SUMMER SCHOOL - Parkway C-2
Contents
1. 6 Click Export BR WN Ul Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 23 Oy Ur B W o Sa 9 PRINTING BATCH SCHEDULES Click on Index Click on Scheduling Click on Reports Click on Schedule Batch For Report Options leave it to Use the Default Format Pick the Grade that you want to see in your report or just leave it marked as All Students Enrollment Effective Date is the first day of Summer School Click on Print one copy per student if not and a student has a secondary home then will two will print out for that student Leave Alpha checked for How would you like your report sorted 10 Click Generate Report AWN 5 OR As we talked about in training If you wish to have your schedule generated into a letter for each student please send the letter you want typed to Amanda Moore so she can create it in Campus for you and then follow the directions below Click on Index Click on Ad Hoc Reporting Click on Report Builder Click on the Saved Filter Summer School Students this filter was created by Technology If you do not have it in your saved filters please contact Amanda Moore in Technology Click on the Saved Reports Schedule Letter this filter was created by Technology If you do not have it in your saved filters please contact Amanda Moore in Technology Set Operation should be selected as Union Sort Options should be Alpha Click Build Report In2. H I D a Parkway 314 piss 1212 W o Household Step 1 Start Over Hous qe P New Household H 1234 Corrida Ct Maryland Address Start End Private Secondary Mailing Heights 1234 Corrida Ct Maryland Heights MO 63043 03720 2009 r fi Parkway West 03 19 1996 E L E 0 O Parkway East 03 20 1994 Parkway North Household Members Parkway South F E Name Birthdate Gender Start End Private Secondary Parkway North M 03 20 2009 E fs Fi go Parkway South F 03 20 2009 Fa Fa o o Parkway East 03 20 1994 M 0320 2009 F5 p E3 go go Parkway West 03 19 1996 M 03 20 2009 3 Fa Oo go Save amp Continue Step 3 Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 7 Define Relationships within the Household 1 You only need to work with the STUDENT records in this section Ignore the parents From the drop down menu choose the appropriate relationship for example father student or mother student Mark the appropriate checkboxes for each relationship a Guardian the person is the student s legal guardian b Mailing this person is allowed to receive mail for this student c Portal Do not check this box d Messenger Do not check this box e Private Do not check this box Parent relationships to each other SHOULD be left BLANK Example husband wife boyfriend girlfriend etc Click Save amp Done This will save the date but will only refresh the screen Year
3. Number City r Continue Step 2 Clear Household Household Search Household Name Home Other Phone H Clear Search Fields Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 6 Household Membership and Mailing 1 Enter the Household Name the most common surname in the household in the appropriate field 2 Enter a phone number in the Household Phone Number field This number should be the primary phone number used for that household 3 Enter a Start Date next to the address This start date WILL always be the date the household is created in Infinite Campus 4 Click the Mailing checkbox next to the address 5 Check the Census Verification form to see if a household s address is Private f it is check the Private checkbox next to the address 6 Enter Start Dates for all people in the household This start date WILL always be the date the household is created in Infinite Campus 7 Click Save amp Continue Step 3 f Year 09 10 School Northeast Middle School v Calendar SS NEM 09 10 v Index Search Help Census Wizard Edit Household Membership Search for a Step 2 Editing Household Data Household v Edit the attributes common to the household and edit details specific to each person and address Parkway N Go oo Advanced Search gt gt Household Name Override Household Phone Number Private ji f f P 4 5
4. South High 1080 West High Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 13 REGISTERING A STUDENT FOR COURSES 1 Click on the Search tab 2 In the Search for a field you want to change the drop down to All People 3 Type in the last name of the student comma and then the first name in the search box ex Moore Mariah 4 Click on Index Expand the list under Student Information by clicking on the plus to the left of it Click on General Click on the student s Schedule tab on the right Click on Walk in Scheduler on the far right of the screen Click Search approximately in the middle of the screen 10 In the Section Search box type in the Start Date of 06 08 09 first date of summer school and type in the course number 11 Click Search 12 This will bring up all sections available with that course number 13 Click on the Section for which you want to register the student 14 The information listed beside the course section is Course number Section number number of students registered max students Term name Period and IEP s for IEP we do not currently use this in Parkway and will not be for summer school 15 Click on the option that you want Once you click on your selection it is loaded into the student s schedule on the left Programs FERPA Mise Info 3 Grades Transcript Credit Summary Assessment Schavior Transportation RERA pess asmai
5. moves their name to the C Click on a student to remove from list box Under 4 Batch Edit enter the date range for the attendance event Start and End dates can be the same Select the correct reason code for the event from the drop down menu under Code Present minutes will default to zero 0 if an absence reason code is entered change if necessary Add any additional information in Comments Click Save Attendance Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 20 Mode Check In 1 Search for the students whose attendance needs to be processed 2 Search results will appear in the B Select students to add to edit list box Click on the student name s you need to edit 3 Enter the Attendance Code to update the absences recorded up to the Check In time 4 Enter any Comments as needed 5 Click Save Attendance Mode Check Out 1 Search for the students whose attendance needs to be processed 2 Search results will appear in the B Select students to add to edit list box Click on the student name s you need to edit 3 Enter the Attendance Code 4 Enter a time in the Current Time this is the time for which you want the attendance event to begin and any Comments 5 Click Save Attendance Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 21 HOW TO PRINT A ROSTER FOR A COURSE 1 Click on Search Choose Course Section from the drop down for S
6. whose attendance needs to be processed 2 Search results will appear in the B Select students to add to edit list box Click on the student name s you need to edit This moves their name to the C Click on a student to remove from list box As implied if you mistakenly added a student to the list click on their name in box C to remove it 3 Next to 4 Daily select the correct Attendance Code from the drop down menu 4 Enter any additional information in the Comments field 5 Select the appropriate Comment Option from the drop down menu a Overwrite Existing Comments will replace any previous comments b Append Comments will place the new comments after any previous comments c Leave Existing Comments Unchanged 6 Click Save Attendance Mode Period 1 Search for the students whose attendance needs to be processed 2 Search results will appear in the B Select students to add to edit list box Click on the student name s you need to edit This moves their name to the C Click on a student to remove from list box 3 Next to 4 Period select the correct Current Period and Attendance Code from the drop down menus 4 Enter any additional information in the Comments field and select Comment Option 5 Click Save Attendance Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 19 Mode Batch 1 o9 SCO ada Search for the students whose attendance needs to be process
7. 09 10 M School Northeast Middle School Calendar Ss NEM 09 10 Index Search Help Census Wizard Edit Relationships Search for a Step 3 Edit Relationships of Household Members Household x Edit the relationships between the family members Parkway N 60 Relationships to Parkway North Advanced Search gt gt Name Birthdate Gender Relationship Start Date End Date Seq Guardian Mailing Portal Messenger Private Census Wizard Existing Parkway East 03 20 1994 M Father E 2202009 FE Fa M Od o Household Soutt Step 1 Start Over bs 2 3 Ms E E L Fe a Oo a a Bh Parkway Parkway West 03 19 1996 M Father vB 2202009 Fs ae E K Jal Step 2 Edit Household 5 Data Step 3 Edit Relationships Relationships to Parkway East 1234 Corrida Ct Maryland z Heights Name Birthdate Gender Relationship Start Date End Date Seq Guardian Mailing Portal Messenger Private Parkway West 03 19 1996 Parkway North M Father vE 3202009 Fe E v wM I Enroll as student i Parkway East 03 20 1994 Parkway South E Mother vE 2 20 2009 Fa Fa v Mo Enroll as student r fi Tr Parkway West 03 19 1996 M H Parkway North E 33 E E fs ul o a al LI Enroll as student Parkway South Enroll as student S Name Birthdate Gender Relations
8. 4 If the person exists in campus their name will be displayed Click on the Details link next to a person s name to determine if there if you have found an exact match 5 If no matches are found click Create New Person 6 Enter the required demographic information using sentence case a Last Name First Name and Gender are required fields b If the person being added is a student enter their Birth Date and Race Ethnicity ONLY ENTER BIRTHDATES FOR STUDENTS 7 Click Save 8 If the person is NOT a student click on their name to display the Demographics tab Add all personal contact information provided work cell phone numbers and email address 9 Click Save Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 4 a eS ADDING AN ADDRESS From the Index click Census then click Add Address Enter the house P O in the appropriate field Click Search Review the search results If the address does NOT appear in the list click New Address f the address appears in the list check the address as described below a Click on the matching address in the display window 5 Enter the address information using sentence case a b Prefix a directional indication before the street name Tag the type of street please use abbreviated street tags such as Dr St Ln Ct and Blvd Direction directional indication after the street name and tag Leave County Location Code Lat
9. ST Student then the Attending District will be Parkway 096095 and the DESE code will be your DESE code 10 Enter the appropriate State Aid Resident Status code for the student Parkway Resident R1 Resident 1 VST DI Desegregated In 11 Select the appropriate Primary Language spoken in the home if applicable 12 Select the NLP Not LEP option in the LEP field 13 Click Save Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 11 STUDENT ALREADY IN PARKWAY CAMPUS 1 Make sure you are in the 09 10 Year Make sure you have the correct school selected in the drop down menu for school Make sure you have the summer school calendar selected in oe drop Gown B Year 09 10 J schoo Northeast Middle School z Calendar B NEM 09 10 Locate the student by searching under All People under Census Click on Student Name Click on the Enrollments tab Click on New Select Grade Level the grade level they will be in for the 09 10 year Enter the Start Date of the new enrollment status record this is the first date of summer school 8 Enter a Start Status code by making a selection from the drop down box FOR SUMMER SCHOOL the Start Status will be Remained Advanced for all students 9 Enter a Start Comment for example Attending Summer School from SWM 10 In the State Reporting area select the Residing District Parkway C 2 096095 and enter your DESE state school number in the Residing Sch
10. SUMMER SCHOOL INFINITE CAMPUS USER S MANUAL Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 1 TABLE OF CONTENTS Welcome and FAO eaticicterroistinetainnnideeeeerenaredadibineiindiremnrwisiceen 3 Adding a PCRS OM ereer e E ARTENE TTE 4 Adding an Address ssssssssssssrissrrerrrerrerresrrrsressresrtsrrtsrrsrrrsrrerreni 5 The Census Wizard creating a household ssisrssrssrerirrrerrsrrsrne 6 Adding a Non Household Relationship ccccessscesseeereesereeeeaneenens 9 Adding a Secondary HOUSChOIC cccccceeceeeeeeeeeseeeeeeeesaeeeeeeaeeees 9 Adding a Person to an Existing Household s c 10 Changing Demographic Information for a Person ccseseeeeeeeeeees 10 Changing an Address for a Household ccecceeeseeeceeeeeeeseeneeeees 10 Enrolling a Student inn ttvrecvsscvenvsavvern cts aedaretaiserepsehamienihalaasbexsicntes 11 DESE Parkway State School NUMDberS cccceecseeeseeeeeeeeeeeeesaeeees 13 Registering a Student for a COUTSE s ssussesierrsrerrnrrnrrsrrrresrnrrsne 14 Dropping Changing a Student S COUrSEC ccceccceecseeeeeeeeeeseeaeeees 15 Withdrawing a Student ss ssisreernsnerrsrrerrsrrrrnrrnrrsrrrrnrrnrrsrrrrnnn 15 Absence Reason Codes essssssessssrrrrsrrerurirrosrarreesrrrreserrrereerrerenni 16 Daily Attendance si carristtecervuntiat eeweestistedcdanixavinesiientaieeencianticcgers 17 Classroom MOMIOn a1 5scescoibneniauinen
11. calendar to select it and click Refresh 3 Events that have been created or updated using Attendance Wizard or the student s attendance tab Student Information gt General will show the code and a color coded status A legend for the color coding appears at the top 4 Any absence A or tardy T entered by a teacher that has not been processed by the attendance office will show with a yellow unknown reason background 5 Select the event that needs to be edited by clicking on the attendance code This will take you to a new screen with just that student s name and a drop down next to every period meeting 6 In the drop down menu select the correct attendance code for that period Select the blank option at the top of the menu will mark the student Present 7 Enter any new comments in the Comments field If the change should be applied to all subsequent periods click Fill Down 9 If a student has absences and should be marked present for the entire day click the Clear button 10 Click Save go To View Student s Attendance History 1 Go to Index gt Attendance gt Daily Attendance 2 Click on the student s name in the table Their attendance history for the school year at your school only will display 3 You can make changes to a student s attendance information from this screen by following instructions 3 10 above 4 Click on the Daily Attendance tab at the top of the screen to return to Daily Attenda
12. dieiie A 18 Attendance WIZaI s c2ed cos ctarieh iene eee Needs 19 How to print a Roster for a COUrSC cccccececceecee esse eeeeeeaeeseeeaeeees 22 How to print an Alpha Listing of Student with Courses 0 00000 23 Printing Batch SCHSGUIRS iicsiniietsereraciatiiunianieuieriseicinereagiteneias 24 Creating Mailing Labels ccccccccccesecssseeseseeaseeeeseeseeeseeseaneetaneetes 25 Grades High School ONLY cctiswiiaduteiorgicod asienieiidieen dtd ieicicads 26 Missing Grades Report cwicyierreichaveneeicd nce teeinerndirnonimeds 27 Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 2 WELCOME TO PARKWAY SUMMER SCHOOL 09 10 Your first step before enrolling or registering a student for summer school is to first decide if that student is a Parkway student already or if they will need to be added to Campus 1 If they are already a Parkway Student please begin with Enrolling a Student on page 11 If they are not a Parkway Student the student s household will need to be added to Infinite Campus Entering a new household requires a 3 step process Follow the directions for o Adding a Person o Adding an Address o Finally create the household using the Census Wizard The instructions start on Page 4 FREQUENTLY ASKED QUESTIONS Do Social Security numbers have to be entered for new students If we are given the social security number please enter the information into Campus However we can not r
13. e End Date to the actual date you are withdrawing the student 4 Enter any End Comments 5 Click Save Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page15 Absence Reason Codes Reason Code Description Status Excuse AE Absent Excused Absent Excused AT Athletic Event Absent Exempt AU Absent Unexcused Absent Unexcused BR Bereavement Absent Excused BS Bus Suspension Absent Excused DE Dentist Appointment Absent Excused DO Doctor Appointment Absent Excused FT Field Trip Present Exempt FV Family Vacation Absent Excused GS Gold Star Absent Excused HB Home Bound Absent Excused IL Illness Absent Excused IS In School Suspension Present Excused LB Late Bus Absent Excused MB Missed Bus Absent Unexcused NB No Bus Absent Excused NIC Not in Class Present Excused OS Overslept Absent Unexcused RH Religious Holiday Absent Excused SUA Suspended Absent Absent Excused SUP Suspended Present Present Excused SV School Visit Absent Excused TDE Tardy Excused Tardy Excused TDU Tardy Unexcused Tardy Unexcused TR Truant Absent Unexcused Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 16 DAILY ATTENDANCE To Edit Student Attendance 1 Go to Index gt Attendance gt Daily Attendance 2 Infinite Campus will automatically load the current day s attendance If you want a previous date type it in the box or use the
14. e Search tab 2 Change the Search for a drop down to say All People 3 Type the last name first initial in the box Ex J ones J 4 Click Go 5 Find your person listed below and click on their name 6 On the Demographics tab for that person you will be able to change their personal contact information CHANGING AN ADDRESS FOR A HOUSHOLD 1 On the Search tab on the left side of the screen type the Household name OR the name last first of one member of the household in the box and search Households 2 Scroll through the list of names and click on the correct household 3 On the right side of the screen click on the Addresses tab 4 Click on the old address a Enter an End Date b Uncheck all of the boxes 5 Click Find New Address 6 Search for the new address by street number only a If the correct address appears in the list click it b If the address does not appear in the list click New Address then enter the address information c Click Save 7 Enter a start date for the new address This is first day that the family will start living at that location 8 Check the appropriate boxes 9 Click Save Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 10 ENROLLING A STUDENT NON PARKWAY STUDENT Do the following steps on the Enrollments tab for students new to the district or returning to the district 1 ee Create a new enrollment record by clicking on New on the Enrol
15. earch for a You can enter the course you are looking for or you can leave the field blank leaving the field blank will give you all course numbers for that school year Once you have found your course click on the course itself Click on the plus beside the course to see the sections for that course Click on the section you want to print a roster for Click on the Roster tab In the top right corner click the Print icon to print the roster W N o Nn ou A OR Click on Index Click on Scheduling Click on Reports Click on Section Rosters Click on SS for Term Click on which Period or you can choose both by holding down CTRL and clicking on both periods 7 You can choose to exclude the address and phone number if you wish 8 You can choose to add page break after each section or not by checking the box 9 Enter the Effective Date as the first date of summer school 10 Choose which Teacher you want from the list 11 Click Generate Report nm BWYN Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 22 HOW TO PRINT AN ALPHA LISTING OF STUDENTS WITH COURSES Click on Index Click on Ad Hoc Reporting Click on Data Export Under your Saved Filters click on SS Alpha List of Students with Course This filter was created and added to your login If you do not have it please contact Amanda Moore in Technology Click on PDF Report under Pick an Export Format
16. ed You can search by any single field Search results will appear in the B Select students to add to edit list box Click on the student name s you need to edit This moves their name to the C Click on a student to remove from list box Next to 4 Batch select the correct Attendance Code Enter the date and time if needed to begin applying the absence code in the From area Enter the last date and time if needed for the code in the To section Enter any additional information in the Comments field Select the appropriate Comment Option from the drop down menu Click Save Attendance Mode Edit 5 Select the date that needs edited then select Edit mode Students who have an attendance event for that day will appear in column B Click on a student name in column B to display their attendance reason codes below Make a reason code change using the drop down menu under Code Change the number of Present Minutes Enter any necessary Comments f the change should be applied to all subsequent periods click Fill Down Click Save Attendance Mode Batch Edit 1 Search for the students whose attendance needs to be processed This method is most useful for multiple students who will have the same attendance reason code over the same date range such as for a field trip Search results will appear in the B Select students to add to edit list box Click on the student name s you need to edit This
17. equire that they give us this information Will Non Parkway students be given State D s and Parkway student numbers Non Parkway students will be added to Infinite Campus like any other student Therefore they will receive a Parkway student number The State ID will be entered by the Technology department What is the first date in district for a KG that will be starting in the 09 10 year but who is also going to summer school You will not need to enter a First Date in District on the Summer School enrollment record The 09 10 year enrollment record will have the First Date in District as 08 17 09 which is correct Do not change the enrollment record for the 09 10 school year Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 3 ADDING A PERSON 1 From the Index tab click Census then click Add Person 2 To determine whether a person is already in campus you will need to perform a search Use the search criteria on the grey screen When searching for a person use as little information as possible For example if searching for J ason J ones only enter J ones in the Last Name field and J in the First Name field 3 Click Search Person Search Person Search Search for a person already tracked in Campus using the fields provided required fields are in red Select a student from the list or click on Create New Person Last Name First Name Middle Name Birth Date fra Gender v
18. finite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 24 CREATING MAILING LABELS Click on Index Click on Census Click on Reports Click on Mailing Labels Leave the Grade Adhoc button selected Choose which Grade you want labels for or leave All Students selected For Enrollment Effective Date enter the first date of summer school For Choose Print Options decide if you want to Include Guardian s Name OR you want it to say To Parent Guardian of 9 Leave Student selected for Print the labels for 10 Leave Name selected for How would you like the report sorted 11 Click Generate Report 12 The labels will open up in a PDF When you choose to print please change the Page Scaling to None or the labels will not print correctly oe ee ea ee Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 25 GRADES for High School ONLY Teacher Grading Instructions 1 Posting Grades a Go to Instruction gt Gradebook From the Section drop down menu select the class you want to submit From the Select a Task drop down menu select the appropriate term The yellow area in the gradebook shows the cumulative grade The green area shows the grade that will be submitted during grade posting In one of the green columns right click on any student grade Select Post grades to other task and select the Summer School grading task Click Save Important Any change you make in your gradeboo
19. h and click Search 7 Click on the correct address in the outline left side of the screen so that it appears on the right side of the screen in the Assembling a New Household box 8 If necessary a person or address can be removed from the Household window by clicking on the X next to their name or address 9 Click Continue Step 2 Search for a Step 1 Assemble New or Select Household Household v This wizard will walk you through the process of creating a new household or editing an existing household Start by searching for a household pe X addresses Parkway N Go e To Edit a household simply click on the Household name in the search results P Search gt gt e To Assemble a new household select people and or addresses in the search results a E If you enter a first and last name you can create and link in a new person into the household If you enter a house number and street you can creat Census Wizard Search Results 4 a new address into the household People not in Households Park West Person Search Assembling a New Household arkway West 03 19 1996 Last Name Parkway East 03 20 1994 Parkway X B New Household Parkway North First Name X 1234 Corrida Ct Maryland Heights Parkway South Student Number X G Parkway West 03 19 199 Birth Date a X G Parkway East 03 20 1994 Cente X amp Parkway North v Parkway South Middle Name x Suffix a Address Search House P O Number Street Name Apt
20. he monitor for the new date 4 Click on a course section number to pull up the roster for that class Each student defaults to P present The teacher can then choose A absent or T Tardy but cannot enter a reason code 5 Any change that YOU make to the attendance will lock out the teacher from that particular section meaning he she will not be able to take attendance for that hour If the course section is pink and you open it up DO NOT SAVE if you want the teacher to be able to take his her own attendance Taking Attendance for a Substitute Teacher If a class has a substitute teacher he or she should be provided with a roster or seating chart in order to take attendance When the form is returned to the office the attendance secretary can enter the attendance using Classroom Monitor Follow the instruction 1 4 above Mark students absent or tardy as necessary and click Save Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 18 ATTENDANCE WIZARD The Attendance Wizard is found under Attendance on the Index The date box will default to the current date however you can enter a different date if necessary Click the button next to one of the following modes under Attendance Date to use the mode The Overwrite Existing Data box will erase any existing attendance data for that date and or period and replace it with the code and comments entered in the Attendance Wizard Mode Daily 1 Search for the students
21. hip Start Date End Date Seq Guardian Mailing Portal Messenger Private Parkway North M v E a ma o Jo Parkway East 03 20 1994 M Mother vE 32072008 Fs lt a j Parkway West 03 19 1996 M Mother E 2202009 K Relationships to Parkway West Name Birthdate Gender Relationship StartDate EndDate Seq Guardian Mailing Portal Messenger Private meaa m Famer ME s2009 Fe lt a oo o0 Parkway East 03 20 1994 M v E Fz jz paan o o o Parkway South F Mother v E 3 20 2009 5 Fa 7 v I Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 8 ADDING A NON HOUSEHOLD RELATIONSHIPS 1 To add non household relationships such as emergency contacts click on the student s name in the search results on the left side of the screen 2 Click on the Relationships tab Click New Non Household Relationship 4 Search for the person a If the person is not already in Campus click Create New Person and follow the ADDING A PERSON instructions on page 4 b If the correct person shows up in the search results click the name Close the box by clicking the red X in the top right corner Before clicking make sure your cursor looks like a little hand and NOT a four point arrow 5 Choose the best relationship from the drop down menu 6 Enter a Start Date for the relationship This start date WILL alway
22. itude and Longitude fields blank If the address is a P O Box click the P O box checkbox and enter the number of the P O Box in the Number field In most cases PO boxes can only be used for secondary parent addresses You must have approval through Mary Theriot 5 5062 to use a PO Box for the student s primary address Address Creation Address Creation Fill in the fields below This will create a new Address object in the database and then continue on to the next Process Step Address Information A P O Number Prefix Street Tag Direction Apt Ez Oo City State 4 Zip i County Location Code __ im i x Latitude k Longitude 7 Tract Block Comments District v lt a Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page5 THE CENSUS WIZARD Assemble the Household 1 From the Index tab click Census then Census Wizard 2 Enter the last name of a person to be added to the household click Search 3 Click on the person s name in the outline left side of the screen After you click the person s name they will appear in the Assembling a New Household box 4 Repeat steps 2 3 until all people belonging to the household appear on the right side of the screen in the Assembling a New Household box 5 Click Clear Search Fields 6 Enter the address information Number and Street in the appropriate fields under Address Searc
23. k will NOT change the posted grade unless you repeat steps e through g anoo J Q M o 2 Change or Override a Posted Grade a Go to the green area and click on the student s posted grade you want to change b Click on the arrow that appears and select the correct grade from the drop down menu c Click Save d Repost your grade book using steps e through g above Grade changes can be made as often as necessary while the grading window is open Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 26 Missing Grades Report for High School ONLY On your Index click Grading amp Standards gt Reports gt Grades Report This will open the Grades Batch Report Here you can create a variety of grade reports including a Missing Grades Report 1 Select the Grade button and choose All Students 2 You may leave the Enrollment Effective Date as the default which is the date you run the report Under Select Grading Tasks hold your Ctrl key and click the correct grading task Select the correct grading term In the window next to Select Teachers click All Click the Teachers button next to Group by Click the Show available grading scores link next to the Generate Report button 8 You will see that all of the boxes are checked Click on the All box to remove all of the checkmarks Now click on the Missing box 9 Click the Generate Report button W NOH UI A pop up wi
24. lments tab Make sure you are in the 09 10 Year Make sure you have the correct school selected in the drop down menu for school Make sure you have the summer school calendar selected in the drop down Year 09 10 School Northeast Middle School Calendar SS Nem 09 10 w Select a Grade Level for the student by making a selection from the drop down box this will be the grade level they will be in for the 09 10 year Enter the Start Date of the new enrollment status record this is the first date of summer school Enter a Start Status code by making a selection from the drop down box FOR SUMMER SCHOOL the Start Status will be Remained Advanced for all students Select the NH Not Homeless option in the Homeless field Select the MN Not Migrant option in the Migrant I ndicator field In the State Reporting area select the Residing District Parkway C 2 096095 and enter your DESE state school number in the Residing School field refer to the DESE State School Numbers on Page 13 If the student is a VST Student then the Residing District will be St Louis City 115115 and the DESE code will be 6280 Select the appropriate Residing County of St Louis County 96 for ALL SUMMER SCHOOL students In the State Reporting area select the Attending District Parkway C 2 096095 and enter your DESE state school number in the Attending School field refer to the DESE State School Numbers on Page 13 If the student is a V
25. nce Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 17 CLASSROOM MONITOR To get to the Classroom Monitor Click on Index gt Attendance gt Classroom Monitor This is used by the registrar or attendance secretary to determine which teachers have taken attendance for the day or for a specific period NOTES about Classroom Monitor e Classroom Monitor shows the attendance from the point of view of the courses e Any section highlighted in greed indicated that attendance has been taken for that section Any section highlighted in pink has not had attendance taken e When looking at the Classroom Monitor grid you ll see the course section number followed by a number in parentheses This shows present vs scheduled students xx xx equals number of students present number of students scheduled e Click on the course section number highlighted in green or pink to bring up the attendance for that particular course section e The email address and phone number for a teacher as entered in Census gt Person gt Demographics Tab will display by hovering over the icons in the Contact column Viewing Attendance for a Particular Course 1 From your Index click on Attendance 2 Click Classroom Monitor The Classroom Monitor will open for the current date based on the server clock 3 To change the date enter the desired date or select the date from the calendar icon Click the Refresh button to open t
26. ndow will open with your PDF report It is organized alphabetically by teacher and then numerically by course and section You can save print or email this report If you choose to email you can only send the entire report Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 27
27. nie Enrollments 3 a Lkattendance Fete crow vy courae aes EPN OR cieoe o repor opten w Bie B bo E a StartDate 03 11 2009 73 Course Number Course Name UI O CON D ss 06 02 2009 07 02 2009 020868 4 020868 1 BASICCERAMIC 2 Department E v Teacher Term Period Schedule 020868 BASICCERAMIC 020868 1 1 22 T SS P 1 IEPs 1 020868 2 0 22 T SS P 2 IEPs 0 Internet 100 Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 14 DROPPING CHANGING A STUDENT S COURSE 1 Click on Search 2 Click on Student for Search for a and type the student you are looking for last name then first name 3 Click on the Schedule tab 4 Click on the course on the students schedule that you want to drop change for the student To get to the student s schedule Click on Index gt Student Information gt General gt then click on the Student s schedule tab 5 A box will pop up and you can put in an End Date Click Save 7 If you are adding another course in it s place you can repeat steps 8 14 under Registering a Student for Courses on Page 8 oO WITHDRAWING A STUDENT FROM SUMMER SCHOOL If you need to withdraw a student before Summer School is over 1 Click on the Enrollments tab for the student 2 Click on the Summer School Enrollment which should be bold because it is the active enrollment 3 Change th
28. ool field refer to the DESE State School Numbers on Page 13 If the student is a VST Student then the Residing District will be St Louis City 115115 and the DESE code will be 6280 11 Select the appropriate Residing County of St Louis County 96 for ALL SUMMER SCHOOL students 12 In the State Reporting area select the Attending District Parkway C 2 096095 and enter your DESE state school number in the Attending School field refer to the DESE State School Numbers on Page 13 If the student is a VST Student then the Attending District will be Parkway 096095 and the DESE code will be your DESE code 13 Click Save A ONO eee Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 12 Parkway School District DESE State School Numbers DESE School No Parkway School Name 4020 Barretts Elem 4030 Bellerive Elem 4035 Carman Trails Elem 4040 Claymont Elem 4060 Craig Elem 4100 Green Trails Elem 4110 Hanna Woods Elem 4120 Henry Elem 4130 Highcroft Ridge Elem 4160 Mason Ridge Elem 4180 McKelvey Elem 4190 Oak Brook Elem 4200 Pierremont Elem 4210 River Bend Elem 4220 Ross Elem 4235 Sorrento Springs Elem 4245 Shenandoah Valley Elem 4260 Wren Hollow Elem 3020 Central Middle 3040 Northeast Middle 3060 South Middle 3000 Southwest Middle 3080 West Middle 1050 Central High 1085 Fern Ridge High 1075 North High 1090
29. s be the date the household is created in Infinite Campus 7 Click the appropriate check boxes for this contact In most cases NONE of the boxes should be marked 8 Repeat steps 4 7 for additional non household relationships 9 Click Save NOTE Secondary Parents should be in a Secondary household They should NOT be listed as a Non Household Relationship gt ADDING A SECONDARY HOUSEHOLD If you have to add a secondary household for a student whether it is for a Non Parkway student or for a current Parkway student you will need to follow steps the steps for adding a new household Adding a Person Adding an Address Finally create the household using the Census Wizard The instructions start on Page 4 Please NOTE that you on the second part of the Census Wizard Household Membership and Mailing you will need to click the check boxes for Secondary Infinite Campus Summer School Manual 09 10 Revised 4 03 2009 Page 9 ADDING A PERSON TO AN EXISTING HOUSEHOLD 1 Add the new person to Infinite Campus following the instructions on page 4 2 Click on the person s name to bring up their information 3 Click on the Households tab and then click New Household Membership 4 Search for the household in which you want to place the person Click on the correct household in the list 5 Enter a start date for the household membership 6 Click Save CHANGING DEMOGRAPHIC INFORMATION FOR A PERSON 1 Click on th
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