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1. 10 3 10 1 1 Classification of address DOOKS iii 10 3 P blic address BOOK 2 2 E DET 10 3 My Address Book suc iit ee ee Lella 10 3 10 1 2 My Address Book acquisition procedure i 10 4 10 1 3 Restrictions on using the My Address function eene eene 10 4 10 2 Registering and editing a destination oooncccnnccnnnnnnnnnnccncnnnnnccn ieri eee 10 5 10 2 1 Address Book ten a sali alal PU e Sca tU ne eee dali 10 5 10 2 2 GlOUP JP 10 6 10 3 Copying destinations between address bookS 1rrsrrrrcrceee seneca 10 8 10 3 1 Copying destinations from the public address book to My Address B00k 10 8 10 3 2 Copying destinations from My Address Book to the public address DOOK 10 9 10 4 Using My Address Book when sending a document eurer 10 10 10 4 1 Specifying destinations deed iii 10 10 10 4 2 Searching for destinations iaia iaia az 10 10 11 1 Index by iMac 11 3 11 2 Index by button 11 4 Contents 4 VL3622c VL2822c VL2222c 1 Introduction 1 1 Welcome 1 Introduction 1 1 Welcome Thank you for purchasing this machine This User s Guide describes the overview and usage of functions avai
2. ii ga A Gombine s ngs lo al i E Print Return to Preview Scan Dest Details Document Page Destination List Description Login Information area Displays the user name and icon of the user who is currently logged in Read Data area Scan a document retrieve a document from a User Box or external mem ory and send data from a cellular phone or PDA Desktop area Documents read in the Read Data area are displayed in a thumbnail view or list view List Display Thumb nail View switching Switches the desktop area display between the list display and thumbnail view Message area Displays an auxiliary message such as operating instructions Status area Displays the date and current time If an alert occurs an alert icon appears Edit tool area Edit the page combine and change settings of the document after it is scanned Send Tray Edit Tool display switching Switches the display between the send tray and edit tool display For details on the send tray refer to page 6 17 Document Destina tion area Specify a destination of the read document from Print or Destination List VL3622c VL2822c VL2222c Operating Image Panel 6 3 6 3 2 General operation The following d
3. nano nr nnnn rn rnnn nn nan nennen ren 4 7 Function Permission ee a ee en 4 7 Restricting the use of local contents ii 4 8 Web browser contents access iii 4 8 B sic peration id 4 9 SCIeen COMPONENtS vicaria di 4 9 Operating INStIUCHIONS scciic a een 4 10 Operation using the Touch Panel iii 4 10 Operation using the Keypad i 4 10 AO O O 4 10 ENT En 4 10 VL3622c VL2822c VL2222c Contents 1 4 4 4 SCKESN GISPIAY MOQ m 4 11 Nomalar anaa ccs Si asiee A REA E AR 4 11 Just Fit Rendering im iier rindan 4 11 Smart Fit Hendering gite Bee 4 11 4 4 5 Specifying speaker VOLUME PRPPEUFSPPFFERDUETFERPPFEFEPPPEFPEBLTLFEFEFEEFECETFEPEFTELEPEFTEPELEEFEBEFEELECFEREFUFFETSPEEFEESLTEEEEERERR 4 11 4 5 TOOMD AN cs E 4 12 4 5 1 Description of the toolbar i 4 12 4 5 2 Favorites List inki unu iie ennio en 4 13 LiSt of favorites as 4 13 4 5 3 Favorites Add 22222 Hei 4 13 4 5 4 Address TEE 4 14 4 5 5 ist ii 4 14 Display Histol lito ar ETT 4 14 4 5 6 Print O 4 15 4 5 7 Mela A aaa A Ile 4 15 4 6 Configuring the Web Browser settings xsccrsseeeeeiiiai eee 4 16 4 6 1 Page Operation n si hei ari eee hill into 4 16 4 6 2 Display titer t ai hail ron ili 4 16 4 6 3 Manage windows iiisgl iaia ae nina ia 4 17 4 6 4 Settings EM 4 17
4. 9 14 VL3622c VL2822c VL2222c 9 3 Customizing My Panel 9 3 10 Initial Screen Settings Specify the initial screen to be displayed after user authentication is succeeded By default the My Panel main menu is displayed as the initial screen Reference Shortcut key for the Web Browser or Image Panel functions can be registered in the initial screen only when its function is enabled Nene Status m Soc Job Details _ vl ll cll ll 09 05 2008 Memory 14 25 100 VL3622c VL2822c VL2222c Customizing My Panel 9 3 VL3622c VL2822c VL2222c 1 0 My Address function 10 1 Overview 4 0 mmm 10 My Address function 10 1 Overview The My Address function allows the user to centrally manage the personal address book My Address Book on the server and to obtain My Address Book on the MFP selected by the user Using My Address Book allows you to use the same address book on multiple MFPs in your network envi ronment without registering addresses individually on each MFP RM Reference This function is used in connection with the My Panel Manager For details on enabling the function refer to the My Panel Manager manual You can also add entries to My Address Book using My Panel Manager For details refer to the My Panel Manager manual 10 1 1 Classification of address books When the My Address function is available you can use the following
5. VL3622c VL2822c VL2222c 5 9 Using the User Box function 5 4 2 Select the check box for the document to be deleted and then press Delete 3 Select the Check Uncheck applied to all the documents check box to select all documents Q user Logout w User Box User Box Number 1 N box1 ame Type Public Owner Name Public File List Thumbnail View OFF First select an operation The selectable documents are displayed Specify operation Delete v Changes the display Check Uncheck applied to all the documents Select Thumbnail Document Name an Di Edit Name riginals iv Document01 1 Edit Name F Document02 1 Select document and execute Delete 3 Check the document name to be deleted and then press OK B oni a Delete Are you sure you want to delete 1 Document01 OK Cancel The document is deleted VL3622c VL2822c VL2222c 6 Image Panel 6 1 Overview 6 6 6 1 Image Panel Overview Image Panel is a new intuitive and easy to understand panel interface Reference e This function can be used on the MFP with i Option LK 101 v2 registered e If User Authentication Account Track Scan to Authorized Folder Settings is set to Limit in Ad ministrator Settings Image Panel cannot be used Features Image Panel divides the operation workflow into three processes reading a document
6. VL3622c VL2822c VL2222c 4 3 4 Overview 4 1 4 1 2 Specifications Specifications for Web Browser The following shows the major specifications of the Web Browser installed in the MFP Item Browser engine Specifications NetFront Supported protocols HTTP HTTP O 9 1 0 1 1 HTTPS TCP IP Supported markup language HTML 4 01 XHTML 1 1 Basic Supported style sheet Part of CSS1 and 2 Supported script lan guage Part of JavaScript 1 5 ECMAScript 3rd Edition Ajax limited to the scope sup ported by JavaScript Supported DOM Part of Level 1 and 2 Supported format JPEG BMP PNG GIF animation GIF PDF Flash 7 0 and earlier Supported SSL TLS versions SSL 2 0 SSL 3 0 TLS 1 0 Supported character codes Japanese Shift_JIS Japanese ISO 2022 JP Japanese EUC JP Chinese Simplified GB2312 Chinese Traditional Big5 Western European ISO 8859 1 Unicode UTF 8 Display mode Normal Just Fit Rendering Smart Fit Rendering PDF viewer Adobe Reader LE Flash player Adobe Flash Player 7 Restrictions on Flash Player There are following restrictions on the Flash Player installed in Web Browser The function to generate an event by key operations is not supported The functions to paste or obtain data such as character strings from the clipboard are not supported The context menu is not supported The print function of Flash is n
7. To add a digital signature it is necessary to encrypt the PDF document using a password or digital ID 7 3 1 Password based encryption JobList Specify the encryption conditions _t Jammu Encryption Target Encryption Level Broadcast Destinations Low Level High Level 1 A PSN RETRASOS Check Job NAM 09 05 2008 11 17 vll vi ell Il Memory 100 High Level 2 1 1 To encrypt a document using a password configure the following settings Item Description Encryption Target Select an encryption target Selecting Other than Metadata excludes the item specified in PDF Document Properties from the encryption target Selecting Other than Metadata does not allow you to select Low Level for Encryption Level Encryption Type Select Password Signature When a device certificate has been registered in the MFP specify whether to add a digital signature For details on registering a device certificate in the MFP refer to the User s Guide Network Administrator Encryption Level Select an encryption level Low Level RC4 encoding method 40 bit key length supported by Acro bat 3 0 or later e High Level 1 RC4 encoding method 128 bit key length supported by Acrobat 5 0 or later High Level 2 AES encoding method 128 bit key length supported by Acrobat 7 0 or later Password Enter the password required to open a
8. Return to Scan Dest Press Return to Scan Dest to restore the selected document to the source location o The scanned document is deleted from the MFP e The document retrieved from a User Box is restored to the source User Box 6 14 VL3622c VL2822c VL2222c 6 3 Operating Image Panel 6 6 3 5 Specifying a destination Specify a destination of the read document Printing Press Print to print data directly from the MFP Configure the print settings and then press OK Reference o If you have scanned multiple documents the print setting function will not be available e When you print a combined document Combine and Zoom are not available When printing a document with an embedded password using the password copy function you cannot specify Combine or Zoom For details on the password copy function refer to the User s Guide Copy Operations When you print a document that has been retrieved from an external memory Use Existing Color Set ting Combine and Zoom are not available e When you print a document of JPEG XPS or Compact XPS format that has been retrieved from an external memory 2 Sided is not available Also Staple and Punch are not available for the Finishing setting e When printing data saved in a cellular phone or PDA you can only check the print settings To change print settings select User Settings Cellular Phone PD
9. 22 600x600dpi PDF Full Color Ultra Fine Multi Page Item Description Resolution Select the scan resolution from Settings when saving 200 x 100dpi Stand ard 200 x 200dpi Fine 300 x 300dpi 400 x 400dpi Super Fine and 600 x 600dpi Ultra Fine File Type Select the file format for sending data from PDF Compact PDF TIFF JPEG XPS and Compact XPS Select whether to save the whole scanned pages as one file or to divide a file in specified number of pages in order to save data You cannot select Multi Page if JPEG is selected for file type To send divided files by attaching them to an E mail specify E mail Attach ment Method Select All Files Sent as one 1 E mail to attach all divided files to one E mail message Select One 1 File per E Mail to send E mail messag es for each divided file Selecting Compact PDF for file type allows you to specify Outline PDF If i Option LK 102 is registered in the MFP selecting PDF or Compact PDF for file type allows you to specify Encryption and PDF Document Properties For details on the function refer to page 7 3 If i Option LK 105 is registered in the MFP selecting PDF or Compact PDF for the file type allows you to specify Searchable PDF For details on the func tion refer to page 8 3 Color Select the scan color for sending data from Use Existing Color Setting Full Color Gray Scale and Black
10. Reference e Only one document can be scanned useri Load the document 08 29 2008 15 48 The scan settings can be changed Data Source Scan settings Original Type Simplex Duplex Resolution y BEXES 200x200dpi LELE pranted Fine Separate Scan File Type Density PDF GGG n 7 5 5 TD PDF Multi Page oe NETTEN Document Source List Item Description Original Type Select the image quality from Text Text Photo Photo Dot Matrix Original and Copied Paper according to the contents of the original to be scanned Simplex Duplex Select either to scan a 1 sided original or 2 sided original Resolution Select the scan resolution from 200 x 100dpi Standard 200 x 200dpi Fine 300 x 300dpi 400 x 400dpi Super Fine and 600 x 600dpi Ultra Fine File Type Select a file type from PDF Compact PDF TIFF JPEG XPS and Com pact XPS Select whether to save the whole scanned pages as one file or to divide a file in specified number of pages in order to save data You cannot select Multi Page if JPEG is selected for file type To send divided files by attaching them to an E mail specify E mail Attach ment Method Select All Files Sent as one 1 E mail to attach all divided files to one E mail message Select One 1 File per E Mail to send E mail messag es for each divided file Selecting Compact PDF for file type allows you t
11. Register a home page and favorites using the Web browser Display history input history cookies authen tication information are automatically stored in the server as the user uses the Web browser For details on how to use the Web browser refer to page 4 3 You can edit the registration information of a home page and favorites using My Panel Manager For details refer to the manual VL3622c VL2822c VL2222c 9 3 Overview 9 1 Functions available with Image Panel By linking the Image Panel with My Panel or My Address Book you can register shortcuts for the document source and destination in the basic screen of Image Panel to personalize the operation environment of Image Panel Also you can refer to My Address Book to specify a destination to send data to C Reference For details on customizing the Image Panel screen refer to page 6 22 For details on the My Address function refer to page 10 3 9 1 2 My Panel acquisition procedure Perform user authentication on the selected MFP If the user authentication is succeeded the MFP automat ically accesses the server to obtain My Panel of the user who is logged in The user can use My Panel while logged in to the MFP My Panel is not available after the user logs out My Panel is available Server manages My Panel E My Panel is available 3 O
12. cori sei gt METEO sonra sune 5 User Box Settings 4 MS vl B cll ki 09 05 2008 Memory 13 22 100 VL3622c VL2822c VL2222c 9 Customizing My Panel 9 3 9 3 3 Language Setting Select a language to be used on My Panel from the languages available on the MFP elect the display language for screens Utility gt My Panel Settings gt Language Settings EN EN Job Details vl ll cll ll 09 05 2008 Memory 13 34 100 9 3 4 Measurement Unit Settings Select a length unit to be used on My Panel Job List elect the measurement units for entering and displaying values Utility gt My Panel Settings gt Measurement Unit Settings Name Status mm inch inch Numerical Value Numerical Value Fraction 09 05 2008 13 34 vll mll ell il Memory 100 9 8 VL3622c VL2822c VL2222c 9 3 Customizing My Panel 9 9 3 5 Copier Settings Specify the initial display settings for the basic screen of the Copy function and register short cut keys and setting value keys to be arranged in the basic screen Default Tab Configure the default display settings for the basic screen in the copy mode Basic displays normal basic display Quick Copy displays the setting items of basic settings screen in a single screen It can be used to specify multiple setting at one time I Select item and enter settin
13. Osterreich GmbH Postfach 95 1233 Vienna Austria http www oce at Oc Belgium N V S A J Bordetlaan 32 1140 Brussel Belgium http www oce be Oc Brasil Com rcio e Ind stria Ltda Av das Na es Unidas 11 857 Brooklin Novo S o Paulo SP 04578 000 Brasil http www oce brasil com br Oc Canada Inc 4711 Yonge Street Suite 1100 Toronto Ontario M2N 6K8 Canada http www oce ca Oc Office Equipment Beijing Co Ltd Xu Mu Cheng Chaoyang District Beijing 100028 China http www oce com cn Oc Czech Republic ltd Hanusova 18 140 21 Praha 4 Oc Danmark a s Vallensbekvej 45 2605 Br ndby http www oce fi Czech Republic Denmark http www oce cz http www oce dk Oc Finland OY Oc France S A Valkj rventie 7 D PL 3 32 Avenue du Pav Neuf 02130 Espoo 93161 Noisy le grand Cedex Finland France http www oce fr Oc Deutschland GmbH Solinger Stra e 5 7 45481 M lheim Ruhr Germany http www oce de Oc Hong Kong and China head office 12 F 1202 The Lee Gardens 33 Hysan Avenue Causeway Bay Hong Kong http www oce com hk Addresses of local Oc organisations Oc Hungaria Kft 1241 Budapest Pf 237 Hungary http www oce hu Oc Ireland Ltd 3006 Lake Drive Citywest Business Campus Saggart Co Dublin Ireland http www oce ie Oc Italia S p A Strada Padana Superiore 2 B 20063 Cernusco sul Nav
14. editing a docu ment and specifying a destination which can be operated on one screen This allows you to easily under stand the entire operation workflow and operation in progress Image Panel focuses on operability Therefore the functions available in Image Panel are limited compared with the conventional panel When the My Panel and My Address function are available you can customize the Image Panel screen as a user specific screen 08 29 2008 15 47 xi Select data source Data Source Data Destination Select an icon to retrieve Select an icon to or scan documents process documents Source List Destination List EQ Reference For details on the My Panel function refer to page 9 3 For details on the My Address function refer to page 10 3 VL3622c VL2822c VL2222c 6 3 6 Displaying the Image Panel 6 2 6 2 Displaying the Image Panel In Application Menu press Image Panel to display the Image Panel top screen Select function to use application Menu DI y C o O wero COJO D555 08 29 2008 10 31 Memory 100 C Reference For details on the Application Menuj refer to page 3 4 VL3622c VL2822c VL2222c 6 3 Operating Image Panel 6 3 6 3 1 Screen components Operating Image Panel The Image Panel screen consists of the following No 1 user1 Data Source b d Scan Document Source List Name 08 29 2008 15 48
15. www oce ch Bangkok 10110 Thailand Oc Nederland B V Oc UK Limited P O Box 800 Oc House 5201 AV s Hertogenbosch Chatham Way The Netherlands Brentwood Essex CM14 4DZ http www oce nl United Kingdom http www oce co uk Oc North America Inc 5450 North Cumberland Avenue Chicago IL 60656 USA http www oceusa com Note The web site http www oce com gives the current addresses of the local Oc organisations and distributors Note The addresses of local Oc organisations for information about the Wide Format Printing Systems and the Production Printing Systems can be different from the addresses above Refer to the web site http www oce com for the addresses you need Beyond the Ordinary 92009 Oc Illustrations and specifications do not necessarily apply to products and services offered in each local market Technical specifications are subject to change without prior notice All other trademarks are the property of their respective owners 2009 09 Printing for Professionals Oc helps the people who make our world Companies everywhere use Oc technical documentation systems in manufacturing architecture engineering and construction High speed Oc printing systems produce millions of transaction documents each week such as bank statements and utility bills And in offices around the world people use Oc professional document systems to keep the wheels of business and
16. Administrator Settings User Authentication Account Track User Authentication Set tings Administrative Settings Default Function Permission Web Browser For details on De fault Function Permission refer to the User s Guide Network Administrator VL3622c VL2822c VL2222c 4 7 Configuring settings to enable use of the Web browser 4 3 4 3 3 Restricting the use of local contents If the Web browser is used through the use of an application that interacts with the Web browser you can access the files pre installed contents image files help files etc saved in the HDD of the MFP from the Web browser The administrator can restrict the use of files saved in the HDD of the MFP from the Web browser as required Reference For details on the application that interacts with the Web browser contact your service representative Web browser contents access 1 PressUtility Counter to display Utility 2 Press Administrator Settings 3 Enter the administrator password and then press OK 4 Press Security Settings 5 Press Security Details 6 In Security Details 3 3 specify Web browser contents access to Restrict and press OK Specify setting for selected item ministrator Settings gt Security Settings gt Security Details n Job Setting te SE A Security Settings Web browser contents access i ano Security Details ES ES 03 23 2009 14 41 Memory 100 4 8
17. Available operations with My Panel My Panel allows you to personalize the Control Panel so that frequently used functions are preferentially dis played Also if the Web browser or Image Panel is available by linking it with My Panel Manager you can manage the Web browser settings and information for each user and personalize the Image Panel screen Customizable items My Panel allows you to customize the following items Specification of a language displayed on the Control Panel Specification of a measurement unit to be displayed when entering numbers e Initial display settings for the basic screen of the Copy function and registration of short cut keys and setting value keys to be arranged in the basic screen Initial display settings for the basic screen of the fax scan function and registration of shortcut keys Initial display settings for the basic screen of the User Box function and registration of shortcut keys Specification of the color of selected buttons of the Control Panel Display of the My Panel main menu Display of the initial screen of the Control Panel Functions available by linking to the Web browser You can personalize the operation environment of the Web browser by linking the Web browser with My Pan el My Panel allows you to manage the following settings and information for each user Home page Favorites Display history of contents URL input history Cookie Authentication information C Reference
18. Displays the list of pages displayed up till then For details refer to page 4 14 History Print Prints the currently displayed contents For details refer to page 4 15 Print Menu Configure the Web browser settings There are two types of menus one for the user and one for the administrator For details refer to page 4 15 4 12 VL3622c VL2822c VL2222c 4 5 Toolbar 4 4 5 2 Favorites List Press List to display the list of the registered favorites using the thumbnails Selecting a favorite allows you to access the corresponding URL Reference e If the user is using the Web browser linked to My Panel the list of favorites for the user who is managed in the server is displayed List of favorites Item Description List View Thumbnail Switches the favorites display between the list display and thumbnail view View Address View Title Switches the display of favorites between the address view and title view View Delete All Deletes all registered favorites Deleting the favorites requires the administrator authority Close Closes the list of favorites Press to display the list of operations available for the item From this list select the desired operation The following shows the available operations Item Description Open New Window Opens the selected favorite with a new window Edit Edits the title and address of the selected favorite Editing the favorites requires the administrator authority Up Bring
19. 04 01 2009 10 53 Sheet c Y l m C I K I Memory 100 Chapter Insert 4 Stamp n EQ Reference To arrange a copy program in the basic screen you must register the copy program in advance For details on how to register a copy program refer to the User s Guide Copy Operations 9 3 6 Scan Fax Settings Configure initial display settings for the basic screen of the fax scan function and register shortcut keys Default Tab Configure initial display settings for the basic screen in the fax scan function i Select item and enter setting Job Setting user Address Book DELI Status Sa a A storie ere gt om BIEN io era vl d cl d Pe 9 10 VL3622c VL2822c VL2222c 9 3 Customizing My Panel Address Book Index Default To use the public address book specify the type of an index to be displayed initially in Address Book By default My Address Book is selected Select the index character that appears as a default in the address screen Utility gt Scan Fax Settings gt Address Book Index Default Fase E 3 C E73 3 69 10 2 Jet ER Reference 09 05 2008 13 34 Memory 100 For details on the My Address function refer to page 10 3 Shortcut Key 1 Shortcut Key 2 Lay out shortcut keys for frequently used fax scan application functions on the basic screen Up to two short cut keys can be laid out Check Job Select desired desti
20. 3 MFP You can create a text searchable PDF file by pasting transparent text data on the area of a document in which characters are recognized through an OCR process You can create a searchable PDF file when saving or sending an original in the PDF format using the scan or User Box functions My Panel This function is used in connection with the My Panel Manager p 9 3 Available by centrally managing the environment of the Control Panel customized by the user depending on the application My Panel and then obtaining My Panel on the MFP selected by the user My Address This function is used in connection with the My Panel Manager p 10 3 Available by centrally managing the personal address book My Address Book by the server and then obtaining My Address Book on the MFP selected by the user Reference e When the accounting management device is installed in the MFP Image Panel cannot be used 2 4 VL3622c VL2822c VL2222c 3 Assigning Application Keys 3 1 Overview 3 Assigning Application Keys 3 1 Overview The following describes the key layout and Application Menu of the Control Panel 3 1 1 Key layout after the function is expanded Adding the Web Browser function Image Panel function or My Panel function allows User Box to function as Application Menu and Fax Scan and Copy as application keys Reference e The Web Browser and Image Panel functions can be used by registering i Option LK 101
21. Connection Language Source Machine Language Source Machine Language he Login Public User Registered User User Name E Password Login Reference The User Boxes that can be accessed vary depending on the logged in user or account track 5 3 2 Logout Press Logout on the upper right of the screen to display a logout confirmation screen Press OK The login screen appears again a userl Logout je Open User Box Box is the function to save documents in the machine Documents in the Box can be used for printing sending etc User Box Number 1 999999999 User Box Password q OK User Box List Search from Index AL vw Page Display by 50 cases 1 Go User Box Number User Box Name Type Time Stored p box Public 21109 2007 1404 amp box2 Public _ 21 09 2007 14 04 bows Fersonal 25 09 2007 09 37 VL3622c VL2822c VL2222c 5 5 Using the User Box function 5 4 5 4 Using the User Box function To use Web Connection using the Web Browser installed in the MFP the following operations are available as the User Box function e Operating documents in the User Box on the MFP being used or a different MFP connected to the net work Using the Public Personal and Group User Boxes as User Box Types e Displaying printing and deleting a document in the User Box 5 4 1 Open User Box Logg
22. Photo data can be registered in My Address Book only when you log in as a registered user 1 Log in to the user mode or administrator mode 2 Select Store Address 3 Select Photo Icon Le Administrator Logout 2 X Ready to Scan amp g In Menu Admin Mode Si Y Address Book Address Book List Store Address The other party who wants to transmit data can be registered gt Photo lcon New Registration Group Search by number 1 50 v 60 Program Search from Index Temporary One Touch No Function Name S MIME Edit Delete Subject 1 E mail usert Edit Delete Text Prefix Suffix 4 Select the one touch destination to which you want to add photo data and then click Edit 3 When the photo data is registered Photo Icon is displayed in Photo Le Administrator Logout uel X Ready to Scan amp g In Menu Admin Mode Si Y Address Book Address Book List Store Address Photos or Icons can be applied to pre registered One Touch Destinations Group Search from Index M So Program No Function Name Photo Icon Edit Temporary One Touch X Email uen Eas Subject Text Prefix Suffix 6 20 VL3622c VL2822c VL2222c 6 4 Registering a photo in the address book 5 Select Register Photo Se Administrator I Ready to Scan Br menu chanin Mode Store Address v Display Y Address Book Register Photo lcon Store Address No 1 Name userl Photo Icon C Specify Icon Program Regis
23. VL3622c VL2822c VL2222c 4 4 Basic operation 4 4 4 Basic operation 4 4 1 Screen components The Web browser screen has the following components Favorites List Add Add ress Corporate Info gt Investor Relations gt Soctal Responsibility gt Environment gt News Releases RAD gt Contact MotoGP Worldwide Gateway o Country Selector elect Region Please select Y Products amp Services News News Archive 4 No Name Description 1 Toolbar Operates Web Browser or configure the Web Browser settings It is always displayed on the Web Browser screen For details refer to page 4 12 2 Scroll bar Appears on the right of the screen when all display contents are not dis played vertically in one screen Appears at the bottom of the screen when all display contents are not dis played horizontally in one screen 3 Window When multiple windows are displayed you can switch the window using the tab located at the bottom of the screen Press x in the active tab to close the window 4 lcon The icon that represents the connection status appears when loading con tents If the optional local connection kit is installed in the MFP the speaker icon is displayed Reference e When the optional local connection kit is installed in the MFP sound from Web pages or Flash contents can be output through the speaker in the local connection kit The speaker volume can
24. a cellular phone or PDA Select Mobile from Document Source List Selecting Mobile PDA and pressing OK displays the cellular phone icon on the desktop area useri Select extensions to use 08 29 2008 15 48 e NT bite u METI lt Specification of communication with a cellular phone or PDA gt Item Specifications Communication proto Bluetooth Ver 2 0 EDR Supporting profile OPP BPP SPP Supporting file type PDF CPDF XPS CXPS TIFF JPEG XHTML RepliGo Supporting XHTML file Character code UTF 8 Shift JIS ISO 8859 Extension of link file JPEG JPG PNG Reference To connect the MFP to a cellular phone or PDA install the optional Local Interface Kit EK 605 in the MFP Additionally configure the following settings in the MFP Set Administrator Settings Network Settings Bluetooth Setting to Enable Also set Adminis trator Settings System Connection Cellular Phone PDA Setting to Allow To perform user authentication in Administrator Settings User Authentication Account Track User Authentication Settings User Registration set Function Permission Cellular Phone PDA to Allow for each user If Mobile PDA is selected you cannot read a document using Scan or Document Source List You can only specify either Print or a User Box as a destination for sending data from a cellular phone or PDA Also you can specify
25. appears beside User Boxes where a password has been specified 5 6 VL3622c VL2822c VL2222c 5 4 Using the User Box function 5 File List Select a User Box in Open User Box The basic information of the User Box is displayed with a list of the documents saved in the User Box amp userl Logout El User Box Number 1 Jeer Box box1 Name T P N l Raim ype ublic Owner Name Public File List Thumbnail View OFF First select an operation The selectable documents are displayed v Changes the display Specify operation Display All Select Thumbnail Document Name Number of Edit Name Originals Document01 1 Edit Name Document02 1 Edit Name Select document and execute i Cancel Item Description Thumbnail View Specify whether to view the thumbnail images of the document Set to OFF for list display Specify operation Select an operation For details refer to page 5 8 Changes the display Press this button to display the Select check box beside all documents with which the selected operation can be performed Select Displays a check box beside all documents with which the selected operation can be performed Thumbnail Displays thumbnail images of the document Document Name Displays the name of the document Number of Originals Displays the number of originals in a document Edit Name Press this button to chang
26. be adjustable using the speaker icon For details refer to page 4 11 VL3622c VL2822c VL2222c 4 9 Basic operation 4 4 4 4 2 Operating instructions Operate Web Browser mainly on the Touch Panel You can perform some of the operations from the Keypad of the Control Panel Reference e Using the Stylus Pen to operate the Touch Panel provides operating comfort Operation using the Touch Panel Operate Web Browser mainly on the Touch Panel e To select an item press a desired item e If a link is provided in the contents press the link to jump to it e If you need to enter characters press the entry form in the dialog box or contents The keyboard screen appears To enter characters use the keyboard screen e To scroll the screen press 1 1 or on the scroll bar Operation using the Keypad You can use the Keypad in the Control Panel to enter numeric values or select items in the list 4 4 3 How to enter text If you need to enter characters press the entry form in the dialog box or contents The keyboard screen ap pears Entering text Press the character you want to enter in the keyboard screen e To enter uppercase letters or symbols press Shift e You can also enter numbers using the Keypad Reference e To change a character in the entered text press or to move the cursor to the character to be changed press Delete and then enter the desired letter or number
27. error may occur depending on the connec tion status to the server If an error occurs check the network connection 10 4 VL3622c VL2822c VL2222c 10 2 Registering and editing a destination 1 0 10 2 Registering and editing a destination Register frequently used personal addresses in My Address Book Addresses can be registered using any of the following methods e Using the Control Panel of the MFP e Using Web Connection from a computer on the network e Using the My Panel Manager In My Address Book one touch destinations and groups can be registered This section describes how to register addresses from the Control Panel of the MFP 10 2 1 Address Book Frequently used fax numbers and E mail addresses and registered User Boxes can be registered as one touch destinations Up to 100 one touch destinations can be registered in My Address Book 1 Log in as a registered user Press Utility Counter 3 Press One Touch User Box Registration 4 Press Create One Touch Destination 5 Press Address Book Personal 3 To add one touch destinations to the shared address book press Address Book Public JobList Bookmark EE 1 Use the menu buttons or keypad to make a selection Before creating a group destination vou must first create multiple one touch destinations Utility gt One Touch User Box Registration gt Create One Touch Destination Job Details 09 05 200
28. information in the form and add a digital signature Configure this setting for encryption at a higher security level Select Commenting filling in form fields and signing to add comments enter information in the form and add a digital signature e Select Page layout filling in form fields and signing to insert delete or ro tate the page enter information in the form and add a digital signature Configure this setting for encryption at a lower security level e Select Any except extracting pages to edit a document create the form field and enter information to it add comments and add a digital signature Digital ID based encryption requires registering the certificate of a user in an E mail address in advance For details on registering the certificate of a user in an E mail address refer to the User s Guide Net work Administrator You can specify up to 100 digital IDs The specifiable digital ID depends on the apply level of a user When saving a PDF document in a User Box you cannot encrypt it using a digital ID To encrypt a document using a digital ID and create a searchable PDF file at the same time the follow ing settings are not available if Adjust Rotation is set to Adjust in the settings for creating searchable PDF files Adjust Rotation is set to Adjust by default Change the setting as necessary Encryption Type Digital ID Encryption Level High Level 2 Encryption Target Other than Meta
29. logged in The user can use My Address Book while logged in to the MFP My Address Book is not available after the user logs out My Address Book is available Server manages My Address Book My Address Book is available 3 Obtain My Ad 2 Access the server dress Book E 2 My Address Book is not available e Authentication failed e Log out e Failed to obtain My Panel etc NI 1 Perform authentication a 10 1 3 Restrictions on using the My Address function There are following restrictions on My Address Book Only the user who owns My Address Book can register edit or delete My Address Book The adminis trator of the MFP cannot operate My Address Book My Address Book can contain up to 100 one touch destinations and up to 10 groups up to 100 one touch destinations per group If the number of registered destinations in My Address Book exceeds the maximum value a new des tination cannot be registered Program cannot be registered in My Address Book Destination search by index is not possible in My Address Book User Box is available only on the MFPs with registered destinations Depending on the MFP settings or options installed in the MFP on which My Address Book is used sending that has been specified in the address book may not be performed When registering editing or deleting My address book an
30. or send ing an original in the PDF format using the Scan and User Box functions C Reference For details on how to specify the file type when using the Scan function refer to the User s Guide Network Scan Fax Network Fax Operations For details on how to specify the file type when using the User Box function refer to the User s Gu de Box Operations ERE Diable Sarca o PDF to create searchable A 1les check Job Pest nat Tone Language Selection Adjust Rotation ME ACC IT E vi mi cl a TES Item Description Language Selection Select a language to use to create a searchable PDF file Text will not be correctly recognized unless an appropriate language is select ed according to the original Adjust Rotation Specify whether to automatically rotate each page to correct it according to the text direction detected through an OCR process If the page direction is not corrected automatically and the direction of the specified original does not match the direction of the text text will not be cor rectly recognized Reference e If Compact PDF is selected for File Type to create a searchable PDF file the OCR processing speed may be faster than when PDF is selected o When creating a searchable PDF file Resolution cannot be set to 400 x 400dpi Super Fine or 600 x 600dpi Ultra Fine e To create a searchable PDF file and encrypt a document using a digital ID at the same tim
31. property settings Job List PDF document properties can be specified ___ NN 17 1 ice ME vl ll cl xa PRI Item Description Title If No is selected for Apply file name specify the title of the PDF document up to 64 characters Apply file name Specify whether to apply the file name as the name of the PDF document Author Enter the author of the PDF document up to 64 characters When user authentication is performed the login name is entered as the au thor name Subject Enter the sub title of the PDF document up to 64 characters Keywords Enter the keywords of the PDF document up to 64 characters 7 4 VL3622c VL2822c VL2222c 7 3 Encrypting PDF document and adding digital signature 7 7 3 Encrypting PDF document and adding digital signature Selecting PDF or Compact PDF as a file type when distributing a scanned document or document saved in a User Box allows you to enhance security for the PDF document by encrypting it using a password or the digital ID of a user public key When a device certificate is registered in the MFP a PDF document can be distributed with a digital signature added Adding a digital signature certifies the author MFP of the sent document and guarantees that the document has not been modified after being signed Reference o Using Web Connection you can encrypt and add a digital signature to send a document in a User Box to another device in the PDF format
32. required to enable users to perform troubleshooting operation Limit your troubleshooting operations to the areas explained in this manual Should you experience any problems please contact our service representative Use conditions Enabling i Option LK 101 v2 allows you to access the Internet from the Control Panel of the MFP Users will bear a responsibility for contents accessed downloaded and uploaded using Web Browser in the MFP and other communicated contents Users shall conform to the company rules and laws of the country where this machine is used Oc Technologies B V Venlo and its group businesses will not bear any responsibility for use of the Internet by users VL3622c VL2822c VL2222c 1 3 Conventions used in this manual 1 1 3 Conventions used in this manual 1 3 1 Symbols used in this manual Symbols are used in this manual to express various types of information The following describes each symbol related to correct and safe usage of this machine To use this machine safely A WARNING e This symbol indicates that a failure to heed the instructions may lead to death or serious injury A CAUTION e This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or property damage NOTICE This symbol indicates a risk that may result n damage to this mach ne or documents Follow the instructions to avo d property damage Procedural instruction v
33. te aa 6 8 Scanning a document 2 24 talea alii 6 8 Retrieving from User Box rt IO i 6 9 Retrieving a document from an external MEMOry nar nnn nennen nnnnnnnnnn 6 10 Using data saved in a cellular phone or PDA ii 6 11 Contents 2 VL3622c VL2822c VL2222c 6 3 4 Editing thedocument 3 2 2 ahii 6 12 Preview AA OA 6 12 Document Page Sheet Cover Chapter Insert i 6 12 Document Page Combine DOCUMENTS iiiiii 6 13 Document Page Document Settings ii 6 14 Ret rn to Scan Dest pe 6 14 6 3 5 Specifying a destinatlon um ail 6 15 A REC 6 15 Speoifying destinati ris iced orent oriri ae a En ai len 6 16 Saving a document in an external memory ii 6 16 6 3 6 Checking the s ndi tray irent tt enata Ea tent a lr da HERR REOR RR ERRR AR ERE sa RARE AX RR Reagan 6 17 E A X E Q 6 17 Check Ti SA CU 6 17 6 3 7 Sending data from a cellular phone or PDA eene nenne 6 18 6 4 Registering a photo in the address book esee ieri iii 6 19 6 4 1 Specifications of photo data ai e rci tte d iaia 6 4 2 Registering photo data ciuda ase SeRhn 6 5 Customizing Image Panel 5 eerte enanas e rida E eniai Enia 6 5 1 Customizing the Read Data area 6 5 2 Customizing the Document Destination area sees eene 6 23 6 5 3 Deleting a regi
34. text will not be correctly recognized RM Reference For details on the setting to automatically correct the page direction refer to page 8 5 VL3622c VL2822c VL2222c 8 3 Configuring the OCR operation setting 8 2 Configuring the OCR operation setting Before creating a searchable PDF file you can specify whether to give priority to accuracy or speed for OCR processing OCR Operation Setting 1 Press Utility Counter 2 Press User Settings 3 Press Scan Fax Settings 4 In Scan Fax Settings 2 2 press OCR Operation Setting ft Job List Select job setting Utility gt User Settings gt Scan Fax Settings _ Job Setting Eompression Feder Standard gu Prioritize Quality Color TIFF Type TIFFCTINZ User Settings OCR Operation Setting Prioritize ai ality Prioritize Speed y Scan Fax Settings Graphic Outlining OFF 2 2 03 26 2009 Memory 16 10 100 5 Select the OCR operation and press OK gt Prioritize Quality Give priority to recognition accuracy of originals Also inclination of the original is adjusted automatically gt Prioritize Speed Give priority to OCR processing speed Inclination of the original is not adjusted VL3622c VL2822c VL2222c 8 3 Configuring the searchable PDF setting 8 3 Configuring the searchable PDF setting You can create a searchable PDF file by selecting PDF or Compact PDF for file type when saving
35. the URL of the page to be displayed and press OK or Open New Window Press Input History to display the list of input history You can reference the past inputs The MFP can hold up to 100 input history records Reference If you display the screen for entering the address you see the URL of the page being displayed To delete the URL currently shown display the keyboard screen and press Delete Press C clear in the Control Panel to delete all data entries e If the user is using the Web browser linked to My Panel the list of input history records for the user who is managed in the server is displayed My Panel can hold up to 20 input history records for each user History Press History to display the display history screen From the list of display history select a page to be dis played again The MFP can hold up to 100 display history records Reference e If the user is using the Web browser linked to My Panel the list of display history records for the user who is managed in the server is displayed My Panel can hold up to 20 display history records for each user Display History Item Description Address View Title Switches the display history between the address view and title view View Delete All Deletes all registered entries in the display history Deleting the display history requires the administrator authority Close Closes the list of display history Press to display the
36. the security setting of the cellular phone or PDA 6 18 VL3622c VL2822c VL2222c 6 4 Registering a photo in the address book 6 4 6 4 1 Registering a photo in the address book From the Web browser on your computer you can use Web Connection to add photo data to registered one touch destinations The registered photo data is applied to the Destination List of Image Panel 08 29 2008 15 50 uut Select desired destination s tes Data Destination Fishery Remote 13 Reference For details on Web Connection refer to the User s Guide Network Administrator Specifications of photo data The specifications for registerable photo data are as shown below Item Specifications File Type BMP format 24 bit color uncompressed Image size 48 x 48 pixels Data size 6 966 bytes Reference e Photo data is not enlarged or reduced during photo data registration process VL3622c VL2822c VL2222c Registering a phot o in the address book 6 4 6 4 2 Registering photo data Register photo data by operating Web Connection from the Web browser on your computer Reference e To add photo data to the address book you must register one touch destinations in advance When the My Address function is available you can add photo data to one touch destinations in My Address Book o
37. 2222c M 11 1 Index by item 11 i O 11 Index 11 1 Index by item A Accessing 5 3 Acquiring my panel 9 4 Address book 70 5 Application key 3 3 3 5 Application menu 3 4 C Cache 5 3 Cellular phone PDA 6 77 6 78 Customizing 3 5 6 22 9 6 D Deleting 5 9 Display mode of web browser 4 77 Displaying 4 20 E Entering text in web browser 4 70 External memory 6 76 F Flash player 4 4 G Group 70 6 Image panel 2 4 6 3 6 4 6 22 Image panel operation 6 6 J Just fit rendering 4 77 L Logging in 5 5 Logging out 5 5 M Main menu 9 5 My address 2 4 70 3 My address book 70 3 10 10 My address book acquisition 70 4 My panel 2 4 9 3 9 5 My panel settings 9 6 O OCR 8 4 Opening user boxes 5 6 Operating web browser 4 70 P PDF processing 2 4 7 3 Photo 6 79 PIN code 6 78 Print 6 75 Printing 4 78 5 8 Public address book 70 3 R Restriction of web browser 4 6 Restrictions on my address 70 4 Restrictions on my panel 9 4 S Saving 4 27 Scanning 6 8 Screen components of image panel 6 5 Screen components of Web Connection 5 4 Screen components of web browser 4 9 Searchable PDF 2 4 8 3 8 5 Send tray 6 77 Smart fit rendering 4 77 Speaker 4 77 Specifications 4 4 6 79 Specifications for web browser 4 4 T Toolbar 4 72 U User box 5 6 6 9 W Web browser 2 4 4 3 4 5 Web browser information 4 77 Web browser settings 4 76 Web Connection 5 3 VL
38. 2222c 4 7 Printing displaying or saving a document file 4 Reference e If you attempt to print a document file that takes up a large amount of memory a scan error may occur and printing will be disabled If the downloaded PDF is encrypted it is saved in the Encryption PDF User Box without being printed The setting value of Finishing varies depending on which options are installed The Staple settings are available only if the optional finisher is installed The Punch settings are available only if the punch kit is installed on the optional finisher The Fold and Center Staple amp Fold functions can be used when a saddle stitcher is installed on the op tional finisher VL3622c VL2822c VL2222c 4 19 4 Printing displaying or saving a document file 4 7 4 7 2 Displaying a document file Press View to display the link destination PDF file The toolbar on the top of the screen allows you to enlarge reduce print or save the PDF file Holes for filing can be punched in the copies For details refer to Punching holes in copies Punch settings on page 2 62 ABC Copying multiple original pages onto a single page Multiple pages ol the original can be printed together on a single page For details refer to Copying multipie document pages onto a single page combined copy settings on page 2 46 Key Description oa Brings you back to the top page 14 A Brings yo
39. 22c VL2222c Overview 2 1 Overview of each function 2 2 2 1 2 1 1 2 1 2 Overview Overview of each function The following describes the overview of each function Reference e To use the advanced function an optional Upgrade Kit UK 203 is required e For details on the license kit registration and enabling functions on MFPs refer to the Quick Guide Copy Print Fax Scan Box Operations e To connect the function to the application enable it at the application side For details on enabling the function refer to the manual for the corresponding application Supported function table The following table shows the supported functions for the license kits and applications Web Browser Image Panel PDF process Searchable ing PDF i Option LK 101 v2 O O i Option LK 102 O i Option LK 105 O My Panel My Address My Panel Manager o Key layout after the function is expanded Adding the Web Browser function Image Panel function or My Panel function changes the usage of the User Box Fax Scan and Copy keys on the Control Panel e The User Box key functions as an Application Menu and the Fax Scan and Copy keys function as application keys o e Press Application Menu to display the Application Menu which allows you to switch to the added function e To fit the use status the function to be assigned to the application key can be changed For detail
40. 3622c VL2822c VL2222c 11 Index by button 11 2 11 2 Index by button A M Access log 4 17 Main Menu Settings 9 74 Address 4 14 Manage windows 4 17 Address Book Personal 70 5 Measurement Unit Settings 9 8 Address Book Index Default 9 77 Menu 4 76 Application key 1 3 3 My Panel Settings 9 6 Application key 2 3 4 A Application Key Settings 3 5 M Application menu 3 4 OCR operation setting 8 4 Application menu key 3 3 p Authentication information 4 77 Page Operation 4 16 C Password 7 5 Cache 4 17 PDF Document Properties 7 4 Cellular Phone 6 77 Photo cene Color Selection Settings 9 73 Preview IS Combine Documents 6 73 PIREO Cookie 4 17 NASA Copier Settings 9 9 Q Copy to Personal Addr 70 8 Quick Settings 9 70 Copy to Shared Addr 70 9 D Return to Scan Dest 6 74 Default Address Book 9 72 Default Address Type 9 12 Default Tab 9 9 9 10 9 12 Scan 6 8 Destination List 6 76 Scan Fax Settings 9 70 Digital ID 7 6 Security 4 77 Direct Print 7 8 Settings 4 77 Display 4 76 Sheet Cover Chapter Insert 6 72 Document Settings 6 74 Shortcut key 9 9 9 11 9 13 Document Source List 6 9 U Document Page 6 12 6 13 6 14 User Box Settings 9 12 i itd 6 10 6 16 Web browser contents access 4 8 iii ina Web browser setting 4 6 F Favorites Add 4 73 Favorites List 4 73 Function Permission 4 7 Group 70 6 H History 4 74 Initial Screen Settings 9 75 L Language Setting 9 8 11 4 VL3622c VL2822c VL2222c Reader s comment sheet Reade
41. 4 7 Printing displaying or saving a document file unuuunsannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnn 4 18 4 7 1 Printing a doceumentfiles ui iio Galizia 4 18 4 7 2 Displaying a document file ii ann 4 20 4 7 3 Saving a document file re ART 4 21 xction Web Browser Function 5 1 Using Web Connecti n z22 32220222 22 5 ee ie tonni 5 3 5 1 1 Prior CheCk vistas orione ddr lalla iii ee ee 5 3 5 1 2 HOW 1O ACCESS i dise ru ae ie eine e ccc P ii DI a 5 3 5 2 Screen components cese iii Eee 5 4 5 3 Lodging in and logging AAA 5 5 5 3 1 LOGI ana A ae ee ee ee ae eit 5 5 5 3 2 EDO rali ee ee pallina ie elio fuel ee 5 5 5 4 Using the User Box function aaa 5 6 5 4 1 Open User BOX ic iem i bee o ie ut dieci viali Aldi al 5 6 Open User Box suited allen i nl a ia ed eee 5 6 al ABI PLE 5 7 5 4 2 Document operations 2 Rari a ai 5 8 Printing a GOCUMEMN ep 5 8 Deleting a docurent 0 dusk tees Ica near ren ner re RAI RARI 5 9 Im nel 6 1 Bul nen 6 3 zwi ckt ies stewed P 6 3 6 2 Displaying the Image Panel s vccccnse eee a iene iii eee 6 4 6 3 Operating Image PMel dii nina 6 5 6 3 1 Screen components A ir 6 5 6 3 2 General operation 2 eee e oe eni allo aria ada 6 6 6 3 3 Reading a document 2 22 a e de
42. 8 14 25 vll ll ell il Memory 100 close A list of personal one touch destinations appears 6 Press New gt To edit a registered destination select the destination and then press Edit 3 To delete a registered address select the destination and then press Delete gt To check a registered address select the address and then press Check Job Set To register a new one touch destination Job List in the Address Book touch New To edit an existing one touch destination select desired destination and touch Edit Utility gt Create One Touch Destination gt Address Book Personal Nene Status user user2 Copy to shared Addr BP ENCES ow Mi se op etais 09 05 2008 14 25 vll m ell Il Memory 100 close VL3622c VL2822c VL2222c 10 5 10 Registering and editing a destination 10 2 7 Select the type of address to be registered and then configure settings for required items C Reference For details of the address book entries refer to the User s Guide Network Scan Fax Network Fax Opera tions 10 2 2 Group Multiple one touch destinations in My Address Book can be grouped and registered as a group In My Ad dress Book up to 10 groups up to 100 one touch destinations per group can be registered 1 a A Q Log in as a registered user Press Utility Counter Press One Touch User Box Registration Pres
43. 99999999 User Box Password 4 User Box List Search from Index ALL Page Display by 50 cases 1 sol User Box 5 Number User Box Name Type Time Stored 1 82 3 ea o Public 21 09 2007 14 04 Public 21 09 2007 14 04 Personal 25 09 2007 09 37 is lo ES IND lo le loo No Name Description 1 Login user name Displays the icon of the current mode and the name of the user who is logged on public registered user or account Logout Press this button to log out from the current mode Help Press this button to reference the online manual Contents display Displays the contents of Web Connection VL3622c VL2822c VL2222c 5 3 Logging in and logging out 5 5 3 Logging in and logging out If you have specified to perform User Authentication or Account Track on the MFP the login screen appears after displaying Web Connection Reference e If you have not specified to perform User Authentication or Account Track the screen displayed when you logged in as a public user appears e To use Web Connection using the Web Browser installed in the MFP its administrator mode is not available 5 3 1 Login Select whether to log in as a public user or registered user If External Server Authentication is selected select an external authentication server Enter the required information and press Login Select a display language if necessary Web
44. A Setting Print useri Select item you wish to check 08 29 2008 15 50 or change Basic prit sia ET Color Full Color l Black a NNCCONNN Item Description Copies Specify the number of copies to be printed using the Keypad Print Select whether to print in 2 sided mode Color Specify whether to print originals in color or black and white Finishing Press this button to configure settings for collating grouping stapling or hole punching Combine Press this button to specify whether to combine pages Multiple pages of a document can be combined and printed on a single page Zoom Press this button to specify a zoom ratio for the document Continuous Print This function is available when printing combined documents in the 2 sided print mode Multiple document are printed continuously when they are combined When printing in 2 Sided mode and the document ends on the front side of a sheet of paper select whether to start printing of the next document on the back side of the sheet or on the front side of a new sheet Reference The setting value of Finishing varies depending on which option is installed The Staple settings are available only if the optional finisher is installed The Punch settings are available only if the punch kit is installed on the optional finisher Continuous Print is displayed when multiple documents are combined using the editing tool and then Print is selected as a destin
45. I JKL MNO PQRS TUV WXYZ etc Name Status user user2 em arc vl ml cll ki close 09 05 2008 14 25 Memory 100 5 Select Yes on the confirmation screen and then press OK The selected address is copied 10 8 VL3622c VL2822c VL2222c 10 3 Copying destinations between address books 1 0 10 3 2 Copying destinations from My Address Book to the public address book Destinations registered in My Address Book can be copied to the public address book 1 Display Create One Touch Destination 2 Press Address Book Personal A list of personal one touch destinations appears 3 Select an address to be copied and then press Copy to Shared Addr SS To register a new one touch destination Job List in the Address Book touch NeW To edit an existing one touch destination select desired destination and touch Edit Name Status user user2 Job Details 09 05 2008 14 25 vll ll ell il Memory 100 4 Select Yes on the confirmation screen and then press OK The selected address is copied VL3622c VL2822c VL2222c 10 9 1 0 Using My Address Book when sending a document 10 4 10 4 Using My Address Book when sending a document Use My Address Book to specify a destination when sending a document using the Scan Fax functions or sending a document in a User Box 10 4 1 Specifying destinations When the My Addre
46. Oc VarioLink 2222c VarioLink 2822c VarioLink 3622c User manual Advanced Function Operations Oc Technologies B V Copyright 2009 Oc Technologies B V Venlo The Netherlands All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc Technologies B V makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc Technologies B V reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes edition 2009 09 DO Table of contents 1 Introduction 1 1 1 1 1 1 1 2 1 2 1 3 1 3 1 1 3 2 AAA User s QUIdES coi a i ser S GUlde VR ios Use conditions Conventions used in this manual eese esee esent iii iii 1 5 Symbols used in this manuals 1 erret na a aan nahe da an un 1 5 To uuse this machine safely 5 2 terret rene nune iaaa naasia a RIAL a RR ee F1 sno ck aa SE Fa kane ER Ya so ca as 1 5 Procedural Nia naUren o ae 1 5 aere sesehneeuaeanacace 1 6 Document and paper indications ii 1 6 Paper Siz
47. PDF document Enter the password twice for confirmation Document Permis Enter the password required to change the document permissions Enter the sions password twice for confirmation You cannot use the same password as that specified in Password After you have configured document permissions press Detail Settings to configure the detailed permission settings The set values vary depending on the encryption level VL3622c VL2822c VL2222c 7 5 Encrypting PDF document and adding digital signature 7 3 7 3 2 Detail Settings Item Description Printing Allowed Specify whether to permit printing of a PDF document Low Resolution is selectable when High Level 1 or High Level 2 is selected for Encryption Level Enable copying of text images and other content Specify whether to enable copying of text images and other content Changes Allowed Specify the permission level related to making changes to a PDF document e Select Inserting deleting and rotating pages to insert delete or rotate the page Configure this setting for encryption at a higher security level e Select Filling in form fields and signing to enter information in the form and add a digital signature Configure this setting for encryption at a higher security level Select Commenting filling in form fields and signing to add comments enter information in the form and add a digital signature e Select
48. Page layout filling in form fields and signing to insert delete or ro tate the page enter information in the form and add a digital signature Configure this setting for encryption at a lower security level Select Any except extracting pages to edit a document create the form field and enter information to it add comments and add a digital signature Digital ID based encryption JobList SPecify the encryption conditions N24 0 000 Check Job an Settings gt File Type gt Encryption Broadcast Destinations Encryption Target Entire Document Encryption Type Password Digital ID 7 Encryption Level High Level 1 Other than Metadata 1 er Check Job Settings A 09 05 2008 11 17 vll vi el Il E Memory 100 To encrypt a document using the digital ID of a user configure the following settings Item Description Encryption Target Select an encryption target Selecting Other than Metadata excludes the item specified in PDF Document Properties from the encryption target Encryption Type Select Digital ID Select Digital ID to display the screen for selecting destinations The screen for selecting an address displays a list of E mail addresses with registered dig ital IDs for S MIME sending Specify a digital ID to be used for encryption by selecting an E mail address Selecting Same as destination uses the digital ID o
49. Selection Settings Job Setting Select Color i Wane Status Pumpkin 09 05 2008 14 25 Memory 100 VL3622c VL2822c VL2222c 9 13 9 Customizing My Panel 9 3 9 3 9 Main Menu Settings Customize the main menu of My Panel You can freely lay out frequently used functions and shortcut keys to the setting memory copy programs and fax scan programs in Main Menu Main menu button The shortcut key displayed in Main Menu is called the main menu button and up to 12 types can be regis tered To register the set memory copy programs and fax scan programs as main menu buttons press Icon to select icons for the setting memory to be displayed on Main Menu Job List E Frequently used functions can be stored on the Main Menu as Shortcut Keys i Utility gt My Panel Settings gt Main Menu Settings Nene Status Main Menu Key 1 A Copy 1 2 Main Menu Key 2 A Scan Fax ES zx Main Menu Key 3 User Box 2 Main Menu Key 4 Image Panel 2 Job Details 09 05 2008 14 25 vll mll ell il Menory 100 Main Menu Key 5 A Web Browser Main Menu Key 6 Copy A Registering a main menu button Function Copy Function Settings Scan Fax Function Settings Copy Program Settings and Scan Fax Program Settings can be assigned as main menu buttons Item Description Function Registers a shortcut key to each of Co
50. This check mark indicates an option that is required in order to use conditions or functions that are pre requisite for a procedure 1 This format number 1 represents the first step 2 This format number represents the order of serial steps 3 This symbol indicates a supplementary explanation of a pro cedural instruction The operation proce dures are described using illustrations gt This symbol indicates transition of the Control Panel to access a desired menu item Original Type This symbol indicates a desired page VL3622c VL2822c VL2222c 1 5 1 Conventions used in this manual 1 3 RA Reference This symbol indicates a reference View the reference as required Key symbols Key names on the touch panel or computer screen or a name of user s guide are indicated by these brackets Bold text Key names on the control panel part names product names and option names are indicated in bold text 1 3 2 Document and paper indications Paper size The following explains the indication for documents and paper de scribed in this manual When indicating the document or paper size the Y side represents the width and the X side the length Paper indication Gal indicates the paper size with the length X being longer than the width Y W indicates the paper size with the length X being shorter than the width Y 1 6 VL3622c VL28
51. age Panel Item Description Rotate Page Press this button to rotate the selected page The allowable rotation angles are left 90 degrees right 90 degrees and 180 degrees Move Page Press this button to change the order by moving the selected page While checking the thumbnail images you can select the moving position Document Page Combine Documents Combine selected multiple documents You can use Move to change the combination order useri Documents are combined in the following order 09 01 2008 10 49 To change the order select document and edit order with Re order Document Order 1 Document01 2 Documento2 BEE I Reference e You can only select either Print or Destination List as a destination of a combined document e Up to 10 documents can be combined at one time e You cannot combine a scanned document with a document retrieved from a User Box VL3622c VL2822c VL2222c 6 Operating Image Panel 6 3 Document Page Document Settings Configure settings for sending the selected document You can change the resolution of the document file type and color setting Reference e If you have selected multiple documents the document setting function is not available e If you have selected a document retrieved from an external memory the document setting function is not available Specify the settings 09 01 2008 10 50 Document Settings I Resolution File Type
52. ation VL3622c VL2822c VL2222c 6 Operating Image Panel 6 3 Specifying destinations From Destination List select an address to which you want to send a document Press the Search tab to reference one touch destinations registered in the main unit Press the Group tab to reference the group list registered in the main unit Reference e If you have read multiple documents the User Box function will not be available e If My address function is available pressing My Address allows you to view My Address Book For details on the My Address function refer to page 10 3 e If you have specified an address you can check the send tray by pressing Verify Address Tray Remote Address Setting E mail addresses for which a certificate is registered are displayed with a key icon You can only specify User Boxes as an address book destination of a document retrieved from an ex ternal memory or a document saved in a cellular phone or PDA 08 29 2008 15 50 puit Select desired destinationts Search External Data Destination JKL M e EMail E Mail useri user2 1 ma SMB AVI verify Adar Tray Remote Addr Setting 4 Saving a document in an external memory Select External Memory from Destination List and press OK Reference e To save data in an external memory in Administrator Settings System Settings User Box Set tings External Memory Function Setting
53. btain My Panel 2 Access the server sa SN My Panel is not available Authentication failed e Log out E e Failed to obtain My Panel etc BZ 1 Perform authentication 9 1 3 Restrictions on using the My Panel function The following are restrictions on the use of My Panel e Registering editing and deleting My Panel are available only for the user who owns the My Panel The administrator of the MFP cannot operate My Panel e When you access My Panel for the first time the language measurement unit and color selection set tings comply with the settings in the MFP e When you access My Panel for the first time the main menu of My Panel is displayed in the initial Screen Only the setting memory copy program and fax scan program registered on the MFP you use is avail able e Depending on the functions or option installation status of the MFP on which My Panel is used the op erating environment specified as My Panel may not be available e When registering editing or deleting My panel an error may occur depending on the connection status to the server If an error occurs check the network connection 9 4 VL3622c VL2822c VL2222c 9 2 Displaying My Panel 9 9 2 Displaying My Panel 9 2 1 Main Menu Main Menu appears first when displaying My Panel In Main Menu you can freely lay out frequently used functions and shortcut keys to the setting memory In Main Menu 12 types of shortcut key
54. c 4 21 4 Printing displaying or saving a document file 4 7 4 22 VL3622c VL2822c VL2222c 5 Web Connection Web Browser Function 5 1 Using Web Connection 5 mE 5 Web Connection Web Browser Function 5 1 Using Web Connection Web Connection is a device management utility that is supported by the HTTP server built in this machine To use this utility directly access the MFP connected to the network using Web Browser To use this utility using Web Browser installed in the MFP only the User Box function is available This chapter describes how to use documents in the User Box of the MFP on the network by operating Web Connection using the Web Browser installed in the MFP Reference e This function can be used on the MFP with i Option LK 101 v2 registered o i Option LK 101 v2 must be registered also in the MFP access destination e For details on using the Web Browser installed in the MFP refer to page 4 3 e To operate Web Connection from a Web browser of your computer you can use various functions such as the status check setting change and network setting functions of the MFP For details refer to the User s Guide Network Administrator 5 1 1 Prior check The most recent information may not appear in Web Connection screens because older versions of pages are saved in the cache for the Web browser In addition problems may occur when the cache is used When using Web Connection disable the cache
55. ch user Function Permission Press Utility Counter to display Utility Press Administrator Settings Enter the administrator password and then press OK Press User Authentication Account Track In User Authentication Settings press User Registration O dd AO N Select the user you want to restrict use of the Web browser and press Edit gt If you want to restrict public users to use the Web browser press f and select Public Press Function Permission 00 In Function Permission 3 3 specify Web Browser to Restrict and press OK Function permissions can be set for the selected user Touch All Users to apply the settings to all users ministrator Settings gt Edit gt Function Permission Tages Res iStrsti n Restrict Function Permission 03 23 2009 14 24 Memory 100 Reference e This setting is not available if Invalid is specified in Administrator Settings Network Set tings Web Browser Setting e Configuring the function permission of the public user is available when public user access is allowed in Administrator Settings User Authentication Account Track General Settings Public User Access e If users are managed in the external server you can configure the default settings for function permis sions to users who log in to the MFP using external server authentication for the first time To configure it select
56. data Signature Yes For details on the searchable PDF function refer to page 8 3 VL3622c VL2822c VL2222c 7 7 Direct Print 7 4 Direct Print An AES encrypted PDF document can be printed in the direct print mode User Web Connection to print documents in the direct print mode Log in as a public user or registered user and then select Direct Print Click Browse to locate the file and then click OK Q Public E d Ready to Scan Ef Ready to Print To Login Screen 2 2 To Main Menu Basic Setting Number of Sets 19999 Sor ON Y Offset OFF v Paper Tray Auto he Printed Side 1 Sided Y Original Orientation LEF v Finish Punch oF w Staple OFF N Binding Position Left Bind Application Setting Select File Printing of the following format files is supported XPS PDF Ver1 6 TIFF PS PCL JPEG Text File L Browse ER Reference For details on Web Connection refer to the User s Guide Print Operations VL3622c VL2822c VL2222c 8 Searchable PDF function 8 1 Overview 8 8 Searchable PDF function 8 1 Overview Searchable PDF refers to a function that creates a text searchable PDF file by pasting transparent text data on the area of a document in which characters are recognized through an OCR process You can create a searchable PDF file when saving or sending an original in the PDF or compact PDF format using
57. document file 4 7 4 7 Printing displaying or saving a document file If a link to a document file is provided in the displayed contents you can print display or save the document file The PDF and XPS formats are supported for the document files e You cannot display an XPS file Press the link to the document file in the contents to display the top screen of the document file Processing document files 08 29 2008 11 19 vl ll cll di pd 1007 4 7 1 Printing a document file Press Print to display the Print screen Configure the print settings and then press Start or the Start key on the control panel The document file is downloaded and printed Change print settings Copies To print with the following settings Select paper and then touch or press Start Io Paper EZ Full Color mo rsied PA mu 2 A4D 3 A4 amp D 4 A amp D i FE Application re 03 23 2009 14 20 vll mil cll ll Memory 100 cancel Item Description Color Specify whether to print originals in color or black and white Paper Select the size of paper for printing Simplex Duplex Select whether to print in 2 sided mode Stamp Settings Press this button to specify whether to print a Date Time and Page Number Finishing Configure settings for collating grouping offsetting stapling hole punching folding or binding VL3622c VL2822c VL
58. e if any of the following settings are specified Adjust Rotation cannot be set to Adjust in the settings for encryp tion using a digital ID Encryption Type Digital ID Encryption Level High Level 2 Encryption Target Dther than Metadata Signature Yes For details on encrypting a document using the digital ID refer to page 7 6 For Japanese Chinese Korean and Taiwanese the text direction vertical or horizontal writing is recognized automatically However for Chinese Korean and Taiwanese if both vertical and hori zontal text directions are used on the same page the original is processed based on one or the other VL3622c VL2822c VL2222c 8 5 Configuring the searchable PDF setting 8 3 VL3622c VL2822c VL2222c 9 My Panel Function 9 1 Overview 9 9 9 1 9 1 1 My Panel Function Overview The My Panel function allows the user to centrally manage the environment of the Control Panel customized by the user according to the application My Panel and to obtain My Panel on the MFP selected by the user Using My Panel provides the same operationality on multiple MFPs in network environment RM Reference This function is used in connection with the My Panel Manager For details on enabling the function refer to the My Panel Manager manual You can also configure My Panel settings using the My Panel Manager For details refer to the My Panel Manager manual
59. e To delete all characters entered press C clear in the Control Panel e To revert to the setting when the keyboard was displayed press Undo e Some buttons may not appear depending on the characters being entered e When entering character codes on multiple lines is allowed the linefeed button appears 4 10 VL3622c VL2822c VL2222c 4 4 Basic operation 4 4 4 4 Screen display mode There are three types of display modes for the Web Browser screen Normal This is the display mode same as that for the normal Web Browser Content is not adjusted to the screen size Scroll the screen horizontally and vertically when browsing it The default is set to Normal Just Fit Rendering The content layout is maintained and a page is displayed by reducing its width to fit the screen Scroll the screen horizontally and vertically when browsing it Smart Fit Rendering The table is divided and laid out vertically to fit the width of the screen Scroll the screen horizontally and ver tically when browsing it The layout may be changed depending on the page to be displayed C Reference For details on changing the display mode refer to page 4 16 4 4 5 Specifying speaker volume When the optional local connection kit is installed in the MFP sound from Web pages or Flash contents can be output through the speaker in the local connection kit If a speaker is connected to the MFP the speaker icon is displayed at the bottom le
60. e dr CP 1 6 Paper indication Cm 1 6 2 Overview 2 1 2 1 1 2 1 2 2 1 3 Overview of each function srrrrrrrrrrirrerieaeeeiiee ria eee iii iii einen 2 3 Supported TUNCTION tae Rt 2 3 Key layout after the function is expanded sese eene 2 3 Functions available with expanded functions uursssnersennnnnnnnnnn nennen nnnnnnnnnnnnnnnnnnnennnnennnnnernnnnnn rennen 2 4 3 Assigning Application Keys 3 1 3 1 1 3 1 2 3 2 3 2 1 i GIG WW ii iaia iii 3 3 Key layout after the function is expanded iii 3 3 Application Menu 3 4 Customizing the application keys 1 and 2 nrrriiiiei iii 3 5 Application Key Settings winrar ani ana aan anal 3 5 4 Web Browser Function 4 1 4 1 1 4 1 2 4 2 4 3 4 3 1 4 3 2 4 3 3 4 4 4 4 1 4 4 2 4 4 3 AP Au 4 3 Available operations with the Web Browser function cnn nnnnnncnn 4 3 POC CONS enanson aaa aaae iia 4 4 Specifications for Web BroWS6F 5 2 tie rien once iE Ee san Ri E REESE MEA AAA SS 4 4 Restrictions on Flash Player ii 4 4 Displaying Web Browser cela iii iaia 4 5 Configuring settings to enable use of the Web browser 1 1ssssereeiceazzeneneeene 4 6 Restricting the use of the Web browser in the MFP i 4 6 Web Browser Setting aria a ea 4 6 Restricting the use of Web browser for each user
61. e the document name VL3622c VL2822c VL2222c 5 7 Using the User Box function 5 4 5 4 2 Document operations A selected document can be printed or deleted Printing a document 1 Select Print from Specify operation and then press Changes the display Return a userl Logout E User Box Number 1 peel Box box1 Name Type Public Owner Name Public File List Thumbnail View First select an operation The selectable documents are displayed Specify operation Display All 8 Changes the display Select Thumbnail Print canal Edit Name Delete Document01 1 Edit Name Document02 1 Edit Name Select document and execute Cancel A check box appears beside all printable documents 2 Select the check box for the document to be printed and then press Print Setting amp user Logout yj User Box Number 1 User Boy box1 Name Type Public Owner Name Public File List Thumbnail View OFF First select an operation The selectable documents are displayed Specify operation Print Changes the display Select Thumbnail Document Name Number on Edit Name riginals f T Document01 1 iw Document02 1 Edit Name Select document and execute Print Setting Cancel VL3622c VL2822c VL2222c 5 4 Using the User Box function 5 3 Configure n
62. ecessary settings and then press OK gt In Page Range select whether to print all pages of the selected document or to print by specifying a page range 3 In Change order you can change the print order when printing multiple documents a user i Logout E Print Press OK to print Settings can be changed bellow If you select two or more documents they will be combined Set Number of Originals 2 Color Type Full Collor File Format PDF Page Range All C Page Change order 1 Document01 Top 2 Document02 Up Down Bottom Undo OK Cancel 4 Press Open File If the download is complete the PDF file will be displayed in the panel 5 Press 6 Configure print settings and then press Start or the Start key on the control panel Deleting a document 1 Select Delete from Specify operation and then press Changes the display Retum 2 userl Logout E E User Box Number 1 User Box box1 Name Type Public Owner Name Public File List Thumbnail View OFF First select an operation The selectable documents are displayed Specify operation Display All v Changes the display Select Thumbnail Print Number e Edit Name Delete riginals Document01 1 Edit Name Document02 1 Edit Name Select document and execute Cancel A check box appears beside the documents that can be deleted
63. el ziali aci n 9 5 9 2 1 Main M U 22 8 tt EE ede HEHE up bd ads ato 9 5 9 2 2 Displaying IET RD ISTE REL 9 5 9 3 Customizing My Panel eiie eec indi nnsicaeten dice neiadasa 9 6 9 3 1 My Panel Settings 5 OT 9 6 9 3 2 Displaying My Panel Settings nennen emen nnne 9 7 9 3 3 Language Otilia iii u an a nern 9 8 9 3 4 Measurement Unit Settings iii 9 8 VL3622c VL2822c VL2222c Contents 3 9 3 5 Copier Seti masia a o AT 9 9 Default Tabl PEE 9 9 Shortcut Key 1 Shortcut Key 2 a a e a Eea aa aa A aa AAA a a A EEEa iaaea aE iana 9 9 Quick Settings 1 Quick Settings 4 e aaraa aa esent 9 10 9 3 6 Scan Fax Settings naaa 9 10 IDeraultTab 5 ose nt th ot eoe edis iet eens ee Mie te erede tefte 9 10 Address Book Index Default iii 9 11 Shortcut Key 1 Shortcut Key 2 i 9 11 Default Address Book tuvimos iria ea 9 12 Detault Address Type rea iaa ee 9 12 9 3 7 User Box Settings iii i ur ri t i HD da 9 12 Detalla ai nia a ra 9 12 Shortcut Key 1 Shortcut Key 2 iii 9 13 9 3 8 Color Selection Settings dalai carat lis 9 13 9 3 9 Main Menu Settinigs i caldaia ie anita 9 14 Main menu b tton 2 22 ee da en 9 14 Registering a main menu button iii 9 14 9 3 10 Initial Screen Settings inter er teret eis ii la 9 15 My func 10 1 jeu me
64. escribes the operation flow from document reading processing to sending processing by showing operations of Image Panel in order of reading a document editing a document and specifying a destination Reference e You can specify a destination first and then read a document In the Read Data area read or retrieve a document e Toscan a document place the document and then press Scan Configure the scan settings as need ed and then start to read the document For details refer to page 6 8 e To use a document saved in a User Box select the User Box from Document Source List and select the document you want to retrieve For details refer to page 6 9 e To use a document saved in an external memory select External Memory from Document Source List and select the document you want to retrieve For details refer to page 6 10 e To use data saved in a cellular phone or PDA select Mobile from Document Source List For details refer to page 6 11 Select Scan Select Document Source List amp useri Load the document 08 29 2008 15 48 useri Select the desire Box to use document 08 29 2008 15 49 The scan settings can be changed Data Source Scan Settings Data Source vie ee m DEF CHI JKL HNO Pors TUY WXYZ etc ES File Type u PDF Multi Page J In the Edit Tool area edit the read document For details refer to page 6 12 Select data destination pear ay Data Source Data Destination F y I Documen
65. f the address you do not need to specify a digital ID on this screen Specification of the digital ID is independent of specification of an address therefore you need to specify an address separately Signature When a device certificate has been registered in the MFP specify whether to add a digital signature For details on registering a device certificate in the MFP refer to the User s Guide Network Administrator VL3622c VL2822c VL2222c 7 3 Encrypting PDF document and adding digital signature 7 Item Description Encryption Level Detail Settings Item Select an encryption level To encrypt a document using a digital ID you can not select Low Level for Encryption Level e High Level 1 RC4 encoding method 128 bit key length supported by Acrobat 5 0 or later High Level 2 AES encoding method 128 bit key length supported by Acrobat 7 0 or later Description Printing Allowed Specify whether to permit printing of a PDF document Enable copying of text images and other content Specify whether to enable copying of text images and other content Changes Allowed Reference Spe the permission level related to making changes to a PDF document Select Inserting deleting and rotating pages to insert delete or rotate the page Configure this setting for encryption at a higher security level e Select Filling in form fields and signing to enter
66. for the Web browser Reference Changing the cache settings requires the administrator authority 1 Press Menu on the toolbar of the Web browser Z Press Administrator Y Enter the administrator password and then press OK 4 Press the Settings tab and then select Cache 5 Clear the Use cache check box and then press OK 5 1 2 How to access Start the Web browser and then specify the IP address of the MFP to be accessed es Press Address on the toolbar of the Web browser 2 Pressthe entry form to display the keyboard screen gt Enter the IP address of the MFP to be accessed and then press OK 4 Press OK or Open New Window The Web Connection screen appears Reference e If you have specified to not receive cookies for Web browser settings Web Connection screen does not appear For details on configuring cookie settings refer to page 4 17 e If you display the screen for entering the address you see the URL of the page being displayed To delete the URL currently shown display the keyboard screen and press Delete Press C clear in the Control Panel to delete all URL entries VL3622c VL2822c VL2222c 5 3 5 Screen components 5 2 5 2 Screen components The Web Connection screen is constructed as shown below 1 2 3 i c Open User Box Box is the function to save documents in the machine Documents in the Box can be used for printing sending etc User Box Number 1 9
67. ft of the Web browser Press the speaker icon to display the Volume screen where you can control the speaker volume e To increase the volume one level press Higher or the key on the Control Panel e To reduce the volume one level press Lower or the key on the Control Panel e Selecting the Mute button changes the speaker icon to the speaker mute icon cme time me VL3622c VL2822c VL2222c 411 Toolbar 4 5 4 5 Toolbar The toolbar on the top of the Web Browser screen allows you to perform various operations and configure various settings 4 5 1 Description of the toolbar The following shows the functions of the buttons on the toolbar Icon Name Description Back Brings you back to the previous page Next Brings you to the next page Reload Abort Reloads the currently displayed page to update the contents If you press this button while loading a page the loading stops Home Displays the page registered as the home For details on changing the home page refer to page 4 16 Favorites Displays the list of registered favorites List For details refer to page 4 13 Favorites Adds the URL of the currently displayed page to the favorites Add Add Add ing a URL to the favorites requires the administrator authority For details refer to page 4 13 Address Brings you to the screen to enter a URL ma For details refer to page 4 14 Address History
68. g Utility gt My Panel Settings gt Copier Settings Job Setting Shortcut Key 1 EE YRS ro a Shortcut Key 2 7 Stamp Quick Copy Quick Settings 1 7 eco mode Nene Status 5 A Quick Settings 2 2im T Delete _ lt r vl ml cll ll 09 05 2008 13 34 Memory 100 Shortcut Key 1 Shortcut Key 2 Lay out shortcut keys for frequently used copy application functions on the basic screen Up to two shortcut keys can be laid out Ready to copy copies Duplex Combine Nene Status 7 Auto Paper y Select Auto Color 191 aee ot pm E Finishing AA AA Job Details Tan vll ml cll kl IR ERSBESFOYEBEr _ Stamp Memory Reference e When the optional Image Controller IC 412 is installed only one shortcut key can be programmed for the basic screen VL3622c VL2822c VL2222c 9 9 Customizing My Panel 9 3 Quick Settings 1 Quick Settings 4 Arrange the setting values of the Copy function and copy program keys in the basic screen By arranging the frequently used setting values and copy program keys in the basic screen you can config ure the copy settings easily only by pressing the key You can arrange up to four keys Copies Duplex Combine user Name Auto Color Corner Staple Li Top Left EE E _ mA Sr z x oo oe Job Details Eom lt j d
69. government turning Oc is also at work in publishing on demand newspaper production and wide format colour for spectacular display graphics For more information visit us at ww w oce com
70. iglio MI Italia http www oce it Oc Japan Corporation 3 25 1 Nishi Shinbashi Minato Ku Tokyo 105 0003 Japan http www ocejapan co jp Oc Belgium S A Rue Astrid 2 A 1143 Luxembourg Belair http www oce lu Oc Malaysia Sdn Bhd 3 01 Level 3 Wisma Academy Lot 4A Jalan 19 1 46300 Petalig Jaya Selangor Darul Ehsan Malaysia http www ocemal com my Oc Mexico S A de C V Prolongaci n Reforma 1236 4to Piso Col Santa F Del Cuajimalpa C P 05348 M xico D F M xico http www oceusa com Oc Norge A S Postboks 4434 Nydalen Gjerdrums vei 8 0403 Oslo Norway http www oce no Oc Poland Ltd Sp z 0 0 ul Bitwy Warszawskiej 1920 r nr 7 02 366 Warszawa Poland http www oce com pl Oc Lima Mayer S A Av Jos Gomes Ferreira 11 Piso 2 Miraflores 1497 139 Alg s Portugal http www oce pt Oc Singapore Pte Ltd 190 MacPherson Road 03 00 Wisma Gulab Singapore 348548 Oc Printing Systems PTY Ltd P O Box 629 Rivonia 2128 South Africa Addresses of local Oc organisations Oc Espa a SA Business Park Mas Blau Osona 2 08820 El Prat de Llobregat Barcelona Spain http www oce es Oc Svenska AB Sollentunav gen 84 191 27 Sollentuna Sweden http www oce se Oc Schweiz AG Oc Thailand Ltd S gereistrasse 10 B B Building 16 Floor CH8152 Glattbrugg 54 Asoke Road Schweiz Sukhumvit 21 http
71. ing a digital signature as required Reference e This function can be used on the MFP with i Option LK 102 registered Available operations with the PDF processing function The PDF processing function allows you to perform the following operations Configuring the PDF document property settings when distributing it with the scan or User Box function p 7 4 e Encrypting a PDF document using a password or digital ID public key when distributing it with the scan or User Box function p 7 5 Adding a digital signature when distributing an encrypted PDF document p 7 5 An AES encrypted PDF document can be printed using the direct print mode p 7 8 RA Reference For details on the scan function refer to the User s Guide Network Scan Fax Network Fax Operations For details on User Box functions refer to the User s Guide Box Operations VL3622c VL2822c VL2222c 7 3 7 PDF document properties 7 2 7 2 PDF document properties Selecting PDF or Compact PDF as a file type when distributing a scanned document or document saved in a User Box allows you to configure the PDF document property settings Reference e When saving a document in a User Box using Save Document of the User Box function you cannot configure the PDF document property settings e When sending a document in a User Box in the PDF format to other device using Web Connection you can configure the PDF document
72. ing in using Web Connection displays the list of User Boxes Public Personal and Group User Boxes registered in the accessed MFP Open User Box Select a desired User Box name User Box Name at User Box List Alternatively directly enter a User Box number User Box Number and User Box password User Box Password and then press OK Reference e When you select a User Box name User Box Name with a password specified in User Box List a screen for entering the password appears a userl Logout 2 Open User Box Box is the function to save documents in the machine Documents in the Box can be used for printing sending etc User Box Number __ 1 999999999 User Box Password OK User Box List Search from Index ALL vw Page Display by 50 cases 1 eo repaid lusor Box Name ye Time Stored n box Public 21 09 2007 14 04 a2 box2 Public 21 09 2007 14 04 ME baxs Personal 25 09 2007 09 37 Open User Box Item Description User Box Number Enter the User Box number to be opened User Box Password If a password is set to the target User Box enter the password User Box List Item Description Search from Index Switch the index display according to the indexes selected when creating a User Box Page Display by 50 When this machine contains 50 or more User Boxes specify the desired page cases to change the display User Box List Displays the User Box Number User Box Name Type and Time Stored A key icon
73. isher The Fold and Center Staple 8 Fold functions can be used when a sadale stitcher is installed on the op tional finisher 4 5 7 Menu Press Menu to configure the Web Browser settings There are two types of menus one for the user and one for the administrator For details refer to page 4 16 VL3622c VL2822c VL2222c 4 15 Configuring the Web Browser settings 4 6 4 6 1 4 6 2 Configuring the Web Browser settings Pressing Menu in the tool bar displays the menu for the user Users can only view the Web browser opera tion settings and information The administrator ofthe MFP can configure the operating environment and security settings in addition to the Web browser operation settings To display the administrator menu press Administrator in the menu screen and enter the administrator password Page Operation In the Page Operation tab configure the settings for page operation Item Description Use for Home Page Registers the displayed page as the home page Page Memo Displays the page saved as a page memo Selecting the page memo from the list displays the corresponding page Press to display the list of operations available for the item From this list select the desired operation Save as Page Memo Saves the displayed page as it is Zoom Display Press Zoom Display to display the key to enlarge or reduce the page display size Press the key to adjust the page disp
74. key name on the Control Panel For details on assigning a function refer to page 3 5 Press Application Menu to display the Application Menu To use a function not assigned to the application key 1 or 2 you can switch functions to a desired one from the Application Menu Application Menu Select function to use ERES 08 29 2008 10 31 Memory 100 VL3622c VL2822c VL2222c 3 2 Customizing the application keys 1 and 2 3 3 2 Customizing the application keys 1 and 2 To fit the use status the function to be assigned to the application keys 1 and 2 can be changed 3 2 1 Application Key Settings To assign a function to the application keys 1 and 2 use Application Key Settings 1 Press Utility Counter to display Utility Press Administrator Settings 3 Enter the administrator password and then press OK 4 Press System Settings D In System Settings 2 2 press Application Key Settings Use the menu buttons or keypad to make a selection Administrator Settings gt System Settings i 2 2 2 Stanp Settings 9 o Page Number Print Position i 2 x 2 Blank Page Print Settings Application Key Settings Advanced Preview Setting 2 Z Skip Job Operation Settings 03 19 2009 16 24 MT Memory 100 6 Selectan application key Key 1 or Key 2 to which you assign a function To be allocated to each Application Key Admi
75. lable by registering an optional license kit to this machine and functions available by connecting it to an application To use each function effectively please read this User s Guide 1 1 1 User s guides Printed manual Quick Guide Copy Print Fax Scan Box Oper ations User s guide DVD manuals Overview This manual describes operating procedures and the functions that are most frequently used in order to ena ble you to begin using this machine immediately This manual also contains notes and precautions that should be followed to ensure safe usage of this machine Please be sure to read this manual before using this ma chine This manual describes details on trademarks and copy rights e Trademarks and copyrights Overview User s Guide Copy Operations This manual describes details on copy mode operations and the settings of this machine Specifications of originals and copy paper Copy function Maintaining this machine Troubleshooting User s Guide Enlarge Display Operations This manual describes details on operating procedures of the enlarge display mode e Copy function e Scanning function e G8 fax function e Network fax function User s Guide Print Operations This manual describes details on printer functions e Printer function e Setting the printer driver User s Guide Box Operations This manual describes details on the boxed functions us ing the hard disk e Savi
76. lay size Reference e Items with are displayed only for the administrator menu e Use for Home Page is displayed for users using the Web browser by linking to My Panel Display In the Display tab configure settings for displaying contents The administrator of the MFP can configure the settings to hide or display images and animations enable or disable JavaScript and make detailed set ting related to the contents display Item Description Display Mode Select the display mode for Web Browser from Normal Just Fit Rendering and Smart Fit Rendering For details refer to page 4 11 Encoding Specify the encode type to be used when displaying contents Detail Settings Configure settings for displaying contents For administrator e Image Select this check box to display images e Animation Select this check box to display animation GIF e Table Select this check box to recognize the table in HTML and adjust the layout JavaScript Select this check box to enable JavaScript in contents CSS Select this check box to enable CSS in contents Ward Wrap Select this check box to enable the word wrap in contents Line Boundary Char Check Select this check box to enable the line boundary character check in contents e Rapid Render Select this check box to enable the Rapid Render func tion e Pop Up Window Select this check box to allow displaying the pop up window e Offli
77. list of operations available for the item From this list select the desired operation The following shows the available operations Item Description Open New Window Loads the selected display history with a new window Delete Deletes the selected display history Deleting the display history requires the administrator authority Close Closes this screen VL3622c VL2822c VL2222c 4 5 Toolbar 4 4 5 6 Print Press Print to display the Print screen Configure the print settings and then press Start or the Start key on the control panel The displayed con tents are printed Item Description Color Specify whether to print originals in color or black and white Paper Select the size of paper for printing Simplex Duplex Select whether to print in 2 sided mode Stamp Settings Specify whether to print the Title URL Date Time and Page Number Finishing Configure settings for collating grouping offsetting stapling hole punching folding or binding Reference e If you attempt to print a Web page or JPEG or other image that takes up a large amount of memory a scan error may occur and printing will be disabled The setting value of Finishing varies depending on which options are installed The Staple settings are available only if the optional finisher is installed The Punch settings are available only if the punch kit is installed on the optional fin
78. n the basic screen and select the location in the Read Data area gt Ifyou have selected a location that is already registered in the basic screen the data is overwritten 3 You cannot register a User Box that is already registered in the basic screen to another location in the basic screen Register selected User Box in Data Source 08 29 2008 15 49 Data Source 000000001 box1 i DEF GHI JKL mno pars tuv uz etc x 000000002 box2 Customize Basic Screen al cancel Coj 6 22 VL3622c VL2822c VL2222c 6 5 Customizing Image Panel 6 4 Press OK useri You can customize the Basic Screen 08 29 2008 15 49 Select the User Boxes in which you want to load data Data Source DEF GHI mo Pors Tuy myz etc Customize ustomize Basic Screen gt A shortcut icon is registered 6 5 2 Customizing the Document Destination area Shortcut icons for frequently used destinations can be registered in the Document Destination area 1 Press Destination List in the Data Destination area 2 Press Customize Basic Screen 08 29 2008 15 50 2 Select desired destination s E Mail EIS user t user2 Customize Basic Screen i Dostinati n List 3 Select the destination you want to register in the basic screen and select the location in the Document Destination area gt f you have selected a location that is already registered in the basic screen the data is overwritten 3 Yo
79. nation s No of Fax can be sent at any time using keypad Address Book MAMA TIT EE off Hook ED XN Job Details vll d cl ll Reference Search P Communication S Scan Settings J Original Settings E 09 05 2008 14 08 o rn Henory 100 File Type Efon e When the optional Image Controller IC 412 is installed only one shortcut key can be programmed for the basic screen VL3622c VL2822c VL2222c 9 Customizing My Panel 9 3 Default Address Book Configure settings for the default screen of Address Book Job List E Select job setting Bookmark Utility gt My Panel Settings gt Scan Fax Settings Job Setting Default Address Book i index Default Address Type A Group fiddress Type Job Details y 09 05 2008 14 25 vll wll cll ll Memory 100 Default Address Type When displaying an address book by address type specify an address type to be displayed by default E Select destination type to appear as default in the address screen Job List utility gt Scan Fax Settings gt Default Address Type Nsne Status Job Details 04 06 2009 10 01 vll wll cll kl Memory 100 9 3 7 User Box Settings Configure initial display settings for the basic screen of the User Box function and register shortcut keys Default Tab Co
80. ne Permission Select this check box to allow the use of the contents off line Auto Flash Playback Select this check box to automatically play a Flash content For user e Enable Offline Display Select this check box to enable viewing of the con tents off line Displayed when Offline Permission is allowed by the admin istrator Color Selection Set Select a color for the selected item Green Blue Yellow or Orange ting VL3622c VL2822c VL2222c 4 6 Configuring the Web Browser settings 4 4 6 3 Manage windows In the Manage windows tab operate the window Up to five windows can be opened Item Create new window Description Displays the contents of the URL registered as the home page with a new win dow Open in new window Displays the link destination page with a new window Close active window Closes the active window Close other windows 4 6 4 Settings Closes all windows This is not selectable when only one window is open The Settings tab allows you to check and reset the Web browser information The administrator of the MFP can configure the operating environment and security settings of the Web browser Item Description Startup Settings Specify whether to display the page registered as the home page or the last page being displayed when you exited Web Browser previously at the startup of Web Browser Sec
81. nfigure the default display settings for the basic screen after User Box is pressed on the Control Panel in the User Box mode Job List Select item and enter setting Bookmark Utility gt My Panel Settings gt User Box Settings Default Tab Job Setting ault Tal Name Status Public Shortcut Key 1 J D MU 09 05 2008 14 25 vll vi ell il Menory 100 9 12 VL3622c VL2822c VL2222c 9 3 Customizing My Panel Shortcut Key 1 Shortcut Key 2 Lay out shortcut keys for User Boxes frequently used when using a User Box document on the basic screen Up to two shortcut keys can be laid out Reference Job List elect the desired User Box to use or file document Use the keypad to input and specify the box number to use Check Job Public Save Document 000000001 000000004 000000005 000000006 TES box1 fboxi bbsbox1 box3 000000007 000000008 fbox box Enter User Box No vll mil cll Kl PS External Memory Annotation User Box Memory User Box Information Search User Box e When the optional Image Controller IC 412 is installed only one shortcut key can be programmed for the basic screen 9 3 8 Color Selection Settings Select a color for the selected buttons on My Panel ERR elect the color you wish to use to show that the Job List utton is selected Utility gt My Panel Settings gt Color
82. ng data in user boxes e Retrieving data from user boxes e Transferring and printing data from user boxes User s Guide Network Scan Fax Network Fax Operations This manual describes details on transmitting scanned data e E mail TX FTP TX SMB TX Save in User Box Web DAV TX Web Services G3 fax IP Address Fax Internet Fax User s Guide Fax Driver Operations This manual describes details on the fax driver function that transmits faxes directly from a computer e PC FAX User s Guide Network Administrator This manual describes details on setting methods for each function using the network connection e Network settings e Settings using Web Connection VL3622c VL2822c VL2222c Use conditions 1 2 1 1 2 1 2 User s guide DVD manuals Overview User s Guide Advanced Function Operations This manual describes details on functions that become available by registering the optional license kit and by connecting to an application e Web browser function Image panel PDF Processing Function Searchable PDF My panel and My address functions User s Guide This User s Guide is intended for users ranging from those using this machine for the first time to administra tors It describes basic operations functions that enable more convenient operations simple troubleshooting op erations and various setting methods of this machine Note that basic technical knowledge about the product is
83. nistrator Settings gt Application Key Settings m Scan Fax J Copy J VL3622c VL2822c VL2222c 3 5 Customizing the application keys 1 and 2 3 2 7 8 Select a function to be assigned 7 select function to be allocated to he Application Key User Box LIO s 5555 Image Panel Web Browser My Panel Press OK The function is assigned to the application key VL3622c VL2822c VL2222c Web Browser Function 4 1 Overview 4 Web Browser Function 4 1 Overview The Web Browser function prints displays and saves contents on the Internet or intranet by accessing them from the Control Panel of the MFP connected to the network Reference This function can be used on the MFP with i Option LK 101 v2 registered 4 1 1 Available operations with the Web Browser function The Web Browser function allows you to perform the following operations an Displaying and printing Web contents on the Internet or intranet Displaying printing and saving a document file on the Internet or intranet Sharing documents in the User Box of MFPs on the network using Web Connection When the My Panel function is available you can personalize the user operation environment of the Web browser by linking the Web browser with My Panel Reference For details on using Web Connection from the Control Panel refer to page 5 3 For details on My Panel refer to page 9 3
84. o specify Outline PDF Ifi Option LK 102 is registered in the MFP selecting PDF or Compact PDF for file type allows you to specify Encryption and PDF Document Properties For details on the function refer to page 7 3 Ifi Option LK 105 is registered in the MFP selecting PDF or Compact PDF for the file type allows you to specify Searchable PDF For details on the func tion refer to page 8 3 Density Adjust the density for scanning Color Select the scan color from Auto Color Full Color Gray Scale and Black Document Name Specify the document name Separate Scan Press this button to divide scanning of the document into several times It is useful for the following cases e When the number of pages of a document is too many and it cannot be loaded into the ADF When placing the originals on the original glass When 1 sided originals and 2 sided originals are mixed 6 8 VL3622c VL2822c VL2222c 6 3 Operating Image Panel 6 Retrieving from User Box Select a User Box from Document Source List to display the Use Document screen Select a document to be retrieved and then press OK Reference e If a password has been specified for the selected User Box the password input screen appears Enter the password Only one User Box can be selected Up to 10 documents can be retrieved from a User Box at one time If a User Box is specified as a destination you cannot retrieve more than
85. on of the send tray to display the Check Send To screen where you can check the list of specified destinations If an E mail address is specified as a destination you can specify settings for the E mail encryption and digital signature attachment useri Check Send To 09 01 2008 11 18 Touch Remote Address Settings to specify E mail encryption and Digital Signature for each address Check TX Tray 1 test local 111 1111 1111 Item Description Remote Address Set Press this button to configure settings for E mail encryption based on S MIME tings and digital signature attachment This setting is available when ON is selected for S MIME Communication Settings of Administrator Settings and E mail is selected Detail Press this button to check the detailed information of the address VL3622c VL2822c VL2222c 6 17 Operating Image Panel 6 3 Item Description Delete Press this button to delete the selected address Reference To encrypt an E mail message and attach a digital signature using S MIME set Administrator Set tings Network Settings E Mail Settings S MIME Communication Settings to ON To encrypt an E mail a certificate must be registered in the E mail address To attach a digital signature to an E mail message the device certificate must be registered in the MFP Also set Administrator Settings Network Settings E Mail Set
86. one document If Print is specified as a destination you cannot retrieve more than one document You cannot specify the User Box from which you retrieved the document as the destination useri Select the document to be used 09 01 2008 09 49 Li pata soarce D use pocunemt n 000000006 b0x3 Action E mp Item Description Edit Name Press this button to change the name of the selected document Document Details Press this button to check the detailed information or preview image of the se lected document VL3622c VL2822c VL2222c 6 9 Operating Image Panel 6 3 Retrieving a document from an external memory Select External Memory from Document Source List to display the list of documents saved in the external memory Select a document to be retrieved and then press OK useri Select the document to be used 09 01 2008 09 50 Data Source Name 001 tif 002 tif Document 003 JPG Sample 1 pdf mcum Reference To retrieve a document from an external memory you must configure the following settings in the MFP depending on the purpose of the document to be used To print a retrieved document in Administrator Settings System Settings User Box Set tings External Memory Function Settings set Print Document to ON To additionally perform user authentication in Administrator Settings User Authentication Account T
87. only one User Box as a destination To save a document in a User Box you must create a User Box and register the User Box in the address book in advance If other than Print or a User Box is specified as a destination you cannot select Mobile This machine supports RepliGo version 2 1 0 9 To print an XHTML file since a linked file is retrieved using the WebDAV client function you must con figure the following settings in the MFP in advance Set Administrator Settings Network Settings WebDAV Settings WebDAV Client Settings to ON To connect via a proxy register a proxy server in Proxy Server Address of WebDAV Client Settings Additionally set User Settings Cellular Phone PDA Setting Proxy Server Use to Yes In User Settings Cellular Phone PDA Setting Link File Error Notification specify the operation for the machine to execute when it is unable to retrieve the linked file RA Reference For details on how to send data from a cellular phone or PDA refer to page 6 18 The function to connect the MFP to a cellular phone or PDA is available even if the license kit is not registered For details refer to the User s Guide Box Operations and User s Guide Print Operations VL3622c VL2822c VL2222c 6 11 Operating Image Panel 6 3 6 3 4 Editing the document Edit the read document Reference e When using data saved in a cellular phone or PDA you cannot check the pre
88. ot supported The functions to execute JavaScript from Flash or operate Flash from JavaScript are not supported The screen without a window pop up is not supported The favorite function of Flash is not supported The function to communicate data in real time using the Flash Media Server is not supported The XMLSocket based communication function is not supported VL3622c VL2822c VL2222c 4 2 Displaying Web Browser 4 4 2 Displaying Web Browser In Application Menu press Web Browser The page specified as the home is displayed Reference o If a login user is using the Web browser linked to My Panel and the user presses Web Browser the Web browser setting and information related to the user is downloaded to the MFP from the server If the user has specified a personal home page that page is displayed e When the Web browser starts you can specify whether to display the home page or the last page that was visited For details refer to page 4 17 Select function to use x Application Menu a a V Bos 08 29 2008 10 31 Memory 100 N Reference For details on the Application Menu refer to page 3 4 For details on My Panel refer to page 9 3 VL3622c VL2822c VL2222c 4 5 4 Configuring settings to enable use of the Web browser 4 3 4 3 Configuring settings to enable use of the Web browser If you do not want to allow use of the Web browser in the MFP you can rest
89. py Scan Fax User Box Image Pan el and Web Browser functions Shortcut key for the Web Browser or Image Panel functions can be registered in Main Menu only when its function is enabled Copy Function Set Register shortcut keys in Copy Function Settings for each of Color Paper tings Setting Zoom Duplex Combine and Finishing Scan Fax Function Register shortcut keys in Scan Fax Function Settings for each of Scan Set Settings tings Original Settings and Comm Settings Copy Program Set Register a shortcut key to the copier setting memory copy program regis tings tered in the MFP Press Icon in the Main Menu Settings screen You can select setting memory icons to be displayed on Main Menu The shortcut key for the setting memory is available only on the MFP with the setting memory registered For details on registering the copier setting memory copy program refer to the User s Guide Copy Operations Scan Fax Program Register a shortcut key to the fax scan setting memory fax scan program Settings registered in the MFP Press Icon in the Main Menu Settings screen You can select setting memory icons to be displayed on Main Menu The shortcut key for the setting memory is available only on the MFP with the setting memory registered For details on registering the fax scan setting memory fax scan program re fer to the User s Guide Network Scan Fax Network Fax Operations
90. r s comment sheet Questions Have you found this manual to be accurate O Yes O No Were you able to operate the product after reading this manual O Yes O No Does this manual provide sufficient background information O Yes O No Is the format of this manual convenient in size readability and arrangement page layout chapter order etc O Yes O No Could you find the information you were looking for O Always O Most of the times O Sometimes O Not at all What did you use to find the required information O Table of contents O Index Are you satisfied with this manual O Yes O No Thank you for evaluating this manual If you have other comments or concerns please explain or suggest improvements overleaf or on a separate sheet Comments Reader s comment sheet Date This reader s comment sheet is completed by If you prefer to remain unknown please do fill in your occupation Name Occupation Company Phone Address City Country Please return this sheet to Oc Technologies B V For the attention of ITC User Documentation P O Box 101 5900 MA Venlo The Netherlands Send your comments by E mail to itc userdoc oce com For the addresses of local Oc organisations see http www oce com Addresses of local Oc organisations Addresses of local Oc organisations Oc Australia Ltd P O Box 363 Ferntree Gully MDC Vic 3165 Australia http www oce com au Oc
91. rack User Authentica tion Settings User Registration set Function Permission Print to Allow for each user To save a retrieved document in a User Box in Administrator Settings System Settings User Box Settings External Memory Function Settings set External Memory Document Scan to ON To ad ditionally perform user authentication in Administrator Settings User Authentication Account Track User Authentication Settings User Registration set Function Permission External Memory Document Scan to Allow for each user The available file formats are PDF TIFF JPEG and XPS Up to 200 documents can be retrieved from an external memory To open a folder select the one you want to open and then press Open You cannot specify a JPEG document together with any other format at the same time If a document has been retrieved from an external memory you cannot read the document using Scan or Document Source List You can only specify either Print or a User Box as a destination of a document retrieved from an ex ternal memory Also you can specify only one User Box as a destination To save a document in a User Box you must create a User Box and register the User Box in the address book in advance If other than User Box is specified as a destination you cannot select External Memory VL3622c VL2822c VL2222c 6 3 Operating Image Panel 6 Using data saved in
92. rict its use without disabling the license kit Also you can restrict use of the Web browser for each user 4 3 1 Restricting the use of the Web browser in the MFP If you do not want to allow use of the Web browser you can restrict its use without disabling the license kit Web Browser Setting Press Utility Counter to display Utility Press Administrator Settings Enter the administrator password and then press OK Press Network Settings afr OQ N In Network Settings 2 2 press Web Browser Setting Use the menu buttons or keypad to make a selection AAA Administrator Settings gt Network Settings ae Me Sr gt AE 3 Se MEM MESETCENUES gt MOTTA 0 Bluetooth Setting A y Network Settings 03 23 2009 14 23 Memory 100 6 Select Invalid and then press OK Enable Disable Web Browser Bookmark AN Administrator Settings gt Network Settings gt Web Browser Setting Utility Administrator Settings ET Coe Settings Web Browser Setting 03 23 2009 14 23 Memory 100 Reference e If Web Browser Setting is set to Invalid Web Browser is hidden in the Application Menu 4 6 VL3622c VL2822c VL2222c 4 3 Configuring settings to enable use of the Web browser 4 4 3 2 Restricting the use of Web browser for each user If user Management is performed in the MFP you can restrict use of the Web browser for ea
93. rouped Job List Select item and enter setting No of Destinations 002 Utility gt Group gt New No Name Status Name y groupi Select Group Registered Address Check Program Settings A 09 05 2008 14 25 Memory 100 AI vl ml cll li Cancel OK N Reference For details on registration contents of the group refer to the User s Guide Network Scan Fax Network Fax Operations VL3622c VL2822c VL2222c 10 7 1 0 Copying destinations between address books 10 3 10 3 Copying destinations between address books Registered one touch destinations can be copied between the public address book and My Address Book Reference o Groups cannot be copied between the public address book and My Address Book 10 3 1 Copying destinations from the public address book to My Address Book Addresses registered in the public address book can be copied to My Address Book 1 Display Create One Touch Destination 2 Press Address Book Public 3 Selectthe type of address to be copied A list of registered address books of the selected address type appears 4 Select an address to be copied and then press Copy to Personal Addr 1 Job List E To register a new e mail address touch New 1 To edit an existing e mail address select desired address and touch Edit Bookmark Utility gt Address Book Public gt Scan to E Mail ser ABC DEF GH
94. s set Save Document to ON To additionally perform user authentication in Administrator Settings User Authentication Account Track User Authentica tion Settings User Registration set Function Permission Save to External Memory to Allow for each user e If Print or a destination is specified as a destination you cannot select External Memory 09 01 2008 10 58 un Select desired destinationts Data Destination Search JKL MNO PORS ABC DEF GHI JKL Mi Tw WXYZ mEMail mE Mail FIP wert amp user2 ftpi ET Sm EI usera A WebDAVi faxi Far e verify address Tray f Remote Address setting 4 6 16 VL3622c VL2822c VL2222c 6 3 Operating Image Panel 6 6 3 6 Checking the send tray Send Tray If you specify an address the send tray appears The send tray displays the icon for the destination you have specified select data destination nA Data Source F idus Data Destination E Docunento1 gt L E Bo rce List user2 fae Destination List No Name Description 1 Dest Settings icon Press the Dest Settings icon to display the Check Send To screen where you can check the list of specified destinations 2 Destination icon Displays the icons for destinations Press the icon for the desired destination to display the Check Send To Screen where you can check the detail information of the destination Check TX Tray Press the ic
95. s Create One Touch Destination Press Group j Job List 5 Use the menu buttons or keypad to make a selection 4 Before creating a group destination you must first create multiple one touch destinations Boo Utility gt One Touch User Box Registration gt Create One Touch Destination o TATI creta eel ELI vll ll cll ll 09 05 2008 14 25 Close Memory 100 A list of groups appears Press Personal and then press New gt To edit a registered group select the group and then press Edit gt To delete a registered group select the group and then press Delete gt To check a registered group select the group and then press Check Job Set gt Press Public to display the public groups To register a new group destination touch New To edit an existing group Job Lis destination select desired destination and touch Edit Bookmark Utility gt Scan Fax gt Group No Name To of Destinations Mod Nene Status 01 groupi 002 EN ES AT AE ELIT 09 05 2008 14 25 vll vi ell il Menory 100 10 6 VL3622c VL2822c VL2222c 10 2 Registering and editing a destination 1 0 7 Check that a personal group is selected as a registration destination and then configure settings for required items 3 Select Select Group The addresses registered in My Address Book are displayed Select one touch destination to be g
96. s refer to page 3 3 VL3622c VL2822c VL2222c 2 Overview of each function 2 1 2 1 3 Functions available with expanded functions The following describes the overview of each function For details refer to the reference described below Function Overview Refer ence Web Browser This function can be used by registering i Option LK 101 v2 in the MFP p 4 3 By using the Control Panel of the MFP connected to the network you p 5 3 can access to the Internet or intranet and display or print the contents Also through a Web browser you can operate Web Connection of the MFP connected to the network and use documents saved in User Box es Image Panel This function can be used by registering i Option LK 101 v2 in the MFP p 6 3 Image Panel is a new intuitive and easy to understand panel interface This panel helps you easily image the entire operation flow from loading to sending a document You can add photo data to the one touch destinations using Web Con nection The registered photo data is applied to the address list of IMage Panel PDF processing This function can be used by registering i Option LK 102 in the MFP p 7 3 Performs password or digital ID based encryption of PDF adds a digital signature and configures property settings when distributing docu ments in the PDF format using the scan or User Box function Searchable PDF This function is available when i Option LK 105 is registered with the p 8
97. s can be registered For details on configuring settings for Main Menu refer to page 9 14 JobDetails Select function gt Y 39 OC A TT IT MIT MEET os ETS Programi 2 vll dd cl U PAR 9 2 2 Displaying Main Menu When using the My Panel function you can change the initial screen to be displayed after user authentication is succeeded To display Main Menu for My Panel from a different initial screen use the Application Menu In Application Menu press My Panel to display Main Menu of My Panel Select function to use A Application Menu User Box j 08 29 2008 10 31 Memory 100 RA Reference m NN E E 3333 The initial screen displayed after user authentication is succeeded can be changed in My Panel Settings Set tings For details refer to page 9 15 For details on the Application Menu refer to page 3 4 VL3622c VL2822c VL2222c Customizing My Panel 9 3 9 3 Customizing My Panel Customize My Panel in My Panel Settings of Utility 9 3 1 My Panel Settings Customizable items are as follows Item Description Language Setting Select a language to be used on My Panel For details refer to page 9 8 Measurement Unit Select a measurement unit to be used when displaying values on My Panel Settings For details refer to page 9 8 Copier Settings Specify the initial display settings for the basic screen of the Copy f
98. s you above the selected favorite Use this button when the list of favorites is displayed in the list view Down Brings you below the selected favorite Use this button when the list of favorites is displayed in the list view Delete Deletes the selected favorite Deleting the favorites requires the administrator authority Close Closes this screen 4 5 3 Favorites Add Adding a URL to the favorites requires the administrator authority Pressing Add prompts you to enter the administrator password Enter the administrator password and press OK The registration screen appears Check the contents and press OK The URL of the displayed page is added to the favorites The MFP can hold up to 100 favorites e To register the thumbnail images of the page to be added to the favorites select the Register Thumb nail check box on the registration screen e It is registered with the title previously given to the contents To change the title press the entry form for the title on the registration screen and then change the title Reference e For users using the Web browser by linking to My Panel administrator authority is not required My Pan el can hold up to 20 favorites for each user VL3622c VL2822c VL2222c 4 13 Toolbar 4 5 4 5 4 4 5 5 Address Press Address to display the screen for entering the address Press the entry form to display the keyboard screen Enter
99. ss function is available the following screen appears when specifying an address Addresses registered in My Address Book appears by address type Select the desired destination To select an address registered in the public address book press Public Job List Select desired destinationts No of 000 Dest PE Fax can be sent at any time using keypad Check Job Address Book te GS Job History Seren Off Hook Broadcast Destinations E Mail NE OFP SPC SMB WebDAV TES 54 user2 ftpi user3 WebDAVI Fax Fax faxi fax2 mes E Delete 5 Scan Settings IR Settings EXE Settings 4 09 05 2008 14 25 vll vil cll ll Memory 100 17 1 10 4 2 Searching for destinations If a desired address is not found you can search for it In the screen for specifying a destination press Search To search for destinations based on the registered address type press Address Type To search for destinations based on the name and a part of registration contents press Detail Search P Select the conditions for searching Job List Address Book Check Job Address gt Search Destinations Registered destinations can be searched by transmission type Address Type Registered destinations can be searched by specifying name or destination Detail Search 1 Delete Check Job Settings A vll dd cl kil PAN 1 10 10 VL3622c VL2822c VL
100. stered shortcut ICON ii 6 24 PDF Pi Func 7 1 OVOP VIOW a 7 3 Available operations with the PDF processing function nen 7 8 7 2 PDF doc ment Properties dai 7 4 7 3 Encrypting PDF document and adding digital signature eese 7 5 7 3 1 Password based encryption iii 7 5 7 3 2 Digital ID based encryptioni uriaio ira 7 6 7 4 place E 7 8 i 1a PI 8 1 Overview Precautions when creating searchable PDF files i 8 3 8 2 Configuring the OCR operation setting uunsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnannnnnnnnnnnnnnnnnnnnnnnnennnnnnn 8 4 OCR Operation Setting rer taa eden rali 8 4 8 3 Configuring the searchable PDF setting uuuuuuuuannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnennn nn 8 5 My Panel Functio 9 1 A 9 3 9 1 1 Available operations with My Panel nennen nnne snnt nnenn nent n nnns 9 3 Gustomizable tema pas 9 3 Functions available by linking to the Web browser i 9 3 Functions available with Image Panel cnn cnn nan nn nn cnn nn nnne nnne 9 4 9 1 2 My Panel acquisition procedure iii 9 4 9 1 3 Restrictions on using the My Panel function i 9 4 9 2 Displaying My Pan
101. t Page 2 Destination List In the Document Destination area specify a destination of the read document e To print press Print For details refer to page 6 15 e Tosendthe document select a destination from Destination List For details refer to page 6 16 e To save data in an external memory press External Memory in the Destination List screen For de tails refer to page 6 16 Select Print Select Destination List MT e Select desired destinationts D n Data Destination Cortes MEENN print Full Color Black st 6 6 VL3622c VL2822c VL2222c 6 3 Operating Image Panel y If you specify an address the send tray appears For details refer to page 6 17 a useri Se lect data destination 09 01 2008 11 12 Data Source Data Destination Al Destination List Press Start to send the document e Tosend data from a cellular phone or PDA press Start to display a PIN code Enter the PIN code in the cellular phone or PDA to send data to the MFP Sta rt Data is sent to the specified destination For de tails refer to page 6 18 VL3622c VL2822c VL2222c 6 7 6 Operating Image Panel 6 3 6 3 3 Reading a document Scan a document retrieve a document from a User Box or external memory and send data from a cellular phone or PDA Scanning a document Press Scan to display the Scan Settings screen Configure the scan settings as needed and then press Scan
102. tered icon Temporary One Touch he Subject Text 3 gt Prefix Suffix Register Photo The following files can be registered 48 x 48 pix and 24 bit BMP Browse tomo 2 Q To Main Menu Group Search from List 6 Click Browse and then specify the folder where the photo data you want to add is saved Press OK The photo data is added to the one touch destination VL3622c VL2822c VL2222c 6 21 Customizing Image Panel 6 5 Customizing Image Panel When the My Panel and My Address function are available you can customize the Image Panel screen as a user specific screen To customize the Image Panel screen the following conditions are required e The My Panel and My Address functions are available on the MFP e Perform user authentication and then log in as a registered user ER Reference For details on the My Panel function refer to page 9 3 For details on the My Address function refer to page 10 3 6 5 1 Customizing the Read Data area Shortcut icons for frequently used User Boxes can be registered in the Read Data area 1 In Data Source press Document Source List 2 Press Customize Basic Screen useri Select the desired User Box to use document 08 29 2008 15 49 a Data Source DEF GHI JKL MNO Pors Tw WXYZ etc 000000001 ira 000000002 box1 box2 Customize Basic Screen cancer rn 3 Select the User Box you want to register i
103. the scan or User Box function The searchable PDF function supports multiple languages When cre ating a searchable PDF file select an appropriate language according to the original for correct OCR processing Also you can improve the accuracy of OCR processing by automatically correcting the page di rection If you want to manage paper based documents in electronic format it will be convenient to use the search able PDF function to convert documents into a text searchable PDF file Reference e This function is available when i Option LK 105 is registered with the MFP e For details on the scan function refer to the User s Guide Network Scan Fax Network Fax Operations e For details on User Box functions refer to the User s Guide Box Operations Precautions when creating searchable PDF files Depending on the original condition there may be some problems recognizing the text the text may become garbled or other problems may arise Example e The characters that the MFP does not support will not be correctly recognized If any language different from that used in the original is selected when creating a searchable PDF file text will not be correctly recognized e Documents with low resolution small font size or a font size greater than 48 pt may not be correctly recognized e If the page direction is not set to be corrected automatically and the direction of the specified original does not match the direction of the text
104. tings S MIME Communication Settings Digital Signature to Always add signature or Select when sending For details refer to the User s Guide Network Administrator 6 3 7 Sending data from a cellular phone or PDA Selecting a destination and pressing Start displays the PIN code on the Control Panel Specify the data you want to use and the MFP to send data in the cellular phone or PDA Then enter the PIN code to send data to the MFP user1 To start data reception enter the PIN code using a 08 29 2008 15 48 Mobile Phone or PDA Data Source Data Destination gt cancel Source List Destination List Reference You can only specify either Print or a User Box as a destination for sending data from a cellular phone or PDA Also you can specify only one User Box as a destination To save a document in a User Box you must create a User Box and register the User Box in the address book in advance For details on how to create a User Box refer to the User s Guide Box Operations For details on how to register a destination to the address book refer to the User s Guide Network Scan Fax Network Fax Operations For the operation of a cellular phone or PDA refer to the operation manual of the cellular phone or PDA The communication speed may be reduced or communication may be interrupted by obstacles signal quality magnetic field or static electricity Documents and image data may not be sent correctly depending on
105. two kinds of address books Public address book Public address book refers to an address book accessible to anyone registered in the main unit of the MFP selected by the user The public address book is provided with the following features e In the public address book one touch destinations groups and programs can be registered Since the public address book is registered in the main unit of the MFP available destinations depend on the selected MFP The user or administrator can register edit or delete the public address book If registration and editing of destinations by a user is restricted by the administrator registration or ed iting of the public address book is not possible My Address Book My Address Book refers to a server managed address book accessible only to the user My Address Book is provided with the following features e In My Address Book one touch destinations and groups can be registered o Since the My Address function is obtained from the server on the MFP selected by the user it is avail able on any MFP in which the My Address function is available o Only the specified user can register edit or delete My Panel VL3622c VL2822c VL2222c 10 3 10 Overview 10 1 10 1 2 My Address Book acquisition procedure Perform user authentication on the selected MFP If the user authentication is succeeded the MFP automat ically accesses the server to obtain My Address Book of the user who is
106. u back to the previous page E Brings you to the next page B N i Brings you to the last page gt Rotates the display 90 degrees clockwise Increases the zoom ratio Reduces the zoom ratio me Displays according to the width of the display area pe Displays the entire page A Select the User Box to save the document file Configure the print settings and print the document file Displays the splash window displayed momentarily when the software activates Closes the screen 4 20 VL3622c VL2822c VL2222c 4 7 Printing displaying or saving a document file 4 4 7 3 Saving a document file Press Save The User Box selection screen is displayed Select the User Box to save the file press OK and then Start or Start Then the document file is saved in the User Box Reference To save a document file to a User Box you must register the User Box in the MFP in advance For de tails refer to the User s Guide Box Operations When printing a document file full color that was saved in a User Box from the Web browser you can not specify Zoom or Combine select the desired User Box to save document If you know the User Box number enter it using the keypad Public 000000001 000000004 000000005 000000006 000000008 vi box1 fbox1 bbsbox1 box3 box4 Enter User Box No 08 29 2008 11 32 vll mi cll kl Memory 100 VL3622c VL2822c VL2222
107. u cannot register a destination that is already registered in the basic screen to another location in the basic screen user Register selected destination in Document Destination 08 29 2008 15 50 Data Destination Customize Customize Basic Screen EN VL3622c VL2822c VL2222c 6 23 Customizing Image Panel 6 5 4 Press OK 1574 You can customize the Basic Screen Select the addresses that you want to use as document destinations 08 29 2008 15 50 R E Mail x TA useri E user2 Data Destination Customize te Customize Basic Screen E A shortcut icon is registered 6 5 3 Deleting a registered shortcut icon 1 2 3 4 Press Customize Basic Screen Select an icon you want to delete useri You can customize the Basic Screen Select the User Boxes in which you want to load data H Data Source DEF GHI JKL MNO Pars TU 000000001 5 000000002 box2 Customize Custonize Basic Screen Press Delete Press OK The shortcut icon is deleted 08 29 2008 15 49 6 24 VL3622c VL2822c VL2222c PDF Processing Function 7 1 Overview 7 m 7 PDF Processing Function 7 1 Overview The PDF processing function allows you to specify the security level for distributing a scanned document and a document saved in a User Box such as by encrypting a document or add
108. unction and register short cut keys and setting value keys to be arranged in the basic screen For details refer to page 9 9 Scan Fax Settings Initial display settings for the basic screen of the fax scan function and regis tration of shortcut keys For details refer to page 9 10 User Box Settings Configure initial display settings for the basic screen of the User Box function and register shortcut keys For details refer to page 9 12 Color Selection Set Select a color for the selected buttons on My Panel tings For details refer to page 9 13 Main Menu Settings Register the main menu buttons on the Main Menu screen of My Panel For details refer to page 9 14 Initial Screen Settings Specify the initial screen to be displayed after user authentication is succeed ed For details refer to page 9 15 9 6 VL3622c VL2822c VL2222c 9 3 Customizing My Panel 9 3 2 Displaying My Panel Settings When the My Panel function is available My Panel Settings appears in Utility 1 Log in as a registered user 2 Press Utility Counter 3 Press My Panel Settings Use the menu buttons or keypad to make a selection Meter Count Utility Name Status 1 L nC T WEE 5 Banner Printing 4 2 User Settings 7 My Panel Settings A 8 i 2 3 Administrator Settings 4 Device Information A 4 Check Consumable Life A Job Details vll mil cl xl PAR Utility gt My Panel Settings CAE gt AE
109. urity Configure settings to use SSL TLS display the root certificate or CA certifi cate or import the client certificate Cookies Configure settings to receive and delete cookies This menu is also used to de lete all cookies saved in the MFP Cache Configure settings to use and delete caches This menu is also used to delete all caches saved in the MFP Proxy Configure the settings for use of proxy To use the proxy register the address and port for the proxy server If proxy authentication is required register the ID and password for use in proxy au thentication Authentication Infor mation Specify the timing to delete the authentication information you have entered in the contents This menu is also used to delete all authentication information saved in the MFP Access Log Check for access history of all users You can check the ID User Name URL and Access Web Browser Infor Displays Web Browser information mation Reset Restart the Web browser Reference e Items with are displayed only for the administrator menu e The following settings are available for users using the Web browser by linking to My Panel Startup Settings Setting for deleting Cookies Setting for deleting Authentication Information e My Panel can hold up to 20 items of cookies and authentication information for each user VL3622c VL2822c VL2222c Printing displaying or saving a
110. v2 in the MFP e The My Panel function is used in connection with the My Panel Manager E E BCITIN vll md cl kB etd Mode Memory A J Utility Counter No Name 1 Application menu Brightness User Box Fax Scan Copy Accessibility Access C Enlarge Display Guidance O Description Press this key to display the Application Menu You cannot assign a dif ferent function to this key If a function is added attach a Application Menu sticker included in the Upgrade Kit UK 203 to change the key name on the Control Panel For details refer to page 3 4 2 Application key 1 The fax scan function is assigned by default The administrator can assign a different function to this key If the function assigned to the key is changed attach a sticker describing the new function included in the Upgrade Kit UK 203 to change the key name on the Control Panel For details on assigning a function refer to page 3 5 VL3622c VL2822c VL2222c Overview 3 1 No Name Description 3 1 2 Application Menu Application key 2 The copy function is assigned by default The administrator can assign a different function to this key If the function assigned to the key is changed attach a sticker describing the new function included in the Upgrade Kit UK 203 to change the
111. view image or edit the data Preview Press this button to check the detailed information or preview image of the selected document Reference For a document retrieved from an external memory the Preview function is not available e For a combined document the preview function is available only for the first document useri Check document details 09 01 2008 10 21 Li Details 000000006 box3 SibPea 07 03 2008 09 28 Name 1 Document Name Documento1 No of Pages 1 1 Preview PI Document Page Sheet Cover Chapter Insert Edit the pages of a selected document You can rotate the page that has been scanned in the wrong direction or delete an unnecessary page For a document consisting of multiple pages you can move pages to change the page order Also you can pre view the pages to check the page content Reference e If you have selected multiple documents the edit page function is not available e If you have selected a combined document the edit page function is not available useri Select a page to be edited 09 01 2008 10 33 After selecting a page select contents to be edited B a Item Description Odd Page Press this button to select the odd page Even Page Press this button to select the even page Preview Set Range Press this button to preview the page Delete Page Press this button to delete the selected page VL3622c VL2822c VL2222c 6 3 Operating Im

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