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I. Contents 1 Demographics

1. Non Posted and Posted You may also opt to include all periods or specify the period range to include in the report Moreover you may select to sort records by Period Posted Non Posted and Teacher Name Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Alternate Names Address Search Group Medical Group Activity ETG Batch ELIGIBILITY TRACKING BY TEACHER Report Criteria Eligibility Start Date fosv232004 EF End Date foa23i2004 E Print Non Posted J Sort Order Teacher Name 7 Periods Al aa From To Figure 1 17 6 1 1 Eligibility Tracking by Teacher Report Criteria 1 17 6 2 Report Output The Eligibility Tracking by Teacher details the teachers who have posted or not posted the eligibility status of the students from their classroom The report header displays the eligibility date The report details the course ID section title periods teacher ID teacher name posted and user name of the records J Education Solutions Development Inc Page 91 DISCOVERY Net User Manual GRADY SCHOOL Page 1 of 25 ELIGIBILITY TRACKING BY TEACHER 07 27 2005 Report Code DM_TRACK_ELIG 3 41 23 PM ELIGIBILITY DATE 08 23 2004 COURSE ID SEC TITLE PERIODS TEACHERID TEACHER NAME 000104 2 430100 SUPERINTENDENT 1 023201 ONZI P 008000 1 RELEASED TIME 1 058700 HUGHES D 008400 1 RELEASED TIME 0
2. Anticipated Graduation Year Actual Graduation Year Diploma z Graduation Date Scale l zj ADDITIONAL INFO Additional Email Addresses Email 1 Email 2 ADDITIONAL INFO Transfer Transfer File Date Transfer To Transfer File Type 7 Available Selected Permissible Recipients ARMFC ARMED FORCES COLLG COLLEGESJUNIVERSIT 5 SDIST ANOTHER SCHOOL DIS J Figure 1 3 1 Additional Info page he J Education Solutions Development Inc Page 16 DISCOVERY Net User Manual 1 3 1 Enrollment The Enrollment section allows you to view or modify enrollment information of the student 1 3 1 1 District Status A dropdown list box that indicates the enrollment status of the student in the district 1 3 1 2 Primary School Indicates the school where the student is enrolled The primary school is the school that controls the student s demographic records such as contact information medical detail and personal data 1 3 1 3 Dual Enrolled A dropdown list box that indicates whether a student can be enrolled in more than one school or not Options are Yes and No 1 3 1 4 First Term Indicates the first enrollment term of student in the district 1 3 1 5 Last Term Indicates the last enrollment term of student in the district 1 3 2 ID The ID section allows you to view or modify identification information of the student 1 3 2 1 State ID Indicates the state identif
3. User Manual This field is unavailable for existing records However for new records availability or value for this field depends on how student IDs are assigned as set in Admin gt Global Parameters gt District page Student ID may be assigned automatically manually or both a Automatic The student ID field is unavailable Student ID is automatically assigned to a new student upon SAVE b Manual The student ID field is available for your input You must specify a student ID before saving Otherwise the page displays Student ID is required c Both The student ID field is available for your input You may or may not specify a student ID upon SAVE If you specify a student ID this is the value assigned to the new student Otherwise the system automatically assigns a student ID to the new student Family ID Indicates the identification number uniquely identifying students within the same family Unless you input a value in this field the system automatically assigns the student ID as the family ID Last Name Indicates the last name of the student You must specify a last name for the student before saving Otherwise the page displays Last Name is required First Name Indicates the first name of the student You must specify a first name for the student before saving Otherwise the page displays First Name is required Middle Name Indicates the middle name of the student J Edu
4. a District Indicates that student records to locate are students in the district or in the selected school if specified J Education Solutions Development Inc Page 4 DISCOVERY Net User Manual b School Indicates that student records to locate are students who are currently enrolled in the logon school or selected school if specified 1 1 1 11 Track ID A dropdown list box that indicates the track ID of the student record to be located Options are the tracks of the logon school or selected school if specified If you want to locate records regardless of the track select All before SEARCH 1 1 1 12 Search Using Alternate Names A checkbox that indicates whether the name criteria is compared to the alternate name of the student to be located or not 1 1 1 13 Pattern A dropdown list box that indicates how the student records are located Options are Alpha and Soundex a Alpha Select ALPHA to locate records that is spelled the same as the specified Last Name and or First Name b Soundex Select SOUNDEX to locate records that sounds like the specified Last Name and or First Name 1 1 2 Search Result The Search Result section displays the primary information of the students that matched the criteria specified This section details the student ID student name gender YIS birth date phone no family ID counselor homeroom school ID and track ID of the students Clicking the colum
5. 02 SECOND GRADE 03 THIRD GRADE Selected 04 FOURTH GRADE Add Rows Enrollment Standing Available Selected 01 FIRST GRADE N Not Enrolled E Enrolled gt gt 3 05 FIFTH GRADE x Start Family of Start Birth Date Gender Available F FEMALE M MALE N NOT REPORTED Selected Homeroom Available 000 Homeroom 0010 0100 Homeroom 0100 J lt Selected 0800 Homeroom 0800 0200 Homeroom 0200 0300 Homeroom 0300 100 Homeroom Auditorium x Counselor Available 12000140 ALSEN EDDIE 12001108 BLIES CAROL 12005194 JANSEN PAM 12005406 LONES ROYCE 12007255 SCOTT LIE 12007256 SAVERS JOHN Attendance Category Code Available DEF DEFAULT HALF HALF DAY INELG INELIGIBLE TRANS TRANSFER Selected HOME HOME BOUND Primary School of Enrollment Available 00 ST VIGSEN SCHOOL 001 HARTVARD SCHOOL 3 lt Selected 33079 GRADY SCHOOL 046 ST AUGUSTINE CENTER 048 ART SCHOOL 100 MELVIN JONES CENTER Z End Family End Birth Date Ethnicity Available Selected A ASIAN B AFRICAN AMERICAN gt C CAUCASIANAAHITE H HISPANIC SPANISH l AMERICAN INDIANALASKA y Advisor Available 12005451 JORDAN ROB 12041949 JANDERSON RACOB Lunch Status Code Available L1 Lunch 1 L2 Lunch 2 gt L3 Lunch 3 lt L5 Lunch L6 Lunch 6 xl Selected L4 Lunch 4 Available BLK BLOC
6. 1 17 4 1 Other Criteria The Other Criteria page allows you to specify specific students or student details to include in the report Please refer to The Environment Chapter 6 for details on Other Criteria page J Education Solutions Development Inc Page 86 DISCOVERY Net User Manual Thursday July 21 2005 Help version 1 0 0 46434 District SHELDON SCHOOL DISTRICT School 23079 GRADY SCHOOL z Parameters 2005 4 1 z Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr earch Primary Info Additional Info Contacts Address List Phone List Health Doctor Medical Details Immunization Activity Fees International ternate Names Address Search Group Medical Group Activity Batch MEDICAL GENERAL INFORMATION Other Criteria Student ID Student Name _ Delete Rows Add Rows J 1 YIS Enrollment Standing Available Selected Available Selected 00 KINDERGARTEN 01 FIRST GRADE N Not Enrolled E Enrolled 02 SECOND GRADE gt gt 03 THIRD GRADE 2 z 04 FOURTH GRADE 05 FIFTH GRADE xl Start Family o End Family of Start Birth Date End Birth Date Start Physical Exam Date End Physical Exam Date Gender Ethnicity Available Selected Available Selected F FEMALE A ASIAN C CAUCASIANAAHITE M MALE N NOT REPORTED gt B AFR
7. 1 3 9 3 1 3 9 4 1 3 9 5 1 3 10 Driver User Manual Anticipated Graduation Year Indicates the school year when the student is expected to graduate Actual Graduation Year Indicates the actual school year of the student s graduation Diploma Type A dropdown list box that indicates the type of diploma the student receives for graduation Graduation Date Indicates the date of graduation of the student You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field Scale A dropdown list box that indicates the graduation scale assigned to the student The Driver section allows you to specify the driving information of the student 1 3 10 1 1 3 10 2 1 3 10 3 License Number Indicates the driver license number of the student Driver Ed Certification Date Indicates the date when the student receives the driver s education certification You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field Driver Certification Type A dropdown list box that indicates the type of driver s certificate of the student 1 3 11 Transportation The Transportation section allows you to view or modify transportation information of the student J Education Solutions Development Inc Page 21 DISCOVERY Net User Manual 1 3 11 1 Street
8. A dropdown list box that indicates the country of permanent residence of the student Click SAVE to post modifications made on international record of the student into the database 1 12 5 Delete Click DELETE to remove the international records of the student from the database J Education Solutions Development Inc Page 65 DISCOVERY Net User Manual 1 13 Alternate Names The Alternate Names page allows you to view add modify and delete alternate name record s of the selected student This screen is for the aliases of the student in addition to the student name saved in Primary Info page This is particularly helpful for students whose name may have changed and of finding a returning student in the district Help Logout Cees Address Search Group Medical Group Activity Reports Batch Student Name Smith John M 114 z Bi 8517914 YIS 11 Med Rel ALTERNATE HAMES List Del t Hame Type Last Hame First Name Middle Hame E TT NICK NICKNAME emae oo floHNNY SCS MENDEZ o Delete Rows Add Rows 1 Rows 1 3 of 3 Required Field Save Clear Menu Figure 1 13 1 Alternate Names page 1 13 1 List The List section allows you to view add modify or delete alternate name record s of the student 1 13 1 1 Del A checkbox that indicates whether a record is marked for deletion or not You may mark all records for deletion by selecting the Del column header checkbox To
9. Batch Student Name Smith JohnM 11 0 8517914 pooo YIS 11 Med Rel CONTACTS Details id Relation GU GUARDIAN H Family ol 8714 V Release M Legal Guardian LastName SMTH First Name DEAN o o Middename Gender N NOTREPORTED m A Sutteef amiy S Primary Langue o Marital tts H Relation Notes a r Web Access T No Address F IT No Phone CONTACTS Address Information Address Type HOME HOME A Verify Flag 1 Verified fal IV Default Address Block a Description House No J Street Name Direction Address 352S FEULNER DR l Check Address I Family Address City AEST VALLEY CITY State utan x County x Country x Zip feat 28 J Available Selected CONTACTS Phone Email Information Email 4 Phone Type HOME HOME zj M us Phone No 601 3252 9490 Ext I unlisted I Deat M Family Phone Type WORK WORK zj Tus Phone No 0S1 95452365 Ext I unlisted I deat IT Family Phone Type 7 MUS Phone Nor Ex I unlisted I Deat 7 Family CONTACTS Other Information a Empieyer l worl J T Deceased No of Linked Students 2 Figure 1 4 2 1 Contacts Details page 1 4 2 1 Details The Details section allows you to specify primary information of a contact of the student J Education Solutions Development Inc Page 27 DISCOVERY Net User Manual Relation A dropdown list box that indicates the relationship type of the contact to the student You must specify a relati
10. start date end date and primary sort You must select an activity school and activity code from the list to generate the report You may also indicate a data range of when the activities started In this case you must specify a start date and opt to specify an end date to limit the records to locate Records that matched the criteria specified may be sorted by Activity End Date Activity School Activity Start Date Activity Status Activity YIS and Student Name hb J Education Solutions Development Inc Page 78 DISCOVERY Net User Manual _ Logged in JOHN SMITH ou Tuesday July 26 2005 Help Logout ACTIVITY PARTICIPATION Report Criteria Available Selected Activity School 99 ADMINISTRATION 33079 GRADY SCHOOL 001 ADMINISTRATION 046 NOT ENROLLED 048 HARTVIGSEN SCHOOL 100 HILDA B JONES CENTER Available Selected Activity Codes BBASK BOYS BASKETBALL BBASE BOYS BASEBALL Start Date Josi23 2004 End Date Primary Sort Student Name 7 Figure 1 17 1 1 1 Activity Participation Report Criteria 1 17 1 2 Other Criteria The Other Criteria page allows you to specify specific students or student details to include in the report Please refer to The Environment Chapter 6 for details on Other Criteria page J Education Solutions Development Inc Page 79 DISCOVERY Net Sy h Report Criteria Other Criteria ACTIVIT
11. BOYS SWIMMING BTENN BOYS TENNIS Report By l Teacher al Figure 1 17 2 1 1 Athletic Eligibility Report Criteria 1 17 2 2 Report Output The Athletic Eligibility report displays student s eligibility to participate in sports and school activities You have an option to display the report by teacher or by activity If report is by teacher the teacher gets a list of all his students in activities The report header in this report displays the teacher s name and then details the student ID student name activity YIS current YIS gender counselor activity periods course credits and status The status of each student in an activity may either be P F or NF On the other hand if report is by activity administrators obtain a list of all students in different activities The report header in this report displays the activity and then details the student ID student name activity YIS current YIS gender birth city birth date and current credits of the student J Education Solutions Development Inc Page 82 DISCOVERY Net User Manual GRADY SCHOOL Page Sora 07 27 2005 ATHLETIC ELIGIBILITY REPORT aie Report Code DM_ST_ATH_ELIG 1 24 45 PM TEACHER NAME JOHNSON KENT T STUDENT ACT CUR ID STUDENT NAME YIS YIS GENDER COUNSELOR ACTIVITY PERIODS COURSE CREDITS STATUS 9395604 ADDARIO AILEAN 10 F BOYS 2 2 053201 0 250 P F NF BASEBALL 9395604 ADDARIO AILEAN 10 F BOYS 2 2 053202 0 250 P F
12. COMP COMPLETE m COMP COMPLETE Notes 33079 B2 HEPATITIS B 2 0972372004 comP compLeTe S Notes 33079 m es Heratims Bs Z ovot2005 finc INCOMPLETE i a notes 33079 m fes Heratms64 E fo2m2r2005 COMP COMPLETE _ COMP COMPLETE Notes 33079 7 EA CONDITIONAL ADMISSIONS E fio72372004 INC INCOMPLETE INC INCOMPLETE Notes 33079 o aa Jact actve i _ Notes aa079 Delete Rows Add Rows J 1 Rows 1 6o0f6 FFigure 1 8 1 Medical Details page 1 8 1 Search Criteria The Search Criteria section allows you to specify criteria to locate medical records of the selected student J Education Solutions Development Inc Page 51 DISCOVERY Net 1 8 1 1 1 8 1 2 1 8 1 3 1 8 1 4 1 8 1 5 1 8 2 List User Manual Birth Date Indicates the date of birth of the student Homeroom Indicates the homeroom assigned to the student Counselor Indicates the name of the counselor assigned to the student Medical Code A dropdown list box that indicates the medical record of the student you want to locate Scope A dropdown list box that indicates the extent of the search process Options are School and District This dropdown list box is only available if user has DISTRICT rights Otherwise it is unavailable and the selected option is always School a District Indicates that medical records of the student within the district are to be located b
13. D 005011 11 2 0 000 ELIGIBLE L 9308644 ARMSTRONG EVORA 12 F ETERSON P 061550 11 1 0 250 INELIGIBLE L 9308644 ARMSTRONG EVORA 12 F TAUFU D 041170 12 2 0 250 ELIGIBLE L 9308644 ARMSTRONG EVORA 12 F WILLIAM D 066750 52 2 0 250 ELIGIBLE L 9386461 ANTONIO MON 11 M EWIS D 005251 11 1 0 000 ELIGIBLE 9386461 ANTONIO MON 1 M Ewis D 005252 11 1 0 000 ELIGIBLE 9386461 ANTONIO MON 11 M LOPEZ V 011300 12 2 0 250 FAILING 9386461 ANTONIO MON 1 M MCDONALD 052400 11 2 2 0 250 PASSING v 1070000 BORROMEO FER 10 F Ewis D 005011 11 2 0 000 ELIGIBLE 9376414 BORROMEO YSSA 11 F 008000 73 3 0 000 PROBATION LEANN 9376414 BORROMEO YSSA 11 F STRONG R 018300 12 2 0 250 PASSING LEANN 9376414 BORROMEO YSSA 11 F ORBIN M 041140 81 1 0 250 ELIGIBLE LEANN Figure 1 17 5 2 1 Eligibility Status Report 1 17 6 Eligibility Tracking by Teacher The Eligibility Tracking by Teacher report allows you to generate a list of teachers who have posted or not posted the eligibility of the students from their classroom 1 17 6 1 Report Criteria The Report Criteria page allows you to specify parameters for the report This includes eligibility start date end date print sort order periods from and to i J Education Solutions Development Inc Page 90 DISCOVERY Net User Manual You must specify the eligibility start date and end date to generate the report You may also select the records to be printed that may either by Both
14. Selected 00 KINDERGARTEN 01 FIRST GRADE 02 SECOND GRADE User Manual Help Logout Progress Attendance Transcript Discipline Testing Tr 06 SIXTH GRADE 07 SEVENTH GRADE Available Selected Funding Level FUNDS FUNDING LEVEL 3 FUND1 FUNDING LEVEL 1 FUND4 FUNDING LEVEL 4 FUND2 FUNDING LEVEL 2 Student Details Yes z Attendance Calculation Yes Primary Sort School Secondary Sort vs Sd Figure 1 17 12 1 1 Student Transportation Report Criteria page 1 17 12 2 Report Output The Student Transportation Report displays the transportation details of the students However details displayed in the report depends on the selected option for Student Details If you select the No option only the summary totals of the students and days transported for each transportation code grouped per school is displayed On the other hand if you select the Yes option aside from the summary totals the student details are also displayed The report header displays the school title start date end date transportation code and selected attendance calculation The report details the student ID student name YIS gender address city term description date enrolled date released and days transported of the student hb J Education Solutions Development Inc Page 104 DISCOVERY Net User Manual ESD SCHOOL DISTRICT Page 36 of 39 STUDENT TRANS
15. student Otherwise the page displays Name Type lt name type gt already exists 1 14 Address Search The Address Search page allows you to locate students in the logon school as well as in the district with addresses matching the criteria specified However only users with DISTRICT rights may access address records that are not within the logon school id The Address Search page consists of two sections Search Criteria and Search Result sections J Education Solutions Development Inc Page 67 DISCOVERY Net User Manual Tuesday July 26 2005 Help Logout SEARCH Criteria Address 1 352 vis fall t SCS Block ALL z Gender ALL City l Transportation Pickup Route fa x ZIP h Transportation Funding Level fate x Scope SCHOOL 7 Student ID Student Hame SMITH JOHN M 3525 FEULNER DR WEST VALLEY C 84128 801 252 9490 11 TY GU Row 1 of 1 Search Clear Menu Figure 1 14 1 Address Search page 1 14 1 Search Criteria The Search Criteria section allows you to specify criteria about the address of the student records you want to locate 1 14 1 1 Address 1 Indicates the first address line of the address of the student to be located 1 14 1 2 Block Indicates the block code of the address of the student to be located If you want to locate records regardless of block code select All before SEARCH 1 14 1 3 City Indicates the city part of the add
16. A dropdown list box that indicates the street where the transportation bus is to fetch or drop the student 1 3 11 2 Block A dropdown list box that indicates the block where the transportation bus is to fetch or drop the student 1 3 11 3 Zone A dropdown list box that indicates the zone that applies to the student s bus route 1 3 12 Additional Email Addresses The Additional Email Addresses section allows you to specify alternate email addresses of the student You may specify three other email addresses in this section 1 3 12 1 Email Indicates first additional email address of the student 1 3 12 2 Email2 Indicates second additional email address of the student 1 3 12 3 Email3 Indicates the third additional email address of the student 1 3 13 Transfer The Transfer section allows you to view or modify transfer file information of the student 1 3 13 1 Transfer File Date Indicates the date of the transfer file of the student You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 3 13 2 Transfer To Indicates the person to whom the transfer file is submitted 1 3 13 3 Transfer File Type A dropdown list box that indicates the type of transfer file of the student J Education Solutions Development Inc Page 22 DISCOVERY Net User Manual 1 3 13 4 Permissible Recipients A multi select list box that indicate
17. Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Alternate Names Address Search SETENE Group Activity Reports Batch GROUP MEDICAL Detail Medical Code fal ADEQUATELY IMI x Start Date 0772672005 Status 1 comp COMPLETE x Status 2 act ACTIVE 7 GROUP MEDICAL List Student ID Student Hame YIS Medical Code Date Status 1 Status 2 E 355440 Al SMITH AARON 10 fal ADEQUATEL x 0772672005 comp Cor x act ACTI z Notes P fesseoss SMITH ADRIANE ELIZABETH 10 Al ADEQUATEL o7z2672005 E comp cory act actrx I fessest7 A al ADEQUATEL e fors200s E comp coty act actrx Notes fesstess A SMTH DERRICK BLAINE 12 Al ADEQUATEL fovsr200s comp corx act actrx Notes D fesizata SA TH son m 11 AI ADEQUATEL e formeno0s comp cory Aact actry Notes Delete Rows Add Rows Figure 1 15 1 Group Medical page J Education Solutions Development Inc Page 70 DISCOVERY Net User Manual 1 15 1 Details The Details section allows you to specify the default values of the medical record s of the students The default values specified automatically fill the fields on the List section when adding new student medical records 1 15 1 1 Medical Code A drop down list box that indicates the default medical incident of the student medical record s 1 15 1 2 Start Date Indicates the default start
18. Family of Start Birth Date E Selected Selected 12041949 JANDERSON RACOB Selected L4 Lunch 4 Selected Be Geer Mena Figure 1 17 1 2 1 Activity Participation Other Criteria Page 80 DISCOVERY Net User Manual 1 17 1 3 Report Output The Activity Participation Report details the activity participation information of students in the selected activity school with the selected activity code in the specified start and end date The report header displays the school name activity code and description of the activity The report details the student ID student name activity start date activity end date activity YIS activity school and activity status Records are grouped by school name activity code and activity description SHELDON SCHOOL DISTRICT Page 16 07 27 2005 ACTIVITY PARTICIPATION REPORT ae Report Code DM_STUD_ACT 12 58 17 PM SCHOOL NAME GRADY SCHOOL ACTIVITY CODE BBASE DESCRIPTION BOYS BASEBALL ACTIVITY START ACTIVITY END ACTIVITY STUDENT ID STUDENT NAME DATE DATE ACTIVITY YIS SCHOOL ACTIVITY STATUS 9354594 AGUILAR ASHLEY MARIE 03103 2005 33079 MEMBR 9395604 ADDARIO AILEAN 01 01 2005 33079 CAPT 9393914 SMITH JOHNSON LLOYD 08 23 2004 11 33079 MEMBR Figure 1 17 1 3 1 Activity Participation Report 1 17 2 Athletic Eligibility The Athletic Eligibility report allows you to view the eligibility of the students in the school to participate in sports or activities If r
19. Fees International Alternate Names Address Search Group Medical Group Activity Reports Batch SEARCH Criteria LastName OOO O ij frtm oo wje o StudetD FemilyiD BirthDate sha o Gender AlL Scope SCHOOL z pe Track ID X NO TRACK 7 Search Using Alternate Names Pattern ALPHA 7 Student ID Student Hame Gender IS Birth Date Phone Ho Hmrm Schl SMITH ANTHONY MALE 01 26989 801 759 5119 9344753 12005194 SMITH ANTONETTE JANE FEMALE 02 1989 801 262 6623 9066476 SMITH ANTIANNE JOY FEMALE 11 23987 801 270 8797 9396517 SMITH BIANCA MARIE FEMALE 10N74987 801 977 0959 9305890 SMITH BRABLEY JASON K MALE 02 25 4989 801 966 3594 9013234 SMITH DENNIS DAVE MALE 0726987 801 548 0360 9018227 SMITH JOHN M MALE 05 29987 801 252 9490 8517914 12000140 SMITH LAURA MARIZ FEMALE O1M24987 801 268 2039 9324350 SMITH LEILANIE M FEMALE 10041987 801 755 3678 9382623 SMITH MELINDA JANN FEMALE 047211987 801 840 1407 9082091 x x x x OO Rows 1 100f15 Top Previous 12 Next Bottom Figure 1 1 1 Demographics Search page 1 1 1 Search Criteria The Search Criteria section allows you to specify criteria needed to locate existing student records from the database 1 1 1 1 Last Name Indicates the last name of the person related to the student to be located or the last name of the student to be located 1 1 1 2 Relation A dropdown list box that indicates the relation of the specified L
20. Indicates the identification number uniquely identifying students and contacts within the same family J Education Solutions Development Inc Page 37 DISCOVERY Net User Manual 1 5 2 2 Address Information The Address Information section allows you to specify address information of the person associated to the student a Address Type A dropdown list box that indicates the type of the address of the person associated to the student You must select an address type before saving Otherwise the page displays Address Type is required b Verify Flag A dropdown list box that indicates whether the specified address is to be validated or not Options are 1 Verified 2 Out of School Boundaries 3 Out of District and 4 Unknown i 1 Verified Indicates that address entry is validated You must specify a valid address combination for the selected block code or street name Otherwise the Block Search window is opened where you may view a list of valid address combination Moreover this also indicates that the logon school is in the list of schools for the specified block code ii 2 Out of School Boundaries Indicates that address is validated You must specify a valid address combination for the selected block code or street name Otherwise the Block Search window is opened where you may view a list of valid address combination However unlike option 1 Verified t
21. Indicates the issuance date of the student s passport You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 12 2 3 Expiration Date Indicates the expiration date of the student s passport You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 12 2 4 Issue Office Indicates the name of the office that issued the student s passport J Education Solutions Development Inc Page 64 DISCOVERY Net 1 12 2 5 1 12 3 Details The Details students 1 12 3 1 1 12 3 2 1 12 3 3 1 12 3 4 1 12 3 5 1 12 4 Save User Manual Issue Country A dropdown list box that indicates the country that issued the student s passport section allows you to specify other information about foreign Date Arrived USA Indicates the date when the student arrived in the United States You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field Citizenship Status A dropdown list box that indicates the citizenship status of the student Citizenship Country A dropdown list box that indicates the country of citizenship of the student LEP A dropdown list box that indicates the level of English proficiency of the student Permanent Res Country
22. MCKENZIE ELISA 02 26 1989 01 9360868 TAFOYA GRACE 02 19 1989 06 9426697 TAFU GENARE VALENCIA 02 26 1989 03 9362703 VANBARRI ALEXIR 02 06 1989 06 9487919 VANWAGEN JANDI 02 19 1989 01 9361850 VIGOR RENZO BRUCE 02 09 1989 00 9359284 WARD ERICH MICHELLE 02 28 1989 02 9356102 WEN REN BRYCE D 02 23 1989 03 9488378 ZENGHEA ALEXANDER U 02 08 1989 05 Figure 1 17 3 2 1 Birthdays Report by Homeroom GRADY SCHOOL Page 24 of 93 BIRTHDAYS REPORT 0712712005 12 49 49 PM Report Code DM_BIRTHDAY BIRTHDAYS FOR THE MONTH OF February YIS 10 STUDENT ID STUDENT NAME BIRTH DATE 9419894 SKOT ASHLEY ADRIAN 02 05 1989 9356088 SMITH ELIZABETH 02 11 1989 9359295 SMITH MICHAEL JOSH 02 25 1989 9442458 SOLO ZANO BRAD 02 13 1989 9355024 STEN MCKENZIE ELISA 02 26 1989 9360868 TAFOYA GRACE 02 19 1989 9426697 TAFU GENARE VALENCIA 02 26 1989 9362703 VANBARRI ALEXIR 02 06 1989 9487919 VANWAGEN JANDI 02 19 1989 9361850 VIGOR RENZO BRUCE 02 09 1989 9359284 WARD ERICH MICHELLE 02 28 1989 9356102 WEN REN BRYCE D 02 23 1989 9488378 ZENGHEA ALEXANDER U 02 08 1989 Figure 1 17 3 2 2 Birthdays Report by YIS i J Education Solutions Development Inc Page 85 DISCOVERY Net User Manual 1 17 4 Demographic Personal Information The Demographic Personal Information report allows you to generate a list of students and their personal information Only students in the school for the logon school year and term are to be reported
23. Testing Tr STUD_ACT Activity Participation ST_ATH ELIG Athletic Eligibility BIRTHDAY Birthdays DM ST DEM PRSNL Demographic Personal Information DM ST ELIG STAT Eligibility Status DM TRACK ELIG Eligibility Tracking By Teacher DM ST MED GEN Medical General Information DM ST ADDR INFO Student Address Information DM ST CNTCT INE Student Contact Information DM STUD DIR Student Directory DM ST MED DTL Student Medical Detail Information DM ST TRANSPORT Student Transportation Rows 1 12 0f12 DM_ST_DEM_PRSNL sers with the permissions will be able to run the report to get the students demographic personal information Demographic Personal Information report is going to contain the student s information such as Student ID Name SSN Birth Date and Gender The students that are going to be reported are only those students that are in the school in the current school year and the current term Figure 1 17 1 Demographics Reports 1 17 1 Activity Participation The Activity Participation report allows you to generate a listing of all information regarding the activity participation of students at selected activity school s for specified date ranges and or activity types within the district The Activity Participation report consists of two pages Report Criteria and Other Criteria pages 1 17 1 1 Report Criteria The Report Criteria page allows you to specify parameters for the report This includes activity school activity code
24. You may opt to display either the Year in School Phone Number Both or None J Education Solutions Development Inc Page 94 DISCOVERY Net User Manual Help Logout aad Rows J 7 Also Show Year In School z YIS Enrollment Standing Available Selected Available Selected 00 KINDERGARTEN 03 THIRD GRADE E Enrolled N Not Enrolled 01 FIRST GRADE gt gt 02 SECOND GRADE ma z 04 FOURTH GRADE 05 FIFTH GRADE xl Start Family of End Family of Start Birth Date End Birth Date Gender Ethnicity Available Selected Available Selected F FEMALE N NOT REPORTED A ASIAN C CAUCASIANANHITE M MALE gt B AFRICAN AMERICAN 3 H HISPANIC SPANISH l AMERICAN INDIAN ALASKAN N P PACIFIC ISLANDER Homeroom Selected 0800 Homeroom 0800 Available 0010 Homeroom 000 0100 Homeroom 0100 0200 Homeroom 0200 0300 Homeroom 0300 100 Homeroom Auditorium Counselor Advisor Available Selected Available Selected 12000140 ALSEN EDDIE 1 2007256 SAVERS JOHN 12005451 JORDAN ROB 12041949 JANDERSON RACOB 12001108 BLIES CAROL 12005194 JANSEN PAM 12005406 LONES ROYCE 12007255 SCOTT LIE Attendance Category Code Lunch Status Code Available Selected Available Selected DEF DEFAULT TRANS TRANSFER L1 Lunch 1 L3 Lunch 3 HALF HALF DAY gt L2 Lun
25. click DELETE ROWS to remove the student medical record from the list and proceed with saving the other medical records Student Name Indicates the name of the student that corresponds to the specified student ID Student name is displayed when you select a student from Student Search window or upon saving when you manually specify the student ID YIS Indicates the year in school of the student that corresponds to the student ID entry YIS is displayed when you select a student from Student Search window or upon saving when you manually specify the student ID Medical Code A drop down list box that indicates the medical incident of the student medical record If a student ID or other student medical details is specified you must select a medical code before saving Otherwise page displays Medical Code is required Date Indicates the date when the medical incident occurred You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field Status 1 A dropdown list box that indicates the status of the medical incident of the student Status 2 A dropdown list box that indicates the follow up status of the medical incident of the student Notes Click NOTES to open the Notes lookup window where you may view or specify additional details about the medical incident of the student Please refer to Lookup Window Chapter 16 for det
26. in each group GRADY SCHOOL Page 200 45 STUDENT DIRECTORY 04 20 2005 Report Code DM_STUD_DIR As of 04 20 2005 6 37 51 PM ATTENDANCE CATEGORY DISTRICT OF RESIDENCE YIS CODE STUDENTID STUDENT NAME BIRTH DATE MAILING NAME STREET ADDRESS GENDER ETHNICITY PHONE NO 2005080 AGULAR MICHAEL 0101 1980 REY AGUIAR 8101 Westieyan Street North M A 123 456 7874 8018022 DOMINGO LILY 01 01 2002 LILIAN DOMINO 1006 West South F 963 258 7412 1010016 GREGOR DAVID 02102 2000 DAVID GREGOR 1056 West South M 1010100 MCSULLIVAN DANIELLE 05 05 2000 4040 West South F Figure 1 17 10 2 1 Student Directory Report J Education Solutions Development Inc Page 99 DISCOVERY Net User Manual GRADY SCHOOL ee dite STUDENT DIRECTORY 04 20 2005 Report Code DM_STUD_DIR As of 04 20 2005 6 37 51 PM Figure 1 17 10 2 2 Student Directory Report Summary 1 17 11 Student Medical Detail Information The Student Medical Detail Information report allows you to generate a listing of the student s detailed medical information Only students enrolled in the logon school for the logon school year and term may be included in the report The Student Medical Detail Information consists of two pages Report Criteria and Other Criteria pages 1 17 11 1 Report Criteria The Report Criteria page allows you to specify parameters for the report This includes medical codes medical status primary sort and secondary sort You may select the medi
27. of the student s dentist State A dropdown list box that indicates the state of the address of the student s dentist Hospital Indicates the hospital where the dentist of the student is affiliated Click SAVE to post modifications made on the health doctor record into the database J Education Solutions Development Inc Page 50 DISCOVERY Net User Manual 1 7 6 Delete Click DELETE to remove the health doctor record related to the student from the database 1 8 Medical Details The Medical Details page allows you to locate medical records of the selected student in the logon school as well as in the district Medical information may include but is not limited to immunizations physical examinations injuries or illnesses You may also view add modify and delete medical records However only users with DISTRICT rights may access medical records that are not created by the logon school id This page consists of two sections Search Criteria and List sections Help version 1 0 0 46434 Logout Alternate Names Address Search Group Medical Group Activity Reports Batch Student Name Smith John M 141 x Slo 8517914 YIS 14 Med Rel MEDICAL DETAILS Search Birth Date 05 291 987 Homeroom MATH Counselor JOHNSON KENT T Medical Code eee 7 Scope SCHOOL x MEDICAL DETAILS List Del Medical Code i ae 1 Status 2 Poles 1D 7 al ADEQUATELY IMMUNIZED 072372004
28. report 1 17 10 1 Report Criteria You must specify the As Of Date to generate report You may also choose which students are to be processed This may either be Enrolled Not Enrolled or All students J Education Solutions Development Inc Page 98 DISCOVERY Net User Manual Logged in JOHN SMITH DISCOVERY 7 oo Tuesday April 19 2005 Help Logout District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 441 z Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr version 1 0 0 38923 Alternate Names Address Search Group Medical Group Activity PELO Batch STUDENT DIRECTORY Report Criteria As Of Date 04 20 2005 Students to be processed fenrotied 7 Figure 1 17 10 1 1 Student Directory Report Criteria page 1 17 10 2 Report Output The Student Directory report displays the basic demographic information of students The report header which also determines the grouping of records that matched the criteria specified display the Attendance Category District of Residence and YIS Code of the students The report details the student ID student name birth date mailing name street address gender ethnicity and phone number of the student Within the groups student records are sorted by the student s name This report also summarizes the report by tallying the number of students
29. saving Otherwise page displays Immunization Series is required 1 9 2 2 Status A dropdown list box that indicates the status of immunization of the student If an immunization series is selected you must select a status before saving Otherwise the page displays Status is required 1 9 2 3 Dose 1 Date Indicates the date when the first dose for the selected immunization series was conducted You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 9 2 4 Dose 2 Date Indicates the date when the second dose for the selected immunization series was conducted You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 9 2 5 Does 3 Date Indicates the date when the third dose for the selected immunization series was conducted You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 9 2 6 Dose 4 Date Indicates the date when the fourth dose for the selected immunization series was conducted You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field J Education Solutions Development Inc Page 55 DISCOVERY Net User Manual 1 9 2 7 Dose 5 Date Indicates
30. school and their primary information The report details the student ID name SSN birth date and gender GRADY SCHOOL Page 1 of 50 DEMOGRAPHIC PERSONAL INFORMATION REPORT 07 27 2005 Report Code DM_ST_DEM_PRSNL 2 14 13 PM STUDENT ID NAME SSN BIRTH DATE GENDER 9308644 ARDEAMA CREVOR L 528 93 6132 01 02 2001 F 9386461 ABARC MOSES ANTON 01 17 1988 M 9362759 ABBETE CRISTIAN 03 06 1989 M 9397467 ABELEN CHRIS 529 95 9730 08 26 1987 M 1070000 ABEZA BORROMEO JENNIFER 12 03 1995 F 1150003 ABKER CARRYL 01 01 2001 F 1160004 ACBER ERRYL 09 15 1980 F 9361550 ACER TOPHER CHRIS A 529 91 8428 05 24 1989 M 1160001 ACKEB JAQUELINE KAYE 06 05 1980 F 1170005 ACLAN SEPH 06 23 1981 M 1060001 ACLER KRISANNE 01 19 1982 F 1170006 ACLER LEE TINE 01 01 1981 F 1150002 ACOER MAYBELIE 09 14 1980 F 9325922 ACOER STEPHANIE 529 91 8423 02 17 1987 F 1150004 ACOER KAYLA 03 03 2005 F 1160003 ACKER REESE 01 01 1980 F 9330470 ACOSTA MARIS CHRISTIN 529 67 0090 07 28 1987 F 9359820 ADAM SCOTT ROB 02 01 1989 M 9347130 ADAMS MARIE ALYCIA 529 91 4677 07 31 1988 F 9356886 AFELDON DREW 646 01 4768 09 13 1988 M 9441251 AGUADO DARYANN 07 09 1987 F 9351243 AHKOVI TINA ELSIE 647 01 5017 12 19 1987 F 9342619 AHJONG DES RACHELLE 617 38 1757 04 08 1988 F 9341778 ALAGI FERMANI 528 91 6807 01 25 1988 F 9371130 ALARTIAR ELLE 646 24 3591 01 03 1987 F Figure 1 17 4 2 1 Demographic Personal Information Report 1 17 5 Eligibility Status The Eligibilit
31. the date when the fifth dose for the selected immunization series was conducted You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 9 2 8 Dose 6 Date Indicates the date when the sixth dose for the selected immunization series was conducted You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 9 2 9 Exempt A checkbox that indicates whether the student is exempted from the immunization series or not 1 9 2 10 Exempt Type A dropdown list box that indicates the type of exemption of the student from the immunization series This dropdown list box is available only when student is exempted from the immunization series In this case you must select an exempt type from the list before saving Otherwise the page displays Exempt Type is required 1 9 2 11 Void A checkbox that indicates whether the immunization record of the student is valid or not Voided immunization records are unavailable for modification 1 9 2 12 Add Rows Click ADD ROWS to insert the specified number of rows in the list 1 9 3 Search Click SEARCH to locate student immunization records that matched the criteria specified 1 9 4 Save Click SAVE to add new immunization record s or post modifications made on details of existing student immunization reco
32. the student 1 11 2 List The List section allows you to view add modify or delete fee record s of the student 1 11 2 1 Del A checkbox that indicates whether a record is marked for deletion or not You may mark all records for deletion by selecting the Del column header checkbox To mark a specific record just select the Del checkbox beside the record to be deleted 1 11 2 2 Date Indicates the date of the fee record of the student You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field If other fee details are specified you must specify a date before saving Otherwise page displays Date is required J Education Solutions Development Inc Page 61 DISCOVERY Net 1 11 2 3 1 11 2 4 1 11 2 5 1 11 2 6 1 11 2 7 1 11 2 8 1 11 2 9 1 11 2 10 1 11 2 11 1 11 2 12 1 11 2 13 User Manual Fee Code A dropdown list box that indicates the fee incurred by the student If a date is specified you must select a fee code Otherwise the page displays Fee Code is required Deposit Indicates the deposit amount of the student for the fee Refund Indicates the refund amount of the student for the fee Fee Indicates the amount of the fee of the student Payment Indicates the amount paid by the student for the fee Notes Click NOTES to open the Notes lookup window where you may view
33. to Lookup Window Chapter 16 for details on Notes window 1 10 2 8 School ID Indicates the unique identification number of the school where the activity was taken by the student 1 10 2 9 Delete Rows Click DELETE ROWS to temporarily remove the selected activity record s from the list 1 10 2 10 Add Rows Click ADD ROWS to insert the number of specified rows in the list 1 10 3 Search Click SEARCH to locate student activity records that matched the criteria specified 1 10 4 Save Click SAVE to add new student activity record s or post modifications made on details of student activity record s into the database Clicking SAVE also performs the following validation J Education Solutions Development Inc Page 59 DISCOVERY Net User Manual e End Date must be later than the Start Date Otherwise the page displays End Date cannot be prior to Start Date 1 11 Fees The Fees page allows you to locate school fees or charges of the selected student incurred in the logon school as well as in the district You may also view add modify and delete school fee records However only users with DISTRICT rights may access activity records that are not created by the logon school ID This page consists of two sections Search Criteria and List sections Help Logout Alternate Names Address Search Group Medical Group Activity Reports Batch Student Name Smith John M 11 x Bi p
34. valid format page displays Invalid lt email field label gt 1 5 2 5 Delete Click DELETE to remove an address information record from the database 1 6 Phone List The Phone List submodule allows you to view add modify and delete phone number s associated to the selected student including the phone numbers of his contacts The Phone List submodule consists of two pages List and Details pages 1 6 1 List Page The List Page allows you to view the primary phone information associated to the selected student This page details the relation name phone type phone number and extension of the person Moreover this page also displays the order of the phone and whether it is unlisted the default or family phone of the person or if it is a US number or is for the deaf You may also modify the order of the phone number of the person associated to the student from this page Clicking the column header link sorts displayed records by the name of the link clicked For example clicking the Name column header link sorts displayed records by name You may view or modify the details of a phone record of the selected student using the Phone Details page by doing any of the following e By clicking the Relation link on the first column of the phone record you want to view or modify e By clicking on a phone record you want to view or modify J Education Solutions Development Inc Page 42 DISCOVERY Net User Manual Enr
35. zip code extension of the address of the student s doctor City Indicates that city of the address of the student s doctor US A checkbox that indicates whether the specified phone number of the student s doctor is a US number or not Phone No Indicates the phone number of the student s doctor Ext Indicates the phone number extension of the specified phone number of the student s doctor State A dropdown list box that indicates the state of the address of the student s doctor Hospital Indicates the hospital where the doctor of the student is affiliated J Education Solutions Development Inc Page 49 DISCOVERY Net User Manual 1 7 4 Dentist Details The Dentist Details section allows you to specify important information about the dentist handling the student 1 7 4 1 1 7 4 2 1 7 4 3 1 7 4 4 1 7 4 5 1 7 4 6 1 7 4 7 1 7 4 8 1 7 4 9 1 7 5 Save Name Indicates the name of the student s dentist Address Indicates the address of the student s dentist Zip Indicates the zip code and zip code extension of the address of the student s dentist City Indicates that city of the address of the student s dentist US A checkbox that indicates whether the specified phone number of the student s dentist is a US number or not Phone No Indicates the phone number of the student s dentist Ext Indicates the phone number extension of the specified phone number
36. 05 BARRY JENNA MARIE GUARDIAN BARRY KIM 801 967 7411 5754 W 5930 SOUTH SALTLAKE UT 84118 city FATHER BARRY MICHAEL 801 967 7411 5754 W 5930 SOUTH SALTLAKE UT 84118 CITY 9442602 BENTLEY CASSIDY GUARDIAN BENTLEY ANDREE NICOLA 801 969 4735 5051 W 6055 SOUTH SALTLAKE UT 84118 NICOLA city FATHER BENTLEY DREELY 801 969 4735 5051 W 6055 SOUTH SALT LAKE UT amp 118 CITY 9442531 COLLEDGE JOSHUA GUARDIAN COLLEDGE KIMBERLY 801 968 3284 5487 S NEZ PERCE DR SALTLAKE UT 84118 KEITH CITY FATHER COLLEDGE KEITH 801 968 3284 5487 S NEZ PERCE DR SALTLAKE UT 84118 city 9471631 CORDERO MARIAH GUARDIAN SHERARD VALERIE 801 957 9070 5413 W 5540 SOUTH SALTLAKE UT 84118 SHEANNA cITY 9496146 COX MICHELLE VICTORIA GUARDIAN COX CHRISTINE 801 955 2625 5624 S HONEYSUCKLE WAY SALT LAKE UT 84118 CITY FATHER COX NORMAN 801 955 2625 5624 S HONEYSUCKLE WAY SALT LAKE UT 84118 ciITY 9442450 DAHL ERIN ELIZABETH GUARDIAN DAHL RAYMOND 801 963 6197 6051 S DEE PARK DR TAYLORSVILL UT 84118 E bad h Figure 1 17 9 2 1 Student Contact Information Report 1 17 10 Student Directory The Student Directory report allows you to generate a listing of the basic student demographics along with their grade attendance category and district of residence The report also includes a summary page where the demographic groups of the students are tallied Only students enrolled in the school for logon school year based on the specified As Of Date may be included in the
37. 17914 Last Name Ema o First Name on o Middle Name Moo Gender M MALE z Birth Date fosi2a987 E sutte o Emit SCS Ethnicity C CAUCASIANWWHITE z yis 11 ELEVENTH GRADE PRIMARY INFO Address Information Address Type HOME HOME g verity Flag 1 verified x ma Block Code M Description House No pa Street Name FeuneroR ooo Street Direction Eo Address szsfeNeRo R ooo Mailing Name other name J Check Address Resides With fou GUARDIAN 7 City fast VALLEY CITY State utan z County z Country USA id Zip feat 28 5 Vv Family Address Available Selected Address Used For ABELS ATTENDANCE MAILER gt GRADE MAILER a PROGRESS MAILER REPORT CARD SCHEDULE xl PRIMARY IHFO Phone Information Phone Type HOME HOME zj M US Phone No 801 252 9490 Ext T unlisted 7 Family 7 Defaut Phone Type z M Us Phone No Ext I unlisted 7 Family 7 Defaut Phone Type z M us Phone no Ext T unlisted 7 Family I Defaut PRIMARY INFO Student Notes a I Web Access Ba Required Field Save Ada Clone Clear f Menu Figure 1 2 1 Primary Info page 1 2 1 Details The Details section allows you to specify the primary information of a student 1 2 1 1 Student ID Indicates the unique identification number assigned to the student J Education Solutions Development Inc Page 7 DISCOVERY Net 1 2 1 2 1 2 1 3 1 2 1 4 1 2 1 5
38. 58700 HUGHES D 038904 1 HOME ECONOMICS 005011 Ewis D 064800 1 USING COMPUTERS 066750 WILLIAM D 1 TECHNOLGY CONCEPTS LAB 546 EXP 1 023201 ONZI P 068900 1 TEACHER AIDE 023201 ONZI P 068903 17 TEACHER AIDE 3 066750 WILLIAM D 068912 17 TEACHER AIDE 052400 MCDONALD V 071000 3 WORLD STUDIES 1 005011 EWIS D 090172 1 VETERINARY TECH 1 2 CR 066750 WILLIAM D 092602 1 HEAVY DUTY MECHANIC ATC 2 CR 052400 MCDONALD V 097252 3 MEDICAL ASSISTANT ATC 2 CR 052400 MCDONALD V 159753 1 PROGRAMMING AND TUNNING 018300 STRONG R 008000 2 RELEASED TIME 018300 STRONG R 019950 1 THEATRE 1 018300 STRONG R 2 TEACHER AIDE 058700 HUGHES D 18 TEACHER AIDE 005011 EWIS D 18 TEACHER AIDE 066750 WILLIAM D 3 RELEASED TIME 023201 ONZI P 3 TEACHER AIDE 052400 MCDONALD V 19 TEACHER AIDE 052400 MCDONALD V 19 TEACHER AIDE gt 066750 WILLIAM D 51 TEACHER AIDE 058700 HUGHES D 1 FLIGHT SAFETY CC FLYT 1310 023201 ONZI P 1 MEDICAL ASSISTANT ATC 2 CR 7 058700 HUGHES D 4 RELEASED TIME 005011 EWIS D 1 COMPETITIVE ATHLETICS 005011 EWIS D 2 COMPETITIVE ATHLETICS 018300 STRONG R 1 COMPETITIVE ATHLETICS 058700 HUGHES D 4 TEACHER AIDE 066750 WILLIAM D Figure 1 17 6 2 1 Eligibility Tracking by Teacher Report 1 17 7 Medical General Information The Medical General Information report allows you to generate a listing of the student s medical information Only students enrolle
39. 8 23 2005 Expiration Date 08 23 2005 Issue Office Issue Country canapa x Issue Country CANADA 7 IHTERHATIONAL Details Date Arrived USA Josi23r2004 Citizenship Status LGALN LEGAL ALIEN z Citizenship Country USA x LEP fc BILINGUAL 7 Permanent Res Country CANADA 7 Save Delete Clear Menu Figue 1 12 1 International page 1 12 1 Visa The Visa section allows you to specify the visa information of the student 1 12 1 1 Type A dropdown list box that indicates the type of the student s visa J Education Solutions Development Inc Page 63 DISCOVERY Net User Manual 1 12 1 2 Number Indicates the number of the student s visa 1 12 1 3 Issue Date Indicates the issuance date of the student s visa You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 12 1 4 Expiration Date Indicates the expiration date of the student s visa You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 12 1 5 Issue Country A dropdown list box that indicates the country that issued the student s visa 1 12 2 Passport The Passport section allows you to specify the passport information of the selected student 1 12 2 1 Number Indicates the number of the passport of the student 1 12 2 2 Issue Date
40. 8517914 YIS 11 Med Rel FEES Search Fee Code BALL ears a x Fee Category aLL x Scope ScHOOL x Balance 200 00 FEES List E 08723 2004 E ART art FEE z l 100 00 0 00 l 100 00 0 00 Notes 0 33079 O fosi23i2004 E Band BAND FEE z l 0 00 0 00 l 500 00 300 00 Hotes 200 00 33079 O 072572005 BASE BASEBALL FEE zj l 200 00 l 0 00 250 00 50 00 Notes 0 33079 Totals 300 00 850 00 350 00 Delete Rows Add Rows 1 Rows 1 3o0f3 Figure 1 11 1 Fees page 1 11 1 Search Criteria The Search Criteria section allows you to specify criteria to locate fee records of the student 1 11 1 1 Fee Code A dropdown list box that indicates the fee records you want to locate J Education Solutions Development Inc Page 60 DISCOVERY Net User Manual 1 11 1 2 Fee Category A dropdown list box that indicates the category of the fee record of the student you want to locate 1 11 1 3 Scope A dropdown list box that indicates the extent of the search process Options are School and District This dropdown list box is only available if user has DISTRICT rights Otherwise it is unavailable and the selected option is always School a District Indicates that fee records of the student within the district are to be located b School Indicates that fee records of the student in the logon school are to be located 1 11 1 4 Balance Indicates the total balance of the fees of
41. 99 999 9999 format Delete Click DELETE to remove a phone record from the database Health Doctor The Health Doctor page allows you to view add and modify basic medical records of the student This page details the fundamental health details insurance doctor and dentist information of the selected student The Health Doctor page consists of four sections Health Details Insurance Details Doctor Details and Dentist Details sections J Education Solutions Development Inc Page 46 DISCOVERY Net User Manual nienouel ne I SEO d 4 version 1 0 0 46434 Logout District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 4 1 z Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tra Search Primary Info Additional Info Contacts Address List Phone List IELUMAC Medical Details Immunization Activity Fees International Alternate Names Address Search Group Medical Group Activity Reports Batch Student Name Smith John M 11 x p 8517914 YIS 11 Med Rel HEALTH DOCTOR Health Details Birth Date 05 2941 987 School Health Entry Exam Heath Exam for CBC z Available Selected Hospital Preference Evanston Hospital z Emergency Codes f 4LLERGIES ASTHMA Immunization Status COMPLETE z CEREBRAL PALSY DIABETIC Last Physical Exam Medicare Code a 4 Demographics Medi
42. D GRADE 04 FOURTH GRADE xl Initialize Cumulative GPA Do Not Update 7 Initialize Cumulative Earned Do Not Update 7 Initialize Citizenship GPA Do Not Update 7 Initialize Rank Do Not Update x Initialize Graduation Requirements Do Not Update z Update Current School Do Not Update x Scheduler Start Date er 2 2005 Time o2 zi a1 x 39 eal PM x I Scheduled Occurs amp Daily Every oi V payts amp Weekly Monthly Figure 1 18 1 1 1 Student Initialization Batch Criteria page 1 18 2 Status The Status page lists all the batch process generated This page allows you to locate and view the status of the batch process and also view its report This page is common to all Batch submodule in the application Please refer to The Environment Chapter 8 for details on Batch Status page J Education Solutions Development Inc Page 107 DISCOVERY Net User Manual Logged in JOHN SMITH sc asada ai _ Friday August 12 2005 version 1 0 0 48092 Logout District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 441 x Enroliment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Search Primary Info Additional Info Contacts Address List Phone List Health Doctor Medical Details Immunization Activity Fees International Alternate Names Address Search Group Medical Group Acti
43. DISCOVERY Net User Manual I Contents 1 DEMOGRAPHICS 1 1 Seal Chioar aaa a aa a sete Oenavsta bxeaodawhentercdiaees 2 1 2 Piman MOarsas era anara AEA A T 6 1 3 Additional NfO sein arana ri eas 15 1 4 COMACIS eea ar EE A E E aa A RREN 23 1 5 Address Listos a aa a aai a a aaan 35 1 6 Phone iSt aranea ebook a a EE E REEE AN 42 1 7 Health D CIOP ons ces cccccaces tac yen saadeadecacacevecivessaeg ce EE EEA 46 1 8 Medical Details oriori cece cece iea iaa 51 1 9 IMMUNIZATION 0 eee cece e cece ec ee cece ee euaeeeveueeeueeeuaaeeaaegs 54 1 10 ACUVILY capan oone aa vetoed gseasaaia shatationangacndenadee Gdeavebeiatances 57 1 11 FOCS aaar aa a axhewnter dated a a daz hoedieedeaeva sagen 60 1 12 International escoria th bacccacevcen task AOA EE E NR 63 1 13 Alternate Names cccccccccccee eee ee rir EEEE SNEU ai 66 1 14 Address S anchl csciviceiaaaaed civ cciennt ennn aae EET 67 1 15 Group Medical cccecee ec ee eee ee eset eee eee sees eaeaeeeeaeenaees 70 116 Group Activity eerste ies 13 Sates nde EENET TAARAT EE NEONET ATEA 73 1 17 REPONS drci a A EB A ai e erags muy okaws 77 1 18 Bate inan an E OEO TETA 105 1 Demographics The Demographics module allows you to add new students to the system and modify existing student records Essential information such as addresses phone numbers contacts medical records school activity citizenship and alternate names are maintained in this module Moreover this modu
44. DISTRICT School 33079 33079 GRADY SCHOOL x SCHOOL Yf Parameters 2005 441 z AAT Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Search Primary Info Additional Info Contacts Address List Bitte Health Doctor Medical Details Immunization Activity Fees International Alternate Names Address Search Group Medical Group Activity Reports Batch Student Name smith John M 11 x Bi p 8517914 YIS 14 Med Rel PHONE LIST Details Relation STUDENT Name SMITH JOHN M Family ID 8517914 PHONE LIST Phone Information Phone Type HOME HOME z Phone No feo 252 9490 Ext l Mus Order 1 I unlisted T Default Phone I Deat O Family Phone Figure 1 6 2 1 Phone Details page 1 6 2 1 Details The Details section displays basic information about the person associated to the student a Relation Indicates the relationship of the person to the student b Name Indicates the name of the person c Family ID Indicates the identification number uniquely identifying students and contacts within the same family 1 6 2 2 Phone Information The Phone Information section displays the phone details of the person associated to the student J Education Solutions Development Inc Page 44 DISCOVERY Net User Manual Phone Type A dropdown list box that indicates the type of the phone number of
45. EMBR MEMBER x fpezszoo E E M ELEVENTH GRAI Notes 33079 7 BECHER BOYS CHEERLE MEMBR MEMBER pezszoo4 E EE M ELEVENTH GRAIS Notes 33079 BCoLF Boys GOLF MEMBR MEMBER fosi23i2004 E fe M ELEVENTH GRAI Notes 33079 TD BHOCK BOVSHOCKEY MEMBR MEMBER m ES s 2 10 TENTHGRADE m Notes 33079 Delete Rows AddRows 71 Rows 1 6 of 6 Figure 1 10 1 Activity page 1 10 1 Search Criteria The Search Criteria section allows you to specify criteria to locate activity records of the selected student J Education Solutions Development Inc Page 57 DISCOVERY Net 1 10 1 1 1 10 1 2 1 10 2 List User Manual Activity Code A dropdown list box that indicates the activity of the student you want to locate Scope A dropdown list box that indicates the extent of the search process Options are School and District This dropdown list box is only available if user has DISTRICT rights Otherwise it is unavailable and the selected option is always School i District Indicates that activity records of the student within the district are to be located ii School Indicates that activity records of the student in the logon school are to be located The List section allows you to view add modify or delete activity records of the selected student 1 10 2 1 1 10 2 2 1 10 2 3 Del A checkbox that indicates whether a record is marked for deletion o
46. ER Advisor Available 12005451 JORDAN ROB Lunch Status Code Available Available GENTM GENERAL TEAM Selected C CAUCASIANAHITE Selected 12041949 JANDERSON RACOB Selected gt Selected ry h J Education Solutions Development Inc Back Preview clear menu Figure 1 17 9 1 1 Student Contact Information Other Criteria page Page 97 DISCOVERY Net 1 17 9 2 User Manual Report Output The Student Contact Information report displays the primary contact information of the students The report details the student ID student name contact type contact name phone address city state and zip code of the students GRADY SCHOOL Page 10 12 STUDENT CONTACT INFORMATION REPORT 07 27 2005 Report Code DM_ST_CNTCT_INF 1 47 47 PM STUDENTID STUDENT NAME CONTACT TYPE CONTACT NAME PHONE ADDRESS CITY STATE ZIP CODE 9447738 ALLEN MARIAH JOHANNA GUARDIAN ALLEN ANGELA 801 963 2498 4778 W 5905 SOUTH SALTLAKE UT 84118 CITY FATHER ALLEN JEREMY 801 963 2498 4778 W 5905 SOUTH SALTLAKE UT 84118 CITY 9470133 ARCIA JR EDDY STALIN GUARDIAN ARCIA ESPERANZA 801 967 9205 4972 W 6110 SOUTH SALTLAKE UT 84118 CITY FATHER ARCIA EDDY 801 967 9205 4972 W6110 SOUTH SALTLAKE UT 84118 CITY 9446454 AVALOS JESUS JAVIER GUARDIAN AVALOS DANIEL 801 966 2964 5992 S TARRAGON CT SALTLAKE UT 84118 CITY MOTHER HERNANDEZ MAGALY 801 966 2964 5992 S TARRAGON CT SALTLAKE UT 84118 cITY 94426
47. EXANDRA 3865 5 6400 WEST 63 oo WEST WALLEY CITY UT 84128 9510136 CORUM CHAMEREA CHARLENE 5524 W POACHER CIR oo SALT LAKE CITY UT 84118 3504722 DAVILA ERICA MARIE 4779W 5905 SOUTH oo SALT LAKE CITY UT 84118 9492601 DIAZ DAVID 5156W HIGHWOOD DR 00 SALT LAKE CIT UT 84118 9517402 DIAZ CARRILLO SALVADOR DELFINO 5288 w DEWFLOWER CIR oo SALT LAKE CITY UT 84118 9502750 FLEMING TAYLOR SCOTT 4952 W CORIANDER ST oo SALT LAKE CITY UT 84118 Figure 1 17 8 2 1 Student Address Information Report 1 17 9 Student Contact Information The Student Contact Information report allows you to generate a listing of the student s contact information Only students enrolled in the logon school for the logon school year and term may be included in the report You may also choose all students or only currently enrolled students 1 17 9 1 Other Criteria The Other Criteria page allows you to specify specific students or student details to include in the report Please refer to The Environment Chapter 6 for details on Other Criteria page hb J Education Solutions Development Inc Page 96 DISCOVERY Net User Manual version 1 0 0 46434 Logout K12 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 44 41 7 Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Search Primary Info Additional Info Co
48. ICAN AMERICAN gt H HISPANIC SPANISH l AMERICAN INDIAN ALASKAN MN P PACIFIC ISLANDER Homeroom Available Selected 0010 Homeroom 00M0 0800 Homeroom 0800 0100 Homeroom 0100 gt 0200 Homeroom 0200 pi 0300 Homeroom 0300 100 Homeroom Auditorium Counselor Advisor Available Selected Available Selected 12000140 ALSEN EDDIE 12007256 SAVERS JOHN 12005451 JORDAN ROB 12041949 JANDERSON RACOB gt g 12001108 BLIES CAROL gt 12005194 JANSEN PAM lt 12005406 LONES ROYCE 12007255 SCOTT LIE Lunch Status Code Selected Available Selected Attendance Category Code Available DEF DEFAULT HOME HOME BOUND L1 Lunch 1 a L4 Lunch 4 HALF HALF DAY gt L2 Lunch 2 gt INELG INELIGIBLE x L3 Lunch 3 p TRANS TRANSFER LS Lunch 5 L6 Lunch 6 xl Primary School of Enrollment Team Available Selected Available Selected 00 ST VIGSEN SCHOOL 33079 GRADY SCHOOL GENTM GENERAL TEAM 001 HART YARD SCHOOL 046 ST AUGUSTINE CENTER lt 048 ART SCHOOL 100 MELVIN JONES CENTER gt Primary Sort Student Name 7 Back Preview clear Menu Figure 1 17 4 1 1 Demographic Personal Information Other Criteria me J Education Solutions Development Inc Page 87 DISCOVERY Net User Manual 1 17 4 2 Report Output The Demographics Personal Information report displays a list of students in the logon
49. K GENTM GENERAL TEAM Selected Back Preview Clear menu Figure 1 17 11 2 1 Student Medical Detail Information Other Criteria page J Education Solutions Development Inc Page 102 DISCOVERY Net User Manual 1 17 11 3 Report Output The Student Medical Detail Information report displays the detailed medical information of the student The report header displays the student ID and student name The report details the medical code description date status 1 and its description status 2 and its description and the school where the medical record was created GRADY SCHOOL Page 1 of 2201 07 28 2005 STUDENT MEDICAL DETAIL INFORMATION REPORT 8 56 01 AM Report Code OM_ST_MED_DTL STUDENT ID 9386461 STUDENT NAME ABARCA MOISES ANTONIO DESCRIPTION DATE STATUS 1 DESCRIPTION STATUS 2 DESCRIPTION ADEQUATELY IMMUNIZED 10 18 1992 DPT 1 03 18 1988 DPT 2 05 18 1988 DPT 3 06 20 1988 DPT 4 01 21 1990 DPT5 01 24 1992 MEASELS MUMPS RUBELLA 1 10 18 1992 MEASELS MUMPS RUBELLA 2 10 12 1994 POLIO 1 03 18 1988 POLIO 2 05 18 1988 POLIO 06 20 1988 POLIO 4 01 21 1990 POLIO 5 01 24 1992 Figure 1 17 11 3 1 Student Medical Details Information Report 1 17 12 Student Transportation The Student Transportation report allows you to generate a report listing the student transportation fund levels and the number of the days each student is transported Only students enrolled in the school for the logon school year an
50. LF HALF DAY INELG INELIGIBLE TRANS TRANSFER Primary School of Enrollment Available 00 ST VIGSEN SCHOOL 001 HARTVARD SCHOOL 046 ST AUGUSTINE CENTER 048 ART SCHOOL 100 MELVIN JONES CENTER gt Primary Sort Student Name x Selected 01 FIRST GRADE Selected M MALE Selected 0800 Homeroom 0800 Selected 12007256 SAVERS JOHN Selected HOME HOME BOUND Selected 33079 GRADY SCHOOL Enrollment Standing Available N Not Enrolled Selected E Enrolled End Family of End Birth Date Ethnicity Available A ASIAN B AFRICAN AMERICAN Selected C CAUCASIANWHITE H HISPANIC SPANISH l AMERICAN INDIAM ALASKAN M P PACIFIC ISLANDER Advisor Available 12005451 JORDAN ROB Selected 12041949 JANDERSON RACOB J Lunch Status Code Available L1 Lunch 1 L2 Lunch 2 L3 Lunch 3 L5 Lunch 5 L6 Lunch 6 Selected L4 Lunch 4 Available GENTM GENERAL TEAM Selected J Back Preview clear Menu Figure 1 17 7 1 1 Medical General Information Other Criteria page ry h J Education Solutions Development Inc Page 93 DISCOVERY Net a4 a4 g4 54 a4 a4 g4 a4 341 9443884 341 341 341 341 341 O28 29569 2123 2970 2506 2891 5320 2964 331 2341 2342 2309 3151 6349 631 STUDENT ID STUDENT NAME 351 1 17 7 2 Report Code CM_ST_MED_GEN U
51. NF BASEBALL 8517914 SMITH JOHN M 11 M ALLEN DEBBIE BOYS 0 0 051752 0 500 P F NF BASEBALL Teacher s Signature Figure 1 17 2 2 1 Athletic Eligibility Report by Teacher GRADY SCHOOL Page 1of7 ATHLETIC ELIGIBILITY REPORT 07 27 2005 8517914 SMITH JOHN M Report Code DM_ST_ATH_ELIG 1 40 11 PM ACTIVITY BOYS BASEBALL STUDENT ID STUDENT NAME ACT YIS CUR YIS GENDER BIRTH CITY BIRTH DATE CUR CREDITS 9395604 ADDARIO AILEAN 10 F 06 19 1989 2 000 1 M 05 29 1987 0 500 Figure 1 17 2 2 2 Athletic Eligibility Report by Activity 1 17 3 Birthdays The Birthdays report allows you to generate a listing of all students and their birthdays 1 17 3 1 Report Criteria The Report Criteria page allows you to specify parameters for the report This includes the YIS homeroom primary sort by and secondary sort by You must select a YIS from the list to generate the report You may also select the homeroom of the students to include in the report In addition you may specify the primary and secondary sorting of records You may select either Homeroom or YIS for the primary sorting For the secondary sorting you may select either Birth Date or Student Name J Education Solutions Development Inc Page 83 DISCOVERY Net User Manual Wednesday July 27 2005 Help Logout Enrollment Course Grades Schedules Progress Attendance Transcript Discipli
52. PORTATION REPORT 10 05 2005 Report Code DM_ST_TRANSPORT 6 58 59 PM SCHOOL TITLE REDWOOD ELEMENTARY ATTENDANCE CALCULATION Y START DATE 08 23 2004 END DATE 06 02 2005 TRANSPORTATION CODE FUND1 STUDENTID STUDENT NAME Yis GENDER ADDRESS city TERM DATE ENROLLED DATE DAYS DESCRIPTION RELEASED TRANSPORTED 9514125 ACHENBACH STEVEN 00 M 3196 S HIGBEE CIR WEST VALLEY CITY 2005 SCHOOL 08 23 2004 202 0 scott YEAR 9480946 WILCOX DOUGLAS LEO 02 M 1618 W 3300 SOUTH F WEST VALLEY CITY 2005 SCHOOL 08 23 2004 203 5 YEAR 9477586 WILLIAMS JANESSA JANE 02 F 1605 W SUNSET AVE WEST VALLEY CITY 2005 SCHOOL 08 23 2004 202 0 YEAR 12312005 McBride Janet o F 123 Magnolia Street West Magna 2005 SCHOOL 08 23 2004 09 23 2004 24 0 Avenue YEAR 2005 SCHOOL 09 24 2004 180 0 YEAR 9502372 AMAYA MEYBEL YULIANA 6 F 2126 W 3100 SOUTH SALT LAKE CITY 2005 SCHOOL 08 23 2004 203 0 YEAR 41867 velasquez julie ann nicer 12 F 2005 SCHOOL 08 23 2004 0601 2005 203 0 YEAR 2005 SCHOOL 06 02 2005 1 0 YEAR Total Students Transported with Transportation Code FUND1 6 2005 SCHOOL YEAR Total Days Transported with Trensportation Code FUND1 1 218 5 Total Days Transported with Transportation Code FUND1 1 218 5 Figure 1 17 12 2 1 Student Transportation Report 1 18 Batch The Batch submodule lists and allows you to execute all Demographics related batch process It consists of two pages List and Status pages 1 18 1 List The List page lists batch processes for Demographi
53. RY Net User Manual Help version 1 0 0 46434 Logout Alternate Names Address SER Group Medical Group Activity Reports Batch Student Name Smith John M 11 So 8517914 YIS 11 Med Rel ADDITIONAL INFO Enrollment District Status Enroiea x Primary Schoo GRADY SCHOOL First Term 1997 1 Last Term 2005 1 ADDITIONAL INFO ID State ID SSN 622 655 9407 Federal ID Picture File Name ADDITIONAL INFO District District of Residence CARMEL MT CARMEL DISTRICT z Entrance Date Joss 3 EJ Exit Date Migrant Status z Voting Precinct l x Tech Prep no 7 ADDITIONAL INFO Vocation Concentrator Vocation Concentrator Flag No Vocation Concentrator Code ADDITIONAL INFO Ethnicity Primary Ethnicity CAUCASIANMVHITE Primary Ethnicity Type x Available Selected Additional Ethnicities ASIAN CAUCASIANMVHITE HISPANIC SPANISH AMERICAN INDIAN ALASKA Y ADDITIONAL INFO Birth Verification Birth Date 057294987 city State ALABAMA County z Country l x Avaliable Selected Verified By ALIEN REGISTRATION BIRTH CERTIFICATE mal fs GREEN CARD i NATURALIZATION PAPERS OTHER DOCUMENTATION xl ADDITIONAL IMFO Residency Verification Resides With Jou GUARDIAN x Available Selected Verified By GAS GAS BILL PASS PASSPORT PHONE PHONE BILL TAX TAX RECEIPT VOTER VOTER REGISTRA gt ADDITIONAL INFO Graduation
54. SE BOYS BASE Activity Status MEMBR MEMBER x Start Date 08 23 2004 End Date 08 23 2005 vis 07 SEVENTH GRADES GROUP ACTIVITY List Del Student ID Homeroom Activity Start Date f Student Hame Counselor Status End Date E fo35s4q0 Al BBAsSE BOYS BASEBALL 08 23 2004 07 SEVENTH GRADE z SMITH AARON MEMBR MEMBER z os2372005 P p424562 a BBASE BOYS BASEBAl_y 08 23 2004 o7 SEVENTH GRADE SMITH BEN A MEMBR MEMBER z 08723 2005 O 324260 AJ BBASE BOYS BASEBAl 7 08 23 2004 07 SEVENTH GRADE z SMITH CALVIN MEMBR MEMBER z 08723 2005 O 052618 Al BASE BOYS BASEBAl 7 08 23 2004 07 SEVENTH GRADE z SMITH DALLAS J MEMBR MEMBER z 08 23 2005 m fazam A e E a BBASE BOYS BASEBAI_y 08 23 2004 07 SEVENTH GRADE SMITH JOHN M MEMBR MEMBER z 08723 2005 Delete Rows Add Rows J Figure 1 16 1 Group Activity page 1 16 1 Details The Details section allows you to specify the default values of the activity record s of the students The default values specified automatically fill the fields on the List section when adding new student activity records 1 16 1 1 Activity A drop down list box that indicates the default activity of the student activity record s 1 16 1 2 Activity Status A dropdown list box that indicates the default status of the student activity record s 1 16 1 3 Start Date Indicates the default start of the date range of the stu
55. School Indicates that medical records of the student in the logon school are to be located The List section allows you to view add modify or delete medical details of the student 1 8 2 1 Del A checkbox that indicates whether a record is marked for deletion or not You may mark all records for deletion by selecting the Del column header checkbox To mark a specific record just select the Del checkbox beside the record to be deleted J Education Solutions Development Inc Page 52 DISCOVERY Net User Manual 1 8 2 2 Medical Code A drop down list box that indicates the medical code that best describes the student s medical condition If other medical details are specified you must select a medical code Otherwise the page displays Medical Code is required 1 8 2 3 Date Indicates the date when the medical incident occurred You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field If a medical code is selected you must specify a date before saving Otherwise the page displays Date is required 1 8 2 4 Status 1 A drop down list box that indicates the initial status of the medical incident 1 8 2 5 Status 2 A drop down list box that indicates the follow up status of the medical incident 1 8 2 6 Notes Click NOTES to open the Notes lookup window where you may view or specify additional information
56. Y PARTICIPATION Other Criteria Student ID Student Hame Delete Rows Available 00 KINDERGARTEN 02 SECOND GRADE 03 THIRD GRADE 04 FOURTH GRADE 05 FIFTH GRADE Gender Available F FEMALE M MALE N NOT REPORTED Homeroom Available 0010 Homeroom 00M0 0100 Homeroom 0100 0200 Homeroom 0200 0300 Homeroom 0300 100 Homeroom Auditorium Counselor Available 12000140 ALSEN EDDIE 12001108 BLIES CAROL 12005194 JANSEN PAM 12005406 LONES ROYCE 12007255 SCOTT LIE Attendance Category Code Available DEF DEFAULT HALF HALF DAY INELG INELIGIBLE TRANS TRANSFER Primary School of Enrollment Available 00 ST VIGSEN SCHOOL 001 HART VARD SCHOOL 046 ST AUGUSTINE CENTER 048 ART SCHOOL xl 100 MELVIN JONES CENTER Selected Enrollment Standing Available End Family ID Selected Selected 0800 Homeroom 0800 Selected 12007256 SAVERS JOHN Selected HOME HOME BOUND Selected 33079 GRADY SCHOOL J Education Solutions Development Inc End Birth Date Ethnicity Available A ASIAN B AFRICAN AMERICAN C CAUCASIANMVHITE H HISPANIC SPANISH AMERICAN INDIAN ALASKA Z Advisor Available 12005451 JORDAN ROB Lunch Status Code Available Available BLK BLOCK GENTM GENERAL TEAM az User Manual Selected 01 FIRST GRADE N Not Enrolled E Enrolled gt gt lt lt Start
57. about the medical incident that happened to the student Please refer to Lookup Window Chapter 16 for details on Notes window 1 8 2 7 School ID Indicates the unique identification number of the school that created the student incident record 1 8 2 8 Delete Rows Click DELETE ROWS to temporarily remove the selected medical incident record s from the list 1 8 2 9 Add Rows Click ADD ROWS to insert the specified number of rows in the list 1 8 3 Search Click SEARCH to locate student medical records that matched the criteria specified J Education Solutions Development Inc Page 53 DISCOVERY Net User Manual 1 8 4 Save Click SAVE to add new student medical record s or post modifications made on details of existing student medical record s into the database 1 9 Immunization The Immunization page allows you to locate view add modify and void immunization details of the selected student However only valid immunization records may be modified This page consists of two sections Search Criteria and List sections din JO Tuesday August 9 2005 Help version 1 0 0 47730 Logout K12 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 aa 1 z 4 Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Trd Alternate Names Address Search Group Medical Group Activity Reports Batch Student Name Sm
58. ada q Order Indicates the order of the specified address r Address Used For A multi select list box that indicates the types of mailers to send to the specified address s Notes An edit box that indicates notes about the address of the person associated to the student t Mailing Name Indicates the name of the person who will receive mails sent to the specified address Check Address Click CHECK ADDRESS to check whether the specified address information is valid against the district based address locations This button is available only if selected Verify Flag is 1 Verified or 2 Out of School Boundaries and address validation is allowed for the district as set in Admin gt Global Parameters gt District page Clicking CHECK ADDRESS opens the Block Search window according to the House No Street Name and Street Direction you specified Please refer to Lookup Window Chapter 6 for details on Block Search window J Education Solutions Development Inc Page 41 DISCOVERY Net User Manual 1 5 2 4 Save Click SAVE to add the new address information or post modifications made to the address information record into the database Clicking SAVE also performs the following validations e f the US checkbox is selected for Phone No you must specify a number in US format Otherwise the page displays US Phone should be in 999 999 9999 format e fany email addresses is not in
59. ails on Notes window J Education Solutions Development Inc Page 72 DISCOVERY Net User Manual 1 15 2 10 Delete Rows Click DELETE ROWS to temporarily remove the selected student medical record s from the list 1 15 2 11 Add Rows Click ADD ROWS to add the specified number of rows in the list 1 14 5 Save Click SAVE to add new student medical record s or post modifications on student medical record s into the database 1 16 Group Activity The Group Activity page allows you to add school activity records such as involvement in sports or extracurricular activities for many students at a time You may specify the default activity data such as activity activity status start date end date and YIS and then click ADD ROWS to populate the added rows with the specified activity data The Group Activity page consists of two sections Details and List sections J Education Solutions Development Inc Page 73 DISCOVERY Net User Manual _ Logged in JOHN SMITH DISCOVERY saanannannnnanannnananianinanannakns nna Tuesday July 26 Help Logout version 1 0 0 46434 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 44 1 z Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Alternate Names Address Search Group Medical SEIEUN Reports Batch GROUP ACTIVITY Details Activity BBA
60. and specify additional information about the fee of the student Please refer to Lookup Window Chapter 16 for details on Notes window Balance Indicates the balance amount of the student for the fee record School ID Indicates the unique identification number of the school where the student incurred the fee Totals Indicates the total amount for the deposit refund fee and payment of the student Delete Rows Click DELETE ROWS to temporarily remove the selected fee record s from the list Add Rows Click ADD ROWS to insert the specified number of rows in the list J Education Solutions Development Inc Page 62 DISCOVERY Net User Manual 1 11 3 Search Click SEARCH to locate fee records that matched the criteria specified 1 11 4 Save Click SAVE to add new fee record s or post modifications made on details of existing fee record s of the student into the database 1 12 International The International page allows you to view add modify and delete citizenship information record of the selected student The International page consists of three sections Visa Passport and Details sections Tuesday July 26 2005 Help Logout Student Name Smith John M 11 x Bi p 8517914 YIS 14 Med Rel INTERHATIONAL Visa INTERHATIONAL Passport TOUR TOURIST A Number 0098907571 534 Number 1112223456789 Issue Date 872372004 Issue Date 08 23 2004 Expiration Date 0
61. ast Name and or First Name of the person to the student to be located i J Education Solutions Development Inc Page 3 DISCOVERY Net 1 1 1 3 1 1 1 4 1 1 1 5 1 1 1 6 1 1 1 7 1 1 1 8 1 1 1 9 1 1 1 10 User Manual First Name Indicates the first name of the person related to the student to be located or the first name of the student to be located YIS A dropdown list box that indicates the year in school of the student to be located Student ID Indicates the unique identification number assigned to the student to be located Family ID Indicates the identification number assigned to the family of the student to be located Birth Date Indicates the date of birth of the student to be located You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the field School A dropdown list box that indicates the primary school of the student or where the student to be located is enrolled Gender A dropdown list box that indicates the gender of the student to be located If you want to locate records regardless of gender select All before SEARCH Scope A dropdown list box that indicates the extent of the search process Options are School and District This dropdown list box is only available if user has DISTRICT rights Otherwise it is unavailable and the selected option is always School
62. cal Notes R HEALTH DOCTOR Insurance Details Student Insured ves z Group No Carrier Bue Cross HEALTH DOCTOR Doctor Details Name Dr Eugene O Malley Address Unit 105 Pediatric Care Evanston zp aa1 57 Mus Phone No 201 3478 4787 ext 41 5 City Morgan state UTAH z Hospital Evanston Hospital HEALTH DOCTOR Dentist Details Name for Jenna Granger Address funt F7 Libbey Dental Hospital ZIP oat 5 5 Mus Phone No aot 3478 5141 Ext 2255 City Morgan State UTAH z Hospital Libbey Dental Hospital Save Clear Menu Figure 1 7 1 Health Doctor page 1 7 1 Health Details The Health Details section allows you to define health information of the student 1 7 1 1 Birth Date Indicates the date of birth of the student ay h J Education Solutions Development Inc Page 47 DISCOVERY Net 1 7 1 2 1 7 1 3 1 7 1 4 1 7 1 5 1 7 1 6 1 7 1 7 1 7 1 8 User Manual School Health Entry Exam A dropdown list box that indicates the status of the mandatory entrance health exam of the student Hospital Preference A dropdown list box that indicates the local hospital where the student prefers to receive treatment Emergency Codes A multi select list box that indicates special emergency considerations needed by the student If a student needs special medical attention Med is displayed in the student header to indicate this Immu
63. cal code and or medical status to include in the report In addition you may specify the primary and secondary sorting of the records that matched the criteria specified Primary sorting may either be by Student ID and Student Name While secondary sorting may either be by Date Medical Code Medical Status 1 and Medical Status 2 J Education Solutions Development Inc Page 100 DISCOVERY Net User Manual Help version 1 0 0 46434 Logout Available Selected Medical Codes B71 HEPATITIS B 1 Al ADEQUATELY IMMUNIZED B3 HEPATITIS B 3 B2 HEPATITIS B 2 B4 HEPATITIS B 4 CA CONDITIONAL ADMISSIONS B5 HEPATITIS B 5 D1 DPT1 D2 DPT 2 Available Selected Medical Status ACT ACTIVE EXEM EXEMPT COMP COMPLETE INC INCOMPLETE Primary Sort Student Name 7 Secondary Sort Medical Code x Back Preview Clear menu Figure 1 17 11 1 1 Student Medical Detail Information Report Criteria page 1 17 11 2 Other Criteria The Other Criteria page allows you to specify specific students or student details to include in the report Please refer to The Environment Chapter 6 for details on Other Criteria page J Education Solutions Development Inc Page 101 DISCOVERY Net User Manual Report Criteria Other Criteria STUDENT MEDICAL DETAIL INFORMATION Other Criteria Student ID Student Name Delete Rows Available 00 KINDERGARTEN
64. cation Solutions Development Inc Page 8 DISCOVERY Net User Manual 1 2 1 6 Gender A dropdown list box that indicates the gender of the student You must select a gender before saving Otherwise the page displays Gender is required 1 2 1 7 Birth Date Indicates the date of birth of the student You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the field You must specify a birth date before saving Otherwise page displays Birth Date is required 1 2 1 8 Suffix A dropdown list box that indicates the suffix attached to the name of the student 1 2 1 9 Email Indicates the primary email address of the student 1 2 1 10 Ethnicity A dropdown list box that indicates the primary ethnicity of the student 1 2 1 11 YIS A dropdown list box that indicates current year in school of the student This field is unavailable for existing records For a new student if a value is selected for this field the student is automatically enrolled to the logon school 1 2 2 Address Information The Address Information section allows you to specify the student address information Displayed address in this section is the student s address with address type the same as the Default Address Type Code set in Admin gt Global Parameters gt District page If there s no default address type code for the district the student s default address is dis
65. ch 2 gt HOME HOME BOUND pi L4 Lunch 4 m INELG INELIGIBLE L5 Lunch 5 L6 Lunch 6 xl Primary School of Enrollment Team Available Selected Available Selected 00 ST VIGSEN SCHOOL 33079 GRADY SCHOOL GENTM GENERAL TEAM 001 HART VARD SCHOOL gt 046 ST AUGUSTINE CENTER lt 048 ART SCHOOL 100 MELVIN JONES CENTER xl Primary Sort Student Name x Back Preview Clear Menu Figure 1 17 8 1 1 Student Address Information Other Criteria page J Education Solutions Development Inc Page 95 DISCOVERY Net User Manual 1 17 8 2 Report Output The Student Address Information report displays the address information of the student The report details the student ID student name and address of the students In addition the YIS and or Phone may also be displayed depending on the option you selected for Also Show GRADY SCHOOL Page 1 of 2 STUDENT ADDRESS INFORMATION REPORT 077272005 Report Code DM_ST_ADDF_INFO 1 33 42 PM STUDENT ID NAME ADDRESS TIS 3504312 ALCANTAR ISMAEL JEREMY 5492 WW HIGHWOOD DR oo SALT LAKE CITY UT 84118 9513879 ANDERSEN NOREL ANTONIO 5551 W HIGHWOOD DR oo SALT LAKE CITY UT 84118 9504321 BEAN MEGAN ALYSSA 5548 5 CONESTOGA CIR oo SALT LAKE CITY UT 84118 9509764 BROWN STEFANEE 5695 5 HONEYSUCKLE WAY oo SALT LAKE CITY UT 84118 9504825 BUNCH TIFFANY REE 4913W TALON CIR oo SALT LAKE CITY UT 84118 3500988 CHAVEZ EMELY AL
66. cs module Click the BATCH CODE link to open the Batch Parameters page of the batch you need to process There is only one Demographics batch process e Student Initialization bad h J Education Solutions Development Inc Page 105 DISCOVERY Net User Manual gust 12 2005 Help Logout Logged in JOHN SMITH JERY DISCOVERY K12 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 4 1 x 4 Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr version 1 0 0 48092 Search Primary Info Additional Info Contacts Address List Phone List Health Doctor Medical Details Immunization Activity Fees International Alternate Names Address Search Group Medical Group Activity Reports Misuse Student Initialization BDM_STUD_INIT his process is used before the start of the school year to do various initialization tasks for student cumulative records If your school maintained a GPA fo students in middle school you can set GPA information earned attempted rank back to zero to start high school Graduation requirements can also be i itialized The current school field the owner of the student s demographic information is set to the school where the students term records reside Figure 1 18 1 1 Demographics Batch List page 1 18 1 1 Student Initialization The Student Ini
67. ctivity TG Batch ELIGIBILITY STATUS Report Criteria Term Code fi FALL SEMESTER z Report Type Alpha 7 Eligibility Status Date 07 27 2005 Available Selected Activity Codes ABASK BOYS BASKETE a BBASE BOYS BASEBALL BOYS CHEERLE BOYS FOOTBAL iy BOYS GOLF z BOYS HOCKEY BOYS SOCCER BOYS Swimming Figure 1 16 5 1 1 Eligibility Status Report Criteria 1 17 5 2 Report Output The Eligibility Status report displays the eligibility of the students in each of his activity The report header displays the eligibility status date The report details the student ID student name YIS gender teacher course section period credits and eligibility status of the students in the schools J Education Solutions Development Inc Page 89 DISCOVERY Net User Manual GRADY SCHOOL Page 1of2 ELIGIBILITY STATUS REPORT 07 28 2005 Report Code DM_ST_ELIG_STAT es Eligibility Status Date 08 23 2004 STUDENT ELIGIBILITY iD STUDENTNAME YIS GENDER TEACHER COURSE SECTION PERIOD CREDITS STATUS 3308644 ARMSTRONG EVORA 12 F 013310 64 4 0 250 ELIGIBLE L 9308644 ARMSTRONG EVORA 12 F 061700 24 4 0 250 INELIGIBLE L 9308644 ARMSTRONG EVORA 12 F 064800 11 1 0 250 PASSING L 9308644 ARMSTRONG EVORA 12 F 064940 11 1 0 250 PASSING L 9308644 ARMSTRONG EVORA 12 F ONZI P 023201 11 1 0 250 FAILING L 9308644 ARMSTRONG EVORA 12 F HUGHES D 058700 33 3 0 250 ELIGIBLE L 9308644 ARMSTRONG EVORA 12 F EWIS
68. d in the logon school for the logon school year and term may be included in the report 1 17 7 1 Other Criteria The Other Criteria page allows you to specify specific students or student details to include in the report Please refer to The Environment Chapter 6 for details on Other Criteria page a J Education Solutions Development Inc Page 92 DISCOVERY Net Logged in JOHN SMITH User Manual Thursday July 21 2005 4 Bemograpnics Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Trdp Search Primary Info Ad MEDICAL GEHERAL INFORM ATION Other Criteria Student ID Student Name al Info Contacts Address List Phone List Health Doctor Medical Details Immunization Activity Fees International Alternate Names Address Search Group Medical Group Activity Maju Batch Delete Rows Available 00 KINDERGARTEN 02 SECOND GRADE 03 THIRD GRADE 04 FOURTH GRADE 05 FIFTH GRADE Start Family o Start Birth Date Gender Available F FEMALE N NOT REPORTED Homeroom Available 0010 Homeroom 0010 0100 Homeroom 0100 0200 Homeroom 0200 0300 Homeroom 0300 100 Homeroom Auditorium Counselor Available 12000140 ALSEN EDDIE 12001108 BLIES CAROL 12005194 JANSEN PAM 12005406 LONES ROYCE 12007255 SCOTT LIE Attendance Category Code Available DEF DEFAULT HA
69. d term may be included in the report This report can be run for one or multiple schools within the district 1 17 12 1 Report Criteria The Report Criteria page allows you to specify parameters for the report This includes start date end date school YIS funding level student details attendance calculation primary sort and secondary sort You must specify the start date and end date of when students were transported You must also select the school YIS and funding level to include in the report You may also choose to show student details or not Moreover you may opt to calculate the attendance of the student to determine days transported or not In addition you may specify the primary and secondary sorting of the records that matched the criteria specified Primary sorting may either be by Funding Level or School and secondary sorting may be by Student Name and YIS J Education Solutions Development Inc Page 103 DISCOVERY Net Logged in JOHN SMITH Enrollment Course Grades Schedules Alternate Names Address Search Group Medical Group Activity EG Batch STUDENT TRANSPORTATION Report Criteria Start Date End Date School Available 00 ST VIGSEN SCHOOL 001 HARTVARD SCHOOL 046 ST AUGUSTINE CENTER 048 ART SCHOOL 100 MELVIN JONES CENTER Available 03 THIRD GRADE 04 FOURTH GRADE 05 FIFTH GRADE Selected 33079 GRADY SCHOOL
70. dar icon beside the date field YIS Indicates the year in school of the student when taking the activity Delete Rows Click DELETE ROWS to temporarily remove the selected student activity record s from the list Add Rows Click ADD ROWS to add the specified number of rows in the list Click SAVE to add new student activity records or post modifications made on group activity record s into the database J Education Solutions Development Inc Page 76 DISCOVERY Net User Manual 1 17 Reports The Reports page lists and allows you to generate Demographics related reports Click the REPORT CODE link to open the Report Criteria page of the report you need to generate There are twelve Demographics reports e Activity Participation e Athletic Eligibility e Birthdays e Demographic Personal Information e Eligibility Status e Eligibility Tracking by Teacher e Medical General Information e Student Address Information e Student Contact Information e Student Directory e Student Medical Detail Information e Student Transportation J Education Solutions Development Inc Page 77 DISCOVERY Net User Manual Tuesday July 26 2005 Help Logout Logged in JOHN SMITH DISCOVERY version 1 0 0 46434 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 441 z Enrollment Course Grades Schedules Progress Attendance Transcript Discipline
71. date of the medical incident of the student medical record s You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 15 1 3 Status 1 A dropdown list box that indicates the default status of the medical incident of the student medical record s 1 15 1 4 Status 2 A dropdown list box that indicates the default follow up status of the medical incident of the student medical record s 1 15 2 List The List section allows you to add view modify or delete medical records of the students 1 15 2 1 Del A checkbox that indicates whether a record is marked for deletion or not You may mark all records for deletion by selecting the Del column header checkbox To mark a specific record just select the Del checkbox beside the record to be deleted 1 15 2 2 Student ID Indicates the unique identification number of the student included in the mass entry of medical records You may manually specify the student ID or look through the Student Search window by clicking on the spyglass icon Please refer to Lookup Window Chapter 26 for details on Student Search window J Education Solutions Development Inc Page 71 DISCOVERY Net 1 15 2 3 1 15 2 4 1 15 2 5 1 15 2 6 1 15 2 7 1 15 2 8 1 15 2 9 User Manual This field becomes unavailable upon SAVE If the specified student ID is invalid select the record then
72. dent activity record s You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field hb J Education Solutions Development Inc Page 74 DISCOVERY Net 1 16 2 1 16 1 4 1 16 1 5 List User Manual End Date Indicates the default end of the date range of the student activity record s You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field YIS A dropdown list box that indicates the default year in school of the student activity record s The List section allows you to add view modify or delete activity information of the student 1 16 2 1 1 16 2 2 1 16 2 3 1 16 2 4 Del A checkbox that indicates whether a record is marked for deletion or not You may mark all records for deletion by selecting the Del column header checkbox To mark a specific record just select the Del checkbox beside the record to be deleted Student ID Indicates the unique identification number of the student included in the mass entry of activity records You may manually specify the student ID or look through the Student Search window by clicking on the spyglass icon Please refer to Lookup Window Chapter 26 for details on Student Search window Student Name Indicates the name of the student that corresponds to the specified student ID S
73. e 05 291 987 WEST VALLEY CITY UT 84128 Phone No 801 252 9490 CONTACTS List UARDIAN SMITH DEAN 352 5 FEULNER DR HOME 8517914 WEST VALLEY CITY UT 84128 801 252 9490 OTHER SMITH DIANA 35 5 MOON BEAM BAY HOME 8517914 MAGNA UT 84044 801 250 9490 Rows 1 2o0f 2 Figure 1 4 1 1 Contacts List page 1 4 1 1 Details The Details section displays the primary information of the student such as family ID address gender birth date and phone number a Family ID Indicates the identification number uniquely identifying students within the same family b Gender Indicates the gender of the student c Address Indicates the default address of the student d Birth Date Indicates the date of birth of the student e Phone No Indicates the phone number of the student hb J Education Solutions Development Inc Page 24 DISCOVERY Net User Manual 1 4 1 2 List The List section displays a list of all contacts of the selected student This section also allows you to modify the order of importance of the student s contacts You may view or modify the details of a contact of the selected student using the Contacts Detail page by doing any of the following e By clicking the Relation link on the first column of the contact record you want to view or modify e By double clicking on the contact record you want to view or modify a Relation Indicates the relationship of the student to the correspondin
74. e to be located b School Indicates that student records in the logon school are to be located Search Result The Search Result section details the student ID student name address1 address 2 city zip phone resides with YIS funding level and school ID of the student records that matched the criteria specified Clicking the column header links sorts displayed records by the name of the link clicked For example clicking the Student Name column header link sorts displayed records by student name J Education Solutions Development Inc Page 69 DISCOVERY Net User Manual You may select a student record by doing any of the following e By clicking the Student ID link on the first column of the student record you want to view or modify e By double clicking on the student record you want to view or modify 1 14 3 Search Click SEARCH to locate student records that matched the criteria specified 1 15 Group Medical The Group Medical page allows you to add medical incident records such as immunizations or medical tests for many students at a time You may specify the default medical data such as medical code start date status 1 and status 2 and then click ADD ROWS to populate the added rows with the specified medical details The Group Medical page consists of two sections Detail and List sections ed in JOHN SMITH Tuesday July 26 2005 l jt Help version 1 0 0 46434 Logout Enrollment
75. e types of mailers to send to the address specified 1 4 2 3 Phone Email Information The Phone Email Information section allows you to specify at most three phone email information of the contact of the student J Education Solutions Development Inc Page 32 DISCOVERY Net User Manual Email Indicates the first email address of the contact of the student Email2 Indicates second email address of the contact of the student Email3 Indicates third email address of the contact of the student Phone Type A dropdown list box that indicates the type of phone of the contact If other phone details are specified you must select a phone type before saving Otherwise the page displays Phone Type is required Phone No Indicates the phone number of the contact If a phone type is selected you must specify a phone number before saving Otherwise page displays Phone No is required Ext Indicates the extension part of the phone number of the contact of the student Unlisted A checkbox that indicates whether the number is listed in the US directory or not Deaf A checkbox that indicates whether the phone number specified is for the deaf or not Family A checkbox that indicates whether the phone number specified is a family number or not J Education Solutions Development Inc Page 33 DISCOVERY Net 1 4 2 4 1 4 2 5 1 4 2 6 User Manual Other Information T
76. en sent are addressed to the specified address 1 2 3 Phone Information The Phone Information section allows you to specify the first three phone information of the student 1 2 3 1 Phone Type A dropdown list box that indicates the type of the phone detail of the student If other phone details are specified you must select a phone type before saving Otherwise the page displays Phone Type is required 1 2 3 2 US A checkbox that indicates whether the phone number is a US phone number or not 1 2 3 3 Phone No Indicates the phone number of the student If a phone type is selected you must specify a phone number before saving Otherwise page displays Phone No is required 1 2 3 4 Ext Indicates the extension of the phone number of the student 1 2 3 5 Unlisted A checkbox that indicates whether the phone number is listed in the US directory or not 1 2 3 6 Family A checkbox that indicates whether the phone number is a family number or not 1 2 3 7 Default A checkbox that indicates whether the phone detail is the default phone number of the student or not 1 2 4 Student Notes The Student Notes section allows you to specify additional student notes J Education Solutions Development Inc Page 13 DISCOVERY Net 1 2 5 1 2 6 1 2 7 User Manual 1 2 4 1 Notes Indicates additional notes for student primary information 1 2 4 2 Web Access A checkbox that indicates whether
77. g contact This is displayed as a link which when clicked opens the Contacts Details page where you may view the details of the selected record b Name Indicates the name of the contact of the student c Address Indicates the address of the contact d Phone Type Indicates the type of the phone number of the contact e Phone No Indicates the phone number of the contact f Family ID Indicates the identification number uniquely identifying students and contacts within the same family g Email Indicates the primary email address of the contact J Education Solutions Development Inc Page 25 DISCOVERY Net 1 4 2 User Manual h Release Indicates whether the student can be released to the corresponding contact or not Values may either be Y or N If the student cannot be released to one of his contacts Rel is displayed in the student header i Order Indicates the sequential order of the contacts of the student You must specify an order for the contact s Otherwise the page displays Order is required 1 4 1 3 Save Click SAVE to post modifications made in the order of contact information records of the student Clicking SAVE also performs the following validation e Each contact must have a unique order Otherwise the page displays Order lt order value gt already exists 1 4 1 4 Add Click ADD to open the Contact Details page where you may add a
78. he Other Information section allows you to specify other information about the contact such as additional notes employer working hours and number of linked students to the contact a Notes An edit box that indicates notes about the contact of the student b Employer Indicates the name of the employer of the contact of the student c Work Indicates the working hours of the contact of the student d Deceased A checkbox that indicates whether the contact of the student is deceased or not e No of Linked Students Indicates the number of students related to the contact Check Address Click CHECK ADDRESS to check whether the specified address information is valid against the district based address locations This button is available only if selected Verify Flag is 1 Verified or 2 Out of School Boundaries and address validation is allowed for the district as set in Admin gt Global Parameters gt District page Clicking CHECK ADDRESS opens the Block Search window according to the House No Street Name and Street Direction you specified Please refer to Lookup Window Chapter 6 for details on Block Search window Save Click SAVE to add a new contact record or post modifications made on the information of a contact record of the selected student into the database Clicking SAVE also performs the following validations J Education Solutions Development Inc Page 34 DISCOVERY Ne
79. he logon school may not be in the list of schools for the selected block code iii 3 Out of District Indicates that address is not validated If you specified a house no you must also specify address city country state and zip This indicates that the specified address combination is out of the district J Education Solutions Development Inc Page 38 DISCOVERY Net User Manual iv 4 Unknown Indicates that address is not validated If you specified a house no you must also specify address city country state and zip If the address specified does not fall on the other types specified above then you may select this value to indicate other reasons for specifying the address Default Address A checkbox that indicates whether the address specified is the default address or not Block Indicates the block code of the address of the person associated to the student You may manually specify a block or look through the Block Search window by clicking on the spyglass icon Please refer to Lookup Window Chapter 6 for details on Block Search window You must specify a block code before checking the address Otherwise the page displays Block or Street Name is required Description Indicates the description of the block code of the address of the person associated to the student House No Indicates the house number of the address of the person associated to the student You must specify a h
80. i A K12 District SHELDOH SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 44 1 x Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr f July 22 dU Help Logout version 1 0 0 46434 Search Primary Info Additional Info Contacts SAUSSA Phone List Health Doctor Medical Details Immunization Activity Fees International Alternate Names Address Search Group Medical Group Activity Reports Batch Student Name Smith John M 11 z Bi p 8517914 YIS 11 Med Rel ADDRESS LIST Details Relation STUDENT Name SMITH JOHN M Family ID 8517914 ADDRESS LIST Address Information Address Type HOME HOME sy Verify Flag C I Default Address Boek Al Description House NoB52 SS Street Name FEULNERDR Directions SSCS Address 352SFEULNERDR E check Andress M Family Address Cresk rss T Bad Address City WEST VALLEY CITY stejn x cony sts lt CS sCY countrys apns J Order 1 Available Selected Address Used For fLABELS ATTENDANCE MAILER GRADE MAILER PROGRESS MAILER REPORT CARD SCHEDULE Mailing Name Figure 1 5 2 1 Address Details page 1 5 2 1 Details The Details section displays primary information of the person associated to the student a Relation Indicates the relationship of the person with the student b Name Indicates the name of the person c Family ID
81. icates the primary language spoken by the contact m Marital Status A dropdown list box that indicates the status of the contact n Relation Notes An edit box that indicates notes about the contact o Web Access A checkbox that indicates whether the contact information may be accessed through the web or not p No Address A checkbox that indicates whether the contact has an address or not q No Phone A checkbox that indicates whether the contact has phone records or not 1 4 2 2 Address Information The Address Information section allows you to specify address information of the contact a Address Type A dropdown list box that indicates type of the address of the contact J Education Solutions Development Inc Page 29 DISCOVERY Net User Manual b Verify Flag A dropdown list box that indicates whether the specified address is to be validated or not Options are 1 Verified 2 Out of School Boundaries 3 Out of District and 4 Unknown a 1 Verified Indicates that address entry is validated You must specify a valid address combination for the selected block code or street name Otherwise the Block Search window is opened where you may view a list of valid address combination Moreover this also indicates that the logon school is in the list of schools for the specified block code b 2 Out of School Boundaries Indicates that address is validated Yo
82. ication number assigned to the student 1 3 2 2 SSN Indicates the social security number of the student 1 3 2 3 Federal ID Indicates the federal identification number assigned to the student J Education Solutions Development Inc Page 17 DISCOVERY Net 1 3 3 1 3 4 User Manual 1 3 2 4 Picture File Name Indicates the name of the file of the student s picture District The District section allows you to view or modify district information of the student 1 3 3 1 District of Residence A dropdown list box that indicates the district where the student resides 1 3 3 2 Entrance Date Indicates the date when the student first enrolled in the school in the district You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 3 3 3 Exit Date Indicates the date when the student leaves the school in the district You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 3 3 4 Migrant Status A dropdown list box that indicates the migration status of the student in the district 1 3 3 5 Voting Precinct A dropdown list box that indicates the voting precinct of the student 1 3 3 6 Tech Prep A dropdown list box that indicates whether the student has technical preparation or not Options are Yes and No Vocat
83. ion Concentrator The Vocation Concentrator section allows you to view or modify vocation information of the student 1 3 4 1 Vocation Concentrator Flag A dropdown list box that indicates whether the student is taking up vocational courses or not Options are Yes and No J Education Solutions Development Inc Page 18 DISCOVERY Net 1 3 5 1 3 6 1 3 7 User Manual 1 3 4 2 Vocation Concentrator Code Indicates the code of the vocational course the student is taking up Ethnicity The Ethnicity section allows you to view or modify ethnicity information of the student 1 3 5 1 Primary Ethnicity Indicates the primary ethnic origin of the student 1 3 5 2 Primary Ethnicity Type A dropdown list box that indicates the ethnicity type of the ethnic group of the student 1 3 5 3 Additional Ethnicities A multi select list box that indicates other ethnicities of the student Language The Language section allows you to view or modify language information of the student 1 3 6 1 Primary A dropdown list box that indicates the primary language spoken by the student 1 3 6 2 Home A dropdown list box that indicates the primary language spoken by the student at home 1 3 6 3 LEP A dropdown list box that indicates the level of English proficiency of the student Birth Verification The Birth Verification section allows you to view or modify birth information of the student J Education Soluti
84. ith John M 11 z ID 8517914 YIS 11 Birth Date 011054980 Homeroom HMRM1 Counselor 12000945 IMMUNIZATION Details Show Void V IMMUNIZATION List Immunization Series Status Dose 1 Date Dose 3 Date Dose 5 Date Exempt Dose 2 Date Dose 4 Date Dose 6 Date Exempt Type D1 DTP TP 1ST IMMUNIZATIO Al ADEQUATELY Ny 0872372004 fior23i2004 272372004 Vv O 0972372004 fi172372004 0172372005 11 MEDICAL Exiy VW ve VARICELLA CHICKEN PO z ca CONDITIONAL z l Vv 11 MEDICAL EXI 7 Add Rows J 1 Rows 1 2of 2 Figure 1 9 1 Immunization page 1 9 1 Search Criteria The Search Criteria section gives you the option to display only valid immunization records of the student or all records including voided immunization records 1 9 1 1 Show Void A checkbox that indicates whether immunization records to be located include voided records or only valid immunization records of the student J Education Solutions Development Inc Page 54 DISCOVERY Net User Manual 1 9 2 List The List section allows you to view add modify or void immunization records of the student However only valid immunization records are available for modification Voided immunization records are unavailable for updates 1 9 2 1 Immunization Series A dropdown list box that indicates the immunization of the student If other immunization details are specified you must select an immunization series before
85. le also allows you to generate reports and process student demographics by batch The Demographics module consists of the following pages e Search e Primary Info e Additional Info e Contacts e Address List e Phone List e Health Doctor e Medical Details e Immunization J Education Solutions Development Inc Page 1 DISCOVERY Net User Manual e Activity e Fees e nternational e Alternate Names e Address Search e Group Medical e Group Activity e Reports e Batch 1 1 Search The Search page allows you to locate student record s in the system that matches the criteria specified You may also add new student s from this page The Search page facilitates initial entry to Demographics Enrollment Grades Schedules Progress Attendance Transcript Discipline Testing Transfer Special Services Scheduling and Registration modules This page consists of two sections Search Criteria and Search Result sections J Education Solutions Development Inc Page 2 DISCOVERY Net User Manual ___ Wednesday July 27 2005 Help Logout District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL 7 Parameters 2005 44 41 7 4 DESENTE noes Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tra Primary Info Additional Info Contacts Address List Phone List Health Doctor Medical Details Immunization Activity
86. lookup window opens displaying the list of students with the details Please refer to Lookup Window Chapter 11 for details on Duplicate Names Search Primary Info window Add Click ADD to allow you to specify a primary info record of a new student J Education Solutions Development Inc Page 14 DISCOVERY Net User Manual 1 2 8 Clone Click CLONE to display the page in add mode and allow you to create a sibling of the selected student Clone function clears most of the fields but leaves the pertinent fields as defaults for entering a sibling Family ID last name phone information and address information are populated accordingly Upon SAVE additional student details that are not displayed on the page such as transportation information feeder school information links to contacts address used for and default contact information are automatically cloned 1 3 Additional Info The Additional Info page allows you to view add and modify a student record However student details can only be modified if the logon school is the selected students primary school This page details other supplemental student information such as enrollment identification district vocation concentrator ethnicity language birth verification residency verification graduation driver s license transportation additional email addresses and transfer details of the student J Education Solutions Development Inc Page 15 DISCOVE
87. mark a specific record just select the Del checkbox beside the record to be deleted 1 13 1 2 Name Type A dropdown list box that indicates the type of the alternate name of the selected student If other alternate name details are specified you must select a name type before saving Otherwise page displays Name Type is required J Education Solutions Development Inc Page 66 DISCOVERY Net User Manual 1 13 1 3 Last Name Indicates the last name of the alternate name of the student If aname type is selected you must specify a last name before saving Otherwise page displays Last Name is required 1 13 1 4 First Name Indicates the first name of the alternate name of the student If a name type is selected and a last name is specified you must specify a first name before saving Otherwise page displays First Name is required 1 13 1 5 Middle Name Indicates the middle name of the alternate name of the student 1 13 1 6 Delete Rows Click DELETE ROWS to temporarily remove the selected alternate name record s from the list 1 13 1 7 Add Rows Click ADD ROWS to add the specified number of rows in the list 1 13 2 Save Click SAVE to add new alternate name record s or post modifications made on existing alternate name record s of the student into the database Clicking SAVE also performs the following validation e Name Type should be unique for each alternate name record of the
88. n header link sorts displayed records by the name of the link clicked For example clicking the Student Name column header link sorts displayed records by student name You may select a student record by doing any of the following e By clicking the Student ID link on the first column of the record you want to select e By double clicking on the student record you want to select J Education Solutions Development Inc Page 5 DISCOVERY Net User Manual 1 1 3 Search Click SEARCH to locate student records that matched the criteria specified 1 1 4 Add Click ADD to display the Primary Info page where a new student record can be added 1 2 Primary Info The Primary Info page allows you to view add modify and clone a student demographic record However student details can only be modified if the logon school is the selected students primary school This page details the primary information such as name address details phone information and additional notes of a student Also included in this page are some vital information about the student like gender birth date email address ethnicity and YIS J Education Solutions Development Inc Page 6 DISCOVERY Net User Manual Help Logout Alternate Names Address Search Group Medical Group Activity Reports Batch Student Name Smith John M 11 x Bip 8517914 YIS 411 Med Rel PRIMARY INFO Details Student ID 8517914 Famiy D 85
89. ne Testing Tr BIRTHDAYS Report Criteria Available 10 TENTH GRADE 12 TYVELVETH GRADE Available Selected poten 0010 Homeroom 0010 0100 Homeroom 0100 0200 Homeroom 0200 0300 Homeroom 0300 0800 Homeroom 0800 Primary Sort By vis z Secondary Sort By Student Name x Figure 1 17 3 1 1 Birthdays Report Criteria 1 17 3 2 Report Output The Birthdays report displays a list of students and their birthdays The report header displays the month of the student s birth date Depending on the primary sorting of the report Homeroom or YIS are also displayed in the report header If report is by Homeroom records that matched the criteria specified are grouped by homeroom The report details the student ID student name birth date and YIS of the student If report is by YIS records that matched the criteria specified are grouped by year in school The report details the student ID student name birth date and homeroom of the student J Education Solutions Development Inc Page 84 DISCOVERY Net User Manual GRADY SCHOOL Page 26 0f 27 BIRTHDAYS REPORT eee 6 53 17 PM Report Code DM_BIRTHDAY BIRTHDAYS FOR THE MONTH OF December HOMEROOM 101 STUDENT ID STUDENT NAME BIRTH DATE YIS 9419894 SKOT ASHLEY ADRIAN 02 05 1989 05 9356088 SMITH ELIZABETH 02 11 1989 02 9359295 SMITH MICHAEL JOSH 02 25 1989 00 9442458 SOLO ZANO BRAD 02 13 1989 03 9355024 STEN
90. new contact record for the selected student Details Page The Details page allows you to view add modify delete and clone a contact record This page details the contact s primary information address phone email and other data When adding a new contact record only last name and first name are available for input Upon specifying the contact s last name and first name the application checks for duplicate names If duplicate records exist the Duplicate Name Search window opens displaying the contacts with the same last name and first name as the specified values Please refer to Lookup Window Chapter 10 for details on Duplicate Names Search Contacts window The Details page consists of four sections Details Address Information Phone Email Notification and Other Information sections J Education Solutions Development Inc Page 26 DISCOVERY Net User Manual Thursday July 21 2005 Help Logout _Logged in JOHN Sh NMSCOVERY ne version 1 0 0 46434 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 4 1 z Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Search Primary Info Additional Info SUUCAS Address List Phone List Health Doctor Medical Details Immunization Activity Fees International Alternate Names Address Search Group Medical Group Activity Reports
91. nization Status A dropdown list box that indicates the status of the immunizations of the student Last Physical Exam Indicates the date when the last physical exam of the student is conducted You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field Medicare Code Indicates the code for the type of medical coverage for the student under Medicare insurance Medical Notes An edit box that indicates notes about the health details of the selected student 1 7 2 Insurance Details The Insurance Details section allows you to specify details about the student s insurance information 1 7 2 1 1 7 2 2 Student Insured A dropdown list box that indicates whether the student is insured or not Options are Yes and No Group No Indicates the group number of the insurance of the student J Education Solutions Development Inc Page 48 DISCOVERY Net 1 7 2 3 User Manual Carrier Indicates the name of the insurance carrier of the student 1 7 3 Doctor Details The Doctor Details section allows you to specify important information about the doctor handling the student 1 7 3 1 1 7 3 2 1 7 3 3 1 7 3 4 1 7 3 5 1 7 3 6 1 7 3 7 1 7 3 8 1 7 3 9 Name Indicates the name of the student s doctor Address Indicates the address of the student s doctor Zip Indicates the zip code and
92. ntacts Address List Phone List Health Doctor Medical ils Immunization Activity Fees International Alternate Names Address Search Group Medical Group Activity STUDENT COHTACT INFORMATION Other Criteria Student ID Student Name Delete Rows Add Rows J 1 Selected Enrollment Standing Selected Available 02 SECOND GRADE Available 00 KINDERGARTEN 01 FIRST GRADE 03 THIRD GRADE 04 FOURTH GRADE 05 FIFTH GRADE Start Family ID Start Birth Date End Family ID End Birth Date Gender Available F FEMALE N NOT REPORTED Homeroom Available 0010 Homeroom 0010 0100 Homeroom 0100 0200 Homeroom 0200 0300 Homeroom 0300 100 Homeroom Auditorium xl Counselor Available 12000140 ALSEN EDDIE 12001108 BLIES CAROL 12005194 JANSEN PAM 12005406 LONES ROYCE 12007255 SCOTT LIE Attendance Category Code Available DEF DEFAULT HOME HOME BOUND INELG INELIGIBLE Primary School of Enrollment Available 00 ST VIGSEN SCHOOL 001 HART VARD SCHOOL be 046 ST AUGUSTINE CENTER lt 048 ART SCHOOL 100 MELVIN JONES CENTER Selected M MALE Selected 0800 Homeroom 0800 Selected 12007256 SAYERS JOHN Selected HALF HALF DAY TRANS TRANSFER Selected 33079 GRADY SCHOOL Ethnicity Available A ASIAN B AFRICAN AMERICAN H HISPANIC SPANISH l AMERICAN INDIAWALASKAN M P PACIFIC ISLAND
93. of the address of the student Address Indicates the address of the student Address line 1 is unavailable when address validation is allowed for the district as set in Admin gt Global Parameters gt District page and Verify Flag is set to 3 Out of District or 4 Unknown Otherwise the field is available and address need not be validated Mailing Name A dropdown list box that indicates the type of mailing name used for mailing the student Options are Student Name and Other Name Selecting Student Name indicates that the student s name is used in mailing the student While selecting Other Name indicates the specified other name is used in mailing the student J Education Solutions Development Inc Page 11 DISCOVERY Net 1 2 2 11 1 2 2 12 1 2 2 13 1 2 2 14 1 2 2 15 1 2 2 16 1 2 2 17 User Manual Resides With A dropdown list box that indicates the relationship of the person living with the student to the student City Indicates the city of the address of the student You must specify a city when Verify Flag is set to 3 Out of District or 4 Unknown and other address details house no address state country zip are specified Otherwise the page displays City is required State Indicates the state of the address of the student If Verify Flag is set to 3 Out of District or 4 Unknown this field only bec
94. ollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Student Name Smith John M 11 x i o 8517914 YIS 11 Med Rel Phone Type Phone Default Deaf Phone Ho xt Phone P NO NO NO NO SMITH JOHN M HOME 801 252 9490 SMITH DEAN HOME NO YES YES NO 801 252 9490 SMITH DEAN WORK NO NO NO NO 801 550 5 SMITH DIANA HOME NO NO NO 801 250 9490 SMITH DIANA WORK NO NO NO 801 975 0 Rows1 5of5 Add Reorder Menu Figure 1 6 1 1 Phone List page 1 6 1 1 Add Click ADD to open the Phone Details page where you may specify the details of a new phone record for the selected student 1 6 1 2 Reorder Click REORDER to open the Phone Reorder window where you may rearrange the order of the phone records Please refer to Lookup Window Chapter 19 for details on Phone Reorder window 1 6 2 Phone Details The Phone Details page allows you to view add modify and delete a phone number record associated to the student This page details basic person and phone information associated to the student The Phone Details page consists of two sections Details and Phone Information sections J Education Solutions Development Inc Page 43 DISCOVERY Net User Manual Friday July 22 2005 Help Logout version 1 0 0 46434 ks2 istrict SHELDON SCHOOL DISTRICT Schoot 33079 GRADY SCHOOL x Parameters 2005 4 1 z SHELDON SCHOOL
95. omes available when selected Country is Canada or United States In this case you must select a state Otherwise the page displays a validation message If Country is Canada message is Province is required for Canada If Country is United States message is State is required for United States County Indicates the county of the address of the student Country Indicates the country of the address of the student If Verify Flag is set to 3 Out of District or 4 Unknown you must select a country Otherwise the page displays Country is required Zip Indicates the zip code and zip extension of the address of the student If Verify Flag is set to 3 Out of District or 4 Unknown and selected country is Canada or United States you must specify a zip code Otherwise the page displays Zip is required for United States or Zip is required for Canada Family Address A checkbox that indicates whether the address specified is a family address or not If Family Change is set to Yes for the district and the specified family address of the student is modified then family address of all persons belonging to the same family as the selected student are also modified J Education Solutions Development Inc Page 12 DISCOVERY Net User Manual 1 2 2 18 Address Used For A multi select list box that indicates what type of mailers which wh
96. on Indicates the description of the block code of the address of the contact of the student House No Indicates the house number of the address of the contact of the student You must specify a house number before checking the address Otherwise the page displays House No is required Street Name Indicates the street name of the address of the contact of the student You must specify a street name before checking the address Otherwise the page displays Block or Street Name is required Direction Indicates the street direction of the address of the contact of the student Address Indicates the address of the contact of the student Address line 1 is unavailable when address validation is allowed for the district as set in Admin gt Global Parameters gt District page and Verify Flag is set to 3 Out of District or 4 Unknown Otherwise the field is available and address need not be validated Family Address A checkbox that indicates whether the address specified is a family address or not If Family Change is set to Yes for the district and the specified family address of the student is modified then family address of all persons belonging to the same family as the selected contact are also modified J Education Solutions Development Inc Page 31 DISCOVERY Net User Manual k City Indicates the city of the address of the contact of the student You must specify a city
97. on before saving Otherwise the page displays Relation is required Family ID Indicates the identification number uniquely identifying persons within the same family You must specify a family ID before saving Otherwise the page displays Family ID is required Release A checkbox that indicates whether the student can be released to the contact or not Legal Guardian A checkbox that indicates whether the contact is a legal guardian of the student or not Last Name Indicates the last name of the contact You must specify a last name for the contact before saving Otherwise the page displays Last Name is required First Name Indicates the first name of the contact You must specify a first name for the contact before saving Otherwise the page displays First Name is required Middle Name Indicates the middle name of the contact Gender A dropdown list box that indicates the gender of the contact You must select a gender from the list before saving Otherwise the page displays Gender is required Title A dropdown list box that indicates the title of the contact J Education Solutions Development Inc Page 28 DISCOVERY Net User Manual j Suffix A dropdown list box that indicates the suffix that comes with the name of the contact k Ethnicity A dropdown list box that indicates the ethnic group the contact belongs Primary Language A dropdown list box that ind
98. ons Development Inc Page 19 DISCOVERY Net User Manual 1 3 7 1 Birth Date Indicates the date of birth of the student You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 3 7 2 City Indicates the city where the student is born 1 3 7 3 State A dropdown list box that indicates the state where the student is born This field is available only when selected country is either Canada or United States 1 3 7 4 County A dropdown list box that indicates the county where the student is born 1 3 7 5 Country A dropdown list box that indicates the country where the student is born 1 3 7 6 Verified By A multi select list box that indicates the document s presented by the student that verifies birth information 1 3 8 Residency Verification The Residency Verification section allows you to view or modify residency information of the student 1 3 8 1 Resides With A dropdown list box that indicates the relationship of the person s to the student with whom the student resides 1 3 8 2 Verified By A multi select list box that indicates the document s presented by the student that verifies residency information 1 3 9 Graduation The Graduation section allows you to view or modify graduation information of the student J Education Solutions Development Inc Page 20 DISCOVERY Net 1 3 9 1 1 3 9 2
99. ouse number before checking the address Otherwise the page displays House No is required Street Name Indicates the street name of the address of the person associated to the student You must specify a street name before checking the address Otherwise the page displays Block or Street Name is required Direction Indicates the street direction of the address of the person associated to the student J Education Solutions Development Inc Page 39 DISCOVERY Net User Manual Address Indicates the address of the person associated to the student Address line 1 is unavailable when address validation is allowed for the district as set in Admin gt Global Parameters gt District page and Verify Flag is set to 3 Out of District or 4 Unknown Otherwise the field is available and address need not be validated Family Address A checkbox that indicates whether the address specified is a family address or not If Family Change is set to Yes for the district and the specified family address of the student is modified then family address of all persons belonging to the same family as the selected person are also modified Bad Address A checkbox that indicates whether the specified address is valid or not City Indicates the city of the address of the person associated to the student You must specify a city when Verify Flag is set to 3 Out of District or 4 Unkno
100. played 1 2 2 1 Address Type A dropdown list box that indicates the address type of the student s address J Education Solutions Development Inc Page 9 DISCOVERY Net User Manual 1 2 2 2 Verify Flag A dropdown list box that indicates whether the specified address is to be validated or not Options are 1 Verified 2 Out of School Boundaries 3 Out of District and 4 Unknown a 1 Verified Indicates that address entry is validated You must specify a valid address combination for the selected block code or street name Otherwise the Block Search window is opened where you may view a list of valid address combination Moreover this also indicates that the logon school is in the list of schools for the selected block code b 2 Out of School Boundaries Indicates that address is validated You must specify a valid address combination for the selected block code or street name Otherwise the Block Search window is opened where you may view a list of valid address combination However unlike option 1 Verified the logon school may not be in the list of schools for the selected block code c 3 Out of District Indicates that address is not validated If you specified a house no you must also specify address city country state and zip This indicates that the specified address combination is out of the district d 4 Unknown Indicates that address is not
101. r not You may mark all records for deletion by selecting the Del column header checkbox To mark a specific record just select the Del checkbox beside the record to be deleted Activity A dropdown list box that indicates the activity of the student If other activity details are specified you must select an activity from the list before saving Otherwise the page displays Activity is required Achievement Status A dropdown list box that indicates the status or position of the student in the activity J Education Solutions Development Inc Page 58 DISCOVERY Net User Manual 1 10 2 4 Start Date Indicates the date when the student started the activity You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field If an activity is selected you must specify a start date before saving Otherwise the page displays Start Date is required 1 10 2 5 End Date Indicates the date when the student finished the activity You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field 1 10 26 YIS A dropdown list box that indicates the year in school of the student when taking the activity 1 10 2 7 Notes Click NOTES to open the Notes lookup window where you may view or specify additional information about the activity of the student Please refer
102. rd s into the database Clicking SAVE also performs the following validation J Education Solutions Development Inc Page 56 DISCOVERY Net User Manual e Dates for succeeding doses must be later than previous doses Otherwise the page displays lt succeeding dose date gt cannot be prior to lt previous dose date gt For example Dose 2 Date cannot be prior to Dose 1 Date 1 10 Activity The Activity page allows you to locate activity records of the selected student in the logon school as well as in the district You may also view add modify and delete student activity records However only users with DISTRICT rights may access activity records that are not created by the logon school id This page consists of two sections Search Criteria and List sections Logged in JOHN SMIT DISCOVER i A K12 District SHELDON SCHOOL DISTRICT School 23079 GRADY SCHOOL z Parameters 2005 44 1 x Tuesday July 26 2005 Help Logout version 1 0 0 46434 Alternate Names Address Search Group Medical Group Activity Reports Batch Student Name Smitn John M 11 z Bip 9517914 YIS 11 Med Rel ACTIVITY Search Activity Code x Scope SCHOOL x m BaSE BOYSBASEBAL E CAPT CAPTAIN foa2a72000 F fosiz3i2005 E 05 FFTHORADE m Notes 33079 M BFooT Boys FootsaL carT caPTaN fosi23 2000 E fos232005 F 05 FIFTHGRADE Notes 33079 M BBASK BOVSBASKETEy M
103. ress of the student to be located 1 14 1 4 ZIP Indicates the zip code and zip code extension of the address of the student to be located J Education Solutions Development Inc Page 68 DISCOVERY Net 1 14 2 User Manual 1 14 1 5 YIS A dropdown list box that indicates the year in school of the student to be located If you want to locate records regardless of year in school select All before SEARCH 1 14 1 6 Gender A drop down list box that indicates the gender of the student to be located If you want to locate records regardless of gender select All before SEARCH 1 14 1 7 Transportation Pickup Route A drop down list box that indicates the transportation pickup route of the student to be located If you want to locate records regardless of transportation pickup route select All before SEARCH 1 14 1 8 Transportation Funding Level A drop down list box that indicates the transportation funding level of the student to be located If you want to locate records regardless of transportation funding level select All before SEARCH 1 14 1 9 Scope A dropdown list box that indicates the extent of the search process Options are School and District This dropdown list box is only available if user has DISTRICT rights Otherwise it is unavailable and the selected option is always School a District Indicates that student records within the district ar
104. s the possible areas that may receive the transfer file of the student 1 3 14 Save Click SAVE to post modifications made on additional information record of the selected student into the database Clicking SAVE also performs the following validations e You must specify SSN in 999 99 9999 format Otherwise page displays SSN should be in 9 digits using 999 99 9999 format e You must specify email addresses in correct format Otherwise page displays Invalid lt email field label gt 1 4 Contacts The Contacts submodule allows you to view modify add and delete contact record s of a student This page details the contact name their respective address and phone information of the selected student The Contacts submodule consists of two pages List and Details pages 1 4 1 List The List page allows you to view the contacts of the selected student and modify their order of importance The List page consists of two sections Details and List sections J Education Solutions Development Inc Page 23 DISCOVERY Net User Manual Help Logout Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Alternate Names Address Search Group Medical Group Activity Reports Batch i Student Name Smith John M 14 x Bi p 8517914 YIS 11 Med Rel CONTACTS Details Family ID 8517914 Gender MALE Address 352 S FEULNER DR Birth Dat
105. ser Manual Report Output The Medical General Information displays the general medical information about a student The report details the student ID student name YIS Medicare code immunization status code physician name and physician hospital of the student GRADY SCHOOL Reve 18 STUDENT MEDICAL GENERAL INFORMATION REPORT 0772772005 1 27 48 PM MEDICARE IMMUNIZATION PHYSICIAN PHYSICIAN YIS CODE STATUS CODE MAME HOSPITAL ARAGON JOHN DE Al MICHAEL LORANCE BLACKBURN BRI DE Al BOISE SARAH REBECCA 06 Al BROWN MELISSA MAE 06 Al FETERSON MICHEAL DE Al RAINES MICHAEL C 06 Al RAMIREZ ASHLEY DE Al ANGUIANO ROBERTSON DESEREE 06 Al RODRIGUEZ EFREN DE Al SANCHEZ OMAR DE Al SASAKI TASHA RAE 06 Al SORENSEN JESSICA JILL 06 Al SOTO MICHAEL J 06 Al STIRLAND JONATHAN DE Al TRUJILLO JAIME DE Al WILLIAMS GERALD LEE 06 Al Figure 1 17 7 2 1 Medical General Information Report 1 17 8 Student Address Information The Student Address Information report allows you to generate a listing of the student s address information Only students enrolled in the logon school for the logon school year and term may be included in the report 1 17 8 1 Other Criteria The Other Criteria page allows you to specify specific students or student details to include in the report Please refer to The Environment Chapter 6 for details on Other Criteria page You may also select additional details to display in the report
106. t 1 5 User Manual e If the US checkbox is selected for Phone No you must specify a number in US format Otherwise the page displays US Phone should be in 999 999 9999 format e f email addresses are not in valid format page displays Invalid lt email field label gt 1 4 2 7 Delete Click DELETE to remove student contact information record from the database Address List The Address List submodule allows you to view add modify delete and reorder an address associated to the selected student including the addresses of his contacts The Address List sub module consists of two pages List and Details pages 1 5 1 List The List Page allows you to view the primary address information associated to the selected student This page details the relation name family ID address type and address of the person This page also displays the order of the address and whether it is the family or default address of the person You may also modify the order of the addresses of the person associated to the student from this page Clicking the column header link sorts displayed records by the name of the link clicked For example clicking the Name column header link sorts displayed records by name You may view or modify the details of an address record of the selected student using the Address Details page by doing any of the following e By clicking the Relation link on the first column of the address record
107. the person associated to the student You must select a Phone Type before saving Otherwise page displays Phone Type is required Phone No Indicates the phone number of the person associated to the student for the selected phone type You must specify a phone number before saving Otherwise page displays Phone No is required Ext Indicates the phone number extension of the specified phone number US Indicates whether the phone number specified is a US number or not Order Indicates the order of the phone record Unlisted A checkbox that indicates whether the specified phone number is listed in the US directory or not Default Phone A checkbox that indicates whether the specified phone number is the default phone number of the person associated to the student or not Deaf A checkbox that indicates whether the specified phone number is for the deaf or not Family Phone A checkbox that indicates whether the specified phone number is a family phone number or not J Education Solutions Development Inc Page 45 DISCOVERY Net 1 7 1 6 2 3 1 6 2 4 User Manual Save Click SAVE to add a new phone record or post modifications made on the information of a phone record into the database Clicking SAVE also performs the following validation e Ifthe US checkbox is selected you must specify a phone number in US format Otherwise the page displays US Phone should be in 9
108. the student primary information can be accessed on the web or not Check Address Click CHECK ADDRESS to check whether the specified address information is valid against the district based address locations This button is available only if selected Verify Flag is 1 Verified or 2 Out of School Boundaries and address validation is allowed for the district as set in Admin gt Global Parameters gt District page Clicking CHECK ADDRESS opens the Block Search window according to the House No Street Name and Street Direction you specified Please refer to Lookup Window Chapter 6 for details on Block Search window Save Click SAVE to add the primary information of new student record or post modifications made to the primary information of the selected student into the database Clicking SAVE also performs the following validations e f the US checkbox is selected for Phone you must specify a number in US format Otherwise the page displays US Phone should be in 999 999 9999 format e f email addresses are not in valid format page displays Invalid Email e It is advisable that the logon school is in the list of schools for the selected block of the student s address Otherwise the page displays Warning Student address is not within school boundaries e If a student record already exists with the same last name first name birth date and gender as the new student record a
109. tialization batch process allows you to execute various initialization tasks for student cumulative records This process is used before the start of the school year If your school maintains a GPA for students in middle school you can set GPA information such as earned and attempted credits and rank back to zero to start high school Graduation requirements can also be initialized Only enrolled students in the logon school year and term for the selected YIS are to be processed a Batch Criteria The Batch Criteria page allows you to specify parameters for the batch process You must select a YIS to determine which students are to be processed You may select which fields for the cumulative GPA citizenship GPA graduation requirement cumulative earned rank and current school of the student to update or not during the process With regards to cumulative GPA you may select to update either the Acad Units and Points Both Academic and Non Academic or Non Academic Units and Points ay h J Education Solutions Development Inc Page 106 DISCOVERY Net User Manual Alternate Names Address Search Group Medical Group Activity Reports ist Status BATCH PARAMETER Criteria Hame Criteria Name B0M_STUD_INT_PaRAM IT Save Criteria Name T Add ods output STUDENT IHITIALIZATION Batch Criteria Available Selected YIS 00 KINDERGARTEN 3 01 FIRST GRADE 7 02 SECOND GRADE 03 THIR
110. tion Report J Education Solutions Development Inc Page 109
111. tudent name is displayed when you select a student from Student Search window or upon saving when you manually specify the student ID Homeroom Indicates the homeroom assigned to the specified student Homeroom is displayed when you select a student from Student Search window or upon saving when you manually specify the student ID J Education Solutions Development Inc Page 75 DISCOVERY Net 1 16 2 5 1 16 2 6 1 16 2 7 1 16 2 8 1 16 2 9 1 16 2 10 1 16 2 11 1 16 2 12 1 15 5 Save User Manual Counselor Indicates the name of the counselor assigned to the specified student Counselor is displayed when you select a student from Student Search window or upon saving when you manually specify the student ID Activity A drop down list box that indicates the activity of the student activity record If a student ID is specified you must specify an activity before saving Otherwise page displays Activity is required Status A dropdown list box that indicates the status of the student activity record Start Date Indicates the date when the student started the activity You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calendar icon beside the date field End Date Indicates the date when the student finished the activity You may manually specify a date in mm dd yyyy format or select from the Date Picker Calendar by clicking the Calen
112. u must specify a valid address combination for the selected block code or street name Otherwise the Block Search window is opened where you may view a list of valid address combination However unlike option 1 Verified the logon school may not be in the list of schools for the selected block code c 3 Out of District Indicates that address is not validated If you specified a house no you must also specify address city country state and zip This indicates that the specified address combination is out of the district d 4 Unknown Indicates that address is not validated If you specified a house no you must also specify address city country state and zip If the address specified does not fall on the other types specified above then you may select this value to indicate other reasons for specifying the address c Default Address A checkbox that indicates whether the address specified is the default address of the contact or not J Education Solutions Development Inc Page 30 DISCOVERY Net User Manual Block Indicates the block code of the address of the student You may manually specify a block or look through the Block Search window by clicking on the spyglass icon Please refer to Lookup Window Chapter 6 for details on Block Search window You must specify a block code before checking the address Otherwise the page displays Block or Street Name is required Descripti
113. un by teacher the teacher gets a list of all of her students in activities or if by activity administrators can obtain a list of all students The Athletic Eligibility report consists of two pages Report Criteria and Other Criteria pages 1 17 2 1 Report Criteria The Report Criteria page allows you to specify parameters for the report This includes start date end date activity codes and report by You must specify the start and end date of the activities to include in the report You must also select the activity codes from the list to generate the report You may group records that matched the criteria specified by Activity and Teacher J Education Solutions Development Inc Page 81 DISCOVERY Net User Manual Logged in JOHN SiT DISCOVER K12 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 44 1 z Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Tuesday July 26 2005 Help Logout version 1 0 0 46434 Atternate Names Address Search Group Medical Group Activity ELG Batch ATHLETIC ELIGIBILITY Report Criteria Start Date 08 23 2004 End Date 01 17 2005 Available Selected Activity Codes AB ASK BOYS BASKETBALL BBASE BOYS BASEBALL BCHER BOYS CHEERLEADER BFOOT BOYS FOOTBALL BGOLF BOYS GOLF BHOCK BOYS HOCKEY BSOCC BOYS SOCCER BSVVIM
114. validated If you specified a house no you must also specify address city country state and zip If the address specified does not fall on the other types specified above then you may select this value to indicate other reasons for specifying the address 1 2 2 3 Default Address A checkbox that indicates whether the address specified is the default address of the student or not J Education Solutions Development Inc Page 10 DISCOVERY Net 1 2 2 4 1 2 2 5 1 2 2 6 1 2 2 7 1 2 2 8 1 2 2 9 1 2 2 10 User Manual Block Code Indicates the block code of the address of the student You may manually specify a block code or look through the Block Search window by clicking on the spyglass icon Please refer to Lookup Window Chapter 6 for details on Block Search window You must specify a block code before checking the address Otherwise the page displays Block or Street Name is required Description Indicates the description of the block code of the address House No Indicates the house number of the address of the student You must specify a house number before checking the address Otherwise the page displays House No is required Street Name Indicates the street name of the address of the student You must specify a street name before checking the address Otherwise the page displays Block or Street Name is required Street Direction Indicates the street direction
115. vity Reports ist SGM SEARCH Criteria Run Date j Status 7 Queue ID Batch Name 7 Batch Hame Status Run Date Process Date EndDate Report Student Initialization DBSOFT PENDING 8 2 2005 2 32 13 PM Student Initialization DBSOFT PENDING 8 2 2005 2 19 15 PM Student Initialization DBSOFT PENDING 8 2 2005 Rows1 40f4 B Search Cancel clear Menu Figure 1 18 2 1 Demographics Batch Status page 1 18 2 1 Student Initialization Report The Student Initialization Report displays all the students being processed by the batch The report details the student ID student name and YIS code of the students hb J Education Solutions Development Inc Page 108 DISCOVERY Net User Manual GRADY SCHOOL Page tof 14 STUDENT INITIALIZATION REPORT 09 06 2005 Batch Code 8DM_STUD_INIT 7 58 11 AM STUDENT ID STUDENT NAME 9499201 ABERNETHY CARLOS ANTONIO 9514125 ACHENBACH STEVEN SCOTT 9467488 ACHENBACH TIFFANY DAWN 9478722 ACHENBACH TYLER LEE 9499326 ACOFF ROOSEVELT ALCARON 9503386 ACOSTA DAVID JUNIOR 9501993 ADAME JOSE L 9493019 ADAMS WILEY JAY 9483400 AGUILERA GABRIEL 9434708 AGUILERA JUAN C H 9457111 AGUILERA MIGUEL 9462031 AGUILERA SERGIO 9491373 AHUMADA MIREYA 9498309 AL REKABI ABDULRAHMAN 9436333 AL REKABI MAHDI R 9466443 AL REKABI NASHMEYAH H 9513691 AL REKABI SADIQ 9482012 ALEIWE TYLER M 9466170 ALIRES GRIEGO ALEXANDER Figure 1 18 2 1 1 Student Initializa
116. when Verify Flag is set to 3 Out of District or 4 Unknown and other address details house no address state country zip are specified Otherwise the page displays City is required l State Indicates the state of the address of the contact of the student If Verify Flag is set to 3 Out of District or 4 Unknown this field only becomes available when selected Country is Canada or United States In this case you must select a state Otherwise the page displays a validation message If Country is Canada message is Province is required for Canada If Country is United States message is State is required for United States m County Indicates the county part of the address of the contact n Country Indicates the country of the address of the contact of the student If Verify Flag is set to 3 Out of District or 4 Unknown you must select a country Otherwise the page displays Country is required o Zip Indicates the zip code and zip extension of the address of the contact of the student If Verify Flag is set to 3 Out of District or 4 Unknown and selected country is Canada or United States you must specify a zip code Otherwise the page displays Zip is required for United States or Zip is required for Canada p Address Used For A multi select list box that indicates th
117. wn and other address details house no address state country zip are specified Otherwise the page displays City is required State Indicates the state of the address of the person associated to the student If Verify Flag is set to 3 Out of District or 4 Unknown this field only becomes available when selected Country is Canada or United States In this case you must select a state Otherwise the page displays a validation message If Country is Canada message is Province is required for Canada If Country is United States message is State is required for United States County Indicates the county of the address of the person associated to the student J Education Solutions Development Inc Page 40 DISCOVERY Net 1 5 2 3 User Manual o Country Indicates the country of the address of the person associated to the student If Verify Flag is set to 3 Out of District or 4 Unknown you must select a country Otherwise the page displays Country is required p Zip Indicates the zip code and zip extension of the address of the person associated to the student If Verify Flag is set to 3 Out of District or 4 Unknown and selected Country is Canada or United States you must specify a zip code Otherwise the page displays Zip is required for United States or Zip is required for Can
118. y Status report is usually run after the teachers have reported the eligibility of the students in the activities This report allows you to generate a list of all students in the school who have eligibility status for the activities and can be printed either by student name or activity i J Education Solutions Development Inc Page 88 DISCOVERY Net User Manual 1 17 5 1 Report Criteria The Report Criteria page allows you to specify parameters for the report This includes term code report type eligibility status date and activity codes You must specify an eligibility status date and select an activity code from the list to generate the report You may also select the report type that may either be Alpha or Activity that will indicate how records that matched the criteria specified are grouped in the report Selecting Alpha only sort records by the student s name last name first name middle name and student ID While selecting Activity also group the records by activity aside from sorting them Wednesday July 27 2005 Help Logged in JOHN SMITH cc TERY I D H I version 1 0 0 46651 K12 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL Parameters 2005 441 x Enrollment Course Grades Schedules Progress Attendance Transcript Discipline Testing Tr Logout Alternate Names Address Search Group Medical Group A
119. you want to view or modify e By clicking on an address record you want to view or modify J Education Solutions Development Inc Page 35 DISCOVERY Net User Manual Thursday July 21 2005 Help Logout Logged in JOHN Whe DISCOVERY K12 District SHELDON SCHOOL DISTRICT School 33079 GRADY SCHOOL z Parameters 2005 4 1 7 version 1 0 0 46434 lo s1714 YIS 44 Med Rel Address Type ami Default Address Address Address YES NO STUDENT SMITH JOHN M 8517914 HOME 352S FEULNER DR UARDIAN SMITH DEAN 8517914 HOME NO YES 352 S FEULNER DR OTHER SMITH DIANA 8517914 HOME NO NO 35S MOON BEAM BAY Rows 1 3 of 3 Add Reorder Menu Figure 1 5 1 1 Address List page 1 5 1 1 Add Click ADD to open the Address Details page where you may specify a new address record 1 5 1 2 Reorder Click REORDER to open the Address Reorder window where you may rearrange the order of address records Please refer to Lookup Window Chapter 5 for details on Address Reorder window 1 5 2 Details The Details page allows you to view add modify and delete an address record associated to the student This page details basic person and address information associated to the student The Address Details page consists of two sections Details and Address Information sections J Education Solutions Development Inc Page 36 DISCOVERY Net User Manual Logged in JOHN SIAL occo DISCOVERY I

I. Contents 1 Demographics

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