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Virtua C User`s Manual

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1. USB cable USB cable connected between the Controller and the Recorder 2 8 Setting Up the Hardware 2 Connect the eSATA cable from the Accessory Kit box to the eSATA port on the Controller then to the Recorder s eSATA port eSATA cable eSATA cable connected between the Controller and the Recorder Codonics Virtua C User s Manual n f 2 i T gt D I o a o p 3 Connect the Recorder power cable to the power ports on the Controller and Recorder as shown below Recorder power cable Recorder power cable connected to the Controller and Recorder 2 10 Setting Up the Hardware 4 Connect an Ethernet cable to the RJ 45 Ethernet jack on the rear of the Controller Use the 25 ft Cat 5e straight through cable provided or any standard Ethernet cable E
2. fe amp 2 vo gt Fr e O D oO 77 locale Specifies the locale to be used in the device Choices are listed in the second column of Table 9 1 on page 9 3 The default is en_US Codonics Virtua C User s Manual 9 9 Table 9 3 Locale Profile Format and Parameters Continued Parameter Name Description overrideForlR100 Specifies whether to use an overriding character set This parameter allows a site to use Western equipment but input non Latin 1 data to properly display Patient Names on the Virtua C user interface and on printed disc labels An example is the support of patient names on various systems in China which utilize a non conformant DICOM behavior Virtua C can be set to ignore the specific character set tag when displaying Patient Name and other attributes and rely only on the locale defined for Virtua C to display the name Choices are e None the default No override is performed and Latin 1 text is interpreted with the Latin 1 character set e localeDefault The overriding character set will be defined by the current Virtua C locale e Character_Set_Name A DICOM defined character set name such as IR 144 Cyrillic or IR 13 Japanese Refer to Table 9 2 on page 9 7 for a full list of allowable character sets A typical Locale Profile would look like the following LocaleProfile localeProfileName default doAdjustForDaylightSavingsTime true twelv
3. Introduction Virtua C is a complete network based solution for recording and labeling diagnostic studies onto CD and DVD media Virtua C integrates a CD DVD drive a disc label printer and a computer into a compact design Virtua C optimizes workflow and increases productivity by automatically creating IHE PDI compliant discs Virtua C uses Codonics high quality CD DVD media that provides reliable storage for data distribution Hardware Features Integrated printer automatically labels discs with patient information study information and the address and logo of the imaging facility Embedded computer and large capacity hard drive allow multiple DICOM workstations to concurrently share Virtua C and spool hundreds of studies e 10 100 1000Mb Ethernet provides industry standard connectivity and support for DICOM Store High quality Codonics CD R and DVD R media provides reliable storage for data distribution and archiving e 20 disc capacity allows for 20 CD R discs or 20 DVD R discs Convenient media access is provided by a front loading design that allows discs to be refilled in seconds e Small footprint occupies less than two feet of counter space Operational Features Built in web server allows remote web browser access to an easy to use interface that optimizes daily workflow activities System configuration operation and status information is easily accessible from the user interface Store to disc
4. Table 13 3 Troubleshooting Continued Problem Robotic disc transporter does not pick discs from the disc drives System reports a disc error or the drive makes a rumbling noise Possible Causes The robotic disc transporter is out of alignment Multiple discs or a clear plastic disc are in the disc drive Solutions Contact Codonics Technical Support Technical Support might have you run the Robotic Arm Calibration utility that is on the Virtua Accessories and Manuals disc Remove extra discs or the clear plastic disc from the disc drive Labeling Fault condition and message Replace or remove Color ink cartridge Virtua C does not print the label Printed label has ghosting Printed label is not properly centered on disc Print is light there is banding or gaps or there is no print image Color ink cartridge is empty The ink cartridge is empty The ink cartridge is clogged The ink cartridge still has the protective seal on it Low quality discs are being used The ink cartridge is out of alignment The ink cartridge is out of alignment The ink cartridge is low or out of ink The ink cartridge is clogged 13 12 System Status and Troubleshooting Install a new cartridge Install a new cartridge Run the Clean Ink Cartridge utility refer to Cleaning the Ink Cartridge on page 13 20 Remove the ink cartridge and peel the protective seal f
5. Default is template default xsl Specifies whether or not to keep only the most recently received version of a report or all of the versions of a report doKeepOnlyLatestReport Choices are True the default False queryProfileName The name of the Query Profile to use when querying a Broker for a report When set to none a query will not be performed Default is none 10 10 Patient Reports Table 10 3 Report Profile Format and Parameters Continued Parameter Description queryReportFields Specifies the fields that will be used to query the Broker interface This setting should contain the least number of fields necessary to uniquely identify a single patient report Field designations are name id dob sex acc date uid Fields are entered as text strings separated by an underscore character Default is id_acc A sample Report Profile would look like the following ReportProfile doIncludeXMLReport true doIncludeStructuredReport false reportTemplateFileName template default xsl doKeepOnlyLatestReport true queryProfileName none queryReportFields id_acc Enabling HL7 Reports Support for HL7 patient reports requires a feature key on the Virtua C SmartDrive Contact Codonics Technical Support or your Sales Representative to purchase the proper feature key In addition the RIS and the HL7 Server Profile must be configured Refer to RIS Configuration for HL7 Reports on
6. Controller Controller Controller Controller power USB 2 0 ports Ethernet port Recorder input port power port Controller eSATA port Controller and Recorder rear panel ports 2 6 Setting Up the Hardware Getting Up the Controller and Recorder YP 1 Position the Controller on the work surface that will hold the fessrup tie device Allow at least 6 in 15 cm of clearance in front of the Controlierand Controller and 4 in 10 cm of clearance behind and on both Recorder sides for proper air flow 2 Place the Recorder on the Controller Recorder positioned over the Controller WARNING Before placing the Recorder on top of the Controller make sure your fingers are not under the Recorder to avoid pinching them 3 Lift the Recorder cover and remove any packing material ya NOTE Save all packing materials for future return shipments D n 2 i T gt D I o a o p Codonics Virtua C User s Manual Connecting Cables and Power Cords YP 1 Connect the USB cable to the USB port on the Controller and then to the Recorder s USB port To connect the input output cables and F power cords a wz 175VA 100 240 Vac 50 60 Hz ic a gl oco CR 6 _ ol LA esata recoroer C POWER J vy LJ
7. Ink and Media Diagnostics Align Ink Cartridge Ink Cartridge Clean Ink Cartridge Ink Cartridge You are prompted to confirm the alignment codonics Virtua User s Manual 13 19 7 J lt og c o 353 oO wo DP gt gg 2o gt 9 Te oe 4 Click the OK button to proceed Alignment status messages are displayed on the Dashboard ya NOTE As part of the alignment procedure a special alignment pattern label is printed on a disc and the disc is placed in the output bin You can dispose of this disc CCieaning the Ink Cartridge Occasionally the ink cartridge might become clogged This can cause light print banding gaps in the print or no print image You can correct this condition by running the Clean Ink Cartridge utility Any user can run this utility KES 1 Click the Utilities button To clean the The Utilities screen displays cn 2 If not already displayed click the Ink and Media tab 13 20 System Status and Troubleshooting 3 Click the Clean button Click Clean to start cleaning virtua HF 8 31 08 tog Out Ready 11 50 AM Mas Utiles Hep Ink and Media Diagnostics General Align Ink Cartridge Ink Cartridge Clean Ink Cartridge Ink Cartridge You are prompted to confirm the cleaning 4 Click the OK button Cleaning status messages are displayed on the Dashboard NOTE As part of the cleaning procedure a special cleaning pattern label is pr
8. The following locale related features are also supported e Each of the standard disc labels that are provided with Virtua C has a wide version of the label to accommodate wide Eastern Asian characters e For Japan the default setting for column 2 of the Studies list is the Patient ID instead of the Referring Physician e For Japan a Japanese DICOM viewer is included This viewer is the same as the Clarity Viewer but localized for Japan e Standard disc labels using different fonts are available on the Accessories Disc for languages such as Arabic Hebrew Thai and Korean characters Reports Latin 1 and other ISO 8859 based character sets are supported by Virtua C DICOM Structured Reports and HL7 Reports DICOM conformant character sets are supported for DICOM Structured Reports Tier 1 and Tier 2 Regions For locales languages in Tier 1 regions are fully supported Languages in Tier 2 regions are configured in the device but are not not fully verified and supported Table 9 1 lists the Tier 1 and Tier 2 locales The locale for the device is set in the Locale Profile For more information refer to Setting Up the Locale Profile on page 9 8 Working with Locales You should set Virtua C to your locale for the best compatibility with various images likely to be received from systems in the locale Some systems do not indicate the language used for their messages If you set the device to your locale it is more
9. ssesseeseeeseeesieesireerrssrresrirsrrrssrrrsrrrrsren 3 8 Network Profile Parameters sssssssssssrssssrrnsenrnnnenrnrnnnerinnneernnnnnerennne 3 9 Accessing Virtua C from a Web Browser 3 13 LOG GING EAP ES 3 14 Preconfigured User ACCOUNTS eeeeceeeeeteeeeeeteneeeeteenaeeeeeeeeaeeeeetene 3 14 Login Procedure 3 15 Setting Up User ACCOUNTS cccceeeceeeeeeeeeeneeeeeeeeteaeeeeeaeeseeeseeieeeteaees 3 17 Preconfigured User ACCOUNTS cccceeeeeseeeeeeeeeteeeeeeeeeeeeeesaeeeeeeeaaes 3 17 Creating a User Account Profile 3 17 Changing a User s Password and Administrator Privileges 3 20 Deleting a User ACCOUNT cccceeeeseceeeeeeeceeeeeeeneneeeeeeneaeeeeeeenaneeentees 3 22 Setting Network Parameters from the SCtUP SCIO ON rarement teens 3 23 Setting Up the System Profile 3 26 Setting Up Site Profiles 3 30 Modifying the Default Site Profile 3 30 Creating a Site Profile ccccecececeeeceeceeeeeeeeeeeeeaeeeeeaeeeeeaeeseseeeeeaeeens 3 30 Site Profile Parameters cccccceceeceeeeeeeeeeeee cease teeeeeteeaeeseaeeeeeaeeee 3 31 Viewing the Default Site Profile from the Application 3 33 Setting the Date and Time 3 34 Codonics Virtua C User s Manual vi Contents Setting Up Job Profiles 3 35 Creating a Job Profile 3 37 Media Types and Profile Parameter Settings 3 46 How Virtua C Determines the Media Type Required for a Job 3 4
10. This chapter discusses jobs and how to use them to record and label discs Jobs control what data is recorded onto discs and how many discs are created A job always contains at least one study and includes other information necessary to record and label the disc Information such as media type CD or DVD number of copies DICOM viewer address of the site and label design are included in a job A list of the current jobs can be viewed on the Discs tab Codonics Virtua C User s Manual 5 1 J is O o 2 2 vo o 2 a m sy o 2 gt vo 5 2 CContiguring and Loading Media iS To configure the desired media type and load the media in Manual Detect mode To properly record jobs the Virtua C media type CD or DVD must be configured with that media type loaded in the input bin The media type that Virtua C expects to be loaded is determined differently depending on whether Smart Detect or Manual Detect mode is being used The mode is determined by whether the System Profile doSmartDetectLoadedMediaType parameter setting is enabled or disabled For more information about this and other profile parameters that affect media type detection refer to Media Types and Profile Parameter Settings on page 3 46 Configuring Media Type and Loading Media Manual Detect Mode If Smart Detect mode is disabled then Virtua C is in Manual Detect mode In Manual Detect mode the user controls which
11. 9 9 Codonics Virtua C User s Manual 1 5 1 6 locale default txt file 9 8 sample 9 10 locales DICOM character sets supported by Virtua C 9 7 profile format 9 8 profile parameters descriptions 9 8 related features 9 1 setting up Locale Profile 9 8 tiers 9 2 user interface 9 1 location for the device 2 1 location precautions xxv to xxvi log files archive 11 13 recording to disc 12 1 to 12 3 Log Files list 13 27 Log Files screen closing 13 27 Log In field 3 15 log out 3 56 Log Out button 3 56 login procedure 3 15 Login screen 3 15 logoFileLocation parameter Site Profile 3 31 logs backing up disc log files 12 1 Log Files list 13 27 system 13 26 system viewing 13 26 maintenance 12 1 to 12 9 Make Auto Run job option 5 13 Manual Detect mode 3 46 5 2 Manual mode recording 5 6 Manual Job Profile AE Title 4 2 matchPatientUsing parameter HL7 Server Profile 10 14 matchPatientUsing parameter Job Profile 3 42 max_returned_results parameter QRSCP Profile 10 5 maxNumberOfReports parameter HL7 Server Profile 10 13 maxReportAge parameter HL7 Server Profile 10 13 maxStudyAge parameter System Profile 3 28 media loading 5 2 to 5 4 Index media cont loading in Manual Detect mode 5 2 loading in Smart Detect Mode 5 4 ordering 12 7 supported disc types 2 18 use precautions xxvii to xxix Media indicator 13 1 to 13 2 Media job option 5 13 media status light
12. A 1 to A 3 HL7 reports working with 10 4 indications for use xxxii laser warnings xviii location precautions xxv to xxvi location finding 2 1 log files recording to disc 12 1 to 12 3 maintenance 12 1 to 12 9 media use precautions xxvii to xxix mobile use preparing for 12 9 modification codes xx powering on 2 19 processing reports 10 2 product features 1 2 to 1 4 radio and television interference xxii radio frequency interference xxi rear panels 2 6 rebooting 3 56 to 3 57 Virtua C cont remote access 13 24 safety precautions xxiii to xxiv security features 12 4 to 12 6 serial number label xx setup 2 7 to 2 18 shipment 12 9 shipped components 2 2 to 2 3 shutting down 3 56 to 3 57 SmartDrive 3 5 software setup 3 1 to 3 55 software installing 3 2 to 3 4 specifications B 1 to B 4 status details 13 7 supplies ordering 12 7 swapping for service reasons 3 5 TCP port number 4 1 troubleshooting 13 8 to 13 12 virus scanning 12 5 voltage warnings xvi virtua user account 3 14 when added automatically 3 22 virus scanning 12 5 voiceDisabled parameter System Profile 3 29 voltage warnings xvi w Wait for Full Disc option Scheduled Archive 11 8 waitForFullDisc parameter Scheduled Archive Profile 11 2 warnings laser xviii voltage xvi web access remote 3 13 WEEE Waste Electrical and Electronic Equipment disposal directive xxxii wide versions of labels 8 3 Wind
13. All jobs that have been sent for recording are listed in the Discs queue on the Discs tab From this list you can e Filter scroll through and sort the list of jobs e Check the status of a job e Display detailed information about a job e Delete a job These tasks are covered in the topics in this chapter Codonics Virtua C User s Manual 7 1 forking with the Discs Queue The following illustration shows how to filter sort and scroll through the Discs queue on the Discs tab Use these buttons to filter the jobs that will be listed Click a column heading to sort Queued Pending or in progress jobs the list by that column Recorded Recorded jobs Click again to reverse the sort All All jobs order Description Recorded Status Actions 7 Queued 8 Completed Scroll one page at a time Scroll to beginning or end of list 7 2 Working with Jobs Job Status Indicators The Status column displays icons to indicate the current status of each job Table 7 1 Job Status Indicators Status Icon Description zo The job has been queued for recording The media type CD ts Queued or DVD is indicated in the icon S Z 2 Le 4 gt ce o ao The job is being recorded or the disc on which it has been DVDN 1 EN recorded is being printed T5 The job has been recorded and the disc has been placed in the Recorded device s output bin Pong eee The job fail
14. Choices are Normal the default High printMode Specifies the print quality and ink selection for disc labels Choices are e color good Color ink shortest print time good print quality e color_better the default Color ink moderate print time better print quality The default for all but the speed optimized Job Profiles e color best Color ink longest print time best print quality dicomFileExtension Specifies the DICOM file extension to add to DICOM files that are recorded on Virtua C discs for example DCM DICOM DIC The default is None no file extension is added Dre TIP Copying an existing Job Profile to create a new one 7 Y To create new Job Profiles you can copy an existing Job Profile for example job default txt or job auto txt which are preinstalled on every SmartDrive rename it and modify the parameters as necessary 3 44 Setting Up the Software A sample Job Profile would look like the following JobProfile doAutoRecord false autoMediaSelectStyle bySize doCreateJpegImages false doEnableAutoRun true doIncludeSelfCheckProgram false doVerifyDiscsAfterRecord true doPrintToDicomImager false doLimitStudiesPerDiscToLabelCapacity true doSafelyTruncatePatientNameOnLabel true dicomImagerName Default physicianCopies 0 patientCopies 1 anonymizedCopies 0 legalCopies 0 discLabel Physician discLabelPhysicianCopy No Override discLabel
15. Not currently implemented demoSiteBurnDirectory Not currently implemented inactivityTimeout Not currently implemented isDemosite Not currently implemented logoFileLocation Not currently implemented siteDisclaimer The disclaimer statement that will be printed on the disc siteName Typically the full name of the site phoneNumber Phone number Wiel Web address of the site Codonics Virtua C User s Manual 3 31 A typical default Site Profile would look like the following SiteProfile address0 Codonics Inc address1i 17991 Englewood Drive address2 Middleburg Heights OH 44130 address3 customLabelFileLocation defaultImagerProfile defaultJobProfile demoSiteBurnDirectory inactivityTimeout Il Il isDemoSite logoFileLocation siteDisclaimer This disc contains confidential medical information If you are not the intended recipient or an authorized user please contact the site shown on this label siteName Codonics phoneNumber 800 444 1198 url www codonics com N TIP Copying an existing Site Profile to create a new one To create new Site Profiles you can copy an existing Site Profile for example site default txt which is preinstalled on every SmartDrive rename it and modify the parameters as necessary 3 32 Setting Up the Software Viewing the Default Site Profile from the Application You must be logged in as a user with administrator priv
16. Use a text editor that does not perform character formatting for example Notepad to create or open the file and to edit the file 6 When finished creating or modifying the file on the SmartDrive unmount the SmartDrive from the PC then insert it back into Virtua C 7 Power on Virtua C by pressing the System power button Setting Up the Software When starting up Virtua C will read the updated profile files and use them for its configuration Subsequent topics in this chapter discuss specific profiles in detail n oO 2 le i T gt wn o p QSetting Up Network Profiles Virtua C includes the following network related features e A web server allowing web access to the user interface from a web browser e Support for one or more Network Profiles to allow selection of different sets of network parameter settings e The standard Windows XP Embedded firewall to block unauthorized connections to network services These features are controlled through the parameter settings in Network Profiles The parameters include the Virtua C s IP address subnet mask gateway address and firewall settings Prior to attempting to access the Virtua C interface from a web browser you must modify the default Network Profile to include your network specific information Once Network Profiles are set up on the SmartDrive a user with administrator privileges can modify network parameters and select wh
17. ainsi nee tante weaned 5 18 Chapter 6 Working with Studies How Studies Are Stored and Removed Working with the Studies List Filtering Sorting and Scrolling Through the Studies List Study Status Indicators cc eee eceee ee eeee ee eeeeeeeeaeetecaeeseeaeeseaaeeeneneeeeaes Selecting Studies ccccccccceeeeeeeeeeeeeeeeeeeeeeaeeeeeaeeteeaeeseeeeeseaeeeneneeenaes Displaying Study Details Deleting Studies Manually ccccceeceeeeeseneeeeeeeeeeaeeseeaeeeeeeeeeaeesenaeeeeaes Chapter 7 Working with Jobs Working with the Discs Queue cccccececeeeeeneeeteteeeeeaeeeeeaeeeseaeeeteaeeeteaeees Job Status Indicators Displaying Detailed Job Information Deleting a Job Manually ss Chapter 8 Working with Labels Disc Label Design Families ccccsecceeeeeseneceteeeeeeeeeeeeseeeeesesseeneeeeeneaees Preinstalled Label Design Families ccccceeesceeeeeeenneeeeeeeneeeeeeeeaaes Forcing Disc Spanning Based on Label Space Label Selection Based on Copy Type Adding a Custom Disc Label Study Fields Included on Labels Chapter 9 Working with Locales Locale Related Features su User Interface re FROPONS AE A TE E E M E ces stage cededaess Tier 1 and Tier 2 Regions DICOM Character Sets Supported by Virtua C Setting Up the Locale Profile Codonics Virt
18. diatement et d branchez le c ble secteur e Nintroduisez aucun objet tranger dans l appareil cela peut tre une source de danger et peut causer de graves dommages e Ne d posez aucun r cipient cot de l appareil Si pour une raison quelconque un liquide est renvers l int rieur arr tez imm diatement l appareil et d branchez le cable secteur Toute nouvelle utilisation de l appareil sans intervention peut causer de graves dommages Ne pas utiliser l appareil cot d une source de gaz inflammable Ne pas brancher qu avec des appareils approuv s par Codonics NOTE II n est pas pr vu d utiliser le clavier ou la souris dans les conditions normales Cette usage risque de provoquer une panne informatique Location Precautions e The device s operating ambient temperature range is 15 30 C 59 86 F with a relative humidity of 20 80 e If the device is moved quickly from an extremely cold place to a warmer one condensation is likely to form Do not use the device if condensation has formed Wait until the condensation has evaporated You can speed up the evaporation time by moving the device to a drier location e Ventilation slots and holes are provided on the sides and rear of the device Place the device on a level stable surface and locate it at least 4 in 10 cm from walls to ensure proper ventilation CAUTION Adequate ventilation is required for proper operation of the device e Do
19. physician patient anonymous or legal This allows a site to use the Ink Saver label for in house physicians but a more attractive label for patients For information about specifying the labels for the various copy types refer to the discLabelCopy parameter descriptions in Table 3 7 on page 3 37 Codonics Virtua C User s Manual 8 3 e amp gt co gt r i o 7 8 4 adding a Custom Disc Label I To make a custom label file available to the device A custom label can be added for printing on any disc Typically custom labels contain special color schemes the name of the imaging center a picture of the facility or the corporate logo The label must be designed using the Sure Thing label design application The Sure Thing label design application is a Windows based application that is provided on the Accessories and Manuals disc provided with Virtua C NOTE It is strongly recommended to always use the version of the Sure Thing label design application that shipped with the latest Accessories and Manuals disc to ensure that the label designs are compatible with the current Virtua C software release Some labels created with older versions of the Sure Thing label design application will not work properly with new versions of Virtua C software Once the label has been designed its file can be copied to the SmartDrive to make it available to the device NOTE The automatic labe
20. then no more studies will be accepted This can be remedied only by recording some studies to disc which will allow them to be automatically removed or by manually deleting unrecorded studies from the Studies list Additionally the system can be configured to automatically delete recorded studies that are older than a preset number of days For information about setting this parameter refer to Setting Up the System Profile on page 3 26 fe A 2 le on c oO 77 Codonics Virtua C User s Manual 6 1 6 2 orking with the Studies List Filtering Sorting and Scrolling Through the Studies List The following illustration shows how to filter sort and scroll through the Studies list Use these buttons to filter the studies that will be listed New Only new unrecorded studies Today Only studies received today Click a column heading to sort Yesterday Only studies received the list by that column yesterday Click again to reverse the sort All All studies order a New Yesterday Patient Physician Modality Exam Received Status BARRY BARRY ran o EA i i emee us Fone co ee 8 07 08 0 of 6 selected P543215 Wa 12 Scroll one page at a time Scroll to beginning or end of list Working with Studies Study Status Indicators The Status column displays icons to indicate the current status of each
21. viewer is provided to view the images An index is included on each disc that identifies all studies on that disc and previous discs in the archive WARNING CD and DVD media are not intended to be used as the only method for archiving medical information An overall strategy for archiving medical information that includes CD and DVD media must ensure that multiple copies of the information be stored at multiple locations Media quality handling and storage conditions are important factors that must be considered NOTE A feature key is required for the Scheduled Archive feature Contact Codonics Technical Support or your Sales Representative to acquire the proper feature key Scheduled Archive operation can be controlled by modifying the Scheduled Archive Profile refer to page 11 2 or from the Virtua C user interface refer to page 11 7 Codonics Virtua C User s Manual 11 1 wn iv gt oO a is a gt iz lt oo Scheduled Archive Profile Scheduled Archive can be enabled and default parameter settings defined by modifying the Scheduled Archive Profile For general information about modifying a profile refer to Creating and Modifying Profiles on page 3 6 The Scheduled Archive Profile archive default txt is stored in the profiles scheduling folder on the SmartDrive The format and parameters of the Scheduled Archive Profile text file are defined in the following table Table 11 1
22. 3 31 modifying the default Site Profile 3 8 3 30 parameters descriptions 3 9 3 31 setting up 3 7 3 30 to 3 33 viewing default from the application 3 33 Site tab 3 33 siteDisclaimer parameter Site Profile 3 31 siteName parameter Site Profile 3 31 siteProfileName parameter Job Profile 3 43 sleeves ordering 12 7 Smart Detect mode 3 46 5 4 SmartDrive 2 5 backing up log files 12 1 copying files to a PC 12 3 description 3 5 information stored on 3 5 preinstalled Job Profiles 3 35 profile folders 3 6 USB port 2 5 USB port location 2 14 smbFileShareFirewallPortOpen parameter Network Profile 3 11 software installing 3 2 to 3 4 12 8 license code 3 5 setup 3 1 to 3 55 specific_character_set parameter QRSCU Profile 10 7 specifications B 1 to B 4 speedDuplex parameter Network Profile 3 10 Start Archive button 11 12 Start Archive option Scheduled Archive 11 9 startup troubleshooting 13 8 Static network parameter 3 24 status device details 13 7 indicators 13 1 job status indicators 7 3 messages 13 1 to 13 2 study status indicators 6 3 Status bar job status indicator 7 3 Status bar study status indicator 6 3 Status Details window 13 7 Stop Archive button Scheduled Archive 11 9 studies Auto mode recording 5 5 deleting 6 6 demo loading 13 22 details displaying 6 5 filtering 6 2 grouping images by for recording jobs 5 5 Manual mode recording 5 6 recording to disc 4 2 to 4 4 r
23. Autodetect 10 Mbps Half Duplex 10 Mbps Full Duplex 100 Mbps Half Duplex 100 Mbps Full Duplex 1000 Mbps Autoconfigure Any user can view the current network configuration settings by clicking the left portion of the Dashboard For more information refer to Displaying System Status Details on page 13 7 Q6etting Up the System Profile The System Profile includes information about the device such as the media type configuration The System Profile file system txt is preinstalled on the SmartDrive in the profiles folder You can modify this file to specify system specific information For general information about modifying a profile refer to Creating and Modifying Profiles on page 3 6 Setting Up the Software The format and parameters of the System Profile text file are defined in the following table Table 3 4 System Profile Format and Parameters Parameter Description SystemProfile Section identifier This parameter must occur before all other parameters in the file ao oO 2 Le i T gt o wn Ey o oO NOTE Do not change this identifier inputBin Specifies the media type that is expected to be loaded in the input bin Choices are CD the default DVD The approximate storage capacities of the two media types are e CD 650 MB e DVD 4 5 GB If Virtua C is in Smart mode for media type detection that is the doSmartDetectLoadedMediaType parameter i
24. DICOM viewer will not list the viewer names on the label Labels list the number of viewers for example Viewer 2 DICOM Viewers Recording and Labeling a Disc Selecting a DICOM Viewer to View Images on a Disc When a disc with multiple viewers is used in Windows the LaunchPad screen displays Codonics 17991 Englewood Drive Middleburg Heights OH 44130 1 800 444 1198 www codonics com This screen includes a drop down menu that lists the available viewers Select the desired viewer then click the DICOM Studies button to launch the viewer NOTE If the DICOM Studies button is clicked without selecting a viewer the first viewer in the list will be launched Codonics Virtua C User s Manual 5 17 J O e 2 2 le o 2 sy o o le 5 18 Direct to Disc The Direct to Disc is an optional feature that provides an alternate method of recording medical studies to disc The Direct to Disc function uses a standard Windows file copy instead of DICOM Store It provides full control over disc content and labeling by allowing any set of files to be copied to Virtua C along with a control file that specifies parameters such as media type disc label number of copies and so on The Direct to Disc interface uses a hot folder to facilitate communication between host systems and Virtua C A hot folder is a shared network folder on Virtua C that is mountable by host systems Virtua C monitors
25. Disc 11 12 Archive Disc Creation 11 12 Archive Disc Content srren aethnen etau a Reuk aeda daeceegeeys 11 13 Archive Log Files sister nE 11 13 Scheduled Archive Disc Labels 11 14 Chapter 12 Maintenance Recording Log Files to a Disc 12 1 Backing Up SmartDrive Files 12 3 S c rity Features sisiraan oidin inue aana Ekaia aE EE aoaeiaa aaa 12 4 Software Firewall ss 12 5 Virus Scanning ii 12 5 Additional Security Design Features 12 6 Ordering Disc and Print Supplies 0 ceceeceeeeeee cesses eeeeeeeeeeeeeseaeeeeeaees 12 7 Cleaning Virtua C iii 12 8 Installing Software us 12 8 Preparing Virtua C for Shipping 12 9 Preparing Virtua C for Mobile Use 12 9 Chapter 13 System Status and Troubleshooting Checking System Status ccccccecceceseeeeneeeeeeeeeeeeeeeaeeeeeaeeeeeeeesesaeeeneaees 13 1 Dashboard Indicators ec eeeeeeeeneeeeeeeenneeeeeeeeeeeeeeeeaaaeeeeeenaaeeeeene 13 1 Interpreting Dashboard System Status Lights cceeeee 13 3 Front Panel Status Lights 13 4 Front Panel System Information Button ccccceeseeeeseeeteteeeees 13 6 Setting the Narrated Message and Alert Beep Volume 13 6 Displaying System Status Details ccceeeeeeeeteeeeeeeeeeeeeeeeeeeeetaes 13 7 Troubleshooting Common Problems ccccccceeeeeeeeeeeeeseeeeseeeeseeeeseaees 13 8 Troubleshooting DICOM Structured Reports cccceeeeee 13 13
26. Profile updates the options for the current job to the settings defined for the selected profile Disc Label Type of label to be printed on the disc For more information about available disc labels refer to Chapter 8 5 12 Recording and Labeling a Disc Table 5 1 Job Options Continued Option Description Media Click the appropriate Media button to specify the type of media on which to record the job Selecting the Auto button causes the device to choose the media depending on the autoMediaSelectStyle parameter setting in the current Job Profile e bySize The media type is chosen based on the size of the job Jobs requiring less than 650 MB are recorded on CDs those requiring more than 650 MB are recorded on DVDs e byMedia The media type is set to the currently configured media type regardless of the size of the job For information about how to set this parameter refer to Setting Up Job Profiles on page 3 35 NOTE Make sure that the media type for all discs being loaded into the input bin matches the assigned media type DICOM Viewers Specifies the DICOM viewer applications to include on the disc For instructions on how to select viewers refer to Selecting DICOM Viewers on page 5 15 At the time of publication choices are No DICOM Viewer Clarity English the Codonics Clarity English viewer Japanese Viewer the Japanese version of the Clarity Viewer and any other purchased viewers NO
27. Site Profile 3 31 defaultJobProfile parameter Site Profile 3 31 demo studies loading 13 22 demoSiteBurnDirectory parameter Site Profile 3 31 design families labels overview 8 2 preinstalled 8 2 destination_ae_title parameter QRSCU Profile 10 7 Details icon jobs 7 4 studies 6 5 DHCP network parameter 3 24 Diagnostics tab 12 2 13 22 13 24 13 26 DICOM Called AE Title 4 2 character sets supported by Virtua C 9 7 configuring host to support Virtua C 4 1 JPEG compression parameters in Job Profiles 3 50 JPEG compression parameters example 3 52 JPEG formats 3 50 Virtua C as Storage Class Service Class Provider 4 1 DICOM broker 10 2 10 3 DICOM images viewing 3 52 DICOM Port Number network parameter 3 25 DICOM Query Retrieve for Reports setting up 10 4 to 10 8 DICOM Service Class Provider SCP device configuring to support Virtua C Query Retrieve for Reports 10 8 DICOM Store 4 2 DICOM Structured Reports 10 1 enabling 10 9 DICOM Structured Reports cont how Virtua C works with 10 3 methods for receiving 10 2 troubleshooting 13 13 to 13 14 DICOM Studies button 5 17 DICOM Viewer job option 5 13 DICOM Viewer option Scheduled Archive 11 9 DICOM viewers automatically launching with disc inserted 5 13 selecting 5 15 selecting for Schedule Archive 11 9 11 10 selecting viewer on a disc 5 17 selecting viewer on a disc Scheduled Archive 11 12 selection issues 5 16 selection issues for Schedu
28. WARNING Remove the power cord plug from the power outlet to disconnect overall power to the device WARNING Grounding reliability can be achieved only when the equipment is connected to an equivalent receptacle marked Hospital Only that is Hospital Grade EQUIPMENT IS NOT TO BE USED AS A COMPONENT OF A LIFE SUPPORT SYSTEM Life support devices or systems are devices or systems that support or sustain life and whose failure to perform can be reasonably expected to result in a significant injury or death to a person A critical component is any component of a life support device or system whose failure to perform can be reasonably expected to cause the failure of the life support device or system or to affect its safety or effectiveness Dangers Electriques Le symbole point d exclamation dans un triangle avertit l utilisateur de l existence d importantes consignes d utilisation et d entretien elles se trouvent dans la documentation accompagnant le produit AUCUNE PIECE NE PEUT ETRE CHANGEE PAR L UTILISATEUR ADRESSEZ VOUS AU PERSONNEL QUALIFIE LE FAIT DE RETIRER LES ETIQUETTES OU DE DEMONTER LE CAPOT ANNULENT LA GARANTIE CET APPAREIL DOIT ETRE RELIE A LA TERRE N EXPOSEZ PAS CET APPAREIL A LA PLUIE OU L HUMIDITE EN RAISON DU RISQUE DE FEU OU DE DECHARGES ELECTRIQUES Codonics Virtua C User s Manual xvii xviii Preface CET APPAREIL NE DOIT PAS ETRE UTILISE COMME COMPOSANT D UN SYST ME D A
29. and virtua user accounts are added automatically with the default password codonics if their User Profile files are not present on the SmartDrive when the system is booted 3 22 Setting Up the Software QSetting Network Parameters from the Setup Screen You must be logged in as a user with administrator privileges to set the network parameters from the Setup screen TS On the Main screen click the Setup button to display the Setup screen then the Network tab to display the network parameters To set the network es parameters admin SE from the Setup 11 35 AM screen Date amp Time Network Schedule Select Network Profile 4 default Network Configuration Additional IP DHCP Addresses IP Address Subnet Mask DICOM Port Number 104 Gateway Network Name Network Speed Duplex v Use Default Network Name m Autodetect Network Name The following table describes the network parameters that can be set from the Network tab If parameters other than the basic IP address parameters are changed Virtua C must be rebooted for the new settings to take effect refer to Shutting Down and Rebooting on page 3 56 Codonics Virtua C User s Manual 3 23 n 2 2 i GT gt D wn o p If you are not familiar with network settings see your network administrator for the proper settings Table 3 3 Network Parameters Parameter Description Select Network A scrol
30. determine that all images for an auto record job have been received This is normally done with an end of study timeout set to 30 seconds which requires a 30 second delay from the end of transmission to the start of the recording process Codonics Virtua C User s Manual 3 47 wn oO zd 2 vo i T gt o o S o oO 3 48 For some systems typically with fast networks this setting can be reduced to as low as 10 seconds For other systems the end of the DICOM association can be used as the trigger to eliminate this delay altogether NOTE Since all of the settings described here are in Job Profiles they can be configured on a per host basis That is different profiles can be set up and optimized for each sending host NOTE Optimizing the auto record trigger is important only for applications using the automatic recording mode doAutoRecord True in a Job Profile Sites not using automatic recording can disregard this information NOTE The methods described here will not work for all host systems and networks Some experimentation may be required to find optimal settings that do not cause side effects described in the troubleshooting topics below Method 1 Reducing End of Study Timeout Job Profiles include an endOfStudyTimeout parameter that tells the Virtua how long to wait after the last image is received before considering a study or a group of studies for the same patient to be complete and begin
31. gt CODONICS We bring the future into focus Virtua C Medical Disc Publisher User s Manual Codonics Catalog Number VC MNLU October 18 2008 Version 3 0 0 Codonics Inc 17991 Englewood Drive Middleburg Heights OH 44130 USA 440 243 1198 Phone 440 243 1334 Fax Email info codonics com www codonics com Copyright 2006 2008 by Codonics Inc All rights reserved worldwide Printed in the U S A Part Number 905 057 002 No part of this document may be copied or reproduced in any form by any means without prior written consent of Codonics Inc 17991 Englewood Dr Middleburg Heights Ohio 44130 U S A Although every effort has been made to ensure the accuracy of this document Codonics Inc assumes no responsibility for any errors that may appear Codonics Inc makes no commitment to update nor to keep current the information contained in this document Virtua Patent No 7375737 Patents Pending All Rights Reserved Primera patents 5317337 5873692 5927208 6760052 6802070 7061515 7209156 7301550 7349294 D556731 Codonics the Codonics logo We bring the future into focus and Horizon are registered trademarks and Virtua is a trademark of Codonics Inc Microsoft and Windows are registered trademarks of Microsoft Corporation Intel Pentium is a registered trademark of Intel Corporation or its subsidiaries in the United States and other countries Nero is a registered trademark of Nero AG
32. if the association is left open Supporting DICOM JPEG Formats Virtua C Job Profiles can be configured to allow Virtua C to receive and record the following DICOM JPEG compressed image formats JPEG Baseline JPEG Extended JPEG Lossless JPEG2000 Lossless and JPEG2000 Lossy Compressed images can be optionally decompressed to allow recording on disc with viewers that do not support compressed images The parameters that can be included as one or more additional lines in a Job Profile text file to support DICOM JPEG compression decompression are defined in the following table For general information about creating or modifying a Job Profile refer to Setting Up Job Profiles on page 3 35 Table 3 9 DICOM JPEG Compression Parameters in a Job Profile Parameter Description jpegBaselineSupport Specifies the JPEG Baseline compression decompression support Choices are e None the default Virtua C does not accept data that is JPEG Baseline e Preserve Virtua C accepts data that is JPEG Baseline and stores it in compressed format e Decompress Virtua C accepts data that is JPEG Baseline and stores it in decompressed format 3 50 Setting Up the Software Table 3 9 DICOM JPEG Compression Parameters in a Job Profile Parameter Description jpegExtendedSupport Specifies the JPEG Extended compression decompression support Choices are ao oO 2 Le i T gt o wn Ey o oO e Non
33. implemented 3 10 Setting Up the Software Table 3 1 Network Profile Format and Parameters Continued Parameter Description firewallEnabled_ httpFirewallPortOpen Specifies if the firewall is enabled or disabled Choices are True enabled False disabled the default Specifies if the HTTP firewall port is open allowing remote web browsers to connect to Virtua C and operate the device Choices are True HTTP firewall port is open the default False HTTP firewall port is closed telnetFirewallPortOpen_ Specifies if the Telnet firewall port is open allowing incoming Telnet connections to Virtua C for diagnostic purposes Choices are True Telnet firewall port is open False Telnet firewall port is closed the default smbFileShareFirewallPortOpen Specifies if the SMB firewall port is open allowing incoming SMB connections for remote mounting of mapped network drives Choices are True SMB firewall port is open the default False SMB firewall port is closed ipAliasingEnabled_ Specifies whether additional IP addresses will be assigned to Virtua C Choices are True enabled False disabled the default additionalIpAddresses_ Use to have the additional IP addresses be assigned to Virtua C allowing a site to send more than one AE Title per IP address e g Auto and Manual from a workstation To use this parameter ipAliasingEnabled_ must be set to True The setting ran
34. likely that the system messages and images will be readable Table 9 1 Locales Tier 1 and Tier 2 Locale Profile Configuration Code Tier 1 Tier 2 Arabic Egypt ar_EG e Arabic Iraq ar_lQ e Arabic Jordan ar_JO e Arabic Kuwait ar_KW e Arabic Lebanon ar_LB e Arabic Saudi Arabia ar_SA e Arabic Syria ar_SY o Arabic U A E ar_AE e Chinese Hong Kong SAR zh_HK e Chinese PRC zh_CN e Chinese Singapore zh_SG J Chinese Taiwan zh_TW Danish Denmark da_DK e Dutch Belgium nl_BE e Dutch Netherlands nl_NL e English Australia en_AU e English Canada en_CA o English New Zealand en_NZ e Codonics Virtua C User s Manual 9 3 Table 9 1 Locales Tier 1 and Tier 2 Continued Locale Profile Configuration Code Tier 1 Tier 2 English South Africa en_ZA e English United Kingdom en_GB English United States en_US Finnish Finland fi_Fl French Belgium fr_BE e French Canada fr_CA e French France fr_FR French Luxembourg fr_LU o French Switzerland fr_CH German Austria de_AT German Germany de_DE e German Luxembourg de_LU o German Switzerland de_CH e Greek Greece el_GR e Hebrew Israel iw_IL o Hungarian Hungary hu_HU e Italian Italy it_IT o Italian Switzerland it CH e Japanese Japan ja_JP o Korean Extended Wansung Korea ko_KR e Latvian Latvia Iv_LV 9 4 Working with Locales Table 9 1 Locales Tier 1 and Tier 2 Contin
35. match with the patient information in the Virtua C database Each of the choices other than id_only selects three of the following four patient demographics Patient Name name Patient ID id Patient Date of Birth dob or Patient Sex sex This allows sites with systems that produce images with slightly different patient information to collect the images under the same study on Virtua C 10 14 Patient Reports A sample HL7 Server Profile would look like the following HL7Profile doEnableHL7Reports true portNumber 2575 HL7AccessionSegment OBR HL7AccessionFieldNumber 3 doMatchAccessionNumber true doMatchExamDate false maxReportAge 90 maxNumberOfReports 60000 doUpdateReceivedTime false doDisconnectAtEndOfMessageChar false connectionTimeout 0 matchPatientUsing id only Reports in the User Interface How Reports Are Indicated in the User Interface The Virtua C user interface indicates when a study includes a report by placing a small yellow page in the bottom left corner of icons on the Status column of the Studies and Discs tabs New Study S New Study with Report DVD KE Study Queued ks Study Queued with Report Q Study Recorded KD Study Recorded with Report Codonics Virtua C User s Manual 10 15 U Co e J i T fe gt no How Reports Are Indicated on a Disc Label On a disc label a small yellow page icon is placed in fr
36. of discs that contain all studies received by Virtua C This provides an economical way to store studies for future referral or importing into PACS systems e Easy to service with Codonics exclusive Express Warranty program which provides a replacement Virtua C if the problem cannot be solved by our Support team Also the SmartDrive allows all configurations settings to be quickly transferred to a replacement unit This minimizes downtime and reconfiguration effort Compliance with Industry Standards e Meets all industry standards including DICOM part10 IHE PDI and audit logs for HIPAA compliance e Full medical device compliance including FDA and MDD CE Class I GMP QSR ISO13485 2003 and 60601 1 Safety and EMC EMI for Healthcare Facilities 1 4 Introduction Setting Up the Hardware G Finding a Location for the Device When finding a suitable location for the device use the following guidelines e Place the device in a location with adequate air circulation to prevent internal heat build up You will need at least 24 in 61 cm of overhead space to allow the Recorder cover to open freely e Do not place the device near heat sources such as radiators or air ducts or in a location subject to direct sunlight excessive dust mechanical vibration or shock e Do not block air ventilation on the sides or rear of the device e Make sure that the countertop or work surface supporting the device is level can support the weigh
37. open the file for editing 8 Make the following modifications to the settings shown in bold JobProfile doAutoRecord true autoMediaSelectStyle bySize doCreateJpegImages false doEnableAutoRun true doIncludeSelfCheckProgram false doVerifyDiscsAfterRecord false doPrintToDicomImager false doLimitStudiesPerDiscToLabelCapacity false 3 54 Setting Up the Software doSafelyTruncatePatientNameOnLabel true dicomImagerName Default physicianCopies 0 patientCopies 1 anonymizedCopies 0 legalCopies 0 discLabel Physician discLabelPhysicianCopy No Override discLabelPatientCopy No Override discLabelAnonymousCopy No Override discLabelLegalCopy No Override includedDicomViewer Clarity Viewer vwr mediaType CD discStudyGrouping byPatient matchPatientUsing name_id_dob endOfStudyTimeout 30 submitAutoRecordJob onAssociationEnd postProcessingAction Save siteProfileName default jobPriority normal printMode color better dicomFileExtension none n oO 2 le i T gt wn o p Il Il 9 When finished modifying the file save it unmount the SmartDrive from the PC and then insert it back into the Virtua C USB port 10 Power on Virtua C by pressing the System power button The Job Profile called patient will now be available for DICOM users to select when submitting studies to the device for recording A Storage device must also be se
38. print head Warnings alert you to actions or situations that could result in personal injury For example WARNING The carton is heavy To avoid injury use two people to unpack and position the Virtua C Important Information and Filenames Bold type is used for emphasis command names button names and paths or filenames For example e Click the OK button to continue with the operation e The logo must be a BMP file named logo bmp and sized properly to fit on the logo area of the disc label Purpose and Scope Refer to this user manual for procedures on how to perform the Virtua C user operations including Setting up the hardware and software Sending studies to be recorded Recording studies onto discs and labeling the discs Managing queued studies and recording jobs Performing preventive maintenance Troubleshooting common problems Codonics Virtua C User s Manual xiii Product Information Preface For technical assistance with Codonics Virtua C call the Codonics Technical Support System at the following number Phone 1 440 243 1198 Toll Free 800 444 1198 USA only The Customer Service System is available weekdays from 8 30 AM to 5 30 PM EST U S holidays excluded Technical Support is also available online via e mail and the Codonics web site E mail support codonics com Web site www codonics com General product information can also be requested by sending e mail to E mai
39. s Manual 11 9 tS To select the DICOM viewers Selecting DICOM Viewers Virtua C allows the recording of multiple DICOM viewers on disc both general purpose viewers and specialized viewers 1 On the Schedule tab click the Select Viewers button DICOM Viewers Clarity English a Select Viewers 2 Viewers can be selected or de selected on the Select Viewers screen Select the viewers to be included on the disc Select Viewers Clarity 3D Fusion Viewer MiMviewer Clarity English OsiriX Viewer Codonics Japanese syngo Imaging XS eFilm Lite syngo Media Viewer pa S Cancel 3 When all the desired viewers have been selected click the OK button The selected DICOM viewers are now listed in the Schedule tab DICOM Viewers Clarity 3D Fusion Viewer N Clarity English Select Viewers OsiriX Viewer 11 10 Scheduled Archive Please note the following issues before selecting multiple DICOM viewers e Use of multiple viewers on a disc reduces the available disc storage for recording patient studies e The Siemens syngo XS Imaging Viewer and the eFilm Lite Viewer may not be recorded together on a disc Virtua C will prevent the user from inadvertently selecting these two viewers together wn iv gt a a gt iz lt e The Siemens syngo XS Imaging Viewer and the Siemens Media Viewer may not be recorded together on a disc Virtua C will prevent the user fro
40. slightly moistened with a mild soap and water solution Allow the cover to completely dry before operating the device again Do not use alcohol Pr cautions d Entretien Cet appareil comporte plusieurs pi ces en plastique Des taches et des d formations peuvent tre provoqu es par l utilisation de chiffon imbib de benz ne d essences d insecticides ou d autres solvants N utilisez jamais solution base de p trole Pour nettoyer l appareil veuillez d abord l teindre en utilisant le bouton d arr t vert sur panneau avant puis l interrupteur situ l arri re et n oubliez pas de d brancher le c ble secteur Nettoyez l ext rieur de l appareil avec un tissu doux l g rement bumidifi avec un une solution base d eau et de savon non corrosif Laissez s cher avant de remettre en fonction le syst me Ne pas utiliser de lingette l alcool Media e Discs with a reject icon printed on the label have failed to record properly and should be destroyed or disposed of to ensure the confidentiality of patient medical information Codonics Virtua C User s Manual xxvii xxviii Preface e Unwanted discs should be destroyed or disposed of to ensure the confidentiality of patient medical information Only use Codonics recommended discs to ensure compatibility with the recording and labeling system of the device Contact Codonics Customer Service for a current list of recommended discs and
41. study Table 6 1 Study Status Indicators Status Icon Description The study is currently being received from the sending host F Receiving The study has been received and is ready to be recorded The study has been queued for recording The study is being recorded or the disc on which it has been recorded is being labeled The study has been recorded and the disc has been placed in Q Recorded the device s output bin The study was not successfully recorded to disc The yellow page icon at the lower left corner of a status icon EJ indicates that the study includes a report shown below or not labeled at all These discs should be destroyed to protect the CAUTION Discs that fail to record properly are either labeled with a Reject icon confidentiality of patient data e z 2 le on c oO ao Codonics Virtua C User s Manual 6 3 Selecting Studies Click a study to select it Each selected study is indicated by a check mark and is highlighted To unselect a study simply click it again Selected study virtua 8 31 08 12 09 PM i Physician Modality Exam Received Use these buttons to select or unselect all studies enabled only when the study filter is set to New Today or Yesterday 6 4 Working with Studies splaying Study Details The Studies list displays general information about the study patient name physician study t
42. suppliers Only use Codonics recommended ink cartridges to ensure proper operation of the device and proper labeling of the disc Contact Codonics Customer Service for a current list of recommended ink cartridges and suppliers e Never refill ink cartridges as this can cause damage to the mechanism of the device and cause improper labeling of discs Recorded discs should be stored in protective cases or sleeves when not in use to protect from scratches and contamination that can interfere with data retrieval and label legibility e Do not subject recorded discs to prolonged exposure to sunlight ultraviolet light or extreme heat as this can interfere with data retrieval and label legibility Utilisation des M dia CD DVD et Consommables e Les CD ou DVD avec l ic ne reject imprim sur l tiquette n ont pas t enregistr s correctement et doivent tre d truits pour assurer la confidentialit des informations m dicales du patient e Des disques produits par erreur doivent tre d truits pour assurer la confidentialit des informations m dicales du patient e Afin d assurer la compatibilit de la gravure et de l impression n utilisez que les CD et DVD recommand s par Codonics Contactez le service client pour conna tre la liste des fournisseurs de produits compatibles Afin d obtenir la meilleure qualit d impression n utilisez que les cartouches d encre recommand es par Codonics Contactez le servic
43. the same time the default archiving operation is set to 3 AM while automatic study removal is set to 2 AM discLabel The file name of the label to be printed on the archive disc Preinstalled archive label choices are stored in the SmartDrive labels archive folder Default is Ink_Saver_Archive For an example of this label refer to Scheduled Archive Disc Labels on page 11 14 11 4 Scheduled Archive Table 11 1 Scheduled Archive Profile Format and Parameters Continued Parameter Description includedDicomViewer Specifies the name of the file that contains the DICOM viewer application to be included on the disc To include multiple DICOM viewer applications on a disc add an includedDicomViewer entry for each viewer wn iv gt oO a is a gt iz lt oo The DICOM viewer applications that are available to a site are included in the viewers folder on the SmartDrive The default viewer application is Clarity_Viewer vwr the Codonics Clarity Viewer for English If the value is blank no viewer will be included on the disc NOTE At the time of publication English and Japanese Clarity Viewers and the Osirix Viewer for the Apple Macintosh platform are included standard with Virtua C Other viewers are sold separately For other supported third party viewers refer to the Virtua Viewers page at www codonics com Products Viewers mediaType Specifies the type of media on which
44. the user login and password entered click the Log In button S Click Log In codonics Virtua C User s Manual 3 15 n 2 2 le i T gt wn o p The initial screen displayed after logging in is the Studies tab This is the most commonly used screen virtua 8 31 08 12 09 PM Studies New Today Yesterday A Patient Physician Modality Exam Received Status Actions Plaque Codonics ACC1795 ECRIRE Q Elbow Codonics CR 2 504998 Ethan Demo Study RPT 1 8 7108 missam A RE CICI Aorta Codonics CT 2 345345 Abigail Demo Study RPT 1 EE LE Heat hil Q TEA a 0 of 3 selected I lt lt Page 1 of 1 gt 5 For information about how to log out shut down the system or reboot the system refer to Logging Out on page 3 56 and Shutting Down and Rebooting on page 3 56 3 16 Setting Up the Software QSetting Up User Accounts User accounts define the login names and passwords that can be used to access the application along with whether the user has administrator privileges wn oO 2 le i T gt o Oo o oO User accounts are created by adding a user account text file to the profiles user folder on the SmartDrive Preconfigured User Accounts Two preconfigured user accounts are provided that allow the system to be used without having to create additional User Profiles Login Password Privileges virtua codonics standa
45. to the partitions Codonics Virtua C User s Manual 12 5 12 6 Maintenance If the firewall is enabled remote mounting of the partitions requires setting the Network Profile parameter smbFirewallPortOpen to True For more information refer to Network Profile Parameters on page 3 9 Additional Security Design Features Virtua C software has security implemented at several levels In addition to the firewall and external virus scanning functions the following security design features have been implemented Windows XP Embedded configuration The Windows XP Embedded operating system has many unnecessary components removed to limit software attacks Autorun disabled External software will not run when loaded in the CD DVD drives or on the USB port Limited built in applications Virtua does not allow access to incoming e mail outgoing web access or other applications not related to the function of the device This greatly reduces the opportunity for malicious software to enter the system No keyboard or mouse Virtua C does not include a keyboard or mouse Users are limited to accessing Virtua C using an external web browser Other applications cannot be loaded or accessed ordering Disc and Print Supplies The following table lists the disc and print supplies that can be ordered from Codonics Supplies Codonics Virtua CD R Standard Media Codonics Virtua CD R Premium Media Codonics Virtua DVD R Stand
46. 007 This disc contains a backup of studies for one or more patients If you are not authorized to view this data please contact the site shown in the label 021 00251 00736 Viewer Codonics English Date Jul 2 2007 Archive Disc DVD 1 of 1 Custom archive disc labels can also be created and stored in the labels archive folder For more information about creating custom archive disc labels contact your Codonics representative 11 14 Scheduled Archive Maintenance Recording Log Files to a Disc 2 5 D 3 D 3 O bo Virtua C maintains log files of all recorded studies patient information and processing activities If required to meet your organization s HIPAA regulations you can record these files to a disc You must be logged in as a user with administrator privileges to perform this procedure CAUTION Use caution when distributing log files that include patient information Codonics Virtua C User s Manual 12 1 1 Click the Utilities button then click the Diagnostics tab KS i To record log admin files to a disc 8 31 08 11 51 AM Se aes Ink and Media Diagnostics View Logs Connect to Support For technical support choose a connection and click Connect System Logs ee a Suppor 1 P Record Logs System Logs Logs Record Demo Studies 2 Use the Record Logs scroll buttons to select the log file type to capture The options are Sys
47. 3 4 Front Panel Status Lights LED status lights are located on the Controller front panel CD and DVD Status lights System status light The following table explains how to interpret the state of the front panel status lights Table 13 2 Front Panel Status Lights Light State Description All lights off Virtua C is powered off System status light Ready Steady green This state indicates that Virtua C is ready to receive jobs System status light Processing Flashing green This state indicates that Virtua C is receiving a study preparing a study for recording or recording and labeling a disc The status column of the Studies list and Discs queue and the Dashboard status message area display the details of what is being processed System status light Alert condition Yellow An alert condition indicates that Virtua C requires user attention but can still process jobs The specific alert condition is displayed in the Dashboard status message area Examples are Low on Ink Job Waiting DVD System Status and Troubleshooting Table 13 2 Front Panel Status Lights Continued Light State Description System status light Fault condition Red A fault condition indicates Virtua C cannot process jobs and requires user attention The specific fault condition is displayed in the Dashboard status message area Examples are Out of Discs Out of Ink SmartDrive Not Found CD or DVD status Virtu
48. 3 8 HL7 reports 13 15 to 13 17 labeling 13 12 print jobs 13 8 startup 13 8 twelveTwentyfourDisplay parameter Locale Profile 9 8 url parameter Site Profile 3 31 USB port location for SmartDrive 2 14 use_patient_dob_range parameter QRSCU Profile 10 7 use_study_date_range parameter QRSCU Profile 10 7 user accounts administrator privileges changing 3 20 copying 3 18 creating a profile 3 17 deleting 3 22 password changing 3 20 preconfigured 3 14 3 17 preconfigured when added automatically 3 22 profile file format 3 18 profile parameters descriptions 3 18 profile examples 3 19 user interface and locales 9 1 1 10 Index User s Manual purpose xiii username parameter User Profile 3 18 Users tab 3 20 Utilities button 5 2 12 2 13 6 13 19 13 20 13 22 13 24 13 26 V Verify Discs job option 5 13 verifyDiscsAfterRecord parameter Scheduled Archive Profile 11 3 View button 13 27 View Logs panel 13 27 Virtua C 3 7 as DICOM Storage Class Service Class Provider 4 1 cleaning 12 8 cleaning precautions xxvii compliance xix compliance with industry standards 1 4 components front 2 4 configuration information stored on SmartDrive 3 5 configuration number xx date code xx DICOM character sets supported 9 7 DICOM Structured Reports working with 10 3 disposal requirements xxxi electronic emissions notices xxii files copying to a PC 12 3 hazardous material information
49. 4 gt ce o 7 gt Working with Labels Virtua C supports preinstalled and site specific customized disc labels on which site and study information is printed Job Profiles specify which label to use for a recording job For jobs that are manually submitted for recording the label specified in the Job Profile can be overridden using the Job Options function This chapter explains e 2 gt vo gt rc i o 2 ao e Disc label design families and how they are used by the automatic label selection feature e How to add a customized label Codonics Virtua C User s Manual 8 1 Cis Label Design Families A label design family represents the general layout and graphical pattern of a printed label It is implemented by one or more template files each of which has a different amount of printable space for study information The purpose of label design families is to maximize the amount of graphical content on the label used for promotional purposes As the number of studies recorded on a disc increases Virtua C can automatically choose a label in the same design family that allows more studies to be listed on the label This is usually done by creating a label that removes some promotional graphics to make room for more studies to be printed on the label To support this feature the template files in a label design family must have the same root name followed by x where x is the num
50. 6 How Virtua C Determines the Currently Configured Media Type 3 46 Typical Media Type Parameter Setting Examples 3 47 Auto Record Trigger dansent awed 3 47 BaCkKQroun sed tenir nn tite aan Ninon 3 47 Method 1 Reducing End of Study Timeout 3 48 Method 2 Trigger on End of Association 3 49 Supporting DICOM JPEG Format cccccccseeeeeeeeeeeeeneeeeeeeeeeeeees 3 50 Codonics Clarity Viewer 3 52 Sample Job Profile Creation cccccccccceeeceeeseeeeeeeeeeteeeeeeneeeeeeeee 3 53 Logging OUt ccciieicaceietieisteieedceetese sted apieiaddcdiene cancers eeenedened eucieseteetieel 3 56 Shutting Down and Rebooting 3 56 Chapter 4 Sending Studies to Virtua C Configuring a Typical DICOM Host 4 1 Sending Studies to Record to Disc 4 2 Chapter 5 Recording and Labeling a Disc Configuring and Loading Media 5 2 Configuring Media Type and Loading Media Manual Detect Mode 5 2 Configuring Media Type and Loading Media Smart Detect Mode 5 4 Processing Jobs in Auto MOde eeeeceeeeeeneeeeeeeeeneeeeeeeneeeeetenaeeeeeneaaees 5 5 Processing Jobs in Manual Mode 5 6 JOD OPtiONS 22 50 behind tech al met tent lets e nd 5 12 Optional Disc FOfMAS isisisi ruines 5 14 Selecting DICOM Viewers cccccececceeeeneeeeeneeeteneeeeeteeeeseneeetees 5 15 Selecting a DICOM Viewer to View Images on a Disc 00s1e 5 17 Direct tO DISC
51. A Phone 1 440 243 1198 Fax 1 440 243 1334 E mail WEEE codonics com www codonics com Codonics Virtua C User s Manual xxxi Codonics imagers and electronic accessory devices bearing the following symbol are subject to European Directive on Waste Electrical and Electronic Equipment WEEE 2002 96 EC amended by Directive 2003 108 EC The EN 50419 symbol indicates separate collection and return required EN 50419 symbol G indications for Use xxxii Preface Virtua C Series devices are intended for digital medical image communication processing and storage Functions include transfer viewing client on CD DVD provision storage archive recording and labeling of CD DVD media When configured the ability to re direct all or part of a radiographic study to Codonics Horizon Series Medical Hardcopy Dry Imagers or other approved 892 2040 medical hardcopy imager printer is provided Typical users of this system are trained professionals including but not limited to physicians nurses and technicians Introduction QWelcome and Congratulations Congratulations on your purchase of the Codonics Virtua C Medical Disc Publisher 5 2 2 c G 5 Codonics Virtua C User s Manual 1 1 1 2 We are pleased you chose Virtua C We are confident that it will provide fast reliable disc recording and labeling for your demanding data storage and distribution applications Product Features
52. AM Teg out Ink and Media Diagnostics View Logs System Logs Record Logs bs System Logs ES Logs Record Load Demo Studies Demo Studies Click Connect to open the connection 4 Click the Connect button to open the connection to Codonics Technical Support x e gt D al gt fo e Ko pue snje S Wa SAS Technical Support can now view the Virtua C user interface and control Virtua C While connected the Connect button changes to Disconnect 5 When the session is complete click the Disconnect button to end the connection codonics Virtua User s Manual 13 25 System Logs If your Virtua C is experiencing problems Codonics Technical Support might ask you to view the system logs that are maintained by Virtua C The following topic explains how to view the system logs Technical Support might also ask you to record the system log files to disc and send the disc to them For more information on recording system log files to disc refer to Recording Log Files to a Disc on page 12 1 Viewing Log Files You must be logged in as a user with administrator privileges to view the log files behavior as other screens These logs should not be accessed unless requested by CAUTION System logs do not have the same user interface appearance and Codonics Technical Support personnel TS 1 Click the Utilities button To view The Utilities scree
53. Codonics Virtua C User s Manual xxIX Medical and Patient Information e Virtua C log files might contain patient information Use caution when distributing log files e CD and DVD media are not intended to be used as the only method for archiving medical information An overall strategy for archiving medical information that includes CD or DVD media must ensure that multiple copies of the information be stored at multiple locations Media quality handling and storage conditions are important factors that must be considered XXX Preface Disposal Requirements Disposal of this product and consumables shall be in accordance with all applicable laws and regulations in effect at the locality at the time of disposal For additional information refer to Appendix A Hazardous Material Information Conditions et R gles d Utilisation L utilisation de ce produit doit tre conforme toutes les lois et r glements applicables sur le lieu d utilisation European Disposal Requirements Codonics imagers and electronic accessory devices are not to be discarded or recycled rather they are to be returned to the manufacturer Contact Codonics directly or by the link provided for the latest information concerning e Identification of the country specific Importer Distributor Producer e Product return and treatment of our electronic products Manufacturer Codonics Incorporated 17991 Englewood Drive Middleburg Heights OH 44130 US
54. Configuration Guidelines To allow auto record to be triggered by the last association closing for a study set submitAutoRecordJob onAssociationEnd To set auto record back to being triggered by the end of study timeout set submitAutoRecordJob onTimeout the default setting for most Job Profiles Troubleshooting If submitAutoRecordJob onAssociationEnd and the sending host is not compatible with this mode e g it opens one DICOM association per image duplicate discs or sets of discs for multi disc jobs will be recorded for the same study with some of them containing an incomplete set of images If this problem occurs set submitAutoRecordJob onTimeout for the Job Profile used by this host or select a different Job Profile with this setting Codonics Virtua C User s Manual 3 49 ya NOTE Setting submitAutoRecordJob OnTimeout with the endOfStudyTimeout parameter set too low would cause the same symptoms as described above ya NOTE Using the end of association to trigger an auto record job should not be done if multiple studies from the same patient are being sent back to back to record on the same disc discStudyGrouping byPatient unless the sending host system actually holds the association open between the individual studies or consistently sends the studies simultaneously ya NOTE If submitAutoRecordJob onAssociationEnd the study will be considered complete if the endOfStudyTimeout time elapses even
55. Job Profiles on page 3 31 Increase the endOfStudyTimeout value in the Job Profile Try sending studies directly from a modality workstation instead of PACS Contact the PACS vendor and ask if there is a way to increase the performance of DICOM store requests Set the media type to CD or DVD depending on which type the job should be recorded To change the default setting in the Job Profile refer to Setting Up Job Profiles on page 3 31 To override the Job Profile setting for a particular job refer to Manual Mode on page 5 4 Set the Discs queue filter to the appropriate setting Queued Recorded or All Verify that the desired column is selected on the Discs screen Make sure that the loaded discs match the currently configured media type Table 13 3 Troubleshooting Continued Problem Discs Possible Causes Solutions The Dashboard does not accurately report the number of discs in the input bin Disc used for recording is different media type than expected Failed disk error Disc jams Disc drive will not open Robotic disc transporter is not picking up discs reliably Robotic disc transporter knocks discs from the printer tray The robotic disc transporter is out of alignment The reporting of the disc count is accurate to within one disc Media type selection setup Mishandling of the disc causing fingerprints or scratches Low quality discs Th
56. Operation xxi Potential for Radio and Television Interference xxii Safety Precautions is xxiii Pr caution d Emploi xxiv Location Precautions ss XXV Environnement de Fonctionnement xxvi Cleaning Precautions a aa Eaa xxvii Pr cautions C Entretien ccccccccessccceceeseseeeesesneeeeesssnneeeesssneeeeenes xxvii Medal ER E E ENa E PN EE D Ea FEAS xxvii Utilisation des M dia CD DVD et Consommables xxviii Codonics Virtua C User s Manual Contents Codonics Virtua Medical Image Viewer XXIX Le Visualiseur Codonics Virtua ececeeeceeeeeeeteneeeeneeseneeeeeeneeeeaes XXIX Medical and Patient Information XXX Disposal Requirement cccccceceeseseceeeeeeeeeeeeeeseeeeeeseseeeeseessneeeeeeseanes XXxi Conditions et R gles d Utilisation XXXI European Disposal Requirements eener XXxi Indications Tor Se nn caunatwiscadebiwanddaylenueate castes xxxii Chapter 1 Introduction Welcome and Congratulations ccccceeeeeeseeeeeeeeeeeeeseeeeseaeeeseeeeeeeees 1 1 Product Features 238 ces tesiicreccedietiteeayiiivueeyivceidevess beteevescrtinedeiauciveeeseued 1 2 Hardware Features cccccceecseeeeeeeeneeeeeeeecneeeeeeeneeeeeeenaee
57. PatientCopy No Override discLabelAnonymousCopy No Override discLabelLegalCopy No Override includedDicomViewer Clarity Viewer vwr includedDicomViewer Japanese Viewer vwr mediaType CD discStudyGrouping byPatient matchPatientUsing name_id_dob endofStudyTimeout 30 submitAutoRecordJob OnTimeout postProcessingAction Save siteProfileName default jobPriority normal printMode color better dicomFileExtension none n oO 2 le i T gt wn o p Codonics Virtua C User s Manual 3 45 3 46 Media Types and Profile Parameter Settings How Virtua C Determines the Media Type Required for a Job The following table indicates how Virtua C determines what media type is required for a particular job This determination is based on the autoMediaSelectStyle and mediaType parameter settings in the Job Profile being used for the job Table 3 8 Media Selection Based on Job Profile Settings mediaType Parameter Setting autoMediaSelectStyle Parameter Setting bySize CD DVD Job size lt 650 MB CD Job size gt 650 MB DVD byMedia CD DVD Currently configured media type How Virtua C Determines the Currently Configured Media Type Depending on how users would like to generally use media Virtua C can be set up to use Smart Detect or Manual Detect modes to accommodate optimal media selection For more information on Smart Detect and Manual Detect modes refer to Configuring an
58. S workstations e Primary and secondary image acquisition systems Numbered Steps The ES icon indicates the beginning of a procedure The steps in a procedure are numbered For example 1 Click the Studies tab on the Main screen 2 Click each of the studies that you want to include on the disc or disc set Gf more than one disc is needed to store all of the studies 3 When you have selected the studies you want to record on the disc click the Record button Codonics Virtua C User s Manual xi Preface Notes and Tips Notes contain additional information related to a topic or procedure For example NOTE If you do not shut down the system before removing the SmartDrive a message displays indicating that the SmartDrive has been removed Once it is reinserted the system prompts you to reboot Tips provide additional insights about a topic or procedure such as why you may want to do something or a faster way to perform an operation For example TIP Copying an existing User Profile to create a new one Two User Profiles are preinstalled on every SmartDrive user admin txt administrator user and user virtua txt regular user To create new profiles you can copy these files rename them and modify the parameters as necessary Cautions and Warnings Cautions alert you to actions or situations that could cause harm to equipment or data For example CAUTION Do not touch the copper area of the cartridge
59. SSISTANCE VITALE Cet appareil ne doit pas tre utilis dans des conditions o la d faillance de l appareil pourrait entrainer blessure ou mort d homme Laser Warning The Codonics Virtua C Medical Disc Publisher contains a laser diode in the Recorder unit of a class higher than 1 To ensure continued safety do not remove any covers or attempt to gain access to the inside of the product Refer all servicing to qualified personnel The following label appears inside your unit CLASS 1 LASER PRODUCT LASER KLASSE 1 Danger du Faisceau Laser Le syst me Codonics Virtua C Medical Disc Publisher contient un graveur de CD dont la diode laser est de classe sup rieur 1 Pour votre s curit n enlevez pas les caches n essayez pas d ouvrir Vappareil Adressez vous au personnel qualifi en cas de panne L tiquette suivante est appos e l int rieur de l appareil CLASS 1 LASER PRODUCT LASER KLASSE 1 Compliance Codonics is in compliance with various regulations of which details are listed in Appendix B The Compliance label for Virtua C as illustrated in Location of Safety and Compliance Labels on page xv is shown below a N S CONFORMS TO Virtua Medical Disc Publisher Made in U S A Patents Pending All Rights Reserved 3125782 CODONICS ies UL STD 60601 1 CERTIFIED TO CAN CSA STD C22 2 NO 601 1 MODEL MODELE VIRTUA 3 EC REP CEpartner4U BV Esdo
60. Scheduled Archive Profile Format and Parameters Parameter Description ScheduledArchiveProfile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier enabled Specifies if the Scheduled Archive feature is enabled or disabled Choices are True False the default runOnMonday Specifies which days of the week the Scheduled runOnTuesday Archive feature will automatically run runOnWednesday Choices are True False the default runOnThursday runOnFriday runOnSaturday runOnSunday waitForFullDisc Specifies whether the Scheduled Archive feature will wait until enough studies are present to record at least 70 of the media Choices are True the default False 11 2 Scheduled Archive Table 11 1 Scheduled Archive Profile Format and Parameters Continued Parameter Description includeSelfCheckProgram Specifies whether to include a self check program on the disc Choices are True False the default wn iv gt oO a is a gt iz lt oo If True each archive disc will include a checksum and a disc integrity check program The program can be run to check whether the original recorded data on the disc has been altered whether the disc is a copy of an original or whether the disc data has been corrupted over time or through improper handling verifyDiscsAfterRecord Specifies whether to perf
61. TE The Clarity Viewers are included standard with Virtua C Other viewers are sold separately For other supported third party viewers refer to the Virtua Viewers page at www codonics com Products Viewers J is O e 2 Q o 2 sy o a gt Q Recording Options If selected the DICOM Viewer on the disc will be launched Make Auto Run automatically when the disc is inserted into a Windows PC Recording Options If selected a read after write verification will be performed on Verify Discs the disc automatically at the conclusion of the recording operation Verifying discs can double the record time but provides the greatest assurance that the study data has been recorded properly Recording Options If selected the job will be assigned a high priority and will be High Priority processed before jobs with a normal priority Codonics Virtua C User s Manual 5 13 5 14 Table 5 1 Job Options Continued Option Description Copies Specifies the number of disc copies to make for each of the following recipients Physician Patient Anonymized and Legal The system records the type and number of copies that were created in the job log file on the SmartDrive to assist organizations with tracking discs for HIPAA and other regulatory compliance For information about the optional disc formats refer to Optional Disc Formats on page 5 14 NOTE Changing settings on the Edit Job Options wind
62. Technical Brief that accompanies the software installation disc All Virtua Technical Briefs are also available on the Codonics web site www codonics com Products Virtua Preparing Virtua C for Shipping If you have to ship the device for any reason for example to return it to Codonics for service you must use the original boxes and packing materials If you do not have the original box and packing materials contact your Codonics representative for instructions on how to return the device Before repacking the device remove the ink cartridge For information about how to remove the ink cartridge refer to Installing the Color Ink Cartridge on page 2 21 2 3 5 D 3 O Preparing Virtua C for Mobile Use If the Virtua C is to be transported frequently between sites remove all discs from the input bin Shut down Virtua C refer to Shutting Down and Rebooting on page 3 56 close the Recorder cover and make sure that Virtua C is secured for mobile transportation This can be accomplished by completely seating the Virtua C into the Docking Tray catalog no V ECO TRAY and snugly pulling the Velcro strap around the Recorder being careful to not over tighten the strap Also creating multiple Network Profiles can help to conveniently switch from site to site For more information refer to Setting Up Network Profiles on page 3 7 Codonics Virtua C User s Manual 12 9 aE gt System Sta
63. Troubleshooting HL7 Reports ccccceeccseeeeeeeeseeeeeeeenneeeeetentaeeeeeee 13 15 No HL7 Messages Are Being Received 13 15 Reports Are Missing Information or Are Improperly Formatted 13 17 Displaying Support Information c cceececeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeetenaees 13 18 Aligning the Ink Cartridge ccccceceeeeceeecneeeseeeeseeeeseaeeeseaeeeseeeeseeeeees 13 19 Cleaning the Ink Cartridge 13 20 Loading Demo Studies ccecceeeeeeeeseneeeeeeeeeceaeeeseaeeeecaeeseeaeeeeeeeessaees 13 22 Allowing Remote Access EA 13 24 System Logs iii 13 26 Viewing Log Files 13 26 Codonics Virtua C User s Manual ix Contents Appendix A Hazardous Material Information Materials of Construction cc ccceceeeeeeceeseeueeeseeeeeuueeeeseseueneaeeeeeeeeeaes Mat riaux de Construction Manufacturing Fabrication Appendix B Specifications Specifications English cccccceeeeeeeeeeeeeeneeeeeeeeeeeeeeeeeaeeeteeeeeeneeeeneaeeee Sp cifications Frangais Index Preface Conventions Used in This Manual iS To record studies ona disc Bulleted Lists Bullets are used to display a list of nonprocedural items For example Any system that supports DICOM Store should work with the device Typical DICOM hosts that would connect to the device include e Modality workstations e PAC
64. Users assigned the admin role have access to administrator functions including those on the Setup screen and some functions on the Utilities screen These include viewing site parameters changing the date and time changing the network settings and changing user passwords Dre TIP Copying an existing User Profile to create a new one 7 Two User Profiles are preinstalled on every SmartDrive user admin txt administrator user and user virtua txt regular user To create new profiles you can copy these files rename them and modify the parameters as necessary 3 18 Setting Up the Software A User Profile for a regular user would look like the following UserProfile username vpatek encryptedPassword 28ed19ca7875d23f12e852ad UserProfile Roles rolel user A User Profile file for a user with administrator privileges would look like the following UserProfile username supervisor encryptedPassword 45de18ac8783c24e11d962da UserProfile Roles rolel admin Once a User Profile is created the user password and administrator privileges option can be changed from the application as described in the next topic Codonics Virtua C User s Manual 3 19 wn oO zd 2 le i T gt o o S o oO IF To change a user password or administrator privileges Changing a User s Password and Administrator Privileges You must be logged in as a user with administrator privileges t
65. a C is not currently configured for that media type and no light Off jobs for that media type queued CD or DVD status Virtua C is currently configured for that media type light Green CD and DVD status There are jobs queued for that media type but discs of the light Yellow other media type are currently configured CD and or DVD Virtua C is currently configured for that media type but the status lights Red input bin is empty CD or DVD status Virtua C is either starting up or shutting down light alternately flash green and off Once Virtua C has completed startup and is ready for use the media status lights will be on or off depending on the media configuration a KKK Codonics Virtua User s Manual 13 5 7 d lt og c o 33 oO o D gt 9 SE 26 gt 9 o e oe Front Panel System Information Button To play a narrated message that indicates the Virtua C current status press the System Information button on the front panel System Information button Setting the Narrated Message and Alert Beep Volume You can set the volume for the narrated messages that play when the System Information button is pressed and for the alert beep You must be logged in as a user with administrator privileges to set the volume refer to Logging In on page 3 14 KES 1 Click the Utilities button To set the The Utilities screen displays narrated message and 2 If not already displayed click the Gene
66. al sounds Values are from 1 the lowest setting to 5 the highest setting The default setting is 3 A typical System Profile would look like the following SystemProfile inputBin CD doSmartDetectLoadedMediaType false maxStudyAge 30 fulliInstall false enableHotFolder false screenSaver waves beepingDisabled false autoLogoutIdleDelay 0 voiceDisabled false systemVolume 3 Codonics Virtua C User s Manual 3 29 n oO 2 Le i T gt o wn o oO QSetting Up Site Profiles 3 30 Site Profiles include information about the site such as the site name address and phone number This profile is the source of the site information that is printed on disc labels and contained in the readme txt and index htm files on a recorded disc Virtua C supports multiple Site Profiles The Site Profile can be specified in a Job Profile so that when a different Job Profile is selected site information will change accordingly For more information about Job Profiles refer to Setting Up Job Profiles on page 3 35 Modifying the Default Site Profile The default Site Profile file site default txt is preinstalled on the SmartDrive in the profiles site folder You can modify this file to include your site specific information For general information about modifying a profile refer to Creating and Modifying Profiles on page 3 6 Creating a Site Profile Additional S
67. ance nominale Codonics Virtua C User s Manual B 3 wn D O D re 5 a B 4 Environnement Certification M dicale Conformite Classification Specifications En fonctionnement Temp rature 15 30 C 59 a 86 F Humidit 20 80 sans condensation Exp dition et Stockage Altitude Niveau de la mer 5790 m Temp rature Mat riel 22 2 51 C 8 123 8 F Temp rature Encre 1 43 C 34 110 F Humidit Encre 5 80 sans condensation Humidit Mat riel 5 85 sans condensation Autorisation de commercialisation de la FDA Appareil de classe 1 Appareil medical conforme aux normes FDA and MDD CE Class I GMP QSR ISO 13485 2003 GMP QSR ISO 13485 2003 and 60601 1 Safety and EMC EMI pour les societes medicales Appareil de Classe I type IPX0 ordinaire continu avec chargement intermittent Index A access remote via the web 3 13 Accessory Kit box 2 2 Additional IP Addresses network parameter 3 25 additionallpAddresses parameter Network Profile 3 11 address parameters Site Profile 3 31 admin user account 3 14 added automatically 3 22 Administrator checkbox option 3 21 administrator privileges changing 3 20 AE Titles Query Retrieve for Reports function 10 8 AE Titles Virtua C 4 2 Auto 4 2 AutoCD 4 2 AutoCDSpeed 4 3 AutoDVD 4 3 AutoDVDSpeed 4 3 Manual 4 2 alert beep volume setting 13 6 Align button 13 19 A
68. and its subsidiaries All other registered and unregistered trademarks are the property of their respective owners European Authorized Representative CEpartner4U Esdoornlaan 13 3951DB Maarn The Netherlands Tel 31 0 6 516 536 26 Contents Preface Conventions Used in This Manual xi Bulleted Lists muiscursor a aaia xi Numbered Steps tunisia e aeiia a aaa ia raada xi Notos and TIpS 2 12ta8 nt entend dona xii Cautions and Warnings xii Important Information and Filenames cceeeeeeeeeeeteeeeeeeeneeeeeeenaeees xii P rposeand Scope cereiro dla sde hmmee diet nee ane du xiii Product INTOPMATLION sssisncsdusitaenedvvad nettvanhteneervsavnanawegheawancadesnerndteeteuenstarestaenceds xiv Warnings and Limitations Of Use XV Location of Safety and Compliance Labels XV Voltage Warming is srsssssicnvsesssesenetetrenserennes mienne dev erieeeveniaavy xvi Dangers lectriques ccccceeeceeeeeeeeeeneeesesaeeseeaeeseaeeeeeeaeeseeeeeeeaeeeeanees xvii Laser Warning vscccesseseccecsscsecevetseaseveecesesesseessandecveceseaes teevbeasereenensaeaseaenes xviii Danger du Faisceau Laser xviii Compliance asinsi eaa E EEE EN OEE teense xix Serial Number Configuration Date Code and Modification Codes XX ESD Caution se cctsssisececssuazied eats iene codes sacs ecaddiectscabsuistsecagestin eagsinarevedadssars xxi Potential for Radio Frequency Interference on Device
69. ard Media Codonics Virtua DVD R Premium Media Codonics Virtua Tyvek Sleeves Codonics Virtua Color Ink Cartridges Catalog Number Quantity 1VCA TC833 600 discs 1VCA RC933 300 discs 1VCA TD933 600 discs 1VCA RD833 300 discs V SLEEVES 1 000 sleeves 1VCX LR833 4 cartridges To order supplies in the U S A contact Codonics Customer Service at Phone 440 243 1198 Fax 440 243 1334 Toll Free 800 444 1198 Web www codonics com To order supplies outside of the U S A contact your Codonics representative Codonics Virtua C User s Manual 12 7 2 5 D 3 D 3 O bo cleaning Virtua C L A NOTE Do not attempt to oil or grease the robotic arm shaft or any other components Any moving parts are designed to operate for the life of the device with no additional lubrication required If service is required contact Codonics Technical Support To clean the Virtua C enclosure first power off and unplug the device Clean the cover with a clean soft cloth or towel slightly moistened with a mild soap and water solution Allow the cover to completely dry before operating the device again CAUTION Always power off the device and disconnect the device s power cords before cleaning Resume operation only after the surfaces are completely dry G installing Software If you ever have to reinstall the software or install a software upgrade refer to Installing the Software on page 3 2 or to the
70. b options that will be used for the selected studies virtua 8 31 08 12 09 PM Selections Patient Physician Modality Received 1 Study lt 4 Page 1 of 1 Job Profile Options cm mme eme os High Priority Media Type CD Viewer Clarity English Make Auto Run Verify Discs Disc Label Physician 5 8 Recording and Labeling a Disc 4 To change the job options or to select a different Job Profile click the Edit Options button The Edit Job Options window displays The option settings default to the settings defined for the Job Profile AE Title to which the study was sent Edit Job Options Select Job Profile lt default Disc Label Media Z Z lt Physician 5 DICOM Viewers Clarity English y Eng Physician Recording Options Patient o F4 Make Auto Run o Verify Discs More o High Priority Legal o A OK 5 Change the job options as needed For a description of the options refer to Job Options on page 5 12 6 When you are finished making changes to the options click the OK button or the Cancel button to cancel the changes J iz e le o S a r o o e le codonics Virtua C User s Manual 5 9 Any changes you make are reflected in the Job Profile Options panel In this example the number of disc copies was changed to 2 for the physician and 1 for the patient Also the Priority setting was changed to High Pri
71. ber of studies that will fit For example the Physician family of labels includes Physician 3 std and Physician 5 std Preinstalled Label Design Families The following standard disc label design families are preinstalled on the SmartDrive e Blonde_Boy Blonde_Boy_Wide e Ink Saver Ink_Saver_Wide e Physician Physician Wide e Phys_Steth Phys_Steth_Wide e Stethoscope Stethoscope_Wide e Senior_Couple Senior_Couple_Wide e Surgical_Mask Surgical_Mask_Wide 8 2 Working with Labels The wide version of each standard label family supports wide character sets for example Asian character sets To support the automatic label selection feature there is a 3 study and 5 study template in each label design family In addition there is a 10 study version of the Ink_Saver label Forcing Disc Spanning Based on Label Space Setting the doLimitStudiesPerDiscToLabelCapacity parameter in a Job Profile file to True forces the job to span studies to additional discs if there are more studies than can fit on the label For information about creating and modifying Job Profile files refer to Setting Up Job Profiles on page 3 35 If this parameter is set to False and the label cannot fit the information about all of the job s studies the ReadMe txt file on the disc will list the studies not included on the label Label Selection Based on Copy Type Virtua C supports specifying different labels based on the disc copy type
72. blem Studies and Jobs Possible Causes Solutions Studies that were sent are not being displayed in the Studies list Studies sent together for auto record jobs are being recorded on separate discs The transfer of studies from PACS to Virtua C is slow Jobs are being recorded on an unexpected media type Jobs that were previously recorded are not being displayed in the Discs queue The job results in an error The Studies list filter needs to be changed Old studies might have been automatically deleted to make room for new studies The discStudyGrouping parameter in the Job Profile is set to byStudy The endOfStudyTimeout value in the Job Profile is too low Some PACS store studies at a low priority which causes slow transfer times The Job Profile s media type is set to Auto so Virtua C is selecting the media type based on the size of the job The Discs queue filter needs to be changed The Discs queue might not be sorted properly The discs loaded in the input bin do not match the currently configured media type 13 10 System Status and Troubleshooting Set the Studies list filter to the appropriate setting New Yesterday Today or All Virtua C will automatically remove old studies that have been successfully recorded when space is needed for new studies This is normal Set the discStudyGrouping parameter in the Job Profile to byPatient Refer to Setting Up
73. bout a study and deleting studies in the list refer to Chapter 6 YP 1 Click the Studies button on the Main screen then click the Studies tab To record studies in the z virtua Studies list j EL 12 09 PM Studies ew Today Yesterday A Patient Physician Modality Exam Received Status Plaque Codonics ACC1795 SECRET EE Recording and Labeling a Disc 2 Click each of the studies that you want to include on the disc Each selected study is indicated by a check mark and is highlighted To unselect a study simply click it again Selected study 8 31 08 12 09 PM Studies nm Patien Physician Modality Exam Received Status Actions L Codonics ACC1795 F m Psion eau oT 54m Elbow Codonics CR 2 504998 Ready Ethan Demo Study RPT 1 8 7 08 Aorta Codonics CT 2 345345 Ready Abigail Demo Study RPT 1 8 7108 Use these buttons to select or unselect all studies Le NOTE The Select All and Unselect All buttons are disabled when the All filter is selected 3 When you have selected the studies you want to record on the disc click the Record button ya NOTE If multiple studies are selected to record on the same job an alert is displayed to notify you of this condition and allow you to continue or cancel the job Codonics Virtua C User s Manual 5 7 J O e 2 2 le o 2 rm sy o o s The Selections Options screen displays indicating the jo
74. c disc transporter The Recorder disc eject button manually opens or closes the Recorder tray In normal operation the in out movement of the Recorder tray is controlled automatically and this button is not used The input bin holds up to 20 blank discs for recording The output bin is where discs are placed after they have finished being recorded The output bin can hold up to 25 discs The robotic disc transporter moves discs from the input bin to the CD DVD recorder to the printer and finally to the output bin The device s configuration data is stored on the SmartDrive which must be inserted in the SmartDrive USB port located behind the output bin on the Controller front panel The SmartDrive must be installed for the device to operate Codonics Virtua C User s Manual n oO f 2 i T gt D I o a o p Controller and Recorder Rear Panels The following illustration shows the input output ports located on the Controller and Recorder rear panels Recorder Recorder Recorder power eSATA port USB 2 0 port input port 175VA 100 240 Vac 50 60 Hz _ fo5 in omo ke DT a D eSATA RECORDER UO Qa 27 5 o Ooo gt KOJ oa
75. catePatientNameOnLabel Specifies whether to truncate the patient name on the printed disc label Choices are ao oO 2 Q i T gt o wn Ey o oO e True the default The name is truncated to 22 characters followed by an ellipsis e False The length of the name is limited only by the printable space on the label dicomImagerName Not currently supported physicianCopies Specifies the number of disc copies to make for the physician Default is 1 patientCopies Specifies the number of disc copies to make for the patient Default is 0 anonymizedCopies Specifies the number of anonymized disc copies to make Default is 0 legalCopies Specifies the number of disc copies to make for legal or other purposes Default is 0 discLabel The file name of the label or the root file name of a design family of labels to be printed on the disc Default is Physician for all but the speed optimized Job Profiles and Ink_Saver for the speed optimized Job Profiles job autoCDSpeed txt and job autoDVDSpeed txt Preinstalled label family choices are stored in the SmartDrive labels folder Codonics Virtua C User s Manual 3 39 Table 3 7 Job Profile Format and Parameters Continued Parameter Description discLabelPhysicianCopy Specifies the label that will be used on physician copies of recorded discs If this field is blank or contains the value No_Override the default the label
76. cs to Codonics for further review 13 14 System Status and Troubleshooting Troubleshooting HL7 Reports Variations in RIS systems and configuration issues in Virtua C HL7 settings can cause problems Refer to the following information to troubleshoot HL7 report problems No HL7 Messages Are Being Received 1 Verify that Virtua C HL7 settings are correct All parameters in the Virtua C HL7 Server Profile hl7 server txt are case sensitive and must be spelled exactly as shown in this document For more information about the HL7 Server Profile refer to HL7 Server Profile Settings on page 10 12 2 Verify Virtua C is receiving valid HL7 report messages The report may not have been received or accepted Open the HL7 server log file HL7Server 001 0 log and look for the following line Received a Valid Report Message Creating Report File If the line does not exist contact Codonics Technical Support If the line does exist then continue troubleshooting 3 Verify that the patient information contained in the HL7 report matches the DICOM study The patient information may be different between the study and the report Look for the following lines in the HL7 server log file Querying database for PatientRecord name APPLE CANDY id ID011235 dob 19720905 Compare the information in the HL7 server log file to the Study Details tab If it matches continue troubleshooting If it is not identical except for the ca
77. d Loading Media on page 5 2 These modes are selected by the doSmartDetectLoadedMediaType parameter setting in the System Profile e If the setting is True Smart Detect mode is enabled The media type CD or DVD will be automatically detected by reading the top disc loaded from the input bin e If the setting if False Manual Detect mode is enabled and the media type will be determined from the inputBin parameter setting in the System Profile or the user selection on the Ink and Media tab on the Utilities screen Setting Up the Software Typical Media Type Parameter Setting Examples Bias Toward Using CDs If smaller files will be recorded e g single patient studies or there is a strong preference for using only CDs use the following settings Profile Parameter Setting System inputBin CD System doSmartDetectLoadedMediaType False Job mediaType CD Job AutoMediaSelectStyle byMedia Bias Toward Flexibility Using Both CDs and DVDs If a wide range of job file sizes are anticipated to be recorded use the following settings Profile Parameter Setting System inputBin CD or DVD System doSmartDetectLoadedMediaType True Job mediaType AUTO Job AutoMediaSelectStyle bySize Auto Record Trigger Virtua C includes methods for improving automatic recording speed by reducing or eliminating the delay caused by the end of study timeout Background When images are sent to Virtua C a trigger is needed for Virtua C to
78. disposal requirements xxxi F features 1 2 to 1 4 fields default txt file 8 7 default content 8 8 firewall software 12 4 12 5 firewallEnabled parameter Network Profile 3 11 fulllnstall parameter System Profile 3 28 G Gateway network parameter 3 24 gateway parameter Network Profile 3 9 general problems 13 8 hazardous material information A 1 to A 3 Health Level 7 see HL7 Help screen 13 18 High Priority job option 5 13 HIPAA regulations 3 5 5 14 12 1 HL7 reports 10 1 enabling 10 11 how Virtua C works with 10 4 Index HL7 reports cont RIS configuration 10 12 troubleshooting 13 15 to 13 17 HL7 Server Profile 10 12 example 10 15 format 10 12 parameters descriptions 10 12 hl7 server txt file 10 12 example 10 15 HL7AccessionFieldNumber parameter HL7 Server Profile 10 13 HL7AccessionSegment parameter HL7 Server Profile 10 13 host DICOM configuring to support Virtua C 4 1 httpFirewallPortOpen parameter Network Profile 3 11 IHE PDI compliance 1 2 11 13 images viewing 3 52 inactivityTimeout parameter Site Profile 3 31 includedDicomViewer parameter Job Profile 3 41 includedDicomViewer parameter Scheduled Archive Profile 11 5 includeSelfCheckProgram parameter Scheduled Archive Profile 11 3 indications for use xxxii information_model parameter QRSCU Profile 10 7 Ink and Media tab 5 2 13 19 13 20 ink cartridge carrier 2 5 Ink Cartridge Load button 2 5 ink ca
79. e ATTENTION Une ventilation correcte est n cessaire au bon fonctionnement de l appareil e Ne placez pas l appareil dans une zone propre et non bumide Des particules de poussi res peuvent causer des disfonctionnements vitez de placer l appareil proximit d une bouche de ventilation d une porte ou d un lieu tr s fr quent car cela pourrait exposer l appareil ainsi que les m dias a la poussi re e Ne placez pas l appareil proximit d une source de chaleur ou de substances acides e Ne placez pas l appareil dans une pi ce o il y a des vapeurs buileuses et grasses e Nexposez pas l appareil la lumi re directe du soleil Ne placez pas l appareil pr s d une source haute fr quence e Ne placez pas l appareil dans un lieu o il pourrait tre expos des vibrations car cela peut nuire l enregistrement et l impression des m dia Cleaning Precautions Many plastic components are used in the device s construction Coat flecking and deformation is likely to occur if the device is wiped with chemical dusters benzene thinners insecticides or other solvents Rubber and PVC materials left in contact with the device for extended times will cause damage Never use petroleum based solutions or abrasive cleaners To clean the device cover first power off the device by pressing the System power button on the Controller front panel then unplug the device Clean the cover with a soft cloth
80. e the default Virtua C does not accept data that is JPEG Extended e Preserve Virtua C accepts data that is JPEG Extended and stores it in compressed format e Decompress Virtua C accepts data that is JPEG Extended and stores it in decompressed format jpegLosslessSupport Specifies the JPEG Lossless compression decompression support Choices are e None the default Virtua C does not accept data that is JPEG Lossless e Preserve Virtua C accepts data that is JPEG Lossless and stores it in compressed format Decompress Virtua C accepts data that is JPEG Lossless and stores it in decompressed format jpeg2000LosslessSupport Specifies the JPEG2000 Lossless compression decompression support Choices are e None the default Virtua C does not accept data that is JPEG2000 Lossless e Preserve Virtua C accepts data that is JPEG2000 Lossless and stores it in compressed format e Decompress Virtua C accepts data that is JPEG2000 Lossless and stores it in decompressed format Codonics Virtua C User s Manual 3 51 Table 3 9 DICOM JPEG Compression Parameters in a Job Profile Parameter Description jpegLossySupport Specifies the JPEG2000 Lossy compression decompression support Choices are e None the default Virtua C does not accept data that is JPEG2000 Lossy e Preserve Virtua C accepts data that is JPEG2000 Lossy and stores it in compressed format e Decompress Virtua C acc
81. e client pour conna tre la liste des fournisseurs de produits compatibles Ne rechargez jamais les cartouches d encre cela ne peut endommager le m canisme et provoquer une impression incorrectes des disques Les CD DVD enregistr s devraient tre rang s dans un tui protecteur afin de les prot ger des rayures et de la poussi re cela pourrait nuire la relecture des donn es et endommager les donn es imprim es Les CD DVD enregistr s ne doivent pas tre expos es la lumi re directe du soleil ainsi qu tout autres sources de chaleur ou d ultra violet cela pourrait nuire la relecture des donn es et endommager les donn es imprim es Codonics Virtua Medical Image Viewer The Codonics Virtua Medical Image Viewer is not intended for diagnostic use The viewer is provided for reference use only as a post diagnostic tool Image quality can vary greatly from system to system based on the age quality and resolution of the display device monitor or LCD display graphics card cabling and ambient light conditions Le Visualiseur Codonics Virtua e Le visualiseur Codonics Virtua west pas destin au diagnostique il doit tre utilis comme un outil post diagnostique La qualit des images peut varier norm ment en fonction des caract ristiques du syst me utilis pour la relecture du CD comme par exemple la r solution du moniteur la pr cision de la carte graphique et l clairage ambient
82. e robotic disc transporter is out of alignment Virtua C has had a failure while processing a job The robotic disc transporter is out of alignment The robotic disc transporter is out of alignment Contact Codonics Technical Support Technical Support might have you run the Robotic Arm Calibration utility that is on the Virtua Accessories and Manuals disc This is a normal tolerance for Virtua C To verify or modify media type related setup refer to Media Types and Profile Parameter Settings on page 3 46 and Configuring and Loading Media on page 5 2 Handle discs carefully Make sure that the recording side of the disc is clean and is not scratched Use only Codonics recommended discs Contact Codonics Customer Service for a current list of recommended discs and suppliers Contact Codonics Technical Support Technical Support might have you run the Robotic Arm Calibration utility that is on the Virtua Accessories and Manuals disc Cycle power to Virtua C Contact Codonics Technical Support Technical Support might have you run the Robotic Arm Calibration utility that is on the Virtua Accessories and Manuals disc Contact Codonics Technical Support Technical Support might have you run the Robotic Arm Calibration utility that is on the Virtua Accessories and Manuals disc Codonics Virtua User s Manual 13 11 7 J lt og c o 33 o wo YD gt SE 24 gt 9 Te oe
83. eTwentyfourDisplay 24 timezone EST personNameFormat 0 column2 phys locale en_US overrideForIR100 None 9 10 Working with Locales Patient Reports Reports Related Features Reports is an optional feature that allows Virtua C to receive patient reports with a patient s study and record both to disc Both the DICOM Structured Report and Health Level 7 HL7 Report formats are supported NOTE A feature key is required for the Reports feature Contact Codonics Technical Support or your Sales Representative to purchase the proper feature key e A report and study together can be recorded only on Physician Disc copies All other copy types will record only the study to disc and omit the report e A LaunchPad on recorded discs allows a user to choose viewing the study or the report from the study disc Reports are viewable via a web browser e A yellow page icon is used to designate a report For those studies that have a matching report this icon appears in the lower left corner of the existing status icons e g Ready Recorded etc In certain cases if a study has a report that is not recorded to the disc the status will show a flashing yellow page icon Codonics Virtua C User s Manual U LI J o T fe gt no e Study discs that contain a matching report and study have a yellow page icon on the disc label indicating that there is a report attached to the study e If t
84. ean Ink Cartridges utility 13 20 cleaning precautions xxvii cleaning Virtua C 12 8 CN configuration label xx Codonics contact information displaying on screen 13 18 e mail address xiv phone numbers xiv product information xiv website xiv Codonics Clarity Viewer xxix 3 52 5 13 11 9 Codonics Virtua C Medical Disc Publisher See Virtua C column_3_display parameter QRSCU Profile 10 7 column2 parameter Locale Profile 9 9 compliance label location xv xix compliance with industry standards 1 4 components Controller front 2 4 Recorder front 2 4 shipped 2 2 to 2 3 configuration number xx Confirm Password field 3 21 Connect button 13 25 Connect to Support utility 13 24 connectionTimeout parameter HL7 Server Profile 10 14 Controller components front 2 4 rear panels 2 6 safety and compliance label locations xv setup 2 7 USB SmartDrive port 2 14 conventions used in this manual xi to xii Copies job options 5 14 Copies option Scheduled Archive 11 8 copies parameter Scheduled Archive Profile 11 3 copies specifying for recording 5 14 index cover Recorder 2 5 Customer Service contact information 12 7 customLabelFileLocation parameter Site Profile 3 31 Dashboard indicators 13 1 Date amp Time tab 3 34 date code xx date setting 3 34 daysToWaitForReport parameter Scheduled Archive Profile 11 3 Default mode when no matching Called AE Title 4 3 defaultimagerProfile parameter
85. eating and modifying a profile refer to Creating and Modifying Profiles on page 3 6 Setting Up the Software Network Profile Parameters The format and parameters of the Network Profile text file are defined in the following table Table 3 1 Network Profile Format and Parameters Parameter Description networkProfile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier ipAcquisitionType Specifies how the device will be assigned its IP address Choices are e DHCP The address will be assigned automatically by the DHCP Dynamic Host Configuration Protocol server on the network If selected the IP address gateway address and subnet mask settings in the file are ignored e Static the default The address will be a fixed address as entered for the ipAddress_ parameter ipAddress_ The device s IP address The default IP address for the default Network Profile network default txt is 192 168 1 202 This parameter is used if the ipAcquisitionType_ parameter is set to Static gateway IP address of the gateway for the subnetwork to which the device is connected This parameter is used if the ipAcquisitionType_ parameter is set to Static netmask_ Subnet mask being used for the subnetwork to which the device is connected This parameter is used if the ipAcquisitionType_ parameter is set to Static port The port number requi
86. eckProgram Specifies whether to include a self check program on the disc Choices are True False the default If True the recorded disc will include a checksum and a disc integrity check program The program can be run to check whether the original recorded data on the disc has been altered whether the disc is a copy of an original or whether the disc data has been corrupted over time or through improper handling doVerifyDiscsAfterRecord Specifies whether to perform a read after write disc verify as part of the data recording Choices are True False the default If True a data integrity check will be performed on the disc automatically at the conclusion of the recording operation Verifying discs can double the record time but provides the greatest assurance that the study data has been recorded properly doPrintToDicomImager Not currently supported doLimitStudiesPerDiscToLabelCapacity Specifies whether the number of studies recorded on a disc will be limited by the amount of study information that can be printed on the disc label Choices are True False the default If True the study capacity of the disc will be limited to the maximum number of studies that can be included on the disc s printed label This could cause the job to be recorded across multiple discs 3 38 Setting Up the Software Table 3 7 Job Profile Format and Parameters Continued Parameter Description doSafelyTrun
87. ed at the root level of each archive disc This means that the last disc on an archive can always be used to search for any study in the archive The archive log file is in CSV Comma Separated Values format The archive log can be opened in any spreadsheet application such as Excel Also when an archive disc is loaded into a PC the LaunchPad application opens automatically To open the log file in the PC s default spreadsheet application click the Archive Log button Each line in the log file represents one study in the archive and contains the data in the following order Archive Disc Number Archive Date Patient Name Patient ID Patient DOB Study Date Modality Report Included Study Description Referring Physician Accession Number Following is a sample study entry A0001 6 28 07 FIRENZE MARY 000000 06272007152346 9 11 54 6 27 07 DR PANCREAS WOHLERT 000000 06272007152346 Codonics Virtua C User s Manual 11 13 cheduled Archive Disc Labels To support Schedule Archive archive disc labels are stored in the labels archive folder on the SmartDrive These labels are available for selection from the Disc Label option in the Schedule tab The following is an example of the default Scheduled Archive disc label Codonics 17991 Englewood Drive Middleburg Heights OH 44130 www codonics com 1 800 444 1198 18 STUDIES ARCHIVE O FROM A0004 JUN Sik JUL 2 2
88. ed or in use Facilities that do not or cannot store the reports on the PACS may use a DICOM broker PACS broker or MITRA broker to provide Structured Reports to the DICOM systems on the network Sometimes the broker is built into the RIS or the PACS or is called a connectivity manager NOTE Virtua C supports DICOM Basic Text Structured Reports only Currently Virtua C will not process other DICOM report types U Co e J i T fe gt no Codonics Virtua C User s Manual 10 3 Working with HL7 Reports Health Level 7 is a standards organization that defines a messaging standard called HL7 used for most system communications within a hospital HL7 is used to communicate messages in a wide variety of data ranging from patient billing to radiology reports Radiology reports usually reside on the RIS and are sent using HL7 Virtua C can accept HL7 reports only from a single RIS Virtua C matches an HL7 report to a study as follows 1 Virtua C matches the patient information in the HL7 report to the patient information in the DICOM study The information used for matching is controlled by the matchPatientUsing parameter in the HL7 Server Profile 2 If the patient information matches then the doMatchAccessionNumber and doMatchExamDate fields in the HL7 Server Profile are used to match a specific report to a study QsSetting Up DICOM Query Retrieve 10 4 Setting Up the QRSCP Profile The DICOM Query Retrie
89. ed to complete successfully shown below or not labeled at all These discs should be destroyed to protect the CAUTION Discs that fail to record properly are either labeled with a Reject icon confidentiality of patient data Codonics Virtua C User s Manual 7 3 isplaying Detailed Job Information Each column of a job entry includes general information about the job a description its job ID its completion status and so on You can also display more detailed information about a job Ts Click the Details icon for the job To display job Details icon details The Job Details window displays Job Details Job Id 2 Job Type DICOM Plaque Preston Description 4661795 8 23 08 Media Type CD Discs Per Copy 1 Patient Copies 0 Physician Coples 1 Anonymous Copies 0 Legal Copies 0 Label Physician DICOM Viewer Clarity English Study Count 1 Job Queued 12 02 PM 8 31 08 Status Recorded Time Remaining 0 High Priority 7 4 Working with Jobs Deleting a Job Manually YS Click the Delete icon for the job To delete a job Delete icon You are prompted to confirm the deletion with a Reject icon shown below or not labeled at all These discs should be destroyed CAUTION Deleting a job that is in progress can result in a disc that is either labeled to protect the confidentiality of patient data Codonics Virtua C User s Manual 7 5 S Z 2 le
90. eeeetnaeeeeeeneaed 1 2 Operational Features ccccccecceceseeeeeneeeeeeeeeeeeeeeenaeeseeaeeseaaeeeesneeeneas 1 3 Compliance with Industry Standards 1 4 Chapter 2 Setting Up the Hardware Finding a Location for the Device 00 0 0 eee ee eeeneeeeeeeneeeeeeeeaaeeeeeeeeeeeeeneaaes 2 1 Shipped Components ss 2 2 Identifying the Parts 2 4 Controller and Recorder Front Components 2 4 Controller and Recorder Rear Panels cccceceeeeeeeseeseeaeeeseeeeeeaes 2 6 Setting Up the Controller and Recorder cceceeeeeeeeeeeeeeeeeteeeeeeeeeeaeeee 2 7 Connecting Cables and Power Cords ccceccceeeeteeeseeeeeeeneeteneesenaeetees 2 8 Setting Up the Device for Use 0 ceccceeeeeeeeneeeeeeeeeeeeeeeeteaeeeesaeeeteaeeeeeaeee 2 13 Powering On the Device 2 19 Installing the Color Ink Cartridge cceseeeeceeeeeeeeeeeeeeeeeeeeeeeneeeeeneeeeeaes 2 21 Chapter 3 Setting Up the Software Installing the Software cccececeeeeneeeeeteeeeeaeeeeeeeeeeeeeeeaaeeeeeeeeseaeeeseaeetsaes 3 2 Before Installing Software ceceeeeceeeeeeeneeeeneeeseeeeeeneeeseneeeeseaeeetnees 3 2 Software Installation Procedure ccccceceeeeeeeeeeeneeteeeeeeneeetseeeeeaes 3 3 Virtua C SMMD VE ssis ark eiees ieas heehee 3 5 Creating and Modifying Profiles 3 6 Setting Up Network Profiles 3 7 Modifying the Default Network Profile 3 8 Creating a Network Profile
91. el button to cancel them Virtua C reboots automatically 3 34 Setting Up the Software Setting Up Job Profiles Codonics Virtua C supports multiple Job Profiles each of which can define a unique set of job parameters for recording studies to a disc Parameters include the type of label to be printed whether studies are recorded automatically without user intervention and which DICOM viewer will be included on the disc n oO 2 le i T gt o wn o oO When sending a study for recording from a DICOM application the user specifies a Job Profile which is passed to Virtua C as a Called AE Title The Job Profile name is a parameter defined in each Job Profile file The following table includes the Job Profile files that are preinstalled on every SmartDrive Table 3 6 Preinstalled Job Profiles Parameter Description job default txt A study received with a Called AE Title that does not match an existing Job Profile is assigned this default profile job auto txt The job is automatically queued for recording without user intervention job autoCD txt The job is automatically queued for recording on a CD without user intervention job autoCDSpeed txt Similar to job autoCD txt but with the following parameters optimized for speed e printMode color_good e discLabel Ink_Saver e submitAutoRecordJob onAssociationEnd e endOfStudyTimeout 15 e discStudyGrouping byStudy For more infor
92. emoval automatic 6 1 removing manually 6 6 scrolling 6 2 selecting 6 4 sorting 6 2 status 6 3 storage 6 1 Studies list 6 2 Studies button 5 6 Studies list controls 6 2 detailed information 6 5 study selecting 6 4 Studies tab 5 6 6 2 Study Details window 6 5 studyDiscGrouping parameter Job Profile 5 5 submitAutoRecordJob parameter Job Profile 3 43 3 49 Subnet network parameter 3 24 support information displaying on screen 13 18 Sure Thing label design application 8 4 System Information button 2 5 13 6 system logs 13 26 viewing 13 26 System power button 2 5 system problems 13 8 System Profile example 3 29 format 3 27 parameters descriptions 3 27 setting up 3 26 System status light Controller front panel 2 5 System status lights 13 1 to 13 2 interpreting 13 3 13 4 system txt file 3 26 systemVolume parameter System Profile 3 29 Codonics Virtua C User s Manual 1 9 T TCP port number for Virtua C 4 1 television interference xxii telnetFirewallPortOpen parameter Network Profile 3 11 template default xsl report template file 10 3 tiers locale 9 2 time setting 3 34 timeOfDay parameter Scheduled Archive Profile 11 4 Time to Complete indicator 13 1 to 13 2 timezone parameter Locale Profile 9 8 treat_retrieve_warning_as_error parameter QRSCP Profile 10 5 troubleshooting 13 8 to 13 12 DICOM Structured Reports 13 13 to 13 14 discs 13 11 general system problems 1
93. eneral information about modifying a profile refer to Creating and Modifying Profiles on page 3 6 The format and parameters of the Locale Profile text file are defined in the following table Table 9 3 Locale Profile Format and Parameters Parameter Name Description LocaleProfile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier doAdjustForDaylightSavingsTime Not currently implemented twelve TwentyfourDisplay Specifies whether to use a 12 or 24 hour time format Currently supported only for Japanese Other languages default to a 12 hour format Choices are 12 24 timezone Not currently implemented 9 8 Working with Locales Table 9 3 Locale Profile Format and Parameters Continued Parameter Name Description personNameFormat Defines the complete format of a patient s name as displayed on the user interface Given a DICOM person name of the form nameA nameB nameC Valid entries are 1 use nameA 2 use nameB 4 use nameC 3 use nameA and nameB 5 use nameA and nameC 6 use nameB and nameC Because there is room in the user interface for only two names when personNameFormat 7 or 0 the default the first two names that are defined are displayed column2 Defines what information is displayed in the second column of the Studies list Choices are e phys the default for Physician e patlD for Patient ID
94. epts data that is JPEG2000 Lossy and stores it in decompressed format NOTE Use of lossy compression with medical images may not result in clinically acceptable images Sample DICOM JPEG compression settings that could be added to a Job Profile are jpegBaselineSupport Decompress jpegExtendedSupport Decompress jpegLosslessSupport Decompress jpeg2000LosslessSupport Decompress jpegLossySupport None Codonics Clarity Viewer Virtua C provides the Codonics Clarity Viewer which can be included on any disc for reviewing DICOM images The Clarity Viewer is compatible with Microsoft Windows ME 2000 and XP operating systems The viewer is intended for post diagnosis review of the images and provides basic functions including e Window and level e Pan and zoom e Forward and backward image navigation 3 52 Setting Up the Software e Display and No Display options for study text e Basic measurement capabilities e Study and series selection Sample Job Profile Creation wn oO zd 2 le i T gt o o S o oO Following are the steps used to create a sample Job Profile starting with the default Job Profile but with the following changes e The profile name is patient that is the disc is intended for the patient only e Studies should be recorded automatically without user intervention e Only one copy should be made and that one is for the patient e The end of study will be trig
95. erly formatting and sending data fields in the HL7 reports 13 16 System Status and Troubleshooting Reports Are Missing Information or Are Improperly Formatted If the reports appear to be missing information or improperly formatted the problem may be that Some data may not be sent by the RIS It is possible that several of the data fields are blank when received by Virtua C Some of the fields may be incorrectly filled by the RIS For example the RIS may place a random number in the Modality field e Some fields may not be properly formatted For example the observation text may be formatted for fixed width display not variable width display The only way to know what is being sent is to examine the log files and the original message Contact Codonics Technical Support to do this The most likely solution is to change the report template file report default txt to properly format fields and to hide fields that have missing or incorrect data 7 J lt og c o 33 oO o D gt SE 26a gt 9 o e oe Codonics Virtua User s Manual 13 17 isplaying Support Information The Help screen includes support information such as Codonics contact information as shown below TS Click the Help button To display The Help screen displays support information Contact Codonics Technical Support Phone 1 800 444 1198 International 1 440 243 1198 Email support codonics com Web www codonics c
96. ertificats de conformit de ses produits dans le monde entier Codonics utilise les standards d valuation les plus contraignants pour tester ses produits Codonics assure notamment n avoir ajout ou avoir t inform que soit ajout les composants suivants dans son produit et son emballage Mercure sauf dans le cas de syst mes d clairage lampe balayage r tro clairage LCD Cadmium l exception des encres de couche paisse sur les circuits imprim s Chrome hexavalent l exception des encres de couche paisse sur les circuits imprim s des protection de surface m tallique et des photo r sistances de tubes cathodiques Des thers de diph nyl polybrom ou des biph nyls polybrom s Arsenic de tr s faible quantit d ars nic sont pr sents dans le verre les leds et les semi conducteurs sans port e atteinte a Vorganisme Cristaux de silicium Biphenyls polychlor s Amiante Mati res organiques Substances portant atteinte la couche d ozone tels que des carbones chlorofluor s du chloroforme et des t trachlorures de carbone Hazardous Material Information Manufacturing During manufacturing operations that produce Codonics products including packaging no ozone depleting substances such as chlorofluorocarbons methyl chloroform and carbon tetrachloride are used Fabrication Aucun composant susceptible de d truire la couche d ozone ne sont utilis s lors de la fabrication embal
97. es that this removal function not be used Note that recorded studies will be removed when storage space is needed regardless of this parameter s setting fullinstall Specifies whether a full install will be performed during a software installation Choices are True False the default If True all studies and jobs will be purged during the installation process If False or blank that is no value is specified stored studies and jobs will remain after the installation process is compete enableHotFolder Specifies whether to activate any network shared Direct to Disc hot folders Choices are True enabled False disabled the default For more information refer to Direct to Disc on page 5 18 3 28 Setting Up the Software Table 3 4 System Profile Format and Parameters Continued Parameter Description screenSaver Not applicable to Virtua C beepingDisabled Specifies whether the warning beep is enabled or disabled Choices are True disabled False enabled the default autoLogoutIdleDelay Specifies how many minutes of user inactivity will occur before the user is automatically logged out of their Virtua C session The value 0 the default disables the logout timer voiceDisabled Specifies whether using an audible voice for status messages is enabled or disabled Choices are True disabled False enabled the default systemVolume Sets the volume level of the Virtua C loc
98. eted after this limit is reached Choices are 1 to 120000 The default is 60000 doUpdateReceivedTime Specifies whether the received time of the study associated with the received report should be updated to promote the report to the top of the studies list in the Studies tab of the user interface Choices are True False the default U LI J o T e gt o Codonics Virtua C User s Manual 10 13 Table 10 4 HL7 Server Profile Format and Parameters Continued Parameter Description doDisconnectAtEndOfMessageChar HL7 messages end with an end of message character If the RIS holds the connection open after the message is sent this parameter can be set to True to force Virtua C to close the connection Choices are True False the default connectionTimeout The number of seconds the Virtua C will keep a connection open while waiting for communication from the RIS The RIS can open a new connection after this one closes When set to 0 the connection will be held open until the RIS closes it Choices are 0 to 65535 The default is 0 matchPatientUsing Specifies the patient demographic data that Virtua C uses to match an incoming DICOM image to a study in the Virtua C database Choices are e id_only the default e name_id_dob e name_id_sex e name_dob_sex e id_dob_sex For Virtua C to add an incoming image to a study the patient information in the image must have an exact
99. evice specific AE Title Job Profile for the specific Virtua C installation such as VIRTUA_AUTO_1 Following are sample configuration settings for Virtua C in the DICOM Q R SCP device Patient Reports IP Address 192 168 1 3 Port 104 AE Title QR_JOB_ PROFILE QSetting Up Patient Reports Enabling DICOM Structured Reports Support for DICOM Structured Reports requires a feature key on the Virtua C SmartDrive Contact Codonics Technical Support or your Sales Representative to purchase the proper feature key If reports are being stored on the PACS then the feature key is all that is necessary to enable the functionality on the Virtua C However the PACS may need to be configured to send the reports with the studies If reports are accessed through a broker interface then query profiles need to be set up in the profiles dicom folder on the SmartDrive The PACS administrator will need to provide the IP address query port number and AE Title of the broker interface In the QRSCU Profile the information_model setting must be set to MITRA for most brokers or MITRA S for the Siemens Novius Once the QRSCU and QRSCP Profiles have been created the parameter queryProfileName in the Report Profile should be set to the name of the QRSCU Profile that points to the MITRA broker Using the default profiles to query the broker is not recommended Several customizations are available in the Report Profile report default txt
100. ext file are defined in the following table Table 10 2 QRSCU Profile Format and Parameters Parameter Description QueryRetrieveScuProfile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier qrscp profile The name of the Virtua C QRSCP Profile to use when performing a query The default is default i e qrscp default txt 10 6 Patient Reports Table 10 2 QRSCU Profile Format and Parameters Continued Parameter Description calling ae title The Calling AE Title for Virtua C The default in the default QRSCU Profile qrscp default txt is VIRTUA_QR_SCU Most Q R SCP devices will allow any Calling AE device to initiate queries but not necessarily to initiate retrieves It is recommended that the Calling AE Title be the same as the Destination AE Title destination_ae title The Destination AE Title for Virtua C This is the AE Title name that will be used to designate the Job Profile for studies that are retrieved This AE Title must be configured in the DICOM Q R SCP device as a valid Store destination It is recommended that the Destination AE Title be the same as the Calling AE Title information_model The DICOM information model Choices are STUDY ROOT the default MITRA or MITRA S specific character set The Specific Character set to use when querying on Patient Name Choices are None the default IR 100 co
101. figure a host are usually found in the product s documentation Codonics Technical Support also has information about how many systems are configured QSending Studies to Record to Disc DICOM Store is the primary method used to send radiographic studies to the device How a study will be recorded to disc is controlled by specifying preset combinations of job settings stored in the device called Job Profiles The device makes each Job Profile available to the DICOM Store user as a Called AE Title The DICOM Store user can then pick the Called AE Title that corresponds to the Job Profile to be used for a particular study recording job The device provides the standard Job Profile AE Titles described in the following table Table 4 1 Preinstalled Job Profile AE Titles Called AE Title Recording Behavior Manual The job is queued in the Studies list for manual recording requiring user intervention Auto The job is automatically queued for recording without user intervention AutoCD The job is automatically queued for recording on a CD without user intervention Sending Studies to Virtua C Table 4 1 Preinstalled Job Profile AE Titles Continued Called AE Title Recording Behavior AutoCDSpeed Similar to AutoCD but with the following Job Profile parameters optimized for speed e printMode color_good e discLabel Ink_Saver e submitAutoRecordJob onAssociationEnd e endOfStudyTimeout 15 e discStudyGrouping b
102. file 3 36 job default txt Job Profile 3 35 job manual txt Job Profile 3 36 jobPriority parameter Job Profile 3 44 jobs Auto mode processing 5 5 deleting 7 5 details displaying 7 4 Manual mode processing 5 6 media type how determined 3 46 jobs cont options 5 12 recording or labeling failure indication 7 5 removing 7 5 status indicators 7 3 JPEG Baseline format 3 50 JPEG Extended format 3 50 JPEG Lossless format 3 50 JPEG2000 Lossless format 3 50 JPEG2000 Lossy format 3 50 jpeg2000LosslessSupport parameter Job Profile 3 51 jpegBaselineSupport parameter Job Profile 3 50 jpegExtendedSupport parameter Job Profile 3 51 jpegLosslessSupport parameter Job Profile 3 51 jpegLossySupport parameter Job Profile 3 52 L labels archive discs 11 14 automatic selection 8 2 custom disc 8 4 design families overview 8 2 design families preinstalled 8 2 information mapped to label fields 8 9 sample template 8 6 selection based on disc copy type 8 3 space available affecting disc spanning 8 3 specifying type to print on disc 5 12 11 8 study fields included 8 6 templates 8 2 troubleshooting 13 12 wide versions 8 3 working with 8 1 to 8 10 laser warnings xviii LaunchPad reports viewing 10 17 LaunchPad screen 5 17 11 12 LED status lights interpreting 13 4 legalCopies parameter Job Profile 3 39 Load button 13 23 Local Profile sample 9 10 setting up 9 8 locale parameter Locale Profile
103. for Reports Called AE Title 10 8 configuring on DICOM SCP device 10 8 setting up 10 4 to 10 8 query_timeout_seconds parameter QRSCP Profile 10 5 queryProfileName parameter Report Profile 10 10 queryReportFields parameter Report Profile 10 11 Queued job status indicator 7 3 Queued study status indicator 6 3 radio frequency interference xxi radio interference xxii Codonics Virtua C User s Manual 1 7 Radiology Information System see RIS ReadMe txt file 8 3 Ready study status indicator 6 3 rear panels Controller and Recorder 2 6 rebooting Virtua C 3 56 to 3 57 Receiving study status indicator 6 3 Record button 5 7 12 2 Record Logs button 12 2 Recorded job status indicator 7 3 Recorded study status indicator 6 3 Recorder components front 2 4 cover 2 5 rear panels 2 6 setup 2 7 Recorder disc eject button 2 5 regulatory compliance 5 14 Reject on label 6 3 7 3 7 5 remote access to Virtua C 13 24 remote web access 3 13 Report Profile 10 9 example 10 11 format 10 10 parameters descriptions 10 10 report default txt file 10 9 example 10 11 reports how indicated in Virtua C user interface 10 15 how indicated on disc labels 10 16 how processed by Virtua C 10 2 logo on disc label 10 3 template file 10 3 viewing on recorded discs 10 17 Reports feature overview 10 1 setting up 10 9 to 10 15 reportTemplateFileName parameter Report Profile 10 10 request_relational_retrieve parame
104. for sites who change media types frequently With Smart Detect mode enabled when Virtua C starts up or whenever the cover is opened and then closed it loads the first disc in the input bin and detects its media type Virtua C assumes that all of the other discs in the input bin are of the same media type and sets that type as the configured media type The selected media type is displayed in the Dashboard Virtua C then waits for and processes all jobs that have specified the configured and loaded media type If Virtua C finishes all of the jobs for the configured media type and there are jobs for the other media type queued the yellow light in the Dashboard turns on and a status message displays indicating that the jobs and media type are mismatched Also the System status light and the corresponding CD or DVD status light are yellow In this case you have to replace the current discs in the input bin with those of the other media type NOTE In Smart mode if you replace the discs in the input bin but a disc of the other media type is already loaded in the CD DVD recorder Virtua C will not recognize that the media type has changed Check the top disc to see whether it matches the media type you just loaded 1 Wait for any jobs currently being processed to complete Open the top cover 3 Load media of the desired type into the input bin Remove any discs that are of the other media type 4 Close the top cover NOTE Do n
105. functionality allows you to store DICOM studies to Virtua C directly from modality consoles PACS systems or viewing stations and to receive an IHE PDI compliant DICOM disc in minutes Auto mode provides one step disc creation by recording one or more studies to disc for each DICOM study received Manual mode provides flexible disc creation by allowing you to select one or more studies to be recorded True multi user support is provided by Job Profiles that allow you to tailor features including media type labeling operating mode and priority Multi site information Multi site support allows imaging center site information such as address disc label image viewer and other parameters to be configured so that the same Virtua C can be used at multiple sites For example this is useful in mobile coach applications A Windows compatible DICOM viewer is included with Virtua C and can be included on each disc Optional third party DICOM viewers are available allowing you to install one or more DICOM viewers of your choice on discs The optional Patient Reports feature allows Virtua C to receive HL7 and DICOM Structured Reports from a RIS or PACS and match them to a patient s study allowing the recording of both the report and study together on the same disc Codonics Virtua C User s Manual 1 3 5 e 2 c fal peg fe 5 e The optional Scheduled Archive feature provides a method of creating a set
106. ge is 0 to 5 the default is 1 This parameter can be used only if the ipAcquisitionType_ parameter is set to Static Codonics Virtua C User s Manual 3 11 ao oO 2 Le i T gt o wn Ey o oO A typical default Network Profile would look like the following networkProfile ipAcquisitionType static ipAddress_ 10 10 10 71 gateway 10 10 10 254 netmask 255 255 255 0 port 104 networkName_ VIRTUA_1 202 doUseDefaultNetworkName_ true speedDuplex 0 isBehindFirewall false firewallEnabled_ false httpFirewallPortOpen_ true telnetFirewallPortOpen false smbFileShareFirewallPortOpen_ true ipAliasingEnabled_ false additionallpAddresses 0 Dre TIP Copying an existing Network Profile to create a new one To create new Network Profiles you can copy an existing Network Profile for example network default txt which is preinstalled on every SmartDrive rename it and modify the parameters as necessary 3 12 Setting Up the Software IF To access Virtua C from a web browser ccessing Virtua C from a Web Browser Virtua C includes a web server allowing web access to the application interface from a web browser This feature provides true simultaneous multi user access to the device services Virtua File Edit Back Ad In the web browser s URL address field enter the IP address assigned to Virtua C as described in Setting Up Network Pr
107. gered by the DICOM association closing 1 Verify that no jobs are currently being processed and no studies are being received 2 Log out and shut down the system refer to Logging Out on page 3 56 and Shutting Down and Rebooting on page 3 56 The device powers off at the end of the shutdown process NOTE If you do not shut down the system before removing the SmartDrive a message displays indicating that the SmartDrive has been removed Once it is reinserted the system prompts you to reboot 3 Remove the SmartDrive from the USB port 4 Mount the SmartDrive in a USB port on a PC The SmartDrive will appear as a standard USB flash drive Codonics Virtua C User s Manual 3 53 5 From Windows Explorer open the folder profiles job on the SmartDrive File Edit View Favorites Tools Help ay Bak gt E Search ie Folders E Address D D profiles job x EJ File and Folder Tasks pba ak i Il n 1KB Make a new folder Publish this folder to the Web E Share this folder 6 Select the file job default and copy it to a new file called job patient File Edit View Favorites Tools Help ay Q Back E Search E Folders E y g Address D profiles job x Ee 3 job auto job default File and Folder Tasks Text Document Text Document u Ill n 1KB Make a new folder Publish this folder to the Web EX Share this folder 7 Use a text editor for example Notepad to
108. hat will have four to ten studies three fields can be included The file fields default txt in the labels folder on the SmartDrive controls what information will be printed for each field in a study This file has section identifiers for 3 and 4 field study blocks The field ordering under the 3FieldStudies header corresponds to labels that support 4 to 10 studies and the field ordering under the 4FieldStudies header corresponds to labels that support 1 3 studies You can specify which fields to include for each of these block sizes and in what order they appear To include a field enter an integer value for that field The integer value indicates at which line in the study block that the field s information will be inserted A value of 0 indicates that the information will not be included in the label NOTE The label template must have fields available for information to be put in them For example if the label template only has 3 fields per block and the fields default txt has fields ordered from 1 to 5 only the first 3 will appear on the printed label Codonics Virtua C User s Manual 8 7 fe A gt 4 gt rc i o o 7 The default content of the fields default txt file is 3FieldStudies patientName 1 patientID 0 studyDate Modality 2 studyDescription 3 studyID 0 referringPhysician 0 patientDOB 0 accessionNumber 0 accessionNumberNoPrefix 0 4FieldStudies patientName 1 patie
109. he studies will be recorded on the same disc The default for all but the speed optimized Job Profiles e byStudy One study per disc will be recorded The default for the speed optimized Job Profiles job autoCDSpeed txt and job autoDVDSpeed txt Specifies the patient demographic data that Virtua C uses to match an incoming DICOM image to a study in the Virtua C database Choices are e id_ only e name _id_dob the default e name id sex e name dob sex e id dob sex For Virtua C to add an incoming image to a study the patient information in the image must have an exact match with the patient information in the Virtua C database For each of the choices other than id_only the setting selects three of the following four patient demographics Patient Name name Patient ID id Patient Date of Birth dob or Patient Sex sex This allows sites with systems that produces images with slightly different patient information to collect the images under the same study on Virtua C NOTE Since id_only checks for only one setting it is strongly recommended to use other choices 3 42 Setting Up the Software Table 3 7 Job Profile Format and Parameters Continued Parameter Description endofStudyTimeout Number of seconds after which an image is received with no other images for that job that the system assumes the job is complete The default is 30 for all but the speed optimized Job Profiles and 15 for the speed o
110. here is more than one study and only one report the report will be attached to the appropriate study If the report references both studies it will only be attached to one of the studies e DICOM reports are automatically deleted from Virtua C when the associated study is deleted HL7 reports are deleted based on parameters set in the HL7 Server Profile e Latin 1 and many other international character sets are supported in the DICOM Structured Reports and HL7 Reports created when studies are recorded Two Methods for Receiving DICOM Structured Reports Virtua C supports two methods for receiving DICOM Structured Reports receive reports stored on a PACS or query for reports stored on a DICOM broker PACS broker or MITRA broker How Virtua C Processes Reports Patient Reports are generated when a radiologist reads a study and enters the results into a computer system Patient reports are initially stored on a Radiology Information System RIS but they can also be stored on a PACS system or accessed through a DICOM Broker system These reports can be sent to the Virtua C in either a DICOM Structured Report format or an HL7 Report format A facility will typically need to enable only one interface for reports on the Virtua C either the DICOM Structured Report interface or the HL7 interface It is important to understand the patient report workflow at a facility before attempting to configure Virtua C 10 2 Patient Reports To co
111. ich Network Profile to use from the browser based user interface For more information refer to Setting Network Parameters from the Setup Screen on page 3 23 Codonics Virtua C User s Manual 3 7 3 8 Modifying the Default Network Profile The default Network Profile file network default txt is preinstalled on the SmartDrive in the profiles network folder The default IP address in this profile is 192 168 1 202 For general information about modifying a profile refer to Creating and Modifying Profiles on page 3 6 Creating a Network Profile Additional Network Profiles can be created to support the use of the device by more than one network For example if the device is in a mobile unit that travels between multiple hospitals a Network Profile can be created for each hospital The appropriate Network Profile can then be selected from the browser based user interface NOTE For mobile coach users when you are changing network settings during your reconfiguration process to the new site change the Virtua C IP address before changing the IP address of the workstation used to access Virtua C Network Profiles must be stored in the profiles network folder on the SmartDrive The file name should be in the following format network profilename txt Using a descriptive name for the profilename portion of the file name will help you and other administrator users identify the file For general information about cr
112. ies screen click the Back link on the Log Files home page cCodonics Virtua User s Manual 13 27 A Hazardous Material Information Materials of Construction Codonics has set very stringent standards for evaluating products to ensure the marketing of regulatory compliant products worldwide We do not intentionally add nor are we aware that the products or packaging contain the following materials e Mercury except as used in lamp applications for example scanning lamps backlit LCDs e Cadmium except as used as thick film inks on printed circuit boards e Hexavalent Chromium except as used as thick film inks on printed circuit boards as chromate conversion coatings on metal surfaces and as a photoresist on glass panels of cathode ray tubes e Polybrominated diphenyl ethers and polybrominated biphenyls e Bioavailable arsenic small amounts of arsenic used in glass LEDs and semiconductors are not considered to be bioavailable e Bioavailable crystalline silica small amounts of crystalline silica are used in certain paints coatings and filler materials 5 o 3 2 e 5 lena snopiezeH e Polychlorinated biphenyls PCBs Codonics Virtua C User s Manual A 2 Asbestos Organic tin not used in tin lead solder applications Ozone depleting substances such as chlorofluorocarbons methyl chloroform and carbon tetrachloride Mat riaux de Construction Afin d obtenir les c
113. ileges to view the default Site Profile from the application K gt On the Main screen click the Setup button to display the Setup screen then the Site tab to display the Site Profile information To view the default Site Profile x r Ready Site Date amp Time Network Users Schedule Location Disclaimer Name Codonics This disc contains confidential medical information if you are not the intended recipient or an authorized user please contact the site shown on this label Address Codonics 17991 Englewood Drive Screensaver Middleburg Heights OH 44130 1 800 444 1198 www codonics com ya NOTE Site profiles other than the default profile can be viewed by opening the corresponding text files on the SmartDrive L NOTE The Screensaver function is not applicable to Virtua C b Codonics Virtua C User s Manual 3 33 n 2 2 le i T gt wn o p QSetting the Date and Time You must be logged in as a user with administrator privileges to set the date and time TS On the Main screen click the Setup button to display the Setup screen then the Date amp Time tab to display the date and time To set up the date and time admin unn 0 11 34 AM Date amp Time Schedule Current Date Las lt a August al F 2008 Current Time DOC When finished entering parameters click the OK button to save the changes or the Canc
114. in Power on the device by pressing the System power button on the Controller front panel fe A gt 4 gt r i o o 7 The label is now ready to use You can specify this label in the site s Job Profiles Also users can select this label from the Job Options screen For more information refer to Setting Up Job Profiles on page 3 35 and Job Options on page 5 12 Codonics Virtua C User s Manual 8 5 QStudy Fields Included on Labels The printed labels have study blocks reserved for printing study information Each study block of the standard labels that are provided with Virtua C has either three or four fields available for information depending on the template Custom labels can include up to five fields The following sample custom label template showing the merge fields only includes three study blocks with each having five fields available for information BIELD 20 FIELD 21 FIELD 2 FIELD 23 FIELD 24 BIELD 15 FIELD 16 FIELD 17 FIELD 18 FIELD 19 BIELD 25 FIELD 26 FIELD 27 FIELD 28 FIELD 29 FIELD 7 FIELD 10 FIELD 13 FIELD 12 FIELD 11 FIELD 14 8 6 Working with Labels For standard labels the following rules determine how many fields each study will have on the disc label e If the label is for discs that will have three studies or less four study information fields can be included e If the label is for discs t
115. ing illustration shows the components at the front of the Controller and Recorder and inside the Recorder Recorder cover Ink Cartridge Load button and light Ink cartridge carrier Robotic disc CD DVD recorder transporter Recorder disc eject button Input bin Eject ramp SmartDrive System power USB port button behind output bin System Output bin Information button and status light CD and DVD status lights Controller and Recorder front components 2 4 Setting Up the Hardware The cover is a durable plastic cover that protects the Recorder from dust and accidental user interference while operating The System power button powers on the device The CD status light is used to indicate the status of CD media in the input bin The DVD status light is used to indicate the status of DVD media in the input bin The System status light is used to indicate the operational status of the system For information about how to interpret the status lights refer to Interpreting Dashboard System Status Lights on page 13 3 The System Information button can be pressed to play a narrated message that explains the system status in more detail Pressing the Ink Cartridge Load button positions the ink cartridge carrier for easy ink cartridge replacement The ink cartridge carrier holds the color ink cartridge The CD DVD recorder is automatically loaded and unloaded by the Recorder s roboti
116. inted on a disc and the disc is placed in the output bin You can dispose of this disc e gt D o gt Q e 5 Keo pue snje S Wa SAS codonics Virtua User s Manual 13 21 QLoading Demo Studies Virtua C includes demo studies to allow you to verify recording and labeling operations without having to receive studies from other sources on the network You must be logged in as a user with administrator privileges to run this utility Y gt 1 Click the Utilities button To load demo The Utilities screen displays oe 2 If not already displayed click the Diagnostics tab 13 22 System Status and Troubleshooting 3 Click the Load button Ink and Media Diagnostics View Logs _ _ System Logs View Record Logs ow as lt a System Logs Logs Record Load Demo Studies Demo Studies admin 8 31 08 11 51 AM Utilities Connect to Support For technical support choose a connection and click Connect Z ve Support 1 e Connect Click Load to load the demo studies The demo studies are loaded and displayed in the Studies tab in the Studies screen from which they can be recorded and labeled codonics Virtua User s Manual 13 23 4 e z y N e Ke pue snje S Wa SAS CAllowing Remote Access Virtua C provides a Connect to Support utility that allows Codonics Technical Support personnel to access Virt
117. ional information about this viewer refer to Codonics Clarity Viewer on page 3 52 If the value is blank no viewer will be included on the disc NOTE At the time of publishing English and Japanese Clarity Viewers and the OsiriX Viewer for the Apple Macintosh platform are included standard with Virtua C Other viewers are provided separately For other supported third party viewers refer to the Virtua Viewers page at www codonics com Products Viewers mediaType Specifies the type of media on which to record the studies Choices are CD the default DVD AUTO AUTO causes the device to select the media based on the setting of the autoMediaSelectStyle parameter Jobs queued for a media type not currently loaded will remain queued until the proper media type is loaded For more information about how this parameter is used to determine the media type for a job refer to How Virtua C Determines the Media Type Required for a Job on page 3 46 Codonics Virtua C User s Manual 3 41 Table 3 7 Job Profile Format and Parameters Continued Parameter Description discStudyGrouping matchPatientUsing With the doAutoRecord parameter set to True specifies whether the images received for recording will be grouped for recording to disc by patient or study Choices are e byPatient the default If multiple studies for the same patient are received within the endOfStudyTimeout time t
118. ional retrieve Not used by the Reports function num associations per retrieve Not used by the Reports function new association for each Not used by the Reports function retrieve treat_retrieve_warning_as_error Not used by the Reports function U LI J o T fe gt o Codonics Virtua C User s Manual 10 5 Following is an example QRSCP Profile QueryRetrieveScpProfile scp ae title ACPAXCMACH scp ip address 10 123 46 154 scp port 3320 query timeout seconds 3600 move timeout seconds 3600 max returned results 100 request relational retrieve false num associations per retrieve 3 new association for each retrieve false treat_retrieve warning as error true Setting Up the QRSCU Profile The DICOM Query Retrieve Service Class User QRSCU Profile includes configuration parameters that must be set up to support the Reports function It allows Virtua C to query a DICOM Query Retrieve Service Class Provider device such as a PACS server for a list of reports One or more of the reports can then be retrieved and recorded to disc The QRSCU Profile file qrscu default txt is preinstalled on the SmartDrive in the profiles dicom folder You can modify this file to specify query retrieve configuration information For general information about modifying a profile refer to Creating and Modifying Profiles on page 3 6 The format and parameters of the QRSCU Profile t
119. it is archived that study will not Codonics Virtua C User s Manual 11 7 wn iv gt a gt iz lt The following table describes the Scheduled Archive options Table 11 2 Scheduled Archive Options Option Description Enabled Disabled Enables or disables Schedule Archive operation If Scheduled Archive is disabled in the Scheduled Archive Profile automatic archiving functions are suspended but manual archiving can still be performed by clicking the Start Archive button This means that studies received by Virtua C will not be automatically archived and will be deleted when space is needed for new studies If Scheduled Archive is enabled in the Scheduled Archive Profile archive operations are performed automatically based on the Schedule options This happens even if no user is logged in All studies received by Virtua C are recorded onto an archive disc before they are deleted from the system An archive job will be started automatically if space is needed before a scheduled archive occurs Schedule Select the days and the time of day when the archiving operation should occur Disc Label Type of archive label to be printed on the disc A special set of archive labels are stored on the SmartDrive in the folder labels archive These labels contain specific information for easy identification of archive discs The default label is Ink_Saver_Archive Additional custom labels can be c
120. ite Profiles can be created to support the use of the device by more than one site For example if the device is in a mobile unit that travels at multiple hospitals a Site Profile can be created for each hospital The appropriate Site Profile can then be specified in a Job Profile so that the hospital s site information prints on the disc labels and is included in the disc s ReadMe txt file Site profiles must be stored in the profiles site folder on the SmartDrive The file name should be in the following format site profilename txt Setting Up the Software Using a descriptive name for the profilename portion of the file name will help you and other administrator users identify the file For general information about creating and modifying a profile refer to Creating and Modifying Profiles on page 3 6 Site Profile Parameters ao oO zd 2 vo i T gt o o o oO The format and parameters of the Site Profile text file are defined in the following table Table 3 5 Site Profile Format and Parameters Parameter Description SiteProfile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier address0 Address line 1 addressl Address line 2 address2 Address line 3 address3 Address line 4 customLabelFileLocation Not currently implemented defaultImagerProfile Not currently implemented defaultJobProfile
121. jobs are complete before installing software IS To install the software 1 2 If Virtua C is not powered on press the System power button 3 Open the Recorder cover 4 Open the disc tray of the CD DVD drive by pressing the disc eject button in the lower right corner A If there is a disc in the disc tray remove it 6 Place the Virtua C Operating Software disc in the tray with the printed label facing up 7 Close the disc tray by gently pushing the front of the disc tray towards the drive Leave the Recorder cover open 8 Perform a soft shutdown by pressing and holding the System power button for about a second System power button 9 After the shutdown is complete close the Recorder cover 10 Press the System power button to start up Virtua C Codonics Virtua C User s Manual 3 3 3 4 After powering Virtua C on it will begin installing software from the Operating Software disc The installation procedure runs automatically and requires about 45 minutes to complete Several reboots will occur that are a normal part of the installation process When software installation has completed successfully the System status light at the front will be green VA System status light System status light 11 Press the System Information button System Information button If Virtua C has started up successfully the narrated message Virtua is ready to process jobs will play Als
122. k 5 Field 5 3 Site Address 2 40 Study Block 6 Field 1 4 Site Address 3 41 Study Block 6 Field 2 5 Site Telephone 42 Study Block 6 Field 3 6 Site URL 43 Study Block 6 Field 4 7 Site Disclaimer 44 Study Block 6 Field 5 8 lt Reserved gt 45 Study Block 7 Field 1 9 lt Reserved gt 46 Study Block 7 Field 2 10 Disc ID 47 Study Block 7 Field 3 11 Copy Type 48 Study Block 7 Field 4 12 Date Recorded 49 Study Block 7 Field 5 13 Dicom Viewer s 50 Study Block 8 Field 1 14 Media Type X of X 51 Study Block 8 Field 2 15 Study Block 1 Field 1 52 Study Block 8 Field 3 16 Study Block 1 Field 2 53 Study Block 8 Field 4 Codonics Virtua C User s Manual 8 9 Table 8 1 Label Field Information Mappings Field Number Working with Labels 17 Field contents Study Block 1 Field 3 Study Block 1 Field 4 Study Block 1 Field 5 Study Block 2 Field 1 Study Block 2 Field 2 Study Block 2 Field 3 Study Block 2 Field 4 Study Block 2 Field 5 Study Block 3 Field 1 Study Block 3 Field 2 Study Block 3 Field 3 Study Block 3 Field 4 Study Block 3 Field 5 Study Block 4 Field 1 Study Block 4 Field 2 Study Block 4 Field 3 Study Block 4 Field 4 Study Block 4 Field 5 Study Block 5 Field 1 Study Block 5 Field 2 Study Block 5 Field 3 Field Number 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 Field contents Study Block 8 Field 5 Study Block 9 Field 1 Study B
123. l info codonics com Please include your postal mailing address and telephone number in the e mail message Basic product information is returned via e mail Complete product literature and sample prints are sent by postal mail QWarnings and Limitations of Use Location of Safety and Compliance Labels The following figure show the locations of the Virtua C compliance and safety labels Compliance label Compliance label Location of Recorder compliance label Codonics Virtua C User s Manual xv xvi A Preface Caution label ESD label Location of ESD and caution safety labels Voltage Warning The exclamation point within an equilateral triangle is intended to alert the user to the presence of important operating and maintenance servicing instructions in the literature accompanying this device NO USER SERVICEABLE PARTS INSIDE REFER SERVICING TO QUALIFIED SERVICE PERSONNEL REMOVAL OF LABELS COVERS OR ENCASEMENT FASTENERS VOIDS THE WARRANTY THIS APPARATUS MUST BE ELECTRICALLY GROUNDED TO PREVENT FIRE OR SHOCK HAZARD DO NOT EXPOSE THIS DEVICE TO RAIN OR MOISTURE WARNING The power cord plug is the main disconnect for the device The power outlet should be near the device and be easily accessible gt gt
124. l selection feature uses the sequence MaxStudies in file names to recognize which labels are available in a family of labels Therefore do not use this sequence in a custom label file name unless you are creating a family of labels for use with the automatic label selection feature NOTE For custom label designs that support more or fewer than 3 studies the maxStudies needs to be used to indicate the number of studies supported It defaults to 3 so for a 3 study label while it is not required it is recommended that 3 be included 1 Verify that no jobs are currently being processed and no studies are being received 2 Log out and shut down the system refer to Logging Out on page 3 56 and Shutting Down and Rebooting on page 3 56 The device powers off at the end of the shutdown process Working with Labels NOTE If you do not shut down the system before removing the SmartDrive a message displays indicating that the SmartDrive has been removed Once it is reinserted the system prompts you to reboot 3 Remove the SmartDrive which is inserted in the USB port behind the green output bin 4 Mount the SmartDrive in a USB port on a PC The SmartDrive will appear as a standard USB flash drive 5 Copy the labelname std file created using the Sure Thing application to the labels folder on the SmartDrive 6 Unmount the SmartDrive from the PC then insert it back into the device Reinstall the output b
125. lable list of available Network Profiles Profile Use the arrow buttons to scroll to any profile and click the Save button to set the Virtua C active network settings to the settings in that profile If you change individual settings and click the Save button those settings will be applied and saved in the currently selected Network Profile To reset the Network Profile to the profile that was originally selected or to cancel any changes click the Cancel button DHCP or Static Specifies how the device will be assigned its IP address e DHCP The address will be assigned automatically by the DHCP Dynamic Host Configuration Protocol server on the network If selected other IP address related fields are disabled e Static The address will be a fixed address as entered in the IP Address field If selected the address fields are enabled for editing IP Address The device s IP address either assigned by the DHCP server DHCP or manually entered Static Subnet Mask Subnet mask being used for the subnetwork to which the device is connected Enabled for editing when Static is selected as the IP assignment method Gateway IP address of the gateway for the subnetwork to which the device is connected Enabled for editing when Static is selected as the IP assignment method 3 24 Setting Up the Software Table 3 3 Network Parameters Parameter Description Additional IP Use to assign additional IP addresses to allo
126. lage inclus des produits Codonics 5 gt e 3 2 e 5 Jenae snopiezeH Codonics Virtua C User s Manual Specifications Media Inputs Media Outputs Number of Drives Recordable Formats Label Print Technology Print Resolution Ink Cartridges Throughput User Interface Processor Memory Data Storage Interfaces Network Protocols SmartDrive Dimensions Weight specifications English One 20 disc input bin One 25 disc output bin One 18x DVD R CD R dual layer drive CD R DVD R Inkjet Up to 4 800 dpi One color cartridge CMY 25 CDs or 10 DVDs per hour recorded and labeled Remote web browser access via Internet Explorer Intel Celeron D 2 GB 40 GB 1 10 100 Base T Gigabit Ethernet RJ 45 5 USB 2 0 ports DICOM Store SCP up to 12 simultaneous connections HTTP Web Server for remote control and configuration USB flash drive for storing configuration data Height 10 5 in 26 7 cm Width 18 2 in 46 2 cm Length 21 7 in 55 1 cm 32 Ibs 14 6 kg Codonics Virtua C User s Manual B 1 wn D O D re 5 a B 2 Power Environmental Medical Compliance Regulatory Classification Specifications 100 240 VAC auto switching 50 60 Hz 175 VA rated power Operating Temperature 15 30 C 59 86 F Humidity 20 80 noncondensing Shipping and Storage Altitude Sea Level to 5790 m Temperature Hard
127. le 5 16 Please note the following issues before selecting multiple DICOM viewers Use of multiple viewers on a disc reduces the available disc storage for recording patient studies The Siemens syngo XS Imaging Viewer and the eFilm Lite Viewer may not be recorded together on a disc Virtua C will prevent the user from inadvertently selecting these two viewers together The Siemens syngo XS Imaging Viewer and the Siemens Media Viewer may not be recorded together on a disc Virtua C will prevent the user from inadvertently selecting these two viewers together The OsiriX Viewer is intended for the Apple Macintosh platform and runs on Macintosh OS 10 5 or greater The OsiriX Viewer cannot be used in a Windows environment Therefore if the OsiriX Viewer has been recorded on the disc it is not included in the list of viewers in the viewer LaunchPad that opens when the disc is loaded in a PC The MIMviewer and Siemens syngo XS Imaging Viewer must be able to read each study on a disc Each viewer reports a problem if any study on a disc is not compatible This issue is independent of the number of viewers on a disc Custom viewers can also be recorded on the disc with the Virtua C standard viewers However compatibility should be tested with desired viewers Refer to the Codonics Virtua 3rd Party Viewer Technical Brief for instructions on use and proper packaging of custom viewers Discs created with more than one
128. le Archive 11 11 dicomFileExtension parameter Job Profile 3 44 dicomlmagerName parameter Job Profile 3 39 Direct to Disc feature 5 18 Disc Label job option 5 12 Disc Label option Scheduled Archive 11 8 disc log files backing up 12 1 stored on SmartDrive 3 5 discLabel parameter Job Profile 3 39 discLabel parameter Scheduled Archive Profile 11 4 discLabelAnonymousCopy parameter Job Profile 3 40 discLabelLegalCopy parameter Job Profile 3 40 discLabelPatientCopy parameter Job Profile 3 40 discLabelPhysicianCopy parameter Job Profile 3 40 Disconnect button 13 25 discs archive disc content 11 13 archive disc creation 11 12 archive disc labels 11 14 copies to record 5 14 custom label adding 8 4 formats optional 5 14 loading into input bin 2 16 Media job option 5 13 ordering 12 7 recording or labeling failure indication 6 3 7 3 spanning based on label space 8 3 specifying label to print 5 12 11 8 specifying recipient copies 5 14 supported types 2 18 discs cont troubleshooting 13 11 Discs queue 5 11 detailed job information 7 4 filter 7 2 scroll 7 2 sort 7 2 Discs tab 5 5 5 11 7 2 discStudyGrouping parameter Job Profile 3 42 disposal requirements xxxi doAdjustForDaylightSavingsTime parameter Locale Profile 9 8 doAutoRecord parameter Job Profile 3 37 doCreateJpeglmages parameter Job Profile 3 38 doDisconnectAtEndOfMessageChar parameter HL7 Server Profile 10 14 doEnableAu
129. lign Ink Cartridges utility 13 19 alignment ink cartridges 13 19 anonymizedCopies parameter Job Profile 3 39 anti virus programs 12 4 archive discs 11 1 content 11 13 creation 11 12 labels 11 14 log files 11 13 Archive Log button 11 13 archive default txt file 11 2 example 11 6 Auto mode recording 5 5 Auto Job Profile AE Title 4 2 AutoCD Job Profile AE Title 4 2 AutoCDSpeed Job Profile AE Title 4 3 AutoDVD Job Profile AE Title 4 3 AutoDVDSpeed Job Profile AE Title 4 3 autoLogoutldleDelay parameter System Profile 3 29 automatic label selection 8 2 autoMediaSelectStyle parameter Job Profile 3 37 3 46 auto record job 3 47 auto record trigger 3 47 to 3 50 Back link on Log Files home page 13 27 beepingDisabled parameter System Profile 3 29 c Called AE Titles 4 2 Query Retrieve for Reports function 10 8 specified by Job Profile 3 35 4 2 Called AE Titles Virtua C Auto 4 2 AutoCD 4 2 AutoCDSpeed 4 3 AutoDVD 4 3 AutoDVDSpeed 4 3 Manual 4 2 calling_ae_title parameter QRSCU Profile 10 7 cartridges ink cleaning 13 20 installing 2 21 ordering 12 7 caution label location xvi Codonics Virtua C User s Manual 1 1 1 2 CD Selected Media option 5 3 CD status light 2 5 interpreting 13 4 CD See discs CD DVD recorder 2 5 CD ROM See discs character sets 9 7 supported in Reports 10 2 Clarity Viewer see Codonics Clarity Viewer Clean button 13 21 Cl
130. lip Cartridge cover closed 8 Close the cover The System status light should be green If you are performing the initial device setup you are now ready to set up the software Go to Chapter 3 for more information 2 24 Setting Up the Hardware gt Setting Up the Software n oO 2 le i T gt o wn o oO This chapter includes information you will need to set up the Virtua C software e Installing the software e Specifying network settings e Setting up the network firewall e Creating user accounts e Specifying system settings such as the length of user inactivity before a user is automatically logged out of a session e Specifying the default site information and optionally creating additional Site Profiles e Setting the system date and time e Creating Job Profiles which control how submitted studies are processed e Setting up support for DICOM JPEG compressed file formats The chapter also includes e Logging in and logging out of a user session e Shutting down and rebooting the system e lt A description of the SmartDrive and what information is stored on it Codonics Virtua C User s Manual 3 1 3 2 Additional setup tasks are covered elsewhere in this manual For information about adding and managing custom disc labels refer to Chapter 8 For information about setting the locale to ensure proper display of patient and site information and date and time for
131. located in the profiles report folder on the SmartDrive These are described in Modifying the Report Profile below Modifying the Report Profile For general information about modifying a profile refer to Creating and Modifying Profiles on page 3 6 The Report Profile report default txt is stored in the profiles report folder on the SmartDrive U LI J o T fe gt no Codonics Virtua C User s Manual 10 9 The format and parameters of the Report Profile text file are defined in the following table Table 10 3 Report Profile Format and Parameters Parameter Description ReportProfile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier doIncludeXMLReport If a report has been matched with a study specifies whether to include the standard Codonics report on the recorded disc Choices are True the default False doIncludeStructuredReport If a report has been matched with a study specifies whether to include a DICOM Structured Report on the recorded disc This setting is effective only if the source report is a DICOM Structured Report This format can be viewed only by a limited number of DICOM viewers Choices are True False the default reportTemplateFileName The name of the template file that contains the report layout The file must be located on the SmartDrive in the profiles report folder
132. lock 9 Field 2 Study Block 9 Field 3 Study Block 9 Field 4 Study Block 9 Field 5 Study Block 10 Field 1 Study Block 10 Field 2 Study Block 10 Field 3 Study Block 10 Field 4 Study Block 10 Field 5 Study Block 1 Report Study Block 2 Report Study Block 3 Report Study Block 4 Report Study Block 5 Report Study Block 6 Report Study Block 7 Report Study Block 8 Report Study Block 9 Report Study Block 10 Report lt gt Working with Locales CLocale Related Features The locale setting is used to specify regional information displayed by the system including language date and time format the DICOM image viewer and some patient demographic information Codonics Virtua C includes several features to support different locales User Interface The user interface including labels button text dialog messages column headings and warning messages is in English by default but the following languages are also supported at the time of publication e 2 2 vo gt Cc O D oO 77 e Chinese PRC e French France e German Germany e Italian e Japanese e Portuguese e Spanish Spain e Turkish Codonics Virtua C User s Manual 9 1 9 2 For these languages there are a few exceptions Job Profile names label templates and disc features that remain in English For other languages the local language is supported for site information and DICOM demographic information
133. lp you and other administrator users identify the file The format and parameters of the Job Profile text file are defined in the following table Table 3 7 Job Profile Format and Parameters Parameter Description JobProfile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier doAutoRecord Choices are True False the default If True the incoming study is automatically added to the Job List to be recorded If False the incoming study is added to the Studies list as a new job and requires user intervention to be recorded autoMediaSelectStyle Determines how Virtua C handles a job when mediaType is set to AUTO Choices are e bySize the default Virtua C selects the media type for the job based on the size of the job e byMedia Virtua C use the currently configured media regardless of the type For more information about how this parameter is used to determine the media type for a job refer to How Virtua C Determines the Media Type Required for a Job on page 3 46 Codonics Virtua C User s Manual 3 37 Table 3 7 Job Profile Format and Parameters Continued Parameter Description doCreateJpegImages Not currently supported doEnableAutoRun Choices are True False the default If True the DICOM Viewer on the disc will be launched automatically when the disc is inserted into a Windows PC doIncludeSelfCh
134. lumn_3 display Not used by the Reports function use patient dob range Not used by the Reports function use study date range Not used by the Reports function U LI J o T e gt o Codonics Virtua C User s Manual 10 7 Following is an example QRSCU Profile QueryRetrieveScuProfile qrscp profile MITRA calling ae title VIRTUA destination ae title VIRTUA information_model MITRA specific character set None column 3 display accession number use patient dob range false use study date range true Guidelines for Configuring Virtua C on the DICOM Q R SCP Device The Query Retrieve function must be properly configured on both Virtua C and the DICOM Q R SCP device Use the following guidelines Configure Virtua C as a DICOM Storage Service Class Provider SCP on the DICOM Q R SCP device This allows the DICOM Q R SCP device to store or push studies to the Virtua C device For more information refer to Configuring a Typical DICOM Host on page 4 1 Make sure that the Called AE Title defined for Virtua C on the DICOM Q R SCP device is unique as it will be used for the destination_ae_title in the Retrieve configuration as well Unique Called AE Titles are especially important if there is more than one Virtua C device installed and configured on the network That is do not use the factory default Virtua C AE Titles such as auto but instead create a Virtua C d
135. lve Radio TV Interference Problems This booklet is available from the U S Government Printing Office Washington D C 20402 Stock No 004 000 00345 4 This product is in conformity with the protection requirements of EC Council directive 89 336 EEC on the approximation of the laws of the Member States relating to electromagnetic compatibility This product satisfies the Class B limits of EN55011 A declaration of conformity with the requirements of the Directive has been signed by the Director of Quality Assurance and Regulatory Affairs Le pr sent appareil num rique n met pas de bruits radio lectriques d passant les limites applicables aux appareils num riques de la Classe B prescrites dans le R glement sur le brouillage radio lectrique dict par le minist re des Communications du Canada Safety Precautions e Never connect this device to any outlet or power supply that has a voltage or frequency different than that specified and set on the rear of the device e When servicing the device always power it off by pressing the System power button then unplug the device e Damage to the power cord may cause fire or shock hazard When unplugging the power cord hold it by the plug only and remove the plug carefully e If the power cord needs to be replaced replace it only with another Codonics power cord manufactured specifically for your power configuration e If the device is smoking or making unusual sounds p
136. m inadvertently selecting these two viewers together e When the OsiriX Viewer is selected with other viewers the name of the viewer OsiriX is not displayed as a viewer option when a disc is loaded in a PC The OsiriX viewer is for the Apple Macintosh platform and runs on Macintosh OS 10 5 or greater The OsiriX viewer cannot be used in a Windows environment The OsiriX viewer can be selected with other viewers to produce a disc that can be used with Windows or Mac e The MIMviewer and Siemens syngo XS Imaging Viewer must be able to read each study on a disc Each viewer reports a problem if any study on a disc is not compatible This issue is independent of the number of viewers on a disc e Custom viewers can be used with other viewers However compatibility should be tested with desired viewers Refer to the Codonics Virtua 3rd Party Viewer Technical Brief for instructions on use and proper packaging of custom viewers e Discs created with more than one DICOM viewer will not list the viewer names on the label Labels list the number of viewers for example Viewer 2 DICOM Viewers Codonics Virtua C User s Manual 11 11 Selecting a DICOM Viewer to View Images on a Disc When a disc with multiple viewers is used in Windows the LaunchPad screen displays Codonics 17991 Englewood Drive Middleburg Heights OH 44130 1 800 444 1198 www codonics com This screen includes a drop down menu that lists the a
137. mat refer to Chapter 9 For information about setting up the optional Reporting feature to support receiving DICOM Structured Reports and Health Level 7 HL7 reports refer to Chapter 10 For information about setting up the optional Scheduled Archiving feature to support creating a set of discs that contain all studies received by Virtua C refer to Chapter 11 G installing the Software The Codonics Virtua C Medical Disc Publisher contains operating software that can be installed from Virtua C s disc drive Software installation requires about 45 minutes This document describes the procedure to install Virtua C operating software NOTE New systems do not require software installation Only perform these steps to install new software or when instructed by Codonics Technical Support Before Installing Software Verify that Virtua C is properly assembled and the hardware is working Read the Operating Software Release Notes before installing new software for more detailed information about the software and any issues you should be aware of Setting Up the Software e The SmartDrive must be connected during the installation procedure to allow updates and new features to be installed All configuration information on the SmartDrive will be preserved e Allow approximately 45 minutes for the installation procedure Software Installation Procedure wn oO zd 2 le i T gt o S o p Make sure all
138. mation on these parameters refer to Table 3 7 on page 3 37 Codonics Virtua C User s Manual 3 35 Table 3 6 Preinstalled Job Profiles Continued Parameter Description job autoDVD txt The job is automatically queued for recording on a DVD without user intervention job autoDVDSpeed txt Similar to job autoDVD txt but with the following parameters optimized for speed e printMode color_good e discLabel Ink_Saver e submitAutoRecordJob onAssociationEnd e endOfStudyTimeout 15 e discStudyGrouping byStudy For more information on these parameters refer to Table 3 7 on page 3 37 job manual txt The job is queued in the Studies list for manual recording requiring user intervention eee job autoDVDSpeed txt are intended to be used when one study is being recorded per disc If multiple studies for a single patient will be recorded on the same disc these Job Profiles should not be used ya NOTE The speed optimized Job Profiles job autoCDSpeed txt and D 3 36 Setting Up the Software Creating a Job Profile For general information about creating and modifying a profile refer to Creating and Modifying Profiles on page 3 6 Job Profiles are stored in the profiles job folder on the SmartDrive The file name should be in the following format n oO 2 Le i T gt o wn o oO job profilename txt Using a descriptive name for the profilename portion of the file name will he
139. mbine a radiology report with a diagnostic study Virtua C accepts HL7 reports from the RIS and DICOM studies from the PACS Once Virtua C receives both the report and study it will match them together and record both on a disc When Virtua C receives a report it converts the data found inside the report to an internal format that is used to present the report in a viewable format on the disc The final format of the report can be customized by making changes to the report template The final format of the report is controlled by the report template file template default xsl located in the Report Profile profiles report folder on the SmartDrive This file is in a format similar to HTML and can be edited by an experienced user to create a layout tailored to a specific facility The report logo that is placed on the patient report is the image named logo jpg in the profiles report images folder on the SmartDrive This file can be replaced with another image to create a custom report logo for each site Working with DICOM Structured Reports DICOM Structured Report is a format of patient reports that is defined in the DICOM standard DICOM Structured Reports provide for excellent workflow within a facility especially when they are stored on the PACS When a study is sent from the PACS the DICOM Structured Report will be sent with the study Most PACS systems support the use of DICOM Structured Reports but the option is not always enabl
140. media type is configured and thus assumed to be loaded in the input bin by selecting it in the Ink and Media tab on the Utilities screen Manual Detect mode is useful for sites who primarily use one type of media 1 Wait for any jobs currently being processed to complete 2 Click the Utilities button on the Main screen then click the Ink and Media tab Recording and Labeling a Disc 3 Select the media type Click CD or DVD to specify which media type will be loaded in the input bin virtua 8 31 08 11 50 AM Utilities Ink and Media Diagnostics Align Ink Cartridge Media Ink Cartridge Align Selected Media Clean Ink Cartridge nee Ink Cartridge Clean 4 Open the top cover Load the media of the type selected in step 3 into the input bin Remove any discs that are of the other media type 6 Close the top cover If Virtua C detects that the wrong media type is loaded an error is displayed in the Dashboard Also the System status light and the corresponding CD or DVD status light are yellow No jobs are processed until discs of the selected media type are loaded in the input bin or the selected media type is changed J O e Q 2 le o S ra S o o le codonies Virtua C User s Manual 5 3 5 4 L IS To load the desired media type in Smart Detect mode L Configuring Media Type and Loading Media Smart Detect Mode Smart Detect mode is useful
141. n ISO_IR 109 ISO 8859 3 Latin Alphabet No 3 ISO_IR 110 ISO 8859 4 Latin Alphabet No 4 ISO_IR 144 ISO 8859 5 Latin Cyrillic Alphabet ISO_IR 127 ISO 8859 6 Latin Arabic Alphabet ISO_IR 126 ISO 8859 7 Latin Greek Alphabet ISO_IR 138 ISO 8859 8 Latin Hebrew Alphabet ISO_IR 148 ISO 8859 9 Latin Alphabet No 5 5 ISO_IR 13 JIS X 0201 1976 Katakana Alphabet E ISO_IR 166 TIS 620 1990 Thai Alphabet ISO_IR 14 JIS X 0201 1976 Romaji Alphabet Japanese ASCII 9 ISO_IR 87 JIS X 0208 1990 Kanji Alphabet 5 ISO_IR 159 JIX X 0212 1990 Supplementary Kanji Alphabet ISO_IR 149 KS X 1001 1997 Hangul and Hanja Alphabets Korean ISO_IR 192 ISO 10646 Unicode in UTF 8 GB18030 GB18030 Simplified Chinese PRC standard This DICOM character encoding support allows patient and study data to display properly Codonics Virtua C User s Manual 9 7 that include the Specific Character Set tag Virtua C can accommodate DICOM images that ya NOTE Virtua C properly displays international characters for well formed DICOM images do not include this tag or have it incorrectly set to Latin 1 by using the proper locale QsSetting Up the Locale Profile The Locale Profile includes configuration parameters that define locale specific display elements and functions The Locale Profile file locale default txt is preinstalled on the SmartDrive in the profiles locale folder You can modify this file to specify locale configuration information For g
142. n displays system log files 2 If not already displayed click the Diagnostics tab 13 26 System Status and Troubleshooting 3 In the View Logs panel click the View button Click View to open the Log Files page admin 8 31 08 Ready 11 51 AM SRT SEE Utilities Ink and Media Diagnostics View Logs Connect to Support For technical support choose a connection and click Connect P ka System Logs The Log Files list displays Technical Support will direct you regarding which log files to access LA Log Files Select one of the log files Files are listed newest to oldest C op DCF 2 8 8b tmp log system 0 log 13 76 Kb C op DCF 2 8 8b Amp log Job Master 001 0 log 10 61 Kb process is active C op DCF 2 8 8b tmp log Job Master 001 out log 129 50 Kb C op DCF 2 8 8b Amp log StoreSCP 001 0 log 2 62 Kb process is active C op DCF 2 8 8b tmp log UT 001 0 log 0 34 Kb process is active 7 d lt og c o 353 oO ao DP gt 9 gg 2o gt 9 Te oe C op DCF 2 8 8b Amp log tomeat_start out log 0 20 Kb C op DCF 2 8 8b tmp log StoreSCP 001 out log 0 09 Kb C opDCF 2 8 8b mp log apache start out log 0 72 Kb C op DCF 2 8 8b tmp log assert_profiles out Jog 1 21 Kb C opvDCF 2 8 8b Amp log SysUtils 1 192 0 log 0 43 Kb C opt DCF 2 8 8b tmp log PTBurn 001 out log 0 00 Kb 4 To close the Log Files screen and return to the Utilit
143. nications equipment out of the immediate area Codonics Virtua C User s Manual xxi xxii Preface Potential for Radio and Television Interference Virtua C generates and uses radio frequency energy and if not installed and used properly that is in strict accordance with the manufacturer s instructions may cause interference to radio and television reception Do not change the Display refresh rate which is set for 75 Hz The device has been type tested and found to comply with Class B emission limits for a computing device in accordance with the specifications in Subpart J of Part 15 of FCC Rules which are designed to provide reasonable protection against such interference when operating in a commercial environment Operation of the equipment in a residential area is likely to cause interference in which case the user at his own expense will be required to take whatever measures may be appropriate to correct the interference If your device does cause interference to radio or television reception you are encouraged to try to correct the interference by one or more of the following measures e Reorient the receiving antenna e Relocate the device with respect to the receiver If necessary you should consult Codonics Technical Support or an experienced radio television technician for additional suggestions You may find the following booklet prepared by the Federal Communications Commission helpful How to Identify and Reso
144. ning the automatic recording process This value defaults to 30 seconds for most Job Profiles The timeout can be reduced to as low as 10 seconds to increase system performance and reduce the time required to automatically record a disc Configuration Guidelines The endOfStudyTimeout parameter should be set to the highest expected delay from the end of transmission of one image to the end of transmission of the next The faster and more reliable the network is the lower the timeout value can be set Also smaller images which transfer more quickly allow a lower timeout value than larger images It may take some experimentation to find the optimal setting Setting Up the Software Troubleshooting If the endOfStudyTimeout is set too low it may result in duplicate discs or sets of discs for multi disc jobs being recorded for the same study with some of the discs containing an incomplete set of images If this occurs even occasionally increase the endOfStudyTimeout setting n oO 2 le i T gt wn o p Method 2 Trigger on End of Association Some host systems open one DICOM association for the entire study for all images or several simultaneous associations for the entire study with groups of images For these hosts the auto record trigger can be based on the last association closing without the need to wait for a timeout This mode provides the fastest time to automatically record a disc
145. not place device in a high humidity or high dust area Airborne dirt particles can cause interference with the operation of the device Avoid placing the device in areas where ventilation ducts open doors or frequent passers by might expose the device and media to high levels of debris e Do not locate the device in hot springs areas where hydrogen sulfide and acidic ions are likely to be generated e Do not locate the device where there are oily fumes and vapors e Do not locate the device in direct sunlight e Do not locate device near sources of high RF energy Do not locate the device where it might be subject to jarring or vibrations such as a table or desk in a high traffic area Jarring and vibrations can affect the recording and labeling of discs Codonics Virtua C User s Manual xXxXvV xxvi Preface Environnement de Fonctionnement e Les conditions normales d utilisation de Vappareil sont une temp rature de 15 a 30 C et une humidit relative de 20 80 e En cas de variation rapide de la temp rature de la condensation peut se former Dans ce cas n utilisez pas l appareil attendez que la condensation se soit vapor e Vous pouvez acc l re cette vaporation en d placent l appareil dans un endroit sec e Les fentes de ventilation se trouvent sur les c t s et l arri re du appareil Placez l appareil sur une surface stable et au moins 10 cm des murs pour assurer une ventilation correct
146. nserted the system L NOTE If you do not shut down the system before removing the SmartDrive a message a prompts you to restart Virtua C 4 Remove the SmartDrive from the USB port at the rear of the Virtua C Codonics Virtua C User s Manual 12 3 12 4 Mount the SmartDrive in a USB port on a PC or other USB compatible computer The SmartDrive will appear as a standard USB flash drive Copy the desired folder and files on the SmartDrive to a folder on the PC When you have finished copying the log files to the PC unmount the SmartDrive from the computer then insert it back into the Virtua C USB port Power on Virtua C by pressing the System power button at the front of Virtua C Security Features Maintenance Virtua C provides two user configurable security features designed to reduce the threat from malicious software attacks by viruses adware worms and trojan horses A software firewall restricts incoming access to specific network services A method for external scanning of the Virtua C hard drive by commercial anti virus programs allows detection of files containing malicious software It is important to note that Virtua C security features should be part of an overall strategy for device security Do not rely on these features as the only means for preventing malicious software attacks Software Firewall Virtua C utilizes the standard Windows XP Embedded firewall to block incoming connections t
147. ntID 2 studyDate Modality 3 studyID 0 studyDescription 4 referringPhysician 0 patientDOB 0 accessionNumber 0 accessionNumberNoPrefix 0 So by default the following information will be printed on the label in the order shown for 4 field study blocks Patient name Patient ID Study date and modality Study description Referring to the sample label template shown earlier this information would be merged into the first study block information fields as follows Patient name to field 15 Patient ID to field 16 Study date and modality to field 17 Study description to field 18 FIELU 24 BIELD 15 FIELD 16 FIELD 17 FIELD 18 FIELD 19 BIFI N 28 Working with Labels Note the following about fields listed in the fields default txt file e Ifa field integer value is blank unassigned or assigned a value that is outside of the maximum number of fields available the corresponding field information will not be included on the printed label e If multiple fields are assigned the same valid line number the first field that specifies the line number will be used and subsequent fields assigned that number will be ignored The following table shows how the site and study information is mapped to the fields of the label templates Table 8 1 Label Field Information Mappings 7 Field Field a Number Field contents Number Field contents H 1 Site Name 38 Study Block 5 Field 4 8 2 Site Address 1 39 Study Bloc
148. o change user passwords and administrator privileges 1 On the Main screen click the Setup button to display the Setup screen then the Users tab to display the user account parameters 2 Use the scroll buttons to scroll to the user whose parameters you want to change Click scroll buttons to scroll through available user accounts ot is p Date amp Time Schedule User Name Full Name i CE Password Administrator E 3 20 Setting Up the Software 3 Enter the new password in the Password and Confirm Password fields 4 Click the Administrator checkbox to select unselect administrator privileges for this user Enter the new password in these fields Date amp Time User Accounts virtua User Name Full Name Password Confirm Password Administrator To select unselect administrator privileges click this checkbox 5 To save your changes click the Save button To cancel your changes click the Cancel button To save your changes click To cancel your changes the Save button click the Cancel button Cancel Codonies Virtua C User s Manual 3 21 wn le C T gt wn e o p Deleting a User Account TS Delete the User Profile from the SmartDrive To delete a user account For general information about accessing the User Profile file to delete it refer to Creating and Modifying Profiles on page 3 6 Note the admin
149. o the Operating Software disc is automatically ejected and placed in the output bin 12 Remove the Operating Software disc from the output bin Setting Up the Software ya NOTE If Virtua C installation is successfully and Virtua C is ready you should be able to access the Login screen from a web browser For more information refer to Accessing Virtua C from a Web Browser on page 3 13 Q Virtua C SmartDrive n oO 2 le i T gt wn o p The SmartDrive is a USB flash drive on which is stored critical system information including configuration data SmartDrive is not inserted the device can boot up but will not be able to process jobs CAUTION The SmartDrive must be inserted for the device to operate If the The SmartDrive also allows you to move a device s configuration to another device This feature is especially helpful when swapping devices for service purposes Note that a SmartDrive cannot be duplicated That is it cannot be used in two devices at the same time The SmartDrive stores the following information Software license code This is the serial number for the Virtua C software All keyed features are keyed off of the License Code This code is also printed on the SmartDrive s label e Virtua C configuration This includes all of the profile files covered in this chapter It also includes other system profiles and DICOM viewers e Disc log files The s
150. o network services A software firewall can be enabled and configured by including several firewall parameters in the Network Profile For more information refer to Network Profile Parameters on page 3 9 Virus Scanning Virtua C can provide read only access to internal hard drive partitions for scanning by commercial anti virus programs This is made available to IT departments as an alternative to loading anti virus software on Virtua C CAUTION Virtua C is a medical device that contains software validated for proper operation only as configured from Codonics Loading external software such as anti virus programs can result in unsafe or ineffective operation Codonics strongly advises against modification of the device or software in any way 2 3 o 5 D 3 O IT departments can access the hard drive partitions by remotely mounting the partitions as network drives The Virtua C partitions and corresponding network names are Network Name Partition driveO Program partition drive First Data partition Access to these partitions is read only to prevent modification of the software If malicious software is detected the remedy is to perform a full re install of Virtua C software from the Operating Software disc The mapped network drives are password protected to prevent unauthorized access to patient information Contact Codonics Technical Support to obtain the username and password that allow access
151. of 20 numbers When any of these numbers are blocked out that identifies a modification that was made to the unit e The date code in YYYY MM format below the factory date code symbol Serial number Date code 4 SN XXXXXXXXC og XKXX XX CN Sag te ae XXX r 16 17 1 19 20 LL A Configuration Modification number codes Serial number label Preface ESD Caution Connections to other pieces of equipment are made at the rear of Virtua C These connectors are marked with a precautionary ESD warning symbol as shown below Do not touch any of the pins of these connectors When making connections to the device it is best done while the device is plugged in but not powered on ESD may cause erratic behavior of the device when powered on Should this occur power to the device may have to be cycled It is recommended that all staff involved in making connections to the device be aware of these ESD precautions pe lists re OOC i OOA i 02 Es 4 ESD labels at rear of Virtua C Potential for Radio Frequency Interference on Device Operation Both portable and mobile RF communications equipment can affect medical electrical equipment including Virtua C Keep such RF commu
152. ofiles on page 3 7 Once the connection is made successfully the Login screen displays Login Microsoft Internet Explorer View Favorites Tools Help x A P search hp Favorites 6 bbas http 192 168 1 11 12 36 PM Align Touch Screen Username Password S Note the following about remote web access The computer on which the web browser is running must be on the same network as Virtua C Only Windows Internet Explorer 6 web browser is supported Codonics Virtua C User s Manual 3 13 n 2 2 le i T gt wn o p 3 14 QLogging In Preconfigured User Accounts Two user accounts are preconfigured to allow initial access to the application e admin which provides access to both standard and administrator functions e virtua which provides access to standard functions The default password for both preconfigured user accounts is codonics NOTE To prevent unauthorized access to the application you should change the password for these user accounts the first time you log in For more information refer to Changing a Users Password and Administrator Privileges on page 3 20 Setting Up the Software Login Procedure Y gt 1 On the Login screen enter a valid username and password To log in Enter username and password 8 37 PM Note that dots are displayed for the password entry to protect the security of the actual password 2 With
153. om To Order Approved Codonics Virtua Media Color Cartridges 1VCX LR833 CD R Standard Media 1VCA TC833 CD R Premium Media 1VCA RC933 DVD R Standard Media 1VCA TD933 DVD R Premium Media 1VCA RD933 Tyvek Sleeves V SLEEVES Phone 1 800 444 11 International 14 4402431198 13 18 System Status and Troubleshooting virtua 8 31 08 Ready 12 14 PM Ses e Mies Hop Software Version Version v3 0 0 Build 2008 05 30 01 30 28 raptor2 Copyrights Copyright 1997 2008 Codonics Inc All rights reserved Portions Copyright 1999 2008 Laurel Bridge Software Inc All rights reserved Used by permission Portions Copyright 1985 2001 Microsoft Corporation Portions Copyright 1996 2006 Nero AG and its licensors All rights reserved This device contains open source software Please contact Codonics to obtain source code distribution media as required by open source license agreements Qiligning the Ink Cartridge Occasionally the ink cartridge might become misaligned This can cause ghosting in the printed images or misalignment of the printed image on the disc You can correct this condition by running the Align Ink Cartridge utility Y gt 1 Click the Utilities button To align the The Utilities screen displays ink cartrid nr 2 If not already displayed click the Ink and Media tab 3 Click the Align button Click Align to start alignment virtua 8 31 08 Tog Out Ready 11 50 AM Rae Utiiies
154. ont of the text that describes the study to indicate that a report is included with the study E SMITH JOHN 04152007092436 APR 15 2007 CT 157 BRAIN E SMITH JOHN 07112007 102035 JUL 11 2007 CT 157 BRAIN ya NOTE If the yellow page icon is on the study or job status indicator in the user interface but is not printed on the label contact Codonics Technical Support 10 16 Patient Reports Viewing Reports on a Recorded Disc Discs produced by Virtua C include a LaunchPad that allows reports to be viewed in a web browser When a disc is placed in a PC that includes a report the LaunchPad starts automatically and provides a menu for selecting the report or study images When the report is selected and the Reports button is clicked a web browser is launched and the report is displayed as an HTML web page Codonics 17991 Englewood Drive Middleburg Heights OH 44130 1 800 444 1198 www codonics com Codonics Virtua C User s Manual 10 17 a O LI J i T fe gt no Scheduled Archive Scheduled Archive is an optional feature that provides a method of creating a set of discs that contain all studies received by Virtua C This provides an economical way to store studies for future referral or importing into PACS systems Discs are automatically recorded to ensure all new studies are added to the archive All discs are in DICOM format for easy viewing of studies or transfer to PACS A
155. ook for an information message that starts with Sending Query request for If this message is not present then the queryProfileName parameter in the Report Profile is probably not configured correctly 7 d lt og c o 33 oO wo D gt 9 gg 26 gt 9 o e oe e Look for another message that starts with Found one report for If this and similar messages are not present then the query attempt failed Either the query profiles are not configured properly or the broker needs to be configured properly e Similar messages may indicate that no reports were found These indicate that the report is not present on the broker Try another patient Codonics Virtua User s Manual 13 13 DSR is properly configured for a PACS interface but Virtua is not receiving any reports e Ifa PACS is storing the reports verify that the PACS is configured to send the reports with the studies Virtua is receiving reports but they are missing text e If this is a broker connection try changing the information_model parameter in the QRSCU Profile to MITRA S e Follow these steps and contact Codonics Technical Support for additional help 1 Delete the test study from Virtua C Change the Report Profile doIncludeStructuredReport parameter setting to false Reboot Virtua C Resend the test study with a report to Virtua C Record the study with report to disc Record Virtua C Logs to disc Nn OR Send the dis
156. ooting Interpreting Dashboard System Status Lights System status lights are located on the Dashboard System status lights virtua 8 31 08 12 09 PM The following table explains how to interpret the state of the Dashboard System status lights Table 13 1 Dashboard System Status Lights Status Light Description Green On Ready condition The ready condition indicates Virtua C is properly configured and can accept studies for processing The message Ready also displays in the Dashboard status message area Green Flashing Processing This processing state indicates Virtua C is receiving a study preparing a study for recording or recording and labeling a disc The status column of the Studies list and Discs queue and the Dashboard status message area display the details of what is being processed q a o gt Q 2 5 amp pue snjejs W9 S S Yellow On Alert condition An alert condition indicates Virtua C requires user attention but can still process jobs The specific alert condition is displayed in the Dashboard status message area Examples are Low on Ink Job Waiting DVD Red On Fault condition A fault condition indicates Virtua C cannot process jobs and requires user attention The specific fault condition is displayed in the Dashboard status message area Examples are Out of Discs Out of Ink SmartDrive Not Found Codonics Virtua User s Manual 13 3 1
157. ority and the Make Auto run setting was disabled virtua 8 31 08 12 09 PM Selections Patient Physician Modality Exam Received Page 1 of 1 Job Profile Options Edit Options High Priority Media Type CD Viewer Clarity English Make Auto Run Verify Discs Disc Label Physician S ance 7 When you are ready to record the selected studies click the OK button 5 10 Recording and Labeling a Disc A job is created and added to the Discs queue on the Discs tab prioritized in the order in which it was received The Discs tab is displayed showing the jobs queued for processing virtua 8 31 08 12 09 PM Studies Discs Recorded Description Recorded 0 Queued 0 Completed Page 1 of 1 Jobs that do not fit on one disc are automatically split across multiple discs J O e Q m le o S a ra S o o le codonics Virtua C User s Manual 5 11 Job Options The following table describes the job options that you can change prior to recording a study to disc Edit Job Options i Select Job Profile lt default Disc Label Media bes al Physician a DICOM Viewers Clarity English ray Eng Physician Recording Options F4 Make Auto Run ol Verify Discs a High Priority Table 5 1 Job Options Option Description Select Job Profile Click the arrow buttons to scroll through the list of available Job Profiles Changing the Job
158. orm a read after write disc verify as part of the data recording Choices are True the default False If True a data integrity check will be performed on the disc automatically at the conclusion of the recording operation If the verification fails the disc will have a reject label printed on it Verifying discs can double the record time but provides the greatest assurance that the archive data has been recorded properly copies Specifies the number of copies of each archive disc to create Choices are 1 the default to 99 daysToWaitForReport Specifies the number of days to leave a study unarchived while waiting for a report This helps make better use of disc space in the archive by avoiding archiving a study once when it is received then archiving the entire study a second time when the report arrives A value of 0 means do not wait for the report Choices are 0 the default to 99 Codonics Virtua C User s Manual 11 3 Table 11 1 Scheduled Archive Profile Format and Parameters Continued Parameter Description timeOfDay Specifies the time of day that Scheduled Archive operations will run This applies to all seven days of the week If AM or PM is included after the time then the time is in 12 hour format Otherwise the time is 24 hour format Format is hh mm optional AM or PM The default is 03 00 AM NOTE To prevent the automatic study removal and the archiving operations from occurring at
159. ornlaan 13 SN aa 3951 DB Maarn The Netherlands XXXXXXXXC XXXX XX Phone 31 6 516 536 26 Le erso Codonics Inc 17991 Englewood Dr tb ae dae Middleburg Heights OH 44130 USA XXXXXXXX AE E This device complies with part 15 of the FCC Rules Operation is 5 subject to the following two conditions 1 This device may not wdowa xP Embodied cause harmful interference and 2 this device must accept any ES 700001000000 interference received including interference that may cause 2000000 undesired operation This Class B digital apparatus complies with Canadian ICES 008 Cet appareil numerique de la Classe B est conform a la norme NMB 003 du Canada This product is in conformity with the requirements of EC Council directive 93 42 EEC on the approximation of the laws of the Member States relating to medical devices This product satisfies the Class B limits of EN 60601 1 and CISPR 11 Compliance label for Virtua C Codonics Virtua C User s Manual xix Serial Number Configuration Date Code and Modification Codes The serial number label is placed onto the compliance label The serial number label includes the following information e The serial number SN which uniquely identifies the unit e The configuration number CN which details the build configuration e The modifications codes which are to the right of the CN number and are a series
160. ot open the top cover while Smart Detection of the loaded media is in process Recording and Labeling a Disc Processing Jobs in Auto Mode If a study is received using a Job Profile with Auto mode selected the study is automatically added to the queue on the Discs tab with the recording and labeling options as set in the Job Profile virtua 8 31 08 tee z 12 09 PM 0 Queued 0 Completed When the disc recording and labeling is completed the disc is placed in the output bin J O e 2 2 le o 2 sy o o le Jobs that do not fit on one disc are automatically split across multiple discs In Auto mode the studyDiscGrouping parameter in the Job Profile can be modified to group incoming studies together by patient instead of recording them individually If the byPatient option is selected multiple studies for the same patient will be included in the job For more information about this setting refer to Setting Up Job Profiles on page 3 35 Codonics Virtua C User s Manual 5 5 5 6 rocessing Jobs in Manual Mode If a study is received using a Job Profile with Manual mode selected the study is added to the Studies list Recording studies in the Studies list requires user intervention The following procedure describes how to record studies in the Studies list For more information about the Studies list including sorting and filtering the list displaying information a
161. ow do not update the Job Profile itself The Job Profile is simply a starting point for settings used by the current job Optional Disc Formats The following table describes the optional disc formats Table 5 2 Optional Disc Formats Physician Only disc type that will have reports attached Labeled as Physician Patient Labeled as Patient Anonymized Patient name and demographics not included Labeled as Anonymized Legal Same information as Patient disc Labeled as Legal Recording and Labeling a Disc TS To select the DICOM viewers Selecting DICOM Viewers Virtua C allows the recording of multiple DICOM viewers on disc both general purpose viewers and specialized viewers 1 On the Edit Job Options screen click the Select Viewers button DICOM Viewers Clarity English oe Select Viewers 2 Viewers can be selected or de selected on the Select Viewers screen Select the viewers to be included on the disc Select Viewers Clarity 3D Fusion Viewer MiMviewer Clarity English OsiriX Viewer Codonics Japanese syngo Imaging XS eFilm Lite syngo Media Viewer 3 When all the desired viewers have been selected click the OK button The selected DICOM viewers are now listed in the Edit Job Options screen DICOM Viewers Clarity 3D Fusion Viewer Clarity English Select Viewers OsiriX Viewer codonics Virtua C User s Manual 5 15 J iz e le o S a r o o e
162. ower off and unplug the device immediately e Do not insert foreign objects of any kind into the device doing so can constitute a safety hazard and cause extensive damage e Do not place any liquid containers on the device If for some reason liquid seeps into the device power off the device and unplug the power cord from the source outlet If used without corrective measures the device may be damaged e Do not use the device near flammable gases e Connect only Codonics approved devices NOTE A mouse and keyboard are not intended for normal use conditions as external signals could cause the system to lock up Codonics Virtua C User s Manual xxiii xxiv Preface Pr caution d Emploi Ne jamais brancher cet appareil sur une source d alimentation lectrique dont la tension ou la fr quence diff rent des valeurs indiqu es Varri re de l appareil Quand vous vous faites de la maintenance sur l appareil toujours l teindre en appuyant sur le bouton OFF ensuite d brancher l appareil e Un cordon d alimentation endommag peut tre une cause d incendie ou de d charge lectrique En d connectant le cordon d alimentation tenez le seulement par la prise et retirez la prise soigneusement e Sile cordon d alimentation doit tre remplac utilisez un cordon d alimentation Codonics fabriqu sp cifiquement pour votre appareil Si l appareil fume ou met des bruits inhabituels arr tez le imm
163. ows XP Embedded configuration 12 6 Y yellow page icon 10 1 Codonics Virtua C User s Manual
164. page 10 12 and HL7 Server Profile Settings on page 10 12 U LI J o T fe gt o Codonics Virtua C User s Manual 10 11 RIS Configuration for HL7 Reports HL7 reports require proper configuration of both the RIS and Virtua C The RIS vendor or Interface Team must configure the RIS or Interface Engine to send radiology reports to Virtua C The following information is required e The preferred HL7 port number e The location of the accession number within the HL7 message e The uniqueness of the accession number ya NOTE Each RIS system is different This document relies on the RIS vendor or Interface Team to handle configuration details of their particular RIS HL7 Server Profile Settings For general information about modifying a profile refer to Creating and Modifying Profiles on page 3 6 The HL7 Server Profile hl7 server txt is stored in the profiles report folder on the SmartDrive The format and parameters of the HL7 Server Profile text file are defined in the following table Table 10 4 HL7 Server Profile Format and Parameters Parameter Description HL7Profile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier doEnableHL7Reports Specifies whether Virtua C will accept and process HL7 reports Choices are True False the default portNumber Determines the port used for HL7 communication
165. ptimized Job Profiles job autoCDSpeed txt and job autoDVDSpeed txt ao oO 2 Le i T gt o wn Ey o oO If doAutoRecord True and this time out occurs a job for the images received to that point will be added to the Job List for recording submitAutoRecordJob Specifies that the job should be recorded automatically based on the endOfStudyTimeout setting or when the end of the DICOM association occurs Choices are e OnTimeout the default for all but the speed optimized Job Profiles Recording will start automatically based on the endOfStudyTimeout setting e OnAssociationEnd the default for the speed optimized Job Profiles job autoCDSpeed txt and job autoDVDSpeed ixt Recording will start automatically when the end of the DICOM association occurs For more information about this function refer to Auto Record Trigger on page 3 47 postProcessingAction Not currently implemented siteProfileName Specifies the Site Profile to use when printing the disc label If no Site Profile name is specified the default Site Profile is used For more information refer to Setting Up Site Profiles on page 3 30 Codonics Virtua C User s Manual 3 43 Table 3 7 Job Profile Format and Parameters Continued Parameter Description jobPriority Specifies the priority for the job High priority jobs will record before any normal priority jobs that have not yet started to record
166. ral tab seas 3 Click the and buttons to adjust the volume Click Volume and buttons Ink and Media Diagnostics General Manage Feature Keys Volume E Film Lite Viewer Permanent Clarity Viewer Permanent Query Retrieve Permanent Master Viewer Key Permanent Hot Folder Permanent 13 6 System Status and Troubleshooting TS To display detailed information about system status Displaying System Status Details You can display the Status Details window to view more detailed information about system status than is available on the Dashboard including the ink cartridge state total jobs in the queue the network settings and the MAC address Click the status indicator left portion of the Dashboard The Status Details window displays Discs Ink Remaining Queue Network Current Status Status Details Input Bin 20 CD Color 100 Total Jobs 0 Discs Required 0 0 00 minutes remaining IP Address 10 1 137 177 Netmask 255 255 0 0 Network Speed Connected at 100Mbps Ready to process jobs OK codonics Virtua User s Manual 13 7 e z y 72 7 e gt Ke pue snje S Wa SAS iroubleshooting Common Problems The following table lists common problems their possible causes and how to solve them Table 13 3 Troubleshooting Problem Possible Causes Solutions General System The user interface Too many remote web access
167. rand of color ink cartridge ya NOTE Virtua C is designed to work with a certain brand of ink cartridges Only use pe ya NOTE Never refill ink cartridges as this can damage the printing mechanism and cause improper labeling of discs TS 1 Open the cover To install an 2 Press the Ink Cartridge Load button ink cartridge Ink Cartridge Load button Ink Cartridge Load button wn D f 2 Le T gt D I 2 a o D Codonics Virtua C User s Manual 2 21 3 Open the cartridge cover by pulling out on the blue hold down clip The cover is spring loaded and will pop open Opening the ink cartridge carrier cover 4 Remove the ink cartridge from its packaging Once the ink cartridge is removed from its package hold it from the sides 2 22 Setting Up the Hardware 5 Slowly remove the tape covering the cartridge s print head Removing ink cartridge print head tape CAUTION Do not touch the copper area of the cartridge print head 6 Insert the ink cartridge into its carrier carriage copper end first Hold the cartridge at a 45 angle as you slide it into its carrier carriage then tilt the cartridge down until it fully drops into place Loading the ink een n oO f 2 i T gt D I o a o p Codonics Virtua C User s Manual 2 23 7 Close the cartridge cover until it snaps into place and is secured by the blue hold down c
168. rd admin codonics administrator Creating a User Account Profile For general information about creating and modifying a profile refer to Creating and Modifying Profiles on page 3 6 User account profiles are stored in the profiles user folder on the SmartDrive The file name should be in the following format user username txt Including the user s name in the file will help you and other administrator users identify the file Codonics Virtua C User s Manual 3 17 The format and parameters of the User Profile text file are defined in the following table Table 3 2 User Account Profile Format and Parameters Parameter Description UserProfile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier username login Defines the login for the user encryptedPassword password Users password Because the system encrypts the password it cannot be entered manually in this file When adding a new User Profile leave the password blank Always set the password from the application for more information refer to Changing a User s Password and Administrator Privileges on page 3 20 UserProfile Roles Section identifier This specifies the start of permissions of the user NOTE Do not change this identifier rolel User role e Fora standard user enter user e To assign the user access to administrator functions enter admin
169. reated and stored on the SmartDrive For more information about creating custom archive disc labels contact your Codonics representative Wait for Full Disc Ensures that archive discs are full or near full by deferring an archive cycle until enough studies are present to fill a disc Copies How many copies of an archive disc will be created Multiple sets of discs allow separate archive sets to exist for additional redundancy 11 8 Scheduled Archive Table 11 2 Scheduled Archive Options Continued Option Description DICOM Viewers Specifies the types of DICOM viewer applications to include on the disc For instructions on how to select viewers refer to Selecting DICOM Viewers on page 11 10 wn iv gt oO a is a gt i lt oo Choices are No DICOM Viewer Clarity English the Codonics Clarity English viewer Japanese Viewer the Japanese version of the Clarity Viewer and any other purchased viewers NOTE At the time of publication the Clarity Viewers are included standard with Virtua C Other viewers are sold separately For other supported third party viewers refer to the Virtua Viewers page at www codonics com Products Viewers Start Archive Manually starts an archive operation Stop Archive Stops an archive operation that is in progress Any files that were not archived when the operation was stopped will be included in the next archive operation Codonics Virtua C User
170. red for communication with other DICOM devices The default port number is 104 Codonics Virtua C User s Manual 3 9 ao oO 2 Le i T gt o wn Ey o oO Table 3 1 Network Profile Format and Parameters Continued Parameter Description networkName_ A network name that can be used to access Virtua C remotely instead of using the Virtua C IP address To specify the network name enter it in the format NetworkName_3rdOctet_4thOctet where 3rdOctet and 4thOctet are the third and fourth octets of the Virtua C IP address The network name can be up to 15 characters long and can include only the following characters upper or lower case letters A Z a z numbers 0 9 dash and underscore _ The default network name is virtua_3rdOctet_4thOctet Once the network name is configured it will take effect the next time Virtua C is rebooted doUseDefaultNetworkName _ Specifies whether to use the default network name Choices are e True the default Use the default name virtua_3rdOctet_4thOctet for the network name e False Use the network name specified by the networkName_ parameter speedDuplex Numbers that specify the network speed and duplex mode to be used Choices are 0 Autodetect the default 1 10 Mbps Half Duplex 2 10 Mbps Full Duplex 3 100 Mbps Half Duplex 4 100 Mbps Full Duplex 5 1000 Mbps Autoconfigure isBehindFirewall Not currently
171. refer to Setting Up Job Profiles on page 3 35 and Media Types and Profile Parameter Settings on page 3 46 To set the locale refer to Setting Up the Locale Profile on page 9 8 n oO f 2 i T gt D I o a o p Codonics Virtua C User s Manual 2 13 2 The green plastic funnel at the front of the Controller identifies the location of USB port for the SmartDrive Insert the SmartDrive through the opening in the funnel until it is securely seated in the USB port L NOTE The Codonics logo on the SmartDrive must be facing up la Inserting SmartDrive into USB port at front of the Controller 2 14 Setting Up the Hardware 3 Attach the green output bin to the Controller There are four tabs on the underside of the output bin Align these tabs with the four slots on the Controller front panel Then slide the output bin down into the slots The output bin will rest slightly above the table surface Inserting output bin into slots on Controller front panel 4 Open the Recorder cover wn Cc T gt D I o a o p Codonics Virtua C User s Manual 2 15 5 Install the eject ramp Eject ramp properly positioned over output bin 2 16 Setting Up the Hardware NOTE Make sure that the ramp is fully seated on the floor of the Recorder and not sitting L on top of the two tabs on the Recorder floor The two cutouts on
172. reports see Reports feature patientCopies parameter Job Profile 3 39 patients grouping images by for recording jobs 5 5 personNameFormat parameter Locale Profile 9 9 phoneNumber parameter Site Profile 3 31 physicianCopies parameter Job Profile 3 39 port parameter Network Profile 3 9 portNumber parameter HL7 Server Profile 10 12 postProcessingAction parameter Job Profile 3 43 power applying to Virtua C 2 19 precautions cleaning xxvii location xxv to xxvi media use xxvii to xxix safety xxiii to xxiv primary image acquisition systems xi 4 1 print supplies ordering 12 7 printing troubleshooting 13 8 printMode parameter Job Profile 3 44 profiles administrator privileges changing 3 20 creating general 3 6 HL7 Server 10 12 Locale 9 8 media type parameters 3 46 to 3 47 modifying general 3 6 profiles cont QRSCP 10 4 QRSCU 10 6 Report 10 9 Site 3 7 Site setting up 3 30 to 3 33 System 3 26 user accounts copying 3 18 user accounts creating 3 17 user accounts deleting 3 22 user password changing 3 20 purpose of User s Manual xiii QRSCP Profile example 10 6 format 10 5 parameters descriptions 10 5 setting up 10 4 qrscp default txt file 10 4 example 10 6 qrscp_profile parameter QRSCU Profile 10 6 QRSCU Profile example 10 8 format 10 6 parameters descriptions 10 6 setting up 10 6 qrscu default txt file 10 6 qrscu default txt file example 10 8 Query Retrieve
173. ret characters then the match failed on the patient information Change the value of the Codonics Virtua User s Manual 13 15 7 d lt og c o 33 oO o D gt 9 gg 2o gt 9 o e oe matchPatientUsing parameter in hl7 server txt to exclude the unmatched parameter and try again If the information still does not match contact Codonics Technical Support 4 Verify that the accession number is formatted the same in the HL7 report and the DICOM study The match may fail when comparing the exam date or accession number To determine if this is the problem change both the doMatchAccessionNumber and doMatchExamDate parameters in h17 server txt to false Delete the study then re send the study and the report to the Virtua C If the match still fails contact Codonics Technical Support If the match succeeds then you must determine how to configure the doMatchAccessionNumber and doMatchExamDate parameters At least one of these parameters must be true for proper operation Record the study to a disc b Compare the exam date and accession number in the report to those on the Studies tab c If the accession numbers do not match then set doMatchExamDate to true d If the accession numbers do match then set doMatchAccessionNumber to true e Delete the study and try sending the report and study again f If the match is not successful contact Codonics Technical Support 5 Verify that the RIS is prop
174. rom the cartridge Virtua C is designed to print labels on certain brands of discs with specific printable surfaces Use only Codonics recommended discs Contact Codonics Customer Service for a current list of recommended discs and suppliers Run the Align Ink Cartridges utility Refer to Aligning the Ink Cartridge on page 13 19 Run the Align Ink Cartridges utility Refer to Aligning the Ink Cartridge on page 13 19 Replace the ink cartridge Refer to Installing Ink Cartridges on page 2 30 Run the Clean Ink Cartridges utility Refer to Cleaning the Ink Cartridge on page 13 20 Table 13 3 Troubleshooting Continued Problem Possible Causes Solutions Boxes or incorrect The locale is not set correctly Set the locale for the region in which characters are being Virtua C is being operated Refer to printed Setting Up the Locale Profile on page 9 7 Japanese or other East Standard size labels are being used in Use the Wide version of the label Asian characters run a Japanese or other East Asian together region Troubleshooting DICOM Structured Reports DSR is not working e Verify that the DSR feature key has been installed and not expired and that Virtua C is configured as expected DSR is properly configured for a broker interface but Virtua is not receiving any reports e Try configuring the broker to accept connections from Virtua e Open the StoreSCP log file and l
175. rtridges alignment 13 19 cleaning 13 20 installing 2 13 2 21 ordering 12 7 input bin 2 5 loading discs into 2 16 media type assigned 2 16 inputBin parameter System Profile 3 27 installation software 12 8 interference radio and television xxii IP Address network parameter 3 24 ipAcquisitionType parameter Network Profile 3 9 ipAddress parameter Network Profile 3 9 ipAliasingEnabled parameter Network Profile 3 11 isBehindFirewall parameter Network Profile 3 10 isDemosite parameter Site Profile 3 31 J Job Details window 7 4 Job Profile Options panel 5 10 Job Profiles as AE Titles preinstalled on SmartDrive 4 2 available as DICOM Called AE Title 4 2 copying 3 32 3 44 creating 3 37 10 9 10 12 11 2 DICOM JPEG compression parameters 3 50 DICOM JPEG compression parameters example 3 52 example 3 45 features controlled by 5 12 format 3 37 job auto txt 3 35 job autoCD txt 3 35 job autoCDSpeed txt 3 35 job autoDVD txt 3 36 job autoDVDSpeed txt 3 36 job default txt 3 35 job manual txt 3 36 modifying 3 37 parameters descriptions 3 37 preinstalled on SmartDrive 3 35 sample creation procedure 3 53 selecting as a job option 5 12 setting up 3 35 to 3 55 used as starting point for job option settings 5 14 5 17 11 12 job auto txt Job Profile 3 35 job autoCD txt Job Profile 3 35 job autoCDSpeed txt Job Profile 3 35 job autoDVD txt Job Profile 3 36 job autoDVDSpeed txt Job Pro
176. s This should be set to the value provided by the RIS Administrator Choices are 1 to 65535 The default is 2575 10 12 Patient Reports Table 10 4 HL7 Server Profile Format and Parameters Continued Parameter Description HL7AccessionSegment Identifies to Virtua C which segment of the HL7 message contains the accession number This should be set to the value provided by the RIS Administrator The default is OBR HL7AccessionFieldNumber Identifies which field of the given segment contains the accession number This should be set to the value provided by the RIS Administrator Choices are 1 to 255 The default is 3 doMatchAccessionNumber Specifies whether or not Virtua C will use the accession number to match reports with studies This is the preferred matching method Choices are True the default False doMatchExamDate Specifies whether or not the software will use the exam date to match reports with studies Choices are True False the default maxReportAge Used by Virtua C to remove old reports from the system Reports that are older than the number of days specified will be removed by Virtua C When set to 0 all reports will be kept until the maxNumberOfReports is reached Choices are 0 to 365 The default is 90 maxNumberOfReports Defines the maximum number of unmatched reports to store Unmatched reports are maintained in an first in first out basis The oldest reports will be del
177. s interpreting 13 4 media type and profile parameter settings 3 46 to 3 47 assigned to input bin 2 16 configuring 5 2 to 5 4 configuring in Manual Detect mode 5 2 configuring in Smart Detect mode 5 4 currently configured how determined 3 46 for a job how determined 3 46 parameter setting examples 3 47 mediaType parameter Job Profile 3 41 3 46 mediaType parameter Scheduled Archive Profile 11 5 medical information precautions xxx messages status 13 1 to 13 2 MiMviewer 5 16 11 11 MITRA broker 10 2 10 3 10 9 mobile use 12 9 modality workstations xi 4 1 modification codes xx move_timeout_seconds parameter QRSCP Profile 10 5 narrated message volume setting 13 6 netmask parameter Network Profile 3 9 network parameters descriptions 3 24 parameters setting from the Setup screen 3 23 Network Name network parameter 3 25 Network Profiles copying 3 12 example 3 12 setting up 3 7 to 3 12 Network Speed Duplex network parameter 3 26 Network tab 3 23 networkName parameter Network Profile 3 10 new_association_for_each_ retrieve parameter QRSCP Profile 10 5 num_associations_per_retrieve parameter QRSCP Profile 10 5 O OsiriX Viewer 5 16 11 11 output bin 2 5 overrideForlR100 parameter Locale Profile 9 10 P PACS 10 2 10 3 10 4 10 9 PACS broker 10 2 10 3 PACS workstations xi 4 1 Password field 3 21 password changing 3 20 patient information precautions xxx patient
178. s set to True Virtua C ignores the user entry for this parameter and sets it automatically If Virtua C is not in Smart mode this parameter can be changed from the Ink and Media tab in the Utilities screen NOTE Users are responsible for making sure that the actual media type loaded in the input bin matches the choice for this parameter Codonics Virtua C User s Manual 3 27 Table 3 4 System Profile Format and Parameters Continued Parameter Description doSmartDetectLoadedMediaType Specifies whether Smart Detect mode is enabled for media type configuration during which Virtua C automatically picks and loads the top disc from the input bin to determine the media type that is loaded Choices are e True The system automatically sets the inputBin parameter Virtua C automatically picks and loads the top disc from the input bin and sets the inputBin parameter to match what is loaded e False the default The user sets inputBin parameter The inputBin parameter setting CD or DVD is determined from the System Profile on the SmartDrive or the user selection from the Ink and Media tab on the Utilities screen For more information refer to Configuring and Loading Media on page 5 2 maxStudyAge Specifies the maximum number of days a study will be stored in the system before being removed by the hard drive storage recovery operation only recorded studies will be removed The value 0 the default indicat
179. sessions For faster response limit the number of responses are slow or are active remote web access sessions to ten sluggish The message Network Virtua C did not start up properly Reboot Virtua C server not found is displayed in the web The network settings are incorrect Remove the SmartDrive mount it on a browser PC and check whether the network settings in the file profiles network network default txt are correct Improper hardware setup Verify that the network cable is connected Verify that the SmartDrive is connected Message indicates that The SmartDrive has been removed Verify that the SmartDrive is properly the SmartDrive is not inserted in the USB port behind the installed output bin The SmartDrive does not have a valid Verify that a valid SmartDrive is license or security code inserted Data stored on the SmartDrive is Contact Codonics Technical Support missing or corrupt I 33OVV _ VVVVVVVVVVX LL 13 8 System Status and Troubleshooting Table 13 3 Troubleshooting Continued Problem Possible Causes Solutions Virtua C default Caps Lock is on when entering the Turn the keyboard s Caps Lock off and usernames admin or password reenter the password virtua do not work Usernames or passwords are Remove the SmartDrive and mount it corrupted or the passwords have been ona PC Delete the files forgotten profiles user user admin txt and profiles user user virtua txt from the Smar
180. specified in the discLabel parameter will be used for a physician copy discLabelPatientCopy Specifies the label that will be used on patient copies of recorded discs If this field is blank or contains the value No_Override the default the label specified in the discLabel parameter will be used for a patient copy discLabelAnonymousCopy Specifies the label that will be used on anonymous copies of recorded discs If this field is blank or contains the value No_Override the default the label specified in the discLabel parameter will be used for an anonymous copy discLabelLegalCopy Specifies the label that will be used on legal copies of recorded discs If this field is blank or contains the value No_Override the default the label specified in the discLabel parameter will be used for a legal copy 3 40 Setting Up the Software Table 3 7 Job Profile Format and Parameters Continued Parameter Description includedDicomViewer Specifies the name of the file that contains the DICOM viewer application to be included on the disc To include multiple DICOM viewer applications on a disc add an includedDicomViewer entry for each viewer ao oO 2 Le i T gt o wn Ey o oO The DICOM viewer applications that are available to a site are included in the viewers folder on the SmartDrive The default viewer application is Clarity_Viewer vwr the Codonics Clarity Viewer for English For addit
181. t and will not vibrate or shake when the device is operating For additional location precautions refer to Location Precautions on page xxv n oO f 2 i T gt oO I o a o Lu Codonics Virtua C User s Manual 2 2 QShipped Components Virtua C is shipped in cartons that contain the following system components Controller Recorder Supporting documentation package including the Virtua C Quick Reference Warranty and support documents The following items are found in the Accessory Kit box SmartDrive USB flash drive Output bin Eject ramp Controller power cord Recorder power cord eSATA cable USB cable Ethernet cable Software Installation disc Software Accessories and Manuals disc Setting Up the Hardware gt gt Inspect the cartons for damage that might have occurred during shipping Report any damage to the shipping company Save the cartons and packing materials in case you ever need to transport Virtua C later WARNING The shipping cartons are heavy To avoid injury use two people to unpack and position the components CAUTION When removing the Controller or Recorder hold under the front and rear of the device Do not lift the device by the foam packaging Codonics Virtua C User s Manual n oO f 2 i T gt oO I o a o Lu entifying the Parts Controller and Recorder Front Components The follow
182. t up on the DICOM host with an AE Title called patient For more information about configuring a DICOM host to support submitting studies to Virtua C refer to Chapter 4 Codonics Virtua C User s Manual 3 55 3 56 Logging Out Y gt Click the Log Out button at the top right of the screen To log out Click Log Out admin 8 31 08 11 37 AM The Login screen displays Qhutting Down and Rebooting Before attempting to shut down or reboot Virtua C make sure that all jobs have finished and all users have logged out TS Perform a soft shutdown by pressing the System power button for about a second To shut down or reboot the system System power button OR Setting Up the Software 1 From the Login screen click the Shutdown button at the top right of the screen Click Shutdown 8 31 08 12 06 PM You are prompted as to whether you want to shut down the system reboot the system or cancel the shutdown Alert Please select the system shutdown mode gt Shutdown Cancel 2 Click the desired shutdown option Shutdown is complete when the front panel status lights turn off If rebooting Virtua C startup is complete when the System status light is green again NOTE If the system becomes unresponsive press and hold the System power button for at least 5 seconds to perform a hard shutdown NOTE Shutting down while a study is being sent might leave an incomple
183. tDrive reinsert it into Virtua C and reboot Virtua C Virtua C will automatically recreate the admin and virtua login accounts with the password codonics Site defined usernames Usernames or passwords have been Log in as admin click the Setup button do not work forgotten then click the Users tab Verify that the username is present and change the password if necessary The entire Virtua C user The browser window is too small Increase the browser window size interface is not being displayed in the web The Windows display resolution is not Change the Windows display browser window high enough to display the entire resolution Virtua C user interface which is 1024 x 768 pixels The monitor s screen is too small Use a monitor with a larger screen 68 Virtua C does not shut The software did not shut down Press and hold the System power 5 5 down after waiting for 2 properly button at the front panel for at least 5 D o minutes seconds to force Virtua C to power off 8 N The date and time format The locale is not set correctly Set the locale for the region in which 2 2 are not correct Virtua C is being operated Refer to a Setting Up the Locale Profile on page 9 7 The locale is correct but the format does Try a different locale that uses the same not match the user preference language but a different date and time format Codonics Virtua User s Manual 13 9 Table 13 3 Troubleshooting Continued Pro
184. te study on Virtua C Codonics Virtua C User s Manual 3 57 wn 2 2 le i T gt wn o p lt gt Sending Studies to Virtua C QContiguring a Typical DICOM Host Codonics Virtua is a DICOM Storage Class SCP Service Class Provider that can accept incoming DICOM Store associations no 3 2 5 a a S o he ro 3 5 Oo Any system that supports DICOM Store should work with the device Typical DICOM hosts that would connect to the device include e Modality workstations e PACS workstations e Primary and secondary image acquisition systems Configuring a DICOM host to send images to the device requires the following settings e The device hostname or IP address The device must be configured with an IP address that is accessible from the DICOM host e DICOM TCP port The device uses the TCP port number set up in the network configuration For more information refer to Setting Network Parameters from the Setup Screen on page 3 23 Codonics Virtua C User s Manual 4 1 4 2 e DICOM AE Title The device uses the Called AE Title from the DICOM host to control the media type CD or DVD content and printed label on the disc For more information on how the device uses Called AE Titles refer to Sending Studies to Record to Disc below Most DICOM hosts require these settings to successfully connect to the device Specific details about how to con
185. tem Logs Records all logs that do not contain patient information Patient Logs Records all logs containing patient information Patient and System Logs Records all logs 3 Click the Record button A confirmation alert displays Alert This operation will record the selected logs to a disc It takes about a minute to prepare the data for the disc and a few minutes to record the disc Do you want to continue a Mere 12 2 Maintenance 4 Click the OK button to continue with the capture or the Cancel button to cancel it Status information displays Info Initiating recording logs When the capture is complete the Diagnostics tab displays If patient log files were recorded the name of the Virtua C user who initiated the log file recording is included in the logs 2 3 5 D 3 O to QBacking Up SmartDrive Files As a security measure in the event that the SmartDrive is not working properly or is lost you may also want to back up the files on the SmartDrive YP 1 Notify all Virtua C users to log out To copy 2 On the Studies and Discs tabs verify that no jobs are being SmartDrive processed files to a PC 3 Log out and shut down the system refer to Logging Out on page 3 56 and Shutting Down and Rebooting on page 3 56 The device powers off at the end of the shutdown process displays indicating that the SmartDrive has been removed Once it is rei
186. ter QRSCP Profile 10 5 RIS 10 2 10 3 10 4 10 12 robotic disc transporter 2 5 role1 parameter User Profile 3 18 runOn parameters Scheduled Archive Profile 11 2 Index Ss safety location of labels xv xvi precautions xxiii to xxiv Schedule option Scheduled Archive 11 8 Schedule tab 11 7 Scheduled Archive 11 1 DICOM viewers selecting 11 10 DICOM viewers selection issues 11 11 disc content 11 13 disc creation 11 12 disc labels 11 14 log files 11 13 options 11 8 Scheduled Archive Profile 11 2 example 11 6 format 11 2 parameters descriptions 11 2 scp_ae_title parameter QRSCP Profile 10 5 scp_ip_address parameter QRSCP Profile 10 5 scp_port parameter QRSCP Profile 10 5 screenSaver parameter System Profile 3 29 secondary image acquisition systems xi 4 1 security features 12 4 to 12 6 Select Job Profile job option 5 12 Select Network Profile network parameter 3 24 Select Viewers button 5 15 11 10 Select Viewers screen 5 15 Selected Media options 5 3 Selections Options screen 5 8 serial number label xx Service Class Provider SCP 4 1 Setup button 3 20 3 23 3 33 3 34 shipment of Virtua C 12 9 shock label location xvi Shutdown button 3 57 shutting down Virtua C 3 56 to 3 57 Siemens eFilm Lite Viewer 5 16 11 11 Siemens Media Viewer 5 16 11 11 Siemens Novius 10 9 Siemens syngo XS Imaging Viewer 5 16 11 11 Site Profiles creating 3 8 3 30 example 3 32 format 3 9
187. the back edge of the rear lip of the ramp should be up against the tabs as shown below Tabs on Recorder floor 6 Load up to 20 blank discs recording side down into the input bin Loading disc into input bin n 2 i T gt D I o a o p Codonics Virtua C User s Manual 2 17 The bin is assigned a media type either CD or DVD which is indicated by the CD or DVD status light on the front panel and by the Media indicator on the Dashboard displayed on the user interface For information about setting the media type assignment refer to Setting Up the System Profile on page 3 26 The supported media disc types are CD R with a suggested recording speed of 48x or higher and DVD R with a suggested recording speed of 18x or higher printable surfaces Only use Codonics recommended discs Contact Codonics Customer ya NOTE The Recorder is designed to print labels on certain brands of discs with specific b Service for a current list of recommended discs and suppliers 2 18 Setting Up the Hardware Powering On the Device Y gt 1 Connect the power cord from the Controller to a grounded power outlet that supplies the appropriate voltage for the To power on the device applicable country WARNING The power cord plug is the main disconnect for the device The power outlet should be near the device and be easily accessible WARNING Remove the power cord plug from
188. the contents of the hot folder looking for subfolders and control files sent by host systems Each subfolder is processed as a separate job by Virtua C To submit a job a host system copies a subfolder containing a set of files to the hot folder The host system can also copy an optional control file that overrides the default job settings assigned to the hot folder When a subfolder is received by Virtua C the contents of the subfolder are recorded to disc and a label is printed on the disc If a control file is included settings such as media type disc label and number of copies can be tailored for that job For information about how to set up Direct to Disc and send jobs contact your Codonics representative Recording and Labeling a Disc lt gt Working with Studies Chow Studies Are Stored and Removed Codonics Virtua C automatically manages studies stored on the hard drive and removes the oldest studies that have been successfully recorded to disc to make space for new studies When space is needed for new incoming studies the oldest study that has been recorded to disc is deleted from the hard drive If a study has not been recorded it will remain tagged as a new study in the Studies list until it is recorded It will not be automatically removed regardless of how old it is If the hard drive fills up with new studies that have not been recorded to disc and no space remains for any more incoming studies
189. the power outlet to disconnect overall power to the device WARNING Grounding reliability can be achieved only when the equipment is connected to an equivalent receptacle marked Hospital Only that is Hospital Grade CAUTION Before powering on the unit make sure that the Recorder s pick arm is not holding a disc If it is remove the disc gt BD 2 Press the System power button on the Controller front panel to power on the device System power button n oO f 2 i T gt oO I o a o Lu Codonics Virtua C User s Manual 2 19 2 20 When Virtua C has completed its startup successfully the System status light at the front will be on For more information about interpreting the System status light refer to Front Panel Status Lights on page 13 4 System status light System Information button If Virtua C has started up successfully normally the narrated message Virtua is ready to process jobs plays However because the color ink cartridge has not been installed you will hear this condition indicated in the narrated message You are now ready to install the ink cartridge Setting Up the Hardware G installing the Color Ink Cartridge Codonics recommended color ink cartridges to ensure proper operation of the device and proper labeling of the disc Contact your Codonics representative for information about how to order the recommended b
190. thernet cable Ethernet cable connected to Virtua C wn D f 2 Le T gt D I 2 a o D Codonics Virtua C User s Manual 2 11 5 Connect the power cord to the Controller power input port Controller power cord Controller power cord connected to Virtua C 2 12 Setting Up the Hardware QSetting Up the Device for Use There are several tasks required to set up the device for use e Specifying site specific configuration parameters in Virtua C profiles on the SmartDrive e Inserting the SmartDrive in its USB port e Attaching the output bin e Installing the disc ramp e Loading discs into the input bin e Installing the color ink cartridge Y gt 1 Configure site specific parameters in Virtua C profiles on the SmartDrive To set up the device for use For more information about configuring the profiles that typically require site specific information refer to the following topics For general information about editing profiles refer to Creating and Modifying Profiles on page 3 6 To configure network settings refer to Setting Up Network Profiles on page 3 7 To configure site information refer to Setting Up Site Profiles on page 3 30 To set the media selection mode
191. to record the studies Choices are CD or DVD the default Codonics Virtua C User s Manual 11 5 A sample Scheduled Archive Profile would look like the following ScheduledArchiveProfile enabled true runOnMonday true runOnTuesday false runOnWednesday true runOnThursday false runOnFriday true runOnSaturday false runOnSunday false waitForFullDisc true includeSelfCheckProgram false verifyDiscsAfterRecord false copies 1 daysToWaitForReport 0 timeOfDay 03 00 discLabel Ink Saver Archive includedDicomViewer Clarity Viewer vwr mediaType DVD Scheduled Archive Scheduled Archive in the User Interface Scheduled Archive can be controlled from the Schedule tab on the Setup screen in the user interface The Scheduled Archive function is accessible by anyone logged in with administrator permissions admin 8 31 08 To out 11 43 AM m Site Date amp Time gt Schedule Schedule Profile default Enabled Schedule B B A A A Ee Start Time 03 oo Other DICOM Viewers Dee F Ink Saver Archive 7 Chery Engish v Wait for Full Disc Copies ET basa All settings made on the Schedule tab are stored on the SmartDrive in the Scheduled Archive Profile For information about the Scheduled Archive Profile refer to Scheduled Archive Profile on page 11 2 be included in the archive set CAUTION If a user deletes a study manually before
192. toRun parameter Job Profile 3 38 doEnableHL7Reports parameter HL7 Server Profile 10 12 dolncludeSelfCheckProgram parameter Job Profile 3 38 dolncludeXMLReport parameter Report Profile 10 10 doKeepOnlyLatestReport parameter Report Profile 10 10 doLimitStudiesPerDiscToLabelCapacity parameter Job Profile 3 38 doMatchAccessionNumber parameter HL7 Server Profile 10 13 doMatchExamDate parameter HL7 Server Profile 10 13 doPrintToDicomimager parameter Job Profile 3 38 doSafelyTruncatePatientNameOnLabel parameter Job Profile 3 39 doSmartDetectLoadedMediaType parameter System Profile 3 28 3 46 doUpdateReceivedTime parameter HL7 Server Profile 10 13 doUseDefaultNetworkName parameter Network Profile 3 10 doVerifyDiscsAfterRecord parameter Job Profile 3 38 DSR see DICOM Structured Reports DVD Selected Media option 5 3 DVD status light interpreting 13 4 DVD status light 2 5 DVD See discs Codonics Virtua C User s Manual 1 3 Edit Job Options window 5 9 Edit Options button 5 9 electronic emissions notices xxii enabled parameter Scheduled Archive Profile 11 2 Enabled Disabled option Scheduled Archive 11 8 enableHotFolder parameter System Profile 3 28 encryptedPassword parameter User Profile 3 18 end of study timeout 3 47 endOfStudyTimeout parameter Job Profile 3 43 3 48 Error job status indicator 7 3 Error study status indicator 6 3 ESD caution xxi label location xvi xxi European
193. tus and Troubleshooting CChecking System Status Dashboard Indicators The Dashboard located at the top of most screens provides graphical status indicators and information about Virtua C s operating condition Time to Complete indicator System status lights virtua 7 d lt og c o 33 oO wo D gt 9 gg 2o gt 9 o e oe 8 31 08 12 09 PM Media indicator Status messages Codonics Virtua User s Manual 13 1 The Dashboard includes the following indicators Time to Complete indicator This indicates the estimated amount of time remaining for all pending jobs for the currently configured media type to complete The round timer indicates the time remaining as an orange wedge The larger the wedge the more time is required If the timer is solid orange then at least one hour of time is required to complete all jobs The digital display next to the timer shows the hours minutes remaining e Input bin Media indicator Shows the currently configured media type and how many discs remain in the input bin e System status lights The three LED style lights indicate the overall status of Virtua C For more information about these refer to the next topic Interpreting Dashboard System Status Lights e Status messages Messages that provide basic information about Virtua C s operating state Clicking the Dashboard displays more detailed status information 13 2 System Status and Troublesh
194. ua C User s Manual vii viii Contents Chapter 10 Patient Reports Reports Related Features iii 10 1 Two Methods for Receiving DICOM Structured Reports 2 05 10 2 How Virtua C Processes Reports cccccccceeeseeeeeeeeeeteeeeeeeeeseaeesenaeeeed 10 2 Setting Up DICOM Query Retrieve 10 4 Setting Up the QRSCP Profile eececeeeee eee eteeee steer eeetaeeeesaeeee 10 4 Setting Up the QRSCU Profile 10 6 Guidelines for Configuring Virtua C on the DICOM Q R SCP Device 10 8 Setting Up Patient Reports cccccccceeeseeeeeeeeeeeneeeeeeeeeeeeeeeeeeeseeeeeneeees 10 9 Enabling DICOM Structured Reports 10 9 Modifying the Report Profile 10 9 Enabling HL7 Reports 10 11 RIS Configuration for HL7 Reports cccceeeeceeeneeseteeeeeteeeteneeeees 10 12 HL7 Server Profile Settings 10 12 Reports in the User Interface ss 10 15 How Reports Are Indicated in the User Interface 10 15 How Reports Are Indicated on a Disc Label 10 16 Viewing Reports on a Recorded DISC 10 17 Chapter 11 Scheduled Archive Scheduled Archive Profile cccccccccccsessssseeeseeeecesessssesseeceeeeeeeeeesseeeaes 11 2 Scheduled Archive in the User Interface c ccccccsessccesessteeeeeseneeeesens 11 7 Selecting DICOM Viewers 11 10 Selecting a DICOM Viewer to View Images on a
195. ua C remotely and help users with configuration troubleshooting and general product usage questions You must be logged in as a user with administrator privileges to run this utility NOTE Only a user at the site can initiate the remote access connection to Codonics Technical Support This prevents unauthorized access to Virtua C XY CAUTION Initiate a remote access connection to Codonics only when requested by Codonics Technical Support personnel Virtua C must be connected to a LAN that has Internet access for this utility to work Remote access requires that the firewall at the customer site allow outgoing and incoming network connections to Virtua C on TCP port 5500 When a connection is made Codonics Technical Support personnel can see the same screens as you and have the same control over Virtua C as you do This allows you and Codonics to work cooperatively to solve problems You can disconnect the session at anytime If either Codonics or a user at the site disconnect only a user at the site can initiate a new connection YS 1 Click the Utilities button To allow The Utilities screen displays t A R 2 If not already displayed click the Diagnostics tab Technical Support 13 24 System Status and Troubleshooting 3 Click the arrow buttons to select the appropriate connection as directed by Codonics Technical Support Select the connection as directed by Technical Support admin 8 31 08 11 51
196. ued Locale Profile Configuration Code Tier 1 Tier 2 Lithuanian Lithuania It_LT e Malay Brunei Darussalam ms_BN e Norwegian Norway Bokmal no_NO e Polish Poland pl_PL o Portuguese Brazil pt_BR Portuguese Portugal pt_PT Romanian Romania ro_RO e Russian Russia ru_RU e Serbian Serbia Cyrillic sr_CS1 o Serbian Serbia Latin sr_CS2 o Spanish Argentina es_AR o Spanish Chile es_CL e 5 Spanish Colombia es_ CO o z Spanish Dominican Republic es_DO e 5 Spanish Mexico es_MX e 5 Spanish Peru es_PE e Spanish Puerto Rico es_PR Spanish Spain International Sort es_ES Spanish Venezuela es_VE Swedish Finland sv_Fl Swedish Sweden sv_SE e Codonics Virtua C User s Manual 9 5 Table 9 1 Locales Tier 1 and Tier 2 Continued Locale Profile Configuration Code Tier 1 Tier 2 Tamil India ta_IN o Thai Thailand th_TH e Turkish Turkey tr_TR Vietnamese Viet Nam vi_VN o 9 6 Working with Locales DICOM Character Sets Supported by Virtua C Virtua C supports the following DICOM Standard character sets For more information refer to the Virtua C DICOM Conformance Statement Table 9 2 DICOM Character Sets Supported by Virtua C DICOM Defined Term Common Name Description ISO_IR 6 US ASCII 7 bit characters Default ISO_IR 100 ISO 8859 1 Latin Alphabet No 1 Western European ISO_IR 101 ISO 8859 2 Latin Alphabet No 2 Eastern Europea
197. vailable viewers Select the desired viewer then click the DICOM Studies button to launch the viewer ya NOTE If the DICOM Studies button is clicked without selecting a viewer the first viewer in the list will be launched Archive Disc Creation There are three ways an archive disc is created e A specific time as set using the options on the Schedule tab e Started manually by clicking the Start Archive button e Automatically when unarchived studies need to be deleted to make room for new studies This can happen at any time It ensures that studies are archived before they are deleted 11 12 Scheduled Archive All archive operations keep track of studies that have been successfully written to an archive disc If an archive operation fails for any reason the studies are preserved on Virtua C until successfully written to an archive disc This ensures that studies will not be automatically deleted when an archive operation fails wn iv gt a a gt iz lt Archive Disc Content Each archive disc is IHE PDI compliant with DICOM studies that conform to DICOM Part 10 specifications Studies on the disc can be imported into PACS or DICOM review workstations A DICOM viewer can be included on the disc which allows the studies to be directly viewed on a PC Archive Log Files The log file archiveLog csv which contains a cumulative list of all studies archived on all discs to date is includ
198. ve Service Class Provider QRSCP Profile includes configuration parameters that must be set up to support the Reports function It allows Virtua C to query a DICOM QRSCP device such as a PACS server for a list of reports One or more of the reports can then be retrieved and recorded to disc The QRSCP Profile file qrscp default txt is preinstalled on the SmartDrive in the profiles dicom folder You can modify this file to specify query retrieve configuration information For general information about modifying a profile refer to Creating and Modifying Profiles on page 3 6 Patient Reports The format and parameters of the QRSCP Profile text file are defined in the following table Table 10 1 QRSCP Profile Format and Parameters Parameter Description QueryRetrieveScpProfile Section identifier This parameter must occur before all other parameters in the file NOTE Do not change this identifier scp ae title The Called AE Title for the Q R server scp ip address The Q R server IP address scp port The port number of the Q R client on Virtua C query timeout seconds The number of seconds Virtua C will wait for query results before aborting the request The default is 3600 1 hour move timeout seconds Not used by the Reports function The maximum number of matching studies that will be accepted by Virtua C in response to a query max returned results The default is 100 request relat
199. w a site to send Addresses more than one AE Title per IP address e g Auto and Manual from a workstation Enabled when Static is selected as the IP assignment method Click the and buttons to specify how many additional sequential IP addresses to configure up to a total of five The range of the sequence of multiple IP addresses is displayed below these buttons Network Users X Schedule default Additional IP L Addresses 2 F ca DICOM Port The port number required for communication with other Number DICOM devices The default port number is 104 Network Name A network name that can be used to access Virtua C remotely instead of using the Virtua C IP address The default network name is based on the current IP address of the Virtua C and has the format NetworkName_3rdOctet_4thOctet To specify the network name uncheck the Use Default Network Name option and enter the desired name The network name can be up to 15 characters long and can include only the following characters upper or lower case letters A Z a z numbers 0 9 dash and underscore _ A network name change will take effect the next time the Virtua C is rebooted Codonics Virtua C User s Manual 3 25 wn 2 2 le i T gt wn o p 3 26 Table 3 3 Network Parameters Parameter Description Network Speed Specifies the network speed and duplex mode to be used Duplex Choices are
200. ware 22 2 51 C 8 123 8 F Temperature Ink 1 43 C 34 110 F Humidity Hardware 5 85 noncondensing Humidity Ink 5 80 noncondensing FDA cleared to market Class 1 device Full medical device compliance including FDA and MDD CE Class I GMP QSR ISO 13485 2003 and 60601 1 Safety and EMC EMI for Healthcare Facilities Class 1 equipment type ordinary IPXO continuous with intermittent loading Magasin d alimentation Magasin de sortie Nombre de graveurs Formats de gravure Technologie d impression R solution de l impression Cartouche d encre D bit Interface utilisateur Processeur M moire Sauvegarde de donnees Interfaces Protocoles r seaux M moire flash Dimensions Poids Alimentation Sp cifications Francais Un magasin d alimentation de 20 disques Un bac de sortie d une capacit de 25 disques Un double lecteur 18x DVD R CD R CD R DVD R Jet d encre Jusqu a de 4800 dpi 1 cartouche couleur CMY 25 CDs h 10 DVDs h gravure et impression Un navigateur web accessible a distance via Internet Explorer Inte Celeron D 2 Go 40 Go 1 10 100 Base T Gigabit Ethernet RJ 45 5 ports USB 2 0 Un navigateur Web accessible a distance via Internet Explorer Carte m moire flash pour l enregistrement des param tres de configuration Hauteur 26 7 cm Largeur 46 2 cm Profondeur 55 1 cm 14 6 kg 100 240 VAC auto commutation 50 60 Hz 175 VA puiss
201. yStudy For more information on these parameters refer to Table 3 7 on page 3 37 AutoDVD The job is automatically queued for recording on a DVD without user intervention AutoDVDSpeed Similar to AutoDVD but with the following Job Profile parameters optimized for speed e printMode color_good no 3 2 5 a a S o he 6 3 5 Oo e discLabel Ink_Saver e submitAutoRecordJob onAssociationEnd e endOfStudyTimeout 15 e discStudyGrouping byStudy For more information on these parameters refer to Table 3 7 on page 3 37 Default Default mode is used when the Called AE Title does not match any Job Profiles Default job options are the same as Manual mode job options Specific settings associated with Auto and Manual modes can be changed during the record procedure refer to Job Options on page 5 12 A site can also create additional custom Job Profiles The device supports up to 100 Job Profiles Job Profiles are stored on the SmartDrive to simplify transfer of settings when a device is swapped for service Codonics Virtua C User s Manual 4 3 There are many recording and labeling settings that can be controlled by Job Profile parameters For more information about creating and modifying Job Profiles and all of the parameters that can be set refer to Setting Up Job Profiles on page 3 35 4 4 Sending Studies to Virtua C lt gt obs Recording and Labeling a Disc
202. ype and so on You can also display more detailed information about a study KES Click the Details icon for the study To display Details icon study details The Study Details window displays Study Details Patient Name Elbow Ethan Patient ID Demo Study Patient DOB Patient Sex Study Date 12 8 48 M 8 7108 Study Time 9 17 AM Referring Physician Codonics Demo Study Study ID 504998 Accession Number 504998 Study Description Elbow Body Part Examined ELBOW Modality CR RPT Image Count 2 images 1 instance Study Received 11 53 AM Study Includes Report Yes Was Study Recorded No Was Study Archived No Called AE Title demo_study ____ OK codonics Virtua C User s Manual e amp m ey Oo c 2 i 72 eleting Studies Manually KES Select the studies that you want to delete then click the Delete button To delete multiple F Studies selected for deletion studies 8 31 08 igor 12 09 PM Click Delete to delete selected studies You are prompted to confirm the deletion 6 6 Working with Studies tS To delete an individual study Click the Delete icon for the study Delete icon You are prompted to confirm the deletion Codonics Virtua User s Manual 6 7 e amp 2 le Oo e c 2 77 lt p gt Working with Jobs 5 Z 2 Le 4 gt ce o ao
203. ystem logs all recorded discs in these files A disc log file is a comma separated text file that can be imported into a spreadsheet The file is useful for compliance with HIPAA and other regulations Codonics Virtua C User s Manual 3 5 3 6 CGreating and Modifying Profiles x gt Profile files are used to define settings for the system configuration user accounts site parameters Job Profiles which control how incoming studies will be recorded and printed disc labels These files are stored on the SmartDrive in the profiles folders Profile files are text files The general procedure for modifying these files is 1 Verify that no jobs are currently being processed and no studies are being received 2 Log out and shut down Virtua C refer to Logging Out on page 3 56 and Shutting Down and Rebooting on page 3 56 Virtua C powers off at the end of the shutdown process CAUTION If the SmartDrive is removed improperly while a study is being processed file corruption could occur NOTE If you do not shut down the system before removing the SmartDrive a message displays in the user interface application indicating that the SmartDrive has been removed Once it is reinserted the system prompts you to reboot 3 Remove the SmartDrive which is inserted in the USB port behind the green output bin 4 Mount the SmartDrive in a USB port on a PC The SmartDrive will appear as a standard USB flash drive 5

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