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Kronos Full (Java) User Manual

1. KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 50 SCHEDULING OVERVIEW Supervisors And Pay Reps Only BASICS Scheduling allows standard work shifts to be applied to individuals or groups of employees Frequently used shifts and patterns can be created and saved WW Scheduling allows the ability to pay from a schedule for areas without clocks or access to computers and web based timecards Scheduling in Kronos can be accomplished in a number of ways On the fly by entering the beginning and ending times of a shift with in cell editing Adding a prebuilt pattern template of hours to the schedule that may be shared by numerous employees Applying an on the fly pattern directly to a schedule specific to an employee Assigning an employee to a Schedule Group which uses a prebuilt schedule Earnings codes can be applied to a schedule to automatically apply planned vacation hours or scheduled workmen s comp and disability payments Work rules and cost center transfers can also be scheduled to be automatically applied when an employee logs time Time worked rounds tighter for employees with schedules than for employees without schedules To Apply or Adjust Schedules 1 From the Navigation menu click Scheduling 2 Froma genie such as Reconcile Timecard Daily open the Schedule tab and select from the menu Schedule Editor Schedule Group Assignment i
2. KRONOS USER MANUAL FULL FUNCTIONALITY JAVA 5 25 2012 Cornell University University Payroll Office Table of Contents LOG ON LOG OFF WHAT IS KRONOS WHAT YOU NEED TO KNOW USER ROLES AND RESPONSIBILITIES WHO ARE YOU EMPLOYEES SUPERVISORS PAY REPS Payroll Representatives MULTIPLE JOBS AND TIME COLLECTION PROCEDURES WEB EMPLOYEES CLOCK EMPLOYEES NAVIGATION IN KRONOS LOG OFF SET UP HELP NAVIGATION TABS QUICK LINKS ACTION MENU TIMECARD OVERVIEW OPENING THE TIMECARD REVIEWING THE TIMECARD TIMECARD MENU FUNCTIONS PEOPLE RECORD INFORMATION EMAIL AND PRINT FROM THE TIMECARD TIMECARD TABS NAVIGATING FROM THE TIMECARD RECORDING EDITING AND APPROVING TIME ADDING TIME WORKED and MEAL BREAKS ADDING EARNINGS CODES Benefits Eligible Employees Only ADDING LEAVE TIME EXEMPT EMPLOYEE MOVE AMOUNTS BETWEEN EARNINGS CODES ADDING A COMMENT AND NOTE KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 1 VD l A a Aa A AA Q W A NO N N FF Fei Fei Fei FS Fe Fe Fe bech Fei bech bech bech kech k e O O O Oo G A Oh NO NA WO WO WwW NY NY Ch Ch OD TRANSFERS ON A TIMECARD 25 HOLIDAY ON A TIMECARD 25 SAVING THE TIMECARD 25 EDITS TO A TIMECARD 26 TIMECARD APPROVALS 26 TIMECARD SIGN OFFS Pay Reps Only 2q HISTORICAL EDITS 29 MOVE HISTORICAL 31 DELETE HISTORICAL EDITS 31 USING GENIES Supervisors and Pay Reps Only 32 GENIE ACTIONS 34 GENIE USES AND DESCRIPTIONS 36 ACCRUALS OVER
3. 2 Highlight the report to be deleted and click Delete REPORTS SELECT REPORTS HY EENDESS BCHEIDIR HME He INFORRATITH e HY CARERDARR REPORTS SELECT AEPORTS CHEE WEHT Status H KH KEN KH E CU ACCRUAL DECTAILL e Dats Dri People Caini Gene Time Beetod Prewetushy icid DL mpiya i Previous Pay Penod e poral anos gend rgia Dutput Format Stebe Strobel Data Got Sccrual Deag Description Capart nming koea helo WE page brew in batem ampk TETE CHECK REPORT STATUS View Report Refresh Status k Delete p Report Name Absent Employees CU Time Detail Format Daten Y Date Done pdf 4 09 2012 11 50AM 4 09 2012 11 50AM pdf 4 09 2012 11 34AM 4 09 2012 11 34AM KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 48 USING AD HOC QUERIES Supervisors And Pay Reps Only BASICS s nb nb nb sb Ad Hoc hyperfind queries are special purpose informational searches Query results are temporary and valid for as long as the Kronos session is open Ad Hoc queries provide specific information about employees by selecting and defining filters Queries can be create for information such as finding terminated employees all employees in a cost center or all people reporting to a specific supervisor seniority dates etc An Ad Hoc query can be created and saved as a personal use query by Kronos users with high security access such as Payroll Services The asterisk is a wildcard used to define se
4. gt Use the Show field menu to expand or narrow the employee list examples People with Biweekly Pay Exempt Payrules People to Be Set Up People with Student Biweekly Pay All Active Students etc gt Use the Time Period field to select a different pay period or range of dates This genie is an effective tool to sort timecards which need review for missing punches or to monitor whether or not your employees are entering time on a daily basis Columns can be sorted by exception and selected employees can be highlighted Use the Timecard quick link on the menu bar to select and toggle 4 F5 between employee timecards The Reconcile Timecard Daily genie includes information such as Worked Time Leave Time and Overtime It also shows any employee who has logged a punch and is On Premises for the day KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 36 QUICKFIND AVAILABLE TO SUPERVISORS AND PAY REPS QUICKFIND Name or ID i Time Period Current Pay Period Primary Labor ro User Benefit Employee om D Active Badge Number Kg Name Eigble Class SAP Grade Step The QuickFind genie is a hyperfind search process Using the Name and ID field and the Time Period parameters you can select all employees exempt and non exempt in your security or search for individuals by name part of a name or by employee NetID for specific pay periods or selected dates e To view all employees in your security choose a Time Pe
5. NOTE Use the Add Historical with Retroactive Pay function to move pay codes that pay at the same rate such as VAC and SIC To Move an Historical Amount pi In the Time Period field choose the range of dates for the time period to be corrected From the Amount menu select Move Historical In the Move Historical Amount window select the appropriate From and To pay codes and enter an Amount Enter the Historical Date that applies to the move Enter a Comment to justify the action Click OK Click Save The Historical Amounts tab displays the Historical Move details TOTALS amp SCHEDULE ACCRUALS AUDITS COMMENTS SIGN OFFS REQUESTS amp APPROVALS HISTORICAL AMOUNTS Effective Historical Type of From To From To Date Date Edit Account Account Pay Code Pay Code Zeien Lesen 4 04 2012 3 12 2012 Historical Pay Code Move REG UWA 4 0 impacts accruals University Closing Ice Storm state of emerg DELETE HISTORICAL EDITS Deleting a moved historical amount is always done from the current pay period 1 2 On the timecard change Time Period to Current Pay Period Amount Accruals Comment Y Approval Edit gt Move Delete Moved gt Add Historical Add Historical with Retroactive Pay Calculation gt v ipa Accrual Open the Historical Amounts tab and highlight the row to be deleted TOTALS amp SCHEDULE ACCRUALS nuorrs Crsronicnt noun COMMENTS
6. 2 49PM Time Period Previous Pay Period Person Pay Pay User Std Pay Paid Employee Approved Manager Signed Supervisor Supv Totals Up Grp Rule Name Period Ho Time Approval Manager Names Approval Off Name NetID To Date e The Payroll Readiness genie defaults to Previous Pay Period and requires a hyperfind selection from the Show field menu to sort by employee type or All Home e This genie is used to monitor timecard approvals and sign offs at the end of the pay period on Thursday morning before time is pulled e Sort the data columns to review for missing approvals and sign offs and to confirm appropriate combined totals of work leave and holiday time are recorded for the pay period e To see active or terminated employees with time punches in the pay period from the Show menu select People with Biweekly Pay EMPLOYEE INFORMATION AVAILABLE TO PAY REPS ONLY EMPLOYEE INFORMATION Last Refreshed 3559PM Time Period Current Pay Period Person Active Primary Pay Rep Cost Job ame 1 mi Name 1 D Emplid Nett BEE are adili knf gt in fi Si TT ae Group Department Center Supervisor Jobre User Name Comp Ee e Description e The Employee Information genie defaults to Current Pay Period and requires a hyperfind selection from the Show field menu e This genie displays the 7 components of the employee s Primary Labor Account home account e Select All Home from the Show field menu to view data for all
7. Comment Approval Calculation alse 3 Onthe pop up duplicate of the timecard enter the edits see below a 4 Click Calculate Differences to view results in the Add Historical with Retroactive Pay Calculation window 5 Click the Comment menu to add a comment note to justify the change 6 Click Save A apple Gala 2222222 000 Historical Dates X08 2912 3212012 RRKRKK RRKRRRKRRRRR Ft bt A apple Gala 2222222 000 Historical Dates 3 08 2012 3 21 2012 Current Pay Rule TEMP eleng pes 4 Account Pay Code Amount SE eege Comments 4 04 2012 3 08 2012 0 0000 A pple Crisp 0000 000 VAC 5 0 Miscelaneous 4 04 2012 3 08 2012 0 0000 A pple Crisp 0000 000 PER 5 0 X 4 04 2012 3 12 2012 0 0000 A pple Crisp 0000 000 REG 4 0 v 4 04 2012 3 12 2012 0 0000 A pple Crisp 0000 000 SIC 3 8 v KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 29 Impact Accruals and Include in Totals are checked to default e Edits for benefits eligible employees will automatically be assessed and coded for overtime leave accruals and eligible shift differential pay e These default settings do not impact non benefits eligible employees e Uncheck Include in Totals if the historical edit should not pass to payroll For example o Ifthe timecard is updated to reflect a manual check o Ora correction during the payroll process was discovered and fixed after time had been p
8. Actions Punch Amount Si Accruals Approvals Person Y Ve deg mee Reinstate gt j og SE SE Keng ext pm Ge eka abe A apple Betty A 0000000 000 geet 80 0 A APPL A apple Betty A STAFKINGS605 STAFKINGS 80 0 A APPL A Apple Butter 1234567 000 kronos03 0000 80 0 A PPLE A apple Crisp 1234569 000 kronos02 0000 80 0 0000 A annle Gala 9297797700 krannefid Dn An fi A PPI F 5 Inthe Suspend and Reinstate Accruals window select an accrual to be EE suspended or reinstated Aoroa Code sp a Ifall accruals are to be changed apply the action to each accrual oo type on the menu list individually ee E a 6 Click OK This saves the action a SR KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 46 USING GENERAL REPORTS Supervisors And Pay Reps Only BASICS nb AAA A Kronos provides a wide variety of reporting options to monitor and manipulate time collection information such as time detail hours by labor account accruals audits exceptions absent employees person attributes etc Supervisors including those with Read Only access and Pay Reps run reports from a genie or an employee s timecard An employee can access reports related to time collection details from My Information My Reports Reports can be run for groups of employees or an individual and for a variety of time periods Reports are saved for 72 hours in the Kronos system A report can be printed emailed and or saved
9. Y Actions Punch Amount Y Accruals Comment Y Approvals Reports All time Keeping functions are done from the timecard including Transfers of time worked to different jobs or other labor levels and work rules Leave time and other earnings codes Historical edits Approvals Date Earnings Codes E Amount In Transfer Out In Thu 647 X 7 00AM 3 30PM Fri BMS 3 30PM Sat 649 Sun 6 20 Mon 6 21 Tue 6 22 VAC Wed 6 23 7 004M 3 30PM 78 SEL SEEEEEs 4444 4 4 4 4444 4 4 Employees can view accrual balances overtime hours cumulative work time comments work schedules historical edits and the audit trail from the timecard SUPERVISORS BASICS Review employee timecards frequently daily Monitor for missed punches exceptions to the work schedule missed meal breaks and time not entered on a daily basis SW At pay end review and approve each employee timecard by the department issued deadline Supervisors who are also hourly employees access their own timecards from the My Information tab Use of the following three genies online reports will ensure a successful payroll Reconcile Timecard Daily Accrual Biweekly Balance and Payroll Readiness Supervisors have a default view of the Reconcile Timecard Daily genie which displays an overview of timecard information for their non exempt employees for the Current Pay Period Reconcile Timecard Daily genie Cornell University i GENERAL
10. as a pdf file and converted to Excel or Word documents Favorite reports can be created and saved for easy reference NOTE Supervisors do not see employee wage information on reports Ifareport contains wage details that information will be blank on supervisor created reports If access to employee wage information is necessary the Kronos representative for the unit may have a higher security access that allows him her to create a report to include the employee wage information a supervisor needs To Create a Report from a Genie 1 Open a genie for example Reconcile Timecard Daily and define the Show and Time Period fields as needed Highlight the employee or group of employees or Timerarnd Srhedula Den select all from the Actions menu SE a From the Quick link menu click Reports to carry the Last reshed mn an Houma selected employees to the reporting function i Actions Purch e Aen T Actrugs Schedule T Approval T Persa From Select Reports click a category then select a tom 2 ent mg Goen O Mii Mae ae e tiny 9 report from the provided list A description of mnk 2908 ces cs Tel Ta Le iere D n 96101 eraf Wi ee TBS 7 ii us each report is provided in the report er wean mm emt tn eum mn D D D D l I WE definition window ee e Gemengen ds Define the report criteria for example is change People and Time Period i selections etc as needed eege ACCRUAL BALANCES AN
11. direct report employee s timecard there is no mass approval process for supervisors Genies to use for this process include Reconcile Timecards Daily and Pay Period Close Supervisors have the following genie action menu Auctions ge Schedule e Person Y PAY REPS Pay Reps who are supervisors review and approve each direct report employee s timecard Set up new employees in Kronos Sign off timecards for all unit employees at the end of the pay period Genies to help with these tasks include Reconcile Timecards Daily Pay Period Close and Payroll Readiness To identify new Kronos staff from any genie select the Show parameter of People to be Set Up Pay Reps who oversee multiple supervisors or large groups of employees have genies and mass functions that help streamline procedures such as schedule assignment and sign off at the end of the pay period Pay Reps have the following genie action menu FF AAA Actions Punch Amount Schedule Approvals zg Person zg Genie Actions Available to Supervisors and Pay Reps Actions Punch e Amount eer Using the Actions menu from a genie allows you to easily Select All employees listed in Process Employee Totals the genie Email employees directly from Kronos and Print any open window of data E mail Print Data in a genie can exported from Kronos to Excel or to a CVS text file for additional Fiter Column processing Export to Excel Export to CS KRONOS FUL
12. manually record IN OUT punches and leave time The time stamp method uses a computer like a time clock to automatically record IN OUT punches when the employee logs on Web employees receive a confirmation email from Payroll Services with log on information for Kronos A web employee with Multiple Jobs in the Same Pay Rep Group has only one timecard e The primary job is called the Home Job which is the default job number and pay rate on the timecard e An employee uses the home job timecard to transfer hours worked to a different job supervisor cost center or other labor account item when the employee works for another job in the same pay rep group A web employee with Multiple Jobs in Different Pay Rep Groups will have different log on IDs and passwords for jobs in each pay rep group e Payroll Services provides the employee with specific log on information and special passwords for each job e The Payroll assigned passwords expire and must be reset to a personal password by the employee prior to the expiration date e The first web job is tied to the employee s Cornell assigned NetID and Kerberos password e Subsequent jobs second third or more are assigned different log on ID s and passwords KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 8 e Each subsequent ID is the employee s NetID with the job number concatenated Example of an employee NetID with three jobs log on IDs and passwords Job 0 Lo
13. offs can be applied to individual timecards or by a mass function at pay end Pay Reps who are also hourly employees access their own timecards from the My Information tab AAA Use a variety of genies online reports to set up new employees and to ensure an accurate timely and successful payroll Pay Reps have a default view of the Reconcile Timecard Daily genie which displays all employees in their security access and provides an overview of the timecards for the Current Pay Period Reconcile Timecard Daily genie Cornell University L GENERAL v MY GENIES e SCHEDULING v MY INFORMATION e MY CALENDARS v MY LINKS v Timecard Schedule People Reports RECONCILE TIMECARD DAILY Show All Home e Last Refreshed 3 17PM _Edit Time Period Current Pay Period Actions Punch Amount Y Accruals Schedule z Approvals Payroll Prep Person Y On Missed Work S Leave Holiday Total S lf Name 1 Person ID NetID Department Beanies Bunch Time Overtime Time Time Paid Time Peri Pay Reps use this genie to scan for problems such as missed punches overtime leave time missed employee and supervisor approvals and to follow up with the employees and supervisors for corrective actions prior to pay end Pay Reps have responsibility for reviewing and approving timecards for their direct reports and for sign off on all unit department employees after the pay period ends The Pay Period Close and the Payro
14. on a web based timecard the most common type of access e Using a combination of these methods The supervisor and Payroll Services inform the employee which method to use Kronos also provides Payroll Reps Pay Reps and Supervisors with a variety of tools to help them manage employees and payroll Employees are assigned a work pay rule in Kronos which automatically applies the correct earnings codes and determines appropriate pay for regular work overtime shift differentials holidays etc The Pay Rule also determines how the employee s time rounds WHAT YOU NEED TO KNOW Employees and their managers should learn the following functions to be successful with the Kronos Time Keeping System and to ensure an accurate and timely payroll Basic Navigation log on log off and use of the navigation quick link and action menus How to enter time worked meal breaks and leave time earnings codes such as SIC VAC PER etc How to edit timecards in the current pay period and from prior pay periods How to attach comments and notes to timecard punches and earnings codes How to use genies online reports for supervisors and pay reps How and when to approve timecards How and when to sign off timecards Pay Reps Only See eee s F How to view create and print reports and timecards Kronos Full Java Pay Reps and Supervisors should use this version of Kronos for full functionality and robust reporting abilities Kron
15. set to All will indicate who edited the card when it was edited where it was done and what was done COMMENTS Displays all comments added to the timecard for the selected date Information includes the date of the comment the comment added notes and who entered the comment note TOTALS amp SCHEDULE ACCRUALS AUDITS COMMENTS SIGN OFFS REQUESTS amp APPROVALS HISTORICAL AMOUNTS MOVED AMOUNTS Date Comment Note Fri 3 09 Early Approved early start to work on project due today kronos16 demo 3 15 2012 9 13AM Thu 3 15 Miscellaneous Late due to road construction ButterA kronos03 demo 3 15 2012 9 30AM Flex time approved kronos16 demo 3 15 2012 9 32AM Fri 3 16 Medical appointments 4 8 hrs SIC for medical appts 3 0 hrs PER for vet appt kronos16 demo 3 15 2012 9 53AM To Delete A Comment Note Click the Comments tab Highlight the comment to be deleted and right click with the mouse Select Delete Click Save iS es NOTE Deleted comments remain in the Audit trail KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 17 SIGN OFFS REQUESTS amp APPROVALS Displays approval and sign off history for the selected date and timecard TOTALS amp SCHEDULE ACCRUALS AUDITS SIGN OFFS REQUESTS amp APPROVALS COMMENTS HISTORICAL AMOUNTS MOVED AMOUNTS Action Taken Select an action e Action Taken Effective Date Start Time Amount Reason Comment Note User Date Time Timecard Approval by Employee 3 15
16. the Specific Date window overwrite the date or click the date and use the pop up calendar ice Es To Print the Report from the browser menu select File then Print EC Sg NS aed MY REPORTS Run AID apple Bethy Available Reports My Accrual Balances and Projectons My Accrual Balances and Projections Ern gin Tina Catal Tine Deta Betzen Caos an GrrGkugeg Curent bancas prisecied future I ke z idebt propecied futere tamiya and Drei balances Proechons oi future credis are calculated to the furthest planned lating dale As of S S UISHI Soecific Dee j Specific Date Date 4 05 2012 v To View Accrual Balances and Projections from a Genie Supervisors and Pay Reps A variety of genie reports can be used to view leave accrual information from timecards for a selected time period Refer to Using Genies for details and uses gt Accrual Biweekly defaults to biweekly hourly employees and details specific accrual balances for the selected time period gt Reconcile Timecard Daily and Pay Period Close genies display a cumulative total of Leave Time taken for the selected time period Open employee timecards and select the Accrual tab to view balances for specific accrual items such as VAC SIC PER etc Balances are as of the selected day on the timecard To View Accrual Balances and Projections in a Report Supervisors and Pay Reps gt The Reports function on the quick l
17. v MY GENIES v SCHEDULING e MY INFORMATION e MY CALENDARS v MY LINKS v Timecard Schedule People Reports RECONCILE TIMECARD DAILY Show All Home v Last Refreshed 3 17PM WS Time Period Current Pay Period E Actions Punch Amount Y Accruals Schedule z Approvals Payroll Prep Y Person Y On Missed Work Leave Holiday Total d besi Eh kee EE Premises Punch Time oe Time Time Paid Time Peri Supervisor use the Reconcile Timecard Daily genie to regularly scan employee timecards to check for missed time missed punches overtime and use of appropriate leave time At pay period end supervisors review and approve individual timecards to confirm direct knowledge of the employees worked hours The Pay Period Close genie provides an overview of actual time worked for the pay period leave time holiday time missed punches and unexcused absences It also identifies missing employee approvals Refer to Using Genies for recommended functions and details on genies available to supervisors KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 6 PAY REPS Payroll Representatives BASICS Review timecards frequently for missing information in preparation for pay period end Monitor for missing time missed punches and meal breaks overtime exceptions and missing approvals Set up employees new to Kronos daily At pay end review direct report employee timecards and apply approvals to each timecard Sign
18. who meet this condition exclude people who meet the condition Click Edit Conditions to review and edit or delete selections SELECT CONDITIONS EDIT CONDITIONS VIEW QUERY ASSEMBLE QUERY VIEW SOL ave Kees Edit Condition gt Edit Condition Deiete Condition Delete Condition A Print Screen Print Screen 23 Select Conditions Gage ge and working as of today Record contains the Missed Punches exception User accounts are active as of today KRONOS FULL Java USER MANUAL Ver 04 20 12 6 Click View Query to confirm the and or not conditions and click Assemble Query to change the and or not conditions or delete conditions 7 Click from any tab to test and view query results Note The Time Period for the query results can be changed on the Test window or from the genie when viewing the final results 8 Click Print from any tab to print a copy of results on that tab 9 Click Save or click Save As to name the saved query NOTE Ifthe query is not saved a warning message will display when navigating away from the Hyperfind page To View The Query Results From A Genie Edit 1 Select any genie except QuickFind then from Geier i Sech All Active Students All Home All Home and Non Active w Time the Show field at the top of the menu selectAd Hoc 2 Define the Time Period All Home and Scheduled Job Trans All Home and Transferred in
19. 2012 kronos03 demo 3 15 2012 9 39AM Timecard Approval by Manager 3 21 2012 kronos15 demo 328 2012 3 21PM bf12 3 30 2012 11 06AM Sign off 3 21 2012 e Approvals and Sign Offs are removed by using the Approvals action menu HISTORICAL EDITS Displays details for historical edits edits made to previous pay periods including dates type of edit any transfers amounts and comments notes TOTALS amp SCHEDULE ACCRUALS AUDITS SIGN OFFS REQUESTS amp APPROVALS COMMENTS HISTORICAL AMOUNTS MOVED AMOUNTS Samy Gig kri Dien e ie Re EE EE 3 15 2012 2 29 2012 Historical Pay Code Edit 0 A pple Crisp 0000 000 REG 0 5 impacts accruals 3 15 2012 305 2012 Historical Pay Code Move SIC PER 3 0 impacts accruals Medical appointments Used 3 0 personal time for Vet 3 15 2012 3 05 2012 Historical Pay Code Edit 0 A pple Crisp 0000 000 SIC 7 8 impacts accruals e Historical Edits can only be done in signed off pay periods MOVED AMOUNTS Displays earnings code amounts moved between pay codes in a current pay period TOTALS amp SCHEDULE ACCRUALS AUDITS SIGN OFFS REQUESTS amp APPROVALS COMMENTS HISTORICAL AMOUNTS MOVED AMOUNTS Effective From To From To Geet EE Note Date Account Account Pay Code Pay Code 3 16 2012 000 0000 A pple Crisp 0000 000 SIC PER 3 0 Miscellaneous Used 3 0 personal for Vet appt gt Moved Historical tab not shown will display amounts moved in a past pay period NAVIGATING FROM THE TIMECARD Superv
20. 6 NOTE An email notice is automatically sent to the employee when someone other than the employee edits the employee s approved timecard The email informs the employee that the timecard was adjusted by whom when and where to view the change To Approve a Timecard 1 Zi In the Current Pay Period review the timecard for missing punches and incorrect punches If the employee has multiple jobs check for overlap punches i e a punch on more than one timecard for the same day time From the Approvals menu select Approve EE U V Date Earnings Codes Amount Selecting Approve automatically saves the action Fale O z To View Timecard Approvals Dates and Times 1 Click the Sign Offs Requests amp Approvals tab at the bottom of the timecard TOTALS A SCHEDULE ACCRUALS AUDIT JIGA OFFS MLQUESTS A APPI Action Taken Select an action Lama To Remove An Approval 1 2 3 NOTE NOTE In the Current Pay Period from the Approvals menu select Remove Approval The Remove Approval action is automatically saved The approval will be removed from the Approvals Requests amp Sign Off tab Approvals Repo Approve Remowe Approva 4 Sign Off Remove Sign Off An approval can only be removed by the individual who applied it A removed approval will display on the Audit tab TIMECARD SIGN OFFS PAY REPS ONLY BASICS 4 A A FFF A sign off is the final approval applied to a ti
21. A pple Han HN Bibyk Mark Jozephv 0 BEST PRACTICE To insure accurate transfer data know the job numbers and the supervisor for each job Work Rule Transfers A work rule transfer is done for non exempt employees working occasional shifts earning inconvenience pay Or during a holiday when choosing a holiday option of pay and comp time that differs from the default pay rule KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 23 To Transfer On A Split Shift e Employee works for more than one job in the same pay rep group with unpaid break between jobs e Multiple transfer actions are required e Depending on the employee s work rule the Save action may split the shifts onto separate rows e The transfers are done on the In punch 1 Enter In time and select the transfer elements for the first job 2 Enter Out time for the break period 3 Enter In time and select new transfer elements for the next job 4 Enter Out time 5 Click Save W Date Eamings Codes Amount Transfer f Transfer Out shift Dally Cumulative x 5 Sunt Y fenau 1wetsag g om 112 eis SOOM Im mm To Transfer On A Continuous Shift e Acontinuous shift has no break between jobs e Time worked is transferred from one job to the next job without a break e The transfer is done on the In punch Enter IN time for the first job Do not enter an OUT punch for job transfers when there are no brea
22. All Home and Transferred CU Web Users Show Ad Hoc ll Exempt Payrules Inactive Employees Manager Active People to be Set Up 4 Current Pay Period Next Pay Period Emplid Previous Schedule Period Approvals v Edit Ad Hoc EMO 0000000 EMO 2222222 Timecard Schedule People Reports RECONCILE TIMECARD DAILY h Ad Hoc v Last Refreshed 2 11PM Show Edit 4 10 2012 Specific Date 4 10 2012 4 10 2012 Range of Dates Time Period 3 22 2012 4 03 2012 Range of Dates FZAD NOTE If you use an ad hoc query frequently a permanent personal query can be built and assigned to you See your Kronos Rep for assistance or contact Payroll Services NOTE To view the SQL for the created query from the Hyperfind menu click View SQL then click Retrieve SQL HYPERFIND Last Refreshed 11 16AM Query Name Ad Hoc Description Wis ibility Ad Hoc SELECT CONDITIONS EDIT CONDITIONS WIE QUERY ASSEMBLE QUERY WIE SOL E eee Sos eee eee E Kee SELECT DISTINCT JAIDS PERSOMID FROM JAIDS WHERE K EXISTS SELECT FROM PERSOMSTATUSMM WHERE PERSONSTATUSMM USERACCTSTATID 1 AND PERSONMSTATUSMM EFFECTIVEDTM TO_DATECA012 04 10 2845950 WwYY MM DD HH24 MIiS5 AND PERSONSTATUSMM EXPIRATIONDTM TO_DATECA01 2 04 10 00 00 00 WY Y MM DD HHZAHI GG AND PERSONSTATUSMM PERSOONID JAIDS PERSOMNMID CHEN OWS TS
23. CHEDULE ACCRUALS TEAD Date Comment Note Thu 3 22 Off Site Work Worked at home kronos16 demo To Add An Additional Note To An Existing Comment 1 Open the Comments tab 2 Highlight the comment not the note and right click 3 Select Add Note 4 Inthe Add Note window enter the additional information 5 Click OK Click Save TOTALS amp SCHEDULE ACCRUALS AUDITS COMMENTS SIGN OFFS REQUESTS amp APPROVALS HISTORICAL AMOUNTS Tue 4 10 e Commencement SE Employee took time as vacation kronos16 demo Sars e Employee may swap this out as comp time to be determined Acs tote To Delete A Comment Note 1 Open the Comment tab at the bottom of the timecard 2 Highlight the comment to be deleted 3 From the Comment menu select Delete Comment or right click and Comment select Delete Comment Note 4 To delete just the note right click on the note and select Delete Note AT Delete Note 5 Click Save 2 detenm d MS IN NOTE Deleted Comments are removed from the timecard but remain on the Audit tab KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 22 TRANSFERS ON A TIMECARD BASICS WW Transfers move time worked to a labor account job number supervisor cost center department pay rep group job code or company to denote different projects or duties for reporting purposes Group Transfers are done from the home job timecard AA A A Transfer time is detailed on the Totals amp
24. D PROJECTIONS 3 Click Run Report geen e People Previously Selected Employee s v Or click Create Favorites to define and Accrual Summary Ea mc E CU Accrual Detail utput Forma x a bn F save the report for future reference then RE o A Configuration SE ep aa click Run Report RE R SS Detail Genie t Imnnrt KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 47 To View a Report 1 From the Check Report Status tab click Refresh Status to update a new report from Waiting to REPORTS Complete 2 Highlight the desired report and click View Report Or double click on the row to SMLULCTMLPORTS Absent Empoyees CU Teme Oetat open the report Recor Nane Di Format Date n Date Dose ates Dag User 4062012 11 BAM Warns Sereen wens 1 derme oat 4032012 11 34am ADAIN 11 MAN Comelete Screen arenes 16 deme 3 The report opens in a separate window with a menu bar that allows Save and Print options Reports are saved in pdf format and can be converted to Word or Excel or other formats by using the browser s File and Save As functions To Create A General Report 1 From the Navigation Menu click General then select Reports and follow the procedures for To Create a Report from a Genie above starting at 4 NOTE When creating a General Report the People and Time Period fields must be defined on each report To Delete A Report 1 From the Reports menu click Check Report Status
25. Empl ee Web U Alnactive Employees Manager Active People to be Set Up People with Biweekly Pay People with Biwkly Holiday Pay c All Active Students displays only employees with active v GE Student BiWeekly p student jobs whether or not there is time on their E plist a timecards d People to be Set Up displays employees who need to be set up in Kronos PAY PERIOD CLOSE AVAILABLE TO SUPERVISORS AND PAY REPS PAY PERIOD CLOSE Last Refreshed 12 32PM All Home Edit Time Period Previous Pay Period z 7 z Person ae Employee Manager Signed Expected Total Paid Time Holiday Worked Leave Missed Unexcused Name Approval Approval Off PP Hours Worked Time Time Time Punch Absence A apple Betty A 30 0 9 5 0 5 8 5 sf j A Apple Butter D wi 80 0 35 7 23 4 12 3 wi wi e The Pay Period Close genie defaults to All Home all your non exempt employees and Previous Pay Period e This genie should be used biweekly at the end of the pay period to monitor for and correct missing timecard approvals missing punches unexcused absences and total time worked e Itis also useful to check for missing sign offs e The Expected PP Pay Period Hours are standard hours as defined in the HR Payroll system and provide a reference point to quickly identify employees who have not entered a full complement of hours for the pay period ACCRUAL BIWEEKLY BALANCE AVAILABLE TO SUPERVISORS AND PAY REPS ACC
26. L Java USER MANUAL Ver 04 20 12 Page 34 Schedule Approvo gt Schedule actions for Pay Reps Add Shift gt Replace Shift Append to Shift gt Add Pattern Lock Days Add to Group gt Remove from Group b TSchedule Pane Schedule actions for Supervisors Add Shift gt Replace Shift gt Schedule functions can be used when applying the same schedule beet pattern or shift to a group of employees that have been highlighted on a aaarey cove P Doi genie Add Pattern gt Delete All Patterns gt Add to Group l Options selected from the drop down menu open an associated window Fay From Schedule Refer to the Scheduling User Manual for directions on setting up and changing employee work schedules Person New gt Duplicate gt Person New gt Duplicate Person actions for Pay Reps Person actions for Supervisors Person The New function is used for Agency temps where payment is outside of the Cornell HR Payroll system Time collection records can be kept for an Agency employee while working at Cornell and the supporting records can then be used to validate payment to the Agency These records will not pass to be paid because the employee has not been hired in the HR Payroll system The Duplicate function can be used in the same way if hiring multiple employees from the same agency into the same area It allows you
27. M Com 9140 x e Totals and Schedules open with the timecard and defaults to a view of All which details amounts for all earnings codes on the timecard TOTALS amp SCHEDULE ACCRUALS AUDITS e Details can be narrowed to Shift Daily or Cumulative for the day highlighted on the timecard 4 Earnings Codes Amount REG 42 9 e This information can help Pay Reps analyze VAC 40 whether a Pay Rule is working or if overtime is HP We applied correctly KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 16 ACCRUALS Shows accrual balances as of the day highlighted on the timecard for Benefits Eligible Employees Only not student employees TOTALS amp SCHEDULE ACCRUALS AUDITS COMMENTS SIGN OFFS REQUESTS amp APPROVALS HISTORICAL AMOUNTS MOVED AMOUNTS Accrual Profile CUNU Accruals 7 8 State Accrual b Balance on Units Balance Projected Projected Projected Projected Balance without Code Selected Date Through Debits Credits Balance Projected Credits Comp Time 0 0 Hour 321 2012 0 0 0 0 0 0 0 0 FHC 40 0 Hour 7 01 2012 0 0 23 4 23 4 40 0 PER 19 0 Hour 7 01 2012 0 0 23 4 23 4 13 0 Sick 14 37 Hour 3 21 2012 0 0 1 8 0 57 1 22 State Only Overflow 0 0 Hour 3 21 2012 0 0 0 0 0 0 0 0 Vacation 8 67 Hour 321 2012 0 0 2 25 10 92 8 67 e Non Exempt Employees Leave accruals are based on total time paid and displays in hours e Exempt Employees Accruals are displayed in days Grants are on the 1st and 16 of each month and d
28. RUAL BIWEEKLY BALANCE Last Refreshed 12 53PM Time Period Current Pay Period ee oe op Peeni EES TS Hire Date Vacat e Sick Balance PER Balance FHC Balance Comp Time State Only Employee Signed Perio Period End Period End Period End Period End SIC Overfl Approval Off Empi Class A apple Betty A 0000000 000 20 6 5 12 1999 172 68 381 6 97 23 4 218 AG HR E Department Approved NOTE In the units using Kronos to record exempt employee leave and accruals Pay Reps also have access to the Accrual Exempt Balance genie The Accrual Biweekly Balance genie defaults to Current Pay Period and requires a hyperfind selection from the Show field menu e Use this genie to monitor accrual balances and to identify employees with negative leave balances or employees who are in danger of losing unused leave time KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 38 e To see accrual information for all non exempt employees select All Home from the Show field e Accrual information is as of the Time Period selected e Although Kronos cannot display the maximum vacation allowed the Hire Date column is next to the Vacation Balance column for comparison to help identify who is in danger of losing unused leave time e To view the Cornell policy for maximum accrual amounts click the My Links tab then select Time Away from Work PAYROLL READINESS AVAILABLE TO PAY REPS ONLY PAYROLL READINESS Last Refreshed
29. Right click and select Delete SE GE e EN Confirm Yes or No for the delete 114772011 10 26 2011 Historical Pay Code Edit JE 14442014 102812011 Historical Pay Coge Eii mt action Tac D Click Save KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 31 USING GENIES Supervisors and Pay Reps Only BASICS e LA AAA EA Genies are customized online reports that provide an overview of employee timecards leave accruals overtime schedules accrual balances and other information Refer to Genie Uses and Descriptions for details Supervisors and Pay Reps log on to a view of the Reconcile Timecard Daily genie Supervisors have basic genie selections and functionality Pay Reps have additional genie selections with enhanced functionality Each genie has a default Show and Time Period parameter which can be adjusted to narrow data results Data results can be sorted by column Employees can be selected from a genie and carried to the Timecard Schedule People and Report functions for review and or to apply actions Pay Reps can use genies for mass sign offs Supervisors must review and approve individual timecards Functions such as Email Print and Export to Excel CSV are available from genie reports RECONCILE TIMECARD DAILY GENIE Cornell University Log Off Change Password Setup Help 13 GENERAL Y MY GENIES e SCHEDULING vY MY INFORMATION v MY CALENDARS vY MY LINKS eT Timecard Schedule P
30. Schedule tab To Transfer Time Worked 1 Enter an IN punch 2 Inthe Transfer column click the drop down menu and select Date Search KE Tu 322 10 004 Ram 3 From the Select Transfer window see below click the radio button of each primary labor account element to be transferred ex job number and supervisor KIE Sat 3 24 4 For each selected radio button from the Available Entries field highlight an item to define the selected button 5 Click OK Click Save D Pay Rep Grou 0000 Genersied omg 4 0 OB upgrade NAgpIO Pit AAppIO Pr Aappo Comand A Apt e Cortland COST CENTER Apple Cp Arie Cap supervise las Crap Apple crap d Arie Mac Apple Nac Appie Pink Lady Apple Pink Lady ALSO Pime 4999 2 DLPART MENT vierge Selected Transfer WA ppte Crispi Kaka NOTE The last five 5 defined transfers are retained for reuse by the employee who created them BEST PRACTICE Transfer both job number and the matching supervisor to ensure that the supervisors for each job can view the employee s timecard Transfers to job number supervisor and cost center are most common Departments use Cost Centers Most transfers are done by non exempt employees with multiple jobs in the same department and Pay Rep A transfer is entered after the IN punch which is the start time for the work hours being transferred Transfer Transfer WiiCassell Kmberk ED JHA Apple Cortland 010 HMOO
31. Security All Home lists all the non exempt employees l including student employees and temps in your D People with Stedent EvVveekly p security group diese 8 Employee lists are filtered by using the Show menu KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 32 The Time Period field auto fills as Current Pay Period or Previous Pay Period depending on the genie lt gt aa Next Pay Period e Specific dates or range of dates can be selected from the EECH Time Period drop down menu 4 11 2012 Specific Date 4 11 2012 4 11 2012 Range of Dates To Sort and Group Similar Data in a Genie 1 Click on the column header for a primary sort 2 Click on a different column header for a secondary sort 3 Double click on the header to resort data from top to bottom di ZA Primary and secondary sorts are indicated with the icons and Twmecard Schedule People Reports RECONCILE TIMECARD DAILY Last Hetreshed RAWAM en Befresh X dr t Pay Tee v e Nene Pattee B Nett 4 i Oe Ne Worked Iran molly Tot Ed Pay geen Casi Csi Contes Totes 7 Laermer m m Uvrenne e SUpENvie Promacs wf Time K Tre pe CH Period Hours Center Desorsten vs To Date B 247 0 DU v Ba 16 v A 42 00 0 APPLECRGP Gol Ho Cost Cooler wv Aaw u ge SEZ 0 woms demo 6005 Gi 0 0 APPLE PINK LADY ond Ho Log Canter 7 Afen ie Kure cons 76 A8 150 00 APPLE PNK Any AR Seance Center v To Se
32. VIEW 43 RESETTING ACCRUALS Pay Reps with Reset Access Only 45 SUSPEND amp REINSTATE ACCRUALS Pay Reps with Reset Access Only 46 USING GENERAL REPORTS Supervisors And Pay Reps Only 47 USING AD HOC QUERIES Supervisors And Pay Reps Only 49 SCHEDULING OVERVIEW Supervisors And Pay Reps Only 5 RESOURCES AND CONTACTS 52 KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 2 LOG ON https www kronos cornell edu EXAMPLE OF THE CORNELL UNIVERSITY KRONOS LOG ON PAGE Cornell University earch Cornell Kronos Test Cornell Employee Time Reporting System To begin choose either the Basic or Full edition of Kronos If you use a Special ID log on with the links under Have a Special ID below Questions t Should I use Basic or Full Kronos Basic HTML Kronos Full Java gt What is a Special 1D Streamlined for Basic functionality plus Full Kronos FAQ Cornell NetID Entering Time Cornell NetID Historical Edits click to log on Approving Timecards click to log on Audit Functions a a d Checking Accruals Schedules LA Still Need Help Contact the HelpDesk 607 255 8990 helodesk cornell edu Recommended for Most Users The Basic edition of Kronos works on most browsers and The Full edition of Kronos requires Java and a supported does not require Java It provides quick access to browser and operating system Read the Technical Mon Fri 8 am to 5 pm essential tasks Requirements for Kron
33. able to get to the clock to punch Under normal circumstances this option should never be used A comment must be applied to validate this type of action e Amount This is also a function that should only be used under controlled situations For example The entire department attended an offsite meeting and PDL paid leave is being applied to everyone s card Normal pay code edits should be done directly on the timecard Amount Add gt Delete gt Accruals Accrual Reset can be done at the genie level and also on the timecard Accrual Suspend amp Reinstate must be done at the genie level by highlighting the person needing action and choosing Suspend amp Reinstate from the drop down menu Available to Pay Reps w Reset only Accruals Schedule App Reset gt Suspend amp Reinstate GENIE USES AND DESCRIPTIONS RECONCILE TIMECARD DAILY DEFAULT VIEW FOR SUPERVISORS AND PAY REPS All Home k RECONCILE TIMECARD DAILY Last Refreshed 2 54PM Time Period Current Pay Period On Iess Worked Leave holday Total old Pay ae Cost Cost Center Total d sdai mal e Ke Premises Punch Tine Gg Tine Time PaidTime Period Hours ater Center Description Up To Date Aapple Betty A 0000000 000 gien AG AR d d d Ah AAPPLE PE 000 No Cost Center d The Reconcile Timecard Daily genie lists all non exempt employees All Home in the Pay Rep s or Supervisor s security and defaults to Current Pay Period
34. ality Supervisors and Pay Reps have enhanced navigation functionality Functions available only to Supervisors and or Pay Reps are noted as such e e s B NAVIGATION LOG OFF AND HELP MENUS Cornell University nge Password Setup Help 13 GENERAL v MY GENIES v SCHEDULING v MY INFORMATION v MY CALENDARS v MY LINKS QUICK LINK MENU Timecard Schedule People Reports ACTION MENU Actions zs Punch s Amount Accruals Schedule Approvals Person LOG OFF SET UP HELP Log Off Chaages eeeweed Setup Help e Log Off closes the session To close a Kronos session click Log Off then close the browser e Setup available to Supervisors and Pay Reps only provides quick access to Common Setup and Scheduler Setup functions e Help provides Kronos assistance for the function or genie in use NOTE The Change Password function should not be used NAVIGATION TABS EMPLOYEE NAVIGATION TABS MY INFORMATION e MY CALENDARS Y MY LINKS e SUPERVISOR and PAY REP NAVIGATION TABS GENERAL e MY GENIES e SCHEDULING Y MY INFORMATION e MY CALENDARS Y MY LINKS e MY INFORMATION Provides access to My Timecard and My Reports for hourly ee employees including managers who are also hourly employees My Reports KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 10 MY CALENDARS MY WORK amp ABSENCE SUMMARY Is specific to the employee who is logged on and provides a co
35. arch results in a query To Create a Personal Ad Hoc Query Open any genie except QuickFind such as Reconcile Timecard Daily From the Show field at the bottom of the menu click Edit Ad Hoc Tarsrercoagd Schedule Peome FPaportie RECONCILE TIMECARD DAILY lt r mees Last Retreaahedc OARA EST RT Ga Aqtions w Punih rasant ABeararalis w tithedule Appirevale AU Hewes mad Trensferred4 Hamme ie Perin O Hetz A epee Det A Oh oO raed i cern Abi A nppies Bethy A FTA Reo TAF OES EEr T Coo fer Se LA 0000 LfPeopnte wiih nwk hr Holiciay Pav bron oot hte S 8 Kroos sSD O ema Dt iene eren Dog EF PPPH D o HDH e D D S From the Select Conditions tab choose the appropriate Filter categories for the query Multiple filters can be selected and defined for each query For each selection define the condition then click Add Condition Lenger Informat Person s Dates HYPERFING eege Em Li Timekeener Vie a y sn Primas PS zeiten Kur TaY AS paray rg w zt pe TEN EE EEN MERIT EEN WN re Piera Name ofl Chemarea Berfesrrssgtrorg Ws ker br eh Gooch pee mhe masl jhr hie wame at 3 n hanga AEST TEATE BE E ETTET Bay Muises Tite Manrsgarneni Sg hes 12 aha OC DE Serzrurabe aj Site a j ideu Eaxfaurraratzers H Bote Teetagopor F d 1 HI eee Biller r C Des Birgis Wiel al Sarr t Bu s ast inas Note Any condition can be narrowed to include or O include Exclude people
36. avoid payroll processing errors do not remove sign off after Payroll pulls time Use the Historical Edit process to make corrections on signed off pay periods NOTE In the rare event that the pay process needs to be stopped for an employee contact Payroll Services for procedures on how to stop payment to the individual KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 28 HISTORICAL EDITS BASICS Historical edits are corrections on a signed off timecard in a previous pay period If the timecard has not been signed off apply edits directly to the timecard and do not use the Add Historical with Retroactive Pay function Use historical edits to add or correct missed punches and earnings codes such as VAC that have already passed to payroll Overtime and shift differential pay in historical edits are automatically calculated based on the employee s pay rule and the number of hours already passed to payroll Historical edits are approved and paid in the current pay period KA A FF NOTE Historical Edits cannot be done in the HTML version of Kronos Corrections to previous signed off pay periods can only be made by using the full version of Kronos with Java installed To Add an Historical Edit 1 Change the Time Period field to Previous Pay Period or Time Period Previous Pay Period select a range of dates for the period to be corrected 2 From the Amount menu select Add Historical with Retroactive Pay Amount Accruals
37. ays are prorated for part time employees e NOTE Leave accruals for probationary employees are in parenthesis and cannot be used without prior supervisory approval AUDITS Displays all actions applied or deleted on a timecard TOTALS amp SCHEDULE ACCRUALS J AUDITS COMMENTS SIGN OFFS REQUESTS amp APPROVALS HISTORICAL AMOUNTS MOVED AMOUNTS Type of Edit All v Data Sources All Date Time Type Account Pay Code Amount Work Rule Override Comment Edit Date Edit Time User Data Source 3 08 2012 Add Pay Code SIC 7 8 W13 2012 2 41PM GMT 05 kronos16 demo tis Timecard Editor a 09 2012 5 00PM Add Punch Out Punch W13 2012 2 42PM GMT 05 kronos16 demo tis Timecard Editor 3039 2012 9 00AM Add Punch In Punch 3 13 2012 2 42PM GMT 05 kronos16 demo tis Timecard Editor 3 12 2012 4 00PM Add Punch Out Punch 3 13 2012 2 44PM GMT 05 kronos16 demo tis Timecard Editor 3 12 2012 8 00AM Add Punch In Punch 3 13 2012 2 44PM GMT 05 kronos16 demo tis Timecard Editor 309 2012 Add Comment to Pay le Crisp 0000 000 WC1 REG 8 0 Work out of grade 3 13 2012 2 46PM GMT 05 kronos16 demo tis Timecard Editor 309 2012 Add Pay Code Move le Crisp 0000 000 WC1 REG 8 0 3 13 2012 2 46PM GMT 05 kronos16 demo tis Timecard Editor 3 14 2012 Add Comment to Pay Thurm Diane Ki UWA 5 0 Miscellaneous 3 14 2012 2 31PM GMT 05 kronos17 demo tis Group Edits e Type of Edit
38. be entered as IN OUT punches do not use the earnings code REG to record total time worked for the day To Add an Earnings Code In the Earnings Code column select a cell From the Earnings Code menu select an earnings code Earnings Codes Paar 3 Tab to the Amount field and enter the number of hours to be paid on PS SS that code 4 Verify that an earnings code is correct by checking the definition on My Links Earnings Codes Descriptions 5 Click Save To Add Two Different Earnings Codes for the Same Day i e 3 9 hours VAC and 3 9 hours PER 1 Addanew day row by clicking the arrow icon E on the desired day 2 Enter the first earnings code then an amount on one row 3 On the second row for the same day select a second earnings code then enter an amount Earnings Codes Amount In Transfer Out VAC S 2 6 Y Thu 3 22 9 00AM 11 45AM NOTE Menu options for full sched day and half sched day in the Amount field apply only to exempt staff and are dependent on having a schedule in place equaling standard hours e Hourly employees must enter leave time in hours ex 4 5 7 8 e Ifhalf day full day options are selected by hourly employees the time will not pay correctly due to the mandatory meal break requirement ADDING LEAVE TIME EXEMPT EMPLOYEE Exempt employees who track their time in Kronos choose from a leave only list of earnings codes and log their leave time in full day or hal
39. card Historical Edits are approved and paid from the Current Pay Period Historical Edit Information on the Current Pay Period Timecard TOTALS amp SCHEDULE ACCRUALS AUDITS COMMEN HISTORICAL AMOUNTS Effective Historical Type of To From To Date Date Edit Account Account Pay Code Pay Code EE So i 4 12 2012 3 22 2012 Historical Pay Code Edit Apple Pie 10001 000 REG 8 2 impacts accruals 4 12 2012 3 22 2012 Historical Pay Code Edit Apple Pie 10001 000 VAC 5 0 impacts accruals KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 30 MOVE HISTORICAL BASICS B nb AA 444 Move Historical must be done in a signed off previous pay period This move function is used for special circumstances such as The university closes unexpectedly and REG time must be moved to UWB or UWA To correctly pay a UAW employee who substitutes in a higher grade level job pay rate for an extended period of time Original punch detail remains on the timecard but worked time is moved to an earnings code that pays at a higher rate Historical Moves are viewed on the Historical Amounts tab Adjustments are detailed on the Totals amp Schedule tab Overtime and shift differential pay are automatically calculated based on the employee s pay rule and the number of hours already passed to payroll Historical moves are approved and paid from the Current Pay Period Transfer of work rules and cost centers can be done with the Move Historical function
40. chever tab is open Print Screen prints only what is visible Print Screen gt TIMECARD TABS BASICS Actions applied to timecards are detailed on information tabs at the bottom of the timecard Totals amp Schedule Accruals and Audits are the default tabs on all timecards Additional tabs are created when edits such as Comments Sign Offs Approvals Moves and Historical Edits are saved to the timecard Timecard tabs can be opened and printed using the Print function from the Actions menu The windows can be resized by grabbing the ellipsis 3 dots with the cursor AA TOTALS AND SCHEDULES Shows all time and pay codes entered for the period selected and displays the employee s expected work schedule if one has been set up TOTALS amp SCHEDULE CCRUALS AUDITS SIGN OFFS REQUESTS amp APPROVALS COMMENTS Date Start Time End Time Pay Code Amount All Thu 3 08 8 00AM 4 30PM Account 4 Earnings Codes Amount Wages Fri 3 09 8 00AM 4 30PM STA TEST AG HR 0000 A Apple Pie 10001 000 REG 18 6 269 70 Sat 3 10 8 00AM 4 30PM x STA TEST AG HR S35 A Apple Pie 10001 040 REG 2 0 29 00 Sun 3 11 STA TEST AG HR O000 A Apple Pie 10001 000 INC 2 0 1 70 gt Mon 3 12 STA TESTIAG HR OO00 A Apple Pie 10001 000 EMO 7 8 169 65 Tue 3 13 x STA TEST AG HR 935 A Apple Pie 10001 040 INC 2 0 1 70 Wed 3 14 STA TESTIAG HR O000 A Apple Pie 10001 000 UWB 7 8 169 65 Thu 3 15 8 00AM 4 30PM Fri 3 16 8 00AM 4 30PM Sat 3 17 3 00AM 4 30P
41. cluded Hours and Pay M Reconcile Timecard Daily Accrual Biweekly Balance Genies are online reports that can be used to manage employee time i Pay Period Close QuickFind Holiday Rewiew Seniority Listing Managers in my Security Supervisors and Pay Reps log on to a view of the Reconcile Timecard Daily genie and select other genie reports from the My Genies tab Genies are used to review and edit timecards employee information People Editor adjust schedules and run reports on selected individuals or groups of employees Genies can be filtered using pre built hyperfind queries or ad hoc queries temporary personal reports Refer to the Using Genies chapter for a description and the best use of each genie SCHEDULING Available only to supervisors and pay reps schedule Planner schedule Editor 4 Schedule Group Assignment Provides functions to create work schedules for employees individually and or organized into groups Schedule Editor is the function used by most people schedule Group Rol up i CU Work amp Absence Summa E Ee Refer to the Scheduling User Guide for procedures KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 11 QUICK LINKS QUICK LINK MENU BAR Supervisors and Pay Reps Only Timecard Schedule People Reports Quick Links are used to connect with timecards work schedules people information and reports for employees selected from genies such as the Re
42. concile Timecard Daily genie The Quick Link menu bar is active from open genies or other menu choices Select employees or groups of employees from a genie Click on Timecards to view the selected employees information Click on Schedule to view employee schedules Click on People to access the People Editor functions to view employee information and to set up the primary labor account for employee s new to Kronos 5 Click Reports to create reports for the selected employees SAS ks ACTION MENU ACTION MENU BAR ON A TIMECARD Actions sg Punch Amount Accruals zs Comment Approvals Reports Y ACTION MENU BAR ON A GENIE Supervisors and Pay Reps Only Actions Punch Amount Accruals es Schedule Approvals Person Y Action menus are available at the top of timecards and on genies Functions depend on the user s security Each tab on the menu bar allows specific actions to be applied such as print email comments approvals and sign offs _________________ KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 12 TIMECARD OVERVIEW OPENING THE TIMECARD BASICS Employees who are not supervisors see My Timecard after log on Supervisors and Pay Reps see the Reconcile Timecard Daily genie after log on This provides immediate access to all non exempt employees in their security access and the ability to open timecards for review edits and approvals sign offs Supervisors and Pay Re
43. d daily Punches can be entered as standard time ex 8a 800a 8 00am 235p or military time 1400 Designate AM or PM for each time punch Time entered without indicating AM or PM will default to AM To add work shift and meal breaks WW Do not use the Earnings Code REG to record total hours worked Enter start time in the IN cell Enter meal break start time in the OUT cell Enter meal break end time in the next IN cell Enter IN OUT times as standard time with am pm or as military time Click Save a E To add additional shifts and meal breaks on a day more than two sets of IN OUT times 1 Click on the arrow icon E on the day to be added to add another row for that day SAMPLE TIMECARD WITH TWO WORK SHIFTS LUNCH AND DINNER BREAKS Actions Punch Amount Y Accruals Comment Approvals Reports Y Earnings Codes Amount Transfer Out Cumulative v 12 00PM v 6 30PM KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 19 ADDING EARNINGS CODES BENEFITS ELIGIBLE EMPLOYEES ONLY BASICS Non benefits eligible temps and student employees do not use earnings codes Earnings Codes identify specific leave time such as vacation VAC sick SIC personal PER family health care FHC etc Earnings codes and time punches cannot be entered on the same row Definitions of earnings code are available on My Links then Earnings Codes Descriptions NOTE Time worked must
44. enthesis 3 6 and cannot be used without prior Supervisory approval and adherence to Cornell policy A A FF NOTE PER personal and FHC family health care are deducted from SIC sick leave and are not available to use unless there is a sufficient SIC balance To View Accrual Balances and Projections from the Timecard Open the timecard Identify the desired Time Period such as Current Pay Period Highlight a day row to view accrual balances as of that date Open the Accruals tab at the bottom of the timecard Accrual balances display as of the day highlighted Accrual Profile NONE displays if the employee is not benefits eligible or does not have accruals oe oe be Accrual Balances as of 03 08 2012 MARTE Hame 8 D Anope Bet nooo ei O O iori He daf Br s Grtod itani Pay Penod Erra Alionys sz Punch sz April sz Adirsals z Comment Approvals zs Reporis Earnings Codes mount rs Trgenb r Gut i Transfer D g Gaul Cady Cumulative T HERPE RE un 410 4444 4 LD WEI 4 x RRR ERE RRR RERE SITTI ug dii Wied arig i el PLA 4 1 Nour DORZI 13 4 ao lar IR Es h B i pu F 3 KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 43 To View Accrual Balances and Projections from a Report Employees From the My Information tab select My Reports Click My Accrual Balances and Projections To view balances on a specific date click the As Of field and select the date In
45. eople Reports a RECONCILE TIMECARD DAILY Last Refreshed 2 44PM Show All Home RSC Time Period Current Pay Period SS Actions Schedule Person Y On Miss Wo eave olida To Std P DS ost Center E d EE sot BEE Premises Se a ae ps Fang Paid ci Dei gel EE Ge Gas A apple Betty A 0000000 000 kronos01 AG HR wi S0 0 A APPLE PIE 0000 No Cost Center A apple Betty A STAFKINGS605 STAFKINGS v 80 0 A APPLE PIE 334 AF amp F CBC Low To Use A Genie SUPERVISOR GENIE MENU PAY REP GENIE MENU 1 On the Navigation menu click My Genies for menu _ MY GENIES ees selections Reconcile Timecard Daily Reconcile Timecard Daily 2 Click a genie name to open the report Accrual BiWeekly Balance je e G Ka Accrual BiWeekh Balance 3 The report opens with pre set Show and Time Period dee Each genie has a default Show parameter and Time Period specific to the search data for ours and Pay that report The default settings can be changed to narrow the report data by using the ae a ace hyperfind menu selections for those two fields The Show field defaults to All Home or None or one of the other hyperfind selections depending on the genie QuickFind Payroll Readiness penne her Pay Period Close Employee Information Emergency Pay review students With Pay Excluded Hours and Pay Holiday Review Seniority Listing An Home and Tranaferred in ime Managers in my
46. f day increments KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 20 Hours Worked with 0 0 hours is available for the convenience of exempt staff who track non leave days requiring them to be out of office ex funeral time meetings etc This is not required but allows the employee to attach a comment to a non leave day if desired MOVE AMOUNTS BETWEEN EARNINGS CODES BASICS The Move Amounts function is used for special circumstances such as e The university closes unexpectedly and REG time must be moved to UWB or UWA e To correctly pay a UAW employee who substitutes in a higher grade level job pay rate for an extended period of time Employees typically correct earnings codes by simply overwriting changing the original earnings code with a different code Supervisors and Pay Reps who change earnings codes on employee timecards should use the Move function and add a Comment to justify the correction To Move An Earnings Code 1 On the Totals and Schedule tab highlight the row with the earnings vorais a scusouss 1 code to be moved 2 From the Amount menu click the Move option or right click on the highlighted row and click Move 3 Inthe Move Amount window in the To section select the correct Pay Code e earnings code 4 Enter the Amount 5 Click OK then click Save NOTE The Save action creates a Moved Amount tab at the bottom of the timecard Comments on moved amounts will only dis
47. g on NetID Password employee s Kerberos password Job 1 Log on NetID 001 Special password is provided by Payroll employee resets the password Job 2 Log on NetID 002 Special password is provided by Payroll employee resets the password CLOCK EMPLOYEES Time is recorded either by swiping an assigned ID card or badge or by using the clock keypad to enter an employee ID number or badge number A badge number is specific and distinct to a single job and cannot be assigned to more than one job timecard Employees with only one clock job can have their employee ID assigned as their badge number Employees will have multiple badge numbers if they have jobs in multiple departments An employee ID or other badge number assigned to a clock job cannot be reassigned unless the job is terminated All subsequent clock jobs must have different badge numbers for that employee Some benefits eligible employees who use time clocks are also granted access to web based timecards to record leave time such as sick vacation personal etc KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 9 NAVIGATION IN KRONOS BASICS WW The Navigation Menu Quick Links and Action menus provide the user with access to timecards reports resources and to functions to record manage edit and monitor payroll related information and processes Menu bars are located above the timecard or open genie on line report Employees have basic navigation function
48. g the Pay Rule Employment Terms and standard hours by day week pay period Also included is the employee s Primary Account which includes the effective date of that job the supervisor s name pay rep group department and job number To Review an Employee s Basic Information 1 Open the employee s timecard T Position hover the cursor over the employee s name in Ss I Pata o the Name amp ID field an 3 A yellow display box will pop up with information about 12410m 11 4541 e2pr20pg roreuver 120 EN OVO0DP AYR OLLOO0 I aaa Angel O96 S000 Endowed Generated during wd D OB upgradefPayrall Office Geanerated during v4 0 OR upOradeh azouez Angel TfoeieGcopo Op Wop oO 4 Ifthe employee has multiple jobs this function is helpful ace a EES to identify the specific job and supervisor for the timecard that employee and timecard me KEY me e SW me KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 15 EMAIL AND PRINT FROM THE TIMECARD Actions Menu Items Du Actions Punch Refresh Refresh Data Calculate Totals E mail gt Print gt Refresh Refresh Data Updates and displays recent changes made to the timecard Calculate Totals Displays the results of a change without saving the action Email Allows an email to be sent directly from a timecard or a genie to a selected employee or group of employees Print Print Screen Print will print the entire timecard and whi
49. gs codes comments approvals and sign offs Navigating away from the timecard without saving the latest actions triggers a warning notice BEST PRACTICE Save early save often To Save Timecard Actions 1 Enter the action Cli ck S ave Actions Punch sz Amount Y Accruals Comment Y Approvals Reports 3 The Save action changes the TIMECARD legend font color from orange to blue and adds a date and time stamp KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 25 If the action requires re totalizing a red flag appears on the Totals amp Schedule tab The Save action adjusts totals automatically and removes the flag ei amp SCHEDULE ACCRUALS AUDITS EDITS TO A TIMECARD BASICS Edits are changes additions or deletes on a timecard and can include actions to punches transfers moves AAA leave codes and comments notes Edits can be applied to the current pay period by the employee if the timecard has not been approved To edit a timecard from a previous signed off pay period use the Historical Edit function Approval by a supervisor locks the employee s timecard from further edits Prior to sign off supervisor and employee approvals can be removed from the timecard to allow edits Supervisors and Pay Reps can edit timecards approved by an employee without removing the employee s approval When an approved timecard has been edited by someone other than the employee an automatic email
50. how menu select All Home and then sort by the Seniority Date column KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 41 MANAGERS IN MY SECURITY AVAILABLE TO PAY REPS ONLY MANAGERS IN MY SECURITY Manager Active Last Refreshed 4 49PM Time Period Refresh Name 47 Emplid Emplid User Name Company geden Department Email Address Phone Number Role Security Group NetID A apple Gala 2222222 000 DEMO 2222222 kronos04 demo Genera To be used Generated during v msr1 cornell edu 04 SAS Student Ma Demo Test Security kronos e The Managers in My Security genie defaults to Manager Active and Today e Use this genie to review security access phone numbers email address and other information for your supervisors KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 42 ACCRUALS OVERVIEW BASICS Accruals apply to benefits eligible employees only not student employees Typical accruals include leave time such as vacation VAC sick SIC personal PER family health care FHC and comp time Leave accruals are defined by Earnings Codes Earnings Codes Definitions are available in Kronos on My Links Cornell s Time Away from Work policies including accrual rates for vacation and sick or personal leave are available in Kronos on My Links Accrual balances adjust in real time as work punches and leave codes are recorded on the timecard Leave accruals for probationary employees are in par
51. ink menu provides Accruals report options such as Accrual Balances and Projections Accrual Details Timecard Schedule People and Accrual Summary gt Refer to Using General Reports for procedures gt Reports can be printed or saved as Excel files KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 44 RESETTING ACCRUALS PAY REPS WITH RESET ACCESS ONLY BASICS Accrual Resets can only be applied by Pay Reps with Reset or Payroll Services This function is used to correct accrual balances Reset is typically done from the timecard but can be done from a genie The reset action is effective dated The corrected balance will carry forward from the effective date used on the reset action Leave accruals for probationary employees with less than 6 months service appear in parenthesis The reset function overwrites old balances To view accrual history original and adjusted balances run the CU Accrual Detail Report LA AAA NOTE When resets are done on non exempt employees notify the Payroll Office Payroll will do a corresponding PeopleSoft correction so the accrual balances stay in sync both in Kronos and on the employee s pay check To Reset An Accrual Balance Best Practice Apply the reset action on the first day of the pay period 1 From a genie select an employee or group of employees to be reset 2 From the quick link menu select Timecard Gores scresuie poopie reports 3 Click Accruals and
52. isors and Pay Reps only Open an employee s Timecard then click on the appropriate link to edit that individual s Schedule to look at the People record or to run a Report TIMECARD KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 18 RECORDING EDITING AND APPROVING TIME BASICS Employees enter time worked and meal breaks as IN OUT times on a daily basis Leave time is entered as taken VAC SIC PER FHC by benefits eligible employees Prior Pay Period Corrections are done as Historical Edits in signed off pay periods Employees with multiple jobs in the same department pay rep group have one timecard from which time worked is transferred to other jobs and supervisors Timecards must be approved by both employee and supervisor on a biweekly basis Supervisors can make changes to employee approved timecards before sign off Approvals lock the timecard Prior to sign off an approval can be removed to allow timecard edits Sign off locks the timecard for the pay period AA AAA Samnle Timecard TIVECARD Last Saved A17PmM e tarmngs Codes Le Ly Transfer Out i Trams fer s Kil Gai muss LI el rr S e Zoe emm e gew EZ ri S Sum 4 02 Ka E Ki ADDING TIME WORKED AND MEAL BREAKS BASICS WW Ashift is a set of IN OUT punches A shift can cross into the next day past midnight A meal break lunch and or dinner requires a set of OUT IN punches Work shifts and meal breaks should be entere
53. ks between the two jobs Enter IN time for the next job In the Transfer column click Search to define the second transfer or select an existing transfer Enter OUT time for the end of the shift day Click Save The Save action completes the transfer and automatically generates the missing Out punch in a purple font Date Earnings Codes Amount Gem Transfer Out In Thu 3 22 D A d e 2 00PM 2 00PM P eS j e This action prevents a gap in time and pay If the action is entered manually with two sets of IN OUT punches a warning message indicates a duplicate punch exists e Time worked for each IN OUT transfer shift is added to the Totals amp Schedule tab at the bottom of the SE Si E Ve Transfer Out Shift Daily Cumulative MIMOOIA pple Mac v 5 00PM 7 0 7 0 7 0 Gei Kai timecard Save Actions Punch sz Amount sz Accruals Comment Y Approvals sz Reports v Date Earnings Codes Amount In Transfer Out In Transfer Out Shift A Thu 5419 5 00PM 5 0 EA Fri 5 20 iiie Apple Pie 003 v 1 00PM 3 00PM Apple Crisp005 5 00PM 3 0 EN EN v ae Sat 5 21 Sun 5 22 4444 v v Date Start Time End Time Pay Code Thu 549 Fri 5 20 Sat 5 21 Sun 5 22 Mon 5 23 KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 24 HOLIDAY ON A TIMECARD BASICS University recognized holidays are automatically added to employee timecards by the Kronos system approximately 14 days prior to the holiday Holiday Lea
54. late punches and unscheduled work times Red Boxes ee indicate missed punches an unmatched pair of IN OUT punches NOTE If the missing punch is not completed before the timecard is approved and signed off time worked for that day is incomplete and will not be paid SAMPLE TIMECARD WITH EXCEPTIONS AND MISSED PUNCHES SC Ge Eegen Codes Aege CE Tranater Boa EI ES erste Ou e Ger Ome RB DEN vw H P GAN e 120w 17 Pw e 4 E DN H tw H e 131 13 GE e A Tat 7 D ve a e 40 D aa a a EE base vum IR ES IT zwee e e 7 DD so v DD os D u D EN ve Meer ap Dery kb EI D K e i SES A ke To Define An Exception 1 Position hover the cursor over the exception box for a pop up description Thu 5 27 ze SD r 3 5 S e 78 Sat 5 29 j r z a Arem Rm Sun S130 ze D D e Exceptions such as late in early out absence and unscheduled are flagged if the employee has a work schedule set up in Kronos and the time punch is out of sync with the schedule e Missed punches flag as exceptions on the timecards even if a schedule is not in place A missed punch looks for uneven or incomplete IN OUT pairs and is indicated by a solid red box e Exceptions display on timecards on genies and on the employee s Work and Absence Summary reports KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 14 To Mark an Approved Exception Supervisors and Pay Reps On
55. lect All Employees Individuals or Groups of Employees 1 To select all employees from the action menu bar click Actions then Select All 2 To select individuals or groups of individuals use the cursor with the CTRL or Ee 1 1 Filter Column SHIFT Keys to highlight the name s d n Export to Excel SELECTED EMPLOYEES IN A GENIE _ _ Name 1 Person ID NetID Department 27 SE E ye A apple Crisp 1234569 000 kronos02 0000 vw A apple Gala 2222222 000 kronos04 0000 sf To Access Timecards Schedules People Records or Reports 1 From the genie highlight and select individuals or groups of employees Timecard Schedule People Reports 2 From the Quick links menu select the function 3 To move through a selected group of employees auc Ee use the drop down menu or toggle arrows Time Periof Luet omnrent P Transfer KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 33 To Print Email or Export Data to Excel CSV 1 From the Actions menu select Print to print a copy of the genie data Schedule e p Actions Select All Process Employee Totals E mail gt Fiter Column Print Export to Excel Export to CSW 2 Select Email to send a direct email to selected employees 3 Select Export Data to Excel or Export Data to CSV to convert selected data to an Excel or CSV file for further manipulation GENIE ACTIONS SUPERVISORS Review and approve each
56. ll Readiness genies allow for a final review of timecards to identify possible problems and to confirm that all employee and supervisor approvals are on the timecards before doing a final mass sign off of all timecards Other genies may be useful for identifying People to be Set Up and for specific tasks that require separating employee types exempt non exempt or student employees Refer to Using Genies for recommended functions and details on genies available to Pay Reps KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 7 MULTIPLE JOBS AND TIME COLLECTION PROCEDURES BASICS Cornell employees can hold multiple jobs in the same and or different departments Jobs can be non exempt hourly or exempt full time or part time or any combination of these job types Non exempt employees are paid by the hour and must record start time and end time for work shifts and meal breaks Work hours are tracked by web based timecard time clock time stamp or a combination of these time collection methods Student employees are the largest group of multiple job holders although an increasing number of benefits eligible employees are also working more than one job Payroll Services sends employees who have multiple jobs a special password and log on instructions for each job A FF AA The transfer function on a timecard moves time worked from to a different job supervisor or cost center WEB EMPLOYEES A web based timecard is used to
57. lor coded overview of the employee s worked and non worked days by pay period a range of dates or daily My Work amp Absence Summary MY LINKS Provides direct links to the employee s pay check and payroll calendars for both a biweekly non exempt and semi monthly exempt pay dates Earnings Code Description View Your Paycheck Time Away from Work Non Union Cornell s Kronos Web page DH e e DH DE D nas My Links also provides connections to the Time Away From Work policies the user s manual Kronos FAQ and Quick Reference Guides FAQs and Kronos Technical Requirements GENERAL Available only to supervisors and pay reps p Group Edit Results Group Edit Results details any mass actions such as sign offs or special time punches for emergency closings that are sometimes applied by managers or central Payroll Reports Reports allow users to create pdf reports to monitor manipulate and save timecard and employee information The reporting function can also be accessed from any genie using employees selected from that genie or by using hyperfind and ad hoc queries i MY GENIES Available only to supervisors and pay reps Reconcile Timecard Daiky QuickFind e Accrual BiWeekhy Balance Pay Rep Genie selections Payroll Readiness Pay Period Close a Supervisor Genie selections Employee Information Hours and Pay Pay Code Check Emergency Pay rewiews Students With Pay Ex
58. ly Supervisors and Pay Reps can review and approve timecard exceptions if the timecard has not been approved This function will change the outlined cell from red to green on the timecard and change the check mark to green for that exception category on a genie 1 Open the timecard 2 Select a cell marked as an exception 3 From the action menu row click Punch or right click with the mouse then select Mark as Reviewed mummy Box changed from 4 Onthe same cell right click again to add a Comment to red to green justify the approved exception 5 Click Save 6 Use the same actions to Unmark as Reviewed Exceptions display on genies and on employee Work and Absence Summary reports Supervisors and Pay Reps can use the Reports menu to run an Exceptions report for an employee or groups of employees NOTE The Edit Punch function found on the Punch menu is typically used by managers of clock employees to change the character of a punch from a clock i e new shift out punch etc it is seldom used by managers of employees using web based timecards Contact Payroll Services for assistance if this type of edit is needed Web employees fix punch irregularities as they see them when entering the punch and should not use the Edit Punch function for standard corrections TIMECARD MENU FUNCTIONS PEOPLE RECORD INFORMATION An employee s basic job information People Record Information can be viewed from the timecard includin
59. mber Work rules can also be transferred as needed Functions that cannot be done on a time clock include Transfer of time worked to different supervisors Entering earnings codes such as VAC SICK PER FHC etc used by benefits eligible employees only These functions can be done by a supervisor or by the employee if s he also has access to a web based timecard which allows those functions to be applied from a computer Time Stamp Employee Allows employees to use their desktop terminals as a time clock Employees log on with NetID and Kerberos password TIME STAMP The Record Time Stamp button records an IN or gt c OUT time punch without logging onto a timecard or using a time clock Transters Time stamp employees can transfer labor levels such as cost center supervisor or job They can also do work rule transfers Time stamp employees at Cornell also have web based timecards which allow them to enter leave and other earnings codes view accruals and approve their timecards Time stamp access is recommended only if there are adequate computers or dedicated kiosks to allow employees easy access KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 5 Web based Timecard Employee Employees manually enter IN OUT punches time worked and meal breaks on a timecard grid Employees log in with NetID and Vogesen Hame 5 ID A apple Gala 2222222 000 Kerberos password Time Period Current Pay Period
60. mecard by a Pay Rep or Payroll Services Sign off closes the pay period and locks timecards from further edits Pay Reps can apply mass sign offs or sign off on individual timecards At pay period end use the Pay Period Close genie to follow up on missing Worked Time Missed Punches and missing employee and manager approvals On the Thursday after pay end use the Payroll Readiness genie for a final review and confirmation that all employee and manager approvals have been applied After sign off time is pulled for the pay period as part of the interface process between Kronos and the payroll system regardless of the approval status on the timecard Pay Reps who are also supervisors must review and approve their direct report employee timecards individually Pay Reps who are hourly employees cannot sign off on their own timecards Sign off must be done by another Pay Rep KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 27 NOTE Sign offs close the pay period and lock timecards from further edits Sign offs applied in the current pay period should be done after timecards have been finalized and approved NOTE All timecards approved or unapproved with or without time must be signed off to prevent pay processing problems To Sign Off Timecards 1 Open the Payroll Readiness genie 2 Inthe Show field select People with Biweekly Pay or a different subset The time period defaults to Previous Pay Period 3 Sor
61. n e This genie is also helpful for tracking employee and supervisor approvals and pay rep sign offs e Use the Action menu to email students and supervisors to follow up on missing time and approvals HOLIDAY REVIEW AVAILABLE TO PAY REPS ONLY HOLIDAY REVIEW Last Refreshed 4 10PM People with Biwkly Holiday Pay Time Period Previous Pay Period Job Job Std Daily Holiday Holiday Hol Wk Hol wk Comp 1 0 Hol wt Comp 1 5 Over Leave Worked Paid Hire Person Name 17 Emplid Netid Dept Credit Worked CWS d l Pay Rule redn Code Hours HSP To HWF HTH CTE HHT CTF time Time Time Time Date e The Holiday Review genie defaults to People with Biweekly Holiday Pay and Previous Pay Period e Use this genie to identify employees with holiday earnings codes overtime leave time and comp time in the selected time period SENIORITY LISTING AVAILABLE TO PAY REPS ONLY SENIORITY LISTING Last Refreshed 4 17PM Time Period Current Pay Period Seniority Date SAP Grade Step Job Description d Person Name Department e The Seniority Listing genie defaults to Current Pay Period and requires a hyperfind selection from the Show field to sort by employee type or All Home e Use this genie to view and sort union employees by seniority date The employees must have a seniority date in PeopleSoft in order for the data to populate in this genie e To group non exempt employees who meet the seniority criteria from the S
62. notification is sent to the employee Sign Off locks all timecards from further edits for the pay period To Edit or Change a Timecard in the Current Pay Period Pe E Open the timecard Select the cell to be changed and apply the change Add a Comment to justify the edit for audit purposes Click Save To Edit or Change a Timecard in a Signed Off Previous Pay Period 1 Follow the procedures for Historical Edits TIMECARD APPROVALS BASICS AAA FF FF NOTE An approval is an electronic signature confirming all actions on the timecard are valid and true The person approving the timecard is verifying direct knowledge of the time worked and leave taken for that pay period Approvals can be applied daily by a range of dates or by pay period Timecards are approved in the current pay period and must be approved by the department s pay end deadline At pay end the employee reviews and edits the timecard as needed then applies an approval Supervisors review and approve individual timecards for direct reports there is no mass approval process Approvals lock the timecard from further edits unless the approval is removed Only the individual who applied an approval can remove the approval After employee approval supervisors and pay reps can edit employee timecards Prior to Sign Off an employee can approve but not edit a timecard after the supervisor s approval KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 2
63. ns such as Email Print Historical Edits Comments Approvals and Sign Offs can be selected from the drop down menus e The Timecard Action Menus differ slightly for employees supervisors and pay reps with added or fewer functions depending on the user s security level KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 13 Timecard Grid provides date rows and columns to record IN OUT time punches meal breaks transfers and comments e Benefits eligible employees not student employees also record leave time earnings codes such as vacation VAC sick SIC personal PER family health care FHC and paid leave PDL Timecard Tabs and Work Schedule at the base of the timecard provides information related to specific actions applied to the timecard e Totals and Schedule displays total hours recorded for each earnings code on the timecard for the selected range of dates The work schedule window displays the employee s expected schedule if one has been set up or is blank if there is no set schedule e Accruals displays leave balances for benefits eligible employees only e Audits lists all actions applied to a timecard e Other information tabs are created as different actions are applied to the timecard These include Sign Offs Requests and Approvals Comments Historical Amounts and Moved Amounts Red Outlines IC indicate exceptions to the employee s standard or expected work day such as absences early and
64. os During the academic year telephone support hours are extended until 6 pm on Mon Thu Have a Special ID Most users log on to Kronos with their Cornell NetID Special IDs may be issued to users without a NetID or users who require multiple logins If you have a Special ID use the following links t Kronos Basic HTML with Special ID Kronos Full Java with Special ID security Notice To make sure that no one can connect to Kronos using your account you must Logout from Kronos and Exit Quit the browser application See Clearing Your CUWebLogin Credentials 2012 Cornell Universi Server 12 Kronos Documentation Payroll Website Human Resources Payroll Policies LOG OFF BEST PRACTICE To end a Kronos session click Log Off located in the upper right corner of the screen then close the browser NOTE Closing the browser rather than using the Log Off link may delete unsaved actions on a timecard It also keeps an open connection behind the scenes up to 30 minutes which an lead to performance issues on busy days KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 3 WHAT IS KRONOS Kronos is a web based time collection system A Kronos user can be a manager an employee or both Time worked and leave time is collected through a variety of methods such as e Swiping a badge on a time clock e Using a desktop computer terminal to register a time stamp e Manually entering start and end IN OUT time worked
65. os Full requires the installation of Java software which may involve the assistance of a network administrator Kronos Full Java technical requirements are detailed on the DFA Payroll web page Kronos Basic HTML is a less robust version of Kronos which does not require special software and can be accessed from most computers Kronos Basic may be adequate for many employees to perform basic tasks such as recording time worked leave time and transfers but it lacks advanced functionality For in depth documentation refer to the Kronos Basic HTML User Manual on DFA Payroll web page KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 4 USER ROLES AND RESPONSIBILITIES WHO ARE YOU EMPLOYEES BASICS WW Record time punches daily as worked Record meal breaks daily in accordance with Cornell policy and NYS law Immediately report problems with time entry to a supervisor or payroll representative Approve timecards at the end of each pay period by the department issued deadline Time Clock Employee Employee must have a Cornell issued employee ID or an assigned badge Kronos 4500 Time Clock IN OUT time is recorded by swiping sliding the ID or badge through the time clock reader ID badge numbers can also be manually entered using the time clock keypad Punches accruals and schedules can be viewed on the clock Employees can use the function buttons to transfer to different labor levels such as cost center or job nu
66. p Time 22 0 Hour 7 01 2012 0 0 0 0 0 0 22 0 FHC 23 4 Hour 7 01 2012 0 0 24 0 24 0 23 4 i PER 4 1 Hour 6 08 2012 15 6 0 0 19 7 19 7 Y Ciak 262 ET Hau LINO ron AE A ICN AT 249 NT 8 Effective Date Type of Edit From Accrual Code To Accrual Code 4 09 2012 Reset Accrual Balances Comp Time 5 0 0 0p NOTE Reset can also be applied from the Accruals tab at the bottom of the timecard select the accrual to be adjusted and follow the procedures above SUSPEND amp REINSTATE ACCRUALS PAY REPS WITH RESET ACCESS ONLY BASICS Suspend and Reinstate Accruals can be applied only by Pay Reps with Reset or Payroll Services Accrual balances are suspended turned off or reinstated turned on depending on an employee s status such as a leave of absence or return from leave Suspensions and reinstatements must be done at the genie level Previous pay periods must be signed off or the suspend reinstate action will go back to the last open pay period NOTE Apply the Suspend or Reinstate action on the first day of the pay period To Suspend or Reinstate Accruals 1 Open a genie such as Reconcile Timecard Daily 2 Select Current Pay Period 3 Highlight the employee requiring the suspend or reinstate action 4 From the menu bar click Accruals and select Suspend amp Reinstate RECONCILE TIMECARD DAILY Se Last Refreshed 2 01PM vm M Time Period Current Pay Period z
67. play on this tab To Delete A Moved Amount 1 Open the Moved Amount tab 2 Highlight the row to be deleted 3 From the Amount menu click Delete Moved or right click on the highlighted row and click Delete ADDING A COMMENT AND NOTE BASICS Comments and Notes clarify actions or edits on a timecard Comments can be added to IN OUT punches and Earnings Codes For audit purposes comments should be added whenever edits are made to a timecard A free form note can also be added to clarify the action Notes must be factual objective and professional KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 21 Comments are viewed on the timecard Comment tab and are available to anyone with access to the timecard employee supervisor pay rep payroll services audit etc To Add A Comment and A Note 1 On the timecard highlight a punch or earnings code SE Ee Dm ks Z SS 2 From the Comment menu select Add Comment or right click s p x CA J N 44464 on the cell and select Add Comment jase commer 3 Inthe Add Comment window select the appropriate comment 4 Add a Note to justify the comment if needed A note cannot be added unless a Ul comment has been selected l Click OK Click Save 6 When the comment is saved a yellow memo pad appears in the cell Saisam pn To View Comments and Notes 1 Click the Comments tab at the bottom of the timecard 2 Click Save TOTALS amp S
68. pple Betty A 0000000 aM STA TESTIAG HROD0OIA APPLE PE 1000 1 000 SAS Employee hourly bronoed demo A Appias Puttar 17447 OOO TL Ge TOCUC DOOO VA PPLE CREPyOO00 00r D SASS Student Manager kroooe0 demo A anole Crisp 1234569 QOOGTE ST OG0OVG 1 1 0000 0000 000 kronos02 demo apple Gala 2222222 22 OODO TESTINGNO O000 A PPLE CRISPO00O G00 04 545 Student Manager kronos04 demo CAS EENG A apole Securty 2222225 END TEST O000 0000 THURM DIANE K 0000 000 SAS SupVwPCE Mist kronos20 demo e From a link use the Name amp ID menu to view individuals or use the arrow keys to toggle through the list one employee at a time Hame amp ID Apple Betty A hr 0000000 000 ET ee 6 NOTE The QuickFind genie does not separate exempt employees from non exempt employees or your direct reports from the employees of supervisors you back up KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 37 To Isolate A Specific Type Of Employee 1 Choose a different genie such as Reconcile Timecard Daily 2 Select one of the following Show field parameters a Exempt Payrules returns only employees who have an e exempt pay rule in the PeopleSoft system Approvals 7 b People with Biweekly Pay displays hourly employees armen including student employees and temps who have time on their timecards Exempt Payrules Sie dnd Non ACTIVE vw imie All Home and Scheduled Job Trans All Home and Transferred in All Home and Transferred In
69. ps access their own timecards from the navigation menu click My Information then My Timecard NOTE Supervisors and Pay Reps cannot edit their own timecards from a genie NOTE Supervisors and Pay Reps should also review the Using Genies chapter for details and procedures REVIEWING THE TIMECARD BASICS The timecard opens with a full view of the Current Pay Period two weeks The non exempt pay period starts on Thursday at midnight and ends two weeks later on Wednesday at 11 59 pm Exempt leave time periods are semi monthly 1st 15t and 16t 31st of each month Columns can be collapsed and expanded as in an Excel sheet Window areas can be collapsed and expanded by using the cursor to grab and move the ellipsis three dots TIMECARD deeg Kane E EI war Bo DA 1 pat ctiowe e Dachs Amount Arereab Comment Approvals e Betpnets Timecard Action M enu OSSA Gare Farninos Codes amount ii Treaster Cut rn Transfer Chat Sha Da Cumulative Ga l Tra Sata di s Pn aes 7 e SUE Sat eos ei ie ra ae dun A4 sie i Timecard Grid UHL Lex Wed iw k LS P e mem gan TOTALS k SCHEDULE ACCRUALS AUDITS x Duie Start Tire End Time Pay Cade Ameya z Tw aa Timecard Information Account q Danagi Coti Aiai G ae Tabs and Work Schedule Timecard Action Menu includes the SAVE button which records IN OUT punches leave codes and other timecard edits Additional functio
70. riod then click the EZR button next to the Name or ID field This provides a listing of all your exempt and non exempt employees including student employees and temps NOTE The asterisk in the Name or ID field is a required wildcard used for the search process If the asterisk is removed the search will fail e To find individuals in the Name or ID field type the name part of the name or the emplid followed by the asterisk Examples Si Returns all employees whose last name starts with s Smith Returns all employees whose last name is Smith Smith A Returns all employees with last name of Smith and first name starting with a 123 Returns all employees whose emplid starts with 123 1234567 Returns the employee with this emplid 1234567 001 Returns the employee with this emplid and job number 001 e To select employees from a list use the Shift or Ctrl keys with the mouse to highlight individuals groups of employees or all employees e Selected employees can be carried to the Timecard Schedule People or Reports links for further actions Log Off Setup Help worse ae v FDULI MY INFORMATION MY CALENDARS e MY LINKS DEVICE HMANACER DATA INTECRATION Find Actions Y Punch v Amount Accrual Schedule Approvals rz Payroll Prep Person zg Prena Labor User Bonete E myer Marne j 2 Active Badge Number DEM Rote he gaie SAP Grate Stop Ao a
71. s Add Shit gt __ Replace Shift gt Geet krof Append to Shift 4 Schedule Group Roll up NOTE For scheduling procedures contact Payroll Services for copy of the Scheduling User Manual TO Lock Days gt Unlock Days Add to Group gt Remove from Group Pay From Schedule KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 51 ESOURCES AND CONTACTS Kronos Access https www kronos cornell edu How To Manuals Time Clock Instructions Quick Reference Guides and FAQs http www dfa cornell edu kronos Technical Requirements for Kronos http www dfa cornell edu payrollservices services kronos requirements cfm Contact for Kronos Help helpdesk cornell edu KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 52
72. t the Paid Time column to identify timecards with punches for that pay period these timecards must have employee and supervisor manager approvals 4 Sort by the Employee Approval column Follow up as needed on missing or partial approvals 5 Sort by the Approved Manager Names column Follow up as needed on missing or partial approvals SAMPLE OF PAYROLL READINESS PEOPLE WITH BIWEEKLY PAY PAYROLL READINESS Lati Beirgsbed 449PM Adie z Pumh Asset Acirmh Schedule zs Approval Perman T Persan Par CH liner i Bede 7 H S BR LES K oF 6 From the Actions menu click Select All or highlight individuals or groups of employees to be signed off From the Approvals menu select Sign Off 8 Sign off is applied to all selected employees and Ss Actions Punch Amount Y Accruals Comment Y Approvals Reports Date Earnings Codes Amount Trans G Muaz e 78 seesama automatically saved Bakoa e a x Remove Sign Off 9 Timecards are locked from further edits To Remove Sign Off from Timecards 1 Use the Reconcile Timecard or Payroll Readiness genies Actions Punch Amount Y Accruals Comment Y Approvals Reports v Date Earnings Codes Amount Approve Trans x Sfm PER 7 78 Remove Approval 2 Select the employee or group of employees Sat Frac 3 From the Approvals menu select Remove Sign Off ZS E 4 Remove Sign Off is automatically saved NOTE To
73. then select Reset fimecard Schedule People Reports TIMECARD Name amp ID Aapple Betty A OO00000 000 Loaded 5 06PM Time Period Current Pay Period Somment Approvals Reports Y Date Earnings Codes Transfer Out EN Thu 4 05 Delete Reset or Moved 12 00PH Fri 4 06 Wiew Accrual Profile Assignments e 12 45PM Sat 4 07 M amp 01AM 4 Inthe Reset Accrual Balances window select the Accrual Code and enter the adjusted balance in the Vested Amount fiel d Accrual Code Vacation Reset Accrual Balances Vested Amount HH hh 160 5 Use the Probation Amount field for employees with less than Probation Amount HH hhj 0 0 six months of service Effective Date 4105 2012 6 EEN that the Effective Date is correct 7 Click OK 8 The reset action adds a temporary row at the bottom of the Accruals tab review the details for accuracy a Ifthe reset balance is correct click Save b Ifthe reset is incorrect right click and select Delete then redo the action 9 The saved adjusted amount displays on the Accruals tab KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 45 EXAMPLE OF RESET ACCRUAL INFORMATION ON A TIMECARD TOTALS amp SCHEDULE ACCRUALS AUDITS COMMENTS HISTORICAL AMOUNTS Accrual Profile CUNU Accruals 8 Accrual Balance on Units Balance Projected Projected Projected Projected Balance without Code Selected Date Through Debits Credits Balance Projected Credits Com
74. to duplicate and change only the name and pertinent identification number Edit will take the highlighted list to the People Record for editing It does not mean you can edit directly on the list Perso Approvals Employees and Supervisors approve timecards to confirm the information is correct and accurate Approvals Approve Remove Approval sign Ott Remove Sign Ott Sign Off Pay Reps sign off all timecards for their department or unit for the previous pay period to lock and close the pay period for payroll processing Only Pay Reps and Payroll Services can do mass approvals and mass sign offs for selected groups of employees from a genie Pay Reps can also apply approvals and sign offs from individual timecards Supervisors must review and approve each employee s timecard individually BEST PRACTICE Pay Reps should apply a mass sign off from a genie only after confirming that timecards have been thoroughly reviewed and errors such as missing time missing punches and missing employee supervisor approvals have been identified and corrected KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 35 Genie Actions Available Only to Pay Reps or Pay Reps with Reset Amount Punch Add Punch and Delete Punch will allow Pay Reps to bulk add or delete a punch to a Add Punch gt group of timecards with one action This should only be used in emergencies ex the Delete Punch gt building is locked and no was
75. uires a hyperfind selection from the Show field menu e Use this genie to monitor employees overtime vacation sick and regular hours EMERGENCY PAY REVIEW AVAILABLE TO PAY REPS ONLY EMERGENCY PAY REVIEW People with Biweekly Pay Last Refreshed 1 24PM Time Period Previous Pay Period Person ID 17 Person Name Job Desc REG OTH OTD EMG EPL EMO UWB UWA CTE CTF 0000000 000 A apple Betty A Accounts Rep 20 6 7 8 e The Emergency Pay Review genie defaults to People with Biweekly Pay and Previous Pay Period e Use this genie to monitor employees who perform special work that might result in overtime hours such as working during University closed situations or emergency call backs KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 40 STUDENTS WITH PAY AVAILABLE TO PAY REPS ONLY STUDENTS WITH PAY Last Refreshed 31PM People with Student Biweekly p Time Period Current Pay Period Person Pay Pay User Employee Approved Signed Reports 17 Person ID Emp Class Redn Department Rep Paid Time Name Grp Rule Name Approval Manager Names Off to e The Students with Pay genie defaults to People with Student Biweekly Pay and Current Pay Period e Use this genie to see total time worked for the pay period for just student employees with active or terminated jobs e To identify students with active jobs who do not have time on their timecards from the Show menu select All Active Students then sort by the Paid Time colum
76. ulled NOTE Earnings codes VAC SIC PER FHC etc and time punches cannot be added to the same day row To split time on the same day between an earnings code and IN OUT punches 1 Add anew day row by clicking the arrow icon E of the desired day 2 On separate rows add the earnings code and the punches The historical edit action is indicated by a shaded row on the timecard for the selected time period A Historical Edits tab is added to the bottom of the timecard Historical Edits in a Signed Off Previous Pay Period TIMECARD ne Rama Sum 2222223000 Ch ER i aran Loaded daniam Tiie Period SSES P m Ss Aqters z Punih Anakin Faerie zs Canines Y Appevala Beopests ato Eamnga Codes ADUE LC PET ar Bet Out Cd Trane ier Lia hay O CUA Ire Fea PER Leg ier ope Crm I d Thu oe En Se Thu aoe d BR 5 0 Zap 210 5 8 Base A1 0 Mon 812 ER d GEIER n ge Sa AE ta Sue eY Ta J TOTALI A SCHEDULE ALCRU ALS AWDITY TIGH OUFFER HEQUESTS BAPTA ALS CRAMER Fibers Hal ic Type ei From e ine Domania hint Dol Da Eda vE Fae a Taj rr m rical Fay Je To PTA aT AR Gei dh tL a rk Pay de Ed EG Ia pb SoS bso lahore Das ae ite SL Cu Io al L Pe bala de D n IER z Pay je Ed F i als On the Current Pay Period timecard the historical edit calculations are added or deleted from the Totals amp Schedule tab The edit information can be viewed on a Historical Edits tab which is added to the current pay period time
77. ve Time is paid based on an employee s work rule and standard hours Time worked on a holiday is paid based on the employee s default work rule and is automatically deducted from the holiday paid time The department can select from three different holiday pay options to compensate employees who work on a holiday For in Depth documentation refer to the Recording Time Worked on a Holiday manual for information and procedures about applying a different holiday work rule FF To Record Time Worked On A Holiday Highlight the Holiday row Click the icon to add another row for the same day 3 On the new row enter IN OUT punches for the time worked 4 Click Save e The number of hours worked on the holiday will deduct from the paid holiday time for that day e The Totals amp Schedule tab details the amount of TOTALS amp SCHEDULE ACCRUALS AUDITS SIGN OFFS REQUESTS amp APPRO holiday paid time and the work time paid fora holiday Al x Account taringa Codes Amoun HSP e Clock punches also convert HSP holiday leave pay STA TESTIAG HRIOOOO A Apple Pie 10001 000 23 1 to HWF holiday worked depending on the default STATESTIAG HR O000 A Apple Pie 10001 000 HW 24 3 work rule NOTE Areas that do not want an automatic holiday default can choose a pay rule without the holiday built in SAVING THE TIMECARD BASICS Actions applied to a timecard must be manually saved including IN OUT punches earnin
78. your non exempt employees e Data can be sorted by Primary Labor Account or by any of the individual components Company Pay Rep Group Department Cost Center Supervisor Job Code or Job Number e Sort by the Supervisor column to group the direct report employees for each supervisor KRONOS FULL Java USER MANUAL Ver 04 20 12 Page 39 HOURS AND PAY AVAILABLE TO PAY REPS ONLY HOURS AND PAY Show Last Refreshed 4 71PM Time Period Previous Pay Period Job Job Std Weekly Expected Holiday Leave Worked Paid Wage Hire Pay Rule deser EE SE Hours Pay period WorkedTime CVC Time Time Time Rate Date e The Hours and Pay genie defaults to All Home and Previous Pay Period e This genie provides a snapshot of timecard activity and includes basic information about the employee such as Hire Date Pay Rule Job Code and Standard Hours e Use this genie to scan for timecard problems and to contact or communicate with supervisors and employees e To display all employees active and terminated who have timecard activity for the previous pay period select People with Biweekly Pay from the Show field menu e Wage Rate is displayed only to managers with high security access PAY CODE CHECK AVAILABLE TO PAY REPS ONLY PAY CODE CHECK Last Refreshed 1 20PM Time Period Current Pay Period Person D if Person Hame OTH om REG VAC a e The Pay Code Check genie defaults to the Current Pay Period and req

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