Cashew User`s Manual
Contents
1. User s Manual R Ach Table of contents Table of Contents De OVER VIG W osca EAEE EE 5 11 System CINE STM rsrs ran aE aN E E E EE E 5 Ce FRSE T N ea E E a T E A E E E 5 2 OUICK SEAT En seven iviwinenusdtenses euaeneimaentieradneniceniuAl 6 3 USSU IMEI CE aE E E EEANN 7 Bde E e e E E E E E T E E A A E ETE A E O E ETRE 7 E N WO a E S A E E E EE E E 7 Fo E e E ee a ee ee ee 7 SA GOO aa E A E A E E 8 Big ACCOUNTS iosi Ai 11 AA O USE a a EAA 11 4 2 Adding a new account inst ssativvavietnxincsntcerminapennseumaddanrreaniaeaeys caches wertanivannintrtauneanreienpaneees 12 4 3 Viewing an account icon nasitern tration easton woh usein korea nE Erorr EnEn E E irie K er DNIE ENEE EEEE RE aa 12 44 Edtng an ACC OU gettastnssiiava cere gaat ponsra a opine EN EER EE EEr E A 13 Aa DACING aN ACCOUN E eee a a a a 13 4 6 Adjusting an account DAlANCE cccceceececseceeeeceeeeceeseceeseseeeeseeseseeeeeeeeeeeeaeseeseseesesseseseneeeass 13 A 7 RECONGING aN ACCOUNT jee btinctanssteinreeaivariirernineinasiunseAvadiadaaaenaec ses EERE EEE Na 14 A o PUNO aT CCO era Sr E A EE EA E S 15 4 9 CUSTOMIZING accounts WSU erris rE N E N O a 16 9 Categor SS serisine a Na 17 SAC Or S CG a E OE E E O TEE TAE 17 T AA eh a E O aa E A anes teadased son unL ania etaanaeieaiauN NS 17 Di VANN aac O a EEE E E E E E wae nernts kien 18 34 EONI A eE ON Ea T nsedisrnsany actu ies 6eiyacainan aang aedennaanis 18 Dye De GUNG a Caty eesriie EAEE EEEE AE EA 192. create subcategories Create accounts Touch the Accounts item in the main screen to enter the accounts mode Create an account for each of your bank account credit card and for your cash Set opening balances for you accounts accordingly to the actual amounts of funds you have Now Cashew is ready for entering transactions Add new transactions for each income or expense Add transfer transaction when money is moved between you accounts e g cash withdrawal in an ATM When you have enough transactions entered you can create and run reports to see how money is spent or received by an account category or month To find detailed information about Cashew features user interface widgets tips and more please refer to the chapters below Page 6 User interface User s Manual R Ach 3 User interface Working with personal finance you deal with multiple lists of items Each operation with money receiving or spending is considered as a transaction so we have a transaction list called register Usually you have several places where you keep your money credit card bank account cash each of these places is considered as an account so we have a list of accounts You also need to define income expense categories to easier classify your incomes and expenses and see where money comes from and where it goes to You may also work with multiple currencies for example when you are going on a business trip or vacation to another country An
3. accounts Cashew supports one more account attribute This is a Favourite flag You can mark accounts as favourite and then choose to display only favourite accounts 4 1 Accounts list The accounts list displays information about all your accounts This screen is best for having a bird s eye view of your financial state Account list 18 900 00 Cash 56 65 Checks 1 845 00 Deposit 10 000 00 MasterCard Account list displays account names and their current balances in a currency of a particular account Touch a list item to view the account details default behaviour can be changed in account list settings A long touch on a list item calls the context menu with the operations you can perform on the selected account The screen header contains a simple account type filter The spinner contains a list of account types supported by the application You can choose one of them to display only accounts of this type When the All item is selected accounts of all types are displayed Account list footer contains sum of all displayed accounts balances Accounts total is displayed in your home currency The balances of the accounts that use different currencies are converted to the home currency using the exchange rates defined for those currencies The screen options menu contains New account and Settings commands Page 11 i Accounts 4 2 Adding a new account To create a new account go to the accounts list screen and ch
4. ae niierinitrlearere nEn rA AI EESE ETONE SREDA INOAR ENA NEER Nira 31 4 EM PO a E E T 31 ey Paleing da Topo eena E EE E E 31 0 RUNNIN A TDO EE T OE A A E A 32 8 7 Customizing reports VIQW ccccccecseceeseceesesecseseceeseceesessesesesesseseegeseseesessesesaeaesaeaesaeaeneseenass 33 9 SENOS E E O E a 35 Overview User s Manual R Ach 1 Overview Cashew is a full featured and user friendly personal finance manager which lets you easily manage and keep track of your finances without having any experience in accounting It supports all the basic features required for personal accounting These include e complete account management support including account adjustment reconciliation and purging operations e extremely easy transactions entry convenient browsing and powerful filtering capabilities e flexible report engine that allows to generate stored and instant reports of different types e user defined categories hierarchy for convenient transactions classification e multiple currencies support You can install Cashew from the Android Market it is available in the Applications Finance area Once the application is installed on your device you can launch it using the Cashew icon Cashew icon e Cashew Once you launch Cashew you arrive at the main screen Cashews main screen contains list of application modes Cashew s main screen VA Y Reports Currencies caw Categories Settings Each m
5. steps is performed the Edit report form will popup Edit report screen From Through Accounts Multiple Categories The fields in the Edit report form are the same as those in the Add report form See Adding a report 8 5 Deleting a report To delete a report you can use several options e the reports list screen long touch the list item to call popup menu and choose the Delete report command e the report view screen press Menu and choose the Delete report command or the Menu d shortcut Page 31 Ga rset Reports e the edit report screen press Menu and choose the Delete command A confirmation message will appear and once Yes is pressed the report is deleted 8 6 Running a report Cashew supports few ways of running reports To run a previously created report you can do one of the following e choose the Run report command in the reports list popup menu e choose the Run report command in the report details screen action list Once it is done a report view will appear There are three different report views in Cashew which depend on the report type 1 Income expense by month groups all transactions which match the report filter and belong to a particular month 3 800 15 3 636 60 2 Income expense by account groups all transactions that match the report filter and belong to a particular account 9 991 65 3 Income expense by category groups all transactions that match th
6. the account is deleted NOTE Account deletion will also delete all its income expense transactions All transfer type transactions will be moved to the Unfiled account 4 6 Adjusting an account balance Sometimes you run into situations when an account balance in Cashew doesn t match the actual amount of money available or the bank s balance It may happen when an unknown charge appears on your bank statement or you forget to enter a transaction Cashew allows you to adjust the balance to keep balances in sync and later when you determine the cause of the problem you can rollback the adjustment There are two ways to adjust an account balance in Cashew e Adjust opening balance the difference between the actual account balance and Cashew ending balance is added to the opening account balance e Add adjusting transaction a transaction with the amount equal to the difference between the actual account balance and Cashew ending balance is added to the account s register Both commands use similar work flow but produce the same result the account balance becomes adjusted but they reach it with different means as described above To adjust an account balance you can do one of the following e choose the Adjust opening balance or the Add adjusting transaction command in the accounts list popup menu e choose the appropriate Adjust balance action in the account details screen Once this is done the Adjust balance form will appear
7. to specify the transactions that are displayed in the register view To apply a filter choose the Apply filter command or use the Menu f keyboard shortcut The Transactions filter screen will popup Page 2 7 U s M l Ashis ser s Manual Transactions filter screen 10 1 09 Through Accounts Categories Healthcare Medications Status All v Define the time period you need the transactions from using the From and Through date fields Choose the accounts you need the transactions for using the Accounts picker Choose the categories you need the transaction for using the Categories picker Choose the transaction status from the Status spinner 5 Press the Done button or use the Menu Enter keyboard shortcut to apply the filter ae ae When the filter is applied only transactions that meet all the criteria that you have specified in the transaction filter will be displayed in the list Any fields that you leave blank in the transaction filter will be ignored When the filter is applied you can modify it using the Edit filter gt Menu e command or clear it using the Clear filter Menu c Command Register view with a filter applied Auto Fuel 7 18 09 Auto Fuel Auto Fuel 8 1 09 Auto Fuel 7 8 Customizing the register view To customize the Register screen call the screen menu and choose the Settings command or use the Menu p keyboard shortcut The Register settings screen will popup Register settings
8. 5 6 Customizing the categories tree s ssesesrerersrsrrrrrrrrrrsrerrrrrnrnrrererrrsrnrnrrrrrrsrnrnrnrnrrrrernnt 19 6 CUON OS sen AAEE RA 20 OL G8 a lal cml een ee EE NE EA TEA E cee ee R TRN 20 6 2 AGGING a NeW CUM CNC eenei A a A ARR CE AE 20 63 Viewing a CUNT ICY ieren aien rAr TAERE ER O TRA 21 ENA a C CINCY aa a E A EE E E E 21 6 5 Deleting a CUMrenCy s sssserrsrersrsrrrrrnrrrrsrerrrrrnrnrnnrornrtrnrnr n rtrt rr nrnna rnr rrrrnr nr EnEnErnrnr nrn rn Eni 21 6 6 SELIG me excnange rales aa aar OEE AERES 22 6 7 Changing the home CUITENCY ccccccccceceeceeeeceeececeesessesecseseeaeseeaeseegesessesetseseseesesseaesanaenass 22 6 8 Customizing the currencies list VIQW ccccccceceececeeceeeesececeeeeseeeeseeeeseegesaseesateesessesessnsesanegs 23 Za ThahisaCd ONS rieni TARE 24 Fade REJSE AOW iaer EA E EE E E E E 24 LeAnn E A E E E a 25 Z3 V NiNg a transac sennie EE NE EET EETAS A ATR 26 LA EIG ere CS ACHIOM e E E E E E punm ean aiy 26 Fd CODY ING A aSa ClO eE EE EE A E AEE 27 L6 Deleting a TAS Ct OM cite aacvcsvtepavsoece vacuo ctocdunnistont a oy Coy san ATE ap a a n 2 Gah lr Page 4 Table of contents 7 7 FUCHS TGNSACHONS oenina ANEREN EAE K EN ESEE AREER 27 7 8 Customizing the register VIGW ccccceececcececeeceeeeceeeeceeeeceeseseeeeseeeeseeeeseeeeseeeeseeaeseeaeseeaesetaeeas 28 REDOT ES arr E 30 oL REPO E UON erar E E E E A tin 30 o AA OVO ea E TE E A E 30 8 3 Vioawing a repor eirese
9. Currency name and exchange rate are displayed for each currency The home currency is marked with the Home currency icon in the exchange rate column Currencies list screen go Gtigd aalaies Great Britain Pound 16325 United States Dollar fi The screen menu contains New currency and Settings commands 6 2 Adding a new currency To define a new currency go to the currencies list and choose the New currency command from the screen menu or use the Menu n keyboard shortcut The New currency screen will popup New currency screen Done Revert 1 Enter currency name into the Name field 2 Enter currency code into the Code field 3 Enter currency symbol into the Symbol field To define the currency symbol you can also press the currency symbol picker button and choose a symbol from the list of most popular currency symbols 4 Press the Done button or choose the Done options menu command or use the Menu Enter shortcut to save the information about the currency to the database Page 20 User s Manual R Ach Currencies NOTE When a currency is created its exchange rate to the home currency is set to 1 00 You can define it later using the Set exchange rate command from the currency list popup menu or from the currency details screen menu Cashew supports unlimited number of currencies actually the number of currencies you can create is limited by the amount of free space on your device 6 3 Vie
10. Page 13 U sM l Ashis ser s Manual Adjust balance form a BM 2 53 pm Date 1 13 10 31 Balance 56 65 Adjusted balance Adjust Cancel i 1 If you want to correct a balance on a particular date enter the date into the Date field by default today s date is used The Balance field displays account balance on the specified date 2 Enter the actual balance on the specified date into the Adjusted balance field 3 Press the Adjust button to complete the adjustment 4 7 Reconciling an account To reconcile an account you can do one of the following e choose the Reconcile account command from the accounts list popup Menu e choose the Reconcile action from the account details screen Once this is done the Reconcile account form will appear Reconcile account form a JME 2 55 Pm From Through Beginning balance Ending balance 861 70 Reconcile Cancel Enter the start date from your bank statement into the From field Enter the end date from your bank statement into the Through field Enter the beginning balance from your bank statement into the Beginning balance field Enter the ending balance from your bank statement into the Ending balance field ae YS NOTE Once the start date is entered the application sets the balance on that date into the Beginning balance field Once the end date is entered the application sets the balance on that date into the Ending balance field NOTE
11. To start clearing transactions the entered beginning balance has to be equal to the reconciled balance on the start date otherwise you will not be able to start reconciliation Once the data from the bank statement are entered press the Reconcile button If the reconciled balance on the start date doesn t match the entered beginning balance the appropriate warning message will be displayed Page 14 User s Manual R Agch Accounts Usually it means that you have unreconciled transactions in an earlier period before the start date and need to complete reconciliation of that period first If balances match you will see the Reconcile screen Reconcile screen AMS 2 55 Pm ali Dy 7 1 09 Food Lunches Food Snacks Food Lunches 7 10 09 Food Lunches The Reconcile screen displays a list of transactions that belong to the corresponding account and fall into the defined period It also contains a footer with the difference between the entered ending balance and the cleared account balance The list displays a checkbox next to each transaction When you touch the list item the transaction is marked as Cleared and the difference is adjusted When all transactions are cleared and the difference between the ending balance and the cleared balance is zero you can complete the reconciliation To do this choose the Done command from the screen menu all cleared transactions will be marked as Reconciled and the reconciliation w
12. and Page 21 Ga rr Currencies A confirmation dialog will appear and once Yes is pressed the currency is deleted NOTE You can not delete the home currency If you would like to delete the home currency you need to set another currency as home first and then delete the desired one WARNING You also can not delete a currency which is used by one or more accounts If you try to do this a corresponding warning message will be displayed If you would like to delete the currency modify your accounts to use another currency first 6 6 Setting the exchange rate To set a different exchange rate between a particular currency and the home currency you can do one of the following e choose the Set exchange rate command from the currency list popup menu e choose the Set exchange rate command in the currency details screen menu Once this is done the Set exchange rate dialog will popup Currency exchange rate dialog lt 3 Set exchange rate USD GBP exchange rate Invert rate a4 Cancel Enter the currency exchange rate into the Exchange rate field Press Done to store the entered exchange rate TIP You can also use the Invert rate checkbox when the usage of the inverted rate is more convenient For example if your base currency is United States Dollar and you need to define the exchange rate for Japanese Yen it is more convenient to define exchange rate as 90 Yens for 1 Dollar than 0 0111 Dollars for 1 Yen Us
13. ard shortcut The New report screen will popup New report screen Accounts All 1 Enter the name of the report into the Name field Page 30 User s Manual R Ach Reports 2 oe 2 a Choose the report type from the Type spinner Define the time period you need the transactions from using the From and Through date fields Choose the accounts you need the transactions for using the Accounts picker Choose the categories you need the transactions for using the Categories picker Choose the status you need the transactions for using the Status spinner Press the Done button or choose the Done popup menu command or use the Menu Enter shortcut to save the report information in the database 8 3 Viewing a report To view the report details just click on the corresponding list item or choose the View report command from the reports view context menu Report view screen The Report view screen contains a header which displays the report name and a list with the actions that can be performed on the report The screen menu contains Edit report gt and Delete report commands 8 4 Editing a report There are several ways to modify information about a report e the Edit report command in the reports list popup menu e the Edit report command or the Menu e shortcut in the report details screen menu e if the Report touch opens option is set to Edit report touch the corresponding report list item Once one of these
14. ble options are Return to the previous screen and Return to the main screen The Security preferences group allows you to protect the application with a password Password is a text option that allows you to define a password that you will have to enter on application start Check the Enable password option to enable password protection Page 35
15. ction touch opens option is set to Edit transaction touch the corresponding transactions list item Once one of these steps is performed the Edit transaction form will popup Page 26 User s Manual Account Cash Type Date Category Food Lunches Payee The fields in the Edit transaction form are the same as those in the Add transaction form See Adding new transaction 7 5 Copying a transaction To create a new transaction based on an existing transaction you can do following e choose the the Copy transaction command in the transactions list popup menu e choose the Copy command or the Menu e shortcut in the transaction details screen menu Once one of these steps is performed the Copy transaction form will popup Account VISA Type Expense Date Category Payee The fields in the Copy transaction screen are the same as those in the Add transaction screen See Creating a transaction 7 6 Deleting a transaction To delete a transaction you can use several ways e register screen long touch the list item to call the popup menu and choose the Delete transaction command e transaction view screen press Menu and choose the Delete account command or the Menu d shortcut e edit transaction screen press Menu and choose the Delete account command A confirmation message will appear once Yes button is pressed the account is deleted 7 7 Filtering transactions Filtering allows you
16. d finally you may want to create a number of predefined reports to run them from time to time to assess your financial status In almost every application mode you need to manage a list of items add new items view edit or remove existing ones and so on Working with lists in Cashew in different modes is implemented in a similar way and is common with the approach used in other Android applications In this chapter we describe the common principles of Cashew user interface organization 3 1 Lists When you enter a particular mode you see a list of items accounts currencies transactions etc A list screen menu usually contains two commands e New allows you to create a new item and add it to the list When you choose this command a corresponding form is displayed e Settings allows you to customize the list view change how it is displayed or how it behaves When you choose this command a corresponding list settings screen is displayed In the list settings you can customize the following e Navigation defines what happens when you touch a list item Every list allows you to choose between View and Edit commands some lists provides more options here e g Run report e Sorting defines the field the list items are sorted by and the sorting order ascending or descending Tree like lists e g categories or reports can not be sorted There are a few list screens like accounts or transactions lists that provide additional cu
17. d to the list screen 3 3 Forms A form is a screen which is used to enter information when you are creating a new item or changing the information about an existing item Page 7 GAsh w User s Manual User interface The number and types of widgets in the form depends on the type of the item you are creating or editing Cashew introduces a number of new widgets that are not available in standard Android applications and will probably be new for you You can find more information about those widgets in the Goodies chapter Each form contains two buttons in the bottom e Done saves your changes closes the form and returns you to the previous screen e Revert closes the form and returns you to the previous screen without saving changes The form menu contains the following commands e Done performs the same action as the Done button e Revert performs the same action as the Revert button e Delete removes the item This command is available only when you are editing the item not when you are creating a new one 3 4 Goodies This section describes some user interface widgets that are not standard for Android platform but are used in Cashew and can make your work with the application more convenient 3 4 1 Calculator Most of the number entry fields in Cashew have a button with a calculator icon nearby Amount picker When you press the button the Calculator screen pops up Calculator screen Calculato
18. e displayed The screen options menu contains New category and Settings commands 5 2 Adding a category To create a new category go to the categories tree screen and choose the New category command from the screen menu or use the Menu n keyboard shortcut The New category screen will appear New category screen New category Type Expense Ww Parent Auto Ww Done Revert Page 17 Categories Gases tm Enter the name of the category into the Name field 2 Choose the category type from the Type spinner 3 Choose the parent category for the category you want to create or lt root gt if you want to create a top level category from the Parent spinner 4 Press the Done button or choose the Done menu command or use the Menu Enter shortcut to store the category information in the database TIP If you choose a first level category in the categories tree before creating a new one then the Parent spinner in the New category form will be preset to this category and the Type spinner will be preset to this category s type If you choose a second level category in the categories tree the New category form will be preset with the corresponding values of its parent 5 3 Viewing a category To view the category details just click on the corresponding tree item or choose the View category command from the categories tree context menu Category view screen The category view screen contains a header which d
19. e report filter and belong to a particular category 175 00 Parking 100 00 Wash 60 00 Entertainment 161 00 Page 32 User s Manual li mS Ash 4 When there are no transactions matching the report filter criteria an empty report view is displayed Empty report view UA Z In case you do not have a previously created report you can run the instant report Select a first level tree node which corresponds to the desired report type call the reports list popup menu and choose the Run report command The Instant report form will popup Instant report form e Expense by month VW From Start date Through End date Accounts All The fields in the Instant report form are almost the same the Name field is absent as those in the New report screen See Adding a report Fill in the desired filter fields and press the Run button or choose Run from the screen menu to get the report results If you want to use this report in future you can store it as you do with New report Call the screen menu choose the Save command or the Menu s keyboard shortcut The report name dialog will popup Saving instant report Enter report name Name Report name revert Enter the report name and press Done to store the report in the database 8 7 Customizing reports view To customize the reports list call the screen options menu and choose the Settings command or use the Menu p keyboard sh
20. g the report filter are grouped by accounts thus each report result entry is a sum of transaction amounts for the corresponding account e income expense by categories the transactions matching the report filter are grouped by categories thus each report result entry is a sum of transaction amounts for the corresponding category 8 1 Reports view The reports view displays all of your reports or reports of a particular type Reports screen 2009 07 2009 08 2009 09 Income by category 6 2009 The reports view has a two level tree structure You can see the report types at the first tree level and stored reports under each report type node Touch a list item to view the report details default behaviour can be changed in reports list settings Long touch on a list item calls the context menu with the operations you can perform on the selected report Using the reports screen popup menu you can launch instant and stored reports create new reports and modify and delete existing ones The screen header contains a simple report type filter The spinner contains a list of report types You can choose one of them to display only reports of the corresponding type When the A item is selected all reports are displayed The screen menu contains New report and Settings commands 8 2 Adding a report To create a new report go to the reports view and choose the New report command from the screen menu or use the Menu n keybo
21. ill be complete During reconciliation you may notice that register does not contain a transaction which is available in the bank statement contains a transaction that is missing in the bank statement or contains a transaction with an incorrect amount Each of these makes it impossible to complete reconciliation To resolve this you can use New transaction Edit transaction and Delete transaction commands The New transaction command is available via the screen menu and Edit transaction and Delete transaction commands are available via the transactions list popup menu TIP The screen menu contains the Go to command which allows you to quickly navigate to the top or bottom of the list or to the first transactions on the specified date 4 8 Purging an account To purge an account transactions you can do one of the following e choose the Purge account command from the accounts list popup menu e choose the Purge action from the account details screen Once this is done the Purge transactions filter form will appear Purge transactions filter form a AM G 2 56 pm Through Purge Cancel Page 15 Accounts Gases erin Define the time period you need the transactions to be purged from using the From and Through date fields 2 Choose the categories you need the transaction to be purged for using the Categories picker 3 Choose the transaction status of the transactions to be purged from the Status spinner 4 Pres
22. ing inverted exchange rates Set exchange rate USD JPY exchange rate Invert rate Done Cancel 6 7 Changing the home currency To set another home currency you can do one of the following e choose the Make home currency command from the currency list popup menu Page 22 User s Manual R Agh Currencies e choose the Make home command in the currency details screen menu A confirmation dialog will appear and once Yes is pressed the new home currency is set 6 8 Customizing the currencies list view To customize the currencies list screen call the screen options menu and choose the Settings command or use the Menu p keyboard shortcut The Currencies list settings screen will popup Sorting order Ascending Navigation Currency touch opens View currency In the Currencies list settings screen you can change the following preferences e Sorting field Use this option to specify the field the currencies list is sorted by e Sorting order Use this option to specify the sorting order ascending or descending e Currency touch opens allows you to define the action to be performed when you touch a list item You can choose View currency and Edit currency Page 23 Transactions Ga ar 7 Transactions A transaction is a single operation with your money that changes the account balance A transaction amount is the value your account balance is increased or decreased by Cashew supports three type
23. isplays the category name and a list which displays other category fields The screen menu contains Edit category gt and Delete category commands 5 4 Editing a category There are several ways to modify the information about an existing category e the Edit category command in the categories tree popup menu e the Edit category command or the Menu e shortcut in the category details screen menu e if the Category touch opens option is set to Edit category touch the corresponding categories tree item Once one of these steps is performed the Edit category form will popup Edit category screen a C Done Revert The only category field you can change is the name Page 18 User s Manual R Ach Categories 5 5 Deleting a category To delete a category you can use several options e categories tree screen long touch the tree item to call the popup menu and choose the Delete category command e category view screen press Menu and choose the Delete category command or the Menu d shortcut e edit account screen press Menu and choose the Delete category command A confirmation message will appear and once the Yes button is pressed the category is deleted NOTE When you delete a category which is used in one or more transactions the transaction s become uncategorized the Category field becomes empty WARNING You can not delete a category if it has one or more subcategories If you try to do this a co
24. ly put the place where you keep your money It s obvious that you may have more than one place where you keep your money It might be your bank account a debit credit card or just cash in you wallet Advanced users may also be interested in tracking assets e g home equity or retirement accounts and liabilities e g mortgages or auto loans Cashew allows you to create multiple accounts in different currencies modify existing accounts information track account balances and more In Cashew you can define the following fields for an account e name the name of the account which will be used across the application e type one of the account types supported by Cashew please see the list below e currency currency of the account all transactions in this account are nominated in the account s currency e opening balance the account s opening balance e minimum balance the account s minimum balance e notes any additional information about the account or a short description The following account types are supported in Cashew e asset for keeping track of assets such as home equity or retirement accounts e cash for keeping track of cash expenditures e checking for keeping track of checking accounts e credit card for keeping track of credit card accounts e liability for keeping track of tracking liabilities like mortgages or auto loans e savings for keeping track of savings accounts e other for any other
25. n screen will popup New transaction screen Expense Ww Date Category 1 Enter the transaction amount into the Amount field NOTE The amount values supported by Cashew are numbers from 1 000 000 000 00 to 1 000 000 000 00 Choose the account from the Account spinner Choose the transaction type from the Type spinner Enter the transaction date into the Date field Use the Category picker to choose an expense income category for the transaction Enter the transaction payee into the Payee field This field is optional Enter the transaction number into the Number field This field is optional Use the Status spinner to set the initial transaction status when needed Enter a note or comment describing the transaction into the Notes field Press the Done button or choose the Done options menu command or use the Menu Enter shortcut to save the information about the currency to the database oe aS 2 SSeS Se h 7 2 1 Adding a transfer transactions A transfer transaction is a specific type of transaction The main difference is that a transfer transaction is related not to one but two accounts the source account where money is withdrawn from and the target account where money is deposited to When the Transfer type is chosen in the Type spinner the Category picker is replaced with the target account spinner Instead of choosing a category for the income expense transaction on step 5 in the procedure above you need
26. ode groups functions to work with a particular entity transactions accounts reports etc Touch a list item to enter a corresponding mode 1 1 System requirements Cashew will run on any Android device with firmware version higher than 1 5 Supported screen resolutions 320x480 others are not tested yet 1 2 Further reading If you are an experienced Android platform user you can go to the Quick Start chapter If you want to know more about Cashew user interface organization principles and useful widgets please refer to the User interface chapter If you want to learn Cashew in greater details to understand how it works and to know more about tricks please carefully read the rest of the chapters Page 5 U s M l Cash ser s Manual 2 Quick Start This chapter provides brief instructions on how to quickly prepare Cashew to work after the installation 1 Configure currencies Touch the Currencies item in the main screen to enter currencies mode Add all currencies you are going to use for you personal finance management Define your home currency and set the actual exchange rates If you are not going to use multiple currencies you just need to rename the default currency to your local one Configure categories Touch the Categories item in the main screen to enter categories mode Define the tree of the categories that you are going to use to classify your transactions You can organize categories into a two level hierarchy i e
27. oose the New account command from the screen menu or use the Menu n keyboard shortcut The New account screen will appear Currency United States Dollar Opening balance Minimum balance Account notes Enter the name of the account into the Name field Choose the account type from the Type spinner Choose the account currency from the Currency spinner Enter the account s opening balance into the Opening field Enter the account s minimum balance into the Minimum field a ey NOTE The balance values supported by Cashew are numbers from 1 000 000 000 00 to 1 000 000 000 00 6 Enter a note or a comment describing the account into the Notes field 7 Press the Done button or choose the Done menu command or use the Menu Enter shortcut to store the account information in the database You can create as many accounts as you need the number of accounts you can create Is limited by the amount of free space on your device 4 3 Viewing an account To view the account details just click on the corresponding list item or choose the View account command from the accounts list context menu Account view screen Adjust balance Adjust opening balan Adjust balance Add adjusting tran Reconcile Verify register against ban The account view screen contains a header which displays the account name a list with actions that can be performed on the account and a footer displaying the account balance In addition
28. ortcut The Reports list settings screen will popup Page 33 User s M I Asht maoe Reports list settings screen Reports list settings Navigation The only customization available for the reports list is the list item touch behaviour You can choose either the View category Edit report or Run report option Page 34 User s M I Gash 9 Settings The Settings screen allows you to customize Cashew s appearance and behaviour and set the password to protect your private data You can access the Settings screen from the Cashew home screen Settings screen Cashew Formatting Currency format 1 000 50 1 000 50 Date format Navigation Pressing Back in Register eturns to Security Enable password Protect application with passworc z Daeceerrnrel The Formatting preferences group allows you to configure the way numeric and date values are displayed throughout the application You can configure the following e Highlight negatives When this option is checked all negative numbers transaction amounts account balances will be displayed in the red colour e Currency format You can choose the way the numbers should be formatted throughout the application e Date format You can choose the way the dates should be formatted throughout the application The Navigation preference allows you to define the application behaviour when the Back button is pressed in the Register The availa
29. picker screen pops up When you need to choose only one category in transaction form the category picker looks similarly to the categories tree screen and you need to choose and touch the required item Single choice category picker Auto Fuel Insurance Parking Repairs When you need to choose more than one category in report filter forms each tree item has a checkbox nearby Multiple choice category picker rrr Music Food Groceries Sog Lunches e g Healthcare Mark required categories and choose the Done command from the screen menu In addition the screen menu contains Select all and Unselect all commands to mark unmark all categories in the tree 3 4 5 Account picker The account picker is a widget that allows you to choose a number of accounts for the transaction filter The account picker consists of a read only text entry field and a button with an account icon Account picker Page 9 Gases aa User interface When you press a button the account picker screen pops up Account picker screen Checks Deposit lt i E A MasterCard Savings g Mark required accounts and choose the Done command from the screen menu In addition the screen menu contains Select all and Unselect all commands to mark unmark all categories in the tree Page 10 Accounts User s Manual R Agh 4 Accounts An account in Cashew is a record of your finances or simp
30. r allows you to perform simple arithmetical operations Pressing sign completes calculations returns you to the previous screen and set the result to the field Pressing Cancel returns you to the previous screen without saving the calculations result 3 4 2 Date input Date input fields in Cashew have a button with a calendar icon nearby Date picker 2009 12 07 When you press the button the standard date picker dialog pops up Chose the desired date and press Set to put it into the field Long touch the input field to see a popup menu which allows you to quickly enter dates for yesterday today or tomorrow Page 8 User s Manual R Agh User interface 3 4 3 Date period input In various filter forms you need to specify the date period for the filter In this case a pair of date input widgets is used They work as described above with one additional feature Long touch on any of the fields calls the extended popup menu which contains the following options e Today Tomorrow Yesterday or No date to set the corresponding value to the individual field e This month Last month and This year to set the corresponding period in both fields 3 4 4 Category picker The category picker is a widget that allows you to choose a category from the category tree you ve defined Category picker consists of a read only text entry field and a button with a category icon Category picker All When you press a button the category
31. r bottom of the list or to the first transactions on the specified date The transaction list displays the transaction s date account category and amount Touch a list item to view the transaction details default behaviour can be changed in the register settings A long touch on a list item calls the context menu with the operations you can perform on the selected transaction The screen header contains a simple account filter The spinner contains a list of accounts you have defined You can choose one of them to display only the transactions that belong to a particular account When A is selected transactions from all accounts are displayed Unfiled is a built in pseudo account to keep transactions that don t belong to any other account The footer displays the balance of the account selected in the accounts spinner The total of a particular account is displayed in the account s currency When All is selected in the spinner the sum of all account balances is displayed If you have accounts in different currencies the total is calculated using the exchange rates defined for those currencies and shown in your home currency The screen menu contains New transaction Apply filter Go to and Settings commands Page 24 User s Manual R Agh Transactions 7 2 Adding a transaction To enter a new transaction go to the register screen and choose the New transaction command from the menu or use the Menu tn shortcut The New transactio
32. rresponding warning message will be displayed If you would like to delete the category delete all its subcategories first 5 6 Customizing the categories tree To customize the categories tree screen call the screen options menu and choose the Settings command or use the Menu p keyboard shortcut The Categories tree settings screen will popup Categories tree settings screen Categories tree settings Navigation The only customization available for the categories tree is the tree item touch behaviour You can choose either View category or Edit category options Page 19 Ga tr Currencies 6 Currencies Cashew supports multiple currencies allowing you to track your accounts and enter transactions in different currencies The currency you are using for most of your accounts usually your local country currency is called home currency The home currency will be used to display balances and report totals when transactions have different currencies In Cashew you can define the following fields for currency e name full currency name e code short currency code you can use standard three letter codes here e symbol currency symbol which is used to display amounts and balances across the application When a currency has been added to the database you can define it as home or set its exchange rate to the home currency 6 1 Currencies list The currencies list displays information about all the currencies you use
33. s of transactions 1 income any income to an account which increases your net worth 2 expense any expense from an account which decreases your net worth 3 transfer any movement of funds from one account to another Transfers don t change your net worth they decrease the balance of one account and increase the balance of another with the same amount The following fields can be defined for a transaction e amount the amount of money withdrawn from or deposited to the account e account the account the transaction belongs to e type the income expense or transfer e date the date when transaction was made e category the category of the good service funds have been spent for or received from e payee a string that describes another party person organization you gave money to or received it from e number the transaction number usually specified for cheque accounts e notes any additional information regarding the transaction A transfer transaction is a little bit different in this case the category is replaced with the target source account 7 1 Register view The register screen displays all of the transactions you have entered for all or a particular account and the account s balance Register screen 8 30 09 Food Groceries 9 5 09 Auto Fuel 9 6 09 Food Groceries 9 8 09 Income Salary TIP The screen menu contains the Go to command which allows you to quickly navigate to the top o
34. s the Purge button to purge transactions A confirmation message will appear and once Yes is pressed transactions that match the specified filter are deleted from the database and the account opening balance is adjusted with the total amount of purged transactions thus the ending account balance remains unchanged 4 9 Customizing accounts list To customize the account list screen call the screen options menu and choose the Settings command or use the Menu p keyboard shortcut The Account list settings screen will popup Sorting field Sorting order Ascending Navigation Account touch opens View account In the Account list settings screen you can change the following preferences e Favourites only Set this option checked if you want only favourite accounts to be displayed in the account list When this option is cleared all accounts will be displayed e Sorting field Use this option to specify the field the account list is sorted by e Sorting order Use this option to specify the sorting order ascending or descending e Account touch opens allows you to define the action to be performed when you touch a list item You can choose View account Edit account and View register Page 16 U s M l User s Manua Ashis 5 Categories Cashew supports a categories hierarchy to help you to organize your transactions Using categories and reporting you can easily see where your money comes from and where it goes There are t
35. screen Register settings Display Secondary Field Sorting Sorting field Sorting order Ascending Navigation Transaction touch opens View transaction In the Register settings screen you can change the following preferences Page 28 User s Manual R Agh Transactions e Primary field Use this option to set the information that is displayed in the primary list item field You can choose Category or Payee e Secondary field Use this option to set the information that is displayed in the secondary list item field You can choose Account or Number Sorting field Use this option to specify the field the currencies list is sorted by Sorting order Use this option to specify the sorting order ascending or descending Transaction touch opens allows you to define the action to be performed when you touch a list item You can choose View transaction or Edit transaction Page 29 Ga rset Reports 8 Reports Cashew allows you to create reports based on your transactions A report is a pair of a filter that defines which transactions should be included in the report and a report type which defines the transaction grouping Currently Cashew supports the following report types e income expense by month the transactions matching the report filter are grouped by months thus each report result entry is a sum of transaction amounts for the corresponding month e income expense by accounts the transactions matchin
36. stomization options When you touch a list item the action you have configured in the list settings is performed e View opens the View screen where you can see more details about the item or perform additional operations on this item this is set by default e Edit opens the Edit form where you can update the item s information Long touch on a list item calls the list s popup menu which usually contains all the operations you can perform on the selected list item Besides a list screens can contain a filter A filter is a spinner in the list header which allows you to limit the number of displayed items in the list by particular criteria For example in the account list you can display accounts of a particular type in the transactions list you can display transactions that belong to a particular account and SO on 3 2 Views An item details view is a screen that is displayed when you call the View command The view screen contains a header which displays the field which best identifies this item usually the name a list with detailed information about the item or additional operations that can be performed on this item and an optional footer The view screen menu usually contains two commands e Edit opens the Edit form where you can update the item s information e Delete removes the item When you choose this command a confirmation message will appear and once Yes is pressed the item will be deleted and you will be returne
37. to choose a target account for the transfer transaction Transfer Date To Savings Ww ayee When a transfer is made between accounts with different currencies you should specify the currency exchange rate for the transaction The Set exchange rate dialog appears once you have pressed the Done button Page 25 Ga ar Transactions Set exchange rate screen From Cash To MasterCard Rate 1 4785 Invert rate Done Cancel You can specify either the target account transaction amount in the To field or the exchange rate in the Rate field the value in the second field will be re calculated accordingly You can also use the Invert rate checkbox when the usage of the inverted rate is more convenient 7 3 Viewing a transaction To view the transaction details just click on the corresponding tree item or choose the View transaction command from the transaction list context menu View transaction screen The transaction view screen contains the header which displays the transaction amount and the list which displays the list of other transaction fields The screen options menu contains Edit gt Copy and Delete commands 7 4 Editing a transaction There are several ways to modify the information about an existing transaction e the Edit transaction command in the transactions list popup menu e the Edit command or the Menu e shortcut in the transaction details screen menu if the Transa
38. wing a currency The View currency screen displays the detailed information about a particular currency and provides access to other currency operations Currency view screen g agreat britain Founa Make home Make GBP your ho nome currency The currency details screen contains an actions list with Set exchange rate and Make home commands The currency details screen menu contains Edit currency and Delete currency commands 6 4 Editing a currency There are several ways to modify information about an existing currency e the Edit currency command in the currency list popup menu e the Edit currency command or the Menu e shortcut in the currency details screen options menu e if the Currency touch opens option is set to Edit currency touch corresponding currency list item Once one of these steps is performed the Edit currency form will popup Edit currency screen g Great Britain Pound Code Symbol Done Revert The fields in the Edit currency form are the same as those in the Add currency form See Adding new currency 6 5 Deleting a currency There are several ways to delete a currency from your database e in the currencies list screen select a corresponding list item and choose the Delete currency command from the popup menu e in the currency details screen press Menu and choose the Delete currency command e in the Edit currency screen press Menu and choose the Delete currency comm
39. wo category types supported e income income categories are usually used for transactions which increase your net worth e g salary bonuses etc e expense expense categories are usually used for things you spend your money on e g clothing utilities entertainment etc The category tree has two levels so you can operate with categories and one level of their subcategories For example you can define a Food category and Groceries Lunches and Snacks subcategories inside In Cashew you can define the following fields for category e name the name of the category e type the type of the category ncome or Expense e parent the parent category for second level categories 5 1 Categories tree The categories tree displays the hierarchy of all categories you have defined Categories tree Auto Fuel Insurance Maintenance Parking Repairs The categories tree displays a two level hierarchy of categories Touch a list item to view the category details default behaviour can be changed in the categories tree settings A long touch on a list item calls the context menu with the operations you can perform on the selected category The screen header contains a simple category type filter The spinner contains the list of category types supported by the application You can choose one of them to display only categories of this type ncome or Expense When the All item is selected categories of both types ar
40. you can see the star styled checkbox in the account header which reflects the account s Favourite status and allows you to change this status mark account as favourite or not Using the accounts list settings screen you can configure the application to display either all accounts or favourite accounts only The screen options menu contains Edit account gt and Delete account commands Page 12 User s Manual R Agh Accounts 4 4 Editing an account There are several ways to modify information about an existing account e the Edit account command in the accounts list popup menu e the Edit account command or the Menute shortcut in the account details screen menu e if the Account touch opens option is set to Edit account touch the corresponding account list item Once one of these steps is performed the Edit account form will popup Currency United States Dollar Ww Opening balance Minimum balance The fields in the Edit account form are the same as those in the Add account form See Adding new account 4 5 Deleting an account To delete an account you can use several options e accounts list screen long touch the list item to call the popup menu and choose the Delete account command e account view screen press Menu and choose the Delete account command or the Menu d shortcut e edit account screen press Menu and choose the Delete account command A confirmation message will appear and once Yes is pressed
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