FUEL MANAGEMENT SYSTEM
Contents
1. Walking Initial Balance Discount Percentage Figure 5 Walking Card 7 Page AARSOL Fuel Management System User Manual The Walking card is for those customers who will make the payment on every transaction and their discount balance will sum up which they can avail at any later stage Following values may be given Field Value Description give 0 in this field W to distinguish the customer types Min Max Balance 0 The minimum balance will be O in this case Warning Level There will be no warning message alerts for walking customers so give value 0 in this field Discount Plus For Walking customers select Plus from discount drop down list Percentage 5 This is the discount percentage which you will define against Walking customers You can give different discount percentage to individual customers as well which will be discussed when we will be entering customer s data In case of Walking customers this percentage of their payments will be saved and summed up to give free fuel transaction at any stage 8 Page AARSOL Fuel Management System User Manual SECTION 4 GENERATE CARD After defining the card types the next step is to generate cards Click on the Cards 5 option from left from the top menu The following screen will open CARDS GENERATION Customer Type Customer ID Golden e No of Cards Initial Balance Discount Description Generate F2. FUELMANAGEMENT SYSTEM User Manual AARSOL PVT LTD TABLE OF CONENTS SECTION 1 LOGIN SCREEN NN 1 SECTION 2 MAIN PAGE E 2 SECTION 3 CARD EE 4 3 1 MANN 4 3 2 VEV 6 3 3 NNN ea TE RE RT RT NE OO KO EE N ORE 7 SECTION 4 GENERATE CARD is See ee ie ee IG ee ee a ee 9 SECTION 5 OTNES i s E in es vedic amen vs perce an wen bead es EG ae 11 SECTION 6 PINT NE EE EE EE N een 14 SECTION 7 PRINT CARDS ee re een 16 SECTION 8 ING NNN 18 8 1 GOLDEN CUSTOMER ns nee bee Go en God ee eo ee ee ea era Eee 18 8 2 VU he 21 8 2 WALKING E Leute 23 ilPage AARSOL Fuel Management System User Manual Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 21 Figure 22 TABLE OF ILLUSTRATIONS LOSIN SOVE EE OO EE EO RE A N EA EE AT 1 PN 2 CO RE EE EE 4 Silver Car 0 EE EE OR EE RE N N EE 6 VENN 7 Generate Cards REENEN 9 EUSIOMEr EN 11 Prestre 14 PV 15 Payment Receipt Screen ENNEN 15 AS AR ALES DA See ee ae N oe IE Bere Rn 15 Card Printing Menu su nee ee naar 16 Print Card SE ae ee ee 16 Punted Cards NOUS Se EE N GEE ee GE aE 17 EINE Mal Sergei ed EE EE aes 18 Golden Customer Filling Screen 19 Golden Customer Filling Recent 20 Golden Customer Filling SMS 20 Silver Customer FINNE SC denses ee Ee De ee n Ee ie
3. SECTION 8 FILLING The most frequently used menu option will be Filling When the filler will login into the system he will see this screen as other above mentioned options are only for the administrator For administrator Filling is the first menu button from left Following screen will open when administrator will select Filling from the menu Mon 29 November 11 37 25 Account ID SYSTEM e http www aarsol com Figure 15 Filling Main Screen You can see there are two fields on the screen which are commented with green color In above field you will enter the customer ID either through Keyboard or through Bar Code Reader Machine On entering the customer ID the system will check automatically the type of customer Golden Silver etc as follows 8 1 Golden Customers When you will enter the account ID of a Golden customer the cursor will move to the payment field On right hand side you will see the following customer information e Customer Name Raza Sarwar in this example e Customer Balance 1150 in this example e Vehicle Number JG 512 in this example 18 Page AARSOL Fuel Management System User Manual MODE FILLER Sun 28 November Raza Sarwar 19 52 02 www aarsol com Figure 16 Golden Customer Filling Screen You will enter the payment from your keyboard 300 in this example and then click on Save button If you are using numeric keyboard then press sign after e
4. 21 Silver Customer Filling Receipt sees seek ER ee ee ee RE ee ee ee ee ER ee Re ee ee RR ee 22 Walking Customer Filling Screen 23 Walking Customer Filling Receipt sine 24 ii Page AARSOL Fuel Management System User Manual SECTION 1 LOGIN SCREEN To use this simple and user friendly Fuel Management System just double click the software icon from your database or select it from Start gt All Programs CNG System Customer Management System First of all you will find this screen in which you will have to enter your username and password AARSOL Fuel Management System CANCEL Figure 1 Login Screen After entering the username and password click on the login button 1 Page AARSOL Fuel Management System User Manual SECTION 2 MAIN PAGE After successful login you will find the following screen on your computer AARSOL Fuel am EE Ch i WK EET DOE Payments Filling Customer Users Cards Tools VE d Repos Settings cu About Logout zoom port AARSOL Fuel FIUTE 1 Management System OD mo H lt AARSOL AARSOL Tuck Shop N mr hel TITT IN Sin SS MONA SS Express Way Islamabad 92 0321 5596694 Sunday 28 November 2010 17 08 27 Figure 2 Main Page At the top of the above screen shot you will find a Menu Bar where there are different options of the system Detail is given in coming pages Following are close screen shots of the
5. Balance 0 in this example as this is a post paid card e Vehicle Number IDL 8510 in this example MODE FILLER Sun 28 November Jazib sarwar 20 03 45 O IDL 8510 TIME AMOUNT 0 www aarsol com Figure 19 Silver Customer Filling Screen You will enter the payment from your keyboard 300 in this example and then click on Save button If you are using numeric keyboard then press sign after entering the payment amount the Save button will be highlighted in green color so press Enter to complete the transaction 21 Page AARSOL Fuel Management System User Manual MODE FILLER Jazib sarwar 285 IDL 8510 TIME Bun YA November 2010 20 04 45 AMOUNT 300 When you will click on the Save button following three operations will be performed by the system 1 The account balance will be updated as shown in above screen shot it is Rs 285 but given in brackets which means it is negative As it is a post paid account so negative balance means payments of Rs 285 is due on the customer He filled the fuel of Rs 300 but after discount of 5 his payment amount is Rs 285 2 Payment receipt will be printed as shown below AARSOL PVT Limited Express Way Islamabad Jazib sarwar IDL 8510 Silver Sunday 28 November 2010 8 04 45PM Invoice 296 645 Prev Balance CNG Filling Discount 15 New Balance 285 Advanced And Real Solutions AARSOL WWW
6. aarsol com Figure 20 Silver Customer Filling Receipt 3 Payment SMS will be sent on the mobile of the customer similarly as in case of Golden customer 22 Page AARSOL Fuel Management System User Manual 8 2 Walking Customers When you will enter the account ID of a Walking customer the cursor will move to the payment field On right hand side you will see the following customer information e Customer Name Ghulam Rasul in this example e Customer Balance 0 in this example as this is a walking customer and filling fuel first time e Vehicle Number MNK 5313 in this example MODE FILLER Sun 28 November Ghulam Rasul 20 08 32 LU MNK 5313 LAST INVOICE www aarsol com Figure 21 Walking Customer Filling Screen You will enter the payment from your keyboard 300 in this example and then click on Save button If you are using numeric keyboard then press sign after entering the payment amount the Save button will be highlighted in green color so press Enter to complete the transaction 23 Page AARSOL Fuel Management System User Manual MODE FILLER Ghulam Rasul 36 MNK 5313 TIME Ban 28 November 2010 20 09 18 AMOUNT 300 When you will click on the Save button following three operations will be performed by the system 1 The account balance will be updated as shown in above screen shot it is Rs 36 but given in blue color As it is a walking
7. customer account and he pays on every fuel transaction so only his discounted amount will be shown which he can avail it at any later stage in shape of free fuel or cash amount depending upon the business rule of the station 2 Payment receipt will be printed as shown below AARSOL PVT Limited Express Way Islamabad Ghulam Rasul MNK 5313 Walking Sunday 28 November 2010 8 09 18PM Invoice 296 646 Prev Balance CNG Filling Discount New Balance Advanced And Real Solutions AARSOL www aarsol com Figure 22 Walking Customer Filling Receipt 3 Payment SMS will be sent on the mobile of the customer similarly as in case of Golden customer 24 Page
8. hotmail com Name Balance Level Warning Level Raza Sarwar 200 CA Mobile Discount Transaction Discount 03715596694 Payment Vehical tt JG 512 mms oo H T i Address Registration Date 28 Noy 10 5 32 45 PM Description Status Show Image M YES NO Model Picture Active In Active Phone Refresh Figure 7 Customer Screen The first option on this screen is Filter from where you will select the Card Type On selection the customers of selected card type will be displayed The filter field has following options which you can select 11 Page AARSOL Fuel Management System User Manual Filter Golden Silver Walking ALL You can see the other customers by Customer Control Button given at the bottom of this screen as shown below er eiresti Click on the Forward button to change the customers On clicking these buttons you will see the values will be changed in above fields If you want to delete any customer click on Delete button from the Control Buttons If you want to select a specific customer you can use the search field given at the right upper corner of this screen Search dl oo IE 4cclD Mobile Name You can search the customer by their Account ID Mobile number Name of by Vehicle number Select the search option from drop down and then the value from next drop down list You can also type your required value
9. menu buttons Spy s g Payments Filling Customer Users Cards Tools 2 Page AARSOL Fuel Management System User Manual Ne gt FT w Export Import Reports 3 Page AARSOL Fuel Management System User Manual SECTION 3 CARD TYPES First of all you will define the card types There will be different types of customer For example pre paid post paid or walking customers Depending on the payments these card types are defined By default there are following three types of customers Sr No Card Type Description For pre paid customers who will pay in advance 5 sil For Post paid customers who will pay after defined time ilver period or balance Walking For customer who will pay after every transaction To define the card types click on Card Type button Tenth button from left from the top menu You can define your own card types as well by using add button at the bottom of the screen Now we will discuss three card types one by one 3 1 Golden Cards The screen shot is given below Card Type Initial Balance First Letter Hin Max Balance Warning Level Discount Percentage Controls Edit Refresh Figure 3 Golden Card 4 Page AARSOL Fuel Management System User Manual The Golden card is for the pre paid customers who will submit a certain amount at the start You will give values of your own choice against Golden Card types We have given the following values Fi
10. 0682 IF FOUND PLEASE RETURN TO ALMUNIA CNG KACHERI CHOWK SAHMAL MOB 3003690659 TERMS AND CONDITIONS This card Sp be used by Ihe authored person only and dan wik Fe conditions of use ad Al Mu n IT cng sfipulated by issuer Any attempt to forge ar misuse of ihis card is liable fo prosecution by lew CNG FILLING STATION amp CONVERSION CENTER E Eiter Kkig e vie chics bien Wi IE EDEN sc En me sa SE e Services Offered Name Faroog Arif Go i gt Massage from your authorized mobile l 1 JE ES for balance Inquiry 4 Bee ED 5395 TS 74 16 block your card You vil receive autornalic confirmation through sms SMS EE jee NN dd EE TEE gu SE Fe ra tn De W Ai HO HEI Ed SC E D Free SMS Alert sma balance on etery transaction automatically el ie de ie DE World s bull ID Ee flO Ge ne GH ARMEE Kacheri Chowk Sahiwal h Mobile 2 J0K GeO Figure 14 Printed Cards Layout As we selected two cards in our screen shot example so the system shows the preview of two cards Click on Print button to print the cards Make sure that your printer is attached with the computer which you are selecting to print the cards 17 Page AARSOL Fuel Management System User Manual
11. eld Value Description start to distinguish the customer types Min Max Balance This is the minimum amount until which the fuel transactions can be made When the balance amount will become lower than this value then customer has to pay the advance amount again Warning Level This is the amount at which a warning or payment message will be sent to the customer on his mobile Discount Payment For Golden Type customers you can select following values from the drop down menu e Payment e Fill e No If you want to give the discount at the time of payment then select Payment from the list and if you want to give discount on every transaction then select Fill from the list and if you do not want to give the discount then select No from list Plus option is for Walking customers so this option will be discussed later We recommend you to use Payment option in Golden Card Types Percentage 15 This is the discount percentage which you will define against Golden customers You can give different discount percentage to individual customers as well which will be discussed when we will be entering customer s data 5 Page AARSOL Fuel Management System User Manual 3 2 Silver Cards The screen shot is given below Controls Delete Refresh Figure 4 Silver Card The Silver card is for the post paid customers who will submit the amount at the end You will give values of your own choice a
12. gainst Silver Card types We have given the following values Field Value Description a advance so in this case this value will be 0 distinguish the customer types Min Max Balance 3000 As there is no advance payment so we will give this value in negative This is the minimum amount until which the fuel transactions can be made When the balance amount will become lower than this value then the payment will be due on customer 6 Page AARSOL Fuel Management System User Manual Warning Level 2800 This is the amount at which a warning or payment message will be sent to the customer on his mobile Discount Payment For Silver Type customers you can select following values from the drop down menu e Payment e Fill e No If you want to give the discount at the time of payment then select Payment from the list and if you want to give discount on every transaction then select Fill from the list and if you do not want to give the discount then select No from list Plus option is for Walking customers so this option will be discussed later We recommend you to use Payment option in Golden Card Types Percentage 5 This is the discount percentage which you will define against Silver customers You can give different discount percentage to individual customers as well which will be discussed when we will be entering customer s data 3 3 Walking Cards The screen shot is given below Card Type
13. igure 6 Generate Cards First of all you will select Customer Type from the first drop down menu In customer ID you will see the first serial number of the cards which you will select from the menu In above screen shot you will see GO001 in customer ID As you can see Golden customer type is selected from the menu so the Customer ID starts with alphabet G which we defined in customer types The customer ID will be unique for every customer and from first letter you can identify which type of customer it is Then you will give the number of cards you want to generate Here we are generating 3 cards of Golden Type customers So first we define cards then we generate cards and in next stage we assign customer against a generate card In this step we can change the Initial Balance value and discount value If we do not want to give the discount then uncheck it from text box Now click on Generate button Following confirmation message will be displayed 9 Page AARSOL Fuel Management System User Manual OK 10 Page AARSOL Fuel Management System User Manual SECTION 5 CUSTOMERS After generating the customers the next step is to create the customer and assign the generated cards to the customers So click on Customers Third option from left button from the top menu Following screen will open Customers Filter 4 S E Golden Account ID raza sarwar
14. in the next drop down list If you want to edit the information of any customer click on Edit button from the customer controls The information will appear in edit mode and Save button will appear in the customer control Change the customer information and click on Save button as shown below 12 Page AARSOL Fuel Management System User Manual If you want to create a new customer select the newly generated card either from search option or from control forward button blank form will appear First click on the Edit button and then fill the following information of the customer e Email e Name e Balance Level This is the same balance level which you entered at time of defining card Here you can change the balance level of this customer individually e Warning Level This is the same warning level which you entered at time of defining card Here you can change the balance level of this customer individually e Mobile No e Address e Vehicle Number It is recommended that enter Vehicle number in capital alphabets e Model of your car e Description If you want to enter any other information of the customer you can enter in description field e Discount By default the same discount method and percentage will be shown which you entered at time of defining cards But you can change it here for this specific customer as given below Discount Transaction Discount amp e Status From here you can activate o
15. ntering the payment amount the Save button will be highlighted in green color so press Enter to complete the transaction MODE FILLER Raza Sarwar 850 JG 512 LAST INVOICE TIME Sun 28 November 010 19 54 09 AMOUNT 300 19 Page AARSOL Fuel Management System User Manual When you will click on the Save button following three operations will be performed by the system 1 The account balance will be updated as shown in above screen shot not the balance is Rs 850 instead of Rs 1150 2 Payment receipt will be printed as shown below AARSOL PVT Limited Express Way Islamabad Raza Sarwar JG 512 Golden Sunday 28 November 2010 7 5409PM Invoice 296 644 Prev Balance 1 150 CNG Filling 300 New Balance 850 Advanced And Real Solutions AARSOL www aarsol com Figure 17 Golden Customer Filling Receipt 3 Payment SMS will be sent on the mobile of the customer as shown below From AARSOL Thanks for Filling in JG 512 Prev Balance 1150 After filling of Rs 300 on 28 11 2010 19 54 09 your balance is now Rs 850 Figure 18 Golden Customer Filling SMS 20 Page AARSOL Fuel Management System User Manual 8 2 Silver Customers When you will enter the account ID of a Silver customer the cursor will move to the payment field On right hand side you will see the following customer information e Customer Name Jazib Sarwar in this example e Customer
16. r block any customer For new customer do not forget to activate the customer by following check box Status Show Image Active In Active BE TES NO At the end click on Save button Follow the above steps to create new customers against the newly generated cards 13 Page AARSOL Fuel Management System User Manual SECTION 6 PAYMENTS For payments click on the Payments First from left from the top menu button bar The following screen will open Pa Customer GOOD Raza Sarwar we Code November 2010 November 2010 40001 Raza Sarwar Last Payment Payment Account Hooon Cash in Hand e re 8 Payment Screen First of all select the customer from the drop down list You can type the customer ID in the field list as well For cash payments select H0001 Cash in Hand from Payment Account field and ifthe payment is through bank then select other option Enter the payment amount and click on the Save button given at the bottom On successful payment following confirmation will be displayed 14 Page AARSOL Fuel Management System User Manual When you will click on OK button the payment screen will be updated with the latest information as given below Customer ER Raza Sarwar e GO00T Raza Sarwar Balance Last Payment u Sun 28 November 7010 19 05 47 Figure 9 Payment Updated Screen After payment the receipt will be prin
17. ted and payment SMS will be sent on the mobile of the customer as shown below AARSOL PVT Limited Express Way Islamabad From AARSOL Thanks for Payment for JG 512 Prev Balance 0 After Payment of Rs 1000 Raza Sarwar JG 512 Golden Sunday 28 November 2010 7 05 47PM Invoice 296 643 Prev Balance 0 on 28 11 2010 19 05 47 with Discount of Rs 150 your balance is now Rs 1150 Payment 1 000 Discount 150 New Balance 1150 Advanced And Real Solutions AARSOL www aarsol com Figure 10 Payment Receipt Screen Figure 11 Payment SMS 15 Page AARSOL Fuel Management System User Manual SECTION 7 PRINT CARDS To print the cards click on Reports 8 from left side from the top menu bar a drop down menu will open select Cards Last option from the drop down menu Sale Details Sale Summer Payments Payments By Category Ledger Ledger Account Wise Customer Balance Customer Ledger Customer Ledger Types Customer Returns Invoice Cards Figure 12 Card Printing Menu When you will click on Cards following screen will open Account Type Golden From Account GOOD Raza Sarwar L To Account REPORT Figure 13 Print Card Screen Here you will select the cards which you want to print First select which cards types you want to print Then you have to give Account IDs If you want to print a single card then give the same acco
18. unt ID in both From Account and To Account fields If you want to print more 16 Page AARSOL Fuel Management System User Manual cards in a sequence then you can select series For example if you want to print following five cards G0001 G0002 G0003 G0004 and G0005 then select GO001 in From Account field and select G0005 in To Account field all the five cards will be printed After selecting the cards click on Report button me Print Export First Previous You will see a window having above mentioned buttons at the top and in below portion you can see the following cards prints TERMS AND CONDITIONS This card Sp be used by the auhorsed person only and in s toanlanoa wih fe SS Al Mu n Ir cng sfipulated by issuer Any attempt to forge or misuse of this card is liable to CNG FILLING STATION amp CONVERSION CENTER BR Big cand khan contact office immediately We am EE responsi kor misa ol eend Services Offered 8 8 8 0 din mobile Be e EUR for balance Inquiry N lo block your card You wil receive automatic Sonfinmation through sm Name Raza Sarwar Mure 1652 CPR el Max Pressure Cool Gas D nn Far eee Vani set Free SMS Alert ams balance on every transaction automatically en ie N Herner any World s best De MEST GE Genuine AA d VM Kacheri Chowk Sahiwal Mobile 92 300 869
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