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ICJO (Compact Office) User Manual

1. a The window will refresh and a blank copy of your selected e form will load 3 Fill out the blank fields of the e form Pg 54 Note Items outlined in red are required fields A form cannot be saved unless all required fields have been filled in 4 When you complete the form click Save at the bottom of the page sila ah a cides tee eee E Petition s C Order of Adjudication and Disposition C Legal and Social History C Parole Probation Conditions Agreement E School Transcript Records O immunization Records Title Any other Pertinent Information i Name By checking this box confirm the validity of the Referring Agency Juvenile Agency ICJ FORM IV Rev 04 01 14 a The e form will refresh and your data will be saved Creating Completing a Form via the Add Content File Entry page In addition to generating an e form in the web viewer you can save time by generating an e form upon creation of a file 1 Select Add Content from your left hand navigation 2 Enter in the file details for the juvenile file you wish to create 3 Atthe bottom of the file entry page you have three options Select Generate E form Project JIDS Juvenile s First Name Example a Juvenile s Last Name Juvenile DOB 12 01 2001 Race White y Sex Male v Status Probation y Type Transfer y Sex Related Offense Yes iv Sending State Compact Office Assign Receiving State
2. Juvenile s First Name Juvenile s Last Name Status Type Sex Related Offense Sending State Compact Office Assign Receiving State Compact Office Assign JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status Case Closure Date Workflow Status Advanced Search Options JIDS to L kI Le Le Le to to to lt lt e lt e va Pg 23 Note if you enter no search criteria and select the Search button JIDS will perform an open search and return every result in the system 3 The page will refresh and your results will display Search Results Found 2 File s in JIDS Q 0 MA xs To Receiving pas Juvenile s Juvenile s Sex Related Date File State or First Name Last Name 208 cm as Offense 1054 cated lg je li E State rac e am ped Return 10 16 2012 JOHNNY JUVENILE 09 04 2012 Hawaiian Pa Male delinquent No 10077 09 27 2012 Kentucky Ohio Active Runaway 2 31 00 PM Islander runaway American C E TESTER JUVENILE 01 01 2000 Indian Alaska Male Parole Transfer No 10083 01 01 2012 Kentucky Ohio Active da Native pai a Select the juvenile file you wish to open and you will be brought to the juvenile s File Details page Search Results Found 2 File s in JIDS Q o a F xs To Receiving HU Es Juvenile s Juvenile s
3. has fled to avoid prosecution and despite applicable provisions of law has escaped absconded 0 fled and is now believed to be in your jurisdiction at 123 Willow Court Lexington KY 40502 Juvenile s physical description Ht 51 Mt 100 bs JEyes Blue HaifBlona Race Other Sex Female Adhoc to Individual User Step Originator 4 Document EY Workflow Notes Info _ Signature 8 To open the full file details page for the document routed to you select any file details of the assignment routed to you Global Assignments 3 document s assigned to icjo4 Y e xs Project Name Route Step Due Date Details O A e JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST BE mA a JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN TD HA e JIDS Communication Request ICJO Responder Juvenile s Last Name ABSCONDER a The page will refresh and you will be brought to the File Details page for the juvenile file Add Content File Detail Project JIDS Juvenile s First Name MARIE Juvenile s Last Name TEST a DOB 07 11 2003 Race Other y Sex Female y Status Probation v Type Return Absconder N Sex Related Offense No v Sending State Compact Office Assign Receiving State Compact Office Ass
4. JIDS User Manual ICJO Users Interstate Commission for Juveniles Revised 4 21 2014 Table of Contents EOCENE IN soe ea e o Oi A 5 First Time Login Activating Your User ACCOUNT cccccccccccccccccccceecuseeeeeeeseceececcecscseeseeeuuuueeensseeeeeceeeseeeeess 8 PassWord Requirements aa 11 OPO OC SSW Ol Orina cuba 12 DO CUIGILY a ones oersasaemmedatesateadseniia oar satecusecnpesoassatgasmanaureseseusccsnesresscerateos 14 Main Interlace Nalda 15 iO A o Ec 15 A e oe y A e sanenatenarawenasuceednah unas 17 A A sured E E E 18 PRS STS NES ae a a S S 20 Me Blanes q PP o e 21 o PP A O er OO O E o T N 22 Searching tor a Juvenile File a ota toco letales 23 Searching ram the Search Creta 23 Advanced sea ron OPIO Srita ecards 25 Additonal SIC 0 CIOS ici 26 SG FUN earn Results ari 28 IDS NUMDE A A nn A E 28 A A e e 0 O 28 e a e AAA PA A 28 Kev ana Last oca EEA AE EE E AE POE A ecis 29 Adding a Juvenile File asociaciones ll dcaoiate iia listillo 30 o AA e see ects a ont ervey duets A 31 Copying a File s Details to Create a New File ccccoocccnccnocnnnnnnconnnnononnnonaronnonanonnnnnncnnnonaronnonanonnnnnnoss 34 Viewing a Juvenile s Fil nia a aida 36 Web Wile WE Navi ON sms 36 Web Viewer TOO ID Pardillo 36 nn e E ROO Eu E E EAR 37 oo A A O Eo E E A 38 o OA ee eee eee eee 39 Mame Notes ona lena cacaos 40 Pg 2 M vinge a DOCUMENT INTO a NEW DIVId eE 41 Separators ana DIVIG CUS a a 43 Deleting a Ple DOCU
5. h gage Form lA amp VI H FORM V 1 INTERSTATE COMPACT FOR JUVENILES APPLICATION FOR SERVICES AND WAIVER APPLICATION FOR COMPACT SERVICES Ohio FROM Alaska Receiving State Sending State Example Juvenile hereby apply for supervision as a parolee or probationer to the Interstate Compact for Juveniles understand that the very fact that supe rvision will be in another state makes it likely that there will be certain differences between the supervision would receive in this state and supervision which will receive in any state to which am asking to go However urge the authorities to whom this application is made and all other judicial and administrative authorities to recognize that supervision in another state if grante d as requested in this application will be a benefit to me and will improve my oppo rtunities to make a good adjustment In order to get the advanta ges of supervision under the Interstate Compact for Juveniles do hereby accept such differences in the course and character of supervision as may be provided and do state that co nsider the benefits of supervision under the Compact to be worth any adjustments in my situation which may be occasioned In view of the above do hereby apply for permission to be supervised on Probation in Ohio probation parole Receiving State FORM VI MEMORANDUM OF UNDERSTANDING AND WAIVER I Example Juv
6. Criteria 2 All Files Stored in JIDS po fvohn Any File Starting with John Johnson age Containing Johnson in the l M07 SY Any File NOT Starting with 107 ID a E All Files EXACTLY 107 Al All Files that are Blank in that Field I k All Files that are NOT Blank in that Field 1 Christy tl EPT the files that contain 107634 107721 sa file that contains 107634 or 107721 in that Field Pg 27 Sorting Search Results Search results can be sorted by the column names listed at the top of your results page By default results are sorted by Juvenile s Last Name To sort by a different parameter select the column header For example if you want to sort your search results by JIDS number select the JIDS header Found 8 File s in JIDS Q A KI From To Receiving Sending Juvenile s Juvenile s Sex Related 5 Date File State or j First Name Last Name DOB Race Sex Status Type Offense me Entered Holding oon Cue Staus Changed State ome Dema State C AME ABSCONDER 03 05 2005 frican Femal defiiquent Ret y 10038 09 01 2012 Ohi Vermont Activ American emate eunquen Absconder o 3 10 ermon Cc e 3 34 00 PM runaway N Non M ROBERT BUILDER 03 02 2001 White Male delinquent REM No 10046 09 02 2012 Ohio New Jersey Active Ali aaa unaway 333 E ze identified by pe 9 25 2012 AMBER CAUTHEN 01 03 2000 Ear ana Female Parole Transfer Yes 10048 06 19 2012 Kentucky O
7. Sex Status Type Sex Related Offense Sending State Compact Office Assign Receiving State Compact Office Assign JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status Case Closure Date Workflow Status Advanced Search Options Enter information on the juvenile file you are looking for into any combination of standard and JIDS advanced search fields and click Search 4 The page will refresh and your results will display lt Ll L lt L lt L lt lt lt Le Le ED v Pg 25 Additional Search Options 1 Select Search on the left hand navigation Workspace Assignments 5 Add Content all Reports ja User Management 2 When entering search data into text fields select Options for ways to narrow down your results further Project JIDS a Juvenile s Last Name DOB En 3 Ascreen will open allowing you to perform searches via Exact Match Not Match and Or Preview Exact Match NOT Match ED oD a Exact Match can be performed by selecting the Exact Match radio button and entering your search criteria in the field next to it Choosing this option will only return results that match your search criteria exactly b NOT Match can be performed by selecting the NOT Match radio button and entering your search criteria
8. To choose a report click its name oO Airport Surveillance Requests Met Detail Case Load Summary case Load Detail 6 Enter the required parameters at the top of the report and click Display Report JIDS Case Load Summary Report State Alabama From Date 01 01 2012 To Date 09 14 2012 Display Report a Your results will appear in the report below the parameters JIDS Case Load Summary Report Outgoing Prob Par Sex Sex Tern Only Only Off Prob Off Par Prol Incoming State Prob Par Sex Sex Term Term Par Total Only Only Off Prob Off Par Prob Incoming Alabama TOTAL JIDS Case Load Summary Report Incoming 8 To export a report select the export icon at the top of your report window JIDS Case Load Summary Report Incoming Pg 88 a Ascreen will come up allowing you to choose the file format and page range of the report you are exporting We recommend you use PDF or Microsoft Excel 97 2003 as the file format Export File Format Crystal Reports RPT Page Range _ o All Pages Select Pages b From the drop down select PDF for file type and leave the page range at All Pages c Click Export d The PDF of the report should open and you will be able to save it to your computer Audit Reports JIDS allows ICJO users to run audit reports The primary types of audit reports are Workflow Activity Reports Workflow Status Report and File Activity Reports
9. s ICJO will select either Continue Supervision Checked on Violation Report Request Revocation Checked on Violation Report or Request Discharge Checked on Violation Report e If Continue Supervision is selected the workflow completes e If Request Revocation is selected the Sending State s ICJO has 5 business days to process the request On the 5 business day the Sending State s ICJO will be sent a notification email to remind them that they need to take action Then they send it back to the Receiving State s ICJO who completes the workflow e If Request Discharge is selected the Sending State s ICJO has 60 calendar days to respond to the Receiving State On the 60 calendar day the Sending State s ICJO will be sent a notification email to remind them that they need to respond After responding the Receiving State s ICJO will complete the workflow If the Sending State has not responded to the Receiving State within 10 business days of receiving the Violation Report by clicking on one of the workflow icons the Sending State will receive an email reminder notification to respond to the Violation Report The Step name on the Sending State s Global Assignment s page changes to 10 day due date passed When the Sending State clicks Request Revocation or Request Discharge the workflow moves into the new time frame associated with that action see above The Sending State will not receive t
10. By ICIO3BICIO com File Link http jids juvenilecompact org FB6 FileDetail aspx ProjectID 1 amp FileID 174 Document Link http jids juvenilecompact org FB6 output Viewer ashx ProjectID 1 amp FileID 174 amp DocumentID 4399 a You will be prompted to log in INTERSTATE COMMISSION FOR JUVENILES juvenile Interstate Data System JIDS log into JIDS for User Name icsoseicio com i Forgot your Password Password Are you a registered user If not click here p g 76 b After logging in you will be taken to the juvenile s File Details page and the web viewer will automatically launch and open the document routed to you Bos Nooo BB let FORM VII 1 L qua e Form Vil Travel Permit INTERSTATE COMPACT FOR JUVENILES FORM VII OUT OF STATE TRAVEL PERMIT AND AGREEMENT TO RETURN VACATION VISIT ONLY VISIT FOR TESTING PLACEMENT To Kentucky From Ohio Receiving State Sending State From Joe Doe JPO 555 555 5555 Name Title Agency Department Phone Re TESTER JUVENILE 01 01 2000 American Indian Alaska Native Male Juvenile s Name DOB Race Sex 1234 Parole CourvAgency Legal Status Document ES Workflow VS Notes amp Info _ gt Signature amp Usermanagement 2 After reviewing the form select the appropriate workflow task button for your situation purgrar y Pg 77 3 Enter any notes you would like the next use
11. Parole or Probation Investigation El O FORM V 1 a Click OK to confirm your delete Message from webpage b The document viewer will refresh and your deleted documents will be removed Pg 45 How to Add Attachments to a File 1 Inthe web viewer select Add Documents in the top navigation ZHORA 2 O gt BIB 2 4B A P Juvenile 4 L 2 FORM IA VI 1 Be E Ej TRANSFER 2 ga e Form IA amp VI Applications for Services an f Waiver p E 4 FORM Y 1 E es i INTERSTATE COMPACT FOR JUVENILES 2 Select the Separator and Divider to file the document under Note For the definitions of Separators and Dividers see the section titled Separators and Dividers Separator TRANSFER Divider Form lA VI Upload Documents a Browse ED Sk 3 Browse and select the document you want to attach Lookin Y Tet Fader O OA A Name Date modified Type E Sample Document 10 3 20121 26PM PDF File Pg 46 4 Select Save to upload the attachment Separator TRANSFER Divider Form IAS VI Upload Documents Sample Document pdf Browse ES oe a The viewer will refresh and your document will be present under the correct Separator and Divider File Hierarchy Each document added to the web viewer will fall under a specific separator and divider The list below displays what dividers
12. Pg 83 2 Click the Workflow icon in the top navigation Comment i Share m C JUVENILE EE 10 12 2012 1 E Y COMMUNICATION REQUE FORM 1 i gu e Communication E Request Form 14 TRANSFER 2 D C i TRAVEL 1 INTERSTATE COMPACT FOR JUVENILES COMMUNICATION REQUEST FORM EST 208 To Martin Michaels ore 10 10 2012 FROM Amy Jenkins PHONE NUMBER 555 555 5555 a Select Route to Predefined Workflow from your options Route to predefined wor oy T flow ROW Le LO Ue TOULET b Select the Communication Request workflow Communication Request Request for Transfer of Superdsion Violation Report and Reply Quarterly Progress Report Travel Permit Testing Placement Travel Permit Visit Voluntary Return Non Voluntary Return Return for Failed Placement Case Closure From Receiving State Case Closure From Sending State Pg 84 c You will be prompted for notes but there is no need to enter any Click OK Please enter notes below ED SED d You will receive a notification that the document was routed successfully 3 When the page refreshes you will have a task button at the bottom of your viewer window If you hover over it it is called Send Communication Request Fa Badr a MAW dl RA BSS OO 286 loo HB 24 aun EE 10 12 2012 1 p E COM
13. REQUISITION FOR RUNAWAY JUVENILE 09 27 2012 Requisitioning Court or Agency in Demanding State This court hereby requisitions the return of JOHNNY JUVENILE in accordance with the provisions Name of Juvenile of the Interstate Compact for Juveniles Additional information to be attached if available On the basis of the evidence before it this court finds said juvenile to be 12 years of age and to be of the following description Race Native Hawa an Pacifc Islander___Sex Male Ht 510 Jwt 150 Eyes Blue __ J Hair Blond____ DOB 09 04 2012 Other distinguishing features N A Juvenile is believed to be in your jurisdiction at 133 West Main Street Address Document Notes y Info e Signature e Web Viewer Settings Located at the top right hand side of the web viewer window the Web Viewer Settings icon allows you to alter how items are displayed within the Web Viewer Pg 37 Treeview settings Automatically expand all file nodes Automatically expand all branches Show first document when opening viewer Display Document Counts in TreeView Use document physical name as the page name when importing General Settings a Prompt to confirm Workflow Queue checking E Disable wewer confirmation prompts J OED e Information y Located in the bottom left hand side of the Web Viewer window the Information icon displays the file details for the case file you have open in the Web Viewer e Note
14. User Originator Juvenile s Last Name Example 8 Your web viewer will open and the Ad Hoc workflow button will appear If you hover over it it will say Send to User Send to User a _r Notes Info Pg 73 9 Click the Send to User button LG to Individual User Step Originator Send to User ES Workflow Notes Gi Info a A list of users will show up from only the state you work in 3 Please select the user s to perform the next step p Display Name Information Alan Jonson test testuser com Example User test testuser cam icjo4 test testuser com Josh Stevens test testuser com jpo3 test testuser com jps2 test testuser com test testuser com E E E E E Re Be Be Be Be Be Be Be test testuser com T swe sc v OE b Select a user from the list and click OK c Enter any notes you would like the user you selected to see and click Save i Ote nr nater tn tiie Suativen tela Pg 74 d Your window will refresh After the page loads you will see the workflow task buttons from the other assignment currently on that document If you return to your Assignments page you will see that the Ad Hoc Route assignment has been removed 2 document s assigned to icjo3 C e S E Project Name Route Step Due Date Details ll a JIDS Request for Transfer of Supervision ICJO Sending Juvenile s Last Name Example Le o JIDS Case Closure From Sending St
15. a Assignments 4 4 2earch Add Content JIDS Custom Reports Audit Reports File Tracking Reports System Reports 3 The Workflow Reports page defaults on the Workflow Status Report Fill out the fields of the workflow you would like to view the status of a Enter ina User if you would like the specific workflow information for Workflow Reports Workflow Status Report Report Workflow Status Report Ka Project JIDS User Example User Status CE Group By No Grouping Di Y Submit 4 The page will refresh and the results of your report will be displayed Pg 91 File Activity Report 1 Select the Reports button on your left hand navigation m Workspace a Assignments 4 4 2earch Add Content 1 User Management 2 Select Audit Reports from your list of options JIDS Custom Reports File Tracking Reports System Reports Workflow Reports 3 The Audit Reports page defaults on the File Activity Report Fill out the fields of the file you would like to view the activity for a Enter ina User if you would like to view the specific file activity of a certain user b Enter a date range you would like to view the results for c Click Submit Report File Activity Report Project JIDS Juvenile s First Name Example Juvenile s Last Name DOB to Race e Sex Status x Type Sex Related Offense JIDS to Date File Entered to To Receiving State or Holding State From
16. a new password that fits the password requirements and click Submit JIDS Forgot Password User Name user example com New Password O08 Weak Confirm Password vE D assword Requirements 1 Be a minimum length of eight 8 characters 2 Include a mix of lowercase and uppercase 3 Include one special character amp etc 4 Include one number 5 Not be a dictionary word or proper name 6 Not be the same as the User ID 7 Not be identical to the previous ten 10 passwords 6 Upon clicking Submit you should be redirected to the JIDS login screen You should also receive an email titled JIDS Password Reset Notification to let you know that your password was successfully changed 7 Onthe log in screen enter your username and the new password you just created and click Login You should be able to log into the JIDS system successfully Note The Forgot your Password link will not work correctly if your password is expired INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name user example com password eesveenvcene Forgot your Password a Are you a registered user If not click here Pg 13 Security There are three user roles in the JIDS system Compact Office Administrator ICJO Field Office Supervisor JPS and Field Office User JPO Each user in JIDS will be part of a group associated with one of these roles Your ri
17. a search within the assignments page e Print Grid The Print Grid icon lets you print all or part of the assignments on your page Print List What would you like to print Select which pages to print All records on current page All records on pages to Maximum of 50 pages at a time vE OED e Export The Export icon lets you export all or part of the assignments on your page to an Excel spreadsheet Pg 20 Export List What would you like to export Select which pages to export All records on current page All records on pages to Maximum of 50 pages at a time ED OE File Details Page O 10 a e View Document Select the View Document icon to open the juvenile s file in the Web Viewer Note A user may only view a juvenile s file for which their state has interest i e Save File lt Click the Save File icon to save any changes you make to the juvenile s file details e Delete File 0 Note Deleting a file is only available to ICJO users The Delete File icon removes the case file from JIDS e Options Select the Options icon to copy file details for a juvenile File Detail Option Add to Users Chipboard View Barcodes Pg 21 File Entry Page Options File Entry C Upload Documents Generate E Form e File Entry E File Entry The File Entry button creates a new juvenile case file e Upload Documents Uplo
18. an additional search on your results e Print Grid The Print Grid icon lets you print all or part of the generated search results Print List What would you like to print Select which pages to print All records on current page All records on pages to Maximum of 50 pages at a time ED OE e Export The Export icon lets you export all or part of the generated search results to an Excel spreadsheet Pg 18 Export List What would you like to export Select which pages to export All records on current page B All records on pages to Maximum of 50 pages at a time vE OED Page 1 of2 e r The Navigation at the bottom of the search results allows you to toggle through your search e Navigation results CS a Displays the first Search Result page show Pre on a a vious Page Displays the previous Search Result page Eu Sale Enter the page number in the Select Page mr al oe box to view a particular page CS pees Displays the next Search Result page CIS sei Last Displays the last Search Result page Pg 19 Assignments Page 0 document s assigned to Username Y 2 XS Project Name Route Step Due Date Details e Refresh The Refresh icon resubmits the page and looks for new assignments or removes assignments you have addressed e Search Grid The Search Grid icon allows you to narrow down your assignments by performing
19. are present under which separators Separator TRANSFER Form IV Form IA VI Form V Form VIII Form IX Form X Order of Adjudication Commitment Conditions of Supervision Petition Arrest Reports Risk Assessment Safety Plan Legal and Social History Victim Information Photograph of Juvenile Other Surveillance Travel Plan Victim Notification Supplement Form Pg 47 Separator RETURN e Form e Formll e Form Ill e FormA e Order Setting Hear for the Requisition for Runaway Juvenile e Petition for Hearing on Requisition for Runaway Juvenile e Order Setting Hearing for Requisition for Escapee Absconder or Accused Delinquent e Petition for Hearing on the Requisition for Escapee Absconder or Accused Delinquent e Juvenile Rights form for Consent for Voluntary Return of Out of State Juvenile e Surveillance and Travel Plan Separator TRAVEL e Form VII e Travel Plan e Victim Notification Supplement Form Scanning Attachments Although JIDS is an electronic system there are some documents that you will receive in paper format that you will need to scan and upload to the system These documents may include but are not limited to e Signed ICJ forms e Juvenile medical or school records e Arrest reports e Other miscellaneous support documentation that would normally be stored in a juvenile s file These documents can be scanned using your office s scanning tool i e a document scanner attached to your
20. in the field next to it Choosing this option will only return results that do not match your search criteria Pg 26 c OR can be performed by selecting the OR radio button and entering your search criteria in any or all of the three fields next to it Choosing this option will only return results that match one of the search criteria you have included 4 In addition to the Options window these same searches can be performed by using certain distinct variables in your regular search window See below for descriptions and examples of how to use these variables in JIDS ee This variable performs a wildcard search and retrieves all the files Itis useful for both alpha and numerical fleld values When used atthe Wildcard beginning of the search criteria the index field will be searched for the entered criteria any where within the index field not just at the beginning This variable performs an exact search when you place It at the end of the search string For example Brian retrieves all the records having the exact value Brian Itis also use ful for both alpha and numerical values This variable excludes the search string from the search result when you place itin the beginning For example IBrian retrieves all the files that do not begin with without Bran This variable when placed between search criteria will allow JIDS to perform an OR search Exact Search Excludes Variable 99 S Returned Result
21. makes it likely that there __ Print Cancel e in this state and supervision which will receive in any gt gt to whom this application is made and all other judicial and administrative authorities to recognize that supervision in another state if granted as requested in this application will be a benefit to me and will improve my oppo rtunities to make a good adjustment In order to get the advanta ges of supervision under the Interstate Comp act for Juveniles do hereby accept such differences in the course and character of supervision as may be provided and do state that consider the benefits of supervision under the Compact to be worth any adjustments in my situation which may be occasioned In view of the above do hereby apply for permission to be supervised on Parole in Kentucky probation parole Receiving State Pg 57 Emailing a Form Note Emailing a form via JIDS only works if you have a default mail client i e Microsoft Outlook set up on your computer To email a form 1 Inthe web viewer check the boxes next to the form s you want to email lp JIDS E gt JUVENILE A TRANSFER 3 E 9 FORM IV 1 fk ae Form IV Parole or Probation Investigation Request j A O FORM IA VI 1 t W qa e Form lA amp VI Applications for Services an Waiver _ 9 FORM Y 1 i ae Form V Report of fending State lnnn hr 2 Select the Email Page s icon in the top navigati
22. to the Holding State s ICJO the Holding State s ICJO gets an email notification Pg 66 When the juvenile is returned to the Home Demanding State the Home Demanding State s ICJO completes the workflow Voluntary Return The Voluntary Return workflow allows for the Holding State s ICJO to initiate the process for the return of a runaway juvenile to their home state After the Holding State s ICJO sends notice to the Home Demanding State s ICJO the Home Demanding State s ICJO has 5 business days to send the Holding State the Travel Plan for the juvenile On the 5 business day the Demanding State s ICJO receives a notification that the Travel Plan is due At this point they have the option to send the Travel Plan or request a 5 business day extension When the Home Demanding State s ICJO sends the Travel Plan to the Holding State s ICJO the Holding State s ICJO accepts it When the juvenile is returned to the Home Demanding State the Home Demanding State s ICJO completes the workflow Communication Request The Communication Request workflow allows an ICJO user to communicate using an ICJ form with another ICJO user in regards to a juvenile s case file This form is stored with the file and therefore its contents are stored for future reference This route allows for a maximum of four requests and responses Adhoc to Individual User The Adhoc to Individual User workflow allows for communication between the
23. 1 2016 Maximum Parole Probation Expiration Date 01 01 2018 Ta Receiving State or Holding State Kentucky From Sending State or Home Demanding mai State California Case Status Active Case Closure Date Workflow Status Remember Fields Options File Entry Upload Documents Generate E Form bias ee 6 The page will refresh and you will be brought to the juvenile s File Details page Pg 33 Copying a File s Details to Create a New File If you are creating a new file for a juvenile that already exists in JIDS i e a second transfer of the same juvenile you can copy the existing file s details to avoid double data entry To copy the file details 1 Goto the file details page of the existing juvenile that you would like to copy Click on the Options tool box y f f ig pen ms Add Content File Detail Eoi m Project JIDS Juvenile s First Name Juvenile Juvenile s Last Name A DOB 01 01 2001 Race White pa Sex Female Status Probation y Type Transfer Sex Related Offense Yes JIDS 10091 2 Click on Copy File Add Content File Detar Project JIDS A File Detail Option Juvenile s First Name Juvenile j Juvenile s Last Name A amp Add to User s Clipboard z Viewer sis dali View Barcodes Race White El Sex Female Status Probation Type Transfer Sex Related Offense Yes gt JIDS 10091 Pg 34 3 The screen w
24. 2016 01 01 2018 Kentucky California Active Ell I E EX File EntryQUpload Documents Generate E Form E save lel Save and Add Another ok JIDS Example Juvenile 01 01 2000 Other iv Male v Parole N Transfer iv No y Orange County Auto Counter 04 01 2014 03 31 2016 01 01 2018 Kentucky California Active File EntryQUpload Documents Generate E Form pe save ke Save and Add Another ok Pg 32 5 Agreen banner will appear at the top of your page letting you know the juvenile was added You will remain on the Add Content File Entry page and the fields will still be filled out with the information from the previous juvenile Make any alterations to this data for your new juvenile file and click Save Project JIDS Juvenile s First Name Example Juvenile s Last Name Juvenile DOB 01 01 2000 Race Other iv Sex Male ivi Status Parole y Type Transfer v Sex Related Offense No vl Sending State Compact Office Assign Orange County Receiving State Compact Office Assign JIDS Auto Counter x Date File Entered 04 01 2014 Minimum Parole Probation Expiration Date 03 3
25. AMEON eureri i en A nincen OO E ER 43 Deleting A oe Re et nee a ee EEE 43 Delete IM DIC a 1 ak Gan eneeeeate ene ner eon Cee rama cane Rn O nn sn en ners lt 44 Deleting Multiple DOCUMIEN o 45 How to Add Attachments to a File ccccooonnccnncnonnncnnnnnonononnnnnonannnnnnnononononononnnnnnnnnonnnrnnnnnonnnrnnnnnnnnnnoss 46 ENS HCV aces 47 SCANMING Attache NiS delo S 48 VIEWING OUr WOrKOa dersin a a a aTa a a A 49 outor Oce Procedure Sree T career a 53 Creating Completing a Form Electronically mensas A A A 54 Creating Completing a Form via the Web ViCWEP ccsssseseseeeececccccceseeeeeeeeueeeeessseceeeeeeceseseeeenseeuaeeas 54 Creating Completing a Form via the Add Content File Entry page cccccccccccnccnnnnnnnnnnnanancncnananananancnnnnnos 55 Efor Proces E Snine a N N A N E N NA 56 A a EROS 56 AA a e PO GE CUE E A eee 58 EXPONE sa FO Miss ias 59 Initiating a File Down a Specific Workflow ROUTE cccccseccccessececeesececeeecceseuseceeeusececsuaecessensecessusecetseneces 60 Workhow DESChIDUIOMS iii A A AA 62 Request for Transfer Of Supervision cccccccsssececeesecceceesccecaesececeueececeensecesausecessuneceseensceesauesetsenecss 62 Quarterly Progress ROD OIE el a cae eek 62 Expedited Reg ror TOS Parole arn is 63 Expedited Req Tor TOS Sex Offender raia ie iio 63 Traver POMS iS oran alo 64 Travel Permit Testing Placementius ii A a 64 Travel Permit RIF NOUNCIA ON eison IA scr 65 Violation Report
26. Compact Office Assign JIDS j y Date File Entered 10 10 2013 Minimum Parole Probation Expiration Date 12 01 2015 Maximum Parole Probation Expiration Date 12 01 2018 To Receiving State or Holding State Ohio y From Sending State or Home Demanding State Kentucky N Case Status Active y Case Closure Date Workflow Status Remember Fields O Options File EntryQUpload Documentg O SED SENO OED Pg 55 4 Select the E form or E form Process you wish to generate and click Save Note for information on E form Processes please see the E form Processes section Options C File Entry Upload Documents Generate E Form Select E Form OR Select E Form Process E save kel Save and Add Another SE 5 The information will save and you will be brought to the juvenile s File Details page When you open the web viewer blank copies of the e form s you generated will be present in the file E form Processes When choosing to generate an e form you are given the option to run an E form Process E form Processes are predefined packets of e forms When you select an e form process you have the ability to generate multiple blank e forms JIDS has two e form processes The below list describes which forms are generated when you select each e Referral Packet Form IV Form IA VI and Form V e Failed Plemt Packet Case Closure Notification Travel Plan Printing a Form To print a form 1 Int
27. Custom Reports To run a report 1 Select the Reports icon on the left hand navigation Workspace du Assignments 5 Search y Add Content l User Management Pg 86 2 Select JIDS Custom Reports from your options _ Workspace i Assignments 5 JIDS Custom Reports Audit Reports File Tracking Reports System Reports Workflow Reports Gy User Management 3 Anew window will launch containing a list of reports Set IA ESTA D CUSTOM REPORTS do EST 2008 CUSTOM REPORTS Airport Surveillance Requests Met Summary Airport Surveillance Requests Met Detail Case Load Summary Case Load Detail Compliance for Quarterly Progress Reports Summary Compliance for Quarterly Progress Reports Detail Compliance for Returns Summary Compliance for Returns Detail Compliance for Transfer Requests Summary Compliance for Transfer Requests Detail Compliance for Travel Permit Testing Placement Summary Compliance for Travel Permit Testing Placement Detail Camnlianra far Travel Darmit Vicit Trimmant 4 Click the plus icon Y to the left of a report to view a description of the report Case Load Summary This report measures the number of incoming and outgoing parole and probation files between date file entered X and date file entered X across all states or one state only Pg 87 a Click the minus icon to minimize the description 5
28. D Not be identical to the previous ten 10 passwords Password Requirements JIDS has specific password requirements for its users In order to successfully save your password must Be a minimum length of eight 8 characters Include a mix of lowercase and uppercase Include one special character amp etc Include one number Not be a dictionary word or proper name Not be the same as the User ID ee eS Not be identical to the previous ten 10 passwords Pg 11 Forgot Password If you forget your password you can reset it yourself by doing the following 1 On the JIDS log in screen enter your user name into the User Name field 2 Select Forgot your Password INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name user example com Password _ Forgot your Password a Are you a registered user If not click here 3 Your screen should refresh and you should see a green banner that reads Password activated link has been send to your EmaillD INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name po user example com Password Are you a registered user If not click here Pg 12 4 You should receive an email entitled Forgot Password confirmation link which includes a link to reset your password Click on the link in the email 5 The link should open the page shown below Enter in
29. ICJO and field officers JPS and JPO users This workflow can be used for notifications ex to let a JPO know when a juvenile will be visiting their state or for sending documents that need to be completed ex a JPO fills out a Form IX and sends it to their JPS who sends it to their ICJO in a Quarterly Progress Report workflow This route is to be used for all correspondence outside of ICJO to ICJO communication Pg 67 Ad Hoc Routing Uses of Ad Hoc Routing Ad Hoc Routing allows for an ICJO to send documents to their field staff This can be done for a variety of reasons but its primary uses will be to notify field staff ex The receiving state ICJO ad hoc routing a Form VII to a JPS or JPO to alert them that a juvenile will be visiting their state or to send a form to field staff for them to complete ex The receiving state ICJO ad hoc routing a Form VIII to a JPS or JPO so they can conduct a Home Evaluation for a juvenile How to Ad Hoc Route Note To Ad Hoc Route a document that is currently in another workflow on your Assignments page please see the next section s instructions for Ad Hoc Routing a Document Currently Assigned to You The instructions in this section instruct on how to Ad Hoc Route a document that is not involved in another workflow 1 Inthe web viewer select the Workflow icon IMPORTANT The document you choose will be the document that contains all of the workflow task buttons for the entire workflow r
30. IDS User Management Edit User Information lv Add Edit Toggle User List JPSHBJPS com am UserName Password 2 ret User In Nme As Emit S PS com Agency The Greatest Agency Supervisor Te Best Supervisor Role ed Field Office Supervisor Phone 555 555 5555 Status E Both TimeZone E SS Group E OH JPS acte O E Active Save User Info a Put the cursor in the Email field and add a blank space This removes their email from JIDS and they will no longer receive JIDS notifications b Select the Active drop down menu and select Inactive c Click Save User Info d The page will refresh and you will be taken back to your home screen P g 98 5 To ensure your changes were made open User Management again click the Add Edit Toggle and locate the user from the User List Note the highlighted changes JIDS User Management Edit User Information 7 Add Edit Toggle User List FF UserName Password n_a Current User Info Name ois ma CO agency DOO o The Greatest Agency Supervisor Pr The Best Supervisor Role 0O EA Field Office Supervisor Phone 555 555 5555 Status EH Eoth TimeZone O SS Group E OH JPS Save User Info 6 Contact the JIDS Helpdesk at support juvenilecompact org to have this user removed from the JIDS Group ICJO JPS or JPO so the user will not be included in any new workflows Accessing JIDS Help JIDS Help can be accessed by going to https support j
31. JUVENILE 01 01 2000 American Indian Alaska Native Male Juvenile s Name DOB Race Sex 3 Select Route to Predefined Workflow from your options SED Pg 60 4 Select the workflow you want to route your document down E As Communication Request Violation Report and Reply Quarterly Progress Report Travel Permit Testing Placement Travel Permit Visit Voluntary Return Non Voluntary Return Return for Failed Placement Case Closure From Receiving State Case Closure From Sending State a Enter any notes you would like the first user in the workflow to see and click OK Please enter notes below vE SED b You will receive a notification that the document was routed successfully Note The first step in any workflow except for the Ad Hoc to Individual User route is to the state s ICJO users If you are an ICJO user initiating a workflow upon clicking OK your web viewer will refresh and you will have task buttons at the bottom of your screen allowing you to route the document to the next step If a JPO or JPS user was the one initiating the workflow upon clicking OK the document will sent to you the ICJO user Pg 61 Workflow Descriptions Request for Transfer of Supervision The Request for Transfer of Supervision workflow allows for the Sending State s ICJO to request transfer of a juvenile from their state to the Receiving State Next the Receiving State s ICJO will h
32. MUNICATION REQUE y FORM 1 i J e Communication E Request Form C y TRANSFER 2 p E E TRAVEL 1 INTERSTATE COMPACT FOR JUVENILES COMMUNICATION REQUEST FORM BES Off To Martin Michaels DATE 10 10 2012 FROM Amy Jenkins PHONE NUMBER 555 555 5555 TYPE OF CASE JUVENILE INFORMATION JUVENILE S FULL NAME TESTER JUVENILE JIDS NUMBER SEX Male pos 01 01 2000 REQUEST nication Request Step ICJO Initiator Document Workflow Notes v Info e Signature Pg 85 Your page will refresh and the item will have successfully sent to the user you chose The task buttons a Select the Send Communication Request button b When selected a list of users will come up Choose the user you would like to communicate with and click OK 2 Please select the user s to perform the next step a Display Name Administrator Test User Sally Example Greta Selection Isaac ICJO TL a LI Re Re Re Re Re Re Be Re Re Re Qe icjol icjo2 icjo3 icjo4 EL fa Save Selecton Search Saved Selection Information test testuser com test testuser com test testuser com test testuser com test testuser com testiitestuser com test testuser com test testuser com test testuser com test testuser com test testuser com y ED o ED previously on the bottom of your viewer window will be removed Running Reports JIDS
33. PS com a UserName Delete User Password 2 Current User Info Nme ps Emit O IPSIRPS com Agency The Greatest Agency Supervisor The Best Supervisor Role OOO la Field Office Supervisor Phone 555 555 5555 Status Probation se Both TimeZone E Group E OH JPS Active E Active Save User Info b The page will refresh and you will be taken back to your home screen Pg 96 Deactivating Users 1 Select the User Management button on your left hand navigation r Workspace Assignments 5 4 gt earch y Add Content y Reports 2 You will be brought to the Add User Information page Select the check box next to Add Edit Toggle to switch to the Edit User Information page Add User Information Add Edit Toggle UserName Password Name Email Agency Supervisor Role Phone Status El TimeZone Ka Group oe Save User Info 3 A user list will appear on your screen to the right of the User Information fields Select the user you wish to deactivate from the drop down list Pg 97 JIDS User Management Edit User Information V Add Edit Toggle UserName Password PT Current User Into TE Nome AA C10281610 90m Email a Agency oO i Supervisor A Role E Phone Status mw TimeZone SCS Group TE Active O 4 After selecting the user click in any of the empty fields The selected user s current user information will appear to the right of the User Information fields J
34. Sending State or Home Demanding State Case Status User Example User Date Range 10 10 2012 to 10 18 2012 i E E E E YA Submit 4 The page will refresh and the results of your report will be displayed Pg 92 Managing Users The State Compact Offices are responsible for managing all of the users ICJO JPS and JPO within their state Adding Users 1 Select the User Management button on your left hand navigation Workspace Assignments 5 4 Search sie Add Content 2 You will be brought to the Add User Information page JIDS User Management Add User Information Add Edit Toggle Phone i i e TimeZone TE Group TE Save User Into 3 Fill in the information for your new user and click Save User Info Do NOT check the Add Edit Toggle box to add a new user Pg 93 JIDS User Management Add User Information Add Edit Toggle UserName Password JIDSfant Name Email Agency Supervisor Role Field Office Supervisor Phone Status Pace E TimeZone GMT 8 Central America Central Time Mexico City La Group JPO a a The page will refresh and you will be taken back to your home screen Editing Deactivating Users Editing Users 1 Select the User Management button on your left hand navigation Workspace a Assignments 5 4 2earch sie Add Content 2 You will be brought to the Add User Information page Select the check box next to Add Edit Toggle
35. Sex Related Date File State or c i First Name Last Name 208 a er Offense 105 Entered Holding rear a E State State a ah paa Return 10 16 2012 a JOHNNY JUVENILE 09 04 2012 Hawaiian Pa Male delinquent p No 10077 09 27 2012 Kentucky Ohio Active 31 00 P e Eae unaway 2 31 00 PM BE American 10 15 2012 TESTER JUVENILE 01 01 2000 Indian Alaska Male Parole Transfer No 10083 01 01 2012 Kentucky Ohio Active 9 57 00 AM Native a b Select the viewer icon a next to the juvenile file you wish to open the Web Viewer to see the juvenile s documents Search Results Found 2 File s in JIDS o amp xs To Meceiving E Juvenile s Juvenile s Sex Related Date File State or First Name Last Name 278 ai Offense 105 ied o aa A een as State State F a ans ed Return 10 16 2012 O JOHNNY JUVENILE 09 04 2012 Hawaiian Pa Male delinquent No 10077 09 27 2012 Kentucky Ohio Active Runaway 2 31 00 PM Islander runaway o 10 15 2012 E STER JUVENILE 01 01 2000 Indian Alaska Male Parole Transfer No 10083 01 01 2012 Kentucky Ohio Active 9 57 00 AM Native Di Pg 24 Advanced Search Options 1 2 3 Select Search on the left hand navigation Below the standard search fields are Advanced Search Options Click the arrow to view them Workspace _ Assignments 5 Add Content all Reports ja User Management Project Juvenile s First Name Juvenile s Last Name DOB Race
36. The Workflow Activity Report shows the current or past steps that a juvenile file s document s have followed throughout its workflow lifecycle The Workflow Status Report provides activity of multiple files within a specific workflow route The File Activity Report shows the type of activity performed by a user or all users on an individual file within a specified date range Pg 89 Workflow Activity Report 1 Goto the File Details page of the juvenile file you want to view the Workflow Activity of 2 Atthe bottom of the juvenile s file details there is a Workflow Activity row Add Content File Detail Project Juveniles First Name Juveniles Last Name JUVENILE DOR 01 01 2000 Race American Indian Alaska Native Sex TA Status ET Type Sex Related Offense JIDS Date File Entered Minimum Parole Probaton Expiration Date Maximum Parole Probaton Expiration Date To Receiving State or Holding State Kentucky iti lt lt lt it sw C s From Sending State or Home Demanding State Ohio Case Status Adve me See fp O Workflow Status A Last Changed 12 13 2012 3 10 00 PM Changed By icjo3 a Select Current if you want to view the current step of all workflows the file is in b Select All if you want to view every step of every workflow the file is was in Pg 90 Workflow Status Report 1 Select the Reports button on your left hand navigation Workspace
37. a Are you a registered user If not click here 6 You will be logged into the system and will be brought to your home screen A NO First Time Login Activating Your User Account Upon your first visit to JIDS you must activate your user account by reading the User Acceptance Agreement and Privacy Policy and filling out the User Acceptance Agreement form Note You will not be able to sign in to JIDS until you fill out the User Acceptance Agreement form 1 On your log in screen select Are you a registered user If not click here INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS Password 4 Forgot your Password a Are you a registered user If not click here 2 You will be brought to a page where you must authenticate your user name to continue Enter your user name in the User Name field and click Continue Note Your JIDS user name will always be your email address Welcome to JIDS First Time Login User Name full e mail address 3 You will be brought to the User Acceptance Agreement page p B 8 IAN a a H EST uth JIDS USER ACCEPTANCE AGREEMENT Please review and complete the agreement below Click Submit at the end of the form to activate your account Print or save a copy for your records prior to submission if desired ert f 1 14 xy de kA E F4 Comment Share A O Interstate Commission for Juve
38. ad Documents The Upload Documents button creates a new juvenile case file and allows you to add a document to the file Separator Divider Upload Documents al Generate E Form e Generate E form The Generate E form button creates a new juvenile case file and generates a blank e form or e form process for the file Select E Form a OR Select E Form Process El il beni save e Save The Save icon saves the information entered in the fields and creates a new juvenile case file When the page refreshes you are brought to the File Details page for the case lr Save and Add Another e Save and Add Another The Save and Add Another icon saves the information entered in the fields and creates a new juvenile case file When the page refreshes you remain on the File Entry page and can create a new juvenile case file Pg 22 or e Cancel i Searching for a Juvenile File There are multiple ways in which you can search for a juvenile file refreshes you are brought to your home screen Searching from the Search Screen 1 2 Select Search on the left hand navigation vn Workspace e Assignments 5 Add Content all Reports a User Management and click Search Project Search The Cancel icon does not save any of the information you enter in the fields When the page Enter information on the juvenile file you are looking for into any combination of the data fields Project
39. ana RED Voin iaa 65 Absconder Violation REPO 65 Case Closure from Sending Stat A 66 Case Closure from RECEIVING State anita ad 66 Return TOF Falled PlaCeMeMne ieee onie a a ANN a 66 Pg 3 NOTH OLUMEARY Reti iaa ia 66 Voltar RETO NS A Aa 67 COMmMmunication Request aii AA bs 67 Adhoc to Individual WSOP sia 67 PAC ETO A o 68 Uses OAC FOC A PPP aael oy N aes sua stuaaeessous 68 HOW TO AG FOG ROUTE reiia T aise sine CaltongehaaliassoiaearentaeesaeeedeBegaatadioomadees 68 Ad Hoc Routing a Document Currently Assigned tO YOU cccssecccesececesececeeceeeseeceenceceencecauecessueceneness 71 EMI NOUITICAGIONNS senine O O dats austedeicseasaeass A duo ospteeatens 75 REDIVINE OA Request atiiexttih dcr aa Giant a wacwenenipecuen T a T aT 76 Cancelling WV ON TOW osito 78 Closing a Case REODE ING a Casan aa 79 Closme Cas E ba 79 REOPEN A Caserio adria 80 Sending a Communication Requests ir NEA 82 RUPININE Re DOS dla 86 HDS CUSTOM REDOT TS ra T 86 Adit REDOT tios 89 WOrKHOWACUVIY REDOT oenen a A Ai 90 Workflow Status Repo TE A A 91 FIE ACTIVITY REDO nanna e E E E 92 Manasine US ias 93 Adding USES a 93 Ed NE DEI iVa E EE a E E acauecAnas 94 Eding USE Sates O UP O O A a N a AN 94 Desctivatne USES auon E EE E NT 97 PAC COS SING JID HE Darn E E T A eae eaeiGee es 99 Pg 4 Logging In The JIDS system is located at https JIDS juvenilecompact org Note if this is your first time logging in to JIDS you must complete the User Agreeme
40. and agree thereto gt E 9 FORM Y 1 Juvenile s Signature Date Witness Signature Date in my capacity as the placement resource for TESTER JUVENILE do approve and subscribe Juvenile s Name to the above Memorandum of Understanding and hereby waive any right which may have to contest the return of the juvenile referred to h erein to the se nding state or jurisdiction from any state or jurisdiction within or outside the United States in which X he _ she may be found also undertake to cooperate with the supervising authorities and to assist them in securing the return of the juvenile referred to herein to the sending state whenever in their judgment such return may be necessary or desirable Placement resource s signature Date Witness Signature Date Permission is hereby granted to the above named juvenile to apply for reside in and be supervised by the State of Kentucky provided that the receiving state accepts supervision and the juvenile complies with the terms Receiving State of supervision Date SIGNED lf probation sending state s JUDGE If parole sending state s COMPACT OFFICIAL ICJ FORM IA VI Rev 03 01 12 Document Notes J Info _ Signature 2 Browse out to the location you would like to save your form to and click Save IMPORTANT If you have made any changes to the form and not clicked the Save button at the bottom of Save the form your edits wil
41. ate ICJO Sending Juvenile s Last Name testing Note The item that was routed to you from the other state will remain on your Assignments page Only the Ad Hoc assignment to your field staff should be removed from your Assignments Page at this time Email Notifications Users will receive email notifications in the JIDS system when the following events occur e Anitem has been routed to the user their state to work e A deadline has occurred for an item that has been routed to the user their state Notification emails contain a variety of information about what was sent to you the juvenile file it is in relation to and who routed it to you An example of what one of these emails looks like is below Request for Travel Permit Visit has been submitted user testuser com Thu 10 11 2012 4 23 PM you youremail com This email is a notification that a travel permit visit has been submitted Please follow the link below to log into JIDS for more information Juvenile s First Name FRANK Juvenile s Last Name FAILURE DOB 69 83 2812 Status Probation Type Transfer JIDS 79 Routed By user testuser com File Link http jids juvenilecompact org FB6 FileDetail aspx ProjectID 18FileID 179 i Document Link http jids juvenilecompact org FB6 f output Viewer ashx ProjectID 14FileID 1768 amp DocumentID 4342 e Selecting the File Link will bring you to the File Details page for the juvenile file e Selecting the Do
42. ator Juvenile s Last Name TEST B HA a JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN TO mA a JIDS Communication Request ICJO Responder Juvenile s Last Name ABSCONDER Example of Global Assignments page sorted by Step Global Assignments 3 document s assigned to icjo4 0 EM xs Project Name Route Step Due Date Details O JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN E A e JIDS Communication Request ICJO Responder Juvenile s Last Name ABSCONDER a e JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST Pg 50 6 To view the thumbnail of the document routed to you select the Preview icon Global Assignments 3 document s assigned to icjo4 Y ES Project Name Route Step Due Date Details TO m JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST CI Mm a JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN T B y Communication Request ICJO Responder Juvenile s Last Name ABSCONDER a Ascreen will open displaying the thumbnail image of the document Search Logged in as icjo4 y pu ao 1 a WB Workspace Global Assignme m x Assignments 3 3 document s assigned to icjo O amp xs ey ara x INTERSTATE COMPACT FOR JUVENILES none Date Details ser mman f Case Closure From m a JIDS REQUISITION FOR ESCAPEE OR ABSCONDER Ju
43. ave their field officers do a Home Evaluation which will be sent back to the Sending State upon completion The Sending State s ICJO will accept or deny this transfer based upon the decision made by the Receiving State s ICJO on the Home Evaluation form If denied the workflow completes If accepted the Sending State s ICJO sends a Travel Packet to the Receiving State s ICJO When the juvenile transfer occurs the Receiving State s ICJO will complete the workflow When completing the workflow upon juvenile transfer two processes are initiated 1 The Maximum Parole Probation Expiration Date Monitor This monitor looks at the Maximum Parole Probation Expiration Date from the case s File Details and automatically generates an email to the Sending State s ICJO when that date passes if the case is still active 2 The Quarterly Progress Report Monitor This monitor starts a counter which will send the Receiving State s ICJO office an alert at 75 and 90 calendar days to remind them to complete a Quarterly Progress Report if the case is active if they have not already Upon receiving this alert the Receiving State has the option to continue receiving the alert which resets the timer and allows them to receive another alert 75 and 90 calendar days later or cancel duplicate quarterly report alert If the Receiving State does not choose to continue receiving notifications they will not receive the next notification Quarterly Prog
44. case load User Management oP User Management Note User Management is available only to ICJO users lt l kl Ll L lt e lt lt kl ki Pg 16 The User Management icon allows you to manage the users in your state You can create new users edit user information and delete users Toolbar At the top of your screen you should see the JIDS toolbar W A i 8 7 X Logged in as Username search Search The Search section in your toolbar allows you to do a quick search by the juvenile s last name e Last Selecting the Last button will bring you to the search results screen for the last item you searched for User Preferences EJ The User Preferences icon allows you to edit several different user preferences such as changing your password or email Help The Help icon redirects you to the JIDS Helpdesk page where you access training materials find answers to frequently asked questions and submit support tickets Note Only ICJO users may submit support tickets Logout x Select the Logout button to end your JIDS session and return to the log in screen Pg 17 Search Results Screen Found XX File s in JIDS O xX e Refresh The Refresh icon resubmits the search parameters the user specified on the Search screen e Search Grid The Search Grid icon allows you to narrow down your search results by performing
45. computer a multifunctional device scanner printer fax on a network etc When you scan a document s save your scanned documents to a directory on your network or local computer such as your desktop where you can easily access them It is recommended that you scan your documents in black and white at 200 DPI This will help the images remain at a manageable size and will not delay load time once inside JIDS After the documents you would like to attach to a file have been scanned please refer to the Adding an Attachment to a Juvenile File section to see how to add documents to a file Pg 48 Viewing Your Workload 1 To view your workload select the Assignments page on your left hand navigation Tip The number of items assigned to you will appear in parentheses next to Assignments EN space Project Search 3 Assignments 3 q gt earc Project ar Add Content Juvenile s First Name alll Reports ile tN a en en Juvenile s Last Name DOB Race Sex 2 You will be brought to your Global Assignments page which displays every item currently assigned to you 8 7 X Logged in as icjo4 Global Assignments B 3 document s assigned to icjo4 EM Es Adhoc to Individual Project Name Route Step Due Date Details User 1 Case Closure From C i i JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN Sending State 1 e E c ones E sd a JIDS Communication Request ICJO Re
46. cument Link will launch the web viewer and bring you to the exact document that has been routed to you to work IMPORTANT You must be logged out of JIDS if you want to select one of these links If you are logged into JIDS when you receive a notification email go to your Assignments page to view the document routed to you Do not click on the email link Pg 75 Replying to a Request 1 select the Document Link in the email After receiving an email notification that a document has been routed to your state to work Note Only select the document link if you are logged out of JIDS If you are logged in go to your Assignments page to open the document in the web viewer Request for Travel Permit Visit has been submittec SL amp Sate Lists y Y Block Not Junk Categorize Follow Mark as Sender gt Up Unread Junk E mail Ta E er Message HTM Message Adobe PDF J Find gt Related lg Select Reply Reply Forward to All Delete Move to Create Other Folder Rule Actions Respond Actions Options Find user testuser com email example com Request for Travel Permit Visit has been submitted Sent Mon 10 15 2012 10 23 AM This email is a notification that a travel permit visit has been submitted Please follow the link below to more information Juvenile s First Name TESTER Juvenile s Last Name JUVENILE DOB 61 61 2000 Status Parole Type Transfer JIDS 83 Routed
47. d Offense No iv Sending State Compact Office Assign Orange County Receiving State Compact Office Assign JIDS Date File Entered 04 01 2014 Minimum Parole Probation Expiration Date 03 31 2016 Maximum Parole Probation Expiration Date 01 01 2018 To Receiving State or Holding State Kentucky From Sending State or Home Demanding State California iv Case Status Active Case Closure Date Workflow Status Remember Fields O Options File Entry Upload Documents Generate E Form ED OED 3 The screen will refresh and your juvenile information will be saved Pg 30 Remember Fields If you are creating multiple juvenile files containing similar information you can use the Remember Fields check box to remember the information you have stored To use Remember Fields 1 Select Add Content on your left hand navigation Workspace 2 Assignments 5 Search y Add Content Project JIDS Juvenile s First Name Example Juvenile s Last Name Juvenile DOB 01 01 2000 Race Other y Sex Male Status Parole v Type Transfer Sex Related Offense No Sending State Compact Office Assign Orange County Receiving State Compact Office Assign JIDS Date File Entered 04 01 2014 Minimum Parole Probation Expiration Date 03 31 2016 Maximum Parole Probation Expiration Date 01 01 2018 To Receiving State or Holding State Kentucky From Sending State or Home Demanding Stat
48. d you want to generate and ad hoc route a Form VIII Home Evaluation to your field officer 2 You select a workflow button and the assignment leaves your page and then you ad hoc route that document Example You receive a Form X Case Closure Notification via the Case Closure From Sending State workflow You select the Complete workflow button from your options After the page refreshes and the workflow buttons disappear you ad hoc route the Form X to your field officer to let them know the case is closed If you want to ad hoc route a document that currently is assigned to you in another workflow you must do the following 1 Inthe web viewer select the Workflow icon oa as w SES 7 amp e Se p 10 12 2012 1 7 Eg TRANSFER 2 A E E TRAVEL 1 E 5 FORM VII 1 LI 2 l a e Form VIl Travel Pg 71 2 Select Route to Predefined Workflow from your options Quarterly Progress Report Travel Permit Testing Placement Travel Permit Visit Voluntary Return Non Voluntary Return Return for Failed Placement Case Closure From Receiving State Case Closure From Sending State Communication Request Request for Transfer of Supervision Please enter notes below ES ED 5 You will receive an alert that the document was routed successfully Click OK 6 The page will refresh You will see the workflow buttons on the bottom
49. e California Case Status Active EY Case Closure Date Workflow Status Remember Fields L Options File Entry Upload Documents Generate E Form SED RENTO oD Pg 31 3 Check the Remember Fields box Add Content File Entry Project Juvenile s First Name Juvenile s Last Name DOB Race Sex Status Type Remember Fields O Sex Related Offense Sending State Compact Office Assign Receiving State Compact Office Assign JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status Case Closure Date Workflow Status Options 4 Select Save and Add Another Add Content File Entry Project Juvenile s First Name Juvenile s Last Name Type Sex Related Offense Sending State Compact Office Assign Receiving State Compact Office Assign JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status Case Closure Date Workflow Status Remember Fields Options Example Juvenile 01 01 2000 Other iv Male iv Parole iv Transfer v No Y Orange County Auto Counter 04 01 2014 03 31
50. enile realize that the grant of Probation and especially the privilege to leave the State of Alaska to go to the State of Ohio is a benefit to me In return for these advantages promise Moving a Document into a New Divider Note For the definitions of Separators and Dividers see the section titled Separators and Dividers 1 Inthe web viewer right click on the document you want to move and select Change Document Information Pg 41 A fesse mi JIDS T 2 A _ TRANSFER 4 E A FORM IA VI 1 L p E FORM Vill 1 C FORM IX 1 G 4 _ CONDITIONS OF SUPERVISION 1 L i Pace 0001 E a change Document Informa a Rename Vocu Replace Document Copy URL Delete Document 2 Select the new Divider and or Separator you would like your document to be filed under Click OK Document Properties Separator TRANSFER Divider CONDITIONS OF SUPERVISION Name Doc Date 11111990 3 The viewer will refresh and your document will be placed in the new location Pg 42 Separators and Dividers Separators and Dividers are used to sort and categorize the documents within a file Separators consist of broad categories while Dividers are more specific groupings within the Separators Deleting a File Document Deleting a File To delete a juvenile file 1 On the juvenile s file details page select the Delete File icon a ojo Project JIDS Juvenile
51. er ES Workflow Notes D Info 7 Click the Send to User button Mag to Individual User Step Onginator I Send to User a i 57 Workflow Notes Qi Info a A list of users will show up from only the state you work in 3 Please select the user s to perform the next step p Display Name Information 11 Re Be Be Be Be Qe Be Qe Alan Jonson test testuser com Example User test testuser com icjo4 testi testuser com test testuser com aa Od jpo3 test testuser com jp 2 test testuser com test testuser com C test testuser com T swe cn ZE CED b Selecta user from the list and click OK c Enter any notes you would like the user you selected to see and click Save Pg 70 a lacus amar notes tn thn tiin JEFE ormod e nome Nv aoe a ve OE d Your window will refresh and the workflow task button will be removed and the assignment will be off of your Assignments page Ad Hoc Routing a Document Currently Assigned to You If you are assigned a document in workflow and you want to ad hoc route that same document how it displays may be slightly different than what is described in the How To Ad Hoc Route section The instructions in the How To Ad Hoc Route section only apply if 1 You are routing a different document located in the same file as the document sent to you in workflow Example A Form IA VI is assigned to you via the Request for Transfer of Supervision workflow an
52. es involved e A user can only see the contents of a juvenile file documents etc if their state is in either the To or From field of the file details For example if you are a user in Kentucky you can only view a juvenile file s contents if the juvenile file has Kentucky listed as the To state or From state Pg 28 If you need to view the contents of a file that you do not have access to please contact one of the states that do have access to request them to email you information Key and Last Search The Key Search Field is the search field located at the top of your JIDS page It allows you to do a quick search based on the Juvenile s Last Name Search The Last button at the top of your JIDS page brings you to the search results of the last search you performed so that you do not have to enter in the search criteria again Pg 29 Adding a Juvenile File To add a juvenile file to JIDS 1 Select Add Content on your left hand navigation Workspace B tere Search Add Content y Reports ja User Management 2 You will be brought to the File Entry page Enter in the File Details for the juvenile and click Save Note Fields with an asterisk are required Al id LO File En Project JIDS w Juvenile s First Name Example Juvenile s Last Name Juvenile DOB 01 01 2000 Race Other Sex Male y Status Parole Type Transfer iv Sex Relate
53. ey will not receive the next notification Expedited Reg for TOS Sex Offender The Expedited Req for TOS Sex Offender workflow allows for the Sending State s ICJO to request an expedited transfer of a juvenile sex offender from their state to the Receiving State It begins with the Sending State submitting a Travel Permit to the Receiving State Next the Receiving State s ICJO will approve or deny the request to expedite the transfer NOTE The Receiving State may deny the request to expedite the transfer of supervision case but it cannot deny the transfer of supervision according to Rule 4 104 4 if the juvenile has no custodial parent or legal guardian in the Sending State but does have a custodial parent or legal guardian in the Receiving State If denied the regular Request for Transfer of Supervision workflow begins If accepted the Receiving State has 5 business days to submit reporting instructions registration requirements After Pg 63 that the Sending State has 10 business days from the time the Travel Permit was submitted to submit the juvenile s referral packet to the Receiving State Once the Receiving State gets the Referral Packet they will have their field officers complete a Home Evaluation which will be sent back to the Sending State upon completion When the juvenile transfer occurs the Sending State s ICJO will complete the workflow When completing the workflow upon juvenile transfer two processes are in
54. from an existing file 4 Use This allows a user to annotate an image The users can print the image s with the annotations but cannot permanently save them This allows all the same ability as above but Annotations no saving Use Annotations the user can save the annotations with saving permanently as a mask over the image The original image is not modified Pg 14 This allows a user to toggle between showing and hiding the annotations regardless of their X X ability to edit or save them Print View This allows a user to print project based x Reports reports Allow Workflow This allows a user to start a document down a ae X X X Initiation workflow route Show Hide Annotations Workflow This allows a person to generate and view X X X Reports workflow reports JIDS Custom This allows a person to generate and view JIDS X X X Reports Custom Reports Main Interface Navigation Navigation Panel On the left hand side of your screen you should see the JIDS Navigation Panel m Workspace a Assignments 4 2earch p Add Content Al Reports ca User Management e Workspace a JIDS provides a workspace for faster access to projects files and documents The workspace is customizable by users and can be organized to meet the needs of the individual user To edit your Workspace Workspace P 2 On the Workspace page click The Workspace options window opens Workspace Options My Assign
55. ghts in JIDS are dependent on which role you are Below is a matrix of the three roles and their respective system rights Group Rights Group Name Compact Office Field Office Field Office Administrator ICJO Supervisor JPS User JPO This allows a user to search files based on any system This allows a user to edit existing files in the File Edit JIDS system A user will only be able to edit the files they have an interest in This allows a user to delete a file Deleting a File Delete file will also delete any documents that are contained within the file This allows a user to view documents for a file A user will only be able to view the documents of a file they have an interest in Document This allows a user to print documents from the Printing document viewer x x x Document This allows a user to attach a document to an Emailing e mail message from within the viewer A X x This allows a user to export save a copy of a document outside of JIDS The original document remains in JIDS Document Viewing Document Exporting This allows a user to edit documents within the document viewer This can include making changes to an e form burning in annotations Document rotating documents replacing documents Editing moving documents within the tree moving documents to different dividers and separators and renaming dividers and separators Document This allows a user to delete individual Deleting documents
56. gnments page Closing a Case Reopening a Case Closing a Case To close a case 1 On the juvenile s File Details page change the Case Status from Active to Closed 2 Enter the current date in the Case Closure Date field Note if you utilize either of the Case Closure workflows the workflows will automatically update both of these fields for you In the Return for Failed Placement workflow your Case Status field will be updated but you will have to enter in the Case Closure Date manually W Workspace Add Content File Detail Assignments 3 e l Q w 4 Search Project JIDS Add Content Juvenile s First Name David alll Reports dh User A Juvenile s Last Name Davidson DOB 02 02 1998 Race Other Sex Male Status Probation Type Travel Sex Related Offense No Sending State Compact Office Assign Receiving State Compact Office Assign JIDS 18 pl Date File Entered 04 16 2014 Minimum Parole Probation Expiration Date 11 29 2014 Maximum Parole Probation Expiration Date 11 29 2015 To Receiving State or Holding State Ohio From Sending State or Home Demanding State Kentu Closed 11 29 2014 3 Click the Save icon at the top of the window to save your changes and select Continue ajo o Project JIDS Juvenile s First Name TESTER E m Juvenile s Last Name JUVENILE Are you s
57. he 10 day reminder email as the workflow has already moved forward into a new time frame Absconder Violation Report The Absconder Violation Report workflow allows for the Receiving State s ICJO to alert the Sending States ICJO that a juvenile transferred into their state has absconded Upon receipt of the notification the Sending State s ICJO has the option to complete the workflow or send a warrant to the Receiving State From there the Receiving State completes the workflow After 10 business days the Receiving State ICJO may close the case for the juvenile via the Case Closure From Receiving State workflow Pg 65 Case Closure from Sending State The Case Closure from Sending State workflow allows for the Sending State s ICJO to alert the Receiving State s ICJO that the case has been closed for the juvenile Upon receipt of the notification the Receiving State s ICJO completes the workflow Case Closure from Receiving State The Case Closure from Receiving State workflow allows for the Receiving State s ICJO to request that a case be closed for a juvenile who has transferred into their state The Sending State s ICJO has the option to either accept or reject this request and the Receiving State s ICJO will receive an email notification to alert them of which option was chosen Return for Failed Placement The Return for Failed Placement workflow allows for the Receiving State s ICJO to initiate the process f
58. he web viewer check the boxes next to the form s you want to print En tea BQDeiam i JIDS A E 2 JUVENILE A E TRANSFER 3 A _ 9 FORM IV 1 E e Form V Parole or Probation Investigation Request j i FORM IA VI 1 W ua e Form lA amp VI Applications for Services an l Waiver j E H FORM V 1 e Form V Report of Sending State Upon Juv Leaving Pg 56 2 Select the Print Document s icon in the top navigation A E __ TRANSFER 3 A C H FORM IV 1 B lea e Form IV Parole or Probation Investigation Request 4 v 7 FORM IA VI 1 W aa e Form IA amp VI Applications for Services an Waiver A FORM V 1 ia aa e Form V Report of Sending State Upon Juv Leaving 3 Anew window will launch containing the document s selected and you will be prompted to print w E E tele A A m Ut SAS pme RO Re an z lore gt gt Copies ft Pages to Print Comments amp Forms All Document v Current page Pages fi gt More Options 8 5 x11 Inches Page Sizing 8 Handling Size Options i CT FOR JUVENILES FORM IA VI Fit Actual size gt Shrink oversized pages F CES AND WAIVER Choose paper source by PDF page size E IMPACT SERVICES er A A M Ohio Landscape Sending State Di ii i i it supervision as a parolee or probationer to the Interstate is Irvision will be in another state
59. hio Active 12 26 00 PM enm CROCKER 08 22 1998 White Female Probation Travel No 10005 05 08 2012 Kentucky Idaho Closed E E African cai 9 12 2012 ARTHUR BENNETT 08 01 2000 z Male Parole Failed No 10064 08 02 2012 Kentucky New Jersey Active ae American 7 05 00 PM Placement TODD CARLILE 09 10 2012 White Female Parole Transfer Yes 10071 09 25 2012 Kentucky Ohio Active ell gt BERNARD BLACKING 09 11 2012 White Male Parole Transfer Yes 10074 09 25 2012 Texas Vermont Active pi M AUDRIA ADAMS 09 11 2012 White Female Parole Transfer Yes 10075 09 27 2012 Oregon Utah Active aN Each juvenile file is assigned its own unique JIDS number upon creation When searching for a specific juvenile file whose JIDS number you know enter the number into the JIDS number field on the search screen and click Search File Structure Each juvenile file in JIDS is its own specific case file A juvenile may have multiple cases for example if they travel to other states frequently resulting in more than one file for the same juvenile in your search results For example John Doe travels from his home state of Ohio to visit Kentucky to test placement Three months later John Doe transfers from his home state of Ohio to Tennessee These examples would show up as two separate case files in the JIDS system not as one juvenile file What You Can View e Every user in the system can see the file details for all juvenile files in the system regardless of the stat
60. ign JIDS 32965 n s Date File Entered 09 14 2013 f Minimum Parole Probation Expiration Date 04 30 2013 Maximum Parole Probation Expiration Date 09 14 2016 To Receiving State or Holding State Kentucky From Sending State or Home Demanding State Ohio Case Status Active Case Closure Date KIKK Workflow Status Pg 52 Out of Office Procedures e Set your email program to Out of Office The Out of Office Reply you set up will respond to any user who sends you an assignment while you are away to notify them of your absence e lf you are in a compact office that contains more than one compact administrator for your state There is no need to take any further action The items on your Assignments Page should already be on your coworkers pages and any incoming assignments will display on all of your Assignments Pages as well e If you are in a compact office where you are the only compact administrator for your state o Select the User Management icon on your left hand navigation Workspace a Assignments 5 4 Search Add Content ANA Reports a E r User Management If the designee is not currently in the JIDS system add them to your state s ICJO group If the designee is a field officer in the JIDS system edit their user information and add them to your state s ICJO group o Any new items that are assigned to your state to work will go to both you and y
61. ill refresh Make any necessary changes to the new file s detail page and click Save Add Content File Entry Project JIDS lt Juvenile s First Name Juvenile Juvenile s Last Name a 01 01 2001 Race White Sex Status Type Sex Related Offense es Sending State Compact Office Assign Recelving State Compact Office Assen JDS Date File Entered 05 01 2014 Minimum Parole Probation Expiration 10 10 2013 Date Maximum Parole Probation Expiration 10 10 2015 Date To Receiving State or Holding State osea Sake Home Demanding State it Case Status Case Closure Date K Workflow Status w oD Pg 35 Viewing a Juveniles File To view the contents of a juvenile s file select the Viewer icon Ta on the top right hand side of your juvenile s File Detail page mis USE SL Workspace Add Content File Detail i Assignments 5 0 mi w earch Project JIDS Add Content Juvenile s First Name TESTER ali Reports Juvenile s Last Name JUVENILE qa User Management L nun DOB 01 01 2000 Race American Indian Alaska Native i Sex Male Ta Status Parole x Type Transfer x Sex Related Offense No x JIDS 10066 Note Users are only able to view the contents of files that they have an interest in Web Viewer Navigation Web Viewer Toolbar When you open a juvenile case file in the Web Viewer
62. itiated 1 The Maximum Parole Probation Expiration Date Monitor This monitor looks at the Maximum Parole Probation Expiration Date from the case s File Details and automatically generates an email to the Sending State s ICJO when that date passes if the case is still active 2 The Quarterly Progress Report Monitor This monitor starts a counter which will send the Receiving State s ICJO office an alert at 75 and 90 calendar days to remind them to complete a Quarterly Progress Report if the case is active if they have not already Upon receiving this alert the Receiving State has the option to continue receiving the alert which resets the timer and allows them to receive another alert 75 and 90 calendar days later or cancel duplicate quarterly report alert If the Receiving State does not choose to continue receiving notifications they will not receive the next notification Travel Permit Visit The Travel Permit Visit workflow allows for the Sending State s ICJO to send a Travel Permit for Vacation Visit to the Receiving State s ICJO If the permit is for less than 30 calendar days the Receiving State s ICJO completes the workflow If the permit is for more than 30 calendar days the Receiving State s ICJO selects Return to Sending State Next the Sending State s ICJO has 30 calendar days to submit reporting instructions for the juvenile On the 30th calendar day the Sending State s ICJO receives an email
63. l not be saved on your exported copy of the form Initiating a File Down a Specific Workflow Route To initiate a file down a workflow 1 Inthe document web viewer select the document you want to route IMPORTANT The document you choose will be the document that contains all of the workflow task buttons for the entire workflow route It will also be the first document to load when a user it has been routed to opens the assignment Because of this the document you select should be an e form related to the workflow you are using For example when choosing a Travel Permit workflow you should route a Form VII Travel Permit e form not a scanned copy of the form or an unrelated Photograph of the Juvenile Depending on the workflow the document e form you choose to route may vary 2 Click the Workflow icon in the top navigation Sor i JAS Ma e g HE uvo E H W mu xf 117 y E Sj E ZO La Ri Comment Share E Ej TRANSFER 2 m e E RISK ASSESSMENT 1 D E H PHOTOGRAPH OF JUVEN E A A EE TRAVEL 1 L 4 E FORM VII 1 i e Form VII Travel G Permit a FORM VII we INTERSTATE COMPACT FOR JUVENILES OUT OF STATE TRAVEL PERMIT AND AGREEMENT TO RETURN VACATION VISIT ONLY VISIT FOR TESTING PLACEMENT To Kentucky From Ohio Receiving State Sending State From Joe Doe JPO Ohio Agency Name Title Agency Department Phone Re TESTER
64. ments Missing Documents Assignments Dashboard Recent Documents FileBound Projects My Clipboard Recent Files 1 Select the Workspace icon Add to Page ay 3 Select the sections that you would like to be visible on your Workspace page IC Only your selections will be displayed in the Workspace Pg 15 Assignments The Global Assignments page shows a list of all documents that are assigned to you across all Workflows These documents are assigned to your state and waiting for you to take an action Search You can search for juvenile case files located within JIDS by using the specified index field values i Assignments m search Add Content The Add Content icon brings you to the File Entry page which allows you to create a new Project Juvenile s First Name Juvenile s Last Name Status Type Sex Related Offense Sending State Compact Office Assign Receiving State Compact Office Assign JIDS Date File Entered Minimum Parole Probation Expiration Date Maximum Parole Probation Expiration Date To Receiving State or Holding State From Sending State or Home Demanding State Case Status Case Closure Date Workflow Status Add Content juvenile case file in JIDS Reports The Reports icon allows you to generate a variety of reports measuring data in JIDS such as lll Reports JIDS y Options compliance status of files in workflow and total
65. n will be in another state makes it likely that there will be certain differences between the supervision would receive in this state and supervision which will receive in any state to which am asking to go However urge the authorities to whom this application is made and all other judicial and administrative authorities to recognize that supervision in another state if granted as requested in this application will be a benefit to me and will improve my oppo rtunities to make a good adjustment In order to get the advanta ges of supervision under the Interstate Comp act for Juveniles do hereby accept such differences in the course and character of supervision as may be provided and do state that co nsider the benefits of supervision under the Compact to be worth any adjustments in my situation which may be occasioned In view of the above do hereby apply for permission to be supervised on Probation i Ohio probation parole Receiving State FORM VI MEMORANDUM OF UNDERSTANDING AND WAIVER l Example Juvenile __ realize that the grant of Probation and especially the privilege to leave the State of Alaska to go to the State of Ohio is a benefit to me In return for these advantages promise A Document Notes v Info _ Signature Pg 40 2 Enter notes in the File Notes field and click the Save icon i E a JIDS Juvenile Ly TRANSFER 3 E FORM IV 1 A E H FORM IA VI 1
66. nication Request The Communication Request workflow allows an ICJO user to communicate using an ICJ form with another ICJO user in regards to a juvenile s case file This form is stored with the file and therefore its contents are stored for future reference This route allows for a maximum of four requests and responses Note Communication Requests can only be sent between ICJO users To generate the Communication Request E form 1 Inthe document web viewer select the Generate E form button in your top navigation s JEE O IEC ma 2 d i JIDS 5 r Big vem a A ae Er BD le Comment Share E Eg TRANSFER 2 A E 1 TRAVEL 1 A E FORM VII 1 i az e Form VIl Travel L ra Permit GY a FORM VII m INTERSTATE COMPACT FOR JUVENILES OUT OF STATE TRAVEL PERMIT AND AGREEMENT TO RETURN VACATION VISIT ONLY VISIT FOR TESTING PLACEMENT To Kentucky From Ohio Receiving State Sending State From Joe Doe JPO Ohio Agency Name Title Agency Department Phone a Select Generate E form from your options Generate E Form Form A Petition for Req to Return a Runaway Juv Form Req for a Runaway Juvenile Form l amp Vl Applications for Services and Waiver Form ll Req for Escapee Absconder or Accused Del Form lll Consent for Vol Return of 005 Juv Form l Parole or Probation Investigation Request Form IX Quarterly Progress or Violation Report Form V Rep
67. niles T a Read the User Acceptance Agreement and Privacy Policy b Complete the e form at the end of the agreement pg 14 by inserting your information in each of the fields ay te gt 14 114 e Sy e 879 gt 5 E E EJ ne Comment Share See E INTERSTATE COMPACT FOR JUVENILES E A JDS USER ACCEPTANCE AGREEMENT 7 FIRST NAME Last name Tester user nave emu cores semanita O E rote YES state Tennessee starus Parole Pg c When you are finished click the Submit button at the bottom of the e form a et comment share ROLE JPO STATE Tennessee STATUS Parole By selecting the I Accept box you acknowledge that you have read the Juvenile Interstate pr Data System JIDS Privacy Policy and User Acceptance Agreement and agree to be bound by T the terms and conditions set forth You agree to use JIDS for lawful purposes only and you acknowledge that your failure to do so may subject you to civil and criminal liability If you do not agree to the terms and conditions of this agreement you may not access view obtain services from or otherwise use JIDS ACCEPT DATE ACCEPTED 08 24 2012 By selecting the I Accept box below you acknowledge that you have also received the permission of your state s compact administrator or designee to access JIDS ACCEPT DATE ACCEPTED 08 24 2012 d A notice will appear alerting you that
68. notify John Doe Supervisor 456 Apple Lane Columbus OH 555 123 4567 Name Ate address telephone no FileBound Version 6 1 3 Copyright 201 Signed i T F Terms and Conditions Judge or Compact Oficial Date must be verified and notarized AFFIDAVIT OF VERIFICATION a 7 To open the web viewer for the document routed to you select the Viewer icon Global Assignments 3 document s assigned to icjo4 E ES Project Name Route Step Due Date Details O JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST T a JIDS Case Closure From Sending State ICJO Receiving Juvenile s Last Name CAUTHEN O m a JIDS Communication Request ICJO Responder Juvenile s Last Name ABSCONDER Pg 51 a The web viewer will open in a new window oe Z L Ri Comment z 7 y RETURN 1 E H FORM II 1 i zz e Form Il Req for INTERSTATE COMPACT FOR JUVENILES FORMI REQUISITION FOR ESCAPEE OR ABSCONDER C REQUISITION FOR ACCUSED DELINQUENT TO Authority A pate 09 14 2012 Appropiate Autho Name of Court or Agency John Doe requisition the return of MARIE DANIEL bomon 07 11 2003 in accordance with the Interstate Compact for Juveniles ICJ Rules Section 600 Return of Juveniles Said juvenile check appropriate item O was paroled to the custody of O was placed on probation subject to the supervision of O was committed to institution or agency OR
69. nt and Privacy Policy Go to the First Time Log In Activating Your User Account section on page 8 for instructions on how to proceed 1 Open JIDS in your browser by entering https JIDS juvenilecompact org in your browser s address bar Note Google Chrome browser does not work with JIDS b J 2 jids juvenilecompact org pr x 2 You will be brought to the log in window gt Fiesound Document Mara x ll v 3 Search Share E More gt gt Sign In A INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name Password Forgot your Password Are you a registered user If not click here FileBound version 6 1 3 Copyright 2012 Marex Group Inc By logging in you agree to the terms and conditions ss provided in the licensing agreement 3 Enter your user name into the User Name field Note your user name is your email address ig S INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS User Name Password Forgot your Password m Are you a registered user If not click here 4 Enter your password into the Password field Juvenile Interstate Data System JIDS User Name Password Forgot your Password EB Are you a registered user If not click here 5 Click Login ig INTERSTATE COMMISSION FOR JUVENILES Juvenile Interstate Data System JIDS Forgot your Password
70. of your page for the other workflow that document is currently in Pg 72 Request for Transfer of Supervision Step ICJO Sending 7 Notes Gu Info Signature Note The above image is an example of what you may see at this point Depending on what step and what workflow you are in the buttons that display at this time may be different a If there are multiple workflows assigned to you on the same document the oldest of the workflows will display by default b In order to see the workflow button that allows you to select which user you would like to ad hoc route to you need to close the web viewer 7 Goto your Assignments page a Notice that your juvenile is listed twice under unique workflow routes Global Assignments 3 document s assigned to icjo3 Y F ES De Project Name Route Step Due Date Details g JIDS ICJO Sending Juvenile s Last Name Example a JIDS Case Closure From Sending State ICJO Sending Juvenile s Last Name testing TT 0 JIDS Originator Juvenile s Last Name Example b Select the Web Viewer icon for the Ad hoc to Individual User assignment Global Assignments 3 document s assigned to icjo3 EM ES E gt Project Name Route Step Due Date Details a JIDS Request for Transfer of Supervision ICJO Sending Juvenile s Last Name Example T lt a JIDS Case Closure From Sending State ICJO Sending Juvenile s Last Name testing p JIDS Ad hoc to Individual
71. on E JIDS m JUVENILE A E TRANSFER 3 A FORM IV 1 L ea e Form IV Parole or Probation Investigation Request A Wi FORM IA VI 1 Wl ge Form IA amp VI Applications for Services an E Waiver A _ FORM V 1 i ea e Form V Report of Sending State Upon Juv Leaving 3 Your default email client will launch a draft of anew message with a copy of the selected document s attached Revise the subject of the email enter a message and add recipients as you normally would Tip If your default mail client does not open a new email draft make sure your pop up blocker is disabled in your internet browser Pg 58 Options Format Text Address Check _ Follow 4 Spelling Book Mames E Up 0 Basic Text Mames Include fa Options la Proofing This message has not been sent Ao A oe eo Subject FileBound Message Attached E mail Document s from FileBound Exporting a Form 1 Toexport a form select the Save a Copy icon Comment Share j E FORM IV 1 4 E FORM IA VI 1 r arg gt Y AVAST arrore ate Form IA amp VI i 3 That will return at any time to the sending state if asked to do so bythe Parole authorities in that ey ce state further understand that if do not obey or live up to these promises may be returned to the sending state have read the above or have had the above read and explained to me and understand its meaning
72. or the return of a juvenile to their home state whose placement has failed in the receiving state After the Receiving State s ICJO sends notice to the Sending State s ICJO the Sending State s ICJO has 5 business days to send the Receiving State the Travel Plan for the juvenile On the 5 business day the Sending State s ICJO receives a notification that the Travel Plan is due At this point they have the option to send the Travel Plan or request a 5 business day extension When the Sending State s ICJO sends the Travel Plan to the Receiving State s ICJO the Receiving State s ICJO gets an email notification When the juvenile is returned to the Sending State the Sending State s ICJO completes the workflow Non Voluntary Return The Non Voluntary Return workflow allows for the Home Demanding State s ICJO to initiate the process for the return of a runaway juvenile to their home state After sending the request for the juvenile the Holding State s ICJO has the option to approve or deny the request If denied the workflow completes If approved the Home Demanding State s ICJO has 5 business days to send the Holding State the Travel Plan for the juvenile On the 5 business day the Home Demanding State s ICJO receives a notification that the Travel Plan is due At this point they have the option to send the Travel Plan or request a 5 business day extension When the Home Demanding State s ICJO sends the Travel Plan
73. ort of Sending State Upon Juv Leaving Form VIl Travel Permit sE Pg 82 2 Fill out the required fields on the form and enter your request iktea T BT etianm CR rn oe W B l3 le Comment Share E Ly 10 12 2012 1 E Y COMMUNICATION REQU FORM 1 ga e Communication i Request Form C E TRANSFER 2 b E Ey TRAVEL 1 2 INTERSTATE COMPACT FOR JUVENILES aS COMMUNICATION REQUEST FORM FROM Amy Jenkins PHONE NUMBER 555 555 5555 TYPE OF CASE JUVENILE INFORMATION JUVENILE S FULL NAME TESTER JUVENILE JIDS NUMBER SEX Male pos 01 01 2000 REQUEST Please provide an update to me on Tester s performance in school Document Notes v Info Signature a Scroll to the bottom of your form and click Save Save COMPACT ADMINISTRATOR DESIGNEE DATE 4 m gt E pa v k Document Notes v Info _ Signature ea b The page will refresh and the information you entered on the form will be stored in JIDS To route the e form down the Communication Request workflow 1 Select the document you want to route In this case it will be the Communication Request E form IMPORTANT The document you choose will be the document that contains all of the workflow task buttons for the entire workflow route It will also be the first document to load when a user it has been routed to opens the assignment
74. our designee s homepage e When you return to the office remove your Out of Office alert from your email and remove your designee as an ICJO by either deleting the user or editing their user information back to JPO or JPS For more information on User Management see the Managing Users section Pg 53 Creating Completing a Form Electronically Creating Completing a Form via the Web Viewer 1 Inthe web viewer select the Generate E form icon a See io JDS A OE Juvenile E Ly TRANSFER 2 E FORM IA VI 1 E FORM V 1 i qua e Form V Report of Sending State Upon Juv Leaving ls la qn 02 S B amp Le let S ES 0 0 A SN INTERSTATE COMPACT FOR JUVENILES a Choose Generate E form from your options Cancel Note For information on E form Processes please see the E form Processes section 2 Select the e form you would like to complete Communication Request Form Form A Petition for Reg to Return a Runaway Juv Form Req for a Runaway Juvenile Form lA Vl Applications for Services and Watver Form ll Req for Escapee Absconder or Accused Del Form Ill Consent for Vol Return of OOS Juv Form lV Parole or Probation Investigation Request Form IX Quarterly Violation or Absconder Report Form V Report of Sending State Upon Juv Leaving Form VIl Travel Permit Form Vill Home Evaluation Report
75. oute It will also be the first document to load when a user it has been routed to opens the assignment Because of this the document you select should be the e form related to the information you need to convey to your field officers kJ DB mue 1 W dE 117 El ES Z B le Comment Share E E 10 12 2012 1 E E TRANSFER 2 A E E TRAVEL 1 A C FORM VII 1 i ga e Form VII Travel Permit Ss OG S ee Qe INTERSTATE COMPACT FOR JUVENILES did DI RN Route to predefined workflaw oz Pg 68 3 Select Ad Hoc To Individual User from the list of workflows Request for Transfer of Supervision Violation Report and Reply Quarterly Progress Report Travel Permit Testing Placement Travel Permit Visit Voluntary Return Non Voluntary Return Return for Failed Placement Case Closure From Recetving State Case Closure From Sending State Adhoc to Individual User oD 4 You will be prompted for notes but none are necessary for this step Click OK Please enter notes below ES ED 5 You will receive an alert that the document was routed successfully Click OK Message from webpaqega j 6 The page will refresh and you will have one button at the bottom of your viewer window If you hover over it it will say Send to User Pg 69 Adhoc to Individual User Step Onginator LS Send to Us
76. r in the workflow to see Click Save Zi Please enter notes in the textbox below Lance a The window will refresh The task buttons will be removed from your web viewer and the assignment will no longer be present on your Assignments page Cancelling a Workflow In some cases a user will need to cancel a workflow This could be because the document was accidentally routed twice the initiating user selected the wrong workflow or the juvenile no longer plans to cross state lines among other possible scenarios If you need to cancel a workflow route for any reason you may do so at any step of the workflow that is assigned to you Each step in a workflow contains a Cancel Workflow button in addition to the other task buttons unique to that particular workflow route 1 To cancel a workflow select the Cancel Workflow button Re TESTER JUVENILE 01 01 2000 American Indian Al Juvenile s Name DOB Burglary 1234 Par Offense Court Agency Current Placement Name Justin Juvenile Relationship Father A a AU ae OIUMDLU DH 4300 otes here Travel Permit Visit Step ICJO Sending _ S 4 mH ao a AF Pg 78 2 You will be prompted for notes but there is no need to include any Click Save Ej Please enter notes in the textbox below SY cance 3 Your window will refresh and the task buttons will be removed from your page The assignment will no longer display on your Assi
77. ress Report The Quarterly Progress Report workflow allows for the Receiving State s ICJO to send a Quarterly Progress Report to the Sending State s ICJO Based on the decision marked at the bottom of the Quarterly Progress Report form the Sending State s ICJO will select either Continue Supervision Checked on Quarterly Report or Request Discharge Checked on Quarterly Report e If Continue Supervision is selected the workflow completes e If Request Discharge is selected the Sending State s ICJO has 60 calendar days to respond to the Receiving State On the 60 calendar day the Sending State s ICJO will be sent a notification email to remind them that they need to respond After responding the Receiving State s ICJO will complete the workflow Pg 62 Expedited Req for TOS Parole The Expedited Req for TOS Parole workflow allows for the Sending State s ICJO to request an expedited transfer of a juvenile from their state to the Receiving State It begins with the Sending State submitting a Travel Permit to the Receiving State Next the Receiving State s ICJO will approve or deny the request to expedite the transfer NOTE The Receiving State may deny the request to expedite the transfer of supervision case but it cannot deny the transfer of supervision according to Rule 4 104 4 if the juvenile has no custodial parent or legal guardian in the Sending State but does have a custodial parent or legal g
78. s Located in the bottom left hand side of the Web Viewer window the Notes icon allows you to add and save notes on the juvenile case file you have open in the Web Viewer Adobe Toolbar When you open a PDF document in the Web Viewer the Adobe Toolbar will appear at the top of the document Benl a amp us EA Comment Share e Save a copy E The Save a copy icon allows you to save a copy of the document you are viewing on to your computer e Print file The Print file icon allows you to print a copy of the document you are viewing Pg 38 Editing a File To edit a file 1 Open the file details of the juvenile file you want to edit 2 Select the field s you want to change and make the necessary edit s Project JIDS Juvenile s First Name John Juvenile s Last Name Doe DOB 11 12 1994 Race Hispanic Latino y Sex Male v Status Probation y Type Transfer Sex Related Offense No Sending State Compact Office Assign Receiving State Compact Office Assign JIDS 10 Date File Entered 04 08 2014 Minimum Parole Probation Expiration Date 08 01 2014 Maximum Parole Probation Expiration Date 08 01 2014 To Receiving State or Holding State Kentucky From Sending State or Home Demanding State New Mexico y Case Status Active y Case Closure Date Workflow Status Last Changed Changed By Workflow Activity lt 4 14 2014 9 55 00 AM icjo4 Current Overd
79. s First Name Example x Juvenile s Last Name Juvenile DOB 01 01 2001 Race Other Sex Male EJ E 2 Click Continue to confirm Are you sure you want to delete this File ED S D 3 The file will delete and you will be brought back to your home screen Pg 43 Deleting a Single Document To delete a document in a juvenile file 1 Right click on the document you want to delete 2 Select Delete Document IF AL JIDS A y TRANSFER 4 A _ 7 FORM IV 2 S laa e Form IV Parole or Probation Investigation Request A E aa Page 0002 4 7 9 FORM IA VI 1 E ae Form lA amp VI oIa O 5106 SY Change Document Informaj Rename Document Replace Document Copy URL Delete Document a Select Continue Are you sure you want to delete this Document b You will receive a notification that your document was deleted successfully Click OK Message from webpage A Document deleted successfully 4632 c The document viewer will refresh and your deleted document will be removed Pg 44 Deleting Multiple Documents To delete multiple documents in a juvenile file 1 Select the checkboxes next to the documents you want to delete ly JIDS E 2 Juvenile E y TRANSFER 3 MI A FORM IV 2 W qua e Form IV Parole or Probation Investigation A E TRANSFER 3 de W T FORM IV 2 E Wea e Form IV
80. sponder Juvenile s Last Name ABSCONDER ommunication ama Request 1 C id a JIDS Adhoc to Individual User Originator Juvenile s Last Name TEST 4 Search q Add Content 3 Onthe left hand navigation you will see a list of the individual workflow routes that currently have items assigned to you Tip The number of items assigned to you in each individual workflow will appear in parentheses next to the name of the workflow Pg 49 Adhoc to Individual User 1 Case Closure From Sending State 1 Communicaton Request 1 Search y Add Content al Reports ja User Management 4 If you select one of the workflows on the list you will be brought to a page that lists details describing your assigned items from that specific workflow Assignments Ad hoc to Individual User 1 document s assigned to icjo3 0 N E x From Sending Juvenile s First Juvenile s Last To Receiving State State or Assign Start Step o N N Status Type JIDS or Holding State Home D a Workflow Status By ae State x 11 28 T E appison AUSER Probation Transfer 5065 Kentucky Virgin Islands icjo3 2 09 00 Origina PM 5 You can sort results on any of these pages by selecting one of the column headers at the top of the page Example of Global Assignments page sorted by Route Global Assignments 3 document s assigned to icjo4 C e a pe Project Name Route Step Due Date Details C Ba a JIDS Adhoc to Individual User Origin
81. to alert them that reporting instructions are due After they send the reporting instructions the Receiving State s ICJO completes the workflow Travel Permit Testing Placement The Travel Permit Testing Placement workflow allows for the Sending State s ICJO to send a Travel Permit for Testing Placement to the Receiving State s ICJO If the permit is for less than 30 calendar days the Receiving State s ICJO completes the workflow If the permit is for more than 30 calendar days the Receiving State s ICJO selects Return to Sending State Next the Sending State s ICJO has 30 calendar days to submit a referral packet for the juvenile On the 30th calendar day the Sending State s ICJO receives an email to alert them that the referral packet is due After they send the referral packet the Receiving State s ICJO completes the workflow Pg 64 Travel Permit RTF Notification The Travel Permit RTF Notification workflow allows for the Sending State s ICJO to alert the Receiving State s ICJO that a juvenile will has been placed in a residential facility in their state Upon receipt of the notification the Receiving State s ICJO completes the workflow Violation Report and Reply The Violation Report and Reply workflow allows for the Receiving State s ICJO to send a Violation Report to the Sending State s ICJO Based on the decision marked at the bottom of the Violation Report form the Sending State
82. to switch to the Edit User Information page Pg 94 JIDS User Management Add User Information Add Edit Toggle Agency SYS Supervisor SSS Role Phone Stats Ta TimeZone E Group ms 3 A user list will appear on your screen to the right of the User Information fields Select the user you wish to edit from the drop down list JIDS User Management Edit User Information lv Add Edit Toggle UserName Td Password Gren User Inf Name A ICJ028100 c0m Email OCOCOCOC d ES agency OO Superis O S SO YS Role Cd Phone oT Status 3 TimeZone E Group mi Acte i Save User Info 4 After selecting the user click in any of the empty fields The selected user s current user information will appear to the right of the User Information fields Pg 95 JIDS User Management Edit User Information 7 Add Edit Toggle User List a TE UserName Delete User Password 2 Current User info Nme As Emit SIR Agency The Greatest Agency Supervisor Te Best Supervisor Role Sd Field Office Supervisor Phone 555 555 5555 status TE Both TimeZone E SS Group _ OH JPS Active EH Active a Make any changes and click Save User Info Note You only need to enter information in the fields you wish to change Information previously saved which has not changed does not need to be typed in again JIDS User Management Edit User Information M Add Edit Toggle User List JPSHBJ
83. uardian in the Receiving State l denied the regular Request for Transfer of Supervision workflow begins If accepted the Sending State has 10 business days from the time the Travel Permit was submitted to submit the juvenile s referral packet to the Receiving State Once the Receiving State gets the Referral Packet they will have their field officers complete a Home Evaluation which will be sent back to the Sending State upon completion When the juvenile transfer occurs the Sending State s ICJO will complete the workflow When completing the workflow upon juvenile transfer two processes are initiated 1 The Maximum Parole Probation Expiration Date Monitor This monitor looks at the Maximum Parole Probation Expiration Date from the case s File Details and automatically generates an email to the Sending State s ICJO when that date passes if the case is still active 2 The Quarterly Progress Report Monitor This monitor starts a counter which will send the Receiving State s ICJO office an alert at 75 and 90 calendar days to remind them to complete a Quarterly Progress Report if the case is active if they have not already Upon receiving this alert the Receiving State has the option to continue receiving the alert which resets the timer and allows them to receive another alert 75 and 90 calendar days later or cancel duplicate quarterly report alert If the Receiving State does not choose to continue receiving notifications th
84. ue All w O 0 Note A user will only be able to edit the file details for a juvenile they have interest in 3 Click the Save icon to save your changes Project Juvenile s First Name Juvenile s Last Name x DOB Race Sex JIDS John Doe 11 12 1994 Hispanic Latino Male L lt Le a Select Continue Are you sure you want to save this File b ja s w o i amp Pg 39 4 The window will refresh and you will see a green banner at the top of your page notifying you that your edit was saved successfully Add Content File Detail T file is successfully saved Project JIDS Making Notes on a File File notes are like a sticky note attached to the file They are visible to all users that have access to the file regardless of where it is in a workflow process To add notes to a file 1 Select the Notes icon in your web viewer iy JDS A P Juvenile E TRANSFER 3 gt E FORM IV 1 j E FORM IA VI 1 Jae Form lA amp VI Applications for Services al Waiver cd ds INTERSTATE COMPACT FOR JUVENILES ini APPLICATION FOR SERVICES AND WAIVER APPLICATION FOR COMPACT SERVICES Ohio FROM Alaska Receiving State Sending State Example Juvenile hereby apply for supervision as a parolee or probationer to the Interstate Compact for Juveniles understand that the very fact that supe rvisio
85. ure you want to save this File i File is successfully saved Project JIDS N Juveniles First Mame TESTER Juvenile Last Name JUVENILE DOB 011072000 Race American Indian Alaska Native Sex Male Ka Status Parole Type Transfer KA Sex Related Offense Ho is Reopening a Case To reopen a case 1 On the juvenile s File Details page change the Case Status from Closed to Active 2 Remove the date in the Case Closure Date field Minimum Parole Probation Expiration Date 01 01 2016 Maximum Parole Probation Expiration Date 01 01 2017 i noo 1 h Fa EZ To Recetving State or Holding State Kentucky From EI ing State Home Demandine La e ONIG ES Case Status CUE N Case Closure Date 3 Click the Save icon at the top of the window to save your changes and select Continue Pg 80 Project JIDS Juvenile s First Name TESTER gt Juvenile s Last Name JUVENILE o Mad ANA re you sure you want to save this File EDk 4 Agreen banner will appear at the top of your page to let you know your changes were saved Add Content File Detail i File is successtully saved Project JIDS N j Juveniles First Mame TESTER Juvenile s Last Name JUWENILE DOB 01 01 2000 Race American Indian Alaska Native Sex Male Status Parole Type Transfer e m Sex Related Offense No is Pg 81 Sending a Commu
86. uvenilecompact org or clicking the Help icon in JIDS You can email the helpdesk directly at support juvenilecompact org Pg 99
87. venile s Last Name TEST Sending State 1 e E REQUISITION FOR ACCUSED DELINQUENT r em E ia JIDS Juvenile s Last Name CAUTHEN ommunication Request 1 O ps a JIDS TO hony A pare 09 14 2012 Juvenile s Last Name ABSCONDER e Search FROM Court B ef Add Content t dohin Doa nanem recudation hartun ol MARIE DANIEL li bomon 07 11 2003 in accordance with the Interstate Compact for Juveniles ICJ Rules Section 600 Return of Juveniles ANA Reports Said vee check appropriato te paroled to the custody of Gs User Management E wes placed on probetion subject to tre superdalon oF O was committed to institution or agency OR El has fied to avoid prosecution and despite applicable provisions of law has E escaped J absconded C fied and is now believed to be in your jurisdiction at 123 Willow Court Lexington KY 40502 Juvende s physical description HESI Wri00Ibs Eyes Siwe Hair Blond Race Omer Sex Formate identifying marks or scars E a cS ce Attached are two certified true copies of the judgment formal adjudication order of commitment or petition alleging delinquency verifying juvenile s legal status 2 Circumstances of breach of terms of probation parole escape from institution or Geeing to avoid prosecution Here are the circumstances the undersigned hereby requests the retum of said juvenile as authorized by the Interstal Accordingly le Compact for Juveniles if Requisition is honored please
88. you should see the following buttons at the top left hand side of the screen Note As a JIDS user you will not be utilizing all of the displayed buttons Only the buttons you will be actively using in JIDS are described below E JIDS Juvenile o FileSearch You can select the File Search icon to search for one or more juvenile files It allows you to open multiple juvenile files in the same Web Viewer window for use in side by side comparisons e Add Document s The Add Document s icon allows you to add files from your computer or a network location to the juvenile case file These types of files can include conditions of supervision petition arrest reports and photographs Pg 36 e Workflow The Workflow icon allows you to route documents displayed in the Web Viewer down a predetermined workflow route e Generate E form MM The Generate E form icon displays a list of all available ICJ forms you can generate in JIDS e Delete Page s Note Deleting a page is only available to ICJO users The Delete Page s icon removes the selected documents from the case file e Email Page s The Email Page s icon attaches the selected documents to an email in your default email client Other Web Viewer Icons 2 7i le Comment 2 Share A C Ly RETURN 1 j ano E FORMI 1 i gw e Form Req for a Runaway Juvenile gt E TRANSFER 1 INTERSTATE COMPACT FOR JUVENILES
89. your information was submitted successfully ors ae nach JIDS USER ACCEPTANCE AGREEMENT Please review and complete the agreement below Click Submit at the end of the form to activate your account Print or save a copy for your records prior to submission if desired Your User Acceptance Agreement has been successfully submitted Within 5 minutes you should recerve an email confirming your account has been activated and you will be able to log tn to JIDS If you do not receive an email contact your state compact administrator for assistance 4 Within 5 minutes of clicking Submit you should receive an email letting you know you can now sign in to JIDS Pg 10 Your JIDS login has been activated JDS juvenilecompact org Sent Mon 10 15 2012 11 33 AM usernamejitest com Please proceed to the JIDS login screen for your first login Username email address username test com Role JPO State Tennessee Status Parole 5 Return to the log in screen and sign into JIDS a You should successfully log in and be forced to change your password Password for Current Password New Password lu tl w w o Weak Confirm New Password ED Password Requirements 1 Be a minimum length of eight 8 characters 2 Include a mix of lowercase and uppercase i Include one special character amp 2 etc 4 Include one number 5 Not be a dictionary word or proper name 6 Not be the same as the User I

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