beaming files to and from neos
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1. BEAMING FILES TO AND FROM NEOs Beamer is a SmartApplet that lets NEO send text wirelessly to and from another NEO Beamer uses IrDA technology to transfer information in seconds without the use of cables cords or networks The Beamer SmartApplet is installed on your NEO when you receive it Sending Beaming Files to Other NEOs lv If there is text in the W clipboard of the NEO thatis receiving a file NEO will ask if you want to overwrite the clipboard with the file you are receiving To continue and allow the clipboard to be overwritten press enter When you have the Beamer SmartApplet on your NEO you can beam files from one NEO to another right within AlphaWord Plus You do not need to open the Beamer SmartApplet to send and receive files Follow these steps 1 Move your NEOs to within one metre of each other and aim their infrared ports at each other as shown 2 The sender should open the file he or she wants to send and press ctrl send 3 The receiver should open the file space that he or she wants to receive the text into and press ctrl B 4 lf the file that the receiver chose was not empty a message will ask if you want to overwrite it or append to it that is add the beamed text to the end of the file Move your cursor next to an option and press enter Beamer and the NEO Clipboard Beamer SmartApplet Instructions Beamer uses the clipboard to receive data before placing it into a SmartApplet suc2. e whether to send to Palm OS devices in AlphaWord or Memo Pad file format Choose whether to require a master password to change Beamer settings on this NEO If you are an individual user using Beamer you probably will not need to change your settings very often If you are using several NEOs in a group setting such as a classroom you might want more control over who can beam data and how Follow these steps to change Beamer settings On your NEO press applets Use the arrow keys to move the cursor next to Beamer in the list then press enter The Beamer screen appears Select a Beaming function Send Receive Settings Move the cursor next to Settings and press enter Move the cursor next to the setting you want to change and press enter Since each setting has only two options pressing enter automatically chooses the option that is not currently selected For example if you move the cursor next to Permit Send YES and press enter the setting will change to Permit Send NO There are four Beamer settings Permit Send determines whether this NEO is allowed to beam to other devices You can choose Yes or No If you choose No the Send option is not available on the Beamer screen This setting is useful if you do not want students to beam files to each other BEAMING FILES TO AND FROM NEOS Troubleshooting Beaming F e Warn if overwriting clipboard affects what happens whe
3. h as AlphaWord Plus If you already have data in the clipboard Beamer will warn you before receiving a beam This gives you a chance to save the data on the clipboard in another file before you agree to receive the beam For example text that you have copied from AlphaWord Plus may be in the clipboard and you may not have copied it into another file yet The warning gives you the chance to do this before overwriting the clipboard with the beamed information BEAMING FILES TO AND FROM NEOS Cancelling a Beam If you are beaming frequently you might not want to be warned about clipboard data each time In this case you would turn this setting off in the Beamer settings as described below Cancelling a Beam At any time from any device you can press esc to cancel either beaming or receiving a file Changing Beamer Settings w You can also change ADIZ Beamer settings using NEO Manager Click the Settings tab and click Beamer in the list on the left then make your setting changes Be sure to send them from the Send List tab This is the most efficient way to change Beamer settings for several NEOs connected to your computer in a SmartOption trolley Beamer SmartApplet Instructions The Beamer settings allow you to customize how the program works You can change these settings Choose whether to permit the NEO to send Choose whether NEO warns you if receiving data will overwrite what is on the clipboard Choos
4. he default password do not see the Send option on my Beamer screen If the device has been set to prohibit beaming see page 2 the Send option will not appear on the beaming screen My NEO says it cannot find a receiving device Bring the receiving device closer make sure the infrared ports are pointing toward each other and make sure the receiving device is in the proper mode to accept a beam For Palm OS devices you usually do not have to do anything For NEOs you have to set up the NEO so that it is ready to receive the beam by pressing a keyboard command or selecting an option as described earlier in this chapter received an error when tried to beam or receive a file You might receive an error if the transfer process was interrupted There are a few reasons why this might happen For example the person receiving the beam might have cancelled the transfer before the beam was complete Or users might have moved the devices being used causing the infrared ports to move out of alignment before the beam was complete Try beaming the file again Beamer SmartApplet Instructions 3 BEAMING FILES TO AND FROM NEOS Troubleshooting Beaming F have data on the clipboard that do not want to lose What should I do If you are about to receive a beam press esc to cancel receiving it Then paste the data in the clipboard into an AlphaWord Plus file When you are ready to receive the beam press enter to overwrite the data on
5. n you are receiving a file beamed from another device and you already have something in your NEO clipboard If this is set to Yes NEO will ask if you want to overwrite the clipboard before receiving the file e Send to Palm device as ALPHAWORD file or MEMO file determines the format in which AlphaWord Plus files are sent to Palm devices such as Dana You can send files in AlphaWord format or Memo Pad format Most Palm OS devices have the Memo Pad program AlphaWord is included on Dana and Dana Wireless devices yw The master e Require master password determines whether the NEO user must enter gt password can be set a master password after choosing Settings in Beamer If this is set to No using NEO Manager a password is not required to change the settings If it is set to Yes you must enter the master password after you choose Settings It is a good idea to require the master password if you have set Permit Send to No so that students cannot beam files to each other See the NEO 2 User Manual Troubleshooting Beaming This section contains solutions for some issues you may encounter while using Beamer want to change a setting but do not know the master password To change the master password using the System settings in NEO Manager see the NEO 2 User Manual which you can find at www renlearn co uk renaissance zone neo2crsresources neo2crsuserguides You can also call Technical Support to get t
6. the clipboard Be sure that you do not select the AlphaWord Plus file where you pasted the data as the file to receive the beam You can also choose to append the data rather than overwrite it Appending adds the data to the end of the file keep getting an invalid password message If the file you are sending is password protected you need to know the exact password associated with that file in order to beam it If you are receiving a file and your NEO s files are password protected you must know the exact password for the receiving file to receive it If you do not know the file password s you can enter the master password instead To find out more about file passwords including disabling them for a NEO or to find out how to set the master passwords for NEOs using the system settings in NEO Manager see the NEO 2 User Manual which you can find at www renlearn co uk renaissance zone neo2crsresources neo2crsuserguides beamed a file with a password but now that file does not have a password on the receiving device If the sending device uses file passwords but the receiving device does not the password associated with the file being beamed is not sent What does the message could not find a sending device mean It means that Beamer on the NEO is ready to receive a beam from another device but it is not sensing any device that is sending anything What do do if the file am receiving is too big The device recei
7. ving the beam will accept as much data as it can and truncate the file at the point where it cannot receive any more To work around this the person beaming the file should break up the file into separate files and beam them separately My friend beamed an AlphaWord Plus file to me but Beamer did not let me choose a file to put it in It automatically put it in a new file What happened AlphaWord Plus on your NEO probably had not been initialised meaning it had not set itself up yet to receive beamed files This can happen if you have a brand new NEO or if you have a new installation of AlphaWord Plus on a NEO and you started Beamer before ever starting up AlphaWord Plus All you need to do to initialise AlphaWord Plus is to start it Do this before you use Beamer again and Beamer should give you the opportunity to choose a file the next time it is receiving a file Renaissance Learning UK Ltd 32 Harbour Exchange Square London E14 9GE 44 0 20 7184 4000 www renlearn co uk AlphaWord Beamer NEO NEO Manager Renaissance Learning and SmartOption are trademarks of Renaissance Learning Inc and its subsidiaries registered common law or pending registration in the United States and other countries 2012 Renaissance Learning Inc All rights reserved R55339
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