Odds & Ends Oct 2014
Contents
1. Go to the fourth Brigade website www ajrotc us and click on Essay Contest for detailed information v The essays will be 2 3 pages in length excluding the cover page essays longer than 3 pages or shorter than 2 full pages will not be evaluated In order to verify the word count the school submission must be sent in word format by email to steven n anderson civ mail mil NLT the above suspense date Faxed submissions will not be accepted v Essays shall be the work of the individual Cadet Cadets may receive feedback from instructors peers and other teachers in order to improve their essay However Cadets must do their own work e Judging Since many instructors use these as learning activities and they are more familiar with the working skills of individual Cadets judging must begin as the local school level Instructors will submit only one winning essay to their Brigade No essays will be accepted at Brigade from students Each Brigade will submit one winning essay to HQs Cadet Command e Awards The Essay Contest Sponsor College Options Foundation and RTG amp Associates will recognize the 1 2 and 3 place national winners with gift cards valued at 375 225 and 150 respectively The gift card will be mailed directly to the Cadet s home address Additionally the national winners will receive a Certificate of Appreciation from the Director JROTC and a Star Note from the Commanding General U S Army Cadet Command Awards should2. all documents submitted for reimbursement by the use of the Brigade s government credit card are authentic and true The government cards can never be used to build a credit or pay ahead for a potential charge or fee The request for services must have been rendered prior to actual payment Government funds can only be used for services within the current fiscal year gt Accounting It is imperative that you keep track of your expenditures Do not exceed your allocation without prior approval from the Brigade This includes all expenditures such as contracts laundry MILSTRIP transaction etc recommend you create a simple spreadsheet and track your expenses as you would your own check book AWARDS gt Cadre Awards DAI and Instructor of the year nomination packets are due NLT 1 February 2014 POC is Ms Sylvia Greene at Sylvia t greene civ mail mil or 910 432 4499 gt Cadet Awards Nominations for the Legion of Valor are due NLT 1 May 2014 POC is Ms Sylvia Greene at Sylvia t greene civ mail mil or 910 432 4499 JCLC gt JCLC 2015 JCLC for the summer of 2015 will be funded for both OMA and MPA We have begun preliminary coordination to conduct the annual JROTC Cadet Leadership Challenge courses to start in mid June 2015 A list of approved JCLC events as well as locations and dates unit assignments will be posted on the 4 brigade website as soon as selection of JCLC Commandants are completed but not later than the Thanksgi
3. form If you are not within the standards submit the weight verification form and the body fat content worksheet DA form 5500 5501 Do not assume that you are within the standard Review the weight height table and use the updated DA form 5500 5501 dated May 2013 gt Instructor Photo Instructors must update their photos every 5 years Each instructor should logon to JCIMS and view their documents for outdated photos Instructors with outdated photos are being flagged by Cadet Command and must submit their photos immediately Failure to comply in a timely manner will result in your instructor certification being suspended Photos must be submitted to Mr Art James and should meet the following requirements e 4x6 color 3 4 length professional background Class A or ASU uniform w all authorized awards and insignia e Hard copy should indicate the following info on the backside of photo name rank last 4 SSN school name location and date of photo e Electronic copy should indicate the same info in the email AUTOMATION gt Web Portal e Portal Email Account All instructors must forward their Portal email to the email that they use daily Both Cadet Command and the Brigade Staff will be sending important information to you portal email account To forward your Portal email to another email account follow these procedures v Click the gear in the top right re v Select Settings v Select the Forwarding and POP IMAP tab
4. the items listed below As aforementioned this will assist in ensuring your orders are not cancelled if they are on back order e The following items must be ordered with extended S date RDD of 12 PGC ITEM NAME 03431 ASU Women s slacks 03433 ASU Coat Men s 03434 ASU Coat Women s 02429 Women s shoes 03832 Grey Shirts Men s S S 03834 Grey shirts Women s S S 03565 Utility Gloves gt Automation Purchase The first part of a mass shipping order of JROTC equipment is being executed as of 6 October 2014 There will be 3 major shipments of equipment that will be coming to YOUR Schools They are as follow e CPS amp MOBI systems e Laptop Flat screen TVs monitors CMs Projectors and their accessories e Printers amp Printer Cables e The CPS Systems amp MOBIs are already being shipped to the units and will arrive during the next week or so SAI Al must sign for the equipment ensure it is on their document register and hand receipts and fill out a DD Form 250 and send it to the brigade s JROTC Logistics Supply The Form 250s should notate the equipment description serial model number etc A Form 250 must be submitted for each item of equipment The only CPS systems that will not be shipped immediately are 7 of the systems numbered 1 32 because they are not in stock These 7 systems will be shipped NLT 1 November 2014 e We don t have a shipping date yet on the Laptop Flat screen TVs Monitors CMs Pr
5. General Labels Inbox Accounts and import Filterg orwarding and POP IMAP v Click Add a forwarding address in the Forwarding section v Enter the email address you want to forward to v For your security we ll send a verification email to that address Open your other email account and find the confirmation message from the Gmail team If you re having trouble finding it check your Spam folder v Click the verification link in that email v Back in your Gmail account reload the page in your web browser look for the reload icon W v On the same Forwarding and POP IMAP page in Settings check that Forward a copy of incoming mail is selected and your email address is in the drop down menu v Inthe second drop down menu choose what you want Gmail to do with your messages after they re forwarded such as keep Gmail s copy in the Inbox recommended or archive Gmail s copy v Click Save Changes at the bottom of the page gt Curriculum Manager CM For help with your CM please contact Robert Dawson 910 396 4277 gt JUMS e Updated JUMS User s Manual An updated JUMS User s Manual is on the JROTC web portal under Automation and Web Based JUMS 4 0 e JUMS Reports v PART Report The report was due by the 15 of May 2014 This report should capture all Community Support and your Service Learning events that you conducted in SY 2013 2014 v UNIT Report The report was due by the 30 of June 2014 This report shou
6. LL Administrators will be make it mandatory for all Make sure all your EMALL purchases within your current budget funding limits are made before 1 November e JROTC Program of Accreditation JPA As most of you are aware the old formal inspection process is being replaced by the JPA This school year select programs within the 4 Brigade will undergo a JPA visit The purpose of this visit is to validate the JPA process If validated all schools will begin receive JPA visits during SY15 16 Please review the new CCR 145 8 3 that is currently on the Brigade JROTC website for additional information e Annual Instructor Training We are moving forward with the planning phase for our annual instructor training workshop Based on your responses to our recent survey the current plan is to host the workshop in Richmond VA during the month of July Attendance will be by invitation only but for planning purposes if you did not attend the last workshop in Aug 14 plan on attending this one e Major Logistics Tasking We just receive a major logistics tasker with multiple suspense dates The first suspense dates fall on 14 Nov 14 They are v Complete a 100 physical inventory of all Government equipment or property and report completion to the Brigade Format is included at enclosure 1 v Report the on hand balance including items currently issued to cadets for all uniform and OCIE items to the brigade In order to streamline this portion of t
7. Odds amp Ends October 2014 gt General Welcome back for another school year and for those of you that are new welcome to 4th Brigade hope you all have a great year As always ask each of you to please read the entire Odds amp Ends There have been several changes as we move into the new school year and the new fiscal year Most are highlighted in the remainder of this document but I ll briefly cover a few of them Also be sure to visit the qin Brigade JROTC website often Lots of good information is posted there on a regular basis The URL is www ajrotc us e Budget know many of you have questions regarding the budget As usual we are under a continuing resolution CRA until at least 11 Dec 14 The CRA has resulted in limited funding for the month of October However fully expect to receive our full authorization for both OMA and MPA in the future but for now funding is limited Please do not exceed your current allotment Pay particular attention to the budget section later in this document e Use of DOD Emall Effective 1 15 November 2014 all 4 Brigade JROTC DOD EMALL accounts will close to begin changing all current authorizations to Shoppers only That means in the checkout process once the shopping carts are created in DOD EMALL you will send the shopping cart to a 4 Brigade DODAAC POC at W904DS for approval and to authorize the purchase Many of you are already following this procedure however DOD EMA
8. be presented by a senior officer at an appropriate ceremony All participants will receive a Brigade Certificate gt JLAB The JROTC Leadership Symposium and Academic Bowl JLAB Reminder make sure you register and compete level JLAB competition The Practice round started 1 Oct As per Cadet Command guidance participation in JLAB Level is mandatory for all Army JROTC units All JROTC programs will register and compete with at least one Academic or one Leadership team in the 1st Round competitions Failure to participate in JLAB Level will result in 1 year probation for the unit s most senior Instructor SAI or Al To register update information visit http cofcontests com e 1 22 Oct 14 Practice Round e 22 Oct 14 Registration begins e 1 15 Nov 14 Level I The Challenge e 1 15 Feb 14 Level Il Zero Hour Threat e 26 30 Jun 15 Academic Leadership Championships amp Tri Service Bowl George Mason University e For more information please visit website www collegeoptionsfoundation net gt RAPPEL ROPES TRAINING e Instructors can only use specified rappel equipment listed on the Brigade rappel or Ropes SOP for any rappel or Ropes training No other equipment is authorized The specified equipment has been standardized at all JCLC camps All rappel training must be conducted in accordance with Bde Rappel SOP dated 1 Aug 14 and the Ropes SOP dated 1 Aug 14 Located on the 4th Bde Website e The Brigade will run a Rappel Ropes c
9. eceipts into a Consolidated Property Book located at Fort Knox KY has entered into its second phase JROTC programs which are currently supported by an Installation Property Book Office IPBO with Property Book Unit Supply Enhanced PBUSE will provide the Brigade the following NLT 201600FEB15 Suspense date for Ft Bragg supported units is NLT 141600NOV14 e Current TDA Installation Hand Receipt Provide by Installation CIPBO or SAI Al e Current Sensitive items report signed by PHRH provide by Installation CIPBO e Memorandum appointing Primary Hand Receipt Holder PHRH signed by the school Principal Provide by SAI Al e DA Form 1687 Signature Cards Provide by SAI Al e All programs supported by Fort Bragg IPBO must complete these requirements NLT 141600NOV14 e f your school is not automated does not have an established hand receipt property book with your support Installation CIPBO you must provide Brigade the following accountable documents NLT 201600Feb15 v One of the following accountable documents DA Form 3328 and 3328 1 manual Property Book Page with serial number page OR a DA Form 3161 Request for Issue Turn in OR a DA Form 2062 Hand Receipt listing all property equipment within the program see attached examples with instructions v Sensitive Item Inventory as applicable v DA Form 1687 Signature Card v Primary Hand Receipt Holder PHRH appointment order signed by the current High School Principle e Pr
10. ertification course prior to JCLC All JCLC Commandants need to ensure they have enough certified Rappel Trainers and Ropes Level amp II Instructors to conduct training e All Rappel Trainers need to ensure that they are utilizing the equipment logs for all equipment especially rope If any JCLC rappel equipment is worn and needs replacing the rappel master must submit usage log for that piece of equipment so that it may be exchanged one for one to the brigade e Any questions about competitions or rappelling ropes courses contact Mr Anderson 910 396 0136 or email steven n anderson civ mail mil gt Risk Management Safety is the most important thing we do As a reminder all training must be monitored continuously for safety at all times and the risk assessment must be updated continuously Each training site must have a safety evacuation plan and a dedicated vehicle in place to ensure a quick response to any emergency During warm weather ice sheets and water must be on hand at all training sites e All risk assessments must be on the new Deliberate Risk Assessment Worksheets DRAW You can find the DRAW on the 4 Bde Web Site under Regs Pubs and MOI s The school principal will now sign all risk assessments as the Reviewer The Bde Commander will sign as the Risk Decision Authority at the bottom of the worksheet for all medium risk training e The following training events are considered medium risk and require the Bde Commander s
11. he tasker a fillable online form will be created no later than 22 Oct 14 The link to the form is https secure blueoctane net forms EQD5VDD7GOEM v See other actions and suspense dates later in this document e Army Forms Starting 1 October 2014 the new Army forms solution is Adobe PDF All Department of the Army DA forms will be available in fillable Adobe pdf forms at the end of FY14 Full functionality of the DA fillable Adobe pdf forms requires either Adobe Acrobat 10 or higher or Adobe Reader 10 or higher Adobe Reader 10 is available for free download at the Adobe website The URL to the new Army site is http Awww apd army mil ProductMap asp gt Key Dates e CMP National Army JROTC Postal Competition 1 Oct 30 Nov 14 e National Raider Competition 8 9 Nov 14 e Brigade BOB Marksmanship Championship 13 Dec 14 e Essay Contest 13 Feb 15 e CMP JROTC Service Championships 13 15 Feb 15 e Brigade BOB Drill Championship 21 Feb 15 e CMP JROTC National Championship 19 21 Mar 15 e Army National Drill Competition 11 Apr 15 e Brigade BOB Raider Championship 25 Apr 15 e SNI Drill Nationals Competition 2 4 May 15 INSTRUCTOR MANAGEMENT gt Army Green Uniform The wear out date for the Army Green Uniform is 30 Sep 2015 was original 30 Sep 2014 Mandatory Possession date for the new Army service Uniform is 1 Oct 2015 gt DD Form 2767 Timely Submission of 2767s continues to be a challenge Given that please begin submitting y
12. ld capture all of the events that you conducted in SY 2013 2014 v Intention of Graduation Report The report was due by the 15 of september 2014 This report should capture all of the seniors that graduated in SY 2013 2014 Ensure that you have completed a graduation plan and put each cadet in the graduated status before you submit the report The only items that need to be populated in the table of the report are Average GPA Average SAT Average ACT scores and the Average Daily Attendance Percentage for both the school and the unit v Open Enrollment Report The report was due on the 15 of September 2014 If you school is on a flexible or accelerated block schedule make sure that you estimate your second semester numbers and place them on the report in the second semester block located in the middle of the page To access this block look for the gold bar that is labeled second semester and scroll all the way to the right side of the screen and click the down arrow input the estimated numbers e Once you have submitted the reports please contact Mr Shay by email to let him know that your unit s report has been submitted e Brigade POC Mr Erik Shay at erik s shay2 civ mail mil or 910 643 4346 TRAINING gt JSOCC Do s amp Don ts e Take your complete uniform so you can take a photo e Keep in contact with Mr Shay in reference to your JSOCC training dates he will be sending you orders flight information hotel information travel v
13. ojectors Printers amp Printer Cables but CDW G is expects to begin shipping end of October or early November Same rules apply Units must sign for the equipment ensure it is on their document register and hand receipts and fill out a DD Form 250 and send it to the brigade s JROTC logistics supply section gt Black Utility Jackets JROTC has over ordered the Black Utility Jackets and may not be able to receive anymore this Fiscal Year We currently have more than 31 000 Black Utility Jackets on backorder and it will take several months to fulfill the requests The good news is that DLA is working with the vendor to supply the jacket requests and the orders will not be cancelled The bad news is that we will not be able to order any more Black Utility Windbreaker Jackets at this time If you place an order for them at this time the order will be rejected We will not be able to successfully place orders for the Black Windbreaker Jackets until the April timeframe DO NOT ORDER BLACK WINBREAKERS UNTIL FURTHER NOTICE We will keep you updated gt Damage Collar on Cadet Gray Shirt If anyone has notice blemishes on the collar of the cadet s new gray shirt please let us know It appears at first to be residue from some sort of sticker all are similarly shaped and all on the right collar specific location on the collar varies slightly It is not sticky to the touch and does NOT wash out It makes for a horrible appearance on otherwise an immac
14. operty Hand Receipts Timelines To The Brigade v 141600Nov14 Complete 100 physical inventory of Government equipment and property report completion to Brigade Mr Ross v 141600Nov14 Report OH balance for all uniform including items issued and OICE items to Brigade Mr Ross v 141600Nov14 Fort Bragg supported programs IPBO transfer must be completed v 201600Feb14 All other JROTC programs IPBO transfer completed gt DOD Emall Ordering e The primary vehicle to execute your OMA and MPA spending plan and to make all purchases is using MILSTRIPS fund codes 35 MPA and ZZ OMA The best way to protect your funds is to spend them NOW or as quickly as possible on authorized items OMA funding is used for supplies postage curriculum OCIE items and all approved unit trips Cadet Rides amp Field Trips All OMA supply purchases must be made in DOD EMALL using MILSTRIP Fund Code ZZ and Signal Code A Remove all GPC information from your DOD EMALL account as the GPC can no longer be used Keep in mind not all office supply vendors in DOD EMALL will not accept MILSTRIP as a form of payment Use the DOD EMALL search engine to find those vendors that will accept MILSTRIP for office supplies MPA funding is used for Uniforms Cadet Meals when authorized by Brigade Laundry Alterations and Accoutrements Use MILSTRIPS fund code 35 MPA e When you begin the next ordering cycle via DLA please ensure you ONLY USE THE S12 RDD CODE for
15. oucher information from the time you are notified of the training until the completion of the training Please send your Certificate of Training to Mr Shay upon completion of the training e All newly hired Instructors are required to complete the online Basic Distance Learning Course within 6 months of hire and the online Advanced Distance Learning Course within 2 years of your hire These courses are accessed through the ALMS website and require your AKO Userid and password The link for ALMS is https www ims army mil e Send the following certificates to Mr Shay v Basic Distance Learning Course Online Distance Learning Safety and Marksmanship Course Ethics United States ARMY JROTC Distance Learning Course the 30 hour United States ARMY JROTC Distance Learning Course and the 12 contact hours for Contemporary American Education Dynamic Teaching v Advanced Distance Learning Course 12 contact hours for Classroom Management 16 contact hours for Educational Psychology 15 contact hours for secondary Methods and 16 contact hours for Learning and the Brain e Point of contact for all JSOCC matters is Mr Erik Shay at erik s shay2 civ mail mil or 910 643 4346 gt ESSAY The suspense for the SY 14 15 Annual Army JROTC Essay Contest is 13 Feb 2015 All students enrolled in Army JROTC are encouraged to participate The SY 14 15 theme is Community Service Major areas to be considered in conducting the essay contest are e Criteria
16. our annual DD form 2767 for SY 2015 16 on 19 Jan 2015 The suspense for ALL 2767s to be completed is 1 May 2015 NO EXCEPTIONS School districts that will not render an instructor contract prior to 1 May 2015 must understand that a validated DD form 2767 can be voided DD Form 2767 is not a contract between instructor and school but a financial document verifying the planned period of employment for a given instructor If a contract is not offered by the school the DD 2767 is void once a termination letter or resignation letter is received by Cadet Command and the school has no contractual obligation Each instructor will access and complete their individual DD form 2767 via their JCIMS account same as SY 14 15 The 2767 user manual instructions is located on the 4 Brigade website click Regs Pubs SOPs scroll to Instructor Management click DD Form 2767 user guide PLEASE FOLLOW THE INSTRUCTIONS IN THE USER GUIDE Do not take any short cuts The completed 2767 that is scanned and upload in JCIMS must contain the same data that was initially saved in JCIMS i e school district IDs block 9a amp 9b current school year dates Lastly please ensure both you and the school official sign and date in the appropriate areas Contact Mr Art James if you have any questions gt Weight Verification The suspense to submit the annual height weight documents is 15 Oct 2014 If you are within the weight standard only submit the weight verification
17. signature and cannot be mitigated down to low risk v Rappelling v Any air operations involving cadets v Specific Obstacles see JROTC Training Guidance FY 14 on portal e Reminder All Risk Management worksheets must be sent to Bde at least 30 days prior to training event for signature if required Any question Steve Anderson 910 396 0136 gt MARKSMANSHIP TRAINING e Units requesting range certification should contact Erik Shay at 910 643 4346 or email at erik s shay2 civ mail mil e To keep your range operational you must do the following complete the Online Distance Learning Safety and Marksmanship Course Complete the CMP JROTC Marksmanship Instructor Course and have a range inspection within the last 2 years The Online Distance Learning Safety and Marksmanship Course is valid for 1 year and the CMP JROTC Marksmanship Instructor Course is valid for 3 or 5 years depending on your certificate Please send Mr Shay the certificates and range inspection check sheets once they are completed e A list of units authorized to operate their unit s range is attached Do not operate your range if you are not on the list gt JSOCC 504 15 Brigade Regional Instructor Training e Location Richmond VA e Date 26 30 July 2015 e Attendance By invitation from brigade Those instructors who did not attend in August 2014 Plan accordingly LOGISTICS gt TRANSFER OF JROTC PROGRAM PROPERTY TO PBUSE Migration of all Cadet Command hand r
18. ulate uniform We need anyone else seeing this to provide immediate feedback to Mr Anthony Ross Brigade Supply Tech BUDGET gt Missing Receipts In GCSS Army Keep up the good work JROTC units will complete reconciliations on a monthly basis NLT 5th of each month Coordinate with your servicing Supply Support Activity SSA and monitor until completion gt Continuing Resolution Authority CRA The current CRA is valid through 11 Dec 14 Our initial allocation was only for the month of October Please execute your initial allotment during the current month fully expect additional funding in the in the coming months to equal our total authorization but for now remain within your current monthly allocation gt GPC Spending Any funding spent during the CRA will count against your FY15 budget allocations For those of you that fall under the control of a DAI your funding for spending is rolled up under the DAI budget Units will submit their PR needs to the 4 Brigade ATTN Mrs Lynn Davis NLT than the 5 of each month for inclusion during the billing cycle that will start the 20 of each month Your PR requests will specify the exact amount of funding support you require for that 30 day cycle Be sure to list both OMA and MPA Your request will be submitted utilizing a completed USAACE Form 60 or USACC Form 112 GPC payment for laundry alterations and dry cleaning service will only be made 3 times per school year You must ensure that
19. ving break These summer encampments make a positive and significant impact on all of our Cadets We are also proud of the dedication support and high caliber of professionalism exhibited by members of the cadre 10 DEPARTMENT OF THE ARMY HEADQUARTERS FOURTH BRIGADE 2175 REILLY ROAD STOP A FORT BRAGG NC 28310 5000 ATCC D Date MEMORANDUM FOR Record SUBJECT Annual Property Inventory pertaining to High School 1 Reference DA Pamphlet 710 2 1 AR 735 5 and USACC OPORD 14 10 018 dated 1607300ct14 2 Under the provisions of the reference listed above a 100 physical inventory of all property book and equipment to include all uniform and OCIE items was conducted on date _ No discrepancies were noted The following discrepancies were noted list discrepancies below 3 POC of the undersigned Sign SAI Signature Block Encl 1
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