INVITATION FOR BID - Purchasing
Contents
1. University of Alabama Press defines frontmatter as display for two 2 half titles one 1 title page one 1 copyright page one 1 dedication page and one 1 contents page Prose material eg Preface Acknowledgments must be charged at text rates 14 15 16 17 18 19 20 21 22 23 24 INVITATION FOR BID TEXT Usually 10 12 11 13 10 13 11 14 10 14 on a measure from 22 to 27 picas depth from 38 to 45 picas including running head University of Alabama Press may also require the use of 2 point sizes and 4 point leading increments EXTRACT Generally set same as text with indents left and right with designated space above amp below blocks BACKMATTER Endnotes bibliography appendixes etc are generally set one I pt size smaller than text same measure as text Bibliographies almost always are simple one 1 pica hangs but occasionally the University of Alabama Press must use Social Science or hard science style Notes usually include subheads Appendixes are prose if tables they will be charged as such INDEX Generally two 2 pt sizes smaller than text double column on text measure with 1 pica gutter DISPLAY University of Alabama Press sometimes prefers to use large sizes of the text font chargeable at the regular character rate except for frontmatter see above COMPOSITION PENALTIES TABULAR MATERIAL Please show a cost for tabular work as an additional cost per table2. amended 1975 that the attached response has been arrived at independently and has been submitted without collusion with and without any agreement understanding or planned common course of action with any other vendor of materials supplies equipment or services described in the Invitation for Bids designed to limit independent bidding or competition 2 The contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids 3 The bidder is legally entitled to enter into contracts with The University of Alabama and is not in violation of any prohibited conflict of interest including those prohibited by the Code of Alabama 13A 10 62 as amended 1975 4 Ihave fully informed myself regarding the accuracy of the statement made above THIS AREA MUST BE COMPLETED DELIVERY AFTER RECEIPT OF ORDER NAME OF COMPANY FEDERAL EMPLOYER ID NO ADDRESS FAX PAYMENT TERMS ADDRESS E MAIL SHIPPING TERMS CITY STATE amp ZIP CODE DATE F 0 B DESTINATION PREPAID AND ALLOWED QUOTE VALID UNTIL SIGNATURE Typed Printed Name of Signor SIGNATURE REQUIRED This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder Type or print the information requested in the spaces
3. per page ie a charge to be added to the basic page rate Furnish separate cost for tables of 2 5 cols another for 6 8 col tables and a third for 9 15 col side turned tables STYLING We provide edited and styled Word files The successful vendor must possess the capability to interface properly with a given job presented in this form UAP reserves the right to reject a bidder that does not have this capability Costs for page makeup proof alterations etc are assumed to be the same as with basic composition prices The University of Alabama reserves the right to contact the next lowest responsible vendor in the event the low bidder cannot meet delivery requirements After acceptance of a University of Alabama Purchase Order if the low bidder fails to perform as specified within the required delivery schedule the University reserves the right to cancel the bid for that particular order Failure to perform as specified may also subject the successful bidder to removal from the University s bidders list for future bid requests Appendix Partial list of typographic requirements Always use fi and fl ligatures ff ffl and ffi should be kerned appropriately and always use true drawn small caps when the font exists There must be a minimum of two 2 lines of text preceding or following subheads extracts or display material at page breaks never one 1 line The last line of a paragraph can NEVER start a page unless it is a single
4. provided An Equal Opportunity University Revised December 6 2013 INVITATION FOR BID The University of Alabama requests sealed bids as per attached general and technical specifications or equal unless otherwise specified in the Special Conditions All Bidders submitting a bid must read all specifications carefully and respond accordingly Failure to do so may eliminate your bid from consideration due to non compliance 1 0 GENERAL SPECIFICATIONS 1 1 1 3 1 4 1 5 1 6 1 7 Any contract resulting from this request will be made available to other eligible entities This may include but is not limited to The University of Alabama System comprised of The University of Alabama The UAB Enterprise consisting of The University of Alabama at Birmingham the UAB Health System and their related foundations and affiliates and The University of Alabama in Huntsville Huntsville AL and other state entities Contracts resulting from the award of this request cover shipments by any entity listed above Each entity will generate its own purchase orders payments etc and delivery must be made according to the instructions on the purchase order The thrust of the contract is to obtain greater volume price discounts by combining the volume of purchases from participating entities within the State of Alabama All bid responses technical information and any other attachments furnished to The University of Alabama in response to this
5. request for quotation must be submitted in duplicate THE ORIGINAL BID AND ATTACHMENTS WITH ORIGINAL SIGNATURE AND ONE EXACT COPY OF THE ENTIRE BID RESPONSE Bidders who fail to follow this format may be disqualified from the evaluation and award phase of this bid The stated requirements appearing elsewhere in this solicitation shall become a part of the terms and conditions of any resulting contract Any deviations there from must be specifically defined If accepted by the University the deviations shall become part of the contract but such deviations must not be in conflict with the basic nature of this solicitation Note Bidders shall not submit their standard terms and conditions or purchase order terms as exceptions to or modification of the terms and conditions of this solicitation Each exception to or modification of a University term and condition shall be individually listed by the bidder Failure to follow this instruction may result in the determination that a bid submission is non responsive to a solicitation and the rejection of that bid The issuance of a University Purchase Order P or a signed Contract document is required to constitute a contract between the successful Bidder and the University which shall bind the successful Bidder to furnish and deliver the commodities ordered at the prices terms and conditions quoted and in accordance with the specifications of this Solicitation as well as the terms and conditions of the U
6. THE UNIVERSITY OF ALABAMA INVITATION FOR BID ATTENTION This is not an order Read all instructions and terms and conditions carefully INVITATION NO 1054194 RETURN ALL COPIES OF BIDS TO Issue Date 10 14 2014 THE UNIVERSITY OF ALABAMA PURCHASING DEPARTMENT Street Address 1101 Jackson Ave Suite 3000 Tuscaloosa Alabama 35401 Buyer Jana Weaver OR Mailing Address Box 870130 Phone 205 348 3954 Tuscaloosa Alabama 35487 Email jweaver fa ua edu PHONE 205 348 5230 FAX 205 348 8706 Bid Responses may NOT be faxed or emailed IMPORTANT SEALED BIDS MUST BE RECEIVED BY 10 28 2014 2 00 P M CST TIME Bid number and opening date must be clearly marked on the outside of all bid packages 1 Pursuant to the provisions of the State of Alabama Competitive Bid Law Section 41 16 20 and or 39 2 rules and regulations adopted there under sealed bids will be received on the items noted herein by The University of Alabama Purchasing Department until the date and time stated above In accordance with Alabama State Bid Law Section 41 16 27 where applicable the University reserves the right to enter into negotiations within thirty 30 days of the bid opening 2 The University s General Terms and Conditions and Instructions to Bidders apply to this Solicitation and shall become a part of any contract issued hereunder 3 For purposes of this Solicitation the Solicitation documents shall consist of the following components a Invitat
7. a safe University environment it is imperative that the successful bidder meet certain qualifications that will guarantee The University of Alabama the successful Bidder is qualified to furnish and deliver products equipment and services or furnish deliver install service and or repair equipment whichever is applicable as required in this Solicitation In order for Bidders to qualify the following requirements must be fulfilled 2 1 The Bidder if requested must provide in writing a statement that the Bidder has been regularly engaged in business for a minimum three 3 years engaging in furnishing delivering servicing repairing and installing equipment goods or services required in this Solicitation In lieu of the minimum number of years in business a performance bond may be required in the amount of one hundred 100 percent of the contract price This bond will be used to secure the completion of the project should the successful Bidder default for any reason Failure to comply with this requirement may eliminate your bid response from consideration 2 2 Each bidder required to provide a bond shall submit a letter from a bonding agent licensed to do business in the State of Alabama stating that if the bidding company is the successful bidder said bonding agent will furnish a 100 performance and payment bond covering and including products and service for the duration of the contract period Said bond shall be subject to the approval
8. abama Press will compare with count on invoice SCHEDULING AND TYPEFACES Should the successful contractor s not have typefaces or special characters including figures accents ligatures needed for a particular job University of Alabama Press reserves the right to award the job to the next lowest bidder that has the items required It also seems prudent to have the option to limit the total number of books with each vendor at any one time at our discretion Four current jobs with any one vendor at any one time seems to us a reasonable maximum Exceptions may be made at our discretion INVOICES Itemized invoicing of bid items is required A grand total amount of job is unacceptable Alterations must be itemized as AAs EAs etc BASIC COMPOSITION University of Alabama Press defines basic composition as straightforward composition of scholarly monographic type and trade manuscripts with text extract subheads occasional line for line tabbed or centered on measure superscripts occasional subscripts occasional one 1 or two 2 column lists occasional accented characters scattered foreign words in roman characters end notes bibliography index and frontmatter chapter opening display typefaces Pricing must include occasional use of raised or sunken initials and rules with display or as part of running heads TRIM SIZES This contract covers the following sizes 51 2 x 8 1 2 to 6 1 8 x 9 1 4 occasionally 8 1 2 x 11 FRONTMATTER
9. and acceptance of The University of Alabama The Letter and Bond shall be submitted to the University Purchasing Department and must be furnished within forty eight 48 hours after request The premium of the bond shall be paid by the successful bidder Failure to provide the bond letter or bond will eliminate your bid from consideration in the bid award REFERENCES References must include at least three 3 other universities institutions or businesses which the bidder has successfully provided products services or installation of equipment similar to those required in this Solicitation in terms of manufacturer size features service or type of installation The references must include company name address project delivery date contact name phone number and email address PRODUCT SPECIFICATIONS Specify all terms and conditions of the warranties associated with your products with your bid response PRICE QUOTATION 5 1 IMPORTANT It is required that the PRICE QUOTATION SHEET S furnished with this Request for Price Quotation be completed and submitted with your proposal DO NOT send generated price lists as your bid Failure to comply with this request may eliminate your bid from consideration in the bid award 5 2 All prices shall be quoted furnish and install if applicable FOB The University of Alabama Tuscaloosa AL 35487 prepay and allowed Unit prices quoted must include any and all shipping and handling charges Any freight
10. claims will be the responsibility of the Bidder The successful Bidder must transport at the time of set up the equipment and supplies necessary for this installation to campus No direct shipments will be accepted 5 3 It is the Bidder s responsibility to verify any information measurements and obtain any clarifications prior to submitting the bid response The University is not liable for any errors or misinterpretations made by the Bidder in response to this Solicitation 5 4 The successful Bidder under the specifications required in this Solicitation shall furnish at its expense all equipment labor tools supplies transportation insurance and other expenses necessary to fully perform any phase of the requirements of this Solicitation 5 5 Quote prices firm for a period of ninety 90 days following the bid opening date unless otherwise stated in the Special Conditions Bids that do not guarantee pricing firm for this period may be eliminated Failure to quote the term for which your prices will remain firm may eliminate your bid from consideration 6 0 7 0 8 0 INVITATION FOR BID 5 6 The quoted price must include but not be limited to all cables wires connectors etc to make a complete functioning unit unless specifically stated in the special conditions 5 7 Include with your bid response complete details of your company s Return Merchandise policy including but not limited to amount of any restocking fee required proc
11. e University of Alabama this information must be included in your solicitation response Failure to disclose this information in your response may result in the elimination of your proposal from evaluation 2 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama and you or your firm is awarded a contract as a result of this solicitation then within ten 10 days after the contract is entered into you agree to file a copy of that contract with the State of Alabama Ethics Commission in accordance with Code of Alabama Section 36 25 11 and upon request by the University furnish evidence of such filing 3 By accepting payments agreed to in any purchase order resulting from this bid Contractor certifies that to its knowledge no University employee or official and no family members of a University employee or official will receive a benefit from these payments except as has been previously disclosed in writing to the University on the Disclosure Statement of Relationship Between Contractors Grantees and Employees Officials of The University of Alabama AUTHENTICATION OF BID AND STATEMENT OF NON COLLUSION AND NON CONEFLICT OF INTEREST hereby swear or affirm under the penalty for false swearing as provided in Code of Alabama 6 5 180 that 1 In accordance with Code of Alabama Section 41 16 25
12. e of characters available e g oldstyle figures fl and fi ligatures ff ffi ffl kerned appropriately true drawn small caps and true italics accents etc PAGE MAKEUP Pages must be done in matching facing pages trim marks and corner marks included Facing pages must still align PROOF University of Alabama Press typesetting goes directly to pages Bid pricing must include PDF and InDesign package for first page proofs PDF for revised pages with index and print ready PDF of final proofs with complete InDesign package University of Alabama Press will be exploring the use of XML files during the coming year Explain in your bid response the possibility of creating XML files along with PDF files SAMPLE PAGES The bid response must include sample pages with trim marks for all projects to consist of title page contents page note page and a bibliography page plus a chapter opening and a double spread showing text running heads folios extract subbheads and sample table if applicable Samples will be approved by University of Alabama Press and also reserves the right to make format changes at this stage without penalty CHARACTER COUNT Composition must be charged on a per thousand character basis with page makeup additional Successful contractor s must invoice based on actual work done ALTERATIONS Alterations must be invoiced on a per line basis and must be itemized as such Alterations are counted on all proofs and University of Al
13. e undersigned officer of Company certifies to the Board of Trustees of the University of Alabama that the Company does not employ an individual or individuals within the State of Alabama SIGNATURE OF COMPANY OFFICER PRINT COMPANY NAME PRINT NAME OF COMPANY OFFICER PRINT TITLE OF COMPANY OFFICER DATE PALS k pi SE Up f a a fe VisTRe f 4 lfe 5 J gt AS LAND Str Employment Eligibility Verification Welcome User ID Last Login Log Out Click any Bro help ill Company Information My Cases New Cases o View Cases Company Name View Edit Search Cases Company ID Number Doing Business As DBA My Profile Edit Profile Name Change Password DUNS Number Change Security Questions Edit Company Profile Physical Location Mailing Address Add New User Address 1 Address 1 View Existing Users Address 2 Address 2 Close Company Account City City State State View Reports Zip Code Zip Code View Essential Resources County Take Tutorial View User Manual Additional Information Contact Us Employer Identification Number Total Number of Employees Parent Organization Administrator Organization Designation Employer Category Federal Contractor Category Employees being verified NAICS Code Total Hiring Sites Total Points of Contact View MOU U S Department of Homeland Security www dhs gov U S Citizenship and Immigration Services w
14. edures limitations contact person and phone number While the University does not enter into any purchase with the intent to return items ordered we do require this information be included with your bid response Failure to include this information may be grounds for elimination of your bid from consideration DELIVERY INSTALLATION AND TRAINING REQUIREMENTS 6 1 Proposed delivery dates shall be stated in number of calendar days after receipt of order 6 2 All items must be delivered directly to the University by the successful Bidder and placed according to the instructions supplied by the University INSURANCE 7 1 See General Terms and Conditions for general Insurance Requirements Additional Insurance requirements may be listed in the Special Conditions Section 7 2 The successful Bidder shall provide the University Purchasing Department a certificate of insurance listing the required types of insurance and minimum liabilities specified in the General Terms and Conditions unless otherwise modified in the Special Conditions 7 3 The certificate must be received by The University of Alabama Purchasing Department within three 3 days of request Failure to comply with this request may eliminate your bid from consideration in the bid award 7 4 The University reserves the right to terminate any resulting contract if the Bidder fails to keep these policies in force for the above amounts or for the duration of the contract period 7 5 The
15. en the successful contractor and The University of Alabama this contract may be renewed for four 4 twelve month 12 periods at the original bid price All other terms conditions delivery etc will remain the same as the original bid The successful contractor should furnish a letter of request to the Purchasing Department thirty 30 days prior to expiration of the bid The University of Alabama requires the successful contractor s to be responsible for transportation of materials to The University of Alabama Press Example The successful contractor must pay for the appropriate transportation of any needed materials to The University of Alabama in order to meet the schedule All books must be typeset using Adobe InDesign version CS6 or later Each job will require a commitment on delivery Upon receipt of a University of Alabama Purchase Order the successful contractor must immediately notify Ms Jana Weaver Senior Buyer in the Purchasing Department if the required delivery date cannot be met The University reserves the right to contact the next lowest responsible vendor in the event the successful contractor cannot meet the specified delivery requirement After acceptance of a University Purchase Order if the successful contract fails to perform as specified within the required delivery schedule the University reserves the right to cancel the bid for that particular order as well as the rest of the contract period Failure to perform as
16. ion for Bid and any Addenda b General Terms and Conditions c Instructions to Bidders In the event that any provision of the component parts of the Solicitation conflicts with any provision of any other component parts the component part first enumerated shall govern 4 This Agreement and any disputes hereunder shall be governed by the laws of the State of Alabama without regard to conflict of law principles Title Standing Contract for Typesetting of Press Books CERTIFICATION PURSUANT TO ACT NO 2006 557 Alabama law section 41 4 116 code of Alabama 1975 provides that every bid submitted and contract executed shall contain a certification that the vendor contractor and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered collecting and remitting Alabama state and local sales use and or lease tax on all taxable sales and leases in Alabama By submitting a response to this solicitation the bidder is hereby certifying that they are in full compliance with Act No 2006 557 they are not barred from bidding or entering into a contract pursuant to 41 4 116 and acknowledges that The University of Alabama may declare the contract void if the certification is false DISCLOSURE STATEMENT 1 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of Th
17. line paragraph No more than three 3 lines in a row may end with hyphenated words There must be a minimum of five 5 characters on the last line of a text paragraph including punctuation There may be no fewer than four 4 lines on the last page of a chapter There may be no fewer than six 6 lines on a page with an illustration Illustrations tables and figures are to come on the bottom of the page where referenced or on the next available top never in the middle of a page unless specifically requested Footnotes must start on the same page as their reference and must have a minimum of two 2 lines on both pages when a note must be broken No widows in broken notes A short and a long spread can never follow each other Never use hyphenation in subheads or ragged captions Never vary the number of lines specified on a standard page or a chapter opener without cause and always mark short or long pages on proof Punctuation should be in the same font as the preceding word or phrase except in the case of open and close punctuation like and where the close should be in the same font as the open Any of the general specifications can be superseded by specific instructions on a particular job Should questions arise during page make up University of Alabama Press requires the successful contractor to call for clarification THE UNIVERSITY OF ALABAMA CERTIFICATION OF COMPLIANCE WITH THE STATE OF ALABAMA IMMIGRATION LAW Th
18. n language M characters heavy phonetics fF Ff fF fF M characters heavy math science TABULAR MATERIAL table per page additional for 2 5 col table s table per page additional for 6 8 col table s table per page additional for 9 15 col side turned table s INVITATION FOR BID SCHEDULE For most books University of Alabama Press requires the proof schedule listed below Submission of your bid response indicates your acceptance of this schedule and your ability to perform within its restrictions As noted on specification sheet if you cannot meet this schedule for a particular job University of Alabama Press reserves the right to award the job to next low bidder Ten 10 working days to sample pages Fifteen 15 working days from sample pages to first pages Ten 10 working days from pages to revised pages with index or eight 8 days for revises amp five 5 days for index received separately Eight 8 working days from rev pages to PDF files Please list the computer equipment system software and application software that you will use for typesetting This is an Annual Contract beginning January 6 2015 to January 5 2016 WILL YOUR PRICES REMAIN FIRM FOR THE CONTRACT PERIOD YES NO IF NOT HOW LONG The University of Alabama Press requires each vendor to have a minimum of 25 quality standard designs with specifications noted from which we may choose to have any of ou
19. ng work and shall remain enrolled throughout the entire course of its performance of the contract awarded pursuant to this RFP By signing this contract the contracting parties affirm for the duration of the agreement that they will not violate federal immigration law or knowingly employ hire for employment or continue to employ an unauthorized alien within the state of Alabama Furthermore a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom To the fullest extent permitted by law the Contractor shall defend indemnify and hold harmless the University from any and all losses consequential damages expenses including but not limited to attorneys fees claims suits liabilities fines penalties and any other costs arising out of or in any way related to Contractor s failure to fulfill its obligations contained in this paragraph or contained in the Alabama Immigration Law Act 2011 535 as amended State of Alabama Immigration Law Act 2011 535 The successful contractor will be required to provide written certification they are in compliance with Section 9 of the State of Alabama Immigration Law Act 2011 535 One of the two required documents must be submitted prior to issuance of a University contract or purchase order Please complete and submit the form or document that applies to your company Complete this d
20. niversity s Purchase Order or Contract No shipments are to be made to The University of Alabama without the issuance of a Purchase Order P Bidders are not to accept or ship items against a requisition number R Any questions concerning these specifications should be directed to the Buyer listed on the signature page No department school or office at the University has the authority to solicit or receive official Solicitations nor authorize Solicitation or Contract changes other than the Purchasing Department All solicitations are issued under the direct supervision of the Associate Director for Purchasing and in complete accordance with the State of Alabama Bid Law Section 41 16 20 and University policies and procedures The terms and conditions included in this Solicitation along with any addenda any University contract and or University purchase order s issued referencing this Solicitation the University s General Terms and Conditions Instructions to Bidders shall constitute the entire and exclusive Contract between the University and the successful Bidder 1 8 INVITATION FOR BID State of Alabama Immigration Law Compliance Compliance Notice By submitting a proposal to this RFP a Respondent agrees that it will fully comply with the State of Alabama Immigration Law Act 2011 535 as amended A Respondent also shall enroll in the E Verify Program prior to performing any work or continuing to perform any on goi
21. ocument only if your company is not located in Alabama and your company does not have employees or subcontractors that work in the State of Alabama e Certification of Compliance and affidavit forms included with this solicitation see Appendix Certification of Compliance Complete the E Verify document online if your company is located in Alabama or your company has employees working in Alabama e Contractor s one page E verify Employment Eligibility Verification form see example included in Appendix E Verify If you have previously enrolled in E Verify follow these instructions Log onto www uscis gov everify Click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued If you are not currently enrolled in E Verify follow these instructions Log onto www uscis gov everify Click Getting Started for information about the program requirements and enrollment process Click Enroll in E Verify and begin enrollment process When enrollment process is complete click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued For further assistance please consult the E Verify Quick Reference Guide 2 0 3 0 4 0 5 0 INVITATION FOR BID QUALIFICATIONS AND STANDARDS Due to the importance of maintaining
22. r books typeset A PDF file and full InDesign package for each of the 25 designs that you have the right to use must be supplied The University of Alabama Press is currently making in house corrections on most titles that the typesetter would normally make the corrections for This is being done on first pages mainly You must provide us with an InDesign package on first pages in order for us to do this We will return the corrected InDesign package which you will then be required to check for any adjustment that may be needed We are investigating a possible move to using Adobe InCopy to make in house corrections in the future 10 11 12 13 INVITATION FOR BID TECHNICAL SPECIFICATIONS ANNUAL TYPESETTING CONTRACT FOR THE PERIOD JANUARY 6 2015 THROUGH JANUARY 5 2016 University of Alabama Press requires the successful contractor s to follow only the finest book composition principles Quality work and adherence to schedules are prime conditions of this contract This contract will be awarded to a single vendor or on a per job basis and prices must be firm for the duration of the contract beginning January 6 2015 to January 5 2016 Edited and styled Word files and InDesign generated samples will be provided to vendor All jobs are counted and cast off prior to submission to compositor TYPE Only OpenType Type 1 and TrueType type faces suitable for scholarly books and journals will be acceptable These faces must have a full rang
23. received in the Purchasing Department within seventy two 72 hours of request Invitation For Bid 2 0 does not apply to this solicitation 3 0 does not apply to this solicitation 4 0 does not apply to this solicitation 5 6 does not apply to this solicitation 7 0 does not apply to this solicitation 10 0 QUOTE SHEET INVITATION FOR BID VENDORS ARE REQUIRED TO COMPLETE THE PRICE QUOTATION SHEETS USING THE FOLLOWING FORMAT COMPLETE ALL VARIABLES ON ALL SHEETS BASIC COMPOSITION M characters for files with all editorial updates and styling added page frontmatter page for makeup page for makeup if footnotes on text pages each for sizing cropping and placing line art halftone tiffs or PDF files each for adjusting density end dots or curves according to printer specifications line for alterations in pages each for live scan of furnished halftone fF fF Ff fF FH fF each for live scan of furnished line art NOTE All possible postage and handling charges must be included University of Alabama Press will not pay for overnight charges if the delay was caused by the successful bidder Allowance for the time in transit must be taken into consideration when scheduling COMPOSITION PENALTIES M characters scattered foreign language in non roman characters M characters scattered phonetics M characters scattered math science M characters heavy non roman foreig
24. specified may also subject the successful contractor to removal from the University s bidders list of responsible vendors for future bid requests Delivery must be received within ten 10 days of the successful contractor s specified delivery date Failure to comply will result in the assessment of a 1 penalty of the total invoice for each day delivery is delayed which will be deducted from the invoice total at the time of payment The University of Alabama reserves the right to assess vendor with any loss of sales due to delay in delivery Scheduled delivery is critical and must be adhered to strictly The University of Alabama reserves the right to award the bid to a single vendor or on a per job basis to the lowest bidder that is in compliance with the general and technical specifications as solely determined by the University Bidders must quote separate prices on all items specified on the quotation grid sheets Failure to complete the quotation grid sheets may eliminate the bid from consideration Bid Evaluation The University will evaluate the bid responses based on an evaluation list compiled from previous orders issued by the University The evaluation list will be provided to bidders at the bid opening or upon email request thereafter Samples may be required for the bid evaluation If requested by the University Purchasing Department vendor shall send a sample s of the same specifications requested in this bid Sample s shall be
25. umbrella policy must be listed on the insurance certificate with an explanation of the coverage RESTRICTIONS ON COMMUNICATIONS WITH UNIVERSITY STAFF From the issue date of this Solicitation until a Contractor is selected and a contract award is made Bidders are not allowed to communicate about the subject of the IFB with any University administrator faculty staff or members of the Board of Trustees except e The Purchasing Department representative any University Purchasing Official representing the University administration or others authorized in writing by the Purchasing Office and e University Representatives during Bidder presentations If violation of this provision occurs the University reserves the right to reject the Bidder s response to this Solicitation 9 0 INVITATION FOR BID SPECIAL CONDITIONS 9 1 9 2 9 3 9 4 9 5 9 6 9 7 9 8 9 9 The University of Alabama requests sealed bids to establish a twelve month 12 contract for TYPESETTING OF PRESS BOOKS as per attached general and technical specifications or equal to be requested as needed for requirements as they arise during the contract period of January 6 2015 to January 5 2016 The University of Alabama does NOT guarantee any specific quantity will be purchased during the contract period Pricing for this contract must be firm for a twelve month 12 period beginning January 6 2015 to January 5 2016 However upon mutual agreement betwe
26. ww uscis gov Accessibility Download Viewers THE UNIVERSITY OF ALABAMA DISCLOSURE STATEMENT 1 Contract Purchase Order No 2 Name of Contract Grantee Address Telephone Fax 3 Nature of Contract Grant 4 Does the contractor grantee have any relationships with any employee or official of the University or a family member of such employee or official that will enable such employee or official or his her family member to benefit from this contract If so please state the names relationships and nature of the benefit For employees of the University family members include spouse and dependents For members of the Board of Trustees officials family members include spouse dependents adult children and their spouses parents in laws siblings and their spouses This Disclosure Form will be available for public inspection upon request The above information is true and accurate to the best of my knowledge Signature of Authorized Agent of Contractor Grantee Date RETURN FORM TO The University of Alabama Purchasing Dept Box 870130 Tuscaloosa AL 35487 0130 Ph 205 348 5230 Fax 205 348 8706 www purchasing ua edu
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