Trackin` It User Manual
Contents
1. V Brought to you by Nevada Volunteers e Toscana card place the bar code under the scanner so the red laser line runs completely across the bar code A green light on the scanner head will turn on e When the scan is complete a red light on the scanner head will flash the scanner will beep and the Trackin It box will populate the card number in the blank area and a Successful Scan message will appear Welcome to the Vinny Site Li cease Please scan your Vinny card successful scan message e When scanning the card make sure not to remove the card from the laser light too quickly You will not get the card number populated in the Trackin It box and the Successful Scan message will not appear If this happens simply scan the card again e An alternative to scanning the card is to type the card number into the blank area in the Trackin It box Welcome to the Vinny Site Please scan your Vinny card You can type card number here e tis best not to have the Administrative section of the program open when doing a scan If it is and the scan won t take close the administrative screen and scan again e Ifthe scanner gives an error message that says Your Trackin It card is not found please see the Volunteer Coordinator check to make sure the card has been issued and then close the program down and reopen it Helpful Hints e Sometimes you ma2. b Select a name with the cursor by clicking on it The chosen name will show up next to the word Volunteer e Choose a Service Type a To the right of the Service Type heading choose a service type from the drop down list If you have not designated Service Types found in the Configurations Options Section you will only have one choice Default Service Service Type Defautsenice Click b Select a type with the cursor by clicking on it The chosen type will show up next to the words Service Type 15 e Choose a Time Frame Make this choice before selecting time dates a Tothe right of the Time Frame heading choose a time frame from the drop down list Time Frame MONTH Click b There are five different choices o SCAN Scan is the time period between two different scan records Use this option for adding a time record with a start and stop time on a particular day o MONTH QUARTER OR YEAR All three of these choices are for entering a volunteer s hours as one entry without start and stop times For instance if a volunteer has served for 10 hours in December the duration will be entered once as 10 00 no matter how many individual dates that represented The start time date will automatically be recorded as the first day of December and the end time date will automatically be recorded as the last day of December These options are useful under s
3. 36 o The Downloads list will appear The MySQL file should be the top one in the list Click on it to select it and choose RUN 4 View Downloads Windows Internet Explorer View and track your downloads Search downloads F i Click to select then click Run ame Location Actions mysq 5 5 18 msi 311MB The publisher of this NI program couldn t be mysql he net ified verified Learn more animoto_72 mp4 Downloads s3 p animoto com animoto_72 mp4 77 0MB Desktop s3 p animoto com animoto_72 mp4 77 0MB Downloads tech volunte dar 141 MR SmartScreen Filter is turned off Turn on Options Clear list Close o If the downloads list does not appear navigate to the download folder on your computer and open the file there c For FIREFOX the download steps are o You will be asked if you want to save the file Click SAVE FILE Give time for the download before proceeding Opening mysql 5 5 16 wins2 mst You have chosen to open j mysql 5 5 18 win32 msi which is a Windows Installer Package from http mysql he net For Firefox click here Would you like to save this file Save File Cancel 37 o A Downloads box will appear Double click the MySQL file at the top of th list Downloads mysql 5 5 18 win32 1 msi For Firefox spm ES lt Double click ju5_2120 jpq November 3 be 24 ME yousendit com jus_7119 jpg November 3 be 2 4 MB yousendit co
4. Choose a start date by clicking the arrow next to the heading A calendar will appear 31 Navigate to the correct date by using the single and double arrows The single arrows move either back or forward one month The double arrows move back or forward one year Choose the date by clicking on the correct day in the month and year that is appropriate Choose an end date by clicking the arrow next to the heading A calendar will appear Navigate to the correct date by using the single and double arrows in the same way as with the start date Click Print to print the report The Service Hour Viewer box will appear You can save the report or print the report Other tool options are the Actual Size Fit Page Fit Width and Zoom tools Intake Total Grand Total 32 Closing the Workspace and the Program e Toclose the WORKSPACE click the x in the top right corner of the WORKSPACE e Toclose the PROGRAM click the x in the top right corner of the WELCOME BOX 33 PART 3 SETTING UP THE TRACKIN IT SOFTWARE If Trackin It is not already installed on your computer you must download and install the Trackin It software Download MySQL The first step is to download MySQL an open source database server that Trackin It uses to run 1 Download From Server e Goto the internet and browse to http dev mysql com downloads mys http dev mysql com
5. Cii Network E AMERICORPS PC E ARLENE PC E JANET PC jE MIRANDA PC E NCNCS SERVER jE SHAWN PC e Double click on the users folder that was used to install Trackin It S t Include in library Share with Burn Name i _AcroTemp dell at Drivers di Intel Perflegs at Program Files di Program Files x86 g Temp n Users di Window Open the Users folder di b Computer OS C Users gt Organize v Include in library v wr Favorites Name E Desktop a Arlene i Downloads Public Recent Places ow Libraries all Arlene on Server E Documents a Music Pictures z Videos J amp E Computer amp os c G main Nencs server Z i Network Share with Burn New folder New folder Date modified 1 12 2012 6 01 AM 2 17 2011 8 39 AM 1 23 2012 2 54 PM 11 11 2010 12 30 13 2009 8 20 PM f23 2012 8 09 AM 23 2012 8 09 AM 1 6 2011 12 08 AM 1 5 2011 10 14 PM 12 13 2011 10 02 1 1 Date modified Type 2 29 2012 8 53 AM File folder 7 14 2009 12 44 AM File folder Click the user folder that Trackin It was installed in Type File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder 51 G gt d Computer OS C Users Arlene Organize a Favorites B Desktop You should see a folder named vinny Click on the vinny folder to select it Rig
6. G A t Control Panel All Control Panel items Programs and Features Control Panel Home View installed updates Uninstall or change a program To uninstall a programm select it from the list and then click Uninstall Change or Repair Turn Windows features on or i off Organize a C lick SS eee ae ik Name W Microsoft Visual C 2005 Redistributable Microsoft Visual C 2005 Redistributable Microsoft Visual C 2005 Redistributable KB2467175 Microsoft Visual C 2008 Redistributable x86 9 0 3 E Microsoft Visual C 2008 Redistributable x86 9 0 3 Microsoft Visual C 2008 Redistributable x86 9 0 3 Microsoft Visual C 2010 x86 Redistributable 10 0 Mozilla Firefox 10 0 2 x86 en US EA MSXML 4 0 SP2 KB954430 i MSXML 4 0 SP2 KB973688 MSXML 4 0 SP3 Parser MSXML 4 0 SP3 Parser KB973685 B Multimedia Card Reader MySQL Server 5 5 QuickTime Oe Realtek High Definition Audio Driver Roxio Easy CD and DVD Burning te ShowRoom for PowerPoint t Vinny Application Windows Home Server Connector EY Windows Live Essentials 2011 B Windows Live Sync t Publisher Microsoft Corporation Microsoft Corporation Microsoft Corporation Microsoft Corporation Microsoft Corporation Microsoft Corporation Microsoft Corporation Mozilla Microsoft Corporation Microsoft Corporation Microsoft Corporation
7. Select a file Note If the path name is correct then it is possible that the folder aiii has already been deleted or was not installed correctly This could happen if you have had to redo the installation of the software for some reason on the same computer Troubleshooting tip If you can t find the directory folders to delete them check your typing for spelling capitalization and make sure you are using the slash and not the slash If what you type doesn t match exactly what needs to be typed the folders won t appear The uninstall process should now be complete 57
8. The Trackin It Program Manual nV nevada volunteers The Governor s Commission on Service 639 Isbell Suite 220 Reno Nevada 89509 775 825 1900 www nevadavolunteers or The Trackin It Program Manual TABLE OF CONTENTS Part 1 Using Trackin It How does it work Issuing cards Scanning Cards Part 2 Administration of the Program Administrator Login Workspace Overview Volunteers Tab Cards Tab Groups Tab Hours Tab Scans Tab Operating Hours Tab Service Types Tab Workstations Tab Users Tab Reports Closing the Workspace and the Program Part 3 Setting up the Trackin It Software Download MySQL Install Trackin It Part 4 Removing the Trackin It Software Copy the Database Uninstall Trackin It Uninstall MySQL Page 3 to6 Page 3 Page 4 Page 4 Page to 33 Page Page 8 Page 9 Page 11 Page 12 Page 14 Page 21 Page 21 Page 22 Page 24 Page 26 Page 29 Page 33 Page 35 to 47 Page 34 Page 45 Page 48 to 5 7 Page 48 Page 48 Page 52 Welcome to the Trackin It Program Trackin It is a software program that allows nonprofits to easily track the hours that their volunteers provide in service to the organization Why is this important Volunteer hours can be an important indicator of how effective a nonprofit is in fulfilling its mission The labor of volunteers not only provides meaningful work to further the goals of the organization but those hours
9. 20 85 Operating Hours Day of Week Start Time End Time Sunday Monday i T00 AM 6 00 PM Tuesday F200 AM 6 00 PM Wednesday E 200 AM 6 00 PM Thursday F200 AM 6 00 PM Friday 700 AM 6 00 PM saturday Click a day to select it then click in a time to change or enter a time e Set up the times that your organization operates by clicking a day to select it The line will turn blue Then double click a time slot and type in the new time in the same format as shown e When done click save Trackin It is now installed 47 PART 4 REMOVING THE TRACKIN IT SOFTWARE If you should need to uninstall Trackin It and MySQL from one computer to move them to another use these instructions Copy the Database 1 The database is physically located in the directory C ProgramData MySQL MySQL Server 5 5 data that resides on the computer running the program 2 To copy the database you or your IT person should follow the MySQL instructions located here http dev mysaql com doc refman 5 0 en co Uninstall Trackin It 1 Uninstall the Program ing databases html e Make sure Trackin It is closed before beginning If the uninstall fails you may need to turn off the computer and turn it on again to clear it e Open your computer s Control Panel by clicking on the Microsoft Office Button in the lower left corner of your monitor Microsoft Office Button e Find Control Pane and
10. Each Trackin It card set comes as both a wallet size and a smaller key tag Key tag_ Movada Wallet Size eeii nevada volunteers e You can give the volunteer both cards or keep the wallet size on file near the scanner with their name written on it in case they forget theirs e Your designated Trackin It Administrator s will need to enter the volunteer s name and card number in the program when the card is issued so you may want to wait a few shifts to issue new volunteers a card until you are sure they are committed You cannot recycle the cards once they are issued because the number is unique to that individual e For infrequent or one time volunteers you can use one general purpose card that is kept near the scanner to track everyone For instance community service volunteers who may only come once or twice can use a community service card e Always explain to new volunteers how important tracking their volunteer hours is to your organization in order to motivate them to scan in and out Scanning cards e Open the Trackin It program by double clicking the icon the desktop If a security box appears click run Be patient There can be a delay e ATrackin it box will appear Vinny 0 3 1 _ note Vinny will be replaced by your nonprofit location Welcome to the Vinny Site Please scan your Vinny card
11. 27 10 36 AM 2012 02 27 01 00 PM SCAN 02 24 v admin Default Service Z Vol 2012 02 26 11 20 AM 2012 02 26 12 20 PM SCAN 01 00 admin Default Serice Ww AVol 2012 02 25 10 44 AM 2012 02 25 07 00 PM SCAN 02 16 W admin Front Desk v C Vol 2012 02 22 12 00 PM 2012 02 22 04 00 PM SCAN 04 00 W admin Default Service Age W XVol 2012 02 22 11 00 AM 2012 02 22 12 00 PM SCAN 01 00 W admin Default Service e Click the Edit button e The Service Editor box will appear 19 Service Editor Active W zvol 7 Default Service 7 2012 02 26 me 11 20 AM Volunteer Service Type Start Date Start Time End Time 12 20 PM Time Frame Duration Approved Approver admin Comment Manually entered hours Save Cancel e This is the same box used to add hours Edit as needed by typing over the old information or changing the time and date You can change the duration of the service by selecting the time and typing in the new time Be sure to use the same format with a 0 to act as a placeholder for single digits 1 9 e The service entry can be made inactive or reactivated by clicking the Active box to remove or add the check mark e Click Save 5 To Approve Hours e To approve hours select the service entry that needs to be approved e Click the approve button A check box will automatically be placed in the approved column 0 p3 A Scans Click entry t
12. Disable button e A Box will appear that asks you to confirm the change Choose Yes or No by clicking Disable user 27 e Ifyou disable a user by mistake use the Edit button see below and click the Active Box to create a check mark 3 Edit a User e To edit a user select a user by clicking on it z J Ore Pom Click user to select Ave Fant haan Lami a irris E don GonbpEmen bp Dae l h Liner leaiii Wome 3 fea iu oy a a z ir e Click the Edit button The User Editor box will appear User Editor L i Active First Name Volunteer Last Name D User Name volo P Tiitii ti ittri Password Modify Configuration Modify Service Modify User Modify Volunteer save Cancel e Change the name of the user or user name by typing over the old one the check mark e Modify which duties are applicable if necessary by clicking on the boxes to check or uncheck e Click Save The User can be made inactive or reactivated by clicking the Active box to remove or add 28 Reports 1 Printing List Reports 0000005 0000006 0000001 0000002 0000003 Print Button e USE THE PRINT BUTTON ON THE BOTTOM LEFT of the Workspace to print a Report All reports will be list reports except for the hours tab You must click on an icon tab first before clicking the print button List
13. can be included when the nonprofit applies for grants or does fundraising One hour of volunteer labor is valued at about 21 so tracking every hour a volunteer gives to an organization can really add up Trackin It has been created for Nevada Volunteers through the tireless effort of a very talented and dedicated volunteer Fred Barrie Fred is a computer programmer who has been working with computers for over 20 years Despite having a full time job commitment Fred has donated hundreds of hours to write this program from scratch Working with several local organizations he has refined it to suit the needs of nonprofits addressing issues as they arise Nevada Volunteers is very excited to share Trackin It with you to help you reduce the time and energy required to gather volunteer service hour Statistics that can be so vital to your organization s success PART 1 USING TRACKIN IT How does it work The basic idea behind Trackin It is the use of a scannable card to easily enter start and stop times for every volunteer service session Each volunteer is issued a card with a unique number that is read by a scanner at the beginning and end of their shift The scans are recorded in a computer database which keeps track of the time and date for each card issued Reports can be generated from this database based on either an individual s volunteer hours or a summary of hours served by all volunteers Issuing cards e
14. click on it e Find Programs and Features in the list and click on it a am Pu ORE gt Control Panel All Control Panel Items gt by Il Search Control P Adjust your computer s settings P Action Center Ws Backup and Restore Default Programs E Display m Fonts CEA Internet Options CB Mail 32 bit Parental Controls P Power Options E Recovery amp Speech Recognition yal Troubleshooting kid Windows Defender 2 Administrative Tools Ei Color Management a Desktop Gadgets Ease of Access Center i Getting Started Java Mouse B Performance Information and Tools 9 Region and Language Sync Center R User Accounts gr Windows Firewall IE Adobe Version Cue CS4 32 bit E Credential Manager gen Device Manager Flash Player 32 bit HomeGroup Keyboard S Network and Sharing Center 4 Personalization Q QuickTime 32 bit W RemoteApp and Desktop Connections i System amp Windows Anytime Upgrade Windows Live Language Setting ma AutoPlay my Date and Time 3 Devices and Printers E Folder Options Indexing Options Location and Other Sensors Notification Area Icons US Phone and Modem Realtek HD Audio Manager Sound i Taskbar and Start Menu F Windows CardSpace B Windows Update 48 e Find the Trackin It icon and Vinny Application in the list and select it by clicking on it Click the Uninstall button at the top
15. downloads mysql P OX e Nevada Volunteers Welcom J Google TS MySQL Download MySQL D MySQL Download MySQ X i rie cat ravorite x Convert v PP Select gt 35 Nevada Volunteers Welc Nevada Volunteers Welc 4 Google Nevada Volunteers Welc e eBay Web Slice Gallery ma D mm Pager Safetyy Tools Search Login aeS _ Developer Zone The world s most popular open source database Downloads Documentation Current Archives Snapshots Mirrors Cn E Download MySQL Community Server MySQL Community Server MySQL Community Edition is a freely downloadable version of the world s most popular open MySQL Cluster MySQL open source source database that is supported by an active community of open source developers and software is provided under MySQL Workbench GUI Tool enthusiasts the GPL License MySQL Proxy MySQL Cluster Community Edition is available as a separate download The reason for this OEMs ISVs and VARs can change is so that MySQL Cluster can provide more frequent updates and support using the purchase commercial MySQL Connectors latest sources of MySQL Cluster Carrier Grade Edition licenses MySQL Installer Windows 8 Important Platform Support Updates Online Documentation MySQL 5 5 Documentation and Change History for the Generally Available GA Release MySQL 5 1 Documentation and Change History Th is is the MySQL download page for th
16. reports might include cards issued volunteers names or a list of scans For example if you need a list of all the cards issued click the cards tab and then the print button e You can choose to print to a printer or to make a PDF General Page Setup Appearance Print Service Name RICOH Aficio MP C3501 PCL amp F Status Accepting jobs Type Info _ Print To File Pri nt Ra nge Copies All Number of copies 1 D Pages e To create a PDF choose PDF from the drop down menu next to Name and click print 29 B Frint Properties Status Accepting jobs Choose PDF from Type this drop down Info menu PrintToFile Print Range Copies Number of copies v Collate e Fora PDF choose where to save the file e Save PDF File As OW HE Desktop gt v Search Deskto Organize v New folder A JF Favorites Name Z Item type Date modified BB Desktop ow Libraries B Downloads B Arlene Recent Places JE Computer th Network Libraries q E4 Shared Folders on 2 KB Shortcut 26 2011 3 46 PM Ell Arlene on Server J 11 11 trackinit_ma File folder 23 2012 1 44 PM Documents d adobe File folder 2 17 2012 12 39 PM a Music d adobe tutorials File folder 2 17 2012 12 51 PM E Pictures P All logos File folder 2 17 2012 12 39 PM E Videos d AmeWeek Carousel File folder 27 2012 10 19 AM _ Annual Report Sam File folder 2 28 2012 12 58 PM jM Compute
17. then type the path name for the folder you need o If you have a 32 bit Computer type C Program Files MySQL note there is a space between Program and Files o If you have a 64 bit computer type C Program Files x86 MySQL note there is a space between Program and Files o If you aren t sure which type of computer you have try one and then the other until you see the Program Directory Folder for MySQL 55 f Delete the folder by clicking on it to select it then right clicking it Choose delete from the menu that appears i TION gt Computer gt OS C Program Files x86 MySQL gt SSS Organize v Include in library v Share with Burn New folder gt A i Jate modifie Type aiy Favorites lame Date modified ype E Desktop 12 1 2011 3 17 PM File folder Bb Downloads Recent Places Click folder to select then right click and choose delete from the menu that appears 4 Libraries 5 Arlene on Server Documents mi Music Pictures E Videos 4 Computer amp 0s c S main Nencs server tu Network j amp i AMERICORPS PC ww antratr ne bh 1 item e The Program Data Directory must be deleted To find it a Go back to the spot you typed in to find the previous directory insert the cursor and put in the path name for the second directory by typing C ProgramData MySQL note this time there is NO SPACE between Program and Data It should read Pro
18. varying levels of the following administrative duties modify configuration modify service modify user or modify volunteer A user can be assigned to one or several of these duties or even to all of them Passwords are assigned to allow each user to login to their level of administration When they login only those icons for the sections they can work in will appear The default user admin is set up automatically when you configure the Trackin It upon installation This one should not be edited or disabled J mio disavie G Edit Active FirstName Last Name User Name Modify Configuration Modify Service Modify User Modify Volunteer admin Wv Wv v v 1 Add User e To add a user click the Add button A User Editor box will appear 26 l User Editor Active First Name First Name Last Name Last Name User Name User Name Password Modify Configuration Modify Semice Modify User Modify Volunteer e Make sure the Active Box is checked e Enter the name user name and password in the appropriate boxes e Choose which duties are allowed for the user by clicking the boxes beside the duty name e Click the save button 2 Disable User makes the user inactive but still keeps the data in the database e Select a user name by clicking on it umn E m Om Zam Click user to select E Fani buma mimics ai mma 5 e Click the
19. 00 AM 2011 10 01 12 00 AM 0001 02 01 12 00 AM 2012 02 29 01 20 PM 2012 02 29 11 23 AM 2012 02 17 09 00 PM 2012 02 10 07 00 PM 2012 02 02 04 40 PM 2012 01 31 11 59 PM 2012 03 31 11 59 PM 2012 12 31 11 59 PM 2011 12 31 11 59 PM 0001 02 01 12 00 AM SCAN SCAN SCAN SCAN SCAN MONTH QUARTER YEAR QUARTER PREVIOUS 01 20 03 23 15 00 07 23 04 00 10 00 30 00 99 00 08 00 12 00 RA KERRRRERRER Tech Work Default Service Phones Default Service Event Default Service Default Service Default Service Phones Default Service Man Man Man Man Man Man Man Man Man Man To Add Hours Manually e Click the Add button A Service Editor box appears 14 x S Service Editor Active M Volunteer X Vol p Service Type Default Senice Start Date 2012 02 27 Start Time 10 53 AM End Time 10 53AM Time Frame MONTH Duration hh mm Approved WM Approver admin Comment Manually entered hours Save Cancel 2 The first choices to make are from the Volunteer Service Type and Time Frame drop downs The Time Frame is important for inputting the time data in the form that you need depending on the circumstances DO THIS BEFORE YOU INPUT THE TIME INFORMATION e Choose a volunteer a To the right of the Volunteer heading choose a volunteer s name from the drop down list Volunteer XVol
20. 1T08 42 42 2011 05 21T05 29 08 2011 05 20T 12 50 53 2011 05 047 16 43 25 2011 05 047 16 42 50 2011 04 22T09 04 47 2011 04 22T04 44 32 2011 04 157T06 1 7 48 2011 04 157T05 09 53 2011 04 107T 10 41 57 2011 04 10T10 3 7 52 2011 04 10T 10 29 20 2011 04 10T 10 24 45 2011 04 10T06 09 25 2011 04 09T19 52 57 2011 04 097T19 50 49 2011 04 09T19 49 24 2011 04 09719 48 55 2011 04 09T19 45 55 Comment Scan too fast Scan too fast Can too fast Operating Hours Tab The Operating Hours Tab within the Configurations Options section allows you to edit the operating hours that were input when Trackin It was installed 1 Edit Operating Hours Options i Operating Hours Service Types Workstations P Edit Day SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Start Hour S00 AM r00 AM 00 AM T00 AM r00 AM r00 AM 7 00 AM End Hour 4 00 PM 6 00 PM 3 00 PM 6 00 PM 6 00 PM 6 00 PM 5 00 PM 21 e To edit Operating Hours select a day of the week by clicking on it e Click the Edit button The Operating Hours Editor box will appear Operating Hours Editor Day SUNDAY Start Hour 3 00 AM End Hour 4 00 PM save Cancel e Change the hours typing over the old ones e Click Save Service Types Tab The Service Types Tab within the Configurations Options section allows
21. 2 02 23 09 24 AM 9999 72 31 11 59 PM v OOO00006 C Vol 2072 02 23 09 25 AM 9999 42 31 11 59 PM 11 Groups Tab The Groups Tab within the Volunteer Options section allows you to create groups according to your programs needs Volunteers can then be assigned to a group so reports can be generated specific to that group of volunteers Volunteers J ua Disable Active Name W Evening Group General Group Morning Group trial Za SSS 1 Add Groups e To add groups click the Add button A Group Editor box will appear Group Editor Active M Group Name Sae Cancel e Make sure the Active Box is checked e Enter the name of the group in the blank box even though the box is small it will still accept type e Click the save button 2 Disable Groups makes the group inactive but still keeps the data in the database e Select a group name by clicking on it 12 Mir aah Active Name H g sxs Click group to select Ed es e Click the Disable button e A Box will appear that asks you to confirm the change Choose Yes or No by clicking e If you disable a group by mistake use the Edit button see below and click the Active Box to create a check mark 3 Edit a Group e To edit a Group select a group by clicking on it r Volunteers cara Gro
22. 7 Edt en Pere an Ace FirstName Last Name Card Group c H A vol E General Group 5 i WW C Wi OOOD0E General Group lw X Vol opiti General Group if vou opima General Group iw z Wgl SEITE General Group ye lick a name to select The line will turn blue l e Click the Edit button The Volunteer Editor box will appear Volunteer Editor Active i First Name B Last Name Val Card Number 0000005 Group Name General Group Save _ Cancel e Change the information that is needed by typing over the old information e To assign a new card to a volunteer enter the new card number e The volunteer can be made inactive or reactivated by clicking the Active box to remove or add the check mark e Click Save Cards Tab The Cards Tab within the Volunteer Options section provides a list of assigned cards This list can be printed if needed Cards are assigned on the Volunteers Tab by clicking Add or the Edit button Volunteers Card Groups Active Card Num First Name Last Name Start End Comment t ooo0004 x Vol 2012 02 23 09 23 AM 9999 72 37 11 59 PM w v oooo002 Y Vol 2072 02 23 09 23 AM 9999 12 31 11 59 PM t ooooo03 i Vol 2012 02 23 09 24 AM 9999 72 37 11 59 PM E v Oooo0 4 A Vol 2012 02 23 09 24 AM 9999 72 31 11 59 PM t o000005 B Vol 201
23. Copyright C 1969 1991 Pree Software Foundation Inc o1 Franklin 3treet Fifth Floor Boston MA 02110 1301 TJA Everyone is Permitted to copy and distribute verbatim copies of this license document but changing it is not allowed Preamble The licenses for most software are designed to take away your freedom to share and change it Ey contrast the GHU General Public software to make sure the software is free for all its users This r CE t the terms in the License Agreement raa to check box then click next 39 e For the Setup Type choose TYPICAL and then click NEXT E MySQL Server 5 5 Setup Choose Setup Type Choose the setup type that best suits your needs click Installs the most common program features Recommended for most users Custom Allows users to choose which program features will be installed and where they will be installed Recommended for advanced users Complete All program features will be installed Requires the most disk space Then click e tis time to begin installation Clink INSTALL You may get a security warning box asking if you want to allow changes made to your computer If so click YES The installation could take time so be patient 1H MySQL Server 5 5 Setup Ready to install MySQL Server 5 5 Click Install to begin the installation Click Back to review or change any of your installation settings Click Cancel to exit the wizard Cl
24. Microsoft Corporation Fitipower Oracle Corporation Apple Inc Realtek Semiconductor Corp Roxio GlobFA Technologies Sony Corporation aergia org WebEx Communications Inc Microsoft Corporation Microsoft Corporation Microsoft Corporation ar Installed On 6 21 2011 6 16 2011 9 26 2011 9 26 2011 9 26 2011 6 16 2011 12 30 2011 272172017 1 6 2011 1 6 2011 1 31 2011 2 1 2011 11 11 2010 1 31 2012 11 7 2011 11 11 2010 11 11 2010 10 3 2011 1 31 2011 1 31 12 1 11 2012 3 26 2011 1 13 2011 11 11 2010 2 58 ME 300 KE 2 64 ME 244 KB 592 KB 600 KE 11 0 ME 36 0 MB 127 MB 1 33 MB 1 47 MB 1 53 MB 114 MB 73 2 MB 1 40 GB jz w Version 0 58299 0 61001 8 0 51011 9 030729 9 0 307 4 4148 9 0 307279 6161 10 0 30319 10 0 2 4 20 9870 0 420 9876 0 4 30 2100 0 4 30 2107 0 149151 5 5 20 7718042 6 0 1 5953 10 3 2 00 6 0 3436 0 15 4 3502 0922 14 0 8089 726 aergia org Help link http aergia org jnip d Comments Vinny Application Support link http aergia org jnip d e A box will appear asking if you are sure you want to uninstall Click OK Confirm File Deletion Are you sure you want to completely remove Vinny Application and all of its components Name Vinny Application Publisher aergia org Fron http aergia org 49 e If another box appears telling you that Trackin It Vinny needs to be closed just click OK The computer will uninstall T
25. T a e T DEA E7 GU a gt Control Panel All Control Panel items Programs and Features X 4 Search Programs and Features Control Panel Home Uninstall or change a program View installed updates To uninstall a program select it from the list and then click Uninstall Change or Repair Turn Windows features on or mn i2 Repair SECO N D Name Publisher Installed On Size Version click u ni nsta ll a4 Microsoft Silverlight Microsoft Corporation 10 13 2011 148 MB 4 0 60831 0 Fe Microsoft SQL Server 2005 Compact Edition ENU Microsoft Corporation 11 11 2010 172MB 3 1 0000 E Microsoft Visual C 2005 ATL Update kb973923 x8 Microsoft Corporation 1 6 2011 252 KB 8 0 50727 4053 E Microsoft Visual C 2005 Redistributable Microsoft Corporation 6 21 2011 2 58 MB 8 0 58299 Microsoft Visual C 2005 Redistributable Microsoft Corporation 6 16 2011 300 KB 8 0 61001 E Microsoft Visual C 2005 Redistributable KB2467175 Microsoft Corporation 9 26 2011 2 64 MB 8 0 51011 Microsoft Visual C 2008 Redistributable x86 9 0 3 Microsoft Corporation 9 26 2011 244 KB 9 030729 E Microsoft Visual C 2008 Redistributable x86 9 0 3 Microsoft Corporation 5 26 2011 592 KB 9 0 30729 4148 E Microsoft Visual C 2008 Redistributable x86 9 0 3 Microsoft Corporation 6 16 2011 600 KB 9 0 30729 6161 E Microsoft Visual C 2010 x86 Redistributable 10 0 Microsoft Corporation 9 26 2011 11 0 MB 10 0 30319 FI RST Moz
26. below and click the Active Box to create a check mark 3 Edit a Service Type e To edit a service type select a type by clicking on it Only for IT wolunteers W Front Desk W Phone Bank Must be trained ca 9 Click type to select e Click the Edit button The Service Type Editor box will appear 23 Service Type Editor Active W Service Type Name Comment Save Cancel e Change the name of the service type by typing over the old one e The Service Type can be made inactive or reactivated by clicking the Active box to remove or add the check mark e Click Save Workstations Tab The Workstations Tab within the Configurations Options section allows you to add new workstations to your Trackin It system This is only applicable if a volunteer is assigned to one of several computer workstations Workstations Semice Types Options Operating Hours J mio cisarie J Ent O Active Name Comment W Workstation W workstation Arlene PC W workstation Arlene PC 1 Add Workstations e To add workstations click the Add button A Workstation Editor box will appear Workstation Editor Active lv Workstation Name Comment Save Cancel e Make sure the Active Box is checked e Enter the name of the workstation in the blank box Add a comm
27. ck run The program should install E Downloads vinny 4 jnip oupie clic 1028 AM 2 TAR a for Firefox webinar ics February 8 1 4 KE gotomeeting com EA VolunteerMatch_1015ecrets pdf January 24 iwi 128 KB volunteerm atch org La Dashboard htm 227 KE google com animoto_ 20p 2 mp4 December 16 Clear List e A Trackin It icon will appear on your desktop and a configuration box will also appear Database Configuration Please enter the MysStiL database sewer name Ifthe database is running on this computer then the default localhost is correct Please enter the root password that was used when installing the database server server Name localhost lt Leave as is Root Password e Enter password e Leave localhost as is or you can type in the host location of the computer if you know it e Type the password you created when installing MySQL into the password box where there are asterisks type right over the and hit the enter key When the correct password is entered the Done bar will become clickable Click Done 46 e A box will appear to initialize the database Type your organization name and change the location to whatever is appropriate The location will appear on the scan box so name it accurately j Inrtialize Database a Organization Name Enter new P My Nonprofit Nar Location Name info here My Nonprofit Lace Volunteer Rate
28. ckages you download e Click the Download Button e Aregistration page will appear You don t need to register Click No thanks just take me to the downloads Select a Mirror to Start Downloading mysqI 5 5 18 win32 msi rs 4 October 2011 In light of a recent security incident customers are advised to update their antivirus definitions and run a full antivirus scan on all computers that accessed the MySQL site between September 20th 2011 and September 28th 2011 Also out of an abundance of caution we advise MySQL account holders to then change their MySQL account passwords Please take the time to let us know about you If this is the first time you have downloaded from us you will be sent a password to enable you to log into all of the MySQL web sites including forums and bugs If you already have a MySQL com account save time by logging in now Returning Users New Users Save time by logging in Proceed with registration Email Password Forgot your password No thanks just take me to the downloads Click here 35 e You will need to select a mirror site to make your download quicker Simply select a site from the list that is closest to you San Jose CA is the choice for Nevada Click the HTTP link after the city San Jose to select that site You are downloading mysql 5 5 18 win32 msi To make this download faster please choose a mirror site close to you f
29. ditor Active v4 First Name First Name Last Name Last Name Card Number Card Group Name General Group 7 save Cancel e Make sure the Active Box is checked e Enter the first name in the appropriate box e Enter the last name in the appropriate box e Enter the card number in the appropriate box e lf the volunteer is part of a specific group choose the group from the drop down list next to Group Name Groups set up is described under Groups Tab which follows e Click the save button 2 Disable a Volunteer makes the volunteer inactive but still keeps the data in the database e Select a volunteer s name by clicking on it General Group Fy Acie First Name Lasi Wane a Card Group General Group ODDO Yal O00 1 General Group tl ORG General Groug Wal patiga Genital Group a a a name to Select The line will turn blue Ei E Ba m ea E emi e Click the Disable button e A Box will appear that asks you to confirm the change Choose Yes or No by clicking Disable volunteer Are you sure you want to disable B Val 10 e If you disable a volunteer by mistake use the Edit button see below and click the Active Box to create a check mark 3 Edit a Volunteer s Information e To edit avolunteer s information select a volunteer s name by clicking on it Volunteers Ez Groups ps Add Disable
30. e M Launch the MySQL Server automatically T clude Bin Directory in Windows PATH Check this option to include the directory containing the server client executables in the Windows PATH variable so they can be called from the command line Then click here Cancel 43 e You will need to choose a security password WRITE IT DOWN IN A SAFE PLACE This will be the root password to the MySQL server and you will need it to install Trackin It Type in your password and retype it to confirm it Make sure that you leave UNCHECKED the Enable root access from remote machines box to keep that disabled You don t want that to happen Click NEXT MySQL Server Instance Configuration Wizard a i PPR one E ee MERIT MySQL Server Instance Configuration Configure the MySQL Server 5 5 server instance Please set the security options Choose password and type it both places W Modify Security Settings g New root password L Enter the root password oo Confirm Retype the password nable root access from remote machines DO NOT check this box Create An Anonymous Account This option will create an anonymous account on this server Please note that this can lead to an insecure system Then click here lt Back Aner cancel _ e The final box will appear Only click EXECUTE The computer does the rest When it has finished all the circles in the list will be checked The configuration could take time so be pati
31. e previous Generally Available GA Release Scroll down to see the list of Looking for previous GA versions downloads see next image Over 1 Million Subscribers MySQL Community Server 5 1 MySQL Community Server 5 0 MySQL Newsletter Related Pages Technical Articles c Please report any bugs or inconsistencies you observe to our Bugs Database Documentation Thank you for your support e Look through the list of versions to download on the bottom half of the webpage Choose the version that says Windows x86 32 bit MSI Installer Even if you have a 64 bit system still choose the 32 bit version 34 MySQL Community Server 5 5 18 Looking for previous GA 3 Select Platform versions z Select Click this one to download Windows x86 32 bit MSI Installer 31 1M YG mysql 5 5 18 win32 msr B6 09be2ec053215004c14896447bE00 Signature Windows x86 64 bit MSI Installer 32 6M mysql 5 5 18 winx64 msi 266e6354lacd0biaS798FcfO14atc320 Signature Windows x86 32 bit ZIP Archive 27 5M mysql 5 5 18 zip B8O7 7c9eccG6ecad350b3246674dea4b Signature Windows x86 64 bit ZIP Archive 145 1M mysql 5 5 18 winx64 zip 2239b743ab44eccf1lZ2cada8 73792194 Signature Windows x86 32 bit ZIP Archive 142 7M mysql 5 5 18 win32 zip BFfe58bc2c4861405a51FfeTbBleb a9 Signature ra We suggest that you use the MD5 checksums and GnuPG signatures to verify the integrity of the pa
32. ent MySQL Server Instance Configuration Configure the MySQL Server 5 5 server instance Ready to execute Prepare configuration O Write configuration file Leave these C Start service unchecked The computer will check them automatically Please press Execute to start the configuration C Apply security settings The finish button ili h she concguites bat Only click the execute button completed the configuration Click it Cancel e After this has happened you simply click FINISH 44 Install Trackin It 1 Now itis time to install the Trackin It software e The latest version of Trackin It is on the website http aergia org Click the link Launch Vinny to install it Vinny was the working name for Trackin It before it was completed Firefox _ https aergia org e aergia org e You will be asked if you want to the save the file Click SAVE FILE Then Click OK Give the program time to download before proceeding Opening vinnyjnip You have chosen to open io vinny jnip which is a JNLP File 1 7 KB from http www aergia org What should Firefox do with this file Do this automatically for files like this from now on Choose save Then click OK 45 e A Downloads box will appear For Firefox double click the Vinny file at the top of the list For Internet Explorer cli
33. ent if desired e Click the save button 24 2 Disable Workstations makes the workstation inactive but still keeps the data in the database e Select a workstation name by clicking on it E re Optone Operating Hours I Sane L Works Te i o aaa Disable a Edit 0 Active Name Comment j wowHiien Arene PE Fe if workstalion Arlene PC Click workstation to select e Click the Disable button e A Box will appear that asks you to confirm the change Choose Yes or No by clicking Disable workstation Q Are you sure you want to disable Workstation J 2 e If you disable a workstation by mistake use the Edit button see below and click the Active Box to create a check mark 3 Edit a Workstation e To edit a workstation select a station by clicking on it a oton O Senice Types Watsiabons L i P save PP E 0 aive Mame Comment Fok lt a Click workstation to select e Click the Edit button The Workstation Editor box will appear 25 Workstation Editor Active v Workstation Name Comment Save Cancel e Change the name of the workstation by typing over the old one e The Workstation can be made inactive or reactivated by clicking the Active box to remove or add the check mark e Click Save Users Tab The Users Tab allows individuals to be assigned
34. gramData Type the path to the new folder here G d gt Computer gt C ProgramData MySQL gt Organize Include in library v Share with v Burn New folder i Jate odifiec Type ar Favorites Name Date modified yp Bl Desktop 12 1 2011 2 27 PM File folder ig Downloads Recent Places K Click folder to select then right click and choose delete from the menu that appears a Libraries cal Arlene on Server Documents a Music Select a file to preview t Pictures gt Videos 4 Computer 05 c 4 main Nencs server s Ci Network jm AMERICORPS PC w amni rur pre b 1 item b When the Program Data folder appears delete it as you did for the first directory 56 eds SS C Program Files MySQL Organize New library Fr Favorites MD Desktop b Downloads Recent Places 3 Libraries ta Arlene on Server Documents a Music b Pictures E Videos jE Computer amp 0s c A Libraries Open a library to see your files and arr ta Arlene on Server Documents a Music Pictures E Videos G2 main Nencs server thi Network E AMERICORPS PC ww anir ne na 5 items 4 Windows Explorer x Windows can t find C Program Files MySQL Check the spelling and try again If you get this error message Check that you have typed the path name for the folder correctly Correct it and try it again
35. ht click and choose delete If there is a second vinny folder delete that as well The second folder is a backup of the database Include in library ie Downloads Recent Places 4 Sq Libraries mll Arlene on Server Documents a Music Pictures Ea Videos a jE Computer A os C r Desktop pis Faworites JB Links nT My Backup Files El My Documents m My Music E My Pictures B My Videos ht Outlook E Saved Games 6 main Nenes server 7 Je Searches 4 hi Network jE AMERICORPS PC eM ARLENE PC jml JANET PC Uninstall MySQL 1 Uninstall the Program Share with Burn a Delete Pi Downloads lf there is a second folder delete it as well e Make sure MySQL is closed before beginning New folder Date 2 16 2721 2 16 modified 6 20 AM 2012 7 54 AM 2012 8 52 AM 2012 7 54 AM 2 16 2012 7 54 AM 2 16 Le k fate F i A012 7 54 AM 11 10 36 PM O12 7 34 AM 2012 7 54 AM f2012 7 54 AM 2012 01 AM 2012 7 54 AM 2012 7 54 4M I 1 31 2 972 2011 9 13 PM 2012 12 19 PM 012 11 04 AM Type File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder File folder Application e Open your computer s Control Panel by clicking on the Microsoft Office Button in the lower left corner of yo
36. ick Back Instal Cancel Lista MySQL Enterprise MySQL C Enterprise _ A MySQL Enterprise box will appear You can ignore this Just click NEXT A MySQL Enterprise subscription is the most comprehensive offering of MySQL database software services and support toe r business achieves the highest levels of reliability y security and uptime An Enterprise Subscription ind 1 The MySQL Enterprise Server version of the world s most popul laro 2 MySQL Enterprise M on assistant MySQL Enterprise MySQL ee The MySQL Enterprise Monitor Ser Quickly identifies your most expensive SOL code across all your servers MySQL Advisors and 125 Best Practice Rules ensure security and performance M gO a EE Gi F of pee eS Te mami nn j mri L E IE rt a lt ATE Wik Hit wet j 1 Fl i TH iP Taei ie 4 Hl ea a i Ho ELETI HEN IHi iii EITTEA TE Bron oreintormauon cick Moreni orvisitwww mysgla m enterprise Cancel 41 e The final box of the Set up Wizard appears Make sure the Launch the MYSQL Instance Configuration Wizard box is checked and then click FINISH Another security warning box may pop up If so click YES jig MySQL Server 5 5 Setup Completed the MySQL Server 5 5 Setup Wizard Click the Finish button to exit the Setup Wizard Make sure this is checked unch the MySQL Instance Configuration Wizard Then cl
37. ick here Cancel 3 Configuration Wizard e The final leg of the download and installation process is the Configuration Wizard When the box pops up click NEXT MySQL Server Instance Configuration Wizard Welcome to the MySQL Server Instance Configuration Wizard 1 0 17 0 The Configuration Wizard will allow you to configure the MySQL Server 5 5 server instance To Continue click Next 42 e Select Standard Configuration for Configuration Type and then click NEXT MySOL Server Instance Configuration Configure the MySQL Server 5 5 server instance Please select a configuration type Detailed Configuration g ga Choose this configuration type to create the optimal server setup for this machine Click here tandard Configuration Te Use this only on machines that do not already have a MySQL server installation This will use a general purpose configuration for the server that can be tuned manually Then click here lt Back Cancel e Select Include Bin Directory in Windows PATH Also keep Install as Windows Service selected as well Click NEXT ice Configuration Wizard MySQL Server Instance Configuration Configure the MySQL Server 5 5 server instance Please set the Windows options Mak this stays checked 7 Stati As windows Service S This is the recommended way to run the MySQL server on Windows Service Mame K CI ick her
38. illa Firefox 4 0 1 G86 en US Mozilla 6 6 2011 304MB 4 0 1 MSXML 4 0 SP2 KB954430 Microsoft Corporation 1 6 2011 1 27 MB 4 20 9870 0 select MySQL Wimsxmi 40 sez KB973688 Microsoft Corporation 1 6 2011 133MB 4 20 9876 0 b cl i ckin on E MSXML 4 0 SP3 Parser Microsoft Corporation 1 31 2011 1 47 MB 4 30 2100 0 y g i MSXML 4 0 SP3 Parser KB973685 Microsoft Corporation 2 1 2011 1 53MB 4 30 2107 0 it l Multimedia Card Reader Fitipower 11 11 2010 14 9151 O MySQL Server 5 5 Oracle Corporation 12 1 2011 114MB 5 518 QuickTime Apple Inc 11 7 2011 732MB 77180 42 We Realtek High Definition Audio Driver Realtek Semiconductor Corp 11 11 2010 6 0 1 5953 Roxio Easy CD and DVD Burning Roxio 11 11 2010 140GB 103 9 ShowRoom for PowerPoint GlobFX Technologies 10 5 2011 E Sony USB Driver Sony Corporation 1 31 2011 2 00 l Vinny Application aergia org 6 15 2011 WebEx Cisco WebEx LLC 3 8 2011 7 miiia 53 e A box will appear asking if you are sure you want to uninstall Click YES Programs and Features Are you sure you want to uninstall MySQL Server 5 57 Click yes Inthe future do not show me this dialog box e lf another box appears telling you that MySQL needs to be closed just click OK The computer will uninstall MySQL and it should disappear from the list of programs in the Programs and Features list MySQL Server 5 5 The following applications should be closed before continuing the
39. install MySQL oe Automatically close applications and attempt to restart them after getup is complete Do not close applications A Reboot may be required Click CDD m 2 Delete Two Program Directories e The Program Files Directory must be deleted To find it a Click the Microsoft Button again in the lower left corner of your monitor and choose All Programs at the bottom of the list Microsoft Office Button 54 b Anew menu will appear Choose Accessories c From the list of Accessories choose Windows Explorer This is different than Internet Explorer for the internet This Explorer helps you search your computer files d Atthe top left of the box insert your cursor in the blank area next to the word Libraries by clicking once E gt Libraries gt Organize New library K Click here to insert the cursor When Libraries highlights begin typing the path name to the folder Fi Ca fr Favorites Libraries T Desktop Open a library to see your files and arrange them by folder date and other properties Downloads ca Arlene on Server Recent Places _ Documents al Music E Pictures f Videos lt Libraries taj Arlene on Server Documents a Music t Pictures z Videos j Computer amp 05 c 2 main Nencs server ti Network jA AMERICORPS PC wl amirr n ee 5 items e The word Libraries should highlight
40. m ju5_211 jpg November 3 Be 30MB yousendit com ju5_2116 jpg November 3 Clear List o If the downloads list does not appear navigate to the download folder on your computer and open the file there o A security warning box will appear Click RUN Open File Security Warning The publisher could not be verified Are you sure you want to run this software Name v urs Arlene Downloads mysgl 5 5 18 win32 1 msi Publisher Unknown Publisher Type Windows Installer Package Fom C Users Arlene Downloads mysql 5 5 18 win32 For Firefox Click IG A Always ask before opening this file publisher You should only run software from publishers you trust D This file does not have a valid digital signature that wenfies its How can decide what software to mn 2 Complete the Set up Wizard e The MySQL Setup Wizard will appear Click NEXT e 38 fe MySQL Server 5 5 Setup Welcome to the MySQL Server 5 5 Setup Wizard The Setup Wizard will install MySQL Server 5 5 on your computer Click Next to continue or Cancel to exit the Setup Wizard Copyright c 2000 2011 Grade and or its affiliates All rights reserved Click e Click to check the box for I accept the terms in the License Agreement Click NEXT fa MySQL Server 5 5 Setup End User License Agreement Please read the following license agreement carefully GHU GENERAL PUBLIC LICENSE Version z June 1991
41. mments by selecting and using the delete button on the keyboard e Click Save 18 3 To Disable Hours makes the hours entry inactive it will not be used to generate a report e Select a service hours entry by clicking on it Click an entry to select it 2l z 4 i 7 Add Disable fF Edit Z Approve Active Volunteer Start Stop Time Frame Duration Appr By Service Type Com B X Vol 2012 02 27 10 36 AM 2012 02 27 01 00 PM SCAN 02 24 V admin Default Service Man V ZVol 2012 02 26 41 20 AM 2012 02 26 12 20 PM SCAN 01 00 admin Default Service SEN W Avol 2012 02 25 10 44AM 2012 02 25 01 00PM SCAN 02 16 J admin Front Desk Man WwW cCvol 2012 02 22 12 00 PM 2012 02 22 04 00 PM SCAN 04 00 V admin Default Service Man A W xvol 2012 02 22 11 00AM 2012 02 22 12 00PM SCAN 01 00 W admin Default Service Man e Click the Disable button e A Box will appear that asks you to confirm the change Choose Yes or No by clicking Disable volunteer e If you disable an entry by mistake use the Edit button see below and click the Active Box to create a check mark 4 To Edit Hours e Select a service hours entry by clicking on it e Click an entry to select it ECER Hous scans L Add Disable P Edit Active Volunteer Start m Stop Time Frame Duration Appr By Serice Type E v X Vol 2012 02
42. nfiguration Options oO User Options emes Print Reports There are 5 different icons in the administrator workspace representing different sections of the program Each icon contains tabs that allow the administrator to input information relevant to that section The information below provides a general overview Specific information about each tab follows the overview 1 Volunteer Options Icon Volunteers Tab Allows you to view a list of volunteers add new volunteers make volunteers inactive or edit a volunteer s information including assigning new cards Cards Tab Shows a list of card holders that includes names assigned card numbers and dates cards were assigned Groups Tab Allows you to create groups according to your programs needs Volunteers can then be assigned to a group so reports can be generated specific to that group of volunteers 2 Service Options Icon Hours Tab Allows you to view a list of service hour entries showing the name of the volunteer the date of service and the duration of the service This list can be modified by manually adding service hour entries making service hour entries inactive or editing service hour entries including adding or changing the comments attached to an entry e Scans Tab Shows a list of all scans including unsuccessful scans with error comments Only card numbers and scan times are included 3 Configuration Options Icon e Options Tab Fo
43. o select 4 L Add Disable A Edit Then click approve button 7 Approve Active Volunteer Start Y Stop Time Frame Appr By Service Type Comment W X Vol 2012 02 27 10 36 AM 2012 02 27 01 00 PM SCAN v admin Default Serice Manually ent W Zvol 2012 02 25 11 20 AM 2012 02 25 12 20 PM SCAN WM admin Default Service Manually ent W Avol 2012 02 25 10 44 AM 2012 02 25 01 00 PM SCAN W admin Front Desk Manually ent WM cCvol 2012 02 22 12 00 PM 2012 02 22 04 00 PM SCAN W admin Default Service Manually ent he W XVol 2012 02 22 11 00 AM 2012 02 22 12 00 PM SCAN W admin Default Service Manually ent w W Zvol 2012 02 22 10 00 AM 2012 02 22 05 00 PM SCAN admin Detault Service Manually ent W Yvol 2012 02 22 08 00 AM 2012 02 22 09 00 AM SCAN 01 00 Phone Bank Manually ent Z B Vol 2012 02 22 03 00 PM 2012 02 22 07 11 PM SCAN 04 11 admin Phone Bank Manually ent eS W Zvol 2012 02 16 10 50 AM 2012 02 16 11 59 AM SCAN 01 09 W admin Computers Manually ent 20 Scans Tab The Scans Tab within the Services Options section shows a list of all scans including unsuccessful scans with error comments Only card numbers and scan times are included SUDBSSSRRSS8SRRE0888 Card 0001022 0001022 0001026 0001022 0001022 0001022 0001022 0001022 0001022 0000001 0000001 0000001 0000004 0000004 OOO0004 0000004 0000004 0000004 0000004 Scan Time 2011 05 2
44. pecial circumstances when the time has been served by the volunteer but precise information is not available Choosing QUARTER will register hours for a complete quarter in one entry Choosing YEAR will register hours for a complete year in one entry o PREVIOUS Previous is useful for entering time served for dates before the Trackin System was in use by your organization tis helpful for those volunteers that need a record of past service as well as a way to capture historical volunteer hours if your organization has a need to include this data for any reason c After selecting the time frame from the list the chosen time frame will show up next to the words Time Frame 16 e Choose a start time and date a Click the arrow next to the date A calendar will appear Bonan Time er Bs ToT UE De b Navigate to the correct date by using the single and double arrows o The single arrows move either back or forward one month o The double arrows move back or forward one year Choose the date by clicking on the correct day in the month and year that is appropriate c If you are using the time frame of Month Quarter or Year just choose a day in that month quarter or year and the program will generate the start and end dates for that month quarter or year d If you are using the time frame of Previous no dates will be assigned to the hours record for that entry just a duration e When done click the arrow nex
45. r cdi disk File folder 30 2011 7 19 AM amp 0s C J flash tutorial folders File folder 10 25 2011 9 01 AM G main Nencs st dL From Old Computer File folder 1 20 2011 8 39 AM X d Luz MLK2012 File folder 2 24 2012 12 58 PM File name Save as type PDF files PDF 2 Hours Reports With the Hours Tab selected click the print button on the bottom left corner of the workspace The Report box will appear Click to get a summary report 7 choose Summary Report dates Start Date 2011 01 01 rA End Date 2011 064 Click to m choose Sroup A report Selection types w Click to Click to choose volunteer name if printing an individual report If you want a summary report listing only the total hours click the Summary Report box to create a check mark Otherwise you will get a detailed report with specific dates and entries Choose the type of report that you want by clicking the arrow next to the heading Group Choose from the drop down list between All for total hours of all volunteers Group for hours for a specific volunteer group or Individual for hours for a specific volunteer If you choose either a Group report or an Individual report you will have to select the name of the group or individual report from the drop down menu next to the heading Selection Click the arrow to get the drop down list and click on the name you need
46. r the programmer s use e Operating Hours Tab Allows you to set regular hours for volunteering with a start and stop time This is useful if the volunteer forgets to scan out Trackin It will use the standard stop time as the end time for the service entry e Service Types Tab Allows you to create classifications for service hours entries according to the type of work that was accomplished e Workstations Tab Allows you to add new workstations to your Trackin It system 4 Users Icon e Users Tab Allows you to designate individuals to update administer certain aspects of the Trackin It system for your organization 5 Print Reports Icon e Print Report Button Allows you to print reports of the data in the Trackin It database for your organization Volunteers Tab Volunteers Card Groups wP ese Active FirstName Last Name Card Group O Ww A Vol popp General Group gij z Vol 0000005 seneral Group fw c Vol 0000006 General Group gj K Vol O000004 General Group ar gj Y Vol Oo00002 General Group gj Vol pogga General Group The Volunteers Tab within the Volunteer Options section allows you to add edit and disable a volunteer entry This is the tab to use when assigning Trackin It cards You can print a list of volunteers from this tab 1 Add Volunteers e To add volunteers click the Add button A Volunteer Editor box will appear l Volunteer E
47. rackin It and it should disappear from the list of programs in the Programs and Features list 2 Delete Program Directory e The vinny directory must be deleted To find it a Click the Microsoft Button again in the lower left corner of your monitor and choose Computers from the list Microsoft Office Button e Double click the OS C hard drive Se gt Computer gt Organize v System properties Uninstall or change a program Map network drive Open Control Panel 4 Ft Favorites 4 Hard Disk Drives 1 BB Desktop OS C Cli ick Here b Downton ay ies of 1 35 TB Recent Places 4 Devices with Removable Storage 1 4 amp Libraries f tal Arlene on Server aa DVD RW Drive D Documents a Music 4 Network Location 1 gt E Pictures __ main Nencs server Z Videos S lt 2 808 GE free of 911 GB 4 Computer amp 05 C G2 main Nencs server Z 4 G Network jE AMERICORPS PC pM ARLENE PC jm JANET PC j MIRANDA PC Ml NCNCS SERVER jl SHAWN PC ARLENE PC Workgroup WORKGROUP Memory 8 00 GB i Processor Intel R Core TM i7 CP 50 e Double click on the users folder G6 amp t Computer O Organize al Open Tr Favorites B Desktop le Downloads a Recent Places ay Libraries Ei Arlene on Server 5 Documents a Music E Pictures E Videos Computer g os c SG main NWenes server
48. rom the list below Mirrors in United States We have looked up your IP address using MaxMind GeolIP and believe that these mirrors may be closest to you A complete list of mirrors by continent is below pair Networks Pittsburgh PA HTT Hurricane Electric San Jose CA For Nevada choose San Jose Click the HTTP link A N tio pi bo t Chi 9 IL P Saf ich ili Note The list of cities may be in a different Iniversity of Wis in Madison WI HTTP FT University of Wisconsin Madison V H P order on your screen Hoobly Classifieds Chicago IL HTTP TEET Europe Univ of Technology Vienna Austria id Kangaroot Linux Solutions Belgium Easynet Belgium ii laut Silicon Hill Czech Republic Masaryk University in Brno Czech Republic a The next few steps vary depending on the browser that you are using Following are instructions for Internet Explorer and Firefox b For INTERNET EXPLORER the download steps are o A box will appear asking if you want to run or save when downloading Choose SAVE Give time for the download before proceeding Do you want to run or save mysql 5 5 18 win32 msi 31 1 MB from mysqlhe net For Internet Explorer Click here P Save T Cancel y This type of file could harm your computer o Another box will appear This time choose VIEW DOWNLOADS x The publisher of mysql 5 5 18 wins2 msi couldn t be verified Learn more Click View download g Run View downloads
49. t to the date to collapse the calendar e Check to see if the date is accurate 17 e Set the time by typing in the information needed according to which time frame you chose i SSS ____ _ yy n Service Editor a Active W Volunteer x vol Service Type Default Serica bi Enter Start and End Start Date 2012 02 27 Naina time if using a SCAN Start Time 10 53 aN time period End Time 1053 AM Time Frame MONTH Duration hhmm Enter a Duration if using any other Approver admin f time period Comment Manually aniered hours Approved lv a Ifyou chose Month Quarter Year or Previous for the time frame only type in the duration box Enter the cumulative total of volunteer hours for that time period You must use the hh mm format for the numbers so it will save correctly Enter a zero for a placeholder for single digits 1 to 9 That means that 2 hours and 5 minutes would be entered as 02 05 Also the entry is limited to 4 digits so 99 99 is the largest block of time that can be entered b If you chose Scan for the time frame enter the start and end times The program should calculate the duration Make sure to use a zero for a placeholder for single digits 1 to 9 and designate AM or PM That means that 8 05 in the morning would be entered as 08 05 AM e Add Comments if needed by inserting the cursor and typing in the comment box You can delete the default co
50. ups a gw cicarie fem F s Click group to select adl trial kid e Click the Edit button The Group Editor box will appear 13 S Group Editor Active Group Name wave Cancel ees trial e Change the name of the Group by typing over the old one e The Group can be made inactive or reactivated by clicking the Active box to remove or add the check mark e Click Save Hours Tab The Hours Tab within the Services Options section allows you to view a list of service hour entries showing the name of the volunteer the date of service and the duration of the service This list can be modified by manually adding service hour entries making service hour entries inactive or editing service hour entries including adding or changing the comments attached to an entry A variety of reports can be printed from this tab 4 J Add Disable P Edit El Hours Scans Active Volunteer Start 7 Stop Time Frame Duration Appr Service Type A Approve Com a Volunteer B Volunteer A Volunteer A Volunteer A Volunteer X Volunteer A Volunteer A Volunteer A Volunteer C Volunteer Z v v v v v LJ v v v 2012 02 29 12 00 PM 2012 02 29 08 00 AM 2012 02 17 06 00 AM 2012 02 10 11 37 AM 2012 02 02 12 40 PM 2012 01 01 12 00 AM 2012 01 01 12 00 AM 2012 01 01 12
51. ur monitor Microsoft Office Button 52 e Find Control Panel and click on it e Find Programs and Features in the list and click on it C on x ea E gt Control Panel All Control Panel ltems gt ew Search Control Panel P Adjust your computer s settings View by Smallicons P Action Center Administrative Tools Adobe Version Cue C 32 bit ma AutoPlay ib Backup and Restore Ei Color Management E Credential Manager amp Date and Time Default Programs 3 Desktop Gadgets ga Device Manager ko Devices and Printers Display Ease of Access Center Flash Player 32 bit E Folder Options m Fonts i Getting Started 2 HomeGroup Pe Indexing Options Internet Options A Java Keyboard Z Location and Other Sensors E Mail 32 bit Mouse 5 Network and Sharing Center Notification Area Icons Parental Controls MB Performance Information and Tools ey Personalization IE Phone and Modem 2 Power Options Q QuickTime 32 bit Realtek HD Audio Manager E Recovery fF Region and Language W RemoteApp and Desktop Connections a Sound amp Speech Recognition Sync Center 1 amp 4 System bd Taskbar and Start Menu Troubleshooting amp User Accounts amp Windows Anytime Upgrade i Windows CardSpace kid Windows Defender gr Windows Firewall Windows Live Language Setting g Windows Update e Find MySQL in the list and select it by clicking on it Click the Uninstall button at the top re ae e
52. y need to have a paper record of volunteer hours as well For instance in the case of community service volunteers you may need to fill in specific paperwork for the court and therefore a paper record for their service that captures all necessary information may be helpful e You may also need to have a paper schedule of regular volunteers to refer back to in case the volunteer forgets to scan out In this case you can check the schedule to see when that volunteer s shift was scheduled to end and then manually enter the duration of the service for that shift PART 2 ADMINISTRATION OF THE PROGRAM Always make sure you have a reliable trained person to issue cards and administer the software The administrator will have access to the complete database so they need to be someone you can trust Administrator Login e Click the tool icon a small hammer and wrench in the top left corner of the Trackin It Box Vinny 0 3 1 Welcome to the Vinny Site Please scan your Vinny card Brought to you by Nevada Volunteers e A drop down menu will appear so you can login e Select login and click The login box will open Vinny 0 3 1 User Name _ IF Password Cancel Grought fo you by Nevada Volunteers e Enter username and password e Click login button to open the admin workspace for the program Workspace Overview i Volunteer Options Service Options Co
53. you to create classifications for service hours entries according to the type of work that was accomplished This differs from groups because it relates to the specific volunteer work performed and not the group the volunteer belongs to Options Operating Hours Service Types Workstations L Add Disable ZG Edit ctive Name aj Comment Computers Only for IT volunteers Default Service Front Desk Phone Bank Must be trained 1 Add Service Types e To add service types click the Add button A Service Type Editor box will appear Service Type Editor Active W Service Type Name Comment Save Cancel e Make sure the Active Box is checked e Enter the name of the service type in the blank box Add a comment if desired e Click the save button 22 2 Disable Service Types makes the service type inactive but still keeps the data in the database e Select a type name by clicking on it ps u GF OS osam g n Fy Eat Acia Name a Comment a oms Options Options Operaiing Hours Senice Types Veorkstations Computers Ont for Tw volunteers Front Desk w B Phone Bank Must be trained Click type to select e Click the Disable button e A Box will appear that asks you to confirm the change Choose Yes or No by clicking e Ifyou disable a service type by mistake use the Edit button see
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