CaseCracker User Manual
Contents
1. Exit and Log Off from the menu Event logging Most actions you can take on the system are stored in a permanent event log Entries in the event log cannot be deleted or altered by any user even an administrator You can see the contents of this event log at any time by selecting File gt View Event Log from the main window 2011 Cardinal Peak LLC December 2011 Page 4 3 Main Window a The main window shows a list of all the recorded sessions including the session ID the subject the incident typically the case number the interviewer and the start time of the interview CaseCracker Main Window File Session Tools Help CASECRACKER by Cardinal Peak Subject Incident Interviewer Start Time The Joker Joe Friday 06 17 09 16 40 John Doe Sgt Jones 06 17 09 16 41 Jack the Ripper Sgt Smith 06 17 09 16 41 Storage Remaining 0 I 100 Record lay Selectec Search All b The red status bar gives you a gauge as to how much storage remains on the hard disk c You have permission to view and search the sessions listed in black sessions listed in grey are unavailable to you d To get information about any particular session select it and then select Session gt Info You can do this even for sessions you do not have permission to view The following dialog box will appear which gives information about the session 2011 Cardinal Peak LLC December 2011 Page 5 Information Subject Jack t2. Page 17 10 Deleting Video a Your administrator will set up a retention policy for video and audio recorded on the system For instance sessions may be kept for 90 days and then automatically deleted b If you have been given delete permission it is possible to override the automatic deletion for any particular session by selecting the session and then selecting Session gt Change Deletion Date from the main menu or by selecting File gt Change Deletion Date from within the playback window The following dialog box appears Session Deletion ra 8 16 17 18 419 20 21 22 23 24 25 26 i s 27 28 29 30 ills 40 Al lok X cancel From this dialog you can select a new date and time for the session to be automatically deleted You can also keep it until it is manually deleted by turning off the Delete this session automatically checkbox c If you have been given delete permission you can delete a session manually from the main window by selecting the session and then selecting Session gt Delete Now from the menu 2011 Cardinal Peak LLC
3. as appropriate You can also access these functions from the menu bar at the top of the window via the Annotate menu 1 Session Info You can access information about the current session by selecting File gt Session Info from the menu The following dialog box appears hi Information Subject Jack the Ripper Incident 456 Interviewer Sgt Smith Start Time Wed Jun 17 2009 16 41 34 MDT End Time Wed Jun 17 2009 16 41 41 MDT Duration 00 00 07 H M S Scheduled Deletion Will not be automatically deleted Approximate Size 3 MB Stored On Local filesystem datal DVDs Burned 0 Session ID 3 j Closing the Playback Window To close the playback window click the blue X Close button or click the X in the upper right corner 2011 Cardinal Peak LLC December 2011 Page 12 8 Exporting a Image Snapshot You can export a still image by clicking on the button that looks like a camera or by selecting File gt Export Snapshot from the menu bar This button is greyed out if you do not have permission to export data from this session The following dialog box will appear Export Snapshot Destination Burn to CD Burn to CD Burn to DVD Attach to Email Save to File Plea Save to USB Device Upload to FTP Server Format JPEG v ok X cancel In this dialog box you can select either a JPEG or BMP format from the bottom dropdown menu You can also select the destinat
4. correctly 2011 Cardinal Peak LLC December 2011 Page 15 d Export Audio Clip You can export an audio clip or the complete audio file in WAV format by selecting File gt Export Audio Clip from the Playback window This option is greyed out if you do not have permission to export data from this session The following dialog box appears C Frame Range Export Audio From v To 4 981 Last Frame v Destination Burn to CD Burn to CD Burn to DVD Attach to Email Save to File Save to USB Device Upload to FTP Server Format WAV File ok X cancel By default the entire session will be exported but you can change this by editing the Frame Range at the top of the window You can also select the destination Your destination selections may include some or all of the options listed above based on the export policy chosen by your department Insert the appropriate item CD DVD or USB device Then click OK to export Export Annotations You can export all Annotations and Flags by selecting Annotate gt Export All Annotations This option is greyed out if you do not have permission to export data from this session The following dialog box will appear Export Annotation Report Destination Burn to CD Burn to CO Burn to DVD Attach to Email Save to File Plea Save to USB Device Upload to FTP Server Format Comma Separated Values Excel compatible ok X canc
5. or right to rewind and fast forward respectively d Fast Forward Rewind To fast forward or rewind the video click the corresponding button To resume click the Play button There are three speeds of fast forward and rewind 3x 20x and 60x To advance to the next speed click the Fast Fwd or Rewind button multiple times e Single Step Mode 4 4 9 9 dfr 1fr When playback is paused you can advance forward or backward by 1 frame or 1 second by clicking the corresponding buttons in the lower toolbar Additionally you can advance slowly through the video by pressing and holding one of these buttons 2011 Cardinal Peak LLC December 2011 Page 11 f Skipping by Annotation or Flag To jump immediately to a particular annotation or flag double click it in the right hand column To jump forward or backward to the next or previous annotation or flag click the next annotation or previous annotation buttons g Adding a new Annotation or Flag je You can add a new annotation or flag in the same manner as during recording by clicking the corresponding button These buttons will be greyed out if you do not have permission to add annotations h Editing or Deleting an Annotation or Flag If you have been given the appropriate permission you can edit or delete an annotation or flag To do this select the annotation or flag in the area on the right and right click Select Edit or Delete
6. 09 on 06 18 10 ok X cancel ee You may toggle between the two recording windows to monitor both rooms and add annotations and flags The recording window that is not in the foreground will be minimized on the toolbar Regardless of which room you are viewing both rooms are being recorded 2011 Cardinal Peak LLC December 2011 Page 10 7 Playing Back Video a To play back an already recorded session select it in the main window and then click the Play Selected button or select Session gt Play from the menu The session comes up in the window below Initially it is paused on the first frame of video John Doe Playing File Control Annotate Flags and Annotations Frame Text KFLAG added at 2009 06 17 17 33 28 by administrator FLAG added at 2009 06 17 17 33 28 by administrator FLAG added at 2009 06 17 17 33 29 by administrator Mentions where he bought the rugs Start of confession CASECRACKER gt ii Xx Rewind Play Pause FastFwd Close t id Ta i aj gt jt 4 Oo amp Lael Status Paused Interviewer Joe Friday Incident 4578 Date Jun 17 2009 Time 17 29 55 Frame 1 a b Play Pause You can press the Play and Pause buttons to begin and pause playback respectively c Slider bar You can use the slider bar just above the CaseCracker logo to rapidly access any point in the video Just drag the blue diamond on the slider bar to the left
7. CASECRACKER by Cardinal Peak CaseCracker User Manual For version 4 0 of CaseCracker Interview Management System last revised December 2011 Table of Contents 1 System Overview 2 2 Your Account Logging in and Logging out 2 3 Main Window 4 4 Previewing Video 5 5 Recording Video 6 6 Recording Two Rooms Simultaneously 9 7 Playing Back Video 10 8 Exporting 12 9 Searching Video 16 10 Deleting Video 17 2011 Cardinal Peak LLC December 2011 Page 2 1 System Overview The CaseCracker Interview Management System is intended for the recording of law enforcement interviews It typically consists of an interview room containing a covert microphone one or two covert cameras and a switch for marking points of interest optional Elsewhere in the building an interview monitoring station contains a DVD recorder optional and the CaseCracker workstation covert camera e covert CaseCracker microphone table Workstation interviewer i covert camera we Interview Room Monitoring Room gt DVD recorder The operational mode of the system is that during an interview two recordings of the video and audio are made The DVD recorder creates a master evidentiary copy on a regular DVD Typically at the end of the interview this DVD can be checked into evidence The CaseCracker workstation creates a working copy of the video and audio on the computer s hard drive This copy can be eas
8. e a blank DVD R DVD RW DVD R or DVD RW in the DVD drive of the CaseCracker workstation and click Burn Burning a DVD takes roughly 2 the time of the video content in other words a one hour interview will take 30 minutes to burn 2011 Cardinal Peak LLC C December 2011 Page 14 Export Video Clip You can export a video clip or an entire session in MPEG4 format by selecting File gt Export Video Clip from the Playback window or by clicking the Export Video button in the toolbar These options are greyed out if you do not have permission to export data from this session The following dialog box appears Export Video Frame Range From v Te 4 981 Last Frame v Destination Burn to CD Burn to CD l Burn to DVD Attach to Email Save to File Plea Save to USB Device Upload to FTP Server Format MPEG 4 Sok X cancel By default the entire session will be exported but you can change this by editing the Frame Range at the top of the window You can also select the destination Your destination selections may include some or all of the options listed above based on the export policy chosen by your department Insert the appropriate item CD DVD or USB device Then click OK to export Important Once exported the MPEG 4 file must be copied to your PC before it can be viewed in QuickTime Do not attempt to play the MPEG 4 file directly from a CD DVD or USB device as it will not play
9. el 2011 Cardinal Peak LLC December 2011 Page 16 Select the destination Your destination selections may include some or all of the options listed above based on the export policy chosen by your department Insert the appropriate item CD DVD or USB device Then click OK to export 9 Searching Video a You can search all the video on the system by clicking the Search All button on the main window or by selecting Session gt Search All from the main menu bar The following dialog box appears Search Window Searching all sessions Set your search criteria below Subject john Doe O Incident O Interviewer loe Friday v Between date time and Jate time O All annotations and flags O All flags O Time Annotation l T Only annotations containing text drug amp Clear Form Search X cancel You can search based on the subject s name the incident the interviewer the time and annotations and flags You can also search by selecting multiple criteria To turn on a search term click the corresponding box on the left hand side of the window b Search results are returned in the following window Search Results Interviewer Frame s Change Search 4 Go To E Close From here you can jump to a particular search result by double clicking on it or by selecting it and clicking the Go To button 2011 Cardinal Peak LLC December 2011
10. he Ripper Incident 456 Interviewer Sgt Smith Start Time Wed Jun 17 2009 16 41 34 MDT End Time Wed Jun 17 2009 16 41 41 MDT Duration 00 00 07 H M S Scheduled Deletion will not be automatically deleted Approximate Size 3 MB Stored On Local filesystem data1 DVDs Burned 0 Session ID 4 Previewing Video a To check the audio and video to ensure they re working select File gt Preview Video and Audio from the menu A window will appear showing the current video and audio Important The system is NOT recording in Preview mode 2011 Cardinal Peak LLC December 2011 Page 6 5 Recording Video a To begin recording click the Record button on the main window or select File gt Record New Session from the menu You will now be prompted to enter information about the session in particular the subject the incident typically the case number recording room if multiple inputs are configured and the interviewer Note The interviewer defaults to the currently logged in user but it is possible to change it in the case where you may be logged in performing a recording for someone else like a partner Fill in the requested information and click OK Record New Session Subject jack the Ripper Case Number 12 3456 Input Room 1l v Interviewer Det Jim Jones v Please confirm the time 17 22 09 on 06 18 10 ok X cancel b If configured a prompt may come up telling yo
11. ily searched and annotated Additionally it is possible to burn a DVD from the working copy The remainder of this document details the operation of the system from the perspective of a user of the system Administration tasks are covered in a separate document 2 Your Account Logging in and Logging out a Logging in From the main screen select your name and then enter your password If there is a long list of users your name can be quickly found by beginning to type your name Your first password is welcome b Changing your password You may be prompted to change your password automatically but even if not it s a good idea to change it You can change your password at any time by selecting Tools gt Set Password from the main menu 2011 Cardinal Peak LLC December 2011 Page 3 Set Password Setting password for administrator Current password New password Confirm new password ok X cancel Your permissions Depending on how your department sets policy you will have different permissions with regard to your interviews and with regard to other people s interviews As an example you may be able to view and annotate your own interviews but not delete them while you may only be able to view but not annotate or delete other people s interviews Logging out To Log out at any time either close the main window by clicking the X in the upper right hand corner or select File gt
12. ion Your destination selections may include some or all of the options listed above based on the export policy chosen by your department Then click OK to export b Burn DVD Re If you have permission to export this session you can burn a DVD of some or all of the current session by clicking the DVD icon or by selecting File gt Burn DVD from the menu You can also access this function by selecting File gt Burn DVD in the menu of the main window The following dialog box appears 2011 Cardinal Peak LLC December 2011 Page 13 Burn DVD Configuring Clip 1 Frame Range From v To 108 688 v Description of this clip Clip 1 Maximize DVD quality lower duration O Maximize DVD duration lower quality Next Clip lt Burn X cancel By default the entire session will be exported to DVD but you can change this by editing the Frame Range at the top of the window Anything you type in the Description of this clip area will appear on the top level DVD menu that is visible when you play the DVD You can maximize the quality of the video which will consequently have a longer burn time Or you can maximize the DVD duration have a faster burn time which will consequently reduce the quality of the video Any sessions recorded at good quality will not have the options to maximize quality or duration You can burn up to 8 different clips by clicking the Next Clip button Plac
13. u to start an external DVD recorder Start the external DVD recorder and then click OK Start the DVD Recorder for Room 1 now then press OK to proceed ok c You ll now see the play window as shown below This window is active during the entire time recording is in progress 2011 Cardinal Peak LLC December 2011 Page 7 John Doe in Room 1 Recording File Control Annotate Flags and Annotations CASECRACKER it X Rewind Record Pause FastFwd Close ad 1 1 a Status Recording Interviewer Joe Friday Incident 4578 Date Jun 17 2009 Time 17 30 12 Frame 531 Along the bottom of the window you ll see the current status Recording the interviewer the incident or case number the current date and time and the current frame number Each frame of video is assigned its own number so it can be searched later To change the volume click and drag in the blue triangular area on the bottom toolbar To add a flag r A flag is a special bookmark in the video that allows you to jump easily to a point of interest after the fact To add a flag to the video click the button that looks like two flags on the bottom toolbar A flag entry will appear in the right hand list You can also add a flag from the interview room if your system is configured with the optional remote switch 2011 Cardinal Peak LLC December 2011 Page 8 g To add an annotation An annotation is just like a flag b
14. ut with the added power that you can type a sentence or phrase that you can search on later To add an annotation during recording click the button that looks like a pencil with a plus sign You ll see a dialog box that looks like this Enter Annotation Enter Text Annotation Start of confession Frame 1 364 ok 28 cancel The system remembers the frame that was active when you originally clicked the pencil button and this is the frame number that will be associated with the annotation h To send a text message You can send a short text message to a pager or cell phone This might be useful for instance to remind the interviewer to ask a particular question To send the text message click the button that looks like a pager The following dialog box will appear Send Email 1234567890 mobile att net Subject ask question Message don t forget to ask about how the dress got stained Attachments none send 28 cancel 1 To swap camera views If picture in picture swap is enabled by the administrator the images can be 2011 Cardinal Peak LLC December 2011 Page 9 swapped during recording by clicking this button Note picture in picture PIP and any PIP swaps become part of the recording and will be viewed in playback and on DVDs burned from CaseCracker To pause recording Depending on the policy set by your department you may or may not be able to pause during recording If you are allo
15. wed to pause recording the large Pause button will be enabled as it is on the picture on the previous page Clicking the pause button will cause recording to be temporarily suspended The system will also remind you to pause the external DVD recorder To resume recording after a pause press the large red Record button A special annotation will be added that indicates recording was paused To stop recording When the interview is complete you can stop recording by clicking the blue Close button or by clicking the X in the upper right corner of the play window If applicable you will be reminded to remove the DVD from the external recorder and submit it as evidence To view live interviews from your PC If an administrator has enabled this feature instructions for setting up live streaming on PC s can be found under the Help menu 6 Recording Two Rooms Simultaneously If your system is configured with two video and audio inputs you have the option to record two interview rooms simultaneously a To start a second recording click the Record button Enter in the Subject Incident and choose the Input or interview room you wish to record Click OK and a new recording window will appear The previously started recording will be minimized to the tool bar v Record New Session Subject jack the Ripper Case Number 12 3456 Input Room 1 v Interviewer Det Jim Jones y Please confirm the time 17 22
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