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1. ITEM DETAIL VOID ITEM CONFIRMATION The ITEM DETAIL VOID ITEM CONFIRMATION page displays the following links e Click here to go back to ITEM SUMMARY You will be taken to the ITEM SUMMARY page e Click here to go BATCH DETAILS You will be taken to the BATCH DETAILS page TRANSACTIONS REPORTS ADMIN CREATE BATCH SCAM CHECKS ENTER DATA MANAGE BATCH re you sure you want to void following item FRONT Fi Solutio Beth 10g Prod Demo Ce Sale a Fant DNWeb Sam Francisco CA DATOS PH d 277 Latar Location Name Batch Name PAY TO THE ORDER OF Amce Dento Company 1500492 Batch 1 DEMO BANK San Francisco CA For NOMN NEGOTLABLE ser Transaction Type Image 50 r GUDDAODD 20D kd khSbr nim Item ID 900896 click and drag on the image to zoom in Fit Image First Name Last Mame Amount 502 00 Routing No O81000210 Account No 123456 7893 Check Ho LU Reference No Status Completed Click here to go back to ITEM SUMMARY Click here TO Go to BATCH DETAILS Yoid Item Do not oid Item Click the Void Item button to remove the item from the batch You will be taken to the VOIDED ITEMS page Click the Do not Void Item button to cancel voiding of the item You will be taken to the ITEM SUMMARY page DepositNow Web User Guide Page 24 of 76 Deposit Now Chapter 6 Batch Management BATCH SUMMARY Upon selecting the MANAGE BATCH tab the BATCH SUMMARY page will
2. 2005167 click and drag on the image to zoom in Fit Image First Name First Last Name last Amount 100 Routing No 12346578400 Account No 387654321 0 Check No mmm ooo Scanned MICR 00010030T123465784T9876543000 000 Edited MICR fono10030T123465784T9876543210 000 Edit MICR Next void Click here to go to BATCH DETAILS Click here to go to ITEM SUMMARY Privacy Security DepositNow Web User Guide Page 20 of 76 Deposit No The ENTER DATA page displays the check image and a list of its associated data elements The standard data elements displayed for each check include First Name Last Name Check Amount Routing No Account No Check No Scanner MICR If you have setup CUSTOM FIELDS for your Location those fields will also be displayed If you have configured for optional sub amount fields a cumulative Running Total of those fields will also be displayed You may have opted to include up to 12 additional CUSTOM FIELDS specific to your accounts receivable requirements Rules can be defined with regard to the format of data accepted into those fields In addition one of the fields can de designated as the Receiver cross reference for use within the NetCheck reporting tool If you have elected to have the AUTO FILL feature enabled the following fields get pre populated e First Name e Last Name e Check Amount e Custom Fields The pre populated data is captured from the most recent data
3. Warning AN re you sure YOU Want to change the security settings For this zone DepositNow Web User Guide Page 66 of 76 Advanced Settings e Select Internet Options from the Tools menu e Select the Advanced tab Internet Options General Security Privacy Content Connections Programe Settings Just display the results in the main window 8 Just go to the most likely site EN Security Allow active content from CDs to run on My Computer Allow active content to run in files on Mu Computer Allow software to run or Install even if the signature 18 invalid Check for publisher s certificate revocation Check for server certificate revocation requires restart Check for signatures on downloaded programs C Do not save encrypted pages to disk Empty Temporary Internet Files folder when browser is closed Enable Integrated Windows Authentication requires restart Enable Profile Assistant Use SSL AU Use SSL 30 C Use TLS 1 0 Restore Defaults e Make sure the settings under Security match the following o Allow active content to run in files on My Computer CHECKED o Check for publisher s certificate revocation CHECKED DepositNow Web User Guide Page 67 of 76 Depositi Now Pop Up Blocker Settings NOTE Many users have more than one pop up blocker Each pop up blocker is slightly different from the next However all pop up blockers have a setting to allow pop ups for
4. Select a report format from the Format drop down menu To download the desired report select the Download button You will be taken to the REPORT DOWNLOAD page DepositNow Web User Guide Page 45 of 76 Deposit No You may access the server transaction level inquiry tool NetCheck directly from DepositNow Web by selecting the Click here for Transaction Reporting System link The NetCheck site will be opened in a new browser window See separate NetCheck User Guide for functionality REPORT DOWNLOAD The REPORT DOWNLOAD page displays the selected Location and Report Format TRANSACTIONS REPORTS Location 0610001010 Report Format arai Click here to download the report To download the report select the Click here to download the report link Depending on your web browser security settings you may receive a File download notification such as the one below Some files can harm pour computer IF the file information below looks suspicious or you do not fully trust the source do not open or save this file File name YD727 5 bet File type Test Document From qa banksery com Would you like to open the file or save it to your computer Open Il save Cancel More Info Jh Always ask before opening this type of file To view the report directly from the DepositNow Web website select the Open button Reports in the Yardi format will be displayed within the default text editor of the
5. De pos Now DepositNow Web User Guide Version 1 1 5 0 April 2008 Deposit Now Table of Contents Chapter TRAIN 5 MT Med 5 Chapter 2 About DepositNow Web auuvvrnnnnunvvnnnnnnnnnvnnnnnnnnnvvnnnnnnnnnnvnnnnnnnnununnne 6 How The Program drei 6 Stem e Te EE 6 Chapter 3 DepositNow Web Logn eeh KENNEN EEN E EEN EEN EEN EEN EEN 7 ACN BEE 7 elei ME 7 Chapter 4 DepositNow Web Software Updates anuuuurnnnnnnnunnnnnnnnnnnnnnnnnnnnunnnnnnr 8 SOP Wal UDO abs RE 8 Chapter 5 Transaction Processing SEENEN NEEN EEN E EEN EEN NEEN EEN 11 ERPATE BATCH EE 11 Batch Control e 11 SEENEN 12 BC GMM el Se EMC EE 16 Image Viewing 17 Scanner Statuses Scanner Operations Error Messages and Status Mecseager 18 ENTER DA WEE 20 Rescan Depend on MICR parsing result 22 Editing MICR CONTIOUI ADC LLunaasesreageku er ossetere veveri 22 Chapter 6 Batch Management see SEENEN NEEN E EEN E EEN EEN EEN EEN 25 PT UN EEN 25 BATCH DETAILS us rs kes berede 27 PTE NNN 29 PT EE PIN 31 BATCH DETAILS Rejected eme 32 BATCH DETAILS Completed eme 34 BATCH DETAILS Accepted Itemel 37 BATCH DETAILS Processed eme 38 HETE 40 EM ET EEE 43 EDIT GE 44 er REDON NNN 45 REPORT DOWNLOAD EE 46 Chapter 8 AQMINISATION 3 ease ERENNERT E E N NEEN EEEREAEENNR EEN 47 DepositNow Web User Guide Page 2 of 76 Depositi Now SCANNER KEE 47 SCANNER SETUP COMPEE TE ne 48 sp CALIBRATION RE 50 NSO TND esses esses eee t
6. Check on this if you want to scan checks continuously without having to click the Scan Check button more than once Auto Feed This feature is available only for MagTek Excella scanner Check on this checkbox if you want to scan checks from Auto Feed compartment of MagTek Excella scanner Alternatively if you want to manually feed checks one at a time from the Manual Feed compartment of the scanner uncheck this checkbox and start scanning Double Feed Detection This feature is available only for Panini and Digital Check TellerScan scanners If you check on this checkbox double feeds during scanning will be detected and a popup message will be provided If this check box is de selected double feeds during scanning will not be detected DepositNow Web User Guide Page 16 of 76 Deposit Now Set Contrast This feature is available only for Banken SB1000 and Digital Check TellerScan scanners If you want to scan dark checks you can shift the slider to Lighter side and if you want to scan light checks you can shift slider to Darker side Image Viewing DepositNow Web provides the ability to zoom in on the check image to verify the readability of any required details Select hold drag the mouse across the portion of the image you wish to magnify The enlarged image will be displayed within the check image window with scroll bars to allow adjustment of the viewing area DO NOT CASH TMS DECUMENT GUNES NOT HAVE A LANGE
7. If you decide not to void the batch select the Do not Void button You will be returned to the BATCH DETAILS page DepositNow Web User Guide Page 30 of 76 Een Now BATCH DETAILS Pending Items The BATCH DETAILS page for batches which have items pending data entry has the following links Click here to edit batch controls You will be taken to the Batch Control Totals page Click here to scan more checks You will be taken to the SCAN CHECKS page Click here to enter data for pending items You will be taken to the ENTER DATA page Click here to view Item Summary You will be taken to the ITEM SUMMARY page TRANSACTIONS REPORTS SIGH OUT CREATE BATCH SCAM CHECKS ENTER DATA MANAGE BATCH Batch Details Location Name Beth 10g Prod Demo DNWeb Batch ID 1500492 Batch Name Batch 1 Batch Total 502 00 Batch Control Total 502 00 Difference Total 0 00 Reject Total 0 00 Batch Count Batch Control Count Difference Count Reject Count Data Entry Complete D Data Entry Pending 1 Created On 10 11 3007 Created by CHUCET Status Created Click here to edit batch controls Click here to SCan more checks Click here to enter data for pending items Click here to view Item Summary Submit Batch Yoid Batch To remove the batch select the Void Batch button You will be taken to the VOID BATCH CONFIRMATION page DepositNow Web User Guide Page 31 of 76 Deposit No BAT CH DE
8. Now Select the button for ACH Details or Image Details to display the total Count and Amount of Submitted Rejected and Deposited Items for the respective transaction type Image Details 502 00 Select the button again to collapse the table DepositNow Web User Guide Page 39 of 76 Dees Now ITEM SUMMARY The ITEM SUMMARY page may be accessed by selecting the Click here to view Item Summary link on the BATCH DETAIL page The user will be presented with a table of the items that comprise the batch The Item Summary displays the following information for each item if available Item ID Routing Account No Check No Amount First Name Last Name Status TRANSACTIONS REPORTS ADMIMH SIGH OUT CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH Location Beth 10g Prod Demo ONWeb Batch 1500517 Batch 1 Item Summary Item ID Routing No Account Ho Check Ho Amount First Hame Last Hame Status 9009049 031975984 700899005 0274 274 00 sm RH CG 9009048 031975984 700899005 0295 0 00 Data Entry E 90090477 O81000605 1234567891 500 00 Completed 9009046 081000210 1234567893 502 00 Completed Click here tO go back to BATCH DETAILS Scan Checks Enter Data Yoid Selected Items The following link is available e Click here to 90 back to BATCH DETAILS You will be taken to the BATCH DETAILS page To scan additional checks for this batch select the Scan Checks button You
9. software updates Chapter 5 Transaction Processing describes how to capture and upload transaction data and check images Chapter 6 Batch Management describes how to review submit transaction batches and how to void both individual transactions and entire batches Chapter 7 Reports describes how to download transaction reports Chapter 8 Administration describes the management of user passwords scanner configurations and customers who opt out of electronic check conversion Appendix A Report Format Specifications provides a complete listing and description of the downloadable report format specifications Appendix B Internet Explorer Settings contains instructions on how to configure your Internet Explorer browser in order to run the DepositNow Web application Appendix C Scanner Installation provides instructions for installing your DepositNow Web scanning devices DepositNow Web User Guide Page 5 of 76 Depositi Now Chapter 2 About DepositNow Web How The Program Works DepositNow Web clients utilize a check scanning device to capture an image of a check and its MICR details The information captured is then transferred via a secure website to the Bankserv server This process automatically transfers the specified amount from their customer s account to the client s bank account The image is stored on the Bankserv server for on line retrieval Once a tr
10. 10g Prod Demo Di Web Batch 1500517 Batch 1 S9009071 O81000605 ama SE ed 500 500 00 Bob Butler Completed SO09070 081000210 1234567893 502 502 00 Tom Jones Completed 9009049 031975984 00899008 0274 274 00 S Completed oid Do not Yoid Click the Void button to remove the displayed items from the batch You will be taken to the VOIDED ITEMS page Click the Do not Void button to return to the ITEM SUMMARY page VOIDED ITEMS The VOIDED ITEMS page lists the items that have been removed from the batch TRANSACTIONS REPORTS AD MIH SIGH OUT CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH The following items have been voided Location Beth 10g Prod Demo ONWeb Batch 1500517 Batch 1 SO0090 1 081000605 1254567591 500 500 00 Bob Butler Completed 9009070 081000210 1254567595 502 502 00 Tom Jones Completed 9009049 O3519 7 5984 00899008 0274 274 00 S S Completed ox Click the OK button to return to the ITEM SUMMARY page The voided items will no longer exist in the list DepositNow Web User Guide Page 42 of 76 Desig No ITEM DETAIL The ITEM DETAIL page is presented after selecting an item from the ITEM SUMMARY page This page contains the images of the check as well as all required and optional data fields for this location The following links are available on the ITEM DETAIL page e Click here to go back to ITEM SUMMARY You will be taken to the ITEM SUMMARY page e Click here to 90 t
11. Optional Fields 9 Value as input by end user defined Optional field 10 Label user Optional Fields 10 Value as input by end user defined Note Each record will be terminated by new line character n DepositNow Web User Guide Page 58 of 76 Deposit Now Yardi Output Report Format Table 9 Yardi Output Report Format Tenant ID AN must begin with a T Amount AN up to 10 characters for dollars and if present a decimal point and up to 2 characters for cents Date Processed N MMDDYYYY Check Number N always greater than 100 Blank Field future use Note Requires specific configuration setup Sample Yardi Output T5677282 1000 5 02172004 2001 T7798769 925 02172004 2002 T6847968 1100 02172004 2003 T8827966 1150 75 02172004 2004 DepositNow Web User Guide Page 59 of 76 Een Now ACH Item Return Codes and Descriptions Table 10 ACH Item Return Codes and Descriptions R01 Insufficient Funds R02 Account Closed R03 No Account Unable to Locate Account Invalid Account Number R05 Unauthorized debit to consumer account using corporate SEC code Returned per ODFI s Request ROG Authorization Revoked by Customer adjustment entries Payment Stopped RO Uncollected Funds Customer Advises not Authorized adjustment entries R11 Check Truncation Entry Return RDFI to specify in addenda R12 Branch Sold to Another DFI R13 RDFI not Quali
12. a particular website The DepositNow Web website must be added to the Allow Pop Ups section of each Pop up blocker To edit the Pop Up Blocker settings in Internet Explorer 6 0 e Go to Tools gt gt Pop up Blocker gt gt Pop up Blocker Settings e Enter the DepositNow Web URL https depositnow com and select the Add button Pop up Blocker Settings Ei Exceptions Pop ups are curently blocked ou can allow pop ups from specific Web sites by adding the site to the list below Address of web site to allow https depozitnow com Add Allowed sites Remove Remove Al Notifications and Filter Level iW Play a sound when pop up is blocked M Show Information Bar when pop up is blocked Filter Level Medium Block most automatic pop ups Pop up Blocker FAG Close e Once the DepositNow Web URL is added select the Close button DepositNow Web User Guide Page 68 of 76 Een Now Internet Explorer 7 0 If you are using Internet Explorer 7 0 make sure settings are as follows so that you will be able to use DepositNow Web Security Settings for Internet e In Internet Explorer 7 0 go to Tools gt gt Internet Options e Select the Security tab highlight the Internet icon and select the Custom level button internet Options General rivacy Content Connections Programs Advanced Select zone to view or change security settings Vy 9 In
13. as specified during the creation of the batch gt lt Batch Control Count gt lt Batch Count gt lt number of rejected items gt Difference Count Reject Count Net Deposit Amount lt total amount of deposited items ACH Image gt ACH Image Net Items Deposited total count of deposited items ACH Image gt ACH Image ACH Details Image Details lt Details of ACH Items gt Details of Image Items gt Data Entry Complete lt number of items for which data entry is complete gt DepositNow Web User Guide Page 27 of 76 Deposit Now Data Entry Pending Created On Created by Submitted on Submitted by DepositNow Web User Guide lt number of items for which data entry is pending gt lt status of the batch gt Page 28 of 76 Een Now BATCH DETAILS No Items The BATCH DETAILS page for batches which do not contain any items displays the following link e Click here to edit batch controls You will be taken to the Batch Control Totals page e Click here to scan more checks You will be taken to the SCAN CHECKS page TRANSACTIONS REPORTS SIGH OUT CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH Batch Total Count do not match Batch Control Total Count Review details and correct as necessary Batch Details Location Name Beth 10g Prod Demo Di Web Batch ID 1500492 Batch Name Batch 1 Batch Total 0 00 Batch Control Total 1 00 Difference Total
14. be presented The Batch Summary displays the following information for all of the open batches associated with the selected location Batch ID Batch Name Control Count Total Items Control Total Amount Data Entry Completed Pending Created on Status TRANSACTIONS REPORTS ADMIN CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH Location Name Beth 10g Prod Demo DM Web Batch Summary Batch Control Total Data Entry Control ID Batch Name Count Items Total 8 Completed Pending 1500492 Batch 1 1 1 00 502 00 Amount Created Status On 10 11 2007 Created 10 11 2007 Created 1 oof 1 ON EE egen zen nm nm ams Created genre nm mm 100007 Created 1500419 Testimage 29 4100 mm 29 10 09 2007 Created 150079 Testos2 4 nm sooo 4 10 09 2007 Created DepositNow Web User Guide Page 25 of 76 Deposit Now The Location Name dropdown menu will default to the last location accessed either for transaction processing or batch management and is sorted alphabetically The lt lt First lt Previous 1 2 3 Next gt Last gt gt links displayed according to the number of deposits in the location and depending on the current page you are in allow you to page through the list of batches conveniently Click the row for a particular batch to go to its BATCH DETAILS page Table 5 Batch Statuses Created Batches with this status have not been submitted to the ser
15. eee teense tees nese tees settee eee eteeeeetteneeetteneeeenegs 47 Table 10 Yardi Output Report Format 59 Table 11 ACH Item Return Codes and Descriptions ccc cece cece esses eee eee eteeeeeeeteeeeettenneneneas 60 Table 12 Image Item Return Codes and Description 62 Table 13 Rejected Item Descriptions cece cece eee e cece eee eee eee eeeeeeeeeeeeeteaeeeeeettaneeeeeeneags 63 DepositNow Web User Guide Page 4 of 76 Deposit No Chapter 1 Introduction DepositNow Web is designed to provide electronic check processing services via the Internet DepositNow Web allows end users to capture and transmit check MICR data and check images to the DepositNow Web Server for inclusion in ACH Automated Clearing House or ICL Image Cash Letter files and for storage About This Guide This guide provides business information to support the online management of the DepositNow Web payment application This guide contains the following chapters Chapter 1 Introduction describes how this guide is organized and provides additional information about DepositNow Web Chapter 2 About DepositNow Web provides a description of the application including the processes benefits and system requirements Chapter 3 DepositNow Web Login provides instructions for launching the DepositNow Web application and logging in Chapter 4 DepositNow Web Software Updates provides instructions for applying automatic
16. will be taken to the SCAN CHECKS page DepositNow Web User Guide Page 40 of 76 Deposit Now If there are any items pending data entry select the Enter Data button You will be taken to the ENTER DATA page To void items select the corresponding checkbox then select the Void Selected Items button You will be taken to the VOID ITEM CONFIRMATION page Note You may select all the items at once by selecting the checkbox M in the header row The selection Is used for voiding only You may use the lt lt First lt Previous 1 2 3 Next gt Last gt gt links displayed according to the number of items in the batch and depending on the page you are in to page through the list of items conveniently Select the row for a particular item to go to its ITEM DETAIL page Table 7 Item Statuses Completed The item has all required data Data Entry The item is pending data entry before it may be submitted The item is queue behind a data entry item The item has been submitted and accepted Rejected The item has been rejected Rejected Items are displayed in red text for easy recognition DepositNow Web User Guide Page 41 of 76 Dees Now VOID ITEM CONFIRMATION The VOID ITEM CONFIRMATION page lists all the items that have been selected for voiding TRANSACTIONS REPORTS CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH Are you sure you want to void following items 3 Location Beth
17. 1 00 Reject Total 0 00 Batch Count 0 Batch Control Count Reject Count O Data Entry Complete O Data Entry Pending E Created On 10 11 2007 Created by CHUCK Status Created Click here to edit batch controls Click here to scan more checks Submit Batch oid Batch To remove the batch select the Void Batch button You will be taken to the VOID BATCH CONFIRMATION page DepositNow Web User Guide Page 29 of 76 Deposit Now VOID BATCH CONFIRMATION Upon selecting the Void Batch button from the BATCH DETAILS page the VOID BATCH CONFIRMATION page will be displayed Once a batch is voided the items it contained if any are permanently deleted and cannot be retrieved TRANSACTIONS REPORTS CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH Allthe Items from this batch willbe voided and you can not see the batch further Are you sure you would like to close this batch Batch Details Location Name Beth 10g Prod Demo Di Web Batch ID 1500492 Batch Name Batch 1 Batch Total 502 00 Batch Control Total 502 00 Difference Total 0 00 Reject Total 0 00 Batch Count Batch Control Count Difference Count Reject Count Data Entry Complete 1 Data Entry Pending 0 Created On 10 11 2007 Created by CHUCK 1 Status Created void Do not Yoid To confirm removal of the batch select the Void button Once the batch is voided you will be returned to the BATCH SUMMARY page
18. 3 to 20 characters Batch Control Totals If you are configured for Control Totals for the batch specify them this feature will help you to improve deposit accuracy by detecting possible data entry problems Until the system calculated Depsosit Total Amount and the Control Total Amounts agree you will not be able to submit the batch e Enter the total amount of the items that will be included in the batch in the Batch Control Total edit box e Enter the total count of items that will be included in the batch in the Batch Control Count edit box Note Total count of items is optional so you may enter total amount only DepositNow Web User Guide Page 11 of 76 Een Now SCAN CHECKS You will receive the SCAN CHECKS page after creating a batch or following the link from the BATCH DETAILS page In order to start scanning checks you must have already set your scanner Or else you will receive a page as shown below TRANSACTIONS REPORTS CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH The scanner component was not found 30 CO Admin gt Scanner Setup Co setup your scanner For further details on setting up your scanner see SCANNER Setup If your system consists of older version of ActiveX Control the SCAN CHECKS page will appear as below TRANSACTIONS REPORTS SIGH OUT CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH A new version of the scanner Activex control is available GO to Admin gt Scanner Setup and cl
19. ACH and Image To access the opt out list for a particular location select the ADMIN tab then select a location from the Location Name dropdown menu The user will be provided with a list of all routing and account number combinations belonging to customers that have chosen not to participate in electronic payments O00000 000i Routing Transit Account Number Number Routing Account First Last z Mo No Name Name Add he SE Routing Mo Account Ho First Hame Last Hame Oeslo 513 9969 John Doe 063107513 12312 James Charles Remove from OPT OUT List DepositNow Web User Guide Page 53 of 76 Desig No Adding to the OPT OUT list To add a customer to the opt out list enter the Routing No and Account No in the fields provided Optionally you may also enter the customer s first and last name Then select the Add to List button Removing an account from the OPT OUT list To remove one or more customer accounts from the opt out list select their corresponding checkbox I and select the Remove from OPT OUT List button You will be presented with the OPT OUT CONFIRMATION page All opt out items selected for removal will be displayed TRANSACTIONS REPORTS SCAMMER SETUP CHANGE PASSWORD OPT OUT Are you sure you want to remove following items Location Name Beth 10g Prod Demo Di Web Remove Do not Remove To remove the displayed item s from the opt out list select the Remove button To r
20. Accepted Page 37 of 76 Deposit Now BATCH DETAILS Processed Items The Batch Detail page for batches which have been processed displays the following link e Review rejected items This link is available next to the Reject Total and only if there are any rejected items in the batch Selecting the link will take you the ITEM SUMMARY page for the rejected items e Click here to view Item Summary You will be taken to the ITEM SUMMARY page for all items in the batch TRANSACTIONS REPORTS CREATE BATCH SCAN CHECKS SIGH OUT ENTER DATA MANAGE BATCH Batch Total Count do not match Batch Control Total Count Review details and correct as necessary Batch Details Location Name Batch ID Batch Name Batch Total Batch Control Total Difference Total Reject Total Batch Count Batch Control Count Difference Count Reject Count Net Amount Deposited Image Net Items Deposited Image Image Details Created On Created by Submitted on Submitted by Status Click here to view Item Summary Beth 10g Prod Demo Di Web 1500515 Batch 1 SU OU 502 00 502 00 502 00 Review rejected items 10 11 2007 CHUCK 1 10 11 2007 CHUCK IL Processed E Submit Batch Archive Batch Note If a client is configured to accept only one transaction type ACH or IMAGE only the appropriate totals and details will be displayed DepositNow Web User Guide Page 38 of 76 Deposit
21. FAINT IMAGE OF THE jai WFED TEST ACCOUNT 22 160 SPEAR ST 12TH FL A0110 118 SAN FRANCISCO CA 94105 PAY TO THE ORDER OF TESTING TESTING ES Settings Fit Image To return to the image of the entire check select the Fit Image button Select the BACK tab to view the back image and the FRONT tab to view the front image DepositNow Web User Guide Page 17 of 76 Dees Now Scanner Statuses Scanner Operations Error Messages and Status Messages The following tables contain the scanner statuses and operations and Messages that you will see displayed on the SCAN CHECKS page during various processes Table 1 Scanner Statuses Scanner On line Displayed when scanner control has been captured but the scanner has not been prompted to accept a check Scanner On line H80 Displayed when scanner has been prompted to accept the next check Scanner Off line Displayed if scanner control is lost or scanner loses power Table 2 Scanner Operations Insert Item Now Front Indicates that the scanner has been prompted to capture the front image of a check Insert Item Now Back Indicates that the scanner has been prompted to capture the back image of a check Processing Indicates that your computer is temporarily storing the Captured image and MICR data Uploading Image Indicates that the image and MICR data Is being transmitted to the server Check Power Comm Indicates a problem with communication to from t
22. N AN AN AN AN N N AN AN AN AN Item Status ACHed Imaged Resubmitted Item Status Charged back Rejected If Item Status Charged back or DepositNow Web User Guide Page 57 of 76 Deposit No Resubmitted the record will include the Return Code and the Return Description these fields will be blank for other statuses Customer X Reference Field Value of the Customer X Reference field Third Party X Ref field Return Reason Code The Return Code associated with a Charged back or Resubmitted Item Note For Rejected items this field will be blank gt Return Reject Description Text description for the Reject or Return Reason Code associated with a Charged back or Resubmitted Item Optional field 1 Label user Optional Fields 1 Value as input by end user defined Optional field 2 Label user Optional Fields 2 Value as input by end user defined Optional field 3 Label user Optional Fields 3 Value as input by end user defined Optional field 4 Label user Optional Fields 4 Value as input by end user defined Optional field 5 Label user Optional Fields 5 Value as input by end user defined Optional field 6 Label user Optional Fields 6 Value as input by end user defined Optional field 7 Label user Optional Fields 7 Value as input by end user defined Optional field 8 Label user Optional Fields 8 Value as input by end user defined Optional field 9 Label user
23. T AILS Rejected Items The BATCH DETAILS page for batches which have Item status as Rejected that are not submitted has the following links e Click here to edit batch controls This will appear if the location has Control Totals enabled You will be taken to the Batch Control Totals page e Click here to scan more checks You will be taken to the SCAN CHECKS page e Click here to enter data for pending items This will appear if the batch has any pending items You will be taken to the ENTER DATA page e Click here to view Item Summary You will be taken to the ITEM SUMMARY page TRANSACTIONS REPORTS CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH One or more items are in rejected status Please void the rejected items from Item Summary Batch Details Location Name De DNWER ARC TEST CUSTOMER Batch ID 229220 Batch Mame Test BATCH Batch Total 0 00 Reject Total 13 00 Review rejected items Batch Count E Reject Count 4 Data Entry Complete E Data Entry Pending E Created On 03 13 2008 Created by DeDAVWEB 1 Status Created Click here to scan more checks Click here to view Item Summary Submit Batch void Batch DepositNow Web User Guide Page 32 of 76 Dds TN ow To review the rejected items select Review rejected items button You will be taken to the ITEM SUMMARY page with only the Rejected Items listed These items need to be voided or rescanned if rejected due to MICR fa
24. ansaction is processed DepositNow Web provides various downloadable report formats The basic functional capabilities of DepositNow Web are e Check data and image capture e Review and verification e Batch management In the check data and image capture module the workflow components below have been separated to allow for independent processing of each component either consecutively by one user or simultaneously by multiple users These components are e Scan Checks e Enter Data e Submit Batch System Requirements DepositNow Web has the following requirements for Hardware and Software Processor 600 MHz Intel Pentium Processor RAM 512 MB Hard Disk Space 200 MB Operating System Windows 2000 with Service Pack 4 Windows XP with Service Pack 2 Internet Browser Internet Explorer 6 Service Pack 1 or above e Internet Access DSL or better preferred e USB 2 0 DepositNow Web User Guide Page 6 of 76 Deposit Now Chapter 3 DepositNow Web Login SIGN IN Upon completion of end user configuration within the DepositNow Web system you will be given the appropriate URL to connect to the DepositNow Web application It must be entered exactly as given including capitalization and punctuation Sign In Customer UserName Password Tour Password must be entered exactly as created e upper and lower case letters Note Users who make three failed attempts to login will have their account locked fo
25. application will continue to present the messages indicating that updates are available until the updates have been successfully applied You may need to contact your technical support group to ensure the updates can be downloaded successfully you continue to see the page directing you to the ADMIN gt SCANNER SETUP and of the following apply You don t have Administrative Rights to your workstation Your Internet Explorer IE Internet Security Settings are more restrictive than the default settings for IE 7 0 You have Anti Virsus software protecting your computer DepositNow Web User Guide Page 10 of 76 Deposit No Chapter 5 Transaction Processing CREATE BATCH DepositNow Web transactions are grouped into batches of one or more checks The maximum number of transactions allowed in a batch has been determined during setup Each batch will be associated with a particular location In order to create a batch go to TRANSACTIONS gt gt CREATE BATCH TRANSACTIONS REPORTS ADMIN SIGH OUT CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH Please select the location and enter the name of the batch to be created Location Name Beth 10g Frod Demo Deh Batch Name Deposit 1 Batch Control Total Batch Control Count Create Batch Select a location from the Location Name dropdown list box Locations defined for your user account are listed alphabetically Enter the name of the batch in the Batch Name edit box
26. de Page 34 of 76 Een Now SUBMIT BATCH CONFIRMATION The SUBMIT BATCH CONFIRMATION page asks you to confirm your submission Once a batch Is submitted it cannot be modified or deleted TRANSACTIONS REPORTS ADMIN CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH Once a batch is submitted you will not be able to edit or void any of the items in it Are you sure you would like to submit this Batch Batch Details Location Name Beth 10g Prod Demo Dy Web Batch ID 1500492 Batch Name Batch 1 Batch Total 502 00 Batch Control Total 502 00 Difference Total 0 00 Reject Total 0 00 Batch Count Batch Control Count Difference Count Reject Count Data Entry Complete 1 Data Entry Pending E Created On 10 11 2007 Created by CHUCK 1 Status Created Submit Do not submit To confirm submission of the batch select the Submit button Once the batch is submitted you will be taken to the SUBMITTED BATCH page and the batch status will have changed to Accepted The status will again be updated once the batch has been processed You will be returned to the BATCH DETAILS page To cancel submission of the batch select the Do Not Submit button You will be returned to the BATCH DETAILS page DepositNow Web User Guide Page 35 of 76 Deposit Now SUBMITED BATCH Once a batch is submitted you will be presented with the SUBMITED BATCH page Batch is getting processed Please verify that the ba
27. ennessee eee eee tent eee eeeeee esse ee eeeeeeeeeeeeeeeeetettenaneennnges 51 PD 52 PIT 53 Adding to the STE EE 54 Removing an account from the OPT OUT Jet 54 DIOP FILTER sycushicamioierstaturdiecetmaneiasaaniaesa crea e ee 55 Appendix A Report Format SpecificationS cccssscccecceccecneccenneesenneeseauesseauesseage 56 DepositNow Web Report Formats cece eee ee eee e sete eee sees ee eeeeeeeeeteaeeeneeennegs 56 POSTING FIG Ro DOR FON EE EEE AN 57 Yardi Output Report Format 59 Sample te RE td 59 ACH Item Return Codes and Descriptions cece cece cece cece eee eeeeeeeeeseeeeeeeeetsneeeseeneaas 60 Image Item Return Codes and Description 62 Pelee eG e RT lee EEN 63 Appendix B Internet Explorer Setting ee EEN NEEN EEN EEN EEN EEN 64 Internet Explorer pe 64 UTNE EE 64 OE ae os dg 0 SE 67 Pop Up Blocker Settings re 68 MR NNT TO EE 69 Security Settings for Internet 69 TE EE 71 Sec rity Settings for Trusted EE 73 POVON oe 0 CN 75 Pop Up Blocker Settings EEN 76 DepositNow Web User Guide Page 3 of 76 Deposit Now List of Tables FL NTN 18 Table 2 Scanner Operations aaavavvvnnnarnnnrvnssessnnnnannsssnnnnnsnssrnnnnnnsesnnnrnssssnnnrnnnnsssnnne 18 TEEN NN 18 TARN 19 Table 5 Batch Statuses v saavvrvanavrrvnrrnnrvnsernrnesernnvnsernrrnnernrrnsssnnrnnsrnnrenesrnrnsennnrnnnnnne 26 Ter Batch Details Particula rv E EE Ee 27 TE NNN 41 Table 8 List of Scannere ccc cece cece cece teen ee eee e
28. entered for the payer the identity of whom is determined by the unique combination of transit routing and account numbers If the MICR parsing fails while scanning Rescan button will appear here See RESCAN for further details If you wish to edit the Scanned MICR select the Edit MICR button See EDITING MICR for further details If you want to remove the scanned check and its details select the Void button You will be taken to the ITEM DETAIL VOID ITEM CONFIRMATION page After verifying and filling in all details related to the displayed check select the Next button e f you have any items pending data entry in the batch the next pending item will be displayed e f you have completed data entry for all items in the batch you will be taken to the page DepositNow Web User Guide Page 21 of 76 Depositi Now Rescan Depend on MICR parsing result If MICR parsing fails the Rescan button appears in ENTER DATA page The other buttons display according to the Location s MICR Edit privileges and the status of the Item Scanned MICR T123456780T 0028 1120833440 222 Click here to Go to ITEM SUMMARY Click here to go to BATCH DETAILS Rescan and Void buttons will be displayed in following cases e If the MICR Edit feature is disabled for the location and the Item is in Rejected status e If the MICR Edit feature is enabled for the location and the Item is in MICR Edit status Scanned MICR Click he
29. ep 1 Click here to launch Universal Scanner Installer when the File Download Dialog prompt is presented select Run An install wizard will launch in a few moments please follow the wizard s on screen instructions Step 2 Click here to launch OCR Plugin Required and available only for SB1000 Step 3 Click on the Set Scanner button below If a dialog box appears prompting you to download the scanner control click the Install button to continue After the scanner setup is complete you will receive the SCANNER SETUP COMPLETE page SCANNER SET UP COMPLETE Once the scanner IS successfully setup you will be displayed the SCANNER SETUP COMPLETE page Note that this page is specific to the scanner you have setup DepositNow Web User Guide Page 48 of 76 Deposit No TRANSACTIONS unn WEG OUT GCARRER SETUP CHANGE PASSWORD oOpT DUT The scanner cbyex control was setup successfully If you have not yet Before you start downloaded the Universal Scanner Installer please tid here to download and launch thich bere ED view Ha Getting Started Gude Your Selected scanner is 58 1000 Gick here to select a diferent scanner Click here 0 by HE User Guide SBL000 Callbratlon You must calibrate your S8 1000 before you are ready to beginning scanning Hers Please insert the calibration sheet into the scanner then check CALIBRATE then dick OK wher the calibration process E complete Wote the calibrate sheet was included i
30. etup link to be directed to the Scanner Setup page and follow the instructions below 1 Confirm that the scanner selected in the Select Scanner list box is the scanner attached to their workstation 2 Click the SET SCANNER button NOTE If you are an existing user you do not need to perform Step 1 to launch the Universal Scanner Installer This Step 1 is necessary for first time DepositNow Web users only SCANNER SETUP Select Scanner Step 1 Click here to launch the Universal Scanner Installer wh Download Dialog prompt is presented select Run An install wiza few moments please follow the wizard s on screen Instructions Step 2 Click on the Set Scanner button below If a dialog box appears prompting you to download the scanner control click the Install button to continue After clicking on the SET SCANNER button the end user will be presented with the following loading message as the updated ActiveX Control is downloaded and initiated DepositNow Web User Guide Page 9 of 76 Deposit Now Upon completing the update process the end user will see the following screen indicatng the ActiveX Control has been setup successfully At this point the end user can select either of the links at the bottom of this page to begin scanning checks Your selected scanner is New Panini Scanner Click here to select a different scanner Click here TO go to CREATE BATCH Click here to go to MANAGE BATCH The
31. eturn to the OPT OUT page without removing the displayed items select the Do not Remove button DepositNow Web User Guide Page 54 of 76 Peposi Now l STOP FILTER This function is currently unavailable DepositNow Web User Guide Page 55 of 76 DEDOSI Joar Appendix A Report Format Specifications DepositNow Web Report Formats DepositNow Web provides five report formats available for download Posting File CSV Posting File Pipe Posting File Tab Yardi All are text files All fields except amount fields are delimited by commas and enclosed in quotations DepositNow Web User Guide Page 56 of 76 Deposit Now Posting File Report Format Table 10 Posting File Report Format DepositNow Web assigned sequence Batch Name DepositNow Web Batch Name associated with Item Item Number DepositNow Web assigned item number Processed Date Transaction process date Format MMDDYY 24 00 Batch ID Entry Date Transaction entry date Format MMDDYY 24 00 Depositor ID Server assigned Depositor ID Reference Number Server assigned reference number Transaction type ACH ARC C21 4mage Routing Transit Number Bank Routing Transit number parsed from check micr line Payor Account Number Payor Account Number parsed from the check micr line A A Created by DepositNow Web User Name that performed Data Entry Submitted by DepositNow Web User Name that submitted the Batch AN AN A
32. fied to Participate R14 Account holder Deceased R15 Beneficiary Deceased R16 Account Frozen R17 File Record Edit Criteria Improper Effective Entry Date Amount Field Error Non Transaction Account Invalid Company Identification Invalid Individual ID Number R23 Credit Entry Refused by Receiver R24 Duplicate Entry R25 Addenda Error DepositNow Web User Guide Page 60 of 76 Deposit No R26 Mandatory Field Error R27 Trace Number Error Routing Number Check Digit Error Corporate Customer Advises not Authorized RDFI not Participant in Check Truncation Program Permissible Return Entry RDFI Non settlement R33 Return of XCK Entry R34 Limited Participant DFI R61 Misrouted Return R62 Incorrect Trace Number R63 Incorrect Dollar Amount DepositNow Web User Guide Page 61 of 76 PepositiNow Image Item Return Codes and Descriptions Table 11 Image Item Return Codes and Descriptions C e UCr UncolectedFundsHod OOOO D foeon OOS E maven endorsement Wissing Signature s Missing Signature s Irregular Non Cash Item Non Negotiable CN Ieren oe Unable to Process e g Mutilated Item PP _ item Exceeded Dollartimit Liers S pn Branch Account Sold Wrong Bank Unusable Image Image could not be used for required business purpose DepositNow Web User Guide Page 62 of 76 Deposit Now Rejected Item Descriptions Table 12 Rejected Item Descriptions de Ol Generic Error Cause by
33. g on the image to zoom in settings Fit Image Scan Check void Done Privacy Security 2007 DepositNow All Rights Reserved DepositNow is registered product of BServ Inc After the successful scanning of a check you will be displayed the following on the page e Total Items Count Increment e Check Images e Message Uploading Check Images will temporary be displayed in the Operation box If you want to cancel the scanned item select the Void button When you have scanned all of the checks within a batch select the Done button to proceed to the ENTER DATA page DepositNow Web User Guide Page 15 of 76 Deposit Now Scanner Settings DepositNow Web provides the ability to change Scanner Settings depending on the scanner selected Click in the Settings button in SCAN CHECKS page The Scanner Settings box will be opened e Scanner Settings General Selected Device E Auto Scan iw Double Feed Detection W m Set Contrast Lighter Contrast Level DE Cancel The displayed settings are dependent on the scanner you have set There are following five kinds of scanner settings Device Selection This feature is available only for MagTek Excella and MagTek STX scanners You can choose the device you are using to scan from the Selected Device combo box Auto Scan This feature is available for all the scanners
34. ge Image Cash Letter items Checks may be scanned one at a time enabling image review before manually triggering the scanner to accept the next check Alternately you may configure DepositNow Web to accept each check in the batch without requiring any keyed entry between checks Auto Scan In order to start scanning checks e Make sure your scanner is connected The Scanner Status should show ONLINE Note If endorsement feature is ON for the selected location and ink cartridge is absent in the scanner a message regarding this condition will popup in the case of Digital Teller Scan and MagTek Excella However in case of Panini this message is not generated and scanning is allowed even though the ink cartridge is absent in the scanner e Insert check s in your scanner e f you wish to scan checks continuously without having to click the Scan Check button more than once make sure the Enable AutoScan checkbox is checked e Select the Scan Check button DepositNow Web User Guide Page 14 of 76 Depositi Now TRANSACTIONS REPORTS CREATE BATCH SCAM CHECKS ENTER DATA MANAGE BATCH Status ONLINE Operation Please insert a check Location Mame D2 DNWEB C21 TEST CUSTOMER Batch Name 232437 Test 2 cence TESTING TESTING SEVEN DOLLARS AND 00100 Total Items 1 vw TEST ONLY rPdrrraLge thr ODOLA renaz gate ENDE DE OF Ll Im bist aH AHER TL AD CULO SA ET PEHARA Ip PAPER P Ai RATH Pe click and dra
35. he scanner Table 3 Error Messages No item to void Indicates there is no item to void or the item is invalid Make sure you ve placed the check Indicates scanner failed to capture image in the scanner Unable to display check image Indicates scanner failed to display image Please rescan the check The scanner could not read the Indicates parsing of the check image failed check details Please rescan the check An error occurred while uploading Indicates that there was an error while uploading the check the check Please rescan the check Scanner not found Make sure Indicates Scanner could not be detected you ve connected the scanner DepositNow Web User Guide Page 18 of 76 Depositi Now Table 4 Status Messages Please ensure your scanner IS Indicates scanner IS not connected connected Error while scanning Please Indicates scanner failed to capture image rescan the last check There was error while displaying Indicates scanner failed to display image the check image Please rescan the last check Indicates parsing of the check image failed Uploading check images Indicates check image is processed successfully and uploading iS In progress Current check image has not been Indicates an error occurred while parsing the check uploaded After scanning the Item status changes to MICR Edit or Rejected according to the location s MICR Edit configuration as follows e On scanning
36. ick the Set Scanner button Click in the text link to go to SCANNER SETUP page in order to install the new ActiveX Control Note You may need to restart your computer after installing the new ActiveX Control If you have already setup your scanner the SCAN CHECKS page will appear as below DepositNow Web User Guide Page 12 of 76 Depositi Now TRANSACTIONS REPORTS CREATE BATCH SCAM CHECKS ENTER DATA MANAGE BATCH Status ONLINE Operation Please insert a check Location Name FRONT BACK D2 DHMWER C21 TEST CUSTOMER Batch Name 232437 Test 2 Total Items 0 click and drag on the image to zoom in Settings FI Lage Scan Check Yoid Done Privacy Security 2007 DepositNow All Rights Reserved DepositNow is registered product of Berg Inc Note If your scanner is not connected or scanner driver is not installed connection attempt is made for a few seconds depending on the selected scanner before an error message is given The typical time elapsed before the error message is displayed is following DepositNow Web User Guide Page 13 of 76 Depositi Now DepositNow Web is designed to allow you to scan all checks within a particular batch before being required to enter any customer data associated with each check It also provides the ability to capture both the front and back of each check which is required for clients configured to process both ACH Automated Clearing House and Ima
37. if theMICR Edit feature is enabled and the application is unable to parse the MICR the Item will have MICR Edit status e On scanning if MICR Edit feature is disabled and theapplication is unable to parse the MICR the Item will have a Rejected status DepositNow Web User Guide Page 19 of 76 Deposit No ENTER DATA The ENTER DATA page supports the entry of information associated with each check in a batch As an independent process one or more users may enter data in a batch for which another user is currently scanning checks Once a user accesses the ENTER DATA page the next available pending item will be presented This item will then be locked against access by another user until the item is complete or the user session has expired 30 minute limit Transactions created within DepositNow Web fall into one of two categories This categorization is based on data captured when the check is scanned and cannot be altered by the user Items to be processed via the ACH system will be designated with the transaction type of ACH Items to be processed in a Image Cash Letter ICL File will be given the transaction type of IMAGE TRANSACTIONS REPORTS ADMIN CREATE BATCH SCAM CHECKS ENTER DATA MANAGE BATCH FRONT BACK Location Mame Beth 10g Prod Demo DNWeb Batch Name ONDER OF tage trea O Ge e ef 1500447 Test 1 Ke BARE i F DE Transaction Type AT ER Image WOOO G PAILBSTALG F 7BSLIFUE Item ID
38. ilure To remove the batch select the Void Batch button You will be taken to the VOID BATCH CONFIRMATION paoe DepositNow Web User Guide Page 33 of 76 Deposit No BAT CH DET AILS Completed Items The BATCH DETAILS page for batches which have data entry complete for all items but which are not yet submitted displays the following links e Click here to edit batch controls You will be taken to the Batch Control Totals page e Click here to scan more checks You will be taken to the SCAN CHECKS page e Click here to view Item Summary You will be taken to the ITEM SUMMARY page TRANSACTIONS REPORTS CREATE BATCH SCAM CHECKS ENTER DATA MANAGE BATCH Batch Details Location Name Beth 10g Prod Demo DN Web Batch ID 1500492 Batch Name Batch 1 Batch Total 502 00 Batch Control Total 502 00 Difference Total 0 00 Reject Total 0 00 Batch Count Batch Control Count Difference Count Reject Count Data Entry Complete 1 Data Entry Pending gt Created On 10 11 2007 Created by CHUCE1 Status Created Click here to edit batch controls Click here to scan more checks Click here to view Item Summary Submit Batch void Batch To remove the entire batch select the Void Batch button You will be taken to the VOID BATCH CONFIRMATION page To submit the batch for processing select the Submit Batch button You will be taken to the SUBMIT BATCH CONFIRMATION page DepositNow Web User Gui
39. m the Address bar Just display the results in the main window a Security Allow active content From CDe to run op My Computer Allow active content bo run in Files on My Computer Allow software to run or install even if the signature is inw Check for publisher s certificate revocation Check for server certificate revocation Check for signatures on downloaded programs Do not save encrypted pages to disk J Empty Temporary Internet Files folder when browser is cr Enable Integrated Windows Authentication E Enable native ML HTTP support t Phishing Filter Takes effect after you restart Internet Explorer Restore advanced settings Deletes all temporary files disables browser add ons and resets all the changed settings Reset Internet Explorer settings You should only use this if your browser is in an unusable state sch e Make sure the settings under Security match the following o Allow active content to run in files on My Computer CHECKED o Check for publisher s certificate revocation CHECKED DepositNow Web User Guide Page 75 of 76 Depositi Now Pop Up Blocker Settings NOTE Many users have more than one pop up blocker Each pop up blocker is slightly different from the next However all pop up blockers have a setting to allow pop ups for a particular website The DepositNow Web website must be added to the Allow Pop Ups section of each Pop up blocker To edit
40. n your scanner packaging Calibrate dich here To go fo CREATE BATCH Och here TO go to MAKAGE BATCH The following links are available on the page e Click here to download and launch You will be presented with the File Download Dialog prompt to download Universal Scanner Installer e Click here to select a different scanner You will be taken to the SCANNER SETUP page Click here to go to CREATE BATCH You will be taken to the CREATE BATCH page Click here to go to MANAGE BATCH You will be taken to the BATCH SUMMARY page DepositNow Web User Guide Page 49 of 76 DEDOSI Jos SB1000 CALIBRATION If you have setup the SB1000 scanner you need to calibrate your scanner before beginning to scan checks Follow the procedures below for calibration Connect your SB1000 scanner Insert the calibration sheet Select the Calibrate button Once calibration is complete you will receive the following message Microsoft Internet Explorer R AN Calibration Successful e Click OK DepositNow Web User Guide Page 50 of 76 PepositiNow PASSWORD To access the Change Password page select the ADMIN tab then the CHANGE PASSWORD tab TRANSACTIONS REPORTS SIGH OUT SCAMMER SETUP CHANGE PASSWORD OPT OUT Please enter your ald and the new password Old Password New Password Confirm Password Save Cancel Note This page will be automatically displayed the first time you log into Depo
41. niser Restricted sites Trusted sites This zone contains websites that you trust not to damage your computer or vour files You have websites in this zone Sites Security level for this zone Custom Your security settings are below the recommended level putting your computer at an increased risk of online attack To change the settings cick Custom level To use the recommended settings dick Default level Custom level Default level Reset all zones to default level Cancel Apply e Ensure that the settings in ActiveX controls and plugins match the settings below Allow previously unused ActiveX controls to run without prompting Enable Allow Scriptlets Enable Automatic prompting for ActiveX controls Enable Binary and Script behaviors Enable Download signed ActiveX controls Enable Run ActiveX controls and plug ins Enable Script ActiveX controls marked safe for scripting Enable O O O O OOO DepositNow Web User Guide Page 73 of 76 Deposit Now e After you make the changes select the OK button in the Internet Options window e When you receive the Warning window select Yes Warning DepositNow Web User Guide Page 74 of 76 Advanced Settings e Select Internet Options from the Tools menu e Select the Advanced tab Internet Options General Security Privacy Content Connections Programs Settings Do not search fro
42. no Velocity Settings or missing invalid location 4 consumer velocity violated Check Amount exceeds the limit 6 erer eer O OOOO 7 o vernm coron OO DepositNow Web User Guide Page 63 of 76 Een Now Appendix B Internet Explorer Settings Internet Explorer 6 0 If you are using Internet Explorer 6 0 make sure settings are as follows so that you will be able to use DepositNow Web Trusted Sites e In Internet Explorer 6 0 select Internet Options from the Tools menu e Select the Security tab highlight the Trusted Sites icon and select the Sites button Internet Options General Privacy Content Connections Programe Advanced Select a Web content zone to specify tts security settings Internet Local intranet I f ie tae Restricted sites Trusted sites This zone contains Web sites that ou trust mot to damage your computer or data Ho sites are in this zone Security level for this zone Move the slider to set the security level for this zone Medium Sate browsing and still functional Prompts before downloading potentially unsafe content Unsigned Actives controls will not be downloaded Appropriate for most Internet sites Custom Level Default Level DepositNow Web User Guide Page 64 of 76 e Enter the DepositNow Web website https depositnow com and click the Add button click Close Trusted sites Vv i thos HY depositnow com l Dep
43. o Select the Void button to void the item Chapter 7 Reports DepositNow Web provides the ability to download extracts in four formats See Appendix A for report specifications You may access these by selecting the REPORTS tab Once presented with the REPORTS page select the location for which a report is desired from the Location Name drop down menu All submitted batches will be displayed within the Batch window Each report row will contain the following Batch ID Batch Name Batch submission date Batch Status Extract Status o Not Extracted Reports with this status have not been previously downloaded o Extracted Reports with this status have been previously downloaded TRANSACTIONS REPORTS Please select the location batch to be extracted and format of the extract Press download button to generate the report and start download Location Name Beth 10g Frod Demo Deet Batch 1500517 Batch 1 10 11 2007 Created Not Extracted 1500482 octl 16H 10 11 2007 Created Not Extracted 1500453 oct1 0b 0 2 1040 2007 Created Not Extracted 1500447 Test 1 10 10 2007 Processed Not Extracted 1500413 Testlmage 10 09 2007 Created Not Extracted Format Yardi Download Click here for Transaction Reporting System Select a Location Name and select the desired batch es from the Batch window You may select multiple batches by holding the CTRL or SHIFT key while selecting each row
44. o BATCH DETAILS You will be taken to the BATCH DETAILS page TRANSACTIONS REPORTS AD MIH CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH FRONT Location Name Deposit Vow Four Desktop Deposit Solution Beth 10g Prod Demo DepasitNosw Sales DIG Kearny Street Zeite 400 DR eh Sor Franzen CA Wion PH ATS 2 r ERDO Batch Name PAY TO THE ORDER OF Amce Deno Company WW T 1500517 Batch 1 DEMO BANK San Framcispo CA Far HOM NEGOTIABLE Transaction Type det Image r5D2r KOA LODO OH LIILSKTAYIIP Item ID 3009050 click and drag on the image to zoom in Fit Image First Name Tom Last Mame Jones Amount 502 00 Routing No 081000210 Account No 1234567893 Check No 502 Reference No Status Completed Click here to go back to ITEM SUMMARY Click here to go to BATCH DETAILS Edit Item Yoid Item To edit the data associated with this item select the Edit Item button This button will be disabled for items that have already been submitted You will be taken to the EDIT ITEM page To void the item select the Void Item button This button will be disabled for items that have already been submitted You will be taken to the VOID ITEM CONFIRMATION page DepositNow Web User Guide Page 43 of 76 Deposit Now EDIT ITEM Upon selecting the Edit Item button on the ITEM DETAIL page you will be presented with the EDIT ITEM page Any edits done on this page are subject to the same validations pe
45. ositNow Web User Guide Page 65 of 76 Deposit Now Security Settings for Trusted Sites e In Internet Explorer 6 0 select Internet Options from the Tools menu e Select the Security tab highlight the Trusted Sites icon and select the Custom level button Internet Options General Privacy Content Connections Programs Advanced Select a Web content zone to specify its security setings Internet Local intranet fe tees Restricted sites Trusted sites This zone contains feb sites that you trust mot to damage your computer or data Security level for this zone Move the slider to set the security level for this zone i edium Sale browsing and still Functional Prompts before downloading potentially unsafe content Unsigned Actives controls will not be downloaded Appropriate for most Internet sites Default Level Apply e Ensure that the settings in ActiveX controls and plugins match the settings below Allow previously unused ActiveX controls to run without prompting Enable Allow Scriptlets Enable Automatic prompting for ActiveX controls Enable Binary and Script behaviors Enable Download signed ActiveX controls Enable Run ActiveX controls and plug ins Enable Script ActiveX controls marked safe for scripting Enable O O OOOO e After you make the changes select the OK button in the Internet Options window e When you receive the Warning window select Yes
46. r administrative review Enter the Customer ID optional User Name and Password then click Sign In When you log in for the first time you will be prompted to select a new password See PASSWORD SIGN OUT Once you are logged into DepositNow Web you may sign out from any page by selecting the SIGN OUT link DepositNow Web User Guide Page 7 of 76 Deposit Now Chapter 4 DepositNow Web Software Updates Software Updates The DepositNow Web application is designed to detect when software updates are available on the server and automatically download them prior to launching the SCAN CHECKS page If updates are available the end user will be presented with one of the following screens Note If this is your first time using the DepositNow Web product and you have never configured a scanner click on the Admin gt Scanner Setup link and refer to the SCANNER SETUP Section in CHAPTER 8 for step by step instructions for setting up your scanner The following message is displayed when the application detects a new customer setup or that DepositNow Web ActiveX IS not present on the workstation The scanner component was not found Go t Admin gt Scanner Setup td setup your scanner The following message is displayed when the application detects that software updates are available DepositNow Web User Guide Page 8 of 76 Deposit Now If you are a veteran DepositNow Web user click on the Admin gt Scanner S
47. re tO go to ITEM SUMMARY Click here tO go to BATCH DETAILS Rescan Edit MICR Next void Rescan Edit MICR Next Inactive and Void buttons will be displayed in following case e If the MICR MICR Edit feature is enabled for the location and the Item is in MICR Edit status If you wish to rescan the check select Rescan The Item will be deleted and you will be taken to the SCAN CHECKS page so that you can scan checks again See SCAN CHECKS for further details If you wish to edit the Scanned MICR select the Edit MICR button See EDITING MICR for further details Editing MICR Configurable DepositNow Web User Guide Page 22 of 76 Deposit Now You should validate the scanned MICR line details against the check image for accuracy If you find any discrepancies in the Scanned MICR select Edit MICR so that you may correct it The Edit MICR box displays the Scanned MICR in MICR font as follows Scanned MICR 023232323235007T072402665T 01921 19950 Edit MICR MedacdacacacSt50 Moro LOC BBS len de h mh VIS If you wish to enter MICR symbols right click in the Edit MICR box You will be displayed a menu of the MICR symbols as follows Select the symbol you wish to enter Alternately you may type keyboard characters as mentioned in the following table Once you have edited the MICR select Update to record the changes Select Cancel to revoke any changes DepositNow Web User Guide Page 23 of 76 Een Now
48. rformed on the ENTER DATA page The EDIT ITEM page displays the following links e Click here to go to BATCH DETAILS You will be taken to the BATCH DETAILS page e Click here to go to ITEM SUMMARY You will be taken to the ITEM SUMMARY page TRANSACTIONS REPORTS CREATE BATCH SCAN CHECKS ENTER DATA MANAGE BATCH Location Name Beth 10g Prod Demo Kom 282 JII Kearny Street Suite 400 DNWeb San Francisco CA P4108 oe PH 413 277 0900 Batch Name PAY TO THE ORDER OF Amce Demo Company 45802000 1500517 Batch 1 DEMO BANK San Franchon CA Fer NON NEGOTIABLE Transaction Type EE Image P50 m GO8ADDD AD LJILSETAYAIP Item ID FO03050 click and drag on the image to zoom in Fit Image First Name Tom Last Name Jones Amount 502 Routing No os1000210 Account No f1234567803 Check No Boe Scanned MICR 05020 TO81000210T 12345678930 OOO Edited MICR 05020 To081000210T 123458789300 Edit MICR Save oid Click here to GO to BATCH DETAILS Click here to Go to ITEM SUMMARY If you wish to edit the MICR select Edit MICR See Editing MICR for more details If the MICR parsing fails while scanning Rescan button will appear here See RESCAN for further details To save changes to the data associated with this item select the Save button You will be taken to the ITEM SUMMARY page which will display the updated details for the item DepositNow Web User Guide Page 44 of 76 Deposit N
49. sit Now Web or if the password has been reset You will also be periodically forced to change your password To change your password e Enter your old password in the Old Password field e Enter your new password in both the New Password and the Confirm Password fields Note All passwords must be at least 8 characters long e Select the Save button To leave the CHANGE PASSWORD page without changing your password select the Cancel button You will be presented with the CREATE BATCH page Upon saving your new password you will be presented with the PASSWORD CHANGED page DepositNow Web User Guide Page 51 of 76 DEPOSI TN ow PASSWORD CHANGED Once a password is successfully changed the PASSWORD CHANGED page appears Your Password has been Changed Select the OK button to proceed to the CREATE BATCH page DepositNow Web User Guide Page 52 of 76 Een Now OPT OUT ACH processing rules for check conversion require that a consumer be given the option not to have their check converted to an ACH transaction To ensure compliance with this rule DepositNow Web provides the ability to maintain a list of clients whose checks should not be converted to an ACH transaction Note the Opt Out feature applies to ACH conversion only there are no Opt Out requirements for Check 21 Check conversion This means that ACH Opt Out items will be processed as Image items if the end user is configured to process both
50. tch is processed after 5 mins Location Name Beth 10g Prod Demo DN Web Batch ID Batch Name Batch Total Batch Control Total Difference Total Reject Total Batch Count Batch Control Count Difference Count Reject Count Data Entry Complete Data Entry Pending Created On Created by Submitted on Submitted by Status or DepositNow Web User Guide 1500492 Batch 1 502 00 502 00 0 00 1 0 10 11 2007 CHUCK TL 10 11 2007 CHUCK TL Accepted Select the OK button to return to the BATCH DETAILS page Depositi Now BATCH DETAILS Accepted Items The Batch Detail page for batches which have the status Accepted displays the following link e Click here to view Item Summary You will be taken to the ITEM SUMMARY page TRANSACTIONS REPORTS CREATE BATCH SCAN CHECKS Batch Details Location Name Batch ID Batch Name Batch Total Batch Control Total Difference Total Reject Total Batch Count Batch Control Count Difference Count Reject Count Net Amount Deposited Image Net Items Deposited Image Image Details Created On Created by Submitted on Submitted by Status Click here to view Item Summary Submit Batch Archive Batch DepositNow Web User Guide ADMIN SIGH OUT ENTER DATA MANAGE BATCH Beth 10g Prod Demo DN Web 1500492 Batch 1 502 00 502 00 0 00 0 00 10 11 2007 CHUCK 1 10 11 2007 CHUCK 1
51. ternet Local intranet Trusted sites Restricted sites Internet This zone is for Internet websites except those listed in trusted and restricted zones Security level for this zone Custom Custom settings To change the settings cick Custom level To use the recommended settings dick Default level Custom level 3 Default level Reset all zones to default level DepositNow Web User Guide Page 69 of 76 Deposit No e Ensure that the settings in ActiveX controls and plugins match the settings below Allow previously unused ActiveX controls to run without prompting Enable Allow Scriptlets Enable Automatic prompting for ActiveX controls Enable Binary and Script behaviors Enable Download signed ActiveX controls Enable Run ActiveX controls and plug ins Enable Script ActiveX controls marked safe for scripting Enable O O O OOOO Security Settings Internet Zone 8 Enable L A Prompt EI Automatic prompting for ActiveX controls fey Enable EI Binary and script behaviors Administrator approved L 3 Disable i rs Ge MNieml s widen snd smirm Ham mm smakrmsga Hist Amar mmt 1 we el K L jee eee ee nd 1 Takes effect after you restart Internet Explorer Reset custom settings Medium high default Reset e After you make the changes select the OK button in the Internet Options window e When you receive the Warning window select Yes Warning Are you s
52. the Pop Up Blocker settings in Internet Explorer 7 0 e Goto Tools gt gt Pop up Blocker gt gt Pop up Blocker Settings e Enter the DepositNow Web URL https depositnow com and select the Add button Pop up Blocker Settings Ei Exceptions Pop ups are curently blocked ou can allow pop ups from specific Web sites by adding the site to the list below Address of Web site to allow https deposzitnow com Allowed sites Remove Al Add Remove Notifications and Filter Level iW Play a sound when pop up is blocked M Show Information Bar when pop up is blocked Filter Level Medium Block most automatic pop ups Pop up Blocker FAG Close e Once the DepositNow Web URL is added select the Close button DepositNow Web User Guide Page 76 of 76
53. ure you want to change the settings for this zone The current security settings will put your computer at risk DepositNow Web User Guide Page 70 of 76 Een Now Trusted Sites e In Internet Explorer 7 0 select Internet Options from the Tools menu e Select the Security tab highlight the Trusted Sites icon and select the Sites button Internet Options Security At Risk Internet Local intranet Bie Restricted sites Trusted sites This zone contains websites that you trust not to damage your computer or your files You have websites in this zone Security level for this zone Custom Your security settings are below the recommended level putting your computer at an increased risk of online attack To change the settings click Custom level To use the recommended settings click Default level Custom level Default level Reset all zones to default level DepositNow Web User Guide Page 71 of 76 e Enter the DepositNow Web website https depositnow com and click the Add button then click Close Trusted sites Vv i teps 1 depositnow com i l DepositNow Web User Guide Page 72 of 76 Deposit No Security Settings for Trusted Sites e In Internet Explorer 7 0 select Internet Options from the Tools menu e Select the Security tab highlight the Trusted Sites icon and select the Custom level button Internet Options Security At Risk Internet Local intranet f
54. user s computer To save the report to a local drive select the Save button To return to the REPORT DOWNLOAD page without accessing the report select the Cancel button Select the More Info button to access your browser s help files regarding downloading files from the internet DepositNow Web User Guide Page 46 of 76 Deposit Now Chapter 8 Administration SCANNER SETUP To access the SCANNER SETUP page select the ADMIN tab then the SCANNER SETUP tab TRA EAT beg REPORTE AD mL STAMHER SETU CHARGE Pate ORO Tsere you start arbei Scanner Dipis Check Talar Gos e heh here To vaner b n Cathe Started Guro Shop i rh ker bo Loun Jnregrsz Scanrer Installer when it Fig Coerioad da ak ve ea Digg prater amp presented alagi RUM An mais vrard wil launch nm few mamanis plod folke the w rt om SOreen bi buctons Aer Auge Shep 7 Chee r 1866 Sep SEM N r pullon Below 18 data bis appear prong lg sals Io downed he 2 arnor Corbeil chek e Dnatall butte to core S t Scanner Select your scanner from the Select Scanner dropdown menu Table 8 List of Scanners RDM Scanner MagTek Excella or STX SB1000 Default Scanner Panini Scanner Digital Check Teller Scan DepositNow Web User Guide Page 47 of 76 Deposit Now On the Setting up scanner section on the right of the page select the Click here to view manual Depending on the scanner you have selected follow the procedures below St
55. ver Accepted Batches with this status have been submitted to the server and are in process Processed Batches with this status have been processed by the server Processed E Batches with this status have been accepted by server but one or more of the items were rejected Batches with this status are displayed in red text for easy recognition DepositNow Web User Guide Page 26 of 76 Deposit No BATCH DETAILS The BATCH DETAILS page is presented after selecting a batch from the BATCH SUMMARY page The BATCH DETAILS page varies according to the kind of batch BATCH DETAILS No Items BAHTC DETAILS Pending Items BATCH DETAILS Completed Items BATCH DETAILS Accepted Items BATCH DETAILS Processed Items Depending on the status of the batch and the items it contains the following details may or may not be present Table 6 Batch Details Particulars Location Name Batch ID Batch Name Batch Total Batch Control Total lt as selected during the creation of the batch gt lt auto generated number gt lt as Input during the creation of the batch gt lt total amount of items in the batch gt lt Batch Control Total amount as specified during the creation of the batch gt lt Batch Control Total gt lt Batch Total gt lt total amount of rejected items gt Difference Total Reject Total Batch Count Batch Control Count lt total number of items in the batch gt lt Batch Control Count

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