USER MANUAL - Centre for Education & Training
Contents
1. 7 Toselect a resume to send to the employer click Reference RABHAM413558 First Name RAB Last Name HAM the a dd to ist Icon Address no address City Mississauga Postal Code L5B 3C2 Client Resume Information Repeat for multiple clients aS needed ID upload date Keywords Resume Email Adda 8 Tosend resumes to employer click the 85 20 Mar 2012 SAMPLE RESUME send icon Job Posting Submitted List ResumeID Employer Job Title Submitted Date Sender 85 I T Accounting Services Inc Skymark Accounting ACCOUNTING ACCOUNTING CLERK Accounting Clerk 23 Apr 2012 GRACE 9 Type email body as needed and click smi To remove client resume from attachment list use the a remove Icon Search Candidate Manager JobPostingID 100011 Company McDonalds Location King Street Department Head Office ooo o ELE Keyword Location Toronto Wage 20 5 Occupation Education Reference a First Name Last Name Document Email Title Remove Type FOOD INDUSTRY fal E All Education Level bd Salary e RABHAM413558 RAB HAM 1121111 rhamid tcet com SAMPLE RESUME e 5 d J b 6 oe econ o a Page 1 of 1 1 items IE E Occupation MANAGER NL All Language M Full Time Y 1 Job Posting Site All sites v ESStatus ALL Status v Resume All v Ti rmcdonald mcd ca Subject resume from TCET client Reference First Name Last Name ES Status Gender Phone Card Apply Attachment2. CETRA USER MANUAL Centre for Education amp Training Records Application CETRA V1 00BETA July 2012 Before you begin Before logging in to CETRA ensure that the computer is up to date with the correct internet browser CETRA will only work with Internet Explorer 7 or newer To check the version open Internet Explorer press ALT H click About Internet Explorer OR contact your IT Support Specialist If you are using an older version of Internet Explorer contact IT Support to upgrade Before you begin cont d To ensure that you can navigate through the system properly you must enable Compatibility View Mode in Internet Explorer Follow these instructions to do this yourself or contact your IT Support Specialist for assistance 1 Click on Tools Can t find tools Press the ALT key on your keyboard to activate the menu Select Compatibility View Settings In the Add this website field type tcet com Click Add Click Close Refresh your browser 208 212 B tS Getting started http cetratcet com Lo JO C X dle CETRA Log in 1 To get started launch Internet Explorer 2 Inthe Address Bar type cetra tcet com e TIP Do not include www before the address lt http cetra tcet com D GXx e For easy access add CETRA as a desktop shortcut OR Internet mee your Login ID and assword to sign in Explorer Favorite e Consult with IT Support ab
3. Centre for Education amp Trainin 1 g Class Time Morning Registered Clients Attendance Number Organization Site l 88X 50 Burnhamthorpe Road West eae Hon a a in Program Blocked Seats 0 4 Attendance ES d 12 17 Access the Hidden Job Market Jul 2 E B W ClientInformation f Action integrated Workshop Session List 1 From the Client menu select City e All v Session Date 30 Mar 2012 31 May 2012 Contracted Seats 50 Wo r ks h o p Se SS l o n Li st Organization am Session Code EO TCETSSX11028 Overrun Seats TCET Contro for Education amp Training 4 Class Time Morning Registered Clients 2 Usethe search criteria to view the list of Organization Ste daz CIR SSX 50 Burnhamthorpe Road West Class days Tue Fri Available Seats registe red cl lents Program Blocked Seats 0 p ES X d 1 J 1 ourse Code J Input Evaluation D 3 Click the 99m In put Evaluation button Cos the Hidden Job Market Mar 30 LU ep Evaluatiog m Attending Not Attending Reference 4 First Name Last Name Phone No Riles Transfer Legend amp Client Information f Action 5 Input evaluation results by response For each response click the is button Wa 8 AAABBB416852 AAA BBB 111 111 1111 13 Apr 2012 Referral 4 2 v v 5 Close 2 amp RABANW 414124 RAB ANW 111 111 1111 03 Apr 20 12 Referral Total Client s 2 W Input Evaluat
4. RABHAM413558_887006_Sample Resume docx a RABHAM413558 RAB HAM Unassisted F 111 111 1111 1121111 ti v Why a ti3eile x x Eeg ZI U k Da gn EOE Normal x Arial v Font Size I Ail Ml Ill g l gt Page 1 of 1 1 items Note Email history can be viewed via Submitted column in Job Posting or ES History Client File Integrated Sa E y e Career Specialist or Job Developer quss Client From the Employment menu select Job Posting a MEL Click the z email icon for the selected job Lii Use the search to find the client 1 2 3 4 Edit the email body as needed 5 6 ru R Job Matching Send Search next client as needed or close Client Email Address Search First Name Date of Birth Phone 4 b Last Name Reference Card amp Card No should be 7 digits lt Job Posting List City ALL Status Active Posting Y B Sy Job ID Employer ALL JobID Status Employer Name Job Title To Subject New job from TCET Iu 5 amp i3 eie ix LIE El EIS SC B abe Occupation Type NS Occupation 4 StartDate ClosingDate Mailto Notified Job Developer Normal v Arial Font Size v B 7 U GRACE SCIRE il i Ail Ill Sg 4 I 4 100006 Active Posting LT Accounting Services
5. 1900 Female Y Referred from Status in Canada Initial destination City of Landing CANADIAN CITIZEN v Iv Source of Income Original Occupation Country of Origin Birth First Language Where was your last position How many jobs have you had in the past years Reason for leaving BUSINESS CLOSED v on user Cent Heine account Preferred Flag Name Postal Code Y AT1A 1A1 Alternate Phone C Marital Status Landing Date Current Occupation Education Level Last day of employment v E Banned a US Client File Occasional Child Care NIC OCC To register a child for OCC services click on the OCC Info tab of the Client File Input the information Parent Info Emergency Contact Child Information Click check box next to the child who will be registered Select the OCC site Select the Registration Date Press Save Print OCC Child Registration Form for parent s signature RABHAM413558 08 Jun 2011 First Name FE HAM General Info Mola Bin ESNeeds Search Criteria Resume NIC Needs Service Summary Client History Occassional Child Care Registration PARENT INFOMATION Language Spoken at Home ENGLISH Y 2 p EMERGENCY CONTACT Last Name Contact Last Name First Name Contact First Name Phone Number 905 555 5555 Child Information Register First Name Last Name Preferred Name Date of Birth Gender Agein Months Chil
6. OCC Info ES Needs Search Criteria Resume NIC Needs S a ag Client History To refer the client to a workshop session J Referred to Workshops click Date of Referral Program Status Workshop Code Service Provider Site Start Date Workshop Days Referto 08 Jun 2011 Referral TCET SSX 50 Burnhamthorpe Road West 08 Jun 2011 We Th 11 Jul 2011 Referral TCET BCS 601 7700 Hurontario Street 22 Jul 2011 Fr 09 Feb 2012 LD Referral LD TCETBCS11002 l test 1 TCET BCS 601 7700 Hurontario Street 17 Jan 2012 Tu See Workshop Session Referral for Appointment with Staff Date of Referral Placement Category Program Service Provider Site Reason complete referral instructions No data to display Referred to other EO or Community Service Date Program Marne Mo data to display Client File Client History The Client History tab is a view only list of all actions taken in this cliei The following items can be viewed in this tab Client s file creation date Workshop Referral Workshop Attendance Visit History Via Visit History Button RABHANMATSSSS MEAIM Last Name Date of File Creation 08 Jun 2011 General Info OCC Info ES Needs Event History Date Program Event 19 Jul 2012 Not Attending 19 Jul 2012 Referral 24 May 2012 Referral 22 May 2012 Attending 27 Apr 2012 Referral 27 Apr 2012 Referral 09 Feb 2012 Referral 09 Feb 2012 Not Attending 09 Feb 2012 Referral 09 Feb 2012 Withdraw 09 Feb 2012 Not At
7. the site use one of the following NIC Offsite Itinerant 0000000 Mississauga 1111111 Malton 2222222 Oakville 3333333 Brampton South 4444444 Brampton East 5555555 Parliament 6666666 Clients Search id Don Mills 7777777 First Name Date of Birth Phone Last Name Reference Card 0000000 Card Mumber should be 7 digits Please input one or more search criteria then dick search button Please make sure document type and document are input correctly if you want to create a new file Create New File cont d Begin entering the client s information from the Registration Form into the General Information tab NOTE Red fields are mandatory Save the file in order to generate a Reference NOTE REF s are unique to each client file and should be used in combination with the Card to identify the client To print a copy of the registration form click Print Client Intake Form NOTE Form can only be printed after a REF is generated Tabs will vary RABHAMA19406 RABIA depending 04 Nov 2011 esse shi OCCInfo ESNeeds SearchInfo Resume NICNeeds Service Summary Card Service Date 9999999 Card should be 7 digits 04 Nov 2011 First Name Last Name RABIA HAMID Address City Province Mississauga v ONTARIO E Mail Phone rabiahamid88 gmail com 111 111 1111 Date of Birth Gender 13 v Jul v
8. 110 Class No Longer Exists Enroll in class LD TCETBCS110 Enroll in class EO TCETSSX110 Enroll in class EO TCETSSX110 1 From the Organization menu click on Workshop Outline 2 Using the search criteria find your workshop to avoid duplication 3 If it does not exist click 4 Input all basic information NOTE Red fields are mandatory 5 Input Weekly Schedule 6 Save Tip Use the Copy to action to easily duplicate a workshop session Tip If a drop down menu variable is missing a request must be submitted to the CETRA team to add ES If workshop is delivered by external agency where participant lists are undisclosed Click on the Partnership checkbox See ES Undisclosed Participant Registration for complete instructions Workshop Outline City ALL Start Year 2012 Month Apr Organization TCET Centre for Education amp Training Class Time ALL Site SSX 50 Burnhamthorpe Road West i Workshop Status ALL Program ES Workshop State ALL a aru Active Workshop Code Type Start Date End Date Weekly Schedule Seats Overru Blocked Taken Available Status Specialist No data to display Page 1 of 0 0 items r x Workshop Setup Actions Session Code Facilitator Select Facilitator Y Basic Information Organization Site Name Program TCET Centre for Education amp Training Y SSX 50 Burnhamthorpe Road West Y ES Start Date End Date Workshop Time Wo
9. E est f am L Information Resources Housing E Immigration Employment E LINC ELT C Others _ Immigration Passport _ Employment Services E Others Interpretation Transiation Bridging Programs Int Language Assessment Community Services E jsw Legal Financial Services mu BE L Fax Phone Language Training L Ontario Works Mentoring Program Revenue Canada rA L Photocopier Legal Municipal Services Other Employment Related E Tax Clinics F ain _ Library Recreation _ Library Parks Recrestion Service Canada E Commissioner of Oath om Im Oath Documents L Printer _ Orientation __ Food Banks m s __ Settlement Worker i Family Servi ER Other Volunteering x rvices se L Social Assistance Services L Shelter Childcare Services Fl Ph l L Phone _ Settlement __ Housing Services E Senior EMail Transportation L Transportation Women E Youth Issues E Youth Staff Notes 2000 characters max 2000 left Site JAI Select your site gt gt Y Information Counsellor p JOHN SMITH Date f 20 Mar 2012 n 1 Click on the ES Needs Tab in the Client File R amp I Staff 2 Complete Suitability Factors using check boxes 3 Input Comments Career Specialists 2 Assign a Status Unassisted Assisted Job Search JMPI In Placement Employed Retention In Training Inactive 3 Input CaMS Person Reference ID 4 Select S
10. Inc Accounting Clerk ACCOUNTING ACCOUNTING CLERK Nov 01 2011 Dec 06 2012 Ica 100003 Active Posting Critical Air Mechanical Inc HVAC Apprentice MECHANICS AIR COND MECHANIC Nov 26 2011 Nov 30 2012 LIN ZHANG in 100010 Active Posting Debt Freedom Canada Debt Freedom Administrator ADMINISTRATIVE BUSINESS ADMINISTRATOR May 31 2012 May 31 2012 0 LIN ZHANG Ce n t re fo r 100007 Active Posting Globe Wholesale Meats Inc Cashier RETAIL CASHIER Nov 15 2011 Dec 28 2012 i ALICE CHEUNG Ed u cat i O n amp Tra j n i n TM 100011 Active Posting McDonalds Manager FOOD INDUSTRY MANAGER May 01 2012 Jun 01 2012 0 JOHN SMITH ive iin PL Vien d 19 es e C ge e Page 1 of 1 5 items Job ID 100011 Position Title Manager Location Toronto Job Type Full Time Job Term 12 Industry FOOD INDUSTRY Category MANAGER Years of Experience 2 Education Level High School Diploma Language Wage per hour 15 20 E I e fo Work Start Date 01 Jun 2012 Note Email history can be viewed via Notified column or ES Posting Date 01May 2012 Closing Date 01 Jun 2012 Number of Positions 1 History Client File Copyright 2012 CETRA Need Help How do A
11. ON MAL OAK PAR SSX OFF 07 20 2012 Gp og nen Amend the boxes next to the scan record accordingly E CardID Name y eme TES wre lis epi NOTE By default a scan is recorded as a self directed service 121141 RAB HAM 20 Jul 2012 12 00 00 r4 giving a count to both ES NIC NS l Definitions NOTE To amend the scan record click or unclick the checkbox T ES For clients visiting the Employment Services program only NOTE New client scans should not be amended as Orientation NIC For clients visiting the Newcomer Information Centre only provided is a NIC amp ES service Self Directed For clients using the computers fax copier resource area If Self Directed all three boxes should be checked off Note NIC Program If initial daily scan is self directed NIC Survey should not include In House Computer Internet Service Defaults vary by site Visits Client Turnstile cont d If a physical card is not present a manual visit can be logged Messages 1 From the calendar select the date of visit mc oon wa oax par ss orc omer v RSRETEURESE July 2012 gt 2 Click the Qe button me RAB HAM 20 Jul 2012 12 00 00 neum Sat 8 9 10 2 13 14 3 A dialogue box will appear with 2 fields enter the Card ID OR client REF and press FE submit NOTE Client file must exist in order to log a manual visit NOTE If client is no
12. ad a resume click o Click Browse and navigate to the file on your local computer N Press Save To view update remove use the toolbar Email function to send resume to employer is also available in this section Resume Update Remove Email 3 Click the Resume button in the search result This section can also be accessed via ES History Client Information Search 3 Y First Name RAB Date fB h v Phoez kA Last Name HAM Refe Card Search Card Number should be 7 digits Reference a First Name Last Name Date of Birth Gender Phone Document ReferTo Resume 248HAM413558 RAB 01 Jan 1970 F 111 111 1111 1121111 Client Resume Client General Information Reference RABHAM413558 First Name RAB Last Name HAM Address no address City Mississauga Postal Code L5B 3C2 Client Resume Information ID upload date Resume Update Remove Email 85 20 Mar 2012 SAMPLE RESUME Add a Resume E Job Applied List ResumeID Job Posting Title Applid Date Employer Name Location Department Add a Resume e Resume Name Upload your file doce doc pdf bet P Browse O Save Cancel Client File Service Summary The Service Summary tab is a view only list x of Workshops Sessions that a client is Tie RABHAM413558 OSLAS RAB Rage HAM currently enrolled in upcoming only Gears Re JEN nam Date of File Creation 08 Jun 2011 General Info
13. d Category Comments 1 CHILD ONE 04 Sep 2010 Male v 18 Infant Allergic to peanuts 2 CHILD TWO 12 Sep 2011 Femal v 6 Infant 3 F lv v 4 E Y Note Blank first name last name and birth day means to remove the child A Site 4L Registration Date I UJ v 20 Mar 2012 a A A Ji d Children under 19 months cannot be registered for this service Client File NIC Needs NIC 1 To record NIC services using the Survey click NIC Needs tab in Client File Input data from NIC Survey using check boxes Enter Staff Notes Select Site Select Information Counselor name or Self Directed 6 Select date of service TE LE EA 7 Press Save To insert a new survey click Insert New Survey and repeat the process RABHAM413558 HELENA RAB Last Name Date of File Creation 08 Jun 2011 NIC Needs Information Category Referred To Education amp Training Health Settlement Apprenticeship Community Health Centres HOST Accreditations Accreditation L Computer Training Forms El isap E Education Training E Other Assessments E Higher Education T Health Services 7 NsP Employment E Regulatory Bodies E Other Training E Insurance 7 swis 7 Famity Related E Schools Translation and Interpretation Finances CIC Passport Secondary Assessments Language Information Sessions T Health E Citizenship
14. ender Phone Document Refer To 01 Jan 1970 F 111 111 1111 1121111 Client Referral Client General Information Client Session Information Reference RABHAM413558 Child ren 2 Program Course theme MAN EO TCETSSX12001 L Create your Last Name HAM eferra Professional Brand Address no address City Mississauga Postal Code L5B 3C2 Referral LD TCETBCS11002 L test 1 Doc Type Card Number Select Course Search Criteria Advance Search Options City All Cities v Childminding Available V Only Indude Course Time Any Time Y A3 E Organization TCET Centre for Education amp Training r Transportation Assistance Available 4 Must Indude Course Day Any Day Y Site SSX 50 Burnhamthorpe Road West 7 Seats Available Indude Time Conflicting Courses Program ES v Available Course s for the Client Program Service Provider Site Asbestos 50 Burnhamthorpe Road West Removal Training Electronic Job 50 Burnhamthorpe Road West Saard Access the 50 Burnhamthorpe Road West Hidden Job Market Legend Course in Blue Seats available and no time conflict Black Seats not available Selected Course EO TCETSSX11023 Session Type Start Date End Date Weekly Schedule Jan 18 2012 Jan 31 2013 Sa 10 00AM 10 01AM Mar 01 2012 Mar 29 2012 We 9 09AM 10 10AM Th 9 09AM 12 10PM Mar 30 2012 May 31 2012 Tu 8 00AM 11 00AM Fr 10 00AM 12 00PM REFER TO CLASS Organizat
15. ion Note Results cannot exceed the of clients in Attending status Workshop Topic EO TCETSUSX12042 L Second Career On a scale of 1 5 how likely are you to recommend our services to someone looking for similar services as those you received Note Results are saved instantly 4 5 Strongly Recommend E gt 0 Subtract 4 Generally Recommend Add 0 _ Subtract 3 No General Option Add 0 _ Subtract 2 Rather Not Recommend _ Add 0 _ Subtract 1 Strongly Not Recommend Add 0 _ Subtract Total 0 Attending 0 Notes Evalutation results are immediately saved Employer Management petuip ES f2 A Employer List Employer Information f l D All Companies Active Companies Inactive Companies T Abbre Employer Name Oty ALL Company ALL ERI Eo McDonalds i Street amp Street Name 74 123 RONALD MCDONALD City Postal Code Toronto vy M9M 9M9 Additional information P 4of0 0 items Job Matching Add New Company E t Job Developer From the Employment menu select Employer List Add New Company To add new employer click Location Information Location Information Abbrev MCD1 Street 123 Nearest intersection KING QUEEN Site Name te Street Input employer data Activate by selecting the Active check box KING PANE Toronto Cl IC k Add Location Input location site data Activate by selecting
16. ion Centre for Education amp Training Site 50 Burnhamthorpe Road West Session Code EO TCETSSX11023 L Asbestos Removal Training Previous Refer the client to the selected course Oo S e Program ES Class Time Morning Weekly Schedule Sat 10 00AM 10 01AM Apply T Workshop Session Referral cont d roubleshooting If you are unable to find a workshop in the search results the client maybe registered for a session during that time period Click the checkbox for Include Time Conflicting Courses under Advance Search Options This will cause all conflicting sessions to appear in red Sessions where seats have filled up will appear in black Centre Br Education amp Training Client Referral Client General Information Reference Child ren First Name RAB Last Name HAM Address no address City Mississauga Postal Code Doc Type Card Number City All Cities Organization TCET Centre for Education amp Training Site SSX 50 Burnhamthorpe Road West Program ES Available Course s for the Client Service Provider Site 50 Burnhamthorpe Road West 50 Burnhamthorpe Road West 50 Burnhamthorpe Road West 50 Burnhamthorpe Road West 50 Burnhamthorpe Road West 50 Burnhamthorpe Road West 50 Burnhamthorpe Road West Legend Selected Course None Client Session Information 2 L5B 3C2 EO TCETSSX12001 L Create your Professional Brand EO TCETSSX11023 L Asbe
17. is section will allow you to View the email address on file e If there is a typographical error in the email address contact CETRA staff View your Service s Your department will be listed here if an error is notice contact CETRA staff Change your password 1 Todo this click on the Set Password Button 2 Follow the instructions on screen My Account User Account Information Role ALL TP Coordinator TCET Centre for Education amp Training Page 1 of 1 1items 2 Need Help How do 2 Feedback Al Messages 21 CHANGE PASSWORD LoginID JSMITH Input old password Input new password Verify new password PaSsword is case sensitive and must match following rules At least one uppercase letter A Z At least one lowercase letter a z At least one number 0 9 Between 7 to 15 characters New password and verifing password should match Visits Client Turnstile When a client visits a site they are required to scan their TCET Client Card at the front desk barcode scanner The information from their card is sent to CETRA The information collected here is vital for the reporting purposes The scan record can be viewed in the Visits tab This section is accessed through the Messages window Lower Toolbar Select the abbreviated tab for your site i e Sussex SSX Inbox 0 Sent Requests 0 Newsi ERIS BEC D
18. ite 5 Select Career Specialist Assisted Clients ONLY 6 Save Client File Employment Services Needs Status Unassisted y CaMS Person Reference ID 5555555 V Ineffective Independent Job Search v Age under 20 45 V Education Level Attained lt Grade 12 V Source of Income EI OW ODSP No Income V Education Credentials from Outside of Canada 9 v Language Y Lack of Relevant Credible or Canadian Work Experience V Labor Market Change laycff job loss within 6 months V Time Out of School Work or Training 226 weeks v Aboriginal Person Y History of Poor Work Retention 2 jobs in past year V Person with Disability E Credentials from Outside Canada not recognized regulated trade E Employment Skill limited skill experience inconsistent with labour market certificate profession attachment career goal or with labour market needs employer requirements V Unemployed V Out of School Training V Legally Entitled to Work in Canada V Client registered with another service provider Specify in comments Comment 2000 characters max 2000 left Site Select your site gt gt Career Specialist JOHN SMITH Update Date ee ee Note Contents of this page will only appear on the Client Intake Form once saved Client File Search Criteria Job Search Profile ES Career Specialists This section must be completed in order for the clien
19. n Code EO TCET55X11028 Overrun Seats Not Attending instead of Attending 4 T Class Time Morning Registered Clients Organization Site TUNES ek alias Road West Class days Tue Fri Available Seats E E f locked Note To print a sign in sheet click the Print uc button after step 2 Course Code 11028 Access the Hidden Job Market Mar 30 s gt gt Attending Legend t amp Client Information g Action Not Aiton x Reference 4 First Name Last Name Phone No Status Date Transiter 4 1 o AAABBB416852 AAA BEB 111 111 1111 13 Apr 2012 Referral A v 2 e RABAMW414124 RAB ANW 111 111 1111 03 Apr 2012 Referral P Total Client s 2 uy integrated In ES workshops where participant list is not disclosed attendance can be indicated manually 1 From the Client Menu click Workshop Session List Client Mete 2 Use the search criteria to view the list of registered clients M Search den 3 Click the _ amp Attendance button 4 A dialogue box will appear enter the of clients who attended NOTE In order to complete this attendance the Partnership check box must be selected in workshop setu D See Workshop Session Setup for complete instructions Workshop Session List E Workshop Attendance Input City All 2 Session Date 02 Jul 2012 02 Jul 2012 Contracted Seats 10 Contract Number 10 Organization j 9 Session Code EO TCET55X17017 Overrun Seats TCET
20. naht S 2012 CETRA f CETRA Interface Main Menu Organization Employment Client Reports C gt Reports Organizstion Je Organization List ue Employer List Search Client 4 Monthly Reports abc qn LA X qe d Workshop Session Job Posting Y zz Workshop Session List E Dynamic Reports Outline Job Matching eS Resumes rE My Account Organization List TCET Employer List FS Search Client Monthly Reports Company and Site setup company contact setup Search find client edit Pre formatted monthly Workshop Session Job Posting file create new file reports Outline ES setup for jobs Workshop Session list Dynamic Reports Setup for Job Matching Attendance print list Ad hoc reporting system Workshops Sessions ES Client job Resumes My Account matching ES Client resume Password reset email management and service verification Menu options may vary depending on user roles and accounts CETRA Interface Lower Toolbar If assistance is required with a client file or workshop session use the Need Help section to send an email to the Help eA ti Desk For quick tips reminders and troubleshooting with a sica sas eie Scio about the system use the Feedback Ensure that the REF or simple tasks check the How Do section to find a OT d i section to send an emall Session Code is quoted solution prior to contacting the Help Desk How do e If a _ i w rden Organization Ce
21. ntre for Education amp Training in Bir ps us at User Mame JOHN SMITH 905 949 0049 ext 4000 Q navigate th L Like the T EXT NATA Feedback CETRA Helpdesk Q c Q Q EDIT Q ENT Q Centre fo Education amp Training The News tab of the Messages screen Lower Toolbar will appear by default upon Login Notifications and system updates from the CETRA development team will be posted in this section This window can be opened at any time by clicking the Messages button in the lower toolbar New unread messages will be E The counter will reflect the number of unread messages W i164 Br Education amp Trainina Create Inbox 0 Sent Requests 0 mame Visits 51 Forms TCET Registration Form February 2012 Revision WHAT S NEW 13 Feb 2012 Enhancements ES Needs R amp I CS 06 Feb 2012 Enhancements Workshop Session List Print Form 23 Dec 2011 Enhancements ES Job Search Profile C 07 Dec 2011 Enhancements OCC Component 07 Dec 2011 Enhancements Client File NOTICE System deanup will be conducted during the month of February to provide ease of use At this time we will be renaming buttons titles and making other minor changes All efforts will be made to consider feedback that has been received Thank you Copyright 2012 CETRA Your Integrated Sof Once logged in click the i lit button from the shortcut menu then select your username Th
22. out how to do this Clear Login TIP Does your login button look like this km If so you re not using Internet Explorer Logging in Use your assigned Login ID and password Login ID Your login ID is your First Name Initial Last Name E g JOHN SMITH gt JSMITH TIP The Login ID will automatically default to CAPS ensure that Caps Lock is off e Your default password Welcome00 e For security reasons the password should be changed often Forgot your Password 1 To recover the password click on the link below the login screen Forgot your Password 2 Follow the on screen instructions the password will automatically be emailed to the email address on file Enter your Login ID and Password to sign in Clear Login FORGOT YOUR PASSWORD LoginID JSMITH OK Cancel Note An email with your login ID and password will be sent to the email address connected to your CETRA account For assistance please email us at rhamid amp tcet com l p l f f f 1 H Gom A me ES i m lt f r h e m a n t n JO J EA arin LACPE Jg 3 S g W i _ n d 3 M 5 N i n i E E a A i S n Li ws is Ge i gt keH i E Pd fap f gt 4 CETRA Interface W gged in JOHN SMITH Log out 2821 A G j 4 vr N Search Citent LE Appointment M My Account em J GA um j AA Copy
23. own menus Input job posting information Save Employer McDonalds JOB DEVELOPER Job Title Location Job Type Term Months Occupation Type Occupation Years of Experience Education Level Second Language Working Start Date Posting Start Date Posting End Date Wage Salary Reports to Additional Incentives Number of Positions COMPANY PROFILE The information in this v King Street uad Manager Toronto Full Time 12 FOOD INDUSTRY MANAGER Less than 1 High School Diploma All Language 01 Jul 2012 01 May 2012 Yv 01 Jul 2012 Wage From s 10 Ronald McDonald Free Big Macs 1 Department v Head Office v Posting Status Active Posting To 15 in field will be revealed to the client If you do not wish to disclose the company information to the client post generic company information in this field JOB DESCRIPTION The information in this REQUIREMENTS The information in this OTHER DETAILS field will be revealed to the client field will be revealed to the client The information in this field will be revealed to the client s i C E T R A Integrated SAISAN Job Developer OR Career Specialist 1 I Job Matching Search ES Job Matching From the Employment menu select Gry ALL Cle y ALL Job Matching Find the job you want to match clients for use search to filter Click the Ma
24. rkshop Title Contract 02 Jul 2012 v 02 Jul 2012 Morning Access the Hidden Job Mz ES 90001 01 Jan 2010 tc Capacity 10 Type of Session Career PI Overrun Seats Blocked Seats Available Seats Session Status 0 0 10 Completed Room anning Niagara 120 Offsite Location Audience Category General Public Weekly Schedule Days Monday Tuesday Start Time 09 00 AM End Time 10 30 AM Break Lunch Time 0 mins v Format for start time and end time usmnerlimi 1 50 should be like 09 00 AM 02 30 PM m B Your Integrated S To refer a client to a workshop session go to Search Client from the Client menu or Shortcut menu Search find the client From the search results click the 4 Refer to icon This section can also be accessed via Service Summary From the Client Referral page use the search criteria to find the workshop session Select the workshop session by clicking the check box Click Refer the client to the selected course Confirm the information and click Apply 2 M Search Client Client Information Search Date of Birth l i First Name RAB Last Name HAM Reference tw iL Reference a First Name Last Name A B Workshop Session List Ce Resumes Ab RABHAM413558 RAB HAM v Phonez C Card Search Card Number should be 7 digits Banned Client ad Date of Birth G
25. stos Removal Training LD TCETBCS11002 L test 1 v Childminding Available 7 Only Indude Course Time Any Time 7 v Transportation Assistanc V Must Indude Course Day Any Day Seats Available 4 Indude Time Conflicting Courses Asbestos Removal Training Job Search Strategies Access the Hidden Job Market Access the Hidden Job Market Create your Professional Brand Access the Hidden Job Market Black Seats not available Start Date Jan 13 2012 Jan 18 2012 Feb 15 2012 Feb 08 2012 Mar 20 2012 Apr 28 2012 Apr 30 2012 End Date Feb 29 2012 Fr 4 00PM 4 05PM Jan 31 2013 Sa 10 00AM 10 01AM Jun 29 2012 Mo 11 09AM 9 10PM May 18 2012 Mo 9 09PM 10 10PM Mo 9 09AM 11 11AM Tu We Th Fr May 20 2012 s oS AM 11 12AM May 31 2012 Mo 9 09AM 11 10PM OOoO o o Oo 00 0 08 Apr 30 2012 Mo 9 00AM 10 00AM Red Time conflicting i C E r R A Integrated elu nig EN Session Attendance 1 ea 1 Fromthe Client Menu click Workshop Session Client eeports List 5 Search Client 2 Use the search criteria to view the list of registered clients 3 Click the check box next to all clients who have attended 4 Click the 4 icon then Attending Workshop Session List City All hal Session Date 30 Mar 2012 31 May 2012 Contracted Seats 50 Repeat steps for clients not attending click p p 5 Organization ax Sessio
26. t a card holder use REF to log a manual visit To remove a record from the daily count simply clear all 3 check boxes next to the record NOTE If a scan has been recorded more than once a day only the first record of the day will be counted Add Visitor 5 Troubleshooting If scan records do not appear in CETRA a Ensure that LogVisits application is running b Restart the LogVisits application LogVisits Appliaction does not run on TouchScreen systems Your Integrated Soll Search Client Create New File If a client is not a card holder their file should be searched using the Search Client menu 1 From the Client menu or shortcut select ry search Client 2 Enter search criteria to find file start with a vague search E Workshop Session List 2 If file does not exist enter a new 7 digit card number in the Card field For phone clients see Create New File Using Generic Card y Resumes 4 Click Create New File Clients Search First Name Phones __ Last Name Reference Card sie Card Number E 4 7 digits Please input one or more search criteria then dick search button Please make sure document and document are input correctly if you want to create a new file Create New File Search Client Create New File Using Generic Card For clients wishing to register over the phone use generic a Card to create a file Based on
27. t to be considered for job matching Click on the Search Criteria Tab in the Client File Select criteria from the left columns use Add gt button to bring to right To find an Occupation Click on an Occupation Type this will update the list of Occupations Occupation Type Occupation Select criteria from at least 1 or both of these sections in order for the client to be matched Location Select only if client is restrictive of employment location Job Type Select only if client is restrictive of job type Other Fluent Languages Select all that apply omit English Wage Salary input minimum based on client s requirement Keywords input skills certificates etc Separate with comma le CLIENT INFORMATION RABHAMAT3558 08 Jun 2011 4 GeneralInfo OCC Info ES Needs ea w Occupation Type All A ACCOUNTING ADMINISTRATIVE Occupation ACCOUNTANT ACCOUNTING CLERK ACTOR MODEL ACTRESS MODEL ACUPUNCTURIST Minimum Wage hourly All Keywords Notes 2000 characters max 2000 left eric ES History NIC Needs Service Summary Client History Selected Conditions Minimum Salary yearly All Note Up to 3 criteria can be selected for each list Note Information is saved immediately Tip To quickly jump to a criteria use your keyboard to type the first letter Client File ES History ES This section is a view only page with the client s his
28. tch button for that job Job ID Stay C AM T Active Inactive Employer List i Occupation Type Ciecupation Employer Name Job Title Start Date Chsing Date Match Submitted ACCOUNTING xn 100006 ACCOUNTING CLERK LT Accounting Services Inc Accounting Clerk Nov 01 2011 Dec D5 2012 amp Job Posting 100007 RETAIL CASHIER Globe Wholesale Meats Inc Cashier Mov 15 2011 Dech2z8 2012 BUSINESS m 100010 ADMINISTRA ADMINISTRATOR Debt Freecom Canals Debt Freecom Administrator May 31 2012 May 31 2012 i Jm Es AIR COND 3 100003 MECHANICS Critical Air Mechanical Inc HWA Apprentice Now 26 2011 Nov 30 2012 3 0 Amend the search criteria based on MECHANIC 100011 INDUSTRY MANAGER McDonalds Manager May D1 2012 Jun 01 2012 your preference Page 1 of 1 5 items Click Search From the search results click the E apply icon to view select client c pete resumes Company McDonalds ion King Street Keyword Location Toronto v Wage 20 Co nt d on next ORE FOOD INDUSTRY W A All Education Level Salary I Occupation MANAGER Sana All Language Tee Full Time Ste All sites v cere ALL Status hem Al Reference a RABHAM413558 HAM E 111 111 1111 1121111 Page 1 of 1 1 items SD Integrated Sd Joa Job Matching Search Cont d cont d from previous Client Resume List Client General Information
29. tending 09 Feb 2012 Referral 16 Jan 2012 Not Attending 16 Jan 2012 Referral 16 Jan 2012 Not Attending 16 Jan 2012 Referral Page 1 of 2 29 items 1 2 nmmmnmosnmnesenummmm Search Criteria ES Summary Course EO TCETSSX12015 L EO TCETSSX12015 L EO TCETDON12004 EO TCETDON1200 EO TCETSSX11023X L EO TCETSSX12001 L LD TCETBCS11002 L LD TCETBCS11002 L LD TCETBCS11002 L EO TCETMAL1101 X LD TCETBCS11001 L LD TCETBCS11001 L EO TCETSSX11023 L EO TCETSSX1102X L EO TCETSSX11023 L s TCET SSX 50 Burnhamthorpe Road West EO TCETSSX11023 L Site TCET SSX 50 Burnhamthorpe Road West TCET SSX 50 Burnhamthorpe Road West TCET SSX 50 Burnhamthorpe Road West TCET SSX 50 Burnhamthorpe Road West TCET SSX 50 Burnhamthorpe Road West TCET SSX 50 Burnhamthorpe Road West TCET BCS 601 7700 Hurontario Street TCET BCS 601 7700 Hurontario Street TCET BCS 601 7700 Hurontario Street TCET MAL 3233 Brandon Gate Drive TCET BCS 601 7700 Hurontario Street TCET BCS 601 7700 Hurontario Street TCET SSX 50 Burnhamthorpe Road West TCET SSX 50 Burnhamthorpe Road West TCET SSX 50 Burnhamthorpe Road West NIC Needs Service Summary f di Ga Comments Transferred Enroll in class EO TCETSSX120 Enroll in class EO TCETSSX120 Attending in class Enroll in class EO TCETSSX110 Enroll in class EO TCETSSX120 Enroll in class LD TCETBCS110 Enroll in class LD TCETBCS
30. the Active check box Save E MES NE OM LM M a Department Contact Add Department Name 7 Lf oom 10 Click a fice l ntact 72 11 In Name field input department name reu Contact 2 Phone 12 Input contact data LI I U9 Select Job Developer name H T Save M9M 1A1 Deparment Select a department gt gt Web Site Employer Type www mcdonalds ca Fast Food Type Street direction Suite Room Lane v North v 100 Phone Ext Fax CaMS ID 416 111 1111 1000 416 111 1112 12345677 V Active LS Close Save ype Street direction Street Y East X Nearest transportation route TTC 123 Region lt TORONTO YiMain site V Active o Job Developer JOHN SMITH gt Ext Faxr 2000 E Y E Mail rmcdonald mcd ca Mentor Ext Fax C E Mail Mentor Save Close Note Employer must be set up before posting a job Job Posting Setup ES IOC Emplawrment Client Repo 1 B Employer List Status Waiting v Employer ALL JobID 4 Status Employer Name Job Title Occupation Type a Occupation 4 Start Date Closing Date Mailto Notified Job Develope Page 1 of 0 0 items Job Developer 1 2 3 4 E Note To make a job posting inactive use the Posting Status drop down menu From the Employment menu select Job Posting To post a new job click Msg Select employer location department from drop d
31. tory Career Specialists To add manage resumes click the button at the bottom of the page For uploading and managing resumes see Resume Management Definitions Resume List A list of all resumes currently uploaded to the client file Job Posting Email Notified List A list of all job postings which have been sent to the client See Job Posting for sending to clients Job Posting Submitted List A list of all job postings and respective employers which have been sent resumes for this client See Job Matching for sending resumes to employers RABHAM413558_ HEIS Last Name 08 Jun 2011 General Info OCCInfo ESNeeds Search Criteria f i iJa NICNeeds Service Summary Resume List ResumeID upload date Title 85 20 Mar 2012 SAMPLE RESUME Job Posting Email Notified List Employer Job Title Globe Wholesale Meats Inc Signet Floor RETAIL CASHIER Cashier Job Posting Submitted List ResumeID Employer Job Title 85 LT Accounting Services Inc Skymark Accounting ACCOUNTING ACCOUNTING CLERK Accounting Clerk SendDate Sender 24 Apr 2012 GRACE Submitted Date Sender 23 Apr 2012 GRACE Your Integrated Sot Client File Resume Management ES Uj Career Specialists T MR 1 From the Client menu select Resumes 2 Search find the client file OD Ir Workshop Se NNI jst Add a Resume 5 Enter a name in the Resume Name field Usually resume type or occupation 4 To uplo
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