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Contractor Information Booklet (CIB) for Health, Safety

1. B Manual handling of material or components to be sand blasted is prohibited during blasting operations 41 Scaffolding A Scaffold Tag i Scaffold tags shall at minimum indicate the date name of the competent person erecting the scaffold Provisions shall be made for additional comments ii Scaffolds shall be tagged to indicate their state of readiness for use 1 Red Do Not Use 2 Yellow Use with specific instructions e g fall protection 3 Green Ready for Use iii Standard guard railing is required for all scaffolds above 6 feet and all unguarded walking working surfaces 4 feet and above A personal fall arrest system is required when a standard guard railing cannot be used All scaffolds and their components must be capable of supporting without failure at least four times the maximum intended load 1910 28 aJ 4 All planking must be Scaffold Grade as recognized by grading rules for the species of wood used The maximum permissible span for 1 1 4 inch 3 12 centimeters x 9 inch 22 5 centimeters or wider plank for full thickness is 4 feet 1 2 meters with medium loading of 50 pounds 22 5 kilograms per square foot 1910 28 a 9 Scaffold planks must extend over their end supports not less than 6 inches 15 centimeters nor more than 18 inches 45 centimeters 1910 28 a 13 Scaffold planking must be overlapped a minimum of 12 inches 30 centimeters or secured from movement 1910 28 a 11 Each sca
2. rotating fly wheels hydraulic systems air gas steam or water pressure etc must be dissipated or restrained by methods such as repositioning blocking bleeding down etc Verify the lockout After determining that no persons are exposed attempt to physically start the equipment using standard operating procedures to ensure the equipment will not operate Verification of the lockout is one of the most important steps in the lockout procedure Keep the lockout in force Keep the lockout in force throughout all shift changes until the job is complete Unless otherwise instructed all Contract Firm personal locks shall be removed at the end of each shift If a Contract Firm applied lock is left in place at the end of shift the Lilly Authorized Employee must be notified Contract Firm Personnel shall re verify the lockout the following shift or the next day shall again apply their own personal locks If a lock is left on and needs to be removed for any reason Lilly lockout procedures require the Lilly Work Area Contact to obtain a Lock Removal Authority form Finish safely At the completion of the job remove all tools and equipment Make sure that all equipment is operationally intact clean the area and notify all affected personnel that start up will be occurring K Multi Point Lockout iv vV vi The Lilly Work Area Contact local HSE Department Representative or approved Contract Firm Personnel shall obtain a copy of the e
3. x Pai a l w ast PP Contractor Inform tion 20klet CIB for har EnvifFbi T tal N i k F Effective 11 21 13 I view Wenay in z ssi Sia as petit John Lechleiter Chairman and CEO Eli Lilly and Company Table of Contents Foreword Emergency Information Site Specific Emergency Information Medical Events General Lilly Information HSE Investigation amp Reporting General Information Site Access Construction Material Passes Cameras and Communication Devices Tobacco Matches and Lighters Policy Weapons Substance Abuse Policy Work Specific Information Asbestos Policy Allergen Management Barricades Bloodborne Pathogens Breathing Air Chemical Hazard Communication HAZ COM Global Harmonization Chemical Hygiene Plan Lab Safety Compressed Gas Cylinders Confined Space Cranes Demolition Electrical Safety Excavations Exposure to Lilly Compounds Fall Protection Systems Fire Protection and Prevention Flammable Material Storage Grinders Hand and Power Tools Hazardous Material amp Chemical Storage Heavy Equipment Hot Work Housekeeping Ladders Lead Policy Lighting Liquefied Petroleum Gas LPG Lockout Tag out Control of Hazardous Energy Manlifts Scissor Lifts Oil and Fuel Management Orientation Permits Tags and Associated Policies Personal Protective Equipment PPE Pesticide and Herbicide Management Powder Actuated Tools Process Safety Management Protection from Falling Object
4. Breathing air stations shall not be used for operations other than supplying breathing air 6 Chemical Hazard Communication HAZ COM Global Harmonization A mo o p The Globally Harmonized System includes criteria for the classification of health physical and environmental hazards as well as specifying what information should be included on labels of hazardous chemicals as well as Safety Data Sheets For additional information see OSHA section below Lilly Safety Data Sheet SDS formerly known as Material Safety Data Sheet MSDS is available to Contract Firm Personnel upon request from your Lilly Work Area Contact Contract Firms shall have an SDS MSDS immediately available on site for all hazardous chemicals utilized on Lilly property as reguired by OSHA Lilly provided SDS MSDS s are intended for on site use only and shall not be removed from the site All containers including secondary must be labeled with the contents and hazardous information in good condition and remain closed when not in use Modification of the Hazard Communication Standard HCS to align with the Globally Harmonized System GHS OSHA has modified the current Hazard Communication Standard HCS to align with the provisions of the Globally Harmonized System of Classification and Labeling of Chemicals GHS The HCS requires that chemical manufacturers and importers evaluate the chemicals they produce or import and provide hazard information to downstream e
5. or from a container or portable tanks by gravity through an approved self closing valve Transferring by means of air pressure on the container or portable tanks must be prohibited 1910 106 e 2 iv d Containers and Portable Tank Storage Not more than 60 gallons 228 liters of Class I or Class II liquids nor more than 120 gallons 456 liters of Class III liquids may be stored in a storage cabinet 1910 106 d 3 i Flammable or combustible liquids must not be stored so as to limit use of exits stairways or areas normally used for the safe egress exit of people 1910 106 d 5 i Outside storage areas must be graded so as to divert spills away from buildings or other exposures or be surrounded with curbs at least 6 inches 15 centimeters high with appropriate drainage to a safe location for accumulated liquids The storage areas must be protected against tampering or trespassing where necessary and must be kept free of weeds debris and other combustible material not necessary to the storage 1910 106 d 6 iii and iv Class I liquids must not be dispensed into containers unless the nozzle and container are electrically interconnected 1910 106 e 6 ii 18 Grinders Lilly does not have specific procedures for grinders at this time Please see regulatory requirements Abrasive wheel safety guards must cover the spindle end nut and flange projections Safety guards must also be mounted so as to mai
6. Contract Firms must train their personnel on all OSHA LO TO reguirements and have written documentation to verify this training If Contract Firm Personnel will be performing lockout Contract Firms will also ensure those individuals are trained on the local Lilly Business Area lockout process In the event a lockout must be performed where only one energy source has been identified or no eguipment specific procedure exists the general lockout 8 step procedure shall be used In the event a lockout must be performed where two or more energy sources have been identified the procedure for multi point lockouts must be used Verify site specific LO TO reguirements before beginning work The Lilly Work Area Contact or the local HSE Department Representative will be responsible for obtaining site lockout procedures including when the Contract Firm is performing the lockout Lilly will require all equipment to be in place to achieve proper lockout before work commences The Lilly Work Area Contact local HSE Department Representative or approved Contract Firm Personnel will be responsible for reguiring that each authorized Contract Firm Personnel performing work reguiring lockout shall apply a safety lock specifically designed for that purpose Lock type will be as specified by local procedure Lilly will at its sole option either supply Lilly safety locks to the Contract Firm for the purpose of LO TO or require the Contract Firm to provide
7. Personnel in a Business Area dedicated to Environmental aspect management and primary support for Lilly Employees Responsible Host formerly Contract Holder Engineer Coordinator The individual who has primary accountability for the HSE performance of Contract Firms under a specific Contract Safety Classifications Definitions in order of seriousness A Unsafe Act An event in which Contract Firm Personnel are observed participating in a task which is considered unsafe due to Lilly policies and procedures OSHA regulations or common sense Example Breaking a safety rule B Unsafe Condition An observed condition that could result in an incident involving bodily injury or property damage Example Standing water on the floor causing a slip hazard m T om Facility Disruption Event with the potential to adversely impact a facility its eguipment or processes or the strength purity or guality of the final product Event with Follow Up An event involving an unsafe condition and or unsafe act which is severe enough to warrant an investigation and follow up to ensure that corrective measures have been put into place Near Miss An event that could have but did not result in personal injury property or eguipment damage or environmental harm Had the timing orientation or location of the event been different serious damage to human health property eguipment or the environment could have resulted First Aid An event involving
8. Scaffold Fall Arrest Systems Personal fall arrest systems used on scaffolds must be attached by lanyard to a vertical lifeline horizontal lifeline or engineered approved scaffold structural member 1926 502 d 15 and 1926 451 g 3 Scaffold Guardrails Guardrails shall be installed along all open sides and ends of platforms before the scaffold is released for use by employees other than the erection and dismantling crews Guardrails are not required on the front edge of a platform if the front edge of the platform is less than 14 inches 36 centimeters from the face of the work For plastering and lathing the distance is 18 inches 46 centimeters or less from the front edge When outrigger scaffolds are attached to supported scaffolds the distance is 3 inches 8 centimeters or less from the front edge of the outrigger 1926 451 b 3 and g 4 The top rail for scaffolds must be 38 inches 0 97 meters to 45 inches 1 2 meters from the platform Midrails are to be installed approximately halfway between the top rail and the platform surface 1926 451 g 4 ii and iii Toe boards or other barriers are to be used to protect employees working below 1926 451 h When screens and mesh are used for guardrails they shall extend from the top edge of the guardrail system to the scaffold platform and along the entire opening between the supports 1926 45 1 g 4 v Cross bracing is not acceptable as an entire guardrail system but is acceptable
9. a minor injury reguiring first aid treatment as defined by OSHA record keeping standards OSHA Recordable A work related event that must be recorded on an OSHA 300 log because it resulted in death medical treatment beyond first aid restricted work or motion lost time or met other general recording criteria in the OSHA regulations Lost Time Incident An OSHA Recordable injury or illness that result in an injured employee missing one or more than one full work shift day after the initial injury per doctor s orders Fatality Any work related event that resulted in death i The level of investigation is determined by the classification and severity of the act condition or event Environmental Incident Classifications Definitions in order of seriousness A Environmental Observation A situation that if allowed to continue could enable a violation of agency regulations or harm to the environment Examples but are not limited to evidence of continual contained spills containers with fading or torn labels containers that are deteriorating but not currently leaking etc Environmental Event A non routine event that could require an agency notification is a potential violation of agency regulations or potentially could harm the environment Examples include but are not limited to uncontained spills to land or waterways unplanned releases to the air e g refrigerant release failure to follow environmental protection procedures o
10. and any other potentially toxic atmospheric conditions in the space 4 Lilly Confined Space Entry Permit Contract Firms may use their own permit in addition to the Lilly permit if they so desire 5 Ventilation equipment 6 Appropriate PPE based on job safety review e g gloves respirator etc ii When required for Confined Space Entry it is the responsibility of the Contract Firm to provide the following equipment 1 Personnel atmospheric monitors 2 Attendant 3 10 minute escape air pack 4 Full body harness 5 Mechanical retrieval device 6 Fall protection other than retrieval device B Confined Space Training Requirements i All Contract Firm Personnel who perform confined space entry operations at a Lilly facility are required to be trained in all applicable OSHA Confined Space Entry standards ii The Contract Firm shall provide written documentation of this training before any person enters a confined space or serves as an Attendant at Lilly iii The Lilly Work Area Contact shall inform the Contract Firm of the Lilly Confined Space Entry procedure and permit requirements C Confined Space Entry Procedures Permit i Many areas of Lilly are considered confined spaces These include but are not limited to elevator shafts amp pits tanks stills reactors boilers pits silos ventilation and exhaust ducts some false ceilings sewers degreasers vats manholes electrical vaults pipelines spaces between walls and di
11. be provided for temporary buildings and fixed locations The Contract Firm shall initially provide fire extinguishers for temporary buildings Lilly reserves the right to stock fire extinguishers should it become prudent All temporary Contract Firm fixed locations e g job trailers lay down areas etc shall be sited located with respect to known or potential hazards Temporary utilities are to be approved by site facilities management Contract firms that are assigned a fixed location are responsible to notify Lilly if the contract firm s hazards call for their fixed location to be equipped with any life safety equipment 46 Training and Tool Box Talks A B F G Construction Contract Firms are responsible for training their personnel in accordance with all Federal State and Local HSE standards Lilly area specific hazards and HSE requirements are communicated to Contract Firms via contract documents and to Contract Firm supervisors by Work Area Contacts or other Lilly Personnel Therefore individuals from Contract Firms should refer first to local supervisors to receive this Lilly specific information The training shall be documented and available upon request by Lilly or Contractor HSE Advisor At a minimum each Contract Firm doing non administrative work senior site representative s must have completed the applicable OSHA 10 hour training course for construction or general industry prior to beginning work on any Lil
12. contacting their local Lilly Environmental Representative Permits could include but are not limited to sewer lateral permits demolition permits wrecking storm water and air permits Hot Work Permit See Section 22 Hot Work Leak Detection and Repair LDAR Tags i Leak Detection and Repair Tags are assigned to various components of processes e g tanks valves connectors pumps agitators to meet EPA requirements and are not to be removed without the permission of the Lilly Work Area Contact ii If a tag is removed by mistake contact the Lilly Work Area Contact immediately Line Breaking Permit i A Line Breaking Permit may be required whenever any service or process line is opened Call your Lilly Work Area Contact or local Contractor HSE Advisor for site specific requirements ii The Lilly Work Area Contact or designated area personnel will be responsible for issuing Line Breaking Permits iii If an unintended or unexpected material is discovered in a line while working stop work contain the material and contact your Lilly Work Area Contact prior to completing work iv The Contract Firm is responsible for verifying that all lines have been depressurized drained and flushed by Lilly before the line break is made Lockout Tag out Permit See Section 28 Lockout Tag Out Control of Hazardous Energy Powder Actuated Tool Permit i Use of powder actuated tools requires a Powder Actuated Tool Permit issued by the Lilly Work Area C
13. ii Personal fall arrest systems when stopping a fall shall be designed and used so that the Contract Firm Personnel will be connected 100 of the time when above 6 feet e g two shock absorbing lanyards double headed shock absorbing lanyards full body harness etc iii Contract Firm Personnel shall contact their supervisor or competent person to determine proper anchorage points for fall protection iv Personal Fall Arrest design documents must be submitted to the site Responsible Host or person designated by the Responsible Host maintained at the job site and available for review if requested E Unless approved in writing by a Qualified Person such as a Professional Engineer it is prohibited to tie off to the following but not limited to i Electrical Conduit ii Chemical Process Lines iii Conduit Pipe Hangers iv Fire protection lines v Other points not designed for fall arrest Safety monitoring systems The employer shall designate a competent person to monitor the safety of other employees and the employer shail ensure that the safety monitor complies with the following requirements 1926 502 h 1 i The safety monitor shall be competent to recognize fall hazards 1926 502 h 1 ii The safety monitor shall warn the employee when it appears that the employee is unaware of a fall hazard or is acting in an unsafe manner 1926 502 h 1 iii The safety monitor shall be on the same walking working surface and w
14. installing Red Danger tape or other barricades that may block access or interfere with business operations area management must be contacted to coordinate the placement of the tape The HSE consultant can provide a copy of the barricade procedure upon request nm o oW 4 Bloodborne Pathogens A Contract Firm Personnel shall contact Security Contract Firm Supervision and the Contractor HSE Advisor whenever bodily fluids e g blood human excrement vomit etc are encountered on the job site to eliminate exposure to potentially infectious materials such as Hepatitis B HBV or Human Immunodeficiency Virus HIV B Lilly s Emergency Response Team ERT or Contract Firm Personnel who have been properly trained in Bloodborne Pathogens shall provide proper clean up for bodily fluids 5 Breathing Air A B C All Contract Firm Personnel shall obtain approval from the Lilly Work Area Contact to use Lilly breathing air system s Additionally all Contract Firm Personnel shall have documented training Lilly regulator valves are not to be adjusted without prior approval from departmental personnel In the event of an oxygen deficiency or when high levels of carbon monoxide are detected in the breathing air system an alarm will sound or an emergency announcement will be made The Contract Firm Personnel must discontinue use immediately until the problem can be repaired or an alternative Grade D breathing air source can be found
15. interaction A substation specific written plan is required before any medium voltage 1000 Volts 25 000 Volts electrical substation switching occurs The appropriate plant Electrical Engineer and Contractor HSE Advisor must review this plan and attach it to the SWP Contract Firm Personnel MUST wear PPE for the highest potential exposure Mitigate potential exposure by guarding or insulating the work area Consult Contract Firm or contact the Local Electrical Engineer if there are additional questions or concerns regarding PPE Only extension cords meeting the applicable ANSI standards shall be used Flat extension cords shall not be used i Extension cords shall be routed out of traffic areas ii Extension cords must not be fastened with staples hung from nails or suspended by wire or be in contact with any sharp edged surface All energized work requires the completion of the Energized Electrical Work Permit and will require Director level approval i Energized work should be done as a last resort Do not perform energized work if it is possible to de energize the equipment circuit De energizing the system must not create a greater hazard than performing energized work ii Energized work shall be approved by the Craftsperson s supervisor May not always be an electrician iii Energized work will be approved by the Lilly s building area representative when work is being done in an operating occupied facility iv Energized work will
16. of Lilly equipment by Contract Firm Personnel Contract Firm Supervision will work with the Lilly Work Area Contact to ensure the following i Documentation of Contractor personnel s training records for the specific Lilly equipment to be operated shall be reviewed and accepted by the Lilly Work Area Contact ii The equipment is in good working order iii Contract Firm Supervision and Contract Firm Personnel using the equipment understand any local or area specific rules or procedures relative to the use of the equipment The Contract Firm shall be responsible for determining the proper tools equipment to use including inspecting the condition of the tools equipment prior to use If Lilly tools equipment are lost or damaged while in the Contract Firm Personnel s possession the Contract Firm shall be responsible at Lilly s option for the replacement or repair of the tools equipment 49 Waste Disposal A General refuse such as empty containers trash packaging paper cardboard construction debris clean fill drywall brick concrete wood etc shall be disposed of in dedicated dumpsters and roll off boxes The following wastes shall NOT be placed in the general refuse dumpster i Fluorescent HID mercury vapor lamps or other lighting or ballasts associated with lighting of this kind ii Soil or debris absorbents rags spill pads etc associated with leaks spills or excavation of any known or unknown chemical compound iii Any haz
17. set forth in the applicable section of this manual and must be in good condition labeled non leaking and closed when not in use Conduct and document regular inspections of all storage containers and secondary containment structures Documented inspections for containers 55 gallons and over must be conducted weekly Consult with Local Lilly Environmental Representative or Work Area Contact for additional information F All fuel storage tanks and containers shall have adequate secondary containment i For containers 55 gallons or greater Contract Firm must provide secondary containment that meets all applicable Federal State and Local environmental regulations Local site regulations may be more stringent Contact your Lilly Work Area Contact or Environmental Representative for guidance ii When required secondary containment must have enough capacity to hold the contents of the largest container If containers are stored outside the secondary containment must have enough capacity to hold the contents of the largest container plus the 25 year 24 hour rainfall event or 110 of the capacity of the largest container Alternatively m SOUP 43 44 providing a storm resistant shelter or cover to keep out rainwater can substitute rainfall capacity requirement in some cases iii Acceptable secondary containment structures include plugging drains curbing or containment pallets Contract Firms shall contact Lilly Work Area contact and lo
18. some areas exclude cell phones completely without authorization but if the camera is to be used there must be a camera pass in place All photos taken on site will be the sole property of Lilly and cannot be removed from the site without authorization from a Lilly Representative Electrical equipment including two way radios pagers mobile phones etc is allowed on site if approval is received from the Lilly Work Area Contact There are areas where these items are prohibited Please work with your Lilly Work Area Contact before accessing any new areas Electrical equipment shall be intrinsically safe and properly rated if used in hazardous areas The use of personal audio equipment with headsets e g radios CD players mp3 players etc is prohibited in construction or Contract Firm work areas The use of mobile phones and radios while driving a vehicle or operating equipment unless the operation of that equipment requires the use of those devices e g use of a radio by a spotter on a crane lift on Lilly property is prohibited No unrated electrical device is allowed in electrically classified areas e g cell phones portable electronic devices etc 7 Tobacco Matches Lighters and Sharps Policy A m o om The use of ANY tobacco products including smokeless tobacco and electronic cigarettes is prohibited anywhere on Lilly s property however site specific designated areas may apply Contact your Lilly Work Area Contact or Co
19. station radio or phone b The fire is in the incipient beginning stage c The appropriate fire extinguisher is available d You have been trained and are comfortable with the use of the extinguishing equipment e Fighting the fire will not jeopardize your ability to safely evacuate the area 3 A fire extinguisher may be used as needed to achieve a safe evacuation from the area 4 Remain at the scene rally point evacuation point and review the event with emergency personnel conducting the investigation C Non Emergency Event Reporting Procedures i Safety Events 1 For injuries illnesses not requiring emergency transportation the injured Contract Firm Personnel shall be transported by the Contract Firm to the preferred medical care provider 2 Contact the Local Contractor HSE Advisor to report any work related injury illness See Site Specific Emergency Information Table for more information on page 7 3 For treatment of after hour injury illnesses contact your Contractor HSE Advisor for site specific requirements 4 Contract Firm Supervision shall provide the Contractor HSE Advisor with an update as soon as the information is available with regard to the injured Contract Firm Personnel s condition and return to work status ii Exposure to Lilly Compound 1 Inthe event of an actual potential or perceived exposure to chemicals compounds developed or manufactured by Lilly immediately report to Security and transport the individual to Li
20. stationed outside the space at all times Some of the attendant s main responsibilities include 5 Stay in constant communication with the entrants using visual radio or other means 6 Order immediate evacuation for any change in conditions which could reasonably impact the safety of the entrants and report the change to the authorized Lilly Representative 7 Summon emergency response teams as conditions warrant 8 Trained and capable of operating the mechanical retrieval device At the completion of the day the permit must be closed out and returned to the authorized Lilly Representative F Non Permit Required Confined Space Entry Procedure Non permit required confined space is a confined space that does not have the potential to contain any hazards capable of causing death or serious physical harm It is required to conduct initial air monitoring prior to breaking the plane of the confined space If no potential hazards exist proceed with work iv If hazards are present a reevaluation of the hazards in the space is required and the space will be temporarily re classified as a permit required confined space v False ceilings in administrative buildings are considered non permit confined spaces False ceilings in buildings containing labs production areas or shop areas are considered non administrative buildings Environmental Permit Contractor should verify if the need for any environmental permits exist for their job by
21. storage and staging areas all shipping containers packing material and debris to a dumpster on a daily basis Ladders m Jow All ladders must be heavy duty industrial strength and in good working condition Each ladder shall be visually inspected prior to each use Portable ladders constructed of wood or metal are prohibited for use on Lilly sites except for entry into process tanks Contract Firm Personnel working 6 feet or more off the ground from a step straight extension or platform ladder must use personal fall protection See Section 15 for Fall Protection Reguirements Ensure ladders are removed when work is complete Stepladders must be equipped with a metal spreader or locking device of sufficient size and strength to securely hold the front and back sections in an open position The spreader must have all sharp points covered or removed to protect the user 1910 25 c 2 i f and 1910 26 a 3 vitii Ladders must be inspected frequently and those that have developed defects must be withdrawn from service for repair or destruction and tagged or marked as Dangerous Do Not Use 1910 25 d 1 x and 1910 26 c 2 vii Non self supporting ladders must be erected on a sound base with the base of the ladder a distance from the wall or upper support equal to one quarter the length of the ladder and placed to prevent slipping Where the potential exists for slipping the ladder must be lashed or held in position Ladd
22. that Lilly HSE personnel provide to Contract Firms would be relative to Lilly specific information only Contractor HSE Advisor formerly BU Contractor HSE Representative amp SMG BU Representative A HSE advisor who assists in executing the Contractor HSE Management Program CHSEMP A Contractor HSE Advisor must display competencies to make HSE judgments relative to regulatory requirements Lilly HSE Standards and local practices procedures best practices and must be familiar with HSE resources at Lilly The Contractor HSE Advisor may be a Lilly person or a person contracted to Lilly Fixed Location Any area on Lilly property designated for Contract Firms to store materials or to perform work on a continual basis i e shops lay down areas conex boxes break rooms office areas storage closets etc Temporary Contract Firm locations for short term projects are not considered fixed locations Hazardous Material Any substance or material could adversely affect the safety of the public handlers or carriers during transportation Lilly Work Area Contact s The person responsible for the oversight of the services provided by the Contract Firm and its personnel on Lilly properties sites projects This may be the same person as the Responsible Host or a person working in partnership with the Responsible Host ex Lilly Coordinator Building Coordinator Maintenance Technician etc Local Lilly Environmental Representative The Lilly
23. the right to inspect any person or vehicle while on a Lilly site vii Contract Personnel Site Access Termination 1 Site Security shall be contacted and given the individual s name at the time of termination 2 The individual shall be escorted to an exit point of the secure perimeter by the appropriate Contract Firm s Personnel 3 The Contract Firm security badge parking identification tag yard pass keys Lilly issued radios computers or any other Lilly issued equipment must be collected at the time of termination and turned in to Security or the appropriate Lilly contact Failure to return any of these items will result in a monetary charge to the Contract Firm or may result in future prohibition of work at Lilly sites 5 Construction and Material Passes A B If a Contract Firm is to move equipment or materials off site the Lilly Work Area Contact must sign a Lilly Property Pass secured from Security for the Contract Firm A Contract Firm Personnel s personal property pass must be used to remove personal equipment owned by the worker from the site Toolboxes clothing and miscellaneous parcels must be documented on the pass and it must be signed by Contract Firm Supervision 6 Cameras and Communication Devices A E F No camera use is allowed on Lilly sites without written authorization from Lilly Written authorization in the form of a pass must be obtained from Security Cell phones with cameras are allowed
24. their own personal safety locks Business Area procedures may reguire the use of Lilly issued safety locks Please contact your Lilly Work Area Contact or Contractor HSE Aavisor for additional information Contract Firm safety locks shall be recognizable by uniform size shape and color General Lockout 8 step procedure i Know the equipment The Lilly Work Area Contact local HSE Department Representative or approved Contract Firm Personnel shall obtain the proper lockout procedure for the equipment to be serviced ii Notify others The Lilly Authorized Employee or an approved Contact Firm shall ensure communication to all affected personnel in the area that a LO TO device is being installed iii Shut off power If the equipment is operating the Lilly Authorized Employee or approved Contract Firm Personnel shall shut the system down using the normal standard operating procedures e g stop button toggle switch computer controls etc vi vii viii ix X xi Disconnect and lockout all energy sources Operate the valve switch or other energy isolating device so the equipment is isolated from its primary energy source and lock the isolation device with the appropriate Lilly safety lock The Lilly Authorized Employee or approved Contract Firm Personnel will ensure the proper placement of their personal locks Control and dissipate secondary energy Stored secondary energy such as that in springs elevated machine members
25. with additional site safety programs and procedures as they apply to these processes Additional applicable site programs and procedures may include but are not limited to hazard communication fitness for duty additional training needs pre startup safety reviews incident investigations access control non routine work authorization and mechanical integrity programs Site operations will involve Contract Firms with such programs procedures when and if needed D Detailed Contract Firm communication with operations is critical to ensure reduced risk of incidents when working in these areas 37 Protection From Falling Objects i When Contract Firm Personnel are exposed to falling objects the Contract Firm shall require each person to wear a hard hat and shall implement one or more of the following measures i Erect toe boards screens or guardrail systems to prevent objects from falling from higher levels ii Erect a canopy structure and keep potential falling objects far enough from the edge of the higher level so that those objects would not go over the edge if they were accidentally displaced iii Barricade the area to which objects could fall prohibit Contract Firm Personnel from entering the barricaded area and keep objects that may fall far enough away from the edge of a higher level so that those objects would not go over the edge if they were accidentally displaced iv Cover holes and floor openings 38 Radiation A Radioactive
26. B Industrial Radiography IR A potentially highly hazardous activity for testing metal welds in order to find defects demands additional scrutiny i ii iii iv vV vi vii viii Before deciding to use radiography confirm that radiography is necessary Note that Lilly Engineering Specification 15117 allows for the use of ultrasound technology as a lower risk substitute approach in some instances Ensure that Lilly s Radiation Safety Department is contacted as soon it is determined that industrial radiography is needed Company using the IR equipment must have a valid state license to perform work At the time of the job radiographers must be certified to perform their work see below for additional references Ensure area work personnel are aware of work taking place and barriers with signage are in place at appropriate distance Once on job site verify appropriate safety zones are properly established and marked in accordance with any appropriate governing regulations Keep individual s present to monitor barriers to ensure that all personnel are clear of safety zones prior during and after radiography work until source is returned to the camera Radiographers verify to responsible personnel Lilly or Lilly s Representative that the source has been returned to camera after work has been completed C Tritium Exit Signs These signs contain radioactive material even when expired i Contractor must contact Lilly s Radiat
27. D Before opening any excavation efforts shall be made to determine if any underground utilities exist in the area Notify the Lilly Work Area Contact when an excavation will be occurring so underground utilities can be identified Prior to land disturbing activity excavation storm water controls need to be implemented in accordance with Section 43 Storm Water Management If suspected soil contamination is discovered during an excavation stop the excavation and notify the Lilly Work Area Contact immediately The Lilly Work Area Contact will contact the Local Lilly Environmental Representative Site specific requirements may require a permit for excavation 4 feet or greater in depth Site specific guidelines and permits shall be followed before excavation or trenching work begins Contact your Lilly Work Area Contact for more information Soil sampling may be required prior to allowing any personnel to enter an excavation Contact your Lilly Work Area Contact to determine if this requirement applies Proper barricades must be extended around the outside of the excavation Employees shall be protected from excavated or other materials or equipment that could pose a hazard by falling or rolling into excavations Protection shall be provided by placing and keeping such materials or equipment at least 2 feet 0 6 meters from the edge of excavations or by the use of retaining devices that are sufficient to prevent materials or equ
28. D Global Facilities Delivery HBV Hepatitis B Virus HEPA High Efficiency Particulate Air filtration HIV Human Immunodeficiency Virus HMR Hazardous Materials Regulations HSE Health Safety and Environmental HWP Hot Work Permit IDLH Immediately Dangerous to Life and Health LCC Lilly Corporate Center Indianapolis IN LDAR Leak Detection and Repair BER Lower Explosive Limit LPG Liquefied Petroleum Gas LTC Lilly Technology Center Indianapolis IN LOTO Lockout Tag out MICCS Metro Indianapolis Coalition for Construction Safety MRO Medical Review Officer MSDS SDS Material Safety Data Sheet Safety Data Sheet NFPA National Fire Protection Association NIOSH National Institute for Occupational Safety Health NRR Noise Reduction Rating OCIP Owner Controlled Insurance Program OSHA Occupational Safety and Health Administration Department of Labor RE Professional Engineer PHM Particularly Hazardous Material PPE Personal Protective Equipment PSI Pounds per Square Inch PSM Process Safety Management SAC Site Asbestos Lead Coordinator SAMSHA Substance Abuse and Mental Health Service Administration SIF Serious Injury and Fatality SWP Safe Work Permit
29. M include but are not limited to lab tops building siding gaskets floor tile pipe insulation fume hood linings flexible ductwork connections ceiling tiles floor tile adhesives fireproofing roof mastics and roofing materials Lead and asbestos could be present in roofing materials and must be managed properly ii Construction and Maintenance personnel must have annual 2 hour asbestos awareness training per 29 CFR 1926 1101 k 9 vi and the Lilly Asbestos Policy iii Janitorial and housekeeping personnel working in areas where ACM may be present shall have asbestos awareness training annually Contract Firm Personnel training documentation shall be available upon request G Immediately cease work and notify the Lilly SAC and the Local Lilly Environmental Representative if visible emissions are observed during asbestos removal or handling Implement corrective actions to prevent additional releases Do not resume work until authorized by the Lilly SAC H Only Contract Firm Personnel trained and licensed in removal of asbestos per OSHA EPA and all other applicable Federal State and Local requirements shall be allowed to perform asbestos abatement work All asbestos materials shall be discarded according to Federal State and Local requirements and only use a Lilly approved landfill 2 Allergen Management A The Contract Firm shall verify the buildings to be demolished renovated have been properly characterized and decontam
30. MICCS participant Contract Firm Personnel shall carry their card with them at all times D Lilly s Substance Abuse Program to which all fully participating Contract Firm Personnel will be subjected includes i Pre Employment Prior to being granted unescorted access to Lilly property ii Annual and Random periodic iii Test for Probable Cause iv Post Event applies to work related injuries requiring off site medical treatment property damage that could exceed 5 000 or as determined by Business Area events resulting in the disruption of Lilly s operations a significant near miss that has the potential for significant loss or if requested by Lilly E Lilly ss Substance Abuse Program to which Contract Firm Personnel not fully participating in the program will be subjected includes i Pre Employment Prior to being granted unescorted access to Lilly property ii Test for Probable Cause F Contract Firm Personnel who test positive will be immediately removed from Lilly property The Contract Firm Supervision and Lilly Security shall escort these individuals to the gate NOTE Contract Firm Personnel who test positive on ANY screening will NOT be allowed to drive themselves to their destination G Contract Firm Personnel who test positive annual or random must meet the following conditions to include but not limited to i Individual must remain off Lilly property for at least 14 days ii Individual must consult with a license
31. Material or Equipment i Some areas of Lilly e g laboratories contain radioactive materials or radiation producing devices vi vii viii Contract Firm Personnel are not to handle work with or dispose of radioactive materials unless they have been trained as required by Lilly s license under the Nuclear Radiation Commission and are authorized by Lilly s Radiation Safety department to do so A radiation sign containing the phrase Caution Radioactive Materials is posted on doors or in areas approved for radiation use or on equipment instruments or containers that contain radioactivity or are used with radioactive materials Do not handle or move items labeled with any wording indicating that it is radioactive without a decontamination tag signed by radiation safety attached Confirm with Lilly Work Area Contact that any required post removal radioactive survey is complete and that the work area has been released for work activity All radioactive equipment needs to be registered or licensed with the state Safe work practices per 410 IAC 5 Radiation Safety must be in place when operating radioactive equipment Contractors may also request their Work Area Contact provide a copy of the Lilly Radiation Safety Manual and Lilly Global Standard HSE STD 400 for additional information Contractors working around radioactive materials or devices are recommended to attend the Lilly Radiation Safety Awareness class BET ID 47919
32. afety Management Group by reason of this manual assumes no liability For Global Facilities Delivery projects additional HSE requirements may be needed Please refer to 015 50 Regulatory references will be displayed throughout this document at the end of each applicable section in these red boxes Emergency Information 1 Emergency Procedures A Contract Firm Personnel are required to immediately contact Lilly Security See pg 7 9 for contact information under the following circumstances i In the event of a serious or life threatening injury illness ii If the event involves a Lilly compound or Lilly process iii In the event of electrical energy contact shock regardless of the severity iv Events involving chemical spills releases over a pint or a pound or potential exposure to blood or other bodily fluid contaminations v Property damage events that impact the safety of people the environment production or operations In the event of a serious or life threatening event Security will contact the proper emergency personnel B Fire Event Procedures i In the event Contract Firm personnel suspects a fire the following protocol shall be followed 1 Immediately pull the nearest fire pull station contact Security via telephone or Lilly radio and evacuate the area 2 You may attempt to extinguish the fire if all of the following conditions are met a Security has been or is being notified via fire alarm pull
33. ardous chemical or waste iv Batteries excluding alkaline v Aerosol cans with any contents remaining completely empty aerosol cans are approved for general refuse Only scrap metal shall be disposed of in dedicated scrap metal containers Scrap metal must be free of adhering hazardous material waste residue If the scrap metal container has a lid cover it must remain covered closed except for when scrap is being added to the container The following materials are NOT acceptable scrap metal items i Batteries of any kind ii Unclean machinery or any item that contains oil and or grease iii Pressurized cylinders propane aerosol cans etc closed tanks closed drums closed buckets and or closed cans iv Filters of any kind transmission oil air etc that are not drained 50 v Materials that contain asbestos lead paint and or radiation vi Empty aerosol cans C All containers used to collect store waste need to be labeled with contents and closed when not in use e g General Trash E Spill Cleanup etc Wastes generated at the site must be managed and disposed of in accordance with applicable Federal State and local regulations as well as local Lilly policies and procedures Contact the Lilly Work Area Contact and Local Lilly Environmental Representative for assistance Wastes must be disposed of at Lilly approved facilities only Welding and Cutting Operations um O owp More information regarding Hot Work an
34. ause or having a Blood Alcohol Content exceeding acceptable limits as measured by breathalyzer Post Event of For Cause 2 Disregard for Lilly s Safety Good Manufacturing Practices G M P and Environmental or Security regulations 3 Use of ANY tobacco products including smokeless tobacco or use of matches lighters in unapproved locations on Lilly s property 4 Physical assault or fighting on Lilly s property Se f defense will be carefully evaluated 5 Violation of others rights by threat intimidation discrimination or harassment sexual religious racial etc 6 Retaliation against an individual who reported in good faith a suspected infraction 7 Attempted threatened or intentional defacing damaging sabotage of Lilly s or other s property 8 Unauthorized possession of firearms weapons ammunition or explosives on Lilly s property 9 Intentionally entering areas of Lilly s property outside of designated work area without sufficient reason 10 Falsification of reports dishonesty or the unauthorized removal of Lilly s property 11 Insubordination including willful negligence or refusal to comply with Lilly s communicated requirements ii Level 2 Irresponsible or Defiant Action with the potential of serious consequences will result in immediate dismissal from the project or work area and suspension of access to Lilly property for a defined period Multiple offenses may result in permane
35. ay be required to perform initial periodic or continuous monitoring Personal monitors may be required for all persons entering the confined space Check with Contractor HSE Advisor or the Lilly Work Area Contact for site specific requirements If the monitoring results are within acceptable limits the authorized Lilly Personnel or representative e g JCI will sign the permit and post it at the entry to the space While the space is occupied an attendant must be stationed outside the space at all times Some of the attendant s main responsibilities include 1 Stay in constant communication with the entrants using visual radio or other means 2 Order immediate evacuation for any change in conditions which could reasonably impact the safety of the entrants and report the change to the authorized Lilly Representative 3 Summon emergency response teams as conditions warrant 4 Trained and capable of operating the mechanical retrieval device vii At the completion of the day the permit must be closed out and returned to the authorized Lilly Personnel or representative e g JCI F Non Permit Required Confined Space Entry Procedure i Non permit confined space means a confined space that does not contain or with respect to atmospheric hazards have the potential to contain any hazard capable of causing death or serious physical harm It is required to conduct initial air monitoring prior to breaking the plane of the confined s
36. be approved by the Lilly Work Area Contact on a new facility not yet turned over to the user v Energized work will be done by qualified personnel only vi Barriers will be used to keep other than qualified personnel outside of the Limited Approach Boundary J No unrated electrical device is allowed in electrically classified areas e g cell phones portable electronic devices etc OSHA recommends the following Conduct daily visual inspections of extension cords and cord and plug connected equipment for defects Equipment found damaged or defective shall not be used until repaired Guarding Except as elsewhere required or permitted by 29 CFR 1910 subpart S live parts of electric equipment operating at 50 volts or more shall be guarded against accidental contact by use of approved cabinets or other forms of approved enclosures or by any of the approved means 1910 303 g 2 Safety Related Work Practices Unqualified employees and mechanical equipment must be at least 10 feet 305 centimeters away from overhead power lines If the voltage to ground exceeds 50 000 volts SOkV the minimum clearance distance should be increased by 4 inches 10 centimeters for each additional 10 000 volts 10kV 1910 333 c 3 i A OSHA requires portable ladders to have nonconductive side rails if used by employees who would be working where they might contact exposed energized circuit parts 1910 333 c 7 13 Excavations IT 0 nm o OD
37. be protected from falling through holes including skylights more than 6 feet 1 8 m above lower levels by personal fall arrest systems covers or guardrail systems erected around such holes 1926 50 1 b 4 i Each employee on ramps runways and other walkways shall be protected from falling 6 feet or more to lower levels by guardrail systems 1926 50 1 b 6 Excavations Each employee at the edge of an excavation 6 feet deep 1 8 meters or more in depth shall be protected from falling by guardrail systems fences barricades when the excavations are not readily seen because of a visual barrier 1926 50 1 b 7 i Each employee at the edge of a well pit shaft and similar excavation 6 feet 1 8 meters or more in depth shall be protected from falling by guardrail systems fences barricades or covers 1926 50 1 b 7 ii Overhand bricklaying and related work Each employee performing overhand bricklaying and related work 6 feet 1 8 meters or more above lower levels on surfaces other than scaffolds shall be protected by guardrail systems safety net systems or personal fall arrest systems or shall work in a controlled access zone All employees reaching more than 10 inches 25 4 centimeters below the level of a walking working surface on which they are working shall be protected by a guardrail system safety net system or personal fall arrest systems 1926 501 b 9 Roofing low slope roofs Each emplo
38. cal Lilly Environmental Representative for disposal of wastes generated from the cleanup of a spill or unauthorized release Waste generated will be managed in accordance with Section 49 Waste Disposal Trucks cars forklifts trailers or other general purpose vehicles found onsite must not be leaking Any leaks from vehicles awaiting maintenance must be prevented from reaching the ground or a drain All storage of oil fuel or chemicals must be communicated to the Lilly Work Area Contact or Local Lilly Environmental Representative for determination of local requirements Ensure controls are in place to prevent run off from storage areas to sewers For work in laboratories follow the Chemical Hygiene Plan guidelines for chemical storage chemical spill and waste disposal See also the Lilly Research Labs LRL waste classification tool for laboratory operations Storm Water Management A F G Contract Firms performing work such as construction that could impact storm water run off are required to implement storm water quality controls and associated and site pollution prevention plans Contact your supervisor to learn more about your firm s plan Install effective controls to prevent run off from piles of exposed soil waste or building materials Visibly designate locations where concrete truck washout may occur on the site Do not construct straw bale barriers and silt fence in flowing streams or in swales where there is the possibili
39. ches must be trained on the use of fire extinguishers in accordance with OSHA standards Contact your Lilly Work Area Contact or Contractor HSE Advisor for additional information on site specific requirements for fire watch personnel iii The fire watch must remain in the area until the job is completed The fire watch must remain in the area for a minimum of thirty 30 minutes following completion of a job which involves high spark producing or open flame activity iv There are two different classes of fire watches A and B It will be decided when permit is given which type will be required Fire Watch Class A has a sole role to monitor hot work and control fire hazards within 35 of the work activity Fire Watch Class B may assist the craftsperson on a limited basis along with monitoring hot work and controlling fire hazards within 35 of the work activity v Fire extinguishers are to be in close proximity of the work area 25 feet minimum when hot work is being performed vi Fire extinguishers dedicated to an area building shall not be used by fire watch personnel except during emergencies Contract Firms may obtain a fire watch extinguisher from a designated location D Hot Work Permits i A Hot Work permit must be issued before any spark producing work is completed in an explosive environment Examples include 1 Using any spark producing device in a hazardous area 2 Performing any high spark producing activity grinding cho
40. d Permitting Procedures can be found in Section 22 Hot Work Cylinders shall be located so that sparks hot slag or flame will not reach them or fire resistant shields shall be provided Contract Firm activities or the surrounding environment has the potential to generate gases that would collect in a trench or pit Contract Firms must account for this possibility Welders shall not be grounded on pipelines containing flammable gases or liquids or conduit containing electrical current In addition welders shall not be grounded to fences due to possible damage to security systems or electrical equipment A fire extinguisher minimum 20 Ib with ABC fire rating and a fire watch shall be stationed near cutting or welding operations except when performed in open shop areas A Hot Work Permit HWP is required for any welding cutting or other work which could produce a fire ignition source The Contract Firm is responsible for contacting the Lilly Work Area Contact for all Hot Work Permits Welding rod storage shall be handled as follows i Welding rod boxes will not sit on shelves in storerooms where they could be opened by persons not wearing gloves and otherwise expose them to the box ii The welding rod boxes may not be used for any other purpose e g stub bucket trash container etc iii Welding rod boxes Including those with duct tape protecting the sharp edges shall not be allowed in the field for any use iv A single person will b
41. d Substance Abuse Professional SAP iii Individual must provide a negative substance abuse test result H Contract Firm Personnel who test positive annual or random two times within a 12 month period for substance abuse or alcohol will be ineligible to work on Lilly s property for one year To be eligible for return to work after the one year period the following criteria must be met to include but not limited to i Individual must consult a licensed Substance Abuse Professional SAP ii Individual must provide a return to work negative substance abuse test result J iii Individual will be required to submit a minimum of two negative random follow up tests within the next 12 month period after the return to work test Contract Firm Personnel who test positive post event or for probable cause will be ineligible to work on Lilly s property permanently See Section 2 General Information A HSE Violation Consequences Level 1 Laboratory tests that identify a diluted specimen will be considered invalid and failure to provide a new specimen by noon of the following day will be considered the same as a positive test A second diluted specimen without medical reason will result in the same consequences as a positive test K Random Blood Alcohol Content Testing may also be performed in conjunction with random testing on Lilly sites The cutoffs and significance for breath alcohol levels have been defined in the MICCS Sub
42. d lenses with the exception of welding and cutting operations shall not be worn inside of buildings or in periods of limited visibility or darkness Photo sensitive lenses change shades are prohibited inside of buildings Recommended that Contract Firms take into consideration the existing current environmental conditions dusty windy debris etc in an effort to prevent eye injuries upgraded eyewear etc I Face Protection Face shields shall be worn over safety glasses during operations or equipment use including but not limited to the following 1 Line breaking 2 Impact chisels 3 Friction cut off saws 4 Grinders 5 Masonry saws 6 Powder actuated tools 7 Power washing H Foot Protection iv V Contract Firm Personnel shall wear leather work boots or shoes that are suitable for the type of work being performed This may include a reguirement for leather boots that cover the ankles All footwear shall have good tread on the soles Steel toe safety boots or shoes are reguired for all Contract Firm Personnel working on construction projects and or who may be exposed to the potential of an impact injury from falling or dropped materials Some work areas may have additional reguirements for steel toe shoes Review this with your Contract Firm Construction Manager or Lilly Work Area Contact prior to beginning work The use of canvas shoes open toe shoes open heel or sneakers are prohibited for people doing non admin
43. e designated by the Contract Firm Supervisor to receive handle and destroy welding rod boxes e g shop supervisor tool room attendant etc v Kevlar or heavy leather gloves which are free from deterioration must be worn when handling a welding rod box vi Welding rod boxes shall be opened immediately upon receipt by the designated person and the lid peanut can style or sardine can style safely disposed of vii Rods removed from the box will be placed in a container that is free from sharp edges and meets all quality control standards for metal boxes Example Grainger Safe Tube Model 5JC 13 or Phoenix model 1205441 The empty metal welding rod box will then be immediately 1 Crushed by foot or hammer 2 Disposed of in a safe manner Arc welding cables with damaged insulation or exposed bare conductors must be replaced 1910 254 d 9 iii For special considerations when welding operations require fluxes coverings coatings or alloys involving fluorine compounds zinc lead beryllium cadmium or mercury employers should refer to 1910 252 c 5 through 12 Mechanical ventilation must be provided when welding or cutting is performed either In a space of less than 10 000 cubic feet 284 cubic meters per welder 1910 252 c 2 i A In a room having a ceiling height of less than 16 feet 5 m 1910 252 c 2 i B or In confined spaces or where the welding space contains partitions balc
44. e followed on all heavy equipment 22 Hot Work A Planning i Planning for hot work and necessary equipment shall be completed and documented e g Hot Work Permit Job Plan prior to performing work activities Documentation shall be shared with the Lilly Work Area Contact during the hot work permit request process prior to the commencement of work ii The area within a 35 foot radius of the hot work activity will be reviewed This includes areas above below or behind walls and floors 1 Any openings or penetrations that would allow a spark or flame to pass through to another area shall be sealed at least temporarily or otherwise protected If protection is not possible or adequate fire watch s shall be employed in the affected area 2 Combustible material within the 35 foot radius shall be removed or protected prior to commencement of work 3 Should fire blankets be employed they shall be free of holes and provide adequate protection iii Should the scope of work or environmental conditions change the planning must be re evaluated B All hot work must be reviewed and authorized by your Lilly Work Area Contact prior to commencement of work C Fire Watch i Contract Firms are required to provide trained fire watches for all jobs requiring a Hot Work Permit Flame or spark producing activities in more than one area of the same floor or above the first floor may require multi level permits and fire watch protection ii All fire wat
45. ederal Insecticide Fungicide and Rodenticide Act or FIFRA This includes the clean up after use and the cleanup of spills B Contractor must contact the local Lilly environmental representative before any on site disposal of product containers or clean up materials i Water from rinsing equipment containers or spills shall be disposed of in a manner that would not cause pollution of surface water or ground water ii All unintended uses spills misapplications etc must be reported to security as an Environmental Event See Emergency Information Clean up of unintended uses must be according to the label and or chemist on staff for Contract Firm C Materials delivered to the site shall be covered and protected from the elements Contents of the containers shall not be exposed SDS MSDS sheets shall be available See Section 6 for SDS MSDS sheet requirements D Labels shall be available with all containers If material is repackaged for use label information must be available at the point of use E Application must be conducted by personnel licensed by the State Chemist Office 35 Powder Actuated and CO2 Tools A Powder actuated tools are not permitted on the Lilly Clinton site The following pertains to Indianapolis sites B A Powder Actuated tool permit and Hot Work Permit must be completed prior to operating a powder actuated tool see permits section C The Contract Firm is required to ensure that all personnel operating powde
46. en demolition plan is utilized it shall be attached to the Safe Work Permit SWP Work activity disturbing any land must be conducted in accordance with Section 43 Storm Water Management moon w F Refer also to the Asbestos Policy Lead Policy and Waste Disposal sections in this booklet 12 Electrical Safety A B C The National Fire Protection Association s Standard for Electrical Safety in the Workplace NFPA 70E version 2009 has been adopted by Lilly in its entirety Contract Firms are expected to comply with provisions of the standard Procedures for contacting emergency response must be in place prior to commencement of work Ground fault circuit interrupters GFCI s or GFCI Protected receptacles are required for use with all temporary 120 Volt power and all electrical devices saws drills battery chargers vacuum cleaners etc that may be plugged into a receptacle outlet GFCl s will be tested prior to inserting a plug into the device or connecting to a protected extension cord Ground Fault Circuit Interrupters GFCI s or GFCI Protected that fail testing must be destroyed or immediately removed from service Test shall consist of i Press the Test button ii Verify the Reset button has been tripped If not the device is not operating properly iii Press the Reset button Questions regarding the electrical classification of an area shall be asked during the Safe Work Permit SWP
47. er clothing is reguired while working on Lilly sites Shorts tank tops shirts that do not cover the shoulders and all loose clothing would be considered improper clothing Long sleeve shirts may be reguired for some activities e g thermal contact Additional protection may be reguired when working in or around pipe chases tanks or arbors Contact your Lilly Work Area Contact or Contractor HSE Advisor for site specific reguirements Shirttails shall be tucked in when working around or near rotating machinery All disposable PPE must be disposed of in accordance with Section 49 Waste Disposal Eye Protection i Safety glasses with side shield protection are required in most work areas Break areas offices or vehicles with enclosed cabs are exempt from this requirement Contact your Contractor HSE Advisor or Lilly Work Area Contact for site specific requirements vi The use of contact lenses is prohibited in most chemical process areas Contact your Lilly Work Area Contact or Local Contractor HSE Advisor for further specific requirements Safety goggles may be required for use in areas where chemicals are used or stored For work in laboratories refer to local applicable Chemical Hygiene Plan Work Area Contact or HSE Advisor for specific requirements Cover all goggles or full face shields shall be worn over approved safety glasses when removing or installing ceiling panels and drilling above shoulder height Tinte
48. ers must not be used in a horizontal position as platforms runways or scaffolds 1910 25 d 2 i through iii and S51910 26 c 3 i and iii The top of a ladder used to gain access to a roof must extend at least 3 feet 0 9 meters above the point of contact support at eave gutter or roofline S1910 25 d 2 xv Portable ladders must have nonconductive side rails if they are used where the employee or the ladder could contact exposed energized parts 1910 333 c 7 A ladder or stairway must be provided at all work points of access where there is a break in elevation of 19 inches 48 2 centimeters or more except if a suitable ramp runway embankment or personnel hoist is provided to give safe access to all elevations 1926 1051 a Portable and fixed ladders with structural defects such as broken or missing rungs cleats or steps broken or split rails or corroded components shall be withdrawn from service by immediately tagging DO NOT USE or marking in a manner that identifies them as defective or shall be blocked such as with a plywood attachment that spans several rungs Repairs must restore ladder to its original design criteria 1926 1053 b 1 6 17 i through iii and 18 Portable non self supporting ladders shall have clear access at top and bottom and be placed at an angle so the horizontal distance from the top support to the foot of the ladder is approximately one quarter the working length of
49. expose the grinding wheel periphery for more than 90 degrees or 1 4 of the periphery bench and floor stands and 180 degrees cylindrical grinders The exposure must begin at a point not more than 65 degrees above the horizontal plane of the wheel spindle The protecting member must be adjustable for variations in wheel size so that the distance between the wheel periphery and adjustable tongue tongue guard or end of the peripheral member at the top must never exceed inch 6 millimeters 1910 215 b 3 through 4 and b 9 Machines designed for a fixed location must be securely anchored to prevent walking or designed in such a manner that prevents movement 1910 212 b Portable abrasive wheel tools used for external grinding shall be provided with safety guards except when the wheels are 2 inches 5 centimeters or less in diameter or the work location makes it impossible then a wheel equipped with safety flanges shall be used 1926 303 c 3 Portable abrasive wheel tools used for internal grinding shall be provided with safety flanges except when the wheels are 2 inches 5 centimeters or less in diameter or the wheel is entirely inside the work 1926 303 c 4 19 Hand and Power Tools Lilly does not have specific procedures for hand power or powder actuated See Permits Tags and Associated Policies Section 32 for powder actuated tools permitting requirements tools at this time Please see regulatory re
50. ffold and scaffold component shall support without failure its own weight and at least 4 times the maximum intended load applied or transmitted to it Suspension ropes and connecting hardware must support 6 times the intended load Scaffolds and scaffold components shall not be loaded in excess of their maximum intended loads or rated capacities whichever is less 1926 45 1 a 1 a 4 f 1 The scaffold platform shall be planked or decked as fully as possible 1926 451 b 1 The platform shall not deflect more than 1 60 of the span when loaded 1926 451 f 16 The work area for each scaffold platform and walkway shall be at least 18 inches 46 centimeters wide When the work area must be less than 18 inches 46 centimeters wide guardrails and or personal fall arrest systems shall still be used 1926 45 1 b 2 ii Access must be provided when the scaffold platforms are more than 2 feet 0 6 m above or below a point of access Direct access is acceptable when the scaffold is not more than 14 inches 36 centimeters horizontally and not more than 24 inches 61 centimeters vertically from the other surfaces Cross braces shall not be used as a means of access 1926 451 e 1 and e 8 A competent person shall inspect the scaffold scaffold components and ropes on suspended scaffolds before each work shift and after any occurrence which could affect the structural integrity and authorize prompt corrective action 1926 450 b 451 f 3
51. for a top rail when the crossing point of the two braces is between 38 inches 0 9 meters and 48 inches 1 3 meters above the work platform and for midrails when between 20 inches 0 5 meters and 30 inches 0 8 meters above the work platform The end points of the cross bracing shall be no more than 48 inches 1 3 meters apart vertically 1926 45 1 g 4 xv 42 Scaffolds Supported Either the manufacturer s recommendation or the following placements shall be used for guys ties and braces install guys ties and braces at the closest horizontal member to the 4 1 height and repeat vertically with the top restraint no further than the 4 1 height from the top Vertically Every 20 feet 6 1 meters or less for scaffolds less than 3 feet 0 9 meters wide Every 26 feet 7 9 meters or less for scaffolds more than 3 feet 0 9 meters wide Horizontally At each end At intervals not to exceed 30 feet 9 1 meters from one end 1926 451 c 1 ii n pill Prevention and Release Reporting Contract Firms shall report all spills or releases greater than one pint or one pound See Emergency Information No chemicals of any kind shall be permitted to enter any waterway ditch sewer stream trench etc or spill onto the ground Store fuels oil and chemicals per applicable sections of this manual and away from sewers surface water bodies and drains All containers used to store fuels oil chemicals or wastes must meet the conditions
52. hazard data Particularly Hazardous Materials PHM s and other hazards associated with work performed in laboratories B All Contract Firm Personnel who work in labs shall be trained in the applicable provisions of the Lilly Chemical Hygiene Plan as determined by the site Contact your Lilly Work Area Contact for additional information 8 Compressed Gas Cylinders A Compressed gas cylinders shall be stored in areas approved by the Lilly Work Area Contact and secured at all times B Cylinders shall be kept away from radiators and other sources of heat Inside of buildings cylinders shall be stored in a well protected well ventilated dry location at least 20 feet from combustible materials C Cylinders should be stored away from areas where they may be knocked over or damaged by passing or falling objects or subject to tampering They should be upright and secured with a chain or a cable to a stationary support or to a proper cylinder cart to prevent them from tipping or falling D Store oxygen cylinders 20 feet away from fuel gas cylinders such as acetylene or separate them with a non combustible barrier at least 5 feet high E Waste cylinders shall be returned to the supplier for refilling when feasible or discarded in accordance with local policy or procedure F All waste cylinders intended for discard must be empty vented and either devalved hole drilled in sidewall or cut in half Cylinders meeting these conditions should be sen
53. hearing protection devices that provide the proper amount of noise reduction ii Certain high level noise areas may require double hearing protection e g earplugs and earmuffs Consult your local site requirements iii Examples of equipment use or areas that may require the wearing of hearing protection include powder actuated tools jackhammers saws presses and some process and utility areas Respiratory Protection i Respiratory protection shall be worn as the hazard dictates and as required by Lilly or OSHA standards ii Readily available for review by Lilly and upon request iii If a supplied air respirator is used compliance with Section 5 Breathing Air is required Protective Electrical Clothing See Section 12 Administrative or engineering controls must first be determined and implemented whenever feasible When such controls are not feasible to achieve full compliance protective equipment or any other protective measures shall be used to keep the exposure of employees to air contaminants within the limits prescribed in this section Any equipment and or technical measures used for this purpose must be approved for each particular use by a competent industrial hygienist or other technically qualified person 1910 1000 e Whenever respirators are used their use shall comply with 1910 134 34 Pesticide Biocide and Herbicide Management A All use of Pesticide Biocide and Herbicide must follow label instructions per F
54. inated in accordance with Lilly s Allergy Awareness and Prevention Document Contact the Lilly Responsible Host for allergen chemical decontamination information 3 Barricades A Barricades must be utilized to warn against potential hazards in the area or restrict access Caution or Danger tape may be used to warn or restrict pedestrian traffic on a job site i Yellow Caution tape is used to warn against a potential hazard ii Red Danger tape is used to restrict access to a designated area when an immediate danger is present Under no circumstances shall Danger Tape be crossed without permission from the person controlling the area A sign must be placed on Danger Tape identifying the hazard date tape was installed contact person and phone number iii Prior to installing Red Danger tape that may block access or interfere with business operations area management must be contacted to coordinate the placement of the tape Barricades must be placed at a height between 3 4 feet above walking surface If emergency equipment eye wash fire extinguisher is within a barricaded area access or alternative equipments must be provided so emergency equipment is available When a barricade is needed but the nature of the hazard is not readily visible barricades must have signs or tags posted around the perimeter to identify the nature of the hazard For site specific requirements contact your Lilly Work Area Contact or Contractor HSE Advisor Prior to
55. ing a vehicle equipment making or receiving phone calls texting or emailing using laptops mobile computers electronic games or handheld readers using any type of headphone that compromises the driver s ability to hear traffic Drivers must discontinue the use of any mobile electronic device under conditions which merit increased focus such as construction zones severe weather heavy traffic etc unless the operation of that equipment requires the use of those devices e g use of a radio by a spotter on a crane lift iv Working Hours 1 Contract Firm Personnel working outside normal working hours will need to arrange with the Lilly Work Area Contact for access to the plant site v Use of Lilly s Facilities 1 Contract Firm Personnel shall not enter Lilly buildings without direction from Contract Firm Supervision or their Lilly Work Area Contact 2 Consult your Lilly Work Area Contact for permission prior to use of company lounges passenger elevators cafeterias and toilet facilities 3 Contract Firm Personnel are responsible for following all safety and operating regulations for those areas Lilly does have areas that are hazardous therefore the Contract Firm Personnel MUST work with the Lilly Work Area Contact to review any special requirements for accessing such areas 4 To reduce the risk of injury handrails should be used at all times when ascending or descending stairs vi Security Inspections 1 Lilly Security maintains
56. ing information e Name Company Name Type of event injury Location Status of injured Locations other than Clinton Material Center Corporate Center LCC and Technology Center LTC dial 911 for emergencies Note Contact Contractor HSE Advisor and Work Area Contact immediately after contacting Security For First Aid Treatment Note All OCIP Contract Firm Personnel at Indianapolis sites are required to go to the Lilly Contractor Nurse Clinton OCIP contractors are required to utilize 765 832 4255 Note All Non OCIP Contract Firm Personnel at Indianapolis sites are encouraged to use the Lilly Contractor Nurse Note The contractor nurse can also provide first aid treatment for non work related injuries or illnesses Additional services such as fit testing vision screening Hepatitis B vaccines can also be provided by the nurse for a fee 317 277 0016 Lilly Contractor Nurse LTC North Building 328 Hours M F 7AM 5PM Phone 317 276 3832 Cell 317 714 7851 317 277 0116 765 832 4201 Center for Occupational Health 4001 Wabash Ave Terre Haute IN Lilly Contractor Nurse LTC North Building 328 Hours M F 7AM 5PM Phone 317 276 3832 Cell 317 714 7851 For Medical Treatment Beyond First Aid amp All After Hours Treatment OCIP Contract Firms Must Utilize Note All Non OCIP Contract Firm Personnel should go to their company s designated occupational health care provider When Lilly ERT pr
57. ing rigging and lifting accessories if operated up to the eguipment s maximum working radius in the work zone could get closer than 20 feet to a power line If so the employer must meet the reguirements in Option 1 Option 2 or Option 3 of this section as follows 1926 1408 a 2 Option 1 Deenergize and ground Confirm from the utility owner operator that the power line has been deenergized and visibly grounded at the worksite 1926 1408 a 2 i Option 2 20 foot clearance Ensure that no part of the equipment load line or load including rigging and lifting accessories gets closer than 20 feet to the power line by implementing the measures specified in paragraph b of this section 1926 1408 a 2 ii Option 3 reference Table A for additional clearance requirements 1926 1408 a 2 iii Demolition A Prior to performing demolition activities dismantling razing or wrecking of any fixed building or structure or any part thereof a demolition plan shall be completed documented and shared with the Responsible Host Lilly Work Area Contact and Contractor HSE Advisor Should the scope of work change the plan must be re evaluated Contract Firms shall contact their Lilly Work Area Contact to verify that all utilities have been disconnected e g water steam chemical etc Signs and barricades shall be in place so that persons who are not involved in the demolition cannot enter demolition areas Any time a writt
58. ion Safety Department for disposal of any tritium exit signs ii The exit signs must not be disposed of as general refuse For additional Federal regulations governing Industrial Radiography refer to the Nuclear Regulatory Commission NRC 10 CFR Parts 19 20 and 34 39 Refrigeration Equipment A The Lilly Work Area Contact must be contacted prior to maintaining servicing repairing or disposing of air conditioning or refrigeration equipment Lilly prohibits individuals from intentionally venting refrigerants into the atmosphere while maintaining servicing repairing or disposing of air conditioning or refrigeration equipment The Contract Firm Technician s EPA Certification Card must be on file with the Lilly Work Area Contact prior to servicing refrigeration equipment The Contract Firm Technician must contact the Lilly Work Area Contact prior to adding refrigerant to a system without making a repair commonly referred to as topping off trim charge or seasonal adjustment The Contract Firm must provide a full description of work performed to the Lilly Work Area contact upon completion Strict conformance of EPA work practices and recordkeeping requirements per 40CFR Part 82 Subpart F Recycling and Emissions Reduction must be followed moo o 40 Sand Blasting A Disposal of sand shall be coordinated with the Lilly Work Area Contact Sandblasting may contain lead and must be disposed of in accordance with Section 49 Waste Disposal
59. ipment from falling or rolling into excavations or by a combination of both if necessary 1926 65 1 j 2 A stairway ladder ramp or other safe means of egress shall be located in trench excavations that are 4 feet 1 2 meters or more in depth so as to require no more than 25 feet 7 6 meters of lateral travel for employees 1926 65 1 c 2 Each employee at the edge of an excavation 6 feet deep 1 8 meters or more in depth shall be protected from falling by guardrail systems fences barricades when the excavations are not readily seen because of plant growth or other visual barrier 1926 501 b 7 i 14 Exposure to Lilly Compounds A It is important to get immediate medical evaluation in the event of an actual potential or perceived exposure to chemicals or compounds Lilly ERT must be immediately notified for all chemical exposures and or emergency situations See pages 7 9 for contact numbers B Safety showers and eyewashes are available wherever chemicals are stored or used If exposure occurs most SDS MSDS recommend a flushing of the body part eye for at least 15 minutes C If the exposure involves a chemical or compound developed or manufactured by Lilly the exposed employee s must be taken to Lilly s Employee Health Services for evaluation If exposure is from a chemical a contractor brought on to Lilly s site the exposed employee s should be evaluated by the Contractor Nurse if not an emergency situation 15 Fall Pro
60. istrative type of work unless otherwise approved by your Lilly Work Area Contact Please contact your local Lilly Work Area Contact or Contractor HSE Advisor for specific reguirements I Hand Protection Operations that present a hazard to Contract Firm Personnel s hands shall reguire the use of gloves Only gloves which protect the Contract Firm Personnel from the specific hazard identified shall be used Specific operations that will reguire the use of gloves include but are not limited to the following 1 Demolition 2 Installation or removal of insulation 3 Material handling 4 Sheet metal work 5 Welding activities 6 Working in or around chemicals 7 Contact the Contractor HSE Advisor or your Lilly Work Area Contact for site specific requirements Head Protection i Hard hats shall always be worn when entering a construction zone Exception Operating a motorized or mechanized vehicle while in an enclosed cab ii Hard hats shall be worn per manufacturer s recommendation iii Hard hats can be worn backward for welding work if necessary to safely and properly accomplish the task Upon completion of the welding activity the welding hood shall be removed and the hard hat returned to wearing per the manufacturer s recommendations iv On construction projects the Contract Firm and Contract Firm Personnel s name shall be legibly printed on the front of the hard hat Hearing Protection i Contract Firm Personnel shall use
61. ithin visual sighting distance of the employee being monitored 1926 502 h 1 iv The safety monitor shall be close enough to communicate orally with the employee and 1926 502 h 1 v The safety monitor shall not have other responsibilities which could take the monitor s attention from the monitoring function 1926 502 h 2 Leading edges Where employees are exposed to falling 6 feet 1 8 meters or more from an unprotected side or edge the employer must select either a guardrail system safety net system or personal fall arrest system to protect the worker 1926 50 1 b 1 A personal fall arrest system consists of an anchorage connectors body harness and may include a lanyard deceleration device lifeline or a suitable combination of these Body belts used for fall arrests are prohibited 1926 500 b and 1926 502 d Hoist Area Each employee in all area shall be protected from falling 6 feet 1 8 meters or more by guardrail systems or personal fall arrest systems In a hoist area If guardrail systems or chain gate or guardrail or portions thereof must be removed to facilitate hoisting operations as during the landing of materials and a worker must lean through the access opening or out over the edge of the access opening to receive or guide equipment and materials that employee must be protected by a personal fall arrest system 1926 50 1 b 3 Holes Each employee on walking working surfaces shall
62. ject or work area and suspension of access to Lilly property for 30 calendar days 4 Additional offenses within one year of expiration of a suspension will result in the doubling of the previous suspension period 5 Level 3 violations include but are not limited to a Eating or drinking in unapproved locations on the Lilly s property b Failure to wear required Personal Protective Equipment PPE c Working without appropriate safety permits d Abuse or neglect of Lilly s property or equipment iv Supervisors may be disciplined for failing to detect a violation by individuals under their responsibility if the failure is shown to be a result of inadequate supervision of personnel 3 Harassment A On the job harassment of any individual because of the individual s race sex religion age national origin citizenship veteran status or disability is strictly prohibited This prohibition includes sexual harassment If someone believes he or she is the victim of harassment this should be reported promptly to the person s Contract Firm supervision and your Lilly representative e g Responsible Host Work Area Contact or Sponsor Reports can also be made via the Ethics and Compliance Hotline by calling 1 800 815 2481 4 Site Access Lilly reserves the right to control access to its property This access control is a means to manage the risk associated with those who have demonstrated that they pose a risk to themselves others o
63. kways are not permitted 5 Additional entry exit practices may be reguired at specific buildings on site These may include sign in sheets in production buildings or other hazardous locations on site Check with your Lilly Work Area Contact for specific reguirements iii Driving and Parking 1 Contract Firm Personnel parking is designated at all sites 2 Only Contract Firm Personnel with prior authorization shall be allowed to drive park on the plant site Persons who are granted parking passes into the plant sites shall only park in non reserved parking areas 3 If you are parking within the plant site but not in a designated parking area keys shall be left in the ignition of the vehicle in the event the vehicle needs to be moved for an emergency 4 All posted speed limits traffic signs and signals must be observed while on Lilly property 5 Contract Firm Personnel who drive on Lilly property must have a valid driver s license 6 Driving any vehicle or motorized equipment including golf carts etc in an unsafe manner will not be tolerated 7 If the vehicle is equipped with seat belts they must be worn while the vehicle is in motion 8 Transportation of personnel in the back of a pickup truck is not allowed unless the truck has been equipped with bench seats permanently attached to the bed 9 Contact your Lilly Work Area Contact for site specific requirements 10 Drivers are prohibited from the following activities while operat
64. lly Employee Health Services EHS during normal Lilly EHS hours Security will advise for after hour exposures 2 Individuals who have been exposed shall be decontaminated prior to transportation if necessary iii Environmental Events 1 Forenvironmental events concerns or observations contact the Local Lilly Environmental Representative See Site Specific Emergency Information Table All HSE events whether minor or serious shall be reported immediately to your Supervisor The Supervisor will immediately report all HSE events whether minor or serious to the Lilly Work Area Contact and the Contractor HSE Advisor Additional Lilly specific reguirements can be found in contract documents issued to your company Site Specific Emergency Information LCC LTC Clinton Ext 555 or Ext 555 or Ext 4201 or 317 277 0016 317 277 0116 765 832 4201 Lilly Security Contractor HSE Advisors LRL Discovery Site 317 651 3725 Indy FM Site 317 433 4733 General amp Administrative Site 317 277 4521 API Site 317 433 6454 Parenteral Site 317 277 8357 Indy Dry Site 765 832 4641 Site 317 277 6939 Indy FM Site 317 276 1313 LRL Development Site 317 433 3816 Alternate Contact for ALL Sites SMG Account Manager 317 276 3413 GFD 317 433 8956 Medical Events LCC LTC Clinton For Medical Emergencies call Lilly Security and give the Ext 555 or Ext 555 or Ext 4201 or follow
65. lly Entry Supervisor Coordination of entry activities shall be sufficient to ensure that the hazards present in the space and the hazards that could be generated by the work activities in the space and adjacent to the space are clearly understood by all parties ix When both Lilly Personnel and Contract Firms are entering the same space the use of Lilly permit procedures will be reguired x When multiple trades or Contract Firms are involved in the same entry a consistent set of permit procedures meeting minimum OSHA requirements must be agreed upon and adhered to At a minimum the Lilly CSE permit procedure shall be used xi For Permit Reguired and New Construction Confined Space Lilly Emergency Response Team and Lilly Security shall be contacted prior to the initiation of work New Construction Confined Space On new construction when it is determined that there is no potential of Lilly s operations creating an additional hazard Contract Firms may choose to use their own procedures permit in order to conform with Lilly SOP s Contract Firms using their own procedures permit must consult their Lilly Work Area Contact for approval before entry NOTE Clinton Site does not allow for contractors to monitor any confined space on their own all entries are controlled by the ELANCO Entry Supervisor E Permit Required Confined Space Entry Procedures viii xi xii xiii xiv XV A Lilly Confined Space Entry Permit shall be is
66. loyee can neither free fall more than six feet 1 8 m nor contact any lower level 1910 66 Appendix C paragraph e 3 16 Fire Protection and Prevention A A 20 lb ABC rated fire extinguisher is the minimum requirement for adequate protection in construction and maintenance areas B Fire extinguishers supplied owned by the Contract Firm must be inspected according to OSHA NFPA requirements All extinguishers must have a documented inspection every 30 days C If a fire extinguisher is used it must be recharged immediately In addition if a Lilly extinguisher is used contact your Lilly Work Area Contact as soon as possible For information regarding matches and lighters see General Lilly Information page 10 17 Flammable Material Storage A All flammable materials e g gasoline shall be stored only in areas approved by your Lilly Work Area Contact B Any leak or spill greater than 1pint 1pound of flammable material must be reported immediately to Security and the Lilly Work Area Contact C All gasoline cans must meet applicable ANSI standards have a self closing lid flame arrestor and prominent markings including the container s contents and an appropriate warning label D All containers including secondary must be labeled with the contents and hazardous information in good condition and remain closed when not in use Only approved containers and portable tanks shall be used for storing and handling flam
67. ls that present a fall hazard when stacked shall be secured to prevent them from falling or creating trip hazards At job completion and or demobilization of an area the Contract Firm is responsible for ensuring the area is turned over to Lilly in a clean and normal condition i All waste shall be removed from the jobsite and disposed of in accordance with Section 49 Waste Disposal All chemicals waste or otherwise remaining after the job shall be managed as directed by the Lilly Work Area Contact in accordance with local policies and procedures All containers including secondary must be labeled with the contents and hazardous information in good condition and remain closed when not in use ii Remove all temporary environmental controls containment structures signage and other temporary items at the conclusion of the project See Section 12 Extension cords Debris and tools shall be picked up and removed from the job daily or as required by Lilly Streets shall be kept clear of debris and spillage from hauling as required by Lilly The Lilly Work Area Contact shall be notified if there are any potential or known fugitive dust emissions that escape beyond Lilly property line or boundaries of the property right of way or easement at a Lilly site i Trucks hauling bulk material trash earth aggregate etc shall have tarps covering material in order to minimize possibility of material coming out of the bed Contract Firm shall remove from
68. ly site Non Administrative Contract Firms are responsible for conducting weekly toolbox HSE sessions with all site personnel These talks shall be documented and available for review by Lilly or Contractor HSE Advisor Site or project specific requirements may apply regarding conducting toolbox talks before work begins Contract Firms performing work in a laboratory must first attend Chemical Hygiene Plan orientation and local safety procedures orientation Contract Firm Personnel who are performing fire watch responsibilities must have attended fire extinguisher training 47 Transporting Chemicals and Waste A B C All hazardous materials must be marked labeled closed and shipped in accordance with the Hazardous Materials Regulations HMR Bulk specifications and non bulk UN specification containers shall be marked labeled placarded and prepared in accordance with the HMR Shipping papers also shall be prepared for each shipment of hazardous materials D E Contract Firm Personnel shall be trained and certified according to the HMR and vehicles registered with the DOT for shipping hazardous materials No Contract Firm shall sign a Hazardous Waste Manifest without prior Lilly approval 48 Use of Lilly Equipment A B Use of Lilly Equipment by Contract Firms is allowed only at Lilly s discretion and only in cases where a strong business purpose exists to do so Before the Lilly Work Area Contact approves the use
69. mable and combustible liquids 1926 152 a 1 No more than 25 gallons 94 7 liters of flammable or combustible liquids shall be stored in a room outside of an approved storage cabinet No more than three storage cabinets may be located in a single storage area 1926 152 b 1 and 3 Storage in containers outside buildings shall not exceed 1 100 gallons 4 169 liters in any one pile or area The storage area shall be graded to divert possible spills away from buildings or other exposures or shall be surrounded by a curb or dike 1926 152 c 1 and 3 Outdoor portable tanks shall be located at least 20 feet 6 meters from any building Flammable liquids must be kept in covered containers or tanks when not actually in use 1910 106 e 2 iv a For fire protection purposes the quantity of flammable or combustible liquid that may be located outside of an inside storage room or storage cabinet in a building or any one fire area of a building must not exceed 1910 106 e 2 ii b 25 gallons 95 liters of Class IA liquids in containers 120 gallons 456 liters of Class IB IC II or III liquids in containers or 660 gallons 2 508 liters of Class IB IC II or III liquids in a single portable tank Flammable or combustible liquids must be drawn from or transferred into vessels containers or portable tanks within a building only through a closed piping system from safety cans by means of a device drawing through the top
70. mployers and workers by putting labels on containers and preparing safety data sheets Under the current HCS all employers must have a hazard communication program for exposed workers including container labels safety data sheets and training Major changes include Hazard classification Labels requirements MSDS SDS Information and training Chemical users Continue to update safety data sheets when new ones become available provide training on the new label elements and update hazard communication programs if new hazards are identified Effective Completion Dates December 1 2013 Train employees on the new label elements and SDS format Lilly impact training records may be audited to ensure proper training is in place June 1 2015 Comply with all modified provisions of this final rule except Distributors may ship products labeled by manufacturers under the old system until December 1 2015 Lilly impact labels and MSDS SDS that come to Lilly must be updated to new system June 1 2016 Update alternative workplace labeling and hazard communication program as necessary and provide additional employee training for newly identified physical or health hazards Lilly impact hazard communication program and training will be looked at as a part of the qualification of contractors For more information see OSHA 1910 1200 7 Chemical Hygiene Plan Lab Safet A Lilly has written procedures addressing safety requirements chemical
71. nded work platforms shall only be used when all parties involved Responsible Host Lilly Work Area Contact Contractor HSE Advisor and Contract Firm agree on and document that there is not a safer means or possible way to reach the elevation The plan to use the Suspended Work Platform will be deemed acceptable by a Professional Engineer PE The platform must have a current inspection 11 Complete inspection of the crane must be performed at 1 month to 12 month intervals depending on its activity severity of service and environmental conditions The inspection must include the following areas identification of deformed cracked corroded worn or loose members or parts the brake system limit indicators wind load power plant and electrical apparatus 1910 179 j 3 S1910 180 d 4 and 1910 181 da 3 i The employer must ensure that prior to operating any eguipment covered under Subpart CC the person operating the eguipment is gualified or certified to operate the eguipment Exceptions operation of derricks sideboom cranes and equipment with a rated hoisting lifting capacity of 2 000 pounds or less 1926 1427 a 1 through 3 On eguipment with a rated hoisting lifting capacity of 2 000 pounds or less the employer must train each operator prior to operating the equipment on the safe operation of the type of equipment the operator will be using 1926 1441 e Determine if any part of the eguipment load line or load includ
72. ntain proper alignment with the wheel and the strength of the fastenings must exceed the strength of the guard except Safety guards on all operations where the work provides a suitable measure of protection to the operator may be so constructed that the spindle end nut and outer flange are exposed 1910 21 5 a 2 i and 1910 243 c 1 ii b Where the nature of the work is such as to entirely cover the side of the wheel the side covers of the guard may be omitted 1910 215 a 2 i and 1910 243 c 1 ii b and The spindle end nut and outer flange may be exposed on portable machines designed as portable saws as well as on other machines designed for and used with type 6 11 27 and 28 abrasive wheels cutting off wheels and tuck pointing wheels 1910 21 5 a 2 ii and 1910 243 c 1 ii c Work rests on offhand grinding machines must be used to support the work They must be of rigid construction and designed to be adjustable to compensate for wheel wear Work rests must also be kept adjusted closely to the wheel with no more than a s inch 3 2 millimeters opening This will prevent the work from being jammed between the wheel and the rest which may cause wheel breakage Further during any wheel adjustments the wheel must be motionless and wheel rests must be securely clamped after each adjustment 1910 21 5 a 4 Abrasive wheel safety guards for bench and floor stands and for cylindrical grinders must not
73. ntly barred access to all Lilly property Level 2 violations include but are not limited to 1 Operating Contract Firm tools equipment without proper authorization training or licensing 7 14 calendar day suspension 2 Completing environmental tasks without proper authorization training or licensing 7 14 calendar day suspension 3 Operating Lilly s systems tools or equipment without proper authorization 30 180 calendar day suspension 4 Failure to comply with the Lilly s Contractor Access Requirements 90 calendar day suspension 5 Failure to comply with Lilly s Fall Protection LOTO Confined Space Entry Fire Hazard or Trenching Excavation requirements 30 180 calendar day suspension 6 Authorizing or participating in a known safety violation 30 180 calendar day suspension 7 Acts that demonstrate a disregard for the safety of yourself or others 30 180 calendar day suspension 8 A non flagrant failure to comply with Lilly s Safety G M P Environmental or Security regulations 30 180 calendar day suspension 9 Failure to report work related near misses property damage environmental spills releases or injuries to Lilly or the Contractor HSE Advisor 30 180 calendar day suspension iii Level 3 A negligent act that does not immediately present the potential for serious consequences will result in 1 First Offense First Verbal Warning 2 Second Offense Second Written Warning 3 Third Offense Dismissal from pro
74. ntractor HSE Advisor for additional instructions Level 1 violation The use of tobacco products is prohibited in any vehicle on Lilly property Never carry or use the common kitchen match liguefied petroleum gas lighter disposable butane lighter or lighter not eguipped with a cover Lighters and matches shall be stored in a personal locker vehicle away from any process areas or areas containing flammable materials Sharps needles syringes etc are NEVER to be disposed of in the general trash Contract Firm Employees may obtain a personal sharps container through Lilly Employee Health Services and return for disposal when full in exchange for an empty As an alternative sharps containers for general use are provided in many site restrooms 8 Weapons A The possession of weapons on Lilly sites and designated parking areas is prohibited and is grounds for revocation of site access 9 Substance Abuse Policy A The unauthorized use possession sale dispensing or manufacturing of drugs or alcohol is prohibited on Lilly property B Contract Firm Personnel fully participating in the program shall have a negative substance abuse screen test result no less than annually C Alcohol and substance abuse testing results shall be documented Contract Firm Personnel fully participating in the program shall have a valid Metro Indianapolis Coalition for Construction Safety MICCS substance abuse card or equivalent if the Contract Firm is not a
75. onies or other structural barriers to the extent that they significantly obstruct cross ventilation 1910 252 c 2 i C There shall be no repairs or splices within 10 feet 3 meters of the electrode holder except where splices are insulated equal to the insulation of the cable Defective cable shall be repaired or replaced 1926 351 b 1 through 2 and 4 Fuel gas and oxygen hose shall be easily distinguishable and shall not be interchangeable Hoses shall be inspected at the beginning of each shift and shall be repaired or replaced if defective 1926 350 f 1 and 3 General mechanical ventilation local exhaust ventilation air line respirators and other protection shall be provided as required when welding cutting or heating Zinc lead cadmium chromium mercury or materials bearing based or coated with beryllium in enclosed spaces Stainless steel with inert gas equipment In confined spaces and where an unusual condition can cause an unsafe accumulation of contaminants 1926 353 b 1 c 1 i through iv c 2 i through iv d 1 iv and e 1 Proper eye protective equipment to prevent exposure of personnel shall be provided 1926 353 e 2 Glossary Business Area Health Safety amp Environmental The Lilly Personnel in a Business Area dedicated to HSE aspect management There will often be a person on the Business Area HSE staff who is the Subject Matter Expert SME for Contractor HSE The support
76. ontact ii Operators must be trained and certified before using a Powder Actuated Tool iii A Hot Work Permit is required before using Powder Actuated Tools in areas defined as hazardous by Lilly Roof Entry Permit i A Roof Entry Permit is required for access to the roofs of operating facilities ii Roof Entry Permits can be obtained from your Lilly Work Area Contact Site specific requirements may apply iii Roof Entry Permits are null and void in the event of a building emergency or airborne release anywhere on site Safe To Operate Procedure STOP Tag i A Safe to Operate Procedure Tag will be placed by Lilly or designated Contract Firm when applicable on all newly installed or reconditioned equipment as well as relocated pressure and power driven equipment ii The Safe to Operate Procedure Tag shall not be removed or tampered with by anyone but the authorized Representative who placed it on the equipment iii The tag is to be signed dated and a description of the work in progress should be listed on the tag iv Installation Contract Firms can briefly operate equipment that have these tags for installation purposes only provided the individual who signed the tag is notified first v The installation Contract Firm shall notify Lilly when the appropriate safety inspection testing verification and release of equipment are ready to be performed vi Only Lilly is permitted to remove a Safe to Operate Procedure Tag vii Contact yo
77. ose clothing ties or jewelry can become caught in moving parts All portable electric tools that are damaged shall be removed from use and tagged Do Not Use More information can be found at http www osha gov doc outreachtraining outreachtraining html 20 Hazardous Material amp Chemical Storage Material storage shall be inspected by the Contract Firm monthly for proper storage practices Follow NFPA procedure for storage of incompatibles The guide on the back of this manual can be used as a reference to help understand hazardous material labels on primary and secondary containers The Lilly Work Area Contact shall be notified of all hazardous materials brought on site and consulted regarding questions concerning specific requirements on the materials storage Contract Firm must maintain a list of all hazardous materials brought on site This list shall be available for review upon request F ALL CONTAINERS INCLUDING SECONDARY MUST BE LABELED WITH THE CONTENTS AND HAZARDOUS INFORMATION IN GOOD CONDITION AND REMAIN CLOSED WHEN NOT IN USE G SEE SECTION 42 ON SPILL PREVENTION FOR ADDITIONAL STORAGE REQUIREMENTS m o OP 21 Heavy Equipment A Documentation of training records or other proof of training qualifications shall be available upon request B Any use of Lilly equipment must follow site specific procedures and approval processes See Section 48 Use of Lilly Equipment C All manufacturer requirements must b
78. otification Procedures Emergency Notification Procedures In case of emergencies requiring evacuation Shelter In Place or severe weather notification Note Emergency announcements are made in English Contract Firms must account for communication with people who may not understand English Contract Firm Supervision will be responsible for performing a head count to be provided to the Lilly Work Area Contact upon request In the event that Contract Firm Personnel are discovered to be missing during a fire or building evacuation head count call the following number immediately Workers will be notified via the emergency announcement system or the project specific process RALLY 7 2559 from a Lilly phone or 277 2559 if calling from and outside line Workers will be notified via the emergency announcement system or the project specific process RALLY 7 2559 from a Lilly phone or 277 2559 if calling from an outside line Workers will be notified via activation of a tone generator alarm followed by announcements over the PA system Upon hearing the tone workers shall move to an inside location to hear the announcement and any emergency instructions Ext 4201 or 765 832 4201 General Lilly Information 1 HSE EVENT INVESTIGATION amp REPORTING A All HSE events whether minor or serious shall be reported immediately to your Supervisor B The Supervisor will immediately report all HSE even
79. oval from the on site Lilly Fire Inspector B LPG cannot be stored inside any Lilly building Only those cylinders in use shall be allowed in a building C LPG cylinders may be left on LPG powered equipment overnight and on weekends provided the valves are closed 28 Lockout Tag out Control of Hazardous Energy A Before beginning work on a process system or piece of equipment all energy sources electrical mechanical thermal pneumatic chemical hydraulic etc must be purged dissipated and locked out Lilly owned systems or equipment shall be o nm o o locked out by Lilly Personnel or their designated representative and verified by the Contract Firm Personnel Contract Firm Personnel may perform Lockout Tagout LO TO with exceptions established by Lilly and with approval from the Business Area s Engineering Director or above The Contract Firm Personnel must be knowledgeable of the process system or piece of eguipment understand the risk and accept ownership of the lockout The Contract Firm Personnel should not agree to perform the LO TO if he she is not confident in understanding the process system or piece of equipment If a Business Area opts to allow Contract Firm Personnel to conduct their own LO TO the Business Area will provide a written local LO TO process that the Contract Firm Personnel will use Contact the Lilly Work Area Contact local HSE Department Representative or a Contractor HSE Advisor for the local LO TO procedure
80. ovides transport for injured personnel transport will always be to Concentra Medical Health Centers regardless of whether they are OCIP or Non OCIP Concentra Medical Health Centers Southwest 24 hour facility 5940 Decatur Blvd Indianapolis IN 46241 Or Concentra Medical Health Centers Northwest 5604 West 74 St Indianapolis IN 46278 Concentra Medical Health Centers Southwest 24 hour facility 5940 Decatur Blvd Indianapolis IN 46241 Or Concentra Medical Health Centers Northwest 5604 West 74 St Indianapolis IN 46278 Union Hospital 801 South Main Street Clinton IN Environmental LCC LTC Clinton Environmental Events For chemical spills or releases greater than 1 pint 1 pound or discovery of unknown materials e g drums without labels call Security and give the following information e Name e Company Name e Type of event e Location For routine disposal environmental questions contact your Local Lilly Environmental Representative and or the Environmental Helpline Note Contact Contractor HSE Advisor Work Area Contact and Local Lilly Environmental Representative immediately after contacting Security Call Security and request a HAZMAT run Call Security and request a HAZMAT run Contact Security Lilly Work Area Contact Contractor HSE Advisor and Contract Firm Personnel s Supervisor May activate nearest help alarm Emergency N
81. p saws etc 3 Performing any open flame activity welding cutting heating etc 4 Using temporary power from an explosion proof outlet 5 When opening any explosion proof electrical equipment ii Permits shall be issued by the Lilly Work Area Contact or designated HWP representative prior to the start of work and at the beginning of each shift The Hot Work Permit must be completed in its entirety and displayed prominently at the job location before beginning work iii Following completion of the work the bottom half of the permit shall be returned to the Lilly Work Area Contact iv The Contract Firm shall be responsible for ensuring their personnel have a complete understanding of the use of the Hot Work Permit v Hot Work Permits are valid for one shift only and are task specific vi Work performed in an open shop area is exempt from requiring a Hot Work Permit Contact your Lilly Work Area Contact and or Contractor HSE Advisor for review of open shop requests Contract Firms shall provide fire extinguishers for all operations requiring a Hot Work Permit vii 23 Housekeeping A Walking and working surfaces shall be kept free of excess debris and tools at all times Hazards presented by poor housekeeping include but are not limited to 24 Oo amo G i Slipping hazards water oil grease etc ii Tripping hazards cords pipe etc iii Fire hazards trash flammable liquid storage etc Materia
82. pace ii If no potential hazards exist proceed with work If hazards are present or created by the work being done a reevaluation of the hazards in the space is required and the space will be temporarily re classified as a permit required confined space iii False ceilings in administrative buildings are considered non permit confined spaces False ceilings in buildings containing labs production areas or shop areas are considered permit required confined spaces 10 Cranes A Please contact your Lilly Work Area Contact or local Contractor HSE Advisor for site requirements B A written lift plan is required to be completed and signed by a qualified person when any of these conditions are met i Lifting of personnel ii Lifting over operational or occupied areas iii Suspended work platforms are used iv Lifts that exceed 80 of the cranes rated load chart capacity v Or required by site HSE personnel C When a lift plan is required it shall be utilized in conjunction with and attached to a Lilly Safe Work Permit The lift plan must be submitted to the Local Contractor HSE Advisor and the Lilly Work Area Contract prior to executing the lift D Operator Requirements i When a lift plan is required the operator shall review the plan and sign off prior to lifting ii Prior to lifting a load over operational or occupied areas the Lilly Work Area Contact and Contractor HSE Advisor shall be notified E Crane Suspended Work Platforms i Suspe
83. ply an interpreter 32 Permits Tags and Associated Policies A D The following permits and tags are used when performing work at Lilly locations Some locations may have additional permit reguirements Any guestions regarding the applicability or use of these permits should be directed to your Lilly Work Area Contact or Contractor HSE Advisor Indianapolis Sites use the GenSuite electronic permitting instance to initiate issue and house some permits associated with Indianapolis Health and Safety Programs Check with your local area representative for additional training Bio Safety Cabinet Work Permit i A Bio Safety Cabinet Work Permit shall be used whenever a bio safety cabinet identified by a biohazard sticker reguires gaseous decontamination certification HEPA filter changes maintenance work or when cabinet components are being moved ii Contract Firm Personnel shall contact their Lilly Work Area Contact for issuance of these permits before beginning work on bio safety cabinets Confined Space Entry Procedures Permit vii Many areas of Lilly are considered confined spaces These include but are not limited to elevator shafts amp pits tanks stills reactors boilers pits silos ventilation and exhaust ducts some false ceilings sewers degreasers vats manholes electrical vaults pipelines spaces between walls and ditches viii All confined space entry operations involving Contract Firms must be coordinated by the Li
84. quipment specific lockout procedure If the procedure does not exist the general lockout 8 step procedure shall be used The Lilly Work Area Contact local HSE Department Representative or approved Contract Firm Personnel using the procedure as a guide will obtain and place a lockset The key to the lockset will then be placed in a Lilly lock box Lilly Personnel or designated Contract Firm Personnel will physically verify the integrity of the lockout with each Contract Firm Personnel working on the equipment Following verification all Contract Firm Personnel will place their personal safety locks on the outside of the lock box All Contract Firm Personnel working on the equipment must be identified Methods commonly used for this purpose include signing of a lockout placement log a tag accompanying each lock placed or signing a tag hanging from the lockout box Contact your Work Area Contact for site specific requirements 29 Manlifts Scissor Lifts A Manlifts Scissorlifts are to be operated by trained and qualified personnel B While working in an articulating boom lift personal fall protection shall be worn at all times and connected to the approved attachment point Cc D E F Contract Firm Personnel may use Lilly owned lifts only with permission from the Lilly Work Area Contact See Section 48 Use of Lilly Equipment Documentation of training to operate the specific lift shall be verified before Contract Firm Personnel ope
85. quirements All manufacture requirements must be followed on all hand and power tools The following information is from the OSHA Outreach Training OSHA has several recommendations on the use of hand and power tools Hand tools are non powered They include anything from axes to wrenches The greatest hazards posed by hand tools result from misuse and improper maintenance Employees should be trained in the use of all tools not just power tools They should understand the potential hazards as well as the safety precautions to prevent those hazards from occurring The following general precautions should be observed by power tool users Never carry a tool by the cord or hose Never yank the cord or the hose to disconnect it from the receptacle Keep cords and hoses away from heat oil and sharp edges Disconnect tools when not in use before servicing and when changing accessories such as blades bits and cutters All observers should be kept at a safe distance away from the work area Secure work with clamps or a vise freeing both hands to operate the tool Avoid accidental starting The worker should not hold a finger on the switch button while carrying a plugged in tool Tools should be maintained with care They should be kept sharp and clean for the best performance Follow instructions in the user s manual for lubricating and changing accessories Be sure to keep good footing and maintain good balance The proper apparel should be worn Lo
86. r plans discovery of an unknown container etc Serious Environmental Event An event that has an elevated potential or actual agency regulatory enforcement action and or originates on Lilly property but potentially impacts facilities or people off site of Lilly property and or has potential to cause substantial damage to the environment Examples include but are not limited to i Events that required notification to external agency result in public complaint or are reported by the media ii Performing construction operation or maintenance activities without a required notification s certification s and or agency permit s iii Substantial uncontained spills Acronyms ACM Asbestos Containing Material ANSI American National Standards Institute API Active Pharmaceutical Ingredients BBP Bloodborne Pathogens BR amp D BioProcess Research and Development CCO Certified Crane Operator CGA Compressed Gas Association CL Clinton Laboratories Clinton IN CHSEMT Contractor Health Safety amp Environmental Management Team CSE Confined Space Entry CHSEMP Contractor Health Safety amp Environmental Management Process DOT Department of Transportation EPA Environmental Protection Agency EMR Experience Modification Rating ERT Emergency Response Team FDA U S Food and Drug Administration FM Facilities Management GFCI Ground Fault Circuit Interrupter GF
87. r actuated tools are trained certified and understand the use of the Powdered Actuated Tool D Prior to using a powder actuated tool overhead the area above shall be clear of other workers or pedestrians E Misfired rounds need to be treated as a hazardous material Spent rounds can be disposed of in metal recycling containers or in the general trash Collect misfired rounds in a closed container or plastic bottle label as Misfired Rounds Call Indianapolis Facilities Maintenance Environmental Service or Waste Management to pick up container of misfired shells for proper disposal HSE Specialist 317 276 8298 Contract Firm shall not remove misfired rounds from Lilly property Empty CO2 cartridges may be disposed of in the metal recycling containers Partially full or full CO2 cartridges must be treated as hazardous waste For information on aerosol cans please see Section 49 36 Process Safety Management A Lilly operates certain highly hazardous chemical processes at Indiana sites that are regulated by the Process Safety Management requirements of OSHA and or the EPA and Lilly s Globally Integrated Process Safety Management G PSM program B Contract Firm Personnel working on or near PSM regulated processes or in GIPSM High Risk Areas will be made aware of those processes and the associated hazards using access control procedures and the Safe Work Permit Process at the sites C Contract Firm Personnel may be involved
88. r the environment Lilly assumes no responsibility relative to the employment of any Non Lilly Personnel who are refused unescorted access to our property A Badges Entrances and Parking i Contract Firm Personnel badges are issued in order to provide individuals unescorted access on Lilly property To gualify for a badge the following Lilly reguirements MUST be met 1 Compliance with the Substance Abuse Program 2 Criminal Background Check Program 3 Contract Firm is HSE Oualified 4 Successful completion of Lilly s Contract Firm Personnel HSE Orientation Contract Firm Personnel absent from the site for more than one year will be expected to attend orientation PRIOR to returning to the job The following Orientation Modules must be completed annually a Hot Work b Process Safety Management ii Entrances 1 The security identification badge issued to Contract Firm Personnel must be used each time they enter or leave the plant site and shall be maintained on the person at all times while on the plant site 2 If the card reader is not in operation or not being utilized the Contract Firm Personnel will use the established security sign in system to document entry and exit from the plant site 3 Unauthorized use of another individual s badge to access the plant site is strictly prohibited 4 Walking to a work area project is permitted using designated walkways only Shortcuts through production buildings or straying from designated wal
89. rate Lilly owned equipment Equipment shall be inspected daily and documented by the operator Spotters are recommended anytime the lift is in motion especially on uneven surfaces or in congested areas 30 Oil and Fuel Management A B C D SEE SECTION 42 FOR REQUIREMENTS ON SPILL PREVENTION OIL AND FUEL INCLUDES BUT IS NOT LIMITED TO MATERIALS SUCH AS HYDRAULIC FLUID LUBRICATING OIL CUTTING OIL FUEL OIL DIESEL FUEL GASOLINE AND KEROSENE Special written plans and training may be required for Contract Firm activity using oils and or fuels prior to being brought on site Contact the Lilly Work Area Contact for site specific requirements All oil contaminated debris incidental spill or leak clean up materials must be promptly cleaned up and disposed in a compatible container that is labeled and closed when not in use Waste material shall be disposed in accordance with Section 49 Waste Disposal All are to be managed per local policies and procedures 31 Orientation A All non Lilly personnel who will have unescorted access to Lilly sites are required to attend the Lilly contractor safety orientation training Contractor orientation consists of four different sessions Risk Level 1 Session for all contract personnel receiving badges Risk Level 2 Session for all contract personnel performing Risk Level 2 higher risk work Note Process Safety Management is part of the Risk Level 2 session Hot Work Pe
90. rk Area Contact or GFD Construction Coordinator for approval before entry NOTE Clinton Site does not allow for contractors to monitor any confined space on their own All entries are controlled by the ELANCO Entry Supervisor E Permit Required Confined Space Entry Procedures vi JA Lilly Confined Space Entry Permit shall be issued by an authorized Lilly Representative for Contract Firm Personnel performing confined space work when there is the potential of Lilly s operations creating a hazard Lilly Personnel or representative e g JCI shall fill out and issue the permit at the time of entry with the Contract Firm entrant s and attendant reviewing and signing before entry Lilly Personnel or representative e g JCI are required to perform initial monitoring prior to entry in addition to the initial monitoring performed by the Contract Firm NOTE At the Clinton Site contractors must use only ELANCO air monitors unless they have a specific company policy If contactor owned monitors are used ELANCO monitors must be used in conjunction The monitoring must include a check for oxygen level carbon monoxide hydrogen sulfide and lower explosion limit LEL and any other atmospheric hazards toxins that may be reasonably expected The space must be monitored and all readings documented after all breaks lunches and at least every 3 hours while work is ongoing or more frequently as specified by the Entry Supervisor Contract Firms m
91. rmit for all of those performing or overseeing open flame or spark producing work Safe Work Permit for those involved in the SWP process Contractors shall attend applicable HSE orientation prior to the beginning of work Risk Level 1 and Risk Level 2 orientation are only required once unless the contractor has been off site for more than 1 year 6 months at the Clinton location Indiana State fire code requires all employees to receive an annual fire emergency preparedness training The initial fire emergency preparedness training at Lilly is provided during the Risk Level 1 orientation Contract Firms are responsible for ensuring their employees receive the fire emergency refresher training annually Contact your local Contractor HSE Advisor for methods of receiving the annual fire emergency training Process Safety Management PSM training is required to be taken annually update is offered separate from RL2 training Hot work permit training is required prior to performing any hot work activity and every three years Contractors have the option to test out of the class during the three year renewal cycle Contractors with an assigned Individual Training Plan ITP should test out through the ITP Contractors without ITPs can take the test in person where orientation classes are offered prior to the start of the hot work class All foreign language orientations are scheduled by appointment only It is the Contract Firm s responsibility to sup
92. s Radiation Refrigeration Equipment Sand Blasting Scaffolding Spill Prevention and Release Reporting Storm Water Management Static Grounding Temporary Buildings Training and Tool Box Talks Transporting Chemicals Use of Lilly Equipment Waste Disposal Welding and Cutting Operations Glossary Acronyms Foreword Eli Lilly and Company strives to ensure all aspects of its operations are performed in a safe and environmentally responsible manner The protection of the environment and the health and safety of its employees contractors and visitors is a fundamental value that must be pursued vigorously Every person working for or contracted by Eli Lilly and Company is responsible for contributing to the provisions of a safe workplace The responsibility for your own safety the safety of others and the protection of property and the environment is shared by Eli Lilly and Company and you By following Health Safety and Environmental HSE rules you help make Eli Lilly and Company a safe place to work The information and requirements in this booklet apply to all Eli Lilly and Company sites located in Indiana and is intended to assist Contract Firm Personnel in reducing events by emphasizing health safety and environmentally aware work practices Additional Lilly specific requirements can be found in contract documents issued to your company In the event of differences in referenced material such as local site procedures applicable local sta
93. s to perform lead abatement work Any Contract Firm Personnel who may disturb lead containing materials during work activities shall have knowledge of the types of materials that may contain lead and the process for notification to the Lilly Work Area Contact Contract Firms performing work described in this section must first submit a written HSE work plan to the Lilly Work Area Contact and the Contractor HSE Advisor This plan shall include all information required by the OSHA standard as well as any other applicable Federal State and Local requirements F The Contract Firm shall ensure any lead containing waste is disposed of in accordance with all applicable local State Federal and Lilly requirements policies guidelines and shall be coordinated with the Lilly Work Area Contact Lilly shall approve the disposal site for any lead containing waste Contract your Lilly Work Area Contact for site specific requirements w O O m 26 Lighting A All construction and Contract Firm work areas must have sufficient lighting to allow personnel to see the work surface and the immediate surrounding area B All fluorescent or mercury bearing lamps for disposal must be kept in a closed container and dated All used fluorescent lamps shall be managed per the local policies and procedures Contact your Lilly Work Area Contact for disposal requirements 27 Liquefied Petroleum Gas LPG A LPG is not allowed on Lilly sites without specific appr
94. stance Abuse Program Work Specific Information 1 Asbestos Policy A Before beginning any activity that requires demolition and or renovation to an existing Lilly facility the Site Asbestos B F Coordinator SAC or your Contract HSE Advisor shall be contacted to coordinate an inspection of the area Contract Firms performing work described in this section must first submit a written HSE work plan to the Lilly Work Area Contact and the Contractor HSE Advisor This plan shall include all information required by the OSHA standard as well as any other applicable federal state and local requirements Contract Firm Personnel shall have knowledge of the process to notify the Lilly Work Area Contact and Lilly SAC pursuant to OSHA Reguirements If any materials will be disturbed in areas that could contain asbestos during the course of work through activities including but not limited to drilling cutting grinding sanding abrading or abatement Contract Firm Supervision shall inform their Lilly Work Area Contact who will inform the Lilly SAC The Lilly SAC will contact the appropriate personnel for testing and removal Construction personnel maintenance personnel cleaning personnel and all other Contract Firm Personnel who could potentially disturb asbestos containing materials in the course of their activities shall have knowledge of the types of materials which may contain asbestos i Materials which may contain asbestos AC
95. sued by an authorized Lilly Representative for Contract Firm Personnel performing confined space work when there is the potential of Lilly s operations creating a hazard Lilly Personnel shall fill out and issue the permit at the time of entry with the Contract Firm entrant s and attendant reviewing and signing before entry Lilly Personnel are required to perform initial monitoring prior to entry in addition to the initial monitoring performed by the Contract Firm NOTE At the Clinton Site contractors must use only ELANCO air monitors unless they have a specific company policy If contactor owned monitors are used ELANCO monitors must be used in conjunction The monitoring must include a check for oxygen level carbon monoxide hydrogen sulfide and lower explosion limit LEL and any other atmospheric hazards toxins that may be reasonably expected The space must be monitored and all readings documented after all breaks lunches and at least every 3 hours while work is ongoing Contract Firms may be required to perform initial periodic or continuous monitoring Personal monitors may be required for all persons entering the confined space Check with Contractor HSE Advisor or the Lilly Work Area Contact for site specific requirements If the monitoring results are within acceptable limits the authorized Lilly Representative will sign the permit and post it at the entry to the space While the space is occupied an attendant must be
96. t to the scrap metal dumpster for recycling Contact your Lilly Work Area Contact for further assistance Inside of buildings oxygen fuel gas welding cylinders must be stored in a well protected well ventilated dry location at least 20 feet 6 1 meters from highly combustible materials such as oil or excelsior Cylinders should be stored in definitely assigned places away from elevators stairs or gangways Assigned storage spaces must be located where cylinders will not be knocked over or damaged by passing or falling objects or subject to tampering by unauthorized persons Cylinders must not be kept in unventilated enclosures such as lockers and cupboards 1910 253 b 2 ii Where such a cylinder is designed to accept a valve protection cap caps must be in place hand tight except when the cylinder is in use or is connected for use 1910 253 b 2 iv 9 Confined Space A Confined Space Equipment Requirements i The following equipment may be required when performing confined space entry operations at a Lilly facility 1 Full body harness must have a non conductive D ring if used in an electrical man hole 2 Attendant atmospheric testing monitor capable of at least measuring oxygen carbon monoxide and lower explosive limit LEL and any other potentially toxic atmospheric conditions in the space 3 Personal atmospheric monitors for entrants that measure at least oxygen carbon monoxide and lower explosive limit LEL
97. tches ii All confined space entry operations of Lilly owned spaces involving Contract Firms must be coordinated by the Lilly Entry Supervisor or a Designated Representative that has completed Lilly CSE training Coordination of entry activities shall be sufficient to ensure that the hazards present in the space and the hazards that could be generated by the work activities in the space and adjacent to the space are clearly understood by all parties iii When both Lilly Personnel and Contract Firms are entering the same space the use of Lilly permit procedures will be required iv When multiple trades or Contract Firms are involved in the same entry a consistent set of permit procedures meeting minimum OSHA requirements must be agreed upon and adhered to At a minimum the Lilly CSE permit procedure shall be used V vi For Permit Reguired and New Construction Confined Space Lilly Emergency Response Team and Lilly Security shall be contacted prior to the initiation of work Check with Lilly Work Area Contact for confined space entry rules specific to that business unit D New Construction Confined Space On new construction when it is determined that there is no potential of Lilly s operations creating an additional hazard or space has not been turned over to Lilly Contract Firms may choose to use their own procedures permit in order to conform with Lilly SOP s Contract Firms using their own procedures permit must consult their Lilly Wo
98. te or federal regulations and or standards the contract documents or this booklet the Contract Firm shall apply the more stringent The Contract Firm shall not assume they are responsible for only the standards which are referenced in this manual Check with your area representative to see if specific local procedures apply Eli Lilly and Company hereafter referred to as Lilly and Lilly s Contractor HSE Advisor does not assume liability due to this manual This manual contains many sections containing segments of regulatory requirements The reference sections are intended to assist Contract Firm personnel with an easily accessible awareness to federal regulations for convenience purposes only Compliance with these reference sections in no way guarantees the fulfillment of the Contract Firm s obligations as may be required by local state or federal laws These sections do not cover the full spectrum of health safety and environmental standards which are mandated by law The Contract Firm shall not assume they are responsible for only these standards which are referenced in this booklet nor that such standards are current and quoted as published The Contract Firm is responsible for compliance with all applicable local state or federal laws and regulations In the event of conflict between the section s content and applicable state federal law or contract documents Contract Firms shall apply the more stringent Eli Lilly and Company or S
99. tection Systems A For additional information see Section 24 Ladders Section 29 Manlifts Scissor Lifts and Section 41 Scaffolding B A Fall Protection Analysis shall be conducted for all work occurring at elevated levels and can be done as part of the safety planning for the task When a fall hazard is present e g elevated work creates inadequate guard railing work over near mechanical thermal or chemical hazards or openings in walls a documented fall protection plan shall occur C Contract Firm must correct or provide fall prevention methods for all identified fall hazards in the workplace or eliminate the fall hazard D If the physical environment does not allow for conventional fall protection prevention a Task Specific Fall Analysis shall be performed to determine a method to minimize fall exposure The Responsible Host or Lilly Work Area Contact shall approve Task Specific Fall Analysis prior to execution A personal fall arrest system or a means to prevent a fall e g guardrail warning lines is required when an individual s feet are 6 feet or more above the floor or grade level This includes working from scaffolds ladders roofs structural steel and mezzanines that do not have proper fall prevention devices in place i Full body harnesses with shock absorbing lanyards are the preferred means of fall protection while working in areas over 6 feet in height when no other means of fall protection or prevention can be obtained
100. the ladder 1926 1053 b 5 i and b 9 Portable ladders used for access to an upper landing surface must extend a minimum of 3 feet 0 9 meters above the landing surface or where not practical be provided with grab rails and be secured against movement while in use 1926 1053 b 1 Ladders must have nonconductive side rails if they are used where the worker or the ladder could contact energized electrical conductors or equipment 1926 1053 b 12 25 Lead Policy A Notify the Lilly Work Area Contact before beginning any project that will disturb painted surfaces or other materials that may contain lead The Lilly Work Area Contact will work with the Lilly SAC to determine if a potential lead hazard exists The SAC will coordinate sampling of the area for lead containing materials Disturbance of lead containing materials could occur through activities including but not limited to the following blasting welding cutting torch burning sanding scraping grinding roofing repair or demolition Lead is commonly found in paints varnishes primers piping solder and flashings Only Contract Firms trained in accordance with the OSHA lead standard as well as all other applicable Federal State and Local requirements including requirements of the Hazard Communication Standard shall be allowed to perform lead abatement work or any other activity that could result in exposure to lead The Lilly SAC must approve any Contract Firm that i
101. ts whether minor or serious to the Lilly Work Area Contact and the Contractor HSE Advisor C The following forms are required to be submitted by all Contract Firms to the local Contractor HSE Advisor Contact your Lilly Work Area Contact or your Contractor HSE Advisor for these forms i Preliminary Event Investigation Report ii Event Statement iii OCIP Contract Firms are also required to submit the following found in the OCIP Manual 1 Consent for Medical Release 2 First Report of Injury submit to Amerisure only 2 GENERAL INFORMATION A HSE Violation Consequences Lilly has developed its HSE program to ensure those who support them can do so in a safe workplace and without concern that others will expose them or the environment to harm As a result Lilly will not tolerate violation of its policies and procedures There are generally three levels of violations These are listed below from most to least severe i Level 1 Flagrant Intentional or Knowing Disregard of compliance to Lilly regulations requirements property and or the well being of others will result in immediate and permanent dismissal from the project or work area and all Lilly property Level 1 violations include but are not limited to 1 Being under the influence of possession of or selling dispensing alcohol or drugs while on Lilly s property Being under the influence is defined as testing positive on a drug screen Post Event or For C
102. ty of a washout Secondary containment shall be maintained in good condition and not allowed to accumulate rainwater Rainwater must be removed within 24 hours of any measurable rainfall After it has been determined to be free of contaminants rainwater can be disposed of to the storm water system If the storm water is determined to be contaminated consult your Lilly Work Area Contact before disposal Construction site entrances will be sited and constructed in a manner that prevents tracking of dirt or other material resulting from vehicle traffic If tracking of dirt or other material occurs it shall be cleaned up and disposed of properly Do not wash dirt or other material from roadways with water use a street sweeper Soil areas barren of vegetation that are greater than one acre in size if left for more than 15 days in this state shall be temporarily or permanently stabilized Static Grounding A B C Contract Firm Personnel shall wear body static elimination straps as reguired by site specific procedures Signs will identify process areas that require static grounding All Contract Firm Personnel who are to be static grounded shall be tested as required by site specific procedures 45 Temporary Buildings Fixed Locations A nm O OW Temporary buildings and fixed locations shall be kept clean neat and in accordance with OSHA Standards Life Safety Codes and other applicable standards Proper entry and exit stairs must
103. ur Lilly Work Area Contact for more information regarding STOP Tag procedures O Scaffold Tag See Section 41 Scaffolding P Safe Work Permit Process i Although procedures may be unique to a particular facility all Lilly locations in Indiana have developed minimum reguirements for communication between the Lilly and Contract Firm regarding potential HSE precautions inherent to the work to be performed and to the building and or area in which the work is to be performed prior to commencement of work ii During the Safe Work Permit SWP Process the Lilly Work Area Contact will assist the Contract Firm s Personnel by providing information including area HSE precautions and recommended personal protective equipment to protect against Lilly hazards PPE associated with the Contract Firms own work activities must be identified by the Contract Firm iii The Contract Firm is also responsible for communicating to Lilly Personnel HSE precautions inherent to the work that they will be performing iv The required SWP is available through the Lilly Work Area Contact 33 Personal Protective Equipment PPE gt mo o p TON Contract Firms shall furnish and reguire their personnel to wear PPE as reguired per OSHA or Lilly reguirements All PPE shall meet applicable ANSI NIOSH standards Contract Firms shall train their personnel on PPE use This training shall be in accordance with OSHA standards and manufacturer recommendations Prop
104. yee engaged in roofing activities on low slope roofs with unprotected sides and edges 6 feet 1 8 meters or more above lower levels shall be protected from falling by guardrail safety net or personal fall arrest systems ora combination of a Warning line system and guardrail system Warning line system and safety net system Warning line system and personal fall arrest system or Warning line system and safety monitoring system On low slope roofs 50 feet 15 2 meters or less in width the use of a safety monitoring system without a warning line system is permitted 1926 501 b 10 Roofing steep roof Each employee on a steep roof with unprotected sides and edges 6 feet 1 8 meters or more above lower levels shall be protected by guardrail systems with toe boards safety net systems or personal fall arrest systems 1926 501 b 11 OSHA standards 1910 66 Appendix C paragraphs c 1 through c 11 also require that e Horizontal lifelines where used be designed and installed as part of a complete personal fall arrest system with a safety factor of at least two under the supervision of a qualified person anchorages be capable of supporting at least 5 000 pounds 22 2 kN per employee attached or designed installed and used as part of a complete personal fall arrest system with a safety factor of at least two under the supervision of a qualified person and Personal fall arrest systems must be rigged so that an emp

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