Home

USER MANUAL WFSFAA(SFO)

1. Campus Dearnphon Sul CONSE English Hame Chinese Hame STRN Class Level A v Clase Name all STS al Recommendation Required New Kecord Level Changcd all beach Pi Marat Sand Statue P repare 7 Prepsred NS Not Senc 5 Sart ETAL SUL SU E N v v v v M Ho amp 24 er TEST I Me v v S Lars Wpdeted on 2776 3013 S 9398 1i irme um m E Ex Uu Tass Wadctcd on 38 e 20007222 zz eg rec e i ji v m v v NP Iw m W deted on Z7 2013 M a 4 imp MMe f cmi User Wodcted on 2776 3013 Copyright 2015 Education Bureau Page 7 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 3 Only the records with Send Status of NP and STS Recommendation Required of Y can be edited the following fields 1 School Recommend STS 2 Hostel Student 3 Boarding Student 4 Cross Boundary Student 4 When school user clicks Save button system will perform validations on the records in current page 5 Ifall validations are passed the record s will be saved 6 In page S SFO01 01 whenever user navigates to another page via paging function system will prompt the message Please click Save button before proceeding to other pages If not you may lose changes made to the current page Are you sure to proceed
2. 2 In page S SFO01 02 school user can input searching criteria School Year Campus Description Class Level Class Name to export STS recommendation records with the STS Recommendation Required Y and Send Status NP into an excel file If STS recommendation information i e School Recommend STS Hostel Student Boarding Student and Cross Boundary Student is modified the corresponding records should not be exported If the Boarding Indicator Hostel Indicator is N in the latest result Copyright 2015 Education Bureau Page 9 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 file the column of Boarding Student Hostel Student will not be displayed in the export file S SFO01 02 WFSFAA SFO gt Subsidy Result and STS Recommendation gt Export Import STS Recommendation Export STS Recommendation School Year 2013 v Campus Description Secon School AIDED y Class Level All v Class Name Note Only students with STS Recommendation Required will be exported Import STS Recommendation File Name and Path 5 Browse Only a single file can be uploaded To avoid overloading the system the maximum number of records upload per file is 500 Delete any records without STS recommendation before upload 3 School user can edit the STS recommendation records in the export excel file and then import the same file into system System will perform validations on the content in
3. 3r FAT 3r vi x WFSFAA SFO School Information HE I z 7 WFSFAA SFO Subsidy Result and STS recommendation 7 7 v zl Maintenance 1 e e v WFSFAA SFO Subsidy Result and STS recommendation v mq Export Import STS Recommendation am Alternatively user defined groups can also be created with access rights of the WFSFAA SFO module Copyright 2015 Education Bureau Page 6 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 2 Operation Procedures 2 1 Subsidy Result and STS Recommendation 2 1 1 Maintenance LL X Function Description School users can view student s TA and STS result maintain student s STS recommendation LL Pre requisites TA and STS result is imported User with the view right of WFSFAA SFO Subsidy Result and STS Recommendation Maintenance can view this page 3 User with the edit right of WFSFAA SFO Subsidy Result and STS Recommendation Maintenance can make STS recommendation for student po VU User Procedures 1 Click WFSFAA SFO gt Subsidy Result and STS Recommendation gt Maintenance on the left menu 2 After input searching criteria click the Search button to view the student s TA and STS result 5 5 0 WF STAA STO gt Subsidy Result STS Recommendation gt Maintenance School Year 2 2
4. gt School Discretion Report R SFO004 5 5 Result Follow Up Report R SFO015 CE Click D or the link to display the report template s and then click the template you need to create the report 2 Click the hyperlink of Build in Template under TA STS Result Updated Report R SFO002 Copyright 2015 Education Bureau Page 18 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 S SFO04 03 WF SFAA SFO gt Report TA STS Result Updated Report R SFO002 CE Built in Template School Year 2013 v Campus Description Secon School AIDED w Class Level All v Class Name Format ernen a pant Breet Aa 3 Click the Preview amp Print to print report LI Post effects 3 Audit trail is logged LI Notes NIL 2 4 38TS Recommendation Report R SFO003 LL Function Description Show STS Recommendation records LL Pre requisites 1 TA and STS result is imported 2 User with the view right of WFSFAA SFO Report can view this page VD User Procedures 1 Click WFSFAA SFO gt Report on the left menu S SFO04 01 WF SFAA SFO gt Report TA STS Result Report R SFO001 CE 5 5 Result Updated Report R SFO002 CE VSTS Recommendation R R SFO003 Built in Template Built In I fI School Discretion Report R SFO004 5 5 Result Follow Up Report R SFO015 CE Click D or the link to display the report template s and then
5. A Accept Accept N A 50 or 100 Accept Accept 7 The following combinations list the relationships between TA STS result and School Discretion TA STS 96 in result STS 96 in result TA allowed for STS allowed for file file input input Blank Blank 50 100 or N A 50 100 or N A 096 Blank 5096 or N A 5096 or N A Blank 096 5096 or N A 5096 or N A 5096 Blank 100 or N A 100 or N A Blank 50 100 or N A 100 or N A 0 50 50 or N A 100 or N A 50 0 100 or N A 50 or N A 50 50 100 or N A 100 or N A 100 Any Value Not allowed Not allowed Any Value 100 Not allowed Not allowed LE Critical Validations 1 The record s cannot be edited if sending status is S P NS Copyright 2015 Education Bureau Unauthorized Copying Prohibited Page 13 WebSAMS User Manual Version 1 3 2 3 School Information 2 3 1 Maintenance Function Description School users can maintain school information Pre requisites 1 2 3 4 TA and STS result is imported User with the view right of WFSFAA SFO School Information can view this page User with the edit right of WFSFAA SFO School Information can edit school information User with the execute right of WFSFAA SFO School Information can copy school information of WFSFAA SFO module from previous school year User Procedures 1 Click WF
6. R SFO002 STS Recommendation Report R SFO003 School Discretion Report R SFO004 TA STS Result Follow Up Report R SFO015 Process Incoming Data Data Communication Prepare Outgoing Data Confirm Outgoing Data Copyright 2015 Education Bureau Page 2 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 1 5 Flow Diagram Receive TA and STS result from WFSFAA SFO Import Preview TA and STS result View TA and STS result Maintain student s STS recommendation Maintain school discretion Maintain school information Import Export TA and l STS result list for STS View Reports recommendation Prepare preview print for reference and confirm Unmatched List Student Departure School Recommendation on STS School Discretionary Recommendation on TA amp STS School Information Send Unmatched List Student Departure School Recommendation on STS to the EDB School Discretionary Recommendation on TA amp STS School Information via CDS and print report Copyright 2015 Education Bureau Page 3 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 1 6 Interactions with other modules STU SFO01 Subsidy Result and STS Recommendation SFO02 School Discretion SFO04 Report SCH SFO01 Subsidy Result and STS Recommendation SFO02 School Discretion SFO03 School Information SFO04 Report SEC SFO01 Subsidy Result and STS Recommendati
7. and SCHOOL_HEAD can use the functions of the WFSFAA SFO module The pre assigned access rights of these two built in groups are depicted below WFSFAA SFO _ADMIN S SEC02 04 Security gt Access Control gt User Group gt Access Right Maintain Function Access Rights Group ID WFSFAA SFO ADMIN Group Description WESFAA SFO Administrator Chinese Group Description TERRE RSE ASME S Module Function WFSFAACSFO Bottom Ez WFSFAA SFO Data Communication 7 z WFSFAA SFO Report E v WFSFAA SFO School Discretion 7 i WF SFAA SFO School Information zl I Iz i v vi WFSFAA SFO Subsidy Result and STS recommendation w 7 zl Maintenance Me a WFSFAA SFO Subsidy Result and STS recommendation zl Export Import STS Recommendation M Reset Top SCHOOL HEAD S SEC02 04 Security gt Access Control gt User Group gt Access Right Maintain Function Access Rights Group ID WFSFAA SFO ADMIN Group Description WFSFAA SFO0 Administrator Chinese Group Description REE RSE SHSM REIES Module Function WFSFAACSFO Bottom 5 WFSFAA SFO Data Communication ES z WFSFAA SFO Report i wi WFSFAA SFO School Discretion i aa Ff 7
8. click the template you need to create the report Copyright 2015 Education Bureau Page 19 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 2 Click the hyperlink of Build in Template under STS Recommendation Report R SFO003 S SFO04 04 WF SFAA SFO gt Report STS Recommendation Report R SFO003 Built in Template School Year 2013 v Campus Description Secon School AIDED w Class Level All v Class Name Print Residential E Address Format PDF v 3 Click the Preview amp Print to print report LI Post effects 1 Audit trail is logged LI Notes NIL 2 4 4School Discretion Report R SFO004 LL Function Description Show school discretion records LL Pre requisites 1 TA and STS result is imported 2 School Discretion information is maintained 3 User with the view right of WFSFAA SFO Report can view this page VU User Procedures 1 Click WFSFAA SFO gt Report on the left menu Copyright 2015 Education Bureau Page 20 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 S SFO04 01 WF SFAA SFO gt Report TA STS Result Report R SFO001 CE 5 5 Result Updated Report R SFO002 CE gt STS Recommendation Report R SFO003 V School Discretion Re R SFO004 Built in Template Built In II zz gt TA STS Result Follow Up Report R SFO015 CE Click amp or the link to display the report
9. the import file 4 Ifall validations are passed the records in the excel file will be imported into system as STS Recommendation records Li Post effects 1 Audit trail is logged LI Notes 1 When importing the excel file the View Error Report button will be shown if any errors are found Click the button the Error Report R SFOO006 will be shown For export STS recommendation excel file 2 f Boarding Hostel Indicator in latest result is N Boarding Student Hostel Student will not appear 3 School user can only maintain School Recommend STS Hostel Student Boarding Student and Cross Boundary Student LX Critical Validations The file name of import file should be STS Recommendation xls The file type of import file should be MS Excel The title of column of import file should be matched B pe mecs The no of rows of import file should not excess 500 exclude the row of title Copyright 2015 Education Bureau Page 10 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 2 2 School Discretion 2 2 1 Maintenance Function Description School users can maintain school discretionary recommendation Pre requisites 1 2 3 4 5 TA and STS result is imported User with the view right of WFSFAA SFO School Discretion can view this page User with the add right of WFSFAA SFO School Discretion can add new school discretion r
10. O03 01 without needing to click Search button User is allowed to maintain the school information of the latest school year only The school information may be updated and submitted to WFSFAA SFO more than one time in the same school year Critical Validations 1 The school information record s with Sending Status of P NS cannot be edited Copyright 2015 Education Bureau Page 16 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 2 4 Report 2 4 1 TA STS Result Report R SFO001 LL Function Description Show detail information for TA and STS result LL Pre requisites 1 TA and STS result is imported 2 User with the view right of WFSFAA SFO Report can view this page VU User Procedures 1 Click WFSFAA SFO gt Report on the left menu S SFO04 01 WF SFAA SFO gt Report Report Name ID VTA STS Result Re R SFO001 CE Built in Template Built In 5 5 Result Updated Re R SFO002 CE gt STS Recommendation Re R SFO003 gt School Discretion Report R SFO004 5 5 Result Follow Up Re R SFO015 CE Click amp or the link to display the report template s and then click the template you need to create the report 2 Click the hyperlink of Build in Template under TA STS Result Report R SFO001 S SFO04 02 WFSFAA SFO Report TA STS Result Report R SFO001 CE Built in Template School Year 2013 v Campus D
11. S SFO05 02 WFSFAA SFO gt Data Communication gt Prepare Outgoing Data Process Incoming Dat Prepare Data onfirmed Outgoing Data Data File Description File Status Preview Type O Student Departure Date captured from the STU module SS a O School Recommendation on STS SS O School Discretionary Recommendation on T STS ios 3 Select a data file by enabling the radio button beside it 4 Prepare un prepare confirm or preview the selected data file by clicking the Prepare Un prepare Confirm or Preview button respectively LL Post effects Data file of Unmatched list STS Recommend List Student Departure List School Discretionary Recommendation on TA amp STS School Information is prepared or confirmed For prepare Unmatched list Unmatched List Report R SFO007 amp R SFO012 will be generated Student Departure List Student Departure Report R SFO008 R SFOO013 will be generated STS Recommend List Summary of School Recommendation on STS R SFO009 amp R SFO014 will be generated e School Discretionary Recommendation on TA amp STS Summary of Discretionary Awards R SFO010 will be generated School Information School Data Form R SFOO01 1 will be generated LI Notes 1 The Encoding format of outgoing data file is UTF 8 Copyright 2015 Education Bureau Page 25 Unauthorized Copying Prohibited WebSAMS User Manual
12. SFAA SFO gt School Information on the left menu S SFO03 01 WF SFAA SFO gt School Information School Year 2013 v Campus Description Secon School AIDED w LER Search Reset 2 Select School Year and Campus Description and then click the Search button to search the school information Copyright 2015 Education Bureau Page 14 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 3 S SFO03 01 WF SFAA SFO gt School Information Current Year 2012 V Dummy School AMSP W School Name Eng Lui Kee Through train School School Name Chi Aiken Ste Bank Account Name Bank Account Code nnn eee School Tel Wo School Fax Mo School Level School Type Curriculum Type _ School E mail Address J ScholEmalAddess2 School Emaii address School Principal English Address Flat Building acu pag Ss Fat Floor Bek Building ed at 1 Me o sec ESE Area Information Area Correspondence Address in English Flat Mgetsae E Area School Contact Person s No Name Eng Name ch TelNo Schemes es ee es d Lime ins Pd Uss Usa sts Save School user can maintain the following school information 1 Basic Information School Principal English Address Chinese Address Area Information Correspondence Addres
13. Sle LES USER MANUAL WFSFAA SFO Document 27e Pear pyr P t 2015 Education Bureau i d Copying Prohibit ES WebSAMS User Manual Version 1 3 Table of Contents I MODULE OVERVIEW 2s scscscsssscacscossoessbscveonscosenevess aaro errer AS Ne p S ro OSES aTa Eroa aep poris pere aves agn 1 1 1 INTRODUCGTION 5 e d 1 1 1 1 E 1 1 2 FUNCTION CHART 5 7 reet ime NAR S 2 1 3 FLOW DIAGRAM zi sdccbssascouhibeccestsabedaceadogsespncaceacad ladeeessodeeatea bagee bes HUE 3 1 4 INTERACTIONS WITH OTHER MODULES cssssscsceseceeessssseeceececsesesssaececececeesesssaeesecesesenensaaeees 4 1 5 USER GROUP AND ACCESS RIGHT 0 c ccccecssssscecececeesessaececececeeseaaececececsesensaaeeeecesesesensaaeees 6 2 OPERATION PROCEDURES Qi ccsissssisesesoosavsessocscseonssnaceossstessoesieoseseedsevesencunsessessesesensoeoeseossesasoes 7 2 1 SUBSIDY RESULT AND STS RECOMMENDATION csccscccsececssssssececececeecessssesecesecsesenssseeeeeeeees 7 2 1 1 a CS 7 2 1 2 Export Import STS Recommendation eene nennen 9 2 2 SCHOOL DISCRETION 2 een eee o eat 11 2 2 1 M lhntenanCe tepore nie de ope ca b 11 23 SCHOOL INFORMATION A Ee 14 2 3 1 2 14 244 REPORT 33 17 2 4 1 TA STS Result Report R SFOO01 cccc
14. Version 1 3 2 5 3Confirmed Outgoing Data LL Function Description User can view the list of outgoing data that has been confirmed LL Pre requisites 1 User with the view right of WFSFAA SFO Data Communication can view this page VU User Procedures 1 Click WFSFAA SFO gt Data Communication on the left menu 2 Select the Confirmed Outgoing Data tab S SFO05 03 WFSFAA SFO gt Data Communication gt Confirmed Outgoing Data Gonftimied jData Duns union Data Message Creation Ack Subjec School Wis SETTE EE Pel me Received SFO Horma Data Wall i ii Attachment Note If the messge status of a particular message s is Processing over 30 minutes please restart the WebSAMS server and start ad hoc transmission in CDS again E Post effects N A Copyright 2015 Education Bureau Page 26 Unauthorized Copying Prohibited
15. ation can view this page 3 User with the execute right of WFSFAA SFO Data Communication can execute this page VD User Procedures 1 Click WFSFAA SFO gt Data Communication on the left menu 2 Select the Process Incoming Data tab S SFO05 01 WFSFAA SFO gt Data Communication gt Process Incoming Data Process incoming Data NEN EESTI TT ps usine SSS on Subject Received EDB Deadline Reply Priory Description Type Reference iss esting of the WFSFAA Norma reports 2 Data 04 xx H 3 192520 TA and WFSFAA 13 08 2013 BIA Results Iata 03 55 PM GH import Preview Top i Encrypted 83 Data Imported to Module Decrypted Data Import Failed 6 Decryption Failed i Attachment 3 Select radio button of corresponding data file and click Preview button to preview the result file or click Import button to import result file Li Post effects 1 The TA and STS result file will be imported 2 All the WFSFAA SFO data of previous school year except for school information will be deleted Copyright 2015 Education Bureau Page 23 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 LI Notes 1 If the TA and STS result file have not decrypted school user need input password provided from WFSFAA SFO to decrypt result file 2 f importing previewing TA and STS result file have any error warming the
16. ccccccssccccssssccecssssececssssececsssseeeessseeecssseeeesssneeeenees 17 2 4 2 TA STS Result Updated Report R SFOOO2 sess 18 2 4 3 STS Recommendation Report R SFOQ003 cesses ener nnns 19 2 4 4 School Discretion Report R SFOO004 cesses eterne entente 20 2 4 5 TA STS Result Follow Up Report R SFOO015 CE essere 21 2 5 DATA COMMUNICATION i anseia ee EEE a E EE env eques 23 2 5 1 Process INCOMING Dali aR 23 2 5 2 Prepare Outgoing Dala sericea re enero e Pes 24 2 5 3 Confirmed Outgoing Data iccccccccccccccccssccccsesscecssssececssssececsesaeeecsesaeeecsesaeeecsesueeesssseeeenees 26 Copyright 2015 Education Bureau Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 1 Module Overview 1 1 Introduction 1 1 1 Objective The WFSFAA SFO function enables school users to receive and send WFSFAA SFO information including TA and STS result school discretion school information and etc from to WFSFAA SFO The following sections will further detail the WFSFAA SFO functions and the corresponding procedural guide 1 2 1 3 Copyright 2015 Education Bureau Page 1 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 1 4 Function Chart WFSFAA SFO Subsidy Result and STS Recommendation School Discretion School Information TA STS Result Report R SFO001 TA STS Result Updated Report
17. e saved Copyright 2015 Education Bureau Page 11 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 6 School user can select the checkbox of the records with Sending Status of NP and click Delete button to delete the record s 7 When clicking Add button in page S SFO02 01 page S SFO02 02 will be shown for adding new record s S SFO02 02 WFSFAA SFO School Discretion School Year 2013 v School Level All v School Session All v English Name Chinese Name STRN Class Level All v Class Name All v BA Search 2 Reset J lt Back 8 Select the appropriate criteria and click Search button TS SFO0C 02 WFSFAAISFO gt Deu sli Schoul Year Tiv Schonl avel Al v School Session v English Nane Chinese Name STRN Class Level M v Class Name all Searth Ei peret Qe ack 44 Pagel o ofG Student Application ID posee em T extend 2 9 When school user selects the checkbox the corresponding record will be enabled School user should input school discretion information similar to page S SFO02 01 for the selected student before clicking Add button 10 When school user clicks Add button system will validate the records 11 If all validations are passed the new record s will be added to page S SFO02 01 with Sending S
18. ecord User with the edit right of WFSFAA SFO School Discretion can edit school discretion record User with the delete right of WWFSFAA SFO School Discretion can delete school discretion record User Procedures 1 Click WFSFAA SFO gt School Discretion on the left menu S SFO02 01 WFSFAA SFO gt School Discretion School Year 2013 v Send Status ALL v Select School Year and Sending Status and then click the Search button to search the inputted school discretion records for maintenance TS SFOQ2 01 WF SFAA SFO gt Schocl Discretion Schoul Yea FMS w Send Status v BA Search Reset DEM EJ Name Eny amp Cts Sludent Auplication 1D Decii TA TA Reasons for School Discisfiun 1 1 Schoul Discretion PL 916535 pum t tw two 201278391107 apio SI 1 1 2312282914021 EJ asdfcaJfzdf ac3fsatcdtci Hn Inn y Ld sare Only the records with Send Status of NP can be edited the following fields 1 Application ID for students who do not exist in the latest TA STS result file 2 School Discretion TA as well as Reasons for School Discretion 3 School Discretion STS as well as Reasons for School Discretion When school user clicks Save button system will perform validations on the records in current page If all validations are passed the record s in current page will b
19. error warming message will be shown on the top of the screen as below Validation Description English error warming message shown on the Screen The school year in file is later Relevant school year cannot be found than current school year in WebSAMS Please start the new school year and import the file again The format of TA and STS TA and STS Result file has not been result file is invalid imported please kindly contact the School District Assistance Officer of the WFSFAA SFO 3 The Encoding format of incoming file is UTF 8 2 5 2Prepare Outgoing Data LL Function Description Prepare Outgoing Data allows you to prepare an interface data file to be sent to EDB There are five types of interface files in WFSFAA SFO module Return Unmatched List Student Departure Date captured from the STU module School Recommendation on STS School Discretionary Recommendation on TA amp STS and School Information E Pre requisites 1 TA and STS result is imported 2 User with the view right of WFSFAA SFO Data Communication can view this page 3 User with the execute right of WFSFAA SFO Data Communication can send information to WFSFAA SFO User Procedures 1 Click WFSFAA SFO gt Data Communication on the left menu 2 Select the Prepare Outgoing Data tab Copyright 2015 Education Bureau Page 24 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3
20. escription Secon School AIDED w Class Level All v Class Name Financial Assistance STS Recommendation All v Scheme Required Print Residential Address go New Record Level Changed Format Print Excel in one line per record 3 When user selects EXCEL format the Print Excel in one line per record checkbox will be enabled 4 Click the Preview amp Print to print report Copyright 2015 Education Bureau Page 17 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 Li Post effects 1 Audit trail is logged 2 f the user selects EXCEL format and Print Excel in one line per record checkbox an excel report with one item in one column and one record in one row will be shown for preview LX Notes NIL 2 4 2TA STS Result Updated Report R SFO002 LL Function Description Show updated information i e Effective Date DD MM YYYY TA Result 90 STS Result 90 STS Recommendation and Residential Address of TA and STS result E Pre requisites 1 TA and STS result is imported 2 User with the view right of WFSFAA SFO Report can view this page VU User Procedures 1 Click WFSFAA SFO gt Report on the left menu S SFO04 01 WF SFAA SFO gt Report PTA STS Result Report R SFO001 CE VTA STS Result Updated Report R SFO002 CE Built in Template Built In gt STS Recommendation Report R SFO003
21. on WFSFAA SFO SFO02 School Discretion SFO03 School Information SFO04 Report SFO05 Data Communication CDS SFO05 Data Communication Copyright 2015 Education Bureau Page 4 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 LL SFOO01 Subsidy Result and STS Recommendation e SCH e Retrieve school information e SEC e Check and display list of logged on users e Audit trail is logged e STU e Retrieve student information LQ SFO02 School Discretion SCH e Retrieve school information e SEC e Check and display list of logged on users e Audit trail is logged e STU e Retrieve student information J SFOO3 School Information e SCH e Retrieve school information e SEC e Check and display list of logged on users e Audit trail is logged LL SFO04 Report e SCH e Retrieve school information e STU e Retrieve student information e SEC e Check and display list of logged on users e Audit trail is logged LL SFOO05 Data Communication e 005 e Export and Import data file via CDS module Copyright 2015 Education Bureau Page 5 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 1 7 User Group and Access Right User should possess certain access rights to use the corresponding functions in WFSFAA SFO module Users assigned to different user groups will have different access rights Among the built in user groups only WFSFAA SFO _ADMIN
22. ord Copyright 2015 Education Bureau Page 8 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 Blank Blank Blank 0 Yes STS level changed from to 0 096 Blank 5096 Blank No TA level changed from 0 to 50 Blank 5096 Blank 10096 No STS level changed from 50 to 100 50 50 100 100 No TA level changed from 50 to 100 STS level changed from 50 to 100 50 100 0 0 No TA level changed from 50 to 0 STS level changed from 100 to 0 LE Critical Validations 1 The record s cannot be edited if sending status of S P NS 2 1 2Export Import STS Recommendation LL Function Description School users can export import TA and STS result list for STS Recommendation LL Pre requisites 1 TA and STS result is imported 2 User with the view right of WFSFAA SFO Subsidy Result and STS Recommendation Export Import STS Recommendation can export student applicant information for making STS recommendation 3 User with the edit right of WFSFAA SFO Subsidy Result and STS Recommendation Export Import STS Recommendation can import STS recommendation VU User Procedures 1 When school user clicks on the WFSFAA SFO gt Subsidy Result and STS Recommendation Export Import STS Recommendation in left panel page S SFO01 02 will be shown
23. reate the report Click the hyperlink of Build in Template under TA STS Result Follow Up Report R SFO015 CE S SFO04 06 WF SFAA SFO Report TA STS Result Follow Up Report R SFO015 CE Built in Template School Year Campus Description Class Level 2013 v Secon School AIDED vy All v Class Name Financial Assistance Scheme Format Preview amp Print Select the appropriate criteria and click the Preview amp Print to print report LI Post effects 1 Audit trail is logged LI Notes Student records under the following two scenario will be shown in the report 1 Either cannot be found in the 2nd latest imported result file New Record or 2 Assistance level changed comparing with the 2nd latest imported result reference Level Changed When there is only one result file of the school year being imported OR there is no new or changed record comparing with the 2nd latest imported result file a message No change should be displayed in the report Copyright 2015 Education Bureau Page 22 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 2 5 Data Communication 2 5 1 Process Incoming Data LL X Function Description School users manually import TA and STS result sent by WFSFAA SFO LL Pre requisites 1 The TA and STS result file is already received from WFSFAA SFO through CDS 2 User with the view right of WFSFAA SFO Data Communic
24. s in English School Contact Person s Copy From Last Year 2 Reset Copyright 2015 Education Bureau Page 15 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 4 If there is no school information in WFSFAA SFO module system will retrieve some fields i e School name in English and Chinese School Tel No School Fax No and School Email Address 1 from School Management module after searching 5 School user needs to fill in the fields in page S SFO03 01 6 School user can also click Copy From Previous Year button to copy school information from previous school year If there is no school information of previous school year a warning message No Previous School Year School Information will be shown When user clicks Save button system will perform validations on the inputted information If all validations are passed the school information will be saved 1 For new school information record the Sending Status will be NP 2 For school information record has been submitted to WFSFAA SFO system will change the Sending Status from S to NP Post effects 1 Audit trail is logged Notes 1 School user needs to click Save button to save the data copied from previous school year Otherwise the school information will not be saved If there is only one school year and one campus code available the school information will be shown automatically in page S SF
25. tatus of NP LI Post effects 1 Audit trail is logged LX Notes 1 If the student has TA and STS in the latest result file the TA STS result and Student Application ID will be displayed for reference Otherwise the Student Application ID will be enabled User must input the Student Application ID manually 2 There are ONLY one school year discretionary records in WebSAMS at the same time 3 The Sending Status of school discretion records will be changed to S after sending to WFSFAA SFO School users are not allowed to modify such records and re submit them to WFSFAA SFO 4 f TA STS result of the selected student is already 100 it is NOT allowed to add discretion record for the student in page S SFO02 02 A prompt Copyright 2015 Education Bureau Page 12 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 message of Student has already received Full grant will be shown for such case When saving data in page S SFO02 01 system will also check if there are any students with 100 TA or STS result If yes error message will be shown 5 The number of students recommended for discretionary awards cannot exceed the quota 6 places per approved class 6 Validations on the School Discretion TA STS as a combination SD TA SD STS Saving of record Data preparation Blank Any value Reject Any value Blank Reject N A N A Reject 50 or 100 N
26. template s and then click the template you need to create the report 2 Click the hyperlink of Build in Template under School Discretion Report R SFO004 S SFO04 05 WFSFAA SFO gt Report School Discretion Report R SFO004 Built in Template School Year 2013 v School Level School Session Class Level All v Class Name Financial Assistance Status All v Scheme Format Brreviewarrint Epreect eck UU 3 Select the appropriate criteria and click the Preview amp Print to print report LH Post effects 1 Audit trail is logged LI Notes NIL 2 4 5TA STS Result Follow Up Report R SFO015 CE LL X Function Description Show TA STS Result and Follow UP information LI Pre requisites 1 TA and STS result is imported 2 User with the view right of WFSFAA SFO Report can view this page 8 User Procedures 1 Click WFSFAA SFO gt Report on the left menu Copyright 2015 Education Bureau Page 21 Unauthorized Copying Prohibited WebSAMS User Manual Version 1 3 2 3 S SFO04 01 WF SFAA SFO gt Report Report Name ID TA STS Result Report R SFO001 CE gt TAISTS Result Updated Report R SFO002 CE gt STS Recommendation Report R SFO003 School Discretion Report R SFO004 VTA STS Result Follow Up Report R SFO015 CE Built in Template Built In I Click gt or the link to display the report template s and then click the template you need to c
27. to alert user Li Post effects 1 Audit trail is logged LI Notes 1 In page S SFO01 01 when school user selects a campus description only class levels and classes relevant to the campus description will be available for selection 2 In page S SFO01 01 if there is only one school year and one campus description available the information of subsidy result and STS recommendation will be shown automatically without needing to click Search button 3 If STS Recommendation Required is N or the sending status is NS P G the dropdown list of School Recommend STS Hostel Student Boarding Student Cross Boundary Student will be dimmed 4 f existing records are not in latest TA and STS result file they will be hidden 5 f Boarding Indicator Hostel Indicator is N in TA and STS result file the column of Boarding Student Hostel Student will be hidden 6 User can drag the column of table to change its position and click Hide Show Column button to control the appearance of column 7 The latest update date of result will be shown in the column of Remark and the corresponding fields will be marked an asterisk 8 Following table shows the details of New Record and Level changed by comparing the latest imported result with the 2nd latest imported result The 2nd latest file The latest file New Level Changed TA Result STS Result TAResult STS Result Rec

USER MANUAL WFSFAA(SFO)

Contents

Download Pdf Manuals

Related Search

Related Contents