INDEX 1. MASTERS 1.1. Payment Mode
Contents
1. Click on the lt New gt button Rider Code Enter Rider code The code can be of maximum 5 characters Rider Name Key in the Rider name you wish to create The Rider name can be of maximum 25 characters Other Details Tab2 Key in the details of the rider in the respective field like Full Address Contact Number To save the changes click on the lt Save gt button How to Edit a Rider Click on the lt Master gt in main menu and click the lt Rider gt from the drop down menu list Click on the lt Edit gt button Key in the Rider Code or select the same from the list provided on the form left side Then all the details are displayed The Rider Code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the lt Save gt button to confirm the changes How to Print a Rider Click on the lt Master gt in main menu and click the lt Rider gt from the drop down menu list Click on the lt Print gt button and a list of Rider is printed eRetail Cybertech Pvt Ltd Page 14 of 40 User Manual FlexiFnB Basic 1 11 CAPTAIN MASTER A captain is the person who takes the Order in a restaurant from the customer and the same is sent to kitchen for preparation of food Every order is linked to a captain which helps in the MIS reports Add New Captain Click on the lt Master gt on the main menu and2. gt Click on the lt New gt button Kitchen Code Enter Kitchen code The code can be of maximum 5 characters Kitchen Name Key in the Kitchen name you wish to create The Kitchen name can be of maximum 15 characters Kitchen Printer Select the appropriate printer which you want to attach to the selected kitchen This will get printed only if the Kitchen Printing is enabled in the Bill configuration To save the changes click on the lt Save gt button How to Edit a Kitchen Click on the lt Master gt in main menu and click the lt Kitchen gt from the drop down menu list Click on the lt Edit gt button Key in the Kitchen code or select the same from the list provided on the form left side Then all the details are displayed The Kitchen code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the lt Save gt button to confirm the changes How to Print a Kitchen Click on the lt Master gt in main menu and click the lt Kitchen gt from the drop down menu list Click on the lt Print gt button and a list of Kitchen is printed eRetail Cybertech Pvt Ltd Page 9 of 40 User Manual FlexiFnB Basic 1 7 MENU MASTER A Menu Master is the most important master A menu master will have a unique code to identify easily in all the transactions And it is linked with various attr
3. eRetail Cybertech Pvt Ltd Page 26 of 40 User Manual FlexiFnB Basic 2 5 X Reading Shift End Report This X Reading is done in the application to generate a report giving the details of sales happened during this particular shift and also the Payments Receipt Expenses during the shift To generate the report do the following Click on the lt Reports gt on the main menu and click the lt X Reading gt from the drop down menu list or click on the Shift End button on billing screen The below currency declaration screen will be displayed Here you need to click the collection Coolum row to enter the denomination details as per the collections done during the said shift 1000 00 idi Click on the End Shift button to close the shift and the application will generate a report giving the details of sales happened during this particular shift You can also view the shift end report before ending the shift For this you need to click lt View gt The above report will be generated only at the time of performing the shift end eRetail Cybertech Pvt Ltd Page 27 of 40 User Manual FlexiFnB Basic 2 6 Z Reading Day End Report The Z Reading Day End report will be generated only at the time closing for performing the end day process in the application On doing Z reading the business date will be changed to the next business date Click on the lt Reports gt on the main menu and click the lt Z Reading gt f
4. Menu master And the Combi Item Sale Price cannot be more than the sum of menu items linked Menu Code Key in the Menu Code or select from the browser by clicking on it or by pressing lt F4 gt key The code which you want to link in Combi Qty Key In the Qty of the menu item which you want to offer in optional combi Optional Combi Select the Optional Combi s for the Menu item if required from the drop down list of Optional combi To save the changes click on the lt Save gt button How to Edit a Combi Click on the lt Master gt in main menu and click the lt Combi gt from the drop down menu list Key in the Combi Code or select from the browser by clicking on it or by pressing lt F4 gt key And select the required code from the list The Combi Code is non editable You can delete add Menu item and change the Quantity Once the changes are made click on the lt Save gt button to confirm the changes eRetail Cybertech Pvt Ltd Page 13 of 40 User Manual FlexiFnB Basic 1 10 RIDER MASTER A Rider is used for the delivery service where the order delivery is assigned to these riders The rider delivers the items to the customer and collect the Payment Add New Rider Click on the lt Master gt on the main menu and click the lt Rider gt from the drop down menu list gF Rider Edit ESI Alpha Num Pad 1 Main Details Y 2 Other Details Rider Search By Rider Code Rider Code y
5. eee eren eee DO 3 7 Access Level i id dd did User Manual FlexiFnB Basic 1 1 Payment Modes Master Payment Mode is used to create the different type of Payment you would accept in the tendering process during billing Each Payment type could have different action that needs to be performed during the tender process and those actions can be defined now For example during a Cash mode of tender you would want the cash drawer to open and for a Credit Card mode you might want to capture the card details of a customer Add New Payment Mode Click on the lt Master gt on the main menu and click the lt Payment Modes gt from the drop down menu list x Payment Mode Alpha Num Pad Payment Payment Name Search By Payment Code Payment Code CARD Detail COUPONS Details Iv Open Drawer Iv Popup EX Payment Code per Fi Change Approval Code Pay Group CARD T Over Tender Payment Name RN E Click on the lt New gt button Payment Code Key in payment code you wish to create The payment code can be of maximum 10 characters Payment Name Key in the payment name you wish to create The name can be of maximum 10 characters Pay Group Select the appropriate Group which you want to link into The purpose of this is to group all similar payment modes as one for the purpose of MIS For example there could be multiple credit card payment modes the you may create but i
6. Function Flag FlexiFnB Basic To make changes to the System Function Flag settings click on the Configuration on the main menu and select System Function Flag option The Captions of the lt Buttons gt in the main screen as displayed in the image which appears on the right side of the main screen can be changed by the user Apart from changing the caption you can also add an image and back ground color for the lt Buttons gt Service Settings Code Default Caption User Caption Back Color Pic Path Status DELIVERY DELIVERY 147483533 T DINE IN DMNEIN 1147483633 DAY END 7147483633 EXT 7147483633 LOGOUT 747483633 PAY IN RECEIPTS 7147483633 PAYOUT EXPENSES 142483633 PICKUP PICKKUP 147483633 SHIFT END 147483633 TAKE AWAY TRAKEAWAY 147483633 r Caption Settings Code Active Inactive r Button Picture Setting Y tere r Button Background Color Remove Back co Set User Defined Reset to Default c DINE IN TAKE AYAY DELIVERY PICK UP gis SHIFT END From the above screen you can click on the Code of the Caption you want to edit For example if you want to make changes in Dine In click on DI and you can see all the details of Dine In in the Caption Settings on the right side of the screen as displayed below r Service Settings 147483633 147483533 DAY END 1147483633 EXIT 1147483633 L
7. Group Code Key In the Group code to which you want the Menu to be linked or Select the Code from the Browser by clicking the browser or by pressing F4 key Department Code Key In the Department code to which you want the Menu to be linked or Select the Code from the Browser by clicking the browser or by pressing F4 key eRetail Cybertech Pvt Ltd Page 10 of 40 User Manual FlexiFnB Basic Tab 2 PRICE Tax Code Dine In Take Away Delivery Pick Up Discount Open Rate Combo Set Decimal 2 Price 3 Button Tas RE Dine In Takeaway I7 Discount Open Rate Delivery Combo Set Pickup Decimal Sale Price Key In the Tax code which is applicable to the menu item or Select the Code from the Browser by clicking the browser or by pressing F4 key Enter the Menu Price for Dine In Service Enter the Menu Price for Take Away Service Enter the Menu Price for Delivery Service Enter the Menu Price for Pick Up Service If this option is checked while creating an Menu Item then application will allow the authorized User to give discount for the Menu Item at the time of billing If this option is checked while creating an Menu Item then application will allow the authorized User to change the Menu Item price at the time of billing If this option is checked while creating an Menu Item then application will consider it as Combi Item and displays in
8. N If you want to remove the buttons Back color DE then click on Remove Back Color button Cancel Set Dept Caption This is used to Set the Department button caption of two lines To set it click on the Set Dept Caption button then a 2 line caption menu will be displayed As below ion Li GULAB Ok Caption Linet Caption Line2 Enter the Caption Line 1 amp Line 2 and click on lt OK gt button or press lt Alt O gt key to same the same eRetail Cybertech Pvt Ltd Page 21 of 40 User Manual FlexiFnB Basic 2 Reports eRetail Cybertech Pvt Ltd Page 22 of 40 User Manual FlexiFnB Basic 2 1 Bill Summary Report This report will give you the details of the sales for the selected date on a Summary wise displaying the bill wise with amount along with payment mode used To open the same Click on the lt Reports gt on the main menu and click the lt Bill Summary Report gt from the drop down menu list e Bill Summary Bill Summary Print Merged Bills m mM Datel 4 Ram as PORE E Select the From and To date for which you need to view the report The above report can be generated based on Shift Payment Mode amp POS No wise If you want to view old dates report you need to click on Previous Day and enter the From and To dates Click on the Print button to open the view the report This report can be generated based on DOS and Windows a
9. OGOUT 1147483633 PAY IN RECEIPTS 1147483533 PAY OUT EXPENSES 147483533 PICKUP PIC amp KUP 1147483633 SHIFT END 1147483633 TAKE AWAY T amp AKEAWAY 147483633 r Caption Settings Active Inactive v User Defined Caption DERNAN E Picture Setting ove et Button Background Color DINE IN Remove Back Color Set User Defined Reset to Default From the above you can change the caption as required Also you can enable or disable the button eRetail Cybertech Pvt Ltd Page 35 of 40 User Manual FlexiFnB Basic 3 4 1 Button Picture Setting Enter the Image Path or click on the Browser button the following image path selection browser will be displayed as shown below Look in FlexiFNB J amp ek E8 O Agreement 5 RemovedItemLists z AllDatabases Reports My Recent audit Reports old Documents BackUP iC SalesReports common C3sQL2005 Express Edition Q DontDelete 5 SQLDBLOG Sh ErrLog xlReports Cert Journal auicsk Location 5 MasterExcelfiles Picture kg File name li Open My Network Files of type Picture x Cancel amp 7 o E L2 Open as read only From the browser select the image path Then the image will be set to the Service Button To Remove the image from the button Click on the Remove Picture button 3 4 2 Button Back Color To Set the button color click on the but
10. STEM SETUP To make changes to the company settings click on the Configuration on the main menu panel and select System Setup option x System Setup Alpha Num Pad Pos No Payment Mode CASH Shift No Bano 1 Business Date 72007 Use Address1 Opp J C Brothers Aden pue Zo Phone No 65165568 esto iste E o apro ne esperas JUN els D FlexiFNB basic Picture eLogo jpg El O 0 The above setting are already done at the time of installing software amp most of them can only be viewed The following details are currently set and are displayed directly amp cannot be modified Pos No Payment Mode Shift No Bill No Business Date User Id Company Name Displays the Company Name Address 1 28 3 Displays the address and allows you to edit the same if required Zip Displays the Zip postal code and can be edited Phone Displays the phone number and can be edited CST LST No Displays the CST No and can be edited Logo Displays the current logo path and can be edited Running message Displays the current idle running message for the customer display and can be edited Once you have done the required changes click on the lt Save gt button and then click on the lt Yes gt button The system will log out for the changed setting to take effect You need to again login into the application eRetail Cybertech Pvt Ltd Page 34 of 40 User Manual 3 4 System
11. User Manual INDEX 1 MASTERS 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 1 16 FlexiFnB Basic Payment Modena a A Discount Master osse eee eo sinks tsss erdes Ro Group MasIBE oue oe sees E O Department Masters cidad ias 7 aX MASCR a is O Kitchen Master i e ansiada dao Menu Master ds OST Optional Compi 5 iio eco xxv ue BEP CH EXEXR RUE MERO n EN ER ER Feu Rx Rire ene ke Combi MIASLCE EE E Rider Ubris M ERR l4 Captain Masters cea EE Oo PR dos Waiter VIaSUeT c cs iso euo nies uv oe A LO Table Master erroe ii iii L7 Reason Master cocoa ee ae eee ere see e eve ae eee eo ave es reseevosueeceescescoocesees 0 Declaration Master eee este npe r rrt recortes eee eee phe sre ooo rovs voe 20 Button Settings s oceso esee A A 2 REPORTS 2 1 22 2 3 2 4 Bill Summary Reportera ar Sales REO LA Tax Report a A A A A ARAS Walter Reportera O eRetail Cybertech Pvt Ltd 18 Page 1 of 40 User Manual 2 5 2 6 FlexiFnB Basic X R ading Repo DHT A Z REAPING Repo Fin esie ion izo 3 CONFIGURATION 3 1 3 2 3 3 3 4 3 5 3 6 eRetail Cybertech Pvt Ltd Page 2 of 40 ACCESS Level E 3031 Us Mat ZO System Setup A OA System Functions Flag vs ss reis rese e ero oue aret your na vx E eR Vue E PPAR JD Bill Configuration Flags ecce eee eee
12. al FlexiFnB Basic 1 2 Discount Master Discount is used to create Pre Defined discounts instead of providing access to cashiers to give manual discount With this the cashier has not option but to use only the pre defined discounts Add New Discount Click on the lt Master gt on the main menu and click the lt Discount gt from the drop down menu list x Discount Discount Code Discount Name Search By Discount Code Alpha Num Pad 10 PERC 20 PREC Discount Cod 30 PERC 1 Name Y 2 Details 40 PERC Discount Code 50 PERC Discount Name 20 PREC Discount 2 20 00 L4 Click on the New button Discount Code Enter Discount code The code can be of maximum 5 characters Discount Name Key in the Discount name you wish to create The Discount name can be of maximum 20 characters Discount 96 Key In the discount percentage which you wise to define To save the changes click on the Save button How to edit a Discount Click on the Master in main menu and click the lt Discount gt from the drop down menu list Click on the Edit button Key in the Discount code or select the same from the list provided on the form left side Then all the details are displayed The Discount code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the Save button to co
13. anges How to Print a Waiter Click on the lt Master gt in main menu and click the lt Waiter gt from the drop down menu list Click on the lt Print gt button and a list of Waiter is printed eRetail Cybertech Pvt Ltd Page 16 of 40 User Manual FlexiFnB Basic 1 13 TABLE MASTER A Table plays most important role in the Dine In service restaurant Where in the customers occupy table and order for the food The Service Billing is done based on the table number Add New Table Click on the lt Master gt on the main menu and click the lt Table gt from the drop down menu list x Table Table Number Table Description SCAN Table Number Alpha Num Pad TA TABLE1 TABLE2 Table Number Table Type C AC NonAC Table Number Table Area Minimum Pax Maximum Pax Table Phone gt Table Status vacant y Click on the lt New gt button Table Type Table Number Table Description Table Area by Min Max Pax Table Phone Table Status Select the appropriate type AC NonAC of the table which you want to book order for You can set a special price for AC Table which will effect when ever you select the AC Table Key in the Table No which can be Alpha Numeric amp maximum 5 characters Key in the Table Description you wish to create The description can be of maximum 15 characters Key in the Table Area code or select from the browser by clicki
14. asters x Masters x Y Reports X Bill Summary Y Bill Summary x Sales Report Y Sales Report x Tax Register X Tax Register X Vaiter Commission Report y O Report X Shift End X DeyEnd x Configuration x Configuration EV ici x Vindov x Quit x Quit Now press the lt Space gt bar key at Reports Bill Summary Sales Summary Shift End Dayend and you will see the above screen Left Side changes as the screen shown in Right Side On completing all selection click on the lt Save gt button and then the lt Close gt button Now let us create the user level 2 for Cashier with the Sales Option and reports and save the same The selected option will be as shown in the below screen To enable the Reports click on Reports and press the lt Space gt key The lt Space gt key is used to enable or disable the option To enable or disable various sub options under Reports double click on Reports or click on the to the right side of Reports In this example we have enabled all the sub options under Reports zj User Level Leeo 7 Leveipesc saen JA fv SelectAll X Misstere Sales Options X Sales z j a Y Reports Pip E A Y Bill amp vise Sku Sales Report v Discount Quick amp Hourly Sales Report Y amp Bill Summary v NoSale v Suspence Voucher Y amp Pay In Out Report vering V Direct Tender Y amp X Reading Shift End ah Y amp Z Reading Day End KV Pause Iv Muti Bl Nos Y Sales Report s Y Med
15. ce Ovemide Add New Customer Void BePrint View X Z Reading Quantity Ovemde View Sales Report View Bill Summary To create a new level key in the level number press Enter key In the Desc column key in the level name you would like to create For example Let us say you want to create access level 10 and the description as Cashier For this First key in the number 10 in the Level No and press the Enter key then key in Cashier in the Desc and press the Enter key Incase any level has already been created with the same Number then the description and the rights given will be displayed To select the modules to be assigned to this level from the Sales Options you can either click the select all option or click only on those Sales option you want to assign for this level Similarly from the left side of the screen you can assign module wise rights You can give full rights by clicking on the Select AII or by selecting only those you want to give for this level To assign specific modules double click on the main module name and press the Space bar key and you can see the main module The Space bar key acts as a toggle to enable and disable a module eRetail Cybertech Pvt Ltd Page 30 of 40 User Manual FlexiFnB Basic For example if you want to enable the Reports module double click on the Reports and you will see the sub module as below sg user tevet Select AJ f Select Alt X M
16. characters Percentage Key In the Tax percentage which you wise to define To save the changes click on the lt Save gt button How to Edit a Tax Click on the lt Master gt in main menu and click the lt Tax gt from the drop down menu list Click on the lt Edit gt button Key in the Tax Code or select the same from the list provided on the form left side Then all the details are displayed The Tax Code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the lt Save gt button to confirm the changes How to Print a Tax Click on the lt Master gt in main menu and click the lt Tax gt from the drop down menu list Click on the lt Print gt button and a list of Tax is printed eRetail Cybertech Pvt Ltd Page 8 of 40 User Manual FlexiFnB Basic 1 6 KITCHEN MASTER A Kitchen is used to link and classify the menu items based on the respective specialized kitchens When ever a order is punched in the system the KOT will get printed in the respective kitchen Add New Kitchen Click on the lt Master gt on the main menu and click the lt Kitchen gt from the drop down menu list kT kitchen xl Kitchen Alpha Num Pad Kitchen Code Kitchen Name Search By Kitchen Code 01 COMMUN KITCHEN kitchen Code m Fiche Coe Kitchen Name COMMON KITCHEN Kitchen Printer l hd A y 2 L
17. click the lt Captain gt from the drop down menu list xi Captain Alpha Num Pad EXA Search By Captain Code C1 JHONSON Captain Code y 1 Main Details L 2 Other Details Captain Name JHONSON gt Click on the lt New gt button Captain Code Enter Captain code The code can be of maximum 5 characters Captain Name Key in the Captain name you wish to create The Captain name can be of maximum 25 characters Other Details Tab2 Key in the details of the Captain in the respective field like Full Address Contact Number To save the changes click on the lt Save gt button How to Edit a Captain Click on the lt Master gt in main menu and click the lt Captain gt from the drop down menu list Click on the lt Edit gt button Key in the Captain Code or select the same from the list provided on the form left side Then all the details are displayed The Captain Code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the lt Save gt button to confirm the changes How to Print a Captain Click on the lt Master gt in main menu and click the lt Captain gt from the drop down menu list Click on the lt Print gt button and a list of Captain is printed eRetail Cybertech Pvt Ltd Page 15 of 40 User Manual FlexiFnB Basic 1 12 WAITER MASTER A
18. der per Delivery Configure General Printer Settings FlexiFnB Basic Define the value minimum value at which you accept orders for delivery Define the Maximum Delivery Time in terms of minutes Define the Delivery Charge Once defined the same will be printed in the bill Define the Maximum Order a rider can delivery in one delivery cycle Enable this option to configure the general printer settings Enable this ONLY if you do not have OPOS enabled The following setting needs to done when you have enabled this option Bold Font Start Code Bold Font End Code Printer Cutter Code Cash Drawer Open Code Enable 2 inch Printer To enable bold printing you need to enter the code to enable bold printing This is given by the manufacturer For example Epson code for this is 27 33 48 For Example 27 33 8 To enable the printer to cut you again need to key in the manufacturer code For example Epson code for this is 27 100 48 To enable the Cash Drawer to be opened you need to key in the manufacturer code For example Epson code for this is 27 112 48 64 80 Enable this option if your printer is 2 inch printer NOTE When this option is selected the BOLD printing will be disabled and you need to key in the manufacturer code for compress mode printing Compressed Mode Code Key in the Compressed Mode Code as given by the manufacturer This will be enabled only when you select the Enable 2 i
19. e application will prompt to select a valid Reason for the cancellation Add New Reason Click on the lt Master gt on the main menu and click the lt Reason gt from the drop down menu list xi Bill Cancellation Reason Alpha Num Pad WRONG ENTRY ostai Este eramos SALES RETURN coe y code E Click on the lt New gt button Code Enter Reason code The code can be of maximum 5 characters Reason Key in the Reason description you wish to create The Reason can be of maximum 30 characters To save the changes click on the lt Save gt button How to Edit a Reason Click on the lt Master gt in main menu and click the lt Reason gt from the drop down menu list Click on the lt Edit gt button Key in the Reason code or select the same from the list provided on the form left side Then all the details are displayed The Reason code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the lt Save gt button to confirm the changes How to Print a Reason Click on the lt Master gt in main menu and click the lt Reason gt from the drop down menu list Click on the lt Print gt button and a list of Reason is printed eRetail Cybertech Pvt Ltd Page 19 of 40 User Manual FlexiFnB Basic 1 15 DECLARATION MASTER Declaration is used to create the different denominations of the curr
20. ency in use This is useful during the close of shift to enable the cashier to declare the various denominations available with him and arrive at the total value of sales done during his shift Add New Declaration Master Click on the lt Master gt on the main menu and click the lt Declaration Master gt from the drop down menu list amp Declaration Master Edit X Declaration Master Alpha Num Pad Serial No gal Payment Mode Currency Code Currency Name Country Name INDIA Denomination 100 00 Press F4 for listing of Code Click on the lt New gt button Serial No This is an auto generated number and is only for display Payment Mode Key in the payment mode code or select the Payment mode from the browser by pressing lt F4 gt the following is displayed Currency Code Currency Name Country Denomination Key in the denomination of the currency you want to create To save the details click on the lt Save gt button How to edit a Declaration Master Click on the lt Master gt on the main menu and click the lt Declaration Master gt from the drop down menu list Click on the lt Edit gt button Key in the SI No or select the S1 No from the browser by pressing the lt F4 gt or clicking on the e button all the details are displayed Except the Denomination all other s are non editable How to Print a Declaration List Click on the lt Master gt on the main menu and click t
21. he lt Declaration Master gt from the drop down menu list Click on the lt Print gt button and a list of Declaration Master is printed eRetail Cybertech Pvt Ltd Page 20 of 40 User Manual FlexiFnB Basic 1 16 BUTTON Image and Background Color Setting Some of the Master in the application which are shown in the Front end while billing are having provision to set the Images and Background Colors for the button The following are the master in which you will find the Button Setting TAB 1 Payment Mode Master 4 Group Master 2 Department Master 5 Discount Master 3 Menu Master Image Setting gt To Set a Image to the Button do the following as mentioned below Back Color Set Dept Caption Remove Back Color Preview Remove Picture Picture Path Enter the Image Path or click on the button and then select the image path Then the image will be shown in the button preview as above If you want to remove the Image then click on Remove Picture button Back Color To Set the button color click on the dox lt BackColor gt button Then the color Sias eI i EHI F NEI ee selection menu will be shown as shown ait iat ff EH HENHI NH DU Select the required color which you want to E EH EN EH EM OE HUS set for the button and click OK button m You also can define custom colors of y our E i ustom colors choice from customer colors EEE E EN NN EN END NE ENS N
22. he changes click on the lt Save gt button How to Edit a Optional Combi Click on the lt Master gt in main menu and click the lt Optional Combi gt from the drop down menu list Key in the Optional Combi Code or select from the browser by clicking on it or by pressing lt F4 gt key And select the required code from the list The Optional Combi Code is non editable You can delete add Menu item and change the Quantity Once the changes are made click on the lt Save gt button to confirm the changes eRetail Cybertech Pvt Ltd Page 12 of 40 User Manual FlexiFnB Basic 1 9 COMBI MASTER A Combi means a set of item clubbed together and offered at a special price this is like promotional offers And you can also link the Optional Combi to the combi items Add New Combi Click on the lt Master gt on the main menu and click the lt Combi gt from the drop down menu list ad Combi Combi Code 50177 44 SPECIAL COMBI Pa SeqNo Menu Code Menu Name Price Opt Code Type ModCa 1 2002 CHICKEN PIZZA 40 00 2 50154 THLIMS LIP TIN 20 00 Combi Sale Price HIRO Menu Code dea ar Optional Combi Press F4 for listing Combi Code Key in the Menu Code or select from the browser by clicking on it or by pressing lt F4 gt key Then select the required combi code Note here the system will display only the menu codes for which the Combi Set option is ticked in the
23. ia Report Price Ovenide Y Tax BreakUp Report v Refund Receipt HIT low Movnent Report X amp Configuration KV Reprint B x Utility i X amp Help v Service Charge X amp Quit fv HOLD Resume ise Spacebar to toggle for y 9 grant v Tax v Void E Price Now that we have learnt how to create User Level we can proceed to create the Users eRetail Cybertech Pvt Ltd Page 31 of 40 User Manual FlexiFnB Basic 3 2 USER MASTER All those who are going to use FlexiF amp B Basic should have a individual User ID to access the various modules assigned to them Add New User Click on the Configuration on the main menu and click the Define User from the drop down menu list e Users New Users Search By User id Description User id ADMINISTRATOR Location Il useria NK Liser Name ru Password EA Level Number foo gt FS Allow Discount Erom Dise 2J __ 10 00 To Disc zz Click on the lt New gt button User ID Each user needs to be identified uniquely and the recommended way is to give a unique number to each user as his ID User Name Key in the Name of the User Password It can be a combination of numbers alphabets and special characters Level Number This is where we need to assign the Level No created in the Access Level module Based on the user level the user will be allowed to access the modules assig
24. ibutes which are helpful in MIS Generation Add New Menu Master Click on the lt Master gt on the main menu and click the lt Menu Master gt from the drop down menu list x Menu Master Menu Code Long Name a Search By piero Loca Alpha Num Pad CHICKEN BURGER MenuCode v CHICKEN PIZZA VEG SANDWICH 1 Name L 2 Price if 3 Button PINAPPLE PASTRY VEG PUFF CHEESE PUFF PANEER PUFF Menu Code MUSHROOM PUFF Cheese POR PUFF SAMOSA Short Name KACHORI LongName CHEESE PUFF DHOKLA N MIX VEG ROLL Kitchen ja POTATO ROLL Group 62 aper FANCY ROLL Department DS PUFFS CHEESE ROLLS PANEER KARARA ROLL MUSH CORN ROLL PANEER CHILLY ROLL PINEAPPLE BUTTER SCOTCH BLACK FOREST CHCOCLATE am am ae In Menu Master you have 3 Tabs 1 Name 2 Price 3 Button start with Tab No 1 Tab 1 NAME Menu code Key in the Menu code you wish to create The Menu code can be of maximum 10 characters Short Name Key in short name of the Menu item you wish to create The Short name is used to print in the Bill Receipt the name can be of maximum 30 characters Long Name Key in Long name of the Menu item you wish to create The long name is used to print the Reports can be of maximum 60 characters Kitchen Code Key In the Kitchen code to which the menu item belongs to or Select the Code from the Browser by clicking the browser or by pressing F4 key
25. ifferent kitchens for Food Bar Deserts etc Enable this 1f you to have a confirmation to print the bill during check out and tendering Using this option you can save on printing stationery and Saving Nature Enable this to Print Footer Message in the Bill You have a option to enter 3 lines of message that can be printed in the footer of the bill The message is automatically centered as you key in the message Key in the number of lines to skip after printing the bill This 1s generally use at the time of setting the printer to ensure that optimum number of lines are skipped Enable this if you want to capture the Waiter Code in the Dine In Service while doing the KOT Enable this 1f you want to capture the Captain Code in the Dine In Service while doing the KOT Enable this 1f you want to capture the No of PAX in the Dine Service while selecting the Table Enable Bill Print at Tender Enable this if you want to Print a Bill when you tender in the Print Bill at Check Out eRetail Cybertech Pvt Ltd Dine In Service A bill is already printed when you check out the table hence 1f you want to print the tender details and generate the bill again enable this option Enable this 1f you want to print direct bill without tendering Auto Tender on Checkout Page 39 of 40 User Manual Options Related to Delivery Minimum Order Value Maximum Delivery Time Delivery Charge Max Order to Ri
26. lso eRetail Cybertech Pvt Ltd Page 23 of 40 User Manual FlexiFnB Basic 2 2 Sales Report This report will consist of all the information with respect to the Sales for the current day and previous selected dates To open the report do the following Click on the lt Reports gt on the main menu and click the lt Sales Report gt from the drop down menu list e Sales Report Sales Report Shift 9 Pos No 11 User id ADMIN lt DEPARTMENT CODE DEPARTMENT CODE alll DESSERTS L1 The report can be viewed using the filter by option Need to select the filter by clicking the drop down arrow The report can be viewed either Group wise or Department wise If you want to view old dates report you need to click on Previous Day and enter the dates Select the From and To date for which you need to view the report The above report can be generated based on Shift POS No amp USER ID wise Click on the Print button to open and view the report This report can be generated based on DOS and Windows also eRetail Cybertech Pvt Ltd Page 24 of 40 User Manual FlexiFnB Basic 2 3 Tax Report This report will give all the Tax Details with respect to the sales happened for the current day and previous selected dates To open the report do the following Click on the lt Reports gt on the main menu and click the lt Tax Report gt from the drop down menu list Tax Regi
27. n MIS you would like to see the same clubbed as CR Card Open Drawer Enable this option to open the cash drawer at the time of tender Popup FX Enable this option to list the payment mode in billing tendering Change Enable this to option to display change in case the tendered is greater than the sales transaction amount Approval Code Enable this option to capture the approval code of the credit card transaction from the payment gateway Over Tender Enable this option to allow tender in excess of the sales transaction To save the changes click on the lt Save gt button eRetail Cybertech Pvt Ltd Page 3 of 40 User Manual FlexiFnB Basic How to edit a Payment Modes Click on the lt Master gt on the main menu and click the lt Payment Modes gt from the drop down menu list Click on the lt Edit gt button Key in the Payment code or select the same from the list provided on the form left side Then all the details are displayed The Payment code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the lt Save gt button to confirm the changes How to Print a Payment Modes List Click on the lt Master gt on the main menu and click the lt Payment Modes gt from the drop down menu list Click on the lt Print gt button and a list of Payment Modes is printed eRetail Cybertech Pvt Ltd Page 4 of 40 User Manu
28. nch Printer Configure OPOS enable this option if your POS hardware is compatible with OPOS standards For further clarification please get in touch with you POS vendor You need to key in the LDN names of the peripherals that are connected Please contact you dealer or the manufacturer for further details Apply service charges eRetail Cybertech Pvt Ltd Enable this if you want apply service charges in the bill in addition to VAT Page 40 of 40
29. ned to him To assign a level click on the drop down button and select the level you want to assign On selecting the level no the Level Desc is displayed Allow Discount Enable this option if the user is allowed to give discount From amp To Discount These fields are enabled only when the Allow discount is enabled Key in the From discount amp TO discount in percentage which you want to allow the user to be give discount Allow Bill Cancel Enable this option if the user is authorized to cancel a bill Authentication Code This is a auto generated code which you should store safely to retrieve you password in case you forget loose the same To save the User details click on the Save button or press lt A lt 8 gt eRetail Cybertech Pvt Ltd Page 32 of 40 User Manual FlexiFnB Basic How to EDIT a USER Click on the lt Configuration gt on the main menu and click the lt Define User gt from the drop down menu list Click on the lt Edit gt button Key in the User ID or select the User ID from the browser by pressing the lt F4 gt or clicking on the de button all the details are displayed Except the User Id all others are editable How to Print a User List Click on the lt Configuration gt on the main menu and click the lt User gt from the drop down menu list Click on the lt Print gt button and a list of Users is printed eRetail Cybertech Pvt Ltd Page 33 of 40 User Manual FlexiFnB Basic 3 3 SY
30. nfirm the changes How to Print a Discount List Click on the Master in main menu and click the lt Discount gt from the drop down menu list Click on the Print button and a list of Discount is printed eRetail Cybertech Pvt Ltd Page 5 of 40 User Manual FlexiFnB Basic 1 3 GROUP MASTER A Group is the top most classification which signifies major groups of your store which can be broken down into further smaller units A proper demarcation of your store in very useful MIS Add New Group Click on the lt Master gt on the main menu and click the lt Group gt from the drop down menu list group Edit f GROUP Alpha Num Pad GROUPCODE GROUP NAME Search By GROUP CODE 1234567890 12345678901 2345678901 2345 GROUP CODE y ee SWEETS BAKERY CAKES GROUP CODE Sweet ltems SNACKS GROUP NAME Etat fo m m n qme use Jam om Click on the New button Group Code Enter Group code The code can be of maximum 10 characters Group Name Key in the Group name you wish to create The Group name can be of maximum 25 characters To save the changes click on the Save button How to Edit a Group Click on the Master in main menu and click the lt Group gt from the drop down menu list Click on the Edit button Key in the Group code or select the same from the list provided on the form left side Then all the details are displayed The Group code is non editable All o
31. ng on it or pressing lt F4 gt key And select from the list Key in the Minimum Paxs and Maximum Paxs which can be accommodated in the table system will popup message if it exceed the pax size Key in the Table extension phone number if available Select the table status at the time of table creation To save the changes click on the lt Save gt button eRetail Cybertech Pvt Ltd Page 17 of 40 User Manual FlexiFnB Basic How to Edit a Table Click on the lt Master gt in main menu and click the lt Table gt from the drop down menu list Click on the lt Edit gt button Key in the Table Number or select the same from the list provided on the form left side Then all the details are displayed The Table Code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the lt Save gt button to confirm the changes How to Print a Table Click on the lt Master gt in main menu and click the lt Table gt from the drop down menu list Click on the lt Print gt button and a list of Table is printed eRetail Cybertech Pvt Ltd Page 18 of 40 User Manual FlexiFnB Basic 1 14 CANCELLATION REASON MASTER Reason Master is used to define all the Reasons for Bill Cancellations This is used in the billing Sales application when ever a Customer cancels the items which he has orders On doing the cancellation in Sales th
32. nu and click the lt Department gt from the drop down menu list Click on the Edif button Key in the Department code or select the same from the list provided on the form left side Then all the details are displayed The Department code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the Save button to confirm the changes How to Print a Department Click on the Master in main menu and click the lt Department gt from the drop down menu list Click on the Print button and a list of Department is printed eRetail Cybertech Pvt Ltd Page 7 of 40 User Manual FlexiFnB Basic 1 5 TAX MASTER Tax details can be maintained by creating all types of taxes which are applicable in the said business Using Tax master different Tax with Tax can be created and the same can be linked to a product at the time of product creation Add New Tax Click on the lt Master gt on the main menu and click the lt Tax gt from the drop down menu list x Tax Tax Code Tax Eme Alpha Num Pad Search By Tax Code VAT12 50 VATA Tax Code z VAT 0 Tax Cade Tax Name AT 4 Tasca gt Click on the lt New gt button Tax Code Enter Tax code The code can be of maximum 5 characters Description Key in the Tax name you wish to create The Tax name can be of maximum 15
33. os No and Waiter code on the amp Waiter on Top of Bill header portion of the bill Enable RoundOff Value in Bill Enable this to round of bill value at the time of tendering Enable Dos Printing in Billing Tirumala to explain Enable Manual VAT Caption Enable this to change the VAT Caption in the bill print At Bill Print Ex by default VAT will be printed if you want to change the caption from VAT to Service TAX can be changed To save the settings click on lt SAVE gt button eRetail Cybertech Pvt Ltd Page 37 of 40 User Manual FlexiFnB Basic 3 5 Bill Configuration Flags This option is used to enable disable various options related to billing and related modules Click on the Configuration in the main menu panel and select Bill configuration Flag option and you will see the following screen There are 3 tabs in this screen each of it mentioned in the following few pages L General POS 4 Print Settings General POS Settings Print Settings I7 Currency Declaration Mandatory et Shit End Y Enable KOT Print I7 Enable Current Dey Sales F7 Enable KOT Print In Toke Away F Enable NetWork Printing F Enable Department Wise KOT Print Network Printer Share Name F7 Enable KitchenYyise KOT Print A Confirm Bill Printing on Tender Bunning Message Line Display Print Message on Bill No of Copies Per Bill L 1j Footer Messages 1 THANK YOU H VISIT AGAIN IH 3 5 1 General POS amp Print Set
34. rom the drop down menu list or click on the Day End button on billing screen The below screen will be displayed e Reading Z Reading Business Date 16 Jun 2011 POS Machine Enter Next Business Date Cancel Click on the lt End Day gt button to close the day and the application will generate a consolidated if multiple shift are done report giving the details of sales happened during the entire day You can also view the day end report before doing the Dayend For this you need to click lt View gt Once you do the day end the business date gets changed to next business date eRetail Cybertech Pvt Ltd Page 28 of 40 User Manual FlexiFnB Basic 3 Configuration eRetail Cybertech Pvt Ltd Page 29 of 40 User Manual FlexiFnB Basic 3 1 ACCESS LEVEL How to create different user access level A user access level defines the various modules and functions which a user can access In FlexiPos Basic you can create any number of access levels To create the a Access level click on Configuration in the main menu and select Access levels and you can see the following screen Lidl EE n wst 00 ES Levein B_ Dese 7 Add Level _Clear f Select All Select All E X Masters Sales Options x Reports x Configuration Discount Quick Cancel Bil E x Vindow X Quit No Sale Bil Cancellation Pause Edit Ordes Pri
35. ster Tax Register C Curent Day From Date 1154 un 2011 To Date 15 Jun 2011 v The report can be viewed for the Current Day as well as for Previous Day If you want to view old dates report you need to click on Previous Day and enter the dates Select the From and To date for which you need to view the report Click on the Print Report button to open and view the report eRetail Cybertech Pvt Ltd Page 25 of 40 User Manual FlexiFnB Basic 2 4 Waiter Report This report will display the entire Waiter details with respect to the sales happened for the respective selected Waiter This report will also display the commission details with Sales information To open the report do the following Click on the lt Reports gt on the main menu and click the lt Waiter gt from the drop down menu list e Waiter Commission Report Waiter Commission Report Current Day C Prevoius Day Water i NOD KOA From Date To Date 16 Jun 2011 9 Press FA for listing The report can be viewed for the Current Day as well as for Previous Day Key In the Waiter code or select from the browser by clicking on the browser or by pressing F4 key If you want to view old dates report you need to click on Previous Day and enter the dates Select the From and To date for which you need to view the report Click on the lt Print Report gt button to open and view the report
36. the Combi Master If this option is checked while creating an Menu Item then application will accept the Decimal quantity in the billing Tab 3 BUTTON This Tab consist of setting the image and color for the Menu Buttons Kindly refer to Color Image settings To save the changes click on the Save button eRetail Cybertech Pvt Ltd Page 11 of 40 User Manual FlexiFnB Basic 1 8 OPTIONAL COMBI A Optional combi is created as an alternate item for the items defined in a combi This optional combi is linked to the items of a combi item So that at the time of billing the customer can choose an alternative item instead of the pre defined item Add New Optional Combi Click on the lt Master gt on the main menu and click the lt Optional Combi gt from the drop down menu list amp Optional Combi Optional Combi Optional Combi Code dal Alpha Num Pad Menu Code Menu Name Price Total 2001 CHICKEN BURGER E 35 00 35 00 50166 SPRITE PET BOTLE j 22 00 22 00 omenon cem mm c Tota M ANNE Meru Code 88 ay m a Ja Press FA for listing Optional Combi Enter Opt Combi code The code can be of maximum 5 characters Code Menu Code Key in the Menu Code or select from the browser by clicking on it or by pressing lt F4 gt key The code which you want to link in optional combi Qty Key In the Qty of the menu item which you want to offer in optional combi To save t
37. ther fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the Save button to confirm the changes How to Print a Group Click on the Master in main menu and click the lt Group gt from the drop down menu list Click on the Print button and a list of Group is printed eRetail Cybertech Pvt Ltd Page 6 of 40 User Manual FlexiFnB Basic 1 4 DEPARTMENT MASTER A Department is one more level of classification which is below the Group The menu items in the billing screen are shown based on the Departments A proper demarcation of your Department is very useful for the better MIS Add New Department Click on the lt Master gt on the main menu and click the lt Department gt from the drop down menu list x Department Alpha Num Pad Code Description Search By Department Code ROLLS Department Coc PASTRIES COOL DRINKS 1 General if 2 Button JUICES PUFFS FAST FOOD Department Code AS 00D l L4 Click on the New button There are two Tabs 1 General 2 Button Department Code Enter Department code The code can be of maximum 5 characters Department Name Key in the Department name you wish to create The Department name can be of maximum 25 characters To save the changes click on the Save button How to Edit a Department Click on the Master on the main me
38. tings Currency Declaration Mandatory Enable this option if the currency declaration has to be done at Shift End at the time of shift end Enable Network Printing Enable this option to allow Network Printing You can select the shared printer from the Network Printer Share Name by clicking on the drop down list Running Message Line Display Please key in the message to be displayed on the customer line display This will be used during idle time and display the message No of Copies Per Bill Key In the number of copies of the bill to be printed eRetail Cybertech Pvt Ltd Page 38 of 40 User Manual PRINT SETTINGS Enable KOT Print Enable KOT Print in Take Away Enable Dept Wise KOT Print Enable Kitchen Wise KOT Print Confirm Bill Printing on Tender Print Message on Bill Footer Messages Skip Lines Service and Printer Settings Accept Waiter Code Accept Captain Code Accept Number of PAX FlexiFnB Basic Enable this option if you want to print the KOT every time a order is keyed in Enable this option to print KOT for Take Away service By default KOT is printed only for Dine in Delivery and Pick up Enable this if you want to print KOT department wise This 1s generally applicable for food courts where in the POS is at one location and items have to be collected in different counters Enable this if you want to print KOT kitchen wise This is generally applicable for outlets having d
39. ton provided Then the color selection menu will be shown as shown m M 2 0 0 2 9 HI I NH E mmm A LLL i Define Custom Colors gt gt Canca The basic colors and displayed by default and also you have the option to define a color o your choice Select the required color which you want to set for the button and click lt OK gt button or you can define custom colors of your choice from Define Customer Colors and set to the button If you want to remove the buttons Back color then click on lt Remove Back Color gt button eRetail Cybertech Pvt Ltd Page 36 of 40 User Manual FlexiFnB Basic MORE SETTINGS e System Function Flags Alpha Num Pad More Settings Enable Shift End Validation Enable Dos Printing At Billing O Enable Quantity Entry For Non Touch Screen a Enable Print KOT Numbers in Bill rinter Fort Print Uid PosNo Waiter on Top of Bill Enable Manual Vat Caption At BillPrint Enable RoundOff Value at Bill Vat Caption Save Cancel Enable Shift end Validation Enable this to perform shift end validations to check if any KOT s are pending If enabled will not allow shift end until the pending KOT s are billed Enable Quantity entry for Enable this for quantity entry option in Non Touch screen Non Touch Screen Enable Print KOT No in Bill Enable this option to print KOT numbers in Bill Print User Id amp POS No Enable this to Print User Id P
40. waiter is the person who gets the food prepared and serves the customer in the restaurant Each waiter is assigned to a set of tables which he takes care of and which helps in the MIS reports Add New Waiter Click on the lt Master gt on the main menu and click the lt Waiter gt from the drop down menu list xi Waiter Alpha Num Pad Waiter Name Search By Waiter Code ECPL WAITER waiter Code 1 Waiter Details Y 2 Other Details Waiter Code JECPL Waiter Name Commission Click on the lt New gt button Waiter Code Enter Waiter code The code can be of maximum 5 characters Waiter Name Key in the Waiter name you wish to create The Waiter name can be of maximum 25 characters Other Details Tab2 Key in the details of the Waiter in the respective field like Full Address Contact Number To save the changes click on the lt Save gt button How to Edit a Waiter Click on the lt Master gt in main menu and click the lt Waiter gt from the drop down menu list Click on the lt Edit gt button Key in the Waiter Code or select the same from the list provided on the form left side Then all the details are displayed The Waiter Code is non editable All other fields can be edited by clicking on the respecting fields and making the necessary changes Once the changes are made click on the lt Save gt button to confirm the ch
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