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Student Option Programme User Manual

1. Al v 3 f Student Number B C D E F G H E puer mearum Student Name Subject Group Elective Subject Code Subject Short Name Number of Subject Block mn Groups 2 0000046436 la Tenang xw B Terra ferro x n A 3 0000046436 34 cman XXX mo Jecowi1 Eco O ea fo 2 4 0000046436 3A cman wx mo i12 gx jum 02 O 5 0000146436 3A cHAN XXX Ho JcLII2 jeu aea 2 O 6 0000146436 3A CHAN XXL HO 1 Jogo12 Jogo Oea CO 7 10000146436 a pem A E ERE E e 3H 8 0000042632 3A CHAN XXL MAN ILL am OBa Oo OB O 9 0000042632 34 cman XX MAN o joo ws CO 10 0000042632 3A cHAN OK MAN peel fra IR HU A 11 0000089328 12 0000089328 3A cHAN Xxx Tar comi mEcoN OBa fi 2 o 13 0000089328 3A CHAN XXX TAT ICT1 2 ICT 14 0000030057 3A CHAN XXX TINO BAFs1 1 BAFSI dx 0 0 pm fi 15 0000030957 16 0000030957 17 0000001094 34 cHAN XXX Ting JBlo11 o jBlrol o Oea p OB 18 0000001094 ba ean voor TINO eum e 0 0 0 0 t8 0 0 0 0 p 00 0 o H 4 h M AllocationResultReport EIA x 7 CD MO 10 3 Export allocation result to WebSAMS User can export the generated allocation result to WebSAMS Click Su
2. P 5 5 3 LOGONTO SOP m pb 6 Sig hub b TIN DOW C rr 8 5 4 LOGOUT SOP o ep LT 9 5 5 UNINSTALDS OP sitio Rte 9 FILE OPERATION zel ae E E EEE E EEEE 11 6 1 DEW ERES 11 6 2 DEN auane 12 6 3 A O 13 6 4 CORY ACIP ioin a OS Ol 13 Qu OD Sn Meu e M Ei bue mU 13 GA E AAA cc 14 6 5 LOGOUT aita ct Ida MI i dedu M I M E iM m P m 15 6 6 EXI tede ED M Me ce M aunts 15 PREPA RA TION oredan aaa aaa aaa Ad eens Ta IUS ieee 16 7 1 STUDENT PARTICUEARS cesta 16 Feld HOWTO Cda HOW MA A cla 16 Ju TLOW 10 updatesstideni IIS OTINGTION i eo ie tto caba 18 Jo GLOW OC elele a SINCE e etas Pitti tte utes dt iaat ubera embed te stone aoc a 20 TAA LHOWSLO FUNG SICH a esee te n oet AA AA vod Cut a dau esa coe s ced Pos cec TUR 21 TAS THOWLO ylewctudentucademic TESTA AAA su cic doo ioca AA A AAA 22 ros o MEN o TNI 7 24 LAS ARO LO EXDO 2 29 7 1 8 How to import student particulars from WebSAMS asses eee 31 72 SUBJECT INFORMATION c peso ocios 33 22b AOWIO O CES UD CS dadas 33 7 2 2 INOW LOSCUILSUDJOCL informal ON iii 35 7 2 3 How to offer two science subjects as one ODO sss 37 7 2 4 How to export subject information id iia 38 Lobia How toimp rt subject INTO MAN idad 40 7 2 6 How to import subject information from WebSAMS sese eee 44 Ted TEACHERCONS
3. M 3 pg E w3 jcwNexTNG P da 5 jp Total no of Students 200 User sa Database C EDB SOP TraininglMain accde _ Click Yes to save the record SOP x 2 Are vou sure bo save New record is saved SOP Ea c J Save completed Page 19 Student Option Programme User Manual 71 8 How to delete a student User can delete a student by clicking Preparation Menu Preparation gt Student Particulars Preparation Menu sp SOP Version 1 2 0 File Operation Preparation Preference Time Block Subject Allocation Time table Report Student Particulars Subject Informatior Teacher Constraint Student Academic Result In the Student Particulars screen click a student in the list and then click Delete button o File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp x TRE Mew A s Save Delete 44 Fi Find Student a Import From File A Import From WebSAMS E Student Academic Result Ea Export Student Particulars p N Student Number Student Name R Clear Class To Rak Class Number Nest YearClass Gender C Mae Female Number of electives T The allocation order in Allocate subjects to students Student Number Student Name e en e K ER Bee ume Wpoweeme e a H 15 5 wmm Nye a E B
4. D 10 chB Ela CHEF ERE CARA C amp B sclence Combined Science Biology 7 and Chemistry OKB eo N HSS EM BILE EE CABO gt Combined Science Biology a 1 and Chemlstry other language 14 CHEMI Mov 16 L vx AR cum HEM M 4 N OfferOptionReport 72 A Ready PERS Click Browse button to choose the modified file to import Import Wizard Select Import File Import File Browse Page 41 peal xl Student Option Programme User Manual Select a file for import and click Open Please select data file for import SOP Files Eb es Fe E OfferoptianReport My Recent Documents Deskho p at mr My Documents ir Y T p My Computer OfferO ptionR eport Data File L de csv 7 Click Next button to load the import file Import Wizard S Select Import File SUP Files OfferO ptionReport xls Page 42 Student Option Programme User Manual The upper window shows the mapping of import field and the lower window shows the preview of import data Click Validate button for the next step if the mapping is filled in Import Wizard Select Import Field Pa fal ES Select Field Mapping Table Fields Import Fields Elective Subject Code Elective Subject Code h Y Preview Data Bereng Subject Short Name Description MOI m ee S wm m e mum 3 Bow bern FI BARI lt
5. Bts 4 ol 2 P i QA la 4A ir 100 ii ELK be dl Report ID RPTOO Student Option Programme Date 21 05 2008 List of Students with Selected Options Page 1 3 Offered Subject Humber of Student Number Student Name Electives mam us anos ER LUI TG MU AE AE He m m 3 JN ER EUR ee EUR EUR EUR cp se EUR EUR SUR Hh xA m 2006020 TUI KIT YIN 2006021 WONS CHUN FAI LIESS m LT 2006029 YIU T s YING M di G m Mx Es Es Es ER FES EE 12 12 iE ER FESR ESP 4 3838 RESP RESP 3538 RR TS a T 5 2 BI ae K Database CADocuments and Settingstandrewchan et BMestertimetsble WebSAMS testaccde pS Page 150 Student Option Programme User Manual 12 8 List of Students Subject and Block Allocation Result Description This Report lists students subject and their block allocated result User can print the report by clicking Report Menu Report gt List of Students Subject and Block Allocation Result Report Menu Time table Access Control Help Time Block with Satisfaction Rate Elective Subject Statistics List of Students Far Elective Subjects List of Student Options in Priority Order amp Subject Allocation Vacancies of Elective Subjects List of Insufficient Subject Allocation List of Students with Selected Options List of Students Subject and Block Allocation Result When the result of List of Students Subje
6. Save as type Export is completed Ts x a J Export completed So EA Gi Jap 10055 PARAR gt E E i L Ar ERASE P m A oq qp 8B d b JR a 1 E E d E 3 38 al a o A 1 wy a BO ds 18 BER 5 4 y ds s y 16 18 see 0 0 al 1 6 ta ia y A 1 ea 8 EE 41 Page 92 Student Option Programme User Manual 9 2 Subject Group Constraint 9 2 1 How to set two subject groups to be allocated into different time blocks User can set subject group constraint by clicking Time Block Menu Time Block gt Subject Group Constraint Time Block Menu Time Block Subject Allocation Time table Report Access Control Subject Group Setup Subject Group Constraint Generate Maintain Time Conflict Matrix Enquiry Export time block result to WebSAMS In the Subject Group Constraint screen check two subjects and then click Different Time Blocks button we c3 Export select T WO subject zroups and click either Same Time Block or Different Time Blocks Clic Same Time Block Different Time Blocks lear E m af o gt SH BI 1 aa SS SH All 2 SEEN 418 H Al 1 4038 HA 2 Page 93 Student Option Programme User Manual The constraint will be added to Subject group constraint list click Save button when all constraints are added uci S d Seve cix Export Please ele
7. mil Short Name 3 Subject 3 Shot Name Sub 0 MOI Ts hs ee Z English 3 Ha TOTS S pe Hh Science subject setup join option of science subject making reference do the forbidden combmation of science subjects C Two Science Subjects student could select two science subjects that school have offered with one option User sysadmin Database C NDocumer Click Yes to save the settings SUP X LY Are you sure to save Subject groups is are related to subject s 447 Please remove the subjects by setting the no of classes to zero before unoffering it Validation If the subject is already in the subject group setup user cannot un offer it and the above message will be popped up For details of subject group setup please refer to Section 9 1 1 How to setup subject group Page 34 Student Option Programme User Manual 7 2 2 How to edit subject information User can edit subject name by clicking Preparation Menu Preparation gt Subject Information Preparation Menu er SOP Version 1 2 0 File Operation i i Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic Result In the Subject Information screen double click a subject name Hep amp X A Save 2 Import From File Import From WebSAMS 3 Export short Name Subject char BEE English har S588 Oth
8. MingLiU a mt J NIE INT UE x 10 pem 5 dee ES A e ts 29 s F Delete gl SIS ES m Styles a Sort amp Find amp EIS G0 3 0 B Format lt A Filter Select Number E _ Cells Editing g Insert 7 Ec AF ES fd si Alignment E OOo Student Number ES Student Number 0000246436 3 0000146436 0000346436 0000446436 0000546436 10000046436 0000089328 0000042632 0000030957 11 0000001094 12 0000054686 13 0000046236 14 0000023582 15 0000047680 16 0000046729 17 18 19 20 21 FER 0000067820 0000014535 0000004869 0000009789 0000098734 0000043987 0000085973 H 4 K EM StudentAllocationOrderReport Y D T Tum Name ins TTE Order ps femme 0 5 5 0 3 5 59 MT E Bc Han oe HD gt maas a a MM T T E CM T T NETT LAW OO LEE A OUR SLE m fe Ta es un i oe to le la Ln fe Lo fe e e e e O TII jes qu co ea Joyce jua n Md lGa Ga poo H un ln lGa I a fd Lo 10 2 Allocate Subjects 10 2 1 How to generate student allocation result with compulsory time block User can generate student allocation result with compulsory time block by clicking Subject Allocation Menu Subject Allocation gt Allocate Subjects Subject Allocation Menu Preference Time Block Time table Subject Allocation Maintain Stude
9. U 00001 46436 0000346435 0000446435 0000046435 0000083328 0000042632 0000030957 CHAN CHAN Ex TAT CHAN EE MAN CHAN 500 TING w Back Validate Cancel When validation is finished no message will be shown in Error Message column Click Import button L messem m Ga van fe wants s m CHUN KWo ones m m cron mmes ros m aans io 0000067828 178 HO 990 HEI 1 em 4535 l BM KIT h2 o 0000004869 KONG XX PING PEA ooooooa7e9 1126 aa LALXXX SUM Back Import Click Yes to confirm the import Confirmation x Are vou confirm to import daba Page 118 Student Option Programme User Manual Import is completed ms gt Import completed Click Finished button to close the import wizard ioii Import completed amp Back Import Finished 10 1 5 How to export student allocation order User can export data to Excel CSV file for further manipulation or export an empty file as a template for import later by clicking Subject Allocation Menu Subject Allocation gt Maintain Student Allocation Order Subject Allocation Menu Preference Time Block Subject Allocation Time table Report Access Control Maintain Student Allocation Order Allocate Subjects R Export allocation result to WebSAMS Page 119 Student Option Programme User Manual In the Maintain Student Allocation Order screen cl
10. aaea JR Suert K mort Order O Student Name 9 Student Number Select destination folder and input file name then click Save Save in 6 SOP Files lt l O2 em My Recent Documents Desktop My Documents gr Mu Co mputer StudentParticularReport M N Network File name Save as type Page 137 Student Option Programme User Manual Open the exported file by Microsoft Excel and fill in core subjects information and then click Save button kd 0 07 gt TimetableExportReport Compatibility Mode Microsoft Excel mx Home Insert Pagelayout Formulas Data Review View e x MingLiU 10 EN N X General dE I x Insert oF rs Delete Paste S i3 0 00 Conditional Format Cell Sort amp Find amp e E T a F E E I a Formatting as Table Styles Be Format A Filter Select Ts S ji Alignment D ia Number le ee td ng Al s fe TimetableID 00000000000 ID l y E gt B C l r mmm aa a a mmm J K W _ la Q Timetabl Block Subject Subject subjec Iclass Day Day Class Start Start End End Durati Room Teache l E e ID Code Group aia e t Code Code Number Order a Hour Minut Hour Minut jon Code r Code l Code a a cc 0 dl a a E eee DOI EE SA EE ELE EEELLLTTAAAA EE 00 20 00 10 A
11. loonnp42622 Taa la l 8838 3 0000089328 0000030957 Fe Jc AU lonoonoi094 aa en 10000054685 3 0000046236 CHEUNG OX WO Total no of students 200 x User sa Database C EDB SOP Training Main accde Below is a sample Excel file User can also use Export function to export existing data to an Excel file for modification Da lA if qu gt AllocationResultReport Compatibility Mode Microsoft Excel x D C Home Insert Page Layout Formulas Data Review View 9 B X B P z v mm f gInsety MingLiU jo Ad e m z General z E B3 Kad E S3 sad 3k De n S Z Paste BUE q BBS BE Ed ES s g 081 Conditional Format Cell a Sort amp Find l Y je Il a 3 E CE Formatting as Table Styles E Format 27 Filter Select Clipboard Font fa Alignment fa Number E Styles Cells Editing Al v 3 f Student Number C D E E G H EK Class Student Name Subject Group Elective Subject Code Subject Short Name Number of Subject Block m Student Number Groups 2 0000046436 3a cuam xxx HO 3 0000046436 3A cHAN Xxx HO 4 0000046436 3A CHAN XXX HO 5 0000146436 34 CHAN XXX HO 6 0000146436 34 CHAN XXX HO 7 0000146436 3A CHAN XXX HO 8 0000042632 3A CHAN XXX MAN 9 0000042632 34 chan 000 MAN 10 000004263
12. 13 3 LADXX SUM Mo pa 1 3 Laws F a 15 3 A M student Name M34 M StudentParticularRep Ort es Ready Click Browse button to choose a file to import Import Wizard Select Import File Import File Browse Page 25 Ol xl Student Option Programme User Manual Select the file for import and click Open Please select data file for import SOF Files 4 1 StudentParticularReport My Recent Documents esk to p UH d Mu Documents C Le a My Computer E L Mu Network File nam StudentParticularheport Oper Data File vis cv 7 zie a Click Next button to load the file I import Wizard Select Import File C ASOP Files StudentParticularR eport sls Page 26 Student Option Programme User Manual Upper window shows the mapping of imported fields and the lower window shows the preview of imported data Click Validate button if the field mapping is filled in Import Wizard Select Import Field 3 i i Z oj xj Select Field Mapping Table Fields Impart Fields Student Name Student Hame Gender Gender Class Class Class Number Class Number Preview Data Student Number Student Name Gender Class Class Number Next rearClass Rank Num of Electives 0000046436 3 0000046236 CHEUNG XX WO M 0000023582 CHIU 3X MING hnnnn4zcoa Ae l
13. I MATH MATH a payi 55 R31 38 408m re i 9 TABLEIS S ENG ee to 10 TABLELS Lem Fm f poi ES E efie o AM Tabes oam fom fa payi 5 15 sal 55 4040 om ww EL E E ET RRR RRR 0 a 4 5 a R 99790 RRR RR R NN c NN RR RR RR 1 P e 0 A 18 TABLES ps lis fa ay o days tal asi aoao mes 19 TABLEIS mE NM NR INA M NON E 0036 Secondly click Import from Other Sources He File Operation Preparation F 4 Import from WebSaMs Ay Import from Other Sources Export Print Previe Select Time table 5 Ir Filter and Sorting arrian e wwe 0 e sort Order O Etudent Name Student Number Page 138 Student Option Programme User Manual Select the Excel file that filled with core subjects ln x Import Wizard Select Import File l P l i Import File Browse A Lo ccce cese eee SS He Se ee Se Se HS Se eS Se SS n Cancel Finally in the Print Time table screen select a time table and enter filtering information if needed then click Print Preview ad Fl E x i mt Preference Time Block Subject Allocation Time table Report Access Control Import from WaebSAMS A Import from Other Sources 3 Export 3 Print P ies r Select Time table Filter and Sorting aane we oabet 00 8 mot Order C3 Student Mame 9 Student Number When the result of Print Time table is rea
14. ejm b p qq p p jl m2 a exe P mp E6 3p mm pa 36 D j sem n fo p fp a fe fw fr _ sma e f bB pr B 366 a OS ConfliciMatnikepor SO lt di REED Nw D OO Bd E Page 108 Student Option Programme User Manual 9 5 Export time block result to WebSAMS User can export the generated time block to WebSAMS Click Time Block Menu Time Block gt Export time block result to WebSAMS Time Block Menu Time table Report Access Control Preparation Preference Time Block Subject Allocation Subject Group Setup Subject Group Constraint Generate Maintain Time Block Conflict Matrix Enquiry Export time block result to WebSAMS Enter export criteria School Year and or Class Level if only partial data will be exported u File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help amp X School Year l School Level j l i School Session E Class Level 54 m Export to Data File User sa Database C EDB SOP Training Main accde After entering export criteria user can click Export to Data File to save the data file first then import to WebSAMS manually Page 109 Student Option Programme User Manual 10 SUBJECT ALLOCATION This section shows how to perform all Subject Allocation functions i
15. me CN CS a 0000009872 CHOW DOL WING a 89 pd es cr il Two Science Subjects a Database C EDB SOP Training Main accede Page 147 Student Option Programme User Manual 12 5 Vacancies of Elective Subjects Description this report lists vacancy of each subject group in block User can print the report by clicking Report Menu Report gt Vacancies of Elective Subjects Report Menu MM nis Time table Access Control Help Time Block with Satisfaction Rate Elective Subject Statistics List of Students For Elective Subjects List of Student Options in Priority Order amp Subject Allocation Vacancies of Elective Subjects List of Insufficient Subject Allac List of Students with Selected Options List of Students Subject and Block Allocation Result When the result of Vacancies of Elective Subjects is ready click Print button to print aii File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control MA 4 Hie O14 Em i 100 Find Next Report ID RPTUOS Student a Programme Date 1a 05 2009 Vacancies af tive Subjects Page 1 1 err Ta Hep amp X User sa Database CUEDBISOP TrainingiMain acede Page 148 Student Option Programme User Manual 12 6 List of Insufficient Subject Allocation Description this report lists students with insufficient subject allocation and the number of subjects allocated to the student
16. mjmmws jen m wwe fronsen m wjmmem axem m wjmmen wx m wjmmee eee we o mjmmex asen fm memes uw um mme ux m EN PAPA NP EI NNNM CREE NEM IN User sa PIES EEE E E S E Page 65 Student Option Programme User Manual Click Academic Subject File button to upload the Academic Subject data file that is exported from WebSAMS E Irpurt from WebSAMS Open Academic Subject Fil Academic Result File Import ta SOP OP ATA Subject fe Chinese Description C English Description ATA Score Import to SOP Click Academic Result File button to upload the Academic Result data file that is exported from WebSAMS ES u SubjectCode Sine eve tate Dn in SS SubjectShortNameEng SubieciShartNameChi noso CHIN 280 MATH E Academic Result File Import to 5 oP SOP ATA Subject d Chinese Description English Description ATA Score Import to SOP Page 66 Student Option Programme User Manual When the system has loaded the data click Import to SOP button to import the data to the system EE Import from WebSAMS XI SubjectCode Subject amp bbrevNameEng Subject bbre NameChi SubjectShortNameE ng SubjectShartN ameChi Open Acad
17. 20 0000098734 21 22 23 0000046721 0000067824 10000014535 0000004864 0000009784 0000043487 0000046973 M 4 K H StudentAllocationOrderReport 2 Ready ba CHAN WAH HU BA cm ong 3 3 3 A 35 BA aww 0 0 a A BA PRT 0 0 98 JA LEE XXX lt D Page 116 Student Option Programme User Manual Click Browse button to choose a file to import mem Wizard Select Import File Ll Select the file for import and click Open Please select data file for import SOP Files gt 35 S L StudentAllocationorderReport My Recent Documents Deskho p e My Documents T I me Pa L WD ES JE t Mu N ehane 5tudent llocationOrderReport T Data File lg co 7 Click Next button to load the import file Import Wizard Select Import File CASOP Files S tudentAllocationO rderReport xls Page 117 Student Option Programme User Manual The upper window shows the mapping of import field and the lower window shows the preview of import data Click Validate button for the next step if the mappings are filled in Select Field Mapping T able Fields Import Fields Student Number student Number Allocation Order Allocation Order Preview Data Student Number Class Student Mame Rank Allocation Order 0000246436 CHAN xxx HO CHAN x HO CHAN XXX H
18. E re E 164 e He E He SIS SES ES EE EE XE ARE ESTER 2283 SHE 1 ch ESTs 2262 881 2 ES PERO EVEN l vea 4938 8h38 891 1 RHS RAE ABI 2 y E i E 7 E K E i x E i Ii U Count Description Block 1 Block 2 BHBlock3 Humber of subject groups assigned 2 n Z Save is completed SOP E B J Save completed Aemarks SOP x A Error Please check the no of groups in each block in Subject Group Setup Validation lf the subject group is not completed user will get the above message User cannot open the form when opening Generate Maintain Time Block SUP x AN Mn of groups allocated in blocks aver blocks constraint save cannot complete Validation If the number of manually assigned subject groups in each block is over the maximum number of subject groups in that block user will get the above message and the record cannot be saved Page 100 Student Option Programme User Manual 9 3 2 How to generate subject groups into time blocks User can generate subject groups into time blocks by clicking Time Block Menu Time Block gt Generate Maintain Time Block The allocation will base on the best satisfaction rate of students options and the inputted constraints Time Block Menu Time Block Subject Allocation Subject Group Setup Subject Group Constraint Generate Maintain Time Block Conflict Matrix Enquiry Export
19. F X 7 Generate Allocation Resuk X gear Allocation Result X Find Student Student Academic Result Eh import Export j Print Preview Student Number 000014646 Student Name CHAN XXX HO Rak fi Allocation Cider All Students Students Preference Students Allocated to Subject Group SHS BPE HERF CRE MEN SAR ni KT l 24 40 quer perra 39 40 2 p ajet es emmma e CC inen suea CAT CN Tas vo meseumtwiraccset tinent 9 allacabed t capacity Groups with vacancies allocated gt lt eapacity gt Groups allocated to students Total nio of students 200 User s Database D Peter S0 Databese Main accde _ Choose another subject and then click Allocate Subject button 92 Fle Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help Generate Allocation Resuk X Clear Allocation Resuk 4 Find Student Student Academic Result Import a Export rint Preview tn TOR Student Humber 00001 Student Name CHAN XXX HD Rank f Allocation rder AllStudents Students Preference ed HSHT Beg BIER Hes ILS SHA Hi ET mama NS t 1t 1 sinn ios c allacabed zcapacky Groups wath vacancies allecated ccapacilys Groups allocated lo students Total no of students 200 User s
20. FESE Pres le HH s e gt amp 4 Lil aa Bo BI 66 m a Ts REC TRE EXT OVER Pac R Page 73 Student Option Programme User Manual 8 2 Student Option 8 2 1 How to input student option User can input student options by clicking Preference Menu Preference gt Student Options Preference menu ear SOP Version 1 2 0 File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Print Student Option Form EX 3 cse FA Find Student Import 23 Export student Option Detail Input order of two science subjects only when a student has chosen 2 science subjects in Tas selected option LL E Student Number Student Name Class Next Year Number of Electives Two Science Subjects EEE E 4 wS H g E ler Class mum A 5 m b P um mm amp p a H mm m m 5 M b 5 s a 23 s M 5 ub s D 4 M tex Boa T M ou Mes Ln E23 T iw M C A mus 7 S 0 5m gw d S e B mus WR 8 6 d S B B am m m s a 3 i s Total no of Students 115 LAA Ln M te si User sysadmin Database CADocuments and Settingslandrewchan Er testaccde zd Page 74 Student Option Programme User Manual Enter the student options and then click Save
21. HHF 485 2 Count Description Block 1 Block 2 Block 3 Hiatt number of subject groups Member of subject groupe assigned Click Yes to reset time block SOP E A E 3 Are you sure to remove Reset is completed J Block allocation result is removed Page 103 Student Option Programme User Manual 9 3 4 How to export time block User can export data to Excel CSV file by clicking Time Block Menu Time Block gt Generate Maintain Time Block Preference Time Block Subject Allocation Subject Group Setup Subject Group Constraint Generate Maintain Time Block Conflict Matrix Enquiry R Export time block result to WebSAMS Time table Report Access Control In the Generate Maintain Time Block screen click Export button om 2 Generate Edit e Save l xport X Reset Subject Group Biol PHE i AP KIME ESAE Eik e Xue E A RII PEZE Zr 891 1 zr 8 91 1 Elsa 2282 SB al 2 H bl E Bs Z ha ij ha ij HH HAH FA Al 1 HHF 4938 FA RIZ Hh 85 1 AA OB 6811 68 JEJE JEJE HHF A Al 2 Count Description Maze number of subject sroups Humber of subject sroups assigned 3 Page 104 Student Option Programme User Manual Select destination folder and input the file name then click Save Or user can select CSV file format in Save as type before clicking Save button Saveas Hx Save in B sor File
22. Time Block with Satisfaction Rate Report Menu Time table Access Control Help Time Block with Satisfaction Rate Elective Subject Statistics List of Students For Elective Subjects List of Student Options in Priority Order amp Subject Allocation Vacancies of Elective Subjects List of Insufficient Subject Allocation List of Students with Selected Options List of Students Subject and Block Allocation Result Page 142 Student Option Programme User Manual When the result of Time Block with Satisfaction Rate is ready click Print button to print al File Operation Preparation Preference Time Block Subject Allocation Time table Eeport Access Control a 1 lt K 1 Eeport ID EFTI LU1 Student O Time Block with on Programme Date 21 05 2009 atisfaction Fate Page t1 1 This result is zenerated bxy Welza Mz test accde 3 C 19 40 C Cem cran xum Gera O RR FE Sel 1 0405 E Al 2 c 11740 RA TART aran ER Cup 112 115 112 115 Vacancies Capacity isf T assigned wot assigned ef f a ES SBG 1 13405 AA Humber of Student Options Overall Allocated Rate Overall Satisfaction Rate EE FAemarks TER 9 40 Figure in bracket Vacancies Capacity Overall Allocated Rate 97 97 Overall Allocated Rate Number of subjects assigned Number of subjects need to be allocated X 100 Overall Satisfacti
23. b iz w e q StudentForm3ResultReport Compatibility Mode Microsoft Excel E Home Insert Page Layout Formulas x i J ae ia ac m c Paste Son amp Find amp lt F min gt AT Filter Select Clipboard M Font Number M Editing 4 B 02 0 C 0 0D XE Ft M Student Number Class Student Name chime IRR 2 0000046436 Ba CHAN XXX HO 08 SC o d 3 0000146436 fa ca XXX 3 3 UN po 4 0000042632 Ba cman oa 5 0000089328 3A ewar Be Oo o 6 0000030957 3A dawg fe T 7 0000001094 ed 8 0000054686 LRR 9 0000046236 Ed 10 0000023582 p JJ 1 11 0000047680 a COW XXX WING EA 12 PO 13 0000046729 a 14 0000014535 E11 15 0000004869 EE 16 0000009789 E 17 0000098734 q 4L 18 0000008405 E 19 0000086973 LE E 20 0000043987 AA 21 0000032897 34 LI XXX YIP mm LS IM 4 E H StudentForm3ResultReport A S CI aem e Page 61 Student Option Programme User Manual Click Browse button to choose a file to import mem Wizard Select Import File Select the file for import and click Open Please select data file for import d C3 SOP Files A Fe E StudentFarm3ResultReport e Mu Recent Documents Deskto p My Documents T dan D L Mu Computer bi M ad Studentrorm3ResuliReport Data File Fs csv Ra E ha e A Click Next button to load the import file Import Wizard Select Import File CASOP F
24. 1 one of each student s choices will be fulfilled in each iteration i Olctoix 4 one of each students choices will be fulfilled in the 1st iteration Hiz her remaming choices will be allocated im the nd iteration l O Ehoice 3 all the choices of each student would be allocated in one iteration ne Choice 4 two of each students choices will be fulfilled in the 1st iteration Histher remaining choices will be allocated in the 2nd iteration subject Group Distribution Choices pr m l I Students will be distributed to different groups by random l O Students will be distributed to different groups by academic result Compulsory Block Generate Allocation Result Click Yes to start allocation sop O O Xj i Allocation is about to begin Are vou sure to continue Page 122 Student Option Programme User Manual Allocation is completed sor 5 2 A Allocation is completed AHemarks Validation If time block is not yet generated system will prompt the above message and cannot perform subject allocation You are advised to specify an allocation order either by random or A by academic results Otherwise students class number will be used as the default allocation order Specify students allocation order now Validation If allocation order is not yet specified system will prompt the above message and ask to specify the allocation order or use students class number to allocate
25. 12 4 LIST OF STUDENT OPTIONS IN PRIORITY ORDER amp SUBJECT ALLOCATION sese eee eee 147 2 5 VACANCIES OF BEECIIVE SUBJECTS conidesbeot o one Pare RIS EE E vara be pear utate ina fevd ii aba inta uA PER pU Ud 148 12 6 LISTOFINSUEFICIENT SUBJECT ALLOCATION conri di dro 149 12 47 JAISPORSTUDENTS WIH SELECTED OPTIONS ia e enia af ara RUE RUE 150 12 8 LIST OF STUDENTS SUBJECT AND BLOCK ALLOCATION RESULT sese 151 13 ACCESS CONTROL deseo a ai ESCENA dae HET 152 131 USER ROLE NAINTENANCE cetro ci loca solaesiaaseunenva 152 13 1 1 TIOW create EW Se YOle cmt NA Deco AAA 152 L32 HOWTO COU US CF TOO AAA AS E 153 13 1 3 Howto delete User TOC ape aee A A AS 155 15 2 USER ROLE ACCESS CONTROL TT 156 13 37 USERACCOUNT MAINTENANCE mieca ia 158 13 3 1 Howto createnew user account oori na Aa E a ae a OS 158 13 3 2 Howto edil SD e e dial 160 13 3 3 TOW doulelete Wer account att sde edu 162 4 J OHANGEPASSWORDZG dedo E md ra iniu A E E LI Msc fait E DM MEE 163 Page iii Student Option Programme User Manual 13 4 1 How to change password by system administrator eee 163 13 4 2 How to change password by normal Ser sse eee 164 IB SYSTEM SETTING tral sos alii ao als ico 165 13 5 1 How to edit Major Setting in System Setting esses eene eene nnne nnns 165 F How to edit Other Settings in System Setting sse 166 Page iv Student Option Programme User Manual 1 ABOUT THIS DOCUMENT This manual describes the features of SOP including scr
26. 9 dg Format as Table 25 Delete gt 9 d mue y Bet e TAIE S 3 IE E Cell Styles Ellromat 2 gt Piers select Font al Alignment 5 Number m Styles eis JI Editing STEED 4 i D E A 7 7 ey MN Student Number Student Name Class 1 0000046436 Cs 0000146436 HAN 3001 HO YA 4 0000042632 HAN XXX MAN 0000089328 HAN XXX TAT 6 0000030957 HAN XXX TING 7 0000001094 HAN XXX TING 0000054686 HAN JO WAH 0000046236 HEUNG XXX WO 0000023582 HIU XXX MING 0000047689 HOW XXX WING 0000067829 O XXX HEI 43 0000046729 14 0000014535 0000004869 16 0000009789 17 0000098734 0000008405 0000086973 20 0000043987 21 0000032897 22 0000097648 23 0000084764 O XXX LUNG P XXX KIT ONG XXX PING LAW XXX I XXX YIP E En Es E 13 5 3 8 2 8 8 3 8 8 2 8 2 FAAETEETE _ re ja z v2 Student Option Programme User Manual 8 PREFERENCE This section shows all preference functions i e Print Student Option Form Student Options and Print Acknowledgement Form cor SOP Version 1 2 0 Time table Report Contral 8 1 Print Student Option Form 8 1 1 How to print survey form User can print survey form by clicking Preference Menu Preference gt Print Student Option Form Preference Menu cap SOP Version 12 0 File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Print Student Opt
27. A Import From File GA Import From WebSAM 3 Export BE Eni LES Oter Lenguas 18 1 8 sut Raag O D Uu D A 98 U D 0 s Rangan O DU D m BEANE R D ojo Page 38 Student Option Programme User Manual Select destination folder and input the file name then click Save Or you can select CSV file format n Save as type before clicking Save button Save jrr E My Documents K E My Music E My Pictures My Recent My Virtual Machines Documents visual Studio 2005 Deskto p Mu Documents PE ane S hy EN uds File name tfe lonRepark Plac Save as type Excel file uz sample exported file can be opened by Excel as follows AC Elective Subject Code Elective Subject Code 2 BAFSI X x sammma FE nn ees Accounting and Financial E 3 studies 4 pari O egr Le STREETER SAR MED RAFS Business Accounting and Financial studies other language 6 aa AA Tipo f o Bids H 8 Bo E CB 9 B09 BIO Biology other language 9 40 capt t FLA era CYR LA 2 sclence Combined Science Biology 11 and Chemistry C amp B3 5e m HSB EWER CEE Science Combined Science Biology 12 13 and Chemis tr other language 14 CHEMI aE 16 ir a fa o j 4 H OfferOptionReport 0d H Page 39 Student Option Programme User Manual 7 2 5 How to import subject information User can import
28. Allocation gt Allocate Subjects Subject Allocation Menu Time table Preference Report Access Control Time Block Subject Allocation Maintain Student Allocation Order Allocate Subjects Export allocation Ry to WebSAMS In the Allocate Subjects screen click Clear Allocation Result button at File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help amp x E 13 Generate Allocation Result X Clear Allocation Result FA Find Student E Student Academic Result f Import 24 Export lt Print Preview Selected Student Student Number 0000046436 Student Name CHAN EZ HO Hank fi Allocation Order 196 All Students Students Preference Students Allocated to Subject Group Compulsory block unallocated Red Font students with insufficient allocation lor background AAA V olet Lo Ma of Allocation Electives s x Block Block Block rder In be scd 2 3 Iv Student No Allocated Class TRE Student Hame Taken 0000046436 WEE 2 ER 3 0000146436 ac 1 HHE 4 JA X EU 0000042632 CHAN 09 MAN PEM xeu fv 0000089328 CHAN XXX TAT 2 xe 3 CHAN XXX TING 3 lesa wn ERM fv oomo 34 CHAN 509 TING E eee eem EY V 0000054686 CHAN 300 WAH me x 3 iv noDDD45236 34 CHEUNG 32x WoO 338 1 SE 4 1 4 5 4 4 X 4 4 Total no of students 200 2 User sa Database CAEDBYSO
29. Back Validate Cancel When validation is finished no message will be shown in Error Message column Click Import button Import Wizard Import Preview TS el iE BTR Pte Business Accounting and Financial Studies E 5 da path B 168 55855 CHEM Chemistry other language oe mms rj GPT Ty zt Page 43 Student Option Programme User Manual Click Yes to confirm the import confirmation sued Are vou confirm bo import data ms gt Import completed Click Finished button to close the import wizard IB xd Import completed Back Import Finished 7 2 6 How to import subject information from WebSAMS User can import subject information from WebSAMS by clicking Preparation Menu Preparation gt Subject Information Preparation Menu CONGU EVI 12 0 File Operation Preparation Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher constan Student Academic Result Page 44 Student Option Programme User Manual Click Import from WebSAMS button ave A Impor From File mp Short Name m IB BIB ow emoe L Ser can click File button to select the data file that is exported from WebSAMS E EB Import from WebSaMs ER Import to SOP Page 45 Student Option Programme User Manual The system will show the data to be import
30. Block Subject Allocation Irme table Report Access Control Help E x Teacher Name AU XXX LING Click Yes to save the settings ka Are you sure En save a xl J Save completed 7 3 3 How to delete a teacher constraint User can delete a teacher constraint by clicking Preparation Menu Preparation gt Teacher Constraint Preparation Menu gap SOP Version 1 2 0 File Operation Preparation Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constrain Student Academic It Page 49 Student Option Programme User Manual Double click a Teacher number in the Teacher Constraint screen and then click Delete button ao File Operation Preparation Preference Time Block Subject Allocation Time tsble Report Access Control Help amp x New Save 7X Delete 43 Find Teacher 2 Import From File 2 Import From WebSAMS 3 Export Subject Detail Subject Teacher Number 00000011 TeacherName AU XXX LING Clear Short Name Subject MOI NEC C KENN fe a A Teacher Number Teacher Name Short Name Subject MOI AU XXX LING eth 4 Ke a ao File Operation Preparation Preference Time Block Subject Allocation Time tsble Report Access Control Help amp x New Save 7X Delete 43 Find Teacher 2 Import From File 2 Import From WebSAMS 3 Export Subject De
31. Data File Button S Time table EFE Print Time table H Allow Click Export Button LP Allow Click Inport from Other Sources Button B J Report f EJ Tome Block with Satisfaction Rate i 7 Elective Subject Statistics Page 156 Student Option Programme User Manual Check the checkbox es on the Applied Modules screen to grant related access right to the selected role Click Save button when the changes are finished E 1 ad T Ti ree Ue RIA uL ile 1 I a LU LG D ataO Time table Report Access Control Select Item Save Role Neme 0 0 W SOP Data Entry User a lie dbl ud les m E C Allow Click Generate Allocation Result Button ee Allow Click Import Button Web le SOP Main User SOP Read Only User Sete Administrator C Allow Click Print Preview Button if Allow Click Student Academic Result Button Export allocation result to Webs AI be Allow Click Export to Data File Button fus Allow Click Export to Web 415 Button E Time table i Ee Print Time table H C Allow Click Export Button be Allow Click Import from Other Sources Button bae Allow Click Import from Weh A MZ Button E 7 Allow Click Print Preview Button E Eeport H CO Time Block with Satisfaction Rate l e Elective Subject Statistics i B C List of Students for Elective Subjects E i E Allow Click OE Button l Pe L
32. Database D Peter 50P DababaselMain sr rde Page 128 Student Option Programme User Manual Subject allocation is successful SOP E B LD Allocation successful The background colour of the allocated subject is changed to yellow aj Ele Operation Preparation Preference Time Black subject Allocation Timetable Repart Access Control Hep amp N 3 Ei Generate Allocation Result X Clear Allocation Result d pnd Student JS Studerk Academic Result Import Ja Expert ca Print Previews Selected Student Student Humber 0000146436 Student Mame CHAN XX HO Rank f Allocation Dider Al Students Students Preference Students Allocated to Subject Group HS HERE mE EI 4 EHE HERF EMRE Widia Subject RE 32 40 Number of subjects allocated 2 Requested 3 240 199 240 136 240 calocatecb capacy Groupe wiih vacances fallocated gt lt capacity gt Groups alocated to shuderts Tatal no of students 200 ar User sa Database D Peteri50P DatabaselMain accde i Aemarks Manual allocation can be done before or after Generate Allocation Result performed by the system If manual allocation is made before the system s allocation the system will not override the manual allocation Page 129 Student Option Programme User Manual 10 2 4 How to clear allocation result User can clear allocation result by clicking Subject Allocation Menu Subject
33. En B T 2 Import ta SOP nes Jens o amens cremas aa BM 0M o AI ESA __ 1999170 1999171 Chan AA DD F 1999175 Chan AA EE af Saf nir i 0 E 5 na to T H z T 41999182 Chan AA FF H1333124 Chan 44 GG 41999158 Chan 44 HH 41999190 Chan 44 Il Chan 66 L rr xc I gs T oF zz Import is completed C gt LA Import completed 7 2 Subject Information 7 2 1 How to offer subjects User can offer elective subjects by clicking Preparation Menu Preparation gt Subject Information Preparation Menu Bee SOP Version 120 Subject Allocation Time table Report File Operation Preparation Student Particulars Subject Information Teacher Constraint Student Academic Result Page 33 Student Option Programme User Manual In the Subject Information screen check the checkbox of the subject MOI that will be offered then click Save button az File Or eration Preparation x SER r Language eur WI Ho E O o Oo BERE EA E al O AEE CEE LAO A o t HEE 1939 75 58159 O E O AS ASA E O O cp Gis es rJ O eee E lol D PEES a G O zm a o O 838 Pur O O O ng c O grs O El rJ US E El O 2 gt EUR Cn j mi m BI Total number of record s 5 Total number of offered subject s Edit School based subject only Short Name 1 remm Subject 1 E
34. Excel as follows ES Microsoft Excel StudentPreterenceReport W BRO REO PRO RAD EAO TED AAO AEM HAE Duplicate LA eae PoE SE 7 8 X LIGA AGB a7 Gis BA 45 c 89z i i5 o ams B ZAT ey o REGEL T agi ae REE 2 gp DB E p RRHH Eb exe U p 5B 5 84 p jp mMm 52009 Was 5 pg o pn mg p jp fp 6 20069 Ws w go mp p Ww p m p T2005 Bas Bo po p s msg pb Jj 8200 z e B5 b ph pn uy jp B opn A gy mas S tL E 12 2006006 Was 1 e m E bp wp o pm o Ho spm ASA E AA QD Bea W p 6 p gg Q9 g J j 1 mmc 7 E58 E 3 E RS CON ioon Res B ii 4 6 p Mw p zoons mwe o b k Mp m e p B pont ese u p p b H B p w asoma Bes G HM Jn p 8 Mo E p 29590 Bea i b St H a push Bra 8B 6 u p we w D B jJ aasan Be 0 DB ow tt 255p ee o 2 B HM G p po fa j 2m Bs 1 H4 B Pp e p a S E gt O 4 p D a JE i Denia DIESEL 3 L 13 A M 4 gt WA StudentPreferenceRepart lt i RI EQ rEBED N S OOUU do adore A EFRR i NUM 8 3 Print Acknowledgement Form User can print acknowledgement form with time blocks by clicking Preference Menu Preference gt Print Acknowledgement Form Preference Menu ear SOP Version 12 0 File Operation Preparation Preference Time Block Subject Allocation Ti
35. JU Sawe completed 13 1 2 How to edit user role User can edit user role by Access Control Menu Access Control gt User Role Maintenance Access Control Menu Access Control User Role Maintenance User Role Access Contra User Account Maintenance Change Password System Setting In the User Role Maintenance screen double click user Role on the list u File Operation Preparation Preference Time B ub ca bon Ti e tal le Eeport Access Control Help F X New Y Select Item la Save Role ID SOP Data Entry User B SOF Mam User Role Name New Role 1 SOP Read Only User Description System Administrator New Role 1 Page 153 Student Option Programme User Manual User can modify the information of Role Name and Description and click Save button El SOP Version 1 1 0 User Role Maintenance Sele oJ File Operation Preparation F ce Ti ji l o ation Time table Report Acces Control Help m X Hew Select Item Save A Delete User Roles Role ID 0000011111 SOP Data Entry User i Z SOF Main User Role Hame New Enle 2 SOF Read Only User Description Descripton New Role 2 System Adminstrator New Eole 1 Database CARDB SOP Tramme Main accde Click Yes to save the role SP X v Are you sure to save Save is completed SUP x B gt JU Save completed Page 154 Student Option Programme User Manual 13 1 3 How to delete user role User
36. Operation Preparation Preference Time Block Subject Allocation Time tsble Report Access Control Help amp x New Save 7X Delete GAFind Teacher 2 Import From File 2 Import From WebSAMS L Export ubject De Subject l Teacher Number 00000011 TeacherName CHAN TAI MAN Clear Short Name N Teacher Number Teacher Name Short Name a MOI User sysadmin Database CADocuments and SettingslandrewchanVm test acede Page 47 Student Option Programme User Manual Click Yes to save the settings ET x 2 Are you sure to save 7 3 2 How to edit a teacher constraint User can edit a teacher constraint by clicking Preparation Menu Preparation gt Teacher Constraint Preparation Menu ep SOP Version 1 20 Preference Time Block SubjectAllocation Time table Report Student Particulars Subject Information Teacher Constrai Student Academic In the Teacher Constraint screen double click a Teacher Number on the list New isse A Delete 44 Find Teacher i Import From File 3 Import From WebSAMS 3 Export Subject Detal Subject Teacher Number 00000011 Teacher ame CHAN TALMAN Sete Sujet EE NEM THE Teacher Number Teacher Nene hort Nene Subject NM CO Page 48 Student Option Programme User Manual User can update Teacher Name and or choose subjects for the teacher and click Save button ES File Operation Preperation Preference Time
37. Preparation Preference Time Block Subject Allocation Time table Report Access Control Print Student Option Form Student Options R Print Acknowledgement Form O Survey form Survey fom with Tome Blocks X Select destination folder and input the form name then click Save Ax Save As Save n E My Documents e IK LE E My Recent Documents Deskto p My Music My Pictures My Virtual Machines Visual Studio 2005 hy Documents Mu Computer E T T My Network File name s urvegFormWwithTimeBlacks Mi Save as type Rich Test Format rtf uf SUP x E JU Export completed Page 72 Student Option Programme User Manual Below is a sample exported file opened by MS Word User can modify the form before distribution _ mj a Microsoft Word a Bm Ix oW SWEN H SERENE x E ES A EH ae A la ES lll jJ 4 NS NB FAO L lt A A A 22 y zB Ne L G IA naa 21 0401 161 181 rfr 1120 E 1241 1261 1281 0301 1321 1341 lal 1381 1400 142 B rape RGB RG R IN BST RAPER TSE Parente A aB ee aR E H E MEE A e BAJO aD Par CHEAP SE gt AAA z HBR 1 a 488 2 1 em are Mi L_ HERE Papeete COB Ses A p CL ARES RBH EE RAVE seme ERRER E RE RSH PARE SAR YER IS RE I AL A TE ETHIC gt 0434 8518 88 FTT o PEL A H ERITREA SAA AREA eE
38. TH J aaa UMS AE UC M a ON Onder of two science subjects Student Number Student Name Class Next Year Wumberof Electives Too Science Subjects PERPER B iy d w M a mx Wax 0 0 0 gp gw 3 5 5 1 m2 9 mus MWSR 5 s B 1 285 e max W o E 6 4 93 5 0 9 e mur WER O O A A 334 G58 5 e mam aM Es 6 4 9g 5 5 5 f m ew 2 e a 3 5 s mmn JAN BB a 4 J 5 P sg re ss B Total no of Students Uecsmdmm O baala C Documents and Settingsandrewchanlestecde Page 76 Student Option Programme User Manual Below is a sample Excel file User may also use Export function to export existing data to an Excel file for modification ES Microsoft Excel Student reference Report BER Ej EXE BEE WRO BO 0 1280 AD READ mAH Duplicate RIL 5 EHH RER es ces DISA BIS Bv2 inuA 72 c amp z 21 1 O nans Ml EPWETI Ar SRTR cgi a REE 2 e DB E p HH RRHH 4 Eb exe U p B 5 M qp jp j 52m Was 5 p gm pn mp p p B 6 20069 Was p go wB p Ww p mn p T2305 eaea Boo po p s mg pb Jj 8200 fz e B5 b ph pn uy w pB AA pie fy A d y a y o H iem 0 e S t I 122006 Was 1 e m E b wp w Hd dgmwn Bax p 4 fs 88 2m p mp j wooo eea 3 p 6 p
39. TRAN eR 46 LL Howto ddad teacher CONST OM e ust iste I SURE EI QUERI PI OR 46 Ju oW TO COIL teacher CON SIT OU uses E tei mI QUI VON NE 46 4 29 Howto deleted dTedeher Constraint usa mme wo St md AA A 49 Jade AHOWUdO0 UNPOTE teacher CONSTA AAA 51 Ee How tO EXPO edc her CONS tr 55 7 3 6 How to import teacher constraint from WebSAMS sees eee 57 7 4 STEDENIUSCADBNHIC RESULT eolica olaaa 59 7 4 1 How to maintain student academic YOSWIT A4 eee 59 TAa Howioimportstudent academic TOSHIE lt a te 60 7 4 3 How to import student academic result from WebSAMR sees 65 LAA How t oexport student academic ESMAS A NE Ee priu DO bau id 66 PREFERENCE 0 rica eii H 70 8 1 PRINT STUDENT OPTION POR Mis o o bebat p E aru p UR CREE 70 Od ALOWE TO PLOT SUTVEY OVI scsi RA aa Ud SU Rd deta s ERI rud tpud la DRE NER 70 6 1 2 How to print survey form with time blocks eee tere esaet aera sso eaa rapa ene vaa Fes Pe EE e HRS F2 8 2 STUDENT OPTION cp A E E T N A E Ea 74 02 JOY VO INPUT Student ODIO AA AA 74 Page ii Student Option Programme User Manual 0 2 2 JHOW TO TIN PONE SIUGENE OD ION AAA TENEO REDE E tu acta taU ted bao AAA 76 0 2 9 HOW O EXPO ESTU CIE OPO uae toco Ete AAA A A dU POR RR RUE UP 81 8 3 PRINT ACKNOWLEDGEMENT FORM sates cost nos alot 83 C TIME DEOCI uiui dcn TE A POT Dd or IA ROR E n e cod SCRAPE AE HE 96 9 SUBJECT GROUP SETUP tati 86 QJ HOW 0 SCUUD SUD CCE T tases ydo oer palin eti o uaa ud Rep SE UR tI Ei
40. a sample Excel file User may also use Export function to export existing data to an Excel file for modification lal A qu Home Insert StudentParticularReport Compatibility Mode Microsoft Excel X a ES Page Layout Formulas Data Review View w M X General r D Faste Y Clipboard 3 Insert 7 E HY B a di q Delete Fibs Gar K E Ei Format c7 WE A Alignment Number gt la Cells Editing Al Student Number E 3 ANTES AA 2 0000046436 3 0000146436 4 000042632 5 0000089328 6 0000030957 7 0000001094 8 0000054686 9 0000046236 10 0000023582 11 0000047689 12 0000067829 13 0000046729 14 0000014535 15 0000004869 16 0000009789 17 0000098734 18 0000008405 fe Student Number B C D o E E leender Class Rank Num of Electives CHA XXX RC F aa 1 3 CHAN ox B A 1 y 83 CHAN XXX MAN F a 3 s CHAN Xxx TAT pa 2 3 CHAN xxx TING pa 4 s CHAN XXX TING F p S al CHAN Xxx vH o o pa 6 83 CHEUNG XXX VO o F a 7 3 cuiu xu MG M pa J 8 3 cmo xxx wing o a 9 3 Hox Hl E a 3 Box Ling fa 10 3 IPR Kir o Mo fa KONG XXX Pme F
41. can delete user role by Access Control Menu Access Control gt User Role Maintenance Access Control Menu Access Control User Role Maintenance User Role Access Control User 4ccounk Maintenance Change Password System Setting In the User Role Maintenance screen choose User Role in the User Roles list and then click Delete button Preparation Prs io d j Allocation Time table Report Access Control Hep amp X ei cob EM Hew Select Item la Save New Role 2 Role ID 3000011111 Role Name New Eol 2 Description Descripton New Role Z Click Yes to remove the role SOP X v Are vou sure Fo remove Save is completed B J Save completed Page 155 Student Option Programme User Manual 13 2 User Role Access Control User can modify the access right of user role by Access Control Menu Access Control gt User Role Access Control Access Control Menu Access Contral User Role Maintenance User Account Maintenance Change Password System Setting In the User Role Access Control screen double click a Role Name on the list al a m Ej SELECT ITEN m Role Name SOP Data Entry User z O Allow Click Generate Allocation Result Button E Allow Click Import Button EJ Allow Click Print Preview Button Allow Click Student Academic Result Button GC Export allocation result to Webs 4 Ma i E Allow Click Export to
42. commons mns as a p mmm anaie C m m B mess axem a G e mmez e 89 a B mmm mxewi Fo x m p mux eme 0 p je pu mune jouw Pe Tae no of Suv Oo oo oo oo oo E em ca User sa Click Yes to remove the record EU X v Are vou sure to remove Record is removed SP x c LD Save completed Page 20 Student Option Programme User Manual 7 1 4 How to find student User can find students by clicking Preparation Menu Preparation gt Student Particulars Preparation Menu eae SOP Version 1 2 0 File Operation Preparation Preference Time Block Subject Allocation Time table Report Student Particulars Subject Informatio Teacher Constraint Student Academic Result In the Student Particulars screen click Find Student button ad File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp x E 1 Mew A s Save Y Delete 44 El Find Student Ah Import From File GA Import From WebSAMS Ed student da Academic Result Ea Export Student Particulars udent Name Clear Student Number Class Rank Gender C Male Female Number of electives 0 The allocation order in Allocate subjects to students Student Number Student Name e s pass oa pa E Eknes moss G Ra ee aia S E B
43. order eese eene eene nnne essen nnns 115 10 1 5 How to export student allocation order essere nnns nnne nens 119 102 ALLOCATE 16T ISO c 121 10 2 1 How to generate student allocation result with compulsory time block cesses 121 10 2 2 How to generate student allocation result without compulsory time block 123 10 2 3 How to manually allocate and withdraw subject group to students esses 125 10 2 4 HowWito clear alloca Ow ke SUlT idas 130 10 2 5 Howtotmportallocated SUDICCIS cd 131 10 2 6 Howtoexport allocated SUDICCIS lt a 134 10 3 EXPORTALLOGATION RESULT TO WEBS AMIS irrito a PR EEFCAR RR RARE KERN RR WAR AO 136 IL TIMPE STABLB iiti pisei do epo EE hr Pee ET Io eves IURE HIER Ree EE a iae edo Co evi E Eoo ra drea Ree a ead ae S dde Epi MV ah 137 LE PRINT DIME ID Rr V 137 11 1 1 How to export import and print time table sees 157 11 1 2 How to import time table from WebSAMS oooncccnnncaoaananononnnnnnnononononnnnnnonannnnnnnnnonnnnnnnnnnnnnnnnaninoss 140 12 REPOR iaa E deca TMU MTT ETT UIE nis E DONT Ea 142 12 L EIME BLOCK WITH SATISPAC TION IRATE ui RR epe tas 142 122 ELECTNE SUBJECTS PATISTICS Soersesodte tans ides a Pee es dto REDE UE 144 12 59 shISTOR STUDENTS FOR BEBCTIVE SUBIECTI S edita reme areis oia 145
44. p commons mns S E a p mmm anaie M m m B mess axem Swim e om owe E 18 B mmm mxewi Fo jx m B mux jeme e pw CI uunc wem a Tae no of Suv Oo oo oo oo oo E il ca User sa Enter search keyword s and then click Find button E Find Student Class Page 21 Student Option Programme User Manual The search result will be shown on the screen E od Fie Operation Preparation Preference Time Block Subject Allocation TIENES mu Help F X New lave X Delete D Find Student 2 Import From File f Import From WebSAMS _ Sbudent Academic Result 3 Export Student Particulas Student Number Student Name e Sacra Class Ranks EE Class Number Next Year Class Gender C kae C forse Number of electives 7 1 5 How to view student academic result User can view Student academic result by clicking Preparation Menu Preparation gt Student Particulars Preparation Menu sop SOP Version 1 2 0 Preference Time Block Subject Allocation Time table Report Student Particulars Subject Informatio Teacher Constraint Student Academic Result Page 22 Student Option Programme User Manual In the Student Particulars screen click Student Academic Result button ad File Operation Preparation Preference Time Block Subject Allocation Time
45. s mmxe osema n o m s mmm nsee a 7 jmmuss nw m S s mmem 1 s mmos wuxeww m S wmmwss uwxewns m m mmems Qo m w mmem Jpo xum uw m mmus firme m w mmwas agan a o 0 mme axxum mo 0 wimmem xw o m IEA wjmmmes uem m w mmex eese m o O m mmexw unew m mgemem June m TEE Hacha Page 68 Student Option Programme User Manual Select destination folder and input the file name then click Save Or user can select CSV file format in Save as type before clicking Save button gare s Save in B sor Files o K p mi My Recent Documents Desktop My Documents T Mu Computer R Mu Network File name StudentFarm3H esultHepart Places Save as type Excel file Export is completed SOP xj oc AJ Export completed A sample exported file opened by Excel is shown as follows A id RI QU gt j gt StudentAcademicResultReport xls Compatibility Mode Microsoft Excel x N Home Insert Pagelayout Formulas Data Review View 7 x P mi m N a AT S General _E conditional Formatting g Insert ed Ar D 3 pe
46. time block result to WebSAMS Time table Report Access Control In the Generate Maintain Time Block screen click Generate button uci refere In lock bject Allocation Time table Report Ac brol Generate Edit A Save Export Eest Subject Grou Block 1 Block 2 Block 3 Sn 559 EC re E pt E ES ja Z Ha SER BA EARS EE TE TAE RRE a GS SCER aH all 1 EA HEY CIE H S G E y E z HHE 4038 48 51 1 HHE 4139 28 Bl 2 Block generation is completed P LD Block generation completed at m a Page 101 Student Option Programme User Manual Click Save button to save the generated settings a ps Tl LT Generate Edi eq Save c Expo COLL T Subject Crroup Block 2 Block 3 lt Uem aR euam esi TE AAR Cb Rm ER SERO ti HEU ZEIT NT r a ma san amm ia 8 EN ror Count Desc rp Hom l Block 1 Block Z Block X Save is completed SOP E amp J Save completed Aemarks User can modify the generated time block by clicking Edit button Click Save when modification is completed The time block generation will not overwrite the subject groups that are allocated manually SUP X E cannot be assigned because of same subject group constraint 1 2 cannot be assigned because of same subject group constraint 38 cannot be assigned because of same subjec
47. to DJ rin ih Hd i User sa Database CAAEDEYSOPATraining Main accde Click Yes to save the record sor sl 2 J Are you sure Eo save Aemarks AAA AN Number of Time Block must be greater than or equal to Number of Subjects Student to be Taken Validation When the inputted number of electives is greater than the number of time block stored in System Setting the system will prompt the above message and will not allow user to save the record Please note that Student Number cannot be edited after save Page 17 Student Option Programme User Manual 71 2 How to update student information User can update student information by clicking Preparation Menu Preparation gt Student Particulars Preparation Menu sr SOP Version 1 2 0 Preparation Preference Time Block Subject Allocation Student Particulars Time table Report Subject Informatio Teacher Constraint Student Academic Result In the Student Particulars screen double click a student in the list ad File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep F X TP New gj Save 7X Delete fa Find Student L From File Ui Import From WebSAMS H student Academic Result 3 Export Student Particulars Student Number Student Name Class 1 Rank E Gender C Wae C Female Number of electives The allocation order in Allocate s
48. z WO subject groups and click either Fame Time Block or Different Time Blocks Click Subject Gro Select IB Tu gt gt a e same Time Block Different Time Blocks S Clear G E HE HB E dE mm mim Sm EE bI bI HET ml je Geb ao Dee ra a m n Hm 3 subject Groups Action Remove l gt Click Yes to save the setting SOP E LY Are you sure to save Page 94 Student Option Programme User Manual 9 2 2 How to set two subject groups to be allocated into same time block User can set subject group constraint by clicking Time Block Menu Time Block gt Subject Group Constraint Time Block Menu Time Block Subject Allocation Time table Report Access Control Subject Group Setup Subject Group Constraint Generate Maintain Time Conflict Matrix Enquiry Export time block result to WebSAMS In the Subject Group Constraint screen check two subjects and then click Same Time Block button s n doy E 3 CDOT Please select TWO subject groups and chek either Same Time Block or Different Time Blocks Cli ee ww Same Time Block 2cER SH BI 1 Ee HAE H FH All 1 HOH FH All 7 2cER SH all 2 Q Page 95 Student Option Programme User Manual The constraint will be added to Subject group constraint list Click Save button when all constraints are added A
49. 1 Save completed HemarKks Account Expire day Account Expire day Control when accounts will expire If user has not made this setting the account will be set to be inactive User can re activate the account in User Account Maintenance screen Maximum Login Attempt Maximum Login Attempt If user has not made this setting the account will be set to be inactive User can re activate the account in User Account Maintenance screen End of Document Page 167
50. 2 3A CHAN 300 MAN 11 0000089328 34 CHAN XXX TAT 12 0000089328 3A CHAN XXX TAT 1370000089328 sa e 14 0000030057 3a lc 15 0000030057 3a c 16 0000030957 34 c P amp B 1 170000001004 fsa 18 0000001094 3a lc CHEMI 1 AM Aia aione Re d ar Y MT rarnri n TAM uh ite T 1 amp H Gi 3 y Page 131 Student Option Programme User Manual Click Browse button to choose a file to import i Import Wizard Select Import File Select the file for import and click Open Please select data file for import x SOP Files y Fe 4llocationResulkReport T My Recent Documents Desktop oS My Documents t huy Computer _ Mu Network AllocationFesultA eport kd Data File lg co 7 Click Next button to load the import file CASOP Alest llocatioriA esultFieport xls Page 132 Student Option Programme User Manual The upper window shows the mapping of import field and the lower window shows the preview of import data Click Validate button for the next step if the mappings are filled in Import Wizard Select Import Field aisi Select Field Mapping Table Fields Import Fields Student Number Student Number l Subject Group Subject Group l Preview Data Elective Subject Subject Short Number of Code Mame Subject Groups 0000046436 CHAN HO CLIT1 1 CLIT1 3 NN 0000146436 3A CHAN 900 HD nR 0000146435 3A CHAN XXX HD
51. 3 new 9 SOF Trial Make New Folder The system will prompt the following message box when backup is completed Please note that the opened database will remain unchanged Aa a Y LT The database backup is completed C Main 20080710000 accde 6 5 Logout Please refer to Section 5 4 Logout SOP 6 6 Exit User can exit SOP by clicking File Operation Menu File Operation gt Exit File Operation Menu eee 20 Preference File Operation Preparation Mew Open Close Copy Backup Logout Exit Click Yes to exit SOP so lt 4 j Exit programme Page 15 Student Option Programme User Manual 7 PREPARATION This section shows all preparation functions i e Student Particulars Subject Information Teacher Constraint and Student Academic Result sap SOP Version 12 0 IPreparationi Time Block Subject Allocation Time table Report I Student Particulars Subject Information Teacher Constraint Student Academic Result 7 1 Student Particulars 7 1 1 How to add new student User can add new student by clicking Preparation Menu Preparation gt Student Particulars Preparation Menu ep SOP Version 1 20 Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic Result In the Student Particulars screen click New s File Operation Preparation Preference T
52. El Mastertimetables Weba MS testacede i Click Yes to save the new password sor 9 Ki Are vou sure to save Page 164 Student Option Programme User Manual If the password entered is not strong enough the system will prompt a message for further confirmation Click Yes to continue the process AA xi l Do The new password is not strong enough for SOP It is suggested user to have strong password which is at least 8 character long and at least contains e 1 digit and 1 special character Use this password anyway Save is completed CANET xl e LA Save completed RemarKks Password policy suggested by the system at least 8 characters with 1 digit and 1 special character 13 5 System Setting 13 5 1 How to edit Major Setting in System Setting User can edit the Major Setting by Access Control Menu Access Control gt System Setting Access Control Menu Access Control User Role Maintenance User Role Access Contral User Account Maintenance Change Password System Setting To change Major Setting user can change the values in the Major Setting area and then click Save Major Setting button oJ File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control m pave Major setting m Save Other settmg Major Setting Number of Time Block Number of Subjects Student to be taken User Mew User 1 Database C Documents and Se
53. Fes Import E3 Export Student Option Detail Student Number pooaooot Student Name Testing Number of Electives la Input order of two science subjects only when a student has chosen 2 science subjects in his selected option Option Order Dee cof two T Two Science Subjects PEGE EHEI EI Offer E S E 1 rder E m se DE A feme o sa E te EIN ION Student Number Student Name Class M ln pn Mumber of Electives Two Science Subjects MERER E User sa Although x is his fourth choice the NOR also increase 1 because the student best allocation result should include it f ud File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help F X lH Save H Export Subject Group Setup Table AOR Number of Requests according to the number of electives students need to take Number of subject groups in each Time Black Total number of blocks 3 Black No of Groups Total number of groups lo Remarks the Sum of Number of Groups must equal to total number of groups User sa Page 88 Student Option Programme User Manual 9 1 2 How to change number of time block User can change the number of time block by clicking the Access Control Menu Access Control gt System Setting Access Control Menu PR ui x Report Access Control User Role Maintenance User Role Access Control User Accou
54. File button to select the data file that is exported from WebSAMS a Import Fon Webs Page 140 Student Option Programme User Manual When the system loaded the data select SOP Name either Chinese or English will be imported and click Import to SOP button to import the data Import ran Rc hS UA Import is completed Page 141 Student Option Programme User Manual 12 REPORT This section shows how to perform all report functions i e Time Block with Satisfaction Rate Elective Subject Statistics and List of Student for Elective Subjects List of Student Options in Priority Order amp Subject Allocation Vacancies of Elective Subjects List of Insufficient Subject Allocation and List of Students with Selected Options Time table Report Access Control Help Time Block with Satisfaction Rate Elective Subject Statistics List of Students For Elective Subjects List of Student Options in Priority Order amp Subject Allocation Report Functions Vacancies of Elective Subjects List of Insufficient Subject Allocation List of Students with Selected Options List of Students Subject and Block Allocation Result 12 1 Time Block with Satisfaction Rate Description This report lists time block generation result and allocation satisfaction rate of each priority and overall satisfaction rate User can print the report by clicking Report Menu Report gt
55. H 3 IZ 0000046236 CHEUNG es WO 4 4 4 Total no of students 200 User sa Database CHEDBISOP Training Main accde Select an Allocation Algorithm Choices and Subject Group Distribution Choices Do not check the checkbox of Has Compulsory Block Then click Generate Allocation Result button ES Allocate Subjects to Students E l xj Allocation Algorithm Choices T3 FRRRRRRRRRRRRARRRRRRRRRRRESSRRRRRRRRRRRRARRRRRRRRRRRATRRRRRRRRRRRRARARRRRRRRGGRRRRRRRRRRRRRRRRARA RR RRR RRR nnnm E Choice 2 one of each student s choices will be fulfilled in the 1st iteration His her remaining choices will be allocated in the 2nd iteration uc ENS T l L e 3 all tha choices of each student would be allocated in one iteration Choice 4 two of each student s choices will be fulfilled in the 1st iteration His her remaining choices will be allocated in the 2nd iteration E Subject Group Distribution Choices i lctudents Will be distributed to different groups by random I L jotudents will be distributed to different groups by academic result Compulsory Block Generate Allocation Result Click Yes to start allocation lt 94 q j Allocation is about to begin Are vou sure to continue Page 124 Student Option Programme User Manual Allocation is completed sor 8 5 r 1 Allocation is completed 10 2 3 How to manually allocate and withdraw subject group to
56. Name 2006040 CHOW CHUI NGAN 2006052 LAU KA WIN 2006058 LEUNG TSZ HO Class X ulent Maher nient Mane Mi isr asip Dela C Docunents end Setnglendreveheai Mesernetebl WebSAMS aads Page 146 Student Option Programme User Manual 12 4 List of Student Options in Priority Order amp Subject Allocation Description This report lists student preferences and their allocated result User can print the report by clicking Report Menu Report gt List of Student Options in Priority Order amp Subject Allocation Report Menu D ccu LEO Time table Access Control Help Time Block with Satisfaction Rate Elective Subject Statistics List of Students For Elective Subjects List of Student Options in Priority Order amp Subject Allocation Vacancies of Elective Subjects x List of Insufficient Subject Allocation List of Students with Selected Options List of Students Subject and Block Allocation Result When the result of List of Student Options in Priority Order amp Subject Allocation is ready click Print button to print mJ File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp 8 X l os 7 bi e Y Bu d 100 Find Next So ADS JEON Student Option Programme Date 18 05 2009 List of t Options in Priority Order and Subject Allocation Page 1 7 a p un n OO 0000004869 KONG XXX PING Two Science Subjects EM EB o
57. OP for Yourself ar for anyone who uses this computer f Everyone Just moe Cancel Back Click Next to confirm the installation Confirm Installation The installer is ready to install SOP on your computer Click Next to start the installation Page 3 Student Option Programme User Manual When installation is nearly completed the installer will prompt the screen for entering System Administrator information User ID User Name Password and Confirm Password Enter all this information and click OK button Education Bureau The Government of the Hong Kong Special Administrative Region User ID sysadmin l User Name System Administrator i Password l l l l l OF If the password entered is not strong enough the system will prompt for double confirmation of this password Click Yes button to continue SOP x EA The new password is not strong enough For SOP It is advisable to have a strong password that contains at least 8 characters including 1 digit and 1 special character Still use this password The system will prompt the account creation message and the password entered for this account Click OK button to continue SUP E 34 The user account is created The password is 1 IE is advised to change this password as soon as possible Page 4 Student Option Programme User Manual Click Close button to finish the installation Installation Comp
58. PATrainingiMain accde Click Yes to delete the allocation result lt 94 a j Are you sure to delete all allocation results from database Delete is completed LS 5 o 1 All allocation results are deleted Page 130 Student Option Programme User Manual 10 2 5 How to import allocated subjects You can import data from Excel or CSV file by clicking Subject Allocation Menu Subject Allocation gt Allocate Subjects Subject Allocation Menu Report Access Control Preference Time Block Subject Allocation Maintain Student Allocation Order K to WebSAMS In the Allocate Subjects screen click Import button a File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help X T3 Generate Allocation Result 7X Clear Allocation Result FA Find Student Student Academic Result Import 23 Export 3 Print Preview Time table Allocate Subjects Export allocation Select Student N 0000046436 Student Name CHAN AX HO Rank E Allocation Order 196 All Students Students Preference Students Allocated to Subject Group wind Compulsory block unallocated ont students with insufficient allocation BL W D CK C O srar No of ME Allocation Electives Electves Block Block Order to be Aa 2 Taken a LL 196 Jaam 2 0000146436 20 Tiest 2
59. Seve Export Please sel T VIO subject groups and click either Same Time Block or Different Time Blocks Click Save when Subject Grol Select i i i te aR EA EE Hoi ap E dE mm mm me gp bi Em bas Cb eee Subject Crioupz Save is completed SOP E mo J Save completed Page 96 Student Option Programme User Manual 9 2 3 How to export subject group constraint User can export data to Excel CSV file by clicking Time Block Menu Time Block gt Subject Group Constraint Time Block Menu Time Block Subject Allocation Time table Report Control Subject Group Setup Subject Group Constraint Generate Maintain Time K Conflict Matrix Enquiry Export time block result to WebSAMS In the Subject Group Constraint screen click Export button uL uc see Lore Please select TWO subj Eroups and click either Same Time Block or Different Time Blocks Click Save when Subject Group Sele 3 rt He E Same Time Block RT AAA A M eee pem Different Time Blocks m Clear cx Tl ETS Hh FB SU 1 qui FH 2 Im ili bz gd JE ubject group constraint let Subject Crioupz Page 97 Student Option Programme User Manual Select destination folder and input the file name then click Save Or user can select CSV file format n Save as type before clicking Save button Saveas sx Save
60. Student Option Programme User Manual For version 1 2 0 Curriculum Development Institute Education Bureau The Government of The Hong Kong Special Administrative Region 2011 Student Option Programme User Manual Curriculum Development Institute Education Bureau The Government of The Hong Kong Special Administrative Region First published 2008 For SOP version 1 0 0 Second edition 2009 For SOP version 1 1 0 Third edition 2011 For SOP version 1 2 0 All rights reserved The copyright of the materials in this booklet belongs to the Government of the Hong Kong Special Administrative Region Duplication of materials in this package is restricted to non profit making educational purposes only Otherwise no other part of these materials may be reproduced stored in a retrieval system or transmitted in any form or by any means without the prior permission of the Education Bureau of the Government of the Hong Kong Special Administrative Region Page N E WN Student Option Programme User Manual Table of Content ABOU TE THIS DOCU NEN E 5 2 a SEA 1 TJARGETAUDIENC ES noto SEE Sz ere es Diu boo de 1 PREREQUISITES sem 1 GENERAL INE ORMA TION irsscccitecicnsisdsscectessesssescsssscieesasssbeacsascouesasssbersoesdecesusacbutesbvedadeosrossdessscecsensbebvevess 1 GETTING STARTED WITH STUDENT OPTION PROGRAMME SOP eee e eee eee eee 2 5 1 INSTALE S O MM EIS 2 3 2 LAUNCHES OP M
61. Subjects R Export allocation result to WebSAMS Page 111 Student Option Programme User Manual In the Maintain Student Allocation Order screen click Generate by Rank button ol File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp x d Random Generate S Rank X Clear pl save GA Import Za Export ij Print Preview GA Find Student E Move Up A Move Down Student Code MEE ees Number Next Year Class Student Name Rank Allocation Order Chinese English 000 3 CHAN xx HO 108 cones NP ww xc Jemen muses o jew O wes x wwe 3 cmos m A AO o O s C x ear E 95 ds mmo x wn A O o comes m OOO O ETS A CA S coms m O CTE A E o CU O O CITO A o ww a EI HT v o comms m 0 ems 3 m o omm m E IO w A IO S O wmem x o m S umen x jaw m m wmws x me ww w moomoo x IO a A O comms x w M Xm pco cc ae fe ccv Md ceux une Total no of students 200 Red Font Duplicated allocation order User sa Database C JEDBISOPTrainingiMain acede The Generated Allocation Order will be shown on the screen If the Allocation Order is duplicated during generation process user can update it manually in the column User can also click a row and use Move Up Mo
62. a onde RO UU pde bind 86 9 1 2 How to change number of time DIO RR nena leg ngga a 89 913 Howto XGXDOFDSUDIGCLSEOUDS Ad 9 9 2 SUBJECT GROUP CONS K V te EE 93 9 2 1 How to set two subject groups to be allocated into different time blocks eese 95 9 2 2 How to set two subject groups to be allocated into same time block ooooonnnnnnannccnonnnnnnnanocannnnnss 95 92 2 How to export subject group CONSTTAING us e ee S ch REA A A 97 9 3 GENERATE MAINTA N TIME BLOCK terceros dessen e simo a esum depu S CDs EDEN Lic upEN Lie DUM Dese 99 9 3 1 How to manually assign subject groups into time blocks sees eee 99 9 3 2 How to generate subject groups into time blocks esse eee 101 93 9 Howioresettume block generated YesUlf iu ee e eei rte pas ieu een Esp es Qe een RAE Ede ga 103 9 944 TOW T TINE DIOCK use io 104 9 4 CONELIC T MENTEDC ENODIRY o3 5 eighties olas Lead 106 Qu Howto endure Con LUCE hU ecd eet usa d vac aoe ee bas ea ud meae te tuas etu tat Esame ise MU tu E RIA 106 9A HOWTO EXPO CONSUL LOT Ho RET 107 9 5 EXPORT TIME BLOCK RESULT TO WEBSAMS ioco thoi nvidia e E aln e 109 IU SUBJECT ALLOCATION outra a ia 110 TOT MAINTAIN STUDENT ALLOCATION ORDER ia 110 10 1 1 How to generate allocation order randomly sss sss eee 110 10 1 2 How to generate allocation order by rank sse seen eese nnne ssh nnn nnns 111 10 1 5 How to manually update allocation order eo e ta 114 10 1 4 How to import student allocation
63. ange Password System Setting In the User Account Maintenance screen choose user on the list and then click Delete button ET IL ontrol ELL User ID User Name DROS System Administration E Main User p N ain User USEROOO4 Mam User USEROOO5 Read only Userl OSEROOO6 Read only Dser2 USEROOO Read only Users sysadmin System Administrator Database C Documents and Settmestendrewchan E E Mastertimetable WebSAMS_test acede E Record is removed SOP x e J Save completed Page 162 Student Option Programme User Manual 13 4 Change Password 13 4 1 How to change password by system administrator System Administrator can change the password by Access Control Menu Access Control gt Change Password Access Control Menu Access Contral User Role Maintenance User Role Access Control User Account Maintenance Change Password System Setting In the Change Password screen choose user on the list type new password and confirm password and then click Save button u File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control m Dave User Old Password New Password Contin Password l Ter sysadmin Database CADocuments and Settinesandrewchan Al El MastertimetablesWebsaMs testaccde al File Operation Preparation Preference Time Block Subject Allocation Time table Repot Access Control gave a WEIN
64. arsa hs oe TE Page 23 Student Option Programme User Manual 7 1 6 How to import User can import data from Excel or CSV file Click Preparation Menu Preparation gt Student Particulars Preparation Menu eae SOP Version 1 20 Preparation Preference Time Block Subject Allocation Time table Report Student Particulars Subject Informatio Teacher Constraint Student Academic Result In the Student Particulars screen click Import From File button E File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp X New Da Save X Delete a Find Student import From File Ui Import From WebSAMS jd Student Academic Result 3 Export Student Particulars Student Number Student Name Class Bank Ie Bender C Mae Female Number of electives The allocation order in Allocate subjects to studente Student Number Student Name Gender Tes et a Rank a EUTENMOS o 00 98 000 05 O ogg KONG PING opos EI FF 3 o ESTO 3 gomos LEEK MING Mt oos WONGRXXTING MA ocooooszes JES MA goose eowswwma FF S 0 3 3 movies CHEUNG WOO jocvooisat2 Neem IM ponas PORTAR EA EPH TU VS ya ay ay H L oo oo oo oe eon can oo co m ca aal na af ives User sa Page 24 Student Option Programme User Manual Below is
65. bSAMS User can import student particulars from WebSAMS by clicking Preparation Menu Preparation gt Student Particulars Preparation ED sep SOP Version 12 24 Preparation Preference File Operation Time Block Subject Allocation Time table Report Student Particulars Subject Informatior Teacher Constraint Student Academic Result Page 31 Student Option Programme User Manual Click Import from WebSAMS button i ad File Operation Preparation Preference TP Mew ied Save Delete 44 E Find Student A Import From File S Import From WebSAMS E Student Particulars Student Number a Class Class Number Gender Mae C Female Student Number Student Name DUTENECA 00 O 5 ogg KONG PING Qogoses EI FF 3 o Bo 3 op EEXXMNG Mt QupOD S ORE Hp MR mesmo RSS IM oos jcuowsewmG F 9 o o 9S 3 0 00 umo puwexewo e x e p 555 0 moman ING MAN OO M X pna 3 Wasp IPT ETC C ION lt lt CIO ast na of Students 200 User sa Student Name i Clear Rank Next Year Class Number of electives The allocation order in Allocate subjects to students Time Black Subject Allocation Time table Report Access Control Hep amp x Student Academic Result 5 3 Export Llass Next Year Humber Class Number of E ass Electiv
66. bject Allocation Menu Subject Allocation gt Export allocation result to WebSAMS Preference Time Block Subject Allocation Time table Report Access Control Maintain Student Allocation Order Allocate Subjects Export allocation K to WebSAMS Input export criteria School Year and or Class Level if only partial data will be exported al File Operation Preparation Preference Time Block School Year ans School Level E School Session E Class Level cio Export To Data File After inputting export criteria user can click Export to Data File if he wants to save the data file first then import to WebSAMS manually Page 136 Student Option Programme User Manual 11 TIME TABLE This section shows how to perform print Time table function ze Time Block Subject Allocation Print Time table 11 1 Print Time table 11 1 1 How to export import and print time table User can print time table by clicking Time table Menu Time table gt Print Time table Time table Menu ze Time Block Subject Allocation Time table Report Access Control Print Time table Firstly click Export button to save blank time table for filling in core subjects oJ File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control 2 Import from WebSAMS 2 Import from Other Sources A Export 4 Print Preview Select Time table A Filter and Sorting
67. button The system will show 2 science subjects subroutine if an order is entered for 2 science subjects Time Block Subject Allocation Time table Report Access Control Help F X diu AA Eni St Stunt _ Bazaar LU Detail GHE 2006006 Student Name Number of Electives E order of two science subjects only when a student has chosen 2 science subjects m Tus selected option Order of two science subjects nder lli e e 05 M HJ REN o NN EM Student Number Student Name Class a dicus Number of Electives Two Science Subjects EZRA S thy k 10 8 Dau AM ee j i T rs IENO 088 im e 4 a Le 2006007 ms tas ha ii NNI ha T te T LAA lt Il gt Total no of Students 115 MA Dese CADocuments and Setinesandrewehan gli estacode Click Yes to save the student option Save is completed CANET 8 x 7 LI Save completed Page 75 Student Option Programme User Manual 8 2 2 How to import student option User can import data from Excel or CSV file by clicking Preference Menu Preference gt Student Options Preference Menu se SOP Version 1 2 0 File Operation Preparation Preference Time Block Subject Allocation Access Control Print Student Option Form Student Options Time table Report a 4 m T ey Tin Dla l EL A A IEICIEII IER D R gt owe 43 Find Student Import 23 Export ET dent TOL Je
68. cation Time hble Report l l l Help F X New 225 A Delete 44 Find Teacher 9 Import From File D Import From WebsAM 2 Export object Detal Subject Teacher Number 0000001 Teacher ame CHAN TAI MAN Short Name Subject i Teacher Number short Name j mm UTE CNN REN Teacher Name object MOL Select destination folder and input the file name then click Save Or you can select CSV file format n Save as type before clicking Save button Save As E 2 x Save in SOP Files 9 f ETT My Recent Documents Desktop My Documents E a Mu Computer ni IE l T Mu Netw Ts otk File name Plac Save az type Excel file lt Export is completed SOP x Pc Export completed Page 56 Student Option Programme User Manual The sample exported file opened by Excel is shown as follows E Microsoft Excel TeacherConstraintReport EEX HA SEMAN Me EX Lm Number a a a E eee Name Hoo op ouo N OE esr S pF ee A MAN Ea LES EG E KJ ELS 13 14 115 dB 18 19 oe K B 4 a iE NTT 7 3 6 How to import teacher constraint from WebSAMS User can import teacher constraint from WebSAMS by clicking Preparation Menu Preparation gt Teacher Constraint Preparation Menu sop SOP Version 1 20 Time Block Subject Allocation Time table Report Student Particulars Subject Informati
69. cess Control Maintain Student Allocation Order Allocate Subjects Export Pn Z to WebSAMS Page 134 Student Option Programme User Manual In the Allocate Subjects screen click Export button sj file Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep Bx Generate Allocation Result 2X Clear Allocation Result FA Find Student Student Academic Result Py Import 23 Expert G Print Preview Selected Student EE Suden a suns Nene PEE T Rak TO Allocation Order FTG All Students Students Preference Students Allocated to Subject Group Red Font students with insufficient allocation aa 3 etu ac 4 e DES S CHAN XXX WAH ETC PR 3 CHEUNG x WO E 1538 1 ieee 4 adi 1 Total no of students 200 User sa Database C EDB SOP Training Main accde Select destination folder and input the file name then click Save Save as type before clicking Save button Or user can select CSV file format Save in E sor Files Ce eim My Recent Documents Desktop Mu Documents E gr Mu Computer m Mu Netv vork File name Plac Save as type Excel file Export is completed SUP X wc JU Export completed Page 135 Student Option Programme User Manual The sample exported file can be opened by Excel as follows
70. ct and Block Allocation Result is ready click Print button to print ail File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help amp X el Id 4 1 5 Mie ol 100 Find Next Report ID RPTOOS Student Option Programme Date 18 05 2009 f Students Subject and Block Allocation Result Page 1 5 Student Number Student Name Class Next Year Block 1 Block 2 Block 3 Number Class mau mazrme a FE ER A mamas paexrme a ER xk E mawxs umm a 88 E amp 9 mamas pmmxm a A E ER mauus mexrum a 98 E98 pos PEE pOr JE maus exmu a 88 E amp ES mass muzxum a E amp ER RR mares pmexrme a EE 9E RR mam imm a 88 E ES mawsz maxxw E 88 E mE maus qmzxw E CCC maus femme owe mauus mamrm pa TC mew pxuum a JR eR E comer a mana aries 8 A 24 A yir wa jr 3 nnnnnsahsa CHAN YYY WAH 4 User sa Database C EDB SOP Training Main accde Page 151 Student Option Programme User Manual 13 ACCESS CONTROL This section shows how to perform all access control functions i e User Role Maintenance User Role Access Control User Account Maintenance Change Password and System Settin
71. cuments Mv Computer M Mu Network File name studentParticularR eparl M Places Save as type Excel file Export is completed AJ Export completed Page 30 Student Option Programme User Manual The sample exported file can be opened by Excel as follows F StudentParticularRepart xls Compatibility Mode Microsoft Excel Inse lt a Formulas laf Ww View ed MGE ME aris MingLiW 10 E General E Conditional Formatting 3 Insert K H Ap ji Boot U U A A NI 39 gt c A E Format as Table z Delete 7 P Paste mm eh ra zi Sort amp Find amp e As A ES E ap Pag 0 Cell Styles He Format CA Filter Select Clipbo Ps E Alignment E Number E les Cells Editing Cs E Student Number I D lstudent Name m lelass Tm Next EE Num Number Year Electives 0000046436 DODO146436 0000042632 0000089328 0000030957 0000001094 0000054686 0000046236 0000023582 0000047689 0000067220 13 0000046729 14 0000014535 5 0000004869 om TA 1 1 31 B 3 16 000009789 LAT ODE SUM se pA Oo yoo Mj a 17 0000098734 aw xx eE pA os a 18 0000008405 LE x ING Mmo oa o dB g 19 0000086973 LEE XX SEE CGT 20 000043987 LRR XXE O o 0X oa So o d 8 21 0000032897 E EA LA M 4 H StudentParticularReport 72 A 2 j A h 6 T 0 3 10 11 k Pa 7 1 8 How to import student particulars from We
72. data from Excel or CSV file by clicking Preparation Menu Preparation gt Subject Information Preparation Menu p SOP Version 1 2 0 Preference Student Particulars Subject Informatio Teacher bum q Student Academic Result File Operation Time Block Subject Allocation Time table Report In the Subject Information screen click Import From File button leave Import From File 7 port From Webs AM 23 Export Short Name ie E SS English P3 Bikes Other Language 1538 1538 w emen Oo D D D w E ES D Do m emm D D D BD asa w oo o meme lw D o sm o sue O COJO DD oe sae 0 DD DD m wm 1 4JB JD DB own 7 DO D D Page 40 Student Option Programme User Manual Below is a sample exported file opened by Excel User can modify Short Name and Description fields and save them 0 A uf qu OfferOptionReport Compatibility Mode Microsoft Excel cay E M Home Insert Fage Layout Formulas Data Review View 7 Be 4 MingliU 10 A E E U A gt g Paste PM a TEE PEZ HL Number Styles Cells 5s Clipboard Font Alignment J Editing Al A Elective subject scans Description 4 Code 2 Barsi dx o oe RA BAF 21 Accounting and Financial 3 studies BAFS3 BAFZ RAFS Business Accounting and Financial ae studies other language s BIOL a E TL 7 BIO2 BIO Biology e 8 BI03 9 B109 mo E cua
73. dents 200 Red Font Bu LD qi oo T eo RL bu ce 10 11 12 13 14 Duplicated allocation order User sa Database CAEDE SOP Training Main accde Page 110 Student Option Programme User Manual The random Allocation Order will be shown on the screen Click Save button to save this setting uj Ele Operation Preparation Preference Time Block Subject Allocation Timetable Report Access Control Hep F x Y Random Generate by Rank x Clear rd save meert La Export oj Print Preview Shore tutes mew gg Mowe Down womens Bee a A SE H anes Te enag 3 ia J oooga 30 0 ONG TING 3 21 7 mones ja e Maan 3B OUENS 3p AM tel O O O E S ERE ERR up 3 ANAL 26 na 0000085585 ac ias 7 7 NN NNNNNNNNNI PERENNEM WW WW UH HEN O Total no of students 200 Red Fort Duplicated allocation order User sa Database DelPeber SOP DatabaseliMain accde Save is completed SOP E mo J Save completed 10 1 2 How to generate allocation order by rank User can generate the student allocation order by rank by clicking Subject Allocation Menu Subject Allocation gt Maintain Student Allocation Order Subject Allocation Menu Preference Time Block Subject Allocation Time table Repot Access Control Maintain Student Allocation Order Allocate
74. dy click Print button to print Time Block Subject Allocation Time table Access Control O u d u File Operation Preference Report e 1 of 199 bi TimetableReport 0000001094 0000004869 0000005897 0000008405 0000009275 3A 0000009789 0000009872 0000012435 Preparation 100 Find Next Student Time table Student Number Student Name 0000001094 CHAN 3XX TING User sysadmin 0000013412 0000014535 0000021413 0000023325 0000023523 0000023582 0000025323 0000025325 0000025353 0000025421 0000025432 0000026735 0000030957 0000032264 manmm e ON mmi um xu esos Dem xau A CEI EN qmomom O eecris me ue COX EX CN IN CA DE um mn an 0 0 pus m CI 0000 TRS mm ow so eu cw er A pns A marum fT au EE mers hom COX om H CC Database C EDB SOP Trial Training Main accde _ Page 139 Student Option Programme User Manual 11 1 2 How to import time table from WebSAMS User can import time table from WebSAMS by clicking Time table Menu Time table gt Print Time table Time table Menu ze Time Block Subject Allocation Time table Report Access Control Print Time table Click Import from WebSAMS button Report Access Control a JA Import from WebSAMS Import from Other Sources 3 Export Print Preview Select Time table Y w Filter and Sorting waarin e ee INNEN NN sort Order CO Student Name Student Number User can click
75. e 3 Export weow oe 7a ee Database C ADocuments and Settingssend ewe han Blest accde n Page 106 THE as their best allocation result Therefore these two subjects are recommended to be put Student Option Programme User Manual 9 4 2 How to export conflict matrix User can export data to Excel CSV file by clicking Time Block Menu Time Block gt Conflict Matrix Enquiry Time Block Menu Time Block Subject Allocation Subject Group Setup Subject Group Constraint Generate Maintain Time Block Conflict Matrix Enquiry Time table Report Access Control EAE DILL EE Database CADocuments and Settinesandrewchan 5 riMestaccde Page 107 Student Option Programme User Manual Select destination folder and input the file name then click Save Or user can select CSV file format n Save as type before clicking Save button Save in C5 sor Files Ce rr My Recent Documents Desktop Mu Documents SE Mu Computer f K T Mu Hei G File name Plac Save as type Export is completed CANNE x Laj LA Export completed lt a T O u XX c u cX CcONA r aam s p bh b fe HR bs h 15 8 5B R h l awa 0 pD5 B5 m pq 8 D 5 8 B Ble fp 0p T jp 6 PB B fr
76. e Maintain Student Allocation Order Allocate Subjects Export allocation result to WebSAMS Preference Time Block Maintain Student Allocation Order Allocate Subjects Subject Allocation Functions Export allocation result to WebSAMS 10 1 Maintain Student Allocation Order 10 1 1 How to generate allocation order randomly User can generate the student allocation order by clicking Subject Allocation Menu Subject Allocation gt Maintain Student Allocation Order Subject Allocation Menu Maintain Student Allocation Order Allocate Subjects R Export allocation result to WebSAMS In the Maintain Student Allocation Order screen click Random button al File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp X E Fy Random Generate by Rank X Clear e Save Import 53 Export Gj Print Preview GA Find Student El Move Up a Move Down S Class Class Number Mex Year Class Student Name Rank English 36 3B CHAN xx HO 108 00001 4E436 Du ON HANH Ax HO EE 0 _ i lt 0000346438 HANH iiaae 3D IO HRL o e Allocation Order Chinese Es ome SAN umore m HAND D NEC HN NN manes a ooo woos O J msee CN ENS CI Gk COKIN maas a O O oe wem m 0 O O MUERE memes w er maas a O O TO waaraan a O O TEN AE A AS AS AAA AAA Total nn of stu
77. e 124 Back Validate Cancel Page 27 Student Option Programme User Manual When validation is finished no message will be shown in Error Message column Click Import button Import Wizard Import Preview al xj Error Meszage Student Number Student Name Gender Class Clase Number Next Year Class Hank Mum of Electives umuecs sang Fo m NN mx www p m a p mms wwewr M m SSC amaes ame Mo x IC mesa ame Fo a roses iann M m o umwers ewo e m mmes eme M m ames Rae f m mms owe m WB mmus Rng m a B nes Peur Mo m TA ummwxs nene f m mmsm Tapan e m mmm wx e ps maras EST Mo m ee esr eee p a qw 34 lo _____ li l nnnnnasaez d lt Back ll Import l Cancel Click Yes to confirm the import Confirmation x Are you confirm bo import data Page 28 Student Option Programme User Manual Click Finished button to close the import wizard ioii Import completed lt Back Import Finished 7 1 7 How to export User can export data to Excel CSV file for further manipulation or export an empty file as a template for import later Click Preparation Menu Preparation gt Student Particulars Preparation Menu esp SOP Version 1 2 0 File Operation Preparation Preference Time Block Subject Allocation Time
78. e student academic result by clicking Preparation Menu Preparation gt Student Academic Result Preparation Menu car SOP Version 1 2 0 Preparation Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic Result Page 59 Student Option Programme User Manual User can use Export function to export Student Academic Result to an Excel CSV file as a template and then use Excel CSV to maintain the data Finally user can import the file to SOP E rel Import From File Import From WebSAMS Ba Export Student Number Mame Class Class Number Chinese English Mathematics T owm ETC mo o mo m o IE Z mewes msg mo 0 a oww nees a O e S ows mst aa 5 ows mse mo 5 o o e mmm peuxem mo o 7 mess punxewa u s mme ewo ls s ws uxewm wmmems powxewms m mjmms jue m wmm moxwums m 0 mmmum exem eT wmm agn A mem Taisa eT wmmerm awe wmmwes EKG HT wee umxesmo eT wjmmew eee m mmm ap m User sa PIES EE EEE E E 7 4 2 How to import student academic result User can import data from Excel or CSV file by clicking Preparation Menu Preparation gt Student Academic Result Preparation Menu A AO a A sep SOP Version 1 2 0 Prefe
79. ed to SOP on right hand side Click Import to SOP button if import of the data is confirmed Spar from websams DescriptionEng DescriptionChi l pen Combined Science MA FER Import to SOP CR Importo SOP oQialm du O I m Em sl un arid Lai Import is completed SOP x x J Import completed 7 3 Teacher Constraint 7 3 1 How to add a teacher constraint User can add a teacher constraint by clicking Preparation Menu Preparation gt Teacher Constraint Preparation Menu ep SOP Version 1 2 0 Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constrain Student Academic Fit Page 46 Student Option Programme User Manual In the Teacher Constraint screen click New button a File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help amp X J Mew 12 Save X Delle B Find Teacher A Import From File AU Import From W WebSAMS Export Subject Lie subject W Teacher Number Teacher Mame Clear Teacher Number Teacher Name short Name Subject mm MM MEN Enter Teacher Number Teacher Name and the subject s to be taught by the teacher and then click Save button The subjects to be taught by the same teacher will be separated in different time block during time block generation oJ File
80. eens and reports 2 TARGET AUDIENCES m SOP Administrators m SOP Users 3 PREREQUISITES SOP already installed in the machine 4 GENERAL INFORMATION x Mandatory Fiere all mandatory fields field name have been set to bold face Studera Particulars o a o Student Number Student Name Clear OE H Jeu p s S l l Clase Number j Nent Year Class Gender IZ Maie C Female Number of electives S Error after pressing Save button Generate button etc SOP will validate all mandatory fields and their data format and prompt warning to user if any General error and validation error message box SUP X A Student Ma cannot be empty S The SOP will be upgraded automatically if the PC is connected to the Internet Otherwise user have to upgrade your SOP by downloading the installation file at http sop edb hkedcity net Education Bureau The Government of the Hong Kong Special Adminitrative Region Page 1 Student Option Programme User Manual 5 GETTING STARTED WITH STUDENT OPTION PROGRAMME SOP In this section user will learn to Install SOP s Launch SOP Logon to SOP SOP Main Window Logout SOP Uninstall SOP 5 1 Install SOP Go to the path where the SOP installer is stored in the computer and double click setup exe IS BurnCD E 10 xl File Ed
81. el Page 63 Student Option Programme User Manual Click Yes to confirm the import E TO EN Import is completed Click Finished button to close the import wizard Import Wizard Finish Import completed Page 64 Student Option Programme User Manual 7 443 How to import student academic result from WebSAMS User can use this function to get student academic result from WebSAMS save as an Excel file and import the data file by clicking Preparation Menu Preparation gt Student Academic Result Preparation Menu CD MN emm pm 37 9 7 EBR LJ P Version 1 2 0 Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic Resu Click Import from WebSAMS button E File Operation Preparation ee Time Block Subject Allocation Time table Report Access Control Help yn x Kel Import From File Import From WebSAMS Ea Export TJ Student Number Nane Mass Class Number Chinese English Mathematics Tjemem jx p o os z mmus amg m 3 mme wwwewm S jmmem na a as 5 s mma ex me as m s mmm asse Tas 7 omues wwxewa um s mens mmexewo m s mmos mns wjmmass eee fe mjmmem exem m wjmmem exeun a
82. emic Subject File Academic Result File Import to SOP SOP ATA Subject fe Chinese Description English Description StudentName Class Class Number FiegNumber SubjectCade Score ATA oo oo IO LLL mem O O IO IO o oa m H O IO O LLL JRmmoe o odo o ooo LLL mem Imn Coo o oo LL e me Coo o o LLL ew meo sim O IO IO Han Heo R Rn N TY oo ow CI E H Onnan HANN 44 rn ATA Score Import to SOP EJ Import is completed Import completed Page 67 Student Option Programme User Manual 7 4 4 How to export student academic result User can export data to Excel CSV file for further manipulation or export an empty file as a template for import later Click Preparation Menu Preparation gt Student Academic Result Preparation Menu sep SOP Version 1 2 0 Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic Resul In the Student Academic Result screen click Export button ad Ele Operation Preparation Preference Time Black Subject Allocation Time table Report Access Control Help amp X ES Import From File a Import From MebSAM5 EE Export Student Number Name Class W Number Chinese English Mathematics R fe m m e zmmem aps a S s mme xeu m O 8 mmex wexwmr m m e
83. er Language A sc wean 0 oo sx nereng a a o o0 b o Memeo o o o o0 m emm OO me B8 0 B B sa ax ememm O D D D B Total number af recard s Total number of offered subjects e Edit School based subject only m E Jun EM marine seran aiee san MOI 12 09916561 2 English 3 fre iR SR 9 34 Science subject setup join option of science subject making reference to the forbidden combination of science subjects C Two Science Subjects student could select two science subjects that school have offered with one option User sysadmin Database C Documents and Settingstendrewchan Mr test accde Page 35 Student Option Programme User Manual User can update the subject information that is shown on the lower portion of the screen Click Save button when the update is finished ile Hd EX 2 E la 2 U ave Import From fie limpor From Websta 3Exput o 00 s n m Short Name Subject amemus D D D D st megeeamum m o o me megeemmm Dn 0 0 gm meme qd amp n xm o mee 0 a A nqog m o d 0 3nDnDjn nu p s 0 A II e a A 0 DJ UD meat D oe IE BRE o feo o gt JOJO0_ 07 0 we O mee O D Hn ee eee T D D D s School based subject only Se E an Shane et Short Name 3 E Subject 3 t Short Name 3 BlO Subject 9 Biology other language ES ing S E MUI 137 63 2 En
84. es Gender Rank TT Click File to select the data file that is exported from WebSAMS E Import Student from WebSAMs a er d eem a ee Open Import to SOP SDF Student Rank 1 x SOP Name 9 Chinese Name L English Name a Import to SOP Page 32 Student Option Programme User Manual The system will show the data to be imported to SOP on right hand side Select the fields to be imported to SOP Chinese Name EnglishName Student Rank and click Import to SOP button if import of the data is confirmed ESI Import Student from WebSAMs HegMa Eng ame Chil ame ClassMumber NextrearClassName 1399003 Chan BB DD gt 1 3999006 Chan BB EE t 1999013 Chan BB FF utra H1333027 Chan AA AA i D 1399039 Chan BB GG I LN 1999040 Chan BB HH Chan BB II up ic SS eS Ss 1 Chan BB KK Import ta SOP i Chan BB LL SOF Student Rank 1999065 Chan BB MM 1999066 Chan BB 00 Fs POA L Z l Chan BB PF n SUELE p 1959080 Chan BE 00 H3 ka c Chan BB RR RA Chinese Name l 1999058 Chan BB 55 yr C English Mame l 1999098 Chan BB TT 1999102 Chan BB UU nn nh C T g wee H as cu D Mili D D 2 L E GO l a om Pa E Sat DD Mnn j 9 Ras Bai Id E TE yr Pre GHD Pee FOC TT xu TH Eum P ay ZS Sl 70 gg ele MT E i 7 l ou m Es E
85. ew button After opening a database or creating a new database the system will show the status of the database file If a database created by an old version of SOP is opened the system will upgrade the database and prompt the following screens to remind user to backup the database before upgrading The data file is soine to be upgraded before opening Please make a backup of your existing data file before upgrade in case of any error Database Yersion Check Access Database Verdon is not up to date System is going to update the database file now Press OE to continue the process Page 7 Student Option Programme User Manual SOP Main Window SOP main window consists of 4 main areas Main Menu a quick menu with hotkeys Working area SOP working space Logon ID a section to display ID of the logon user Opened Database a panel showing current opened database with path File Operation Preparation Preference TimeBlock SubjectAllocation Time table Report Access Control Opened Database Logon ID Name User sysadmin Working Area Page 8 Student Option Programme User Manual 5 4 Logout SOP User can logout SOP by clicking File Operation Menu File Operation gt Logout File Operation Menu gap SOP Version 1 20 File Operation Preparation Preference Click Yes to logout SOP SOP ES xi 5 5 Uninstall SOP SOP can be uninstalled by clicking Sfar gt Contro Panel Be C
86. g 5 x Subject Allocation Time table Report Access Contral Help User Role Maintenance User Role Access Control User Account Maintenance Access Control Functions Change Password System Setting 13 1 User Role Maintenance 13 1 1 How to create new user role User can create a new user role by Access Control Menu Access Control gt User Role Maintenance Access Control Menu Access Control User Role Access Control User Account Maintenance Change Password System Setting In the User Role Maintenance screen click New button ug zi e Block Subject Allocation Time table Report Access Control 5 New Select Item ove 7X Delete P1 se BOF Data En User E SOP Main Use Rae A SOF Read Only U zer Description ewetenm Administrator Page 152 Student Option Programme User Manual Enter the information of Role ID Role Name and Description and then click Save button all Report Access Control Help m ile Liperation renayration Pre B 11 aton lime table gq pete I pul 4 d E Ll wiad TAU L d r Eum New Select Item la Save ERE Role ID 0000011111 SOP Data Entry User S l SUP Mam User Role Name New Role 1 SOF Read Only User l system Administrator l Description New Role 1 Click Yes to save the role SOP E LY Are vou sure En save Save is completed SOP X
87. ge 149 Rank Order 28 186 68 170 141 152 181 180 116 187 194 168 62 TI 20 Allocation Allocation 2 out of out of out of out of out of out of out of out of out of out of out of out of KA eee bt c KA tL V Ke Oo PS out of M 11M we fl Lo Lo vo Lo uo lo lo vo Lo Date 18 05 2009 Page 1 1 elective elective elective elective elective elective elective elective elective elective elective elective elective subjects subjects subjects subjects subjects subjects subjects subjects subjects subjects subjects subjects subjects Database C EDB SOP Training Main accde _ Student Option Programme User Manual 12 7 List of Students with Selected Options Description This Report lists students and their allocated result User can print the report by clicking Report Menu Report gt List of Students with Selected Options Report Menu SS ES Tirne bable Access Control Help Time Block with Satisfaction Rate Elective Subject Statistics List of Students For Elective Subjects List of Student Options in Priority Order amp Subject Allocation Vacancies of Elective Subjects List of Insufficient Subject Allocation List of Students with Selected Options List of Students Subject and Block Alloc Result of Students with Selected Options is ready click Print button to print When the result of List C1 E pem Ea t oJ Eue mon reparibon
88. glish 2 lt 930435 9 32 ht Science subject setup join option of science subject making reference to the forbidden combination of science subjects Two Science Subjects student could select two science subjects that school have offered with one option User sysadmin Database C Documents and Settings andrewchan fest accde Click Yes to save the settings SOP Z YQ Are you sure to save Save is completed SOP E B J Save completed Page 36 Student Option Programme User Manual 7 2 5 How to offer two science subjects as one option User can offer two science subjects by clicking Preparation Menu Preparation gt Subject Information Preparation Menu ear SOP Version 1 2 0 File Operation Preference TimeBlock Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic Result In the Subject Information screen check the two science subjects checkbox to provide two science subjects to students on the bottom of the screen and then click Save button paz BE English PSC BiG Other Language ASAS CE EE EE SAS EMRIs ARS CER SRR OREA D DIS S D 0999090909090 2 peeadooeanaocdan banonoooosacanas RE O FES O 5 TERS SS O O fx A G C D Total number of records Total number of offered subject s pp Edit School based subject only Short Name 1 S
89. ick Export button A all file Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep E x Dee _ Generate by Rank X Clear pj Save Import 3 Export Gj Print Preview AA End student Kg rove Move Dorn 00002464 mme hm I mmm amp wem 3 CI maas m A uex pBeweag S en aaa 1 1 000067829 33 IHE S 0000014535 IP XXX mmus aa 5 oea 0 Ee x a w Total no of students 200 Red Font Duplicated allocation order User sa Database C EDB SOP Training Main accde Select destination folder and input the file name then click Save Or user can select CSV file format n Save as type before clicking Save button Save s Save in sor Files e Ei p mi My U F ecent De cummenta Deskto p My Documents My Computer sag Mu Metu sil File name Student amp llocationU rderHi eport Plac Save as type Excel file SZ Export is completed SUP X oc LD Export completed Page 120 Student Option Programme User Manual The sample exported file can be opened by Excel as follows E an Paste pra Ca zl t Cad Home de Clipboard la StudentAllocationOrderReport Compatibility Mode Microsoft Excel Page Layout Formulas Data Review View
90. icon on the desktop Page 5 Student Option Programme User Manual 2 9 Logon to SOP 1 After launching SOP logon screen will be shown Education Bureau The Government of the Hong Kong Special Administrative Region SUP Version 1 2 0 2 Enter User ID and Password then click Login button Hemarks Please note that the password is case sensitive 3 After successful login a welcome screen will be shown HE SOP Xx Databases New 8 Last 3 Opened r Open Recent DataBaze i l ga CNEDBSSOP Trab Trainings ain accde ES More Last Login Time 28072008 11 45 User can open an existing database by double clicking one of the last 3 opened databases shown on the screen or clicking More button Page 6 Student Option Programme User Manual If More button is clicked the system will show the following screen for user to select a database Look in O Training Os t P202 02 18 43 accde d pan2 uz 01 05 accede F p202 02 21 accde My Recent adp202 02 06 07 accde Esl p2o2 02 22 accde Documents Desktop al P 2012 02 17 accde Fld P202 02 06 09 accde Eel p202 02 23 accde My Documents SE Ad p202 02 18 13 accde ad p2nz O2 18 2 accde Mu Computer p ad P202 02 1803 accde LU Mu Network File name Files of type Microsoft Office Access acede Cancel EZ User can also create a new database without data by clicking N
91. ields eter 1 Import Fields student Number student Number hc Preview Data student Number Student Name p BIOI CHEMI PHY 1 151 E mm 0 o BR 3 3601 AE Page 79 Student Option Programme User Manual When validation is finished no message will be shown in Error Message column Click Import button Import Wizard Import Preview student Preference Emor Student Number student Name Zeri BIO CHEM PHY CBI 181 CLIT ECON GEOL CI Bl P1 B1 PIC FlHCl Bl BC1 C moos e b ek OB Oe CO IE ee 5 w uos Bh o 0 gmmas BEBO 0 0 9 3 3 com 6 o goj 0 o 0 0 mmm Wi 5 p m m Be e 9 j j j m a m gw p 9 m2 9 j gmmo e 0 3 D mg 894 5 m j mm ER 6 5 9 9 e m 2 j j j ow LER ee IA 0 we wm 6 5B s 85 W8R 0 2 m 6 3 B om 4 g q pee mReE 5 f P 5 eo n p j j oyj gm mae 1 m9 6 T 8 mo go j qq o pun e ee tg EET 2 2006019 ele 4 Click Yes to confirm the import x Are vou confirm bo import data Page 80 Student Option Programme User Manual Click Finished button to close the import wizard Ini x Import completed Back Import Finished 8 2 0 How to export student option User can export data to Excel CSV file for further manipulation or export an empty file as a template for import later by clicking P
92. ilesiStudentFormsResullReport ls Page 62 Student Option Programme User Manual The upper window shows the mapping of import field and the lower window shows the preview of import data Click Validate button for the next step if the mappings are filled in Import Wizard Select Import Field iolz Select Field Mapping Table Fields Import Fields Student Number Student Mumber S Preview Data Student Number Class Student Mame Chi 0000046436 ENS CHAN Xxx HO 00007 46436 JA CHAN xxx HO 0000042632 3A CHAN MAN 179 0000089328 3A CHAN TAT 86 5 0000030957 3A CHANTING 86 ff 0000001094 3A CHANTING fF 0000054686 3A CHAN WAH ff BR 0000046236 3A CHEUNG WO ff 0000023582 3A CHIMING ff LUE IULIUS ule nu eun S OO OO OE Back Validate Cancel When validation is finished no message will be shown in Error Message column Click Import button Import Wizard Import Preview Stel xi Student Form 3 Academic Result Error Message Student Number Class Student Name Chi Eng Math 0000046436 CHAN XXX TAT CHAN 3 TING 3 J oo 0000046236 CHEUNG XXX WO 0000023582 CHIU X MING 0000047683 CHOW Xx WING 0000067829 HO Xxx HEI 0000046729 HO Xxx LUNG 0000014535 EJ IP sex KIT 0000004869 KONG 500 PING UN EN 0000009789 LAI XXX SUM o een m je 0 0 meme jx mnn amen x Tmn S iin as aa lees ao O lo oo oo cn dm oc un Back Import Canc
93. ime Block Subject Allocation Time table Report Access Control Help amp x BE bey ids Save X Delete d Find Student f import From File unm Import From WebSAMS id Student Academic Result a3 Export Student Name i Rank Class Number Next Year Class Bender C Hale ec Female Number of e elective s jus The allocation order i in Allocate subjects to students e Student Name Gender E Class pes oe ee Ra pu i Eo 7m LD d Total mo m 3 an Page 16 Student Option Programme User Manual Input the particulars of the student on the upper portion of the screen click Save button when input is completed md File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp m x Mew save amp Delete Find Student G Import From File G Import From WebSAMS E Student Academic Result Export Student Particull Student Number 0000090111 Student Name SUP Clear Class 34 Hank 100 Class Number E Next Year Class 33 Gender Male Female Humber of electives 3 The allocation order in Allocate subjects to students student SR 7 7 Student Mame s ender Class rene T R Hank Es a x E Wmmen xem S m 8 mue muxew JE B maas fee M m e mmus eem C p Bm R o maxm jew 00000 CU e YH HS oma one JE H a Total na of Students 200 Di Oo
94. in E sor Files Oo ee tie My Recent Documents Desktop Mu Documents Sr Mu Computer ft Mu Netw Ts ork File name Plac Save as Hype Export is completed Ts x P k N 1 Export completed RC BAD dest TED BAD MEM MAU Duplicate SERU UTA a AAA agio m E 1 Subject cmm Codel Subject Group Namel Subject Group Code BEEN Group Namez 7 PTE SH CHEMI i 2 Id 4 K M ect oun an air Report le BED h ARER SN LUGS us dl ct isl idl AL A SES HAND Page 98 Student Option Programme User Manual 9 3 Generate Maintain Time Block 9 3 1 How to manually assign subject groups into time blocks User can allocate subject groups into time blocks manually by clicking Time Block Menu Time Block gt Generate Maintain Time Block Time Block Menu Preparation Preference Time Block Subject Allocation Subject Group Setup Subject Group Constraint Generate Maintain Time Block Conflict Matrix Enquiry R Export time block result to WebSAMS Time table Report Access Control In the Generate Maintain Time Block screen click Edit Subject Group ma AA O A A NE CT NC NN A A Page 99 Student Option Programme User Manual User can freely allocate subject groups in different time blocks Click Save button when allocation is finished ib El Generate E Edit bed 33 Subject Group levee M i i eps AE m re
95. ing all Allocation Order click Save button to save this setting uj Ble Operation Preparation Preference Time Block Subject Allocation Time table Repot Access Control Help F x MET generate by Rank x Cjear cis Import 3 Export print Preview Mendy ove gg Mowe Down CECI IS Mmmm m E a hme x ms T mes NEM E NN Save is completed SOP E s J Save completed 10 1 4 How to import student allocation order User can import data from Excel or CSV file by clicking Subject Allocation Menu Subject Allocation gt Maintain Student Allocation Order Subject Allocation Menu Preference Time Block Subject Allocation Time table Repot Access Control Maintain Student Allocation Order Allocate Subjects R Export allocation result to WebSAMS Page 115 Student Option Programme User Manual In the Maintain Student Allocation Order screen click Import button oJ File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp x Fy Random Generate by Rank X Clear Save My Import G Export Gj Print Preview GA Find Student E Move Up A Move Down Student Code Class Rank English tudent Mame 0000246436 E 3B L ARN hes HO 1 morae E CT H RN RR RN wxwam x CT O O o muses m jme Y m amm O A O CTC CO mrn x e O m m comes x E O mo mo weg x www 3 e wammy mw IS w O o
96. ion Form Student Options R Print Acknowledgement Form Select Survey form and click Export button Export Form Type C Survey form with Time Blocks SaveAs a4 As i 2 Save in E My Documents o s r9 E My Recent My Virtual Machines Documents Visual Studio 2005 t Desktop E a My Documents E a M LI My Computer Im L WU File name SurveyForm Places Save as type Rich Text Format rtf z Page 70 Student Option Programme User Manual mile completed Below is a sample exported file opened by MS Word User can modify the form before distribution D a Microsoft Word a E E ZO RO RED i yl TENSO E me FSC BRE gt BHR a b amp 0 d M E 1 2 22 24 26 28 30 X 3 U U I l U U U U I I A MA fear ACA EY E Ul NE J SPU BRERA a E AI AROMA AAA A E aI RLRE FERE ae OTTO RAE Mii PARE RISE c m p mew me p m p mmm uw e p m a m re A AR SBS RT A nB Sax ADA y EN BED REED AA OO4 lA ae gabo Ar B4 HL W E iT if REC TRK EXT OVR eG ua Page 71 Student Option Programme User Manual 8 1 2 How to print survey form with time blocks User can print survey form with time blocks by clicking Preference Menu Preference gt Print Student Option Form Preference Menu cap SOP Version 1 2 0 File Operation
97. ist of Student Options in Priority Order Subject Allocation i e Vacancies of Elective subjects be Last of Insufficient Subject Allocation l E be List of Students with Selected Options i E i C Last of Students Subject and Block Allocation Result La Access Control l S 4 User Role Maintenance l co E Allow Click Delete Button beste Allow Click Select Item Button l L Fur A Tin Clink Wew Antann Click Yes to save the setting 50P LY Are you sure to save n Save is completed SOP X B J Save completed Page 157 Student Option Programme User Manual 13 3 User Account Maintenance 13 3 1 How to create new user account User can create a new user account by Access Control Menu Access Control gt User Account Maintenance Access Control Menu Access Control User Role Maintenance User Role Access Control User Account Me Change Password System Setting In the User Account Maintenance screen click New button E Wwe 0000000000000 Active Page 158 Student Option Programme User Manual Enter the information of User ID User Name select Role s in Role and check the Active checkbox then click Save button Help F X oh Active UserID User Name S Click Yes to save the new user SOP Ej YQ Are you sure to save SUP X i The user account is created The pas
98. it View Favorites Tools Help C sack T gt T pi a Search gt Folders Ha fa Folder Sync Address e C Burncb Go File and Folder Tasks el m Fb mij Rename this File Access dotnetFx autorun inf EDB SOP T E Datab td Move this File e IBI Copy this File e 3 Publish this File to the AN Web Readme txt AMEE SOP ico SOP Setup msi E mail this File WC Delete this File gt S oo SOD Trainin SOPIncident SOPInciden Other Places a El Description Setup File version 8 0 50727 42 Date Created 8 7 424 KB 4 My Computer Z i SOP Welcome to the SOP Setup Wizard The installer will guide you through the steps required to install SOP on pour computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program ar any portion of it may result in severe civil ar criminal penalties and will be prosecuted to the maximum extent possible under the law Cancel B Page 2 Student Option Programme User Manual User can select the installation folder of SOP program For default it is C EDB SOP Click Next button to continue setup Select Installation Folder The installer will install SOP to the following folder To install in this folder click Next To install to a different folder enter it below ar click Browse Folder CAEDB SOP Browse Dusk Cost Install S
99. k with all subjects and the allocated subjects of the selected student in yellow background colour if any AAA AA quat peput Sen Gana deb B X Generate Allocation Resuk X gear Allocation Resuk 4 Find Student Student Academic Result UP Import 43 Export 3 Print Preview Student Number 0000146436 Student Name CHAN HSH mni Rte s nena TRS HE STA rai Rm i paes a me joo Page 126 Student Option Programme User Manual To withdraw a subject choose the subject that is already allocated to that student then click Withdraw Subject button 4j Ele Operation Preparation Preference Time Block SubjectAlocation Timetable Report Access Control Hep 25x Tj Generate Allocation Result X Clear Allocation Result TA Find Student Student Academic Result GA Import Export 2 Print Preview Selected Student Student Humber foooot Student Hame CHAN W HO Fiank f Allocshon Onder Al Students Students Preference Students Allocated lo Subject Group M Database D Peter SOP Database Main accde Page 127 Student Option Programme User Manual When the background colour of the withdrawn subject changes to white it is ready to allocate another subject a Ele Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help
100. le Mu Recent Documents E Desktop hy Documents Tae J E Mu Computer de My Network File name main Files of type Microsoft Office Access accde Y After choosing a database the system will show its current state Student Preference Time Block Generation and Student Allocation User has to click Close to close the Welcome Screen and go back to the main screen Current State Student Preference Mat yet Started Time Block Generation Mat Yet Started Student Allocation Mat yet Started The system will switch to the new database and show the filename with path on the lower right hand corner Database C Documents and Settings angus laiMy DocumentsWnain accde Page 12 Student Option Programme User Manual 6 3 Close To close a database click File Operation Menu File Operation gt Close File Operation Menu cap SOP Version 1 2 0 Preference File Operation Preparation New Open Close Copy BS Ip Logout Click Yes to close the database SOP E LY Are you sure you want bo close the database No database name will be shown on the lower right hand corner 6 4 Copy Backup This section shows the Copy Backup function 6 41 Copy User can copy the opened database file by clicking File Operation Menu File Operation gt Copy Backup File Operation Menu s SOP Version 1 2 0 Preference File Operation Prepa
101. lete SOP has been successfully installed Click Close to exit Please use Windows Update to check for any critical updates to the NET Framework The SOP icon will be created on the desktop and a shortcut can be found in the Program Menu tag meeer eE E e en m e ien Novell Cornrmoni i Roxis rr I rey PAE AA gm EE EDI 2002 MS Iwermet Explorer MS Outlook Express 5 Windows Medis Flayer dy Win ows Messenger S Wintows Movie Maker He Windows Live Messenger Znane Client Security K 7 Tinetabling Solutions 7 Accesscries ES Acobe Reader FP Microsoft Office ir Cute DF gm 7 Zip ir FileZilla FTP Client E Microsoft Office Communicator 2007 IPP Wisdera sofl AutoScreenRecorder 3 Pro FP Apache HTTP Server 2 0 52 FP oS Timetables gm Winaso ign Apper K cr Dw Adobe Dreamweaver C84 i JP Interfece de Adobe ExtendScript Toolkit CE4 ies VOLO FR Macromedia Dreamweaver 4 K Re neraet Explorer Fa a PT Lotus Notes 3 Microsoft Office 2003 Ti Microsoft Office 2003 Winlows Live A Messenger r b od we r b od i Macrored a Exensicn Menager N Za Windows Instll Clean Up E Fr Microso t 3O Serve 2205 quis FR Hirot SQL Server 2303 R r an EDEB K Scllins SOBUILD Dictionary on CD R Y Y wa Y Y t FF Y 5 2 Launch SOP 1 User can launch SOP by clicking S arf gt Programs OR double click the SOP
102. me 40000 eed deme 00000 contin oso User sysadmin Database C Documents and Setinesandrewchan E Mastertimetables Webi AMS testaccde sor 93 2 Are vou sure to saver Page 163 Student Option Programme User Manual If the password entered is not strong enough the system will prompt a message for further confirmation Click Yes to continue the process CA 2d 58 The new password is not strong enough for SOP It is suggested user to have strong password which is at least 8 character long and at least contains e 1 digit and 1 special character Use this password anyway Save is completed CANET xl e k 1 Save completed AHemarks Password policy suggested by the system at least 8 characters with 1 digit and 1 special character 13 4 2 How to change password by normal user A normal user can change the password by Access Control Menu Access Control gt Change Password Access Control Menu Access Control User Role Maintenance User Role Access Control User Account Maintenance Change Password System Setting In the Change Password screen type old password new password and confirm password then click Save button oJ File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control EX mera aem 0000 l EEE Contiom Password Ok New Password User New User 1 Database CDocuments and Zeh n sseni reur han
103. me table Report Access Control Print Student Option Form Student Options Print Acknowledgement Form Page 83 Student Option Programme User Manual User can either select a class and a range of student number or all students to export and then edit both header and footer message which will be saved after the export process Finally click Export button 22 File Operation Preparation F 3 su ject Allocation Time table Report Access Control Help 8 X cabot cas student Number from f student Number to NEN i P aa a eS EE ae A Aral Unicode MS 10 Ce ee LU Raa This is to acknowledge the receipt of your Student Option Form on 4 Elective Subjects Your selected elective subjects are listed below E nM Form Footer A Arial Unicode MS U B BUE ll Please check the above listed elective subjects against your copy of Student Option Farm an S4 Elective Subjects Far amendments please contact the General Office in l I person on ar before Date l l lk nto Cip age RE BNE ACH CEPA MERA WARRT AANER EE Select destination folder and input the form name then click Save Save n O My Documents HH My Pictures My Recent My Virtual Machines Documents visual Studio 2005 Desk to p Mu Documents m Sr Mu Computer e Mu Network File name amp ckFomi Save as type Rich Text Format rtf Page 84 Student Option Programme User Manual Below is a sample ex
104. nt Allocation Order Allocate Subjects Export allocation R to WebSAMS Page 121 Report Access Control Student Option Programme User Manual In the Allocate Subjects screen click Generate Allocation Result button a File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep X i F Generate Allocation Result 7X Clear Allocation Result GA Find Student _ Student Academic Result f Import La Export Roo Selected Student Student Number 0000046436 Student Name CHAN 22 HO All Students Students Preference Students Allocated to Subject Group Compulsory block unallocated students with insufficient allocation No of Class Allocation Electives Class No Student Name Order to v 0000046436 CHAN Xxx HO R 0000146438 34 CHAN Xx HO Ea K E le 0000042632 CHAN XX MAN v 0000089328 3 JAN XX TAT v 0000030957 CHAN X TING R 0000001094 CHAN XXX TING IZ 0000054686 CHAN 209 MA Mo 0000046236 4 Total no of students 200 t User sa Database C EDB SOP Training Main accde Select an Allocation Algorithm Choices and Subject Group Distribution Choices check the checkbox of Has Compulsory Block and select a time block Then click Generate Allocation Result button al Allocate Subjects to Students Allocation Algorithm Choices T ka i lChoie
105. nt Maintenance Change Password Change the value of Number of Time Block e g changed from 3 to 4 and save the settings by clicking the Save Major Setting button Mg 1 Some edre igi SE LOL S 7 5 T a i Major Setting Number of Time Block Number of Subjects Student to be taken 3 9 After changing the number of time block user has to setup Subject Group again by clicking Time Block Menu Time Block gt Subject Group Setup Time Block Menu Preference Time Block Subject Allocation Subject Group Setup Subject Group const Generate Maintain Time Block Conflict Matrix Enquiry Export time block result to WebSAMS Preparation Time table Report Access Control Page 89 Student Option Programme User Manual User will find a new time block created in the Subject Group Setup screen Check the number of groups and then click Save button to process R ave A XDOI Subject G etup Table NOR Number of Requests according to the number of electives students need to take Number of subject groups in each Time Block Total number of blocks Total number of groups Remarks the Sum of Number of Groups must equal to total number of groups No of Block Gone 1 3 GEN x mim 4 User sysadmin Database C Documents and Settingstendrewchan MR Eltestaccde Click Yes to save the setting SOP xl 2 Are vou su
106. o comme m JEROME mme m 0 mew O O O mem x a IO IE commer m 0 ems a 0 como mane R L S je puer eum Class Number Nest Year Class Allocation Order Chinese wem e o coms a e w wmmes fae iON wamsm aen A A AAA RO AAA AAA AA EA E un 3 Total no of students 200 Red Font Duplicated allocation order User sa Database CHEDBSOP Training Main accde Below is a sample Excel file User can use Export function to export existing data to an Excel file for modification pad t 0 x Ar d CN Sort amp Find Pu Ba BRT Int E Sort amp Fin OG EO A EE CEEI Brant 2 Fier seen Clipboard Font Alignment Number Cels Editing G uw wm E Es Ba m uw qu StudentAllocationOrderReport Compatibility Mode Microsoft Excel toa Home Insert Page Layout Formulas Data Review View Dz Paste lom g Insert E Delete MingLiU 110 General S AI Styles S a P i E we PpS B 4 Student Number Class Student Name Rank Allocation Order Al gt 0000246436 0000146436 10000346436 10000446436 0000546436 0000046436 s jo loom 0000084328 0000042632 10000030957 11 0000001094 2 0000054686 43 0000046236 14 0000023582 0000047689 16 i 18 13
107. on Teacher Constrain Student Academic Fee Page 57 Student Option Programme User Manual Click Import from WebSAMS button r a e DAN a File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help amp X t New ione X Delete 44 Find Teacher CA Import From File A Import From WebSAM 3 Export Subject Detail Subject Teacher Number fru Teacher Name CHAN TAL M N hort Name Subject Teacher Name CHAN TA MAN User can click File button to select the data file that is exported from WebSAMS EE Import from WebSAMS E ER Import to SOP SOF Name ee f English Name 2 Import ta SUP Page 58 Student Option Programme User Manual The system will show the data to be imported to SOP on the right hand side Select the Name Chinese English Name to be imported to SOP and click Import to SOP button if import of the data is confirmed E Import from WebSAMS E TeacherCode TeacherNameEng Teacher ameChi u au Engish Name LI NM B E 55 SEE SEE T103 CHAN LAM KUEN TEIE pa G Fe SCR BE T104 CHAN LIK SHAN 1105 CHAN MEE KWAN T109 CHAN SAU LIN E a Sr BR z E3 HER Er 2 Import to SOP E CHUMEKUEN aa ARA ee Import is completed SUP x x J Import completed 7 4 Student Academic Result 741 How to maintain student academic result User can browse th
108. on Rate 89 09 Overall Satisfaction Rate Number of subjects assigned with best allocation result Number of subjects need to be allocated X 100 Page 143 Student Option Programme User Manual 12 2 Elective Subject Statistics Description This report lists Statistics of student preferences grouped by subjects User can print the report by clicking Report Menu Report gt Elective Subject Statistics Report Menu 5 x Time Eable Access Contral Help Time Black with Satisfaction Rate Elective Subject Statistics List of Students Far Electiw jects List of Student Options in Priority Order amp Subject Allocation Vacancies of Elective Subjects List of Insufficient Subject Allocation List of Students with Selected Options List of Students Subject and Block Allocation Result When the result of Elective Subject Statistics is ready click Print button to print tion Preference Time Block Subject Allocation Time table Report Access Control Help w nt 1 UB miN CARE PH Bind Next Report ID EPTOG stg t Option Programme Date 21 05 2005 Electi We Sobject Statistics Fage lil This resolt 15 generated by Tec test acede Stedeat Opticas ia Dle r of Priority Full d of bom NUTUS fof bt Total 4 of Offered ru ae ees CCOO IIS E O IS CI ICI E E End Page 144 Student Option Programme User Manual 12 3 List of Students for Elective Subjects Description This repo
109. ontrol Panel Page 9 Student Option Programme User Manual Double click Add or Remove Programs icon File Edit View Favorites Tools Help Back T gt T E J Search gt Folders BBL G Address E Control Panel l Accessibility Options Va Control Panel A SE Add Hardware Add or Remove Program G Switch to Category View 3 Administrative Tools i Automatic Updates Find the SOP and click Remove button f HERES AE ERSAN O RESO RRR sg V SER EB S ZS Roxio RecordNow Data Feli 16 38MB 4 B SEP gies TT EREA 20005 2000 SUE SH NEM EINE A EJE B ES S SUL Server System CLE Types X 081MB 3 Symantec AntiVirus X 186 00MB L The Timetabler Version FTE Xu 22 08MB isl WIMG APT X O 30MB KZ WinASO Registry Optimizer 2 7 A 835MB Ga Windows Installer Clean Up Fel O 30MB 6 Windows Intemet Explorer 7 SB Windows Live Messenger Ap 2 Windows Media Format 11 runtime 2 Windows Media Player 11 2 Windows XP Service Pack 3 AS Click Yes to uninstall SOP Hie mE RER 0 2 eE ase sor I When uninstallation is completed the folder C EDB no longer exists unless user stores files in this folder with the filename different from the file generated by SOP installer at the beginning Page 10 Student Option Programme User Manual 6 FILE OPERATION This section shows all file related functions i e Create new database Open existing database Close o
110. p m fp J j n 5mm Bsa k le mu b fp Bh ev ooe ee e G Pp 6 p p w w woos BY 5B k w w jg fp Pp www Ese Wu b b D 4 mp p w 18 sone Ees 5 ts B o jj momo aa pp b ft H nmana Be DB e kb p B w b B aasa Bes b DB wy tT mom ex e B H 5 fp w w ahw Ese 3 e PB e G p p bb j ES gt A 4 D E CO 2 IR Neda dat BH Sn 1 1 13 A hh M 4 gt WA StudentPreferenceReport c i gt O i REF A X odada Sli 0 mna DL NUM Click Browse button to choose a file to import Import Wizard Select Import File Ioj x Import File A Browse Cancel Page 77 Student Option Programme User Manual Select the file for import and click Open Please select data file for import n O SOP Files 3 StudentPreFerenceRepart My Recent Documents eszkto p ats mr My Documents ir Y J T p My Computer StudentPreferenceReport Data File Vis csv Es Click Next button to load the import file Import Wizard select Import File CASOP Files StudentPreterenceR eport ls Page 78 Student Option Programme User Manual The upper window shows the mapping of import field and the lower window shows the preview of import data Click Validate button if the mapping is filled in Import Wizard Select Import Field select Field Mapping Table F
111. pened database Copy Backup opened database logout SOP and Exit SOP ear SOP Version 1 2 0 File Operation Preference Preparation File Operation Functions Copy Backup Logout Exit 6 1 New Create a new blank database file by clicking File Operation Menu File Operation gt New File Operation Menu s SOP Version 1 2 0 Preference File Operation Preparation New open WR Close Copy Backup Logout Select destination folder and enter the name of database then click Save Create anew SOP database Save in L3 My Documents 4 O m LET Fe My Music te 4 My Pictures Mu Recent My virtual Machines SEG 5 visual Studio 2005 Deskta p Mu Documents wr My Computer File name new ki Save as type Microsott Office Access accde The system will switch to the new database and show the filename with path on the lower right hand corner Database C Documents and Settings angus laiyMy Documentsinew accde Page 11 Student Option Programme User Manual 6 2 Open Open a database file by clicking File Operation Menu File Operation gt Open File Operation Menu CE X Xl mmm B E i cap SOP Version 1 2 0 Preference File Operation Preparation New Open Close Copy Backup Logout Choose a database file to open and then click Open Open SOP Database Look in O My Documents m r3 fa
112. ported acknowledgement form in RTF format that is opened by MS Word ey a Microsoft Word Kef BRO GRRE WADO WAD 0 TAD RH Reo SAD a X ucl dia Y h 2 d A TT EEN Ea L EXT Tm H m gah ma 121 141 ial 181 1101 rte 01141 11761 1181 Ol 1221 1241 IZ IL 1281 1301 1221 134 Ful 1381 1401 1421 Vh gt rhis is to acknowledge the receipt af your Student Option Farm on S4 Elective Subjects Your selected elective subjects are listed below Wb Fr RS BARE DRE PRI 8 HHT a Que E B1 BH 1 1 24 Hh 2 Sem 1T 1 il 1 PA E 5 Page 85 Student Option Programme User Manual 9 TIME BLOCK This section shows all Time Block functions i e Subject Group Setup Subject Group Constraint Generate Maintain Time Block Conflict Matrix Enquiry and Export time block to WebSAMS lime Block j Subject Allocation Time table Report Access Control Subject Group Setup Subject Group Constraint Generate Maintain Time Block Time Block Functions 5 Conflict Matrix Enquiry Export time block result to WebSAM 9 1 Subject Group Setup 9 1 1 How to setup subject group User can setup subject groups by clicking Time Block Menu Time Block gt Subject Group Setup Time Block Menu Preparation Preference Time Block Subject Allocation Subject Group Setup Subject Group Co Generate Maintain Time Block Conflict Matrix Enquiry Export time block result to WebSAMS Time table Repo
113. ration Mew Open Close Copy Backup Logout x Click Copy to copy the current database Copy Backup x Copy the curent database as new File Backup the database to the following location Backup Select destination folder and enter the name of database then click Save Page 13 Student Option Programme User Manual ES Save in E My Documents lt a Bm E Tu Fe My Music e My Pictures My Recent My Virtual Machines Documents Visual Studio 2005 Deskto p My Documents My Computer ir T Mu Network File name JcopyD B ka Save as type Microsoft Office Access accede i The system will prompt the following message box when copy is completed and connect to the newly created database file 50P xl 6 4 2 Backup User can backup the opened database file by clicking File Operation Menu File Operation gt Copy Backup File Operation Menu s SOP Version 1 2 0 File Operation Preparation Preference New Open Close Copy Backup Logout R Click Backup to backup the current database xi Copy the current database as new file Backup the database to the following location Backup Page 14 Student Option Programme User Manual Choose a folder for the database file to backup then click OK Choose target Folder Desktop E My Documents Y My Computer a My Network Places l Recycle Bin
114. re to save Save is completed En X LM J Save completed Page 90 Student Option Programme User Manual 9 1 3 How to export subject group User can export data to Excel CSV file by clicking Time Block Menu Time Block gt Subject Group Setup Time Block Menu Time Block Subject Allocation Subject Group Setup Subject Group Constr Generate Maintain Time Block Conflict Matrix Enquiry Export time block result to WebSAMS Time table Report Access Control In the Subject Group Setup screen click Export button Groups HORT 12 2 4 5 6 7 8 Total No Pre ETE upon pe rope plo o 8 Me pas ngu nm p peii pr Je de opis pie fie Ji pia fia eno BB fat e told ollo pra po amupu apane Io E ifs e 1 ir ie ct i DE N T 1 y to the number ot elect 2 ementi meae fo take a Tae E Total number of blocks Total number of groups Remarks the Sum of Number of Groups must equal to total number of groups User sysadmin Database C Documents and Settings andrewchan git test accede Page 91 Student Option Programme User Manual Select destination folder and input the file name then click Save Or user can select CSV file format n Save as type before clicking Save button Saveas a3 Save in sor Files G K STS Mu Recent Documents Desk Lo p My Documents SE My Computer T7 hy Nei vork File name Plac
115. reference Menu Preference gt Student Options Preference Menu ear SOP Version 1 2 0 File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Print Student Option Form Student Options Print Acknowledg In Student Option screen click Export button l JP J CJ JJ 7 MJJ JTw D P oll FileOperation Preparation Preference Time Block Subject Allocation Time tsble Report Access Control Help amp X 24 Find Student Import 23 Export student Option Detail Student Number Student Name Number of Electives Input order of two science subjects only when student has chosen 2 science subjects in his selected option BEEN A Page 81 Student Option Programme User Manual Select destination folder and input the file name then click Save Or user can select CSV file format in Save as type before clicking Save button gare As 2 xl Save in sor Files sc E i a My Recent Documents Desk Lo D Mu Documents Sr Mu Computer K m Mu Network File name StudentPreferenceRepart Save as Hype Excel file Export is completed SUP xj oc LD Export completed Page 82 Student Option Programme User Manual The sample exported file can be opened by
116. rence Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic Result Page 60 Student Option Programme User Manual In the Student Academic Result screen click Import from File button j udi File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp x 8 Import From File GA Import From WebsSAMS 2 Export Student Numb Name Class Class Number Chinese English Mathematics a Ooo e s m ooo m w mass near m IO CI E m 31 7 gt man marsh as 7 mees asn TS e omes eewo OOo oo s oms usean m mmwes ETE a mowes oae a w mmem Jo xum a m mmes xxm m wjmmwas wxeme m 5 masa Qaxeum m o mesra wx m wimmmes ne m wimmex sg m o m mmem uw m mimmzs uxewe m A AAA SPP E A A AA A Ba E E E E E E E E ES EDBISOP Training Main accde _ User sa Below is a sample Excel file Or user can use Export function to export existing data to an Excel file for modification Remark Rank should not be used as an subject name otherwise an error message will be popped
117. review Data Teacher Number Teacher Mame Short Name Subject MOI 0000011101 Chan Nd Man BION 0000011101 Chan 8 Man CHEMI Validate X Back Page 53 Student Option Programme User Manual When validation is finished no message will be shown in Error Message column Click Import button Import Wizard Import Preview 2 5 x Teacher Constraint Error Message Teacher Number Teacher Mame Subject Short Mame MOI 0000011101 Chan Xx Man BID E 00011101 Chan Man CHEM a Back Import Cancel Click Yes to confirm the import Confirmation El Are vou confirm to import data Page 54 Student Option Programme User Manual Click Finished button to close the import wizard ioii Import completed lt Back Import Finished 7 3 5 How to export teacher constraint User can export data to Excel CSV file for further manipulation or export an empty file as a template for import later by clicking Preparation Menu Preparation gt Teacher Constraint Preparation Menu esp SOP Version 1 2 0 File Operation Preparation Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic Fait Page 55 Student Option Programme User Manual In the Teacher Constraint screen click Export button iJ Bloc bject Allo
118. rt Access Control Page 86 Student Option Programme User Manual In the Subject Group Setup screen user can enter Max size size of each subject group No of in Subject Group Setup table and Time Block table and then click Save button to process MERI A EY EN Help 8x Groups ald an E ave Expor Subject G Setup Table aaia HNR ie amp soane 97 n o ue puma NOR Number of Requests according to the number of electives students need to take Number of subject groups in each Time Block Rick Lo ot md Total number of blocks m Total number of groups 3 1 l Remarks the Sum of Number of Groups must equal to total number of groups R 7 Database C Documents and Settingstandrewchan ga Eltestacede User sysadmin Remarks the sum of Number of Groups must equal to the total number of groups Click Yes to save the setting EL X YQ Are you sure to save Save is completed SOP E i J Save completed Page 87 Student Option Programme User Manual In the Subject Group Setup screen NOR is base on best allocation result of each student to calculate Example Student select two science subject in his first choice best allocation result should be EJ p ES and NN ud File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp X m Save A Find Student
119. rt lists the elective subjects allocated to students grouped by subject name and class User may filter the result by class range and student number range User can print the report by clicking Report Menu Report gt List of Students for Elective Subjects Report Menu ES Time table Access Control Help Time Block with Satisfaction Rate Elective Subject Statistics List of Students For Elective Subjects List of Student Options in Priority cra Re Allocation Vacancies of Elective Subjects List of Insufficient Subject Allocation List of Students with Selected Options List of Students Subject and Block Allocation Result In the List of Students for Elective Subjects screen enter Student Classes and Student Numbers in the searching filter if any and then click OK for Preview Help amp X Page 145 Student Option Programme User Manual When the result of List of Student for Elective Subjects is ready click Print button to print Student Class From To Student Number From o To Ka Report ID RD Student 25 Programme Date 21 05 2009 List of Students for Elective Subjects Page 1 8 Student Class All Student Number All Subject Name Class 34 2006013 LIU Bb PUL FIONA 2006014 L HIU TING 2006015 LUI MAN KIT 2006016 LUI PO CHING 2006002 WONG LOK MAN 006006 YEUNG WAH CHTEN 2007001 CHAN YUEN YUEN Class 38 Student Number Student
120. s User can print the report by clicking Report Menu Report gt List of Insufficient Subject Allocation Report Menu EBENEN enm Time Eable Access Control Time Block with Satisfaction Rate Elective Subject Statistics List of Students For Elective Subjects List of Student Options in Priority Order amp Subject Allocation Vacancies of Elective Subjects List of Insufficient Subject Allocation List of Students with Selected Options List of Students Subject and Block Allocation Result Help When the result of List of Insufficient Subject Allocation is ready click Print button to print atl File Operation m I4 Eu 1 Report ID RPTOO6 Row DD 0 3 DH WH d lo Hw mn User sa Student Name WONG XXX TING CHIU XXX MING KONG XXX PING LEE XXX YIP CHAN XXX HO LAW XXX CHOW XXX WING CHAN XXX MAN LEE XXX SZE LEE XXX SZE WONG XXX TING WONG XXX TING WONG XXX TING Preparation of 1 b Preference F9 wi Class 34 3C 3D 3D 3D 3B 3D 3E 3 3C 3 3B 3D Time Block E ui d Class Number Subject Allocation 100 Time table Y Report Access Control Find Next Student Option Programme List of Insufficient Subject Allocation Nert Year Class Student Number 0000009275 0000042353 0000052353 0000068548 0000068586 0000074653 0000076574 0000084586 0000086973 0000089697 0000109275 0000209275 0000409275 END Pa
121. s Oe rr Mu Recent Documents es k to p e My Documents Sr a Mu Computer de Mu Network File name aenerate amp ndM aintainT imeBlackH epar Save as type Excel file CANET gt LJ 1 Export completed A TAD 0 LAD BAD Re HAH Duplicate TE o 4 0 T KE P 100 mz m men NM gm Subject Group EN LA Subject Group Block 1 Block2 Block 3 PECES A BIOL 1 3 dE p gr ANTE pS SRE Ev comi ee I 0P Kg Hisp Hx AEB 1 BE i O Ea A w Generate And Maintain Time BlockEspar BE Page 105 Student Option Programme User Manual 9 4 Conflict Matrix Enquiry 9 4 1 How to enquire conflict matrix Conflict matrix screen counts the number of the students between 2 subjects that are selected as theirbest allocation result User can enquire the conflict matrix by clicking Time Block Menu Time Block gt Conflict Matrix Enquiry Time Block Menu 20 Preference Time table Preparation Time Block Subject Allocation Report Access Control Subject Group Setup Subject Group Constraint Generate Maintain Time Block Conflict Matrix Enquiry Export time block result Vy Conflict Matrix result is shown on the screen below 37 students have selected gg and E N into different time blocks u File Operation Preparation Preference Time Block Subject Allocation Time tabl
122. sert Page Layout Formulas Data Review i ii amp xXx A MingliU Geni CA L genset T E piali 25 Delete 8 d Paste gJ EE bud ES Format 27 Clipboard Eont Alignment Number SEMA Editing SEHE ON NE ENNIO Teacher Number _ E BCD E Teacher Number Teacher short Mame Subject E d S al a mI o Em Man 0000011102 Click Browse button to choose a file to import Import Wizard Select Import File Je ei xi Browse Import File Select the file for import and click Open Please select data file for import Look in C5 sor Files o OEN 4 TeacherConstraintReport My Recent Documents Deskho p My Documents PE oe ST ec Mu Netw 2 File name eacherConstrainth eport Plac Files of type Data File xls cv Page 52 Student Option Programme User Manual Click Next button to load the import file Import Wizard Select Import File Import File casoP Files TeacherConstraintReport xls Next gt Cancel The upper window shows the mapping of import field and the lower window shows the preview of import data Click Validate button for the next step if the mapping is filled in Import Wizard Select Import Field JI xl Select Field Mapping T able Fields Import Fields Teacher Number Teacher Number Teacher Name Teacher Name Subject Subject P
123. students User can manually allocate and withdraw subject group to students by clicking Subject Allocation Menu Subject Allocation gt Allocate Subjects Subject Allocation Menu Time table Maintain Student Allocation Order Allocate Subjects Export allocation A to WebSAMS Preference Time Block Subject Allocation Report Access Control In the Allocate Subjects screen select a student and then switch to the page of Students Preference or double click a student ag File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help amp X Generate Allocation Result lt Clear Allocation Result 4 Find Student Student Academic Result f Import 23 Export Print Preview Selected Student Student Number 000045436 Student Name CHAN XX HO Rank E Allocation Order 186 All Students Students Preference Students Allocated to Subject Group lor Background Compulsory block unallocated RedFont students with insufficient allocation 0000146436 0000042632 0000089328 0000030957 CHAN 990 TING foono001094 CHAN 909 TING 0000054685 CHAN XXX WAH ono0046235 CHEUNG XXX WO q XI Total no of students 200 E User sa Database C JEDBISOPTrainingiMain accde Page 125 Student Option Programme User Manual In the Students Preference screen it shows the time bloc
124. subjects 10 2 2 How to generate student allocation result without compulsory time block User can generate student allocation result without compulsory time block by clicking Subject Allocation Menu Subject Allocation gt Allocate Subjects Subject Allocation Menu Preference Time Block Time table Subject Allocation Report Access Control Maintain Student Allocation Order Allocate Subjects Export allocation x to WebSAMS Page 123 Student Option Programme User Manual In the Allocate Subjects screen click Generate Allocation Result button ag File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp x Fy Generate Allocation Result X Clear Allocation Result 44 Find Student Student Academic Result Import Za Export 0 review Selected Student Student Number 0000046436 Student Mame CHAN ae HO Rank hi Allocation Order 196 All Students Students Preference Students Allocated to Subject Group Compulsory block unallocated Red Fonk students with insufficient allocation Ma of Iv Student cl Class Student N Allocation Electives ag is Block Block Ma Bs Ma SIT GALE Order to be ee 2 Telas Allocated 0000046436 0000146436 CHAN XXX HO 24 0000042632 CHAN XXX MAN 0000089328 3 CHAN XXX TAT KI SI lt 1 ST XI xl 0000001094 CHAN XXX TING Z 0000054686 CHAN XXX wA
125. sword is gEFSDI amp w It is advised En change this password as soon as possible AHemarks User account will become inactive Active checkbox is unchecked automatically in the following Cases 1 The number of login attempt reaches the setting in System Setting 2 Account expired User can check the Active checkbox to re activate the user account Page 159 Student Option Programme User Manual 13 3 2 How to edit user account User can edit user account by Access Control Menu Access Control gt User Account Maintenance Access Control Menu Access Contral User Role Maintenance User Role Access Control Change Password System Setting In the User Account Maintenance screen double click user on the list ud i ock Subject Allocation Tume table Report Access Control E 1 New Es pelect lem save A Delete ie O Hep FX Active Hew User ser Page 160 Student Option Programme User Manual User can modify the information of User Name select Roles in Role check the Active checkbox and then click Save button Save is completed SOP E 6 J Save completed Page 161 Student Option Programme User Manual 13 3 3 How to delete user account User can delete user account by Access Control Menu Access Control gt User Account Maintenance Access Control Menu Access Control User Role Maintenance User Role Access Control Ch
126. t group constraint TT E cannot be assigned because of same subject group constraint Validation Under the same subject group constraint the number of subject groups assigned exceeds the maximum number of subject groups in that block User will get the above warning message when generating time block SOP x A cannot be assigned because of different subject group constraint Validation If User assigns too many different subject group constraints user may get the above warning message when generating time block Page 102 Student Option Programme User Manual 9 3 3 How to reset time block generated result User can reset time block generated result by clicking Time Block Menu Time Block gt Generate Maintain Time Block Time Block Menu Preference Time table Time Block Subject Allocation Subject Group Setup Subject Group Constraint Generate Maintain Time Block Conflict Matrix Enquiry Export time block result to WebSAMS Report Access Control In the Generate Maintain Time Block screen click Reset button lel 1 x Generate Edit Save 53 Export X Reset l SubjectGroup Block 1 Block 2 Block 3 E The cw eR ws HE SE ws HE TER SBT EPA A SE t TER I RS ESS ET PHYS Z PHI CPEs 228 85 2 E XGEYTY HHIH 4039 FA Bl 1 HHF HHFF FA Bl 2 ll E OO RTI E E Ball 1 H bl ER Bal 2 Haze SB Bi 1 Mill WI
127. table Report Student Particulars Subject informatio Teacher Constraint Student Academic Result Page 29 Student Option Programme User Manual In the Student Particulars screen click Export button ad File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hep amp x Mer al Save Delete 44 Find Student Fel Import From File Fes Import From WebS5AMS E Student Academic Result 43 Export Student Particulars Student Number Student Name i lear Class Rank rmm 4 Class Number D Next Year Class 1 Gender C Male Female Number of electives 03 The allocation order in Allocate subjects to students Student Number Student Name me Class renee bius E ank Eees moss G E E T S 18 5 ummy aia Fo E E mamas me S E S e mmm anse S E aa B wmm ass M m B o womu manne S E m p mms cemxewi x m p oman xcu eo X B o momen enp M m mw as E 0 m a o Total na of Students 200 mo oo to zi Pu es H User sa Select destination folder and input the file name then click Save Or user can select CSV file format n Save as type before clicking Save button Save in E SOP Files 0f em Mu Recent Documents Deskto p l My Do
128. table Report Access Control Hep amp x T New ils Save Delete A El Find Student B Import From File a Import From WebS5AMS E Student Academic Result 3 Export Student Particulars Student Number P Student Name i Blea Class pan Class Number Neg Year Class S Gender C Male Female Number of electives z T The allocation order in Allocate subjects to students Student Number Student Name me Class ane pea E ank eer moss G we ums irae S E p commons mns C E a p mmm anse S E aa B laos restan Ma S a mmm weewe E 9 1s B mmus eem SiS x m Bo oman xcu eo X B o mmus irene 0M e B mam ewesme e jo ss Total no of Students 200 ui User sa The Student Academic Result screen appears on the screen sd file Operation preparation Preference Time Block Subject Allocation Time table Report Access Control Help Bx E Import From File 2 Import From WebSAMS C Export oo formara emewwe x s movmo xw n www Tags Te O mjweews xu a m2 ors Tse ms wjwewns exu a y Jess jme 1 mimm Ju pp mma ww js E os f
129. tail Subject Teacher Number 100000011 o Teacher Name AU XXX LING Clear Short Name Subject MOI n v d FU 5 v da 1 Teacher Number Teacher Name Short Name Subject MOI AU XXX LING Y Page 50 Student Option Programme User Manual Click Yes to remove the record sor P Are you sure to remove 7 3 4 How to import teacher constraint User can import data from Excel or CSV file by clicking Preparation Menu Preparation Teacher Constraint Preparation Menu sr SOP Version 1 2 0 File Operation Preparation Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic In the Teacher Constraint screen click Import From File button a File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Hel New loo XX Delte GA Find Teacher 2A Import From File 5 Import From WebSAM 23 Export iud Detal Subject Teacher Number Teacher Name Clear Teacher Number Teacher Name Short Name Subject MODI Page 51 Student Option Programme User Manual Below is a sample Excel file User may also use Export function to export existing data to an Excel file for modification gd 9 9 gt TeacherConstraintReport Compatibility Mode Microsoft Excel X J Home In
130. ttinesendrewchaor E Mastertimetable Webs AMS testaccde Save is completed sor ES a Y h 1 Save completed Page 165 Student Option Programme User Manual HemarKs Number of Time block Number of Time block This setting controls the number of time blocks to be generated After updating this figure the time block generation result will be cleared Number of Subjects to Be Taken by a Student Number of Subjects Student to be taken 3 Number of Subjects to Be Taken by a Student Control default value of number of electives for each student 13 5 2 How to edit Other Settings in System Setting User can edit the Other Setting by Access Control Menu Access Control gt System Setting Access Control Menu Access Control User Role Maintenance User Role Access Contral User Account Maintenance Change Password System Setting To change Other Setting user can change the values in the Other Setting area and then click Save Other Setting button u File Operation Time table Report Access Control Help F x Save Major Setting la Save Other Setting Major Setting Number of Time Block Number of Subjects Student to be taken Other Setting Description Value Account Expire dar 180 User New User 1 Database CADocuments and Settinegtandrewchan E MastertimetableWebS4M3S_ testaccde E Page 166 Student Option Programme User Manual Save is completed Ci x 1
131. ubiect 1 EL Short Name 2 Subject 2 Biology Short Name 3 Subiect 3 EH AE Short Name 9 Subiect 9 Biology other language MOI T 2 English 32 asc eas 9 3t tt Science subject setup join option of science subject making reference to the forbidden combination of science subjects User e Database C Documents and Settinegssend rewchan en IRiMest accde P Click Yes to save the settings ET 2 Are you sure to save Save IS completed SOP EH E Em J Save completed Page 37 Student Option Programme User Manual HemarKks v Two Science Subject student could select two science subjects that school have offered with one option v Two Science Subjects students can select two science subjects that the school has offered with one option Two Science Subjects when Two Science Subjects is checked a student can select two science subjects as one option 7 2 4 How to export subject information User can export data to Excel CSV file for further manipulation or export an empty file as a template for import later by clicking Preparation Menu Preparation gt Subject Information Preparation Menu Pe F EE NL cap SOP Version 1 20 Preference Time Block Subject Allocation Time table Report Student Particulars Subject Information Teacher Constraint Student Academic Result In the Subject Information screen click Export button gu Wa dave
132. ubjects to students Student Number Student Name Gender Class ica Puy Rank uds a EUWTEME 40e 00 000 05 p goose eee 6 9 0 0 0 3 0 Qoxoes Peen CAC 3 3 5 op LEEX amp MING Mt Q0QDES WONG TING MR Ims jxwsUM MA moms eowswwma FF S 0 3 3 las CHEUNG WO oomme NG MAN Me pomuss pec HN ums gem fe I EPH TU VS ya ay ay w oo oo oo oe eo can oo co m ca aal na af ives User sa Page 18 Student Option Programme User Manual Student information can be updated on the upper area Click Save button when update is finished ai Elle Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help 8 x New le Save X Delete 44 Find Student 9 Import From Fie 98 Import From WebSAMS El student Academic Rasuk a Export Student Particulars Wm eee Student Number 8900001094 Student Name Class aa Rank Class Number Next Year Class Y den o C Male Female Number of electives 3 l E Tha alosau0n oder i RON ANE 19 RASO Student Number IE Student Name Bender Class Wwames kexume S E 8 muy u cm 1B mamas queeum L E 1L L pooxsES jwoNx TNG Mo oa pmpe 3 umm IS M B goose CHOwxewNG F ge a amus onmes 1x mous ENT
133. ve Down button to relocate a student T Random Generate by Rank Clear gd save L Import G Export 4 Print Preview 4 Find Student T El Mowe Up P Move Down Student Code Class Class Number Mext YearClass Student Name Rank 00002464 3b E 3B CHAM 22 HO gl File Operation Preparation Preference Time Block Subject Allocation Time table Report Access Control Help m x nas a O e T mmu fe eo 1 mes Spwme 3 p mess le een x fea S e mme m TT E 9m mma m JMN amp S 39 mmm m ens 8 9 comes m JMWxxWA 8 mpg m e A mars m earn 3 mrs m mMwwxw A mansa m exu dw vw me a ma m mass n wem v L moss m o O KNGEMRME A mra a O e M ES E UE AAA Allocation Order I E A Total mo of students 200 Red Font Duplicated allocation order _ User sa Database C JEDBISOP1TrainingiMain accde Page 112 Student Option Programme User Manual After changing the order click Save button to save this setting al Ele Operation preparation Preference Time Block Subject Allocation Timetable Report Access Control Hep X Random Generate by Rank X Clear jj Save Q impot G E
134. vt 0000042632 3A CHAN xx MAN nng Student Number Class Student Mame Subject Group Block Back Validate Cancel When validation is finished no message will be shown in Error Message column click Import button Import Wizard Import Preview 2 Error Message Student Number Subject Group Class Student Name Elective Subject Code Subject Short M ame Number of Subject Groups Black 22 HO HO E NEN mme B2 mae reer musa unio maga ans maea mn NEN marit an pe h o marit econ _ ey 0000089328 CLIT1 1 0000089328 ECON1 1 iii J mmus cris mmxerm firs Rd omens mmi a mmxerms CI O o Ro mmm mori nse CT eh R mmi emi m penses nen tae EL uu LA Back Import Cancel Page 133 Student Option Programme User Manual Click Yes to confirm the import confirmation sued Are vou confirm bo import data ms x Import completed Click Finished button to close the import wizard Import Wizard Finish B x Import completed Back Import Finished 10 2 6 How to export allocated subjects User can export data to Excel CSV file for further manipulation or export an empty file as a template for import later by clicking Subject Allocation Menu Subject Allocation gt Allocate Subjects Subject Allocation Menu Preference Time Block Subject Allocation Time table Report Ac
135. xport a Print Preview d End Student Move Up 4 Move Down Clase Clase Number eil Student Name Rank location Order Chinese English CHEUNG 20 WO aes eee eet Laas e me CHIU XXX MING A I e 1 d Total no of students 20 li Red Font Duplicated allocation order User sa Database D Peter SOP DatabaselMain accde Save is completed Page 113 Student Option Programme User Manual 10 1 3 How to manually update allocation order User can manually update the student allocation order by clicking Subject Allocation Menu Subject Allocation gt Maintain Student Allocation Order Subject Allocation Menu Preference Time Block SubjectAllocation Time table Report Access Control Maintain Student Allocation Order Allocate Subjects R Export allocation result to WebSAMS In the Maintain Student Allocation Order screen enter the rank manually in the column of Allocation Order E File Operation Preparation papers Time Block Subject Allocation Time table Report Access Control Hep 8 x S O O omen m MUX MMS e mew eme 9 y B IES h a DI BEES OO 1 mme a eme aa m EE SS Mi Page 114 Student Option Programme User Manual After enter

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