ARKS 4 User Manual A brief introduction
Contents
1. Compiled by Chris Wilson 15 Animal Registrar Perth Zoo Taxon Report OG ISIS Collection Management System pes paesi Te hes ese e it Es File Edit Reports Module Communications Utilities Window Help Batch Lookup Fz Data Entry MEIK E Hoh soos he Petites EE Taxon Report I x Report options Identifier selection Mate Selection Taxonomic name List S Lengths E Loa Sort animals by Taxonomic level Local ID Taxonomic Animals to include 004001 D C this taxonomic level only 04002 5 Report period and everything below this level Start date Stop date 0040030 M Include animals owned and on site 0 thru Do4DD4 D IUE sie Iv Include animals in on loan OO4005 D Iv Include group data in report D4006 D Include animals in quarantine oo400 7D Include animals in Rescue Rehab O04008 D v Include animals aut on loan D p Re eS d a a a a a a a a o Close NUM 8 30 32 AStart sj Inbox Microsoft EST SIs Discussion F e3 iss Collecti B Microsoft word Exploring CMS e WEGA 8 30 i To select a Taxon report highlight Taxon and click on the RUN button on the lower right hand side You can select to send the report to Screen Printer or File Screen is probably the best place to start off initially until familiar with the program When you click the RUN button the above screen should appear This screen allows you to choose the2. Reportcatalog Record 1 23 Record Unlocked NUM 9 20 18 H Start Inbox Micros Ei ISIS D iscussl GY Microsoft Wor ay Exploring C le isis Coll METS 9 20 I As with other Windows based programs Arks4 comes with a comprehensive Help section Those familiar with this facility in other Windows programs will find assistance through this function Please make yourself familiar with this facility as it does provide most answers to the questions you will no doubt have Within the Help facility itself 1s a useful topic called Find a Topic in Help It provides a quick run down on how the Help feature works A shortcut to it can be found by typing Index in the Type the word s you want to find field on the Find tab contained in Help This brings up the topic Find a Topic in Help Compiled by Chris Wilson 20 Animal Registrar Perth Zoo
3. Simum SOUTHERN WHITE RHINO 004003 D E Dicerorhinus SUMATRAN RHINOCEROS noone BI Diceros BLACK RHINOCEROS Rhinoceros ASIAN RHINOCEROS 004005 D ae i 004006 D 004007 D 004008 D 004009 D fie fie wo Me Me he e e M S vC Compiled by Chris Wilson 19 Animal Registrar Perth Zoo Arks4 Help Facility ENSEISUSTDETUTUITTEENN 582 as ss Es e Me FRI ores e ES s File Edit Reports Module Communications Utilities Window Help Batch Eind Haw abbreviations Local ID Taxonomic Man OO4001 Dasycercus byrne O04002 Dasycercus byrne 004003 Dasycercus byrne 0 ability able Data Entry Help Topics Arks 4 Help Contents Index Find 1 Type the word s you want to find Clear List specimen 2 Select some matching words to narrow your search Options hts Lengths a A Eind similan Look For abandoned Erste abbreviation Rebuild Ma Mo Mo Mo Mo Mo Mo Mo 3 Click a topic then click Display Acknowledgements Acquisition and Disposition Types Activating the SAVE buttan 004004 Dasycercus byrne Adding a Comment to a Help Topic Annotation Adding a Length Entry 004005 Dasycercus byrne Adding a Hessuremenl Code 004006 Dasycercus byrne Adding a Measurement Lrit 04007 Dasycercus byrne 200 Topics Found All words Begin Auto Pause 004008 Dasycercus byrne 004009 Dasycercus byrne ENT TEE Mo Print Clase Z Hepartcatalag 4
4. A scroll bar located in the middle of the screen allows you to scroll down the list of comments or simply use the up down arrow keys to move in the desired direction Compiled by Chris Wilson 10 Animal Registrar Perth Zoo Enclosure Screen ISIS 7 Collection Management System Data Entry The Enclosure screen shows enclosures that the specimen has been in since its arrival at Perth Zoo This screen is similar to the Notes tab as it provides the same scroll functions as well as a brief description in a preview screen of the enclosure or reason for move Compiled by Chris Wilson 11 Animal Registrar Perth Zoo Weight Length Screens DXNEISUTTITCUTTETICKENENNNNNNNNNNEY 75 73 e Es n OLEI es BEES File Edit Reports Module Communications Utilities Window Help Batch Data Entry BEE Taxonomic Name Ceratotherium simum simum common Name SOUTHERN WHITE RHINOCEROS PERTH 900013 Sex lale Birth Date 23 Oct 1987 List Specimen Visits Identifiers Mates Enclosures Weights Lengths Date and Time Es fime eemnes foes F anaso zooo Sie animal weight 12740 klogram a mazo Weanmalwegr 12720 klogram ge porizeo 20000 ive animalweight 15350 klogram a eiize 120000 live animal weight 19460 klogram aa arizeo 20000 ive animal weight 19660 klogram a peneoo 20000 Weanimalwegr 21750 klogram aa cuoo0120000 Ive animal weight 23000 klogram aa o
5. Look for field appears In some instances the search facility has a pair of binoculars beside it this indicates that you will be taken to a list were you can select what you are searching for Once again click on the column you wish to use as your search topic The data for the specimen highlighted in green is accessible using the tabs visible behind the List tab These tabs include Specimen Visits Identifiers Notes Enclosures Weights and Lengths To access each tab merely click on the tab using your mouse or cycle through using the F9 key to cycle forwards or SHIFT F9 to cycle backwards Examples of each tab are provided over Compiled by Chris Wilson 6 Animal Registrar Perth Zoo The Specimen Screen CEJISIS Collection Management System cH zu s e s 3g Ol E es EEn BEE File Edt Reports Module Communications Utilities Window Help Batch CE Data Entry BGE Taxonomic Name Ceratotherium simum simum common Name SOUTHERN WHITE RHINOCEROS PERTH 900013 Sex lale Birth Date 23 Oct 1987 List specimen Visits Identifiers Mates Enclosures Weights Lengths Taxonomic Mame Ceratotherium sinum simum Birth Date EESTAIREE Estimate Hybr id Not a hybrid 1 Birth Tvpe captive horn Birth Location MEMPHIS Status ES Contraception Hearing SIrE Liam Management Plan SEX Male contraception Rearing Unknown 00 Sire ID 0270 at Memphis Zoological Garden amp Aquarium Dam ID oar at Memphis Zoo
6. ARKS 4 User Manual A brief introduction CEJISIS Collection Management System o m s e Es a TN EE E File Edit Reports Module Communications Utilities Window Help 3 E 3 MEE e E dc oe E fuod i Animal Records Keeping System a module of the ISIS Collection Management System Perth Zoological Gardens by the International Species Information System Sponsored by ISIS Member Institutions ARES NUM 15 56 43 d Start Inbox Microsoft Outlook ay Exploring CMS Help EF Microsoft ord Lenaths 1515 Z Collection Ma M 309 3 15 56 Compiled by Chris Wilson 1 Animal Registrar Perth Zoo Opening Arks IJISIS Collection Management System Ss PCT TTE Ee Ese Joa ttl Es IIDINMEEEENNNNEEMEMMMMMMZsse u ISIS Specimen Reference ISIS C nllectinn Mananement Svetem Please Login Please Login Login Mame keeper Password 5593 ISIS Member Institutions TEN 1 ps um CN Sponsored by Global collection Global NUM 3 31 36 H Start Inbox Microsoft EF Microsoft Word AJ ES ISIS Discussion F ay Exploring CMS H Ie isis Collecti DEQ 3 31 This is the screen that you will see when you first open up Arks4 after clicking on the desktop icon You will be asked to enter a login name and a password The login name will be keeper and the password will be password Neither is case sensitive Hit t
7. end the report like Arks3 did This report will show you each specimen held in the collection during the date range but will not add them up for you To get this figure you must run a Collections Inventory or Collections Inventory detailed report Once the taxon report is completed it will appear on the screen in a reduced format To view the report you will have to re size it using the appropriate symbols Once it 1s on screen you can also select to print the report To do this click on the printer icon visible on the Print Preview bar on the top left hand corner This will run the report to your local printer This is a brief overview of how to obtain a Taxon Report There are many other reports available on Arks4 each one 1s different However the basic principals outlined above should apply Feel free to experiment with all the reports until you become familiar with them Compiled by Chris Wilson 17 Animal Registrar Perth Zoo The Taxonomic Tables ENCEITUTTITUUTUETTENENNNNNNNNNNNNE eA PICS dL OI 4 51 3I ETT File Edit Reports Module Communications Utilities Window Help Batch Data Entry MEIK Heba a soot he Pete cc ds gm s cc cc chc 5 s 5 Taxon Report E dit Mel x Taxonomy Ceratotherium simum simum SOUTHERN WHITE RHINOCEROS Imp x List Details Tree Look Far Loa F Taxon Monomial Common Name Taxonomic Name Range Rank Local ID 04001 D a xa T List S Lengths si
8. facility available this 1s discussed 1n more detail later The Preferences field contains settings used by the System Administrator Animal Registrar and is of little importance to a Guest user Compiled by Chris Wilson 3 Animal Registrar Perth Zoo Loading Screen ISIS 7 Collection Management System Once you select Perth data entry and click on it a screen similar to the above will appear as the program is loaded up and initialised This should take a few seconds Compiled by Chris Wilson 4 Animal Registrar Perth Zoo Arks4 Screen EIISIS Collection Management System 71 58 PICS OI 4 5 3 I ETT File Edit Reportes Module Communications Utilities Window Help Batch Data Entry Mid XJ Last data sent tn Isis 03707001 08 02 58 AM Last backup made 21 05 01 15 55 38 List Specimen Visits Identifiers Mates Enclasures Weights Lengths Look For d 004001 Dasycercus byrnei EOW ARI No Wempeeeetd Ow Wempewswbmd e 9 AStart Inbox Microsoft E ISIS Discussion F lc 1515 Collecti BY Microsoft Word A i3 Exploring CMS H DEQ 8 8 Once the program has loaded up a screen similar to the above should appear As with any Windows program you can choose to re size the window using the Reduce Restore symbols in the upper right hand corner of the Arks window Specimens can be accessed either by scrolling down the list using the scroll bar on the right hand side by entering informatio
9. he ENTER key All users will enter as a Guest which means you will have read only access As a Guest certain options will be available for you to enter others won t Compiled by Chris Wilson 2 Animal Registrar Perth Zoo Accessing Perth Zoo Data CIHETCIILITCT I L0 on s NOUR Edt Reports Module Communications Lltilities window Help AHNA AAE Open NUES Global read only d Close y PERTH data entry Reference Lists kI Preferences i sut k impart k Animal Records Keeping System a module of the ISIS Collection Management System Perth Zoological Gardens Exit by the International Species Information System Sponsored by ISIS Member Institutions PERTH Collection NUM 121021 d Start Inbox Microsoft Outlook ay Exploring CMS Help EF Microsoft Word Docum ISIS 7 Collection Ma Mi E309 34 12 10 Once you have entered the correct login name and password select File in the top left hand corner and drop down screens similar to the above should appear To access Perth s collection data select Open Perth data entry as indicated above You may also notice that you have access to the Reference List and Preferences from this screen Reference Lists includes Taxonomic Institution Enclosure Special Codes Measurement Codes and Measurement Units which are used in our version of Arks4 All these screens should give you read only access There is a search
10. logical Garden amp Aquarium Close E Z B NUM 153255 d Start Inbox Microsoft Outlook ay Exploring CMS Help EF Microsoft Word Specim 1515 Z Collection Ma W E3 si 15 32 cend w H1S ie This is a sample of the specimen tab It should show the basic information regarding the specimen selected eg birth date birth location hybrid birth type etc Compiled by Chris Wilson 7 Animal Registrar Perth Zoo Visits Screen EXNEIESTTTITCUTTETIENNNNNNNNNNNNEY 5 LAPSE OL ERI es BEES File Edit Reports Module Communications Utilities Window Help Batch Data Entry BEE Taxonomic Name Ceratotherium simum simum common Name SOUTHERN WHITE RHINOCEROS PERTH 900013 Sex lale Birth Date 23 Oct 1987 List Specimen Visits Identifiers Notes Enclosures Weights Lengths Dr cnet yerr jute purs fiecpen pasos E zs NUM 15 32 25 H Start Inbox Microsoft Outlook ay Exploring CMS Help EF Microsoft Word Visits tab 3 isis Collection Ma BBQs 15 32 This 1s a sample of the Visits tab Visits are basically transactions It should show when a specimen came into our collection acquisition type from whom and any other transactions that may have taken place since its acquisition by Perth Zoo Compiled by Chris Wilson 8 Animal Registrar Perth Zoo Identifiers Screen GEIISIS Collection Management System 71 58 PICS dL OI 4 5 3E ETT File Edit Reports Module Communication
11. mum SOUTHERN WHITE RHI Ceratatherium simum si SOUTH AFRIC Subsp Specie Simus Toad Specie Specie a a a a a a a a a Specie Specie Specie Specie manip map map oars map Print Close SQ SN i Ici mo iD s NUM 88 22 AStart s Inbos Micros FRE ISIS Discuss WY Microsoft war Exploring C le isis f Coll DEQ 3 08 An example of the Taxonomic list available on Arks4 You can select a name using the list by entering the appropriate information in the Look For field in this case the Taxonomic Monomial column is the column used for the search If you are unsure of species names but have a Genus name you can enter the Genus name and then go to the Tree tab and you will be able to access a range of species options for that Genus name You will have to click on the symbol on the list to access information regarding the Genus and its lower levels A sample of how this is presented is shown over Compiled by Chris Wilson 18 Animal Registrar Perth Zoo ISIS 7 Collection Management System Data Entry 2 m x Taxon Report E dit E x Taxonomy Perissodactyla QDD TOED UNGULATES E Sirenia MANA TEES DUGONGS Bl Equidae Sj Perissodactyla ODD TOED UNGULATES Hh Equidae HORSES HH Tapiridae TAPIRS Er Rhinocerotidae RHINOCEROSES E Ceratotherium WHITE RHINOCEROS 00400 D ERSimum WHITE RHINOCEROS 004002 D j B 0
12. n in the Look For field or by using the arrow keys on your keyboard to navigate up or down through the list of displayed specimens In the screen above the Look For field 1s set to search for Local Ids This is indicated by the gt symbol next to the words Local Id Similarly you can select to search for any of the headings on the list eg Taxonomic Name Common Name or Group To select one of the other headings simply click on it with your mouse and the gt symbol will indicate that 1s the heading used for searching An example follows using the common name as the search tool Compiled by Chris Wilson 5 Animal Registrar Perth Zoo Searching and Finding Specimens EIISIS Collection Management System 3 7 s e Es a OL ERI es BEES File Edit Reports Module Communications Utilities Window Help Batch Data Entry BEE Last data sent to Isis 03707001 08 02 58 AM Last backup made 21 05 01 15 55 38 List Specimen Visits Identifiers Mates Enclasures Weights Lengths Look For liar Lea emeackes puente i 940102 Panthera leo LION Moa Clase Z e T ARES NUM 8 040 AStart Inbox Microsoft Ei ISIS Discussion F lc3 1515 Collect WF Microsoft word A DER 5 04 An example of a search done using Common Name as the search subject Notice the 2 symbol next to Common Name indicating this 1s the field being used to search This search facility can be used in all screens were the
13. piled by Chris Wilson 14 Animal Registrar Perth Zoo Reports ENEEISTUTTITCUTTETUCKENENNNNNNNNNNEN 158 ess sl eS Med FRI ies CS EI RT File Edit Reports Module Communications Utilities Window Help Batch Data Entry MEIK Last data sent to SIS 03 01 01 8 42 58 AM Report Catalog Mel Reports Data Validation List Specit S Lengths Look Fat Collection Inventory Collaction Inventory detailed Enclosures Local ID Taxon Ma OO4001 Dasyc OU4002 Dasyce All information recorded on a single animal 004003 Dasyce OO4004 Dasyce OO4005 Dasyce O04006 Dasyce Screen Q04007 Dasyee Printer DD4008 Dasyce Eile OO4003 Dasyc AStart sj Inbox Microsoft Ei ISIS Discussion F e3 iss Collect BY Microsoft Word i3 Exploring CMS VEQ 9 22 This screen shows some of the reports available using Arks4 Reports can be accessed by clicking on Reports at the top of your Arks window When you do this a smaller screen similar to above should pop up imposed over the top of the normal Arks window This screen can also be re sized accordingly A scroll bar 1s located on the right of this smaller screen allowing you to scroll down the list to select the appropriate report You can also navigate up and down using your arrow keys on your keyboard A brief description of each report is included in the preview window below the list A description of a how to obtain a taxon report follows
14. reo 120000 ive animal weight 21800 klogram E aaa emmo eanmalwegr 22 0 klogram E eaa EMEN EN NENNEN SEEN RN EO NENNEN Clase Z oe T NUM 15 401 d Start Inbox Microsoft Outlook ay Exploring CMS Help EF Microsoft ord Docum amp 3 isis Collection Ma DER 15 40 The Weights screen shows weight collected for the selected specimen Once again there 1s the ability for text to be added by the Animal Registrar associated with the collection of weights Compiled by Chris Wilson 12 Animal Registrar Perth Zoo Lengths Screen ISIS 7 Collection Management System Data Entry Edit Specimen mewomm shell width The Lengths screen is similar to previous screens Samples of the type of measurements that can be recorded are shown Compiled by Chris Wilson 13 Animal Registrar Perth Zoo Specimen Sub Screen ISIS 7 Collection Management System Data Entry Edit Specimen Ceratotherium sinum simum Ceratatherium simum simum 000 23m ETT CAN Not a hybrid gt svete T we 0 mj Each specimen has a series of sub tabs that provide information regarding several management issues that are specific to that specimen These include Sex Contraception Rearing Sire Dam and Management Plan Once again these are read only tabs They can be accessed in a similar fashion to the higher tabs and all have the facility to add notes concerning each entry made Com
15. s Utilities Window Help Batch Data Entry BEE Taxonomic Name Ceratotherium simum simum common Name SOUTHERN WHITE RHINOCEROS PERTH 900013 gt Sex lale Birth Date 23 Oct 1987 List Specimen Visits Identifiers Notes Enclosures Weights Lengths e koae fime oe en e F fonseo ftag feweveuow OoOO o a 2x16 House Name MEMPHIS Coo EA Clase E 2 NUM 15 31 16 hy Start Inbox Microsoft Outlook ay Exploring CMS Help EF Microsoft ord Docum ea ISIS Z Collection Ma Ral 309 34 15 31 Identifiers show any form of Id associated with the specimen accumulated since its arrival at Perth Zoo With this tab and subsequent tabs text can be added by the Animal Registrar associated with the Identifier If the Note button 1s RED text 1s associated with the identifier and may be viewed by clicking on the button Compiled by Chris Wilson 9 Animal Registrar Perth Zoo Notes Screen ISIS 7 Collection Management System Data Entry Dae code he es F i9mse0 Na Acauisiion note E areo fa Animal management note us Eafe proven fes Feeding meso B Behwiernte ee 0860 B Behwiernte eme Busen M Medesnoe em Bose Joo oea e tameo Mm Medcsnoe e The notes tab shows data entered for the selected specimen A preview screen on the right shows the comments added against the dated code Once again this can be selected for view only by clicking the RED edit button
16. type of information you wish to include in the report The most important part at this stage 1s to select the name of the species you are running the report for Above you can see a pair of binoculars beside the Taxonomic name field this allows you to browse a list of either taxonomic name taxonomic monomials or common names etc As with the main Arks screen you can select the type of search by clicking on the appropriate column and highlighting it with the 2 symbol An example follows Compiled by Chris Wilson 16 Animal Registrar Perth Zoo Once you have selected the appropriate species you must select the correct date range how you wish the report to be sorted eg taxonomically by accession numbers or birthdates You will also notice some tabs behind the Report Options screen that will allow you to choose what type of Identifiers you wish to include and any types of Notes you want as well Click on these tabs to browse the selection available To select an option you must highlight it and click the Add To button or Select All button Once you have designed the report you want click the OK button and the report should start to be compiled Depending on the amount of information requested and the date range the report may take a few moments At this stage this 1s one of the weaknesses of Arks4 some reports take along time to be generated You should also be aware of the fact that the Taxon report will not produce a tally at the
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