FAX BID REQUEST
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1. Print or type See Specific instructions on page 2 City state and ZIP code List account number s here optional Part I Taxpayer Identification Number TIN Enter your TIN in the appropriate box For individuals this is your social security number SSN However for a resident alien sole proprietor or disregarded entity see the Part I instructions on page 3 For other entities it is your employer identification number EIN If you do not have a number see How to get a TIN on page 3 Note If the account is in more than one name see the chart on page 4 for guidelines on whose number to enter Certification Under penalties of perjury certify that Request for Taxpayer Identification Number and Certification LJ Corporation O Partnership E Other gt Give form to the requester Do not send to the IRS Exempt from backup C withholding Requester s name and address optional Social security number or Employer identification number 1 The number shown on this form is my correct taxpayer identification number or E am waiting for a number to be issued to me and 2 lam not subject to backup withholding because a 1 am exempt from backup withholding or b 1 have not been notified by the Internal Revenue Service IRS that am subject to backup withholding as a result of a failure to report all interest or dividends or c the IRS has notified me that am no longer subject to backup2. contact us Home 2 Products 3 Acoustic Recelvers 3 VR2W with Bluetooth Wireless Technology Transmitters Monitoring Receivers VR2W VR2W Underwater Upload Cable NEWI VRIJ UWM VUE Software Tracking Receivers VR28 VALOG Positioning Systems ves NEW VRAP Hydrophones Data Loggers VR2W Single Channel Receiver G Bluctootti Now with Bluetooth Wireless Technology for Significantly Faster Uploads The VR2W was designed using the same proven jand rellable tachnology you ve come to know land trust in the VR2 And like the VR2 the VR2W ts affordable compact easy to use long asting and flexible making it Ideal for marine research projects ranging from small river monitoring to multt researcher multi tracking operations in large oceanic systems Now with the new VR2W VEMCO has taken the VR2 and made it even better The VR2W uses Bluetooth wireless tachnology for significantly faster data upload speed After retrieving your VR2Ws from the water you can upload data 20 times faster than the VR2 and from up to 7 receivers simultaneously The VR2W also uses greatly enhanced PC Software The new VEMCO User Environment VUE PC Software for Initialization configuration and data upload from VEMCO receivers allows users to combine data from multiple receivers of varying types Into a single integrated database The VR2W Comm Package Includes everything you need to talk to your VR2W VUE software
3. To Top Of Page Copyright 2008 VEMCO A division of AMIRIX Systems tne Home Products Support Education Company News Contact Us Site Map http Awww vemco conyproducts transmitters index coded php 2 18 2009
4. Conditional bids are subject to rejection in whole or in part A conditional bid is defined as one which limits modifies expands or supplements any of the terms and conditions and or specifications of the invitation for bids 5 Alternate bids will not be considered An alternate bid is defined as one which is submitted in addition to the bidders primary response to the invitation for bids 6 Prices should be extended in decimal not fraction to be net and shall include transportation and delivery charges fully prepaid by the Contractor to the destination specified in the bid and subject only to cash discount 7 Pursuant to Section 12 412 of the Connecticut General Statutes the State of Connecticut is exempt from the payment of excise transportation and sales taxes imposed by the Federal Government and or the State Such taxes must not be included in bid prices 8 In the event of a discrepancy between the unit price and the extension the unit price shall govern 9 By its submission the Bidder represents that the bid is not made in connection with any other Bidder submitting a bid for the same commodity or commodities and is in all respects fair and without collusion or fraud 10 All bids will be opened and read publicly and upon award are subject to public inspection Guaranty or Surety 11 Bid and or performance bonds may be required Bonds must meet the following requirements Corporation must be signed by an officia
5. establish and maintain reasonable safeguards to prevent any use or disclosure of the PHI other than as specified in this Contract or required by law Bidder agrees that anytime PHI is provided or made available to any subcontractors or agents Bidder must enter into a subcontract which contains the same terms conditions and restrictions on the use and disclosure of PHI as contained in this Contract Bidder agrees to make available and provide a right of access to PHI by the individual for whom the information was created and disclosed Bidder agrees to make information available as required to provide an accounting of disclosures Bidder agrees to make its internal practices books and records relating to the use or disclosure of PHI received from or created or received by Bidder on behalf of the state agency covered entity available to the Secretary of Health and Human Services HHS for purposes of determining compliance with the HHS Privacy Regulations At termination of this Contract Bidder agrees to return or destroy all PHI received from or created by the state agency covered entity If not feasible extend the protections of this agreement to the PHI and limit further uses and disclosures Bidder will have procedures in place for mitigating any harmful effects from the use or disclosure of PHI in a manner contrary to this Contract or the HHS Privacy Regulations Bidder must develop and implement a system of sanctions for any employee
6. SP 19 ENTITLED STANDARD BID AND CONTRACT TERMS AND CONDITIONS TOGETHER WITH THE COMMODITY SPECIFICATIONS PROPOSAL SCHEDULE AND SPECIAL BID AND CONTRACT TERMS ARE MADE A PART OF THIS REQUEST FOR QUOTATION QUOTATION NO DATE VENDOR FEIN SSN ARE YOU INCORPORATED DELIVERY AS REQ D ABOVE UNLESS NOTED HERE YES NO SIGNED TELEPHONE NO AND CASH DISCOUNT PAYMENT EXTENSION TERMS PRINTED DAYS NET 45 s STANDARD BID TERMS AND CONDITIONS SP 19 Rev 1 05 Prev Rev 11 02 Standard Bid and Contract Terms and Conditions Page J of 4 All Invitations For Bids issued by the Department of Administrative Services Procurement Services will bind Bidders to the terms and conditions listed below unless specified otherwise in any individual Invitation For Bids Incorporated by reference into this contract are applicable provisions of the Connecticut General Statutes including but not limited to Sections 4a 50 through 4a 80 and applicable provisions of the Regulations of Connecticut State Agencies including but not limited to Sections 4a 52 1 through 4a 52 22 The contractor agrees to comply with the statutes and regulations as they exist on the date of this contract and as they may be adopted or amended from time to time during the term of this contract and any _ amendments thereto Submission of Bids 1 Bids must be submitted on forms supplied by Procurement Services Telephone or facsimile bids will not be acce
7. Software manual Two VR2W Comm Keys Adapter for USB to Bluetooth wireless technology System requirements for the VR2W Include the VEMCO User Environment VUE software and Windows XP SP2 Choose one of the following links for more detailed Information on VUE software or to download the VR2W i product datasheet and the VR2W user manual e VR2W Product Datasheet e VR2W User Manual VUE Software Page For a limited time only you can upgrade your VR2 to the new VR2W for a special Introductory offer Get faster uploads now Contact VEMCO for detalis The Bhietooth word mark and logos are owned by the Bluetooth SIG Inc and any use of such marks by AMIRIX Systems Inc fs undar likense Other trademarks and trade names are those of thelr http Avww vemco com products receivers vr2w phn 2 18 2009 Vemco Ultrasonic Acoustic Receivers VR2W with lt i gt Bluetooth lt i gt Wireless Tech Page 2 of 2 respective owners To Top OF Page Copyright 2008 VEMCO A division of AMIRIX Systems tne Home Products Support Education Company News Contact Us Site Map htte Avww vomco com products receivers vr2w vho 2 18 2009 VR2W Single Channel Receiver aaneen aame a hha pt maaana eran Ne er e A E A Ea m TS any Now with Bluetooth Wireless Technology for Significantly Faster Data Upload 3 Bluetooth The VR2W was designed using the same proven and reliable technology you ve come to know and rust In the
8. Standard Bid and Contract Terms and Conditions Page 3 of 4 Contractor The Contractor will give written notice of the cause and probable duration of any such delay Advertising 31 Contractors may not reference sales to the State for advertising and promotional purposes without the prior approval of Procurement Services Rights a 32 The State has sole and exclusive right and title to all printed material produced for the State and the contractor shall not copyright the printed matter produced under the contract 33 The Contractor assigns to the State all rights title and interests in and to all causes of action it may have under Section 4 of the Clayton Act 15 USC 15 or under Chapter 624 of the general statutes This assignment occurs when the Contractor is awarded the contract f 33 Contractor agrees that it is in compliance with all applicable federal state and local laws and regulations including but not limited to Connecticut General Statutes Sections 4a 60 and 4a 60a The Contractor also agrees that it will hold the State harmless and indemnify the State from any action which may arise out of any act by the contractor concerning lack of compliance with these laws and regulations 34 All purchases will be in compliance with Section 22a 194 to Section 22a 194g of the Connecticut General Statutes related to product packaging This contract is subject to the provisions of Executive Order No Three of Governor Thomas J Mesk
9. acoustic telemetry projects rang Ing from small river monitoring to multt researcher multi species tracking operations in large coastal areas The receiver is effective at detecting all VEMCO 69 kHz tags Including miniature and medium sized tags enabling a researcher fo track a wide varlely of fish species with the same recelver array _ Long Field Life The low current draw VR2W will fast up to 15 months on a Lithium D battery Because non volatile memory is used the data remains Intact even with the loss of battery power Coded transmitters used with the VR2W enable researchers to conduct longer term studies Many transmitters fast several years giving the researcher the benefit of collecting many years of behavioural data from the same animal Unique IDs and Worldwide Compatibility VEMCO can provide over 192 000 unique ID d tags both pingers and sensor transmit ters compatible with all VEMCO receivers VR2Ws VR2s VR100 etc This allows researchers to collaborate and share tracking in frastructure the world over VEMCO tags come in a varlety of sizes V7 to V16 with many long life options and output power levels For more Information on the specific applications of VR2W technology or Va A division of niin VR2W Single Channel Receiver Datasheet 4395 02 Pago 2012 iE Vemco Underwater Acoustic Telemetry Coded Transmitters Page 1 of 3 Making waves in acoustic telemetry Home i Products i Support E
10. battery life for the tag allowing for longer study periods In some cases multiple years ls possible The table below shows expected time to detect multiple tags for varying numbers of tags present within the detection range of the receiver and selected Delay times Time Required to Detect Coded Transmitters When They Are Present at tha Same Receiver Average Delay between Code Transmissions seconds Time Required to Detact 100 of Pingers Present minutes Number of R64K Coded Pingers Present Optional Dormancy Perlods VEMCO coded tags can be programmed with preset dormancy periods During dormancy the transmitter goes to sleep to conserve power and is scheduled to turn back on at a later date This feature has enabled scientists to study the behaviour of young fish In rivers and estuaries and then _ continue to study the same fish several years later when they returned to the river to spawn The tags are capable of being programmed with multiple on off phases Options like dormancy periods are possible due to advanced processing capabllitles existing In VEMCO coded tags Other custom variations can be considered as well Please contact the VEMCO sales team to discuss your specific needs Sensor Tags and S64K Coding VEMCO coded tags are also available with sensor options Our standard products are available with temperature and or pressure sensors for most sized tags VEMCO Is also continually worki
11. types Into a single Integrated database VUE will work with both VR2W and VR2 recelvers and requires Windows XP SP2 or VISTA operating system See VEMCO s website for more detalls on VUE thing you need to talk to your VR2W VUE software gt Software manual b Two VR2W Comm Keys p Adapter for USB to Bluefooil wireless technology THe Blugtootti word marie and logos are owned by the Blualooth SIG inasnd any use of such marks by AMHUX Systeme Ina is under censs Other trademarks and rade names ere hose of thelr respective owners 2007 AMIRIX S Systems Ine Information may change without notice VR2W Singte Channel Receiver Dalashevl 4395 02 Page 1 of 77 Chaln Lake Drive Halifax Nova Scotia Canada B35 1E1 Tek 902 450 1700 Fax 902 450 1704 www vemco com www amlrix com The VR2W from VEMCO is a flexible cost effective receiver for remote monitoring The VR2W submersible single channel receiver with Bluetooth wireless technology is capable of Identifying VEMCO coded transmitters It provides marine biologists with a flexible and rellable means of recording fish telemetry data Simple to Use The VR2W records the identification number and time stamp from acoustic transmitters as a tagged animal travels within receiver range Depth temperature and other sensor data can also be collected After removing your VR2Ws from the water data ls downloaded quickly and easily in the field w
12. withholding and 3 lam a U S person including a U S resident alien Certification instructions You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return For real estate transactions item 2 does not apply For mortgage interest paid acquisition or abandonment of secured property cancellation of debt contributions to an individual retirement arrangement IRA and generally payments other than interest and dividends you are not required to sign the Certification but you must provide your correct TIN See the instructions on page 4 Sign Signature of Here U S person gt Purpose of Form A person who is required to file an information return with the IRS must obtain your correct taxpayer identification number TIN to report for example income paid to you real estate transactions mortgage interest you paid acquisition or abandonment of secured property cancellation of debt or contributions you made to an IRA U S person Use Form W 9 only if you are a U S person including a resident alien to provide your correct TIN to the person requesting it the requester and when applicable to 1 Certify that the TIN you are giving is correct or you are waiting for a number to be issued 2 Certify that you are not subject to backup withholding or 3 Claim exemption from
13. Exemption Numbers to state government agencies to verify the agency s tax exempt status When making purchases Use your Tax Exemption Number when completing CERT 134 Exempt Purchases by Qualifying Governmental Agencies i For information on the Tax Exemption Number policy please see Policy Statement 2006 4 Tax Exemption Purchases by Connecticut State Agencies on the DRS web site at www ct gov DRS or call the DRS Taxpayer Services Division at 860 297 5962 As always welcome your comments and suggestions Feel free to e maill DRS at drs po state ct us Sincerely n Pam Law Commissioner OR 295 Rev 2 06 NOTTRANSFERABLE or ASSIGNABLE STATE OES CTIGUT _06 6000798 DEP43000 D ME ENGE S CES Tax Exemptlon Numbar a 25 Sigd April 12 2006 Date Issued AR Commissioner Peter Kuklel Department of Environmental Protectidh 79 Elm St k Hartford CT 06106 The Connecticut State Agency named on this certificate Is e m tangible personal property and services except for meals and lo a aN for Gohngel cut sal s and use taxes on the purchase or lease of canoe votes issued pursuant to Conn Gen Stat 12 442 1 A Form W 9 Rev January 2003 Depaitment of the Treasury Internat Revenue Service Name Business name if different from above Individual Check appropriate box 0 Sote proprietor Address number street and apt or suite no
14. R E MAIL ADDRESS VENDOR WEB SITE USINESS SAME AS VENDOR ADDRESS ABOVE REMITTANCE INFORMATION INDICATE BELOW THE REMITTANCE ADDRESS OF YOUR B CITY STATE Zip CODE REMIT ADDRESS STREET CONTACT INFORMATION NAME TYPE OR PRINT i ian oe O IsT FAX Line ONE gro ND FAX TI Ge ee ee WRITTEN SIGNATURE OF PERSON AUTHORIZED TO SIGN ON BEHALF il 7 2 OF THE ABOVE NAMED VENDOR lt DATE EXECUTED SIGN HERE a TITLE OF AUTHORIZED PERSON TYPE OR PRINT NAME OF AUTHORIZED PERSON Is YOUR BUSINESS CURRENTLY A DAS CERTIFIED SMALL BUSINESS ENTERPRISE YES ATTACH CERTIFICATE COPY To BID C No IF YOU ARE A STATE EMPLOYEE INDICATE YOUR POSITION AGENCY amp AGENCY ADDRESS FOR PURCHASE ORDER DISTRIBUTION 1 CHECK ONLY ONE BOX BELOW 2 INPUT E C B MaL O Fax If EDI was selected pive us a person to contact in your compan to set up EDI NAME l TELEPHONE NUMBER MAIL ADDRESS OR FAX IF CHECKED JusesMar JEDI FOR REQUEST FOR QUOTATION RFQ DISTRIBUTION C E MAIL l CI Fax o USPS MAL ADD FURTHER BUSINESS ADDRESS E MAIL amp CONTACT INFORMATION ON SEPARATE SHEET IF REQUIRED Vemco Ultrasonic Acoustic Receivers VR2W with lt j gt Bluetooth lt i gt Wireless Tech Page 1 of 2 site map _ Making waves in acoustic telemetry Home I Products Support i Education l Company News
15. STATE OF CONNECTICUT FAX BID REQUEST a 441 SOUTH ST UNIT D WEST HARTFORD CT 08110 1963 PHONE 860 723 7601 BID NUMBER 22314 FAX 860 953 8581 Vendor Installation Location State of CT D E P endor West Hartford Commerce Center 141 South St Unit D West Hartford CT 06110 Phone DATE ISSUED ISSUED BY DATE TIME BID REQUIRED DATE TERMS Carl Chu 1 7109 12 00 NOON RESUIRED 12 22 09 Please return bid to GALL PRICES Net 45 days Fax 860 953 8581 SEE INSTRUCTIONS BELOW DESTINATION NO The State of Ct D E P is seeking bids for VR2W Coded Acoustic Receiver 69KHZ W Bluetooth Code Mad 110 VR2WPC PC Bluetooth Interface amp VUE Software As Per Attached Specifications Note Vendors Must Fill Out W 9 amp Agency Forms As Per Attached Shipping UPS NOTE DO NOT INCLUDE FEDERAL EXCISE TAXES OR CONNECTICUT SALES TAX AS THE STATE IS EXEMPT BIDDER INSTRUCTIONS PLEASE FAX YOUR QUOTE ON THIS FORM TO 860 953 8581 AND MAIL FORM WITH ORIGINAL SIGNATURE TO THE ADDRESS IN THE UPPER RIGHT HAND CORNER ALL PRICES MUST BE F O B DESTINATION AND YOU MUST SIGN THIS FORM THE STATE RESERVES THE RIGHT TO REJECT IN WHOLE OR IN PART ANY AND ALL BIDS PLEASE NOTE BID DEADLINE LATE BIDS WILL NOT BE ACCEPTED THE UNDERSIGNED BIDDER AFFIRMS AND DECLARES THAT THIS QUOTATION IS EXECUTED AND SIGNED BY SAID BIDDER WITH FULL KNOWLEDGE AND ACCEPTANCE OF THE PROVISIONS OF FORM SP 19 OF CURRENT ISSUE AND IN EFFECT ON THE DATE OF THIS BID ISSUE FORM
16. VR2 And like the VR2 the VR2W Is affordable compact easy to use long lasting and flexible making It Ideal for marine research projects ranging from small river monitoring to muttl researcher multi Upgrade your tracking operations In large oceanic systems existin g VR2 Now with the new VR2W VEMCO has taken now with our the VR2 and made It even better special limited Signiticantly faster upload speed using time offer Bluetootf wireless technology after re trleving your VR2Ws you can upload data Call for details 20 times faster than the VR2 and from up to 7 racelvers simultaneously p Increased data storage capability 8 MBytes 4 milllon detections 4 times thatofthe VR2 Field upgradable design allows the VR2W unit to be upgraded tn the field with future coding scheme enhancements non volatile memory so all data Is saved even if the unit unexpectedly falls Safer more robust data storage capabllity ihe VR2W always retains every detection in gt Fully compatible with all existing VR2 recelvers aeea n tere em senna n ttt aa tm han etree tir seme dante me it tmnt onan The VR2W uses wid en hanced PC Software The new VEMCO User VEMCO Division AMIRIX Systems Inc The VR2W Comm Package includes every Environment VUE PC VE Software for initializa tion configuration and data upload from VEMCO recelvers allows us ars to combine data from multiple receivers of l varying
17. backup withholding if you are a U S exempt payee Note f a requester gives you a form other than Form W 9 to request your TIN you must use the requester s form if it is substantially similar to this Form W 9 Foreign person If you are a foreign person use the appropriate Form W 8 see Pub 515 Withholding of Tax on Nonresident Aliens and Foreign Entities Date gt Nonresident alien who becomes a resident alien Generally only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U S tax on certain types of income However most tax treaties contain a provision known as a saving clause Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the recipient has otherwise become a U S resident alien for tax purposes If you are a U S resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U S tax on certain types of income you must attach a statement that specifies the following five items 1 The treaty country Generally this must be the same treaty under which you claimed exemption from tax as a nonresident alien 2 The treaty article addressing the income 3 The article number or location in the tax treaty that contains the saving clause and its exceptions 4 The type and amount of income that qualifies for the exemption from tax S
18. cifications reports estimates summaries and such other information and materials as may have been accumulated by the Contractor in performing his duties under this contract whether completed or in progress All such documents information and materials shall become the property of the State In the event of such termination the Contractor shall be entitled to reasonable compensation as determined by the Commissioner of the Department of Administrative Services however no compensation for lost profits shall be allowed Delivery 24 All products and equipment delivered must be new unless otherwise stated in the bid specifications 25 Delivery will be onto the specified State loading docks by the Contractor unless otherwise stated in the bid specifications 26 Deliveries are subject to re weighing on State sealed scales 27 Payment terms are net 45 days after receipt of goods or invoice whichever is later unless otherwise specified 28 Charges against a Contractor shall be deducted from current obligations Money paid to the State by the Contractor shall be payable to the Treasurer State of Connecticut Tangible Personal Property 29 a For any contract for provision of tangible personal property to the state entered into on or after the effective date of this section each department head as defined in section 4 5 of _the general statutes shall enter into an agreement with the contractor pursuant to which
19. d can be 10s of seconds to multipte minutes long The off time or Delay as It Is called is required to ensure that other transmitters have a chance to be detected by the receivers The R64K pulse train contains eight pulses making seven perlods between putses After the Delay ts completed the cycle repeats An example ts shown below Thee eewwenens Collisions and Selecting the Delay Collisions happen when two or more tags transmit all or part of their pulse train at the same time When this happens the pings overlap and neither transmission can be datected by the receiver Although collisions are inevitable tag Delay ts randomized eliminate the possibility of any two tags continuously colliding with each other Assuming the Delays are set long enough and the fish stay in range for a long enough period of time htto Avww vemco com vroducts transmitters index coded ohn 2 18 2009 Vemco Underwater Acoustic Telemetry Coded Transmitters Page 2 of 3 randemization of Delay ensures that the receiver will eventually detect all th tags Therefore the Delay choice ts critical to the success of a study and should be chosen te optimize performance based on the maximum number of fish expected to be resident around the receiver at one time We encourage users to choose the longest Delay time acceptable to their study as a longer Delay perlod wil result in fewer collislons As well a longer Delay will provide substantially longer
20. ducation fi Company f News contact us Home 3 Products 2 Ultrasonic Transmitters 3 Coded Transmitters s Coded Transmitters Transmitters VEMCO coded transmitters use a single frequency 69 kHz coding scheme Coded Tags called R64K By using a single frequency approach VEMCO has been able v7 to provide a family of low cost tong life submersible receivers and vs compatible tong life tags The single frequency approach allows all VEMCO VOAP recelvers to detect all VEMCO tags enabling researchers to share equipment vig and data the world over Vi6 Continuous Tags VEMCO coded tags come In a variety of sizes power outputs battery life and Experimental Tags sensor options The following table provides a quick comparison of what s Size Comparison avallable to help you choose the most appropriate tags for your study For Receivers more detalls on options available click on the links In the table below to see Hydrophones the individual datasheets for each tag famlly Data Loggers Sensors T Temp P Pressura dapth Battery Life 90 second Delay o AL 200 days 1 169 R64K Coding Coded tags emit a serles of pings called a pulse train which contains ID and error checking information This allows the user to individually track multiple fish Currently this coding scheme supports up to 192 000 unique IDs The time between pulse trains Is varled randomly about a nominal point an
21. ent shall be subject to the interest and penalties provided for persons required to collect sales tax under chapter 219 of the general statutes c Any agreement entered into under subsection a of this section may provide that the contractor and its affiliates shall collect the use tax only on items that are subject to the six per cent rate of tax d For purposes of this section affiliate means any person as defined in section 12 1 of the general statutes that controls is controlled by or is under common control with another person A person controls another person if the person owns directly or indirectly more than ten per cent of the voting securities of the other person For purposes of this subsection voting security means a security that confers upon the holder the right to vote for the election of members of the board of directors or similar governing body of the business or that is convertible into or entitles the holder to receive upon its exercise a security that confers such a right to vote Voting security includes a general partnership interest PA 03 01 Sec 105 Saving Clause 30 The Contractor shall not be liable for losses or delays in the fulfillment of the terms of the contract due to wars acts of public enemies strikes fires floods acts of God or any other acts not within the control of or reasonably prevented by the STANDARD BID TERMS AND CONDITIONS SP 19 Rev 1 05 Prev Rev 11 02
22. h records or files shall be brought to the Freedom of Information Commission in accordance with the provisions of sections 1 205 and 1 206 of the Connecticut General Statutes 36 Incorporated by reference into this contract is Section 4 61dd g 1 and 4 61dd 3 and f of the Connecticut General Statutes which prohibits contractors from taking adverse action against employees who disclosed information to the Auditors of Public Accounts or the Attorney General Health Insurance Portability and Accountability Act HIPAA 37 Under the Health Insurance Portability and Accountability Act HIPAA of 1996 Bidders are expected to adhere to the same standards as the state agency covered entity as to Protected Health Information PHI to maintain compliance with Title 45 CFR Part 164 504 Uses and Disclosures Organizational Requirements Bidder Contracts Protected Health Information PHI includes information related to claims health services federal and state tax information financials criminal court related information and other personally identifiable records Bidder agrees that it shall be prohibited from using or disclosing the PHI provided or made available by the state agency covered entity or viewed while on the premises for any purpose other than as expressly permitted or required by this Contract These uses and disclosures must be within the scope of the Bidder s services provided to the state agency covered entity Bidders shall
23. ill promulgated June 16 1971 the provisions of Executive Order No Seventeen of Governor Thomas J Meskill promulgated February 15 1973 and section 16 of P A 91 58 nondiscrimination regarding sexual orientation and the provisions of Executive Order No Sixteen of Governor John G Rowland promulgated August 4 1999 regarding Violence in the Workplace Prevention Policy STANDARD BID TERMS AND CONDITIONS SP 19 Rev 1 05 Prev Rev 11 02 Standard Bid and Contract Terms and Conditions Page 4 of 4 Records Files and Information 35 The contract resulting from the ITB is subject to the provisions of 1 218 of the Connecticut General Statutes as it may be modified from time to time In accordance with this section each contract in excess of two million five hundred thousand dollars between a public agency and a person for the performance of a governmental function shall 1 provide that the public agency is entitled to receive a copy of records and files related to the performance of the governmental function and 2 indicate that such records and files are subject to the Freedom of Information Act and may be disclosed by the public agency pursuant to the Freedom of Information Act No request to inspect or copy such records or files shall be valid unless the request is made to the public agency in accordance with the Freedom of Information Act Any complaint by a person who is denied the right to inspect or copy suc
24. ithout opening the case by using your PC with Bluetooth wireless technology The VR2W system uses new VUE software that is compatible with Windows XP SP2 operating system Compact The VR2W consists of a hydrophone recelver ID de tector data togging memory and battery all housed In a submers ible case The VR2W receiver s plastic high pressure case ls light weight and has a depth rating of 500 meters The VR2W Is easily moored or hidden underwater by a diver and can also be set up with an acoustic release system for highly inaccessible locations Proven Technology The device has been used successfully in several studies including The Pactfic Ocean Shelf Tracking Project POST monitors the movament of marine animals through an array of listening stations set along the wast coast of North America Network of 250 receivers In the Bay of Fundy tracking the mi gratory paltems of several salmon groups gt Ocean cod tracking off Nova Scotla using an array of 70 receivers gt Fish passage monitoring at Tees River Barrage UK Endangered Glant Sea Bass monitoring off California LIngcod site residency monitoring off Alaska gt Monitoring of sturgeon sharks and grouper species for technical detalls contact VEMCO A 2007 AMIRIX Systems inc Information may change wilhout notice Attachment Standard Cable tias Optional Mounting kit Flexible The VR2W is ideal for
25. l of the corporation above their official title and the corporate seal must be affixed over the signature Firm or Partnership must be signed by all the partners and indicate they are doing business as Individual must be signed by the owner and indicated as Owner The surety company executing the bond or countersigning must be licensed in Connecticut and the bond must be signed by an official of the surety company with the corporate seal affixed over their signature Signatures of two witnesses for both the principal and the surety must appear on the bond Power of attorney for the official signing the bond for the surety company must be submitted with the bond Samples 12 Accepted bid samples do not supersede specifications for quality unless sample is superior in quality All deliveries shall have at least the same quality as the accepted bid sample 13 Samples are furnished free of charge Bidder must indicate if their return is desired provided they have not been made useless by test Samples may be held for comparison with deliveries Award 14 Award will be based on quality of the articles or services to be supplied their conformance with specifications delivery terms price administrative costs past performance and financial responsibility 15 Procurement Services may reject any bidder in default of any prior contract or guilty of misrepresentation or any bidder with a member of its firm in default o
26. moval may be required when safety or health issues are present 22 Contractor agrees to hold the State harmless from liability of any kind for the use of any copyright or uncopyrighted composition secret process patented or unpatented invention furnished or used in the performance of the contract guarantee their products against defective material or workmanship repair damages of any kind for which they are responsible to the premises or equipment to their own work or to the work of other contractors obtain and pay for all licenses permits fees etc and to give all notices and comply with all requirements of city or town in which the service is to be provided and to the State of Connecticut to carry proper insurance to protect the State from loss 23 Notwithstanding any provision or language in this contract to the contrary the Commissioner may terminate this contract whenever he she determines in his her sole discretion that such termination is in the best interests of the State Any such termination shall be effected by delivery to the Contractor of a written notice of termination The notice of termination shall be sent by registered mail to the Contractor address furnished to the State for purposes of correspondence or by hand delivery Upon receipt of such notice the Contractor shall both immediately discontinue all services affected unless the notice directs otherwise and deliver to the State all data drawings spe
27. ng with researchers to uncover other useful sensor technologies and Integrating them into our transmitters For Information on current developments with environmental and physiological sensors please see our Experimental Transmitters page Sensor tags use a varlant of the R64K coding scheme called S64K S64K combines the previous 256 coding with R64K coding to allow us to provide many thousands of uniquely coded sensor tags With S64K coding the transmitter emits a pulse train containing an ID code between 1 and 256 followed by 8 bits of sensor data Then the transmitter emits a R64K pulse which contains a unique ID used to fdentify the tag The researcher will use the two IDs to map the sensor data to a particular tag See the FAQ on S64K coding for an explanation of how this works l REIK replaces previous coding schemas R256 and RO4K These became obsolete as they no longer htts www vemco com products transmitters index coded ohn 2 18 2009 Veimco Underwater Acoustic Telemetry Coded Transmitters Page 3 of 3 provide a sufficient number of 1D codes See the article on Unique ID Codes In VEMCO s October 2006 Newsletter article for more Information 2 Battery life will be lengthened or shartened depending on various options chosen 3 coded tag Delay Is dafined as the time between pulse trains emitted by the transmitter This value varies randomly 50 about the nominal value 4 100 of pingers present 95 times out of 100
28. pted in response to an Invitation For Bids 2 The time and date bids are to be opened is given in each bid issued Bids received after the specified time and date of bid opening given in each bid proposal shall not be considered Bid envelopes must clearly indicate the bid number as well as the date and time of the opening of the bid The name and address of the Bidder should appear in the upper left hand corner of the envelope 3 Incomplete bid forms may result in the rejection of the bid Amendments to bids received by Procurement Services after the time specified for opening of bids shall not be considered An original and one copy of the proposal schedule shall be returned to Procurement Services Bids shall be computer prepared typewritten or handwritten in ink Bids submitted in pencil shall be rejected All bids shall be signed by a person duly authorized to sign bids on behalf of the bidder Unsigned bids shall be rejected Errors alterations or corrections on both the original and copy of the proposal schedule to be r turned must be initialed by the person signing the bid proposal or their authorized designee In the event an authorized designee initials the correction there must be written authorization from the person signing the bid proposal to the person initialing the erasure alterations or correction Failure to do so shall result in rejection of bid for those items erased altered or corrected and not initialed 4
29. r guilty of misrepresentation i 16 Procurement Services may correct inaccurate awards resulting from clerical or administrative errors Contract 17 The existence of the contract shall be determined in accordance with the requirements set forth above However the award of the contract is not an order to ship 18 The Contractor shall not assign or otherwise dispose of their contract or their right title or interest or their power to E STANDARD BID TERMS AND CONDITIONS SP 19 Rev 1 05 Prev Rev 11 02 Standard Bid and Contract Terms and Conditions Page 2 of 4 execute such contract to any other person firm or corporation without the prior written consent of Procurement Services 19 Bidders have ten days after notice of award to refuse acceptance of the award after ten days the award will be binding on the Contractor If the Contractor refuses to accept the award within the ten day period the award will be made to the next lowest responsible qualified bidder _ 20 Failure of a Contractor to deliver commodities or perform services as specified will constitute authority for Procurement Services to purchase these commodities or services on the open market The Contractor agrees to promptly reimburse the State for excess cost of these purchases The purchases will be deducted from the contracted quantities 21 Rejected commodities must be removed by the Contractor from State premises within 48 hours Immediate re
30. subcontractor or agent who violates this Contract or the HHS Privacy Regulations The PHI shall be and remain the resources of the state agency covered entity Bidder agrees that it acquires no title or rights to the information including any de identified information as a result of this Contract Bidder agrees that the state agency covered entity has the right to immediately terminate this Contract if the state agency covered entity determines that Bidder has violated a material term of this HIPAA Compliance Agreement above STATE OF CONNECTICUT DEPARTMENT OF REVENUE SERVICES ie 0 Mee sh EPT op 2005 FINAN NRG Ner a AL Pp Peter Kuklel i S Mees _ Department of Environmental Protection k l 79 Elm St ay Hartford CT 06106 Dear Colleague tam pleased to provide your agency with a Connecticut State Agency Tax Exemption Number This certificate issued by the Department of Revenue Services DRS will serve as evidence that your agency is exempt from Connecticut sales and use taxes on the purchase or lease of tangible personal property and services except _ for meals and lodging Qualifying state agenci s still must get advance DRS approval for sales and use tax exemptions for meals arid lodging Tax Exemption Numbers are issued only to Connecticut state agencies DRS does not assign tax exempt numbers to agencies of the United States goverment or to municipalities or thelr agencies DRS Issues Tax
31. such contractor shall agree on its own behalf and on behalf of each affiliate as defined in subsection d of this section of such contractor for the term of the state contract to collect and remit to the state on behalf of its customers any use tax due to the state under the provisions of chapter 219 of the general statutes for items of tangible personal property sold by the contractor or by any of its affiliates in the same manner as if the contractor and its affiliates were engaged in the business of selling tangible personal property for use in this state and had sufficient nexus with this state to be required to collect use tax due to the state b The following provisions shall apply to and be made part of any agreement entered into pursuant to subsection a of this section 1 The contractor and its affiliates are not liable for use tax not paid to them by a customer 2 A customer s payment of a use tax to the contractor or its affiliates relieves the customer of liability for the use tax 3 The contractor and its affiliates shall remit all use taxes they collect from customers on or before the due date specified in the agreement which may not be later than the last day of the month next succeeding the end of a calendar quarter or other tax collection period during which the tax was collected and 4 Any contractor or affiliate who fails to remit use taxes collected on behalf of its customers by the due date specified in the agreem
32. ufficient facts to justify the exemption from tax under the terms of the treaty article Cat No 10231X Form W 9 Rev 1 2003 STATE OF CONNECTICUT AGENCY VENDOR FORM l SP 26NB New 3 03 IMPORTANT ALL parts of this form must be completed signed and returned by the vendor READ amp COMPLETE CAREFULLY COMPLETE LEGAL BUSINESS NAME Type of ID _ SSN C FEIN 3 Wart Tyee SSN FEIN NUMBER ABOVE BUSINESS NAME TRADE NAME DOING BUSINESS AS IF DIFFERENT FROM ABOVE Business Entity CORPORATION JLLCCorroration LLC PARTNERSHIP _ LLC SINGLE MEMBER ENTITY NON PROFIT _ PARTNERSHIe 7 INDIVIDUAL SOLE PROPRIETORSHIP NOTE IF INDIVIDUAL SOLE PROPRIETOR INDIVIDUAL S NAME AS OWNER MUST APPEAR IN THE LEGAL BUSINESS NAME BLOCK ABOVE BUSINESS TYPE A SALE OF COMMODITIES B MEDICAL SERVICES C ATTORNEY FEES RENTALOF PROPERTY REAL ESTATE amp EQUIPMENT E OTHER DESCRIBE IN DETAIL UNDER THIS TIN WHAT IS THE PRIMARY TYPE OF BUSINESS YOU PROVIDE TO THE STATE ENTER LETTER FROM ABOVE A UNDER THIS TIN WHAT OTHER TYPES OF BUSINESS MIGHT YOU PROVIDE TO THE STATE ENTER LETTER FROM ABOVE A NOTE IF YOUR BUSINESS 1S A PARTNERSHIP YOU MUST ATTACH THE NAMES AND TITLES OF ALL PARTNERS TO YOUR BID SUBMISSION NOTE IF YOUR BUSINESS IS A CORPORA TION IN WHICH STATE ARE YOU INCORPORATED VENDOR ADDRESS STREET oe STATE ZP CODE VENDO
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