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AutoTrack User Manual - Support

1. Upper Middle T ype Low Type High Type Lower Middle Type l Ver High Type Only have one sel of AutoTrack Characteristics for both the start and end of items Minimum amount of tine that must pass between Songs fram the same artist being cheduled f hours Songs with the same title being scheduled f hours Lets say we want to create a new Characteristic called Tempo All we need to do is type Tempo in to the Characteristic Name field Next we can fill in the six strength levels for the Tempo Characteristic To do this just type in a suitable description in to each of the provided boxes AutoTrack Database Settings E x General AutoTrack Settings O Nat Settings Report Settings Characteristic Information Energy Tempo Characteristic 3l Characteristic 4 Characteristic 5 Characteristic Mame Tempo Very Low Type her Slow Upper Middle Type Little Fast Low Type Slaw High Type Fast Lower Middle Type Little Slow Ver High Type Faste Only have one set of AutoTrack Characteristics for both the start and end of items Minimum amount of time that must pass between Songs from the same artist being cheduled f hours Songs with the same tite being scheduled hours As you can see from the example above we have now created the new Tempo Characteristic and added six strength levels so that we can add the appropriate level of 99 Tempo to the Songs and J
2. 4 5 E i B Move bo the Top Quarter Move to Upper Middle 11 HNoWapll 12 Goodbye Move to Lower Middle 43 Best Music Move to Bottom Quarter 14 7 odays Best Three 15 Best Best Best 16 4 Hours T0 17 Best Music 15 18 Soundslke This 2 13 Mo Wrayll 20 KIT Stab Move this Item to the bottom You can select the Jingle Category that you want to view using the drop down list and right clicking on individual items in the Jingle Deck allows you to move the item around within the Song Deck Edit the item view it s History Advanced The Advanced option on the Jingle Menu allows you to maintain your Jingle Decks The available options are outlined below Shuffle Jingle Decks This option will shuffle the order of the Jingles in each Jingle Deck This is very useful if you notice that the Jingles sometimes play in the same order Just like Songs Shuffling the Jingles Deck will effectively destroy your Jingle rotation but also like Songs you can opt to leave a percentage of the Jingle Decks as they are to preserve the recent rotation histories For more details on using the Shuffle Deck function see Shuffle Song Decks Rebuild Jingle Decks If your Jingle Decks ever got corrupted so that AutoTrack could not use them then the Rebuild option on the Advanced menu will recover the corrupted Jingle Decks For more details on Rebuilding Decks see Rebuild Song Decks 71 Squash Jingle Decks Whenever you re categorise or
3. Tempo Classic Rock Alt Locations More Year nx j iF Sel Tatal Length 50 04 0659 ean 00 00 00 00 En 00 00 14 599 Extra oo 04 04 64 Ending Ends Next come the Song s characteristics By default these will be set to Energy and Tempo where Energy is the power passion or strength of a Song and Tempo is speed or pace of the song AutoTrack allows you to set a beginning and end level for each characteristic these can be selected by clicking on the corresponding drop down box and picking the level that best describes the Song in question Additional Characteristics and Levels can be added from the Settings Database Settings General Settings menu option on the AutoTrack Setting Tab General Information More Information Restrictions Song Notes Copyright Information Song No po Cart Number 3005 Browse Play Song Title whoops Now Categor Curent Artists JANET JACKSON 7 x Start Erid Energy Moderate strong Other Artists More Tempo Alive y Alt Locations More Year E BFM Set Tatal Length 00 04 06 59 oe foo 00 00 00 aes q 00 00 14 99 Extra oo 04 When setting Energy and Tempo it is often helpful to hear what the track sounds like Y ou can do this if your PC is equipped with a standard sound card and a pair of speakers by clicking on the Play button 17 The Song will be played by the Cart Player that appears at the
4. deleted Carts so BE CAREFUL WARNING Moving Carts Does Not Move The Song Record Information Although the General Cart Report facility allows you to perform Block Moves Copies and Deletions from the Audio Wall it does not automatically update the Songs Record Cards in AutoTrack so any thing you do to the Audio Wall must be manually reconciled with your AutoTrack database Failure to do this will result in AutoTrack scheduling Songs and Jingles that are not available in Myriad which could have a detrimental effect on playout system Display A List Of All Carts Not In The Database The second report in the Carts section of Reports and Statistics is the Display A list Of All Carts Not In The Database option that allows you compare what is on your Myriad Audio Wall with what is in your database It then lists all the items that appear as Carts on your Audio Wall but do not have corresponding entries in AutoTrack To use this facility select the option and select the Cart Number that you want to start the search number at by double clicking on it in the Cart Browser The search will take a few moments because it involves cross checking the Audio Wall against your database but once complete the results will be displayed in the Report Results window see General Cart Report Copyright Report The Copyright Report option on the Reports and Statistics menu opens the P Squared Copyright Report Generator which is a sub program that generates log
5. j 51 The General tab is the most commonly used section of the Auto Schedule process it is used to specify when to Schedule from and to and also whether to send it to Myriad ready to be played on air The Current Information box tells you the last time and date that AutoTrack was used to Schedule up to In the above example the last Scheduling session produced logs that would run out at 23 59 59 on 27 September 2000 The Time amp Date Range allows you to specify the Start of the Schedule Range for the current session and the End of the Time and Date Range In this case it has been set to Start at midnight on the 28 taking over where the last one was due to end for the entire day You can either type the Start or End Time and Dates directly into the white boxes or Click on the Select button for each date to open the Date Select window Select Time Date T Time September y 2000 pe E A PM i 2 3 Bb E 8 111 12 13 14 15 16 TF TS T3 la 4 25 26 27 28 29 3l Li Ju Time jo foo 24 Hour Use the Calendar to set a Date and the Dart Board to set the Time The inner green circle is for AM times and the outer red circle is for PM times When you are happy click on the OK button The After Scheduling section allows you to choose whether you want to be prompted to send the log to Myriad automatically send it to Myriad or not bother 52 wi Auto Ene dulE General Schedule Mas
6. 85 UK FRS Musie Return id 86 URK PRS Commercial ROUEN accaccsneusersinnaretessseiesddendcenaaneus yndinndvetesbournedsoadenacunensien 87 Adding the Copyright Information to a Calt ooooonnnnnnnnncnononnnonncnnnnnnnnnnnnannnnnnnnnnos 88 IR UMTS a Reporte 89 Obtaining Information from Terminals cccccccnnononnnnnnnnnnnnnonononncnnnnnnnnnnnnnannnnss 90 fart end Cart NUDE ts 90 Print RUM the REPO aaa 91 Database REPO cria AA AA A AAA 91 ATE OY S SCS rios 91 CME CULES UA USNC Saint Aito E E 92 PROV AN A a E O 94 Expire Old Histories And Los Piles vies oii viv ewe Succ aait deter vues Mica a 94 The Setines Mel sai a a ai aac sine 95 Database Sete 95 General SOUS Sissin A E 96 The General Taboada 96 Sator Into nda Osa ad 96 AI NN 96 Use Myriad Compatible Description And Buttons ooooooccccnnncncnnnnnnnnnnns 96 Only Allow Hard Disk Heus r 96 AMET MLS CACA A AS 97 Display The Schedule Information oooocccnnnncncnononocnnnnnnnnnnononanocnnnnnnnnnnnnnnos 97 And Automatically Send Logs To Playout System ooccccoonoonnncccnnnnnonononinnnnnss 97 Run The Under Run Report Using The Default Settings eee 97 Automatically Remove Old Log Files And Schedule Histories 97 Number Of Days Logs Are Kept Before Being Removed oocccccccccncononoccn 97 Ask For Confirmation Before REMOVING cccccccccccsseeseeeceeeeeeaaaeeseeeeeees 98 AMO WACK AOS an n 98 Characters ne torna
7. Jingle Categories Characteristics Rules Characteristic Type Energy J Energ T empa Texture Characteristic Boring 1 J Slight 1 3 Moderate 1 4 Strang 1 E Powerful 1 J Hurricane 1 3 This section allows you to say how many songs of each Type of each Characteristic can or must be played in atow before moving antoa different type To alter the rules about which Types are allowed to follow each other use Station Rules Find DE Cancel 43 Characteristic Rules The final tab on our New Format window is the Characteristics Rules This allows you to set a minimum and maximum number of Songs in a row for each level of each Characteristic on your system This usually means Energy and Tempo but you can add more Characteristics such as Texture used in the above example Use the drop down list to select the Characteristic you want to edit Once you have done that the levels within the Characteristic will be listed below with a Max and Min value to the right The number in the Max and Min specifies the maximum and minimum number of Songs with the Characteristic of that level allowed in a row In the above example all levels have been set to a minimum of 1 and a maximum of 3 This means that you will never get more than three Songs of Energy Moderate in a row regardless of Category Styles and all the elements that we have discussed This screen 1s a powerful tool in shaping the way AutoTrack will s
8. Song Cards that rotate to decide what Song is Scheduled next The Deck Button allows you to view and even alter the Deck of any given Category The Deck Viewer is available for both Songs and Jingles 23 ih beck viewer Category Chart ad Position Item Title 1 Evergreen 2 shoulda W oulda Coulda 3 What About Ls 4 Overprotected By In Your Eves ford OF Our Own a Whenever Wherever 9 Girls Just Wanna Have Fun Artist and Song Histories As mentioned in Adding A Song AutoTrack keeps a record of everything that it schedules and the View Song and Artist Histories gives you access to those records Once you have started scheduling you can use the histories by selecting an Artist Jingle or Song and clicking on the View button to see when the program has historically selected the Artist Song or Jingle i History Date 15 04 2002 16 04 2002 19 04 2002 20 04 2002 214042002 Week beginning 22 April 2002 224042002 232042002 274042002 28404 2002 Week beginning 29 April 2002 2904 2002 I 1414 300442002 Ps 0170572002 0240572002 05 05 2002 26 27 Adding a Jingle Blears dB i payaso alnpayas The Jingle Tab gives you access to the Jingles section of AutoTrack Using the Jingles section 1s very similar to using the Songs section so you should get the hang of it very quickly Adding A Jingle General Information To add a Jingle click on the New Jingle bu
9. Song Cat Fules Song Type Rules Song Cat Pass Order Characteristics Rules Renee Piles BPM Rules This is the onder that Song Categories will be scheduled in The Category at the top of the list will be scheduled first and the bottom one vill be scheduled last Iba Categor i is mot being used curently the scheduler will step over it Mowe Lp 48 Characteristics Rules The Characteristics Rules tab allows you to enforce Rules regarding what Levels of Characteristic are valid to directly follow another Song from the same Category E Station Rules General Scheduling Rules Scheduling Guides Song Cat Rules Song Type Fules Song Cat Pass Order Characteristics Rules Gender Rules BPM Rules Characteistc Type e items that End with with the type at the tap of the lists are allowed to be followed by items that Start with the charactenstic s that are ticked in the list immediately below Moderate a Slight Wel Moderate iv Strong C Powerful C Hurricane Slight Ivf Moderate W Strong Powerful Hurricane iw Moderate W Strong Powertul Hurricane Ivf Moderate W Strong Powerful iv Hurricane The drop down box at the top of the screen allows you to select the Characteristic you want to alter the Rules for You will see that the individual Levels for your selected Characteristics Below each Level is a white box that contains a list of all the other Char
10. This is a good starting point as it will show you all of the information associated to the Carts and you can change the profile at any point during this process to become a UK PRS Commercial Return or a UK PRS Music Return by clicking on the File and Select Profile buttons as shown above Start End Time of Report Press the Start Time button to select the beginning of the PRS Sweep This will launch a now familiar screen Date itt dune Y 2001 4 am Ph i E E 2 E 1 4 Sood NS E Se og 10 11 12 13 14 15 16 17 19 20 21 22 23 2d 25 26 27 28 29 30 Time lo Jon 24 Hour Press the End Time button to select the end of the PRS Sweep 89 Dae lms at June 2007 aw PM i od soe PBF e cee ra 10 11 12 13 14 15 716 17 19 20 21 22 23 e425 26 7 a 29 30 Time 23 E5 244 our This will now display the PRS Sweep duration in the information banner at the top of the window prefixed by Date Time range Obtaining Information from Terminals HF Myriad Copyright Report Generator General Myriad Copenoht Information File Log Help Start Terminal lt Any eee y Start Cart fi me End Terminal Locations End Cart 9999 T Music Title Code Performer a Composer Publishe Arranger Use the Start End Terminal boxes to select where you obtain the played Cart information from If you only used one studio On Air during your PRS Sweep then select the Termin
11. ampayasom 3 Song Hist a Art Hist This will open the Basic Search window Search for a song zj Basic Details Advanced Details Song Number Cart Humber Categow All Categories Song Title Artist s pee Year You can use the Basic Search window to enter the most common search elements In this case I have put in an Artist name of Janet to see if I could find the Janet Jackson song we were working on in the previous sections 23 Clicking on the OK button will start the search and after a few seconds the results are displayed as below LA Search Results Update the Search Results F5 Whoops How JANET JACKE SOM Thats The Wray Love G JANET JACKSON The Best Things In Lite JANET JACKSON Again JANET JACKSON Runaway JANET JACKSON Whoops How JANET JACKSON Double clicking on a Song will open its Song Card and as with a spreadsheet clicking on the title of each column in the Search Results window will sort the results by that column If I you click on OK with no criteria entered into the Basic Search window then all the items in your database will be listed in the results The Advanced Search tab allows you to add more criteria to your search for more accurate results 24 The Rest Of The Song Tab EE Search Eh arnpsysony anpas saur s5uos Deck Song Hist Art Hist The Deck Viewer As explained in section 1 each Category is actually a deck of
12. and imported all the information see section 4 then the Categories should look familiar If you are setting a system up from scratch then AutoTrack would have created some default Categories for you but you can alter these by Clicking on the Songs menu and selecting Categories 2 Song Categories ES To add another setting simply click on the bottom entry and type in the description fou can only remove the bottom entry from the list To remove a entry from higher up you must remove all those below it first 90 s Pop 80 s Pop O s Pop Modern Dance Classic Dance Classic Rock Co DMA A to Pa You can edit the Categories from here by clicking into the Category and changing the name but you should remember that once you start adding Songs to a Category changing the Category Name will simply re name the Category Deck so it is a good idea to set these up the way you want them before you start adding songs You can have up to 32 Categories and a single Song can belong to several Categories by having multiple Song Cards 16 To select a Category for the Song click on the drop down menu and select from the list Mi Whoops How BAEk E General Information More Information Restrictions Song Notes Copyright Information song Mo T Cart Mumber 3 3005 Browse Play Song Title whoops Now Categor Curent Artists JANET JACKSON 7 Y Energy Modem Dance es Classic Dance Other Artists More
13. automatically be segued into the next a Red Block shows that Q NXT will pause at the end of the Item and wait for the presenter to press Go These End Types only apply in Live Assist Mode as Manual and Automation Modes both over rule the End Types Continue to build your Running Order until you have enough items to cover about one hour and five minutes an estimated time is displayed at the bottom of the screen a The Automation Show Reference auto Title The Automation Show Options fv Run To Time Playout Mode AutoMation Type Info Category Type Description Estra Eja 18 Jing AutoTrack wall choose 4 Jir 13 Song AutoTrack will choose a Sc 20 Song AutoTrack will choose a Se 21 Ad Advert Break Ze Jing AutoTrack will choose adir 2a Song AutoTrack will choose a 5c 24 Song AutoTrack will choose a Sc 25 Song AutoTrack will choose a Sc 26 Time 53 59 50 Walt until or fade to time to E 27 en Number of Songs i i Mumber of Jingles IB Total Advert Time 00 04 30 Total Song Time Total Jingle Time puomia Hour Total Time Find Clear The Running Order is now complete List Running Orders Clicking on the List RO button displays a list of all the Running Orders on the system 39 i List All Running Orders Reference auto The Automation Show auto 2 The Alternate Automation Show break The Breakfast Show Drive Drive Time Evening Evening Show Lunch The Dinner E
14. bottom of the screen To control the Cart Player click on the Play Pause Re Cue and Eject buttons you can also jump to the middle of a Song by right clicking on the thin progress bar 1 a005 WhoopeNow AWETUACKSON o l CA oaa AutoTrack by P Squared Ltd 117410400 20 58 Once the Characteristics are added for the Song I can add in the Song s release year and BPM Beats Per Minute if I like Just click in the boxes and type in the values you want General Information More Information Restrictions Song Notes Copyright Information Song No lp a Cart Number 3005 Browse Play Song Title Whoops Now Categor Curent Arkista ANET JACKSON x Start End Dan E Moea Sto y Other Artists 0 A More Temes faie mja AitLopations Ted More Year 1986 EPM 125 Set Total Length 00 04 0653 209 Joc oo 00 00 28 foo 001499 Esta 00 04 0464 Ending lends Find Delete Clear Cancel We have now finished the Song s basic Song Card and if we do not want to add any additional information then we can simply click on the OK button which will save the Song Card and open a new blank Card ready for the next Song You may notice that we have left the Song No blank That is because we want AutoTrack to automatically add a unique Song Number to this Song Card If we wish to add a little more information to the Song Card then we can move on to the Additional Song Card Information Fields by cl
15. happens once you have placed the CD into your computers CD Rom drive then double click on My Computer and double click on your CD Rom drive letter often D but not always Scroll through the files until you see Setup exe double click on this Icon to begin the installation process Follow the on screen instructions to full install AutoTrack TA P Squared Autotrack InstallShield Wizard A x Welcome to the InstallShield Wizard for P Squared Autotrack The InstallShield R Wizard will install P Squared Autotrack on our computer To continue click Mext Back E Cancel Once you have agreed to the license details and selected the type of installation that you want Complete installation should always be used unless otherwise instructed by P Squared the installer will start to install all the files needed to run AutoTrack ie P Squared Autotrack InstallShield Wizard Installing P Squared Autotrack The program features you selected are being installed Please wait wh ile the Install Shield Wizard installs P Squared Autotrack This may take several minutes status Writ ing system registry values TELL Installshield TE Once the install process has completed you will be able to run AutoTrack for the first time A P Squared Autotrack InstallShield Wizard E xj InstallShield Wizard Completed The InstallShield Wizard has successfully installed P Squared Autotrack Click Finish
16. license code through the post from P squared before your old one expires but if not email licenses psquared net to get a new license code 2 License Details E x Licensee IP Squared Ltd fin ann fir Cancel Once you have your new License Code from P squared you are ready to enter it in to AutoTrack The License Code consists of two parts the Licensee Name is the name of the person or station that the product is licensed to and the code itself is a long alpha numeric code The Licensee name and License Code are linked so you must ensure that you enter BOTH the LICENSEE NAME and the CODE exactly as they appear on you re the License Code sheet that you get from P Squared Gnau Appl Once you have done click on the OK button to confirm your new License Code The Windows Menu The Windows Menu offers a range of standard options for arranging the various windows that are opened whilst using AutoTrack The Help Menu Provides access to the AutoTrack online help system as well as the About AutoTrack screen which you may need to see in order to get the exact version number of AutoTrack you are using You will need this information before phone or email P squared with any technical questions 107
17. main AutoTrack window to start to add the Cart to AutoTrack as a new Song Myriad Audio Wall Update Utility The Myriad Audio Wall Update Utility option opens the Myriad Audio Wall Update Utility which can be used to exchange information between the Myriad Audio Wall and your AutoTrack system This means that if you spend time adding the Copyright Information or Cart Notes on the Audio Wall you can import the additional information in to AutoTrack and vice versa 74 Myriad Audiowall Update Utility vis direction do yo part a iaa A A AAA O e i e the ie with t the Mane n stoned in dla Tia which items stored in AutoTrack do pou want to update Ie Songs M Jingles What information do vou want to update he Intros Estro and overall length information Jv Copyright Information Jv ltem Notes Y Ending Type Le Fade End Not Specified Cancel To use the Utility firstly select the direction that you want to update the information in Next select whether you want to update information on Jingles Songs or both Finally tick the boxes for each of the information types that you want to be updated then click OK You will be asked to confirm after which you will see a brief progress bar showing the progress of the update Once the process has finished you will be informed with a message box The Reports amp Statistics Menu The Reports and Statistics menu offers a range of tools to provide you with a weal
18. of its actual Category The screen shot above shows some examples of Styles they are usually more general descriptions that cover the feel of the music Each Song can belong to as many different Styles as you like simply click the appropriate box 19 To add some Styles to your system click on the Songs menu and select Styles Song Music Styles E To add another setting simply click on the bottom ent and type in the description You can only remove the bottom entry from the list To remove an entry from higher up you must remove all those below it first warm Weather Tune Cold eather Tune Sad Finally Artist and Song History can be found on the More Information tab These will not be much if this is the first Song in the system but the History shows every time an Artist or a Song has been used in the Schedule Restrictions The next tab along is the Restrictions tab This allows you to ban a song from being scheduled at certain times of the week E Untitled Song General Information More Information Flestrictions Song Notes Copyright Information Hour Restrictions a 2 3 4 s e 7 02997 19 20 21 22 23 April 2002 a 007 April bi 20 Use the mouse to change the colour of squares from green ok to schedule to red do not schedule in this hour Y ou can also specify a start and end date between which it is ok to schedule To use this facility tick the appropr
19. only has Ot D4 34 hours mins secs neni Aur onlu has M 03 04 hours rine sens x The Under Run Report window appears directly after scheduling and lists all the shows that have been scheduled that do not meet the minimum running time that you have specified You can then print out the report and use Myriad to add additional items to these shows to ensure they are long enough You can also double click on any of the shows in the Under Run Report to actually see what was scheduled and why the show is shorter than you wanted Double clicking will open the Schedule View and automatically jump to the hour of the schedule that you requested P Squared Ltd AutoTrack KIT Youth Launch Database File Songs Jingles Carts Reports amp Statistics Settings Window Help E Schedule Styles r Current Information Schedules have been created up until 11 ss Ti May 20022359 2002 23 59 Plea Ema Ranga sde eduling Report Results Under running hours Hour only has 01 04 54 hours mins secs Hour only has 01 03 37 hours mins secs Hour only has 01 02 53 hours mins secs Hour E has 01 03 50 hours mins secs Hour only ha Hour oniy he _ Display Log Fiom re EEE fis foo ve E Hour only he Fi Hour only ha Hour only ha i ea Mus usic Hour only he 3 29 Last 3 Years Another Chance Roger Sanchez Hour only he 74 00 Ji 15 Jingles l Best Best Best Hour only he 17 Last 6 Mths Rapture IIO Hour only he 3 11 Last 6 Mths y Caught In The
20. remove a Jingle from the system it leaves a gap in the original Jingle Deck If you move or delete a number of Jingles then these gaps can accumulate and affect the speed of scheduling Jingles The Squared Jingle Decks option goes through the Jingle Decks and removes the gaps returning them to optimum efficiency The Jingle Decks are automatically squashed every time you use AutoTrack to schedule so you should only every have to use this option if you have done a lot of work to your database but do not intend to schedule for a while The Carts Menu The Carts Menu gives you access to the Myriad Audio Wall from within AutoTrack via the Cart Browser It also allows you to push or pull a range of information between AutoTrack and the Myriad Audio Wall so if you have spent time adding information to one there is no need to repeat the process with the other 6 P Squared Ltd AutoTrack KIT Youth Launch Database File Songs Jingles Carts Reports amp Statistics Settings Window He Cart Browser CErl F 1 i e q I ir Schedule Myriad Audiowall Update Utility sup shuos Cart Browser The Cart Browser option allows you to open the Myriad Cart Browser to access the Carts stored on the Myriad Audio Wall The Cart Browser is used throughout AutoTrack and all other P Squared products to allow you to select Carts from the Audio Wall but you can also use the Cart Browser option on the Carts menu to open a Cart Brow
21. to use Browse for Folder 2x Select the new path thak AutoTrack should Use fe 1386 E My Music a MYRIAD EU MyriadData BL Audio o H kt audio BO syste i E AutoTrck LOGS C Commands ia Logs 7 SCHEDULE LA LISERS a Once you have located the new folder click on OK Next you will be asked if you want to transfer your existing database to the new location If you way Yes then the AutoTrack Database will be copied to you new location If you say no then a new database will be started in the new location P Squared AutoTrack 8 E x 2 Do ou want your AutoTrack Databases to be transferred to C Documents and SettingsliamblBesktopi new autotrack Folder If a database already exist with the same name in your new location you will be asked of you want to overwrite 1t or not CAUTION Be careful not to copy databases the wrong way round and overwrite your full database with a nice new empty one 106 License Details The final option on the Settings menu is the License Details option which allows you to add or review the License Code issued to you by P Squared to allow you to use AutoTrack P Squared operate a policy of issuing time restricted License Codes to all customers so periodically your license code will expire and you will need to get a new one from P Squared Before this happen you will get warning messages from AutoTrack to say that you license will expire soon and you should also receive your new
22. up until 13 May 2002 23 59 Date and Time Range Select End Date and Time Monday gt 13 May 2002 3 E Under Aunning hours Report Options Report hours that are less than 97 05 hours and minutes Assume advert breaks will be full in each hour Iw This report assumes all sweepers will play diy before the song nat during the intro Run Report To use this facility select the Start Time and Date and the End Time and Date using the appropriate buttons If you click on the buttons you will get the standard Time and Date Selector window that you will have used elsewhere in AutoTrack and other P Squared products Once your time and date range have been set up you can adjust the Under Run Time below which hours will be included for this report and choose whether you want to assume that the adverts breaks will be full when running the report Finally once you have finished with the settings click on the Run Report button to start the report The results are displayed in the standard Under Run Reports window which is the same as the window you get after you have finished scheduling assuming that the option is switched in AutoTrack 92 fa Scheduling Report Results Under running hours ar a May 2002 00 00 to 04 May 2002 2359 assuming ad breaks full i O May 2002 Te 00 Hed aT has 01 02 35 hours ming secs OSL 00 Hour only has ol 03 45 hours mins secs OAL 00 Hour only has ol D4
23. 06 hours mins seC3 OBL 00 Hour only has ol 01 11 hours mins secs Da 00 Hour only has D 03 27 hours mins secs 10 00 Hour only has D 01 DE hours mins secs 14 00 Hour only has ol 03 15 hours mins se03 16 00 Hour only has D 01 31 hours mins secs 18 00 Hour only has ol D2 28 hours mins se03 i 20 00 Hour only has Ot 04 04 hours mins seC3 i 22 00 Hour only has Ot 03 46 hours mins e203 02 Map 2002 Oo 00 Hour only has ol D2 57 hours mins seC3 lea 00 Hour only has ol 04 51 hours mins secs OSL 00 Hour only has D 03 14 hours mins secs 07 00 Hour only has Ot 03 41 hours mins secs 08 00 Hour only has D D4 48 hours mins secs 1200 Hour only has D 03 58 hours mins secs 16 00 Hour only has D 02 50 hours mins secs 17 00 Hour only has D 03 58 hours mins secs 13 00 Hour only has ol 03 32 hours mins secs i 20 00 Hour only has ol D2 57 hours mins secs i 22 00 Hour only has ol 03 53 hours mins se03 03 Map 2002 00 00 Hour only has Ot 03 o0 hours mins secs 04 00 Hour only has Ot D4 34 hours mins secs ao neni Aur onlu has M 03 04 hours rine sens x The Under Run Report window lists all the shows within the selected time and date range that do not meet the minimum running time that you have specified You can then print out the report and use Myriad to add additional items to these shows to ensure they are lon
24. 13 70 Find Welete Clear 30 If you are used to Myriad v2 s Auto Schedule you will be familiar with the Sweeper Category of Jingle having the special property of being Sweepable embedded into the intro of a song automatically by Q NXT In AutoTrack the Sweeper Category has no special property but rather any jingle can be given Sweeper status by checking the This is a Sweeper Dry Voice box AutoT rack Information Category o Station ID e Oe ee You can also set a Jingle to have Energy and Tempo s in the same way as a Song Use the drop down lists to select the appropriate levels but bear in mind that you do not have to set either if you do not want to If for example you decided to leave out Tempo on a given Jingle then all it would mean was that AutoTrack would not apply Tempo rules when using that Jingle in other words that Jingle could follow a Song with any level of Tempo Fa U May Find It Al Es General Information More Information Restrictions Jingle Notes Copyright Information Jingle Mo al Cart Mumber 2 Browse Plav AutoTrack Information Jingle Title fu May Find It Category Station ID Y Other Info This isa sweeper a Dry voice fw Start End Energy Moderate EE gt ha Tempo Medium Alt Locations ra More BPM ombie E Medium i Alive Wibrant Total Length Joo 0013 74 Into Stark Joo oo ocoo Intro End oo acoooo Estro 00 00 1
25. 3 quner Cancel Y ou can add the BPM Beats Per Minute if you wish but essentially you have finished General Information for this Jingle Card If you do not want to use any of the additional information tabs then you can either click on the OK button to save this Jingle Card and move on to a blank one or click on the Close button in the top right hand corner to close the Jingle Cards you will be asked if you want to save any changes you may have made to the Card 31 More Information The More Information tab on the Jingle Card allows you to specify a bit more detail about how AutoTrack should handle this particular Jingle Cart number 4 Aa ES Pere eee eee eer General Information More Information Fiestrictions Jingle Notes Copyright Information A O Collector When this Jingle is scheduled Throw it i 00 percent of the height down this category s stack If any below are ticked then this Jingle can only be followed by Songs that are one of the ticked Categories SL erate a a ne pa List Aiie History W B List W Recurrent Ww Held Find Delete Clear The Throw number works the same as in Song Cards If it is set to 100 then once the Jingle is picked it will go to the back of the Jingle Deck but if it is set to 80 then it will be placed 20 in from the back This feature can be used to rotate important or favourite Jingles faster than the rest but should on
26. 52 Play Cart 52 00 00 Cat 348 Play Cart 348 00 00 Cat 53 Play Cart 53 00 00 Song 176 Ionic Alanis Morrisette 00 00 Cart 54 Play Cart 54 00 00 Sora gz Two Princes Spin Doctors P Squared AutoTrack Finally to begin Auto Scheduling click on the Beginning Scheduling button 53 hi AutoTrack Scheduler Current Task Copying Entries Current Process Eopying Schedule Template Overall Process The progress bars indicated how AutoTrack is getting on once you have OK da Schedule or you selected Automatically Send To Playout option the Sending To Playout progress bar will appear 6 Myriad v2 Q NXT Interface Current Task Removing O N T Entries ae Once this final stage 1s completed you have finished Auto Scheduling and have sent the final log to your Myriad system Under Run Report AutoTrack can be configured to automatically monitor all shows that it schedules looking for any that s complete running time falls short of a preset minimum show length This is very important because most playout systems require automated shows to be greater than an hour in order to allow them to cut music to fit around time critical events such as external news feeds In this example the Under Run Report has been set to automatically run after scheduling and to display any shows that have a total duration of less than 1 hour and 5 minutes These sett
27. Artist fields as this will allow you to stop Artists such as Paul McCartney and The Beatles from being scheduled too close together Spelling of Artists and Song Titles are also important because AutoTrack does not know that NSYNC and N SYNC are the same group so it may schedule them close together You can use the drop down Artist lists to help reduce this by selecting an Artist name rather than typing it in again 15 Mi Whoops Now Al Es General Information More Information Frestrictions Song Notes aa Song No fa Cart Number 3005 Browse Play song Title Whoops Now Categor Ce y Artists JANET JACKSON zi Start 2 UNLIMITED af E 3T naa e Other Artiste 3T featuring Tempo x A HON BLONDES Alt Locations ACE OF BASE a ACE OF BASS Tear ALANIS MORISETTE ALANNAH MILES Total Length 00 04 06 553 a oo 00 00 00 os 00 00 14 399 Extra 00 04 04 64 Ending Ends When you are happy with the information that is copied from the Audio Wall it is time to start to add the additional information AutoTrack needs to schedule the Song The Category list allows you to group Songs or similar eras or genres Each Category is actually it s own Deck see introduction with the songs rotating within it Later we will see how we can use Categories to define the sound of our station and to lay down a few ground rules that we don t want AutoTrack to break If you had Music Types in your old Myriad v2 system
28. AutoTrack Manual Last Updated 02 05 2002 Table Of Contents PVE CIC OI 5 nono 6 Basic S Stem ONCE ica 6 O 8 Importing Your Old Auto Schedule System From Myriad V2 ooooooonnnnnnncccccnnnnnnnninnnos 12 Adding Your First Song To AutoTrack cccoooooonnnncnnnnnnnononononnnnnnnnonononanncncnnncnononanos 13 General tOdO ia 13 More MONO dei 19 RESTAN DA A Tasca aeeuaaa daa aetesees 20 SONE NOES ooo 21 Copynent In Of MANION naea E E A E 22 ACUSA OWE NEESON er Ina 22 DC ARC Fn EOF ina 23 The Rest OF The Sone Taberani ia 29 The Deck VIS Wet e E 25 APS ANC Sone FISON ici 26 Addis ml is 28 Adding A Jingle General Information 0 rta 28 Morc ION dns 32 Restrictions Notes amp Copyright Informati0N oooonncnnnncccnnnnnnonnnnnnnnnnononanononnnnnnnos 32 The RestOt Me Jinele Seccion erica ia 33 CALC Mie Por A Jin inde a Us N E 33 MN O A A O re EN eC 33 A le H tOn A A O 33 The Schedule Tab Setting Up A Schedule ooccccccccnononcncnnnnnnnnnonononoccnnnnnnnnnnnos 34 Running Orders RO Overview assi 34 FOP EVE CG OV AMA A A 34 RUES OVON IC WV did 35 ASSI MOVEN IE WV NDN 33 Creatino A New R nno Order iaa ds 35 Live ASSTSCIMIOUE arsenal 36 AONO A ange alt irtcinde misused acwieni E E E 36 Ron UN jaa OPONEN Ii E auton sa tata Sacraians sateieeecharramsancedba sac 36 ar lbs 37 tm me to dls eds 38 Men Ai A e OE E NAE 38 Fen A E E T A Nee ee 38 EEE AE A E E EAE E 38 A a A tt cedaa Nate ptaiohtoiisdsntasaacitietded ie
29. Copyright Information This report outputs all the possible available information on played Carts from the Audio Wall ee Myriad Copyright Report Generator General Myriad Copyright Information File Log Help P pI Start Terminal P Squared HO Start Cart rr Start Time End Time End Terminal P Squared HO End Cart asas DateTime range 14 06 2001 00 00 to 150672001 23 59 14 06 2001 00 00 F Squared ER 14062007 00 07 F Squared n a Road Rage D CATATONIA 4 00 1406 2007 00 05 F Squared nia B 335 1406 2007 00 05 F Squared na Well Have 5 a 14 06 2007 00 08 F Squared ra o 437 14 06 2007 00 13 F Squared nta Maked D LOUISE 311 1406 2007 00 16 F Squared n a Get Ready D 2 357 1406 2007 00 20 F Squared nta Sure D TAKE THAT ae 1406 2007 00 23 F Squared nia E 14 06 2001 15 54 P Squared nia Purgatory 5 E 1406 2001 15 54 F Squared nia Purgatory 5 E 14 06 2007 15 54 F Squared n a Purgatory 5 cb 140862007 15 54 F Squared n a Purgatory 5 cb 140862007 15 54 F Squared na E 4 19 1406 2007 15 57 F Squared ra B TANG 9001 AGRO Canared SE ri 425 9 64 ie xe Current Progress Overall Progress Commercial Return Music Return Profiles The File menu is where you can select the different report profiles and which profile is displayed when you launch the program e g Default 85 ie Myriad Copynght Report Generator General Myriad Copyright Information File Log Help Select
30. Eo exit the wizard ff Launch Autotrack Back Running AutoTrack For the First Time Once AutoTrack is installed you are ready to run AutoTrack for the first time to do this click on the AutoTrack icon on the Start bar If the PC you have just run AutoTrack on already has Myriad installed then you will be asked if you want to copy the Myriad system data to the AutoTrack directory Answer Yes when prompted Before AutoTrack starts you will see the Database Selection Tool This window is used to select the AutoTrack Database you want to work on Having selected your Database AutoTrack will automatically select this database the next time round so you will only see this screen when you deliberately want to change AutoTrack Databases in the future 7 Select AutoTrack Database Options Please select the database that you want to use from the following list and click OK Database Name Description utotra c k 5 tatio r E atabase You will see from the screen shot above that a new AutoTrack installation automatically generates a generic AutoTrack Station Database This generic database contains most of the common AutoTrack settings and examples to help you get started The AutoTrack Station Database initially contains no songs or jingles and can be used for your station s AutoTrack database Click on the OK button to continue AutoTrack will now auto setup based on the information copied from your Myriad syst
31. File Menu gives you access to the basic file operation available in AutoTrack The options on the menu are outlined below New The New option allows you to add new Songs Jingles and Running Orders to the system It also has the New Item option which allows you to use Ctrl N on the keyboard to add a new Song the system 2 P Squared Ltd AutoTrack KIT Youth Launch Database File Songs Jingles Carts Reports amp Statistics Settings Window He Goce Goles Jingle Running Order Import Create ze TA New Item Ctri M Print Setup sitesi E Print Cep Change Working Database Close The Close option closes the highlighted window in AutoTrack Import Create The Import Create option allows you to import an existing music database from either an older Myriad v2 Auto Schedule or from an Excel spread sheet For more details on importing a Myriad v2 Auto Schedule database see Importing Your Old 62 Auto Schedule Database section of this document For details of importing from an Excel spread sheet please contact P Squared Print Setup The Print Setup option allows you to select the default printer for AutoTrack to use It also allows you to alter the paper orientation and other options depending on the exact printer that you have attached to your system Print The Print option becomes available whenever a window that contains printable information is highlighted in AutoTrack Almost all the area
32. LA Fira Eia imigh 2 U May Find li A Bid Hol 14 3 Ever Wondered Vinal Hell l Like Purgatory FM 6 4 Pung FM E 5 Welcome 2 Puig Hel Of a Stab E b Ever Wiondered What Hell Sampei 17 7 Purgatory FM Anothe Munc Sweep E F Play Cart The Play Cart button will load the last selected Cart from the report in to the Cart Player so that you can listen to it Edit Cart This button will open up the Myriad Edit Cart screen for the last selected Cart from the report see above Print Report This allows you to get a hard copy of any reports you run If you click on the Print Report button you will then have the option to select a printer if you have more than one set up on your computer if not it will use your default printer Block Copy You can select multiple Carts from within the report window by either using the mouse to drag a rubber band around the Carts you want to select or using the Alt key on the keyboard and clicking on several items Once you have selected the items that you want to work with the Block Copy button will allow you to copy those Carts to a new location on the Audio Wall To do this the first thing you need to do is select more than one Cart from the results 80 Cn os gt S tale Ole ix cat linet e Lent 1 Purgatory Jinales A Bit Hot 4 Purg FM 6 5 Welcome 2 Purg Hell Of a Stab 6 6 Ever Wondered What Hell Samples 17 7 Purgatory FM Another Music Sweep 6 8 Purgatory M
33. Middle A1 Hour only he 74 01 Ji 12 Jingles i Stab ONE Hour only h 745 16 Last 6 Mths One Night Stand MisTeeg Hour only he OO Ji 18 Jingles i Todays Best Music 2 Hour only he E 19 Last 6 Mths Will lan Van Dahl Hour only he 74 00 Song 26 Last 6 Mths Family Affair Mary J Blige Hour only he 200 Ji 22 Jingles i Dont Take KIT Off Hour only h 31 Last 3 Years Don t Give Up Chicane Feat Bryz Hour only he 44 001 Ji i Any Cat oe Hour only he y 25 Last 6 Mths Don t Stop Moving Club 7 Hour only he y 22 Last 6 Mths Get The Party Started Pink Hour only he TON 10 Jingles i Sounds Like This 5 Chart World Of Our Own Westlife 2 Chart TYE Whenever Wherever Shakira 4 Jingles No Chancel 13 Last 6 Mths Murder On The Dancefloor Sophi 13 Jingles Stab TWO 68 Last 6 Mths In Your Eyes Kylie Minogue 11 Jingles Laugh Goodbye 20 Last 6 Mths Tyr I m Real Jennifer Lopez 10 Last 6 Mths Love Foolosophy Jamiroquai 14 Jingles Soundslike this TWO 23 Last 6 Mths Fallin Alicia Keys 9 Last 6 Mths Crying at the Discoteque Alcazar 63 Classics Love Shack B 52 5 AutoTrack by P Squared Ltd 30 04 2002 10 48 Aster E A E Giciipocuments and settn f autiotrack v26 manual do Y P Squared Ltd AutoTr 8 Jasc Paint Shop Pro Ima YS MOR S 10 48 55 In the example above we double clicked on the 14 00 show on the 5 of May because it appeared in the Under Run Report A quick glance at the Schedule V
34. Profile General Myriad Copyright Information bt mooo i art 1 Set as Default profile UE PRS Commercial Return UR PAS M usie Return Save Report As Print Ctrl P NO to 18 06 2001 ee Print Setup katon Product Title Play Count Music Title Code Performer Composer Publishes Si Arranger Exit N B The Copyright Report Generator also allows you to save the report out to a file this 1s a particular file type that can be imported into other software for example Microsoft Excel or Lotus123 This is known as Comma Separated Variables or CSV UK PRS Music Return sE Myriad Copyright Report Generator UK PRS Music Return File Log Help Start Terminal F Squared HO Start Cart 2000 Start Time End Time End Terminal P Squared HO Endtart 9999 Date Time range 11 06 2001 00 00 to 22 06 2001 23 59 Cart Music Tithe Zod Performer Composer Publisher Record Record ing aratic Number Arranger i Label Humber 3078 Out O HEPBURN Columbia 6674012 Spaa 2079 Drinking In LA D BRAN VAN 3000 Capitol P24agg 75527 340 a077 Sitting down there O Lene Marlin Lene Marlin EMI Virgin COVIRGS 3 51 a086 Wwe will rock you O Five Brian May Queen Music ALA 443211013922 10255 3095 D 333 3096 Breathless O The Corrs Ad LangesThe Zomba Atlantic PRO 2003 325 3105 Spinning around O Elie Minogue Shickman Osbourn Funktional what Parlophone CDORS6542 326 3114 turn to pou D Melanie C Ch
35. Show 03 00 Morning Show 10 00 mid Mid Morning Show 14 00 mid Mid Morning Show T200 lunch Lunch Time Show 13 00 lunch Lunch Time Show 14 00 lunch Lunch Time Show 75 00 after Afternoon Show 16 00 after Afternoon Show mM 17 00 drive Drive Time z Fill Day 0K Cancel To select a Running Order for an hour of the week select the day from the tab strip at the top of the window The scroll down to the hour of the day you want to assign and click in the Reference box to select a Running Order from the drop down menu You should specify a Running Order for every hour of the week even if the Running Order for some hours is effectively empty 50 The Auto Schedule Tab The Auto Schedule tab is used to tell AutoTrack to actually go off and pick the Music and Jingles for a specific time period ay E i x EA po ae 7 E a a i Sal z i aa a la i Scheduling Music Auto scheduling is the actual process of going through the Running Orders applying the Formats and Rule Sets to select appropriate Songs Jingles and other Running Order items and finally producing a Schedule from the Running Order The Schedule button allows you to select the time and date range you want to Schedule into nt Information Schedules have been create up unti Thursday gt 28 September 2000 00 foa Thursday 28 September 2000 23 53 Ee i Ask to send to the playout systems
36. Songs with the same title being scheduled f hours Characteristic Information Characteristics play a very important role in AutoTrack as they are used to describe the individual Songs that are stored in AutoTrack When we started developing AutoTrack 1t became clear that no matter what Characteristics were hard coded in to Auto Track we could never hope to cover all Characteristics for every conceivable Category of Song that might be used in AutoTrack so instead we decided that we would leave the Characteristics up to the user so that they could customise them to suit their needs The Characteristic Information section of the AutoTrack Settings allows you to add new Characteristics amend existing Characteristics or even remove characteristics altogether You can also set the six strength levels for each Characteristic these are then used on each Song and Jingle so show how strongly the Song Or Jingle reflects the Characteristic in question Adding A New Characteristic 98 To Add a new Characteristic to your AutoTrack system click on one of the unused Characteristic tabs In the example above Characteristic 2 is not currently used so we might as well use that one 7 AutoTrack Database Settings x General AutoTrack Settings Q Nat Settings Report Settings Characteristic Information Energy Characteristic 2 Characteristic 3 Characteristic Characteristic 5 Characteristic Marne vew Low Type
37. The Boys OF Summer Don Henle 17 00 Jing e Jingles Todays Best 11 00 Song 13 Last 6 Ml Any Tepe Murder On The Dancefloor Soph 11 00 Jing 3t Jingles Soundslike This 3 11 00 Song 0 Last 6 Ml Any Tepe Um Real Jennifer Lopez 17 00 Jing E Jingles Goodbye Tw You can select the time and date that you want to look at by using the Display Log From button or typing in the time and date that you want and pressing View Once the schedule is loaded you will see all the items in the hour listed If you double click on any of these items the items song or jingle record card is opened The exception to this is any Non Scheduled items shown as a red block which are that appear in the Running Order but AutoTrack has failed to find a suitable song or jingle to fill the gap In these cases double clicking on the Non Scheduled item will bring up a message box that tells you exactly why AutoTrack failed to help you track down the cause of repeated Non Scheduled events N B You cannot edit this View to edit a log you must use the Q NXT screen on Myriad Schedule History History The View Schedule History button allows you to review at a glance when has been Scheduled and when has not 59 h Scheduling History The screen shot above shows a typical Schedule History We can see from the grid that for the week beginning the D September 2000 the first two days are in red which means that they have not been Scheduled The next three day
38. Years Don t Give Up Chicane Feat Bryz Hour only he S00 Jing i Any Cat SES j Hour only he 3 25 Last 6 Mths Don t Stop Moving Club 7 Hour only he F4 22 Last 6 Mths j Get The Party Started Pink Hour only he TON 10 Jingles i Sounds Like This 5 Chart ny World Of Our Own Westlife 2 Chart TYE Whenever Wherever Shakira 4 Jingles No Chancel 13 Last 6 Mths Murder On The Dancefloor Sophi 13 Jingles Stab TWO 68 Last 6 Mths In Your Eyes Kylie Minogue 11 Jingles Laugh Goodbye 20 Last 6 Mths TYE I m Real Jennifer Lopez 10 Last 6 Mths 1 TYF Love Foolosophy Jamiroquai 14 Jingles Soundslike this TWO 23 Last 6 Mths 1 TYE Fallin Alicia Keys 9 Last 6 Mths Crying at the Discoteque Alcazar 63 Classics Love Shack B 52 S AutoTrack by P Squared Ltd SONNE 10 48 Astar 463 Sicivocments and Setin fi autiotrack v26 manual do P Squared Ltd AutoTr BB Jasc Paint Shop Pro Ima 93 In the example above we double clicked on the 14 00 show on the 5 of May because it appeared in the Under Run Report A quick glance at the Schedule Viewer shows that there was an unscheduled song in that hour which is probably why it is short This information on it s own is not much use but if we double click on the unscheduled song in the Schedule Viewer then AutoTrack will also tell us why it could not schedule a song in that position which allows us to see if 1t was just an unlucky event or a problem with the Running Order wh
39. ack as either Songs Adverts or Jingles then AutoTrack will not know that they have been moved and so will continue to schedule them using their old Cart Numbers This will have major consequences on the reliability of your scheduling and automation If you move Carts on the Audio Wall you must update AutoTrack accordingly Update Cart Chunk Information Cart Chuck is a new international standard for embedding Artist Title Intro Extro and additional information about songs adverts and jingles in to the actual file header of a WAV file The theory is that it will make audio transferable between different playout systems and make the distribution of audio easier Myriad is now fully Cart Chuck compliant but as it is a new standard Carts created with older versions of Myriad do not include the Cart Chunk information This tool allows you to select a range of Carts and then have the system go through them and stamp the Cart Chunk information in the file headers Before performing this conversion you should check that all the audio editors and tools you use support Cart Chunk because although the theory is that non compliant software will ignore the extra information it is always worth checking because the info can not be removed from the header once in Our tests indicate that Cool Edit works fine with Cart Chunk enabled WAV files Export To Pad The Export To Pad button allows you to save the selected Carts as a Pad run for loading in
40. acteristic Levels with a tick box beside each to signify that it is allowed to follow In the above example the Boring Level of Energy can be followed by another Boring Slight Moderate or Strong Song but not a Powerful Song or a Hurricane Song The Slight Energy can be followed by anything other than Hurricane Level In this way you can control the jumps in Characteristics between Songs regardless of Categories The Gender Rules and BPM Rules are not needed in AutoTrack When you have finished with your new Rules Set click on the OK button on the bottom right of the window to save and close Listing Rules Clicking on the List Rules button displays a list of all the Rule Sets on your system To select Rule Set you want to use for your station right click on it and select Default Rules The new selection will be highlighted in green 49 Running Order Assignments The Running Order Assignments grid allows you to tell AutoTrack what Running Orders to use for each hour of the day throughout the week Click on the Assign button to open the Running Order Assignment grid Running Order Assignments E4 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Time Reference Title HE 00 00 auto The Auto Show 01 00 auto The Auto Show 02 00 auto The Auto Show 03 00 The 4uto Show 04 00 The Auto Show 05 00 auto The Auta Show 06 00 felis Morning Show 0 00 Morning show 08 00 Morning
41. agram above shows how each Song or Jingle in AutoTrack is represented by a Record Card which in turn is part of the Deck Information about the song or jingle is stored on the Record Card and used to determine whether the track is suitable AutoTrack actually consists of more than one Deck of Records Cards Jingles have their own Deck and each song Category has it s own Deck So we now know the principle that AutoTrack uses to pick Songs and Jingles there is a lot more to creating a schedule Firstly you need to create a Running Order for a show this tells AutoTrack what you want your show to consist of in terms of how many Songs Advert Breaks Jingles etc that you want and in what order You can also apply format information to guide the types of music in the show and apply any rules or guidelines that you want Finally a show is assigned to each hour of the week to make up a complete 24 7schedule framework that AutoTrack uses to generate a complete schedule Getting Started Installation The target PC for AutoTrack should have a fully configured and working version of Myriad v2 or v2 5 installed prior to AutoTrack installation This will greatly speed up the installation and setup process as it will automatically read several of the settings from your Myriad system To install AutoTrack place the AutoTrack CD into your computers CD ROM drive AutoTrack will automatically start the installation process If nothing
42. al name from the drop down menu and make sure the End Terminal displays the same location Start End Cart Numbers To select the played Carts that you wish to display information for enter the numbers in the Start End Cart boxes Most radio stations have assigned Cart groupings to various Cart types for example Adverts start at Cart 1000 and end at Cart 1999 Songs start at 3000 and go to 7999 1t all depends on how you have organised your own Audio Wall Now you need to collect the information from a certain Cart range obviously 1f you are about to prepare the UK PRS Commercial Return report you don t want to search through all of your songs just the adverts Just type the Cart number you want the report to start at in the Start Cart field and type where the report will end in the End Cart field 90 Print Run the Report If you have been a good boy amp or girl and entered complete copyright details every time you have recorded audio onto the Audio Wall then all you need do now is press the Print button take the printed report and put it in an envelope Send it to PRS and sit back and wait for 6 years until the next PRS sweep However mostly for one reason or another the information is incomplete Therefore you need to amend it To do this press the Run button this will generate the report on screen Now you can go through the list and spot which Carts need the information adding and add it via the Audio Wall see in
43. automatically remove older logs Number of days entries are allowed ta remain inthe log until automatically removed B CO NaT v2 6 Database Database Hame Kit O NXT v2 6 Database Change Settings oa ve Database Only used for older versions of O N TI Database Mame Change Clear OF Cancel Allow Songs To Be Dropped When Running To Time If this option is not ticked then all of the items that AutoTrack schedules for a given hour will be played however if Q NXT is also instructed to Run To Time in that hour in order to hit time critical events such as external news feeds then it will have to fade more songs early in order to compensate for it not being allows to drop whole songs It is highly recommended that this option remains ticked Allow Songs To Be Faded When Running To Time With this option ticked Q NXT can fade songs out early if it needs to in order to hit a time critical event such as external news If this option is not ticked Q NXT will attempt to drop songs assuming that option is ticked to get as close as possible but it is unlikely to be able to run exactly to time It 1s highly recommended that this option remains ticked at all times Before Sending To Q NXT Automatically Remove Older Logs 101 Using this option you can configure AutoTrack to automatically remove old logs from your Myriad system so that your Myriad system maintains optimum performance and does not have the schedule fr
44. by AutoTrack To create a new Rules Set click on the New Rules button ES Station Rules Rules Reference Descriptions Find GK Cancel As before the General Tab allows you to give the Rules Set a unique Rules Reference and a Description Schedule Rules and Schedule Guides are not needed within AutoTrack 46 Song Category Rules Song Cat Rules The Song Category Rules allow you to tell AutoTrack how hard to search each Category for a Song It also allows you to restrict what can follow a Song from a particular Category Ea Station Rules Song Cat Pass Order Characteristics Rules Gender Rules BPM Rules General Scheduling Rules Scheduling Guides Song Cat Rules Song Type Aules These rules allow you to say how deep into each song deck AutoTrack can search When looking for a song ta schedule A List Blister Songs Recurert AU Percentage AU Percentage Search Type AU Percentage B List songs can only be followed by songs that are in the categories that are ticked w Wl B List 1 Recurrent W Held The top section of the Song Category Rules window is concerned specifically with the Search Depth for each Category You can see from the screen shot above in this case each Category Search Depth has been set to 50 In the case of A List Recurrent and Held this refers to 50 This means that AutoTrack will search through up to 50 of the Category before dec
45. cations en ME 29 AutoTrack will again fill in any information it can base on the Audio Walls Cart Details Jingle Categories are set up by default by AutoTrack but you can change them by clicking on the Jingles menu and selecting Categories 1 Jingle Categories El To add another setting simply click oni the bottom entr and type in the description You can only remove the bottom entry from the list To remove an entry from higher up you must remove all those below it first alae 1 Station ID 2 Phone Number 3 Sweeper 14 DJ Show Specific 5 News Jingle 6 Weather Jingle 7 Sports Jingle 19 Show Promo 10 PSA 11 Special 1 12 Special 2 13 Special 3 114 El ok You can alter them by clicking in the Name box and typing in the new category names N B If you alter the Jingle Categories whilst a Jingle Card Once you are happy with the Jingle Categories select one for this Jingle Card by using the drop down box FU May Find It MEE General Information More Information Restrictions Jinale Notes Copyright Information Jingle Mo al Cart Number 2 Browse Play AutoTrack Information Jingle Title fu bay Find It Category Py Other Into A Bit Hot This ea dean eel Phone Number Sweeper l Show Specific Energy News Jingle Weather Jingle Sports Jingle Show Promo BPM Set Tatal Length 00 00 13 74 Inta Start 00 00 00 00 Intro End 00 00 00 00 Extra 00 00
46. cause an interruption in service from your Myriad system You can use the Schedule Mask to selectively Un Schedule certain hours of the day For more information on using Schedule Masking see the Schedule Masking section in Scheduling Music The Styles tab is not used in Un Scheduling View Schedule View The View button is used to view the schedule that has been generated by AutoTrack 58 ll ES Schedule Viewer ES Display Log From Tuesday a 30 April 2002 mia gt i 17 00 00 25 Jingles 11 001 ee Hour Start Best Best Best 11 00 Song 16 Last 6 Ml Any Tepe One Night Stand MisTeeg 11 00 Jing a Jingles 4 Hours PACO 11 00 Song 19 Last 6 Mi Ang Tepe will lan fan Dahl 11 00 Song 2d Last 3 Ye Any Type Another Chance Roger Sanchez 17 00 Jing 24 Jingles Best Music 5 11 00 Song T Chart Any Type Overprotected Britney Spears 11 00 Jing 9 Jingles Soundelke This 2 11 00 Song 8 Chart Any Tepe AM to PM Christina Millar 11 00 Song 26 Last 6 Ml Any Tepe Family Affair Mary Blige 11 00 Jing 3 Jingles Mio Wiel 11 00 Song 43 Classics Any Type My Lovin En Yogue 17 00 Jing Click Any Cat MNop scheduled Jingle 11 00 Song 49 Classics Any Type Summer Nights John Travolta 11 00 Song 25 Last 6 Ml Any Tepe Don t Stop Moving 5 Club F 17 00 Jing eo Jingles EIT Stab 11 00 Song e Cast 6 Ml Any Tepe Get The Party Started Pink 11 00 Song AQ Classics Any Tepe
47. consequences will be for both products You can also edit the settings for the selected Q NXT v2 6 database by clicking on the Settings For details on the Q NXT Database settings please consult the Myriad Configuration Manual or the Myriad Manual 102 Q NXT v2 Database If you are using Myriad v2 5 95 or lower then you will also have to specify a Q NXT v2 database To select the database that you want to use click on the Change button and use the Database Browser see above to select the database you want to use You can also un select a database by clicking on the Clear button Report Settings The Report Settings tab allows you to alter the settings used to generate the Under Run Report that lists any generated shows that total running time falls short of a specified minimum AutoTrack Database Settings 4 xl When running the Under tunning hours report Show hours with less than 01 08 houremins W Assume advert breaks will be full in each hour You can alter the minimum desired length of shows and whether you want to assume that the advert breaks are fully populated Hardware Line Names The second option on the Database Settings sub menu is Hardware Line Names which allows you to assign names to specific Hardware I O lines on your Myriad system Most Myriad systems include a Hardware I O card that has several inputs and outputs in the form of logics These can be thought of as electronic switches that can be
48. d AutoTrack Usually you would not have to alter these settings because AutoTrack gets the information directly from Myriad so if you point your Myriad system at a new data or audio location AutoTrack will also change to follow suit 104 Myriad File Locations Data Location CAMYRIADDATASSYSTEM Browse Ti Use one directory for all the carts on the Audiowall Carts 1 to 1000 CAMYRIADDATAMKITAUDIO 00000 Browse Carts 1001 to 2000 CAMADA TANTA Browne Carts 2001 to S000 Camy RIADDATAKITAUDIO O Browse Carts 3001 to 4000 EAMYRIADDATAMKITAUDIN o Browee Carts 4007 to 5000 CAMADA TANTA Browse Carts 5001 to 6000 EMMYRIADDATAKITAUDIO o Browse Carts BOO to 000 CAMYRIADDATAMKIT AUDI O0 Browse Carts 7001 to 8000 CamyRIADDATANET AUDIO Browse Carts 8001 to S000 EAMYAIADDATAMKITAUDION o Browee Carts 3001 to 10000 CXAMYATADDATANET AUDIO Browse Carts 10001 tos CAM YRIADDATA ET ADO OO Browse o CAUTION Editing these settings effects both AutoTrack and Myriad so be careful Program Settings The Program Settings sub menu provides a range of tools concerned with the operation of AutoTrack as a whole These settings are not database specific P Squared Ltd AutoTrack KIT Youth Launch Database File Songs Jingles Carts Reports amp Statistics Settings Window Help Database Settings gt Myriad Settings gt Program Settings iv When AutoTrack starts open the database t
49. e all those below tt first B List Recurrent 2 3 4 3 6 f 3 Selecting this option will open the Song Categories window which lists all the available Category slots on the system To add a category click on an empty slot and type in the new Category title that you want To alter an existing Category click on the Category you want to alter and type in the amendments that you want N B If Category 1 is you re A List but you later decide to change Category 1 to be Thrash Metal you must remember to re categorise all of the Songs that were in the A List because otherwise they would reside in the Thrash Metal Category because AutoTrack only uses the Category number not the name you give to a Category You can set up to 32 categories per AutoTrack database 64 Styles The Styles option allows you to add new Styles to your AutoTrack system or to amend the names of existing styles Styles are used in addition to Categories to help classify different types of music Styles are available to Songs regardless of which Category the Song 1s in 1 Song Music Styles O x To add another setting simply click onthe bottom entra and type inthe description You can only remove the bottom entry onr the list To remove an entry from higher up pou must remove all those below it first Big night sunny Weather Love 12 3 15 16 E To add a new Style click on an empty Style slot and type in the new Style name To a
50. e if any old or expired Q NXT logs are present and deletes them as a matter of routine This means that it is totally self maintaining and will not need you to manually purge the Q NXT log as in Myriad v2 Un Schedule Un Sched The Un Schedule button allows you to unscheduled a time and date range This will release all restriction caused by the schedule and makes them available for scheduling again Clicking on the Prompt to remove from Playout system option will also remove any logs from Myriad that have been sent in the selected Date Range 57 a Un fap Ae General Schedule Masking Styles Current Information Schedules have been created up until Date and Time Range Select Start Date and Time Saturday 30 September 2000 00 00 Select End Date and Time Saturday 30 September 2000 23 59 Alter Un cane Ye iw Prompt to remove the information hom 3 the playout system s z B egin Ln 5 cheduling You can use the Select Start and End Date buttons as in Auto Scheduling when you are ready click on the Begin Un Scheduling button to start the process The status will appear in the form or a progress bar which will show you how long is left Once the AutoTrack information has been un scheduled you will be asked to confirm erasing the Myriad logs as well CAUTION Only do this to a live Myriad system if you are positive you want to as removing a section of a log that is use by Myriad will probably
51. e the Cart you want to add to AutoTrack highlighted in a blue bar press the Return key on the keyboard or double click on it 14 You will see that Artist and Title information you have completed on the Audio Wall is copied into the Song Card however you should bare in mind that this is a copy so any changes you make in the future to the Audio Wall will not be carried over into AutoTrack The reverse is also true with changes in AutoTrack not being transferred to the Audio Wall CT in Ix General Information More Information Restrictions Song Notes Copyright Information Song No Cart Number 205 Brawee Play Song Tile fwhoopsNow o Gea O Artists JANET JACKSON e E Start End Other Artists Pa More Tempo a y Alt Locations Ta More Year po BPM Set Total Length 00 04 06 53 fe 00 00 00 00 La 00 00 14 599 Esteo 00 04 0454 Endind Ends y DE Cancel You will also notice that all the Song Length information and the Ending type have also been copied in If you are not happy with any of the information copied from the Audio Wall you can change it now or at any time in the future by simply clicking in the relevant box and typing The Artist and Title fields in AutoTrack can accept much more information than on the Audio Wall so if you have had to abbreviate any Artists or Titles you can fix that now You should also add any secondary or Artists or Groups to the spare
52. eating A New Running Order To Create a new Running Order click on the New RO button A blank Running Order will appear SE Reference Title A Options BunToTime Playout Mode Live Assist y Info Category Type Description Extra E a 1 a 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 x Number of Songs B Number of Jingles RG Total Advert Time 00 00 00 Total Song Time 00 00 00 Total Jingle Time 00 00 00 Hour Total Time 00 00 00 Find Delete Clear Uk Cancel The first thing to do is give the Running Order a unique Reference This Reference should be something descriptive as you will need to enter it into the Assign grid to use this Running Order in your actual schedule The Reference is restricted to eight characters although you can add a much longer Title to the right of the Reference box Below the Reference section 1s the Running Order Options field There are two options available the first is a check box for Run To Time This tells Q NXT whether this hour needs to automatically be back timed to Absolute Time markers or not 35 Manual and Live Assist shows would not usually have this box checked but Automated shows would Playout Mode refers to how this Running Order is going to be used Three modes are available Live Assist Mode A mix of manual and automated links throughout the show Q NXT will follow the link information outlined in the ru
53. efault setting for this option is not selected And Automatically Send Logs To Playout System Directly below the Display The Schedule Information option is a drop down menu which determines what AutoTrack will do with the Schedule once it has finished compiling it The options are Automatically Send Logs To Playout System Once finshed it will automatically push the logs in to your playout system i e Myriad without prompting you This is the default option Ask If Logs Should Be Sent To Playout System With this option selected once it has finished compiling the Schedule it will ask you if you want it pushing in to the playout system Do Not Send Logs To Playout System This final option will leave you to manually push the logs to your playout system using the Playout tab in AutoTrack Run The Under Run Report Using The Default Settings As the name suggests ticking this option will make AutoTrack automatically look at each hour that it schedules and check that the combined running time for the hour is greater than the specified minimum see Report Settings Automatically Remove Old Log Files And Schedule Histories When ever it schedules AutoTrack keeps track of what has been scheduled and also makes a note on each Song and Jingle that has been scheduled to provide schedule histories on items in your AutoTrack database These Log Files and Schedule Histories can become large which in turn reduces the efficienc
54. egory s Song Deck leaving a gap in the database Usually this will cause you no problems whatsoever but 1f you remove or re categorise a lot of Songs then the amount of gaps in the database increases and eventually it will start to slow the scheduling process Squashing the Song Decks goes through the Songs Decks removing all the gaps to return them to optimum efficiency 68 P Squared AutoTrack O SO El 2 This squashes the Song Decks without changing the order so they take up less space Do vou wank to continue Song Decks are automatically Squashed as part of the scheduling process so you should only have to use this option if you have done a lot of work to you database but do not intend to schedule in the near future The Jingles Menu AutoTrack includes a dedicated Jingle scheduling system but it does work on the same principle as the Songs scheduling system and so shares a lot of the same option on the Jingle Menu These options are outlined below AIP Squared Ltd AutoTrack KIT Youth File Songs Jingles Carts Reports amp Statist fa Lategories 5 i view Jingle Decks Schedule 3 Advanced a Categories You can add new Jingle Categories to your system or amend existing ones by using the Categories option on the Jingle Menu 69 1 Jingle Categories x To add another setting simply click onthe bottom entry and type inthe description You can only remove the bottom entry tron the list To rem
55. el Sweeper ie 0 Purgatory Fh Quick Sweep E 29 Quick Stab Sweeper ue 30 Purgatory Fh Mid Sweeper ee 31 Purgatory Fh Mid Sweeper E de Purgatory FR Deep Slow Sweeper 53 a7 Braata Ed Elo Tiaan ias E 1 cart s selected The Report Results are displayed initially in Cart number order although you can sort the results by clicking on the column titles Just like in Windows Explorer If you double click on one of the results 1t will open the Edit Cart screen for that Cart allowing you to adjust the title Intro amp Extro times Notes Internet hyperlinks etc For more information on Edit Cart please see the Myriad Manual Cart Details for Cart 5 using Player 1 I a j x General More Timing Notes Copyright Internet Picture Other Timing Infomation Intro Start 00 00 00 00 Set z Intro End n0 00 00 00 Set Estro 00 00 05 11 Seti Lenath 00 00 05 36 Space 3032254 Appearance Description Playback Recording and Editing z How does the carend a Delete iW Auto Preview Cancel Apply 79 The Report Tool Bar You may have noticed that the Report Results window had a number of icon buttons along the top These perform a range of tasks which are outlined below Play Edit Print Block Block Update Export Erase Mass Cart Cart Report Copy Move CartChunk To Pad LastPlay Delete Information Logs gt B a ajo AR
56. elect your music schedule 44 List Formats Fmt The List Format Fmt button allows you to view a list of all the formats that have been set up on your AutoTrack system Clicking on the button will display the Format List window List all Show Formats Al x Right Click on a Format in this grid to set it as the Default Format to use when scheduling EVALUT AutoTrack Frame imported from EWALU1 You can sort the Formats listed by clicking on the title bar of each column You will notice that the Main Format above is highlighted in green This indicates that it is the stations default Format This means that whenever a specific Format is not specified in a Running Order the Main Format will be used To set a different Format as the default Format right click on the new Format and select the Set As Default option The new default Format will be highlighted in green 45 Creating A New Rules Set So far we have looked at the Running Order to create the basic framework for a show and Formats to help AutoTrack decide what type of music to play when it is not specified in the Running Order The final element in AutoTrack s scheduling arsenal is the Rules Set These specify a number of rules that AutoTrack must follow at all times You can only have one Rules Set for your station and it applies to all shows scheduled using AutoTrack You can store several different Rule Sets in AutoTrack but only the Default Rules will be used
57. em Firstly it will ask you if you want it to connect to your existing Q NXT database Click on the Yes button to continue 10 F Squared AutoTrack 4 53 Sour AutoTrack Database is not connected toa G N T Database aig Until itis you will not be able to use AutoTrack to schedule into W N amp T Do you want to do this now Once you have clicked on Yes AutoTrack will confirm whether it has successfully connected with your Q NXT database P Squared AutoTrack i f H Your G NXT Database has now been sel If you want to change it use the General Settings option under Database Settings on the Settings menu in AutoTrack Next you will be asked if you want AutoTrack to automatically connect to your Q NXT v2 5 Database This is a new feature of Myriad v2 5 if you do not have Myriad v2 5 installed on the machine then you will not be asked this question P Squared Autol rack 1 four AutoTrack Database is not connected toa G NAT v2 5 Database ig Until itis pou will not be able to use AutoTrack to schedule nto G H T Do you want to do this now Click on the Yes button to confirm P Squared AutoT rack iD our G N amp T Database has now been set If you want to change It use the General Settings option under Database Settings on the Settings menu in AutoTrack Clicking on the OK button will load AutoTrack 11 Importing Your Old Auto Schedule System From Myriad
58. eport Option allows you to track down rogue problems like this by comparing Myriad Cart lengths with the actual file lengths and reporting any Carts that show discrepancies You also have the option to automatically fix these problems as Myriad Manager runs the report If you select this option then you will get a list of incorrect Carts but they will all be fixed before the report is produced It is unlikely that you will get many situations like this but if you do this Report is your only way of tracking it down short of listening every to every Cart on the Audio Wall 78 Report Results Once you have entered your Cart Ranges and any Report Options that you want to apply click on the OK button to start the Report running and after a brief delay the Report Results will be displayed 1 Pur atom Jingles 2 U May Find It A Bit Hot 14 3 Ever Wondered What Hell le Like Purgatory Fh 6 4 Furg FM 6 5 Welcome 2 Purg Hell Of a Stab 6 G Ever Wondered What Hell Samples 17 T Purgatory Fh Another Music Sweep 6 E Purgatory Music Sweep Now Stab E 9 Purgatory High Energy Stab ng 10 Welcome To Purgatory FM cb 11 Ever wondered what Hell Stab cb 2 Welcome 2 Purg Stab cb 13 Murderers Over Here Stab 17 14 Purgatory Soon Get Used Stab 14 15 Purgatory Music Sweep Now Stab LE 16 Purgatory High Energy Stab 9 18 Purgatory A Bit Hot Cyberman 59 23 New Audio Recorded By P Squared Ltd On LARA 12 25 Short Sweeper Furg FM a ef Purgatory F
59. g enough You can also double click on any of the shows in the Under Run Report to actually see what was scheduled and why the show is shorter than you wanted Double clicking will open the Schedule View and automatically jump to the hour of the schedule that you requested P Squared Ltd AutoTrack KIT Youth Launch Database File Songs Jingles Carts Reports amp Statistics Settings Window Help aj Schedule Styles r Current Information Schedules have been created up until 11 ss Ti May 20022359 Bite and Fima Flange l Scheduling Report Results Under runes are Hour only has 01 04 54 hours mins secs Hour only has 01 03 37 hours mins secs Hour only has 01 02 53 hours mins secs Hour one has 01 03 50 hours mins secs Hour only ha Hour oniy he _ Display Log Fiom IE EEE fis foo ve E Hour only he Fi A tego Hour only he Hour only he i Best Mu usic Hour only h E 29 Last 3 Years Another Chance Roger Sanchez Hour only he 74 00 Ji 15 Jingles l Best Best Best Hour only he 17 Last 6 Mths Rapture IIO Hour only he 74 11 Last 6 Mths j Caught In The Middle A1 Hour only he POO Ji 12 Jingles Stab ONE Hour only he E 16 Last 6 Mths One Night Stand MisTeeq Hour only he 200 Ji 18 Jingles l Todays Best Music 2 Hour only he 00 Song 19 Last 6 Mths Will lan Van Dahl Hour only he 74 26 Last 6 Mths Family Affair Mary J Blige Hour only he 200 Ji 22 Jingles i Dont Take KIT Off Hour only h 31 Last 3
60. gths When you first record or import a Cart in to Myriad Myriad works out the Carts length based on the length of the file at that time Once it has done this it will only check the length again if you go in to Edit Cart on the Audio Wall otherwise it assumes that nothing is different Now lets say we imported a Billie Piper song some time ago and Myriad worked out correctly that the track was 3 minutes and 20 seconds long We have not edited it since so Myriad still knows that the length is correct Now lets say that last week our troublesome breakfast jock was playing around with Cool Edit but instead of opening it through Edit Cart gt Edit Audio on the Audio Wall he just ran Cool from the Start menu Say he then trims 20 seconds off of the end of the track Because he did not do it through Edit Cart gt Edit Audio Myriad doesn t know that the length has changed Myriad still thinks it is 3min 20 seconds long even although it is now only 3 minutes long Later that day the same track is due to be played in an automated show and of course Q NXT thinks it is 20 seconds longer than it actually is so when it comes to play it it will end 20 seconds early which momentarily confuses Q NXT Q NXT will recovers by recalculating any Auto Fading to ensure that any Absolute Time Markers are hit correctly so other than a sloppy segue no harm is done Unless you spot the problem though it will happen every time the song is scheduled to play This R
61. hat was last used v Users must Login before they can use AutoTrack License Details Change the directory that AutoTrack uses to store it s Files Search When AutoTrack Starts Use Last Database This option allows you to set AutoTrack to automatically open the database that was last in use when it starts up Most stations will only have one AutoTrack database in which case this option should be ticked but if you do have multiple AutoTrack database then un checking this option allow you to select the database that you want to work with each time you restart AutoTrack User Must Login Before Using AutoTrack When this option is ticked AutoTrack must Login to the system with a valid Myriad User Name and Password with sufficient rights to use Autotrack in order to gain access to the system If this option is off then anybody can load AutoTrack and start to use it 105 Change The Directory The AutoTrack Uses To Store It s Files This final option on the Program Settings menu allows you to specify the location of the database and support files that AutoTrack uses when running If you select this option you will first be asked to confirm that you want to proceed P Squared AutoTrack Are vou sure you Want to change the directory that AutoTrack uses to store it s information in Alof your windows will be closed before this is done If you select Yes then you will be asked to find the new location that you want
62. iate option and use the drop down calendar to select the date you want UE untitled Song o gt FE E General Information More Information Restrictions Song Notes Copyright Information Hour Restrictions Tohle asle 7 2 a ro 1 r2 13 14 15 16 17 18 19 20 21 22 23 Do not Schedule this song before E 25 April 2002 gt Do not Schedule this song after if al April 2002 e Cancel Song Notes The Song Notes tab allows you to add notes to the Song Card These are not used in scheduling but can be displayed on the Q NXT log for the presenter Any Text Information on the Audio Wall would have been copied into the Song Notes M Whoops How Pl fel ES Whoops Now Reached Number 4 ln 1996 21 Copyright Information Copyright Information is not included in the standard version of AutoTrack for more information on AutoTrack Pro contact P Squared Ltd Adding Your Next Song Once you are happy with the Song Card you can either save the information and open another Song Card by clicking on OK or you can close the Song Card by clicking on the cross in the top right hand corner If the Song Card has changed you will be asked whether you want to save the changes or disregard them 2a Searching For A Song Once you have a few Songs in the database it would be handy to know how to search for them so that you can alter them if you want to To do this click on the Search button
63. ich is likely to cause problems in the future P Squared AutoTrack i Mo item was able to be scheduled into this slot because A category could not be chosen several items will have been tried and one or more of them had the problems reported above It does not mean that all items had the same reasons For mot scheduling in this slot For more details on using the Schedule Viewer please consult the View Schedule section of the documentation Advanced The Advanced option on the Reports amp Statistics menu allows you to perform some of the more advanced maintenance features of AutoTrack although most of these are now performed automatically or you are prompted to perform them periodically by the system Expire Old Histories And Log Files The Expire Old Histories and Log Files option on the Advanced sub menu allow you to delete old Songs and Jingle schedule histories and also old schedule logs from the system These old files usually take up space and slow the system down unnecessarily so whilst it is useful to keep some more recent history the older stuff should usually be deleted regularly CA P Squared Ltd AutoTrack KIT Youth Launch Database Fil Songs Jingles Carts Reports amp Statistics Settings Window Help arts Copyright Report Database Reports Scheduling Reports saur suos Advanced Expire old Histories and Log Files ayas Once you have selected the option you w
64. icking on the Tabs at the top of the Card 18 More Information If you want to add a little More Information to your Song Card to help you fine tune your scheduling to exactly what you want you can do so on the More Information tab M Whoops Now Ba Es General Information More Information Restrictions Song Notes Copyright Information Collector When this song is scheduled Throw it li 00 percent of the height down this category s stack This song has the following Stules C Big Night Out Song History WE am weather Tune C Cold weather Tune Artist History Sad Cancel The Throw number refers to the percentage down the Song s Category Deck the Song goes once it has been successfully scheduled In this case the Song will go 100 down the Deck or in other words to the back once it has been selected but if the Song was a popular choice you might set the Throw to say 75 which means in practice it should come to the top of the stack in 3 of the time of other Songs in the Category You should leave the majority of the Songs in a Category with a Throw of 100 because the more Songs that have shorter Throws the less impact the Throw number will have Underneath the Throw number is the Styles window If you have nothing in this window then you will need to set up some Styles before you can use them Styles are used to generally classify a Song regardless
65. iding that no Song will match it s criteria and list the track as Un Scheduled AutoTrack In the case of B List Category the Search Depth has been set to 50 Songs This means that AutoTrack will only search through 50 songs before giving up The Search Depth can be altered by typing in the value into the Search Depth box Switching between Percentage and No Songs can be done by simply clicking on the box The bottom section of the screen is responsible for restricting any Categories from directly following a given Category In the case of the above screen shot B List has been selected by clicking on the B List Category in the top window The bottom window shows all the Categories available on the system each ticked Category signifies that it is OK to follow a B List Song Song Type Rules do not apply to AutoTrack 47 The Song Category Pass Order Song Cat Pass Order tab allows you to specify the order in which AutoTrack will attempt to Schedule Music Categories This is important because there may be Categories such as A List that are important to your station but contains only a few Songs By Scheduling them first they are less likely to fail on Artist or Song Title restrictions This means that the A List songs stand a better chance of being rotated without interruption You can change the Pass Order by selecting a Category and clicking on the Move Up or Move Down buttons station Rules Teal Scheduling Rules Scheduling Guides
66. iewer shows that there was an unscheduled song in that hour which is probably why it is short This information on it s own is not much use but if we double click on the unscheduled song in the Schedule Viewer then AutoTrack will also tell us why it could not schedule a song in that position which allows us to see if 1t was just an unlucky event or a problem with the Running Order which is likely to cause problems in the future P Squared AutoTrack y x i Ho item was able to be scheduled into this slot because A category could not be chosen Several items will have been tried and one or more of them had the problems reported above It does not mean that all items had the same reasons For not scheduling in this slot For more details on using the Schedule Viewer please consult the View Schedule section of the documentation Schedule Masking The Schedule Masking tab of the Schedule window allows you to select the hours of the day that you want to schedule within the selected date range This means that you can schedule all the music for a week except the breakfast and drive time shows then come back later and schedule the breakfast and drive time shows in to the gaps in the schedule 1065 Auto Schedule 3 L p iE x General Schedule Masking Styles AutoTrack will ony schedule hours that are marked in Green in this grid Load the default mask into this grid Store this grid as the default mask To use schedu
67. ill be told what date the logs will be deleted up to and asked if you want to proceed This date is based on the Expired Log setting in the General Database Settings section of the Settings menu see Settings Menu 94 You can also configure AutoTrack to automatically expire the old Histories and Log Files after a certain time so you will not need to use this facility P Squared AutoTrack Dio vou want scheduling histories and log files up to snd including 01 February 2002 removed This is a safe process that keeps your AutoTrack database small and fast Note You can have this done automatically by turning this prompt off in the Settings window If you choose to proceed click on Yes then you will see a brief progress bar followed by confirmation that the old Histories and Log Files have been deleted The Settings Menu The Settings Menu is where all the various settings and configuration options for AutoTrack are stored You should not alter any of the settings on the Settings Menu unless you are sure of what you are doing as they can seriously affect scheduling performance and could result on data loss P Squared Ltd AutoTrack KIT Youth Launch Database File Songs Jingles Carts Reports amp Statistics Settings Window Help Database Settings k Eu dl a Myriad Settings gt a Program Settings P pe a License Details PK wy Database Settings The Database Settings option expand so a sub menu to a
68. ingles in our AutoTrack database Click on OK to save the new Characteristic Information Removing A Characteristic You can also remove Characteristics from the AutoTrack database by clicking on the Characteristic you want to remove and deleting the Characteristic Name AutoTrack Database Settings x General SutoTrack Settings G Nst Settings Report Settings Characteristic Information Energy Characteristic 3 Characteristic Characteristic 5 Characteristic Mame Ver Low Type very Slow Upper Midde Type Little Fast Low Type Slo High Type Fast Lower Middle Type Little lc Very High Type Faster Only have one set of AutoTrack Characteristics for both the start and end of items Minimum amount of time that must pass between Songs from the same artist being scheduled f Hours Songs with the same title being scheduled f haure Cancel Click on OK to close the AutoTrack Database Settings window The next time you open it the removed Characteristics will have disappeared Amending An Existing Characteristic In the same way as you created a new Characteristic you can amend the Characteristic Name or the strength levels for any Characteristic by simply clicking on the appropriate Characteristic tab and typing in the changes you want to make Once you have finished click on OK for the changes to take affect Only Have One Set Of Characteristics For Both The Start And End The final o
69. ings can be altered in the Database Settings gt General Settings section of the Settings menu 54 fa Scheduling Report Results Under running hours E m Meu 2002 00 00 to 04 May 2002 2359 assuming ad breaks full VO May 2002 Te 00 Hed aT has 01 02 35 hours ming secs OSL 00 Hour only has ol 03 45 hours mins secs OAL 00 Hour only has Ot D4 06 hours mins seC3 OBL 00 Hour only has ol 01 11 hours mins secs Da 00 Hour only has Ot 03 27 hours mins secs 10 00 Hour only has Ot 01 DE hours mins secs 14 00 Hour only has Ot 03 15 hours mins se03 i 16 00 Hour only has ol 01 31 hours mins secs 18 00 Hour only has ol D2 28 hours mins se03 20 00 Hour only has Ot 04 04 hours mins seC3 22 00 Hour only has Ot 03 46 hours mins e203 02 Map 2002 Oo 00 Hour only has Ot 02 57 hours mins seC3 lea 00 Hour only has M 04 51 hours mins secs OSL 00 Hour only has Ot 03 14 hours mins secs 07 00 Hour only has M 03 4 hours mins secs 08 00 Hour only has Ot D4 48 hours mins secs 1200 Hour only has Ot 03 58 hours mins secs 16 00 Hour only has Ot 02 50 hours mins secs 17 00 Hour only has Ot 03 58 hours mins secs 13 00 Hour only has Ot 03 32 hours mins secs 20 00 Hour only has Ot 02 57 hours mins secs 22 00 Hour only has Ot 03 53 hours mins se03 03 Map 2002 00 00 Hour only has Ot 03 o0 hours mins secs 04 00 Hour
70. isholm Nowele S Virgin Virgin SED F772 4 10 S034 Lona way around D Eagle Eye Cherny No details promo 2000 Plopdor LEDOS03 328 aaga D 5 02 305 Ive Been Thinking O CONDON BEAT 4 03 alag D a4 3144 D 344 200 D 4 30 seda Dr 4 05 zag D 3 48 3047 Whatever D EN VOGUE 3256 J260 D 36 3123 OnANightlike This OD KYLIE MINOGUE 3232 3262 D 348 3256 D 414 32635 D 2 43 IICA M 2 77 Current Progress Overall Progress For a Music Return PRS require the following information shown in the left hand column of the diagram below the example being Sitting Down Here by Lene Marlin which is the 3 song from the top on the screen shot above Music Title The title of the song Sitting Down Here Code Is it a D Disc C Commercial P Promo S Station ID L Live or Local Performer Lene Marlin can be identified on the CD LP sleeve notes Composer Lene Marlin can be identified on the CD LP sleeve notes Arranger 86 Publisher EMP can be identified on the CD LP sleeve notes by a PY symbol Record Virgin can normally be identified on the CD LP sleeve by a logo Label Record ing CDVIR83 is a unique number assigned to each CD LP produced by the record Number company and is found on the sleeve Duration 3 51 is the exact duration played on air N B Although a Cart Number field is displayed on screen it is not needed by PRS a
71. king Styles Se Gan Schedules have been created up until Date and Time Range Select Start Date and Time Thursday 28 September 2000 00 00 Select End Date and Time Thursday 28 September 2000 ai After S chedulirg B T Display the scheduled information Jask to send to the playout systems Cho not send to the playout systems a to aio to Loe ola out 3 SLE L Begin Scheduling The most common setting for this option is to select Ask To Send To Playout System with the Display The Schedule Information option ticked This will show you a copy if the Schedule that it has generated before asking you whether to confirm sending it to the Playout System Myriad G3 Schedule Viewer Display Lag Fram Psy lEz September 2000 oo oo a Time 2 Be a Depe eee 0 00 q g 00 00 00 Hour Start 00 00 Format EWALUT AutoTrack Frame imported fram Ef 00 00 ding z Cart number 3 00 00 Jing 5 Cart number 6 00 00 Jing 2l Cart number 22 00 00 Song 113 Shout ANT DEC 00 00 Song 138 Freedom Robbie Willams 00 00 Jing 127 Cart number 128 00 00 Ad Advert Break 00 00 Jing 23 Cart number 24 00 00 Song 2 Remember Me Blue Boy 00 00 Song 17 Equador Sash feat Rodriguez 00 00 Cart 50 Play Cart 50 00 00 Song 103 Charmless Man Blur 00 00 Cart 51 Play Cart 51 00 00 Cart 342 Play Cart 342 00 00 Cart
72. l features and rules with simple window driven ease of use AutoTrack is ideal for stations of all sizes and genres and with the added enhancements available in AutoTrack Pro AutoTrack works with a range of playout systems but enjoys enhanced capabilities when combined with a Myriad playout and automation system Basic System Overview Before we get started on how to use AutoTrack it is important that we examine the basic mechanics of the system as an understanding of these simple principles will make learning the system easier and should lead to a high level of control over the system when you come to programming your station Let us forget about radio for a second and think back to the distant days of DJ ing at the local school disco If at this stage you are thinking I didn t ever do that then that is OK we will just pretend So back at the school disco you have cheesy disco lights cherryade and a record box with all the records in it The Bee Gee s Stayin Live is just coming to an end and you need a record to play You grab the next record out of the bag Oh No Tragedy by the Bee Gee s can t play that for a while better put that towards the back of the box Next out of the box is Waterloo by ABBA but you played Dancing Queen only twenty minutes ago so can t play that either The next track is Le Freak by Chic Perfect you haven t played that or another Chic song recently and the song
73. le masking first select the date range you want to schedule for on the General Tab of the Schedule window then switch to the Schedule Masking Tab on which you will see a grid showing every hour of the week To mask a section of the week from scheduling simple click on the grid to switch from green schedule to red don t schedule and vice versa You can also use the mouse to select several hours by dragging the selected section over several bits of the grid In the example above we 56 have selected the breakfast and drive time shows so when we start scheduling AutoTrack will leave a gap so that these shows can be scheduled and pushed in to the playout system at a later date N B This facility will only work with Myriad v2 6 or higher Styles The Styles tab allows you to override the Formats for a Scheduling session and apply one or more Styles for all Shows Scheduled in this session 2 Auto S chedule If any of the Styles are ticked in the box below then songs will only be scheduled if they have that Style Fnoane are ticked then all songs will be available If you select any styles in this list it overrides any style selections that you have entered on the Show Formats screens l C Summer Days Winter Days C Love Stuff To apply one or more Styles simple put ticks into the relevant tick boxes Removing Old Logs From Myriad Q NXT As part of the Send Logs To Playout Process AutoTrack checks to se
74. llow you to access the various settings in AutoTrack the refer to the Song and Jingle databases as well as how AutoTrack performs scheduling H P Squared Ltd AutoTrack KIT Youth Launch Database File Songs Jingles Carts Reports amp Statistics Settings Window Help z Database Settings Hf General Settings 53 Myriad Settings dl a fe CA ae Hardware Line Mames ah Program Settings nee License Details There are two options under Database Settings These are outlined below 95 General Settings The General Settings section of the Database Settings menu gives access to the AutoTrack Database Settings window which allows you adjust all of the major settings relating to AutoTrack it s databases and how it schedules music and jingles The General Tab AutoTrack Database Settings 1 E x General Auto T rack Settings O Nat Settings Report Settings Station Informati n Station ID Code ED This must be a unique code for each AutoTrack database iV Wee Myrlad compatible descriptions and buttons w Cabalos Haro Disk item After Auto Sichedulirig Display the scheduled information and automatically send the logs to the playout systems M Aunthe U nder running hours report using the default settings ly Automatically remove old log files and scheduling histones Number of dave logs and scheduling histories are kept before being removed ao Je Ask for confirmation before removi
75. ly be used on a few Jingles for maximum effect The bottom section allows you to specify which Categories of songs this Jingle can proceed This means that if it is Jingle that states that your station plays the best 60 s Music and you have a Category of 60 s Music then you could ensure that the Jingle is only ever used when a 60 s song 1s coming next You can de select as many Categories as you like for each Jingle Card Restrictions Notes amp Copyright Information For more information on the additional information tabs please refer to the Song Record Card section of this document as it explains their function in details a2 The Rest Of The Jingle Section Hew bus aGuip EY Search anpayosany sinpayas a ei History Searching For A Jingle Searching for a Jingle uses virtually the same procedures as searching for a Song For more details please refer to section The Deck Viewer The Deck Button allows you to view and even alter the Deck of any given Jingle Category The Deck Viewer is available for both Songs and Jingles Jingle Histories As mentioned previously AutoTrack keeps a record of everything that it schedules and the Jingle Histories gives you access to those records Once you have started scheduling you can use the histories by selecting an Artist Jingle or Song and clicking on the View button See Song and Artist Histories for more details 33 The Schedule Tab Setti
76. mat AutoTrack will follow all the other rules as normal so Category weighting etc will still be valid it will simply discard any Songs that do not belong to the selected Styles Jingle Categories E gt Show Format x General Media Types Song Categories Song Types Song Styles Jingle Categories Characteristics Rules Jingles will only be scheduled from Categories below that havea Weight anda Minimum AB Phone Number SWeeper Weather Jingle This pie chart displays the approximate proportion of Jingle Categories of Running Orders that use this Format This is only a statistical likelihood and the final show may differ slightly as the Category selection is a weighted random selection Find OK Cancel The Jingle Categories tab works in the same way as the Songs Categories tab The Jingle weightings are used by AutoTrack to decide what Jingles to play in a Running Order when they are not specifically requested In the above example when given free choice AutoTrack will mostly pick Station ID s with a Sweeper every so often The Max and Min settings also work the same as Music Categories The Max is the most Jingles from a Category that can be played in a row and Min is the least In this case both have been set to 1 which means that AutoTrack will not allow two or more Jingles in a row under any circumstances E Show Format General Media Tapes Song Categories Song Types Song Styles
77. mend an existing Style click on the Style you want to amend and type in the new Style name View Song Decks Each Category in AutoTrack has a Song Deck which is a list of all the Songs that are in the Category The Song at the top of the Song Deck is the next Song to be picked from that Category assuming that it passes all the rules and guides and once it has been scheduled it moves to the back of the Song Deck This is how AutoTrack selects Songs and keeps the music rotating correctly The View Song Desks button allows you to open up the Song Deck Viewer which allows you to select a Category and see what the current Song Deck look likes for that Category 65 fih Deck Viewer 1 What About Us 2 Overprotected 3 AM to PM A In Your Eyes 5 world OF Qur Own B Whenever Wherever T Girls Just Wanna Have Fun B Evergreen 39 Shoulda Woulda Coulda Use the drop down list to select the Song Deck that you want to view and right click on individual items within the Song Deck if you want to move their position in the Song Deck Pi veck viewer AE Categow Chan gt Position Item Title 1 What About Us 2 Overprotected 3 AM to PM A In Your Eyes St World OF Our Own 6 Whenever Wherever Gils Just Wanna Have Fun Move this Item to the top B Evergreen 9 Shoulda woulda Coulda Edit Song History Move to the Top Quarter Move to Upper Middle Move to Lower Middle Move to Bottom Quarter Move this I
78. mercial production departments consignment notes Record ing This can be identified on the CD sleeve notes or from IMD or your commercial Number production departments consignment notes 87 Music This is the duration of the music contained in the advert A 30sec ad may only have Duration a 10 second piece of music at the end Duration This 1s the duration of the entire advert e g 30sec Adding the Copyright Information to a Cart To be able to generate a report the program needs the copyright information to begin with There is no way around it you or someone you know will have to fill this information in manually When you edit a Cart on the Audio Wall you may have noticed the Copyright tab This is where the information is entered 2 Cart Details for Cart 5004 using Player 4 Product Title Copy Music Title Dance Into The Light Copy Recording Mo Py ao Lomposert rre CA Performer PHIL COLLINS Copy Publisher PC Pubs Record Label GEN Copyright Code Ip Disc Total Duration 263 Copy Music Duration Delete e Auto Preview OK Cancel Apply This is where you enter the details you have found out from the CD LP sleeve notes The Copy button next to the Product Title field will copy the information you have added onto line 1 of your Cart Description within the General tab of Edit Cart This is also the case for the Music Title field The Performer field s Copy bu
79. na 65 ADN ls 67 Spule SONS Deck tai da aa 67 Rebuild SONS DECKS usina iii 68 Squash SONS DECS ins 68 The Jine les Mens aaa 69 O A 69 Naew Jinele DECKS cusco unl namtaniih as siuitcamisehad sonal manlacned ain 70 ANA 71 SNA A AA O A once satel 71 Rebuild Jingle Deck coa 71 Squash Jne le Deck locas ebiciaids 12 TeC at Moeren a ERE A E 12 Catt BON Soia caba 12 Myriad Audio Wall Update Ut dic 74 The Reports A Stats S IMA Rd 75 E 75 kin General Cart Report anase iad iia 76 Cart Ranco id iii 76 Compression OPONE da TI Cat e108 Ue DION Seane E EA 1 REPO RESUS rnap 79 EDER ofe a del ONDA ita 80 PS CoC ected ng thee E EEE estan 80 ETEA Meee a eee rr ener ree ener ee terre eee eee 80 PAN FC OLE wie cet iis cae ceases roo 80 BICE COD erent centr oe ang Porter ae N 80 BIOS ah Co meee een ey pee de dt ere ere rere 81 Update Cart Chunk Mormann a 82 EXPO O Pad a R s 82 Erase Last Play Estoy nas oct oia pai aia 82 Mass Deleite ind 83 WARNING Moving Carts Does Not Move The Song Record Information 83 Display A List Of All Carts Not In The Database cccoooooonnncccnnnonononononnnnns 83 Copy eht REPOT ice illa rdatlntda 83 A E A N E A AAS E A E E ee ei ee 84 Deserption of the Reports Profiles J r srrinrimisn idiin ai 85 General Myriad Copyright Information oooccccnncccnnnnnocnnnnnnnnnnnnnnannnnnnnnnonnnnnannnnnss 85 Commercial Return Music Return Profiles cccccccccccsssesseeeceeeeeeeaeeseeeeeees
80. nd is therefore not included in the final printout It 1s there to allow you to generate a report identify which carts need the information entering and regenerate the report UK PRS Commercial Return gk Myrnad Copyright Report Generator UE PAS Commercial Return File Log Help gt gt Stark Eo F Squared HG Start Cart 000 Ez Start Time End Time EM Teminat P Squared HO Endtart 2000 Print Date Time range 19 06 2007 00 00 to 16 06 2001 23 53 Cart Product Title Play Music Title Composer Publisher Recording Music Duration Number Count Arranger Number Dur 1001 Amerada 2 No Music Used Mo Music Used No Music Mo Music 100 Caffrees 2 An lish Diddty De Walt omba EPM COBS 30 Current Progress Overall Progress For a Commercial Return PRS require the following information in addition to a copy of your advert logs Cart This number is referenced against your advert logs which you will have to supply to Number PRS for the duration of the sweep Product Normally this is the Client of the advert for example Vodafone Title Play Count How many times this ad was played over the report duration Music Title This is the title of the music used in the advert Composer This can be identified on the CD sleeve notes or from IMD or your commercial Arranger production departments consignment notes Publisher This can be identified on the CD sleeve notes or from IMD or your com
81. ng Up A Schedule Before we get started on the individual elements of the Schedule tab it would be useful to briefly explain what each element is and how it contributes to the overall Scheduling process Mew fmt List RO List frnt gt Assign Mew Rules List Rules q gt safu alnMpayas a ainpayssoiny Running Orders RO Overview A Running Order RO is a framework for any given show It is effectively a list of what happens in the show A typical Running Order could be Song Jingle Song Song Advert Jingle Song etc 90 s Pop Station ID Free Choice Free Choice Free Choice Every show must have a Running Order although the same Running Order can be used in several different shows Format Fmt Overview The Format is a general guide for the mix of music and jingles in any given hour AutoTrack uses the Format to decide what Categories of Songs and Jingles to use when it is not specifically specified in the Running Order A Running Order usually contains one or more Formats although one Format is 34 always assigned as default and used if no specific Format is specified in the Running Order Rules Overview The Rules outlines a set of boundaries that control AutoTrack s scheduling The Station Default Rules apply to all running orders in the Schedule Assign Overview The Assign button allows you to assign Running Orders to hour long slots throughout the week Cr
82. ng this information Cancel Station Information Station ID Code The first configuration option on the General tab of AutoTrack Database Settings is the Station ID code which is a unique code for the AutoTrack database you use for a station This code must be unique for each AutoTrack database and will be randomly generated when you first install AutoTrack You can then change it using this setting Use Myriad Compatible Description And Buttons If you are using AutoTrack Pro two more options become available Use Myriad Compatible Descriptions and Buttons should be ticked if you are using AutoTrack Pro and Myriad and should be unchecked if you are using AutoTrack Pro and a third party playout system Only Allow Hard Disk Items AutoTrack Pro users will also have the option to restrict AutoTrack to using only Hard Disk based items tick Only Allow Hard Disk Items or allowing other types of music such as CD Minidiscs etc by not checking the option For more information on upgrading to AutoTrack Pro please contact P Squared 96 After Auto Scheduling The After Auto Scheduling section allows you to alter what happens directly after you have finished scheduling music and jingles using AutoTrack Display The Schedule Information If you tick this option whenever AutoTrack schedules music and jingles for a specified time and date period it will automatically show you what it has scheduled using the Schedule View window The d
83. nning order or altered by the presenter Automated In this mode all links will be automated regardless of what it says in the Running Order This mode eliminates the chance of an automated show stopping because of a wayward stop event in the Running Order In this mode the presenter can not alter the ending type in Q NXT Run To Time You can also tick the Run To Time option for to make Q NXT back time an Automation show so that it hits time critical events like news at the correct times Reference autol Title The Automation Show Options RunTo Time Playout Mode AutoMation item Type Info Category Type Description Extra El 1 Song AutoTrack will choose a Sc w 2 Al AutoTrack will choose a Jir 3 Re 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 2 y Number of Songs MB Number of Jingles IT Total Song Time 100 04 00 Total Jinale Time 00 00 10 Siete Find Clear Total Advert Time 00 00 00 You can now start to fill in the actual Running Order for the show To do this click on a white box on the Type column and a drop down list will appear This list allows you to select what type of item you want at that position in the Running Order The picture below may make it a little clearing 36 ci Reference auto Title The Automation Show Options V Run To Time Playout Mode AutoMation y Item Type Info Category Type Description Ext
84. of the overall show 4 ES Show Format xf Jingle Categories Characteristics Rules Gieneral Media Types Song Categories song Types song Styles Songs will sins be scheduled from Categories below that have a weight and a Minimum Curren T Classic Dance This pie chart displays the approximate proportion of song categories of Running Orders that use this Format This ts only a statistical likelihood and the final show may differ slightly as the category selection is a weighted random selection Find DE Cancel To the right of the Weightings is the Max and Min settings These refer to the maximum and minimum number of Songs from a particular Category that are allowed in a row This means that we will never have more than two 80 s Pop songs in a row using the above format Song Types These are not used in AutoTrack only in AutoTrack Pro Song Styles The Song Styles tab allows you to specify that you only want Songs that have the selected Styles when using this Format E Show Format x Jingle Categories Characteristics Rules General Media Types Song Categories Song Types Song Styles IF ary of the items ate ticked in the box below then songs will only be scheduled if they have that Style If none are ticked then all songs will be available MB ig Night Out Warm Weather Tune C Cold Weather Tune _ Sad Find DK Cancel 42 If this is specified in a For
85. om weeks ago hanging around and slowing things down Once ticked this option allows you to specify how many days of logs to keep in Myriad The default is 5 days but you can alter this to suit your needs It is highly recommended that you keep this feature enabled as it will keep you Myriad system working correctly and remove the need for any maintenance on your Q NXT Log Q NXT v2 6 Database In order to push the Schedule Logs in ton your Myriad system you must select the Q NXT database that you want to use If you are using Myriad v2 6 or higher than you need to specify the Q NXT v2 6 database by clicking on the Change button This will open the database browser window which allows you to select the database you want by double clicking on it Select Q Nxt 2 6 Database O x Options views Please select the database that you want to use from the following and click OF Kit GAT O WesT v2 6 ARE Database You can also use this window to copy delete rename or create new Q NXT databases by right clicking on it 2 Select Q Nxt 2 6 Database O x Options view Please select the database that pou want to use from the following and click OK Create a New Databasae Change the Database Description Copy this Database Change the Database s Filename Delete this Database It is not recommended that you do any of these things unless you have a good understanding of both AutoTrack and Myriad and know what the
86. ontact P Squared for assistance 12 Adding Your First Song To AutoTrack You are now ready to add your first song to AutoTrack To do this make sure that the Songs tab is selected and click on the Add Song button as shown below HiP Squared Ltd AutoTrack KIT Youth Launch Database kerd empayasome ampayas sabar s uos General Information 13 This Song Card contains all the information about the particular Song on the system You can see from the screen shot above that there is plenty of information to fill in but you do not have to do it all at once and you do not have to fill in the same information on all cards AutoTrack will simply not enforce rules that do not apply to particular Songs or Jingles because they do not have the relevant information To link this Song Card to a Cart on your Audio Wall Click on the Browse to bring up the Cart Browser J Cart Browser The Cart Browser is effectively a mini version of the Audio Wall in Myriad You can use it to find the Cart you want to add to the system The F for Find key will bring up the standard Audio Wall Find Cart window which will allow you to enter a Song or Artist Name to search for The Find Window will display the results simply double click on the one you want to display in the Cart Browser If you know what Cart Number you are looking for you can Jump straight to it by pressing the J key on the keyboard and typing in the number Once you hav
87. ouched with the rest being shuffled P squared AutoTrack where do yOu Want to start shuffling the decks from k fou need to enter a number from Oto 100 that i is the percentage through the deck that you want to shuffle from fie 25 would shuffle the deck fom 1 4 of the way back IF you enter O then the entire deck will be shuffled Cancel 67 Next you will be asked to confirm your action Remember that this will effectively destroy the existing rotation of you music except for the percentage of the Song Deck you have opted not to shuffle so you must be sure before you proceed P Squared AutoTrack E x 9 Are vou definitely sure that you want to shuffle the Song Decks This will destroy some or all of the songs previous ordering If you click on Yes then all the Song Decks will be shuffled as per your request Once it has finished AutoTrack will let you know Rebuild Song Decks The Rebuild Song Decks option allows you to recover should your Song Decks ever become corrupted so that AutoTrack cannot use them P Squared AutoTrack a x 2 This rebuilds the Song Decks without changing the order Do vou wank to continue The Song Decks will also be squashed to remove gaps and also refreshed as part of this process Squash Song Decks Under normal circumstances if you delete a Song from the system or move it in to a different Category the Song is removed from the original Cat
88. outside of London You have to do a lot of work collating how many times jingles were played what different ads were transmitted and also you have to collate the commercial returns separately from the music returns Traditionally this has involved printing reports from several computer systems liasing with different departments and often getting the returns in late The P Squared Ltd Copyright Report Generator interfaces directly with the audio played within Myriad and Q NXT allowing all returns to be quickly and accurately generated from one user friendly program At a glance you can check on whether your presenters have accurate copyright information for their personal jingles or sweepers 84 Description of the Reports Profiles Within Copyright Report Generator you can view but not alter copyright information which is entered into the Audio Wall see Adding Copyright information to a Cart later in this guide This information is displayed for viewing and printing from different Profiles The Copyright Report Generator has a General profile where all the possible information for played Carts can be viewed as shown below the Performing Rights Society however will never require this type of report In a PRS Sweep the Performing Rights Society requires 2 different types of information a Music Return and a Commercial Return which have different fields of information that need to be supplied General Myriad
89. ove an entry from higher up wou must remove all those below it first Jingles IWEEPErs Hour Openers Sponsor Fromo r 12 13 A 15 16 17 la To add a new Jingle Category click on an empty Jingle Category slot and type in the new Jingle Category name To amend an existing Category click on the Category you want to change and type in the new Category Name You should bear in mind that AutoTrack uses the Jingle Category Number not the name so if you changed Jingle Category from Jingle to Dry Stab then all of the Jingles that were originally in Category as Jingles would now be classified and Dry Stabs so you would need to go and re categorise them accordingly View Jingle Decks Just as with Songs each Category of Jingle has a Jingle Deck which contains a list of all the Jingles within the Category The Jingle at the top of the Jingle Deck will be the next one to be selected from that Category assuming it reaches all the other criteria specified in the Running Orders Formats and Station Rules The View Jingle Desks option allows you to view the Jingle Decks and to alter the order of items in the Jingle Decks 70 fil Deck Viewer qe 5 x Category Jingles Ra Item Title E Dont Take KIT Or sounds Like This Mo Chancel Stab TWD Laugh Goodbye ae soundslike thie TWO Song History Goodbye 8 Soundslike This Move this Item to the top J Music Slow 10 No Chancel Position gt
90. ption in the Characteristic Information section allows you to set whether AutoTrack allows you to set different Characteristic strength for the start and end of each item If this option is not set then you can only have one strength level per Characteristic for the entire duration of the item This option is ticked by default Minimum Time That Must Pass Artist Title Minimum Separation This option allows you to put in a minimum amount of time that must elapse before a song by the same Artist or the same Song itself can be scheduled to be played again This is a hard rule that over rules all other rules except for if you have specified the particular Cart or Song to play in the Running order 100 To alter the settings just type in the amount of hours that you want to delay be in the appropriate box N B You must use whole hours and the minimum is one hour If you want songs to play more frequently you will have to manually schedule them Q NXT Settings The Q NXT Settings tab is designed to allow you to set up the specific details for interaction between AutoTrack and Myriad more specifically the Q NXT section of Myriad that is responsible for playing the schedule logs that AutoTrack generates 7 AutoTrack Database Settings _ A x W Allow any song to be dropped subject to Rules when Running To Time iv Allow any song to be faded subject to Rules when Running To Time le Before Sending New Logs to G Hi lt T
91. r Jing Jingle Plays A Jingle Ad Advert Inserts An Advert Break Hdwr Hardware Event Triggers A Hardware Event Song Song Plays A Song Text Text Inserts Text Into The Log Format Format Applies A Format From This Point CMD Command Performs A Command At This Point 37 Each one of these Item Types allows you to enter additional information although some have more fields than others Below 1s a list of all the Items and the fields that you can add additional information to ltem Time Info Set Time min sec hundredths Category NA Type NA ltem Cart Info Specific Cart Number Category Select Button To Open Cart Browser Type NA Item Jing Info Jingle Card Item Number Category Specific Jingle Category Type NA Item Ad Info Playout Time min sec Category NA Type NA ltem Hdwr Info Hardware Line Number Category NA Type Action Set Clear Flash Pulse Item Song Info Song Card Number Category Song Category Type NA ltem Text Info NA Category NA Type NA Description Text Message Goes Here 38 ltem Format Info Format Name Category NA Type NA ltem CMD Info Specific Command set up using Myriad Config Category NA Type NA In each case with the exception of Text the Description column gives a brief description of the item the Extra column displays any additional information and the E column shows the End Type of the item A Green Block means that the item will
92. ra Eja 1 Song Chart AutoTrack will choose a Sc E 2 Jing Sweepers AutoTrack will choose a Jir 3 Song AutoTrack will choose a Sc 4 Song Last 6 Mths AutoTrack will choose a Sc 5 Jing Jingles AutoTrack will choose a Jir 10 Advert Break lt 10 Promo AutoTrack will choose a Jir AutoTrack will choose a Sc Number of Songs MS Total Song Time Find Number of Jingles RST Total Jingle Time 00 00 30 Clear OK Cancel The picture above shows the typical start to a running order You can see that the show starts with a Song and by using the drop down list on the Category Tab I have specified that I want the first Song to be from the Chart Category The next item has been set to a Jingle and again the Category has been selected to ensure that it is a Sweeper Jingle The next Song has been left blank which means that AutoTrack will refer to the Format to determine what Category to pick This means that the second Song in the Running Order may be a Chart Song one week and a Last 6 Months the next You may notice that I have not specified a Format anywhere yet but that is OK because there is a Station Default Format that will take over if I don t bother to specify what Format I want to use Total Advert Time Hour Total Time EEE alete item Types The Types available are Type Full Name Description Time Absolute Time Marker A Specific Time In the Show Cart Cart Number Plays A Specific Cart Numbe
93. reo Cart Length Options Only show carts with estro lengths greater thar or F Only show carts from i ta o seconds long Only show carts whose file lengths don t match the cart lengths Automatically fe thesenarts by updating the ceartlenath O ther D ptions 7 Ia cartis empty but now has a WAY file import the information Only show carts that have nat been played in o days Cancel Cart Range You can select which area of the Audio Wall you want to search by using the Cart Range settings and typing in the numbers of the Carts that want to search between inclusively If you are not sure of the exact number then you can use the Browse button to open the familiar Cart Browser window which you can use to select the Cart Numbers by double clicking on the desired Cart As with other areas of Myriad you can use the Cart Browser in the same way you use the main Audio Wall to find the Carts you are looking at The J key or J button will 76 allow you to Jump to a specific Cart Number whilst the E Key or the F button will allow you to search the Audio Wall for a specific Cart name 7 Cart Browser ne to Cart il ud Find Biel i bla at El To Cancel A Tip You can use Cart Ranges to narrow the resu Its of your Reports Say for example you want to look for uncompressed Adverts on the system if you limit the Cart Range to just the area of the Audio Wall where
94. s are all green which means that they have been Scheduled The final two days of the week are in red so they still need doing Currently in AutoTrack there is no way of going back and Scheduling the first two days if you wanted to fix this situation you would have to Un Schedule for the 27 29 removing the log from the Playout System at the same time You could then Schedule from the beginning of the week correcting the oversight 60 The Playout Tab The Playout tab gives you independent access to the Send To Playout and Remove From Playout options in the Schedule process covered in section 10 safu spos Remove apagas alipayazoy jorejd The Send button allows you to send the most recent Schedule Session to your Playout System The Remove button allows you to Remove the most recent Schedule Session from your Playout System The Update Info button sends an updated copy of the AutoTrack Music Database to the Songs section of Myriad This section allows you to search and view a copy of the AutoTrack database directly from within Myriad in the studio This process is automatically done each time you schedule so you only need to use this facility of you have added songs to your database but do not intend to schedule for a while 6l The File Menu File Songs Ingles Carts Reports amp Statistic Gl se Col Import Create a Print Setup a PrInE Celene ch ange Working Database The
95. s characteristics will follow Stayin Alive well after all they are both funky tracks You get the needle on the record with only seconds to spare the crowd goes wild as the flashing lights synchronise with the thumping disco beats and out of the corner of your eye you spot Sarah from 4B smiling at you you know then that you made the right choice this time This little fantasy trip down memory lane is a little glib but it demonstrates the principles that AutoTrack uses when it selects music In essence AutoTrack goes through the same thought processes that you did when selecting the next track or jingle to play It has a record bag or Deck of tracks and when it needs to select the next track it will start with the track on the top of the deck look at it and decide if it is suitable based on criteria such as if it has been played recently if any other tracks by the same artist or band has been played recently whether the sound of the song will fit with the previous song according to the preferences of the system Finally the system decides whether selecting the song will break any of the other rules or guidelines imposed on the system if not then the song or jingle will be selected as the next track If it fails at any of these stages it is either placed back at the top of the Deck or at the back depending on what it failed on and how badly it failed Waterlog Tragedy Bee Gee s Energy High Tempo Medium Year 1977 The di
96. s of AutoTrack that report information to you are print enabled You can also use Ctrl P to print information in AutoTrack Change Working Database AutoTrack can be used to schedule and maintain several stations simultaneously depending on whether you have adequate AutoTrack licenses to gain access to multiple AutoTrack databases Assuming that you have you can use Change Working Database to switch between different AutoTrack databases in a single working session Selecting this option opens the AutoTrack Database Browser which allows you to select the database you want to open by double clicking on it 2 Select AutoTrack Database X Options View Please select the database that you want to use fromthe following and click OF Kit Muzic KIT Youth Database Launch Exit Quits from AutoTrack The Songs Menu The Songs menu offers access to range of tools that are related to the songs that you have on your AutoTrack database 63 2 P Squared Ltd AutoTrack Ki File Songs Jingles Carts Repor Categories Styles view Song Decks Advanced Categories The Categories option allows you to add new Categories of songs to your database or to alter the names of existing Categories 1 Song Categories x To add another setting simply click on the bottom ent and type in the description You car only remove the bottom entry from the list To remove an entry from higher up you must remov
97. s of played Carts based on Myriad s Play Logs in a format suitable for a number of copyright protection bodies Use of the Copyright Report Generator is outlined below 83 Overview The P Squared Ltd Copyright Report Generator is a solution to the problem of PRS Sweeps Basically it does exactly what it says on the tin It generates copyright reports However the reports generated are only as good as the information you put into them If you take the time and trouble to put complete copyright information into Myriad then this program will make the dreaded nightmare of PRS returns a breeze For those of you who don t know PRS Sweeps are the checks made periodically by the Performing Rights Society which require just about every piece of copyright information you have on what you play On Air PRS Sweeps can last from as little as 24 hours to a few weeks at a time It all depends on your TSA Transmission Service Area and how accurate your last returns were The more accurate the information you supply the shorter the Sweep will last However it is not always that easy to supply accurate information at a moment s notice You may have the constant problem of chasing up DJs to make sure they supply you with the details of any music beds they decided to play on their shows Furthermore you can spend days talking to agencies most of whom don t even know that their 26 week 7 different ads a day campaign was heard
98. ser which you can then use to review Carts 72 2 Cart Browser Jump ta Cart E D Murdere uN 3 ie went 7 Pu a Pu i EIR EA qm To jump to a specific Cart on the Audio Wall type in the Cart that you want to jump to and click on the Jump button You can also search the Audio Wall for a specific Cart by clicking on the Find button The Up and Down buttons allow you to scroll around the Audio Wall either Cart or Page at a time 4 Find a cart on the Audiowall Basic Advanced Find Find this text britney britney Stop Find direction Formmards y Search each carte notes az well Search from the start of the Audiowall S004 Overprotected Britney Spears To play a Cart from the Audio Wall or the Find Cart results simply drag the Cart you want in to the Cart Player at the bottom of the screen 73 XP Squared Ltd AutoTrack KIT abase File Songs Jingles Carts Reports amp Statistics Settings Window Help Cart Browser gt j ja AutoTvack by P Squared Ltd i 01 05 2002 11 23 Asta E A E Or Squared td autoTrark E c pocuments and Settin SB autiotrack v26 manual do 8 Jasc Paint Shop Pro find 83 Cart Browser S ORE SO 12 The Cart will then start to play as normal 1 3004 Overprotected Britney Spears o SOS l _00 01 09 000210 A paR AAA E E O You can also drag a Cart from the Cart Browser directly on to the
99. sestaniobtciidtemsaste 38 TEO A E EEE Otda E mena sexteaaets 38 em Ue A A A ON 38 EME POMAR 39 O O AAA O 39 ASP RODAN laa 39 Creating A New Format PO tina esids 41 Media Ty Pes ici Ai cin 4 The so e Calc SOMES metanol 41 SONS IDE ia A id 42 SONS IS E E AA 42 Hice Rae SORTS into 43 Enaractenstic RR CS tia 44 PAS saci ceteserat ote iideta cali athe a te tse ahaha eta 45 Creatine A New Rules Ela 46 Song Category Rules Song Cat Rules aii llista 47 Characteristics RUES eseni ls de ti al 49 A RKU nna a tataa ies 49 Ruins Order ASS TSMC IS nare i a a T a 50 Scho dunna MUST arsaa O Sea mr nT Mere ee ener yea 51 Under Un CP OLE ui Dni 54 Schedule Mask tetas dial 56 EID E geo ea E A E eee COT eS aS eee 37 Removing Old Logs From Myriad Q NXT ou cececcccccccccesssesseeeeceeeeeeeeeseseeeeeeeeaaas 57 U Schedule CU ne S COG ci A AA 57 Vew Schedule VIEW ise a e ea a 58 Schedule History HIStory asesina 59 The PVA OUT TA alg charset e A iden 61 TRES Men misa OTR 62 pe o EE ade tee ie E 62 O see ene 62 TTA OEE CTC AUC siii ica 62 BPN SS LUN ea a aaiomaaate in cipgotsctsmaaietad bandas etasa wadeoaipGecteonansandedeu ends 63 PAO rar Ase we ee eee ee cs sea eee ones eae cence eee 63 C hanee W Orkin DataDaSE osa 63 PE ta diy A A a 63 Ahe TES Men eS cc hrc cee a tae ace react 63 AS OIC od ayaa re aay chau a Pade eat nen Rana eta ah ede dis 64 SIV ICS E areata E E elie T E E ATE S TT 65 VIO W SONS DOCE orana OR Oe mee
100. sodio 98 Addine A New Characteristics a ide ceiieiial 98 Removing A Characteristics id a 100 Amending An Existing Characteristic ooccccccnnnooonncccnnncnnnnnnonnononncnnononnnnoss 100 Only Have One Set Of Characteristics For Both The Start And End 100 Minimum Time That Must Pass Artist Title Minimum Separation 100 ONAT CUM a 101 Allow Songs To Be Dropped When Running To TIM ooooooonnnnnnncnnnnnnnnos 101 Allow Songs To Be Faded When Running To Time cceeeeceeeeeeeeees 101 Before Sending To Q NXT Automatically Remove Older Logs 101 OPN XT V2 6 DalaDase caia ea cece T cesses Maa ean ews aie st 102 OZ NCE V2 Database terete ates eee aes 103 REDOC SCN S Wen reer Pe eae iii 103 Hardware Line AMG Sao tecseseeiedeacteoee es 103 Myriad SUI OS saree eth Soha di 104 Fie SO o re ee ena Se reset ea ee ee oe 104 ESLORA O saat ba alanine colnet 105 When AutoTrack Starts Use Last Database oooooooooonocooooocnccnncnncnnnnnnnnononons 105 User Must Login Before Using AutoTrack oooocccncnccccnnnnonncnnnnnnnnnonnnannnnnss 105 Change The Directory The AutoTrack Uses To Store It s Files 106 License Details aos aetna es 107 The Windows Mentes 107 Thek PMNs o ai AU Wace NantosaasameaRadensoes 107 AutoTrack User Manual Introduction AutoTrack is a complete music and jingle scheduling system for radio stations of all sizes Combining powerfu
101. structions above for adding copyright information to a Cart You can run and re run a report as many times as you like to get it right Database Reports Database Reports offers reports based on the Song and Jingle databases that AutoTrack maintains Category Statistics The Category Statistics option shows a breakdown of the Categories that you are using in AutoTrack Selecting this option will open the Category Statistics window which can be configured so show either Songs or Jingles on your system lol xi f Category Statistics Display Statistics from Songs Display as a Pie Chat Display as 3D Bar chart A II RRE Songs per Category WB Chart Last 6 Mths MM Last 3 Years rt Classics E Hindi 91 Select either Songs or Jingles from the drop down list and then click on either the Statistics tab or the All Categories Graph tab depending on whether you want to see the data as text or a graph Finally when viewing the graph you can select to view the information as a pie chart as above or as a 3D bar graph Schedule Statistics The Schedule Statistics option on the Database Reports sub menu allows you to manually run the Under Run report that is usually displayed after you have scheduled a period of time It also allows you to adjust the criteria you are looking for with the report 4 Scheduling Reports E xl Current Information Schedules have been created
102. ter to the bottom You can also Edit the Song Card for the item and view the Song History 66 Advanced The Advanced option on the Songs menu expands to reveal additional options to allow you to maintain your AutoTrack music databases Song Decks P Squared Ltd AutoTrack KIT Youth Launch Databa File Songs Jingles Carts Reports amp Statistics Settings Categori eS Ai Styles ee Decks Shuffle Sang Decks Rebuild Song Decks Squash Song Decks Search s The options available are outlined below Shuffle Song Deck This option will shuffle the order of the Songs in ALL your Categories This 1s very useful if you have noticed that the same songs tend to be scheduled together or you originally entered the Songs from Artist Albums which tends to lead to several Songs from the same Artist being next to each other in the Song Deck The down side is that the Song rotations will effectively be lost as the Song Decks will be shuffled to a new random order Once you have selected this option the first thing that you will be asked is to enter a percentage value below which to start the shuffle process Lets say you want to shuffle the Song Decks but you really want to maintain the recent Song rotation information to avoid the Songs that have been scheduled recently from coming up too soon In this case you could set the start percentage to 25 which means the first quarter of each Song Deck will remain unt
103. th of information about your AutoTrack system P Squared Ltd AutoTrack KIT Youth Launch Dat 3 Carts Reports amp Statistics Settings File Songs Jingles Carts S A del Z Copyright Report Hew 3 Database Reports T Scheduling Reports k ee 1 La Advanced oe tT Pepa E Carts The Carts sub menu allows you to extract a range of information about the actual Carts that are stored on your Myriad system s Audio Wall 75 HP Squared Ltd AutoTrack KIT Youth Launch Database Fie Songs males Certs Reports amp Statistics Settings Window Help Lo Runa General cart report Jd Display a list of all carts not in the Database Copyright Rep rt Ne S Database Reports gt Scheduling Reports gt L en advanced d Search Run A General Cart Report The Run A General Cart Report option opens the standard Myriad Cart Reporting facility which allows you to perform a number of different searches of the Audio Wall depending on what you wish to know To run one of the many reports that you can get from the Audio Wall click on the Report button on the Audio Wall tab 2 Cart Report Options Cart Range Start Cart fj Browse End Cart 20000 Eos Compression O ntions de Show all carts regardless of compression Only show carts that are compressed Ony show carts that are linear not compressed C Only show carts that aren t E a ste
104. to Myriad at a later stage Once you have selected the Carts you want to include click on the Export To Pad button and choose the file name and location of your new Pad run Select the pad file to save into i 2 x Save in Sj USERS ce EB File name ingle run e Save as type Cart Lists y Cancel Y ou will now be able to load the Pad run using Myriad Erase Last Play History 82 Whenever a Cart is played in Myriad it is noted down in two separate places Firstly the Play Logs are maintained by Myriad and are a definitive list of all Carts played on the system Secondly each Cart on the Audio Wall keeps track of the last five times it has been played so that the User can quickly see when a Cart was last played and who played it this information is also used to mark Carts as recently played if that option is enabled The Erase Last Play History button allows you to select a range of Carts and then erase the record of the last five times that they were played This does not affect the record in the Myriad Play Logs so you can still get the information through Myriad Manager if you have to Mass Delete The final tool on the tool bar is the Mass Delete function which allows you to select a range of Carts and then delete them from the Audio Wall CAUTION Use this feature with care you will be asked to confirm several times but if you do proceed with the Mass Delete process then there is no way to recover the
105. tton copies the information entered onto Cart Description lines 2 and 3 separated by a comma These details are unique to the Cart and are saved in a file in addition to the audio Therefore if you delete the audio you also delete the file with the details in For example Your PRS Sweep runs from Mon 1 December to Fri 5 December you generate your report on Mon 8 December and go off in search of details By that Friday you have found all the music details entered 1t onto the Audio Wall and decided to have a couple of days off However the evil traffic manager has decided 88 to tidy up and delete some Carts before you get back off holiday Therefore when you next run your report all the details are missing because the carts have been deleted So it is vitally important that no one deletes the Carts before you have completed your PRS returns Running a Report eke Myriad Copyright Report Generator General Myriad Cope oht Information File Log Help Start Terminal amy Location gt Start Catt fi End Terminal lt Any Lacation gt End Cart 9999 s Date Time range 18 06 2007 00 00 to 18 06 2001 2359 Cat AirDate Air Air Location Product Title Play Count Music Title Code Performer i Composer 7 Publish Jumbe Time Arranger When you launch the Copyright Report Generator for the first time 1t will default to the General Myriad Copyright Information section described earlier in this guide
106. tton see above Fi Untitled Jingle General Mina Resticione 4 ingle Notes eon tama meem Opa Browse Piss AutoTrack Information Jingle Title Category i Other nto This isa sweeper a Diy Voice F Stat End lee a a ge Y Alt Locations ay m life You will notice that many of the fields are the same as when we added a new song again we click on the Browse button to browse for the Cart we want 28 3 Cart Browser Cancel The Cart Browser is effectively a mini version of the Audio Wall in Myriad You can use it to find the Cart you want to add to the system The F for Find key will bring up the standard Audio Wall Find Cart Window which will allow you to enter a Jingle Title to search for The Find Window will display the results simply double click on the one you want to display it in the Cart Browser If you know what Cart Number you are looking for you can Jump straight to it by pressing the J key on the keyboard and typing in the number Once you have the Cart you want to add to AutoTrack highlighted in a blue bar press the Return key on the keyboard or double click on it E U May Find It Fle 62 General Information Mote Information Bela asen Copyright Intonation JngsNo f af CatNumber jz ip AutoTrack Information Jingle Title fU May Find It Eatega e ore ee Ei This is 4 SWEET a Diy Voice a Start A a a itm SC Alt Lo
107. used to control things inside Myriad or for Myriad to control external devices Lets say you wired the audio switcher that switches IRN on and off to Hardware Line 17 on your Myriad system In AutoTrack you would want to put the event to switch on IRN in to the Running Order for a show so you would want to instruct Myriad to switch on Hardware Line 17 This is made easier by the fact that the Hardware Line Names section allows us to add the name IRN Switcher to Hardware Line 17 so that when we 103 want to add it to a Running Order we do not have to remember the number we want to use but rather just select the name of the device we want to switch xl To add another setting simply click onthe bottom entm and type in the description You can only remove the bottom enti trom thelist To remove an entry from higher up you must remove all those below it first Tf TAN Audio Switcher To add a Hardware Line Name open the Hardware Line Window by selecting Hardware Line Names from the Database Settings Menu then click on the Hardware Line Number you want to add and type in the new name N B If you have set up this information in Myriad it will automatically be displayed in AutoTrack Myriad Settings The Myriad Settings option deal with settings that relate directly to Myriad File Locations The File Locations option allows you to specify the location of both the data and the Audio Wall files that you want to use with both Myriad an
108. usic Sweep Now Stab 6 9 Purgatory High Energy Stab g 10 Welcome To Purgatory FM 6 11 Ever Wondered What Hell Stab 6 12 Welcome 2 Purg Stab 6 13 Murderers Over Here Stab 17 14 Purgatory Soon Get Used Stab 14 15 Purgatory Music Sweep Now Stab 6 16 Purgatory High Eneray Stab 9 18 Purgatory A Bit Hot Cyberman 9 20 Purgatory Jingles 2 cart s selected PA Next click on the Block Copy button and the Cart Browser will appear PCat Browser aE Choose the first destination Cart Jump to Cart Ips _ Jump Find New Audio Recorded By P ai y Cancel A Use the Cart Browser to find the position on the Audio Wall that you want to copy the Carts to then double click on it You will be asked to confirm the position you want to copy to click on Yes to confirm Next you will be asked if you want to overwrite any existing Carts that are in the range you are copying to If you say yes then Myriad Manager will overwrite them If you say no then Myriad Manager will work around existing Carts ensuring no loss of data Whatever you decide a progress bar will appear to tell you how the copy is preceding and when it is finished you will get a confirmation message Block Move 81 Block Move works in exactly the same way as Block Copy see above but instead of copying the Carts the Carts are actually moved from the original position to the destination CAUTION If you Block Move Carts that have been added to AutoTr
109. v2 If you have a new Myriad v2 5 system and do not have any old Auto Schedule databases to import then you can skip this section and go straight to Adding Your First Song To AutoTrack For Myriad v2 customers converting to AutoTrack to make the transition and quick and simple as possible AutoTrack can automatically import all your old Music Jingles Schedules and Running Orders making any adjustments it needs to for compatibility You can use the Automatic Import functions to import selected areas from your old system or from multiple Myriad systems but the simplest way 1s to let it import your complete Auto Schedule system in to AutoTrack To do this click on the File menu and select Myriad v2 Files gt Automatically Import Information Create Legacy Jingle Types Import Music Types A gt PE 80700472002 3231 start EA a I SI C Documents and Settin f autiotrack v26 manual do e P Squared Ltd AutoTr 9 Jasc Paint Shop Pro ne WS MOR DO 12 31 You will be asked a series of questions to confirm that you want to import the various sections of Auto Schedule You will also be asked to locate three files from your old system These three files are your old Music Database Jingles Database and Schedule Databases from your old Myriad System directory If you are not sure exactly which files you need you should look in Myriad Configuration Database Setup for Myriad v2 to confirm their file names or c
110. xpress moming The Morning Shor You can edit one of the listed Running Orders by double clicking on it to open it Once it is open you can edit it once you have finished click on the OK button which will ask if you want to save the changes If you give the edited Running Order a new Reference it will effectively become a new Running Order This is a simple way to copy existing Running Orders to cut down on the time it takes to create a new one from scratch 40 Creating A New Format Fmt As outlined earlier the Format is a general music policy that AutoTrack follows when specific Song and Jingle Categories are not assigned in the Running Order You can have as many Formats as you like on the system and you can assign several Formats to a Running Order Only one Format can be assigned as the Station Default To create a new format click on the New Fmt button x E Show Format Format Reference Description Find ike Cancel The Format window will appear on the General tab This tab is used to give the Format a unique Format Reference and a description Media Types This option is not available in the standard version of AutoTrack The Song Categories This tab allows you to add weightings to the different Categories of Songs In the example below 90 s Pop carries the highest weighting followed by Current and 80 s Pop The rest of the Categories carry a lower weight so will make up a smaller part
111. y of AutoTrack If you tick the Automatically Remove Old Log Files and Schedule Histories option then AutoTrack will automatically delete records after a specified time frame to keep the system at optimum efficiency Number Of Days Logs Are Kept Before Being Removed This option allows you to specify the amount of days to keep old logs before the system removes them Make sure that this id sufficient to get all the information from the system that you might need because once the files have been deleted you can not recover them 97 Ask For Confirmation Before Removing If you would prefer AutoTrack to ask you before it removes old Log Files and Histories then tick this option AutoTrack will then ask each time and you can choose whether to let it or not AutoTrack Settings The AutoTrack Settings tab contains various settings that directly affect the AutoTrack database and how the system picks music when scheduling 7 AutoTrack Database Settings i x Characteristic Information Energy Characteristic 2 Characteristic 3 Characteristic Characteristic 5 Characteristic Name Energy Mera Low Type vrer weak Upper Middle Type Not So weak Low Type weak High Type Strongish Lower Middle Type Dafeakish Ven High Type Strong Only have one set of AutoTrack Characteristics for both the start and end of items Minimum amount of time that must pass between Songs from the same artist being cheduled f Hours
112. your adverts are stored and select the Compressed Carts only option then you will get the R eport that you want Compression Options You can use the Compression Options to prepare Cart Reports based on whether Carts are compressed for instance using IMA ADPCM 4 1 compression or linear un compressed or PCM Show all Carts regardless of compression lists all the Carts in the Cart Range regardless of whether they are compressed or not Only show Carts that are compressed only list Carts in the Cart Range that are compressed Only show Carts that are linear non compressed will only list Carts in the Cart Range that have no compression at all Only show Carts that aren t 44100 Stereo will only show Carts that are not of the audio quality and format that you specify Cart Length Options Only show Carts with Extro lengths greater than XX seconds This option allows you to list all the Carts in the Cart Range that have an Extro length greater than the time you set This is really useful when you want to check the Audio Wall for Carts that have overly long Extros that you feel will not sound great on air Long Extros usually make for sloppy sounding automation so it is useful to be able to keep on top of it with this report TI Only show Carts from XX to XX seconds long Allows you to limit the report results to Carts within a specific running time range Only show Carts whose file lengths don t match their Cart len

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