User Guide - Ewell Castle School
Contents
1. Off button Please note that the Zoom function is cancelled automatically when switching between images At any time the Back button Back may be used to return to the previous level of the archive Please Note Additional category levels may appear below the icons to help identify sections within an archive Issue 1 june 2015 Ewell Castle Schools User Manual ca Viewing the Document Archives Similar to both the Journal and the Photographic archives the Document Archives uses the Tree method for displaying the images All miscellaneous documents are stored within the system as Pdf files Select a Document section World Wars The chosen browse screen will be displayed World Wars WiVIT Rel af Honour gt ee ri a E n e ee ey Any documents or additional levels will be displayed Select the document and the pdf file will be displayed in a separate window Issue 1 june 2015 Ewell Castle Schools User Manual See er ice daria Workd War ll Sead Men Ho Penari dahan Jang bio Record Ab Sina Haai dadah MWAH LS PA IATA AD Cater Mean Spt Aana Henry Dun RAFWE 241 Sqn 2001S Runnyrnaca 2nd Line Denard Putherfoed Cushing ATA AC SVTH bell Ci Alamein Capi Goron Baty Famhersions Wh iat Regi F801 The Purma Gian Eric Hampar AA 13 Fede Regt basic Geny Tea Spd Chava Bix Jata PAPA A21 Bg PUID der cohen aeighiey Mo Rood oi Lari Gagan Chad Lawa Fai Poke Regt HUG Gar EI A2. available archives will be displayed Select the relevant archive e g The Ewellian Archive Sections The Ewelian 7 Choose Archive Section Ephemera Media Photographs The Ewelllan Issue 1 june 2015 Ewell Castle Schools User Manual ca The system will automatically display any other search criteria options that are available for the archive Select any other criteria required Archive Sections The Ewellian Title Publications All T Categories Any Category 7 Year From All To All Then select the search button the system will then return all results applicable to the applied search criteria Fame ioli Pd Mesuji ger Page ij Demin fies i i d total 4 Arohive Sancti Tle Eyi bu J ne a i 4 Tha Exwetian HE RY CADE FORGE pEi i oe A TAi The Ewedian ARMY CADET FORCE 3e Ci c A The Ewellan ARMY CADET FORCE 145 TARI So Publ hd bens DET ASMWENT The Ewe in The Ewelian z5 CADET FORCE 1366 ng Ci es A Colegorn a Ets Cons Tear From MAN T To A In addition to the search criteria the user may add specific Text into the Text field then select Search button and all results with the original search criteria which contains the Text entered will be returned Issue 1 june 2015 Ewell Castle Schools User Manual E FAT APLI Page Tchr Bite Amuli per Page if F Api Tes Tha ears firchiva Aset fee The Eveailian THE
3. file and the Photograph ba Select this symbol to open the full PDF file directly from the search screen Ea Select this symbol to open the article PDF file directly from the search screen Pa iQ Select this symbol to open the text file for the article document photograph directly from the search screen Select this symbol to open the Photograph directly from the search screen The results panel can be navigated by use of the arrows above the results section Page 1of23 Display Results per Page 10 F gt gt gt Displaying files 1 to 10 of total 227 Page No No of Results shown Number of Results and Records 1 Page Previous Page Next Page Last Page To place a new search simply enter the new Text criteria into the Search text field and select the Search button Issue 1 june 2015 Ewell Castle Schools User Manual a Advanced Search The Advanced Search option provides for a defined search to be placed over a specific archive within the system Once the Advanced Search tab has been selected the search criteria screen will appear E FWELL CASTLE HO abe o f T Ad ie Search ee j Taai Archive prag Cherie Suc bis Set a The user can select which specific archive they wish to place a search across Select the Drop Down option Archive Sections Choose Archive Section T Choose Archive Section Ephemera Media Photographs The Ewellian All
4. ARMY SADET FORGE 7a a Te The Ewallian ARMY CADET FORCE 1323 anh The Eveeilian ARMY CADET FORCE 155 HES Oa A Penanda na DETACHMENT Tle Eee fie T The Ewalllan 156 CADET FORCE 1536 17 an Pa a Cadets Corp T Year From 4i T Ta ag T To view the required result select from one of the symbols on the right this opens the file as previously described This Search screen options allows the user to select pre defined search criteria gt Publications e g The Clavian or Yearbooks etc gt Category each article photograph is allocated a specific category gt Subcategory some articles photographs are allocated a subcategory gt Year From To Allows the user to select a pre defined Year range of years Any combination of the pre defined criteria may be used to locate required articles Experimenting with the Search options will help establish the best way for you to obtain specific results PLEASE NOTE An archive section must be chosen before the Advanced Search function will work Placing Text into the Text field without selecting an archive section will return a warning message EW ELL CASTLE The page at owollcactle archivedakywobrdeaet cays Ja Telai ome fro Welcome genquest Lagu Apacs Seer Choose Ach Section T Issue 1 june 2015 Ewell Castle Schools User Manual Eo Search Example Using the Advanced Search option the following example wi
5. EWELL CASTLE SCHOOL Achieving Each Child s Potential Welcome to the Ewell Castle Schools Digital Archive The Archive contains Publications including The Ewellian and the The Junior Ewellian Magazines Photographs Videos and the War Years Rolls of Honour The Ewellian and Junior Ewellian Magazines include news games reports features prose and verse dating from 1930 s to the present day It is a valuable resource providing fascinating information about pupils staff and school life Each magazine has been digitally reproduced and each article extracted to provide a comprehensive search facility that enables the user to locate items of interest contained within a specific magazine or across the whole archive In addition each article is categorised to enable quick link searches to be placed over the system The results are returned in a tabular format with the ability to select a title and view either the whole magazine or just the article as a pdf Alternatively the user may view the magazines as a whole pdf and scroll through using the page navigation option or the embedded bookmarks It is recommended that the system is viewed in Internet Explorer 9 or above or the equivalent The user will require a pdf viewer to open the pdf files These viewers may be obtained free of charge directly from www adobe com Issue 1 june 2015 Ewell Castle Schools User Manual Contents Welcome Page 1 Conte
6. The Ewetian SCOUT REPORT TSG vomon 7 mouan 3 Aak Fram 1951 Tes 127 TP Pemlian SATHI FTIC SPORTS 1952 Vises dl eho 9 ne We wish to find just his cricket sport activities so enter Cricket in the Categories option the results are reduced to just 3 aii Pope it SEA Ig Depa Bcs ide a Archive Setara a ee Tha Ewela CRICKET yb UNE eR F Titi 3 Ha The Peel CRICKET ELAN Siere SG len Ti Ths Pei CRICKET NH Wale S eka Pub The Seeka Categories Che J Far Eram IFI To Ie Issue 1 june 2015 Ewell Castle Schools User Manual By using various combinations of search criteria within the Advanced Search function we are able to drive down the possible results to just the ones we want experimenting with different criterion will enable the user to decide on the best way to enter data for searching Issue 1 june 2015 Ewell Castle Schools User Manual Ee User Rights amp Permissions All contents of the Ewell Castle Schools Digital Archive are owned by Ewell Castle Schools and as such no part of the Digital Archive may be viewed or copied without the permission of Ewell Castle Schools This permission may be obtained from the School Access to the system is via Username amp Passwords which can be obtained from Ewell Castle School The ability to access certain functions is based on the access rights allocated when usernames and passwords are issued Some functions may
7. ct which archive and which pre defined search criteria can be used to define a more specific search Search All The Search All option provides the user with a Text field search option EWELL CASTLE SCHOOL we iris Seat Adanan Ss i Welcome genguest Lamin P gigh reise i Peg Search Enter the required text criteria into the Search text field thomas Search For this example we have used thomas Select the Search button and the results will be displayed in a tabular results screen Search Bumn Fei ee I Mapi e p a o o n oe a ia a EF a Pe n i i a Kadi DA a Dia a Thi Gaa big E Goa Disa k a a These ae TEE The Set ere a D D ree Pers Ka Sa Ba MaE Eert a Tie Baa o a D Ia TA L ga F ad H Ee e e a A A Bara E The Easier Phare ary Bra da j kani k n EE LP Fag Ina T B Eakin Hanan Brad ANH AEN i aq anggap E EE LA Foci Seal Ths Eve Savas SPORTS Pear eee Te 1 SP The E aF byi HESS SAR aru e Issue 1 june 2015 Ewell Castle Schools User Manual This screen will show in the First Column from which section of the archive the search criteria was found In this example thomas was found in Photographs The Ewellian and the Junior Ewellian archives By selecting one of the icons on the right side of the results panel the user may open the Text file the Article pdf file if available or the full Pdf
8. e stored in the system as Jpeg images The archive structure is based on icons which when selected will display additional levels of options Issue 1 june 2015 Ewell Castle Schools User Manual Viewing Magazines Journals All Magazines Journals are PDF based files and will require a pdf reader or viewer to allow the files to be displayed Select the required archive The Ewellian This will open the archive in Decade view each decade where Magazines are available will be displayed as Icons The Ewellian Boch 1S 208 igas 19504 LOBE Large 193802 Losi PETT 19505 1960s 19706 19805 Laie Zai 20105 1990 20s 2010s On Selecting a Decade the individual Years will be displayed Issue 1 june 2015 Ewell Castle Schools User Manual 2001 2002 203 2004 205 Ewellian hd S 2006 2007 Once a specific Year has been chosen the screen will display all available issues from that year Issue i Issue 3 amp uturmn Summer D To open the Issue Pdf file select the required Issue Issue 2 Spring and the Required PDF file will open in a separate window Issue 1 june 2015 Ewell Castle Schools User Manual E Note The PDF view returned is dependent on the local machines setup for handling PDF files At any time the Back button may be used to return to the previous level of the archive Issue 1 june 2015 Ewell Castle Schools User Ma
9. ll show how the results can be defined to help reduce the amount of results in any search criteria The search criterion is Smith By selecting the The Ewellian and entering Smith in the Text field option the system returns 268 results aren Beat not H AN a cer F s tt F z r ETEEN zapr episy Realty par Page D gt Dipig ties Tie 10 icit 268 Te Eralan The Ewellin A Rawa Of Lowe Ssemg and 1 aa Till Elegigs 3y lol Crizh an Smith The Emelian THE LECTURE OM DONG BY TISI viamane a a CAPTAIN LAWSON SMITE URES i The E silian GLASS LISTS PES Aa 2 aha J Bpa aa The Belian ATHLETIC SPORTS LIST Voluretic LI saka 3 ALD A Sor l en The Bening CRICKET HEG Wana 12 een 3 apa Aa aai e o li The Kela CLASS LETS pHa ourat a Aa 3 mpa However we know that he was at school sometime in the 1950s so by adding the range of years to the Year From To option and selecting search the results has been reduced to 80 url ae Li Sage 1 of Bisplay Resums parPaga 12 o os a bop f naaa a apuy par Page os oe ang tues tro 1U ot ieee ta aaa The Ewetian THE LECTURE GN DIVING BY 1924 VolureNc C imueNa 2 jee i Tiie CaP TAM Lai Sah Suit The Ewertian ATHLETIC SPORTS 1924 Volumes 2 keeha 1 eee eee The Ewe lian CRICKET 1951 volumenc Kueh i ee The Ewan The Ewellan BOM hei VASE Wine UL behi I a Sabegenen nce Lesa a The Bwelisn FORM REPORTS 1952 vokiet a ea 3 Tal P
10. not be available to all users Issue 1 june 2015 Ewell Castle Schools User Manual Technical Support For general help and support please contact the Ewell Castle School archives For Technical Support please contact SDS Specialist Solutions S S Email sSupport sds group co uk Tel 01425 621262 heritage Issue 1 june 2015 Ewell Castle Schools User Manual
11. nts Page 2 Welcome Screen Page 3 Browse Screen Page 4 Using the Archive Page 5 Viewing Magazines Journals Page 6 Viewing the Photographic Archive Page 9 Viewing the Documents Archive Page 12 Viewing Media Items Page 14 searching Page 17 search All Page 17 Advanced Search Page 19 Search Examples Page 22 User Rights Permissions Page 24 Technical Support Page 25 Issue 1 june 2015 Ewell Castle Schools User Manual 2 Welcome Screen On entering the system the Welcome Screen will be displayed Pedas ip oar schools arches ee pup ee eee ee ee Tee SE E pret aie 4 This screen gives a brief description of the system and the ability to Log In using the supplied Username and Password In addition this screen also gives access to the About the Archive Privacy Statement Copyright amp Conditions of Use Contact Ewell Archive Details and a link to the Main School Site Web Page This screen is the main access screen for the archives and can be accessed at any time from within any part of the archive via the Home tab Home Displays the main Welcome and system description screen About Contains the About Us Contact Us and the External Links options Once logged in the Welcome screen will change so as to display navigation functions for the main archive SCHOOI This screen is the main Hub for the system and can be accessed by selecting
12. nual co Viewing the Photographic Archives Similar to the Journal archives the Photographic Archives uses the Tree method for displaying the images Select the Photographs section Photographs Bulldings School Life Whole Schaal Select the required Photographic archive ie Staff This will open the Thumbnail page for all photographs allotted to this category Issue 1 june 2015 Ewell Castle Schools User Manual Bact Teachers 1927 Teachers 1978 Teachers 1925 Teachers Teacher Fortralt i Jung Maesting Many June To view the required Photograph select the Thumbnail of the image Teachers Doom din Once the image is open additional controls become available Previous Displays the previous photograph image in this category Next Displays the next photograph image in this category Zoom On Select this to apply a Zoom function over the image Note The zoom function will only work on the individually select image Zoom Off Select this to stop Zoom function Issue 1 june 2015 Ewell Castle Schools User Manual a To use the Zoom function select the Zoom On button located below the image This will activate the zoom function Teachers Back Previous Next Zoom Off Scrolling over the image with the mouse curser will enlarge that area To cancel the Zoom function select Zoom
13. tari Kenai donee By Rance Aiur Min Ft Aabar FAC Plat Water Alan Skelton RAFYA 115 Sqn PAG Reichman Corey Issue 1 june 2015 Ewell Castle Schools User Manual Viewing the Media Items Media files are stored in the system as both Audio MP4 and Video MP2 files the system automatically opens the file in the correct broadcast method To open a media item select the Media icon Video EWELL CASTLE This section can be split into either Audio Video or both archives Once a required item is located select the relevant thumbnail Video New Dining amp Classroom Building This will open the file either in a viewer or a player view Issue 1 june 2015 Ewell Castle Schools User Manual Audio Files 1981 Part 1 F m pe A k ULES ll Audio File MP4 will play automatically when selected and the player controls will be displayed Video Files Issue 1 june 2015 Ewell Castle Schools User Manual om Video Files MP2 will open in a video viewer Select the Play arrow to start the video New Dining amp Classroom Building Bari The video player controls will be displayed Issue 1 june 2015 Ewell Castle Schools User Manual a Searching The Digital Archive system provides 2 ways of placing a search within the system Search All Provides a search across the whole system using keyword text entry Advanced Search Allows the user to sele
14. the Home button from within any section of the archives Issue 1 june 2015 Ewell Castle Schools User Manual 3 Browse Screen The Browse screen contains all the access points to the individual archives that are available within the Digital Archives Timon gemgquast Logai We EWELL CASTLE SCHOOL Browse Junior Ewelliar PRStograprs The Ewell an Word Wart eee a cabs The system works on a Tree style method each section once opened will provide additional levels down to the actual image document which will be displayed either as a pdf file or a jpg file A good example of the Tree style method can be seen in the Photograph section as detailed below Photographs Buildings Sport Staff i E Boxing Cricket Football The user can return to the archive Browse screen from any archive by using the Back button located in all archives or by selecting the Browse tab at the top of the screen Subject to the User Rights privileges access to some archives may not be available Issue 1 june 2015 Ewell Castle Schools User Manual Using the Archive The Archive has been allocated into different categories for ease of use and each separate archive works in the correct format for the content allotted Magazines Journals and Documents are displayed as single pdf files Photographs are shown as thumbnails which can be selected to open the full image and ar
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