rate approval for supply, installation and maintenance of shrink
Contents
1. 132 Ludhiana Khanna G T Road 133 Ludhiana Mata Rani Rd Ludhiana 134 Ludhiana Model Town Patiala 135 Ludhiana Moga Pratap Road 136 Ludhiana Rajpura 137 Ludhiana Ropar 138 Ludhiana Sirhind 139 Mandi Kullu Sultan pur 140 Mandi Ner Chowk Mandi 141 Meerut Ambedkar Marg Ghaziabad 142 Meerut E K Road Saket Meerut 143 Meerut Ghaziabad Navyug Market 144 Meerut Hapur 145 Meerut Jagriti Vihar Meerut 146 Meerut Modi Nagar 147 Midnapore Kharagpur Malachna Rd 148 Midnapore Macheda 149 Moradabad Civil Lines Moradabad 150 Moradabad Kotdwar Najibabad 151 Mumbai NCK Road Dadar Mumbai 152 Mumbai Thane West Mumbai 153 Mumbai Worli Sea Mumbai 154 Muzaffamagar Civil Lines Saharanpur 155 Muzaffamagar New Mandi Muzaffarnagar 156 Muzaffamagar Shamli 157 Muzaffarpur Chhapra Nathwa Market 158 Muzaffarpur Motihari 159 Muzaffarpur Muzaffarpur J L Road 160 Muzaffarpur Siwan 161 Nagpur Kingsway Nagpur 162 Patna Danapur Cantt 163 Patna Exhibition Road Patna 164 Patna Gandhi Nagar Patna 165 Patna Morcha Road Patna 166 Pune M G Road Pune 167 Raipur Bhilai Civil Centres 168 Raipur Korba 169 Raipur Naila Distt Bilaspur 170 Raipur St Road Raipur 171 Ranchi Bokaro Steel City 172 Ranchi Daltonganj Ranchi 173 Ranchi Dhanbad Katras Road Page 32 of 332. 174 Ranchi Ramgarh Cantt 175 Ranchi Ranchi S N Ganguli Road 176 Ranchi Sakchi Jamshedpur 177 Rohtak Civil Lines Rohtak 178 Rohtak Moti Chowk Riwari 179 Rohtak NIT Faridabad 180 Rohtak Sukhrali 181 Shimla Kumarsain 182 Shimla Parwanoo 183 Shimla Peo Distt Kinaur 184 Shimla Solan 185 Sriganganarar Meera Chowk Sriganganagar 186 Sriganganarar Rani Bazar Bikaner 187 Trichy Gandhipuram Coimbtore 188 Trichy Tiruchirapalli Ind Area 189 Varanasi Azamgarh 190 Varanasi Bisheshwar Ganj Varanasi 191 Varanasi Kyadganj Allahabad 192 Varanasi Maunath Bhanjan Page 33 of 33
3. Signature amp Seal of Bidder Authorised Representative Page 19 of 33 ANNEKURE VI COMMERCIAL BID FOR SUPPLY OF SHRINK WRAPPINGMA CHINE Date TO BE SUBMITTED INA SEPARATE ENVELOPE SEALED WITH RED LAC SUPERSCRIBED COMMERCIAL BID FOR SHRINK WRAPPINGMACHINE Name of the Company Model of Machine 1 Unit price per Machine for single Unit including accessories Inclusive of expenses towards Supply Installation Testing amp Commissioning of Machine but Exclusive of all taxes and Statutory levies 2 AMC COST PER ANNUM Exclusive of All Taxes and Statutory levies 3 Poly Olefin POF Pouch Sheet of Minimum 25 micron Rate PER 1000 pouches 500 metres of sheet separately Optional as per bank discretion L 1 Criteria 1 2x5 Signature amp Seal of Bidder Authorised Representative Note AMC will be awarded after expiry of warranty period amp AMC amount will be released on half yearly advance basis after executing AMC master agreement Page 20 of 33 ANNEKURE VII Application For Rate Approval of Technically Eligible Vendors For Supply of Shrink Wrapping Machine Name 8 Address of the Organisation Year of Establishment Constitution Whether registered with the registrar of Companies Registrar of Firms If so Mention no and date Details of Directors CEOs with Telephone Fax E mail of the Organisation Directors CEOs Work force employed in the organization Nam
4. Bidders have to submit the bid earnest money of Rs 1 lac refundable for each model of the machine separately alongwith each tender document in the form of demand draft pay order favouring Punjab National Bank Transaction Banking Division payable at New Delhi The bid earnest money has to be submitted alongwith the technical bid Earnest money of unsuccessful bidders will be refunded within 30days of completion of tender process No interest will be payable on Earnest Money Deposit Earnest money of approved vendors shall be treated as security deposit and retained by the bank without interest till warranty period 12 The Bank reserves the right to accept reject any all offers without assigning any reason whatsoever kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkxk Page 4 of 33 1 ANNEKURE TERMS amp CONDITIONS DELIVERY The entire requirement to be delivered within 4 weeks from date of order Road permit to be arranged by the vendor and necessary assistance shall be provided by the bank The charges related to installation transportation road permit to be borne by the vendor Information required from bank for road permit should be specified by the vendor ACCEPTANCE OF ORDER Bank has a right to cancel the order if the same is not accepted within a period of 7 days from the date of the order and the penalty shall be levied as per para10 of Annexure l TAXES The prices quoted will be exc
5. are not covered as a part of warranty They should also mention the frequencies of replacement Vendor should maintain adequate stock of consumables amp supply the same within period specified by the bank However bank shall not be bound to procure consumables only from vendor 19 TERMINATION CLAUSE Bank can terminate the contract by giving one month notice after a corrective period of one month in case of defective performance services 20 COST OF BIDDING The bidder shall bear all the costs associated with the preparation and submission of its bid and Punjab National Bank hereinafter referred to as the purchaser will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process 21 BID CURRENCY Prices shall be expressed in Indian rupees only The bidder should quote the rates in figure as well as in words 22 BIDDING PROCESS TWO STAGE For the purpose of the present job a two stage bidding process will be followed The response to the present tender will be submitted in two paris FIRST STAGE TECHNICAL BID Technical Bid shall contain the General Terms and Conditions including Compliance to Technical specifications The bidder will have to submit the Technical Bid in envelopes properly sealed with red lac duly superscribing TENDER FOR SHRINK WRAPPING MACHINES and marked TECHNICAL BID FOR MODEL Page 8 of 33 TECHNICAL BID will also contain th
6. CURRENCY HANDLING MACHINE 1 The vendor should be a Private limited Limited Company P S U Partnership Sole Proprietorship Firm registered in India or having office in India with sound financials The vendor should take part in the Tender Process as a separate entity and not in collaboration with any other vendor Joint bidding by the vendors along with sister associate concerns any other vendor is not permitted The Machines offered must have been installed in at least two Public sector Banks The vendor should have installed at least 05 machines in the last one year and working satisfactorily at present Documentary proof to be attached as per Annexure XII The bidder should have achieved minimum turnover of Rs 1 crore and should have earned operational profit during the last 3 years Vendor should be Original Equipment Manufacturer OEM of the machines if manufactured in India or OEM Authorised Distributor if manufactured outside India and should not be a consultant firm or third party solution provider Documentary proof be submitted alongwith the tender documents Vendor should have all India presence and should have Sales Tax VAT No with their own support infrastructure proof be submitted Vendor should have service centres at all metro centres amp major locations for providing after sale service list of offices amp service centres to be submitted alongwith their address phone no E mail ID and Fax no
7. along with mobile no of key persons Vendor should be in a position to guarantee repair replacement of defective machines within 24 hours in metro urban areas and 48 hours in rural semi urban areas 1 penalty per week of the cost of the machine subject to maximum of 10 total of the cost of the above machines shall be charged from the vendor in case the machine is not repaired replaced within the aforesaid period of 24 hours in metro urban areas and 48 hours in rural semi urban areas Response period shall be 4 hours and service shall be provided from 9 a m to 9 p m In case of repeated defaults the vendor may be blacklisted and liable for further action apart from forfeiting security deposit The vendor will further undertake to arrange for spare parts for a minimum period of 5 years post warranty during AMC period Page 3 of 33 8 Before rate approval the machines of each model of each vendor shall be placed on stress test performance test at the cost of vendor in one identified currency chest branch in Delhi for sik working days alongwith vendor support and report shall be obtained from the branch regarding satisfactory performance of the machines 9 The vendors must apply for each machine model separately 10 The cost of the tender document for each machine and for each 4 model will be Rs 5000 Non Refundable The vendor shall have to submit separate tender document for applying for each model
8. duly filled in Tender Document be submitted within the stipulated time mentioned in the Tender Document 3 SCOPE OF WORK Supply installation testing commissioning and maintenance of the above machines to be installed in various currency chests of the bank Indicative list given as per Annexure XIII a Vendor should be capable of supplying installing and delivering the entire requirement within 4 weeks from date of order Page 1 of 33 b c d e 9 Requirements of installation to be provided with technical specifications such as power distribution points from mains power supply voltage requirement earthing requirement any civil works requirements etc for each model to the concerned offices within 1 week of date of order Vendor shall guide assist the offices in finalising such requirements as considered necessary for installation of machine Product specification documents to be attached with technical bid Warranty for the machine to be provided as mentioned in the terms amp conditions Annexure l Annual maintenance contract AMC to be provided as mentioned in terms amp conditions Annexure l Related consumables to be supplied as per requirement of the bank Provide training at location for the users Arrange for stress test of the machine for each model before rate approval Page 2 of 33 ELIGIBILITY CRITERIA FOR RATE APPROVAL OF TECHNICALLY ELIGIBLE VENDORS FOR SUPPLY OF THE AFORESAID
9. or any bid If our Bid for the above job is accepted we undertake to enter into and execute at our cost when called upon by the purchaser to do so a contract in the prescribed form Unless and until a formal contract is prepared and executed this bid together with your written acceptance thereof shall constitute a binding contract between us If our bid is accepted we are to be jointly and severally responsible for the due performance of the contract You may accept or entrust the entire work to one vendor or divide the work to more than one vendor without assigning any reason or giving any explanation whatsoever Vendor means the bidder who is decided and declared so after examination of commercial bids The names of short listed bidders after the completion of first stage Technical Bid and the same of successful bidder to whom the contract is finally awarded after the completion of second stage Commercial Bid shall be displayed on the Notice Board of the purchaser at Punjab National Bank Transaction Banking Division 4 Floor HO 5 Parliament Street New Delhi Datedat TIS isenana aaa day Of 2009 Signature amp Seal of Bidder Authorised Representative Page 24 of 33 ANNEUKRE IK The Asstt General Manager Transaction Banking Division 5 Parliament Street NEW DELHI Reg Undertaking of Authenticity for Shrink Wrapping Machine Ref Our bid for supply installation and maintenance of Shrink
10. to any location or locations depending upon its need The vendor shall arrange to shift the machine install and commission the same as desired by the bank TRAINING Training cum familiarization programme shall be conducted by the vendor at each location for the users at our Currency Chest Branch premises for 1 one working day free of cost Page 5 of 33 9 PAYMENT 75 on successful commissioning of the machine to the entire satisfaction of the bank or after 30 thirty days of delivery whichever is earlier in case the installation is delayed due to Bank 25 after 30 thirty days from the date of installation and also subject to the satisfactory performance of the machine amp acceptance test as per para 4 of terms amp conditions in Annexure as well as training to the branch officials as per Point No 8 given above and subject to production of performance bank guarantee acceptable to our bank for 25 amount for the warranty period for 2 years 10 PENALTY Vendor should be in a position to guarantee repair replacement of defective machines within 24 hours in metro urban areas and 48 hours in rural semi urban areas 1 penalty per week of the cost of the machine subject to maximum of 10 total of the cost of the machine shall be charged from the vendor in case the machine is not repaired replaced within the aforesaid period of 24 hours in metro urban areas and 48 hours in rural semi urban areas Penalty at the rat
11. ISI certification available give details 10 Dimension L H B weight and space requirement 11 Duty Cycle 12 Shrink output Shrink Type Declaration We hereby undertake and agree to abide by all the terms and conditions stipulated by the Bank and there is no deviation whatsoever Signature amp Seal of Bidder Authorised Representative Date Page 14 of 33 ANNEKURE Ili GUIDELINES FOR REVERSE AUCTION Initiation on the Bid Process Opening bid price and bid decrements will be intimated at the start of the bidding process by the means of on line messages In case of not receiving the details the supplier has to inform PNB system administrator one hour before the scheduled event time through email and request for the details Opening Price Opening price is the upper ceiling price of the contract value fixed by PNB for the lot item Suppliers can bid only lower than the opening price in case of Reverse Auctions Weight age Loading Factor This factor shall be incorporated by the System Automatically during the event This factor is the effect of financial implication arising out of the deviation taken by the Bidder in his Bid Auction Types Bank may either go for Price Base Auction when the price quoted by each bidder is shown to all the participants or Rank Base Auction when only rank of the particular bidder is visible instead of price Alias Name Each bidder will be given a u
12. PUNJAB NATIONAL BANK TRANSACTION BANKING DIVISION H O 4 FLOOR 5 SANSAD MARG NEW DELHI RATE APPROVAL FOR SUPPLY INSTALLATION AND MAINTENANCE OF SHRINK WRAPPING MACHINES AT VARIOUS CURRENCY CHESTS LOCATED ALL OVER INDIA 1 INTRODUCTION Punjab National Bank is largest Public Sector Bank with more than 4600 branches and 192 currency chests geographically spread all over the country The Bank is interested in purchasing the above machines for installation in Currency Chests Punjab National Bank invites technically competent and commercially competitive proposals from reputed vendors for supply installation testing commissioning and maintenance of the Shrink wrapping machines This invitation is open to the vendors having presence in India provided they fulfill the minimum qualification criteria as mentioned in the RFP Tender Document The Bank shall be purchasing these machines as per need based requirement 2 ELIGIBILITY The vendor should be a Private limited Limited Company P S U Partnership Sole Proprietorship Firm registered in India or having office in India with sound financials The vendor should take part in the Tender Process as a separate entity and not in collaboration with any other vendor Joint bidding by the vendors along with _ sister associate concerns any other vendor is not permitted The details of eligibility criteria and terms and conditions etc are mentioned in the enclosed Tender Document The
13. ar 2 Agra Agra Belanganj 3 Agra Chowki Bagh Bahadur Mathura 4 Agra Mainpuri 5 Agra Vijay Nagar Agra 6 Ahmedabad Jubilee Chowk Rajkot 7 Ahmedabad Maskati Mkt Anmedabad 8 Anmedabad Surat Main 9 Amritsar Amritsar Hall Bzr 10 Amritsar Amritsar Kt Jaimal Singh 11 Amritsar Batala Simble Chowk 12 Amritsar Gurdaspur 13 Amritsar Pathankot Mohan Market 14 Amritsar Rayya 15 Arrah Arrah GC House MP Rd 16 Arrah Sasaram Rohtas 17 Bangalore Indira Nagar Bangalore 18 Bareilly Badaun Civil Lines 19 Bareilly Civil Lines Bareilly 20 Bharatpur Deeg 21 Bharatpur Dholpur 22 Bharatpur Manu Marg Alwar 23 Bharatpur Nadbai 24 Bharatpur Rajinder Nagar Bharatpur 25 Bhatinda Bhatinda Bank Street 26 Bhatinda Malout 27 Bhatinda Parishad Bldg Ferozepur 28 Bhatinda Patiala Gate Sangrur 29 Bhatinda Sadar Bazar Malerkotla 30 Bhopal Astha 31 Bhopal Datia Gandhi Road 32 Bhopal Hoshangabad 33 Bhopal Lashkar Naya Bazar 34 Bhopal New Market Bhopal 35 Bhopal SSL Jain Vidisha 36 Bhubneshwar Bhubneshwar St Square 37 Bhubneshwar Chaudhary BZ Cuttack 38 Bhubneshwar Jharsuguda 39 Biharsharif Biharsharif 40 Bulandshahr C L Bulandshahr 41 Bulandshahr Railway Road Aligarh Page 29 of 33 42 Bulandshahr Yamuna Puram 43 Burdwan Chinsurah 44 Burdwan Durga
14. deleted in any circumstances and the supplier will be bound to deliver the item on the quoted bid Page 16 of 33 The following term and conditions are deemed as accepted by vendor on participation in the bid event Bidders participants are deemed to have accepted the auction rules on participation at the bid event Participation in a bid event is by invitation from PNB Any other supplier does not automatically gualify for participation PNB will make every effort to make the bid process transparent However the award decision by PNB would be final and binding on supplier 1 You agree to non disclosure of trade information regarding the purchase identity of PNB bid process bid technology bid documentation and bid details You cannot change price or guantity or delivery terms or any other terms that impact the price post the bid event You need to furnish the item rate form within the stipulated time after the bid event You cannot divulge either your bids or those of other suppliers to any other external party Technical and other non commercial queries not impacting price can be routed to the respective PNB contact personnel indicated in the RFP You are advised that you will understand auto bid process to safeguard yourself in case of technical failure Inability to bid due to telephone line glitch Internet response issues software or hardware hangs will not be the responsibility of PNB You should be prepared with co
15. e Ashok Nagar Distt Guna 88 Indore Khandwa 89 Indore Mandsaur 90 Indore Manorama Ganj Indore 91 Indore Subhash Nagar Ujjain 92 Jabalpur Jawaharganj Jabalpur 93 Jabalpur Rewa Vekat Road 94 Jabalpur Sagar 95 Jaipur Jaipur Nehru Place 96 Jaipur Kota Inds Estate Aerodr 97 Jaipur Sikar Kotwali Road 98 Jalandhar Civil Lines Jalandhar 99 Jalandhar Kapurthala 100 Jalandhar Nakodar 101 Jalandhar Phagwara G T Road 102 Jalandhar Old Railway Rd Jalandhar 103 JAMMU Anantnag 104 JAMMU Badami Bagh Sri nagar 105 JAMMU Jammu Gandhi Nagar 106 JAMMU Jammu Tawi Shalimar Road 107 Jhansi Lalitpur 108 Jhansi Manik Chowk Jhansi City 109 Jodhpur Ajmer Kachari Road 110 Jodhpur Chopsani Road Jodhpur 111 Jodhpur Sanganerigate Bhilwara 112 Jodhpur Udaipur 113 Kanpur Govind Nagar Kanpur 114 Kanpur Jawaharnagar Unnao 115 Kanpur Pandu Nagar Kanpur 116 Kamal Prem Nagar Kamal 117 Kamal G T Road Panipat 118 Kamal Ratgal 119 Kamal Sonepat 120 Kashipur Haldwani 121 Kolkata Braboume Road 122 Kolkata Howrah Shibpur 123 Kolkata Tollygunj 124 Lucknow C L Faizabad 125 Lucknow Faizabad Chowk Bajaja 126 Lucknow Gonda 127 Lucknow Hazrat Ganj Lucknow 128 Lucknow Raibareilly 129 Lucknow Subhash Marg Lucknow 130 Ludhiana Chaura Bzr Ludhiana 131 Ludhiana Indl Area Ludhiana Page 31 of 33
16. e Bidders information in the format as given in bid document TECHNICAL BID will NOT contain any pricing or commercial information at all If any such information is found in the Technical Bid the Technical Bid will be rejected Bids will be first scrutinized for the eligibility criteria Technical bids of only those bidders who fulfill the eligibility criteria will be evaluated In the first stage only TECHNICAL BID will be opened and evaluated Those bidders satisfying the technical requirements as determined by the Bank and accepting the terms and conditions shall be short listed and will be advised to place their machines on stress test for six working days before the designated officials of the Bank at place specified by the Bank and cost of entire such process shall be borne by the vendor If any vendor fails to place their machine on stress test it will be summarily rejected Report shall be obtained from the branches currency chests regarding performance of the machines before rate approval of vendors The vendor must apply for each machine model separately BID EARNEST MONEY Bidder has to submit the bid earnest money refundable of Rs 100 000 Rs One Lac only for each model of the machine separately in the form of Demand Draft Pay Order favouring Punjab National Bank Transaction Banking Division payable at New Delhi The bid earnest money have to be submitted alongwith the technical bid After Technical evaluati
17. e s Address es amp Telephone Number s of contact person s Name amp address of Bankers Details of Tax PAN TAN VAT No with Date Details of Service Tax registration Page 21 of 33 No of years of experience in currency Handling machine Detailed description 4 value of largest Contract during last 3 yrs supported by documentary evidence Specify makimum value of work executed completed in a year with documentary proof Revenue Earned in currency machine business a In India b In World No of Shrink wrappingMachines sold in India Globally with categories year wise Model wise details Reference of your major customers A In India B In World In case Machines are imported then documentary proof for supply of machines from the original manufacturer be also submitted Whether Vendor has All India presence proof be submitted Country wide network of branches and service centres geographically spread over the country in all major locations list of service centres to be enclosed with addresses phone no and E mail IDs Page 22 of 33 Details of Ekisting Clients Name address telephone no for feed back purpose Brief financial particulars of the firm for the last 3 years alongwith the volume of business handled Amount inRs Crores i e 2006 07 2007 08 2008 09 A B C 0 nmo Capital Free Reserves Sales Annual Turnover should be minimum Rs 1 Crore for the each
18. es specified above shall also levied for the reasons stated as under Late delivery of machine Late acceptance of order Late acceptance of Rate Contract Late installation of machine Delay in providing support Delay in replacement during warranty period Delay in supply of spare parts Delay in supply of consumables For any reason not specified above Fea roaoop 11 LIQUIDATED DAMAGES If the Vendor fails to deliver and carry out installation of the machine and the services within the time period stipulated the vendor shall be liable to pay the liquidated damages mentioned in penalty clause and the Bank shall be entitled to deduct the said amounts from the purchase consideration to be paid by the Bank to the vendor or such other amount that is due to be payable by the Bank to the Vendor The payment of liquidated damages as above shall not absolve the vendors from their liability to pay any additional amount to the Bank being the actual damages sustained by the Bank due to the delay or default by the vendor in providing the machine and services and Page 6 of 33 malfunctioning in the machines The payment of liguidated damages shall not affect the right of the Bank to terminate the contract 12 INSURANCE Vendor will get the insurance cover for 60 days for all risks up to delivery installation and commissioning of the machine The cost of the same will be borne by the vendor 13 WARRANTY Vendor has to give comp
19. ieces each of Indian currency of various denominations 2 Size L B W H in Compact inches cms 3 Security Features Extra thermal Insulation so that interior hot air does not heat up work environment Dual operational control provided with electronic board with embedded software control to cut off supply and electrical thermostat control Digital LCD display of temperature in Shrink Tunnel Manual Conveyer Rotation at the time of power failure Automatic switch off when in idle condition 4 Capacity Minimum 200 bundles per day Capable of Minimum continuous operation for 6 hours per day 5 Other Features Electronic self diagnostic system with user friendly messages to the operator Heat sealer should have capacity for sealing pre cut poly olefin POF or equivalent material for Shrink Wrapping of packets of different sizes Machine shall be compatible with single phase input output Voltage 220v 5 Page 13 of 33 The undernoted information to also be submitted S No 1 Power requirement Phase including earthing in Volis 2 Space Requirements 3 Heat Desipation 4 Time taken for starting operations after switch on 5 Continuous working capacity hours 6 Weight of machine 7 List of parts which require periodic replacement due to wear and tear 8 Suggestions for periodic replacement 9 Whether any BIS
20. last three Financial Years Net worth Profit before Tax Loss Profit after Tax Loss Number of Offices owned by the Tenderer in the Country The bidding concern must be operational profit earning for the last 3 financial years Please enclose last 3 years IT assessment certificate or IT Return Filed I verify that all the details furnished above are true and correct to the best of my knowledge and belief I understand that in case of furnishing of any false information or suppression of any material information the bid shall be liable for rejection besides initiation of penal proceedings by the Bank if it deems fit PS Signature amp Seal of Bidder Authorised Representative 1 Application to be submitted alongwith other documents as specified in the tender documents including technical specification uploaded on the bank s website Latest Audited Balance sheet to be enclosed In case of company the Secretary of the Company CEO shall execute Power of Attorney in favour of the authorized representative for submission of bid Page 23 of 33 ANNEUKRE VIII The Asstt General Manager Punjab National Bank Transaction Banking Division 5 Parliament Street NEW DELHI Reg Our bid for supply installation and maintenance of Shrink Wrapping Machine We submit our Bid document herewith We understand that You are not bound to accept the lowest or any bid received by you and you may reject all
21. lusive of all taxes statutory levies which will be paid on actual basis on submission of proper receipt ACCEPTANCE TEST The machine is subject to an acceptance test Vendor has to arrange one Engineer at the site at the date and time mentioned by the Bank to assist in the acceptance test Vendor to provide acceptance test plan VALIDITY PERIOD OF OFFER The rates approved will be valid for a period of one year if not revised earlier from the date of rate approval which may be extended upto 3 years subject to review every year The Bank however reserves the right to call for fresh quotes from other vendors at any time during the above period if considered necessary FEATURES amp UPGRADATION Vendor will mention the additional features such as stamping generation of reports programme provided for changes in the parameters provisions for addition up gradation of software programme sensor system in terms of future requirements as per the RBI guidelines amendments from time to time The vendor shall provide the latest model available at the time of placement of order if there is up gradation in the model offered at no extra cost to bank Vendors shall have to pass on the benefit of discount reduction in prices duties and taxes to the bank during the validity of the contract In case of failure bank reserves the right to terminate the contract with immediate effect RE LOCATION OF MACHINE The bank reserves the right to shift the machine
22. mp time for opening of Commercial Bid will be intimated to the eligible firms after opening and scrutiny of the technical Bid Any document submitted without the bidders information as per format will not be entertained Bank reserves the right to accept reject any tender without assigning any reason Page 26 of 33 SERVICE SUPPORT DETAILS ANNEKURE XI S No City Location Mobile Status of No of No of Volume of Address amp no of office maintenance maintenan minimum Tel no Fa key working Engineers ce staff Spare amp x no persons days and standby hours machine available Signature amp Seal of Bidder Authorised Representative Date Page 27 of 33 ANNEXURE XII PROFORMA FOR PERFORMANCE STATEMENT Order Order Description Value Date of Reason Remarks Performance placed by no amp and of installation for late delivery report attach Full date quantity of order latest certificate address of ordered from purchaser equipment customers giving with details as per location col 1 2 3 4 5 6 7 Signature amp Seal of Bidder Authorised Representative Date Page 28 of 33 ANNEXURE XIII S No Circle Name Name of Currency Chest 1 Agra Agra Surya Nag
23. mpetitive price quotes on the day of the bidding event Participate in the online bidding event as per the schedule Submit the item wise price break up for all the items as per your last bid price in the stipulated time as per the schedule immediately after the online sourcing event In case of incompleteness of the bid same may be rejected NOTE 1 If the response is received from 2 or more bidders we may also initiate the process of reverse auction 2 Bank reserves the right to hold RA or call L 1 bidder for negotiation We accept the above terms amp conditions regarding reverse auction Signature amp Seal of Bidder Authorised Representative Date Page 17 of 33 ANNEKURE IV TECHNICAL COMPLIANCE STATEMENT DECLARATION We hereby undertake and agree to abide by all the terms and conditions stipulated by the Bank as per Annexure l amp Il We also certify that the systems services machine offered by us for tender conforms to the specifications stipulated by you as per Annexure Il and there are no deviations whatsoever Authorised signatory List of deviations if any 1 2 3 4 If left blank it will be construed that there is no deviation from the specifications given above Signature amp Seal of Bidder Authorised Representative Date Page 18 of 33 ANNEKURE V Date LETTER OF UNDERTAKING authorize my Banker to give confidential information about my company whenever required by the Bank
24. nded period as may be specified by the Bank on the basis of the tender document and such other terms and conditions as may be determined by the Bank to be necessary for the due performance of the work in accordance with the bid 16 GOVERNING LAW AND DISPUTES All disputes or differences whatsoever arising between the parties out of or in relation to the construction meaning and operation or effect of these tender documents or breach thereof shall be settled amicably If however the parties are not able to solve them amicably the same shall be settled by arbitration in accordance with the applicable Indian Laws and the award made in pursuance thereof shall be binding on the parties The arbitrator arbitrators Page 7 of 33 shall give a reasoned award Any appeal will be subject to the exclusive jurisdiction of courts at Delhi The vendor shall continue work under the contract during the arbitration proceedings unless otherwise directed in writing by the Bank or unless the matter is such that the work cannot possibly be continued until the decision of the arbitrator or the umpire as the case may be is obtained The venue of the arbitration shall be Delhi 17 USE OF CONTRACT DOCUMENTS AND INFORMATION The supplier shall not without the purchasers prior written consent make use of any document or information provided by the bank except for purposes of performing contract 18 CONSUMABLES Vendor has to specify the consumable spares that
25. nique alias name generated by the system and informed by system generated email Bidders can see the bids of other suppliers but the real name will not be visible on the screen Complete schedule of the auction will be intimated through a system generated emails to the participating suppliers Flash messages between the event and at the end of the evenis The normal duration of Reverse auction will be 1 hour 60 minutes with provision of auto extension as per auction rules to be decided by Negotiation Committee before start of auction The Bid Extension rules shall be governed after the expiry of the Auction Time earlier set amp decided before start of Event In the event a bidder is placing his bid in last 5 minutes of the scheduled end time of the event the event will get automatically extended for next 5 minutes infinitely The auction time will get automatically extended so as to allow other the bidder an opportunity to supplier to participate and give better offer to win the bid In the event of any typographic error while posting the bid the auction would still get extended so as to allow the bidder an opportunity to correct the mistake Screen will refresh automatically in every seven 7 second It is recommended to manually refresh screen by pressing F 5 from keyboard if no changes are seen on screen for unusual period Page 15 of 33 Bid Decrement Bid Decrement is the minimum fixed amount by which or by multiples of which the ne
26. ons and successful stress tests of the Machines to the entire satisfaction of the Bank a list of vendors will be drawn SEPARATELY FOR EACH MODEL i e DESK TOP FLOOR MODEL and intimated No interest shall be paid on the amount of Earnest Money Deposit EMD STAGE COMMERCIAL BIDS The Commercial Bid of Machine as per Technical Specifications of the Bank shall be submitted as per Annexure VI in separate envelope sealed with red lac The Commercial Bid of the short listed vendors for the specific Machines approved by the Bank shall only be opened and other Commercial Bids for which their Machines have not been approved shall not be opened and the sealed cover envelope shall be the property of the Bank and will not be returned to the vendors The Bidder shall have to submit the Technical Bid and Commercial Bid portions of the Bids separately as explained above in sealed envelopes duly superscribing Page 9 of 33 TENDER FOR SHRINK WRAPPING MACHINES MODEL with separate envelopes marked TECHNICAL BID OR COMMERCIAL BID AS THE CASE MAY BE The Commercial Bid of only the shori listed vendors after technical evaluation including successful stress tests of the Machines will be opened on the date and time as specified by the Bank The short listed vendors representatives may be present at the time of opening the Commercial Bid as per intimation given by the Bank The Bank reserves the right to accept or reject any or all the tende
27. pur Burdwan WB 45 Burdwan Nehru Nagar Siliguri 46 Calicut Calicut 47 Calicut MG Road Ravipuram Ernakulam 48 Chandigarh Ambala Cantt 49 Chandigarh Jagadhri Khera Bazar 50 Chandigarh Sector 17 B Bank Sq 51 Chennai Mint Street Chennai 52 Darbhanga Bari Bz Monghyr 53 Darbhanga M G Road Katihar 54 Darbhanga Tower Chowk Darbhanga 55 Dehradun New Tehri 56 Dehradun Palton Bazar Dehradun 57 Dehradun Rishikesh 58 Delhi 5 Ssansad Marg N Delhi 59 Delhi 8 Underhill Road Delhi 60 Delhi Bhikaiji Cama Place 61 Delhi New Rajinder Nagar 62 Dharamshala Chhatroli 63 Dharamshala Nagrota Baghwan 64 Gaya Aurangabad 65 Gaya Aroha 66 Gaya Tekri Road Gaya 67 Gorakhpur Balrampur 68 Gorakhpur Basti Gandhi Nagar 69 Gorakhpur Gorakhpur Deoria 70 Gorakhpur Ind Area Gorakhpur 71 Gorakhpur Padrauna Distt Deoria 72 Gorakhpur Urdu Bz Gorakhpur 73 Guwahati Tinsukia 74 Guwahati Zoo Road Guwahati 75 Hamirpur Hamirpur 76 Hamirpur Una 77 Haridwar B T Ganj Roorkee 78 Haridwar BHEL 79 Hissar Bhiwani 80 Hissar Mandi Dabwali 81 Hissar Model Town Hissar 82 Hissar Jind 83 Hissar Sirsa Road Hissar NBI 84 Hoshiarpur Jal Road Hoshiarpur 85 Hyderabad Govemorpet Vijaywada 86 Hyderabad Sanath Nagar Hyderabad Page 30 of 33 87 Indor
28. r without assigning any reasons whatsoever Further the Bank is not bound to accept the lowest bid 23 SUBMISSION OF BIDS The bidder shall seal each envelope properly with red lac The technical and commercial bids should be addressed to Asst General Manager Punjab National Bank Transaction Banking Division HO 4 Floor 5 Sansad Marg New Delhi The bidder must put the Tender Document in the Tender Box specifically provided at the above mentioned Office of Asstt Gen Manager For any queries the correspondence to be addressed to the above mentioned address of Asstt Gen Manager The names telephone numbers and e mail addresses of the contact persons are as under Shri Pran Nath prannath pnb co in Smt T Chakraborty tapati pnb co in Telepnone No 23765288 FAX 23708236 24 DEADLINE FOR SUBMISSION OF BIDS Bid must be received by the Bank at the address specified in Bid document not later than the specified date and time as specified in Bid document In the event of the specified date for submission of bids being declared a holiday for the Bank the bids will be received up to appointed time on next working day Page 10 of 33 25 LATE BIDS Any bid received by the Bank after the deadline for submission of bids prescribed by the Bank will be summarily rejected without entertaining any further correspondence 26 CONTENTS OF DOCUMENTS TO BE SUBMITTED The bidder shall submit the following document
29. rehensive on site warranty for 24 twenty four months from the date of installation and commissioning of the machines Vendor has to conduct up gradation of software programming of the above machines and to incorporate latest changes as advised by RBI Bank from time to time at his own cost Vendor to provide preventive maintenance on quarterly basis Complaints to be attended by the vendor with 4 hours response time and services to be provided from 9 a m to 9 p m 14 ANNUAL MAINTENANCE CONTRACTS Vendor has to give comprehensive on site warranty for 24 twenty four months from the date of installation and commissioning of the machines Vendor has to enter into an agreement with the Bank that after expiry of the above warranty period AMC will be provided for at least 5 years Rates for AMC should be exclusive of all taxes cartage and statutory levies AMC charges shall be paid on half yearly advance basis During warranty period AMC if vendor is not in a position to repair machine on location then vendor shall have to provide standby machine Complaints to be attended by the vendor with 4 hours response time and services to be provided from 9 a m to 9 p m The vendor will further undertake to arrange for spare parts for a minimum period of 5 years post warranty during AMC period 15 SIGNING OF CONTRACT The successful bidder shall be required to enter into contract with PNB within 15 days of the award of the tender or within such exte
30. s in Technical Bid Sealed Cover i vi vii viji Acceptance of the terms and conditions and compliance of technical specifications as per Annexure amp II and on the format as per Annexure IV Acceptance of guidelines for Reverse Auction as per Annexure III Letter of Undertaking authorizing his Banker by the vendor to give confidential information Annexure V Application form as per format Annexure VIl with the undertaking that the information furnished about the company is true and to the best of his knowledge and nothing has been concealed Bid Documents to be submitted along with Undertaking as per Annexure VIIl Undertaking of Authenticity of Machine as per Annexure IX Supporting documents in respect of minimum qualification criteria as given in Page No 3 amp 4 ELEGIBILITY CRITERIA FOR RATE APPROVAL OF VENDOR Any other document indicating the feature of the product such as user manual technical specifications sheets etc ISO certification document if any including BIS ISI Last three years Audited Balance Sheet and Trading amp Profit amp Loss A c statement 2006 07 2007 08 and 2008 09 duly attested Bid Earnest Money in the form of Demand Draft in a separate envelope superscribed EARNEST MONEY DEPOSIT FOR SHRINK WRAPPING MACHINE Page 11 of 33 xii Performance Report from at least two Public Sector Banks in India xiii Service support details to be submitted as per Anne
31. wrapping Machine With reference to the Shrink wrappingMachine being quoted by you vide tender cited above We hereby undertake that all the components parts assembly software used in the Shrink wrappingMachine shall be original new components parts assembly software only from respective OEMs of the products and that no refurbished duplicate second hand components parts assembly software are being used or shall be used In case of default and we are unable to comply with above at the time of delivery or during installation for the above machine already billed we agree to take back the supplied machines without demur if already supplied and return the money if any paid to us by you in this regard We also take full responsibility of both Parts amp Service as per service level agreement SLA as per the content even if there is any defect by our authorized Service Centre Datedat IS day Of sasana adaa 2009 Signature amp Seal of Bidder Authorised Representative Page 25 of 33 ANNEXURE X TENDER DOCUMENT FOR SUPPLY OF SHRINK WRAPPINGMACHINES Last Date amp Time for submission of Tender 25 01 2010 upto 2PM Document in the Tender Box Last date for raising queries for clarification 11 01 2010 Tentative date for providing clarifications by Bank on queries raised by proposed bidder 18 01 2010 Date for opening of Technical Bid 25 01 2010 at 3 PM Date for opening of Commercial Bid The date a
32. xt bid value can be decreased Bid decrement is usually calculated 0 25 of the opening price However PNB reserves the right to decide appropriate bid decrement factor Bidders should enter the next bid price considering the Bid Decrement with reference to self bid for Rank Auction and L1 bid with reference to Price Auction However in no case would the system accept modification to a higher value Auto Bid Auto Bid is enabled from the start time of bidding Once the vendor activates this feature in the system the system places bid on behalf of the vendor as per the next bid decrement until the time the auto bid amount gets out bided by another participating vendor In case more than one vendor is using the auto bid facility then the vendor who first initiated the auto bid functionality would be considered the active bidder In the event of auto bid feature when prices are equal under such possibilities the bidder who has first initiated invoked the option of auto bid shall be considered the active bidder and given preference Surrogate Bidding Surrogate bidding is not allowed Price Break Up Bidders are required to submit the price break up of the final bid price just after the event on to the formats price breakup sheet Mistake Proofing If a bid placed X times below or higher of the bid decrement increment as decided by PNB a warning message will be flashed on screen to confirm the placed bid Bid once placed will not be
33. xure XI The centres should be mapped as per list of currency chests given in Ann XIII xiv Performance report to be submitted on Annexure XII along with supporting documents 27 BID OPENING amp EVALUATION The Bank will open the technical bids as per schedule given at Annexure X in the presence of Bidders representative who choose to attend in the Committee Room Punjab National Bank HO 2nd floor Parliament Street New Delhi or any other place specified by the Bank on the specified date as mentioned in Annexure X In the event of the specified date of bid opening being declared a holiday for Bank the bids shall be opened at the appointed time and place on next working day The Bank reserves the right to accept or reject any or all the tenders without assigning any reason whatsoever 28 PROCEDURE FOR FINALIZING VENDORS Bank will opt for reverse auction in the event of 2 or more bidders being technically eligible for each model L 1 vendor s of short listed bidders will be selected based on the lowest cost of each model Page 12 of 33 ANNEXURE II MINIMUM TECHNICAL SPECIFICATIONS FOR SUPPLY OF SHRINK WRAPPING MACHINE TO BE SUBMITTED IN A SEPARATE ENVELOPE SEALED WITH RED LAC SUPERSCRIBED TECHNICAL BID FOR SHRINK WRAPPING MACHINE 1 Model Electronic Tunnel Type machine i Desktop with heat sealer ii Floor Model with heat sealer Suitable for shrink wrapping of currency bundles 10 Packets of 100 p
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