Manifest User Manual - Grenada Customs & Excise Division
Contents
1. Fast Cargo Integration Select the XML File Manifest required E Are Sct E Asycuda world programming E asytutorialMdvance E Bluetooth Exchange Folder E Documents Shortcut E DonationCoder FileName Files of Type XML File emi te manifest Lock im C Documents c gt B C ArcSoft El Fax CJ Asycuda world programming CJ My Flowcharts CJ asytutorialAdvance Cod my Shapes E Blustocth Exchangs Folder Co Scanned Documents EA Documents Shortcut CJ Think and Grow Rich The 21st CJ DonationCoder C3 Virtual Machines yes heck Xml file icon on the menu bar to done box when it appears waybill summary is o the document if all d Save Icon as indicated to creen indicating a successful If there is an error in the integration the system will indicate as shown below ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Manifest and Waybills Integration ManifestWayhills Integration LEE wa E File Edit View Hef D Check Xml File E E a Fast Cargo Integration ManifestWaybills Integration Choose an XML File 11192 168 60 3ishared Functional Barbara Eloi Syscon7 xml Manifest Information Customs office DMROS Bills 1 Voyage number fcit Packages 6 Date of departure 10 02 2009 Containers 4 Gross Mass 200 000 00 e2. es wa a gt e ill open m a Manifest General Information rGeneral Information Customs office GDSGO STGEORGES e required fields ed if there is no data or selection Voyage Flight no Date of departure Date of arrival Time of arrival Registration Number ASYCUDA CINDY 2602010 27moi2010 16 00 2000 14 Date of registration Last discharge 131212010 14 40 E ed manually or using the drop Place of departure Place of destination Bill of Loading Bills Packages Containers ch as the Office code voyage number ey identifying fields needed for storing Gross Mass information is entered Manifest Mex nap 1 fied and saved stored Hle Edit View Help ck onthe 4 icon or message s will be displayed 6 Page a ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project 2 ADDING BILLS OF LADING TO A MANIFEST an be captured in two ways sen stored or saved atches the manifest stored g B L to the manifest yu to another box ond option a new Bill of Lading B L est will appear 1 as shown Then select Yes 4 to open new Bill of Lading a moho A y mM d button as indicated by the arrow Transaction completed Transaction completed Create a new blank Manifest Continue working on the same Manifest to add Bol eee nnn ee arames eee ee ee RX
3. Place of unloading Consignee Name GDSGO V starts with Date of departure Pe CO B L reference 4 A ve changes E E me u Manifest Waybill General Information Customs office GDSGO S 6 EXCESS AND SHORTAGES Split Flag AtA ki AS A 2 A Date of departure Date of arrival Time of arrival 2611012010 Nature BIL Line Number Registration number io Sel 1 Registration Export Declaration ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Excess and Shortages can be handled in two ways Option 1 Manifest View DMROS File Edit View Help Access desired Bill of Lading from the manifest Right click on desired Bill of Lading Select Excess amp Shortage from the drop down menu _ i viO a a z gt Modification gt Location 4 gt Validate Degroupage Lock amp Block Q Way Bill finder Be oe Hee BE EEE E o a voyage nu Date of depart B L refer Parent B L H Type NaturePlace of loa Place of unlo 148850 10 02 2008 EXE O ES USPEF BZBZE e Bill of Lading 3 ia vi gt Modification Location on desired waybill tages from drop menu DMROS LIAT20 ANSXM DMRSU amp Block 7 Manual discharge Lading and will only allow you to remaining gross mass option Detail 3 8 Way Bill Excess and sho
4. Manifest General Information General Information Tripasaction completed Ras Registeris done DMROS MANIFEST 2009 3 _ Print Manifest condensed e Mail to gt 22 e ar indicating the manifest has been registered 4 AMENDING A MANIFEST Use manifest finder to locate manifest Follow steps in 3 Registering a manifest Step 1 Right click on the desired manifest and me TER gt 57 documents found Please select a document and select an action fro Offic click on Modification in the drop down menu Voyage nu Date of depart Place o Place of Regist Regist Registr Samer ne ee DORO BeBDev A A RO vOYOO0S 01 01 2009 USDEN DMRSU 120 N B A Manifest can only be modified by Customs after being vOYO2 01 01 2009 FRODO DMFGT gt Direct Register ys Direct Delete Y Delete Man and BLs a Lock Detail i y Me ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project registered however amendments can be made to its Bills of Lading Step 2 After making amendments save changes Changes icon in the menu bar Manifest General Information gt General Information e made to the Bill of Lading section on the manifest an be registered by clicking on the Register r MENDING A BILL OF LADING BoL AL to be amended AA uE Manifest General information General Information
5. gt eE SooyvK A Create new Bolo O RR pon ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project dE Document Ebrary e Document Wiewr Help CS C3 i gt ESA su 3 Accounting amp Payment gt Cargo Manifest Option 2 T m L Reports Serial Management C ill of Lading by the using the following path Add BL to reg manifest 2 Find a 2 Find all BM Ls belonging to particular manifest L Find orphan B Ls Expand AFN Collapse JT C National and Close LL System Administration i ary select ASYCUDA ASYCUDA os _ Accounting amp Payment Then Select Cargo Manifest C C Cargo Manifest gt Print Serial Management Manifest Way Ball jo AA TA MO Da ia E m E muera y menores tE re See eel Pe m0 eS nt Mw m a St Aa ES eee ES 2 oe hes SS Cargo Manifest Y Add BL to reg manifest 8 Page gt lo y a g E alto fl O gt This will generate a new Manif Vaybill form B L ading Waybill choose from the all data is complete irst field of Bill of nto the general manifest played in the relevant on the menu bar ASICUDA ed data indicated in Manifest List guide then click on the add Container icon ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project a a Manifest Waybill G
6. Descriptio File Edit View Help Voyage Flight no J enle SS BIL Type UCR Document vermied ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Step 5 ats to add it to the manifest 2 icon on the menu BIL ref number PEVBZES5755 MM faster bill of ladi Previous document tomatically r Transport 3 REGISTERING A MANIFEST the manifest finder A ee ng the following path no CUDA menu Select Cargo Manifest Right click on Manifest ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project ifest use the selection the magnifier at the st click on the magnifier 1anifests Manifest finder Find gt Please enter data for selection criteria and proceed to fi document Manifest all 1 lace of loading lace of unloading oyage number Carrier Registration Date DD OZDDOO DO D 3 0 i 2 1a T 2 2 gt oc 2 21010 3 o E oo a om oes D Qos 0O o SS D l Iz En 25 5 A 23 oO i o D ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Register Manifest an be registered in two 2 ways H d E fae right click on the manifest E Register in the menu me aiddi 5 a aid Bd 3 P 0 manifest click on the Register of the manifest
7. no particular sequence and can be any set of words numbers or other signs that the shipper affixes The piece count of the packages under each bill of lading or airway bill The weight for goods under each bill of lading or The measurement of the cargo inside the container It is not the cubic measurement of the container unless that container is full The narrative that portrays the type of goods being transported The description must be explicit It must not include terms such STC Said to Contain clothing tiles food stuff etc Acceptable terms would be men s leather shoes ceramic tiles women s pants of cotton rice in packages etc The narrative that describes the agreed terms between the parties They may be FAS FOB C amp F etc The process used by the port to identify the exact place in the port or shed where the goods can be found Freight Amount The cost of freight Freight Currency The actual currency in which the payment for freight is quoted The address or contact number of a person other than the consignee The place where goods are stored for delivery may be a transit shed The worth of the goods which the importer or exporter intends to declare to customs The actual currency in which the payment for transport is quoted 29 Page gt lo GE r Q e S ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Value Declared for In
8. sequential manner and graphical been included for each step of the process involved in storing 1 anifest on the Automated System for Customs Data ASYCUDA ustoms Regulations and Section IV f the Draft Customs Bill requires vessel arriving at a customs port from any place outside of Grenada or ht in that vessel from a place outside of Grenada and not yet cleared on iver a report in such form and manner and containing such particulars as the s may direct ority the Comptroller of Customs has directed that the instructions wal will form part of the reporting requirements for vessels arriving renada Please note that the normal arrival procedures will continue mptroller has determined otherwise ill take effect as of May 30 2011 and will remain in force until further ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project 1 CREATING A NEW MANIFEST Upon receipt of a paper manifest hard copy all the relevant information or data must be CUDA database to create an Electronic Manifest soft copy mn of the vessel or aircraft transporting the goods and provides a summary of consignments ages will show you how it is done with your user name and password utton to expand the menu e Cargo Manifest Button Expanding the menu p gt ANTA ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project ick on Manifest Select New
9. EO Packages File Edit View Help Kv Haen R PO Create new Bol Do you want to Add a Bol in Bol master reference BE1 lof Lading to the Master Bill v Way Bill New DMROS LEE wee AAA ee EE Ee es es Hes l File Edit View Help umber and RS vit tall 0 EP and then store pe ois Manifest Waybill General Information Customs office Voyage Flight no Date of departure Date of arrival Time of arrival DMROS ROSEAU LIAT20 21 06 2009 23 06 2009 BL ref number BIL Type Nature B L Number Registration number 710 Bill of lading House 2 j 009 3 Previous document UCR Registration Export Declaration L2 Note Previous document Master B L number is Place of loading inti See TEE ANSXM SINT MAARTEN automatically added to the new B L when degrouped from o de ace of unloading Master Bill of Lading DMRSU ROSEAU onsolidators ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project A consolidator will receive a Master Bill of Lading from the agent the consolidator will then use the information from this B L to create house bills for his individual clients consignees To create new Bills of Lading follow this path From the Document Library select ASYCUDA gt J asvcupa nting amp Payment ar Way Bill New n a File Edit View Help Use Manifest List of description
10. TIRE am 4 21 o ie Ft sida Grenada Customs ASYCUDA Upgrade Project ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Table of Contents e ane rai A 3 pena Dieta dA dk E donen 4 A NEAL A 5 d Bill of Lading to manifest 00 0 ccc cece cece ec eeeen eee eeennees 7 EE EE E E E E ET 11 C O O II A 13 Lab OF Lading errar aobaania creia 14 SOLAS POCO UES o uroauabesio near copar ono ope 17 anitest and Das cateo oe arene ee ree 18 te INIAGUEE 15 10 OPERAR OPPPP U U enaA A PEELE 20 MO 0 COPA OPUS 23 pe ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project FOREWORD mplementation of ASYCUDA World in Grenada Carriacou and Petite Martinique is a historic moment for the Customs and Excise Department of which I am honoured to 1g of the IT system is important to the improvement of the Department s es to strive towards providing effective and efficient service The ing introduced on a phased basis beginning with the Cargo Manifest 011 the Department will be taking its first milestone step in the co Manifest Module for the Port of St George s will be introduced fest Module will be expanded gradually to the other Ports namely Sborough and Maurice Bishop International Airport The other modules will be end of this year with the full roll out of the system being scheduled for July N in a user friendly manner w
11. Wiaybills Summary Sum of Waybill 1 Sum of Packages 6 Sum of Containers 4 Sum of Gross Mass 200 000 00 Check done fy Check Done XML valid Fast Cargo Integration Transaction completed Integration successful Manifest DMR OS feit 10 02 2008 9 yy as vn b Errors detected do you want to open the generated PDF file vV R po z N eee A PDF file will open to show the type of error teres be Technical System Error fee EE Background rrect data input nae ae ee a A Forteios o nea gt Keywords SOClass ASYCUDAwWorld DOMINICA CUSTOMS lt Y ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Click on to open the file A prompt will appear on screen PDF Export EU ee A b Export to file Pr Home ee oly wale ae M Documents yip done Click on to read error message Do you want to launch the Acrobat reader vx Note Technical errors should be referred to the System Administrator and Functional errors should be corrected by the user To retrieve a generated manifest From the Manifest finder input the office code voyage number and date of departure as the search key Right click and select the view option to see the generat
12. d in two ways Koa opa F light mo ana ar o n Place of departure IPTS POINT LISAS ned manifest click the BoL button menu E R 14214A E at bottom of screen CO o ST GEORGE Note A list of Bills of Lading attached to the manifest will appear on the screen BIA A y mM ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Next right click on desired Bill of Lading n from the drop down menu ifest ve changes using P General Information toms office Voyage Flight no Date of departure Date of arrival co Cus GDSGO Nature B L Line Number Registration Export Declaration Place of unloading SAINT GEORGE S Agent Cargo Reporter Exporter Shipper apg IT 1 1 1 1 wo w O O O O O From the document library Select ASYCUDA Then Click on the Cargo Manifest Icon to expand the menu ASYCUDA A GOD WE ASPIRE BUILD AND on the finder to locate the specific B L 2 gt 1 select the desired B L from the list ASYCUDA World Customs ASYCUDA Upgrade Project then select Find Barcode Nature Cargo Manifest User Manual Name Document Status all Please enter data for selection criteria and proceed to fi na las document Way Bill SALA Office code Place of loading
13. ed manifest or select Direct Register to register the manifest Modification 9 Direct Delete Y Delete Man and BLs a Lock ACKNOWLEDGEMENTS ASYCUDA World Project team hopes that this manual has been helpful in assisting you to register Cargo Manifests generate Bills of Lading and Degroup Master B Ls using Manifest Module 25 Page ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project To the Carrier Agents we certainly hope that the Fast Cargo Integration FCI Module has been of great help in integrating previously generated manifest in XML format from the Carrier systems to ASYCUDA The ASYCUDA World Project Team expresses its appreciation for your support and participation Your cooperation will guarantee the success of this venture as your role and responsibilities is critical to the declaration and cargo clearance process ike to take this opportunity to acknowledge the contributions of the following agencies vement and support ASYCUDA World in Grenada Carriacou and Petite Martinique da GOG The Grenada Ports Authority GIDC nce on Trade and GCIC CARTAC ff of the Grenada Prime Minister s Ministry I T Unit Department of Inland Revenue VAT Unit Ministry of Legal Affairs The Brokers Association The Traffickers Association Y 473 435 9622 23 Fax 473 435 9624 Email Or visit us at PWU Building CSA Tanteen St Geo
14. eneral Information Customs office Date of departure Date of arrival Voyage Flight no Time of arrival BIL ref number BIL Type BIL Line Number Registration number Nature ui Registration Export Declaration Exporter Shipper o TO Y Manifest Waybill General Information Customs office Date of arrival 03 11 2010 Time of arrival 47 00 i Date of departure zeno2mo Voyage Flight no BIL ref number Previous document Ea gt m BIL Type Nature BIL Line Number 710 Billoflading House 2 O UCR eS Registration number F 2010 14 Registration Export Declaration Place of loading Place of unloading Agent Cargo Reporter GRAND ETANG ROAD null Waybill Repeat the same steps to add any additional containers for this consignee ck for errors ol licking the verify icon 4 on r indicating the document has been ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project NS nit ta A ag a z Waybill Containers Container Information Container Number Sealing Party Ss HHH M FE a MN Empty weight Goods weight Min Temp CE Max Temp CE Humidity Dan Goods Code Description of Goods PA Tu ae Go gt _ p gt gt g Reference Number of Type of co Empty Full Marks Marks Sealing P Empty wei Goods wei Min Temp Max Temp Humidity Dan Good
15. ith written instructions and graphic persons who interact with the system are both knowledgeable and ded to complement the hands on training that will be provided t Team and will serve as a permanent record for future reference ly follow the instructions contained therein and to move quickly to become new requirements The members of the ASYCUDA Project Team are ough this transition period and will do everything possible to deal with ise ay be some minor hitches during the transition process and we yatience and understanding as every effort will be made to minimize s engagement should be seen as an opportunity for Customs and the ity to forge partnerships which can result in enhanced trade e a meaningful contribution towards the development of our country your support and cooperation Comptroller of Customs Carlyle Felix ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project INTRODUCTION oms and Excise Department is very pleased and enthusiastic to launch its D CARGO MANIFEST USER MANUAL thereby maximising the Community and more specifically Cargo Carriers Carrier agents and renada Carriacou and Petite Martinique intended to provide our stakeholders with a series of very detailed aration and submission electronic copies of cargo manifest to the Customs cise Division Great efforts and sacrifices have been made to ensure that the ed therein are laid out in a
16. nt Fill in the Office Code Voyage No and parture of the Manifest in the men bar BD F file for printing lls of Lading General Information B L ref number Previous document Transport Mode Voyage number jvovor Date of departure Office of arrival GDSGO UU 0 ofl dat Customs office Place of loading Voyage Flight no Date of departure Nature B L Number 1 Registration Export Declaration Customs Office Date registration Exporter Shipper Name of ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project To allow for customs clearance a Master Bill of Lading must first be split or de grouped to the level of the individual consignee De grouping can be done in two 2 ways Option 1 For Carrier Agents Manifest View DMROS H ad e Ei File Edit View Help From the opened manifest select BoL button to go to the list of Bills of Ladings B Ls l 2 E Z Manifest General Information General Information Customs office DMROS ROSEAU Voyage Flight no Date of departure Date of arrival Ti ES LIAT20 Bl 21 06 2009 23 06 2009 Date of registration in 24 06 2009 E Place of departure Place of destination ANSXM SINT MAARTEN DMRSU ROSEAU Agent Cargo Reporter Bill of Loading LIAT 1974 LIMITED Bills ES G
17. rge s GLOSSARY OF TERMS Manifest Segment 26 Page moho 4 ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Office Code The Customs Office where manifest will be processed The number given by the ship or aircraft operators to a particular voyage from one point to another inclusive of all intermediate stops The date when the ship or aircraft started its voyage The date when the ship arrives in the territorial limits of the country The location or port code where the ship or aircraft started its voyage The location or port code where the ship or aircraft arrives to discharge the transported goods The identification code It may be the VAT registration number The name and address of carrier It is only mandatory when there is no carrier code The count of Bills of Lading or Airway Bills included in the manifest The sum of all packages for Grenada The sum of all containers carrying cargo for Grenada The sum of all the weight of all cargo for Grenada Recognises the means by which the goods were imported exported into outside the country For example were the goods brought into the country by air sea or parcel post The country in which the carrier is registered 27 Page gt lo NE VIS YS ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Identity of Transport The vessel or aircraft name Carrier P
18. rinciple The name of the carrier may be the same as Agent cargo reporter The reference of the document registering the vessel or aircraft The name of the master of the ship or the commander of the aircraft The time when the vessel or aircraft arrived in the country Bill of Lading Segment The date when the vessel was registered The number which uniquely identifies the bill of lading or airway bill The code which identifies the type of transport document issued 710 for House Bill of Lading 711 for consolidated Master Bill of Lading The manner in which the goods will be treated These are indicated by the codes 22 export 23 import 24 in transit and 28 transhipment Previous Document The reference of the master bill of lading or airway bill needed to prepare degrouped bills Name of Shipper Exporter The name of the persons sending the goods to Grenada The name and address of the person or firm named in a freight contract to whom goods have been shipped or turned over for care in Grenada The sum of all containers carrying goods which belong to the bill of lading or airway bill The description of the packaging of goods cartoon crate drum etc 28 Page gt lo NE VIS YS ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Marks amp Numbers The markings that the shipper placed on the packages to identify his her cargo It follows
19. rtage DMROS LEE ER ET nF File Edit View Help Rv eal er 105 dments Total containers 1 Status MST Item number of degrouped B L Packages codes UN Units Marks amp nb g packages and samsung ref7421 nding shortages or add to a Manifested Packages 3 000 Manifested Gross Mass 180 000 00 quantity 1f amending excesses mA A Remaining Packages Remaining Gross Mass Volume CBM 180 000 00 Description of goods refregerators Note Changes can only be made to the remaining Location packages and gross weight Freight PIC Ind PP Amount Values declared for Customs Transport 100 00 USD Insurance Seals Waybill Containers Write off Way Bill Excess and shortage DMROS 000 File Edit View Help ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Save changes by selecting the Save Changes Icon in the menu bar All amendments to a registered manifest must be done within the time frame specified in the Customs amp Excise Act Note Changes must be saved before exiting Bill of Lading 7 HOW TO PRINT A MANIFEST BILLS OF LADING nting amp Payrrnemt ary Select ASYCUDA to expand the menu Manifest and Way Bills Print All Way Bills Right click on Manifest and Waybill int ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project Step 2 Fill in required data and pri
20. s form as a guide to complete all mandatory data then Store Transaction completed Ras l ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project A prompt will appear indicating that the document has been stored To continue degrouping add another B L select the forward icon Transaction completed ou to another prompt Create a new blank Bol Add Bol in the last Manifest used reference LIAT20 Miri use Bills degrouping for a particular Master Bill of Lading the n the Agent Carrier to validate the Degroupage page the Agent will use the manifest or waybill finder to locate the of Lading i REINO L A LE 21 06 2009 21 06 2009 21 06 2009 ed B L A pop up will appear indicating the Validation is done 9 FAST CARGO INTEGRATION FCI he user to load or import XML files previously generated from the carriers 22 Page ASYCUDA World Cargo Manifest User Manual Customs ASYCUDA Upgrade Project From the document library Select ASYCUDA ccountina amp Payment Click on the Fast Cargo Integration Icon to expand Cargo Integration supage Integration Manifest and Waybills Integration Vaybill Integration Option ion option in the library is nts and Degroupage Integration ile Icon to find desired manifest
21. ser Manual Customs ASYCUDA Upgrade Project The humidity level for reefer container The dangerous goods code UNDG
22. surance The cost of the insurance Currency Code for Insurance Value The actual Currency in which the payment for insurance is quoted Number of Seals The count of the seals affixed to the container or package Marks of Seals The markings that identifies the seals placed on the containers or packages The code used by the sealer to identify who sealed the container or package Any other relevant information which the carrier or agent deems necessary Container Segment The container identification number Four letters for container owner six digit container serial number and check digit Number of Packages The number of packages in the container Type of Container The container type code e g 20BU 40BK states the size and type of container Empty Full Indicator Describes how much space is occupied by goods inside of the container LCL FCL FCX Container Goods Description The description of goods in the container The Gross Mass for good in the container in kg The container 2 seal number The code used to identify who sealed the container SH TO CU The minimum temperature for container this field is mandatory for reefer container The maximum temperature for container this field is mandatory for reefer container 30 Page gt lo NE VIS YS Humidity Dangerous Goods Code ASYCUDA AS ASYCUDA World Cargo Manifest U
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