hinq v4.0 technical manual
Contents
1. 13 eee EO T Tt 13 13 Compiled Templates Exported GD Ore 17 Archiving and PUTPIBE 17 March 2012 HINQ V 4 0 Technical Manual ili DVB 4 0 62 DG 5 3 797 External Internal Relations cccccccccccccscscsssssssssssssssssseccsccscecscscssecscscesesesesssscssscssesssssssssssooes 17 External RUSS tu pip asd Mes MWA MAA ABAS MARA MA APA KAKATAA 17 Internal 18 Stand alone E ET 18 18 Packase Wide Variables pep 19 Key Clari 19 Irun dee E 20 E ncc lvi gis RTT cr 20 Sey Tr M 20 Security EP 20 RUM Aaa 20 Performance ReguirementsS s sseeeeeeeeeeeeeeeen 21 Ta 21 Packet aa 21 VA FileMan ABOBSS DUO 21 How to Generate On line Documentation tns 22 XINDE d eec 22 Diagram Meniis ASTES 23 Tnguire to Option N2. Leonard 02 23 05 Removed the Routine List codes Tavia Leonard 02 23 05 Removed the File List Tavia Leonard 02 23 05 Removed the File Flow Tavia Leonard 07 20 05 Updated HL7 Z11 Crossmapping Table Tavia Leonard 07 20 05 Added Diagnostic Extremity Code to Crossmapping Tavia Leonard Table 07 20 05 Added Diag Orig Effective Date of SC Rating to Tavia Leonard Crossmapping Table 07 20 05 Added Rating Date of SC per Disability Tavia Leonard 07 20 05 Effective Date of Combined Evaluation Tavia Leonard 08 04 05 Added HINQ Replacement Diagram Tavia Leonard 08 04 05 Added HINQ User Interface Tavia Leonard 08 04 05 Added ORU ORF 711 Segment to existing chart Tavia Leonard 08 05 05 Added Performance Requirements Tavia Leonard 08 05 05 Added Latency Tavia Leonard 08 05 05 Added Packet Sizing Tavia Leonard 2 24 12 Patch DVB 4 0 62 DG 5 3 797 Dennis Bricker Darlene Updated for Remedy Ticket HD 484945 Morris Tom Hamilton March 2012 HINQ V 4 0 Technical Manual DVB 4 0 62 DG 5 3 797 3 12 12 Dennis Bricker Tom Hamilton 3 27 12 Patch DVB 4 0 62 DG 5 3 797 Tom Hamilton Updated footer date from April to March March 2012 HINQ V 4 0 Technical Manual ji DVB 4 0 62 DG 5 3 797 Table Of Contents Revision FRE ER VE Seu 1 1 User 2
3. HINQ Suspense file 395 5 located in global DVB 395 5 It is recommended but not required that global DVB be journaled Field 14 9 of the NEW PERSON file must contain a unique HINQ employee number for each user with the HINQ password File List Take the following steps to obtain a file list found in the HINQ DVB 4 0 49 software package listed below in the menu diagram Menu Diagram Select OPTION PRINT FILE ENTRIES OUTPUT FROM WHAT FILE FILE SORT BY NAME NUMBER START WITH NUMBER FIRST 395 GO TO NUMBER LAST 395 99 WITHIN NUMBER SORT BY FIRST PRINT ATTRIBUTE NAME THEN PRINT ATTRIBUTE Heading S C FILE LIST 5 TART AT PAGE 1 EVICE UCX TELNET Right Margin 80 Bulletins HINQ contains a bulletin DVB HINQ RESPONSE which will be sent when the processing of the HINQ Suspense file has returned with information It will contain the number of successful responses abbreviated responses and error responses The patient names will be provided with the error responses March 2012 HINQ V 4 0 Technical Manual 13 DVB 4 0 62 DG 5 3 797 Compiled Templates Template Routine Type DVBHINQ UPDATE DVBHCE Input DVBHINQ PAT HINQ COMP DVBHCG Print These templates can be compiled recompiled through the recompile option in the utilities option of HINQ March 2012 HINQ V 4 0 Technical Manual
4. gt The e Gate server reformats the VBA response to fit the requirements of the existing VistA HINQ response before returning it to the requested site gt HINQ response is automatically released by the e Gate server gt Asimultaneous HL7 unsolicited update is generated to the HEC the HINQ Z11 ORU gt HINQ 711 transactions are sent to the HEC every 30 minutes Currently it is estimated that an average of 65 000 additional HL7 unsolicited updates is processed each week HEC Queries to MVR The e Gate server will automatically receive HEC eligibility queries from MVR They are converted to conform with the new VBA query process requirements The following outline illustrates each step gt e Gate server reformats the VBA response to conform to the requirements of the existing HL7 solicited update response Z11 ORF message gt This function is returned to the HEC through the MVR server gt secure FTP is used to send all HEC queries to VBA nightly Push Updates to HEC The e Gate server receives unsolicited updates from VBA The following outline describes the process gt The query is reformatted to conform to the requirements of an existing HL7 unsolicited update Z11 ORU gt The 711 update is then forwarded to the HEC by the MVR server March 2012 HINQ V 4 0 Technical Manual 12 DVB 4 0 62 DG 5 3 797 Files Globals and Files The main global used in the HINQ package is DVB The main file is
5. YAA HOSPITAL INGUIRY HING TECHNICAL MANUAL Version 4 0 March 1992 Department of Veterans Affairs Health Systems Design amp Development HSD amp D Revision History Date Revision Description Author 03 1992 Initial Release Corinne Bailey 02 17 05 Revised the HINQ technical manual according to the Tavia Leonard team feedback 02 17 05 Removed the How to use this manual section Tavia Leonard 02 17 05 Updated format styles Tavia Leonard 02 17 05 Updated Exported Options Tavia Leonard 02 17 05 UPdated Internal Relations Tavia Leonard 02 17 05 Updated Key Variables Tavia Leonard 02 17 05 Updated VA Fileman Access Tavia Leonard 02 17 05 Updated How to Generate On line Document Tavia Leonard 02 17 05 Updated Introduction section of V 4 0 Tavia Leonard 02 17 05 Updated Pending Status found in the Suspense File Tavia Leonard 02 17 05 Deleted Abbreviated section Tavia Leonard 02 18 05 Based upon feed back from the team Tavia Leonard 02 18 05 Added 2 code in Routine List Tavia Leonard 02 18 05 Deleted DVBNTEG code in Routine List Tavia Leonard 02 18 05 Deleted Entitlement Code in File List Tavia Leonard 02 18 05 Deleted Diary Definitions in File List Tavia Leonard 02 23 05 Based upon feed back from the team Tavia Leonard 02 23 05 Removed the Menu Diagram from the Export Option
6. HINQ POC EN HU 2 2 New 3 ETOT Om 3 IDCU 3 HINOUP ESH UEBS ia 3 Enter Request in the HINO Suspense Pile eme ists tenni sees ba Di sa cu 3 Generate Requests E 3 Individual HINO eH H 4 Print Suspense Pile MesSaBeS cic opes delia AA ai 4 Process the HINQ Sis pense KUA 4 Status of HINQ BY atient iae 4 Utilities for Suspense File wa 4 View HINQ ETIE sss ccc cess adis tut bubus 4 joy rij e 5 Implementation and Maintenance sss s sseeeeeee 6 HL7Z11 Crossmappin g D 6 HINO ZII eS ACO 9 10 707 02211 PROCS SS 1 HEC Processing THING ZIISORU mi 11 Gale Server transaction Handling 12 HINQ Transactions with Simultaneous 711 Update for 12 HEC OSS t MV Ri 12 VBA Push Updates to BE 12 les 13 Globals and IE 13
7. 4 0 Technical Manual 20 DVB 4 0 62 DG 5 3 797 Performance Requirements Latency Latency controls the actual amount of time a transaction can travel through the network Response times are affected through this process primarily because of the following elements gt Whenever a HINQ query requires a response from three different databases gt A build up of traffic on the network which can cause some of the segments to process slower than others In order to avoid prolong delays that are caused by the demands of the processor s resources HINQ has developed a delay mechanism that will automatically trigger whenever a response is not received in a adequate amount of time Packet Sizing Data is broadcast through this network communication process The VistA processor will automatically transmit a packet of data to the target processor that opens the communication channel The target processor then returns an acknowledgment to the sender During the initial testing it was discovered that a change in the packet size had caused HINQ processing to fail with certain platforms This discovery has caused VBA to re evaluate restoring the size of their packets to 256 bytes VA FileMan Access Codes FileMan Access Codes are not sent out with any of the HINQ files Below is a list of the suggested FileMan Access Codes associated with each file that belongs to the HINQ package FI
8. DG 5 3 797 35
9. current status of the request Following are the four available statuses for entries in the Suspense file PENDING NEW MAIL ERROR or IDCU ERROR Pending When a request is placed into the Suspense file for later transmission the entry is given the status of PENDING The Suspense file should be used to store requests for batch transmission or when it is not possible to send the request directly to the VBA computer as in the following cases e The user does not have the required security HINQ key and password e The network communication system is not functioning When these conditions are detected by the HINQ software requests are automatically directed to the Suspense file March 2012 HINQ V 4 0 Technical Manual 2 DVB 4 0 62 DG 5 3 797 New Mail Entries in the Suspense file with the status of PENDING are updated to the NEW MAIL status when a request has been processed without error by the VBA computer and a response has been returned to the HINQ mail group Error Entries in the Suspense file with the status of PENDING are updated to the ERROR status when an error has occurred in the processing of this HINQ inquiry at the VBA computer For example the HINQ password was missing or invalid IDCU Error Entries in the Suspense file with the status of PENDING are updated to the IDCU ERROR status when an error has occurred in the return transmission of the HINQ string The HINQ package interfaces with the PIMS package allowing
10. users to make HINQ Suspense file entries through select PIMS options However the MAS parameter Ask HINQ at Registration and the MCCR parameter Ask HINQ in MCCR must be set to YES in order to accomplish this The HINQ Package includes the following options menus HINQUP Features The options contained in this menu encompass all the updating features These options are only available to holders of the DVBHINQ and DG ELIGIBILITY security keys Enter a Request in the HINQ Suspense File This option is used to enter requests for inquiries into the HINQ Suspense file Generate HINQ Requests This option is only available to holders of the HINQ security key DVBHINQ When requests for HINQ inquiries are entered through this option PENDING entries in the Suspense file are transmitted to the VBA computer March 2012 HINQ V 4 0 Technical Manual 3 DVB 4 0 62 DG 5 3 797 Individual HINQ Request This option is only available to holders of the HINQ security key DVBHINQ and is used to immediately transmit requests for HINQ inquiries to the VBA computer This option does not create Suspense file entries Print Suspense File Messages This option is used to print a listing of those patients currently in the Suspense file with a HINQ response message You may choose to print by patient requestor or date time Process the HINQ Suspense File This option is only available to holders of the HINQ security key DVBHINQ It is used to r
11. 0 Technical Manual 6 DVB 4 0 62 DG 5 3 797 Data Element Layout ORU ORF Z11 Sequence 5 Service Version Number 1 4 INUMBER ILOCATION omputed IELIGIBLITY STATUS 10 BIRLS DIAG Verified 1 RECEIVING A amp A 14 IBENEFITS EP Net Ami 39 RATED INCOMPETENT 8 DATE OF DEATH 9 STATUS INDICATED DISABILITY ONDITION MN DT M INet Award Amount ompetency Indicator 34 35 4 39 Date Of Death IPOW Capture amp Release 131 amp 132 Dates 77 78 79 81 83 85 88 84 Diagnostic Code up to 30 occurrences SC only Diagnostic Percentage up to B0 occurrences SC only Diagnostic Extremity Original Effective Date SC Diagnostic Extremity Disability ombined of Disability SC only CPO COMB Degree M at Permanent And Total Indicator IEmployable Indicator IP amp T Effective Date Effective Date of Combined Evaluation Changes to the existing Z11 messages to accommodate the new VBA data set will be e Sequence 5 Patient Name in the PID Segment will be built from the Veteran Name fields Last First Middle and Suffix in the VBA response e Sequence 2 C amp P Ent Code of the ZEL Segment will be calculated based on the Type of Benefit Claim Code provided in the new VBA dataset as follows code C compensation will be converted to entitlement code 01 codes OLP 306P and IP will be co
12. 012 HINQ 4 0 Technical Manual DVB 4 0 62 DG 5 3 797 March 2012 27 HINO V 4 0 Technical Manual March 2012 DVB 4 0 62 DG 5 3 797 8 niin March 2012 HINQ 4 0 Technical Manual DVB 4 0 62 DG 5 3 797 TI HINQ V 4 0 Technical Manual March 2012 DVB 4 0 62 DG 5 3 797 mom EE 30 HINQ V 4 0 Technical Manual March 2012 DVB 4 0 62 DG 5 3 797 He i ij un L 31 HINQ 4 0 Technical Manual March 2012 DVB 4 0 62 DG 5 3 797 MI 32 HINQ 4 0 Technical Manual March 2012 DVB 4 0 62 DG 5 3 797 March 2012 HINQ 4 0 Technical Manual 33 DVB 4 0 62 DG 5 3 797 POW number of days alpha 4 Total active service alpha 6 Current folder location blank 3 Verified SS indicator alpha VA employee ID alpha Vietnam service indicator alpha Disability indicator alpha 1 Medal of honor indicator alpha Active duty training indicator alpha 1 Sex alpha 1 Guardianship case indicator alpha Incompetent indicator alpha 1 C amp P record indicator blank 1 Service data verified indicator alpha 1 Homeless veteran indicator alpha 1 March 2012 HINQ 4 0 Technical Manual 34 DVB 4 0 62 DG 5 3 797 March 2012 HINQ 4 0 Technical Manual DVB 4 0 62
13. 14 DVB 4 0 62 DG 5 3 797 HINQ Response from AITC HINQ Requests are generated either from Pending Requests out of the Suspense 395 5 file or by direct individual HINQ requests AITC responds to each HINQ request with a single large variable length string of approximately 1500 characters referred to as the HINQ Response Within the variable length response string are fixed length data elements Not all segments may appear giving the string a variable length HINQ Response Segments A detailed description of the HINQ Response data elements appear in Appendix A The HINQ Response segments are as follow Header Section A 6 field string containing the veteran DEN identifier response string length and response codes Basic Segment A 101 field data segment containing details of the veteran s claim including claim number award amounts and details related to the claim The most recently added fields to this segment are the pension fields If the award is a pension this segment will contain the pension award effective date termination dates and reason codes Statistical Segment A string containing general marital history competency determination and disability information The most recently added fields to this segment are the Permanent and Total Effective date and the DD214 Dental Indicator Diagnostic Segment A data segment containing the detailed service connected diagnostic data for up to 150 codes including percent s
14. I 23 Print Options Aa 23 l st Fil Attributes ia 23 e SET a E EEEE EE EEE 24 25 March 2012 HINQ V 4 0 Technical Manual iv DVB 4 0 62 DG 5 3 797 Introduction Main features of the HINQ package include the following e Requests may be sent individually when necessary or numerous requests may be forwarded in batch mode e Status of Suspense file entries is automatically updated by the system to indicate the current status of the request e Expanded informational response is obtained e Provides the capability to update returned HINQ data directly into the PATIENT file A HINQ is a request from a VA Medical Center for information pertaining to a veteran HINQ requests are sent from VISTA computer over TCP IP to an interface at the AAC Austin Automation Center and then to the VBA Veterans Benefits Administration computer where veteran information is stored Requests are processed by the VBA computer and returned via the AAC to the VISTA computer HINQ Replacement Diagram HINQ Interim Solution with Simultaneous HEC update VAMC HEC Medical Center Atlanta VistA HINQ Client TCP IP Simultaneous HINQ reme Ca update to HEC VBA BDN e Gate HINQ Server New HINQ Common program Security Corporate Databases Legend During VBA s transition all databases will be Blue VHA PRIS searche
15. LE FILE DD RD WR DEL LAYGO NUMBER NAME ACCESS ACCESS ACCESS ACCESS ACCESS 395 DVB PARAMETER D d d d 395 2 ANATOMICAL LOSS CODES 395 3 MONTHLY COMPENSATION D 395 5 HINQ SUSPENSE D d d d 395 7 HINO AUDIT D March 2012 HINQ 4 0 Technical Manual 21 DVB 4 0 62 DG 5 3 797 How to Generate On line Documentation This section describes some of the various methods by which users may secure HINQ technical documentation On line technical documentation pertaining to the HINQ software in addition to that which is located in the help prompts and on the help screens found throughout the HINQ package may be generated through utilization of several KERNEL options These include but are not limited to XINDEX Diagram Menus MenuMan Inquire to OPTION File and Print OPTIONS file and VA FileMan List File Attributes Entering question marks at Select Option prompt may also provide users with valuable technical information For example a single question mark lists all options which can be accessed from the current option Entering two question marks lists all options accessible from the current one showing the formal name and lock for each Three question marks displays a brief description for each option in a menu while an option name preceded by a question mark shows extended help if available for that option For a more exhaustive option listing and further information
16. about other utilities which supply on line technical information please consult the KERNEL REFERENCE MANUAL XINDEX This option analyzes the structure of a routine s to determine in part if the routine s adheres to Programming Standards The XINDEX output may include the following components Compiled list of Errors and Warnings Routine Listing Local Variables Global Variables Naked Globals Label References and External References By running XINDEX for a specified set of routines the user is afforded the opportunity to discover any deviations from Programming Standards which exist in the selected routine s and to see how routines interact with one another that is which routines call or are called by other routines To run XINDEX for the HINQ package specify the following at the routine s gt prompt DVBH DVBHC HINQ initialization routines and compiled template routines which reside in the UCI in which XINDEX is being run as well as local routines found within the HINQ namespace should be omitted at the routine s gt prompt To omit routines from selection preface the namespace with a minus sign Use an apostrophe 7 to accomplish this March 2012 HINQ V 4 0 Technical Manual 22 DVB 4 0 62 DG 5 3 797 Diagram Menus To print the complete HINQ Menu enter DVB HMENU HINQ at the first prompt To print the HINQ User Menu enter DVB HMENU USER at the first prompt Inquire to Option File This MenuMan optio
17. ary this parameter can be set to an earlier date to view the HINQ Suspense file for a time previous to the last network day There are two site configurable outputs USE HIGH INTENSITY is used to turn on off the appearance of boldface type and the blinking character on the HINQ screens The blinking character arrow etc is used to bring attention to a discrepancy or error between data in the PATIENT file and the HINQ response HINQ MAIL MESSAGES if set to YES will generate mail response messages for batch HINQ requests i e when the Generate HINQ Requests and Process the HINQ Suspense file options are utilized If set to NO only the summary bulletin will be generated HL7 Z11 Crossmapping Previously all crossmapping was processed through the HEC and MVR interface components by using two non standard HL7 transactions With the implementation of the HINQ Interim Solution Phase 1 enhancements the new VBA data set is crossmapped by the AAC interface engine to the existing HINQ response and the existing HL7 Z11 formats Data Element Name Layout ORU ORF Z11 Sequence Name Sequence Service Version Segment Number 1 4 Line No iddle amp Suffix Date of Birth OF Binh Sie Social Security Number See SN Numbers Patient pes ype of Benefit ELIGIBILITY CODE 2 C amp P Ent Code eteran Name Last First 16 17 18 19 ZEL ILONG ID CPO Stub 3 iddle amp Suffix March 2012 HINQ V 4
18. d upon completion of conversion all Black AAC legacy database searches will be dropped Green VBA Benefits Delivery Network March 2012 HINQ V 4 0 Technical Manual DVB 4 0 62 DG 5 3 797 HINQ User Interface There are minor changes made to the HINQ user interface that effect the following fields gt VBA s new HINQ service will request for the following items Veteran s Claim Number Social Security Number Veteran s Service Number gt The User name prompt has been removed HINQ Processing HINQ requests can only be directly sent to the VBA computer by users who are holders of the HINQ security key DVBHINQ and who have received a HINQ password Other users may make HINQ requests but these are placed into a file called the HINQ Suspense file to be sent by user with the required security to the VBA computer at a later time The HINQ Suspense file serves two major functions As its name suggests HINQ requests can be placed in this file for later processing These requests are entered into the file with a status of PENDING Selected options allow holders of the HINQ security key to release these requests for transmission to the VBA computer The file also serves as a log in that HINQ responses from the VBA computer are also entered here in a NEW or ERROR status This provides the medical center with a log of HINQ activity The status of Suspense file entries is updated automatically by the system to indicate the
19. elease PENDING requests in the Suspense file to the VBA computer Status of HINQ By Patient This option gives information about entries in the Suspense file including the HINQ response message if one has been received Depending on how your site has this option set up the option may only be available to holders of the HINQ security key DVBHINQ Utilities for Suspense File The options contained in this menu are used to perform HINQ utility functions such as purge entries in the HINQ Suspense file delete an entry from the HINQ Suspense file edit HINQ parameters and recompile HINQ templates Depending on how your site has this menu set up it may only be available to holders of the HINQ security key DVBHINQ View the HINQ Suspense File This option displays the entries in the Suspense file on the screen March 2012 HINQ V 4 0 Technical Manual 4 DVB 4 0 62 DG 5 3 797 Orientation The HINQ Technical Manual has been divided into major sections for general clarity and simplification of the information being presented This manual is intended to be a reference document While the user is free to review the document from cover to cover it is best used by reviewing specific sections which contain the information required for a particular need The Files Section shows the pointer relationships between the HINQ files and files external to the HINQ package This section also has a listing of each HINQ Input and Print template The Implementat
20. ervice connected disability and effective date Child Birth Segment If there are any children for each child this segment contains fixed length sections including the date of birth and status of each child Address Segment A fixed length segment of 145 characters containing the veteran s current address Reference Number Segment A short segment containing the social security number Income Segment A data segment containing details of current and past year income including adjustments Monthly Retirement Segment A data segment containing the verified retirement amount BIRLS Segment 24 field data segment containing the Beneficiary Identification Records Locator Subsystem BIRLS data 5 contains basic identifying information on a VA claimant including service information March 2012 HINQ V 4 0 Technical Manual 15 DVB 4 0 62 DG 5 3 797 March 2012 HINQ 4 0 Technical Manual 16 DVB 4 0 62 DG 5 3 797 5 The HINQ product exports 2 menu structures These are HINQ Menu HINQ User Menu excludes all Utilities for Suspense File options HINQ Transaction Test This option is used to determine if the communication link between the hospital and the VBA is functioning properly It will function exactly like the individual HINQ request but there is no user intervention As this option executes it will display the steps it is taking on the screen The transaction
21. formation a check sum has been developed to insure the integrity of the stored data If the HINQ information in the Suspense file has been adjusted since the last HINQ a warning message will appear see below and the HINQ data will not be accessible HINQ data does NOT seem right Re HINQ and or Notify system manager HINQ check sum failure for patient name Security Keys DVBHINQ Access to options requiring HINQ password DG ELIGIBILITY Access to Update HINQs to the Patient File option VBA VBA Security The VBA has set up anew Common Security Services table in their database to control access to VBA data from VHA and other entities In order to obtain the VBA employee number and password VA Form 20 8824e Common Security Services CSS User Access Request form must be completed and forwarded to the facility s supporting VBA Regional Office The form is normally completed by the facility s ISO but the responsibility may have been delegated to others such as a HINQ coordinator or to IRM The application access to request is Web HINQ Once the VBA ISO has updated the Common Security file with information about the employee the Employee Identification Number EIN and password will be returned to the facility The EIN is the HINQ Employee Number and must be loaded in the NEW PERSON file as explained in External Relations above Legal Requirements There are no known legal requirements associated with this package March 2012 HINQ V
22. ion and Maintenance Section provides information on any aspect of the package that is site configurable The Exported Options Section provides a menu diagram of the HINQ package The Routines Section contains information about the HINQ routines including a description of each routines to map and callable routines The Security Section contains legal requirements and recommended VA FileMan access codes Lastly there are brief sections on archiving and purging how to generate on line documentation and package wide variables for the HINQ package March 2012 HINQ V 4 0 Technical Manual 5 DVB 4 0 62 DG 5 3 797 Implementation and Maintenance There are several parameters associated with the HINQ package that are site configurable These include IDCU ADDRESS IDCU USERNAME PASSWORD HINQ DEVICE NAME BATCH DEVICE NAME and RDPC Regional Data Processing Center TIME DIFFERENCE They can be accessed through the Edit HINQ Suspense File Parameters option through the Utilities for Suspense File Menu If you have never installed HINQ and or do not have the old HINQ parameters you must use the Edit HINQ Suspense File Parameters option to set the parameters refer to the HINQ Menu Section of the HINQ User Manual for specific instructions Once the parameters are set the system will update the parameters automatically For example the LAST NET WORKDAY parameter contains the date of the previous NETWORK DAY and is set and updated by the system If necess
23. n provides the following information about a specified option s option name menu text option description type of option and lock if any In addition all items on the menu are listed for each menu option To secure information about HINQ options the user must specify the name or namespace of the option s desired The namespace associated with the HINQ package is DVB Print Options File This utility generates a listing of options from the OPTION file The user may choose to print all of the entries in this file or may elect to specify a single option or range of options To obtain a list of HINQ options the following option namespace should be specified DVB List File Attributes This FileMan option allows the user to generate documentation pertaining to files and file structure Utilization of this option via the Standard format will yield the following data dictionary information for a specified file s file name and description identifiers cross references files pointed to by the file specified files which point to the file specified input templates print templates and sort templates In addition the following applicable data is supplied for each field in the file field name number title global location and description help prompt cross reference s input transform date last edited and notes Using the Global Map format of this option generates an output which lists all cross references for the file selected gl
24. nverted to entitlement code OL All other Type of Benefit Claim Codes applies to dependents claims and will not be sent to the HEC during the Interim Solution nemployable 7 IP amp T Effective Date 10 ombined Effective TBD Date Diag Org Effective Date of Service Connected Rating March 2012 HINQ V 4 0 Technical Manual DVB 4 0 62 DG 5 3 797 e Sequence 3 CPO Stub in the ZEL Segment will be built from the Veteran Name fields Last First Middle and Suffix in the VBA response e Sequence 9 in the ZEL Segment BIRBLS_DIAG_VERIFIED is left blank e Sequence 10 in the ZEL Segment BIRLS_DIAG_VERIFIED will be left blank e Sequence 14 Receiving A amp A Benefits in the ZEL Segment will be set to code 2 when the VBA dataset includes Aid and Attendance Payee AANAGE e Sequence 17 POW Status Indicated in the ZPD Segment will be set to Yes when the VBA dataset includes a POW Capture and or a POW Release Date e Sequence 12 13 14 is added to the ZRD Segment They will occur for each disability code that is present in the VBA response The new data elements are Diagnostic Extremity Bilateral factor Rated Disability original effective date and Rated Disability current effective date e Sequence 6 P amp T Indicator and a new sequence 10 for the P amp T Effective Date in the ZSP Segment will become a part of the Z11 ORU routinely sent to the HEC by MVR If VBA P amp T Indicator PTNSC then Sequence 6 will be set
25. obal location of each field in the file input templates print templates and sort templates If you are running Kernel 7 FileMan 19 List File Attributes will be found under the Data Dictionary Utilities For a comprehensive listing of HINQ files please refer to the FILE Section of this manual March 2012 HINQ V 4 0 Technical Manual 23 DVB 4 0 62 DG 5 3 797 Glossary BIRLS C amp P DVBHINQ HINQ employee number HINQ Response HINQ Suspense File HINQ Suspense File statuses IDCU VBA March 2012 Beneficiary Information and Records Locator Subsystem Compensation and Pension A security key in the HINQ package A number entered into the NEW PERSON file for each user who has a HINQ password It is distributed by VBA and uniquely identifies each user to VBA Response from VBA computer to a HINQ request File which serves 2 major functions stores HINQ requests for later processing and serves as a log in that HINQ responses are entered here Pending request awaiting transmission New Mail successful response received Error error occurred in the processing of this inquiry at the VBA computer error occurred in the return transmission of the HINQ string IDCU error Integrated Data Communications Utility Veterans Benefits Administration HINQ V 4 0 Technical Manual 24 DVB 4 0 62 DG 5 3 797 i tf HINQ V 4 0 Technical Manual DVB 4 0 62 DG 5 3 797 March 2
26. qejeq Medical Center Eligibility Queries If HEC has data the response Z11 ORF is immediate to Facility Z11 ORF else d The query is sent to MVR HEC builds query file on HEC Legacy AAC NT Server FTP FTP e Gate schema Server AAC main frame Responses PHERXMIT AAC main frame HEC Server DMI 211 ORU 711 Medical Center March 2012 HINQ V 4 0 Technical Manual 10 DVB 4 0 62 DG 5 3 797 207 amp 211 Processing The following steps apply strictly to processing VistA 707 and Z11 messages The 711 receiver process will automatically recognize the following new data fields gt Combined Effective Date and for each disability code gt The Diagnostic Extremity code gt Original Effective Date of SC Rating gt Current Effective Date of SC Rating These new data fields are received from the HEC and are stored in the Patient file Currently there are no changes made to the outgoing 70778 to HEC to include the P amp T Effective date and four new additional fields 1 The Service Connected Calculator and the SC percent over ride calculator which adds an additional 10 to the Combined Percentage in selected pension cases however both will be disabled VBA will provide the correct Combined Percentage ZSP Seq 3 2 Processing to verify eligibility is updated to use the follo
27. test will always return an error indicating that the password is invalid if the link is up and running Archiving and Purging Although the HINQ package does not have an actual archiving feature at this time the Purge Suspense File option allows old entries in the HINQ Suspense file to be deleted This serves the same purpose as an archiving feature because it frees up space for current entries in the HINQ Suspense file Deletion of the old entries through the Purge Suspense File option is permanent whereas deletion through an archiving feature would not be The recommended procedure is to queue the AUTO HINQ PURGE option through TaskMan to run on a monthly basis This will maintain the size of the HINQ Suspense file External Internal Relations External Relations FileMan Version 18 Kernel Version 6 5 All HINQ responses when using the Individual option are transferred to MailMan messages with a call to XMD using standard MailMan conventions HINQ requests entered into the Suspense file are stored there for future use A Bulletin will be sent to the DVBHINQ mail group to notify members of returned HINQ responses after processing of the Suspense file has taken place March 2012 HINQ V 4 0 Technical Manual 17 DVB 4 0 62 DG 5 3 797 When utilizing the Update HINQs to the Patient file option the MAS consistency checker will be run if a patient s data is updated with HINQ information This is done to correct any inconsistencies in the pa
28. tient s record It is a direct call to the DGRPC MAS routine Information concerning the functionality of the consistency checker may be found in the PIMS User Manual HINQ will now utilize the NEW PERSON file instead of the USER file The HINQ EMPLOYEE NUMBER field 14 9 was write protected in the NEW PERSON file HINQ has obtained permission to take the write protection off Field 14 9 of the NEW PERSON file and place it on Field 14 9 of the USER file This way the sites can update the HINQ EMPLOYEE NUMBER using FileMan Internal Relations Stand alone files 395 2 Anatomical Loss Codes 395 3 Monthly Compensation Stand alone options Enter a Request in the HINQ Suspense File View the HINQ Suspense File Edit HINQ Suspense File Parameters Delete Entry from HINQ Suspense File March 2012 HINQ V 4 0 Technical Manual 18 DVB 4 0 62 DG 5 3 797 Package Wide Variables There are no package wide variables associated with the HINQ package Key Variables Listed below are a few of the many important variables associated with the HINQ package DVBDEV IDCU device DVBERR VBA error message DVBIP TCP IP address DVBLOG RDPC IDCU code DVBLEN Length of HINQ response string from VBA DVBNUM Employee number DVBSTN Station number DVBZ HINQ request string X N Receives HINQ response from RDPC March 2012 HINQ V 4 0 Technical Manual DVB 4 0 62 DG 5 3 797 19 Security General Security With the storage of the returning HINQ in
29. to 1 Yes If VBA P amp T Indicator is anything else then Sequence 6 will be set to 0 No Sequence 10 P amp T Effective Date will have a date only when Sequence 6 P amp T Indicator is set to Yes e Sequence 11 for the Combined SC Effective Date is added to the ZSP Segment e Data Dictionary modifications made to the Veterans ID amp Verification Access 300 11 file New Fields P amp T Effective Date Combined SC Percent Effective Date Rated Disabilities DX Extremity Bilateral Factor Disability Original Effective Date Disability Current Effective Date HEC Error Processing Project 743085 New Fields P amp T Effective Date 2 5 Node piece field 8 1 Combined SC Percent Effective Date 2 6 Node piece field 8 2 Rated Disabilities 2 5 Node piece field 9 DX Extremity Bilateral factor 0 5 Node piece field 4 Disability Original Effective Date 0 6 Node piece field 5 Disability Current Effective Date 0 7 Node piece field 6 e Template Modifications The IVME enter VIVA input template was modified to include the following Rated Disabilities 300 119 subjfields from the Veterans ID and Verification Access 300 11 file DX Extremity Bilateral Factor field 4 Disability Original Effective Date field 5 Disability Current Effective Date field 6 March 2012 HINQ V 4 0 Technical Manual 8 DVB 4 0 62 DG 5 3 797 7211 Transaction VistA HINQ queries that are received by the e Gate server are a
30. utomatically reformatted to suit the new VBA query process standards These HINQ transactions are updated with simultaneous Z11 messaging that is processed for HEC Listed below are the following bullets that describe the process The e Gate server reformats the VBA response to fit the requirements of an existing VistA HINQ response before returning it to the requested site VistA HINQ response is automatically released by e Gate server where simultaneous HL7 unsolicited update is generated It is passed to the HEC through MVR Based upon the current HINQ volume it is estimated that an average of 65 000 additional HL7 unsolicited updates are processed per week March 2012 HINQ V 4 0 Technical Manual DVB 4 0 62 DG 5 3 797 Routines Take the following steps to obtain a list of routines found in the HINQ DVB 4 0 49 software package listed below in the menu diagram DEV VOO gt D P DI VA FileMan 22 0 Select OPTION PRINT FILE ENTRIES OUTPUT FROM WHAT FILE ROUTINE SORT BY NAME START WITH NAME FIRST DVBHCZ GO TO NAME LAST DVBHZ WITHIN NAME SORT BY FIRST PRINT FIELD NAME THEN PRINT FIELD Heading S C ROUTINE LIST START AT PAGE 1 DEVICE UCX TELNET Right Margin 80 E HEC to MVR Eligibility Query Diagram HEC to MVR Eligibility Query Z11 Query STHIS sase
31. wing rules gt If Entitlement Code OL and total check amount gt 0 then YES to Receiving VA Pension and NO to Receiving VA Disability even if SC rated conditions are present Enter SC YES if SC rated conditions are present gt If Entitlement Code 01 or Null and SC rated conditions are present and total check amount gt 0 then YES to SC and YES to Receiving VA Disability gt If Entitlement Code 01 or Null and SC rated conditions are present and total check amount 0 or Null then YES to SC and NO to Receiving VA Disability gt If Entitlement Code Null and no SC rated conditions are present and total check amount 0 or Null then use data in site records to try to build a verified eligibility record HEC Processing HINQ Z11 ORU 1 The consistency check Potential Missing Rated Disabilities is not included in the processing for the Z11 ORU 2 The consistency check Potential SC reduction is removed from the Z11 ORU upload process The VBA Push is triggered by a VBA award action which includes updates that are initiated in the Corporate database for all disabilities of record March 2012 HINQ V 4 0 Technical Manual 11 DVB 4 0 62 DG 5 3 797 e Gate Server transaction Handling HINQ Transactions with Simultaneous Z11 Update for HEC VistA HINQ queries that are received by the e Gate server are automatically converted to accommodate the new VBA query convention The following guideline defines the process
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