MDL Room Request User Guide
Contents
1. or N If you select Y please proceed to step a If you selected N please proceed to Step 24 a Enter the first and last name of the USU Sponsor in the Sponsor Name field b Enter the email address of the USU Sponsor in the Sponsor Email field It is important that this email be entered correctly as this will be where status emails will be sent to notify the Sponsor of the status of this request 28 If you need food service select Y 29 Indicate that you would like to serve alcohol by selecting Y Note Alcohol can only be served after hours and requires authorization by the president s office 30 If you need additional tables and or chairs indicate by clicking Y a In the next field enter the number of chairs needed for the event If none are needed please leave this field blank b Next enter the number of tables needed for the event If none are needed please leave the field blank 31 In the Set Up Required field please indicate that you need the tables and or chairs set up by selecting Y a Click the calendar icon at the right of the text field and select the date you need the tables and or chairs delivered INFORMATION ENGINEERING BRANCH Printed 5 19 2009 13 MDL REOUEST USER MANUAL b Click the calendar icon at the right of the text field and select the date you need the tables and or chairs picked up In the After Hours Support section comple2. b To see the additional rows click the arrow at the bottom of the list or select a group from the drop down list 11 When you are done viewing the calendar please close your browser to exit INFORMATION ENGINEERING BRANCH Printed 5 19 2009 22 MDL ROOM REOUEST USER MANUAL APPENDIX Appendix A Using the List of Values LOV This provides you with a guide to using the list of values that are used in this application Searching Using the Primary Field In every LOV whatever the first column is that column is always the primary searchable field In other words when the LOV opens if you start typing text that you are looking for in the first column it will begin to narrow your search It is important that you do not click anywhere before you begin typing 1 In the LOV below the primary field would be Department Code For instance if you were searching for BIO type B You will notice immediately it begins to filter out everything that does not begin with the letter Department List Find b Dept Code Mama Brigade Commander Biomedical Instrumentation Center Biomedical Informatics Department Biochemistry Board of Regents Executive Secretary Eind cancel 2 Next type the letter P Notice that it further filters out those choices that don t match 3 If you enter an incorrect letter you can press the backspace key on your keyboard to get back to a particular st
3. please refer to Tutorial 1 for assistance 2 Once you have reached the MDL webpage click the on the left side under the Room Requests heading Multiple Recurring Room Requests link 3 Read through and follow the instructions on the page to make sure that J Initiator has been installed on your computer Once you are sure it has been installed Gf you can access this application then it has been installed successfully click the Continue link at the end of the instructions 4 When the Multiple Recurring Room Request Menu shows on your screen click the Create Multiple Room Request button 5 In the Requestor field enter your first and last name 6 Click the gray button to the right of the Department field and select your department from the list of values LOV See Appendix A on how to use the LOV 7 Inthe Meeting Category field click the gray button LOV at the end of the row and select the type of meeting being scheduled 8 Enter a title of the meeting or a short description in the Title Des Mtg field Ex Anatomy Class Meeting Leased Computers 9 Enter the number of persons who will be attending in the of Attendees field This field will only hold numbers Please do not use dashes 66 66 Enter the maximum number people you expect to attend Ex If your number of attendees is 20 25 you should enter 25 10 the Phone field enter your ten digit phone number Ex 9
4. You also received this number in the confirmation email that you received from MDL 6 Inthe Your Email Address field enter the email you entered in the request This field is case sensitive You MUST enter this email exactly how you entered it in the request or you will not be able to retrieve your request 7 Click the button You will see the request you entered You will see that the confirmation and authorization fields have been added This section shows you if your request has been approved or cancelled and by whom If you realize that you need to cancel this request contact the MDL office by phone or email Make sure you have the event number as this will help them process your cancellation more efficiently INFORMATION ENGINEERING BRANCH Printed 5 19 2009 20 MDL ROOM REOUEST USER MANUAL Tutorial 3 B Viewing All Pending Room Reguests This tutorial guides you through the steps of viewing all reguests that are awaiting approval by the MDL office L If you have not already accessed the MDL Scheduler Online Room Request Menu please refer to Tutorial 1 on how to access the system Once you have reached the MDL webpage click the 21 91 9 Room Requests Jink on the left side under the MDL Schedules heading You may get a Certificate Error Page If you do click the link that says Continue to this website You will see the Pending Room Reguests heading at the top of the page You
5. additional steps you may need to take to complete this process Once you have read through the Responsibilities of the University Sponsor type the text at the bottom of the page in the security field and click Continue If you do not enter the text which is not case sensitive as shown on the screen you will be given new text until you enter it correctly Once you enter the web address you may want to bookmark the page You may do so by clicking Favorites on the menu bar then Add To Favorites The name will default to MDL Room Request Click Add to save this bookmark to your favorites list INFORMATION ENGINEERING BRANCH Printed 5 19 2009 MDL ROOM REOUEST USER MANUAL SECTION 2 ROOM REOUESTS Tutorial 2 A Creating a New Request USU Billeted This tutorial will guide USU Billeted persons through the process of submitting a new room reguest You will notice the asterisk next to several fields on the screen The fields that have an asterisk are required fields and you will not be able to submit the request if those fields are left blank Also if you click on the field names you will see additional information about many of the fields 1 2 Click the Single Room Reguest link on the left side of the page Please read the DoD Notice and Consent Banner and then click OK This action will take you to an Responsibilities of the University Sponsor page Please make sure you read this page in its entirety printing
6. approved by MDL yet You will receive an email if MDL has to assign you to another room 19 To submit this request click the Submit button once you have completed the entire request 20 You will see a message that asks Are you sure you want to submit the request Click the 96 button to clear the message If you are not sure click the Cance button to go back to the form 21 Once you submit your request and click OK you will see a message that you have temporarily submitted your multiple room request If you check the email account that your denoted on the form you will see an email shortly from MDL Room Request mx usuhs mil Make a note of the event number you will need it to view your request or to search for it on the pending and confirmed room request views on the MDL webpage INFORMATION ENGINEERING BRANCH Printed 5 19 2009 16 MDL REOUEST USER MANUAL Tutorial 2 D Creating Recurring Room Requests This tutorial will guide you through the process of submitting a new recurring room request You will notice the asterisk next to several fields on the screen The fields that have an asterisk are required fields and you will not be able to submit the request if those fields are left blank 1 If you are not sure how to access the application please refer to Tutorial 1 for assistance 2 Once you have reached the MDL webpage click the on the left side under the Room Request
7. can Search for a request by entering your search criteria in the Search field and clicking the ESI button The columns you can search on are listed below The search returns any value that matches or contains your criteria a Event No b Tracking Number When you are done viewing the calendar please close your browser to exit INFORMATION ENGINEERING BRANCH Printed 5 19 2009 21 MDL REOUEST USER MANUAL Tutorial 3 B View Calendar This tutorial shows you how to view the Monthly Room Schedule Calendar and the approved reguests 7 you have not already accessed the MDL Scheduler Online Room Request Menu please refer to Tutorial 1 on how to access the system 8 On MDL Scheduler main menu screen click the View Room Schedule Calendar button You will see the monthly calendar view You may encounter the certificate page Ai r if so please click the Continue to this website Jink to continue 9 If you want to move forward or backward in the calendar click the or 10 you would like to see the details for a particular scheduled item click the red link that says Click for details The number after that statement tells you how many events are scheduled for that day a You will see the details of the events scheduled for the day you chose If you d like to see another date click the calendar date you would like to view then click the EJ button
8. number of the requestor Please enter a ten digit phone number Ex 999 999 9999 13 In the Email Address field you should enter the requestor s email address It is important that this field be entered correctly because the system will use this email address for notifications 14 Re enter your email address in the field labeled Re Type Email Address 15 In the Meeting Category field click the x and select the type of meeting being scheduled 16 Enter a title of the meeting or a short description in the Title Description of Meeting field Ex Anatomy Class Meeting Leased Computers 17 Enter the number of persons who will be attending in the of Attendees field This field will only hold numbers Please do not use dashes Enter the maximum number of people you expect to attend Ex If your number of attendees is 20 25 you should enter 25 Many of the following field are Yes No fields They all default to No so you would need to select Y only if you need that item or service 18 If this is a military event select Y for yes 19 Select the Y if you need the capability to Teleconference 20 Indicate that you need a Polycom phone by selecting the Y in the next line 21 Select the Y next to the Computer Project field to indicate your need for this capability Several of the next questions are answered by clicking Yes or No Clicking the Y radio button will produce additional a
9. persons who will be attending in the of Attendees field This field will only hold numbers Please do not use dashes Enter the maximum number of people you expect to attend Ex If your number of attendees is 20 25 you should enter 25 Many of the following field are Yes No fields They all default to No so you would need to select Y only if you need that item or service 18 If this is a military event select Y for yes 19 Select the Y if you need the capability to Teleconference 20 Indicate that you need a Polycom phone by selecting the Y in the next line 21 Select the Y next to the Computer Project field to indicate your need for this capability Several of the next questions are answered by clicking Yes or No Clicking the Y radio button will produce additional actions in the background such as sending out emails to the appropriate individuals and departments as well as beginning the approval process for this request Please INFORMATION ENGINEERING BRANCH Printed 5 19 2009 MDL ROOM REOUEST USER MANUAL be sure you have read the Responsibilities of the Sponsor on the Welcome Page of this application as the next several fields may reguire additional action from you In the Audio Visual Assistance section please complete the following 22 Check Y to indicate that you require a podium for the event 23 Check Y to indicate that you require a microphone for the event
10. this page for later reference 15 recommended It will give you important information on additional steps you may need to take to complete this process Once you have read through the Responsibilities of the University Sponsor type the text at the bottom of the page in the security field and click Continue If you do not enter the text which is not case sensitive as shown on the screen you will be given new text until you enter it correctly Click the Greate Room Request USU Billeted button on the MDL Scheduler Online Room Request screen On the Certificate Error page click the link that says eee yoy will only see this page if this is a new workstation instance So if your computer has been turned off during the day and you go back to this application you will see the certificate page again In the Requestor field enter your first and last name The request date is already filled in SO you may proceed to the next field In the Room No Name field click the and select a room Before selecting a date for your event you are able to get a quick glance at the dates that are taken under the View Occupied Time By Room function to the right of the request form a Click the El icon to the right of the Search Room No Name field This shows a list of all the rooms Click on the link to the room you want to view Once you return to the request page click the Go button This will show you all the times that are currentl
11. 24 Check Y to indicate that you require VTC capability for the event 25 Check Y to indicate that you require Turning Point In the Other Assistance section please complete the following 26 If you need a guest account mark Y to indicate in the Guest Account field If you selected Y proceed to step a If you left N selected proceed to Step 23 a Inthe Guest Name field enter the name of the person that needs the guest account BEEBE b At the end of the Account Start Date field click the calendar icon amp and select the date you would like to have the Guest account activated BEES At the end of the Account End Date field click the calendar icon the date you would like to have the Guest account deactivated 27 If you need food service select Y 28 Indicate that you would like to serve alcohol by selecting Y Note Alcohol can only be served after hours and requires authorization by the president s office 29 If you need additional tables and or chairs indicate by clicking Y a In the next field enter the number of chairs needed for the event If none are needed please leave this field blank b Next enter the number of tables needed for the event If none are needed please leave the field blank 30 In the Set Up Required field please indicate that you need the tables and or chairs set up by selecting Y a Click the calendar icon at t
12. 99 999 9999 11 m the Email Address field enter your email address It is important that this field be entered correctly because the system will use this email address for notifications 12 Re enter your email address in the field labeled Re Type Email Address 13 If you have any remarks or special notes or comments you may enter them in the Remarks field INFORMATION ENGINEERING BRANCH Printed 5 19 2009 15 MDL ROOM REOUEST USER MANUAL 14 On the right side of the screen there are options for additional items services you may want to request If you want need to request those items services place a checkmark next to the option by clicking in the blank field 15 In the Request Room Date field enter the date you would like to reserve the room Please make sure you enter the date in the correct format or you will get an error message The date format is mm dd yyyy The date format is also on the screen 16 In the Start Time field click the gray button LOV to the right of the field and select the time the event is set to begin 17 In the End Time field click the gray button LOV to the right of the field and select the time the event is set to end 18 In the Room No Name Capacity field click the gray button LOV to the right of the field and select an available room The rooms listed in the window are currently available However someone else may have requested the same room before you but it has not been
13. GINEERING BRANCH Printed 5 19 2009 MDL REOUEST USER MANUAL INTRODUCTION The new system that will be used is the Multidiscipline Laboratory MDL Scheduler This application replaces the paper Room Request forms as well as the electronic calendar that existed in MDL and has been designed to assist the staff with scheduling rooms around the university The system will be automated for both the users and the MDL staff with the goal to eliminate the need for paper and the use of multiple applications OVERVIEW This document will guide the users through each section of the MDL Scheduler Room Request Process This manual will cover the following functions in the application Entering Single Room Requests Entering Multiple Room Requests Entering Recurring Room Requests Viewing All Pending Requests Viewing All Confirmed Requests Viewing Scheduled Rooms on the Calendar NAVIGATION The MDL Scheduler is accessible through your internet browser It will work in Internet Explorer 7 0 The application uses features similar to an internet browser environment such as drop down list calendar icons and radio buttons We recommend that you use the navigation buttons in the application and not the navigation buttons on your browser There is also a security check at the beginning of the Single Room Request application that will require you to enter a series of characters before you can access the actual room request form You will have m
14. MDL Scheduler User s Guide Revised May 2009 MDL REOUEST USER MANUAL BLANK PAGE INFORMATION ENGINEERING BRANCH Printed 5 19 2009 MDL REOUEST USER MANUAL TABLE OF CONTENTS APB ARO ECON TEINS x 3 INTRODUCTION 4 OVERVIEW 4 NAVIGA aseme ainest od vie esmaavastaja veine maalile ama 4 CONTACT INFORMA ON aa dea cee ala iu 4 ANN beer GG 5 Tutorial 1 A Accessing the MDL Room Scheduler Request 5 SECTION 2 ROOM ARE QUES Seernes ON 6 Tutorial 2 A Creating a New Request USU 6 Tutorial 2 B Creating a New Request 50 10 Tutorial 2 Creating Multiple Room 14 Tutorial 2 D Creating Recurring Room Requests 16 SECTION 3 CALENDAR VIEWS AND 5 19 Tutorial 3 A Viewing Existing Multiple and Recurring Room Requests 19 Tutorial 3 B Viewing All Pending Room Requests 20 B View Cale nd ak ad 21 22 Appendix A Using the List of Values aasia Aale aktile 22 INFORMATION EN
15. account that INFORMATION ENGINEERING BRANCH Printed 5 19 2009 18 MDL ROOM REOUEST USER MANUAL your denoted on the form you will see an email shortly from MDL Room Reguest mx usuhs mil Make a note of the event number you will need it to view your request or to search for it on the pending and confirmed room request views on the MDL webpage INFORMATION ENGINEERING BRANCH Printed 5 19 2009 19 MDL ROOM REOUEST USER MANUAL SECTION 3 CALENDAR VIEWS AND SCHEDULES Tutorial 3 A Viewing Existing Multiple and Recurring Room Requests This tutorial will guide you through the process of viewing existing multiple and recurring room requests 1 If you have not already accessed the MDL Scheduler Online Room Request Menu please refer to Tutorial on how to access the system 2 Once you have reached the MDL webpage click the on the left side under the Room Requests heading 3 Read through and follow the instructions on the page to make sure that J Initiator has been installed on your computer Once you are sure it has been installed Gf you can access this application then it has been installed successfully click the Continue link at the end of the instructions 4 When the Multiple Recurring Room Request Menu shows on your screen click the View Update Multiple Recurring Room Request button 5 Enter your event number in the Event Number field This is the number that was shown on your request
16. arting point 4 At this point you can type the 0 to complete the search or you can use your down arrow key to highlight Biochemistry Once it 15 highlighted you have two options to select it a Youcan click the OK button to select it or b You can press the Enter key on your keyboard see the figure below INFORMATION ENGINEERING BRANCH Printed 5 19 2009 20 MDL ROOM REOUEST USER MANUAL Searching Other Fields in the LOV This search allows you to perform a string search on any of the fields that may be in the LOV You will need to place the cursor to the right of the sign in the Find field in order to perform this particular search 1 Inthe LOV below let s say we were Department List searching for Medical Students If you type Medical to the right of the sign you ll notice than initially nothing happens 2 If you click the OK button or press the ieee Enter key on your keyboard you Biomedical Informatics Department notice that the list returns all results that Graducate Medical Education contain the word Medical From Medical Education Associate Dean there you will be able to select Medical Medical History Students option as denoted in the above Medical and Clinical Psychology example Medical Students 3 If the list still remained too long you could continue to search by placing Eir your cursor to right of sign in the Find field 4 Enter student
17. ctions in the background such as sending out emails to the appropriate individuals and departments as well as beginning the approval process for this request Please be sure you have read the Responsibilities of the Sponsor on the Welcome Page of this application as the next several fields may require additional action from you INFORMATION ENGINEERING BRANCH Printed 5 19 2009 12 MDL ROOM REOUEST USER MANUAL In the Audio Visual Assistance section please complete the following 22 Check Y to indicate that you require a podium for the event 23 Check Y to indicate that you require a microphone for the event 24 Check Y to indicate that you require VTC capability for the event 25 Check Y to indicate that you require Turning Point In the Other Assistance section please complete the following 26 If you need a guest account mark Y to indicate in the Guest Account field If you selected Y proceed to step a If you left N selected proceed to Step 23 a Inthe Guest Name field enter the name of the person that needs the guest account b At the end of the Account Start Date field click the calendar icon the date you would like to have the Guest account activated At the end of the Account End Date field click the calendar icon the date you would like to have the Guest account deactivated 27 In the USU Sponsor field indicate if you have a USU Sponsor by selecting Y
18. ed This tutorial will guide Non USU Billeted persons through the process of submitting a new room reguest You will notice the asterisk next to several fields on the screen The fields that have an asterisk are reguired fields and you will not be able to submit the reguest 1f those fields are left blank 1 2 Click the Single Room Reguest link on the left side of the page Please read the DoD Notice and Consent Banner and then click OK This action will take you to an Responsibilities of the University Sponsor page Please make sure you read this page in its entirety printing this page for later reference 1s recommended It will give you important information on additional steps you may need to take to complete this process Once you have read through the Responsibilities of the University Sponsor type the text at the bottom of the page in the security field and click Continue If you do not enter the text which is not case sensitive as shown on the screen you will be given new text until you enter it correctly Click the Create Room Request Request screen USU Bulleted button on the MDL Scheduler Online Room TARE On the Certificate Error page click the link that says 11 1 yoy will only see this page if this 15 new workstation instance So if your computer has been turned off during the day and you go back to this application you will see the certificate page again In the Requestor fi
19. eld enter your first and last name The request date is already filled in SO you may proceed to the next field In the Room No Name field click the and select a room Before selecting a date for your event you are able to get a quick glance at the dates that are taken under the View Occupied Time By Room function to the right of the request form a Click the El icon to the right of the Search Room No Name field This shows a list of all the rooms Click on the link to the room you want to view Once you return to the request page click the Go button This will show you all the times that are currently occupied for the room you selected and the current month You can view other months by clicking the or buttons In the Request Room Date field click the EE icon at the end of the line This will open up a calendar Once the calendar opens you may click on the date you need in the INFORMATION ENGINEERING BRANCH Printed 5 19 2009 11 MDL REOUEST USER MANUAL current month use the gt to advance month by month or use the drop down list to select a month or year in the future 9 Inthe Start Time field click the z and select the time the event is set to begin 10 In the Complete Time field click the and select the time the event is set to end 11 In the Requestor Organization field enter the organization you are affiliated with 12 In the Phone field you should enter the
20. eld be entered correctly because the system will use this email address for notifications 12 Re enter your email address in the field labeled Re Type Email Address 13 If you have any remarks or special notes or comments you may enter them in the Remarks field INFORMATION ENGINEERING BRANCH Printed 5 19 2009 17 MDL ROOM REOUEST USER MANUAL 14 On the right side of the screen there are options for additional items services you may want to request If you want need to request those items services place a checkmark next to the option by clicking in the blank field 15 In the Room No Name Capacity field click the gray button LOV to the right of the field and select an available room 16 In the Request Start Date field enter the date you would like the reservation to begin Please make sure you enter the date in the correct format or you will get an error message The date format is mm dd yyyy The date format is also on the screen 17 In the Request End Date field enter the date you would like the reservation to end 18 In the Start Time field click the gray button LOV to the right of the field and select the time the event is set to begin 19 In the End Time field click the gray button LOV to the right of the field and select the time the event is set to end 20 the right of the above fields you ll notice the days of the week are listed Select the day s you want your event to occur on For ins
21. he right of the text field and select the date you need the tables and or chairs delivered b Click the calendar icon at the right of the text field and select the date you need the tables and or chairs picked up INFORMATION ENGINEERING BRANCH Printed 5 19 2009 MDL ROOM REOUEST USER MANUAL In the After Hours Support section complete the following 31 If you need custodial services after your meeting event outside of regular hours please indicate that by selecting Y 32 If you need security guards for your After Hours event meeting select Y 33 If you have any remarks or special notes or comments you may enter them in the Remarks field 34 To submit this request click the button once you have completed the entire request Once you submit your request at the top of the screen you will see Action Processed This completes your request 35 You may enter another request on the same screen by repeating steps 6 34 When you are done entering requests please close your browser to exit If you have a need to cancel this request before you submit it click the button on the form It will clear all the fields you entered and return all other fields to their default If you like to return to the MDL Scheduler Main Menu click the _Back to Menu button INFORMATION ENGINEERING BRANCH Printed 5 19 2009 10 MDL ROOM REOUEST USER MANUAL Tutorial 2 B Creating a New Reguest Non USU Billet
22. s heading Multiple Recurring Room Requests 1 Multiple Recurris Requests Jink 3 Read through and follow the instructions on the page to make sure that J Initiator has been installed on your computer Once you are sure it has been installed Gf you can access this application then it has been installed successfully click the Continue link at the end of the instructions 4 When the Multiple Recurring Room Request Menu shows on your screen click the Create Recurring Room Request 5 In the Requestor field enter your first and last name 6 Click the gray button to the right of the Department field and select your department from the list of values LOV See Appendix A on how to use the LOV 7 Inthe Meeting Category field click the gray button LOV at the end of the row and select the type of meeting being scheduled 8 Enter a title of the meeting or a short description in the Title Des Mtg field Ex Anatomy Class Meeting Leased Computers 9 Enter the number of persons who will be attending in the of Attendees field This field will only hold numbers Please do not use dashes 66 66 Enter the maximum number people you expect to attend Ex If your number of attendees is 20 25 you should enter 25 10 In the Phone field enter your ten digit phone number Ex 999 999 9999 11 In the Email Address field enter your email address It is important that this fi
23. tance if your dates were from May 1 July 30 every Monday Wednesday and Friday you would need to click the checkboxes to the left of those three days 21 Check the availability of that room on the dates you entered by clicking the Query Room Status for Conflict Dates button If there are conflicts with the room you will see the conflicts show up 1 the window on the bottom part of the screen The Room Status will appear as Not Available 22 If there is a conflict click the gray button LOV on each line to the right of the Room Name Capacity field and select a new room You will see the Room Status change to OR You can yield the same result if you click the Submit button However it will only submit a partial request the items that do not have a conflict and you will still have to make the corrections to the items that do have a conflict and submit again We suggest running the query first make any necessary corrections and then submit the request 23 To submit this request click the _ Submit button once you have completed the entire request 24 You will see a message that asks Are you sure you want to submit the request Click the EK button to clear the message If you are not sure click the _ 2 button to go back to the form 25 Once you submit your reguest and click OK you will see a message that you have temporarily submitted your recurring room reguest If you check the email
24. te the following 32 If you need custodial services after your meeting event outside of regular hours please indicate that by selecting Y 33 If you need security guards for your After Hours event meeting select Y 34 If you have any remarks or special notes or comments you may enter them in the Remarks field 35 To submit this request click the button once you have completed the entire request Once you submit your request at the top of the screen you will see Action Processed This completes your request Ifyou have a need to cancel this request before you submit it click the button on the form It will clear all the fields you entered and return all other fields to their default If you like to return to the MDL Scheduler Main Menu click the _Back to Me button You may enter another request on the same screen by repeating steps 6 35 When you done entering requests please close your browser to exit INFORMATION ENGINEERING BRANCH Printed 5 19 2009 14 MDL REOUEST USER MANUAL Tutorial 2 C Creating Multiple Room Reguests This tutorial will guide you through the process of submitting a new multiple room reguest You will notice the asterisk next to several fields on the screen The fields that have an asterisk are required fields and you will not be able to submit the request if those fields are left blank 1 If you are not sure how to access the application
25. then click the OK button or the press the Enter key on your keyboard Department List Capt Coda Mama D SA student Affairs Associate Dea STA STUDENT AFFAIR AND ACAD RECORDS STU Wedical Students Fina Cancel At anytime that you want to begin a new search simply delete everything from the Find field except the sign and click the OK button or press the Enter key on your keyboard to show all choices in the list again In addition if you no longer want to search you can click the Cancel button to return to the form INFORMATION ENGINEERING BRANCH Printed 5 19 2009 MDL REOUEST USER MANUAL BLANK PAGE INFORMATION ENGINEERING BRANCH 24 Printed 5 19 2009
26. ultiple chances to enter the correct characters CONTACT INFORMATION If you need information relating to your room request please contact the MDL Office at 301 295 3301 However if you encounter technical problems while using this application please submit a ticket to the HelpDesk via one of the following methods e Login to Heat Self Service HSS via http www usuhs mil uis forms trouble html o Your domain login will allow you access to the system No password is required e Send an email to help usuhs mil e Call the Helpdesk at 301 295 9800 e Visit the Helpdesk in Room G074 INFORMATION ENGINEERING BRANCH Printed 5 19 2009 MDL REOUEST USER MANUAL SECTION 1 ACCESS Tutorial 1 A Accessing the MDL Room Scheduler Reguest Form This tutorial will guide you through the process of accessing the online form needed to submit a room reguest as a USU or Non USU Billeted 1 2 Open your browser This application works in Internet Explorer 7 0 In the address field type the following web address www usuhs mil mdl See note below about bookmarking Click the Single Room Request link on the left side of the page Please read the DoD Notice and Consent Banner and then click OK This action will take you to an Responsibilities of the University Sponsor page Please make sure you read this page in its entirety printing this page for later reference 1s recommended It will give you important information on
27. y occupied for the room you selected and the current month You can view other months by clicking the or buttons INFORMATION ENGINEERING BRANCH Printed 5 19 2009 MDL REOUEST USER MANUAL punnnmnma ENNEN 8 In the Request Room Date field click the icon at the end of the line This will open up a calendar Once the calendar opens you may click on the date you need in the current month use the Db to advance month by month or use the drop down list to select a month or year in the future 9 Inthe Start Time field click the z and select the time the event is set to begin 10 In the Complete Time field click the z and select the time the event is set to end 11 Click the x in the Dept field and select the department you belong to 12 In the Phone field you should enter the number of the requestor Please enter a ten digit phone number Ex 999 999 9999 13 In the Email Address field you should enter the requestor s email address It is important that this field be entered correctly because the system will use this email address for notifications 14 Re enter your email address in the field labeled Re Type Email Address 15 In the Meeting Category field click the z and select the type of meeting being scheduled 16 Enter a title of the meeting or a short description in the Title Description of Meeting field Ex Anatomy Class Meeting Leased Computers 17 Enter the number of
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