Sub Department BEER FULL STRENGTH AUSTRALIAN z Use G P From Sub Dept Major Department 000001 BEER act iv e it ems Product Group BEER FULL STRENGTH Item Status 1 Active in store and warehouse zl Status Date 06 Nov 2001 Permuted Search Select an item With the item highlighted click select or double click the item with your mouse The Permuted Search window is a more advanced search engine giving you more options to search by To refine your search results you can
3. 29 Apr 2003 12 00 AM 246522 HORIZON K S ULTRA MILD 4M Autho r Peter Sharp er 29 Apr 2003 12 00 AM 245964 LONGBEACH MENTHOL y Checkmate User Manual Last Revised 19 06 2003 68 Author Peter Sharper
4. ES al Clear item Add items to List Item No Description Size Last Sale Date 1 Retrieve item using item No APN PLU Vendor Ref 2 Press Add to list 3 Item added to list Add items to list via Description search 1 Press Description search 2 Start typing item description Again wildcards can be used with the key At any time select item from list and press select 3 Item added to list Add items to list via Permuted Search Press permuted search Fill in relevant search fields Press Search For all items that you don t want added to list change status to reject Press close This will add all non rejected items to fast delete list From this list you can add more items or clear items from list When list is complete press update Items are deleted DR DS SS Last Revised 19 06 2003 37 Author Peter Sharper Checkmate User Manual Recycle Item Numbers The running of this utility is optional and only needs to be used if item numbers belonging to deleted lines need to be re used for new lines Please note that this utility removes all history associated with the item number being recycled To recycle an item number three conditions must be met Item must be inactive in store and warehouse current item status has not changed for at least the number of weeks specified and item range code is set to delete Access Recycle Item Numbers Recycia fens xl 1 Select Inventory fro
5. Last Revised 19 06 2003 59 Author Peter Sharper Checkmate User Manual Store Price Book By using the permuted search features in this report generator you can produce a report detailing user defined items Item number description size apn usual buy price usual sell price last modified date and vendor for each item will be displayed Store Price Book 8 8 8 E E B All Departments All Sub Departments All Product Groups All Vendors ji 2 3 KN KN fee Low Margin Items Report Generates a report for items within a specific GP range Margin Exception Report x All Sub Departments All Product Groups All Vendors Last Revised 19 06 2003 60 Author Peter Sharper Checkmate User Manual Stock Valuation Report Generates reports detailing department stock values or the value of an item within a department Can also be used to identify redundant stock Stock Valuation xi Redundant Stock Report Redundant Stock Stock Valuation Valuation All Departments d All Departments All Sub Departments y All Sub Departments Prices on off Report Generates a report detailing the start or end of any promotions for a given day Prices On Off Report Promotional Stock Alerts Generates a report on promotional items to alert you to a low stock level The report can be refined to display at zero stock less than minimum stock less than maximum stock o
6. Remove Discount Voucher 1 Select card name Last Revised 19 06 2003 10 Author Peter Sharper Checkmate User Manual 2 Press remove 3 Confirm if you want to remove discount User Maintenance From here you can add modify or remove User accounts passwords and access levels Access User Maintenance 1 Administration User Maintenance Add User Maintenance Enter user logon id in text box Enter full name in text box Enter pin number in text box 1 4 numbers Cannot Start with 0 Select user type Press Add User should appear A oa Modify User 1 Select user 2 Modify details 3 Press Modify Remove User 1 Select user 2 Press remove 3 Confirm if you want to remove discount Log User Qut 1 Select user 2 Press log user out User should be logged out Print Pass Cards From here you can print pass cards for each user The print out will include the persons name and a barcode used to login Access Print Pass Cards 1 Administration Print option Pass Cards User Cards Tab 1 Select one or more users 2 Press Print Pass cards are printed Supervisory Cards Tab This function will print three supervisor pass cards for each different password that has been defined along with a list of the lanes that it will work on Last Revised 19 06 2003 11 Author Peter Sharper Checkmate User Manual 1 Press Print Pass cards are printed Training Cards Tab This fu
7. use one or many of the options Patial Dese eee Range Code Show Unit Size Reset Search Item No Range To Select Item 2 bo APN Range To A an Partial Desc Enter partial description Deparment E El Search will be refined to searching for e Cicas a Product Group Any E Current Promos ONLY Vendor Any Bd T Active Lines ONLY items that start with the description here em eC es Eleanor Eg EM EMU Last Modified Range Code Enter the range code Search will be refined to searching for items that are in the range code Click SHOW to show the range codes Shelf location gt Item No Unit Size Enter Size Search will be refined to searching for items of that particular size EG 375 375ML Last Revised 19 06 2003 Author Peter Sharper 65 Checkmate User Manual Item No Range APN Range Enter the range of an item Search will be refined to searching for items that are in the range Eg 900000 9999999 will display the items which have an item number between Same rules apply for APN range Department Select a department Search will be refined to searching for items that are in that department Eg BEER will display items in the BEER department Sub Department Select a department within a department Search will be refined to searching for items that are in the sub department Eg BEER MID STRENGTH will select the
8. RIS 4800 device S eizo NOTE CheckMate Auto FAX requires IRQ s to be set in Windows as follows Parity Set the parity level for the coms device Coma Raa Comm Ras Stops Bits Setting for the coms device DTR enabled Enable or disable DTR RTS enabled Enable or disable RTS Protocol Set protocol for the coms device Speed Set the baud rate for the coms device Last Revised 19 06 2003 8 Author Peter Sharper Checkmate User Manual Administration Site Setup In site setup up there are two tabs that should only be altered with assistance from a Checkmate technician Access Site Setup ini i i Update Close 1 Administrat 10 n S ite S etup Personalisation General End Of Day Purchase Orders Site Name Liquor Store Text Colour Site ABN fix xxx xxx xxx Personalisation Tab vat tone ESS 1 Enter Site Name and ABN number z FE rate 2 Change Site Name by selecting a different fonts size bold or italic 3 Additional text usually has site address and support phone number Liquor Store ABN 0000000000 For Support call 9555 3755 88 Harriet Drive Chapel Hill General Tab For Support call 9555 3755 End of Day Tab Purchase Orders Tab Supply amp Delivery information for generating purchase orders Coupon Voucher Types From here you can add modify or remove all store coupons an
9. e To download the current host file highlight FALHOST SCR and click OK e To download the previous host file highlight LASTWEEK SCR and click OK NOTE The next thing you must not forget to do if you are downloading the previous host file DO NOT forget to change it back to the FALHOST SCR Otherwise next week when it comes to download your hostfile you will be downloading the previous hostfile and thus receiving the wrong one Last Revised 19 06 2003 23 Author Peter Sharper Checkmate User Manual Chapter 5 Inventory The Inventory Maintenance window is where you maintain your inventory database file It contains functions relevant to Inventory Purchasing and Stocktaking CheckMate Back Office System v2 105L Liquor Version x Liquor Stor i 88 Harriet Drive Click Here To om Chapel Hill gt Ho For Support call 9555 3755 g j ca Weed Ss Last Revised 19 06 2003 24 Author Peter Sharper Checkmate User Manual List of Buttons E Inventory Master Screen Control Centre for all Inventory Maintenance Item Quick Add Add items to the inventory database Group Price View and modify item groups amp ranges FS Vendor From here you can add and modify your vendors Generate Automatic Purchase Automated Ordering System Purchase Orders and Receivables Add and modify vendor invoices A Send Changes to Point of Sale
10. Print Preview Scope Close On Hand Less Than Or Equal Zero On Hand Less Than Minimum Stock On Hand Greater Than Maximum Stock Last Revised 19 06 2003 62 Author Peter Sharper Checkmate User Manual Item Detail Exception Report Generates a report detailing all items that are missing selected fields The report can be refined by department and vendor Item Detail Exceptions Restrict Report To Department All Departments Restrict Report To Vendor Preview Print EN goi All Vendors Es Exceptions To Test For 7 Close X No Short Description X No Size X No Department Allocation X No Sub Department Allocation X No Vendor Number X No Product Group Allocation No Vendor Reference 7 No Range Code Appendix Range Update Before attempting a range update it is imperative that you understand the process involved Range update is an extremely useful tool in processing changes to multiple items HOWEVER you must be careful as incorrect operation could cause massive alterations to your stores database files If your unsure of how to work this utility we recommend calling Lynx support staff for assistance There are a few steps to the process e Your template item e Your Permuted search range e The selection criteria Your Template Item A template item is an item from your database that is used to base changed to other items from An item has multiple fields details yo
11. Reports All Lane or Cashier statistics for Access Lane Cashier Statistics 1 Real Time Electronic Journal Selection Generate report 1 Select Report Date 2 Press generate report button m Last Revised 19 06 2003 Author Peter Sharper 50 Checkmate User Manual Graph Report 1 Generate Report 2 Press Graph button 3 Select column to graph on Press Graph 4 Select type of graph print if need be Save Report 1 Generate Report 2 Press save button 3 Select drive to save to Print Report 1 Generate Report 2 Press print button 3 Select printer Press ok 4 Review Report and then press print Press ok Cashier Status Reports which cashiers are logged into the system and the lane number Access Cashier Status 1 Real Time Cashier status Hourly Activity This report looks at a date and then gives a breakdown of sales items and customers for each hour of the day Access Cashier Status 1 Real Time Hourly Activity LL Generate Report 1 Select Date 2 Press Generate report Graph Report 1 Generate Report 2 Press Graph button 3 Select column to graph on Press Graph i 4 Select type of graph print if need be Last Revised 19 06 2003 51 Author Peter Sharper Checkmate User Manual Save Repo
12. Checkmate User Manual Processing Hostfile There are two ways to process your hostfile within CheckMATE and make it scan at the Point of sale you will have to work out which one suits your store better please make sure you have printed all the pending host changes and get the labels ready As once they are processed they disappear out of the pending host changes section Process with End of Day By far the easiest way to process your hostfile this way will not tie up your computers during the day unlike the process immediately which can take a little while depending on the size of your host file Once you have edited your host file and everything looks all good You will then notice down in the bottom left hand corner of the screen a check box with a cross in it by default labeled Suspend Tonight s Application until Further Notice Once you remove the cross from this box the program will then process any changes which have the green approved tick next to it Any items with a cross next to them have either been rejected by yourself or have the Disable Host Modification of Buy or Sell crossed in the inventory maintenance under the Rules tab Now it is just a matter of waiting to process your End of Day procedures and leaving them to process the information over night By the morning the Server and BackOffice will have the new changes and be awaiting the correct date to tick over inorder to start using these changes Most pe
13. Departments 4 Departmen Long Description E ition ec GP Default GST 1 BEER BEER 15 00 10 0 2 PORT SHERRY ETC PORT SHERRY 24 00 10 0 3 WINE WINE 28 00 10 0 4 SPIRITS SPIRITS 18 00 10 0 5 LIQUEURS LIQUEURS 20 00 10 0 6 MINIATURES MINIATURES 25 00 10 0 7 MIXERS MIXERS 25 00 10 0 8 SPIRITS READY TO DRINK SPIRITS RTD 25 00 10 0 3 CIDER 25 00 10 0 10 SOFT DRINKS SOFT DRINKS 30 00 10 0 1 SHOP ACCESSORIES SHOP ACC 20 00 10 0 12 BACCO TOBACCO 12 00 10 0 ra SNACKS AND SAVOURIES SNACKS 2500 100 14 SUNDRIES SUNDRIES 20 00 10 0 99 UNALLOC ASSIGN TO MAJ DEPT UNALC DEPTS 20 00 10 0 Department No Dp Add Department rooe eee Modify Department She Desi EE Recommended G P Close Default POS GST Rate v GST fio coe 2 Modify field values into text boxes 3 Press Modify Department Sub Departments From this window you can add or modify sub departments Access Sub Departments Step 1 Select Inventory from menu bar Select sub departments Open Sub Department Step 1 From the drop down list select department using mouse Step 2 This will display the master list of sub departments Last Revised 19 06 2003 Author Peter Sharper Sub Departments Select Department l Add Sub Dept Sub Dept No Long Desc Lts Rec G P li 2 x Close Use Department G P
14. Host Dept No 35 Checkmate Add Sub Departments 1 Enter sub departments field values in text boxes 2 Press Add Sub Dept button User Manual 3 Ifsub department number is unique sub department will be added if not an error dialog box will appear advising of this Modify Sub Departments 1 Use mouse to select sub department 2 Modify field values into text boxes 3 Press Modify sub department Product Groups From this window you can add or modify product groups Access Product Groups 1 Select Inventory from menu bar Select Product Groups Add Product Groups 1 Enter product group field values in text boxes 2 Press Add Group button 3 Ifproduct group number is unique product will be added if not an error dialog box will appear advising of this Modify Product Groups Product Groups x Prod Group 1 Description LIGHT BEER GEES MIDSTRENGTH BEER BEER FULL STRENGTH STOUT PORT FORTIFIED SHERRIES FORTIFIED OTHER FORTIFIED WINE VERMOUTH EE BULK WINES SOFT PAC BULK WINES GLASS WINES RED BOTTLED WINES WHITE BOTTLED MINES SPARKLING _ WINES SPECIALITY Add Group Long Desc BEER MID Modify Group 1 Use mouse to select product group 2 Modify field values into text boxes 3 Press Modify group Vendors Close From this window you can add or
15. Purchasing APN PLU Labels Multipacks No Shelf Labels Il Shelf Label Format Normal y I Price Label Required Now I Shelf Talker Required Now Shelf Location Tip You should use a consistent naming convention for shelf locations so that ranges can be applied without ambiguity Eg 440101 ABO102 ete ABO102 Aisle A Facing B Bay 01 Shelf 02 A simplified version might be A1 A2 412 etc A12 Facing A Bay 12 Last Revised 19 06 2003 30 Author Peter Sharper Checkmate Multi packs Tab From here you can view child items or can create new child items or add existing child items and remove child item As for the example in the figure below you can double click using the mouse on a child item to find out its pack quantity pack buy sell price and actual and target GP percentages Item Number 505123 Allocate Next amp Inventory Master VICTORIA BITT CAN 375ML Desc Search Renumber Item Permuted Search Retrieve Via Item No O APN PLU O Vendor Ref Update POS Immediately X Labels amp Talkers User Manual Retrieve Parent Item Options Sales History Range Update Description VICTORIA BITT CAN 375ML Camel 2 00 Close General Pricing Rules Purchasing APN PLU Labels s Create New Child Item Multi Packs Description oy Z VICTORIA BITT CAN VICTORIA BITT
16. 1 Use mouse to select usual buy sell of an item Using the number pad enter new price Press Enter Using the colour scheme you can visually see what affect you change has done When happy with changes press update changes main inventory file server If you select Update POS Immediately check box it will change PLU as well seh Sea Os Last Revised 19 06 2003 33 Author Peter Sharper Checkmate Automatic Edit This will do automatic edits to the list of records Press Automatic Edit Select Update Usual BUY Price and or Update Usual Sell Price using check boxes 3 Select options using toggle buttons Ifa percentage value is needed enter in text box 4 Select unselect check box to skip edited rows or Do not alter if current sell is higher 5 Press Update Ne Group Override Changes Go to Inventory Dropdown Menu Group Override Changes From this window you can override the sell price for a group of items for a period of time Search for group 1 Fill in relevant search fields 2 Press Search Override Sell 1 Enter a dollar amount in Override Sell Box 2 Enter a date value in Override From Override To 3 Press Update Changes Last Revised 19 06 2003 Author Peter Sharper User Manual Group Price Update Automatic Edit E Update increase By Specified Z Decrease By Specified Skip edited rows x C Update To Specified
17. 2252 29 4 Review Report and then press print Press ok Sales Exception Report Sales exception report is used to look at transactions types discounts and other functions cashiers use Access Exception Report 1 Real Time Sales exception report Generate Report 1 Choose the date range Data from the date range will be used for report Last Revised 19 06 2003 Author Peter Sharper to 28 Apr 2003 el Cashier 21 Cashiers gt Sales Exception Report x Report From a Print Preview Transaction Type All Voids All Credits Only All Mark Downs Only All Discounts Only All Price Reductions Only All Loans All Pickups All No Sales All Log On s All Account Payments ALL SALES Audit Trail Close 47 Checkmate User Manual 2 Choose all cashiers or choose a particular cashier 3 Choose transaction type 4 Press Preview Print Report 1 Generate report 2 Press print button Top 100 Product Ranking Tracking Flag Hit Rate Report Access Tracking Flag Hit Rate Report Report Date 28 Apr 2003 E LJ a oe 1 Real Time Tracking Flag Hit TEE e EEE E ae Rate report Generate Report 1 Choose the date 2 Press generate report button Graph Report 1 Generate Report 2 Press Graph bu
18. 400 3 Select variation type a foo 4 Press Generate report button 200 et 100 PETER SHARPER 100 Last Revised 19 06 2003 55 Author Peter Sharper Checkmate User Manual Sales Period Analysis Generates reports from history for a designated period the report can be generated at an Item Department Sub Department Product Group Vendor Cashier and Lane levels Can also report on any finaliser journals for the period Pero aratris Depa Department 000001 BEER Bj E El la Close Assessment Year 2003 El Period Type Daily y Current 22 May 2003 02 May 2003 3158 17 03 May 2003 3288 47 2747 74 540 73 16 44 654 33 593 28 61 05 933 05 May 2003 112258 904 29 21829 1945 23992 2816 278 907 D6 May 2003 4496 48 4064 78 431 70 9 60 508 67 452 24 45 43 943 07 May 2003 4497 17 3965 27 531 90 11 83 371 05 331 20 39 85 10 74 08 May 2003 2980 10 2508 05 472 04 15 84 599 81 540 72 59 09 9 85 lo9 may 2003 3471 00 2912 40 558 59 16 09 735 72 665 85 69 87 9 50 10 May 2003 4199 36 3556 53 642 83 1531 648 47 585 61 62 86 9 69 14 May 2003 263410 2336 65 297 45 11 29 394 25 368 73 2552 647 Comparative Analysis Generates reports at Item Department Sub Department Product Group Vendor Cashier and Lane levels can be structured Daily Weekly Monthly or Yearly and is used to compare sales for differe
19. Amount O Copy First Row To All Others Close Enter Percentage Increase Update Usual SELL Price O increase By Specified O Decrease By Specified O Update To Specified Amount Update To BUY Plus Recommended G P Update To BUY Plus Specified G P Update To BUY Plus Specified Markup C Update To BUY Plus Specified Amount Copy First Row To All Others C Update To SELL Plus Specified Amount Enter Percentage Increase En im Group Override Pricing x Partial Desc Item No Range Range Code Show Unit Size Reset Search To APN Range To Copy First Row to All Department Any Update Changes Sub Department Any Update POS Immediately Product Group Any allele ls Close Vendor Any Direct Supply Any y Catton Size CE hene tres ow 34 Checkmate Departments User Manual This will display the master list of departments From this window you can add or modify departments Access Departments 1 Select Inventory from menu bar Select departments Add Departments 1 Enter department field values in text boxes 2 Press Add Department 3 Ifdepartment number is unique department will be added if not an error dialog box will appear advising of this Modify Departments 1 Use mouse to select department
20. FULL STRENGTH AUSTRALIAN Major Department 000001 BEER K Use G P From Sub Dept Product Group BEER FULL STRENGTH Item Status 1 Active in store and warehouse yi Status Date 06 Nov 2001 Last Revised 19 06 2003 26 Author Peter Sharper Checkmate User Manual Inventory Master Top Half The Item APN Vendor amp Inventory Master Reference No Enter either of the three in the top box clickon lemlbe Allocate Next f4 Desc Search Retrieve Retrieve and the item will appear Retieve Via Item No ara a on the screen 0 APNIPLU as Labels amp Takers Update Vendor Ret eyi Sales History Range Update Description Cur Sell Close dridi Description When you select your item a description of the item will appear here Allocate Next When there is no Desc Search Quick Search by Permuted Search Item Number assigned to an Item item Description ie Coca Advanced amp Multiple you have to assign your own Cola see Desc Search Field Search engine see Clicking here will automatically A Permuted Search assign an Item Number to an Item amp Inventory Master x Update Update a Item Number AA Allocate Next Desc Search singular item Retieve Via Item No Permuted Search ne a O APNIPLU O Vendor Ref Update POS Immediately x Range Update Make changes to Description Cur Sell a range of items
21. Make any changes as required 3 Press Simulate to see preview Press Close 4 Ifcorrect press Apply Receipt Header Footer Format The receipt header and footer designer is like any other editor Some differences are that you can insert some predefined values and the capability to preview what the receipt will look like Each receipt has allowed 15 lines to be designed by you Access Receipt Header Footer Designer Receipt Header Designer dit Layout Insert 1 POS Receipt Header Footer Designer Scania Number of Characters In Line 0 Close Keyboard Mapping Last Revised 19 06 2003 14 Author Peter Sharper Checkmate User Manual Keyboard mapping is required by the POS To understand what this does you have to understand basically how a keyboard works Every key on the keyboard has its own unique ASCII code When you press a key the computer is sent the unique code and interprets this code to know what key you pressed With this menu you can set up your POS keyboards add remove or change keys and add your most common items to a quick key To change keys it s recommended you refer to a keyboard template contact Lynx if required which is a printout displaying what code each key will send Access Keyboard Mapping 1 POS Keyboard Mapping Scan Code This is the code refer to template ie Code 97 on your template will be Scan Code 97 in the menu Function If you click on this
22. Press Filter S elect Filter 21 246522 HORIZON KS ULTRA MILD4M os Active Store 8 Warehouse 23 244888 LONGBEACH SUPER MILD 20 S _ Active Store amp Warehouse 4 gt W indow lists tte ms set to 25 245984 LONGBEACH MENTHOL 30 S Active Store amp Warehouse 28 208740 LONGBEACH MILD 40 S Active Store amp Warehouse 29 204885 MARLBORO LIGHTS PACKET 205 Active Store amp Warehouse current filt er 30 208744 PETER JACKSON SUPER MILD 205 Active Store amp Warehouse 32 262145 PETER JACKSON VIRG 30 S Active Store amp Warehouse 34 218340 STRADBROKE EXTRA MILD 8MG 405 active Store amp Warehouse 36 245771 SUPERKINGS ULTRA LIGHT 4M 205 active Store amp Warehouse 37 229024 WINFIELD KS FT RED 25 S Active Store amp Warehouse Activate inactive line S 33 244708 WINFIELD EXTRA MILD 12MG 20 S Active Store amp Warehouse s 1 Select File 2 Select filter to look at items 3 Press Activate inactive lines New File Selection Cancelled Last Revised 19 06 2003 43 Author Peter Sharper Checkmate User Manual Chapter 6 Reporting The Reports and Enquires Window is where you can query all the history and real time data from your store to generate informative reports You can call up reports on Real Time data EOD Reconciliation Sales amp Inventory CheckMate Back Office System v2 105L Liquor Version x Click Here End OF Day Liquor
23. Press print button 3 Select printer Press ok 4 Review Report and then press print Press ok Last Revised 19 06 2003 49 Author Peter Sharper Checkmate User Manual Electronic Journal Selection Searches through the electronic journal displaying details of all transactions in real time Access Electronic Journal Selection 1 Real Time Electronic Journal ae Seach ESTAN Selection or ctrl J A All Cashiers X Lane All Lanes X Generate report T Sale Total Range 1 Select Date cashier lane To 2 Ifsearching using sale range we check box and enter sale range in dollar values ME 3 Ifsearching using time range check box and enter time using 24hour time 4 Select sale type 5 Press Search Looking at transaction 1 Double click on a transaction to bring up the transaction window 2 Use arrow keys to scroll current sale lines insert brings you to previous transaction delete brings you to next transactions and esc to exit Save Report 1 Generate Report 2 Press save button 3 Select drive to save to Print Report 1 Generate Report 2 Press print button 3 Select printer Press ok 4 Review Report and then press print Press ok gt la Lane Cashier Statistics Report Date 28 Apr 2003 Individual Reports Close
24. Sends any changes made to inventory to point of sale p Az a Si may Reports Screen Reports screen Same as Reports from Main Menu Exit This will step you back to the Back Office Main Menu gt Last Revised 19 06 2003 25 Author Peter Sharper Checkmate User Manual Inventory From this window you can set all the options for each individual item or change the options for a whole set of To access the Inventory Master file Window click on quick button or select Inventory Inventory Master from Menu bar CheckMate Back Office System v2 105L Liquor Version Joxedtory Purchasing Stock Take PDE Click Here Inventory Master Screen is split up into two sections Top and Bottom amp Inventory Master VICTORIA BITT CAN 375ML x To p Ha Uf Jtem Number 505123 Allocate Next Desc Search E Retrieve E Retrieve Via 9 lea Ne a Renumber ltem Permuted Search abel E Talkers Vendor Ret Update POS Immediately PE History Range Update Description VICTORIA BITT CAN 375ML CurSel 2 00 Close General Pricing Rules Puchasing APN PLU Label Multipacks B He sr Long Description EEA pGST amp WET i ottom alf Short Description VB CAN 375ML Ssi g GST Tables Unit Size 375ML GST Rate 10 00 Units per Carton 24 WET Rate 0 00 Repito ME EZ Tracking Flag 0 y Curent SubDepartment BEER
25. 4 When finished the total of records processed will be displayed Press ok PDE Import Data from PDE Access Import Data from PDE 1 Inventory PDE Import Data from PDE Import PDE file 1 Make sure PDE is connected to computer 2 Press PDE import 3 Select PDE import type 4 Select Import 5 Save file Shelf Verify You can use shelf verification to check on item discrepancies and print a list out of them This information is very useful in keeping actually shelf prices current with registry prices gt Checkmate Shelf Verify of x Access Shelf Verify Process Fle f Bret Preview Close 1 PDE Shelf Verify Seq De CER Jl EFE 4 E E ON FILE 5 ALPINE EXTRA LIGHTS Pr Fil e 050563 NOT ON FILE 0 03 7 231665 BENSON amp HEDGES S F 255 035 Frocess rule e 225711 BRANDON SUPER KINGS LIGHT 408 032 3 844845 NOT ON FILE gt 016 1 Press Process File 10 208043 CAMBRIDGE EXTRA MILD 355 0 50 11 228265 CRAVEN SPECIAL MILD 255 018 12 267716 DUNHILL DE LXE MILD 255 018 2 Select weather to compare ia anaya NOT ON FILE 003 S 14 232804 NOT ON FILE 027 15 248339 HOLIDAY KINGS 4M 305 042 against usual or current price 16 212016 HOLIDAY EXTRA MILD 505 026 3 Find file to process 18 244872 HOLIDAY EXTRAS 12MG 255 HE g p i 19 242896 HORIZON ULT MLD K SIZE 4M 305 036 20 424846 NOT ON FILE 0 05 4 A Press ok 21 24
26. ACHIV A A e eai E TO E E RA 51 REGL UME RAE a i eei eaa 52 END OF DAY ta ta dias ana d 52 ROMEO acia 52 REVIEW A N OE LOG E E EE A E A A ata 52 Un archive Sales Journal EAE i E E E E E a Sd 53 RECONCILIATION opia E AE EEE E ETE EE ETE EESTE N S EEVEE EEE a 53 DO AOAO EEE A EE AE I A E E E E EN 53 Back Office Loans and Pickup JOurndl ccccccccccsecccsesseesesecseceeseneessuseseuseesseesseeseusessnreseneeeseenats 54 Daily Reconciliation seeen a E a A a e a a a ee 54 BANKING SUMINGUY A A EEEE EE A EERE 35 Reconciliation Analysis A A A A aes cee 35 Reconciliation SUMMALY aeeie a a ae aa ea a E A A E a E Ea EE RE 55 NATES La 56 INVENTO Vi EEE SE ENEE S EEEN EEES E EEEREN AEE ENE EEE SEREEN TEES 58 APPENDIX C EE A A EE E A S E A E A E E EEA 63 SEARCHING oai EEA A ERROR BOOKMARK NOT DEFINED Deseripi on SedrCh A A A e e dia 65 Perm t d ear ia ibid LL 65 SEND CHANGES COMMAND TO POS cccesssceeeeeseeeeseeeeeesnaeecessnneeecseeeeecseneeecsenaeeeeseneeeesseeeeesenseeeess 67 Send Command eienn ides Movin ol Mies Fried ans aena ice Diet eee cone mie a Nis Dod Meena Sits 67 DENG CHANGES orice ined A sec Main Palle A Bale elie Macatee a crete atte Mea bc tein Rs tana Dette 67 GLOSSARY A O ERROR BOOKMARK NOT DEFINED USERUL HIN T Saena senda catens doxesoctcs cates A n sateen ouch tes a oes locates ERROR BOOKMARK NOT DEFINED Last Revised 19 06 2003 3 Author Peter Sharper Checkmate User Manual Chapter 1 Back Office Introducti
27. CAN 6PK 375ML VICTORIA BITT CAN 12PK 375ML VICTORIA BITT CAN 24PK 375ML VICTORIA BITT CAN 24PK 375ML VICTORIA BITT CAN 30PK 375ML 1 2 00 6 1 83 12 1 67 24 2 00 24 1 35 30 1 23 2 00 55 45 11 00 51 40 20 00 46 54 48 00 55 45 32 50 34 20 37 00 27 76 amp Inventory Master VICTORIA BITT CAN 6PK Item Number 920030 Allocate Next 375ML Desc Search Retrieve Via Item No O APN PLU O Vendor Ref Renumber Item Retrieve Bermuted Search apel E Talkers Update POS Immediately Pe VICTORIA BITT CAN 30PK Sales History Ranas Update Description VICTORIA BITT CAN 6PK 375ML Cun Sell 11 00 close General Pricing Rules Purchasing APN PLU Labels Multipacks _ Current Child Item Pack Quantity 6 Pack Ex Buy 4 86000 GST 10 00 Actual G P 51 40 Pack Inc Sell 11 00 Auto Calc Sell Target G P 15 00 Get Parent Item Multi Packs Description i VICTORIA BITT CAN 375ML 1 2 00 2 00 55 45 VICTORIA BITT CAN 6PK 375ML 6 1 83 11 00 51 40 VICTORIA BITT CAN 12PK 375ML 12 1 67 20 00 46 54 VICTORIA BITT CAN 24PK 375ML 24 2 00 48 00 55 45 VICTORIA BITT CAN 24PK 375ML 24 1 35 32 50 34 20 375ML 30 1 23 37 00 27 76 By clicking on Create new child item the input box will appear From here you can change pack quantity usual sell price GST rate
28. Detail APPI to Promo T No Min Max Recale Flag seen F Store Override Sell Detail E Promo Pricing T No Suggested Reorder Flag Promotional Buy Detail Case Deal Minimum Stock Promotional Sell Detail L Hots Nubat Maanam Glock C TPR Buy Detail ea T Reorder Days o s uy Es TPR Sell Detail All Details F Qty On Hand pei WARNING BER Rag I No Shelf Labels Please Take extra care I Shel Label Type Ge ees en F GST Code amp Rate Shelf Label Required Flag displayed in RED I Target GP Talker Required Flag CHECK the number of Buy Prony Rules T Bin Location tems to be Modified below I Sell Priority Rules I Scaleable Flag rant alias ised Host Buy Mod Inhibit T Made In W A Flag A Host Sell Mod Inhibit f TPR Buy Mod Inhibit 0 of 21 Items T TPR Sell Mod Inhibit Processed 0 i CAUTION ALL The Selected Item Value s above will be applied to ALL Items listed in the Permuted Search Last Revised 19 06 2003 Author Peter Sharper 64 Checkmate Searching Description Search User Manual The Description Search window is a great way of finding items quickly there are four main options in this window There are two ways to search for an item Quick Search Looks for any items that are in your inventory that starts with the letters you have inputted into the text box Extended Search Looks for any items
29. Last Revised 19 06 2003 66 Author Peter Sharper Checkmate User Manual Show Multipack Items Select show multipack items Search will extend to add all items in a multipack Search Click here to search using selected criteria Reset Search Reset all options back to default Select Item This will select the item that is highlighted in result list Toggle All Will toggle all item status Send Changes Command to POS Inventory and control changes are dealt with by different windows Inventory changes are controlled by the sending changes to POS window and control changes are controlled by the sending command to POS window Send Command By selecting a command instruction you can instruct POS to look at all system configuration changes send a memo to lane operator perform an ad hoc end of day close off apply mirror database to sales database wake up and initialize for new day and synchronize POS machines date and time with Back Office Access Send Command to POS 1 Control POS Send Command to POS e Send Instruct POS to look at all system configuration changes C Send memo to lane operator Close C Perform an ad hoc end of day close off Send Command O Apply mirror database to sales database A O Wake up and initialise for new day 1 Select Command Instruction Synchronise POS machines date and time with back office 2 Change send option to yes for all lanes that will instruct POS 3 Press Send
30. Prabibited ll Local Disk UN Last Revised 19 06 2003 5 Author Peter Sharper Checkmate User Manual List of Buttons paths to directories used by CheckMate Work Station Data Paths Checkmate technician use only This is a list of ie Repair Damaged Database Checkmate technician use only A Printer Setup Checkmate technician use only These values configure your 4 printers for CheckMate Modem setup Checkmate technician use only These values handle CheckMate s interaction with your modem scanner amp PDE User Administration From here you can add modify or delete users for Point of Sale Message Server Administration This is where you configure your message server for sending remote messages to the Point of Sale your store add passwords configure End of Day and set up purchase orders Keyboard Mapper Allows you to modify your keyboard layout or add new keys amp functions a Site Administration From here you can customise Checkmate Back Office to Idle Message Setup You can set your screen saver message here Lane Configuration Contains individual configurations for each POS terminal j R Send Command to Point of Sale Relays changes made on Back Office to the POS terminals pu KR lt q Last Revised 19 06 2003 6 Author Peter Sharper Checkmate User Manual System Work Station Data Paths Access Work Station Data Paths
31. Sales History Update POS Immediately Changes are made Sales History abels amp Talkers on the computer you make them on They must Brings up See Separate section then be sent to your POS Click here to update sales history the POS terminals immediately after changing for an item Last Revised 19 06 2003 27 Author Peter Sharper Checkmate User Manual Inventory Master Bottom Half The bottom half is spit into 7 pages that are accessible from the different tabs General Tab E w Inventory Master VICTORIA BITT CAN 375ML x This tab br ings up all the general Item Number 505123 Allocate Next Desc Search g Retrieve information about an item moe to A pl el O Vendor Ref Update POS Immediately PE History Range Update Descipton VICTORIA BITT CAN 375ML cursai 8200 rE From here you can check if an items General Ping Rues Puchasing APN PLU Labels Multipacks information is correct and if not Lang Descipion COSTA WET x Short Description VB CAN 375ML gorea GST Tables change it Unit Size 375ML GST Rate 10 00 Units per Carton 24 WET Rate 000 Range Code 5 Curent Show a You can also alter the status of an Ticking Fisa 0 z cuen A y Sub Department BEER FULL STRENGTH AUSTRALIAN gt Use G P From SubDept item and if necessary change the se iat tani WET and GST rate for an item O EEES Item Status 1 Active in store and warehouse pad Status Date 06 Nov 2001 Pricing
32. Send Changes Most windows that change details of inventory have a send changes immediately Sets to POS check box with this checked they is no need to send changes again But for all the changes that aren t sent you can do it from this window Access Send Changes to POS 1 Inventory Inventory Send changes to EXIJAN 29 Apr 2003 12 00 AM 1716 FLAGSHIP POUCH PO S 29 Apr 2003 12 00 AM 1872 OLD HOLBORN POUCH 29 Apr 2003 12 00 AM 429120 WINFIELD VIRGINIA RYO 29 Apr 2003 12 00 AM 429147 VWNFIELD EXTRA MILD RYO 29 Apr 2003 12 00 AM 808911 MARLBORO R Y O MILD TCO 29 Apr 2003 12 00 AM 808962 MARLBORO R O MILD TIBCO S end Chang e S 29 Apr 2003 12 00 AM 824623 BIC CHILD GUARD CNTER MIN y 29 Apr 2003 12 00 AM 2097 RIZLA CIG PAPERS DOUBLES 1 Select change from list 28 Apr 2005 1200 AM 55501 WHE OX PCH 29 Apr 2003 12 00 AM 204986 MARLBORO LIGHTS PACKET 2 P ress S end i 29 Apr 2003 12 00 AM 832731 BIC CHILD GUARD LIGHT 50 29 Apr 2003 12 00 AM 212016 _ HOLIDAY EXTRA MLD 29 Apr 2003 12 00 AM 218340 STRADBROKE EXTRA MILD 8MG 29 Apr 2003 12 00 AM 248339 HOLIDAY KINGS 4M 29 Apr 2003 12 00 AM 449733 WINFIELD RYO T BAC EXMIL 29 Apr 2003 12 00 AM 442860 WINFIELD RYO TOBACCO 29 Apr 2003 12 00 AM 91499 DRUM MILDE SHAG RR PP Last Revised 1 9 06 2003 29 Apr 2003 12 00 AM 252145 PETER JACKSON VIRG 67 29 Apr 2003 12 00 AM 225711 BRANDON SUPER KINGS LIGHT
33. Shared Database Directory F CHECK NETWORK Select Step 1 System Workstation a Shared Messaging Directory F CHECK NETMSGS Select Close Data Paths or by quick E Host Download Directory C CHECK DO WNLOADS Select button E Local Application Directory Select y Backup Snapshot Directory C CHECK NETWORK SNAPSHOTS Select Shared Database Directory a Path to shared directory Tip Any changes to shared or network directory paths should be made lo Cc at 10M on all other workstations also Shared Message Directory Path to shared message files location Host Download Directory Path to where the host puts all downloads Local Application Directory Path where the directory Checkmate is located Back Office Snapshot Directory Path where the backups are located Rebuild PLU Database Access Rebuild PLU Database 1 System Rebuild PLU Database Database Utilities We strongly suggest that you backup your databases whenever they are altered doing so will reduce the need for database repairs If repairing a database ensure no users are logged into Point of Sale and all other Back Office functions should be closed before starting Access Database Utilities 1 System Database Utilities or by quick pasase C LIVE SALES Database SALES MDL button C LIVE PLU Database PLU MDL C Aux PLU Database PLUAUX MDL General Database GEN MDL Inventory Database INVT MDL Frequent Shopper Database FS
34. Stor 88 Harriet Drive Sdi i Chapel Hill ue For Support call 9555 3755 E ed iit Occ o CheckMate Back Office System v2 105L Liquor Version Real fime EOD Rec n Sales Inventory Last Revised 19 06 2003 44 Author Peter Sharper Checkmate User Manual E 4 h o h w 4 ate gh Fi E 38 e Real Time Department GP Analysis Displays all the department sales for one day and the information on the GP Real Time Finaliser Status Displays the data from a POS terminal on a selected date Subject to Real Time Data Availability Real Time Cashier Statistics Displays all actions taken by a selected Cashier Hourly Activity Displays information on the total number of items customers and sales going through the POS terminal as well as averages Real Time Data Availability Displays the total amount of data available number of transactions for one day Loan and Pickups Used for transferring money to or from a register Reconciliation Allows comparison between sold and in till by cashier or lane Bank Summary Report of the total amount of money which went through your store for the selected date Department Period Analysis Displays information on sales from a selected department for a selected period of time Department Comparison Display information on sales for all the departments and allow comparisons the different departments Price Exception Rep
35. Tab Store Override Store set Inventory Master VICTORIA BITT CAN 375ML Item Number 505123 Allocate Next Desc Search zl Retrieve sa 1 e p ri ce Retrieve Via Item No E Renumber ltem Permuted Search Labels amp Talkers O APN PLU O Vendor Ref Update POS Immediately Te History Range Update Description VICTORIA BITT CAN 375ML CunSel 2 00 Close General Pricing Rues Purchasing APN PLU Labels Multipacks 3 Amnt ltem Caton StatDate EndDate PromNo Advertised These prices are Store Override 28 ERE Hio ER T Club Members ONLY controlled by suppliers a E Advertised ex Buy Extend History inc Sell pd ex By Extend A Monthly These prices are controlled by suppliers Usual Pfice y exBuy 0 81000 19 48 per Carton of 24 Y inc Sell 2 00 Auto Cale NT ex Buy 0 81000 19 44 per Carton of 24 exSell 1 82 GST Tables ST 10 00 Last Modified 17 Feb 2003 Usual Price This is the usual price the item is sold for History Buttons Click here for a history report for the different fields Last Revised 19 06 2003 Author Peter Sharper Cu
36. and current GP percentage When pressing Add Child button this new item will be added to inventory Last Revised 19 06 2003 Author Peter Sharper Create New Child Item VICTORIA BITT CAN 375ML x f Description VICTORIA BITT CAN Size 375ML Child Item No 924620 Child APN PLU 92462 Pack Quantity Usual Sell 2 00 Price Per Unit UsualBuy Parent Sell Parent GP 0 81000 2 00 55 49 GST Rate 10 00 Current GP AutoCale Price Per Pack Pack Buy 0 Pack Sell 0 00 Add Child Close Pack GP 55 49 31 Checkmate User Manual By clicking on Add existing child item an Inventory item search box will appear from here you can find the child item and then it can be added Item Quick Add From the Inventory Maintenance 3 ltem Number Alocate from APNAPLU window you can select a IE a Inventory Item quick add from the LorgDeccipio Update POS fhediateiy 5 s Short Description menu bar or click on the Item quick reo BE add quick button Caton Size fi ecall from Existing Item SubDepertment y Item No APN Perata Desc Search You can add a new item or edit an ae Se existing one GST Code E GST Rate 0 0000 GST Tables Usual Unit ex Buy 0 00000 Target GP pr he Sub Dept GP Usual Ine Sell Auto Cale Prefered Vendor Vendor Reference Charge Back Add Press to add Ite
37. call 9555 3755 z E ted A AAA Through the quick buttons you can download and process the host files Last Revised 19 06 2003 Author Peter Sharper CheckMate Liquor System HOST for ALM v2 01L Rev 001 x Hest Support 18 Checkmate User Manual List of Buttons a TE x eRe E x x w Host Dials in and receives host file Fault Button This button is only to be used under direct instruction from an Checkmate technician Fault Button This button is only to be used under direct instruction from an Checkmate technician Keyboard Brings up edit host file window Exit Keyboard Exits edit host file window Toggle Current Item Firstly select the item you wish to toggle for processing or not and click this button cycle through a tick or a cross Accept all items in this section If you wish to select all items for import in each individual section click this button to put the green tick infront of every change Reject all items in this section If you wish to reject all items for import in each individual section click this button to put the red cross infront of every change please keep in mind doing this may be in breach of your franchise agreement Toggle bookmark on selected item A host file can be extremely large and contain over 3000 changers in one section alone you may wish to view3 each of these and make sure you wish to take them since this is a lengthy process you can set a bookmar
38. 0 AA AA A A AA Re 14 CHAPTER 3 END OF DAY ccssssssscccssrecssssseessssssesssssesessssesesesssesessssesesssssesesssseesessssessessseesesees 16 ANA EN AAA T TTT 18 RECEIVE HOST SUPPOR Tesiri aid 20 PROCESS HOST INFORMATION conc ode 21 CHAPTER S INVENTORY o eeoa rosenen s ao srs ose ESPE S ESOO Saes EEs CESSES IESSE 24 INVENTORY aN E EE ll 26 Inventory Master Top Half ccccccccccsecceseseeeenseeneesenseesseecssceesseeseeecenseesseesseeseteesneseneeeeeesate 27 Inventory Master Bottom Hdlfcciiinnnnonicninnnnnnconnnconnccnnanicna rines 28 General Tabire eo ae 0 E E E E E E E E TNE TE E EA 28 Pricing Tabire e a a EE AOE ln 28 Rules TAD aie a Beale AE EN ean RETE ER Fie E A ERN 29 Purchasing LA a EE EEEE Ea E a EEEE E RAS 29 APN PLU Tabi oiei oiiro iiot iaeiei EEE E E EE E E wien E aE EE EE E E E EE EE E Ee aria e 30 Labels Tab A O 30 Multipacks LA AA A Nicks Le ae eke eee ene eee ead E ee a 31 Item Quick A a e ass 32 Send Changes to Point Of AR ON 32 Group Price Changes a dis 33 Group Override Changes A ee Lees ea los 34 DEPP MeN ts ce sic ces eieicces ova wces octaves LARA A AE A och RRA RARA 35 SUD DeEDGVI MONS tato e e aie e a e 35 Product Groups ted 36 Kend OVS A OE EE EE A at 36 Last Revised 19 06 2003 2 Author Peter Sharper Checkmate User Manual Fast Delete ns ed 37 RECVCE tem Number Siteen a Bald eed Ma sain Baidu ead tet 38 PUR CHASING lt 2 25 cr oct cere struct ora aii niad 38 PULENAS O O
39. 6522 HORIZON K S ULTRA MILD 4M 50 S 1 28 22 054542 NOT ON FILE 023 23 244388 LONGBEACH SUPER MILD 205 034 24 468487 NOT ON FILE 00m 25 245984 LONGBEACH MENTHOL 305 0 62 26 038431 NOT ON FILE gt 0 03 al A r os Last Revised 19 06 2003 42 Author Peter Sharper Checkmate User Manual Filter List 1 From drop down list select filter This will change the list below Print Preview 1 Process File 2 Filter File 3 Press Print Preview Activate Lines You can use activate lines window to select a PDE file and to active lines or set tracking flags Access Activate Lines Checkmate PDE Utilities Fae 1 k PDE Act 1V ate L mes Eiter Activate Inactive Lines Set Tracking Flag Close ALPINE EXTRA LIGHTS 231665 BENSON amp HEDGES SF Active Store amp Warehouse Lo ok at File la 225711 BRANDON SUPER KINGS LIGHT 40 S_ Active Store amp Warehouse P 1 t F il Ho 208043 CAMBRIDGE EXTRA MLD ass Active Store amp Warehouse 1 S 11 226265 CRAVEN SPECIAL MILD 255 Active Store amp Warehouse a Tess Selec ue 12 267716 DUNHILL DE LXE MILD 255 Active Store amp Warehouse 15 248339 HOLIDAY KINGS 4M 30 S Active Store amp Warehouse 2 Pick File Press ok he 212016 HOLIDAY EXTRA MILD 50 S Active Store amp Warehouse F 3 18 244872 HOLIDAY EXTRAS 12MG 255 Active Store amp Warehouse 1 1 1 19 242896 HORIZON ULTIMLD KISIZE 4M 30 S Active Store amp Warehouse 3
40. Button Click keyboard button From this screen we first check that all the information has been received Click on each tab price changes etc and have a look quick look at the changes If you require a printed copy of f what was in the host click on one tab at a time and click the printer icon section You have the option of rejecting any changes you feel appropriate Ensure this is done before printing labels or talkers To reject a change from any field Click on the item you wish to reject Then go to the toggle button and click It will put a red cross next to the item Click it again and it will be active again with a green tick To reject an entire field click on the appropriate field for example TPR s then click on the big red cross All the items in that field will now have a red cross next to them If you want to activate them again click the big green cross All items in that field will now have a green tick next to them After any adjustments exit from screen and go into labels a You must print out price changes price decreases and first time labels b You must put up all the increase labels before the end of day is run c Put price decrease to one side ready to be tomorrow d Put first time buy tickets up at your leisure Close out of labels and talkers and return to Host Support screen At the bottom of this screen is an option to suspend changes Price changes and price decreases come through from the host s
41. CHECKMATE BACK OFFICE USER MANUAL O 1997 Lynx Business Systems Australia All Rights Reserved Unauthorized copying or duplication of the contents of this document in whole or in part is strictly prohibited All registered trademarks are hereby acknowledged Checkmate User Manual CONTENTS CHAPTER 1 BACK OFFICE ssssccssssoscsssssecssssseecsssssessssssesssssssessssessssssssesssssssessssssssssssesesesesesns 4 INTRODUCTION ci Alai 4 BACK OFFICE ARCHITECTURE oia Odds 4 CHAPTER 2 CONTROLS cccssssscsssssecssssssecsssseecsssssesscsssesssssssesssssssssssssesssssssesssssseessssessssseseens 5 SYSTEM inskop a o int TT N T TETE a bedviens eevee ees 7 Work Station Data Paths ooer ten ee en E EEEE TEEKATTE EEEE EER 7 Rebuild PEU Database caes dias 7 Database Ue iii 7 PANA E oa Ct kt al Da aa ee Modem PPE Scanner e anta ci 8 ASD MINISTRATION 2 2 03 oe ceodsouddioScot duis obi daphe sbi idiota an A Aa ds 9 A A E RR RN RAR AO 9 COUPON Voucher Le ars 9 y LEVI EY E EME E REO RR AER A 10 EETPOS Card a r s 10 OscrMantenace we sits bes akas sis ties bes bn soibe ane Se Coun tubes shes ved uunsolied shad oa na iranin aea in a ea sun ANni ian 11 Print PASS Cards E ici 11 Mess a its is 12 A A A 12 LANE CONNTEUTAON A AA A nevis Ree 12 Idle Message Setup iii vs a stayiavedgsaatesfiote aa iea Eaa ia Ee ieaie 13 Receipt Header Footer ForMAt oonnonnnnininnonnnncnnnnnonncnonna nana nnn narnia rancia nara 14 Keyboard Mapping
42. HOP MDL HeposiDerehese Accounts Database ACCOUNTS MDL C Utility Database UTIL MDL History Database HISTOR Y MDL Compress Database Frequent Shopper History Database FSHIST MDL or C Diders Database ORDERS MDL a Last Revised 19 06 2003 Lose 7 Author Peter Sharper PE Clear Associated Lock Table WARNING ff All users should be off the system and all back office functions should be t terminated before you try and compress or repair a damaged database Checkmate User Manual Printer Setup If installing a new Back Office printer the printer must be installed onto the computer first usually by cd rom included with printer It can then be selected from the Printer Setup window Ifunsure how to install a printer please seek advice from a Checkmate Technician Access Printer Setup 1 System Printer Setup Modem PDE Scanner Setup Configuration options for Com Communication Devices Each device can be configured by selecting the different tabs Access Modem PDE Scanner Setup 1 System option Setup or quick button E Modem PDE Scanner Script File The location of the script file SE z Port Data Bits p Parity I Stop Bits ONone OFive None One Cone Osix OEven OTwo Port Number The com port number for the coms pl e r OFour OSpace device us 3 Osix DIR Enable RTS eee Protocol AA Data bits The number of data bits for the coms MEE laser EE
43. ICE Inv 5011 10 Oct 02 Pend Inv 2 1 074 68 WAREHOUSE ELECTRONIC INVOICE Inv 5012 10 Oct 02 Pend Inv 2 626 00 WAREHOUSE ELECTRONIC INVOICE Inv 4220 08 Oct 02 Pend Inv 2 96 87 WAREHOUSE ELECTRONIC INVOICE Invt421 9 08 Oct 02 Pend Inv 1 4154 23 WAREHOUSE ELECTRONIC INVOICE Invi4221 08 Oct 02 Pendinv 4 5139670 WAREHOUSE ELECTRONIC INVOICE Inv 3238 i 04 Oct 02 Pend Inv 13 1 971 60 WAREHOUSE ELECTRONIC INVOICE Inv 3239 04 Oct 02 Pend Inv 16 1 273 40 WAREHOUSE ELECTRONIC INVOICE Inv 3240__ 04 Oct 02 Pendinw 19 370554 WAREHOUSE ELECTRONIC INVOICE invil2214 020ct 02 Pendinv 1 522395 CARLTON UNITED W A Invk55836387 07 Feb 03 Pend Inv 6 0 00 CARLTON UNITED W A Inv 55836388 07 Feb 03 Pend Inv 6 0 00 z Last Revised 19 06 2003 38 Author Peter Sharper Checkmate User Manual Process Receivables Invoice Entry From here you can add new invoices or modify old invoices Create New Invoice 1 Press New Invoices z 2 Enter Vendor Name aie a Invoice Date pea 3 Enter Invoice Date 4 Enter Purchase order number if VendorinvoiceNo Pome applicable Invoice Total inc GST Excluding Freight Admin 5 Enter Vendor invoice number Admin Fees Freight PER CARTON inc GST 6 Enter Invo ice Total amount This Vendor issues Invoices which include GST in the Line Total Cost F mac tude GST excluding freight and administration 7 Enter fees and freight amount per carton including GST
44. Lane Configuration Printer Scanner Scale EFTPos Pod Tab This will set up the Printer for the lane which is selected 1 Select Lane number 2 Select device type 3 Enter port data bits parity stop bits DTR enable RTS enable protocol and speed Last Revised 19 06 2003 12 Author Peter Sharper Checkmate User Manual Security Tab From here you can set the supervisor and shutdown passwords 1 Enter Supervisor Shutdown password Templates Tab Using the templates that you have already designed and saved you can select to use them from this screen 1 Use the drop down menu to select template 2 Iftemplate needs to be edited press Edit Rounding Tab The rounding of cash and vouchers are easily configured from this tab EFTPos amp Cheques are not rounded Press update when you have finished your changes Misc Tab By selecting the check boxes on this screen you can optimise cashiers display for monochrome cheque and voucher validation allow change or cash out on cheques opening of cash draw on cashier log out or change prevent discounts being applied to items already reduced and change between a single or dual cashier draw Receipts Printing of receipts can be set to during sale at end of sale and on request only Receipt mode can be set to thirty or forty columns Idle Message Setup During the working hours of the day it may not be required to have all the lanes open at once while the lanes are
45. MID STRENGTH department within the BEER department Product Group Select a group of products Search will be refined to searching for items that are in the product group Eg CIGARS will show us a list of all the CIGARS in the store Vendor Select the vendor Search will be refined to searching for items that come from the vendor Eg ALM will show all items that come from ALM Promotion No Enter promotion Number Search will be refined to searching for items that have the promotion number Tax Code Enter tax code Search will be refined to searching for items in that tax code Track Flag Select tracking flag Search will be refined to searching for item in that tracking flag code Shelf location Enter shelf location Search will be refined to searching for items that are in the shelf location entered Last Modified Enter Last Modified Date Search will be refined to searching for items that have been last modified on that date Eg 12 03 03 Will show all items that where last modified on the 12 of March 2003 Scaleable Select Scaleable Search will be refined to all items that can have to be weighted Current Promos only Select Current Promos only Search will be refined to all items that are on current promos Active Lines only Select active lines only Search will be refined to all items that are active Inactive lines only Select active lines only Search will be refined to all items that are no active
46. N 375ML ltem Number 505123 Allocate Next Desc Search Retrieve un assigning APN and PLU numbers seueveva men Trento temes a A O APN PLU A to a selected item In most cases the C Vendor Fet ooch o a ME AT items will come with their own APN STONASITUCAN ES E EA General Pricing Rules Purchasing APN PLU Labels Multipacks PLU number when the host file is downloaded from FAL APN or PLU Number Add To List Allocate New PLU All Known PLU APN s InactivePLU APN s 9320000100670 Remaye From List From here you can remove APN PLU numbers add new ones or add multiple numbers Note that for items without an APN you will have ovr P to assign a PLU number to the item This can be done from clicking on Allocate New PLU select the range for the PLU number then click on Calculate Deactivate APN Re Activate APN Labels Tab w Inventory Master VICTORIA BITT CAN 375ML x From here you can set number of Jtem Number 505123 Allocate Next Desc Search Retrieve s Retrieve Via Item No Renumber Item Permuted Search ore late shelf labels to be printed shelf label Co O o a ee O Vendor Ref Update POS Immediately E saesHitay Range Update format and shelf location for easy Descipion VICTORIA BITT CAN 375ML CurSel 2 00 Close reference General Pricing Rules
47. ate Automatic Purchase Orders Select Specific Vendor Entire Inventory or a Permuted Search item list Select Scope Select to Print or Not Print Report Click on Generate Order e paca Recalculate Reorder Levels Will automatically generate reorder levels for your inventory Reorder levels can be applied to a list of items from the permuted search or for your entire inventory Ifusing the option to Set to a specific number of days stock requirements or reorder days stock requirements ensure you have enough history to accurately calculate necessary stock levels To Access Recalculate Reorder Levels 1 Click on Purchasing Recalculate Reorder Levels 2 Select from Permuted Search list or from Entire Inventory 3 Select wether to modify Min or Max level or both 4 Select Calculation Method 5 Click Begin Recalc Stock Take Stock Level Adjustments This is best used when a manual stock take is done Going through each item you can change its stock quantity Access Stock Level Adjustments 1 Stocktake Stock Level Adjustments 2 Search for item or add Item APN PLU vendor reference 3 Press Retrieve This will bring up stock on hand value for item 4 Enter Adjustment quantity 5 Select reduce increase or exact 6 Press adjust Change log appears Last Revised 19 06 2003 40 Author Peter Sharper Checkmate User Manual Process PDE Stocktake Access Stock Level Adjustments 1 Inventory stocktake process PDE stocktak
48. ate User Manual Requirements for End of Day Ensure no cashiers are logged onto the tills out the front During EOD your system is not active POS will not work and your store cannot trade run EOD outside of trading hours Back Office work completed you will not be able to use your system while your End of Day is running End of Day can t be done on a Back Office it is run from the server The EOD button on your Back Office will be disabled if you click on End of Day and nothing happens your on the wrong computer If you need to find out which computer is your Server please have a look at A brief run down of your system Perform End of Day 1 Click on Night time button 2 A box will appear enter current trading day and then next trading day 3 Press continue 4 End of day will proceed The end of day log will appear in a window as the process runs Print End of day log Click on Printer button Last Revised 19 06 2003 17 Author Peter Sharper Checkmate Chapter 4 Host The Host window is where you receive and process the Host information Your host file consists of the information relating to the changes to items within your store this information which will be downloaded on a weekly base and imported into your store Click Here _ User Manual CheckMate Back Office System v2 105L Liquor Version x End OF Day Liquor Stor h h 88 Harriet Drive y Chapel Hill C For Support
49. box a drop down box will appear with the functions you can assign the key Supervisor Wether Supervisor access is necessary to use this key Data Additional data to be sent with the keypress ie If Function is FAST PLU then the data would be the item number of the product you want the key to sell Last Revised 19 06 2003 15 Author Peter Sharper Checkmate User Manual Chapter 3 End of Day To finalise your store for the day an End of Day is required This processes the information from POS and checks that no information was missed during the day of trade then collates the information in the sales database and prepares the database for the next day of trade It also updates the History files to allow reports to be generated An End of Day should be run at the completion of each day However if you do forget to process an End of Day it can be processed at a later date To process a previous EOD set the EOD date back to the relevant date then run your EOD There is a time limit on how long an EOD can be delayed this is user configurable but the default is 7 days after that you will lose any data that has not been finalised Day procedure CheckMate Back Office System v2 105L Liquor Version x fj os Click Here gt End OF Day Liquor Stor 88 Harriet Drive Chapel Hill For Support call 9555 3755 a NN LS lds This will bring up End of day Window Last Revised 19 06 2003 16 Author Peter Sharper Checkm
50. d vouchers Access Coupon Voucher Types 1 Step 1 Administration Coupon Voucher Types Add Coupon Voucher 1 Enter coupon type in text box 2 Select if change should be given on a purchase that doesn t use the full amount of a coupon 3 Press Add Coupon should appear Modify Coupon Voucher 1 Select coupon type 2 Modify coupon type or allow change selection 3 Press Modify Last Revised 19 06 2003 Author Peter Sharper Checkmate User Manual Remove Coupon Voucher 1 Select coupon type 2 Press Remove 3 Confirm if you want to remove coupon Discount Types From here you can add modify or remove all store discounts Access Discount Types 1 Administration Discount Types Add Discount Voucher 1 Enter discount type in text box 2 Enter discount value in percentage 3 Press Add Discount should appear Modify Discount Voucher 1 Select discount type 2 Modify discount type or allow discount amount 3 Press Modify Remove Discount Voucher 1 Select discount type 2 Press remove 3 Confirm if you want to remove discount EFTPos Card Types From here you can add modify or remove all EFT card names Access EFT Card Types 1 Administration EFT Card Types Add EFT Card Name 1 Enter card name in text box 2 Select card type 3 Press Add Card name should appear Modify EFT Card Name 1 Select card name 2 Modify card name or card type 3 Press Modify
51. e 2 Enter password Import PDE file 1 Make sure PDE is connected to computer Press PDE import Select Stocktake on PDE import type Select Import Save File S S Process PDE stocktake 1 Select either add overwrite remove stock Press process Select PDE file to access Press ok Product lines processed changes to show progress Press Yes No to delete from ot dee eS Process Manual Stocktake Access Manual Stocktake ee See File Section amualstocktake ae aa Section Name 2 Enter password Create new stocktake list 1 Press New 2 Enter stock take file name Naming convention is stk date stk e g stk010102 stk Add section to stocktake list From this screen we will choose what stock will be included into the stocktake Click on Auto generate button Use the filter items to select item items to stocktake Use the section grouping to group stock take items Press Generate These stock items will be added to stocktake list A Last Revised 19 06 2003 41 Author Peter Sharper Checkmate User Manual Print Stocktake list 1 Click on print button 2 Select stock count sheets from report type 3 Select either entire stocktake or current section Enter Stocktake figures 1 Double click on section name 2 Enter stock amount for each item and press enter Commit Stocktake 1 Press Commit button 2 Select commit method 3 Press Commit to inventory Button
52. e Only Tracking Flag Ary I Scaleable 5 Records Displayed CinBuy Usual Sell Close li Usual Buy 1 03290 30 98700 _ 30 99 40 00 1239480 1239 2200 1 07667 32 30 0 00 619740 620 1200 5 iU BITTER CAN TL 7 Search for group 1 Fill in relevant search fields 502379 JEMU BITTER CAN 375ML 100 1 20 00 2 Pr rch 502379 EMU BITTER CAN 12PK 375ML 10 0 1 ess Searc 509185 EMU BITTER CAN 30PK 375ML 10 0 30 502379 EMU BITTER CAN GPK 375ML 100 1 This will bring up all records of items that match you selection criteria i I Note In the Partial Description search field wildcards can be used with the key Eg Searching for Bacardi Breezers by description Breezer will not work as the item does not begin with the word Breezer however searching for Breezer will return any items with Breezer anywhere in the description This type of wildcard search can be slower than a normal search The search records are colour coded to represent different things Colour scheme Background Letters Grey Green Item has been edited Grey Red Item not active Grey Black Item active and not been edited Red White Actual GP is negative Grey Yellow Actual GP is lower than recommended GP but no below zero Green White Actual GP is higher than Recommended GP Change Usual Buy Sell
53. e Send changes to the Point of Sale When you access this screen any pricing changes that you have not sent instantly to the Point of Sale changes done since your last End of Day and hostfile changes will be displayed in this window To send them all in one go to the Point of Sale simply click on Send a graph bar will then be displayed showing the percentage it is up to Downloading a previous hostfile From time to time operator error will happen it could be the host file was erased before being processed or possibly the operator left everything with a red cross and the host file was processed When this happens it is usually easier to dial into your host supplier and download the previous hostfile from Check MATE we have allowed to dial in and download the last downloaded host file there is one more file before that which your support staff can access however you shouldn t need to Keep in mind though however as you download a host file they all move along the cue so be careful not to move the file you want to the end and it then gets removed To access the setup to switch between current hostfile and previous hostfile download follow from the main CheckMATE window e Controls e System Up the Top e Modem Setup Here you will notice a box with the label SCRIPT FILE next to it on the left you will then notice that to the right of this box there is a SELECT button The two files which should appear are as follows
54. k and recall back to it at a later time e le Go to next bookmark Ifyou use a bookmark during the editing of your hostfile use this button to automatically go to the next bookmark inside of the hostfile Go to previous bookmark If you use a bookmark during the editing of your hostfile use this button to automatically go to the previous bookmark inside of the hostfile Last Revised 19 06 2003 19 Author Peter Sharper Checkmate User Manual Print current section If you wish to have a paper copy of all the changes within aa a section click this button to send the information to the printer letting it all process over night with the end of day procedure or if needs be you can process the hostfile information during the day while your store is still trading Process immediately You have two ways of processing your hostfile one being E 15 Host Information The file is a text based document tailor made to suit your store s items Inside this file you will have the following information e Deletions Items that are to be range coded for DELETE and set to Inactive in store and warehouse e Price Changes This is where prices on certain items both being buy and sell pricing will be raised e Advertised Promotions These are promotions which are franchise specific e Price Decreases This is where prices on certain items both being the buy and sell pricing will be lowered e Temporary Price Reductions TPR promotions a
55. m Search you can item set or unset search for an item to edit check box to change by selecting one of these Update POS options Send Changes to Point Of Sale Each time you make a change to an item you have the option of sending ose changes to point of sale immediately EINEN 15 Apr 2003 01 13 PM CORONA MEXICAN BTL 6PK or hold the change 15 Apr 2003 01 13 PM 924890 CORONA MEXICAN BTL 12PK 15 Apr 2003 01 13 PM 924900 CORONA MEXICAN BTL 24PK 15 Apr 2003 01 15 PM 920030 VICTORIA BITT CAN 6PK To send all held changes select Inventory from menu bar and then select Send Changes to Point of Sale This will bring up this screen From here select the change you want to send using the arrow keys and then press Send This will send change to point of sale Last Revised 19 06 2003 32 Author Peter Sharper Checkmate User Manual Group Price Changes From this window you can change the usual buy and usual sell for a eee a aa Range Code Show Unit Size Reset Search group of items Cha to APN Ran E To Automatic Edit ge Update Changes Department Any The top screen is used to find all the suwpepaent an E Product Group Any items you want to change Site at Update POS Immediately pee Z Label Required IE Taker Required Direct Supply An Y Carton Size T Activ
56. m menu Item numbers will be recycled if bar Select Recyc le Item 1 They are inactive in store and at warehouse gt Close Numbers 2 AND Their current status has not changed for at least the number of weeks specified below 3 AND They have a Range Code set to DELETE Ho status change weeks E Recycle Item Numbers 1 Press Recycle ass 0 2 Ifthey is item numbers that 5 ip quality to be recyc led Press The running of this utility is optional and only needs to used if item numbers ok confirmat ion screen belonging to deleted lines need to be re used for new lines Please note that this utility must remove all history associated with the item number being recycled Purchasing Purchase Orders Views All Pending amp Completed Purchase Orders amp Invoices Access Purchase Orders SPE Se SE Ae 2 New PO New Inv Host Lib Close 1 Select Purchasing from menu WAREHOUSE ELECTRONIC INVOICE Inv 1280 27 Sep 02 Pend Inv 18 2 311 92 bar Select Purchase Orders WAREHOUSE ELECTRONIC INVOICE Inv t6921 17 0ct02 Pendlinv 7 5147525 WAREHOUSE ELECTRONIC INVOICE Inv 6922 17 Oct 02 Pend Inv 4 269 12 WAREHOUSE ELECTRONIC INVOICE Inv 6218 15 Oct 02 Pend Inv 8 560 56 WAREHOUSE ELECTRONIC INVOICE Inv 6219 15 Oct 02 Pend Inv 1 595 29 WAREHOUSE ELECTRONIC INVOICE Inv 5010 10 Oct 02 Pend Inv 9 745 44 WAREHOUSE ELECTRONIC INVO
57. modify vendors as well as look at current deals Access Vendors 1 Select Inventory from menu bar Select Vendor Open Vendors 1 From the drop down list select vendor using mouse 2 This will display the master information on the vendor Last Revised 19 06 2003 Author Peter Sharper Select Vendor To Modiy Or Copy From TT cose Maintenance Current Deals Vendor No Allocate Next Vendor Name Address T Direct Supplier Add Vendor Phone Usual Contact Fax EDI Order Script Select Payment Terms 7Days 14 Days 30 Days Rebate Terms 0 Rebate If Paid Before 0 Days lo Rebate If Paid Before 0 Days Use vendor reference on printed orders 36 Checkmate User Manual Add Vendors 1 Enter vendor field values in text boxes 2 Press Add vendor button 3 If vendor number is unique vendor will be added if not an error dialog box will appear advising of this Modify Vendors 1 Modify field values into text boxes 2 Press Modify vendor View Current Deals 1 Use mouse to press Current Deals tab Fast Delete Items From this window you can delete items from list Access Fast Delete Items Fast Delete lt gt 1 Select Inventory from menu A a ss APNPLU O bar Select Fast Delete Vendor Ret O Desc Search Close Items Perm Search
58. n be rectified by using the finaliser journal Access Finaliser Journals 1 Reconciliation Finaliser Journals Journal Date 29 Apr 2003 Cashier JOE x Create Journal 1 Enter Date Lane 01 LIQUOR 1 x 2 Enter Cashier lane pipa 3 Enter amount Deduct From Add To 4 o Transaction type to deduct icone gt Son O O eis Voucher Voucher 5 Select Transaction type to add to a 6 Add any comment if need be Te Press Create Comment BACK OFFICE JOURNAL Last Revised 19 06 2003 53 Author Peter Sharper Checkmate User Manual Back Office Loans and Pickup Journal Records cash transfers to or from a lane Access Back Office Loans and Pickup Journal 1 Reconciliation Back Office Loans and Pickups Create Journal 1 Enter Trading date Select Cashier and Lane Select pickup or Loan Enter amount Press Create AE Daily Reconciliation Used to compare the money in a lane with the transaction data collected by the lane Ifa lane cashier has a green tick this means that it has been reconciled Access Daily Reconciliation 1 f Reconciliation Daily STE le Reconciliation Date Tuesday Pr nzos Sl Reconciliation O ZE 981 82 983 92 Print 591 00 Reconcile Lane Cashier eS l co 1 Select Reconcile Lane or pg Oe reso Cashier 2 Select Date Rene Canes TAE 3 Select Reconciling Area Cash As Courted 4 Enter opening cash balance UA 5 Enter amoun
59. n t being used you can display a message across the screen E g Welcome to My Store Please come again Soon Access Idle Message Setup 1 POS Idle Message Setup EA E Message Display Style Recall Settings From Get all ready set settings from another POS C Static Simulate Close Idle Message Commencement Delay 15 sec ES Apply Everything is OK click to save settings Intercharactor Delay 250 msec e Apply To The Following Lanes Message Display Style Choose the style of aie message None means no message static nad means message doesn t move and scrolling means message will scroll along the screen TEA Simulation Simulates what will appear on the POS monitor Last Revised 19 06 2003 13 Author Peter Sharper Checkmate User Manual Delays Select the delay for the text Commencement delay means the time the POS has to be idle until the message appears and Inter character delay means how many milliseconds between each character Apply To The Following Lanes Highlight the lanes which you want the settings to take effect New Idle Message Setup 1 Select lanes that are being changed Select Message Display Style Enter Message in text box Select Commencement Delay value Select Inter character delay value Press Simulate to see preview Press Close If correct press Apply SD A ASAS Idle Message from another lane 1 Select lane from recall settings from 2
60. nction will print three training pass cards You may prefer to control training mode by assigning training mode security levels to new operators in the User Administration screen 1 Press Print Message Server The Message Server is a program which runs a lot like an e mail server on the Internet it allows the sending of messages through the Network This can be handy if you have to pass a message onto one of your staff if you don t have the time to run around your shop You can send a message through this server directly to their POS Access Message Server tu Messaging System Administration x 1 Administration M rver a Aue serve Determine he cen Status This send a query to the Message Stat te message sre y F Server if it is working the server will reply he rel a i lo le message server message server from any workstation with an OK message a de quous gt howeve you must own the message server Start Straightforward Starts the server Stop Straightforward Stops the server and removes message queue POS Lane Configuration The Lane Configuration Tool holds the setup information for your lanes It is recommended that if you are unaware of what an option does don t change it This menu contains all the configuration data for your lanes if the data is incorrect the lane will not operate Remember to update changes to POS when done Access Lane Configuration Step 1 POS
61. nt periods amp Comparative Analysis Department Level Year 2003 Type Monthy Period Department 1 PORT SHERRY ETC Department 2 WINE 1773 01 Department 3 SPIRITS 2945 12 Department 4 LIQUEURS 232 36 Department 5 MINIATURES 0 00 Department 6 MIXERS 0 00 Department 7 SPIRITS READY TO DAI 0 00 Department 8 CIDER A 0 00 Department 9 SOFT DRINKS p i 0 00 Department 10 SHOP ACCESSORIES i l 0 00 Department 11 TOBACCO Department 12 SNACKS AND SAVOURIES ent 13 Last Revised 19 06 2003 56 Author Peter Sharper Checkmate User Manual Aged Sales Report Generates reports from history along with data on previous months sales All Vendors 7 Permuted Sales Report Generates reports based on a user defined permuted search item list 24 May 2003 Promotional Sales Report Generates reports from history on all items sold on promotion for a period and can be refined by department sub department and vendor Promotional Sales Report All Vendors 7 2003 21 May 2003 Last Revised 19 06 2003 57 Author Peter Sharper Checkmate User Manual Item Sales Ranking Generates a report from sales history displaying your best or worst performing items based on GP GP Sales or Quantity Sold The report can be further refined by department sub department or vendor All Sub Department
62. on Back Office is the hub of all operations ofthe Checkmate system Back Office Architecture The back office architecture is accessed by five function buttons From here you can access System Control Reports and enquires Host Support Inventory Inventory Maintenance and End of Day routines The status bar displays Network Disk usage and Local Disk usage Back Office Functionality Current Time and Date ZheckMate BACK OFFICE 1 833 ee Controls End OF Day Saag 75 S Status Bar CKickmate 4 ed Exit and Clipboard For Support Call 0819306 4004 Y Lo EJES CheckiWat C opyright 1998 Lyne Business Systems All Rights Reserved Duplicati h Prohibits Network Disk ST Local Disk NUM CAP Last Revised 19 06 2003 4 Author Peter Sharper Checkmate User Manual Chapter 2 Controls The purpose of the controls window is for your Checkmate technician to configure your system This chapter is separated into options you can use and those for technician use only Due to the technical nature of some options you can seriously alter your system by incorrectly altering them Take note at the start of each section to see if it is safe to use without a Checkmate technician CheckMate Back Office System v2 105L Liquor Version x Click Here Liquor Stor 88 Harriet Drive Li H Chapel Hill Ren A For Support call 9555 3755 ppo gt Na ny Ej eserved Duplidation
63. ople do it this way as it requires the least amount of effort on your behalf and it doesn t tie the system up during the day while it is going through the lengthy process of importing a large host file into the database format Process during day Usually people don t like using this one as it can take a long time depending on your computer hardware speed and it ties the system up during the day when you could be doing work on your BackOffice However if any problems arise upon importing the host file you have the ability to process the hostfile immediately during the day time and get it scanning immediately without the need of any End of Day By using the process immediately button See above Button List You have to firstly take the cross out of the Suspend Tonight s Application until Further Notice and from there then click on the Process Immediately You will then see a progress bar appear on the screen giving your a percentage value of how further it has left to go You can now see all the new information on your Server Back Office but we need to get the information scanning at point of sale Last Revised 19 06 2003 22 Author Peter Sharper Checkmate User Manual Send Changes to the Point of Sale Sending changes to Point of Sale only need to be done when host file is processed during day To access the Send Changes to Point of Sale screen follow the below steps e Go to Inventory e Inventory menu tab
64. ort Allows you to query your databases for price exceptions eg Display Beer where Usual Buy is Greater than Usual Sell Last Revised 19 06 2003 45 Author Peter Sharper Checkmate Real Time User Manual This report window is used for displaying recent sales it will also display information on the GP rate Gross Profit Reports Gross Profit reports can be broken down into department sub department product group vendor cashier lane tracking flag and Item Access Gross Profit Reports Departman EEEE E Report From 28 Apr 2003 lt Report Type Department GP Y a als 1 Real Time GP Department or to Papes CET la x Press Real Time GP analysis coin QUIS ee a C Promotional Sales C Frequent Shopper Sales quick button are based only on sales currently held li Please remember that sales generated by this utility ive Generate Report 1 Choose the date range Data from the date range will be used for report Choose Report Type and if necessary Filter type Select a toggle button which will be used to base your report on 4 Press Generate report button Graph Report 1 Generate Report 2 Press Graph button 3 Select column to graph on Press Graph 4 Select type of graph print if need be Save Report 1 Generate Report 2 Press save bu
65. r less than a user specified amount of stock Promotional Stock Alerts 61 Checkmate User Manual Override Promotional Pricing Reports Generates a report on all items currently on promotion detailing its usual buy usual sell and all other TPR Advertised Override prices for the item Override Promotional Pricing Report E Price Type O Override Pricing Only O Advertised Promotional Pricing Only O ional Pricing Only Preview i Scope Sorting Close O Buy Price Only O item No O Sell Price Only O Description Either Price O Department Product Group Department All Departments E Pricing Exception Report Allows you to query your databases for price exceptions eg Display Beer where Usual Buy is Greater than Usual Sell Price Exception Report x Restrict Report To Department All Departments Ae Restrict Report To Vendor All Vendors Exception Test Required Ki ohit X Le Print Preview Close Price 1 Test Price 2 On Hand Exception Report Generates a report detailing all items where the amount of the item in stock is either less than or equal to zero less than the minimum stock value for that item or greater than the maximum stock value for the item Can be refined by department amp vendor and can include multipack items On Hand Exception Report x Restrict Report To Department CS Restrict Report To Vendor All Vendors
66. rders nei eke Telecel tal berekg tilde rnc abba e e abide nnn i e e aide oe hes 38 Process Receivables Invoice Entry cccccccccccccessceesseesssecssseeseneesensecsuteesseesieesseeseeessnseeseeessaeeseate 39 Generate Automatic Purchase OFdEerS ooooooococccccononnonnnnonononananononnnonnn non nnnnnnnnnnnn nro r nn nn conan nn nn nnnnncnnnns 40 Recalculate Reorder ls a aii 40 STOCK TAKE naie taba oan E E E RE E N E VEE Na EVE AO E EEEa o VRANE VAE r ETS 40 Stocek LAU MN Ad asia 40 Process PDE Sota ie ae es cti 41 Process MANUAL Soc icons 41 NS 42 Import Data from Pci 42 MA aia 42 A aia 43 CHAPTER 6 REPORTING iiisscssssscsscncstccsssonscstsnscssvseveevcsbencstecdevensundeecedcesesvenscessedcesesenssec sssesusescnsaesses 44 O O a E a 46 Gross Profit REPOT S 30 A a rta a das a dada 46 SPECHIC PVOGUCEANGLYSIS 2 ies Mates A bate nde Ree A Dd DO ds 47 SALES Exception Repor b Nh A ii ici 47 LOD A OO RVOAUEL RONAN GMO a A dase A dc Mites bette 48 Tracking Flag Hit Rate RePport cccccccccccccsececsessceenseeeeecseceeseneesensesenecsseeseeeseeesssessnaeesneesseesaes 48 Finalise Totals by Lane Cashier RepOrt coooonnninninnnninninnnnonnnncononncnanncnn nena narnia rre 49 Electronic Journal SelectiON ooooooccnnnnoooooonnnccnonnnnononnnnnnnnnnnnn nn nnnnnonnnnnn nn nn rn nono nn nn nn nn rn nana nn rnnnnnnnnnns 50 Lane Cashier Statistics LIA a ii A a ita at 50 Cashier Statuso aia a a tiles ep e a a e Milde dete ete n e leet ttatts 51 Ho rl YV
67. re a requirement by most franchises these are monthly promos e Firsttime buys Any new item to your store which you haven t purchased within 6 months will be added from this section e New Lines New lines are a way of keeping your host file up to date if a new item is added it will be sent to your store weather it s active or inactive inorder to keep an up to date file e Other changes Other changes is basically anything which doesn t fall into the above categories anything from description changes to status changes will be found inside here you will need to accept all of these Receive Host Support At the end of day the Back office will start importing the information into your stores database files Please keep in mind when we say importing we do not mean into your back office inventory file and not into the point of sale This is done later once you have edited your host file 1 Click Host Button on main 2 The check mate terminal will appear 3 Click on the phone button This will then start the automatic procedure of dialling in and retrieving your host file You will be able to view the process on your screen Last Revised 19 06 2003 20 Author Peter Sharper Checkmate User Manual 4 5 Process Host information Fie Edit l Ze 10 Once this process is finished a pop up screen should appear saying 1 host support file successfully imported Click OK if everything looks correct Click Exit
68. rrent Price This is the current price the item is being sold for Extend button Extend the promotion by the a week four weeks or by a month G P This gives a quick comparison between Actual and Target GP 28 Checkmate Rules Tab User Manual Rules allow you to decide buy amp sell price priorities for specials Default will sell at the lowest marked price Buy Price Priority Rules Set by selecting one toggle button Set Price Priority SERA Rules Set by selecting on toggle button Host Modification Rules set one or both check boxes Purchasing Tab amp Inventory Master VICTORIA BITT CAN 375ML x ltem Number 505123 AlocateNest Desc Search Retrieve Retrieve Via a a Mo El Renumbertem Pemuted Search 1 rojo E Takers O Vendor Ref Update POS Inmediato History Range Update Description VICTORIA BITT CAN 375ML CurSell 2 00 Ras General Pricing Rules Purchasing APN PLU Labels Multipacks Buy Price Priority Rules O Override Buy Takes Priority Over Warehouse Promotions O Warehouse Promotions Takes Priority Over Override Buy On Sell Price Priority Rules Override Sell Takes Priority Over Warehouse Promotions C Warehouse Promotions Takes Priority Over Override Sell 2 No Priority Use Lowest Sell Price Regardless Host Modification Rules Disable Host Modification Of Usual Buy Disable Host Modification Of U
69. rt 1 Generate Report 2 Press save button 3 Select drive to save to Print Report 1 Generate Report 2 Press print button 3 Select printer Press ok 4 Review Report and then press print Press ok Real time date availability Reports the availability of transaction data for real time reports 1 Access Real Time Date availability End of Day Reprint Logs All of these reprints are derived from the log entries for that day The three main log reprints are end of day host import and host application All of the windows are the same Access Logs 1 End of Day Reprint option log Generate reprint 1 Select date 2 Select type of log file 3 Press Preview Print log 1 Generate log 2 Press print button Review EFTPos Log This will reprint the EFTPos log file for that day Access EFTPos log 1 End of Day Review EFTPos Log Last Revised 19 06 2003 52 Author Peter Sharper Checkmate User Manual Generate log 1 Select Date 2 Press Generate button Print log 1 Generate log 2 Press print button Un archive Sales Journal This will unzip your archived sales journal for you to save Access Un archive Sales Journal 1 End of Day Unarchive sales journal Using Un archive Sales Journal 1 Enter Sales Journal Date Press ok 2 Save archive Press ok Reconciliation Finaliser Journals When a cashier accidentally enters a sale as a wrong transaction type this ca
70. s All Vendors Week to Date x parme OOOO O Od Multi pack Splits Sales Generates a report for a period detailing multipack quantities amp sales Multipack Splits Report Last Revised 19 06 2003 58 Author Peter Sharper Checkmate User Manual Inventory Master Listings Department Master List will display recommended GP for all departments as well as a break down of gross profit recommended gross profit host department number and sub department number at sub department level Vendor Master List provides vendor number name address phone fax and contact for all vendors Product Group Master List displays product group number description and recommended gross profit percent for each product group Master Listings Report Type Department Product Group O Vendor Preview Sort By re 8 Description O Number Item Promotion History This will show all promotional history on a selected item It reports on Promotional number buy start buy end buy dollar value quantity bought sell from date sell to date sell dollar value and quantity sold for each promotion Item Promotion History x Item Number Desc Search Retrieve Via Item No Permuted Search Store Override C APN PLU _ Close CAdvertised C Vendor Reference OTPR Description ca
71. sual Sell amp Inventory Master VICTORIA BITT CAN 375ML Preferred Alternate vendors Set using drop down list Purchase options Set using one or more check boxes Item Number 505123 Allocate Next Desc Search g Retrieve Retrieve Via e paben E Renumber ltem Permuted Search Labels amp Talkers O Vendor Ret Update POS Immediate aos Hitoy Range Update Description VICTORIA BITT CAN 375ML CurSell 2 00 ines General Pricing Rules Purchasing APN PLU Labels Multipacks Prefered Vendor MNR Vendor Reference 155 Alternate Vendor No Altemate Vendor Defined y Freight Per Carton 0 00000 FT Direct Supply F Charge Back IX Show On Purchase Order As Cartons BE Round Orders To Carton Size Multiples If Not Ordering As Cartons T No Automatic Min Max Stock Recalculation T No Automatic Suggested Reorder Catton Size 24 Unit MIN Stock 24 Unit MAX Stock 24 Reorder Days 7 Units On Hand 2064 Units On Order 0 Last Order Qty 0 Last Order Last Order Buy 0 81000 LastSale 06 Feb 2003 Last Receival 17 Feb 2003 Lnth 0 Sale Unit Stock values Set stock limits Last Revised 19 06 2003 Author Peter Sharper Reordering Set order limits 29 Checkmate User Manual APN PLU Tab This screen is used for assigning and amp Inventory Master VICTORIA BITT CA
72. ts as counted E E 6 Press Reconcile Account Sales As Counted T Press Close this will prompt you to save Save all figures where correct Print Reconciliation 1 Enter Date 2 Select Reconciling Area 3 Press Print Last Revised 19 06 2003 54 Author Peter Sharper Checkmate User Manual Banking Summary From here you can preview or print all reconciliation banking summaries Access Banking Summary 1 Reconciliation Banking summary Generate or Print Report 1 Enter dates to summarise on 2 Select cashier or lane 3 Select report type 4 Press print or preview Reconciliation Analysis The Reconciliation analysis report compares daily reconciliation over a period of time for one lane cashier From Dec 2001 Le O Cashier Lane 01 LIQUORI y Kia Close i To Dec 2001 Variation Type Overall Variation v 1 Select time period to report over i 2 Select either lane or cashier O 3 Select variation type aol 4 Press generate report button Cumulative Reconciliation Error Up 0 00 Down 0 00 Nett 0 00 Reconciliation Comparison The Reconciliation comparison report compares daily reconciliation over a period of time for more than one lane cashier From May 2003 ESI Cashier O Lane Close 1 Select time period to report over O 2 Select either lane or cashier
73. tton 3 Select column to graph on Press Graph 4 Select type of graph print if need be Save Report 1 Generate Report 2 Press save button 3 Select drive to save to Print Report 1 Generate Report 2 Press print button 3 Select printer Press ok 4 Review Report and then press print Press ok Last Revised 19 06 2003 48 Author Peter Sharper Checkmate User Manual Finalise Totals by Lane Cashier Report In this section we cover finalising totals by lane and cashier The steps are exactly the same as each other Access Finalise Totals by inicie E E Date E lt e All Lanes Y Summar All fal amp cose Lane Cashier Report E A EERE ee 1 Real Time Access Finalise totals by lane or Access L _ Finalise totals by cashier Generate report 1 Select Date You can check l available report dates by press the clock 2 Select all lane cashiers or one E EA 3 If you would like a break PIERA down of sub payment methods leave summary unchecked if not check summary check box 4 Press generate button Graph Report 1 Generate Report 2 Press Graph button 3 Select column to graph on Press Graph 4 Select type of graph print if need be Save Report 1 Generate Report 2 Press save button 3 Select drive to save to Print Report 1 Generate Report 2
74. tton 3 Select drive to save to Print Report 1 Generate Report 2 Press print button 3 Select printer Press ok 4 Review Report and then press print Press ok Last Revised 19 06 2003 Author Peter Sharper 46 Checkmate Specific Product Analysis Specific Product Analysis report is a report on an individual item over a period of time User Manual The report includes buy price sell price quantity sold hits dollar sales dollar cost gross profit dollar value gross profit percentage and recommended percentage Access Specific Product Analysis 1 Real Time Specific Product Analysis Generate Report 1 Choose the date range Data from the date range will be used for report 2 Select item by using Item number apn plu number vendor reference description search or permuted search 3 Press generate report button Save Report 1 Generate Report 2 Press save button 3 Select drive to save to Print Report 1 Generate Report 2 Press print button 3 Select printer Press ok Specific Product Analysis x Report From 01 Feb 2002 to 28 Apr 2003 le 5 E aj Close item Number 515437 Desc Search Permuted Search Retrieve Via item No O APNPLU O Vendor Reference 3 oan ri review x E J CORONA MEXICAN STUB S30ML Current tem Transaction List rice SellPrice Gly Sold 1 90 200 1 90 245 100 245 PS OP 380 055
75. ur template item should contain the detail s that you wish to apply to your range of items Simply select the item in your Inventory Master window as normal then click on Range Update Last Revised 19 06 2003 63 Author Peter Sharper Checkmate User Manual Your Permuted Search Range The next step is to choose the list of items that you want to update Click on the permuted search button inside the range update window Refine the search as necessary items can be rejected from the list by right clicking on them When satisfied with the list of items to be changed close the permuted search The Selection Criteria You now have a list of fields item details to choose from select the fields that you want to copy from your template item to the rest of your item list For example Selecting Usual Sell Vendor and Maximum Stock fields will copy those details from the template item to all other items in your list All items in your list will then have the same Usual Sell Vendor and Maximum Stock as your template item Remember to send the changed to POS for them to have effect at your lanes Ranged Update Field Selection xi Unit Size Vendor Carton Size T Altemate Vendor Pel OS Freight Per Carton Apply Promotions Direct I Department Sub Department x ae Sas ea Udai POS Immediateb f FF Product Group date a r T Show PO Qty As Carton Flag dem Statue Round PO To Carton Flag TT Store Override Buy
76. uspended they have an X in this box a For increases price changes you must take the X out of the box after you put up your increase labels The changes will take place at the end of day if you are not going to get your increase labels up on the shelf you can leave them suspended until you have b Price decreases must be released the day before you put the labels up X is to be removed from box You can suspend promotions and TPR s for one day only They will be automatically released with end of day apart from items you have rejected Deletions first time buys new lines and other changes will be updated automatically during the end of day process TPR s New Lines First Time buys Other Changes SHOWER CURTAIN sy cost 1 80000 1 75000 gst SELL 1 21000 1 25000 EUROPE SESAME BAI GST SELL 1 21000 1 25000 EUROPE SUMMER ROLL BAR EUROPE HONEY Gu SELL 1 25000 LOG BAR 11444 GST SELL 1 21000 1 28000 I CADB CHERRY 13978 GST SELL 1 47000 1 47000 RIPE 2 E P gt BOUNTY MILK 15415 GST SELL 1 10000 1 21000 INEST MILO BAR 19720 GST SELL 1 09000 1 17000 ASIS 7 HUGGIES ULT DRY 21601 GST COST 6 71060 7 35000 TODLR BOY JE pe j GEI X Suspend tonights application of these price changes until further notice Last Revised 19 06 2003 21 Author Peter Sharper

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