ExitCare® Word Processor Manual Version 7.9
Contents
1. 3 PROGRAM OVERVIEW i uu u uu usss suya ayahaymasuskuqaywawaiawapaniupasayasayysapayayqwawaqhuqcapuyayapsusshuyasppakayaypaqhi 3 CUSTOMIZABLE FEATURES uuu uuu u u u uuu uns E kukaqa ass 3 EXITCARE TRAINING u ecarrdeseccanciwcreadancedesacsacuedeactcaaeseanceceacacmeasseceawenactecuaescsueetessaauaweseasianateeenieateodseracens 3 FORMATTING USED IN THIS MANUALL sssssssssssssssssssssssssssssssasasa 3 YOURTEEDBACK u uu uu y a 3 CREATING CUSTOM DOCUMENTS ssssssssssssssssssasssssssssssssssssss 4 COPYING AND EDITING AN EXISTING DOCUMENT ul uq 4 CREATING A NEW DOCUMENT RTT 4 IMPORTING TEXT 4 RENAMING BIS eU ENSURE 4 TOOLBAR TPEATUNRES u UE TA VIR ANEAN uu 5 icu ON 5 s ze PINO MIR s S L l n S u S DIS SS S uD 5 I E POK 2 u xu unu s 6 FOURTA ROW eee ERROR neta ces tranche tae u u uu 7 BUILDING AND FORMATTING TABLES 2 8 A NOTE ABOUT CHANGING FONT S scis DOS2. table is to go and then click the Create Table button pop up window appears as shown right Click and drag your mouse until the required dimensions are reached then click again The table will be inserted at your cursor location This button turns grid lines and off The default is on clicking the button turns them off When turned off the table will appear with faint grid lines on the document editing screen but the lines are not visible in the document This feature allows you to arrange text bullet points inserted fields and so on in a table format but not display the table grid A Note about Changing Font Size If you change the font on the Language Size screen the following ExitCare styles are not resized EC Sub Title EC Table and EC Title Therefore changing the font size especially if your document includes graphics may adversely affect the layout of your document To retain specific formatting for a table or text consider using the EC Table style When that style is used the general format of that part of your document should be preserved Additional Document Processing Features This document is a form box When checked the document will always be printed on its own pages and is never combined with other documents The document will also be categorized as a Form on the Print Fax Email screen Set Document Sections button ExitCare automatically adds to each document certain
3. Documents The ExitCare program provides a variety of options for creating custom documents You can copy an existing ExitCare document and then edit it or you can create a new document In both of these cases you have three options for adding new text You can importa rtf file see mporting Text below copy and paste text into your document and manually type text into your document Note that whichever method is chosen the name you give to the new document will display with after the name on the Choose Titles screen Please also see the ExitCare Super User Manual for additional information on creating custom documents To get to the Documents list screen click Help Options Options Document System Documents Copying and Editing an Existing ExitCare Document New documents can be created by copying cloning and editing an existing ExitCare document Existing ExitCare documents cannot be edited directly they must be copied cloned and then edited Also note that if an existing ExitCare document is modified future quarterly updates will apply only to the ExitCare provided title and will not be applied to the copied and edited version To edit an ExitCare document when on the Documents list screen highlight click once on a document s name then click the Clone Highlighted button in the toolbar above Read the message on the Clone Document dialog box and click OK Next enter a name for the cloned document and
4. EET 8 ADDITIONAL DOCUMENT PROCESSING FEATURES 8 Page 2 Welcome Elsevier s ExitCare offers Patient Education Solutions including the ExitCare Discharge Information System and the ExitMeds Prescription Writing and Drug Information Systems If You Need Further Assistance You can access the main ExitCare program user manual from within the program by clicking the sidebar group heading Help Options and then the Help button or online at http exitcare com support technical support Also options for viewing our training videos online can be found at http exitcare com support training If you would like a CD of our videos or have other questions e mail us at support exitcare com or call us at 800 694 6669 ext 2 Program Overview The ExitCare software is quick and easy to use yet comprehensive in what it offers clinicians Program features include the ability to automatically import patient information the freedom to add custom information to patient education documents and a full electronic archive that preserves all patient information printed We strongly recommend learning and using the program fully This approach provides the clinical facility with the best results both for the patient and for the management of this information Customizable Features Many features in ExitCare can be customized to save you time Examples include macr
5. ExitCare ExitCare Word Processor Manual Version 7 9 Elsevier s ExitCare 651 379 0483 Main 800 694 6669 Toll Free Extension 2 for Tech Support Email support exitcare com http exitcare com Copyright 2014 Elsevier s ExitCare Elsevier Clinical Solutions ExitCare Word Processor Manual Version 7 9 Copyright 2014 Elsevier s ExitCare All rights reserved No parts of this work may be reproduced in any form or by any means graphic electronic or mechanical including photocopying recording taping or information storage and retrieval systems without the written permission of the publisher Products other than ExitCare that may be referred to in this document may be either trademarks and or registered trademarks of the respective owners The publisher and the author make no claim to these trademarks The publisher and the author assume no responsibility for errors or omissions or for damages resulting from the use of information contained in this document or from the use of programs and source code that may accompany it In no event shall the publisher and the author be liable for any loss of profit or any other commercial damage caused or alleged to have been caused directly or indirectly by this document Page 1 Table of Contents WWELCONIE fee u u u u uuu sere 3 IF YOU NEED FURTHER 5515
6. click OK The document editing window will appear with the copied document loaded and ready to be customized Creating a New Document To create a new document from scratch click the Add button in the toolbar on the Documents list screen In the Add Document dialog box enter a name for the new document and click OK On the subsequent screen you may import text see below copy and paste text or type text into the document For best results when copying and pasting use text that is minimally formatted no bolding italicizing etc Importing Text To import a text document into ExitCare first save it as a rtf rich text format file by using the Save As feature of your word processor Note that importing a file eliminates any pre existing text in the document Also ensure that the document to be imported is not open in another application when you are importing it In the ExitCare program after creating a new document or copying an existing document click the Import button which appears as an open folder under the English tab browse to the file and click on it Click Open Renaming a Document To rename a custom made document On the Documents list screen after highlighting clicking once on a custom made document title click the Rename Highlighted button Page 4 Tool Bar Features First Row 4 Imports a rtf document from your computer Print preview Spell check Cut Copy Paste Undo the last action R
7. edo the last action feat IS SE KILI Opens the graphics library Browse or search the entire library or in the lower left hand corner select a subcategory of the graphics Use the Open folder button to access graphics from your computer After inserting the image into your document right click on the image to see available options The image can be resized by grabbing one of the corners and moving it Insert Field Allows the addition of fields into the document See below for more information Opens a window to allow insertion symbols Find Find and replace Zoom Zoom in Zoom out Adding Fields to Documents Either Copied or New Adding a field to a document is a two step process 1 adding the field for the user to use and 2 adding relevant text for the patient to read 1 Place your cursor in the document where you wish to insert the field 2 Click Insert Field in the top line of the menu bar above the main text area 3 Find and highlight your desired field in the Pick Question window Tip To search for a field use the symbol as a wild card Click Add The inserted field will appear in this format xn where x stands for text and n stands for numbers time01 is an example However when it appears in the front end of the program it will appear under the document s Questions tab which ExitCare users see with the wording that exists in the Pick Question window along with any associated ans
8. os additional note phrases shortcuts drug defaults and documents Many features are available for every non Administrator user who has an ID and password others are granted by the ExitCare Administrator If you do not have rights to work with certain features contact your ExitCare Administrator with your request ExitCare Training Elsevier s ExitCare offers optional on site training for its software including Basic User Super User and Administrator training We also offer live web based training on Basic Super User Administrator and specialized topics In addition options for viewing our in service videos can be found at http exitcare com support trainin and we provide the in service tutorials on CD To request a CD or for more information on the above please e mail us at Support exitcare com or call us at 800 694 6669 ext 2 Formatting Used in this Manual Generally the pattern used for formatting in this manual is as follows gt Boldface Click referenced item gt Underline Other important items or areas on a screen gt Italics Introductions and emphasis in text In addition a wide left hand margin is provided for those who wish to put this document in a three ring binder Your Feedback We value your feedback If you have requests for additional document titles questions or suggestions for improvement to the program please contact us at support exitcare com or 800 694 6669 ext 2 Page 3 Creating Custom
9. pectively Page 6 Fourth Row EC Bullet Arrowhead bullet left justified red EC Normal text EC Bullet 2 Dot bullet indented red EC Normal text EC Normal Times New Roman 12 point black text EC Numbers Sequential numbers with periods 12 point EC Section Heading Times New Roman 12 point all caps red EC Section Heading 2 Times New Roman 12 point all caps red bold EC Sub Title Arial 18 point red bold centered EC Table Times New Roman 11 point black EC Title Arial 24 point red bold centered See the image on the next page for examples Font sizes above are as displayed on the Work with Documents screen the actual printed sizes are governed by the default print settings and the Lanquage Size screen settings Work with Document Editing Exittare Styles English c 4 m o c insertrield gt E amp m Im EH EP EC Normal v H U As a slack slack v EC Bullet EC Bullet 2 EC Normal EC Numbers EC Section Heading EC Section Heading 2 EC Sub Title EC Table EC Title L SEXEEEXSSZEZEIEG S eee E A OD EC Title EC Sub Title EC SECTION HEADING 2 EC SECTION HEADING 1 EC Numbers 2 More EC Numbers EC Normal Eg 03 Jogo 3 204 03 ll 1 gr ll l i or 1 l or 1 EC Table gt EC Bullet EC Bullet 2 Text and Bullet Styles Page 7 Building and Formatting Tables To create a table place your cursor where the
10. sections such as the names of the patient and physician as well as your facility information in the header and footer Click the Set Document Sections button to see what they are Note that when selected on the Document Sections dialog box they do not display on the document editing screen but will display on your document within the main ExitCare program as well as when the document is printed To deselect any of these section uncheck the relevant boxes on the Document Sections dialog box Add Translation button Once an English document has been saved a corresponding foreign language document can be saved To do this click the Add Translation button select the language you are adding anda new window will open so you can add the translated text to the selected language category Once the document is complete click the Save button and choose the facility group or department level for this document Page 8
11. wers 4 As noted above the text of the inserted field on the Pick Question window does not display in the document for the patient to see itis for the ExitCare user to see Therefore you will need to manually add text either in Page 5 front of the field or after the field or both for the patient to read Enter text which may be a statement rather than a question that will be relevant to the patient when they see the answer chosen by the ExitCare user when using this field To see examples of how fields are used in ExitCare documents you may wish to examine several documents with fields One is shown below where lt lt time01 gt gt is the inserted field Try a clear liquid diet broth tea or water for time01 Slowly move to a bland diet as tolerated The question that the user answers for the lt lt time01 gt gt field is For how many hours should the patient try a clear liquid diet Second Row Create a table Insert row Delete row Insert column Delete column Merge cells Divide cells H fj H H The last eight buttons are for establishing borders around cells Third Row Sets ExitCare styles identical to the styles buttons in the fourth row explained below Bold Italics lt E Underline I tn Superscript I Subscript Left justify Center Right justify The two drop down lists at the end of the third row determine text color and highlight color res
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