User`s Manual - Proofspace.com
Contents
1. proof Validation Successful Screen ProofDoc Success Internet Exploder t3 v http llocalhost 8080 proofdoc ProofDoc_Success jsp uid 0 21228169783833017 Vt 6 7 File Edit View Favorites Tools Help ProofDoc Success fm Page iQ Tools Contact Us ProofSpace Home Validation Successful Your verification request is complete The ProofMark tamper indicator for FILE ID letter doc is VALID and the integrity of your files as of Sat Jan 12 16 44 05 CST 2008 has been verified ProofMark version 1 0 ProofMark Request 1 0 version Digest fileegD f O 2 Timestamp Sat Jan 12 16 44 05 CST 2008 Timestamp accuracy 338 Algorithm used for this time interval SHAiwithRSA Server ID publish1 proofspace com This interval chain started Done Internet 100 In the event that a file you are validating has changed or been modified since the ProofMark was issued you will receive a notice Validation Failed The new digest of the file does not match the one preserved in the ProofMark Even if you change a decimal point or make a very minor modification to the file the validation will indicate Failure unless the two documents are identical Validation Failure Screen ProofDoc Failure Internet Exploder eo v http flocalhost 8080 proofdoc ProofDoc_Failure jsp dv false amp sv falsetiv falsetisv false k Pil x J27 File Ed2. pra pgdoc Cost effectively safeguard the integrity of your documents and prove the authenticity of electronic records to clients counsel or even courts right from the desktop User s Manual prope ProofSpace Inc 900 Clancy Ave NE Grand Rapids MI 49503 312 933 8823 www proofspace com pra pdoc Thank you for purchasing ProofDoc from ProofSpace You need a legally airtight system that thwarts fraud provides an undeniable record of good enterprise conduct and repudiates false legal claims against your company ProofDoc is the solution ProofDoc s patented Transient Key technology tags your electronic business records with a self validating cryptographic seal of authenticity called a ProofMark that acts as a tamper indicator based on a provable time reference that is impossible to manipulate even by trusted insiders ProofMarks irrefutably prove that the content of a record has not changed since it was sealed no matter where the data has been stored distributed or under whose control it has been Once generated the ProofMark itself contains all the elements to prove the authenticity of your document and the time and date it was checked in or sealed Your ProofMarks are archived by and remain in the ProofSpace Forensic Repository while the files themselves reside on your desktop None of your documents are ever copied or transmitted to our servers so ProofSpace never actually sees t
3. a service provider fF you do not have a membership with the provider you select the wizard will help WOU create an account To just create a shortcut click Choose another network location Service providers MSN Communities i Share your fles with others or store them for your personal use Specify the address of a Web site network location or FTP site Chapter Ill Quick Start Installation and Account Setup Guide propedoc 6 Inthe blank space under Internet or network address type this as the name of your web folder http localhost 8080 proofdoc users USERNAME In place of USERNAME put the username you created earlier Add Network Place Wizard What is the address of this network place Type the address of the Web site FTP site or network location that this shortcut will open Internet or network address View some examples You will then be prompted for your username and password Connect to localhost The server localhost at Slide DAY Server requires 4 username and password Warning This server is requesting that Your username and password be sent in an insecure manner basic authentication without a secure connection User name f YOJR_OUSERMAME wt _ Remember my password Chapter lll Quick Start Installation and Account Setup Guide prepedoc 8 Next you will be asked to name the folder or network place you created Add Network Place Wizard What d
4. collectively also known as the ProofMark Forensic Repository Once generated the ProofMark itself contains all the elements to prove the authenticity of your document and the time and date it was sealed and checked into the folder Sealing a file is as simple as dragging and dropping it into the ProofMark folder Your ProofMarks are archived by and remain in the Forensic Repository while the files themselves reside on your desktop None of your documents are ever copied or transmitted to our servers so ProofSpace never actually sees the content of your files Using Verify to Validate a File To verify whether a file has been altered or tampered with you can use the Verify feature to compare it with the original at the time it was sealed Simply click the word Verify on the search results screen as listed the ProofMark Events section First click Browse to select a file from your computer you d like compare to the original ProofMarked record Then click the Verify button If the file you are verifying has been altered even slightly since the ProofMark was issued you will receive a failed validation report which may indicate that you need to more closely examine the file in question Validation successful If the file you are testing for integrity is the same as the filed that existed at the time the ProofMark was issued you will get the message Validation Successful and see a screen like the one shown below
5. the Internet preferably high speed and 80MB of hard drive space Internet Explorer or Firefox browser with pop up blockers disabled for the Proofspace com domain pr fdoc IT Quick Start Installation and Account Setup Guide The ProofDoc system requires that you install a program that runs on your computer Your desktop program interacts with the Internet ProofMark system that resides on our servers Once you ve downloaded the installation file called proofdocsetup exe double click this file and it will extract to a convenient location that you designate This will start the installation process During installation you will be prompted to create a folder we suggest creating the folder in your Program Files folder In Windows you will find this folder by navigating to C Program Files on your hard drive The installer will select this as the default location for the program but you may create a folder in another location if you prefer ProofPoc Setup Choose Install Location Choose the Folder in which to install ProofDoc Setup will install ProofOoc in the Following Folder To install in a different Folder click Browse and select another Folder Click Next to continue Destination Folder Browse Space required 91 1MB Space available 25 066 You will then be prompted to create your account by selecting a username and password Please keep this information in a secure locat
6. On the left side of the table under the URL column yov tl see the name of the ProofMarked file an icon indicating its file type Word Document Excel file text file PDF or any other file type and its location on your desktop The Version column indicates the various iterations of a file Each time you modify a file and save it into your web folder you will see a new version number The first version of a file is listed as 1 0 the next will be 1 1 1 2 and so on The Method column indicates a specific action that has been taken by a user in relation to the ProofMarked file You ll see Read Write or Delete listed under this column Note that a record of the action will remain after a file has been removed from the ProofDoc web folder on your desktop The Subject column lists the username of the person who took one of the aforementioned actions Chapter V Searching for Past ProofMarks The Date column indicates the date a file s ProofMark was uploaded deleted or modified Under the ProofMark column you ll see options to either show or verify Show will simply show you the ProofMark itself while verify will let you validate a file Chapter V Searching for Past ProofMarks pr fdoc VI BRGICE ERI The folder you create on your desktop during ProofDoc installation is in fact a network folder that is communicating with our remote ProofMark server to issue and keep track of ProofMarks Our servers are
7. esktop File Edit View Favorites Tools Help Q pak Lo Search Folders z F gt Address E http llocalhost 8080 proofdocjusers paulk amp working docs File Edit view Favorites Tools Back F P Search ET hd Address B C Documents and Settings Paul KrappmaniDesktop working docs privacy pptx Microsoft Office PowerPoint Presentation Date Modified Monday January 07 2008 12 44 PM Size 159 KB Open New Print Save s Show TY Convert to Adobe PDF amp Convert to Adobe PDF and EMail Scan with AYG Free Erase I Send to Fax Recipient Open With TextPad ZipGenius Scan with ZoneAlarm Anti virus Send To Author Paul Krappman Cut Create Shortcut Delete Rename Properties Paste the file into your ProofDoc web folder fa proofdoc files File Edit view Favorites Tools Help Q pack BP LP Search Folders Address E http flocalhost 8080 proofdoc users paulk view Arrange Icons By Refresh Help Paste Shortcut Folders ily Undo Copy Ctrl Z H K New Paul Krappman Desktop working docs privacy pptx E Microsoft Office PowerPoint Pr 160 KB 07 2008 12 44 PM Size 159 KB Author Paul Krappman Search Desktop Chapter IV Using ProofDoc propedoc Once the file has been successfully copied to your web folder it will be automatically ProofMarked b
8. he content of your files This means that the privacy and the confidentiality of your files are assured The ProofDoc solution is easy to deploy enabling you to apply a seal of authenticity to any electronic record placed into short term or long term storage based on business rules you define ProofMarks are persistent and can be verified independently by anyone eliminating the need for trusted third parties or expensive public key certification hierarchies ProofMark seals are portable self contained independent and indelible giving you the highest level of assurance over the authenticity of your electronic business records Finally ProofDoc s Transient Key technology eases compliance with national standards and specifications including the ANSI X9 95 2005 specification for Trusted Time Stamp Management and Security HIPAA and Sarbanes Oxley prepedoc Table of Contents Il HI IV Vi Vil Vill IX ProofDoc Product Overview System Requirements Quick Start Installation and Setup Guide Windows 2000 XP and Vista Using ProofDoc Basics Searching for Past ProofMarks Validating a File Uninstalling ProofDoc Troubleshooting and Support Frequently Asked Questions propedoc ProofDoc Product Overview ProofDoc digitally seals documents with a time based cryptographic tamper indicator called a ProofMark ProofMark seals are portable self contained independent and indelible giving you
9. ion as you will need it later to sign in As part of the setup process you will also need to create a web folder Select your operating system below and follow the instructions provided propedoc Creating a Web Folder in Windows 2000 Windows 2000 screenshot of installer 1 To set up your web folder using Windows 2000 go to Start gt Control Panel gt Network Connections Click My network places on the bottom left hand side of the window Then select Add a network place under Network Tasks on the left hand side of the window This will launch Windows New Connection Wizard to walk you through the process of creating a web folder Simply follow the Wizard s steps by clicking Next at the first screen Click Choose another network location under service providers In the blank space under Internet or network address provide the name of your web folder by entering the following http localhost 8080 proofdoc users USERNAME In place of USERNAME put the username you created earlier You will then be asked for your username and password You will then be asked to name the web folder or network place you created You will be prompted to open the network place when you finish the installation Uncheck the checkbox if you don t want to do this Creating a Web Folder in Windows XP iP Chapter Ill Quick Start Installation and Account Setup Guide To set up your web folder using Wi
10. it View Favorites Tools Help N gt gt ProofDoc Failure Gm v Page iG Tools propp Contact Us ProofSpace Home Validation Failed Your verification request is complete Unfortunately the ProofMark tamper indicator for FILE letter doc is INVALID and the integrity of your file as of Sat Jan 12 16 46 40 CST 2008 cannot be verified There are a few reasons why this might have happened The timestamp did not check out as authentic The file may have been tampered with maliciously The file could have been changed accidentally The file s data may have been corrupted by a hardware or software error If you have any questions about ProofMark technology drop us a line at support proofspace com We ll get back to you nght away Done Internet 100 paben Chapter VI 16 pr fdoc VHI Uninstalling ProofDoc An uninstaller has been included with the product To remove the ProofDoc application simply navigate to the Windows Control Panel gt Add or Remove Programs Select ProofDoc from the list and double click to start the uninstaller Once the uninstaller is complete you may need to manually remove program folders from the Program Files folder and delete the web folder you created on your desktop pr fdoc VHI Troubleshooting and Support If you have any trouble with the ProofDoc product or just have questions we re here to help Drop u
11. lated via a time biasing mechanism which obtains the time from the trusted Time Source periodically and uses a local hardware timer in the interim If the Trusted Time cannot be obtained the ProofMark server will not issue ProofMarks until the trusted time can be reestablished The system clock which is vulnerable to tampering is never used as a source of time Every timestamp has an associated accuracy in milliseconds which is reported along with the timestamp in every issued ProofMark In a typical configuration accuracy within 100 milliseconds of the Atomic Clock is possible If the Time Source is not running within its specified tolerance a Stale Time Exception occurs which prevents the creation of ProofMarks To learn more about Trusted Time Stamps visit http www proofspace com technology timestamping_2 php pr pdoc prope ProofSpace Inc 900 Clancy Ave NE Grand Rapids MI 49503 312 933 8823 www proofspace com 2008 ProofSpace Inc All rights reserved ProofSpace the ProofSpace logo ProofDoc the ProofDoc logo ProofMark and the ProofMark System are trademarks of ProofSpace Inc All other trademarks are owned by their respective companies
12. ndards rather than a specific technology In practice however the term TSA usually is used to mean an outside third party that issues trusted signed timestamps The ProofSpace technology does not need to rely upon external Time Stamping Authorities to generate trusted time stamps resulting in a solution that is less expensive easier to manage and more secure than products based on RFC 3161 gt What is Transient Key Technology ProofMark s Transient Key technology is basically public key cryptography with a twist Instead of assigning keypairs to individuals in ProofMark s Transient Key system keypairs are assigned to specific time intervals just a few minutes long As records are stored they are signed by the active time interval s RSA private key When an interval is about to expire it signs the new interval s RSA public key the new keypair goes on duty and the old private key is destroyed gt Why did my file fail to be validated If a ProofMarked record has been changed in any way or if its timestamp has been tampered with the ProofMark will not validate If you ve opened a file or made even a minor change to it the validation test will fail This is because the ProofDoc system measures the exact file and the data contained within it Even if the file changes in a very minor way if you move a decimal point for example it will fail a validation test Why can t I create more than
13. ndows XP go to Start gt Control Panel gt Network and Internet Connections Click My Network Places on the top left hand side Then select Add a network place under Network Tasks on the top left hand side This will launch Windows New Connection Wizard to walk you through the process of creating a web folder pr fdoc 4 Simply follow the Wizard s steps by clicking Next at the first screen me Paul Krappman Mozilla Firefox 7 My Documents gt Ea Microsoft Office Excel 2007 Cd My Recent Documents gt fw Microsoft Office Word 2007 My Pict fa Microsoft Office PowerPoi 6 Cees i Microsoft Office Outlook amp My Music Yahoo Messenger PL My Computer E Notepad gt My Network Places gt Adobe Acrobat 8 Professional e i B Control Panel Gives access to and information about Folders and files on other computers D ZipGenius 1 4 eS Set Program Access and Defaults we Connect To ks Printers and Faxes Help and Support Search 77 Run All Programs gt O Security Options Esg Log Off O Turn OFF Computer CESES Contacts Microsoft TY proofdoc manual rou Search Desktop gt i 6 39 PM s Thursday M E E fam 2 Windows Explorer amp Microsoft PowerPoint 1 10 2008 5 Click Choose another network location under Service providers Add Network Place Wizard Where do you want to create this network place Select
14. o you want to name this place Create a name for this shortcut that will help you easily identify this network place http localhost 8030 prootdoc users paulk Type a name for this network place YOUR_USERNAME on localhost 9 The wizard will finish and you will be prompted to open the network place when you finish the installation Uncheck the checkbox if you don t want to do this Add Hetwork Place Wizard Completing the Add Network Place Wizard You have successtully created this network place eee etree rere rrr propidoc files A shortcut for this place will appear in My Network Places Open this network place when click Finish To clase this wizard click Finish Chapter Ill Quick Start Installation and Account Setup Guide propedoc Creating a Web Folder in Windows Vista 1 To set up your web folder using Windows Vista in Computer right click an open area on the right side of the Window then select Add a Network Location When the Add a Network Location Wizard appears click Next When you are prompted Where do you want to create this network location choose a custom network location and click Next When asked to specify the location of your web site type this as the name of your web folder http localhost 8080 proofdoc users USERNAME In place of USERNAME put the username you created earlier You will then be prompted for your username and passwo
15. one username and password This version of ProofDoc offers just one username and password propedoc Q A Chapter XI Frequently Asked Questions What happens when my private key expires In the ProofDoc system your private key only lasts for only a short time interval It serves to link the event of signing a document to a moment of time so the system can verify the exact time a document was checked into the system gt How does a ProofMark indicate data integrity We define data integrity to mean that a given piece of data has not changed over a specified period of time A ProofMark proves the data integrity of a record by comparing the message digest on the original ProofMarked record with a new digest created on the spot at the time the verification is requested If the ProofMark can be decrypted by the public key of its purported time interval and the digests are identical then the current record has not changed since it was originally ProofMarked gt How does the ProofMark system source trusted time How accurate is it Each ProofMark has a timestamp indicating the time that the ProofMark was issued The timestamp is created using Universal Coordinated Time UTC with precision to the nearest millisecond Within a ProofMark Server timestamps are obtained from a trusted Time Source commonly via the Network Time Protocol NTP although more robust mechanisms are supported Times are calcu
16. rd You will then be asked to name the folder or network place you created The wizard will finish and you will be prompted to open the network place when you finish the installation Uncheck the checkbox if you don t want to do this Chapter Ilil Quick Start Installation and Account Setup Guide pr fdoc LV RETO Congratulations You ve now created a ProofDoc account and a ProofDoc web folder To make this folder easily accessible create a shortcut to your ProofDoc web folder on your desktop You can now begin using ProofDoc ProofMarking a file Double click the ProofDoc web folder shortcut on your Desktop When prompted enter the username and password that you selected when you created a ProofDoc account i proofdoc files BAA Fie Edit View Favorites Tools Help Q Bak B P Seach Folders C gt Address fal http flocalhost 8080 proofdoc users paulk Connect to localhost The server localhost at Slide DAY Server requires 4 username and password Warning This server is requesting that your username and password be sent in an insecure manner basic authentication without a secure connection User name Password _ Remember my password Now copy the file you want to ProofMark into the web folder on your desktop by simply dragging and dropping the file into the web folder or by using the Cut Copy and Paste functions of Windows prepedoc Copy a file from your d
17. s a line at support proofspace com and we ll try to fix your problem right away propedoc 1 4 Frequently Asked Questions gt What is a ProofMark A ProofMark is an intrinsic data level tamper indicator embedded in or associated with a data set It is a cryptographic time stamp that binds the unique digital fingerprint that particular data a message digest or hash with time sourced from a trusted National Timing Authority such as NIST Like tamper evident seals on Tylenol bottles ProofMarks don t actually prevent tampering Instead they discourage tampering by making it very obvious if data modification occurs gt What is encryption Encryption is the process of encoding your files and the data associated with them so that so that they require a special key to be read Your data passes through a mathematical formula called an algorithm which converts it into encrypted data called ciphertext scrambled data gt What is a hash Sometimes called a digital fingerprint the hash value serves as a type of signature that represents the contents of a longer message The hash function serves as a type of tamper evident seal The file is mathematically broken down into a unique string of characters that can only represent the content of the file When you verify a file you are essentially comparing the hashes It is nearly impossible to generate the same hash from t
18. t data integrity seals and trusted timestamps for your most valuable electronic documents All Retrieve Store Delete Use options M URI pina M Find evens Done Internet 100 Searches through the Forensic Repository for all ProofMarks Searches for ProofMarks based on the date and time the record was last viewed Searches based on the date that a ProofMark was added to the Forensic Repository Searches for ProofMark records that have been deleted from the Forensic Repository Limits your search to a specific user This is an optional search field propedoc URL This is the specific location of the file on your computer as captured by the ProofDoc database This is also an optional search field ProofDoc Events http localhost 8080 proofdoc list events jsp method fsubject furi Internet Exploder O v http llocalhost 8080 proofdocilist events jsp method amp subject 8 amp uri v Fe X Pir File Edit View Favorites Tools Help w y http localhost 8080 proofdoeylist events jsp metho fo fan Page iG Tools space Prcor p Contact Us ProofSpace Home The ProofSpace desktop tool that creates and validates tamper evident data integrity seals and trusted timestamps for your most valuable electronic documents Done Internet 100 Your search results will show up in a ProofDoc Events table such as the one shown above
19. the highest level of assurance over the authenticity of your electronic business records A ProofMark can be applied to any electronic record in any file type that is placed into a designated folder on your computer In the ProofDoc system new RSA cryptographic keypairs are continually generated and destroyed with each keypair a public key and a private key being active for only a few minutes at a time As records are stored or archived in a designated folder they are automatically digitally signed or ProofMarked by the active time interval s RSA private key When a time interval is about to end and a new one begins a new key pair goes on duty and the old private key is destroyed Using ProofDoc means that you will know to the second when a record was checked in sealed and whether or not someone has tampered with it ProofDoc provides self validating proof of time and proof of state with cryptographic tamper detection Best of all you won t need an outside certification authority or trusted third party to validate a ProofMarked document because ProofMarks can be verified independently by anyone For a more detailed technical explanation of the patented ProofMark Transient Key Technology we invite you to download a free ProofMark Technical Overview whitepaper at http www proofspace com downloads php pr fdoc System Requirements 512MB RAM Windows 2000 XP or Vista a connection to
20. wo different files regardless of how miniscule the difference might be What does a ProofMark prove A ProofMark proves that a given piece of data has not changed since a specific point in time Furthermore the time associated with the ProofMark is in itself provable as authentic and valid How big is a ProofMark A ProofMark is a very small data object comprised of a timestamp a serial number a time interval identifier a digest of the data concerned a digest of the last document ProofMarked The size of the ProofMark without the public key will depend on the hashing algorithm and the encryption key size For example if a SHA1 is used the encrypted digest will be 20 bytes long If SHA256 is used the size increases to 32 bytes propedoc f O Chapter XI Frequently Asked Questions Is the ProofSpace technology compatible to the European norm TS 102 023 V1 1 1 2002 04 Policy Requirements for Time Stamping Authorities and TS 101 861 V2 1 1 2002 03 Time Stamping Profile The current release of ProofMark does not support these European specifications although the next release will support these standards via a backward compatibility mode specified by ANSI X9 95 gt What is the difference between using the ProofSpace technology and using a TSA Time Stamping Authority According to RFC 3161 the term TSA refers to any entity that offers time service in compliance with sta
21. y our system The file will reside on your desktop while the ProofMark will remain in our Forensic Repository on our servers fa proofdoc files SEE File Edit wiew Favorites Tools Help QbBak GF P Search Folders CA 5 fa http flocalhost 8080 proofdoc users paulk Folder Tasks ia 4 privacy pptx D Move the selected items Copy the selected items X Delete the selected items Other Places G Web Folders 9 My Documents Shared Documents J My Network Places That s it Chapter IV Using ProofDoc propio V If you d like to find out whether a file has been ProofMarked or to see the date it was entered into the ProofMark Forensic Repository go to the ProofDoc Search and Administration page on the web To get to this page click on the ProofDoc icon that was placed on your desktop during installation or open a Browser window and enter the URL http localhost 8080 proofdoc and log in using your username and password In the search dialog you can modify your search by selecting a radio button or adding in optional data about specific ProofDoc records lE http localhost 8080 proofdoc Internet Exploder Saat ttn localhost 8080 proofdoc v 9 x Pe File Edit View Favorites Tools Help w ope http localhost 8080 proofdoc A z mm v p Page iG Tools e Contact Us ProofSpace Home The ProofSpace desktop tool that creates and validates tamper eviden
Download Pdf Manuals
Related Search