CIMScan User`s Manual
Contents
1. 13 10 10 13 20 20 Timeout F a0 a0 20 13 13 a0 20 The remote will retrieve alarm information for this group This publishes alarm information to the remote from this group Map Page Maps that show the real time state of the sensors and or groups can be installed by using the Map Editor Program 5th Floor Feinberg Surgical Services Tissue Store Adding Users and Editing User Information Group Administrators can add new users as well as edit certain properties for each user To add a new user simply select the Admin System Admin menu and select Add Edit Users as shown below System Admin Group Admin Main Map Secondary Map Assign Remote Devices Sensor Type Settings Adad Edit Groups Edit Roles Add Edit Users System Settings Add Edit Phrases Sensor Validation Add Edit Departments Edit Units A list of the current system users is displayed Action Select Value Select Value Select Value Select Value First Name Last Name Active System Administrator A Group Admin A Normal User1234 A View Only User A Add New 1of1 Click on Add New at the bottom of the list to add a new user You can then enter the following fields for the new user Add User First Hame Last Hamme Title Escalation Lavel No Message Sent F Login Password Wary Password Password Strength Start Wark 7 00 M End Work 3 00 PMI T Atiye InAchve T Wor2. Calc Chart Max Simply click on the Add New hyperlink to add a new sensor or click on Edit to modify an existing one In either case the sensor type settings being modified are loaded into the form at the bottom of the page as shown above The following properties are available for modification Name name of the sensor type for reference only Alarm Delay the number of seconds that an alarm condition must persist to be considered an alarm Ype select Analog for a sensor that has a variable output and Digital for an sensor that is either on or off Digits precision expressed as the number of digits to the right of the decimal Units the units of measure for the sensor referencing this type 20 Low Alarm sensor values below this limit will trigger an alarm Low Warning sensor values below this limit will trigger a warning High Warning sensor values above this limit will trigger a warning High Alarm sensor values above this limit will trigger an alarm Leave a limit field empty if no alarm processing is to be done 21 Editing Phrases for Alarm Acknowledgement A canned phrase must be selected in the alarm acknowledgement dialog when an alarm or error is being acknowledged Administrators can create or modify these phrases by opening the Phrases modification page as shown below System Admin Sensor Type Settings Group Admin Add Edi
3. detected in refrigerator 2R12 in the blood bank The system generates an alert message as shown above 1 and sends it to Sue and Jim because they have been assigned Escalation Level 1 Assume that neither Sue nor Jim acknowledged the alarm After the Escalation Timeout period the system advances the escalation level and sends the alert message to Mike 2 Mike acknowledges the alert and further notification ceases for the moment Assume that the alarm condition persists After the Message Resend Timeout has expired 3 the system will generate a new message informing the users that the alarm has not been corrected The message will be initially sent to Sue because she is at Escalation Level 1 If Sue acknowledges the message escalation will cease again for the moment The system will react again if the alarm remains uncorrected after a second Message Resend Timeout has occurred 4 The example above shows what will happen if no one acknowledges the third set of messages The system will go through all four defined escalation levels sending the message to the appropriate people Once it reaches the top escalation level the system will repeatedly send the message at the Escalation Timeout interval until the message is acknowledged by someone Message Templates The message templates are shown at the bottom of the page and are simple text strings containing any information desired Escapes can be embedded in the string to allow
4. to acknowledge alarms or view the individual measurement values by simply clicking on the Select hyperlink red in the left hand column of the status grid Maintaining the Settings for the Group Group Administrators can freely change the general settings for the group for which they are responsible This is accomplished by logging onto the system and displaying the Group Settings page as shown in the screenshot below system Admin Group Admin ane Action Group Name Short Name Users Sensors Escalation Resend secondary Map Timeout Timeout Select Action Cleanroom CR 10 4 15 5 Select Action Curing Area CA 1 0 10 30 Select Action Microbiology Lab Microbiology Lab 3 0 10 30 Select Action Composit Curing Area Q Q 1 0 15 20 Select Action Hospital Hospital 5 A 20 15 Select Action Energy Energy 6 4 20 15 Assign Alerts Remote Site Remote g 6 5 30 Assign Sensors acilities FAC 7 7 7 5 Assi gn Users Warehouse Warehouse 5 2 15 20 Maintain Group Maintain Sensors Replace Sensor Jiofi Group Name Hospital Short Group Name Hosp Timeout Of Resent Message min 45 Escalation Timeout min 50 Message Template A A has been detected at N in L The current Uncorrected Message Template The A condition remains for N in L The curre Map Page Hospital Group Name The Group Name and Short Group Name can be edited The Group Name appears in page and report headings S
5. CiMScan Monitoring System Group Administrator s Guide For ClMScan Version 6 by ClMTechniques Inc 1215 Prince Street Beaufort SC 29902 USA 800 246 9456 843 521 9897 843 521 9818 FAX sales cimtechniques com CiMScan Overview This manual contains information specifically for Group Administrators and should be use in conjunction with the CIMScan User s Manual Table of Contents Multiple Group Access A group administrator may have access to more than one group If this is the case the multi group status page will be displayed on logon CIMScan Time Detected Group Location Name Parameter Alarm Status 05 18 2011 07 45 25 AM Remote Site 43 Dockside Outside Temp Lo Warning 59 9 lt 60 0F No 05 18 2011 07 30 28 AM Remote Site 43 Dockside Outside Humidity Error Comm Loss Error No 05 16 2011 07 30 28 AM Remote Site 43 Dockside Shop Humidity Error Comm Loss Error No Action Group Name Warnings Alarms Errors Maps Select Cleanroom 0 0 4 w Select Hospital 0 0 4 E Select Energy 0 0 4 B Select Remote Site 0 0 0 Select Warehouse 0 0 2 E i q iofl p P The alarm list at the top of the page shows the current alert status for the sensors in each group to which the administrator has access The grid at the bottom of the page shows the number of warnings alarms errors that have been detected for each group Access the individual group status page
6. hort Group Name is limited to 16 characters and is used for identifying groups when utilizing specialized features of CIMScan such as the Service Tool Message Delivery Timeouts Alert messages are generated whenever an alarm or a warning condition is detected or ifa system error such as a sensor failure occurs The system will continue to send alert messages on a user specified interval until the alert is acknowledged The interval is called the Acknowledgement Timeout Each user is assigned an escalation level beginning with 1 Users with an escalation level of 1 will receive the initial message A user with a level of 2 will receive the second message This process repeats until all escalation levels have been covered The system can be configured so that users will only receive messages generated at their escalation level or it can be set up to send messages to all users at or below the current escalation level The following diagram shows how the escalation process works ESCALATION SZ LEVEL y 7 B D t 3 E ot Pa To Mike Acknowledged T Pa ACKNOWLEDGEMENT TIMEOUT A Ee 1 OT A lt To Sue amp Jim Pa To Sue P pz MESSAGE 7 2o 7 1t 9 ee inconhecten n A high alarm has been EVENT The high alarm at 2R12 in Blood detected at 2R12 in palara Bank has remained uncorrected Blood Bank The for 25 minutes The current value current value is 6 C is 9 C Consider a situation where an alarm is
7. ing the appropriate field and typing in the information The Name field usually contains the name of the appliance that is being monitored by the sensor Selecting a Sensor Type The Sensor Type described in the next section defines 1 the alarm limits 2 the alarm delay 3 numeric precision and 4 units of measure for a sensor The appropriate Sensor Type can be selected from the dropdown list New Sensor Types can be freely added by an administrator 18 Making a Sensor Active Check the checkbox in the Active column to store measurement data for a specific sensor in the database Enabling Alarm Processing for a Sensor Check the checkbox in the Alarms column to enable alarm processing and alert delivery for a specific sensor Removing a Sensor sensors can be easily removed from a group by simply checking the Remove checkbox on the row s containing the sensor to be removed Placing a Sensor in a different Group sensors can be moved into a different group by first Removing them from their current group as noted above You will then see that sensor listed in the Un Assigned sensors list It will be ready for assignment just as a new sensor It will retain any name sensor type and location information that you have given it previously You may edit these fields if needed Replace Sensor Choose replace sensor if you are replacing a sensor that will have a different serial number Choose the
8. ive T InActive 13 Setup Specific Contact Time Method Messages can be delivered by one means during working hours and by a different means outside this time The starting and ending times for the workday can be entered into the appropriate fields using a keyboard A mouse can be used to select the times from the time entry helper as shown in the screenshot below Start Work So 00 AM End Work 5 00 pw ee Simply click on the appropriate buttons to select the time to be entered into the field containing the cursor Edit the User s Contact Information A user s contact information can be entered into these fields Work Contact ptalcinntechniques cam 888 987 6543 Mon Work Contact 866 3271 6543 The delivery method to be used while at or away from work will be determined by the information entered here User can enter either an email address and or a telephone number Multiple entries can be separated using a semicolon or colon 14 Select the User s Role The user s role access privilege can be selected at the bottom of the page only one role can be chosen Please Note Group selection only appears when creating new users and it is located beside the Role function Roles Groups Sena Upar F Cleanroom dt Turing Ares Microbiology Lab J Composit Curing Area Q J Hospital Energy Select the User s Groups By choosing Add Edit User Groups from the Li
9. k Contact Hon ork Contat Add Roles Groups Normal User 7 Cleanroom Curing Ares Microbiology Lab Composit Curing area Q Hospital Energy Select the new user s role Choose between Group Admin Normal User or Viewer Only then check the correct group to place the new user Click Add and you will be returned to the user list 10 Choose your new user and by clicking Add Edit Users in the dropdown you will be able to enter contact information for your user System Admin Group Admin Main Map Secondary Map Action Assign Remote Devices Sensor Type Settings Add Edit Groups Edit Roles Add Edit Users System Settings Add Edit Phrases Sensor Validation Add Edit Departments Select Value Select Value Select Value Select Value Select Value Select Value Select Value Select Value Add Edit User Info Add Edit User Groups Select Value Select Value Select Value Select Value Select Value Select Value Edit Units First Name System Group 7 Normal lt view Only Dave Kevin Pharmacy Validation Dermo a Hospital s Cleanroom a Warehouse Energy Remote z Demo Add New 1 of 1 11 Last Name Administrator Admin User 2a Wiser SI Demo Tech Testi Tester ser Ser Neer User User RT Active rr PF b b P b b b PP Dp p see User Profile example below First Hame Pharmacy Last Hame Tech Title Pharmacy Tech Escalation Le
10. new sensor from the un assigned sensors listed and then choose the sensor that is being replaced 19 Adding and Modifying Sensor Types Every sensor in a CIMScan system should be assigned a Sensor Type The Sensor Type specifies the alarm limits and other information for the sensor Administrators can freely add sensor types as needed by opening the Sensor Type Settings page as shown below System Admin Sensor Type Settings Group Admin Add Edit Groups Main Map Add Edit Users Secondary Map My Profile Add Edit Phrases sensor Validation Sensor Types Department GLOBAL v Type ID Delay Type DP Units lt lt lt gt gt gt Parameter Normal Log Alarm Log Comm Loss Chart Min Chart Max Calc Units Calc DP Calc Chart Min Calc Chart Max Freezer Temperature 5 Analog 1 c Temp 0 0 20 Cryogenic Temperature 0 Analog 0 c Temp in 0 20 Room Temp 0 Analog 1 C Temp 0 0 20 Room Rel Humidity 20 Analog 0 rh Humidity 0 0 20 Incubator CO2 0 Analog o ma Humidity 0 0 20 Particle Counter 2 Analog 0 psa Pressure 0 0 20 Air Flo oO Analog 0 psa Pressure 0 0 20 Edit Type ID Default Sensor Type Low Alarm lt lt Normal Log Time Sec 0 Alarm Delay Sec 1 Low Warning lt Alarm Log Time Sec 0 Data Type Analog v High Warning gt Comm Loss Time Min 20 Decimal Precision al High Alarm gt gt Chart Min Units c v Parame ter Temp Chart Max l Cale Unit v Calc DP Calc Chart Min
11. pliance being monitored 2 enter its location and 3 select a sensor type 17 Editing the Sensor Information Each sensor has information associated with it that describes the location and name of the appliance or area being monitored in addition to other settings for the sensor These parameters can be freely modified by an administrator by opening the Maintain Sensors page as shown below system Admin Group Admin MAAR Action Group Name Short Name Users Sensors Escalation Resend Secondary Map i aoe Timeout Timeout Select Action Cleanroom CR 10 4 15 5 Select Action Curing Area CA 1 0 10 30 Select Action Microbiology Lab Microbiology Lab 3 o 10 30 Select Action Composit Curing Area Q Q 1 0 15 20 Select Action B Hospital Hospital 5 4 20 15 Select Action Energy Energy 6 A 20 15 Assign Alerts Remote Site Remote g 6 5 30 Assign Sensors Facilities FAC a 7 7 5 Assign Users Warehouse Warehouse F 2 13 20 Maintain Group Maintain Sensors r G Replace Sensor Name Type Serial No Location Remote Station Active Alerts Remove Freezer A Freezer Temp 2827640800000002 Lab DA 06 RS 7 7 Operating Room Temp Room Temp 2827640800000005 Main OR DA 06 RS J 7 Incubator Incubator Temps 2827640800000013 Incubator DA 06 RS 7 7 Refrigerator Refrig Temp 28 764080000001C Lab DA O6 RS F 7 of 7 Name and Location Associated with a Sensor Add or edit the Name and Location of the sensor by select
12. st of User s page you can make this user a member of one or many groups by simply checking the box next to the group name Remember that this is necessary for a user to see the sensors in a specific group upon login and allows for the user to receive alerts for this group if contact information is updated and an escalation level is chosen Action First Name Last Name Active Select Value System Administrator A Select Value Group Admin A Select Value Mormal Useri zad A Select Value view Only User A Select Value Dave 5 A Select Value Kevin Demo A Select Value Pharmacy Tech A Select Value Demo Tester A Select Value Hospital User A Select Value Cleanroom User A Select Value Warehouse User A Select Value Energy User A Select Value Remote User A Demo RT A Select Value Add New 1 of 1 15 User Name System Administrator Groups J Cleanroom Curing Area Microbiology Lab Composit Curing Area Q Hospital Energy J Remote site Facilities dJ Warehouse 16 Assigning Sensors to the Group As new sensors are added to the system they automatically appear in the Unassigned sensors List Group Administrators can claim these sensors for their groups by simply opening the Assign Sensors page as shown below system Admin Group Admin Main Map Action secondary Map Name Freezer A Operating Room Temp Incubator Refrigerator Select Action Select Ac
13. t Groups Main Map Add Edit Users Secondary Map ty Profile Add Edit Phrases sensor Walidation Department GLOBAL Ej GLOBAL world Hospital Edit Phrases Phrase Alert Corrected Problern Solved An administrator can define as many phrases as desired and place those phrases in the proper Department Delete phrases by selecting the current existing phrase and click the Delete button Edit Phrase Add 22
14. the insertion of real time data whenever the message is created The list on the following page shows the escapes that are currently available N name of the sensor point typically unit being monitored current measurement value U units of measure G group name L location of the sensor gt sensor type string from sensor type table P sensor parameter string from sensor type table A alert type alarm warning or error 1 the time that the alarm or alert was detected E error string alerts Messages can be sent to users via email pager or cellular telephone text messaging They can also be sent via voice telephone if the Notify message delivery package is installed on the server Assign Alerts system Admin Group Admin Main Map Action secondary hap Select Action Select Action Select Action Select Action Select Action Select Action Assign Alerts Assign Sensors Assign Users Maintain Group Maintain Sensors Replace Sensor Group Name Short Name Cleanroom CR Curing Area CA Microbiology Lab Microbiology Lab Composit Curing Area Q C Hospital Hospital nergy Energy femote Site Remote 1 acilities FAC farehouse Warehouse a qdioi p p Assign Remote to Current Group Department GLOBAL Lobby _ Remote Site _ DALE P DA 06 RS iv DA 06 Stacklight Users Sensors Escalation Resend Timeout 10 NM hI mm cn Ea CRS tee ome
15. tion Select Action Select Action Select Action Select Action Assign Alerts Assign Sensors Assign Users Maintain Group Maintain Sensors Replace Sensor Type 7 Group Name Cleanroom Curing Area Microbiology Lab Short Name CR CA Microbiology Lab Composit Curing Area Q Q Hospital Energy Remote Site Facilities Warehouse a Serial No 2827640800000000 2827640800000004 2827640800000021 2827640800000024 2827640800000010 2827640800000012 2827640800000011 0282764080000000 1 of Freezer Temp Room Temp Incubator Temps Refrig Temp Hospital Energy Remote 1 FAC Warehouse orii 10 1 Cees O Seo EN Remote Station Assign DA 06 RS DA 06 RS DA 06 RS DA 06 RS DA 06 RS DA 06 RS DA 06 RS DA 06 RS 1 Serial No 2827640800000002 2827640800000005 2827640800000013 282764080000001C 1 of 1 Eos Oe fk eS oS D 15 Location Lab Main OR Incubator Lab J 30 30 20 Users Sensors Escalation Resend Timeout Timeout Parameter Temp Temp Temp Temp To claim a sensor simply check the Assign box associated with the sensor s and click the Submit button The new sensors will then appear in the list of sensors for the group at the bottom of the page The next step in the assignment process is to open the Maintain Sensors page as described in the next section This will allow you to 1 enter the name of the sensor or ap
16. vel First Called Login Pharmacy Password Change Start Work 8 00 AM End Work 5 00 PM Active Active Work Contact pt cimtechnigues com 888 987 6543 Mon Work Contat 866 3271 6543 Delete Update Roles Normal User Edit User s Name and Title A user s public name appears in alarm acknowledgment user notes and in the audit trail This information can be easily edited by selecting the appropriate field and making the required modifications using the computer s keyboard First Name Pharmacy Last Name Tech Title Pharmacy Tech Select the User s Position in the Call List In the previous section in this user guide the message delivery process was discussed Each user can be assigned an escalation level This determines when in the notification 12 process a message will be sent to the user The escalation level can be easily changed using the dropdown list displayed on the following page Escalation Level First Called T Mo Message Sent Second Called Third Called Fourth Called Add or Change the User s Password A user s password can be changed by entering it in the two fields provided Passwords are case sensitive and both passwords entered must be identical Login Pharmacy Password Change Change Password Hew Password Confirm Password N Password Strength Make the User Active Only Active users can log onto the system Active Act
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