FlexClock LA2000
Contents
1. The test mode can be used to train employees on the best way to touch the sensor It is normal for a finger to not identify correctly on the first try or two especially if it is dirty dry or not centered properly on the sensor If a fingerprint cannot be identified repeatedly you should re enroll it The score is an indication of how well the finger matched the original template You should try for a score of 100 whenever possible 10 Manager Access Setting a Manager Password From the enrollment menu the master manager password can be set This password always has access to the fingerprint menu and never needs fingerprint verification The default is 1234 You should change it immediately and keep the password secure Your payroll company can generate a one time unlock code to reset this password if it is ever lost The master manager password always has full access to the enrollment menu It is not possible to reduce the master manager password to limited access The manager password is set per clock Manager passwords do not automatically copy from clock to clock Setting Manager Fingerprints From the enrollment menu you can also set up to four 4 manager fingerprints This lets you give employees access to the manager menu The employees fingerprints must already be enrolled Further they can only enter the fingerprint menu with their fingerprint NOT with their PIN number You2. Enrollment Menu First you ll be asked to enter the PIN number for the employee This is the same number used to identify the employee on the timekeeping web site The employee will be asked to touch the fingerprint sensor a total of four times three to capture the enrollment and once more for verification Getting Good Results We strongly recommend that immediately before enrollment each person completely wash then completely dry his or her hands It is always important to have high image quality but even more so for the enrollment process Poor image quality at enrollment will cause poor matching A supervisor should ensure that the employees touch the sensor the proper way The finger should be touched firmly enough to the sensor so that the skin is flattened and easily read The center point of the finger should be in the center of the sensor Re downloading Fingerprints At any time you can force the clock to re download the entire fingerprint database from the server This is done by selecting option 5 from the menu You can choose whether the clock should download prints from other clocks assuming you have more than one or whether it should download only prints enrolled on the same clock 8 The Fingerprint System When you select the re download option nobody can use the clock until the re download is complete This only takes a couple of minutes The following things should be avoided during enrollment e Avoid moving
3. the finger e Avoid using a dirty extremely dry or injured finger e Avoid using a wet finger The finger should be towel dried if wet About Enrolled Fingerprints A fingerprint template maps key points on a finger For example it s not possible to create a map of California from numbers but given the map of all 50 states an intelligent computer program can uniquely detect numbered dots assigned to the topographical region that only match California The fingerprint reader works exactly the same way to recognize and associate a fingerprint with an employee The system does not store or record any fingerprint images The only thing stored is a numerical series of key points taken from the finger These are called minutiae Fingerprint minutiae are landmarks encoded as a series of numbers that can be used to verify whether a fingerprint is the same The original fingerprint image cannot be recreated from minutiae Using this criterion as well as several others through the process of elimination the reader can quickly determine which prints cannot match until it narrows it down to a single best match For this process to work properly it is vital that the central part of the finger containing this vital feature be placed in the middle of the sensor Without proper training employees may place their fingers too high or too low making accurate distinction difficult or impossible For optimum results train users to find this im
4. FiexClock Multi Purpose Time Device A2000 Setup Guide The company distributing this product does not accept liability or responsibility for inaccurate or missing information with this manual Any and all content within this document is subject change and may be updated at any time without notice Copyright 2009 8 9 Table of Contents Overview Setup Time Clock Settings Clocking In amp Out Fingerprint Enrollment The Fingerprint System 11 Manager Access 10 Testing 12 Troubleshooting Table of Contents Overview The FlexClock LA2000 offers a variety of unique and sophisticated features that provide solutions to a number of challenges The multispectral print sensor enables Live Finger Detection to identify employees from capillar ies under the skin despite obstacles of wet worn down aged and or dry skin The LA2000 unit is resilient making it ideal for high traffic and highly sophisticated employee biometric tracking The LA2000 also supports the addition of a bell accessory Cards Optional The LA2000 utilizes by default a specific proximity badge card type or format referred to as Mango typically indicated by the Mango logo displayed on the card face The LA2000 can also be configured to support a third party proximity reader enabling the use of an existing proximity system with timekeeping Wiegand support Installation The LA2000 is a wall mounted unit t
5. can create two kinds of managers A limited manager can only enroll new employees A full manager has access to all options in the enrollment menu including creating and deleting other mangers Manager privileges are set per clock Although fingerprint templates automatically copy from clock to clock the manager settings do not copy 11 Troubleshooting Network Connection You can always force the time clock to attempt to contact the timekeeping server at any time by pressing the 9 key The time clock s ability to transmit depends on your Internet connection If you are having trouble transmitting ensure your Internet connection is up You can unplug the clock s power at any time and plug it back in to force it to acquire a new IP address using Dynamic Host Control Protocol DHCP Fingerprint Recognition Problem Enrolled Finger Not Recognized Red Light e s the employee using the same finger as enrolled Different fingers won t work e Is the placement of the finger correct The center peak of the fingerprint needs to be touching the center of the sensor e Is the finger injured dirty or wet e Is the fingerprint sensor clean and not damaged e Has the enrollment been deleted Deletions can occur on other clocks and pass from clock to clock if you have more than one clock e Has the same number been enrolled by somebody else This also can happen on another clock e Is the fingerprint po
6. de of convenience rather than rejection You can adjust the sensitivity from the menu Any time the fingerprint reader mistakenly identifies one person as a second person it virtually always means that the second person s original enrollment was poor quality In most scenarios the same one or two employees are involved every time 13 Troubleshooting When you enroll a fingerprint the system tries to capture between ten and fifteen minutiae for use in recognizing the employee But if for one employee the image quality is poor enough that the system can only manage to capture a few such as three or four there is a risk that the simplistic pattern may be found on other employees fingers resulting in a false recognition The enrollment system tries to eliminate as many of these as possible by rejecting them during the verification step In case of misidentification it is important to delete both the employee being misidentified and the employee whose PIN is appearing on the screen It is most likely that the problematic template file belongs not to the person touching the sensor but the person whose time card is getting the punches You can eliminate the risk of misidentification by having employees type their PIN number before touching the sensor After a PIN number is entered only the correct fingerprint enrolled for that PIN can be considered a match Additionally you can change the sensitivity setting on the fingerprint m
7. enu option 6 to tighten the matching tolerance but doing this unnecessarily can make the fingerprint reader difficult to use so you should only do this if you are having problems Problem Sensor Contact Surface The fingerprint lens in the LA2000 series clock needs to be clean to Function properly A toothbrush and light soap can be used Additional Questions If you have any additional questions regarding the installation or use of your FlexClock please contact your service provider 14 FlexClock LA2000 User Manual Printed in the USA 09 29 2010
8. hat requires a fixed mounting with its wiring and connections concealed behind the wall As such the LA2000 requires professional grade installation by an electrician handy man or qualified technician Connectivity The LA2000 connects to the web to send employee punch data through a LA2000 in box Installation template LA2000 installed on wall Quick Setup Time Clock There are only two cables required to set up your new FlexClock LA2000 One is for power and the other is an Ethernet cable that connects to your network Follow the quick setup steps below to set up your LA2000 For detailed setup instructions see page 6 1 Runa in wall power source and Ethernet connection to the time clock location 2 Use the enclosed template to cut hole s in drywall for installation 3 Find the power cable and the Ethernet connection cable set aside remaining cables 4 Plug the Ethernet connection cable into the LA2000 cable jack in center strip at the top 5 Plug the power cable jack into the LA2000 at the bottom left 6 Connect the newly run Ethernet cable to the LA2000 Ethernet cable and the power connection to the power supply 7 Once the clock has power follow displayed clock prompts and page 6 for setup Ethernet Connection Power cable You do not need the other cables shipped in the box for standard LA2000 functions Please call your PDS for instructions on adding a third party proximit
9. partment job or tip prompts may appear These are configured by your administrator from the timekeeping web site The 4 and 5 keys can be used to clock in and out if enabled from the web site This allows an alternate set of prompts to be shown to certain employees but not others This feature is commonly used at restaurants For example non tipped employees may use these keys to bypass a prompt that asks enter total tips Contact your service provider for more information Fingerprint Enrollment Fingerprint enrollment is simple and only needs to be done once per employee If you own more than one FlexClock LA2000 unit the fingerprint enrollments will automatically be copied to all of your other clocks The timekeeping server stores a backup copy of the fingerprint template files and they will automatically be restored if you ever replace or clear the memory of your clock Accessing the Enrollment Menu The enrollment menu can be accessed by pressing 3 from the main date time screen The default password for the manager menu is 1234 and can be changed through the menu We strongly recommend that you change this password immediately to avoid any unauthorized changes to the setup For example if employees can delete their own fingerprint enrollments then they can bypass the fingerprint check entirely reintroducing the risk of buddy punching Enrolling Prints To enroll a print press 1 from the
10. portant part of their fingerprint so they will know how to correctly position their finger on the sensor If multiple fingers need to be enrolled for the same person an additional code can be associated with that employee up to 3 unique ID s on the timekeeping website A different finger could then be enrolled with each unique ID number Testing About Fingerprints All fingerprints are unique Even identical twins have unique fingerprints All ten fingers on every person are uniquely distinct from the other If a person enrolls their index finger that same finger must be used when clocking in and out yy j py N N Wi Wy AA Fingerprints come in three basic types whorl arch and loop When reading a finger the very first thing your fingerprint reader will do is classify the print into one of these three categories Most people have a combination of two or even all three types As a point of interest you may be able to classify each of your own fingers into these three categories just by looking at them Z 3 ee f i E JER f GE j y H Gy a HE weed AD 4 Wy i i w Test Mode On the enrollment menu option 7 The test menu allows you to test the automatic identification capability of the fingerprint reader without punching anybody in or out In test mode the clock will attempt to identify the finger on the sensor and show the corresponding PIN number
11. ssibly not enrolled Use Finger Test mode option 7 as an easy way to find out e Try deleting and re enrolling the fingerprint e Try entering the PIN number before touching the sensor This tells the clock which finger to expect so it can perform a stricter match on just that one fingerprint template instead of looking at the entire database Problem Punches Without Finger Verification A common technical support complaint is that the clock seems to accept punches without requiring any fingerprint verification at all 12 Troubleshooting This is normal if an employee PIN number is entered that has never had a fingerprint enrolled This is intentional so that new hires can immediately begin using the clock with minimal inconvenience Once a fingerprint has been associated with that PIN the clock will always require fingerprint verification in order to accept that PIN in the future It is true that employees can simply make up non existent PIN numbers and clock them in and out without any verification But this provides them no benefit Since they cannot be matched to any employee s time card the timekeeping website shows them as unprocessed punches where they can be viewed by a supervisor and then either posted to a time card manually if considered valid or simply deleted Problem Misidentification Misidentification is rare but possible particularly since the clock is calibrated by default to err on the si
12. ur clock automatically adjusts for Daylight Saving Time DST as instructed by the server The adjustment takes place immediately when the clock reaches the designated time i e 2 00 a m Adjustments occur on a Sunday From Sunday through Tuesday the clock will show a DST checkmark icon next to the time to remind employees that the DST correction has taken place Clocking In amp Out The timekeeping website automatically performs adjustments to ensure everything is correct There should rarely if ever be a need to adjust time cards even if employees worked overnight during the time change If you live in an area that does not observe Daylight Saving Time such as Arizona the automatic adjustment is disabled by your payroll provider from the web site Clocking In amp Out Clocking in and out is simple Press 1 to clock in Press 2 to clock out After you press 1 or 2 enter your PIN number swipe your card or place your finger on the sensor reader If your PIN number has been enrolled with a fingerprint you must also touch the fingerprint sensor to verify your identity Fj j F Fingerprint scan PIN entry Proximity card If the fingerprint has never been enrolled and associated with a PIN a fingerprint check is not required This is intended as a convenience to new hires Once a fingerprint is enrolled with the PIN number the fingerprint will be required in order to use the clock Additional prompts such as de
13. y badge or bell support Time Clock Settings Clock Setup The clock settings are retrieved from the timekeeping server This includes time date time zone Daylight Saving Time DST etc Once the clock is connected to the network you can press the 9 key to force the device to communicate If you receive the message UNKOWN SERIAL it means that your account has not been set up on the server It can take up to 10 minutes for the L1 to become active after it has been added to the timekeeping website Once your clock is set up it will automatically transmit periodically There is no need to force it to transmit with the 9 key although you can do this at any time Network Setup The L1 is compatible with most small business networks and the initial device start up and connectivity is automated Your company s IT department can tell you if you need to set up a Static IP address Usually you do not need to do this If you do you can reach a hidden Network Configuration menu To access this menu press or MENU depending on your model and enter the following password 2663 Firewall Notify your firewall administrator that the FlexClock will make outgoing connections on TCP ports 8288 and 8289 By default most firewalls allow this sort of outgoing connection without any additional setup FlexClock only makes outgoing connections so it does not need any setup for inbound connections Daylight Saving Time Yo
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