Cryptobin User`s Manual
Contents
1. e JIDE NRIS c copyright NRI SecureTechnologies Ltd Browsers Supported by Cryptobin The functionality of the Cryptobin has been verified on the following list of supported browsers as of Oct 2013 Microsoft Windows E er Version 6 0 7 0 8 0 9 0 10 0 in Desktop mode 11 0 in Desktop mode Mozilla Firefox 24 0 Microsoft Internet Explorer JavaScript and cookies must be enabled eThe above list of supported browsers is subject to change without notice Browser Settings e Make sure you are connected to the Internet and have access to the fig 1 IE Internet Options Cryptobin web site Internet Options Gg Privacy Content Connections Programs Advanced e In most cases no changes are necessary to your browser settings SETT ita hh e OEE E However should vou encounter anv difficulties connecting to the Cryptobin web site please change your browser settings according to the following instructions e 0 e Local intraneN Trusted site Restricted sites 4 This zone contains all Web sites you haven t placed in other zones or Internet Explorer Users Security level for this zone 1 From the menu select Tools then Internet Options fig 1 Custom Custom settings To change the settings click Custom Level To use the recommended settings click Default Level 2 Select the Security tab and click the green Trusted sites icon 3 Click the Sites button2. 4 Inthe Add this Web site to the zone text box enter the URL for the Cryptobin web site fig 2 fig 2 IE Trusted Sites Trusted sites 5 Click the Add button This will add the URL entered above to the list of trusted web sites in the Web sites box You can add and remove Web sites from this zone All Web sites in this zone will use the zone s security settings 6 Click OK to close the Trusted sites dialog Add this Web site to the zone l https The site URL For CrvptoMail 7 Click OK to close the Internet Options dialog Web sites The above procedure assumes all other browser settings are set to default C Require server verification https For all sites in this zone If any of the other settings may have been changed then from the menu go to Tools then Internet Options and select the Security tab Click the Custom Level button in the Security level for this zone fig 3 Firefox Options area and ensure that Cookies Scripts and Downloads are enabled am For zirefox U sers General Tabs Content Applicatio Becurity Sync Advanced Tracking C Tell websites I do not want to be tracked 1 From the menu bar select Tools then Options fig 3 History 2 Select Privacy from the categories at the top and select the Remember history Firefox will remember your browsing download form and search history and keep If Use custom settings for
3. Set a new password To set a password enter the password here Enter the password again for verification 7 16 alphanumeric characters and symbols Password eeccseee Veri ication eseese Set a hint to the password you entered Set no hint O Set a hint Notification E mail You can opt whether or not to receive a notification when the file is downloaded O Receive a notification when the file is downloaded Your screen display may differ from these examples depending on your computer s settings Address specified transmission Using the Address Book 1 Displaying the Address Book Screen fig 21 The Address Book is used to manage e mail addresses used for Address specified transmission This function is available only when the Address specified transmission option is enabled 1 The Address Book screen can be displayed by clicking the Address Book button in the menu bar or in the Send Mail screen 2 Add a Group optional figs 21 amp 22 1 Click the Add button fig 21 2 Enter a Group Name fig 22 3 Select one or more e mail addresses you would like to associate with this group from the Address Information Not in This Group list and then click the Add to Group button to move the selected e mail address into the Address Information in This Group list fig 22 4 Click the Add button to complete registering e mail addresses in the Group fig 22 A maximum of 100 gr
4. Details of Mail Received area Enter the Encrvption Kev as set bv the sender and l fig 8 Details of File Received Screen click the Show Content button anual FAQ Help Logout If you do not know the Encryption Key check with the sender m Received Information Send Ti Validity Period 2012 03 22 18 40 21 2012 03 29 18 40 21 Group Sender i MEL ceived Mail lis Date Removed va ed Files fig 9 0 1 y Notify by e mail of recei m Details of Mail Received Subject Conference material Comment B En When the Download Message Body or Download button is pressed is the download screen will be displayed Specify a destination where you would like the files to be saved and then start the download t to the Encryption Key Encryption Key r the Enc Popii ii dal aad elek ja Show Content button Chee ae si thie ender if y ot know the Enervptior n Key When the files have been downloaded an e mail will automatically be sent to notify the sender that the files have been received It is possible to download the comments body and attached file s as one compressed file ZIP or TAR GZ format by clicking the Download All button These compressed files may be decompressed by using tools such as Lhaca I ar E User pirati anual FAQ Help Logout e U ww Tom Secure 2012 06 22 Details of File Received je Send Time 2012 03 22 18 40 21 Group Validi
5. and Encryption Keys can not be saved as r e part of a draft mail The material used the conference is sent Please receive it TIo onteni ae te yee omme el ea e Seha the oa mail to the recipient with no encryption e pay a R m L m a eving a Draft Mail figs 12 amp 13 ener l l p Message Body i Thank you for telephone for the other day 1 l Click the Draft Mail button in the menu bar ja material dead the conference is sent Tom Secure 2 Inthe Draft Mail screen click the Subject of the draft mail that you would like to retrieve 3 The selected draft mail will be displayed in the Send Mail screen I File s B A draft mail may also be retrieved from the Send Mail fig 12 Draft Mail Screen y PELERIN DUDE n Se a nares Draft Mail ving a Draft Mail fig 12 of m d as dr mi Clicking the subje aa etl bik gt Se ndika ils n witl To remove a draft mail go the Draft Mail screen select m II TE Ten the check box of the draft mail that vou want to remove ee ee eee and then click the Remove button fig 13 Send Mail Screen IITE 1 ae ure fajl kiel i rs Send Mail Extend Edit Time Send Confirm and Send DELAI Select a draft mail draft mail J click the Retrieve button Your screen display may differ from these 4 examples depending on your computer s settings Address specified transmissi
6. other day ie mater ial used the conference ent User Setting Default Setting 1 Click the Settings button in the menu bar then on ma a ri L Defa u It Setti n g i Password Settings Encryption Key Set Encryption Key Not set Encryption Key NI Number of Te 10 1 Click the Defautt int Setting Set no hint to the Encryption Key 2 Enter your desired default values for each field Setting menu a a e Require acknowledgement from recipient Notification E mail Notify the sender of your receipt of the file a MI Receive a notification when the file is downloade 3 Click the Save button to save your new settings bar Conditions for jie spec sified Reply not allowed Reply allowed only once Reply allowed mail reply 2 Enter default values How to Save and Retrieve Draft Mails Only When Necessary Frequently used message content and or settings can fig 11 Send Mail Screen be saved as draft mails and retrieved later for repeated o DUDA H Eerd expiration Mal EAA beb ansnozz Laden use Up to 20 draft mails can be saved Send Mail B Extend Edit Time J Qonfirm and Send J DELIE Select a draft mail a s am Click the poate ound Select Recipient j a Draft Mail fig 11 16 Se n Ken Sec Cc Tom 1 Inthe Send Mail screen create the message that you would like to save as a draft mail 2 Click the Save button Attachments
7. e material used the conference is sent Please receive i 2 Access the Cryptobin login page by clicking on the URL provided in the e mail then login using your user ID and password Group Name Sample Group Sales Division Ken Secure d Tim 2012 03 22 18 40 Val idity perjodi 2012 03 29 18 40 ile s ae doc Message Body Exis If you do not know or have forgotten your user ID and or password contact your system administrator Please be aware that files are automatically deleted when their validity period expires Notification 1 Newly received mails through the Cryptobin are listed under the New Uploads on the Top Page e JUJFAL i ure are oe Top Page 2 Click on the Subject or File Name of the message you would like Maintenance Information There is no maintenance scheduled at this time to open This will take you to the Details of File Received screen BEEE L Last Login 2012 08 22 18 22 31 L 2 New U le oads 2012 03 22 17 52 31 You may also receive messages by clicking Received Mail List menu E fee ew uploads are displaye Subject File Name Group Receive Time B Conference material Market doc Sample Group Ken Secure 03 22 18 40 m User Information Show s of File Received fig 8 i Maintenance Date XX OO from 23 00 If the sender has set an encryption key for a message the Encrvption Kev text box will be displaved in the
8. emove from Group ken secure ken secure co jp Sample group y secure lucy secure co jp Sample group fig 23 Address Edit Add Screen Add Address Information Add jil Back of Information 3 2 Enter an address information 3 3 Add to Group Add to Group Remove from Group Unaffiliated Your screen display may differ from these examples depending on your computer s settings
9. history has been selected check the tii fi kom weksies vai Nist Accept cookies from sites 3 lt Firefox 22 or earlier gt Di i ee a Q kol Select Content from the categories at the top of the Options ss Block pop up windows dialog and check the Enable JavaScript checkbox Fee ee earl Enable JavaScript 4 Click the OK button to close the Options dialog Your screen display may differ from these 1 examples depending on your computer s settings How to Send Vour Mail through Crvptobin User Login fig 4 Send Mail Screen Access the login screen from vour browser enter vour user ID and password then click the Login button AJ I J TE User Password exi piration Manual FAQ Help Japanese Logout e ma ww Ken Secure Sales Division 201 eds Send Mail Extend Edit Time Confirm and Send Draft Mail If you do not know or have forgotten your user ID and or password contact your system administrator lest Eee Display the Send Mail Screen fig 4 3 Specify Click Send Mail on the top left menu bar Recipient kan Subject Conference material i Sm Fee tr unde creer i ent 1 Select a group name from the Group pull down menu A list of users to whom you can send a mail through the Cryptobin will me LS be displayed under the Cryptobin user tab in the Select emma ae Recipient area pe reece i 2 From the list on the left select the users
10. le has been deleted by the sender start the down load The file has been deleted by yourself About the Cryptobin Service Cryptobin is a service jet uses advanced security technology to allow users to safely and reliably exchange digital files over the Interne You are currently using one on of Cryptobin service When the files have been downloaded an e mail will automatically be sent to notify the sender that the files have been received fig 18 Attached Files e JUIJHAL kno wledgement of Receipt fig 18 Cryptobin Address specified reception Once the downloads have finished clicking the B Manual Download Acknowledgement of Receipt button will send a a acknowledgement to the sender that all files were received isse sa sija Send Time 2012 03 22 19 23 21 Validity Period 2012 03 29 19 23 21 H H H 7 Number of Receipts 0 This will change the status of this message on the sender s Last Recs Tr 7 Comment ello Sent Mail List screen to Acknowledged Ce icicles d Message Body Thank you for telephone for the other day The material used the conference is sent Please receive it 3 Download Attachment i esze Market doc 916 Kbyt Acinonledeement 4 Acknowledgement o Receipt Bl Rev JI Remove File Received i Vour screen displav mav differ from these examples depending o
11. n your computer s settings Address specified transmission How to reply Optional Service The following sections only apply to users who have entered into a separate contract for this optional service MA l fig 19 Address specified reception Screen e JUIFAAL Cryptobin Address specified reception specified reception Screen fig 19 A reply can be sent to the sender if you sent the original message giving permission to reply through the Cryptobin B Manual Download Details of the File Click the Reply button at the bottom of the Address specified eee i Send Time 2012 03 22 19 23 21 reception screen to go to the New Mail screen ality Period 2012 09 29 1920 21 Number of Receipts 0 Last Receive Time Comment ello he material used the conference is sent Please receive it Message Body Thank you for telephone for the other day fr The material used the conference is sent mm f r aA f Cc een Ig n 20 Please receive it E Tom Secure The New Mail Screen is displayed Download Messac Boy 10 Attachment i File Name File Size Market doc 976 Kbyte a m JO FET N lt onte nts f l g n 20 of Receipt i Acknowledge of Receipt Remove File eee A 1 Reply 1 Enter the message in the Message Body to reply 2 Click the Browse button to select files saved on
12. nd Options fig ae l The ret bafer layers ed the conference is sent Various send options such as Validity Period Acknowledgement REIN ark yas tr ero tara her or of Receipt and Notification E mail may be set by selecting the tm respective option in the Send Option area Isas Ss To display these options click the Show button to the right of the ama a Send Option section header ger onon IE Reet ledgement Require acknowledgement from recipient on R Notification E mail E Notify the ender na eipt of the file end fig 5 cheesy e Conditions for address specified Reply allowed mail reply Click the Send button at the bottom of the Send Mail screen if you are ready to send your mail through the Cryptobin right away Click the Confirm and Send button if you need to check your message before sending it After you have finished checking your message in the Confirm Content to Send screen click the Send button to send it Your screen display may differ from these examples depending on your computer s settings How to Receive and Repiv to Crvptobin l Notification fig 6 fig 6 E mail Notification 1 Whena mail through Cryptobin is delivered e mail notification is sent to the recipient s Dear Tom Secure Thank you for using Crvptobin You have received one or more files on the Cryptobin server https xxxxxx login en mal from Sender Th
13. nference material J Comment ello Various send options such as Validity Period Acknowledgement a ee of Receipt and Notification E mail may be set or permit settings MG Pana uaite cms an for Conditions for address specified mail reply may be B changed by selecting the respective option in the Send Option es Peer er A a f e a som Use Encryption Key To display these options click the Show button to the right of the ee Send Option section header ieee a se 5 Send fig 15 Click the Send button at the bottom of the Send Mail screen if you are ready to send your mail through the Cryptobin right away Your screen display may differ from these Click the Confirm and Send button if you need to check your examples depending on your computer s settings message before sending it After you have finished checking your message in the Confirm Content to Send screen click the Send button to send it 5 Address specified transmission How to receive I Notification fig 16 fig 16 E mail Notification a Conference material 1 When a mail is delivered through the Cryptobin e mail AG NEE notification Is sent to the recipient s The e mail contains a You can download the mail by ae URL listed below lu Validity Period 2012 03 29 19 23 sokor e sid ji nr message through the Crvptobin Hello 1 Click the URL The material used the conference is sent Please receive i 2 Click on the URL provided in the notifica
14. on Optional Service The following sections only apply to users who have entered into a separate contract for this optional service fig 14 Send Mail Screen 1 Display the Send Mail Screen fig 14 hele Sima Extend Edit Time _ Send Confirm and Send __ Manual FAQ Help Japanese Logout Draft Mail A Click the Send Mail button on the top left menu bar Password Settings Ie Specify the Recipients fig 14 E Click the E Mail Address tab in the Select Recipient section 2 Specify and enter the recipient s e mail address in you may also click Recipient on the Address Book button to select e mail addresses that have been previously registered in the Address Book See the section on Address specified transmission Using the Address Book for details h the Send Option at the bottom of this screen specify the reply conditions A Subject Conference material GCornmen t LG Hello The material used the conference is sent Please receive it g a ntent of the Commen ill be sent w m mea mail to the recipient with no encryption Plea oa attention for confide tial i infor m Content to Send 2 Click the To Cc or Bec buttons as appropriate to move each Me Gh Teme unat bs caiwere ook selected user to the Users Selected box on the right Tem Sare If you add any users to the Users Selected box by mistake you can remove them using the Remo
15. oups may be registered Each group may have a maximum of 100 e mail addresses associated with it 3 Add an Address figs 21 amp 23 1 Click the Add button fig 21 2 Enter the Name E mail Address and Organization optional fields fig 23 3 Select the group with which you wish to associate the new e mail address from the Group Not Belongs To list Click the Add to Group button to move the selected group to the Group Belongs To list If no Group is selected the new e mail address will automatically be placed in the Unaffiliated group fig 23 4 Click Add to complete address registration fig 23 A maximum of 1000 addresses may be registered A single address may not be associated with more than one group Set to Mail Recipient fig 21 When sending Address specified transmission Mail Recipients may be chosen from within the Address Book 1 Select a desired Group or Address and click Add to move the selection to the Recipient Setting list fig 21 2 Click the Set to Mail Recipient button and the Send Mail screen will open with the selected addresses already filled in the Users Selected field fig 21 fig 21 Address Book Screen Address Book E mail Address Organization o jp 4 2 Set to Mail Recipient fig 22 Group Edit Add Screen Address Information 1 i Add Group Information 2 3 Add to Group Add to Group R
16. tion e mail to access the Address specified reception page 7 Attent ion Please note that the mail cannot be downloaded in the following cases the validity period has expire the file has been deleted Ey the sender you delete the file If clicking on the URL in the e mail does not take you to the web site copy and paste the URL into your browser to access the page Notification fig 17 Address specified reception Screen e JUIJHAL If the reception page has a Password field for a Encrvption Kev Cryptobin Address specified reception enter the Password and click the Show Content button Specified reception Screen fig 17 Menuet Download If you do not know the password check with the sender Details of the File Subject Conference material 2 E nter the Password File s gues ta anter th download the file s him errur and click the Show Content button Password a aTa h th Tom secure i FTIT do TFE now the passw he material used the conference is sent lease receive it e Comment Te When the Download Message Body or Download buiton is cl icked l the down load scree n Wi II be d isplaved Specify a Wher you fall to enter t the correct password for a certain number of times the file on the server will be locked and h th h d locki f the fil ye See ee oes Sete eke te J The validity period has expired The fi
17. to Cryptobin ca 3 Click the To Cc or Bcc button as appropriate to move each 4 selected user to the Users Selected box on the right Conto If you add any users to the Users Selected box by mistake oe SS you can remove them using the Remove button 4 Enter your comments in the Subject and Comment boxes EE iba Sane a eae These will be sent to the recipient as a regular e mail E mail i Soret Notification to notify them that a mail was sent to them through ee the Cryptobin Far rt i tn prio may dr tr 5 Send WELL SI 4 Enter the Contents fig 4 Options ma kem ies ae 1 Enter your message in the Message Body box 2 Click the Browse button to select files saved on your computer that you would like to attach to your mail through the Cryptobin Up to five files can be attached to one mail Some restrictions may apply for files size greater than or equal to 20MB Click Restrictions for more information fig 5 Confirm Content to Send Screen 3 Select whether you are using an Encryption Key If you are DUP UB Koreio ise using a kev you must enter it twice Send Mail Confirm Content to Send If you would like to provide a password hint select that option and enter your hint in the Set a hint text box m Recipient Setting Group Sample Group Recipient user To Tom Secure Total number of recipient users 2 an kl r Si d O ti fi 4 Subject Conference material 5 Se
18. ty Period 2012 03 29 18 40 21 Sender I Date Removed Option Use encryption key Notify by e mail of recei fis of Mail Received Once the downloads have finished clicking the Acknowledgement EE of Receipt button will send a acknowledgement to the sender that all mee ae oe files were received 4 Download IT viedgement of Receipt fig 9 Gales receive it This will change the status of the message in question on both the recipient s Received Mail List and sender s Sent Mail List screens to Acknowledged Download All Acknowledgement of Receipt G This button is available only when the sender requests a Pannen Acknowledgement of Receipt in Send Options 9 p p Vour screen displav mav differ from these examples depending on your computer s settings A reply may be sent by clicking the Reply button at the top of the window 3 How to Change the Default Settings Only When Necessary fig 10 Default Setting Screen e IIIF flLl cote Areh i a ca aa adr Follow these instructions to change the default settings for sending a mail through the Cryptobin Changes made here will be reflected in all future messages sent Conference Comment t G Hello The material used the conference is sent Please receive it material Settings fig 10 Settings Signature i Thank you for telephone for the
19. ve bution 3 3 Enter your comments in the Subject and Comment boxes Contents mos am These will be sent to the recipient as a regular e mail E mail Notification to notify them that a mail was sent to them e Shih een OOO ae through the Cryptobin eo asta ad oe 8 sa ki ba to the Encryption Key l a l Do not use Encryption Key 3 Enter the Contents fig 14 a eae ee ee none 4 Send e ns fa uires Reply Option 1 Enter your message in the Message Body box Ds Fe je iet a R y 9 9 M Options is a contract 2 Click the Browse button to select files saved on your computer e that you would like to attach to the Cryptobin Up to five files can be attached to one mail Some restrictions may apply for files size greater than or equal to 20MB Click Restrictions for more information 3 Select whether you are using an Encryption Key If you are fig 15 Confirm Content to Send Screen using a key you must enter it twice If you would like to provide L 91 3 fEL reese piration Mual Eaa a password hint select that option and enter your hint in the Set a hint text box zZ 3 d E Send Mail Confirm Content to Send Recipient user To address secure co jp Not registered in address book a Send Options fig 14 u Subject Co
20. your computer that you would like to attach Up to five files can be attached to one mail fig 20 New Mail Screen 3 In the Password section select whether you will reuse the AIRE same password that was used when you received the original message or whether you would like to change it If you are changing the password you will be asked to enter the new password twice You also will have an opportunity to enter a hint for the new password in the Set a hint text box New Mail J Extend Edit Time J Confirm Content to Send E mensat Download om Secure l Message Body Enter your message for the sender Up to 200000 single byte characters M Content to Send l To The material used the conference is sent Please receive it 4 Check the Notification E mail check box if you would like to receive e mail notification when the recipient downloads the files that you send l File s To send file s to the sender click the Browse button Maximum allowable length for the file name is 100 characters Please note that single byte kana is treated as double byte characters 3 a Market doc 976 KB C t t z ontents Click the Confirm Content to Send button to confirm the content of your message and then click the Send button to Eae A Maximum allowable file size is 102400 KBytes in total l send it prena pees e dl yall alld a A a E le Use the same password as the one used upon receipt
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