Home

VidiNOW Conference System User Manual - Audividi

1. Center the video image of all participants with mode video right is placed in the center of the Data Operation window as shown in Figure 38 With a right click on the Data Operation window a menu box will pop up as shown in Figure 39 In a two participant meeting the video display shows the opposite participant s video When the lt Picture in Picture gt is selected as default My Video is inserted in the lower right hand corner as shown in Figure 38 lt Floating gt when selected will change the display mode to Floating lt Show User Name gt when selected will display user name in the upper left corner of the participant s video image lt Stretch amp Keep Ratio gt will stretch the video image to fill the window The mute functions lt Mute Audio In gt lt Mute Audio Out gt lt Mute Video In gt and lt Mute Video Out gt are self explanatory Floating w Show User Name Stretch amp Keep Ratio Mute Audio In Microphone Mute Audio Out Speaker Mute video In Camera Mute video Out Display Figure 39 Pop up menu box in Center display mode 41 Audividi i VidiNOW User Manual A double click on the video image will bring the video display up to Full Screen mode If the user closes the Data Operation window the video display will be moved to the Corner position The Welcome window will pop up in the Data Operation window as shown in Figure 40 with the me
2. 56 Audividi Owner can regain control anytime Owner can Set up Auto reply to grant requests automatically 7 4 Share Web Browse the same URL page VidiNOW User Manual When KCarter chooses DBrown to forward control a message box as in Figure 58 will appear in the owner PeggyLee s screen for her to consent or reject When the owner clicks on Yes DBrown will receive a message box as in Figure 59 If DBrown clicks Yes to accept then the control transfer is completed If No is clicked by the owner or the recipient the Forward control action is aborted E Carter is forwarding control to DBrown Figure 58 The message box for owner to consent or reject Forward control m KCarter is forwarding control to you Yes No Figure 59 The message box for recipient to accept or reject Forward control The owner of the shared program can regain the control right at anytime by clicking any place on the screen The owner can set up the auto reply to Request control and or Forward control to grant requests automatically just checking the item lt Auto reply to request control gt and or lt Auto reply to forward control gt of the lt Options gt menu as in Figure 53 Share Web is one of the data operations supported in a VidiNOW meeting The Share Web window is opened by a participant while serving as host There is only one Share Web window allowed in one meeting Ho
3. Audividi VidiNOW Conference System User Manual Version 3 2 x March 2009 This page is intentionally left blank Audividi VidiNOW User Manual Trademark Information Audividi and Audividi Logo design are registered trademarks of Audividi Inc VidiINOW VidiNOW Meeting Center PC Meeting are trademarks of Audividi Inc in the United States and various other countries Internet Explorer NetMeeting Windows Windows 2000 Windows XP are either trademarks or registered trademarks of Microsoft Corporation in the United States and or other countries All other trademarks are the property of their respective owners Every effort has been made to ensure the information in this manual is accurate Audividi Inc is not responsible for typographical or clerical errors Information in this document is subject to change without notice Audividi VidiNOW User Manual About This Manual New user is advised to start from Chapter for a quick tour of VidiNOW system The section titles in this manual are self explanatory For a query on how to perform a specific task user can look up directly from Table of Contents I Audividi VidiNOW User Manual Conventions Used in This Manual Button Name is used to indicate a button on the display or a key on the keyboard which will be clicked or pressed by the user Example Single click OK is to click the OK button on the window lt Menu Item gt
4. Become Host requests All the requesters will receive the same message saying Request of Become HOST was declined as shown in Figure 46 Even without a Become Host request the moderator can assign host to any participant with a right click on the User ID line to bring out the same pop up menu as in Figure 47 But only the Assign host option is available while the Refuse host request option is grayed out The moderator can retract the current host assignment Simply clicking on lt Become Host gt in the Toolbar the moderator will bring the host control back to himself herself As stated in Table 9 there are two types of microphones podium mike and audience mike The podium mike is typically assigned to lecturers invited speakers and panelists by the moderator By default the moderator and the host will each own a podium mike There is only one audience mike in the meeting Normal participants audience should Req to Speak to get the moderator s attention for granting the 48 Audividi p VidiNOW User Manual audience mike With or without the request the moderator can assign either mike to other participants except the host who will automatically own a podium mike to perform the host capacity Typically the moderator will furnish the podium mikes to designated people at the beginning of the meeting and grant the audience mike to whomever requests to speak while the meeting is in progress
5. e Delete Check the boxes in the User ID column of Personal Address Book and click the Delete button to remove them A user can only delete user names from his her own address book not the Public Address List 8 2 Editing User Profile A user can edit his her profile in the Meeting Center Enter this operation by clicking the Edit Profile button in the function panel 83 Audividi ee Ean VidiNOW User Manual bara Phista C eridi ieee a ai d Mery j w i HF Uimara Reet Pigakid Biagi ik Seal Eaa Pretile gt Tres Ttae Faa J Figure 84 Editing User Profile Click the Save button to make changes effective after the information is entered 84 Audividi Appendix A Roles in the VidiNOW System VidiNOW User Manual e Meeting Creator Meeting creator is the user who creates a meeting e Meeting Manager Meeting manager manages all aspects of a meeting including participants selection meeting format allow disallow join connection setting etc Meeting creator is the default meeting manager of a meeting The role of meeting manager can be assigned to others at any time before the meeting ends Meeting Manger does not have to be a participant in the meeting e Participant A participant is a user who participates in a meeting The meeting manager defines how a participant involves in a meeting through meeting management e Chair Chair is a meeting participant and appointed by the meeting
6. 52 A list of shared applications from the host is shown at the bottom of the Share Program window with the active application highlighted are Pragam ioin Da H ee BUH D ETOP E E EEA AR TT a al F Figure 52 Non owner s Share Program window with a PDF file as the active shared content The function of tool icons is explained in Table 11 Items on List Description This icon is used to request release the control of a Share Program session See 7 3 3 for detail description This function is not available The owner doesn t allow control d er Cancel request control Request control i Release control 52 NOTES 7 3 1 Share Desktop Check lt Share desktop gt Click Apply 7 3 2 Share Selected Applications VidiNOW User Manual This icon is used to forward the control to other non owner participants See 7 3 3 for detail description in EA t This function is not available It could be either the owner doesn t allow control or no other non owner participant to pass the control as in a two person meeting tie Forward the control to A drop down list from this icon shows the selection of color quality to be used in the transmission with the server The selection is a downgrade from the owner s setting on color quality This selection allows the participant to reduce bandwidth consumption The default is set to owner s color quality set
7. Audividi VidiNOW User Manual 7 1 2 Participants Window There are seven columns used to describe the meeting rights of each participant Items on List Description An up down raising hand indicates the user s request to Become Host An up down raising hand with a mike indicates the user s Request to Speak See Section 7 2 for detailed description This user is meeting manager The user s User ID a The user is recording the meeting This user is allowed to speak into the meeting anytime at will The podium mike is typically assigned to lecturers invited speakers and panelists by the moderator By default moderator and host will own a podium mike an Mike This user is allowed to speak into the meeting because of a d grant from the moderator There is only one audience mike Audience Mike in the meeting Normal participants audience should Req to Speak to get the moderator s attention for granting the audience mike Center of the microphone is the audio input volume bar A row of green dots will flash across the volume bar when this user is speaking This is also the place to locate the user whose microphone is picking up noise while no one is speaking See Section 7 2 for the explanation on grant retract mike in a meeting This user is the current host of data operations Share Program Share Web Share Media Presentation and Annotation This user is presently in the video display Ta
8. Contact The person to contact about the meeting The default is the meeting creator Table 2 lt Meeting List gt explanation Operations the user The operation buttons are listed in Table 3 can do to listed meetings Operations Description Join The meeting has started The login user can join this meeting See Section 5 3 Info Display information about the currently available meeting This is also the entry for a participant to download document files under File tab Manage Manage the meeting This is available to the meeting manager only Please refer to Chapter 6 for meeting management Edit The meeting hasn t started yet The meeting creator can edit the meeting information See Section 5 2 Delete The meeting hasn t started yet The meeting creator can delete this meeting See Section 5 2 Table 3 Operations that the user can do to listed meetings For a repeated login from a different computer with the same User ID the original b Fd login user will receive a message saying UserXXX has registered to the Directory l from another computer this connection is terminated Then the connection will be NOTES terminated by the Meeting Center The newly loggein user will kick the old one off the Meeting Center with the identical User ID 15 Audividi i VidiNOW User Manual Chapter 4 Ad hoc Meeting Rich media meeting as easy as Instant Message The login user can select people from a
9. Delete All Objects gt lt Bring to Top gt lt Bring to Bottom gt VidiNOW User Manual Pointer The pointer is different from other markup tools because it doesn t create an object on the current page It is only used to direct participants attention There are four pointers for use in one Annotation session To avoid confusion there should be an agreement among all participants on who owns what pointer Click on one pointer symbol the selected pointer will appear in the center of the working area A participant can move the pointer by dragging it with the cursor of any markup tool including scissors To remove a pointer from the working area click on that pointer symbol on pull down menu again Pointers placed on the current page are not included in the saved file when the page is swapped out or saved They stay at the same locations on working area when a new page is swapped in Table 19 Annotation Markup Tools Besides the editing tools in the toolbar the pop up menu from a right click on the working area provides extra editing tools Figure 65 shows the pop up menu for a host which includes page swapping function at the top and the lt Delete Page gt function at the bottom The non host has the same pop up menu except those page functions The lt Copy gt lt Paste gt and lt Markup Tools gt are the same function as the equivalent icons in the toolbar Clicking on these items has the same effect as
10. Enable Automatic Gain Control AGC Check this option for VidiINOW to adjust microphone volume automatically The default is enabled There are situations users may want to disable AGC and manually select the optimal settings for microphone and sound card When AGC is enabled the microphone volume control will be gray out and the user cannot adjust it manually Two options Enable Automatic Noise Reduction and Enable Automatic Silence Removal are also disabled once AGC is enabled e Enable Automatic Noise Reduction This option is available only when AGC is disabled It is to perform the noise reduction to the microphone input signal This feature may need to be disabled to work with some special microphones Users should enable or disable this feature based on the result of actual use e Enable Automatic Silence Removal This option is available only when the AGC is disabled It is to remove the silence data out of the audio data stream This feature may have to be disabled to work with some special microphones Users should enable or disable this feature based on the result of actual use e Conference Room Mode This feature is to reduce the sensitivity of the microphone e Audio Effects Check this option to enable alert sounds when receiving an ad hoc meeting invitation 7 13 Network Options Open Options To open the Network Options click on the Options button in the toolbar or choose lt Tools gt lt Options gt
11. Invite more people to VidiNOW User Manual Click on the boxes of User ID to invite meeting participants using online user list from either lt Public Address List gt or lt Personal Address Book gt lt Public Address List gt The list of all online users in this VidiNOW server lt Personal Address Book gt The list of online users who are in this login user s personal address book Click on lt Ad hoc Meeting Settings gt bar will turn on off the display of Meeting Rights The login user as the meeting creator can set rights of audio video and meeting recording for this meeting The default settings in this field are derived from the rights of this login user which is set by the VidiNOW administrator The meeting creator can turn off some meeting rights but not enable new rights beyond the default settings The meeting creator can also set the video size for the meeting Check a box to enable the corresponding right Table 4 lists the meeting rights and video size used in the VidiNOW system Audio input microphone right this meeting participant can speak to the meeting when this is enabled Audio output speaker right this meeting participant can hear he audio from the meeting when this is enabled Video input camera right this meeting participant can send video image to the meeting for others to see when this is enabled ideo output display right this meeting participant can see the video from the meeting
12. T T TT 90 Figure 96 Uperade Repair Comple Otis stasscnicrncnsnsescancncedacesntedcentacedacwatveddawtncedaces stds TETEE AEE EE A 91 VU Table 1 Table 2 Table 3 Table 4 Table 5 Table 6 Table 7 Table 8 Table 9 Table 10 Table 11 Table 12 Table 13 Table 14 Table 15 Table 16 Table 17 Table 18 Table 19 Table 20 Audividi VidiNOW User Manual List of Tables Buttons of the Function Pane vsiccncsncoitsctasasascaagasawcdsceid odenauhdecdaduneieeidaldnnbeddiaddwacadannducenasueniacdusdiedcedeiincdacencantics 14 lt Mee ns List gt explanation scsn2a saa tentnecetonswacecumsodana seconds a iE 15 Operations that the user can do to listed meetings n00o0soseeeooeeeeessssssssssssssseterrrsssssssssssssesereerreereessssssssssses 15 Meeting Rishis and Video SIZE aucicccincn sat ccmauseceminnSsieiespateopeuauicomas i I NEE ETEN EE EKATE EE KE EENAA 17 Meeting Management taDS rersncsecriirpes iiine iE ETEEN EE aSa EES 28 lt View gt Menu of VidINOW PC Meeting Window c cssssseeeeececceceeeeeeaaaeaseeseeeeeeceeeeeeeeeeeuaaaaaseaseseees 39 lt Tools gt Menu of VidINOW PC Meeting WindOw ssssssseecccceeceeeeeeceeeaaaaeseeseeseeeeceeeeeeeeeeaaaaaeaensees 40 The Status Bar of VidiINOW PC Meeting WindOw cccccccccccccccccccseessssesseeeeeeeeeeeeeeeeeeeeesauaaaaseseeeeeess 41 Aaea eenia We INO E A E E A T A A E 44 PANU VS Os MOE C OnO henr nia TE EATE ETE 45 Tool icon
13. Those without a mike but wish to speak should raise their hand by clicking on lt Req to Speak gt in the Toolbar The moderator will receive a flashing red icon in the Status Bar with a reminding message about who is requesting The moderator will also see a raising hand with a mike appearing at the requester s User ID list in the Participants window The moderator should right click on the requester s User ID line to get a pop up menu for the choices of Grant Always enable or Clear all requests See Figure 48 for the illustration with PeggyLee as the moderator Particip hy Joe Smit gee i Joe Smith Assign host Jl PeggyLee Grant Always enable Clear all requests Figure 48 The pop up menu at PeggyLee s Participants window with a pending Req to Speak from JoeSmith If the moderator answers with Grant the audience mike symbol will appear at the requester s User ID line A renewed message in the Status Bar will state who has the Speak right audience mike When there are multiple hands raised up for Req to Speak the moderator can only grant the audience mike to one and let the others wait The moderator can end a participant s Speak right by clicking on Reset without grant on the pop up menu The audience mike symbol will disappear from this participant s User ID line If the moderator answers with Always enable the podium
14. buttons Click on Browse to select a file and then click on Done for the file to be uploaded To remove files just select the files and click Delete button 36 Audividi VidiNOW User Manual Chapter 7 VidiNOW PC Meeting Operation This chapter explains the user interface of VidiNOW PC Meeting Section 7 1 presents the general view of PC Meeting s window layout Section 7 2 to 7 10 explains the major functions as Host amp Moderator Program Sharing Web Sharing Media Sharing Presentation Annotation Document Center Text Chat and Meeting Recording The last three sections 7 11 to 7 13 are about setting options Video Options Audio Options and Network Options 7 1 Window Layout When the user joins a VidiNOW meeting the VidiNOW PC Meeting window will start up as illustrated in Figure 38 The layout of this window is made of one main window Data Operation several smaller windows on the left pane Participants Chat Doc Center and four bars across the top and bottom as Title Bar Menu Bar Toolbar and Status Bar The window layout will change by the user s actions such as 1 Open close functional windows via lt View gt menu 2 Close functional windows by clicking on the x sign 3 Manipulate video display mode via right click or double click 4 Change the Data Operation window to full screen and vice versa by clicking on EA ake i hF E 4 and 5 Chang
15. by the Internet Video codec consists of Video Format Video Size Frame Rate I frame Interval and Q value e Video Format This parameter selects the compression format used by the video data Staying 34 Audividi S NOTES 4 NOTES VidiNOW User Manual with the default compression scheme is highly recommended e Video Size This parameter selects the video image size e Frame Rate This parameter sets the number of frames per second With higher frame rate setting VidiINOW will consume more network bandwidth Be aware that the public Internet may not be able to sustain a high frame rate If the audio shows signs of breakup the Meeting Manager should decrease this Frame Rate number to lower the bandwidth consumed by the video Therefore there is less competition for the limited bandwidth between the audio and video A frequently used adjustment is to lower the video quality to maintain the audio quality An individual participant can also Mute the video to keep the audio when the network is really bad Part of the video data will be lost in the Internet so the video frame rate one sees in display may not be the number indicated here Sending video in high frame rate will create high network traffic that could cause worse congestion for busy network So the meeting manager should lower the frame rate when the network is not in good conditions e I frame interval This parameter indicates the time in
16. clicking on the equivalent icons lt Copy Page Region gt Drag the cursor through diagonal corners to define the region and copy Then use the lt Paste gt tool to paste it to the upper left corner of working area lt Delete Object gt Delete the selected objects lt Delete All Objects gt Delete all the objects in the current page lt Bring to Top gt Bring the selected object to the foreground lt Bring to Bottom gt Bring the selected object to the background 69 Audividi Annotetion 2 Aanotation 1 Annotation welcome og B HE SO ew 4 amp 4 10 0 EF VidiNOW User Manual Paste ony Page Regon Select Delete Lire Arrow Rectangle Elipse Text Filed Rectangle Aled Blipss Pec Highlight Check Symbol Cross Sambal Preset Sarhos Oset Page Figure 65 The Host s pop up menu in the Annotation window 7 7 5 Importing Pages The host can import pages from many file types 1 an ANT file saved from previous Annotation session 2 an image file 3 a PDF file or a Microsoft Office document which will go through an auto conversion by Audividi virtual printer Audividi virtual For other file types from application programs users can convert the file to either printer converts a file ANT file or image file by Audividi virtual printer In the application program choose to ANT file or image lt Print gt on the lt File gt menu and select lt Audividi Print to File gt printer on the file
17. components of the Annotation window are shown in Table 15 the Annotation 64 Audividi window VidiNOW User Manual Main components Description Title Bar The tab of the active Annotation window is shown in the Title Bar Toolbar The icons in the Toolbar are divided into three major functions File View and Edit The host has access to all functions Non hosts can use editing tools and save the markup page Refer to Section 7 7 1 for File Functions Section 7 7 2 for View Functions and Section 7 7 3 for Editing Tools Markup Tools These tools can be used to create markup objects on the current page to express opinions make suggestions and therefore record the discussion The selection of markup tools is also available in the pop up menu as shown in Figure 65 Table 19 describes each tool in detail More markup icons can be made for particular professional fields See Section 7 7 6 for the related option setting Working Area Work space for the current page in discussion Thumb View The thumbnail panel that lists all the pages in discussion Navigator View This panel shows the working area portion in the whole page The host can drag the highlighted working area to a new location which is a synchronized action to all participants Table 15 Main Components of an Annotation window 7 7 1 File Functions Table 16 describes the seven file functions File items Description Save All participants can
18. creator at the meeting creation time Participants are prevented from joining the meeting before the Chair joins if the Wait for Chair to start meeting option is enabled e Moderator In a moderated meeting meeting manager is a participant and takes the moderator role Moderator enforces the protocol of granting Become Host and Req to Speak requests e Host Host is a participant who hosts the data sessions The host role can be passed around upon request e Owner of a Share Program Session The owner of a Share Program session is the participant who starts this session while serving as host Owner intends to share the application programs in his her own computer bz The above roles are all meeting specific roles temporarily existed in a certain meeting NOTES e User Users are the registered members in the Meeting Center including the administrator User ID Admin e Administrator User ID Admin Administrator Admin is the first user of the VidiNOW Meeting Center It is a built in user that cannot be deleted All other users are created by the Admin Admin manages all meetings and all users in VidiNOW Meeting Center e SysManager SysManager is the super user of the VidiNOW Meeting Center server SysManager performs VidiNOW system configuration system upgrade backup and restore Unlike Admin SysManager is not a role related to meetings 85 Audividi i VidiNOW User Manual Ap
19. esccccsaceneeesaqosteanciacnesa tenasesanionnaet seqasts sacioenesa acta nnanarehcweneteancannccateaanteanianareaanadeteannaceseane 83 FPeure od Thune Veer Pron Oeser ohne races arsenteenasenccesecer teen EE EEE e cee seaertetaancncseseaerteepeteats 84 Figure 85 Selecting the language option of installation enessnsesssssssesseeeeeresssssssssssseeeereeresssrsssssssssssseeeeeeeressssssss 86 Pistire 56 Selecting a mode of installation a corsncicssonencnccepcnekuoepeeenoredsasetasdercenenchecchasiebecedceasecetascacdetbasetadebecencetbacetandees 86 Fig re 37 Choose Destination Localo ecicrisiiiosidgeieeidni ei enia a AE eA aei 87 P S T E A E E 87 Figure 89 Ready to Install the Program neeneeseeessssssseseeereersssssssssssssseeereresssssssssssseeereereresssssssssssseeterereessssssssssees 88 PPCM 0 sO CFU SEAUIS ccacecaetunctcne AE E A 88 Figure 91 Installing virtual printer sa 2acsntactcancacavacesaecateezamanus bosassteseseeadesune cee teagntdoatcenseadwatecanasestCsazusamidatanieceepenareetundts 88 Pie 92 saline miror iye oe ie cece tree nce ecteeentui EET bias IE 89 Figure 9 55 Installation COMp COM ccwessccncendicnasieiewn sae qemtenincies i EEUE shad EEE end EEEE EEN AEE TNEGA 89 Piece 94 Select Features Vy MG ONS Al oaczsnctessconcacaccuacecbpeacncereuacsosueonescewceaceubenencs Gamouscwenee gen caconesabectebesuecteercomecne 90 ia E LUE TAE cess cece ete cesses cine E A T outs cet A T A A T cee act A A T E A A T
20. from the menu bar then select lt Network gt from the left column of the Options dialog box The dialog box is illustrated in Figure 82 The network setting requires IT professional knowledge Please seek help from the system administrator 81 Annotation Gor Center Chat Video Audio Auto Mode Manual Mode VidiNOW User Manual Network Include Profile Use Profile Name TCP 80 Use this profile in Auto Mode Nebrwork Profile Proxy in the network is required to be Type Server Fart User ID Password Tunnel through Firewall via port Gancel stpples Figure 82 Network Options 82 Audividi VidiNOW User Manual Chapter 8 Personal Address Book and User Profile A login user can manage personal address book and edit his her own user profile in the Meeting Center web page 8 1 Personal Address Book In the Meeting Center page click the Address Book button in the function panel the Address Book page will show up as illustrated in Figure 83 io LO igy Fegi Peg Ling Saal Figure 83 Personal Address Book The login user is in the personal address book by default This is indicated by a hyphen preceding his her own user ID as illustrated in Figure 83 The user can add or delete other users in the personal address book e Add Clicking the Add button the Public Address List will be displayed for the user to select into the Personal Address Book
21. in gray color to indicate unavailability When the owner allows control the Request control icon will be alive in non owner participant s Share Program window As an example set the meeting with three participants as Peggy Lee Kelly Carter and David Brown Peggy Lee PeggyLee meeting manager host owner of the Share Program session Kelly Carter KCarter participant David Brown DBrown participant The non owner participant KCarter wishes to control the program so she clicks on the Request control icon The owner PeggyLee will receive a message box as shown in Figure 54 kCarter is requesting contral Yes No Figure 54 Request control message waiting for PeggyLee s reply When PeggyLee grants the request by clicking on Yes KCarter s Request control icon will change to Release control KCarter has the control right and can start to access the shared program The owner PeggyLee will see the right hand menu column of the Share Program window disappear 53 Audividi g Cancel request control Non owner participant he Forward control function unavailable bh Forward control to VidiNOW User Manual KCarter can release the control back to PeggyLee by clicking on the Release control icon which will change to Request control PeggyLee will see the menu column appears again in the Share Program window If PeggyLee replies with No to th
22. in the Data Operation window with a tab of the namesake Figure 61 shows the Share Media window with the Open media ot dialog box which is opened by clicking on Open media file or URL icon m Once the host opens a Share Media session all participants have the same three icons in the Share Media toolbar But only the host has the access to Open Aa x media file or URL icon while others have a grayed icon The Mute control icon will come alive when the media player starts The Playing 7 progress bar will move along when the media is playing Share Pleim Share Media tool bar poo o hredo OOOO Playing progress ba Mute conwol Open media file or URL Pega Ingit madh File on boat marha oF intense LOH ardalanai S004 Ahan 200 20Look Doin 20 your 20E yes wana OK oatericeal Aros e Figure 61 The host s Share Media window with the Open media URL dialog box One of the host s tasks in a Share Media session is to select the media file to play The host can choose from several options 1 repeat the media file last played in this meeting by current or previous host 2 browse his her own computer to locate the media file 3 enter a legal and valid URL of the media file 4 select from the pull down menu on Open media URL dialog box see Figure 62 To repeat the last played media file simply click on the play button of the Media Player at the bo
23. installation program starts copying files to the same destination folder used by the old version and using the system default network profiles The following Setup window will appear if the Custom installation has been selected For Windows XP users who have changed the default network profiles the following dialog box will appear on the screen 89 VidiNOW User Manual Figure 94 Select Features Windows XP The option Allow VidiNOW to pass through Windows Firewall should be checked to allow PC Meeting to pass through the Windows firewall For Windows XP users who have not changed the default network profiles the installation proceeds to Step 3 3 Click Next to start copying files to the destination folder limul Figure 95 Setup Status 4 Install virtual printer and mirror driver 90 5 VidiNOW User Manual oe ee ee eed eel Bel Lbubae roel Click Finish to complete the installation 91
24. mike symbol will appear at the requester s User ID line The moderator can retract the podium mike from a participant by clicking the Reset always enable option in the pop up menu The moderator can use Clear all requests to reset all Req to Speak and Become Host requests The Request to Speak requester will receive a declined message in the Status Bar not a message box like Figure 46 Without Req to Speak from participants the moderator can assign a mike to any participant with a right click on the User ID line to bring out the same pop up menu as in Figure 48 49 Audividi VidiNOW User Manual 7 3 Share Program Share Program is one of the data operations supported in a VidiNOW meeting There may be more than one Share Program sessions opened in one meeting These sessions are differentiated with the index number included in the window tab Share Program n at the title bar of the Data Operation window as shown in Figure 49 Each Share Program session is opened by a participant while serving as host Host vs Owner Whoever starts the Share Program is the owner of that session The current host at the has the control of all data sessions and activates a data operation window for all to Share Program work on At an active Share Program session the owner can share application session programs or the desktop of his her computer system with other participants The owner
25. outline and a separate color for the interior The adjustable scale for color tints applies to both outline and interior together Filled Ellipse Click this tool to add a filled ellipse into the current page Drag the cursor across the intended location to place the ellipse The user can select width color for the outline and a separate color for the interior The adjustable scale for color tints applies to both outline and interior together Ae E Text Click this tool to add a text box into the current k Paia re i im a Page Click on the current page to position the starting point of the text box then use the keyboard to insert or delete text The user can select color size font for the characters and also background color behind the text Pencil Click this tool to do free hand drawing The user can set width and color with adjustable tints Highlight Click this tool to highlight an area on the current page The default color is yellow Users can set color with adjustable tints Preset Symbols Click this tool to select a preset symbol and place on the current page Drag the cursor across the intended location to place the selected symbol Cross Check Symbol Click this tool to add the selected symbol to the current page Drag the cursor across the intended location to place the selected symbol 68 Audividi Pop up menu has extra editing tools lt Copy Page Region gt lt Delete Object gt lt
26. people cannot access this object until it s de selected Delete Click on an object to delete it To delete all objects right click on the current page for the pop up menu and select lt Delete All Objects gt To partially delete text in a text field use the Text tool A Click on the text to position the cursor and press the Delete or BackSpace key to perform the deletion 67 Audividi N VidiNOW User Manual a To remove a pointer see the pointer icon explanation Arrow Click this tool to add an arrow into the current page Drag the cursor across the intended location to place the arrow The user can select the width style and color with adjustable tints Line Click this tool to add a line into the current page Drag the cursor across the intended location to place the line The user can select the width style and color with adjustable tints Rectangle Click this tool to add a rectangle into the current page Drag the cursor across the intended location to place the rectangle The user can select width and color for the outline Ellipse Click this tool to add an ellipse into the current page Drag the cursor across the intended location to place the ellipse The user can select width and color for the outline Filled Rectangle Click this tool to add a filled rectangle into the current page Drag the cursor across the intended location to place the rectangle The user can select width color for the
27. save the annotation work to local computer in various file types ant The ANT file used specifically for Annotation is the default type to save the entire session including all the pages All markup objects are kept in this format pdf All the pages in one session can be saved into a PDF file All markup objects are converted into bitmap objects and merged with the background image png jpg jpeg bmp gif tiff Only the current 65 VidiNOW User Manual page can be saved into image file Add New Page The host can add a new page after the last page of the current Annotation session Delete Page The host can delete the current page in working area This function is also duplicated in the pop up menu as shown in Figure 65 Import Page The host can import pages from an existing file Refer to Section 7 7 5 for file type and conversion Capture Desktop The host can capture the whole desktop as an image to add into the working area Capture Window The host can capture the selected window as an image to add into the working area Capture Region The host can capture the selected region of the display as an image to add into the working area Table 16 Annotation File Functions 7 7 2 View Functions Table 17 describes the view functions View items Description a e Zoom In Zoom Out Enlarge Shrink the image of the current page in working area Preset zoom scale En
28. setting should be divided into podium and audience seating The podium seating includes moderator invited speakers lecturers and panelists The audience seating can be students or general attendees who mainly absorb information but may raise their hand in order to ask questions once in a while Each podium member is facilitated with a podium mike for them to speak anytime at will The audience member shares one audience mike which is granted by the moderator for each use in Q amp A session The podium member is also likely to use data tools to make presentation which means hosting the data operation session in a VidiNOW meeting Start a Moderated Among all meeting participants only the meeting manager has the lt Moderator gt Meeting menu in the Toolbar Clicking on the lt Moderator gt menu the meeting manager oe ha changes the meeting from Free Form Meeting to Moderated Meeting which is noted with the Mo geratet message in every participant s Status Bar The meeting manager is the moderator in a moderated meeting Repeated clicking on lt Moderator gt menu the meeting manager can toggle the meeting mode between Moderated Meeting and Free Form Meeting In a VidiNOW meeting the moderator is equipped with special privileges to ensure the meeting flows smoothly and in order The moderator s privileges cover 1 47 Audividi Managing request to host data session Grant and Retract microphone VidiNOW User M
29. when this is enabled Meeting recording right this meeting participant can record the eeting progress when this is enabled File transfer right this meeting participant has the privilege to se Document Center for file transfer Set up the display size of video image Normal for 160x120 Large for 320x240 Larger for 640x480 Larger wide for 640x360 HD 720P for 1280x720 The default setting is Video Size Table 4 Meeting Rights and Video Size e Start and Invite Click the Start button to initiate a meeting The meeting manager will see 17 Audividi the meeting Ringing and Cancel the Invitation Ad hoc Meeting is listed under lt Meeting List gt VidiNOW User Manual this button change to Invite after the meeting starts The meeting manager can add more people to the meeting by checking the User ID boxes and clicking the Invite button The meeting creator is the meeting manager by default Please refer to Chapter 6 for reassigning someone else to be the meeting manager On the meeting creator s Meeting Center page the ringing icon amp preceding the invitee s User ID will show up before the invitation is answered The meeting creator can cancel the invitation by a left click on the icon The ringing icon will disappear once the invited user accepts or rejects the invitation or after 15 minutes of time out period After the ad hoc meeting has started all
30. window E Sot hast right This message line conveys the important status related to request grant of host and audience mike which is a reminder of the status already illustrated in Participants window The message line may also show the status of an ongoing task such as Recording is successful This is a moderated meeting Ege This is a shortcut to several preset window layouts This is a shortcut of lt View gt lt Video gt Mute control on display See Section 7 1 3 for mute control Mute control on camera See Section 7 1 3 for mute control a Mute control on speaker See Section 7 1 3 for mute control Speaker volume adjustment See Section 7 1 4 for volume adjustment 40 Audividi gt Mute control on microphone See Section 7 1 3 for mute control VidiNOW User Manual Microphone volume adjustment See Section 7 1 4 for volume adjustment Attendance status Example 2 3 means 2 participants in the meeting but 3 people are invited or scheduled Progression time of the meeting Example 00 33 26 means O hour 33 minutes and 26 seconds E CPU usage indicator Table 8 The Status Bar of VidiINOW PC Meeting window 7 1 1 Video Display There are four display options Center Corner Floating and Full Screen The default display when PC Meeting starts up is Center display mode Center display When the video display is set to
31. you want to completely remove the selected application and all of its features appears click Yes to remove the software 11 Audividi Chapter 3 zZ NOTES 3 1 Login Login page VidiNOW User Manual Login to VidiNOW Meeting Center VidiNOW users can create join and manage meetings after a successful login to the VidiNOW Meeting Center This chapter describes the login process and explains the features on the Meeting Center page Starting meetings and managing meetings in VidiNOW are part of a user s rights which are defined by the VidiNOW administrator Users without the proper rights may not perform some of the operations discussed in this manual VidiNOW Meeting Center has an administrator account with the User ID vidinow admin The administrator can create and manage other regular user accounts Please refer to System Manager s Manual for detail information about this administrator account EEE Login page is illustrated in Figure 19 Enter the User ID and password password is case sensitive select the language option and click Login The language option selected here applies to the subsequent web pages It will not affect the language option of the PC Meeting software which is selected during client software installation as shown in Figure 13 User can check the Remember User ID and Password option for the PC to remember the login data The server software version number 3 x x
32. 1 about how to manipulate the video display modes lt View gt Turn on off the display of Participants window on the lt Participants gt left pane It will share the same location with My Video when both are enabled Click on the downward triangle at upper bar to switch between My Video and Participants This window is opened at start up Read Section 7 1 2 for the detailed description on all the symbols used in the Participants window lt View gt Turn on off the local video image on the left pane It will lt My Video gt share the same location with Participants when both are enabled Click on the downward triangle in the upper bar to switch between My Video and Participants lt View gt Turn on off the Chat window on the left pane It will lt Chat gt share the same location with Document Center when both are enabled Click on the tab of the upper bar to switch between Chat and Doc Center Both Chat and Doc Center are opened at start up Read Section 7 9 for the detailed description of Chat lt View gt Turn on off the Doc Center window on the left pane It lt Doc Center gt will share the same location with Chat when both are enabled Click on the tab of the upper bar to switch between Chat and Doc Center Both Chat and Doc Center are opened at start up See Section 7 8 for the detailed description of Doc Center lt Floating left Change the left pane into an independent
33. 7 3 1 E OLY 616 a E nee ne ee enn eee OSE ee ee ee Ce ee ee 53 7 3 2 Share Selected APPLiCatiOns scrierii a e E E E AOE 53 7 3 3 COROLA CO T TORTO oE E E E E EONO TE EA E EEO 55 IV Audividi VidiNOW User Manual 74 E VY satrap acerca oe A T etnias EA sala ates O semana se os Geta pus nese ise eanrense ama ad coneena 57 7 5 are IVD ena ara A E A TE E EE T EAE ENEE EEN T EE E EE TE EOE 58 7 6 Po a O aeaa A sos AE NEE E EAEE T AEE EE 62 7 7 A e E E EAE E N TE EEE EENE EE TEA E EEE 64 7 7 1 TS TUCOWS a sens as attests oe vetoes used dey arctan Neva E A ancien 2 ARIS ouns ded saan eneees Medan 65 Vi MU EC OI oo acdc ccc oh ioe sec svn 2s ts dasa see E aes ET wd E E E ES 66 La PCDI TOU Spears ean EAA EEEE od seo ATTE A E A EAE AE 66 7 7 4 M LO a ar AAE E T T E AE N TE EEE O 67 S V a a TOON EIE POANIER AAO ATAA E OEE ETE E A A T 70 7 7 6 PO O O S s E E E E E E E E ubetedid sianbeneseasccnees 72 7 8 Document Centi genre nee nee ner ene tener AEE rent rT ret rer oe ney ey EEEE 73 7 8 1 TOOT OTE on escape vist dae panes ona pace pamise Pa one dnp sas nce A NAE sa OO E 74 7 0 2 PE DIO OGG AE NEE N I ea escapee aura AA A EN aise sent rane teen aa diese S E 74 7 9 RE a a a A E A E EE EN S A E E E ON E E 76 IO Recordne Mecini oero E EENE R svgeteananaieveesaonseonNauers T11 TAL Vdeo AC UL OMS cores OEE suuatenseatanenmveesnoeseeniusiees 19 Fe AWODI S erR EE O E E E EEEE 80 PAD NeWwork ODIONE sarson E EEEE EE 81 Chapter8 Personal Address Book and Use
34. 7 6 Presentation A PowerPoint Slide Show Start the Presentation session ia Presentstion The Presentation window VidiNOW User Manual Presentation is one of the data operations supported in a VidiNOW meeting In the Presentation session the host can run a PowerPoint slide show to all participants in a fast synchronized fashion Although the host can run the PowerPoint application in a Share Program session the slide shows at other participants computers cannot be as smooth as what s shown at the host s computer The Presentation window is opened by a participant while serving as host The host should choose the PowerPoint file ppt or pps to be uploaded into the VidiNOW server This file is then downloaded to each participant s computer in the folder lt My Documents VidiNOW 3 SharePpt When the host conducts the slide show the change of slides will be followed instantly by all participants computers A participant can click away from the current slide but the next slide change from the host will bring all participants to the same page There is only one Presentation session in a VidINOW meeting If the role of host changes hands the new host cannot open a new Presentation session before closing the existed one However the new host can resume the task of conducting slide show in the existed session To start the Presentation session the host should select lt Tools gt lt Presenta
35. Click Install Software on the Login page to enter the Download page as shown in Figure 12 SEY VidiNOW Merti Cober 32 17 User 1D Passwrord Language English Audividi Cl Rarrember Usar 1D and Password H HES a dien deer Handooek Figure 11 VidiNOW Meeting Center Login page Download Click Install or Client Software VidiNOW3 Setup exe link to start the download You can save VidiNOW PC Meeting software at a specified location to run it later or select the Run directly from the server 5 maA Meeiin aoieine MANCA Cent dy Login Fy are retcelaling toe coker vou must tase the filain sheps fret boo2sod locking needed flez Ching al WOW web pages except itis endo Fett Mastin Shop using the Audmd VP iMinua Pome Piegae sieti wheter a Clie trie alra Eel Starling ala dail w Koop lhe window Ue this option ont yoo hase sewn used this vandow be login C Coss chs rdom You need to manvaky estan the login geqe ater insalacon Wehen teddy chckftegial pnd ilee the iestructions on your serro to install the soea Ditti vermen A i w Ebris egared Piast Oo bo tte Herrani bibs for the livera Areak Audividi VidiNOW User Manual Figure 12 PC Meeting Download page 2 3 Installing VidiNOW PC Meeting Select English for The InstallShield Wizard dialog box Figure 13 will be displayed when the language option installation process starts either run the downloaded file or run dir
36. Meeting Rights Refer to Table 4 for the definitions of these meeting rights e Video Position For a selected screen format other than Auto the meeting creator can choose where to place a specific participant from the pull down menu In the example of Figure 26 a 6 person screen format is chosen for an 8 person meeting The meeting creator can only pick 6 participants to fill the screen format User IC Ue Hane ideo Fosilhon HE EPP ee a x acc renetond ing Gretond DEn Ded Grown Ce qQuyt Dan Nguyen ae lagoak Fate Hicehida Hiwsh toshida Jemi Jte Smith a ei Kerrier zak Coke Hota e oe HAR aaa ese Jee E SaqeyLen Peggy Lee Es Dangi Previcus Figure 26 Schedule a Meeting set video position Click Previous to modify or review previous steps Click Cancel to cancel the meeting creation and return to Meeting Center Click Create to create the Scheduled Meeting An Error page will display the reason of failure in case the meeting fails to be created Optional A Send Notification page will appear after a meeting is successfully created Sending Meeting as illustrated in Figure 27 Notification The Scheduled Meeting has been created up to this stage Success or failure of the E 23 Audividi F VidiNOW User Manual mail notification will not change the status of this Scheduled Meeting This meeting can be seen in the Meeting Center by all participants and the meetin
37. OW vasa cwescnssnsaes owe sseduvonvsetsicvavieeseuahonadewslacticewanneds EANET IEEE 50 VI Audividi VidiNOW User Manual Figure 51 lt Options gt menu at the owner s Share Program Window cccccccccccccccccccccccceceeeeecececeeeeeceeeeeeeeeeeeeees 51 Figure 52 Non owner s Share Program window with a PDF file as the active shared content seeeeeees 52 Figure 53 Select applications to be shared in the lt Share selected applications gt cccccccecsesceceeeceeeeeeeeeceeeeeeeeeees 54 Figure 54 Request control message waiting for PeggyLee s reply cc cccccccccccccceeeeceeeeeeeeeeeeeeeeceeeeeeeeeeeeeeeeeeeess 55 Figure 55 Reject Request control message sent to KCarter eeeseeeeeeseeeeeeseereeeeeeeereeeeereereereererrererrrereeeereeeeeeeeeees 56 Figure 56 PeggyLee receives notification of cancelling request control sesseeesssssssssesssesessssessrrerererereerereeeeeeeseeee 56 Figure 57 The drop down list of non owner participants for Forward control seeeeeeeeesseessseseeeeseereeererererereereeee 56 Figure 58 The message box for owner to consent or reject Forward control ssseeeeeseseseeeeeereeereeeeerrereerererereeeee 57 Figure 59 The message box for recipient to accept or reject Forward control cccccsseeeeeeceeeeeeeeeeeeaeeeeeeseeeees 57 Fiure oo Shae elo NNOO Wai A E E EE E eee 58 Figure 61 The host s Share Med
38. Saas Figure 5 Start an ad hoc meeting at Meeting Center In a VidiNOW Meeting Meeting participants can use audio video and data operations to conduct the meeting as shown in Figure 6 Be yew joes deo a in JP ada Gahan Argan w E ee r GR Sina Hada fa Aviad fee Shirk Webi iwdkomea D O M tee ere wet cory Sudivli Hote Audividi Speed upyourdecision makir throug yj iNOW Figure 6 The Windows display of VidiNOW PC Meeting Audividi i VidiNOW User Manual Meeting Management During the meeting the meeting manager or the initiator of an ad hoc meeting can adjust the meeting settings in real time by clicking on Manage button as shown in Figure 7 mE I Fiii iwasan Aaa Emai Papila T Etifuly we Adorese Book a gt Cia kp iri gt E E Figure 7 Manage an ongoing meeting in real time at Meeting Center The details of operations can be found in the subsequent chapters of this manual Audividi VidiNOW User Manual Chapter 2 VidiNOW PC Meeting Installation The VidiNOW PC Meeting aka VidiNOW client is available for download from the VidiNOW Meeting Center aka VidiNOW server To ensure the successful download installation and proper operation the security settings on Internet Explorer browser should be set up according to the instructions in this chapter The last section of this chapter describes how to uninstall the VidiNOW PC Meeting 2 1 Security Settings for IE Browser The f
39. aaaaessssseeeeeeeeeeeeeeeeaaaas 8 2 3 Mrs Gaia as VidiNOW PC Meethi gr cisraictsads as owearcew tance stesin val newnyiut ESE EA EEEa 9 2 4 Removing Uninstalling VidiINOW PC Meeting sisicsstodiinsiestecininensdietenns hesavtutecennndnediendeianiehaditudoneedess l1 Chapter3 Login to VidiNOW Meeting Center ssssssssssssssssssssssscscssssessescsecccesosssssssssssssssssssssssssssssssssssssssssssssoo 12 3 1 Tee ys E A E gecanseatansaiaesus uanaraaocaserocaaies 12 52 The Meeting Listin Meeting Centert crismons tiiran ia aap aei a EE aiid 14 Chapters Ad hot Meini ssia 16 4 1 Uae T A O N a EEE E E A ET 16 4 2 Joma aA oe M e E E AE E E EE EE E E 18 4 3 Exiting an Ad hoc Meeting sisecroorrsdar cosntdiceoiews iaa E E ia S a a a E ETEA aE Rn Ea a iS 19 Chapters Scheduled TC tn a ca aa a sess se 20 5 1 Creatine a Scheduled Mecina a cstesoscte st atete acer oneme ea a eT a eOe EE Eiei 20 5 2 Berens a Scheduled Meci seiersen E E re e E e er E EEE Ea 25 5 3 Jonne aN CT ee E E E E 25 5 4 PT AN UNE oa E E E E O i 26 Chapter Meeting Wana mementos cecescessscevcssicceececdacevcetacksveuseasavsceessasewsseeesanssavessvescensaecessusvosandsaavesessuvtecscoseeeve 27 6 1 Meeting Management Web Pages cccccccccsssssssssssseeeeeceeeeeeeeeeaaaeessssseeeeeeeeeeeeeeeesaueasesesseeseeeeeeseeeeeeeeneaaas 2d 6 2 Viewing Meeting Information oennesessssssssssssseetterrssssssssssssssserrreresssssossssssssssectrereresssssssssseeeeeseeerereeesssss 29 6 3 Contro
40. ancel Prawaus Figure 24 Schedule a Meeting Select Participants page The user can select meeting participants from lt Public Address List gt or lt Personal Address Book gt e Public Address List This list includes all the user accounts in the Meeting Center e Personal Address Book This list includes all the user accounts in the personal address book Refer to Chapter 8 about how to create your own personal address book Check the boxes of the corresponding users to invite them to the Scheduled Meeting e Meeting Manager The meeting creator is assigned as the meeting manager by default To reassign the Meeting Manager click on the radio button under the Manager column Refer 21 Audividi to Chapter 6 about the meeting manager role VidiNOW User Manual Click Next after selecting participants and the meeting manager to enter Select Meeting Format page as in Figure 25 Or click Previous to modify meeting information Step 3 In the Select Meeting Format page the meeting creator can set the following Setting Up Meeting options 1 Set the video size for screen display 2 Set screen format 3 Select a Format and Rights meeting chair 4 Assign meeting rights and video position on the screen for each participant Cancel Prados raalte E Wait for Char to start meeting vides Size Normal G Large Larger O Lanpentwidey B 6 se 0 Jer Hame Chal Video Pasian Dero David Brown Hfoshida Hin
41. anual assign grant or refuse host request 2 assign grant or retract the microphone Unlike Free Form Meetings the host change is solely administered by the moderator while the current host non moderator has no right to grant or refuse other people s host request Whoever wishes to host the data session should raise hand by clicking on lt Become Host gt in the Toolbar Moderator will receive a flash red icon in the Status Bar with a reminding message about who is requesting Also the moderator will see a raising hand appearing at the requester s User ID list in the Participants window The moderator should right click on the requester s User ID line to get a pop up menu for the choice of Assign host or Refuse host request See Figure 47 for the illustration with PeggyLee as the moderator Refuse host request arant Always enable Clear all requests Figure 47 The pop up menu at PeggyLee s Participants window with a pending host request from JoeSmith If the moderator answers with Assign host the pencil symbol will move to the new host A renewed message in the Status Bar will state who the host is If the moderator answers with Refuse host request a message box at the lower right corner of the requester s screen will pop up saying Request of Become HOST was declined as shown in Figure 46 The moderator can also use Clear all requests to reject all
42. ates PeggyLee as the current host and KCarter as the requester P articip DEBrown i Carter pety FeggyLee Figure 44 PeggyLee s Participants window The current host should right click on the requester s User ID line to get a pop up T he Te host s menu for the choice of Assign host or Refuse host request See Figure 45 for action Assign host the illustration or Refuse host request 46 Audividi VidiNOW User Manual Particip DBrawn gL Assign host PeggyLlee frm Pd i Refuse host request Figure 45 The pop up menu at PeggyLee s Participants window If the current host answers with Assign host the pencil symbol will move to the new host A renewed message at the Status Bar will state who the host is If the current host answers with Refuse host request a message box at the lower right corner of the requester s screen will pop up saying Request of Become HOST was declined as shown in Figure 46 Se VidiNOW Request of Become HOST was declined Figure 46 The refusal message received by the requester 7 2 2 Moderated Meeting The meeting with Some meetings such as seminar forum workshop or classroom should be podium and audience structured with a moderator role to maintain order and keep the flow Typically there setting will be presentations lectures panel discussions and Q amp A with general audience The meeting
43. ble 9 Participants window 7 1 3 Audio Video Mute Control Click the respective icon at the Status Bar or using the Mute operations at the pop up menu as shown in Section 7 1 1 will mute display camera speaker and microphone 44 Audividi i VidiNOW User Manual These devices are part of user s rights set up by the meeting creator upon the meeting creation or by the meeting manager The red cross sign X will appear on the icon when the corresponding right is disabled It is meaningless to mute a Not Available device but is allowed The corresponding media data stops to generate when a device is Not Available or Muted The icons of mute control are illustrated in Table 10 Device Not Muted Not Available amp Sa Muted at de sen A Table 10 Audio Video Mute Cantiol 7 14 Audio Volume Adjustment Microphone Volume There is a green signal strength bar moving back and forth in the scale to indicate the instantaneous level of the microphone signal received by the computer In the default setting the user cannot control the microphone volume because the Automatic Gain Control AGC of the microphone device is enabled VidiNOW will automatically adjust the microphone volume to a proper level when the AGC is on for most computers User can turn off the AGC in the Audio Options dialog box lt Tools gt lt Options gt lt Audio gt menu when the AGC cannot produce a suitable signa
44. can also pass the control of the shared applications to other participants upon request Share Web Share Mediag gt hare Program 1 Share Program Welcome he B Figure 49 The window tabs of multiple Share Program sessions Start a Share To start a Share Program session the host should select lt Tools gt lt Share Program session Program gt menu or click on lt Share Program gt button in the Toolbar The Share Program window opens and resides in the Data Operation window with a tab of the namesake Figure 50 is the owner s view of Share Program window Share Preqram vale nhare applications Sing hai ng FF Sher dadkicn Shere ker bel appliance Sheeda Loge Hedin E bit T Shas ets PP cuoi te psey eel corre Be Gute reply in TT analy Figure 50 The owner s Share Program window Owner s There is a menu column on the right hand side of owner s Share Program window Share Program which includes the lt Share Applications gt menu on the top and the lt Options gt menu window at the bottom 50 Audividi lt Share Applications gt Menu lt Options gt Menu VidiNOW User Manual The owner can choose either lt Share desktop gt or lt Share selected applications gt in his her own computer by clicking on the respective item in the lt Share Applications gt menu The owner can stop the sharing activity anytime by clicking on lt Stop sharing gt Sectio
45. can ipara wu te ie Fila voor wag rican Pikes ah ae ne a eee ae etre Figure 15 The progress of installation shown in InstallShield Wizard dialog box 10 Audividi Install Virtual Printer Install Mirror Driver PC Meeting installation is completed VidiNOW User Manual A virtual printer for the Annotation operation will be installed for screen capture Figure 16 Installing virtual printer A mirror driver will be installed for Program Share En Install miror diver for program share Figure 17 Installing mirror driver The following dialog box Figure 18 will be displayed at the end of a successful installation Select to restart the computer now or later and click Finish to complete the installation Before you can use VidiNOW PC Meeting you must restart your computer TATON A TE A Dense Stel ite tel Cupi Tes bce old AS ed hie ceed i cae Sd at a oe he ee in riid raiat at cy pad Tag MP Spee rece fo So pees ny corse bee ra Pp i i ea ceca ole ac es oP and a EE Figure 18 The End of PC Meeting Installation 2 4 Removing Uninstalling VidiNOW PC Meeting Always use Windows Add or Remove Programs tool to remove the PC Meeting At the bottom of PC screen click Start lt Control Panel gt then double click lt Add or Remove Programs gt Select VidiNOW PC Meeting in the list of the programs and then click Remove When the dialog box Do
46. cations to be shared in the lt Share selected applications gt 54 Audividi Bring the shared program to active display 4 NOTES VidiNOW User Manual For the shared program to be viewed by others it must be in the owner s foreground window 1 e the window has to be visible If there are multiple programs shared in the Share Program session and the owner allows control the non owner participant with the control right can switch shared programs with a click on the program list as shown in Figure 52 It will bring the selected program highlighted to the foreground in the Share Program window Once Windows Explorer My Computer Control Panel or any folder is shared all sub folders and programs underneath will be shared too Therefore the whole computer system is exposed 7 3 3 Control the Shared Program Owner allows control Non owner participant g T Control function unavailable r Request control he Release control The owner of a Shared Program session can allow other participants to control the shared program by checking the lt Allow control gt item of the lt Options gt menu See Figure 53 There are two control right related icons request release control and forward control in the toolbar of the non owner participant s Share Program window see Table 11 for the description of icons If the owner of Share Program session doesn t allow control these two icons will be
47. cccccccccccccceeesesseseeeeeeeeeeeceeeeeaaaeseesseseseeeeeeseeeeeeeeeeeeaaaaaeeesees 23 Sending E mail NOM CANON yi centrasnsnssocestiecsnsosnctsu as peduesennenstenanlonsndadansbineakoanhalahawassionwnsouauannstiaeareapnetanenstaansiart 24 Notification e mail of a Scheduled Meeting ccccccsssessccceccecceeeeacaaeessseseeeeecceeeeeeeeeeeeeesaueasesnseeeeeeeeess 25 Editing Deleting a scheduled meeting Joining a meeting eeeesesssssssssssssesrerrressssssssssssssesssererrrrssssssse 25 Mee ne Management entry cts crarnoneratsnrade aa ctaneatteaeniecane go rewas OEEO EAEE EARE EN EEE SEAE EERE NESE 2l Meeting Information page wasnecninocatanssvcenecuenasiaanneanidenmenstiaas xeaguaduanenslaasneanhsgnawaatialan neaganimneatsaensbanasunaseateeenoans 29 Reassigning a Meeting Manager esssssssssssesssssseeeereersssssssssssssettereresosssssssssseeetrrreeosssssssssssssseeeeerereessesse 31 PD E a E you oaaaacanteasacosmeneacoriantesascanance 31 Addio PeP seerste E ncaa eioateanaanhessennaseveandncs 32 Meene TOA een a cee saescntaus anaatbseneancetaacauaa cans uacensnasaGharesdscoranerebenanante 33 Conconi E a E E 34 File M nagement pal occcccrseriaccenssesacedeverteanHenonederabinoucteudnedetienoenclenaemseteuwaseesenendsteuedioweeniebebeusurvaneceintans 36 VidINOW PC Meeting window at start up ccccssssssssssseeeeceeeeceeeeeeceeeaaaeessssseeeeceeeeeeeseeesaeasnseeeeeeeeess 37 Pop up menu box in Center display mod
48. click the menu sequence lt File gt lt Exit gt at PC Meeting window 19 Audividi VidiNOW User Manual Chapter 5 Scheduled Meeting Scheduled Meetings are usually created before the actual meeting time The participants are notified by e mail or some other means Participants also take the initiative to join the meeting from the Meeting Center page Sophisticated video format and rights for each individual participant can be set up at the time the meeting is created or changed when the meeting is ongoing 5 1 Creating a Scheduled Meeting Step 1 Setting Up the Meeting Information There isa Schedule a Meeting button on the Function Panel column of the Meeting Center page Click the Schedule a Meeting to enter the Scheduled Meeting page as illustrated in Figure 23 Prape i Foole Fer Legi SRN Moe Curent srar lime is OGG 2008 12 32798 a Adress Bone E i a i alek On die Grstiop leon dir Haai Seia y Treads a Mocing YOu b baken thugh Ihe talon pagis berare a neslra diha tsipa Fria weal g nEmA ni and arhati nihe Jm page Select meelicg periapsnis nih Jm pope tacdocl scree tert ord ect auc cen oad cid cone snot nals cic Figure 23 Schedule a Meeting filling in meeting information The meeting creator needs to fill in the following information e Meeting Name Meeting Center automatically assigns a meeting name User ID_XXX by default User ID is that of the meeting cr
49. ction PowerPoint pop up Although the pop up menu is under individual participant s menu control all participants should refrain from accessing pop up menu during the Presentation session Table 13 Main Components of the Presentation window The Presentation Table 14 describes the seven icons in the host s Presentation Toolbar Toolbar File items Description Open a PowerPoint file The host can open a ppt or pps file in his her own computer After a file is selected a progress bar indicates the file 1s being uploaded to the VidiNOW server Start Play The host starts the slide show with a click on this icon Once the slide show is started the five icons that control the slide show play will become alive Table 14 Presentation Toolbar First Slide Go to the first slide Play a media packed A pps file is a slide show presentation which is likely packaged with audio and or pps file animation A media packed pps file should be played in its entirety without pause resume 63 Audividi i VidiNOW User Manual The audio playing in the slide show adds a separate media audio on top of the mike audio from all other participants in the meeting The mute and volume control of the ad mike audio eI and cannot apply to the media audio 7 7 Annotation Markup tools for Annotation is one of the data operations supported in a VidiNOW meeting In an interactive Discussion Annotation session the
50. d participants e Current Attendees This field displays the number of participants currently in the meeting The three buttons on the top and bottom rows of Meeting Information page are explained in the following e Disallow Join Allow Join 29 Audividi i VidiNOW User Manual Control the entry to the current meeting as the name indicated This button toggles between the two values See Section 6 3 for the detail e Terminate Terminate the current meeting See Section 6 4 for the detail e Join This button shows up 1f the meeting manager is also a participant of the current meeting It allows him her to join the meeting by clicking the button 6 3 Controlling Entry into a Meeting Closing Opening The meeting manager controls the door to the meeting by using the Disallow Door to Meeting Join o Allow Join button in the Meeting Information page Figure 31 This button toggles its operation depending on the Join state of the current meeting e Allow Join Allow participants to join the meeting This button is available when the Join state of the current meeting is Disallow e Disallow Join Stop more participants to enter the meeting This button is available when the Join state of the current meeting is Allow 6 4 Terminating a Meeting The Meeting Manager can permanently close a meeting by using this Terminate button in the Meeting Information page Figure 31 A dia
51. downloading Refer to Section 7 8 2 for detailed functional description Remove The owner of the file can remove it from the Document Center Click the selected file and then click on this icon View View the file items in Icons or List Click on this icon will toggle between these two display modes Table 20 Toolbar icons in the Document Center window 7 8 2 File Download 74 Audividi Select the file for download Download in progress Option to set receive directory Beware of download in progress VidiNOW User Manual A participant who wishes to access a file posted by other participant should select the file and click on the download icon Before download starts the file tip shows no file path on the participant s local computer as shown in Figure 70 e Carber 343 63KBybes Figure 70 File tip on a file posted by other user KCarter before download Once download begins the file path points to the received folder at the participant s computer as shown in Figure 71 The participant can check the progress from the moving message in the status bar or click on the right corner icon for the status at the instant as shown in Figure 69 The cancel button x in the status bar can cancel the download instantly Fiename IMG_0004 jpg Path Cr Documents and Settings OwneriMy Documents Widows Receved Folderi Daner gt KCarter Size 343 258 bytes Figure 71 File tip
52. e nnnnneeeesosssssssseeeeteeeeessssssssssssssssssertreeessssssssssssseeeereresessssss 41 PC Meeting with Corner video display and Welcome WindOW ccccccccecccceceeeessseseeeeeeeeeeeeeeees 42 Pop up menu box in Corner display mode ccceessssseecececeeeeeeeeaaeeessssseeeeeceeeeceeeeeeeeeseaaaassssnseseeeeeeess 42 PC Meeting with Floating video display and Welcome WindOW ccccccccecceceeeesseessesesseeeeeeeeees 43 Pop up menu box in Floating video display cssessssssseeccceceeeceeeeeaaesessssseseeeecceeeeeeeseaaaaasssseseeeeeeeeees 43 PeggyLee s Participants WiIMdOW ccccccccccccccccccesssesseeseeeeeecceceeeeeeeeaauessssesseseseeeeeeeeeeeeesaauaessseseeeseeeeess 46 The pop up menu at PeggyLee s Participants window ssssessesseeeececeeceeeeeeaaeeeseseeeseeseeeeeeeeeeeaaaas 47 The refusal message received by the requester cccccccccccccccccaeseeseeeeeeeececceeeseeeeeeaaasaeeeseeeeeeeeeeeeeeeeaaaas 47 The pop up menu at PeggyLee s Participants window with a pending host request from JoeSmith 48 The pop up menu at PeggyLee s Participants window with a pending Req to Speak from JoeSmith Bcc cece cessed eee esse AT AANE T AET A cece Se E taci A AE AT 49 The window tabs of multiple Share Program SeSSIONS sssssessseeeececeeeceeeeeaaaaeaesseeseeeeeeeeeeeeeeeaaaas 50 The owner s Share Program Wid
53. e Haring dia Hr e r Se e ee E m ahihi Pinas Te ee ee N T a I obo eie el hee Eek e ee Tire a barsil a ee San Hakea A J alaa ire ee a ee ETAR If see P r cae wi 7 aral welt camh i i T P a i m as Figure 62 The host s Share Media window with a pull down menu from the Open media URL dialog box and Media Player controls Only the host has the media player control right The non host participant s Share Media window doesn t have the media player at the bottom as shown in Figure 62 The function of the host s media player is explained in Table 12 In summary the host can control the following functions that apply to all participants start playing pause stop fast forward rewind and mute But non host can also turn on off the mute control locally The host s volume control only applies to his her own computer Items on List Description sal The Play button appears when the media is not playing a The Pause button appears when the media is playing 60 Mute control cy in the Share Media toolbar versus ptt in the PC Meeting Status Bar Volume control Media volume host only versus foi Speaker volume all participants VidiNOW User Manual The Stop button i The button is grayed when the media is not playing C The button is alive when the media is playing or aused T The button is highlighted when it s pointed by the c
54. e request control then KCarter will be notified with a message box as shown in Figure 55 However KCarter s Request control icon is still available for placing request anytime a PegoyLlee rejected your request of control Figure 55 Reject Request control message sent to KCarter When KCarter clicks on Request control the icon will change to Cancel request control until PeggyLee replies the request If KCarter clicks on Cancel request control before PeggyLee replies PeggyLee will be notified with a cancel request message as shown in Figure 56 KCarter will get her Request control icon back Kilarter cancelled request of contrat Figure 56 PeggyLee receives notification of cancelling request control When there are three or more participants in a meeting the control right can be passed around among non owner participants with the consent from the owner on each change request The Forward control to icon will come alive in non owner participant s Share Program window when there are at least three people in the meeting and the owner allows control Assume KCarter has the control right of Share Program and would like to pass the control to DBrown KCarter will click on Forward control to icon to get the drop down list of the non host participants as shown in Figure 57 Figure 57 The drop down list of non owner participants for Forward control
55. e to a preset layout using the layout icon at the Status Bar my Tah Beni a ie Veter Bai i Emmeni E Mrima wl re mi fi T Togha E riki 7m rid ce TF artical Fiii mD O al E hu on queen CHE Carter Vee Dph aha Operart h wired ney Ta Bi eval Te Hi ey Ei Er Ri E E Bo a a 4 4 _ _ _ re Figure 38 VidiINOW PC Meeting window at start up J7 Audividi F VidiNOW User Manual Title Bar The Title Bar displays User ID Meeting Name and Server URL in the format as User_ID in Meeting_Name at Server_URL Menu Bar There are four items in the Menu Bar lt File gt lt View gt lt Tools gt and lt Help gt lt File gt The lt File gt lt Exit gt is used to close the PC Meeting program thus exit the current meeting lt Help gt The lt Help gt lt About gt displays version number of this PC Meeting program Menu Bar There are six items under lt View gt as lt Video gt lt Participants gt lt My Video gt lt View gt lt Chat gt lt Doc Center gt lt Floating left pane gt lt Toolbar gt and lt Status Bar gt View menu items Description lt View gt Turn on off the video display of all participants There are lt Video gt four display options Center Corner Floating and Full Screen At default the video is displayed in the center of the main window The icon l at the Status Bar is a shortcut of lt View gt lt Video gt Read Section 7 1
56. eator and XXX is a sequentially assigned number For example Tom_002 is the second meeting created by the user with User ID Tom in the Meeting Center Meeting creator can change the default meeting name to a more descriptive name so other participants can easily identify the meeting e Contact The meeting creator is assigned as the default contact by the Meeting Center This field can be changed to any other person This field is intended to be used to show the name or phone number of someone to contact in case the human 20 Audividi i VidiNOW User Manual intervention is needed For example company network has to be shut down for urgent maintenance e Start Time Enter the time to start the meeting Select Now Current server time is if the user wants to start a meeting immediately Or select the Future radio button and set a future time Please be aware the time is interpreted as the time of the Meeting Center e Duration Set the length of time for the meeting If Always on is selected the meeting will not end until it is terminated by the meeting manager Click Next after all information is entered It brings up Select Participants page as shown in Figure 24 Step 2 Selecting Participants amp Meeting Manager Cancel Previous zer Heme Peggy Lee indy Crewtord David Broan San Nguyen C E C C Jhepal Fale K Honsht Yosheda ie Sill FS Sey Garter C
57. ectly from the server Select English in the dialog box as your language option and click Next to continue Wide Inatollsmeld Wizard Choo Stuy i amga ee the largua lu ihs nelelaioninomihe chores bey Chinese Simpiied ie Be er ioral faretead Sh bedi Figure 13 Selecting the language option of installation Select Express or PC Meeting will be installed to your System Disk Program Files Audividi by Custom Installation default Express installation is recommended unless you want to install it in a different location Select the Express installation and click Next to begin the installation VidiNOW User Manual VidiNOWJ Installshield Wizard Tep Type Caket he Sty hire Iha baz syts Poar neak a ETEN aa aa Celonirealstorn Figure 14 Selecting a setup type VidiNOW as the current release only supports Microsoft Internet Explorer A DirectX version 9 0c or later is required Please go to the Microsoft website for the mie latest version of DirectX NOTES Users can choose the location which they want to save PC Meeting software To customize installation location and network settings refer to Appendix B Installation in The progress of installation will be displayed on the InstallShield Wizard dialog Progress box Figure 15 You can cancel the installation by clicking the Cancel button TiO Install hi Wizard Tebap bales JEH She be
58. eeeeeeeeees 75 Fig r 72 Dociment Cenit O PHOS sascerencensetaacsc beenncanronrantcencaatenncioastentnadaanannconsninatdaatadeNiaetunancaamandeuteneantebmmenetaiannesnttas 75 Figure 73 The file owner is notified by the mark of download in progress cssseeeesesseeeceeeeeeeeeeeeeeaaaaeeeeeeees 76 Fig re 74 Chat Wy MO WY esaecsserteraincise bots aiharsesrers nc snnshtbieteozatiere NEA Sene AA aeea EA N ae i ea aaneen ai inaina 76 Pene a OO e aE E EE eines EEA E AER E EAE EE EEA OEE 71 Figure 76 Record option dialog bOX gi sssicscnsnntuntinntonetusasaatsesdeniiahaudanlanaheinss aawatinhtentoansndasdianhamedeiaemuannbioukbientdoakedanemebasaniads 78 Figure 77 Set the starting X Y coordinate of the recorded region eeeeeseseessesesesesesssssssessesreseseseseeeseeeeeseeeseeene 78 Figure 78 Set the width height of the recorded region nneesseesssssssssseeeerrerssssssssssssseereeressssssssssssssssseeeereressssssss 79 Figure 79 Recording in progress shown in the Participant windoW eesssssssseesssssssssssssererererereereeeereeereereeeeeeees 79 Pits 30 NIMC OMS a aconssciessesescensee ance tae e nia ETa aaa 80 Fiore SL Ando OOS ca chscsaenccssscccntassaencccsscancassaacnecanseuatensen aa aaa anaana 80 Fig re 2 Network COT ORS ic case ccoccascaneonacsessaconconssacteaunscamidasea oncceatcanoonosaatonunecanntsesacaneaatiesoi necenaeaaieeoia necescaceacesea seca 82 Figure 53 Permonal Address TOOK
59. er The four buttons on the top and bottom rows of the Participant List page are 31 Audividi explained below VidiNOW User Manual e Refresh Refresh this Participant List web page The user list is updated to reflect the new status Disconnect a e Disconnect participant from a Disconnect the selected participants from the meeting This operation meeting temporarily disconnects the participants but does not remove them from the Participant List They can join the meeting again if the meeting allows Delete a participant e Delete from a meeting Disconnect the selected users if they are in the meeting and remove them from permanently the Participant List 4 Participants can be removed regardless of whether they are in the meeting or not a A meeting manager can be deleted from the Participant List and continue to be the NOTES meeting manager since the meeting manager is not necessarily a participant e Add Add more participants After clicking on Add button a new page under the same tab of Participant List displays either Public Address List or Personal Address Book for the Meeting Manager to select new participants as illustrated in Figure 34 Select the people to add from the Public Address List or Personal Address Book Then click the OK button Cancel F Meeting Name PeggyLlee_ DH in Public address Uet amp Personal Address Book Uzer IC Waer Hame ACs
60. eting information in three lines as meeting name meeting starting time of the local computer and meeting manager name Corner display The Corner video display is placed on the upper left corner as shown in Figure 40 mode Fy wise apj i iea a epee E P a a j E Phiman Fitra spe pas um Pia ete amia jien Cee Oy urn PA VidiNOW Peggylee 001 Sars hra ce te Sunday March 15 2006 20 37 01 gt focal campari aaa bie etaj Wa ampa yr PIN A P thal Daan Ta EN ip E ie cele Je 2a af a wes fies Qn Figure 40 PC Meeting with Corner video display and Welcome window A right click on this video window will pop up a menu as in Figure 41 The lt Floating gt and lt Center gt selections allow the switch of video display mode If this video window is closed and reopened with lt View gt lt Video gt from the Menu Bar the video display will still be in the Corner mode Picture in Picture Floating Center Show User Mame w Stretch amp Keep Ratio Mute Audio In Microphone Mute Audio Out Speaker Mute Video In Camera Mute Video Out Display Figure 41 Pop up menu box in Corner display mode A double click on the video image will bring the video display up to Full Screen mode Floating display The Floating display is originally placed on the upper left corner like the Corner 42 Audividi i VidiNOW User Manual mode display but with a frame added arou
61. fo open a new appomimnent request avteniahcally You can then save the apocmiment mio your calenda VeiNOW Mestna Center Figure 28 Notification e mail of a Scheduled Meeting 5 2 Editing a Scheduled Meeting Before a scheduled meeting starts the meeting creator can make changes to this scheduled meeting Click the Edit button on the meeting list as shown in Figure 29 to start the Schedule a Meeting process as in Figure 23 The meeting creator can also delete a scheduled meeting before it starts simply by clicking the Delete button in the meeting list Makai O userid Figure 29 Editing Deleting a scheduled meeting Joining a meeting 5 3 Joining a Meeting When the start time of a scheduled meeting passes the meeting becomes 23 Audividi i VidiNOW User Manual Available All participants will see a blue Join button on the meeting list of their respective Meeting Center page Click the Join button on the meeting list as shown in Figure 29 to join this meeting The PC Meeting window will fire up automatically to connect to the VidiNOW server 5 4 Exiting a Meeting A participant may exit a meeting in one of the following ways e Exit Close PC Meeting window Use menu sequence lt File gt lt Exit gt to hang up the meeting or simply close the PC Meeting window e Duration has ended The meeting will stop when the duration set by meeting creator is up e Disconnect or termi
62. ford aradr Crawford DErown Cavid rawr CAL Quren Can Mguan OP ale Ceecpak alel H oehida Hiroshi Yoenlds Joo imeh Joc Semilt cere Kelly Carter Fegg les Peggy Lee Figure 34 Adding Participants 6 7 Changing Meeting Format 32 Audividi i VidiNOW User Manual The Meeting Manager can change the video format and meeting rights of each participant in the Meeting Format page as illustrated in Figure 35 Cancel Meeting Name PeggyLee 001 Video Psilions E E E x E E oorr dirashida Jgecenith TAA KA T aAA AEE A amp ri Ae cave Cancel Figure 35 Meeting Format Please refer to the Step3 Setting Up Meeting Format and Rights in Section 5 1 Click the Save button to complete the operation 6 8 Changing Connection Settings This section is only Performance of the public Internet fluctuates up and down When the Internet for expert users performance degrades and the default settings can no longer provide adequate communication quality the Meeting Manager can adjust parameters in this page in It is recommended to real time to compensate for the changes stay with the Meeting Center default The Connect Settings page is illustrated in Figure 36 This page is intended settings for expert users only Detail explanation of the technical terms in this page is out of the scope of this manual 33 Audividi Linlaut VidiNOW User Manual Meeting Name Pagoy
63. g manager VidiNOW will enter the e mail addresses automatically if they are available in the users profiles The meeting creator can also enter them manually Click Send Email to send notification and return to Meeting Center Click Do not Send and return to Meeting Center directly Rend Era Do not Sand WI The meeting is ieai successlull e can cheese be send moian eral or SHS 86 lhe meslrg palkipanls nee addtional syi Oplionalk ISU your message PEIE Gambined a22 send ca meeting Parbisipankea Frail address Finna Pa opa t Wanagar sarin Bros H TOSE Jnasmith Pegoyloo Sond Emak Lic nob send Figure 27 Sending E mail Notification The notification e mail includes meeting name User ID starting time and Meeting Center IP address or URL as shown in Figure 28 24 Audividi i i VidiNOW User Manual AARG Meeting Admin postmasbertiauduidh com Sert Thugf25 2008 LOA Pr To Joe mth ci Sajd tou are malad bo e meshing st the dihin Meeting Center Attachments 0 NaaMastngapoointment ics 1 KE Dear Joc Smith You are invited to attend a meeting at the VidNOW Meeting Center Meeting ID 06 Aleeting Meme Peggrylee O01 Your meeting User 1D JoeSmith Nieeiine starting tine 05 26 2008 13 45 Always on Please join the meeting at http 123 224 104 27 This is an antorratically generaled messatge please do not reply to sender Please double chek the attached NewMeetngAppomiment ics fle
64. g on the Chat window tab will activate the Chat window as shown in Figure 74 Select the User ID from the lt Send to gt pull down list to send the message to or select All to send to all participants Enter text in the lower part of the chat window to draft the outgoing message Press Enter key or click the Enter icon to send the message Chat becCemum Y PegayLee cee Hi PegoyLee Say How are you doing Ta E sendto al m Figure 74 Chat window Clicking on the Set Font icon the Font dialog box will pop up The newly set font will affect next entered message but not the drafted text in the lower part of Chat Clicking on Show chat history icon will bring out the past chat history in VidiNOW meetings from the Chat Message Save Directory which is set in Options as shown in Figure 75 76 Audividi Option to set message save directory VidiNOW User Manual The chat history is stored in XML file in the Chat folder as UserID xml which includes date time from to and message contents The chat messages are saved in the default directory as My Documents VidiINOW3 Chat The user can set the save directory in the Chat Options To open the Chat Options click on the Options button in the toolbar or choose lt Tools gt lt Options gt from the menu bar then select lt Chat gt from the left column of the Options dialog box To activate the ne
65. generate multiple pages as a normal printing process does 71 Audividi 7 7 6 Open Options ro IS Memory buffer settings for page object text and font VidiNOW User Manual Image Import E j E xX Intonation Miramonte 1 TOPOImap JPG 745 8 621 pizels Image coordinates Left margin 0 piek Top margin pines ti iH wT NATIONAL _ GEOGRAPHIC Figure 67 Image Import dialog box Annotation Options There are default settings for memory buffer size of page object text and font The default settings are selected to cover a wide range of annotation applications on most computer systems In rare cases users may want to change the settings VidiNOW allows user defined symbols for objects which are stored in a known folder The Options dialog box in Figure 68 lists buffer size settings and path to the folder of symbols To open the Annotation Options click on the Options button in the toolbar or choose lt Tools gt lt Options gt from the menu bar then select lt Annotation gt from the left column of the Options dialog box To activate the new changes click Apply or OK The OK button will also close the dialog box lt Maximal number of pages 50 256 gt This option defines the maximal number of pages per annotation session The selection ranges from 50 to 256 with 128 as the default lt Maximal number of objects 128 1000 gt This option defines the maximal n
66. gout of the Meeting Center Meeting Center As shown in Figure 20 g Schedula a Meating Displays the list of meetings available for this login user including current and future meetings Displays all online users To start an ad hoc meeting if the login user has the right to initiate a meeting ay Address Book Edi Profle Schedule a Set a Scheduled Meeting if the login user has the proper GE Desktop leon Meeting rights E Edit Profile Edit this login user s information Address Book Maintain a personal address book Desktop Icon Customize a VidiNOW desktop shortcut so the user can perform an operation quickly such as login or join a meeting 13 Audividi Z NOTES VidiNOW User Manual Install Download the VidiNOW PC Meeting and or the required Software system software DirectX Table 1 Buttons of the Function Panel Administrator will see additional buttons Administration and LDAP Settings onthe Function Panel Administrator can manage all users groups meetings in the Meeting Center and make LDAP Settings Refer to System Manager s Manual for more information 3 2 The Meeting List in Meeting Center Meeting Center lists only meetings specific to the login user Meeting List explanation A successful login will lead the user to the Meeting Center page which can also be opened by clicking the Meeting Center button on the Function Panel The Meeting Center page displays Meet
67. host dictates which page to open for discussion All participants have equal right using markup tools to express opinions The Annotation window is opened by a participant while serving as host who can open multiple Annotation windows in one meeting Therefore there may be more than one Annotation sessions opened by one or more participants These sessions are differentiated with the index number included in the window tab Annotation n in the title bar of the Data Operation window Normally one Annotation session can accomplish the meeting goal of interactive discussion The multiple Annotation sessions may help the meeting manager and or participants to organize a discussion topic with a specific Annotation window The current host has the control of all data sessions and activates an Annotation window for all to work on Start an Annotation To start an Annotation session the host should select lt Tools gt lt Annotation gt Session menu or click on lt Annotation gt button in the toolbar The Annotation window sais opens and resides in the Data Operation window with a tab of the namesake Figure 64 shows an active Annotation window at the host s VidiNOW PC Meeting window mme Date Operntion Thie Bor ww Ag wee mja ee Toobar E e Markup Tools 14 FE Pegg pee PY i ia oll ye ba a mii iea ka re E Figure 64 The Host s Annotation window with Page 3 opened Major components of Major
68. i 23 2p 3p fis 4 if ry a Figure 78 Set the width height of the recorded region Start recording When the user clicks on the OK button in the Record option dialog box a Record control box pops up as shown in the left column Press the red dot to start re oe recording Press pause in the middle to temporarily hold the recording Press stop in the right to end the recording When the recording is in progress a camcorder icon will appear in the participant s list as shown in Figure 79 lt Particip KCarter YE Peggylee Recording in progress Figure 79 Recording in progress shown in the Participant window 7 11 Video Options To open the Video Options click on the Options button in the toolbar or choose lt Tools gt lt Options gt from the menu bar then select lt Video gt from the left column of the Options dialog box To activate the new changes click Apply or OK The OK button will also close the dialog box The dialog box is illustrated in Figure 80 79 Audividi E General vdeo Annotation Device 1 Sony Visual Communication Camera Y Coc Center VidiNOW User Manual cats AL Laci Network Figure 80 Video Options Camera device The Device pull down menu is to select the video capture device camera to be selection used by the PC Meeting VidiINOW PC Meeting supports built in camera USB camera and plug in video capture card Standard video cameras can be u
69. ia window with the Open media URL dialog bOX nsssssssssssssseeeneesssssssssssese 59 Figure 62 The host s Share Media window with a pull down menu from the Open media URL dialog box and Media Player CONG ONS secen encase OEE E ENSE E 60 Figure 63 The Presentation window cccccccccccsssssssssssseeeecccccceeeeeeaaaeesssssseseeececeeeeeseesaeaeeessseeeeeeeeeeeeeseeesaaaagegsssses 62 Figure 64 The Host s Annotation window with Page 3 opened cccccccccccccceeeeeeeeeesessseeeeceeeeeeeeeeeaeaeassaeseesees 64 Figure 65 The Host s pop up menu in the Annotation Window cccccccccccccccccccccccceeceeeeeeeeeeeeseeceeeeeeeeeeeeeeeeeeeees 70 Figure 66 Audividi VP Output dialog DOX oo sssccsceecceeeeceececeeeeeeeeeceeceeeeeceeeeeeeeeeeeeeeeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeess 71 Fig re 6 maze Import dialog DOX menearen ganen Ea OENAR AENA EEREN AEDA NETE T2 Figure 68 Annotation Options cccccsssssssssssscccccccccccccccccccccccccccccccccccacccccccceeceaeeeeceaeeeaeesceeseseseseeesescscscscscecsccsccscscsseeses 73 Figure 69 The Document Center window with a download in progress ccccccccccessssseeessseeeeceeeeeeeeeeeaeeaaeeeeeees 74 Figure 70 File tip on a file posted by other user KCarter before download cc ccccccccccceccceeeeeeeeeeeeeeeeeeeeeeeess 75 Figure 71 File tip on a file posted by other user KCarter after download process Starts ccccccccccecseeeeeeee
70. icipants Meeting Set meeting format and participant s rights for the current Format meeting Meeting rights include audio video recording and file transfer Connect Change operational settings of the current meeting This is Settings for expert users only File Upload document files to be used in current meeting Management Table 5 Meeting Management tabs The Meeting Name of the current meeting is displayed above the Tab Bar on each management page Each page has its own associated buttons located on top and bottom rows as shown in Figure 31 28 VidiNOW User Manual Disallow Join Tennis Jou Meeting Name Pegaylee 001 Meeting ID 70 Meetini Hame Pagqylae_oo Start Time eenrculr TIA Duration stews i Meeting Status JOIN Slice Contact Fpi Manager gilas Wart for Gham i Humber of Participants j Current Attendees 2 Disallow Jair ENINA Jam Figure 31 Meeting Information page 6 2 Viewing Meeting Information Most of the contents on Meeting Information page are the same as on Meeting List exemplified in Figure 30 The extra information is explained underneath e Join Either Allow or Disallow indicates if the meeting is still open for joining e Manager This field displays the manager s User ID e Wait for Chair Either Yes or No indicates if this option is chosen e Number of Participants This field displays the total number of schedule
71. ing List in the upper half of the page as illustrated in Figure 20 Only the meetings related to this login user are shown Meetings are listed bottom up in the sequence of created time All the items under lt Meeting List gt are explained in Table 2 lt Meeting List gt Item Description D Meeting ID is assigned by the Meeting Center Meeting Name Meeting Name is the name of the meeting The default name given by Meeting Center is UserID_xxx The meeting creator can change this name Operations The displayed operation buttons match the role of the login user such as meeting manager invited participants etc The definitions of all the operation buttons are listed in Table 3 Start Time The starting time of the meeting with the clock reference to the server time Duration Length of time slot for this scheduled meeting For example 2 hours is displayed as 02 00 00 Always On is a Special value used for a Scheduled Meeting that never ends Status Possible values are Scheduled Available amp Empty and In Progress Scheduled for a scheduled meeting to start in the future In Progress for an on going meeting with participants currently in the meeting Available amp Empty for an on going meeting without any participant in the meeting The Always On meeting with this status means empty virtual meeting room that no one is currently using 14 Audividi i VidiNOW User Manual
72. is used to indicate menu item selection Example lt File gt is to select the File menu item in the menu bar lt Level 1 Menu gt lt Level 2 Menu gt is used to indicate multiple level menu selection Example lt View gt lt Always On Top gt is to select the View menu then Always On Top item under the View menu Window name is used to indicate a web page a window a tab to select a window or a dialog box on the monitor display Example Meeting Center is the Meeting Center web page D Notes symbol for supplemental information NOTES MI Audividi VidiNOW User Manual Table of Contents Meee TP CTC Tourissa E a 1 1 1 VidiNOW System Components Server and Chent cc ccessesssseeeececeeeceeeeeeaaeeeessseeeeeeeeeeeeeeeeeeeeeeaaaaeeesenes l 1 2 Client Interface Web Based Meeting Management amp Window Based PC Meeting cccccceeeeeeeeeneees 1 1 3 Scheduled Meeting and Ad hoc Meeting nnessesssssssssseeeerrrrsreressssssssssssseererrressssssssssssseeereeresssssssssssssssees 2 1 4 Starune T Meem seissen ien iiai R Ein EAEE E ER TEA NERAN REENE 2 Chapter2 VidiNOW PC Meeting Installation sccooooocceccssesssssssoccocecesssessssoocccoccccecesssssssssssosoccccccssssssssssssoceeee 6 2 1 Security senes Tor IE TOU cercon irena EEEE ice a EEEIEE 6 2 2 Downloading VidINOW PC Meeting Software cccccccccccccccccecceeeeeessseeeeeeeceeeeeeeees
73. l level The slider on icon is the control for an amplification gain to the microphone signal This slider can be dragged by mouse The signal bar and control operate independently in their respective ranges of operation Position of the control does not indicate the highest position of the signal bar level Refer to Section 7 12 for adjusting microphone audio Speaker Volume There is a signal strength bar moving back and forth in the scale to indicate the speaker volume sent out by VidiNOW The slider on icon is a control for an lt amplification gain to the speaker output signal This slider can be dragged by mouse The signal bar and control operate independently in their ranges of operation Position of the control does not indicate the highest position of the signal level bar D If you do not hear audio from headset speaker but the speaker signal is active check the NOTES headset speaker connection 45 Audividi VidiNOW User Manual 7 2 Host and Moderator Host symbol at VidiNOW provides five data operations Share Program Share Web Share Participants box Media Presentation and Annotation At any time there is only one host in a Pe meeting who dictates the data operation session viewed by all other participants The host is identified by a pencil symbol in Participants window The message line at the Status Bar also states who the host is The VidiNOW meeting can be with or
74. lLee 407 wi band Lase 4 Raduidangy Ws L mee EEE MPEGS Video Size EI Normal barge 2 Langer Lowel d Frame Rabe 4 Hrame Interval AN Frame 1 Sacandis 5 Secand s Walia 6 Heaul 6 Detaull 6 iDelawl Serie Darg Level 2 KYoehida Audio Lewal 2 JoBSmih Leven 2 Pegging Lewal 2 Dalay jang Dangal Figure 36 Connection Settings There is a trade off between the amount of data to be sent across the network and the quality of the audio and video delivered The most appropriate codec is dependent on the user priority for instance trade off between the video image quality and the motion fluidity when the network bandwidth is limited and changing The Meeting Manager can define up to 3 levels of audio and 3 levels of video codec for a meeting The inbound and outbound audio and video can be processed using the most appropriate codec The initial setting by the Meeting Center uses only one level of codec Please be aware the more codec levels are used the more server CPU performance is consumed The adjustment on Connect Settings page should only be done when the audio and video quality severely deteriorates by the network Audio codec setting consists of Audio Format and Redundancy e Audio Format This parameter selects a compression format for the audio data The default w_band is highly recommended e Redundancy This parameter sets a level of audio data redundancy to overcome the data drop out caused
75. large or shrink the image in a preset zoom scale Table 17 Annotation View Functions 7 7 3 Editing Tools Table 18 describes the functions of editing tools Editing Tools Description Copy Copy the selected objects for later paste This function is also duplicated in the pop up menu as 66 VidiNOW User Manual shown in Figure 65 Paste Paste the copied objects to the upper left corner of the working area This function is also duplicated in the pop up menu as shown in Figure 65 Undo Undo the last operation Redo Redo the last operation Move to Another Page Clicking the button can change the current page to First Page Previous Page Next Page or Last Page These functions are also duplicated in the pop up menu as shown in Figure 65 Double clicking a thumbnail in the thumbnail panel can swap in that particular page Table 18 Annotation Editing Tools 7 7 4 Markup Tools Table 19 describes each markup tool in detail Markup Tool Description Select Click on an object to select for subsequent operation such as copy paste move and delete To select multiple objects hold the Shift key and click on those objects To copy paste selected objects refer to the copy paste tools in Table 18 To move selected objects drag the whole group to the new location To delete the selected objects refer to the pop up menu in Figure 65 When an object is selected by a participant other
76. list of online users and start an ad hoc meeting instantly All the selected online users will receive a pop up dialog prompting for acceptance or rejection of the invitation Upon accepting the invitation the PC Meeting will fire up at the invitee s computer to join this meeting Audio and video will start automatically Ad hoc meeting is as easy to use as any personal Instant Message software Yet it is specially designed for conducting group meetings with audio video and sophisticated collaboration operations This chapter explains how to start and join an ad hoc meeting It also recommends proper network setting for a successful server client connection 4 1 Starting an Ad hoc Meeting r q Mesting Center ai Sfheiule a Meeting dil Profile Address Book b Deskop Ico rslell Sofware At the Meeting Center page the login user can start an ad hoc meeting instantly with three simple steps as illustrated in Figure 21 1 Select participants from the list of online users 2 Set up meeting rights 3 Click Start button oaRtelesh O einetrg ist ID Masing Mama Cparations Steet Tima Durehion Rejmes JE Pubin Address Ligi CI userio Salus Usar Mame Tady E Ready Peggy Lee Heat Daid Brost Heady ioe Smiri 0 hoc Mesing Seating Meeti m ppe en pe IOHA Figure 21 Starting an ad hoc meeting at Meeting Center page 16 Audividi Select Participants Set up Meeting Rights Start a meeting and
77. lling Entry into a Meeting nneeeesesssssssssssssseeteereressssssssssssertrrressssssssssssseeerrreresssesssssseeeeerereeesessse 30 6 4 Tornin a Meen ersen E E 30 6 5 Reassiomims a Meeting Vian a0 C0 santa canscoicatcnssatnatethiestdonntnanteigetcinnsainalan aaldenOaannie toeehoienboinawarineBoutsdasascetaddnstauesaaas 30 6 6 MY cles iD CU ANN NA arse on crsatin toed eatiaseeacie aa a E E EE E E 31 6 7 Changing Meeting Format issevossiinissteensi sianu aan a ae ane a a aaea aaaea iiaa 32 6 8 Changing Connection SCUIO SS sccxsexdawawinntocanahuntatuardsunatnetssahcannedmndatbsesdauneliedSaahninebecanahesiubhsenstaeaubaddantasbonss 33 6 9 Managing Document Ir MCS sisside a a Ea aiaa 35 Chapter7 VidiNOW PC Meeting Operation essscccceccscccccsccccccccccccccccececccecccccccccccccccccccccccccecececcccccccccccccccecceee 37 7 1 WON Ea O a E E E N 37 fdl MUO S U Te A once uaa emia oes oun ie ease eteseoe 4 Cis 2 QTC LOIS WVIAC aa Soh searsinewsdicaa nae penis bubs 1 osicaut sansa Semantic neuen Bobs tatibapteaiadenises sousaasPonstenasaas 44 Cf Re Ando Vdo Mule CONTO atest anr E E eat ev od E E ance 44 7 1 4 POLO Volume PG GUI renos a a uceaan ened ota iasanadeseaesiebaceensbeps sen eons 45 Taz Host and Moderator asacesiceacascavcsinencus REENE NNE E ONTE E NENEA EENEN EEE 46 ae Become Host in a Free Form Mee i Ae iieri narn o NE a E NE A 46 Jedra EOC HC VCCI AA VANE E IE E E O AE T E E N E 47 7 3 TAR POT tng os ess eats SEE 50
78. log box will pop up for confirmation All participants are forced to exit and the meeting is closed as soon as the operation is confirmed The Meeting Center will go back to the Meeting Information page if this operation is cancelled 6 5 Reassigning a Meeting Manager The Meeting Manager can pass the role to someone else This operation is done through the Assign Manager page The new meeting manager can be selected from the Meeting Participants Public Address List or Personal Address Book 30 Audividi Click the Save button after the selection is made VidiNOW User Manual b Far r re Sa r ea E pLr ipl p Ta oy ha 7 t hieeling Parhcipanis J Public Address list 4 2 Personal Address Book kanagar Liner Ie Lines kama j Arosa Gand Arran C Hroshida lisahi Yoshida JoeSmilk loe rnith Peppe Peggy Les Figure 32 Reassigning a Meeting Manager 6 6 Managing Participant List The Participant List page is illustrated in Figure 33 Alg Rekesli Meeting Hame FegagyLee 00 Weer iD n Meeting Join Time Liser Nama Are Hioshida JoeSrnith Fegg ee Retesh Figure 33 Participant List e In Meeting Indicates if the participant is already in the meeting e Join Time Indicates when the participant joined the meeting This field is blank if the participant has not yet joined the meeting e User Name Indicates participant s name e Phone Indicates participant s phone numb
79. lt Meeting List gt as shown in Figure 30 elemesh ES Maeng List i Westing Mame Operators Stat Tima Durston Tisis Cortact Aly aye cn In Progress Fagge rat Schedueed Fagge Figure 30 Meeting Management entry When the meeting manager clicks Manage button on a meeting list VidiNOW will go to the Meeting Information page illustrated in Figure 31 as the entry into the Meeting Management operation The major management functions are categorized into several web pages as Meeting Information Assign Manager Participant List Meeting Format Connect Settings and File Management The Tab Bar across the upper part of each management page as shown in Figure 31 provides the access to other management 2 Audividi i VidiNOW User Manual pages Table 5 is a brief description of the tabs listed on the Tab Bar Function components Description Meeting See meeting information for the current meeting This is Information also the entry page to meeting management The buttons for terminating the meeting and allow disallow joining are available on this page only The page display will refresh if the user is already in the Meeting Information page Assign Assign another user to be the meeting manager of the Manager current meeting Participant List all participants of the current meeting and their List respective status Disconnect Delete current participants Add new part
80. m FiestAudividi Inc vidino gk agancal Apply Figure 68 Annotation options 7 8 Document Center A secured place to hold electronic files for meeting discussion In many meetings participants refer to the same set of information as the baseline to start the discussion The Document Center provides a secured place to hold such information in electronic files for convenient access by the participants The Document Center window is located in the left pane sharing the same space with the Chat window when both windows are opened Clicking on the Doc Cen window tab will activate the Document Center window as shown in 73 Audividi i VidiNOW User Manual Figure 69 There are four functional icons in the toolbar All the files posted by participants for sharing are listed in the window area The status bar in the bottom displays the message and a cancel button when download is in progress Doc Cen aGhat Y X amp X fil Tool bar E 6 THs 0004 jpg Miramontes OSP jpg Cancel download Download states IMG_ 0004 jpg 31 260 KBytes 7 8 1 Toolbar Table 20 explains the four functional icons in the toolbar Tool bar items Description ie Share File Click on this icon the user can post a file in the Document Center to share with others The selected file will appear in the Doc Cen window as shown in Figure 69 Download Click the selected file and then click this icon to start
81. n 7 3 1 explains Share desktop function Section 7 3 2 explains Share selected applications in detail All the selections made on the lt Share Applications gt menu need to be activated by clicking the Apply button at the bottom of this menu column There are five items on the lt Options gt menu lt View shared contents gt lt Color quality gt lt Allow control gt lt Auto reply to request control gt and lt Auto reply to forward control gt Check lt View shared contents gt enables the display of shared contents at owner s Share Program window This feature allows the owner to have the same visuals as other participants on the Share Program window For the shared application to be viewed entirely in the Share Program window this application window in the owner s computer should not be occulted by other window applications which includes PC Meeting window Therefore only with multiple monitors can the owner benefit from the lt View shared contents gt feature The lt Color quality gt menu has three items on the drop down list as shown in Figure 51 High 32 bit Medium 16 bit and Low 256 colors The 32 bit high setting preserves true color but consumes large network bandwidth so the response can be slow The 8 bit 256 colors low setting can be used for the application where color is nonessential for fast response The default color quality setting is 16 bit medium The non ow
82. nate The meeting manager can disconnect or delete selected meeting participants during the meeting or terminate the meeting completely by using the Terminate refer to Chapter 6 for details 26 Audividi VidiNOW User Manual Chapter6 Meeting Management A meeting manager can perform the following management tasks to the meetings that he she is assigned to manage Administrator Admin can see and manage all meetings on the server Viewing meeting information Controlling entry into a meeting Terminating a meeting Reassigning a meeting manager Managing participant list Changing meeting format Changing connection settings Managing document files Only the user with a right to create meetings can be assigned as a meeting manager This right and several other rights are assigned when the user account is created by the VidiNOW administrator A meeting manager can manage a meeting using the web page interface without being in the meeting This capability allows a dedicated meeting manager in charge of the meeting logistics based on real time network performance measurement while staying out of the meeting for confidentiality reason The meeting to be managed will be called current meeting in the following sections 6 1 Meeting Management Web Pages When a meeting status is Available amp Empty or In Progress the meeting manager will have a Manage button under the lt Operations gt column of the
83. nd the window The user can drag this video window to any place on the screen by grabbing the window This video window can be scaled by dragging the edge of the frame A Floating video window is demonstrated in Figure 42 When this video window is closed the video image will be placed back to Corner display mode 1 Geode a T a Alani x Ae we ei r pay i P n VidiINOW PeggyLee_001 cnday March 16 2009 14 53 20 He ebm Masa ey pie Fiii hhi Ei e x i me Le T B maite ai l Ge a ir Gi a 4 F rt S Tall a Figure 42 PC Meeting with Floating video display and Welcome window A right click on this video window will pop up a menu box as in Figure 43 The lt Center gt selection will switch the video display to Center mode If lt Show Caption gt is unchecked the window frame will disappear The lt Always on Top gt sets this video window always above other windows on the screen Picture in Picture Center Show User Name w Stretch amp Keep Ratio w Show Caption w Always on Top Mute Audio In Microphone Mute Audio Gut Speaker Mute Video In Camera Mute Video Out Display So Figure 43 Pop up menu box in Floating video display A double click on the video image will bring the video display up to Full Screen mode Full Screen display A double click on the Full Screen video image will change it back to previous mode display mode 43
84. ner participant can further adjust down the color quality for the transmission from server to his her own computer to lower the bandwidth consumption see the description at Table 11 Options View shared contents Color quakty Medium 16 bit bt Figure 51 lt Options gt menu at the owner s Share Program window The owner can check lt Allow control gt to let other participant fully access the shared application The control right can be passed around among all meeting participants The owner needs to reply on every control right transfer The two auto reply check items lt Auto reply to request control gt and lt Auto reply to forward control gt free 51 Audividi Non owner s Share Program window VidiNOW User Manual the owner from such routine actions Section 7 3 3 explains how to control shared program and control right transfer All the selections made on the lt Options gt menu need to be activated by clicking the Apply button at the bottom of this menu column The non owner participant s Share Program window doesn t have the right hand column with lt Share Applications gt and lt Options gt as in owner s Share Program window When the owner starts lt Share desktop gt or lt Share selected applications gt non owner participants will receive shared content in the Share Program window together with four tool icons in the toolbar of the Share Program window as shown in Figure
85. ng the wanderers back to the same page There are some situations that the host s URL navigation cannot bring synchronized Content change may display on every computer The web page containing auto login information from not correspond to cookie will display personalized contents on specific computer Some plug in in web URL change page design is not reflected in URL therefore the host cannot convey the content vice versa change through URL change 7 5 Share Media Play the same media Share Media is one of the data operations supported in a VidiNOW meeting The as the host Share Media window is opened by a participant while serving as host There is only one Share Media window in one meeting The host s role in a Share Media session is to select the media file and control the play All participants will play the same media with the playing control from the host When host changes hands the new host will take over the player control The last media file played in this Share Media session still exists for the new host to control playing The new host can select other media file to share in the meeting Start a Share Media To start a Share Media session the host should select lt Tools gt lt Share Media gt 58 Audividi session The host s action Open media file or URL VidiNOW User Manual menu or click on the lt Share Media gt button in the Toolbar The Share Media window opens and resides
86. ng type is Full screen everything in the user s computer screen will be recorded If the recording type is Region the user needs to define the starting coordinate in the upper left corner and the width height of the region When the radio button of Region is clicked the Region selection menu will come alive Clicking on the Region button will bring out the red cross lines intersected in the center of the Region button Move the cursor to the desired location of upper left corner as the starting X Y coordinate The intersection of crossed red lines will be dragged along as shown in Figure 77 After clicking on the desired coordinate the Start X and Start Y numbers will be set automatically and the red lines will disappear amp C r F I by Dace LEEST wi i fF etic Sil 1 Pr a ri 3 yay j pa F i VidINOW Pega apon wai Tues BEH ire hy en de i Peed Sob eee rd pa Hing Fibs Piha Lew mi E hal aoe rpm bhie m an mrii E Epy Lo Fia all F ri E a i E h a a E Figure 77 Set the starting X Y coordinate of the recorded region Once the starting X Y is set the red lines is replaced by a blue rectangle while the cursor is moving downward towards lower right corner When the user clicks again the region is set by the blue rectangle as shown in Figure 78 78 Audividi VidiNOW User Manual Bn _ eo PA VidiNOW Peg 5 i ahi HHSC rite hs fet el Pade ee T Bi ferritin M
87. ns See Section 7 3 Share Web is one of the data operations See Section 7 4 Share Media is one of the data operations See Section 7 5 Presentation is one of the data operations See Section 7 6 Annotation is one of the data operations See Section 7 7 Record the meeting in progress See Section 7 10 39 Audividi lt Tools gt The lt Options gt opens a dialog box for the settings in the following categories General Annotation Doc Center VidiNOW User Manual Chat Video Audio and Network Status Bar The Status Bar provides a quick glimpse of important meeting status shortcut for preset window layouts and shortcuts for audio video controls Status Bar items Description This is a shortcut to open the Chat window In a free form meeting with ongoing data session the current host will receive a flashing red icon when there is a participant request of Become Host In the meantime the host will see a raising hand appearing at requester s UserID in Participants window In a moderated meeting moderator will receive a flashing red icon when there is a participant request of Become Host or Request to Speak On Become Host the moderator will see a raising hand appearing at requester s UserID in Participants window On Request to Speak the moderator will see a raising hand with a microphone appearing at requester s UserID in Participants
88. nternet zone Settings Disable recommended C Enable not secure Prompt i Initlalze and scrpt Acthes controls not marked as safa for s Disable recommended tase O Enable not secure El O Prompt Pun Adver onrob and plug ins Administrator approved C Prompt Script 4coves controk marked safe For scripting Disable Enable I Denrart ii d Takes effect aber ou restart Inbernet Expoorer Reset custom Settings Reset to Medium high fdefautts Figure 9 Enable Run ActiveX Controls and Plug ins Enable Active scripting under the Scripting section as illustrated in Figure 10 Then click OK to save the changes Seon iias merne ore zekie Enable E Weiske in les pegad wh ortet zone con nadigan in O Disads Y Enable C Prompt Se Senpbng Akaa Progesnmstic clpboerd access C Disable Enable fa Pempet fl stalus bar updates via sirip A fai Mir lel e Tates efed ale poo restart Inlernet Esperar Reset o2ecom bis Reset to Meduro teeta Audividi VidiNOW User Manual Figure 10 Enable Active Scripting 2 2 Downloading VidiNOW PC Meeting Software Meeting Center Enter the URL or IP address of the Meeting Center in the browser Depending on the Login installation of the server the message of security certificate warning may come up because the HTTPS protocol is used for login Proceed to the Meeting Center Login page as shown in Figure 11
89. ollowing description of security settings on Internet Explorer browser is based on Windows XP operating system For other versions of Windows the procedure is similar IE Go to the Security Settings dialog box in the Internet Explorer lt Tools gt lt InternetOptions gt Select the menu sequence lt Tools gt lt Internet Options gt in Internet Explorer lt Security gt to display the Internet Options dialog box Select the lt Security gt tab as Custom Level illustrated in Figure 8 Click the Custom Level to display the Security Settings dialog box internet Sp tone Generel 2600 Privacy Content Connections Programs Advanced Saat aaaea 00 ea or change Security settir Si ee y O Trtet het Localintraner Tasted sabes Restricted sibes Internet This Zone is For Internet PEDES esrept those istedin busted and restricted zones zenek lead for this zone fewer levels for ties zora Medam to righ Midian high Appropriate For most watsites Promp before downloading potentially unsere content Unsigned Actives contras ell not ba downioadad Figure 8 IE Internet Options dialog box Audividi Security Settings Enable Run ActiveX Controls and plug ins Security Settings Enable Active scripting VidiNOW User Manual Enable Run ActiveX Controls and plug ins under the ActiveX controls and plug ins section as illustrated in Figure 9 Security settings i
90. on a file posted by other user KCarter after download process starts The file path shown in Figure 71 is a typical default setting The user can change the received folder using lt Options gt setting as shown in Figure 72 To open the Document Center Options click on the Options button in the toolbar or choose lt Tools gt lt Options gt from the menu bar then select lt Doc Center gt from the left column of the Options dialog box To activate the new changes click Apply or OK The OK button will also close the dialog box a General Doc enbe pnecrecnn Doc Center Receive Direcbory Dec Genter Chat Ci Documents and Sethings OwnerlMy Doume Browse viden Adia Network Figure 72 Document Center Options When the download is in progress the file owner will see a yellow triangle mark of 1 added to the file icon If the file owner removes the file at this time the download will be aborted 75 Audividi VidiNOW User Manual 7 9 Text Chat Supplement audio communication Send text Send To All Enter icon Set Font for text display Ty Show Chat History fal Miramontes osSPF jpg Figure 73 The file owner is notified by the 1 mark of download in progress Text chat can supplement audio communication in a meeting The Chat window is located in the left pane sharing the same space with the Document Center window when both windows are opened Clickin
91. pendix B Custom Installation and Upgrade PC Meeting B 1 Custom Installation ear H Phew big litai Wind selu i soe Figure 85 language option installation 1 Select the language option After starting the InstallShield Wizard select English in the dialog box as your language option Click Next to continue Figure 86 Selecting a mode of installation 2 Select Custom installation Select Custom installation to customize the installation path and network profiles The Next button brings you to the Choose Destination Location dialog 86 VidiNOW User Manual Custom installation allows you to install to a different location Sora alg coe al fiyviati ecs 7 Figure 87 Choose Destination Location Press the Change button to select another destination folder and click Next to continue with the installation program You can click Back to review or change any installation settings or you can click Cancel to quit the installation 3 Click Next For Windows XP users the Select Feature screen will pop up as illustrated in Figure 88 Additional step on Windows XP for Windows firewall Figure 88 Select Features Check the Allow VidiNOW to pass through Windows Firewall then click Next to proceed 4 Click Install to begin the installation 87 VidiNOW User Manual Roped brala ee Peso 5 Installation program copies files The Setup Stat
92. pplications gt item of the lt Share applications gt menu as shown in Figure 53 All running programs are listed in the Application list If the program to be shared is not already on the list the owner should launch it to be added into Application list Select the programs to be shared and click the L2 button to move it to Shared applications in the right column The gt button will move everything from Application list to Shared applications The b amp l and L buttons work in the opposite direction To allow control from others in the meeting click on respective items of the lt Options gt menu see Subsection 7 3 3 for detail on allow control To stop Share selected applications the owner should first get the control back if the control right is out simply with a left click and then click on the lt Stop sharing gt item of the lt Share Applications gt menu The selection on the Share Program menu should always be activated by clicking on the Apply button Share applications C Stop sharing O Share desktop Ce Share selected applications 5 ert acs Wek Shated anple eri eno save on WA Sen Figuret Windows Live Merten AD Windows Picture Wid Ow Peoggelee ir Audie Vidi NOW Me Options _ View shared contents Colo quality Medaum 16 bil V Allow control T Auto reply to request control a Auto reply bo bony aed control Apply Figure 53 Select appli
93. printer window and click Print to prompt Audividi VP Output dialog box as shown in Figure 66 Choose related option and click Start to print 70 Audividi VidiNOW User Manual hudeadi VP Output Directory Path i me Lements and Sort wiry ed a riit x cu merits Treat pae icles he Merasa Yog Leer Manual Fis hate mame Microsoft Wore Leer Manual Prci eoder car inneber picture format SEG Aapa ko FEG Quatty Faw H Save Dc C fiul fia Eg BateNems_plupg Casarea a m anget acroteion Ret ant Figure 66 Audividi VP Output dialog box To start importing pages the host should click the import page icon in the tool bar and then select a file from the Open dialog box The imported pages will be added after the last page of the current session Import Page Eg An ANT file is the saved file from previous Annotation session which contains all ANT fi oe ge a pages in the session If chosen the PC Meeting will start uploading this file to server All participants can continue the work seamlessly from the previous Annotation session Image file omnia can import an image file as a new page The Image Import dialog box Figure 67 allows the margin setting on left and top PDF file or ee MS Office file If a PDF file or a MS Office file is selected to import a print process will start to convert the file into an ANT file which is then uploaded to server The file may
94. r Profile ccccccccsssssssssssssssssssssssccccccccccccccccccscsssssssssssssescoooes 83 8 1 Personal Address BOOK ccccceccccccccccccssesecceceecaeseeeccceeesaeeeseeeeeeeeeaeeseeeceeeeeeeaaeeseeeeeeeesaaeesseeessuaaeseeeceeeeeaaaees 83 BZ Fdinne User Profile cies das tavserawndainevdnnaeecsemuccteeSdeiedashiamed demstaialoweyeaidciosvdundantsawadodnaidineduapnadeedpedachsuneenpdbundaedaoevaantanene 83 Appendix A Roles in the Vidi NOW System vsvcssvcccscsivecsvessueeevcesacencusvavenGvacsuessuseescaduaceteasusravasavecsuvasesistiulesesevaeas 85 Appendix B Custom Installation and Upgrade PC Meeting ssssssssssssesssssesssssescsssccccsessescsessssescosssssssssssssssso 86 Bel C stom Insta Wat OM siria EE NE T ENA T 86 B2 Upgrade PO NCC ose es wasters sre cad eE E N N EE EAN 89 Audividi Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 21 Figure 22 Figure 23 Figure 24 Figure 25 Figure 26 Figure 27 Figure 28 Figure 29 Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Figure 35 Figure 36 Figure 37 Figure 38 Figure 39 Figure 40 Figure 41 Figure 42 Figure 43 Figure 44 Figure 45 Figure 46 Figure 47 Figure 48 Figure 49 Figure 50 VidiNOW User Manual List of Figures VIN ONY Cn Tat aS a a asdocte
95. s at non owner s Share Program WiIndOW cccccsssssssssssseeeececeeceeeeeeeeeeeeaaeassesseeeeeeeeeeeeeeeeeaaaas 53 Host s media player controls in Share Media Window ccccccccsssssssssseesseseeececeeeeeeseeeseeeaessssesesseeeeeeeees 61 Main Components of the Presentation Window i scsinsicesdeicssacescavavedsc den cetnsebaeidaatewsavbavedseddaassvsepveusteieveseeeds 63 qe eS O WO A race ea cacao E T Sis tac ne eats saan eae eae ae eases etapa eae 63 Main Components of an Annotation Window cccssssssssseeeecceeeececeececeeaaaseesssseseeeeeeeeeeeseesesaaaaseeeeeeeeess 65 Annotation FIG PURCHONS seroraren rn a TEN N EA E O AA 66 Annotation View FUNCTIONS sassccssticsscsvicnbvaladuasvadescasssousanavnapeisd ra ANENA EN NaS KENN NDEI EAN KEE KONAKT ENa 66 Annotation Editing Tools cccccsssssssssseeeecceeeeeeeeeaaaeeessseeeeeeeeeeeeeeeeeeeaaseesesseeeeeeeeeeeeeeeeaasaaassssneeeeeeeeess 67 Annotation Markup Tools cccccccssssssssseeeecceeeeeeeeeeaaaeesssseeeeeeeeeeeeeeeeeeeeeeaaeeseeseeeeeeeeeesessasaaeasseseeeeeeeess 69 Toolbar icons in the Document Center window eeeeeeseeessesesercessrcessscesrtrsrtessrteseteesetesetesssteeseeesseeees 74 VUl Audividi VidiNOW User Manual Chapter 1 A Quick Tour First time user Please read this Chapter The VidiNOW system from Audividi Inc is a rich media IP based conference system It supports powerful interactive collaboration
96. s egescnesapuoe ses usgnaeud osdoates egeaawasacuacsenperehucdeetenucuecrenaconesesece 2 PLZ ACC sien tcc sncs uence cadsannycansanseseacachntucascsatasansaadasntteecessmemetusavcensuddvc acdicsceuseuaye seus carcanansueteeniceecsaascuscaseacuaae 3 VidiNOW PC Meeting icon at system GAY sccsccscncsecsscs cea sesswevarcicndbateddnedaceecaudeasdensNacedanddatebdacdadeaesdbadeianadaceacidds 3 Join a scheduled meeting at Meeting Center ccssacccccnensetsoesssaceentvavecesassadsextueeduawasvegsesedusdantadeed somduadenesereonens 3 Startan ad hoc meeting at Meeting Center inci scmsasdcontnsstvowssseudassdennansate een EKATE EEE iE 4 The Windows display of VidiNOW PC Meeting cccccccccccccsssssssssesseeeeccceeeeeeeeeaeaeaesssseeeeeeeceseeeeeeeeeeeaaas 4 Manage an ongoing meeting in real time at Meeting Center ccccccccccccceccceeceeeeeeeeeseeseeeeeeeeeeeeeeeaaas 5 I sy PENCE Options dialon DOX 2 iccaciewesacaanteasonenntlecdemsnsadveebsacecn tr aonena sia dontniatuannsuiodantndeascke diab eonsneemessaonans 6 Enable Run ActiveX Controls and PlUg 1Ms cccccccscceccceccececeeeaeesssseeseeeeceeceeeeeeeeaaasaessssseeeeeeeeeeeeeeeaaaas 7 ea SPU SC cheaper emcee A donno a eaceeon doesise a ynetedau danas EAE 8 VIdINOW Mecet ng Conter Lofin assis vase sate va eae R EEEE aaa Hema Nae ee seed ae ake 8 PE Mecina Download ch stesso ce cede E San ac moe ulna de deanna eae E ioe 9 Selecting the language option of INS AMA ON vesesiis
97. scevecrestied ad sdeeiweacvervisancdessbediiseiseseiesvelieiaactavcdatiianisletivivess 9 no amp a7 0 UN SESE 101 E ene ee nn ee ee nce A eT meee Ree te eer ery et mes cere nT er ert noe 10 The progress of installation shown in InstallShield Wizard dialog DOX cc eeeeeeseeeeeeeeeeeeeeeeeeeeneaeees 10 Tis tal ins virtual Primet aeara a NR E a ENS E Ea l1 l staline TUTOR GIVET sessies a E a EN 11 The End of PC Meeting Installation cc cccsssssesssseeceeeeeeeeeeeaaaaeeeseseseeeeeceeeeeeeeeeeeeaaaeasaeeeeeeeeeeeeeeenaaas l1 LOSIN pa E o a soe eawesvacaane lec tiaobeslubegseeteigaaets 12 Meeting Center page Function Panel on left column 000sseooneenenesssssssssssssseeeeereesessssssssssssssssereeee 13 Starting an ad hoc meeting at Meeting Center page cccccccccccccccccccceeeeeenseseeseeeeeecceeeeeeeeeeesaaeeeeeeees 16 VidINOW Invitation to an ad hoc meeting c cc eeeeesssseeecccceeceececeeasseesseeeeeeeccececeeeeeasaaaaasassesseseeeeeeeess 18 Schedule a Meeting filling in meeting InfOrmatiON cccccceeeeccceececeeeeeeeeeeeeeeeeeecceeeeeeeeeeeeeeaaaaaeeeeees 20 Schedule a Meeting Select Participants page cc cesssssssseeeecceeecceeeeeeaeesessseeeeeeceeceeeeeeeeeeeeaaaaeeeenees 21 Schedule a Meeting Select Meeting Format page cccccsseeccceccccecceeeaeeeeseseeeeeeeceeeeeeeeeeeeaaeaeesnees 22 Schedule a Meeting set video position ccc
98. sed through the video capture card Camera Tool Clicking the Camera Tool button will bring up the Camera Properties dialog box which is furnished by the camera manufacturer Refer to camera manufacturer s manual for the technical detail on camera adjustment 7 12 Audio Options Open Options To open the Audio Options click on the Options button in the toolbar or choose PEPEE EE lt Tools gt lt Options gt from the menu bar then select lt Audio gt from the left column of the Options dialog box To activate the new changes click Apply or OK The OK button will also close the dialog box The dialog box is illustrated in Figure 81 ae General Audio Annotatie Device Doc Cenber Playback Sigmate Audio Chat ideo jaude o e Enable Scouste Echo Cancellation AEC Network Enable Sutomatic Gain Contral AGC Record SigmaTel Audio Confereace Room Pode Mirophone Boost Effects Enable alert sounds at addio meeting nvitation poly Figure 81 Audio Options 80 Audividi Audio device selection Playback Speaker Record Microphone VidiNOW User Manual The pull down menu displays the sound card used in the client computer If the computer has more than one sound card the user should select the one to be used by the PC Meeting e Enable Acoustic Echo Cancellation AEC Check this option for VidiNOW to enable acoustic echo cancellation The default is enabled e
99. st s role in Share Web session is to navigate the web so all participants will browse the same URL page When host changes hands the new host will pick up the navigation task from wherever the previous host left 537 Audividi VidiNOW User Manual Start a Share Web To start a Share Web session the host should select lt Tools gt lt Share Web gt menu session or click on the lt Share Web gt button in the Toolbar The Share Web window opens and resides in the Data Operation window with a tab of the namesake Figure 60 shows the Share Web window with URL address as http www google com Besides the URL address entry the host also has the four navigation icons as in IE browser back w forward stop and EA refresh i CV oy eggy bee in eegyy Lee UL ot 798 1 er Gr Modetetar Eltham Prearem gh Gh share Media El Feia by ants pA oor Date aaa tak neo er gge URL wddress E Kangi y Web paga tab li Lee a i Wee munu bma Hew eles ue oe F F im ea T E Eea Bamrh Im ery Leeks a ee ii Papii Bice E EE ees DA Ea Era Figure 60 Share Web window Non host may stray The URL address in every participant s Share Web window will follow the host s away URL address change Although non host participants cannot enter URL they can click on the links inside the page to stray away from the host control A new URL change or a refresh from the host will bri
100. t amp Window Based PC Meeting The interface for client side operations is composed of a web based meeting management and a Windows based PC Meeting as shown in Figure 1 Audividi Web Based Management VidiNOW User Manual Windows Based PC Meeting Spee uci eiki jitpeg avidin F get G F Figure 1 VidiNOW Client Interface Web based Users access the VidiNOW Meeting Center from the web browser This web based Meeting Management interface allows a user to login join a meeting create amp manage meetings and manage user account information Windows based Users should download PC Meeting software from the VidiNOW server and finish the PC Meeting installation in PC When a user logs in on the VidiNOW server and joins a meeting the PC Meeting application will start automatically The multimedia operations audio video and data are implemented in this Windows application to achieve optimal performance and great flexibility 1 3 Scheduled Meeting and Ad hoc Meeting Scheduled Meeting A Scheduled Meeting can be created by a user with specific attributes as date time participants video display format and sophisticated rights for each participant Ad hoc Meeting A user can start an Ad hoc meeting with other online users in simple steps 1 4 Starting a Meeting Login A user sees the Login page Figure 2 when accessing the URL of the VidiNOW server Enter the User ID and password to log into the VidiNOW Mee
101. terval between two I frames in unit of second Changing this number is not recommended e Q Value This parameter indicates the image quality of each individual compressed frame Lower value will result in better quality for the individual frame but will increase the amount of video data to the network dramatically Then it will lead to a bad video quality in a bandwidth limited network because more data will be dropped by the network There is a trade off between the amount of data and the quality of each individual video frame The network effect is very often more visible than the compression quality A lower frame rate and higher Q value to reduce the amount of data over the network may end up with a more acceptable video performance e To Server Selects the audio and video settings from the client PC Meeting to the server VidiNOW Meeting Center The default is Level 2 for both audio and video settings defined under Audio Format and Video Format in Figure 36 6 9 Managing Document Files Meeting Manager controls Upload and Delete of document files used in the current meeting from the File Management page as shown in Figure 37 35 Audividi VidiNOW User Manual 2 Peggylee O01 _ File Mame File Size Upinsd Tims q P Fon Prajeei Design Reien dot TE iZ prle 2000 00 26 14 49 26 plow Figure 37 File Management page Clicking on Upload button will open the Browse amp Done
102. the users in the meeting can see information about the meeting in their respective Meeting Center page under lt Meeting List gt The Ad hoc meeting is named as User ID_XXX by default UserID is the meeting creator s User ID XXX is a sequentially assigned number The creator is the first participant into the meeting The meeting duration is Always On However the Meeting Center will terminate the meeting automatically if all the meeting participants exit 4 2 Joining an Ad hoc Meeting NOTES Once a login user receives an invitation to an ad hoc meeting the computer will prompt the user with VidiINOW Invitation dialog box at the lower right corner of the screen The VidiNOW Invitation dialog box is shown in Figure 22 Sr VidiNOW JoeS mith is inviting you to jon the meeting loeSmith O01 at 2008 09 24 16 58 41 Sccept angel Figure 22 VidiNOW Invitation to an ad hoc meeting The user should click A ccept to accept the invitation and enter the ad hoc meeting or Cancel to decline the invitation The VidiNOW Invitation will show up even if the user is already in an ongoing meeting If the user clicks Accept button the VidiNOW server will disengage this user from the current meeting and connect him her to the new meeting 18 Audividi VidiNOW User Manual 4 3 Exiting an Ad hoc Meeting A participant can exit an ad hoc meeting by simply closing the PC Meeting window or
103. ting high medium or low A drop down list from this zoom icon shows the selection of Auto fit 25 50 100 200 and 400 It s used to zoom the shared content inside the Share Program window The default is set to Auto fit Table 11 Tool icons at non owner s Share Program window In a Share Program session participants can bring Share Program window into full F screen for the best display effect by clicking on eulin the right corner of the title bar The typical purpose of Share desktop is for other participant to access the owner s computer system possibly for remote technical help To enable this function the owner should click on lt Share desktop gt item on the lt Share applications gt menu To allow control from others in the meeting click on respective items of the lt Options gt menu see Subsection 7 3 3 for detail on allow To stop Share desktop the owner should first get the control back if the control right is out with a click on any place of the screen and then click on lt Stop sharing gt item of the lt Share Applications gt menu The selection on Share Program menu should always be activated by clicking on the Apply button 53 Audividi Check lt Share selected applications gt Select the application programs to share Click Apply VidiNOW User Manual To start sharing selected applications the owner should click on lt Share selected a
104. ting Center Audividi P VidiNOW VidiNOW User Manual Meeting Cenber3 2 12 Lisar 0 l s Pawia Language English Audividi C Remember User ID and Password WH ERS a nosal Software Figure 2 Login page After a successful login the Meeting Center page as illustrated in Figure 4 will show up and the VidiNOW icon will be in the system tray as illustrated in Figure 3 The VidiNOW icon indicates the PC Meeting client software has started It is ready to start a meeting or receive incoming calls from others Figure 3 VidiNOW PC Meeting icon at system tray Join a Scheduled All the scheduled meetings are listed under lt Meeting List gt at Meeting Center Meeting page An invited user can join a scheduled meeting by clicking the Join button under lt Operations gt tag as shown in Figure 4 Masing GENDE i Penni Figure 4 Join a scheduled meeting at Meeting Center Start an Ad hoc All the online users are listed under lt Public Address List gt at Meeting Center Meeting page An online user can invite others in this list to start an ad hoc meeting by clicking on the box of selected users under lt User ID gt The meeting initiator can click on lt Ad hoc Meeting Settings gt bar to open the meeting parameter settings To start this ad hoc meeting click on Start button as illustrated in Figure 5 FAS ering VidiNOW User Manual Gehe a Meet ae Adimas Bok ae Ties Har hoon P inesial
105. tion gt menu or click on the lt Presentation gt button in the Toolbar The Presentation window opens and resides in the Data Operation window with a tab of the namesake Figure 63 shows the Presentation window at host s VidiINOW PC Meeting window Cate Operation windse Title Bar Talha ignore rite functors Figure 63 The Presentation window Major components of the Presentation window are shown in Table 13 Main components Description 62 Audividi i VidiNOW User Manual The tab of the Presentation window is shown in the Title Bar Toolbar There are seven icons in the Toolbar for the host to open a file and control slide show play Non host participants don t have the access to these icons The descriptions of all Toolbar icons are listed in Table 14 Slide Display The display area of the current slide Outline Slides Panel The left panel that lists all the slides or outlines PowerPoint icons in These PowerPoint functions Normal View Slide Sorter the bottom View and Slide Show from current slide are under gj individual participant s control For a coherent view of the host s presentation all other participants should refrain from accessing these icons during the Presentation Session Click to add notes Adding notes to the slide is meaningless in the Presentation session since the file cannot be saved All participants should ignore this fun
106. tshi Yoshide TE hei Be 2 Jostmilh ine Smir aara ES PeggLss Peggy Lae ancal FPreanus Figure 25 Schedule a Meeting Select Meeting Format page e Wait for Chair to start meeting Once this box is checked the meeting requires the meeting chair present to start Waiting for the Chair to join the meeting message will be displayed to all participants trying to join the meeting before the meeting chair There is no such restriction if the box is not checked e Video Size Set up the display size of video image Normal for 160x120 Large for 320x240 Larger for 640x480 Larger wide for 640x360 HD 720P for 1280x720 The default setting is Large e Screen Format This field allows the meeting creator to select a video display format When the Auto is selected the Meeting Center will automatically adjust the format to the number of participants to be displayed on the screen Any selection other than Auto will force the Meeting Center to use that specific format for the video regardless of the number of participants 22 Audividi e User ID amp User Name These two fields list all the participants to join the Scheduled Meeting VidiNOW User Manual e Chair The meeting creator can select a Meeting Chair if the lt lt Wait for Chair to start meeting gt option is checked Meeting Chair must be one of the meeting participants e
107. ttom of the Share Media window The host can click on the Browse button in the Open media URL dialog box to open the media file in his her own computer system This selected file will be uploaded into the VidiNOW server with a designated URL A progressing bar will appear in the window during the uploading When it s done the host can click on the play button the Media Player of each participant s computer will start to play from this URL at server 59 Audividi The host controls media playing VidiNOW User Manual If the media file resides in Web with a valid URL the host can enter this URL directly in the dialog box When the host clicks on the play button the Media Player of each participant s computer will access the media directly from the Internet and start to play All the media files uploaded to the VidiNOW server by the host are listed sequentially in the URL pull down menu with the most recently used on top The URL for files used in previous meetings may still be listed but these media files had been deleted when the previous meetings were closed The URL can be recognized from the Meeting ID number as shown in Figure 62 Only the URLs of the current meeting are valid and can be used to play repeatedly Since the list of the pull down menu is previously uploaded files or self entered URLs each participant has his her own individual list which was accumulated while serving as host Pare fet ees Don eee r er
108. umber of objects per annotation session The selection ranges from 128 to 1000 with 256 as the default lt Width of a new page 640 4000 gt This option defines the width of a new page in pixels The selection ranges from 640 to 4000 with 1024 as the default lt Height of a new page 480 3000 gt This option defines the height of a new page in 72 Audividi User defined symbols for markup objects VidiNOW User Manual pixels The selection ranges from 480 to 3000 with 768 as the default lt Maximal width of bitmap object 640 1920 gt This option defines the maximal width of an image object in pixels The selection ranges from 640 to 1920 with 1024 as the default lt Maximal height of bitmap object 480 1440 gt This option defines the maximal height of an image object in pixels The selection ranges from 480 to 1440 with 768 as the default lt Folder of symbols gt This option allows the user to specify the path to load symbols for use as objects The default path is System Disk Program Files Audividi Inc VidiINOW3 seal Fr sen General nmotalon ERD Maximal number of pages S0 256 126 pages Dee Center Chat Maximal number of objects 126 1000 290 objects ideo Width of a new page 640 4000 i024 piel Audio Height of 4 new page 4803000 768 pixels Natun Maximal width of bitmap object 40 1920 1024 ree Maximal height of bitmap object 480 1440 765 pixels Folder of symbols C Progra
109. ursor The Fast Forward button is on the far right of the progress bar The Rewind button is on the far left of the progress bar The function of these symbols is not implemented although the tool tip shows next and previous The Mute control for speaker This mute control is linked to the other mute control M A in the Share Media toolbar Click on either one will mute un mute both symbols The host s mute action applies to all participants i e the change of a to or vice versa will show on non host participant s Share Media window But non host can also maneuver his her own mute control independently The host s local Volume control This volume control only applies to the host s computer Table 12 Host s media player controls in Share Media window The media playing in the Share Media session adds a separate media audio on top of the mike audio from all other participants in the meeting Media audio and mike audio have separate mute controls cy in the Share Media toolbar mutes media audio Boe in the PC Meeting Status Bar Table 8 mutes mike audio The host has a separate volume control for media audio And it applies only to the host s computer All participants host and non host can adjust their speaker volume in the Status Bar see Subsection 7 1 4 The adjustment will affect both media audio and participant audio 61 Audividi
110. us window indicates the installation progress displaying the files being copied to the destination folder You can click Cancel to terminate the installation E iT LEi a itii A Figure 90 Setup Status 6 Install virtual printer and mirror driver VidiNOW automatically installs a Virtual Printer for Annotation and a mirror driver for Share Program Figure 91 Installing virtual printer 88 VidiNOW User Manual Install mirror driver for program share Figure 92 Installing mirror driver 7 Click Finish to complete the installation Inches hod ira Compote mtt Figure 93 Installation completion B 2 Upgrade PC Meeting When the version of PC Meeting is old and not compatible with the Meeting Center software an upgrade is needed When the PC Meeting is damaged reinstalling the software can override and repair the damage Users can keep the previous settings in upgrade and repair installation Procedure for Update Repair is similar to that of a full installation You are given the options of Express installation or Custom installation The setup window that appears during the process is dependent on the client PC s operating system 1 Start the installation program Select Express installation to apply the default network profiles Select Custom installation to reconfigure your network 2 Select Features Skip to step 3 if the Express installation is selected The
111. w changes click Apply or OK The OK button will also close the dialog box x General Chat na ion Doc Center Chat Message Save Directory CHiDocuments and Sektings Owner My Documents Browse Widen udo Network Figure 75 Chat Options 7 10 Recording Meeting Open Record option VidiNOW provides the recording feature which should be turned on by the System Administrator or SysManager The meeting manager can also set the individual recording rights for each participant The user with recording rights can record the meeting into an AVI file with three options 1 video only 2 full screen possibly including other applications 3 defined region within the VidiNOW PC Meeting window To start recording click on lt Tools gt lt Recording gt from the menu bar to open the Record option dialog box as shown in Figure 76 The user can use the Browse button to set the AVI file name The default AVI file name is set as following My Documents VidiINOW3 Record Folder MeetingName avi T1 Audividi Record a defined region Set the starting X Y for upper left corner Set width height of the region VidiNOW User Manual Al Fle Hare Ay Documents Vidiya al ected Folder Peogybies D a Browse pone CH Video Ful screen Region cia Egara Figure 76 Record option dialog box If the recording type is set to Video only the video window will be recorded If the recordi
112. window separated 38 Audividi Menu Bar lt Tools gt or Toolbar VidiNOW User Manual pane gt from PC Meeting window When this floating window is closed the left pane will go back to the same location of PC Meeting window Turn on off the display of the Toolbar lt Status Bar gt Turn on off the display of the Status Bar Table 6 lt View gt Menu of VidiNOW PC Meeting window There are ten items under lt Tools gt as lt Req to Speak gt lt Become Host gt lt Moderator gt lt Share Program gt lt Share Web gt lt Share Media gt lt Presentation gt lt Annotation gt lt Recording gt and lt Options gt These lt Tools gt items also appear on Toolbar except lt Recording gt Tools menu items lt Tools gt lt Req to Speak gt p 7 Tad fe ae wi ar e te lt Tools gt lt Become Host gt lt Tools gt lt Moderator gt lt Tools gt lt Share Media gt lt Tools gt lt Presentation gt lt Tools gt lt Annotation gt lt Tools gt lt Recording gt Description Participants can request to speak in a moderated meeting See Section 7 2 The participant will become host of data operations Share Program Share Web Share Media and Annotation when this request is granted by the current host or moderator See Section 7 2 Only the meeting manager can conduct the meeting as moderator See Section 7 2 Share Program is one of the data operatio
113. with integrated data audio video functions in an easy to use interface This chapter brings you through a quick tour of the VidiNOW system covering basic concept and some operation procedures You can start a simple meeting by the end of this chapter The VidiNOW system consists of a server called VidiNOW Meeting Center and a Windows based client called VidiNOW PC Meeting Users access the server through web pages and the client program The VidiNOW system supports two types of meetings Scheduled Meeting and Ad hoc Meeting A Scheduled Meeting provides the user with the most flexibility and sophisticated management while the Ad hoc Meeting is an instant start to meet other online users 1 1 VidiNOW System Components Server and Client Server VidiNOW Meeting Center Client VidiNOW PC Meeting The server runs the Meeting Center The server could be physically installed in a company s server room or in a remote data center Terms VidiNOW server VidiNOW Meeting Center and Meeting Center are interchangeable and this manual uses all of them without discrimination Users can access the Meeting Center from a Windows PC in the office at home or anywhere with Internet access to create join and manage a meeting Terms VidiNOW client VidiNOW PC Meeting and PC Meeting are interchangeable and this manual uses all of them without discrimination 1 2 Client Interface Web Based Meeting Managemen
114. without the moderator which is the role taken by the meeting manager The default setting when a VidiNOW meeting starts is a Free Form Meeting The meeting manager can change the Free Form Meeting to a Moderated Meeting where the moderator controls grant retract of host and mike rights Section 7 2 1 describes how to acquire and release host role in a Free Form Meeting Section 7 2 2 describes the protocol used in a Moderated Meeting 7 2 1 Become Host in a Free Form Meeting In a Free Form Meeting every participant is facilitated with a podium mike on the Participants window Therefore those with mike rights can speak into the meeting at will If the participant isn t assigned a mike right from the meeting creator or meeting manager his her podium mike will not work Request to Everyone in the meeting has equal opportunity to become the first host by clicking Become Host on lt Become Host gt in the Toolbar VidiNOW server assigns host to the first requester Later on the host role can change hands via the request grant protocol Whoever wishes to host the data session should raise hand by clicking on lt Become Host gt in the Toolbar The current host will receive a flash red icon in the Status Bar The current host will with a reminding message about who is requesting Also The current host will see a ee Le and raising hand appearing at the requester s User ID list in the Participants window Figure 44 illustr
115. x is displayed on the upper right corner of Login page Meeting Cenber 3 0 42 Audividi HHGS 4 makal Soltvears AN User Handbook Figure 19 Login page 12 Audividi i VidiNOW User Manual Meeting Center page A successful login will bring the user to the Meeting Center page in Figure 20 If the PC Meeting program cannot link to the VidiNOW server successfully the system tray at the lower right hand corner will display the Vidi1NOW icon as PC Meeting starts up VidiNOW PC Meeting will start automatically after the connection to the VidiNOW automatically Meeting Center is established It will then minimize to stay in the Windows system tray The computer is now ready to send or receive meeting invitation over the network PC Meeting software VidiNOW Meeting Center may prompt the users to upgrade the PC Meeting software upgrade in case the version of the PC Meeting is not compatible with the version of the Meeting Center E VidiNOW Karash al E eaa Lii Do Newing Mame E Sai Time Ouraton r ii gpi a Mesing j bapi imi E GU mai oem Awa an T Edi Profile Geant 17 Puti surae Lisl A qi j he O tear ie MET Biki eri Le Fai Grad Breeati Hiti jis amih S ig hoo hei eringa Figure 20 Meeting Center page Function Panel on left column Function Panel The Function Panel on the left side of the Meeting Center page is explained in Table 1 Function Button Description Logout Lo

VidiNOW Conference System User Manual - Audividi

Contents

Download Pdf Manuals

Related Search

Related Contents