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USER MANUAL Applied Learning
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1. Function Description This report is categorized under Report for School User can generate a list of student applications enrolment with status of ApL Chinese by school class Copyright 2014 Education Bureau The Government of the HKSAR Page 70 All Rights Reserved WebSAMS User Manual Version 1 9 Pre requisites N A User Procedures 1 Select Enrolment Status of ApL Chinese Report by School Class from the report selection page Click on the template link to go to the report parameter screen 2 Select the desired Cohort Class Level Class Mode Selection Result and Enrolment Status 3 Select report Format PDF Word RTF Excel S APL09 10 Applied Learning gt Report Enrolment Status of ApL Chinese Report by School Class R APL036 E Built in Template Please enter the printing criteria Cohort 2015 17 v Class Level All v Class All y Mode 2y Selection Result All v Enrolment Status All v Fat Fv 3 E Preview amp Print Reset lt Back 4 Click the Preview amp Print button to generate the report Q Post effects The report will be displayed in a pop up window which allows user to preview or print W Notes The total number of records selected will be shown Details of the selected records will be shown including Class No English and Chinese name STRN Mode Subject Course Provider
2. data user can also submit the class details The student application s for ApL course s implemented in Mode 2 will be registered as Enrolled automatically in the system Confirmation Stage This stage applies to Mode 1 applications only After the student selection for Mode 1 students the Selection Results Mode 1 and Class Schedule Mode 1 data will be sent to school WebSAMS via CDS for import by the user The Selection Results Mode 1 will be validated by the system and all invalid records will not be imported and will be listed on the exceptional report Upon receipt of the selection results user can accept reject an offer on behalf of the student s through the Enrolment Summary function or Selection Result function Enrolment Details Update Stage For piloting cohort s only Copyright 2014 Education Bureau The Government of the HKSAR Page 1 All Rights Reserved WebSAMS User Manual Version 1 9 User can submit updated enrolment details for all students enrolled in ApL courses every year for each cohort through the Enrolment Details function The submission of Enrolment Details will be allowed on or after a specified date defined in the ApL Parameter file If system migrates to school year 2012 Enrolment Details For piloting cohort s only will be removed Apart from the application and enrolment procedure the system also supports user to submit information for student withdrawals a
3. gt Tametabeng ode Managemen User can modify the Estimated Number of Students in the Class and whether it is a Collaborative Class with Other School s for records not yet submitted to the EDB To confirm the changes click the Save button To restore all records as previously saved click the Reset button To cancel a Mode 2 class check the checkbox of the class User should then click the Cancel Class button to confirm the cancellation Copyright 2014 Education Bureau The Government of the HKSAR Page 25 All Rights Reserved WebSAMS User Manual Version 1 9 8 To undo the cancellation action for records not yet submitted to the EDB click the Undo button S APL02 01 Applied Learning gt Application gt School Application Mode 2 Cohort 2010 12 3 Status Cancelled EJ penerer o Class Class with Other Subject Detiverer No Code School s g6 Marketing in Ci tyU SCOPE Ci tyl SCOPE Racal Trade ApL o 596 Practical HKIAAT CCHES 1 Ma 30 N HA for SMEs ApL Add Class Cancel Class Student s from other schools should not be included Record s NOT yet submitted to the EDB 9 To add new records click the Add Class button and screen S APL02 02 will be shown 10 Select Subject Course Provider and Course Deliverer and indicate whether the class is a Collaborate Class with Other Schools in the drop down lists and enter the Estimated N
4. 2 Select the desired Cohort Mode Subject Course Provider Course Deliverer Class Sequence No ApL Class Code Selection Result and Enrolment Status 3 Select the report Format PDF Word RTF Excel S APL09 05 Applied Learning gt Report Enrolment Status Report by ApL Course R APL004 E Built in Template Please enter the printing criteria Cohort 2010 12 E Mode All Ea Subject All E Course Provider an amp Course Deliverer jal amp Class Sequence No All g ApL Class Code all amp election Result All Enrolment Status All v Fonas POF Kal Preview amp Print i Reset l A Back 4 Click the Preview amp Print button to generate the report Post effects The report will be displayed in a pop up window which allows users to preview or print Notes The total number of records selected will be shown Details of the records will be shown including Class Class No English and Chinese Name STRN Order of Preference Selection Result and Enrolment Status In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e Inthe Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall Copyright 2014 Education Bureau The Government of the HKSAR Page 64 All Rights Reserved WebSAMS User Manual Version 1 9 2 8 6 Enrolment Details Report R APLOOS5 For piloting cohort s only
5. 2014 Education Bureau The Government of the HKSAR Page 11 All Rights Reserved WebSAMS User Manual Version 1 9 S APLO3 06 Appted Learning Enrotment Summary By Apl Class Code Cohort 211 13 Mode 1 Subject 599 Taking o Chance on Dance Apt Course Provider HEPA Course Doliverer HEAPA Class Sequence No K A Apt Class Code xx Course Foe Reduction N A Class Schedule Yesr of Stuty Mon 09 30 12 30 APL S5 REPEATED 35 2i 80172617 30101073 Successful Enpol led Clase Remar s Racsrdia NOT yet puamtiac u Sa E98 E heizh seckaler yfecrceren Arase widraw theathese records Scrgol stout proveie af atucents spppeg for Applied Lesnng coerses ad Mer parents wih ihe Student Agreement Form 44 completed terms strut be cofected and retamed hy sched The tire can be Gownboated from the EDO webete tty ww edb poy Map Q Record s trom Me previous cohertis The student app catot Mode 1 and fhe arder at preference cannot be amended aner 31 12 2011 To ce confirmed dennes Mat Ne sppiceton i pending or course crevidera mnosnceneni of sekcion resuQis Peadng denotes that he apg csion is pedine tor echosl to accept or reject Re offer 6 To view all records of a student click the corresponding hyperlink for the Student Name The records will be ordered by Cohort Mode Order of Preference Subject Code Course Provider and Course Deliverer on summary screen S S APL03 05 Applied L
6. Information for DLG ApL Application Li Notes For import of Selection Results Mode 1 Class Schedule Mode 1 file detailed validation will be done across the student enrolment records and the updated class schedule If there is any conflict detected exceptional reports will be generated Users must import the latest file in full version The older files will be ignored After import of files all updates in selection results and or ApL class codes will be shown in the Exceptional Report for Data Import Selection Result ApL Class Code with an asterisk marked accordingly If the imported selection result and class code of importing Selection Result file APLSELRS DAT are the same as the data stored in WebSAMS system the enrolment status or the status of pull down menu will remain unchanged For import of Student Admission file if any invalid School Application Course Fee Reduction Class Schedule Mode 2 Student Admission with Course Information is found the import process will be aborted and error message will be given to user No exception report will be provided Copyright 2014 Education Bureau The Government of the HKSAR Page 76 All Rights Reserved WebSAMS User Manual Version 1 9 On the condition that the above details are valid only the active student records will be imported Detailed validation will be done across the student enrolment records and update
7. the order of preference of all active Mode 1 applications will be automatically re assigned in sequential order After the deadline for submission of student application Mode 1 the order of preference of all active Mode 1 applications will remain unchanged unless there is cancellation of withdrawal application Undo Withdrawn Student Application Notes Record s marked with Both before and after the deadline for submission Student Application Mode 1 the order of preference of active Mode 1 applications of the student will be automatically re assigned in sequential order and the order of the withdrawn application is assigned to the end of the queue ow has have not yet been submitted to the EDB Records of departed student will not be displayed User can view such records in the Student Departure function The Enrolment Details For piloting cohort s only function will not be available if schedule conflicts are found in student enrolment records A warning message Copyright 2014 Education Bureau The Government of the HKSAR Page 14 All Rights Reserved WebSAMS User Manual Version 1 9 will appear and the user should withdraw one of the records or amend the Mode 2 class schedule if applicable When the Student Application Mode 1 and Mode 2 or Confirmation of Enrolment Mode 1 data files are being prepared or have been confirmed in the Data Communication function amendment of the in
8. Course Deliverer Class Sequence No ApL Class Code Selection Result and Enrolment Status In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e Inthe Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall The sorting order of student records is by School Class gt by Class No gt by Subject Code Copyright 2014 Education Bureau The Government of the HKSAR Page 71 All Rights Reserved WebSAMS User Manual Version 1 9 2 8 12 Ineligible Application of ApL Chinese Report R APLO37 LQ Function Description This report is categorized under Exceptional Report User can generate a list of ineligible applications of ApL Chinese LQ Pre requisites N A User Procedures 4 Select Ineligible Application of ApL Chinese Report from the report selection page Click on the template link to go to the report parameter screen 5 Select report Format PDF Word RTF Excel S APL09 37 Applied Learning gt Report Ineligible Application of ApL Chinese Report R APLO37 E Built in Template Please enter the printing criteria Reset J Back B Preview amp Print Remark The report includes records for the lastest cohort only 6 Click the Preview amp Print button to generate the report LO Post effects The report will be displayed in a pop up window which allows user to preview or print H
9. Course Deliverer Class Sequence No ApL Class Code Estimated No of Students in the class Collaborative Class Indicator Course Fee Reduction 1st and 2nd Installment of Course Fee Year of Study Class Schedule and No of students In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e Inthe Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall 2 8 8 Selection Results and Confirmation of Enrolment R APLOO7 Function Description This report is categorized under Report for Student User can generate the application record s for each individual student Pre requisites N A User Procedures 1 Select Selection Results and Confirmation of Enrolment from the report selection page Click on the template link to go to the report parameter screen 2 Select the desired Cohort Class Level Class Selection Result and Enrolment Status 3 Click the Search button to search students S APL09 08 Applied Learning gt Report Selection Results and Confirmation of Enrolment R APLOO7 E Built in Template Please enter the printing criteria Cohort 2010 12 J Class Level All iv Class All a Selection Result All al Enrolment Status All Ka Cisse 3 4 Select student s by checking the checkbox Copyright 2014 Education Bureau The Government of the HKSAR Page 67 All Rights Reserved WebSAMS User Manual Version 1 9
10. Enrolment Status whether to Exclude withdrawn record s submitted to the EDB and Student Agreement and then click the Search button 3 User can update the Order of Preference before the deadline for submission of student application Mode 1 and order of preference applicable to 2010 12 cohort onwards 4 To view all records of a subject click the corresponding hyperlink for the Subject The records will be ordered by Class Class No on summary screen S APL03 03 Copyright 2014 Education Bureau The Government of the HKSAR Page 10 All Rights Reserved WebSAMS User Manual Version 1 9 B APLOS 88 Apeeene i cermeng gt Erroren Rerrimmery Cohort Mit Mo Mle Seer le Cawte Proviger al e Course Detivoree tile Clune Sequence Ma iil Apt Chase Code il e Cass Level ail Cusa j e paepe as W Ww mgp wiper v t 3 ea OAN WNI WA MD Svereesful Drjocisd ear To al P N E unan i A Bink ala Aim ee ie wen ret re ae ie co W tk at aj nua 1 Eiiemali hen Ei lesinat T So oa tanem eons CONTE pr ri euurreret of pechan retin GOPE wt reget fe otter eSa caonoi be mascsi ofr D1 DTEt Penne conte the accenterur s offer for cect pesceental epstomtien Datece nte wink be were e peers UTI IIR gmit Leeroy ceara strat pey SPP iian TRG case RED OREF e Cone Of poarte CADERMEIEDe sine a mabe pippe Pe Be atincted vedea ia Cnet S Hr Agente Lamrrary ccorp Assas cantac tee IOD Te
11. S APL09 08 Applied Learning gt Report Cohort Class Level Selection Result Selection Results and Confirmation of Enrolment R APLOO7 E Built in Template Please enter the printing crite iv Class All Gal Enrolment Status 1 Y16 2348 Format i Preview amp Print a Reset ABack 5 6 Select report Format PDF Word RTF Excel Click the Preview amp Print button to generate the report Post effects The report will be displayed in a pop up window which allows user to preview or print Notes Details of the selected records will be shown including Mode Order of Preference Subject Code Course Title Course Provider Course Deliverer Selection Result Lesson Time ApL Class Code and Confirmation of Offer Acceptance In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e Inthe Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall The sorting order of student records is by School Class gt by Class No gt by Order of Preference 1 gt 2 gt 3 gt NA gt by Subject Code 2 8 9 Information for DLG ApL Application R APLO31 Function Description This report is categorized under Report for School User can generate a list of active student applications with the information for DLG application Pre requisites N A User Procedures Copyright 20
12. Web ORNA USER MANUAL Applied Learning Document 27e Copyright 2014 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 9 Table of Contents 1 MODULE OVERVIEW cesccscesseesscessescesceccssescencescesenseessnsensensessesenensenseneeenaeeeens 1 1 1 INTRODUCTION csc cers sce ct ceer ence sete een c eee n eee n enna n ese ee nee eee ee eens eee rene teen eter otereseeees 1 LEL Objective Avie ee tl eee tees eae ial ee ay anise E E be eutle eS 1 1 2 Function Chart oean dete sie ee ee he ee ee Ea da 3 LLS How Did pram sosepn iin oc oyo tive ieh on oleate wee ech en Nieteieeea teens 4 1 1 4 Interactions with Other Modules seana a aa A E aE 7 T15 User Gro p and Access Rightaieci iceride ieceri iiei eie eas iiie a a 9 2 OPERATION PROCEDURES cssssesssessessesenccncescencesceccnsescensessesensessesseneesseaeesens 10 2 1 ENROLMENT SUMMARY lt lt rcstscerste teense cect ene n cena ne tere seen ete en senna tees ne eeeneteeeteteeeeees 10 211 Enrolment Summary xeren ct oc Seber dees eee ee i e iebte teed eae fete ataa eE 10 2 2 APPLICATION lt ssecesscccsctee sere cent e esse ene t een enna ee tense reer beeen eb eens tenet eee eeeseeeteteeesees 16 224 gt Contact Informations 0iisjee shi tse his aie es ei wha ded hak he 16 2 2 2 Add Student Application by Course 0 ee ee eeseeseeseecneeeseecesecesecnsecsseenseeeseeeseeeseeeees 18 2 2 3 Add Student Applicat
13. to apply for ApL Chinese courses for the students 2 7 1 Contact Information LQ Function Description User can set up the contact information for all the active cohorts LQ Pre requisites ApL Parameter file of ApL Chinese should have been imported successfully through the Process Incoming Data function for application for the coming cohort User Procedures 1 Click Applied Learning gt Application for ApL Chi gt Contact Information on the left menu 2 Enter the information for the coming cohort and click the Save button to confirm the changes Copyright 2014 Education Bureau The Government of the HKSAR Page 42 All Rights Reserved WebSAMS User Manual Version 1 9 t Login Time 24702014 10 10 Logow Heip SRI Current School Year 7014 24 October 2014 10 3 To restore all records as previously saved click the Reset button 4 Status shows whether the records are submitted to EDB L Post effects Save Contact Information Contact Information will be saved for each mode for all active cohorts e The Contact Information will be saved as Contact Information ApL Chinese in Prepare Outgoing Data function of the Data Communication function LQ Notes The Mode of Contact Information for ApL Chinese is set to 2 by default The Contact Information of all cohorts will be shown but only that of the active cohorts can be edited A maximum of 2 records
14. ASR APLO4 Student Application Mode 1 amp 2 APLO8 Student Departure APL16 Student Application ApL Chinese IYP APLO3 Enrolment Summary APLO7 Enrolment Details For piloting cohort s only If system migrates to school year 2012 Enrolment Details for piloting cohort s only will be removed APL19 Enrolment Summary SCH APL04 Student Application Mode 1 amp 2 APL16 Student Application ApL Chinese CDS APL10 Incoming Message APL11 Outgoing Message APLO3 Enrolment Summary e YP e Migrate to New School Year APL04 Student Application Mode 1 amp 2 e ASR e Student Promotion or e STU e Student Address Information or e Student Schooling Record or e Subject Setup or e SCH e Class Based Subject APLO7 Enrolment Details For piloting cohort s only If system migrates to school year 2012 Enrolment Details for piloting cohort s only will be removed e YP e Migrate to New School Year Copyright 2014 Education Bureau The Government of the HKSAR Page 7 All Rights Reserved WebSAMS User Manual Version 1 9 APLO8 Student Departure e ASR e Student Promotion or e STU e Student Schooling Record APL10 Process Incoming Data e CDS e Incoming Message APL11 Prepare Outgoing Data e CDS Outgoing Message APL16 Student Application ApL Chinese e ASR e Student Promotion or e STU e Student Particulars or e Student Address Informa
15. EDB When the Information for DLG ApL Application file or Student Application Mode 1 and Mode 2 file is being prepared or has been confirmed in the Data Communication function amendment of information is not allowed After the Information for DLG ApL Application has been submitted to EDB user can still modify the Information for DLG ApL Application data and further submit to the EDB But only changed record will be sent Copyright 2014 Education Bureau The Government of the HKSAR Page 31 All Rights Reserved WebSAMS User Manual Version 1 9 Once the migration of new school year is completed and ApL parameter file for next application cohort is imported the number of non ApL elective subjects taken by students in the current previous school year cannot be modified For cross cohort student one row for each cohort with corresponding boxes will be shown The information of the cohort other than the retrieved cohort will be dimmed e g if the retrieved cohort is 2011 13 other cohort like 2010 12 will be dimmed and for displayed only NA will be displayed in boxes accordingly A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL ApL Chines
16. Post effects Save Student Departure e The changes on Student Departure will be saved as Student Departure file in the Prepare Outgoing Data function of the Data Communication function e Application history of the departed students will be removed from the Enrolment Summary Student Application Selection Result and Withdrawal Print Form for Departing Student e The report Form for reporting student departure will be generated and the status will be saved LO Notes Record s marked with has have not yet been submitted to the EDB Information submitted to the EDB cannot be modified again The Form for Student Departure can be generated even if the information has not been submitted to the EDB If the Form for Student Departure has not been generated the Student Departure data file cannot be prepared in the Data Communication function When the Student Departure data file is being prepared or has been confirmed in the Data Communication function amendment of the corresponding information is not allowed When changing the schooling status of student from departure to others the ApL application records will be restored All the original Selection Result and Enrolment Status will be restored except i for Mode 2 the school application is withdrawn the student application s Selection Result and Enrolment Status will be restored as N A and Withdrawn respectively i
17. Report e Report for School e Report for Student A built in template is provided for each Report Name ID It can be downloaded from the Template function of the Report Management module After editing by using the Crystal Reports software the edited report template can be uploaded to the WebSAMS server as a User defined Template 2 8 2 Ineligible Application Report R APLOO1 Function Description This report is categorized under Exceptional Report User can generate a list of ineligible applications Pre requisites N A User Procedures 1 Select Ineligible Application Report from the report selection page Click on the template link to go to the report parameter screen 2 Select report Format PDF Word RTF Excel Copyright 2014 Education Bureau The Government of the HKSAR Page 60 All Rights Reserved WebSAMS User Manual Version 1 9 S APL09 02 Applied Learning gt Report Ineligible Application Report R APL001 E Built in Template Please enter the printing criteria Format PDF iw 3 Click the Preview amp Print button to generate the report A Post effects The report will be displayed in a pop up window which allows user to preview or print LQ Notes The total number of ineligible applications will be shown The report includes records of the latest cohort only Details of ineligible application will be shown including Class Class No English and Chinese nam
18. Save Student Application e The changes on Student Application will be saved as Student Application ApL Chinese file in Prepare Outgoing Data function of the Data Communication function Withdraw Student Application e Records not yet submitted to the EDB will be removed after withdrawal e The status of records submitted to the EDB will be changed to Withdrawn e The changes will be saved as Student Application ApL Chinese file in the Prepare Outgoing Data function of the Data Communication function e The withdrawal information submitted to the EDB cannot be modified again Notes The Mode of Student application for ApL Chinese is set to 2 by default Copyright 2014 Education Bureau The Government of the HKSAR Page 57 All Rights Reserved WebSAMS User Manual Version 1 9 Record s marked with has have not yet been submitted to the EDB Records of departed student will not be displayed User can view such records in the Student Departure function When the Student Application ApL Chinese data files are being prepared or have been confirmed in the Data Communication function amendment of the information is not allowed After the system migrates to new school year a prompt message will be given to alert user that Student Particular Update file has not yet been submitted to the EDB until the user submits the file After the deadline for submission of student app
19. The no of courses applied including course s enrolled in previous cohort s by a student cannot exceed the application quota as stated in the parameter file of ApL Chinese The no of courses enrolled including course s enrolled in previous cohort s by a student cannot exceed the Enrolment Quota as stated in the ApL Parameter file of ApL Chinese A student cannot enroll in a class with a schedule which clashes with his enrolled courses A student cannot apply for a course which is forbidden against any of his active enrolled courses across different cohorts the forbidden combinations of courses are specified in the ApL Parameter file of ApL Chinese A student cannot re apply for the same course if the withdrawal of this course has not been submitted to the EDB 2 7 4 School Application LQ Function Description User can prepare and maintain school application of classes of ApL Chinese LQ Pre requisites ApL Parameter file of ApL Chinese should have been imported successfully through the Process Incoming Data function for application for the coming cohort Contact Information ApL Chinese should have been prepared and submitted to the EDB User Procedures 1 Click Applied Learning gt Application for ApL Chinese gt School Application on the left menu The Subject Course Provider Course Deliverer Class Sequence No ApL Class Code Estimated Number of Students in the Class and whe
20. can be maintained per mode per cohort To remove a record clear all corresponding fields and save the changes When the Contact Information ApL Chinese data file is being prepared or has been confirmed in the Data Communication function amendment of the corresponding information is not allowed B Critical Validations User should input Chinese characters for Chinese Name alphabets for English Name and valid format for Email Duplicated records of the same mode and same cohort will not be allowed Copyright 2014 Education Bureau The Government of the HKSAR Page 43 All Rights Reserved WebSAMS User Manual Version 1 9 2 7 2 Add Student Application by Course LQ Function Description User can add student applications of ApL Chinese by course LQ Pre requisites ApL Parameter file of ApL Chinese should have been imported successfully through the Process Incoming Data function for application for the coming cohort Contact Information ApL Chinese should have been prepared and submitted to the EDB For Student Application the corresponding School Application ApL Chinese should have been prepared and submitted to the EDB All ineligible applications should have been withdrawn and submitted to the EDB B User Procedures 1 Click Applied Learning gt Application for ApL Chi gt Student Application on the left menu 2 Select a course by choosing the Subject Co
21. confirm the changes click the Save button 6 To restore all records as previously saved click the Reset button 7 To cancel a class check the checkbox of the class User should then click the Cancel Class button to confirm the cancellation 8 To undo the cancellation action for records not yet submitted to the EDB click the Undo button S APL17 01 Applied Learning gt Application for ApL Chinese gt School Application Cohort 2015 17 v Cancelled y Course Class ApL Collaborative Class f Seq Class Other School Status Subject Provider Deliverer No Code s 686 Practical E _ Cancelled Chinese in Hospitality PB A La Mel A 686 Practical HKCT HKCT Cancell Chinese in Hospitality Hol Undo Student s from other see Beest should not att included Record s NOT yet submitted to the EDB The school applications Mode 2 cannot be amended after 31 12 2014 The withdrawals of school application Mode 2 cannot be submitted after 31 08 2017 8 9 To add new records click the Add Class button and screen S APL17 02 will be shown Copyright 2014 Education Bureau The Government of the HKSAR Page 50 All Rights Reserved WebSAMS User Manual Version 1 9 B 10 Select Subject Course Provider and Course Deliverer and indicate whether the class is a Collaborate Class with Other Schools in the drop down lists and enter the Estimated No of Students in the Class 11 To confirm the ch
22. courses of the latest cohort The Student Agreement is student based Student Applications of ApL Chinese cannot be submitted to the EDB if the Contact Telephone of the student is not available or Student Agreement Form has not been submitted by the student to the school User should enter the information in the Student module and ApL module respectively After the deadline for submission of student applications of ApL Chinese the outstanding student applications cannot be amended After the deadline for submission of withdrawal of student application users are not allowed to prepare and send Student Application ApL Chinese file in the Data Communication A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL ApL Chinese Chinese courses are departed L Critical Validations Course applications are automatically enrolled a student cannot apply for the same courses with the same subject code more than once across all active cohorts and any mode unless the previous application is withdrawn The no of courses applied including course s enrolled in previous cohort s by a student cannot exceed the application quota as stated in the parameter file of ApL Chinese The no o
23. gt Student Departure on the left menu 2 The Student Name Departure Year Class Name Class No and STRN of the departed students will be shown 3 To narrow down the number of records select the appropriate Cohort 4 User should enter the information on Student s Intention on whether to continue the study for each application and Student s Destination for each departed student 5 To restore all records as previously saved click the Reset button S APL 64 01 Appited Leaning gt Studera Depart e lt he Schoet should ptt a copy of thas report to the departing student and then subeni The Telfowlieg ingot ithe to the ERD Va COS For enyit es Departing Student List m Student Marne pepan we oss S sinw coben Mode tei ee Course Chews Seq in Selection Em ornent No Rest Satus ode HOE WEIS Wh SCPE KOPE pi MM 4A 5 1 30 Sports Coaching end t l AA Guceeesfel Enrolled Commeeei es OSK MHE Cosic Art Apl LiPACE LiPACk Print Form far Departeeg Student Ba Reset O save l Rerarnt Copyright 2014 Education Bureau The Government of the HKSAR Page 40 All Rights Reserved WebSAMS User Manual Version 1 9 6 Toconfirm the changes click the Save button 7 User can check the checkbox to select students and click the Print Report for Departing Student button to generate the Form for Reporting Student Departure for the departed student LQ
24. ica Data Communication Process Incoming Data Data Communication Prepare Outgoing Data HERE Ses SA 7 Data Communication Confirmed Outgoing Data rf Gr Reset i Save ra close Top SYSTEM_ADMIN S 5EC02 04 Security gt Access Control gt User Group gt Access Right Maintain Function Access Rights Group ID SYSTEM_ADMI Group Description WebSAMS System Administrator Chinese Group Description OL ete Tee Module Function Applied Learning Bottom a ON E A F Enrolment Summary A Application Contact Information e e Application Student Application by Course e Application Student Application by Batch F Application School Application Mode 2 EA Ea F Application Class Detalls Mode 2 ie Application Information for DLG ApL Application Selection Result ical F Withdrawal ical ical Enrolment Details For piloting cohort s only ra T F Student Departure F Report Data Communication Process Incoming Data Data Communication Prepare Outgoing Data ical ical F Data Communication Confirmed Outgoing Data Y ac Reset a Save close Top Alternatively user defined groups can also be created with access rights of the Applied Learning module Copyright 2014 Education Bureau The Government of the HKSAR Page 9 All Rights Reserved WebSAMS User Manual Version 1 9 2 2 1 2il aa B Operation Procedu
25. includes records of the latest two cohorts only Details of Student Applications with schedule conflict will be shown including Class Class No English and Chinese name STRN Mode Subject Course Provider Course Deliverer ApL Class Code Year of Study Day and Time In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e In the Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall Enrolment Status Report by School Class R APLOO3 Function Description This report is categorized under Report for School User can generate a list of student applications enrolment with status by school class Copyright 2014 Education Bureau The Government of the HKSAR Page 62 All Rights Reserved WebSAMS User Manual Version 1 9 Pre requisites N A User Procedures 1 Select Enrolment Status Report by School Class from the report selection page Click on the template link to go to the report parameter screen 2 Select the desired Cohort Class Level Class Mode Selection Result and Enrolment Status 3 Select report Format PDF Word RTF Excel S APL09 04 Applied Learning gt Report Enrolment Status Report by School Class R APL003 E Built in Template Please enter the printing criteria Cohort 2010 12 J Class Level Alls J Class All amp Mode all E o Selection Result al iv Enrolment Status All
26. iv Fo PDF iv f Preview amp Print I E Reset lt JBack 4 Click the Preview amp Print button to generate the report ti Post effects The report will be displayed in a pop up window which allows user to preview or print B Notes The total number of records selected will be shown Details of the selected records will be shown including Class No English and Chinese name STRN Mode Order of Preference Subject Course Provider Course Deliverer ApL Class Code Selection Result and Enrolment Status In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e Inthe Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall The sorting order of student records is by School Class gt by Class No gt by Order of Preference 1 gt 2 gt 3 gt NA gt by Subject Code Copyright 2014 Education Bureau The Government of the HKSAR Page 63 All Rights Reserved WebSAMS User Manual Version 1 9 2 8 5 Enrolment Status Report by ApL Course R APLO04 LO B Function Description This report is categorized under Report for School User can generate a list of student applications enrolment with status by course Pre requisites N A User Procedures 1 Select Enrolment Status report by ApL Course from the report selection page Click on the template link to go to the report parameter screen
27. of the HKSAR Page 12 All Rights Reserved WebSAMS User Manual Version 1 9 ISAM OLON App ted i narty Ge yest Sitrenary taban 21 13 Mets iTS Sija ma Comme Presider its Coarse Dellvoret fil Clais Sequence Me fail J Apl Clans Code fant Cima Level C Chane fiir Selection Rovi C Emsimest Statin ti Coctale withdrawn recarmi setinined to be EDD cd Steta Laermer mma BA sews Cem asi ict i Sudem wipri mane gt Agressant 8 To confirm the changes click the Save button 9 To restore all records as previously saved click the Reset button 10 A global option is available for user to assign the Enrolment Status for all successful applications Mode 1 shown on the page After selecting the desired Enrolment Status in the global option click the Confirm button to assign the Enrolment Status 11 To withdraw an application check the checkbox next to the record and click the Withdraw button To undo the withdrawal action which has not yet been submitted to the EDB click the Undo button JR APL 62 00 Agqmed eerreng gt Procrnest henmary Cohort 21 0 w Mode All Subject il Course Provader All Course Detiverer n Clase Sequence No Aan Api Czas Code All Cimen Levent All Clase a Selection Resut abl v Enroiment Stam l Exchado withdrawn record s summad to ihe EDA ca Studem Agreement al Saccesi amp Joes ii ig Ro jec i Pp dakiatacti
28. of the corresponding information is not allowed Copyright 2014 Education Bureau The Government of the HKSAR Page 53 All Rights Reserved WebSAMS User Manual Version 1 9 A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL ApL Chinese Chinese courses are departed L Critical Validations When more than one lesson is inputted for a class the lesson days and times cannot overlap with each other 2 7 6 Enrolment Summary 4 Function Description User can view the summary of all student applications of ApL Chinese and their status User can also withdraw a student enrolment LQ Pre requisites ApL Parameter file of ApL Chinese should have been imported successfully through the Process Incoming Data function for application for the coming cohort Contact Information of ApL Chinese should have been prepared and submitted to the EDB For Student Application the corresponding School Application ApL Chinese file should have been prepared and submitted to the EDB All ineligible applications should have been withdrawn and submitted to the EDB User Procedures 1 Click Applied Learning gt Application for ApL Chinese gt Enrolment Sum
29. student cannot enroll in a course Mode 1 or apply for a course Mode 2 which is forbidden against any of his active enrolled courses across different cohorts the forbidden combinations of courses are specified in the ApL Parameter file A student cannot re apply for the same course if the withdrawal of this course has not been submitted to the EDB 2 2 3 Add Student Application by Batch L Function Description User can add student application by batch Pre requisites Copyright 2014 Education Bureau The Government of the HKSAR Page 21 All Rights Reserved WebSAMS User Manual Version 1 9 ApL Parameter file should have been imported through the Process Incoming Data function successfully for application for the coming cohort Contact Information of the corresponding mode of application should have been prepared and submitted to the EDB For Student Application Mode 2 the corresponding School Application Mode 2 should have been prepared and submitted to the EDB All ineligible applications should have been withdrawn and submitted to the EDB Ye User Procedures 1 Click Applied Learning gt Application gt Student Application Mode 1 and Mode 2 on the left menu 2 Click the By Batch tab 3 To select all the students from a class select By Class and click the Proceed button Home S APL05 01 Applied Learning gt Application gt Student Application Mo
30. the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL courses are departed B Critical Validations The no of courses enrolled including Mode 1 and 2 as well as course s enrolled in previous cohort s by a student cannot exceed the Enrolment Quota as stated in the ApL Parameter file A student could not enroll the same course of same subject code more than once across all active cohorts unless the previous application is withdrawn Copyright 2014 Education Bureau The Government of the HKSAR Page 34 All Rights Reserved WebSAMS User Manual Version 1 9 A student cannot accept a course which is forbidden against any of his active enrolled courses across different cohorts the forbidden combinations of courses are specified in the ApL Parameter file 2 4 Withdrawal Introduction User can only view applied enrolled and withdrawn applications For the applied and enrolled applications user can withdraw the applications If an application is withdrawn but has not yet been submitted to the EDB user is allowed to cancel the withdrawal 2 4 1 Student Application Withdrawal L Function Description Users can withdraw the applied enrolled student application or cancel the outstanding withdrawn application if the Student Application Mode 1 and Mode 2 file has not been prepared and submitted to the EDB L Pre
31. 14 Education Bureau The Government of the HKSAR Page 68 All Rights Reserved WebSAMS User Manual Version 1 9 1 Select Information for DLG ApL Application from the report selection page Click on the template link to go to the report parameter screen 2 Select the desired Cohort Class and Class Level S APL09 31 Applied Learning gt Report Information for DLG ApL Application R APLO31 E Built in Template Please enter the printing criteria Cohort Class Level Class All E Format 3 Select report Format PDF Word RTF Excel 4 Click the Preview amp Print button to generate the report Post effects The report will be displayed in a pop up window which allows user to preview or print Notes Details of the selected records will be shown including Class Class No Student Name STRN Mode Order of Preference Course Course Provider Course Deliverer ApL class code and No of elective subject s to be taken In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e Inthe Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall The sorting order of student records is by School Class gt by Class No gt by Order of Preference 1 gt 2 gt 3 gt NA gt by Subject Code 2 8 10 Class Details for ApL Chinese Report R APLO35 B Function Description This report is categorized under Repor
32. 17 All Rights Reserved WebSAMS User Manual Version 1 9 User should input Chinese characters for Chinese Name alphabets for English Name and valid format for Email Duplicated records of the same mode and same cohort will not be allowed Saving is not allowed when e mail field is null or blank 2 2 2 Add Student Application by Course Lo 48 Function Description User can add student applications by course Pre requisites ApL Parameter file should have been imported successfully through the Process Incoming Data function for application for the coming cohort Contact Information of the corresponding mode of application should have been prepared and submitted to the EDB For Student Application Mode 2 the corresponding School Application Mode 2 should have been prepared and submitted to the EDB All ineligible applications should have been withdrawn and submitted to the EDB User Procedures 3 Click Applied Learning gt Application gt Student Application Mode 1 and Mode 2 on the left menu Select a course by choosing the Mode Subject Course Provider Course Deliverer Class Seq No for Mode 2 applications only and ApL Class Code for Mode 2 applications only and click the Proceed button S APL04 01 Applied Learning gt Application gt Student Application Mode 1 and Mode 2 gt By Course By Course Course Selection Cohort 2012 14 Mode 2 Subject 662 Applied Psycholog
33. 2014 Education Bureau The Government of the HKSAR Page 27 All Rights Reserved WebSAMS User Manual Version 1 9 User Procedures 1 Click Applied Learning gt Application gt Class Details Mode 2 on the left menu 2 The information on Subject Course Provider Course Deliverer and Class Sequence Number of the School Application Mode 2 will be displayed To narrow down the records select the appropriate Cohort 3 User can update the ApL Class Code applicable to 2008 10 cohort or before Course Fee Reduction Amount and Type and Class Schedule Day Start Hour and Minute End Hour and Minute for the Mode 2 classes 4 User can click the Add button for each year of study to add an additional schedule for a class Macteting tral ate i Fisioa Accemsting WOUT Cane ee mts fl Sieft J Takia a a ON WENK us Dome iigh Al 3 a K sane on i eu a SCM lehi Ge fociis COE we Meh FOOT Hi lity Profese ont anes j SIAL I gg ren tice tgs a t idii Efrat iie seuuer Sea taeao yet nenti ito E09 Selector Rasu Snes anaE phre a arar erario t Pa dpt rese 5 To restore all records as previously saved click the Reset button SAR SEON Apocmet leerrang gt Apetcetor tees Datars Uode 2 Cohort 2 5 odeta jo Uc To Chenece Medycine gl 4 mA Tat at sd L in here E slinne e a Tis ast a eC eo B 2 fins os fost Cr a ee BAN a Baie lie ie
34. 69 2 8 11 Enrolment Status of ApL Chinese Report by School Class R APLO036 70 2 8 12 Ineligible Application of ApL Chinese Report R APL037 eeeeseeeeeeeeereersre 72 2 8 13 ApL Chinese Class Schedule Conflict Report R APLO38 ce ceeceseeeeeeeeeeeeeees 73 2 9 DATA COMMUNICATION esccsscsectcceetsccectenen eee e tere eee eee ete en eee e nesses ne ee ee eteeeneteseeees 75 2 9 Process Incoming Data s 2 she aiien a oi E ee ea Era ee E A R E ine 75 X92 Prepare Outgome Data eree t e tea e E a A eea ee aE 77 2 9 3 Confirmed Outgoing Data ee eee eeeeseeeeeeseeeseeeaeecsaecaecaecaeceseesseeseeseeeeeeeeees 81 Copyright 2014 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 9 Copyright 2014 Education Bureau The Government of the HKSAR All Rights Reserved WebSAMS User Manual Version 1 9 1 1 1 Module Overview Introduction Objective The Applied Learning ApL module in WebSAMS provides functionalities on handling the application and enrolment procedure of ApL courses The study of an ApL course generally extends over 2 years S 4 and 5 for ApL piloting i e 2008 10 cohort or before and S 5 and 6 for New Senior Secondary NSS ApL i e 2010 12 cohort or after Applied Learning Chinese for non Chinese speaking students ApL Chinese will be implemented by phases commencing in the 2014 15 school year The study of an ApL Chinese co
35. B Function Description This report is categorized under Report for School User can generate a list of students with enrolment details LQ Pre requisites N A User Procedures 4 B B Select the Enrolment Details Report from the report selection page Click on the template link to go to the report parameter screen Select the desired Cohort Class Level Class Mode and whether the student is Following a Curriculum recommended by the CDC Select the report Format PDF Word RTF Excel S APL09 06 Applied Learning gt Report Enrolment Details Report R APL005 E Built in Template Please enter the printing criteria Cohort 2008 10 Class Level pi o Class fall z Mode mra Following a curriculum recommended All by the CDC Format PDF x Click the Preview amp Print button to generate the report Post effects The report will be displayed in a pop up window which allows user to preview or print Notes Details of the records will be shown including Class Class No English and Chinese Name STRN Following a curriculum recommended by the CDC Mode Subject Course Provider Course Deliverer ApL Class Code 1st and 2nd Installment of Course Fee In Excel format to fit the report content to one page Copyright 2014 Education Bureau The Government of the HKSAR Page 65 All Rights Reserved WebSAMS User Manual Version 1 9 e Inthe browser select File gt Page Se
36. LG Application for each student if applicable Prepare preview print for reference and confirm application Enter Student Departure information for departed students Send the applications to the EDB via CDS Send Student Departure to the EDB via CDS and print report for the departed students Import Selection Results and Class Schedule Mode 1 from the EDB via CDS Confirm the acceptance of offer Mode 1 for successful Student Application s Send Confirmation of Enrolment Mode 1 to the EDB via CDS Enter Enrolment Details and send it to the EDB via CDS for ApL piloting cohort s only If system migrates to school year 2012 Enrolment Details for piloting cohort s only will be removed Copyright 2014 Education Bureau The Government of the HKSAR Page 4 All Rights Reserved WebSAMS User Manual Version 1 9 For Mode 2 Application Enter the Contact Information for all the active cohorts in Mode 2 Prepare and confirm Contact Information Send Contact Information to the EDB via CDS Add School Application Mode 2 Add Student Application Mode 2 Import ApL Class Code Mode 2 from the EDB via CDS Enter Class Details Mode 2 Enter the Information for DLG Application for Enter Student Departure information for each student if applicable departed students Send Student Departure to the EDB via Prepare preview print for reference and confirm application S
37. Notes The total number of ineligible applications will be shown The report includes records of the latest cohort only Details of ineligible application will be shown including Class Class No English and Chinese name STRN Mode Subject Course Provider Course Deliverer ApL Class Code Selection Result and Enrolment Status In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup Copyright 2014 Education Bureau The Government of the HKSAR Page 72 All Rights Reserved WebSAMS User Manual Version 1 9 e Inthe Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall 2 8 13 ApL Chinese Class Schedule Conflict Report R APLO38 B Function Description This report is categorized under Exceptional Report User can generate a list of student applications enrolment of ApL Chinese with schedule conflict L Pre requisites N A User Procedures 1 Select ApL Chinese Class Schedule Conflict Report from the report selection page Click on the template link to go to the report parameter screen 2 Select the desired Cohort S APL09 11 Applied Learning gt Report ApL Chinese Class Schedule Conflict Report R APL038 E Built in Template Please enter the printing criteria Cohort 2015 17 two cohorts only 3 Select report Format PDF Word RTF Excel 4 Click the Preview amp Print button
38. PL DE Normal Sysadmin Confirmation 04 46 PM 04 43 PM data of Enrolment J isis Received Applied Learning 02 01 2008 02 01 2008 APL DE Normal sysadmin Student 04 45 PM 04 41 PM data pplication Q isi Received Applied Learning 02 01 2008 02 01 2008 APL EDIB Normal Sysadmin Class Details 02 04 PM 02 01 PM data Mode 2 0 1316 Received Applied Learning 02 01 2008 02 01 2008 APL jormal Sysadmin School 02 02 PM 01 58 PM data pplication Mode 2 Q 11315 Received Applied Learning 02 01 2008 02 01 2008 APL DE Normal sysadmin Student 02 01 PM 01 58 PM data Application D 214 Received Applied Learning 02 01 2008 02 01 2008 APL DE Normal sysadmin Contact 12 34 PM 12 31 PM data Information Q 1513 Received Applied Learning 02 01 2008 02 01 2008 APL EDB Normal Sysadmin Contact 12 30 PM 12 28 PM data Information i312 Received Applied Learning 18 12 2007 18 12 2007 APL jormal bysadmin r confirmation 10 56 AM 10 54 AM data nv nralment LI Post effects N A LQ Notes All confirmed outgoing data files should be submitted via CDS Copyright 2014 Education Bureau The Government of the HKSAR Page 82 All Rights Reserved
39. PL04 03 Appiied Learning gt Application gt Student Appication Mode t and Mode 2 gt By Course Mode 2 Subject Course Provider LIFE Course Deliverer LIFE 662 Applied Psychology ApL xy Student STRN Contact Tel Agreement Remarkis GEJ School shouid prowsde af students applying for Appted Learning courses and ther parents weh the Student Agreement Forni At completed forms should be collected and retained by school The form can be downloaded from the EOB webste Nie Uy wey ec coy Daan The student application Mode 1 and the order of preference cannot de amended afer 07 08 2012 School can amend the Order of Preference in Enrotment Summary Edt Stucent Appication or Student Applicaton Sy Batch before 07708 2012 Check the checkbox under Student Agreement if the student has submitted the Student Agreement Form to school To confirm the changes click the Save button Post effects Add Student Application by Course e The Order of Preference generated by the system for each Mode 1 application is primarily based on the chronological order of adding each application It can be amended in Enrolment Summary Edit Student Application or Student Application By Batch before the deadline for submission of student application Mode 1 e The changes on Student Application and Order of Preference will be saved as Student Application Mode 1 and Mode 2 file in the Prepare Outgoing Data function Notes S
40. anges click the Save button S APL17 02 Applied Learning gt Application for APL Chinese gt School Application Post effects Save School Application e The changes on School Application of ApL Chinese will be saved as School Application ApL Chinese file in the Prepare Outgoing Data function of the Data Communication function Cancel Class e Records not yet submitted to the EDB will be removed after cancellation e The status of records submitted to the EDB will be changed to Cancelled Notes Record s marked with has have not yet been submitted to the EDB Student s from other schools should not be included in the Estimated No of Students in the Class The system will automatically assign different Class Sequence Numbers to classes of the same Subject Course Provider and Course Deliverer Amendment except Cancel Class is not allowed for records already submitted to the EDB When the School Application ApL Chinese data file is being prepared or has been confirmed in the Data Communication function amendment of the corresponding information is not allowed After the deadline for submission of school application of ApL Chinese the Add Class button will be disabled After the deadline for submission of withdrawal of school application of ApL Chine
41. anges on Student Application will be saved as Student Application ApL Chinese file in the Prepare Outgoing Data function LQ Notes The Mode of Student application for ApL Chinese is set to 2 by default Student can only apply for courses of the latest cohort Record s marked with has have not yet been submitted to the EDB The Student Agreement is student based Student Applications of ApL Chinese cannot be submitted to the EDB if the Contact Telephone is not available or Student Agreement Form has not been submitted by the student to the school User should enter the information in the Student module and ApL module respectively After the deadline for submission of student application the outstanding student applications cannot be amended After the deadline for submission of withdrawal of student application of ApL Chinese users are not allowed to prepare and send Student Application ApL Chinese file in the Data Communication The sorting order of student records is by School Class gt by Class No gt by Subject Code Copyright 2014 Education Bureau The Government of the HKSAR Page 48 All Rights Reserved WebSAMS User Manual Version 1 9 L Critical Validations Course applications are automatically enrolled a student cannot apply for the same courses with the same subject code more than once across all active cohorts and any mode unless the previous application is withdrawn
42. as go HEATA HIP WA E Se Reject Vw z Cit i iSsrsexsfo Eesnlled m Dare aurik C 12 To edit one or more records on screen S APL03 02 check the checkbox next to the record s and click the Edit button Copyright 2014 Education Bureau The Government of the HKSAR Page 13 All Rights Reserved WebSAMS User Manual Version 1 9 Bp reset peeve mut L Post effects Save Student Application The changes on Student Application and Order of Preference will be saved as Student Application Mode 1 and Mode 2 file in Prepare Outgoing Data function of the Data Communication function The changes on Enrolment Status will be saved as Confirmation of Enrolment Mode 1 file in Prepare Outgoing Data function of the Data Communication function Withdraw Student Application Records not yet submitted to the EDB will be removed after withdrawal The status of records submitted to the EDB will be changed to Withdrawn The changes will be saved as Student Application Mode 1 and Mode 2 file in the Prepare Outgoing Data function of the Data Communication function The withdrawal information submitted to the EDB cannot be modified again The corresponding Enrolment Details For piloting cohort s only or Information for DLG ApL Application will be removed if all applications of a student have been withdrawn Before the deadline for submission of student application Mode 1
43. by Course eee eeeeesceeseeeseeeseecesecesecesecsseesseeeseesseeeseeeees 44 2 7 3 Add Student Application by Batch eceeseeseeeneeeseecesecesecesecsseeseeeseeeseeseeeees 46 274 School Applications a ibn E teen sein hee hie ea 49 Qh CASS Details a a AAA eee Aaa a eA s AA ne aRM erie 52 271 6 Enrolment Summary oenen leie e a e e E E Ra N E a aa E i 54 2 8 REPORT eeeeeeecessesesesroseeeoresosssrenesereneessosssenseeeecetossteseressereteresreseteseesreeseso 59 2 8 1 Search Report Template isasun i aen is nig dlccnieede ie 59 2 8 2 Ineligible Application Report R APL 0O01 eseeseesesessseseeesesessssressesressesrisseesrrsresse 60 2 8 3 Class Schedule Conflict Report R APL002 sssssssssssesssesssssssesssesssressesssressresseess 6l 2 8 4 Enrolment Status Report by School Class R APL003 0 0 ceecceceseeeesteeeeteeeeeeeeees 62 2 8 5 Enrolment Status Report by ApL Course R APLOO4 ssssssssssssssssssessesssrsssressses 64 2 8 6 Enrolment Details Report R APLOOS5 For piloting cohort s only eeeeeeeees 65 2 8 7 Class Details Report R APLO06 20 0 cee eee ecseecesnceceeeeeceaeeeesaeceeaeeceeeeeeaeeeeaaeceeaeeees 66 2 8 8 Selection Results and Confirmation of Enrolment R APLO07 ccccceesseeeeeeees 67 2 8 9 Information for DLG ApL Application R APLO31 oo eceeeceeeeeeeteceeneeeeeneeees 68 2 8 10 Class Details for ApL Chinese Report R APLO35 ooo ee eeeceseceseceseceseceneeeeeeesneeees
44. c MAA SIAR ter Rater detain S APL03 03 Applied Learning gt Enrolment Summary By Course Cohort 2011 13 Subject 662 Applied Psychology ApL Class ApL 5 A ES Student Order of Course Selection Enrolment Student Name cue STRN ntact Tel Agreement ios protarearen Srl See eee Result Status Status STUDNET B EA 27 acai proi Y 2 Nia ae at DEA pecen ZERE S4 ne om a AA MM z I pili paste Y 2 N A Re L AB i nan S840 LIFE 1R B cise Remark s Record s NOT yet submitted to the EDB Ineligible application s Wenroiment Please withdraw this these record s A School should provide all students applying for Applied Learning courses and their parents with the Student Agreement Form All completed forms should be collected and retained by school The form can be downloaded from the EDB website httpv www_ edb cov hk apl Record s from the previous cohort s The student application Mode 1 and the order of preference cannot be amended after 31 12 2011 To be confirmed denotes that the application is pending for course provider s announcement of selection result s Pending denotes that the application is pending for school to accept or reject the offer 5 To view all records of a class click the corresponding hyperlink for the ApL Class Code The records will be ordered by Class Class No on summary screen S APL03 04 Copyright
45. confirmed in the Data Communication function amendment of the corresponding information is not allowed After the deadline for submission of school application Mode 2 the Add Class button will be disabled After the deadline for submission of withdrawal of school application Mode 2 the Cancel Class button will be disabled Users are not allowed to prepare and send School Application Mode 2 file in the Data Communication A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL ApL Chinese courses are departed Critical Validations Class es with application s enrolment cannot be cancelled User should withdraw all related application s enrolment first 2 2 5 Class Details Mode 2 LQ Function Description User can prepare and maintain the details of Mode 2 applications including the ApL Class Code applicable to 2008 10 cohort or before course fee reduction and class schedule B Pre requisites School Application s Mode 2 should have been prepared and submitted to the EDB ApL class code Mode 2 file should have been imported successfully through the Process Incoming Data function applicable to 2010 12 cohort onwards Copyright
46. control on the preparation and confirmation of corresponding interface file 1 Deadline for submission of school application ApL Chinese 2 Deadline for submission of withdrawal of school application ApL Chinese 3 Deadline for submission of student application ApL Chinese 4 Deadline for submission of withdrawal of student application ApL Chinese 2 9 2 Prepare Outgoing Data L Function Description This function allows user to prepare and confirm data interface for sending the information to the EDB via CDS B Pre requisites N A User Procedures 1 Click Applied Learning gt Data Communication on the left menu Copyright 2014 Education Bureau The Government of the HKSAR Page 77 All Rights Reserved WebSAMS User Manual Version 1 9 2 Click the Prepare Outgoing Data tab 3 Select a data file by clicking the radio button aside S APL11 01 Applied Learning gt Data Communication gt Prepare Outgoing Data Prepare Outgoing Data _File Status _ Preview Type Student Telephone Number Update Student Departure C epare Un prepare Confirm Preview File Status Preview Type Confirmed 4 To prepare un prepare confirm or preview a data file click the radio button next to the data file and click the Prepare Un prepare Confirm or Preview button respectively 5 When preparing School Appl
47. d class schedule when the Student Admission file is imported If there is any conflict detected the information in the file will overwrite the information in the system In that case no change of records will be sent to the EDB on Class Schedule Application Confirmation of Enrolment Mode 1 Enrolment Details In addition if any inactive student record is found exceptional reports will be generated For import of ApL Class Code Mode 2 detailed validation will be done across the updated school application In case of any validation error the import process will be aborted and error message will be given to user Only the latest file of the same file name can be imported 6 deadlines are designed to control the application for or withdrawal of ApL courses out of which deadlines 3 4 and 6 have the control on the preparation and confirmation of corresponding interface file 1 Deadline for submission of student application Mode 1 Deadline for submission of school application Mode 2 Deadline for submission of confirmation of enrolment Mode 1 Deadline for submission of withdrawal of school application Mode 2 Deadline for submission of student application Mode 2 oa fF whNr Deadline for submission of withdrawal of student application Mode 1 amp Mode 2 4 deadlines are designed to control the application for or withdrawal of ApL Chinese courses out of which deadlines 2 3 and 4 have the
48. d to the EDB Application Introduction User can set up the contact information apply for ApL courses for the students and submit the class details for school applications Mode 2 Contact Information Function Description User can set up the contact information for all the active cohorts Pre requisites ApL Parameter file should have been imported successfully through the Process Incoming Data function for application for the coming cohort User Procedures Copyright 2014 Education Bureau The Government of the HKSAR Page 16 All Rights Reserved WebSAMS User Manual Version 1 9 1 Click Applied Learning gt Application gt Contact Information on the left menu 2 Enter the information for the appropriate mode of implementation for the coming cohort and click the Save button to confirm the changes Kume S APLO1 01 Appted L narrano Aggscabon Student info Emy School Mesegenw Piogse entei the Comtact information Sunjost anortita tngton ame Chiesa tame Yascher Post Attmndance Fnac f i Wio 1 Tagg teaches Sea FAA a a 124atete i coe Gaateet Acadie 12 I BAAARABARABARBAAABARAA ARAARA gt Award amp Puninhm 2 Tada teaches H tie DEF liisi cou e fisaganuuni wti i Teacher A rT RAPPRE 1234 yehoo com SP hg Tescher H Ste meet 1234 yehoo com Special Aaseqsme Add Tescher c Fis OTT 234 yahoo com Stafi Deployment 2042 l Tescher c Efte BAERZNA 12M yehoo co
49. de Course Provider and Course Deliverer on summary screen S APL19 05 S APL19 05 Applied Learning gt Application for ApL Chinese gt Enrolment Summary By Student Class Level Secondary 4 Class 44 Class No 4 STRN zz081 Student Name Cheung Man Contact Tel 2484 Student Agreement Y Course 86 Practical Chinese in HKT CT Successful Enrolled Hospitality ApL Remark s Record s NOT yet submitted to the EDB Ineligible application s enrolment Please withdraw this these record s School should provide all students applying for Applied Learning courses and their parents with the Student Agreement Forn All completed forms should be collected and retained by school The form can be downloaded from the EDB website htto www_edb gov hk apl 6 To withdraw an application check the checkbox next to the record and click the Withdraw button To undo the withdrawal action which has not yet been submitted to the EDB click the Undo button Copyright 2014 Education Bureau The Government of the HKSAR Page 56 All Rights Reserved WebSAMS User Manual Version 1 9 E APLIS O9 Appted earreng gt Aphan fur Api OCleneee fvutner Comort lw Mute iv Sutyect 85 Clarese for te Service Wvdentry Ak Course Provider v Course Debvorer AIL wv Class Sequeece No hiv Apt Class Code A v Cios Levai ao vV Claes Ni vj Selection Herut Mii m Enrolment Statue ll v Excl
50. de 1 and Mode 2 gt By Batch Student Info Enq School Manageme By Course D Batch gt Student Cohort 2012 14 Attendance By Class gt Student Activities D By Student gt Award amp Punishmemm SN lass Class No Assessment SLP Special Assessme Staff Deployment CDS gt HKAT Applied Learning Enrolment Sumi w Application 4 To select individual student select By Student and specify the Class and Class No and click the Proceed button 5 To add more student s click Add button 6 On screen S APLO5 02 a list of the selected students with their application history will be shown Applications not yet submitted to the EDB can still be modified A blank record will be available if there is quota left for application User should specify which course s to apply for each student by selecting Mode Subject Course Provider Course Deliverer Class Seq No for Mode 2 Applications only and ApL Class Code for Mode 2 Applications only Copyright 2014 Education Bureau The Government of the HKSAR Page 22 All Rights Reserved WebSAMS User Manual Version 1 9 7 For Mode 1 application applicable to 2010 12 cohort onwards user can update the Order of Preference before the deadline for submission of student application Mode 1 8 Selection Results Mode 1 received and imported will be shown in the Selection Result column User can change the Enrolment Stat
51. ded by the CDC and Status of the selected students will be shown on screen S APLO7 01 3 To narrow down the number of records select the appropriate Cohort Class Level Class and Following a Curriculum Recommended by the CDC and click the Search button Copyright 2014 Education Bureau The Government of the HKSAR Page 38 All Rights Reserved WebSAMS User Manual Version 1 9 Dier sysedmen Logia Tiree 220 Loomi Hep PANS Current School Yeor 200 4 January AG 17 14 xw ej tar Foheneng a Cummcutum Recommenced by 41 me coc Jana Lorel f 4 User should update the information on whether the selected student s is are Following a Curriculum Recommended by the CDC 5 To restore all records as previously saved click the Reset button 6 Toconfirm the changes click the Save button L Post effects Save Enrolment Details e The changes on Enrolment Details For piloting cohort s only will be saved as Enrolment Details file in the Prepare Outgoing Data function of the Data Communication function LQ Notes Record s marked with has have not yet been submitted to the EDB The Enrolment Details For piloting cohort s only should be submitted for each Year of Study The information for the previous year will be cleared during the migration to the next school year Enrolment Details For piloting cohort s only of all cohorts entered will be read only after i
52. dline for submission of student application Mode 2 e The option 2 will not be shown in Mode pull down menu e The outstanding student applications Mode 2 cannot be amended After the deadline for submission of withdrawal of student application Mode 1 amp Mode 2 users are not allowed to prepare and send Student Application Mode 1 amp Mode 2 file in the Data Communication The sorting order of student records is by School Class gt by Class No gt by Order of Preference 1 gt 2 gt 3 gt NA gt by Subject Code B Critical Validations For Mode 1 application a student cannot apply for the same course of the same Subject Code Course Provider and Course Deliverer more than once at the same time unless the previous application is absent failed withdrawn rejected For mode 1 application upon receipt of the selection results Mode 1 a student cannot accept for the same courses with the same subject code more than once across all active cohorts and any mode For Mode 2 application which is automatically enrolled a student cannot apply for the same courses with the same subject code more than once across all active cohorts and any mode unless the previous application is withdrawn The no of courses applied including Mode 1 and 2 as well as course s enrolled in previous cohort s by a student cannot exceed the application quota as stated in the parameter file The no of courses e
53. e STRN Mode Subject Course Provider Course Deliverer ApL Class Code Selection Result and Enrolment Status In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e Inthe Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall 2 8 3 Class Schedule Conflict Report R APLOO2 LL Function Description This report is categorized under Exceptional Report User can generate a list of student applications enrolment with schedule conflict B Pre requisites N A User Procedures Copyright 2014 Education Bureau The Government of the HKSAR Page 61 All Rights Reserved WebSAMS User Manual Version 1 9 B 1 Select Class Schedule Conflict Report from the report selection page Click on the template link to go to the report parameter screen 2 Select the desired Cohort S APL09 03 Applied Learning gt Report Class Schedule Conflict Report R APL002 E Built in Template Please enter the printing criteria Cohort 2008 10 z Format Remark s The report includes ecords for the latest tw0 corctts only 3 Select report Format PDF Word RTF Excel 4 Click the Preview amp Print button to generate the report Post effects The report will be displayed in a pop up window which allows user to preview or print Notes The total number of students with schedule conflict will be shown The report
54. e courses are departed L Critical Validations No of non ApL elective s taken by each student cannot exceed the maximum number of non ApL elective s in the corresponding cohort as stated in the ApL Parameter file 2 3 Selection Result Introduction User can view the selection result of the student applications after receiving the Selection Results of Mode 1 application from the EDB Besides user can prepare and maintain the acceptance of the offer for the student applications 2 3 1 Selection Result L Function Description Users can view the selection result for student application Mode 1 and change the enrolment status to Accept Reject Pending after the selection result is imported LQ Pre requisites Selection Results Mode 1 file has been received from the EDB and imported in Data Communication function successfully All ineligible applications should have been withdrawn and submitted to the EDB User Procedures 1 Click Applied Learning gt Selection Result on the left menu 2 To narrow down the number of records shown select the appropriate Cohort Mode Subject Course Provider Course Deliverer Class Sequence No ApL Class Code Class Level Class Selection Result Enrolment Status whether to Exclude withdrawn record s submitted to the EDB and Student Agreement and then click the Search button Copyright 2014 Education Bureau The Government of the HKSAR Page 32 All Rights Reser
55. e interface of Prepare Outgoing Data will be changed to Prepared and preview of report Report Tabular and Raw Data will be available Un Prepare e The file status will be changed to blank Confirm e Data file will be sent to the EDB via CDS and the file status will be changed to blank Preview e The data file will be displayed in a pop up window Notes Only one type of data file can be previewed at one time A data file with a Prepared status can only be prepared again after being un prepared Copyright 2014 Education Bureau The Government of the HKSAR Page 79 All Rights Reserved WebSAMS User Manual Version 1 9 A data file with a Confirmed status should be submitted via CDS before another data file of the same type can be prepared User can Un prepare Confirm Preview a data file when it is with a Prepared status All data files will be available for preparation when there are outstanding changes on the corresponding records not yet submitted to the EDB Class Details Mode 2 data file will be available for preparation when Mode 2 class details schedule record are updated Confirmation of Enrolment Mode 1 data file will be available for preparation when the Enrolment Status of all successful applicants have been set to Accept Reject or Pending Enrolment Details should be maintained in each Year of Study Information of the previ
56. e selection results Mode 1 a student cannot accept for the same courses with the same subject code more than once across all active cohorts and any mode For Mode 2 application which is automatically enrolled a student cannot apply for the same courses with the same subject code more than once across all active cohorts and any mode unless the previous application is withdrawn The no of courses applied including Mode 1 and 2 as well as course s enrolled in previous cohort s by a student cannot exceed the application quota as stated in the parameter file The no of courses enrolled including Mode 1 and 2 as well as course s enrolled in previous cohort s by a student cannot exceed the Enrolment Quota as stated in the ApL Parameter file A student cannot enroll in a Mode 1 class or apply a Mode 2 class with a schedule which clashes with his enrolled courses A student cannot enroll in a course Mode 1 or apply for a course Mode 2 which is forbidden against any of his active enrolled courses across different cohorts the forbidden combinations of courses are specified in the ApL Parameter file Same Order of Preference cannot be entered for active Mode 1 applications for a student In the queue of the Order of Preference of all active Mode 1 applications for a student the order should be entered in sequence A student cannot re apply for the same course if the withdrawal of this course has not been submitte
57. e shown deadline is extracted from ApL parameter file of the respective previous cohort Deadline for submission of withdrawal of student application Mode 1 amp Mode 2 The sorting order of student records is by School Class gt by Class No gt by Order of Preference 1 gt 2 gt 3 gt NA gt by Subject Code If Selection Result Successful S and Enrolment status Enrolled Withdrawn Rejected E W R no pull down menu is available for confirmation of acceptance of offer If the imported selection result and class code are the same as the data stored in WebSAMS system the enrolment status or the status of pull down menu will remain unchanged A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL courses are departed Copyright 2014 Education Bureau The Government of the HKSAR Page 15 All Rights Reserved WebSAMS User Manual Version 1 9 L Critical Validations 2 2 For Mode 1 application a student cannot apply for the same course of the same Subject Code Course Provider and Course Deliverer more than once at the same time unless the previous application is absent failed withdrawn rejected For Mode 1 application upon receipt of th
58. earning gt Enrolment Summary By Student Class Level Secondary 5 Class S54 Class No 80 STRN 80172617 Student Name APL S5 REPEATED Contact Tel 30101073 Student Agreement Cohort Order of Course Class ApL Class Selection Enrolment Stat i Preference a No Code Result Status asi 2011 13 1 Taking a Chance on ia KX Successful Enrolled Tance D Ee a j 2011 3 al 2 Health and Beauty E Successful Rejected Keeping in TCM ApL Remark s Record s NOT yet submitted to the EDB Ineligible application s enrolment Please withdraw this these record s School should provide all students applying for Applied Learning courses and their parents with the Student Agreement Form All completed forms should be collected and retained by school The form can be downloaded from the EDB website http www edb qov hkapl Record s from the previous cohort s The student application Mode 1 and the order of preference cannot be amended after 31 12 2011 To be confirmed denotes that the application is pending for course provider s announcement of selection result s Pending denotes that the application is pending for school to accept or reject the offer 7 Selection Results Mode 1 received and imported will be shown in the Selection Result column User should then confirm the acceptance of offer by choosing one of the Enrolment Status in the drop down list Copyright 2014 Education Bureau The Government
59. ed to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL ApL Chinese courses are departed Critical Validations For Mode 1 application a student cannot apply for the same course of the same Subject Code Course Provider and Course Deliverer more than once at the same time unless the previous application is absent failed withdrawn rejected For Mode 1 application upon receipt of the selection results Mode 1 a student cannot accept for the same courses with the same subject code more than once across all active cohorts and any mode For Mode 2 application which is automatically enrolled a student cannot apply for the same courses with the same subject code more than once across all active cohorts and any mode unless the previous application is withdrawn The no of courses applied including Mode 1 and 2 as well as course s enrolled in previous cohort s by a student cannot exceed the application quota as stated in the parameter file The no of courses enrolled including Mode 1 and 2 as well as course s enrolled in previous cohort s by a student cannot exceed the Enrolment Quota as stated in the ApL Parameter file A student cannot enroll in a Mode 1 class or apply a Mode 2 class with a schedule which clashes with his enrolled courses A
60. eet apgticorter Meds 2 cannsi be arrernded afer 2241 7015 The witherew ais af stictert appacatons cannes be gubretted afer 2UG07017 S APL19 03 Applied Learning gt Application for ApL Chinese gt Enrolment Summary By Course Cohort 2015 17 Subject 686 Practical Chinese in Hospitality ApL Provider Deliverer No Code Cheung Man S4 44 4 2z081 2484 Y 2 HKT HKT 1 AA Successful Enrolled To 10 s4 44 88 Poor 24577 y 2 HK HKT 1 AA Successful Enrolled To 1 sa m a eree ea y 2 HKI HKT 2 Buccessful Enrolled To 6 s4 4 1 n a5s7e y 2 HKT HKT 1 AA Successful Enrolled To 5 fs4 4c 15 i75 2984987 Y 2 HET HKCT 1 AA Successful Enrolled To 8 S44 12 Lvs 145 Y 2 HKT HKT 1 AA Successful Enrolled To 9 4 4E 1 Ha60 354 Y 2 HKT HKCT 1 AA Successful Enrolled Remark s Record s NOT yet submitted to the EDB Ineligible application s enrolment Please withdraw this these record s School should provide all students applying for Applied Learning courses and their parents with the Student Agreement Form All completed forms should be collected and retained by school The form can be downloaded from the EDB website http w ww edb aov_hk apl Record s from the previous cohort s 4 To view all records of a class click the corresponding hyperlink for the ApL Class Code The records will be ordered by Class Class No on summary scree
61. end the applications to the EDB via CDS Enter Enrolment Details and send it to the EDB via CDS for ApL piloting cohort s only If system migrates to school year 2012 CDS and print report for the departed students Enrolment Details for piloting cohort s only will be removed Copyright 2014 Education Bureau The Government of the HKSAR Page 5 All Rights Reserved WebSAMS User Manual Version 1 9 For ApL Chinese Mode 2 Application Import ApL Chinese Parameter File from the EDB via CDS for application for the coming cohort Enter the Contact Information for all the active cohorts Prepare and confirm Contact Information Send Contact Information to the EDB via CDS Add School Application for ApL Chinese Add Student Application for ApL Chinese Import ApL Class Code for ApL Chinese from the EDB via CDS Enter Class Details Mode 2 Prepare preview print for reference and confirm application Send the applications to the EDB via CDS Enter Student Departure information for departed students Send Student Departure to the EDB via CDS and print report for the departed students Copyright 2014 Education Bureau The Government of the HKSAR Page 6 All Rights Reserved WebSAMS User Manual Version 1 9 1 1 4 Interactions with Other Modules STU APLO4 Student Application Mode 1 amp 2 APLO8 Student Departure APL16 Student Application ApL Chinese
62. f courses enrolled including course s enrolled in previous cohort s by a student cannot exceed the Enrolment Quota as stated in the ApL Parameter file of ApL Chinese A student cannot enroll in a class with a schedule which clashes with his enrolled courses A student cannot apply for a course which is forbidden against any of his active enrolled courses across different cohorts the forbidden combinations of courses are specified in the ApL Parameter file of ApL Chinese A student cannot re apply for the same course if the withdrawal of this course has not been submitted to the EDB 2 7 3 Add Student Application by Batch 4 Function Description User can add student application of ApL Chinese by batch Copyright 2014 Education Bureau The Government of the HKSAR Page 46 All Rights Reserved WebSAMS User Manual Version 1 9 LQ Pre requisites ApL Parameter file of ApL Chinese should have been imported through the Process Incoming Data function successfully for application for the coming cohort Contact Information ApL Chinese should have been prepared and submitted to the EDB For Student Application the School Application ApL Chinese should have been prepared and submitted to the EDB All ineligible applications should have been withdrawn and submitted to the EDB YB User Procedures 1 Click Applied Learning gt Application for ApL Chinese gt Student Application on
63. faa Wa ok SPACE SNE BHABD AARD G ahtis qkan a yeerrecivart Pence wiherwe tteathene record 5 To view all records of a studeni click the corresponding hyperlink for the Student Name The records will be ordered by Cohort Mode Order of Preference Subject Code Course Provider and Course Deliverer on summary screen S APLO3 05 For details please refer to Enrolment Summary function 6 To view all records of a subject click the corresponding hyperlink for the Subject The records will be ordered by Class Class No on summary screen S APL03 03 For details please refer to Enrolment Summary function 7 To view all records of a class click the corresponding hyperlink for the ApL Class Code The records will be ordered by Class Class No on summary screen S APLO3 04 For details please refer to Enrolment Summary function L Post effects Withdraw Student Application e Student application not yet submitted to the EDB will be removed after withdrawal e The status of records submitted to the EDB will be changed to Withdrawn e For student application already submitted to the EDB the changes will be saved as Student Application Mode 1 and Mode 2 file in the Prepare Outgoing Data function of the Data Communication function e The withdrawal information submitted to the EDB cannot be modified again e The corresponding Enrolment Details For piloting cohort s only and Information for DLG ApL Applica
64. formation is not allowed After the system migrates to new school year a prompt message will be given to alert user that Student Telephone Number Update file has not yet been submitted to the EDB until the user submits the file After the deadline for submission of confirmation of enrolment Mode 1 user cannot amend prepare or confirm the outstanding enrolment records to EDB In addition e global option for confirmation of the offer for all students will be disabled e pull down menu in Enrolment Status will be disabled After the deadline for submission of student application Mode 1 e the option 1 will not be shown in Mode pull down menu e the outstanding student applications Mode 1 cannot be amended After the deadline for submission of student application Mode 2 e the option 2 will not be shown in Mode pull down menu e the outstanding student applications Mode 2 cannot be amended After the deadline for submission of withdrawal of student application Mode 1 amp Mode 2 the Withdraw button will be disabled user cannot withdraw any student application Mode 1 amp Mode 2 Also users are not allowed to prepare and send Student Application Mode 1 amp Mode 2 file in the Data Communication When users select previous cohort as searching criteria a prompt message The Student Application s and Withdrawal s of the previous cohort cannot be performed after deadline will b
65. hdrawal Schedule 2 Oe 06 09 PH ata Student Depart Rid O 112230 2010 12 Class Applied 20 08 2009 No Normal Application for i Schedule fetes 06 03 PM Report B5 0 Oo 112216 APL parameter for Applied 18 09 2009 No Normal rem EDN EA 2010 Learning 07 40 PM jata Commun Data HKEAA 0 O 107461 student admission Applied 18 09 2009 No Normal duplicate records Learning 06 40 PM FMP Data gt 105365 sd Applied 27 1072008 No Normal are Ls 0 o Learning 02 54 PH Student Activity Sul Data BE 105322 Applied 24 10 2008 No Normal SFAA PX Efe Learning 10 03 aM Report Manageme Data BS 0 O 10496 sd Applied 0971072008 No Normal Data Management Learning 02 33 PM Data Data Query Toot Timetabling Big Top Code Management 8 Encrypted B Data Imported to Module Security Decrypted amp Tata Import Failed E Mail 6 Decryption Failed 0 Attachment Archive Post effects Import e The selected incoming data file will be imported into the system Exceptional report will be generated or error message will be given to user in case of any problem detected e After importing ApL Parameter file of cohort 2010 12 Enrolment Details For piloting cohort s only function will be deactivated e After importing the ApL Parameter file of a new cohort for 2011 13 cohort onwards user cannot modify the number of non ApL elective subjects taken by students in the current previous school year in the function
66. i for enrolled student application if the departure record s are submitted to EDB via CDS and the student intention is withdraw the student application s Selection Result and Enrolment Status will be restored as N A and Withdrawn respectively If the departure information has not yet been submitted the original Selection Result and Enrolment Status will be restored In both of the above cases user is not required to submit the Student Application Mode 1 and Mode 2 file to the EDB again For the departure record s which is created before the import of the BUILD version 1 5 2 25012010 2 0 1 25012010 where the system does not store the original Copyright 2014 Education Bureau The Government of the HKSAR Page 41 All Rights Reserved WebSAMS User Manual Version 1 9 status the enrolment status and selection result status will be recovered as the status stored in Student Departure function The related student applications will not be displayed on this page after the student is returned from departure User can view such records in the Enrolment Summary Student Application Selection Result Withdrawal function For the departed Mode 2 student only the option Withdraw for the Student s Intention will be shown L Critical Validations N A 2 7 Application for ApL Chi Introduction User can set up the contact information to submit school applications class details and
67. ication Mode 2 Student Application Mode 1 and Mode 2 School Application ApL Chinese and Student Application ApL Chinese data file user should check the I agree checkbox for the School Declaration in order to proceed Copyright 2014 Education Bureau The Government of the HKSAR Page 78 All Rights Reserved WebSAMS User Manual Version 1 9 BA BA S APL11 02 Applied Learning gt Data Communication gt Prepare Outgoing Data Prepare Gutgoing Data School Declaration Qur school will offer Applied Learning ApL course s as students elective subject s within the school curriculum and agree to include student results in the Hong Kong Diploma of Secondary Education 1 I certify that all the information provided is true and accurate and will notify the Education Bureau EDE for any subsequent changes to the information provided I understand that if I wilfully give false information or withhold any material or information any grants approved will be withheld and any payment made must be refunded to the EDB 2 I certify that all students applying for ApL courses are following the Senior Secondary Curriculum recommended by the Curriculum Development Council and that the students and their parents have completed and signed the Student Agreement Form I understand that the information provided will be used for the following purposes the EDB may provide other organisations with the inf
68. ication has been added or withdrawn Contact Information data file will be available for preparation when any contact information has been added modified or withdrawn Contact Information ApL Chinese data file will be available for preparation at all time After the deadline for submission of withdrawal of School Application Mode 2 The School Application Mode 2 data file of the cohort pending for preparation cannot be prepared The prepared School Application Mode 2 data file of the cohort pending for submission cannot be confirmed After the deadline for submission of Confirmation of Enrolment Mode 1 The Confirmation of Enrolment Mode 1 data file of the cohort pending for preparation cannot be prepared The prepared Confirmation of Enrolment Mode 1 data file of the cohort pending for submission cannot be confirmed Copyright 2014 Education Bureau The Government of the HKSAR Page 80 All Rights Reserved WebSAMS User Manual Version 1 9 After the deadline for submission of withdrawal of student application Mode 1 amp Mode 2 e The Student Application Mode 1 and 2 data file of the cohort pending for preparation cannot be prepared e The prepared Student Application Mode 1 and 2 data file of the cohort pending for submission cannot be confirmed After the deadline for submission of withdrawal of School Application of ApL Chinese e The School Application ApL Chinese data f
69. ie T Aay care ig a rF o caet i ea saara a SO a i re Enin m r Sa E Er Z we 71 ail aT DE b ay emma i ad i E sf pa Go fee wel i Tine E EJ to fo gt Fil IE ER GOE t Hei ntenmace He ter i Es EEIE Jen B ej 2 sj tina Wn 2j S 3j Jog tjs f E fin z E To Te ii j Te Bat fas Te fa wae is Os t Copyright 2014 Education Bureau The Government of the HKSAR Page 28 All Rights Reserved WebSAMS User Manual Version 1 9 6 Toconfirm the changes click the Save button L Post effects Save Class Details Mode 2 e The changes on Class Details Mode 2 will be saved as Class Details Mode 2 file in the Prepare Outgoing Data function of the Data Communication function Notes Record s marked with has have not yet been submitted to the EDB For ApL piloting cohorts 2008 10 cohort or before i The ApL Class Code should be entered in order to submit Course Fee Reduction and Class Schedule For 2010 12 cohort or after i The ApL Class Code is provided by the EDB User should import the ApL Class Code Mode 2 data file through the Process Incoming Data function ii Records of Course Fee Reduction and Class Schedule can be entered only after the ApL Class Code is received and imported successfully User should select N A if there is no course fee reduction for the class To remove a Class Schedule select blank for the Day field all c
70. ile of the cohort pending for preparation cannot be prepared e The prepared School Application ApL Chinese data file of the cohort pending for submission cannot be confirmed After the deadline for submission of withdrawal of student application of ApL Chinese e The Student Application ApL Chinese data file of the cohort pending for preparation cannot be prepared e The prepared Student Application ApL Chinese data file of the cohort pending for submission cannot be confirmed If system migrates to school year 2012 Enrolment Details will be removed 2 9 3 Confirmed Outgoing Data Q Function Description User can view the list of outgoing data that has been confirmed B Pre requisites N A User Procedures 1 Click Applied Learning gt Data Communication on the left menu 2 Click the Confirmed Outgoing Data tab to view the list of confirmed outgoing data Copyright 2014 Education Bureau The Government of the HKSAR Page 81 All Rights Reserved WebSAMS User Manual Version 1 9 S APL11 03 Applied Learning gt Data Communication gt Confirmed Outgoing Data Confnned Outgoing Data l Pagel n gt Bottom Message Message Description Creation Ack Time Subject School qe ID Status Time Type cas 0 1320 Received Applied Learning CEE 0270172008 APL jormal Sysadmin Class Details 4 04 43 PM data Mode 2 Q isis Received Applied Learning 02 01 2008 02 01 2008 A
71. ion by Batch ee eeseeseeeseeeneecesecesecnseceseesseeeseeeseeeeneeees 21 2 2 4 School Application Mode 2 cece ceeceeeesseeeeseeeseeeeeeseecsaecaecsaecsseceseeseeeseesneeesneees 24 225 Class Details MOdE 2 isiscctisssvcteatssacketssiatbatssdabeccssaacdanea sates ta EEA EP EEREN EARE EE 27 2 2 6 Information for DLG ApL Application oo eee eee eseesecsecnseceseceseeseeeseeeseeseneeees 30 2 3 SELECTION RESULT lt ssscsecsecsccse tees scenes een eee e eet e nescence eee enna nese een eee eestor eneteeeeees 32 2 3 Select Ons Resi zgusne nroa a ete seetes Senile Aden Un es 32 J4 WITHDRAWAL ceee sche ei denean en die ee io ao eee Sie aeni haere EEEa ei delete eee Sd nee Ce eee eee eee 35 2 4 1 Student Application Withdrawal 0 eee eeeeeeeeeseeeseeeseeeeeceaeceaecnsecsseesseceseeeseeeeneees 35 2 5 ENROLMENT DETAILS FOR PILOTING COHORT S ONLY sss s seer seseseeeeeeee eee eee ence ees 37 2 5 1 Maintain Enrolment Detalls asraon a AA A EAT 38 2 6 STUDENT DEPARTURE ctesssestcte teeta tenet een eee e note eee e ee eee e nets ene tennessee eset eneeeeteees 40 2 6 1 Update Student Departure Information 200 0 eee eeeeseeseeenseceseceseceseceeeeseeeseeeeeeeees 40 2 7 APPLICATION FOR APL CHI R EE 54s divis Wie A eg Vg oie Glee Seb ere Mesa E Rite Uoind a aw hie Wee ieee 42 QTM Contact Informatom ie cccicccecsesecssodeeelecuatecsvedabee oocadivesscsdeaeetsdcsteccesdaneedvsuactscecvetedeanvedees 42 2 7 2 Add Student Application
72. lication of ApL Chinese the outstanding student applications cannot be amended After the deadline for submission of withdrawal of student application of ApL Chinese the Withdraw button will be disabled user cannot withdraw any student application of ApL Chinese Also users are not allowed to prepare and send Student Application ApL Chinese file in the Data Communication When users select previous cohort as searching criteria a prompt message The Student Application s and Withdrawal s of the previous cohort cannot be performed after deadline will be shown deadline is extracted from ApL parameter file of ApL Chinese of the respective previous cohort Deadline for submission of withdrawal of student application The sorting order of student records is by School Class gt by Class No gt by Subject Code A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL ApL Chinese Chinese courses are departed B Critical Validations Course applications are automatically enrolled a student cannot apply for the same courses with the same subject code more than once across all active cohorts and any mode unless the previous application is withdrawn The
73. lick Applied Learning gt Application gt School Application Mode 2 on the left menu The Subject Course Provider Course Deliverer Class Sequence No ApL Class Code Estimated Number of Students in the Class and whether it is a Collaborative Class with Other School s of all the active applications will be shown The list will be sorted by the Subject Course Provider Course Deliverer and Class Seq No To narrow down the number of records shown select the appropriate Cohort and Status yasinin Login Time IONAKO 1244 Loot Hele PR Current School Year 2010 23 September 2009 14 31 Apoted earning la Enraeneat Sasr gt APLO2 01 Apptted Learning gt Application gt School Applic stran Mode t Agpic aton entact infor Aan ines Oetads 72 Foerdation in Chimera HEIN SPACE Medicire Apl information h Smocnun Resul I Understanding DMR Li PACE DUME Li PACE N Active wanerewes Finascie Services AgL x y aD Commercial Comic Ayt DHE LIPACE DSI LiPACE Active Student Depart l Agh 2 ra File as Video ne vic y fetive Appbcation foe l Studies Apl Uea T rq 610 Fundamental CHES CAHES i pa 10 N sctive Commetology Api Jala Conun r tt Fundamental CHES cars 1 u 10 N Active gt WEEAA Commetology Ape j rq 648 Service focused am cure i pl fotive FMF Macha ting Apl SPA gt Studes Actway SAA Report Manageme gt Data Manag Dats Query Tout
74. ll incoming data files to be imported in this function have to be decrypted via the CDS For import of the ApL Parameter file of the 2010 12 cohort onwards all outstanding Enrolment Details records should have been submitted to the EDB For import of the Selection Results Mode 1 Class Schedule Mode 1 Student Admission and ApL Class Code Mode 2 for particular cohort the ApL Parameter file of that cohort should have been imported successfully For import of the ApL Class Code of ApL Chinese for particular cohort the ApL Parameter file of ApL Chinese of that cohort should have been imported successfully User Procedures 1 Click Applied Learning gt Data Communication on the left menu 2 Process Incoming Data screen will be displayed by default 3 Select a data file by clicking the radio button aside 4 Click the Import button to confirm import of the selected incoming data file Copyright 2014 Education Bureau The Government of the HKSAR Page 75 All Rights Reserved WebSAMS User Manual Version 1 9 Stait CDS S APL10 01 Applied Learning gt Data Communication gt Process Incoming Data HKAT Applied Learning Pocess Incoming Data Enrolment Sum Bottom Application Message Subject Received EDB Reply Reply R Hga nescion Type Time Reference Deadline Indicator Selection Resu 12231 2010 12 Class Applied 20 08 2009 No Normal Wit
75. ly saved click the Reset button 6 A global option is available for user to assign the Enrolment Status for all successful applications Mode 1 shown on the page After selecting the desired Enrolment Status in the global option click the Confirm button to assign the Enrolment Status 7 To view all records of a student click the corresponding hyperlink for the Student Name The records will be ordered by Cohort Mode Order of Preference Subject Code Course Provider and Course Deliverer on summary screen S APLO3 05 For details please refer to Enrolment Summary function 8 To view all records of a subject click the corresponding hyperlink for the Subject The records will be ordered by Class Class No on summary screen S APL03 03 For details please refer to Enrolment Summary function 9 To view all records of a class click the corresponding hyperlink for the ApL Class Code The records will be ordered by Class Class No on summary screen S APLO3 04 For details please refer to Enrolment Summary function Copyright 2014 Education Bureau The Government of the HKSAR Page 33 All Rights Reserved WebSAMS User Manual Version 1 9 LI Post effects Save Enrolment Status e The Enrolment Status will be saved as Enrolment of Confirmation Mode 1 file in Prepare Outgoing Data function of the Data Communication function B Notes Record s marked with has have not yet been submitted to
76. m cos 4 WHAT Teacher 9 htt Mantas LE ahoo com Appbed Lesimny lt Aad Teacher A A See2eea 24 yaloo com Enrolment Sum amy z x i REMSER 4521 yahoo com Ana abon Tescher EEZ BRAS tt Doh ohoo cos Ne r duct h 7 Tescher Sih RHH EH 4221 ohoo com Student Agus Tescher 9 zi BRAG tit 1221 hoo com Schoo Agaric lass Detaits Murmadon f 3 To restore all records as previously saved click the Reset button 4 To add an additional record click the Add button B Post effects Save Contact Information Contact Information will be saved for each mode for all active cohorts e The Contact Information will be saved as Contact Information in Prepare Outgoing Data function of the Data Communication function e If the contact information has been modified an asterisk would be shown in Status column to alert users the changed record has not yet sent to EDB B Notes The Contact Information of all cohorts will be shown but only that of the active cohorts can be edited A maximum of 2 records can be maintained per mode per cohort To remove a record clear all corresponding fields and save the changes When the Contact Information data file is being prepared or has been confirmed in the Data Communication function amendment of the corresponding information is not allowed B Critical Validations Copyright 2014 Education Bureau The Government of the HKSAR Page
77. mary on the left menu To narrow down the number of records shown select the appropriate Cohort Mode Subject Course Provider Course Deliverer Class Sequence No ApL Class Code Class Level Class Selection Result Enrolment Status whether to Exclude withdrawn record s submitted to the EDB and Student Agreement and then click the Search button To view all records of a subject click the corresponding hyperlink for the Subject The records will be ordered by Class Class No on summary screen S APL19 03 Copyright 2014 Education Bureau The Government of the HKSAR Page 54 All Rights Reserved WebSAMS User Manual Version 1 9 5 APL 18 01 Appted Learning gt AppSaativn tor ApLiCteoeee gt Eerotinent Summary Cohort 35 17 vj Mode av Setyoct SGE Practical Chinese in Hospitality Apl v Het Successful u la HET Successful pini a g T Joum Ig Y 2 HiT bs Duccessful Essolled fT mas ue T eee apm T z peT E Si la Ooms eS TE panes t z jeer 7 Givcesstvd Follo ap aa i a jag z Met i h icoeeatll Eeaol led meS u wi 1 paom mme t z ect 1 AA Guccessful Enrolled dto the CDO obsert_ Feasa whaw thaMhese recordin gerts apptyrg tar gped Learning courses m Mey pareets wi Te Etidest Aprenent Fam 7 Cobected asd retaned by schau The Ion cas be dewtbsded Vom the EDS webede IED Ow ww emh oiy iaaa tinara The whsG
78. mporting the ApL Parameter file of the 2010 12 cohort or after in Data Communication function successfully If system migrates to school year 2012 Enrolment Details for piloting cohort s only will be removed LQ Critical Validations The information for ALL students with active applications or enrolments should be provided Copyright 2014 Education Bureau The Government of the HKSAR Page 39 All Rights Reserved WebSAMS User Manual Version 1 9 2 6 2 6 1 LH Student Departure Introduction User can enter the intentions of the departed students on whether they will continue the study of ApL courses and their destinations Forms can also be generated for the departed students for submission to the new school to which they are admitted in order to continue the study of ApL courses When the student returns from departure the system will restore the applications User can then continue to process the application in normal operation Update Student Departure Information Function Description User can enter the intentions of the departed students on whether they will continue the study of ApL courses and their destinations Forms can also be generated for the departed students to bring to the new school to which they are admitted in order to continue the study of ApL courses Pre requisites The student departed has applied for enrolled in ApL course s User Procedures 1 Click Applied Learning
79. n S APL19 04 Copyright 2014 Education Bureau The Government of the HKSAR Page 55 All Rights Reserved WebSAMS User Manual Version 1 9 S APL19 04 Applied Learning gt Application for ApL Chinese gt Enrolment Summary By ApL Class Code Cohort 2015 17 Mode 2 Subject 696 Practical Chinese in Hospitality ApL Course Provider HKCT Course Deliverer HKCT Class Sequence No 1 ApL Class Code AA Class Schedule Year of Study 1 Mon 07 00 09 00 Cheung Man S4 44 Zz 4 zogi pagar Successful Enrolled fo 10 S4 4a pearse ree 7 Successful Enrolled To 6 f pesse 4557 _ Successful Enrolled To 5 fsa 4c is fyi75 es 2ogagg7ee Successful Enrolled z To 8 Ba 12 E a Y Successful Enrolled To 9 S4 4E 1 H260 354 Y Successful Enrolled l Remark s Record s NOT yet submitted to the EDB Ineligible application s enrolment Please withdraw this these record s School should provide all students applying for Applied Learning courses and their parents with the Student Agreement Form All completed forms should be collected and retained by school The form can be downloaded from the EDB website http ww w_edb gov_hWapl Record s from the previous cohort s 5 To view all records of a student click the corresponding hyperlink for the Student Name The records will be ordered by Cohort Mode Subject Co
80. nd departure as well as generate various reports through the Withdrawal function Student Departure function and Report function respectively The processing of incoming data from and outgoing data to the EDB will be handled by the Data Communication function Copyright 2014 Education Bureau The Government of the HKSAR Page 2 All Rights Reserved WebSAMS User Manual Version 1 9 1 1 2 Function Chart Applied Learning Enrolment Summary Application Contact Information ication M 1 M 2 Secon Rosii Student Application Mode 1 and Mode 2 3 School Application Mode 2 Withdrawal Class Details Mode 2 Student Departure Information for DLG ApL Application Enrolment Details For piloting cohort s only If system migrates to school year 2012 this function will be removed Application for ApL Chi Contact Information Report Student Application Data Communication School Application Class Details Enrolment Summary Copyright 2014 Education Bureau The Government of the HKSAR Page 3 All Rights Reserved WebSAMS User Manual Version 1 9 1 1 3 Flow Diagram For Mode 1 Application Import ApL Parameter File from the EDB via CDS for application for the coming cohort Enter the Contact Information for all the active cohorts in Mode 1 Prepare and confirm Contact Information Send Contact Information to the EDB via CDS Add Student Application Mode 1 Enter the Information for D
81. no of courses applied including course s enrolled in previous cohort s by a student cannot exceed the application quota as stated in the parameter file of ApL Chinese The no of courses enrolled including course s enrolled in previous cohort s by a student cannot exceed the Enrolment Quota as stated in the ApL Parameter file of ApL Chinese A student cannot enroll in a class with a schedule which clashes with his enrolled courses A student cannot apply for a course which is forbidden against any of his active enrolled courses across different cohorts the forbidden combinations of courses are specified in the ApL Parameter file of ApL Chinese A student cannot re apply for the same course if the withdrawal of this course has not been submitted to the EDB Copyright 2014 Education Bureau The Government of the HKSAR Page 58 All Rights Reserved WebSAMS User Manual Version 1 9 2 8 Report Introduction User can generate reports for record purpose or for schools and students consumption 2 8 1 Search Report Template 4 Function Description User can select the template of the report to be generated Details of individual reports are described in the corresponding sections LQ Pre requisites N A User Procedures 1 Click Applied Learning gt Report on the left menu 2 Select the Category and Language and click the Search button Award amp Punishme Asses
82. nrolled including Mode 1 and 2 as well as course s enrolled in previous cohort s by a student cannot exceed the Enrolment Quota as stated in the ApL Parameter file A student cannot enroll in a mode 1 class or apply a mode 2 class with a schedule which clashes with his enrolled courses A student cannot enroll in a course mode 1 or apply for a course mode 2 which is forbidden against any of his active enrolled courses across different cohorts the forbidden combinations of courses are specified in the ApL Parameter file Same Order of Preference cannot be entered for active Mode 1 applications for a student In the queue of the Order of Preference of all active Mode 1 applications for a student the order should be entered in sequence A student cannot re apply for the same course if the withdrawal of this course has not been submitted to the EDB 2 2 4 School Application Mode 2 A Function Description User can prepare and maintain application of Mode 2 classes LQ Pre requisites Copyright 2014 Education Bureau The Government of the HKSAR Page 24 All Rights Reserved WebSAMS User Manual Version 1 9 ApL Parameter file should have been imported successfully through the Process Incoming Data function for application for the coming cohort Contact Information of the corresponding mode of application should have been prepared and submitted to the EDB User Procedures 1 C
83. o of Students in the Class 11 To confirm the changes click the Save button S APL02 02 Applied Learning gt Application gt School Application Mode 2 Add Class Cohort 2008 10 sir E B e a EE r C ma wea a C ma eaa a _ ma eaa a ma G A E z B wo a a BE eaa al ma eaa a _ o a _ ma Remark s Student s No LQ Post effects Save School Application Mode 2 e The changes on School Application Mode 2 will be saved as School Application Mode 2 file in the Prepare Outgoing Data function of the Data Communication function Copyright 2014 Education Bureau The Government of the HKSAR Page 26 All Rights Reserved WebSAMS User Manual Version 1 9 Cancel Class e Records not yet submitted to the EDB will be removed after cancellation e The status of records submitted to the EDB will be changed to Cancelled Notes Record s marked with has have not yet been submitted to the EDB Student s from other schools should not be included in the Estimated No of Students in the Class The system will automatically assign different Class Sequence Numbers to classes of the same Subject Course Provider and Course Deliverer B Amendment except Cancel Class is not allowed for records already submitted to the EDB When the School Application Mode 2 data file is being prepared or has been
84. ohort 2011 13 Class Level ll Assign the no of elective subject s to be taken in the following years excluding ApL for all students 20 No of elective subject s to be taken in the following school years Student Name Class Cis No excluding ApL 2011 12 2012 13 r ssa 80 801 12 APL S5 REPEATED CHAN TWO TWO s 90 Zee 2010 12 2011 13 APL STUDENT SIX SS5B 1 ZOOC 20it 13 2011 13 IU WAT LUNG ssse 42 7223 2011 13 3 3 S an ApL course as one of them the ApL course will be regarded as the fourth RE For students taking four elective subjects elective subject This ApL course will NOT be subsidised by the Diversity Learning Grant Record s NOT yet submitted to the EDB 5 To confirm the changes click the Save button 6 To restore all records as previously saved click the Reset button LQ Post effects Save Information for DLG ApL Application e f students have outstanding Student Application not yet submitted to the EDB the corresponding Information for DLG ApL Application will be saved as Student Application Mode 1 and Mode 2 file in the Prepare Outgoing Data function of the Data Communication function Otherwise Information for DLG ApL Application will be saved as Information for DLG ApL Application file Notes Record s marked with has have not yet been submitted to the
85. ormation for the same purposes i for all types of processing relevant to the enrolment of ApL courses and for all other related purposes ii for processing school application for Diversity Learning Grant DLG for ApL iii for registering student results and certifying them in response to legitimate requests an iv for educational research and analysis in an anonymous format in which the identities of the students are not traceable 3 I refer to the EDB Circular Memorandum No 14 2012 dated 18 January 2012 and undertake the following i Our school will adhere to the funding principles as stipulated in the Circular Memorandum and agree to abide by its arrangements ii Our school will make the full payment of course fees to the course providers on or before the payment deadline iii Our school will support all the activities in respect of the implementation and development of ApL Our school will also provide all necessary measures and guidance to support students studying ApL courses including assessing students learning needs and collecting students feedback 4 Dur school has included ApL courses in the 3 year p an drawn up for the application for DLG The plan has been endorsed by the School Management Committee Incorporated Management Committee incorporea in the form of an annex in the school s annual plan and uploaded onto the homepage of our school Post effects Prepare e The file status on th
86. orresponding fields will be cleared For piloting cohorts 2008 10 cohort or before when schedule conflicts are found in student enrolment records the Enrolment Details For piloting cohort s only function will not be available even after the migration to the next school year A warning message will appear and the user should withdraw one of the records or amend the Mode 2 class schedule if applicable When the Class Details Mode 2 data file is being prepared or has been confirmed in the Data Communication function amendment of the corresponding information is not allowed A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL ApL Chinese courses are departed Critical Validations When more than one lesson is inputted for a class the lesson days and times cannot overlap with each other For 2008 10 cohort or before system will check the format of ApL Class Code which should be A B C Z AA AB AZ BA ZZ For 2010 12 cohort or after this validation will be skipped Course Fee Reduction Type and Amount details must be input Copyright 2014 Education Bureau The Government of the HKSAR Page 29 All Rights Reserved WebSAMS User Manual Ver
87. ous year will be cleared after the migration to the next school year For ApL piloting cohort s only Information for DLG ApL Application data file will be available for preparation when all student applications have been submitted i e applicants do not have any outstanding student application and subsequent updates in the Information for DLG ApL Application have to be made School Application Mode 2 data file will be available for preparation when Mode 2 classes are added or cancelled Student Application Mode 1 and Mode 2 data file will be available for preparation when any student application has been added or withdrawn or the order of preference of the Mode 1 application has been updated Student Departure data file will be available for preparation when student departs and he she has applied any ApL ApL Chinese courses Student Telephone Number Update data file will be available for preparation when changed school class class level or telephone number of any applicants or the system has been migrated to new school year Class Details ApL Chinese data file will be available for preparation when class details schedule records of ApL Chinese are updated School Application ApL Chinese data file will be available for preparation when classes of ApL Chinese are added or cancelled Student Application ApL Chinese data file will be available for preparation when any student appl
88. requisites There is active student application Mode 1 and Mode 2 User Procedures 1 Click Applied Learning gt Withdrawal on the left menu 2 To narrow down the number of records shown select the appropriate Cohort Mode Subject Course Provider Course Deliverer Class Sequence No ApL Class Code Class Level Class Selection Result Enrolment Status and Student Agreement and then click the Search button Deer sperie Logis Tee JUIZIO 150 Least Hep PEAS Ciment Schoo Your 2009 29 December 2109 95 34 Sateet All Cann sa Detivonet Aue fol Claes Code su Owe Ere ehtrwes Stans ALL SG Net oona AL To withdraw an application check the checkbox next to the record and click the Withdraw button 4 To undo the withdrawal action which has not yet been submitted to the EDB click the Undo button Copyright 2014 Education Bureau The Government of the HKSAR Page 35 All Rights Reserved WebSAMS User Manual Version 1 9 15 APL12 01 Applied Leaning gt Were awat Cohort oon 13 se Mode T Siyi il Course Provider fui oun se Dever er ii Class Sequence Mo art od A Claes Code faa oe Claws Level Mi S Chiss Int Selection Krst fat Enroiment Status in Stiniernt Ag oamert T iz EE seart Bottom Urge of tm omom 3 Preference tubict Status Gectessfel Enrolied Yan Es w Soctessfel Enrolied pa TERRAS a Chsnre oo Gare dinli WJA WIA Fi ibir D Ais
89. res Enrolment Summary Introduction User can retrieve all student applications and manipulate their status User can edit student application confirm the acceptance of the offer after import of selection results from the EDB and withdraw application or enrolment Enrolment Summary Function Description User can view the summary of all student applications and their status and confirm the acceptance of offer for successful applications User can also withdraw a student application or enrolment Pre requisites ApL Parameter file should have been imported successfully through the Process Incoming Data function for application for the coming cohort Contact Information of the corresponding mode of application should have been prepared and submitted to the EDB For Student Application Mode 2 the corresponding School Application Mode 2 file should have been prepared and submitted to the EDB For Confirmation of Enrolment Mode 1 the Selection Results Mode 1 and Class Schedule Mode 1 files should have been received and imported All ineligible applications should have been withdrawn and submitted to the EDB User Procedures 1 Click Applied Learning gt Enrolment Summary on the left menu 2 To narrow down the number of records shown select the appropriate Cohort Mode Subject Course Provider Course Deliverer Class Sequence No ApL Class Code Class Level Class Selection Result
90. riculum recommended by the Curriculum Development Council CDC Copyright 2014 Education Bureau The Government of the HKSAR Page 37 All Rights Reserved WebSAMS User Manual Version 1 9 This function will be deactivated view only from 2010 12 cohort onwards after the import of the ApL Parameter file for the 2010 12 cohort or after 2 5 1 Maintain Enrolment Details L Function Description User can prepare and maintain the information on whether the students are following a curriculum recommended by the CDC Pre requisites All ineligible applications should have been withdrawn and submitted to the EDB Class Details Mode 2 for the current year of study should have been submitted to the EDB for Mode 2 applications only The function will not be available if The system has not migrated to the new school year There are ineligible applications or schedule conflicts e There are changes on Contact Information School Application Mode 2 Student Application Mode 1 and Mode 2 Confirmation of Enrolment Mode 1 Class Details Mode 2 or Student Departure not yet submitted to the EDB e There are Student Applications Mode 1 pending for Selection Results or Class Schedule User Procedures 1 Click Applied Learning gt Enrolment Details For piloting cohort s only on the left menu 2 Enrolment Details including Student Name Class Class No STRN Cohort Following a Curriculum Recommen
91. se the Cancel Class button will be disabled Users are not allowed to prepare and send School Application ApL Chinese file in the Data Communication Copyright 2014 Education Bureau The Government of the HKSAR Page 51 All Rights Reserved WebSAMS User Manual Version 1 9 A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL ApL Chinese courses are departed L Critical Validations Class es with application s enrolment cannot be cancelled User should withdraw all related application s enrolment first 2 7 5 Class Details L Function Description User can prepare and maintain the class schedule of applications Mode 2 of ApL Chinese Pre requisites School Application s of ApL Chinese should have been prepared and submitted to the EDB ApL class code file of ApL Chinese should have been imported successfully through the Process Incoming Data function User Procedures 1 Click Applied Learning gt Application for ApL Chinese gt Class Details on the left menu 2 The information on Subject Course Provider Course Deliverer and Class Sequence Number of the School Application of ApL Chinese will be displayed To narrow down
92. sion 1 9 2 2 6 Information for DLG ApL Application LO Function Description User can prepare and maintain the number of non ApL elective s taken by each student who has active ApL course s attached during the ApL application stage and study years Pre requisites ApL Parameter file should have been imported successfully through the Process Incoming Data function for application for the cohort 2010 12 onwards Students have applied for ApL course s All ineligible applications should have been withdrawn and submitted to the EDB User Procedures Click Applied Learning gt Application gt Information for DLG ApL Application on the left menu To narrow down the number of records select the appropriate Cohort Class Level and Class and click Search button Enter No of elective subject s to be taken in following school years excluding ApL for the selected students A global option is available for user to assign the No of elective subject s to be taken in the following school years excluding ApL for all students shown on the page After entering the number in the global option click the Fill button to assign the number to all students Copyright 2014 Education Bureau The Government of the HKSAR Page 30 All Rights Reserved WebSAMS User Manual Version 1 9 S APL14 01 Applied Learning gt Application gt Information for DLG ApL Application School Year 2011 C
93. sment SLP Special Assessme Staff Deployment Staff cDS HKAT Applied Learning Enrolment Sum Application Selection Resu Withdrawal Student Depart Application for Class Details Enrolment Su Report Data Communid HKEAA FMP SPA Student Activity Su A S APL09 01 Applied Learning gt Report Category All Categories v Language English O Chinese Built in Template Built In ABC2 User zlili 07 02 2015 Defined 10 23 P ineligible Application of ApL Chinese Report R APL037 E ineligible Application Report R APLOO1 E Information for DLG ApL Application R APL031 E gt Selection Results and Confirmation of Enrolment R APLOO7 E Click D gt or the link to display the report template s and then click the template you need to create the report 3 Click on the Report Name ID link and a list of built in and user defined report templates will be displayed Copyright 2014 Education Bureau The Government of the HKSAR Page 59 All Rights Reserved WebSAMS User Manual Version 1 9 4 Click on the Report Template link to go to the corresponding report parameter screen 5 Follow the steps in the individual report s section below to generate the reports Post effects The report parameter screen of the selected report will be shown for the user to enter the printing criteria Notes Reports under this module are grouped into 3 report categories e Exceptional
94. t for School User can generate a list of class schedules of ApL Chinese courses L Pre requisites N A Copyright 2014 Education Bureau The Government of the HKSAR Page 69 All Rights Reserved WebSAMS User Manual Version 1 9 D 2 8 11 User Procedures 1 Select Class Details Report from the report selection page Click on the template link to go to the report parameter screen 2 Specify the printing criteria Cohort Mode and Status 3 Select report Format PDF Word RTF Excel S APL09 09 Applied Learning gt Report Class Details of ApL Chinese Report R APL035 E Built in Template Please enter the printing criteria Cohort 2015 17 v Mode 2v Status active v Format PIF v 4 Click the Preview amp Print button to generate the report Post effects The report will be displayed in a pop up window which allows user to preview or print Notes Details of ApL Class will be shown including Mode Subject Course Provider Course Deliverer Class Sequence No ApL Class Code Estimated No of Students in the class Collaborative Class Indicator Year of Study Class Schedule and No of students In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e Inthe Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall Enrolment Status of ApL Chinese Report by School Class R APLO36
95. the EDB When the Confirmation of Enrolment Mode 1 file is being prepared or has been confirmed in the Data Communication function amendment of the information is not allowed After the Confirmation of Enrolment Mode 1 file is submitted to the EDB the student application record cannot be modified unless the EDB re send the Selection Result file to enable the Enrolment Status for modification After the deadline for submission of confirmation of enrolment Mode 1 e The global option for confirmation of the offer for all students will be disabled e Pull down menu in Enrolment Status will be disabled e Reset and Save buttons will be disabled e Confirmation of Enrolment data file cannot be prepared and sent in the Data Communication The sorting order of student records is by School Class gt by Class No gt by Order of Preference 1 gt 2 gt 3 gt NA gt by Subject Code If Selection Result Successful S and Enrolment status Enrolled Withdrawn Rejected E W R no pull down menu is available for confirmation of acceptance of offer If the imported selection result and class code are the same as the data stored in WebSAMS system the enrolment status or the status of pull down menu will remain unchanged A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete
96. the left menu 2 Click the By Batch tab 3 To select all the students from a class select By Class and click the Proceed button aac S CTED Current School Year 2014 24 October 2014 11 34 A S APLI6 04 Applied Leerning gt Application for APL Cheeese gt Stedert Application y Bai aee TUR Bottom Cohort 2015 17 4 To select individual student select By Student and specify the Class and Class No and click the Proceed button 5 On screen S APL16 05 a list of the selected students with their application history will be shown Applications not yet submitted to the EDB can still be modified A blank record will be available if there is quota left for application User should specify which course s to apply for each student by selecting Subject Course Provider Course Deliverer Class Seq No and ApL Class Code Copyright 2014 Education Bureau The Government of the HKSAR Page 47 All Rights Reserved WebSAMS User Manual Version 1 9 Ep meet To T a syag o appes Law bes sas Pes smerti e pe Lament apeerser A eeratat eea poeet me Surd ort aimed tye The Sme net de seemed em pe EDS setet trip eee g se matet speceates Mom er pa emwrcet otter I 6 ApL Chinese courses are automatically enrolled 7 To restore all records as previously saved click the Reset button 8 To confirm the changes click the Save button LL Post effects Add Student Application by Batch e The ch
97. the records select the appropriate Cohort 3 User can update the Class Schedule Day Start Hour and Minute End Hour and Minute for the classes of ApL Chinese 4 User can click the Add button for each year of study to add an additional schedule for a class Copyright 2014 Education Bureau The Government of the HKSAR Page 52 All Rights Reserved WebSAMS User Manual Version 1 9 LAP DOT toutes Liner meng Aupematmet Sol Apl T Peewee 5 To restore all records as previously saved click the Reset button LAPL DOT touteg teng Aupematmen Mr aut 6 To confirm the changes click the Save button LL Post effects Save Class Details e The changes on Class Details will be saved as Class Details ApL Chinese file in the Prepare Outgoing Data function of the Data Communication function Li Notes Record s marked with has have not yet been submitted to the EDB The ApL Class Code is provided by the EDB User should import the ApL Class Code of ApL Chinese data file through the Process Incoming Data function Records of Class Schedule can be entered only after the ApL Class Code of ApL Chinese is received and imported successfully To remove a Class Schedule select blank for the Day field all corresponding fields will be cleared When the Class Details ApL Chinese data file is being prepared or has been confirmed in the Data Communication function amendment
98. ther it is a Collaborative Class with Other School s of all the active applications will be shown The list will be sorted by the Subject Course Provider Course Deliverer and Class Seq No To narrow down the number of records shown select the appropriate Cohort and Status Copyright 2014 Education Bureau The Government of the HKSAR Page 49 All Rights Reserved WebSAMS User Manual Version 1 9 User superl Login Time 08 12 2014 17 48 Logout Help P Current School Year 2014 8 December 201 Applied Learning ne z a A S APL17 01 Applied Learning gt Application for ApL Chinese gt School Application Enrolment Sum Application Selection Resu Withdrawal Student Depart Application for Course Collaborative Class with Other Subject Provider Deliverer School s 685 Chinese for the HKBU SCE E Active Warvice Industry ApL 685 Chinese for the HKBU SCE pensa Y Active Service Industry ApL ae B Gass gi 686 Practical Chinese in HKCT pe N Active n Hospitality ApL Class Details 686 Practical Chinese in HKCT Y Active Enrolment Su Hospitality ApL Report Data Communidq HKEAA FMP SPA Student Activity Su SFAA 4 User can modify the Estimated Number of Students in the Class and whether it is a Collaborative Class with Other School s for records not yet submitted to the EDB 5 To
99. tion gt By Course By Course Course Information 2015 17 Mode 2 ubject 685 Chinese for the Service Industry ApL Course Provider HEBU SCE Course Deliverer HKBU SCE Class SequenceNo 1 ApL Class Code Ad Class Class No STRN Contact Tel Agreement 4 48 2 gzaggeeee 2687 S4 48 aekin TOY iii S4 44 zz0g 1 24g400e a S4 4A ZZ467 2607 eA 22317444R 12345 4 48 Kroge 24g4neee 4 44 pogi 24577 eR A S 8 8 ea a00 8 8 0 8 uy X i Remark s School should provide all students applying for Applied Learning courses and their parents with the Student Agreement Form All compieted forms should be collected and retained by school The form can be downloaded from the EDB website http www edb gov hk apl 5 Check the checkbox under Student Agreement if the student has submitted the Student Agreement Form to school 6 To confirm the changes click the Save button L Post effects Add Student Application by Course Copyright 2014 Education Bureau The Government of the HKSAR Page 45 All Rights Reserved WebSAMS User Manual Version 1 9 e The changes on Student Application of ApL Chinese will be saved as Student Application ApL Chinese file in the Prepare Outgoing Data function Notes The Mode of Student application for ApL Chinese is set to 2 by default Student can only apply for
100. tion or e Student Schooling Record or e Subject Setup or e SCH e Class Based Subject APL19 Enrolment Summary e YP e Migrate to New School Year Copyright 2014 Education Bureau The Government of the HKSAR Page 8 All Rights Reserved WebSAMS User Manual Version 1 9 1 1 5 User Group and Access Right User should possess certain access rights to use the corresponding functions in Applied Learning module Users assigned to different user groups will have different access rights Among the built in user groups only APL_ADMIN and SYSTEM_ADMIN can use the functions of the Applied Learning module The pre assigned access rights of these two built in groups are depicted below APL_ADMIN S SEC02 04 Security gt Accesa Control gt User Group gt Access Right Maintain Function Access Rights Group ID APL_ADMIN Group Description Applied Learning Administrator Chinese Group Description DAFP A UP i Module Function Applied Learning Bottom SS TS E E E ica Em olment Summary 2 Application Contact Information a Aa Application Student Application by Course 2 Application Student Application by Batch Ae Application School Application Mode 2 FJ Application Class Details Mode 2 B Application Information for DLG ApL Application 7 Selection Resutt Withdrawal En olment Details For piloting Cohort s only alala aalala alao ag 2 Student Departure F Report
101. tion will be removed if all applications of a student have been withdrawn e Before the deadline for submission of student application Mode 1 the order of preference of all active Mode 1 applications will be automatically re assigned in sequential order e After the deadline for submission of student application Mode 1 the order of preference of all active Mode 1 applications will remain unchanged unless there is cancellation of withdrawal application Undo Withdrawn Student Application Copyright 2014 Education Bureau The Government of the HKSAR Page 36 All Rights Reserved WebSAMS User Manual Version 1 9 B B 2 5 e Both before and after the deadline for submission Student Application Mode 1 the order of preference of active Mode 1 application of the student will be automatically re assigned in sequential order and the order of the withdrawn application is assigned to the end of the queue Notes Record s marked with has have not yet been submitted to the EDB When the Student Application Mode 1 and Mode 2 file is being prepared or has been confirmed in the Data Communication function withdrawal of application is not allowed After the Student Application Mode 1 and Mode 2 file is submitted to the EDB the un do of withdrawn student application is not allowed After the deadline for submission of withdrawal of student application Mode 1 amp Mode 2 e Withdraw button
102. to generate the report Post effects The report will be displayed in a pop up window which allows user to preview or print Notes The total number of students with schedule conflict will be shown The report includes records of the latest two cohorts only Details of Student Applications of ApL Chinese with schedule conflict will be shown including Class Class No English and Chinese name Mode Subject Copyright 2014 Education Bureau The Government of the HKSAR Page 73 All Rights Reserved WebSAMS User Manual Version 1 9 Course Provider Course Deliverer ApL Class Code Year of Study Day and Time In Excel format to fit the report content to one page e Inthe browser select File gt Page Setup e In the Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall Copyright 2014 Education Bureau The Government of the HKSAR Page 74 All Rights Reserved WebSAMS User Manual Version 1 9 2 9 Data Communication Introduction User can process incoming data from and outgoing data to the EDB 2 9 1 Process Incoming Data 4 Function Description User can process 7 types of incoming data from the EDB namely ApL Parameter Selection Results Mode 1 Class Schedule Mode 1 Student Admission and ApL Class Code Mode 2 ApL Parameter of ApL Chinese and ApL Class Code of ApL Chinese B Pre requisites A
103. tudent can only apply for courses of the latest cohort The Student Agreement is student based Student Applications cannot be submitted to the EDB if the Contact Telephone of the student is not available or Student Agreement Form has not been submitted by the student to the school User should enter the information in the Student module and ApL module respectively User has to prepare and submit the Information for DLG ApL Application for each student s first application When user submits Student Application to the EDB the related Information for DLG ApL Application of the students will be submitted at the same time After the deadline for submission of student application Mode 1 The option 1 will not be shown in Mode pull down menu Copyright 2014 Education Bureau The Government of the HKSAR Page 20 All Rights Reserved WebSAMS User Manual Version 1 9 LO The outstanding student applications Mode 1 cannot be amended After the deadline for submission of student application Mode 2 The option 2 will not be shown in Mode pull down menu The outstanding student applications Mode 2 cannot be amended After the deadline for submission of withdrawal of student application Mode 1 amp Mode 2 users are not allowed to prepare and send Student Application Mode 1 amp Mode 2 file in the Data Communication A message There is outstanding record s of departed student s not yet submitt
104. tup In the Page Setup pop up window Scaling section select Fit to 1 page s wide by blank tall The generation of Enrolment Details report R APL005 from 2010 12 cohorts onwards should be disabled Only options 2007 09 amp 2008 10 will be available in the pull down menu under Cohort Enrolment Detail report R APLOO5 will be removed after system migrates to school year 2012 2 8 7 Class Details Report R APLOO6 B Function Description This report is categorized under Report for School User can generate a list of class schedules B Pre requisites N A User Procedures 1 Select Class Details Report from the report selection page Click on the template link to go to the report parameter screen 2 Specify the printing criteria Cohort Mode and Status 3 Select report Format PDF Word RTF Excel S APL09 07 Applied Learning gt Report Class Details Report R APL006 E Built in Template Please enter the printing criteria Cohort 2008 10 Mode fall gt Status factive x Format PIF fs 4 Click the Preview amp Print button to generate the report Copyright 2014 Education Bureau The Government of the HKSAR Page 66 All Rights Reserved WebSAMS User Manual Version 1 9 Post effects The report will be displayed in a pop up window which allows user to preview or print Notes Details of ApL Class will be shown including Mode Subject Course Provider
105. ude withdrawn recondita sulemitied 10 the EDS vw Smeal Agreement All wv IA sers HDRES MS Wean a KEST SCE Spoil Biro farmari a Recorite NOT pet mantet io fae EON E negen podes ieromesi Feeste ethtraw Mathese eonte Dorre stasti prevete of eteterts aeety ey fet Agphed Learreng munees stf fer preth att iba Dodit Agremeer Fern Al corewted taren stesti te ratected ers optenet Dy Say The try tan pe ceurtusted ber Se D webete O Ariran dor Me prev mee maana mea ae Min 4 Tee skate apparan Vode Ij cart te ereraad afer TVUNIOIS The we Prdremwan of eteten epgkcetors saaret pe tetretied afer 1940917 7 To edit one or more records on screen S APL19 02 check the checkbox next to the record s and click the Edit button SAR 19 427 Appini Leasming gt Agptecation ter AoL heweee tr Siemon intent Mane Agoran antares Neco ROT pet mareied amp Pre ECE O rmita appicaterts yeramen Paess etrtrew teattess recone SORee WT eH ErPOASE Be a L farm COP DON NE IDOE peras mM Pre Ghatert Lorewewet fore Ad cowpinted hire ateukd te colected ond comaiwnd yy Actum he fare ban Be chew shaded Vore Me EOE metade fhe favee sob woe eee Reczrcta fers Me prereza coterie The statant appicateny ects 7 tarrat Se aneas Mr THON DE The conferastion of evretemee Cateel ba srvented afte Det 1201 The mfrksmak ef etctes eppaceere Corres be sstritini star 24097017 Post effects
106. urse Provider Course Deliverer Class Seq No and ApL Class Code and click the Proceed button in Time 08 12 2014 17 48 Logout Help PXWR Current School Year 2014 8 December 2014 11 A _ S APL16 01 Applied Learning gt Application for ApL Chinese gt Student Application gt By Course By Course Course Selection 2015 17 Cohort Applied Learning Enrolment Sum Mode 2 Subject 685 Chinese for the Service Industry ApL v Course Provider HEBU SCE Vv gt Application Selection Resu Withdrawal Student Depart Application for Student Appli School Applic Class Details Enrolment Su 3 Enter the Class Class No to select students and then click the Proceed button to continue Copyright 2014 Education Bureau The Government of the HKSAR Page 44 All Rights Reserved WebSAMS User Manual Version 1 9 By Course Bottom Course Information a id ss Subject 685 Chinese for the Service Industry ApL Course Provider HEBU SCE Course Deliverer HEBU SCE Class SequenceNo 1 ApL Class Code 4A Student Search SIN C 3 i C A C E L 4 L 3 L_ L 10 C Add Back Top 4 A list of selected students will be shown on screen S APL16 03 User can then check the checkbox to select students for application S APL16 03 Applied Learning gt Application for ApL Chinese gt Student Applica
107. urse generally in 3 years The system will support the processing of the corresponding application and enrolment data when the students are studying in S 3 for ApL piloting and S 4 for NSS ApL respectively The application and enrolment procedure of ApL courses consists of three key stages namely application confirmation and enrolment details update for ApL piloting cohort s only which can be handled by various functions of the system Application Stage Before the commencement of the application stage control information of each cohort contained in the ApL Parameter file will be sent to schools via the Communication and Delivery System CDS The maximum number of ApL courses that can be applied by each student the maximum number of non ApL elective subjects and forbidden subject combinations etc are also defined in the ApL Parameter file User can submit applications for ApL courses implemented in 2 different modes Mode 1 and 2 through the Application function For Mode 1 applications user can submit school contact information and student application data to the Education Bureau EDB to facilitate the arrangement of student selection After the first submission only changed records will be submitted to the EDB through re sending the application For Mode 2 applications user can submit the school application data to the EDB followed by the student application data After the import of ApL Class code Mode 2
108. us for the records not yet submitted to the EDB 9 To restore all records as previously saved click the Reset button 10 To confirm the changes click the Save button L Post effects Add Student Application by Batch e The changes on Student Application and Order of Preference will be saved as Student Application Mode 1 and Mode 2 file in the Prepare Outgoing Data function LO Notes Record s marked with has have not yet been submitted to the EDB Student can only apply for courses of the latest cohort The Student Agreement is student based Student Applications cannot be submitted to the EDB if the Contact Telephone is not available or Student Agreement Form has not been submitted by the student to the school User should enter the information in the Student module and ApL module respectively User has to prepare and submit the Information for DLG ApL Application for each student s first application When user submits Student Application to the EDB the related Information for DLG ApL Application of the students will be submitted at the same time After the deadline for submission of student application Mode 1 e The option 1 will not be shown in Mode pull down menu e The outstanding student applications Mode 1 cannot be amended Copyright 2014 Education Bureau The Government of the HKSAR Page 23 All Rights Reserved WebSAMS User Manual Version 1 9 After the dea
109. ved WebSAMS User Manual Version 1 9 eer puin Legie Time VTL 1 4 Leet theme EERE Carrere School Voor 2009 29 Derenda 207 EM eRe gt Sadao Peat nue sabeer ELAES mgo t 00 o gt Duta oF au Cims tapisses He ug Apt Chives Comte Al r Sekati Nerat ah o fe trend An Ew Rete aht Genie Hee te the O08 m Shetest Ap eersend al 3 E 3 Selection Results Mode 1 received and imported will be shown in the Selection Result column User should then confirm the acceptance of offer by choosing one of the Enrolment Status in the drop down list S APL t 01 Appted Lowning gt Setection Aest Cot fea Mode Ail Sutyect Tees Com se Praveder thi Course Debaser fats Chas Sequence No fail Apl Claws Code es Chass Lewi COO Class fail a Setection Result Moo Emolinent Stans mw Exctede withdrawn record s sutunitied te the EDB F Stintont Ag earnest m P Seacch Course ote Sorcessful Ala Beatere Cusine ant Hii Bll teems bali te Senasa Bio Cii i in biactice tel SURE SCPE ss 2 maa 1451 f i t Hl Pesiere Cuisiee Ack Tr TC H A A Socresstei Ef reset Ty save Record s OT yet sundo fo tre ES E hak opot rat Meee stira Petthees record 9 Sorcessfal Gorani shoul provide af talents aepteing tor Apie Loyning courte ang ther parents vette Shatert Agreement Porri 4 Toconfirm the changes click the Save button 5 To restore all records as previous
110. will be disabled e Student Application Mode 1 amp Mode 2 file cannot be prepared and sent in the Data Communication When users select previous cohort as searching criteria a prompt message The Student Application s and Withdrawal s of the previous cohort cannot be performed after deadline will be shown deadline is extracted from ApL parameter file of the respective previous cohort Deadline for submission of withdrawal of student application Mode 1 amp Mode 2 The sorting order of student records is by School Class gt by Class No gt by Order of Preference 1 gt 2 gt 3 gt NA gt by Subject Code A student cannot re apply for the same course if the withdrawal of this course has not been submitted to the EDB A message There is outstanding record s of departed student s not yet submitted to the EDB Please go to Student Departure and Data Communication to complete the departure process as soon as possible is shown to alert school to take necessary action in ApL module when some students applied for ApL courses are departed Critical Validations User cannot un do the withdrawn application if the number of application has exceeded the quota stated in the ApL Parameter file The courses enrolled in previous cohort s are also included Enrolment Details For piloting cohort s only Introduction User can prepare and maintain the information on whether the students are following a cur
111. y ApL v Course Provider LIFE Course Deliverer LIFE w Class Sequence No lw ApL Class Code XY v To add more student s click Add button Copyright 2014 Education Bureau The Government of the HKSAR Page 18 All Rights Reserved WebSAMS User Manual Version 1 9 S APL04 02 Applied Learning gt Application gt Student Application Mode 1 and Mode 2 gt By Course By Course Course Information a E Cohort 2012 14 Mode 2 Subject 662 Applied Psychology ApL Course Provider LIFE Course Deliverer LIFE Class Sequence No 1 ApL Class Code KY Student Search 1 Y z aa 4 z EEE eae Epy ED LULU ee z aaa eee Y 4 Enter the Class Class No to select students and then click the Proceed button to continue S APL04 02 Applied Learning gt Application gt Student Application Mode 1 and Mode 2 gt By Course By Course Course Information Cohort 2012 14 Mode 2 Subject 662 Applied Psychology ApL Course Provider LIFE Course Deliverer LIFE Class Sequence No 1 ApL Class Code xY Student Search Class 1 m rd a 5 A list of selected students will be shown on screen S APL04 03 User can then check the checkbox to select students for application Copyright 2014 Education Bureau The Government of the HKSAR Page 19 All Rights Reserved WebSAMS User Manual Version 1 9 B S A
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