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i-FAX - Triumph Adler

1. EIN 12 12 2011 10 10 3 When the deletion confirmation screen appears press Yes The original is deleted 4 58 FAX Operation Advanced Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box You can also use this procedure to rename files 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4 57 2 Press Detail Polling Box doc20101010094533 12112 2011 E 23 KB Px Search Name doc20101010095022 12 12 2011 H e x doc20101010100011 12 12 2011 Delete Store File DiN 12 12 2011 10 10 3 The details for the selected original are displayed doc20081010101033 File Name Change doc20071010095033 gt Number of Pages page s Resolution Date and Time 200x100dpi Normal 12 12 2011 10 10 Sub Address 1234567890 gir 12 12 2011 10 10 ee Press Change to rename the file Sub Address Specified sub address If there is no information this item is not displayed Date and Time The date time when the original was stored 4 When you have finished checking the details press Close 4 59 Previewing Images FAX Operation Advanced Use this procedure to view a preview image of the stored document on the touch panel 1 Polling Box A File Name A Date and Time v doc20101010094533 12 12 2011 23 KB Search Name A doc20101010095022 12 12 2011 WA 4KB v doc20101010100011 1
2. 2 Enter the fax number of the receiving system using the numeric keys e If Entry Check for New Destination is Off press OK to complete entering the number e If Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a new number press FAX No Entry and repeat the above procedure To correct the FAX number press Edit Up to 64 digits can be entered as the fax number of the receiving system Press Space to enter a space Use lt or gt to move the cursor To correct the fax number press Backspace on the touch panel and delete the digits one by one before FAX Operation Basic reentering the fax number To delete the number entirely press the Clear key on the operation panel When w is displayed you can register entered contents to the Address Book When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing a
3. After completing the settings click Submit to save the settings 4 35 FAX Operation Advanced Forwarding Settings FAX i FAX gt Common gt RX Forward Requirements gt Requirement List gt Add gt Forward Use this page to select forwarding destinations The settings available on the Forward page are shown below O o e ee O File Format Choose either PDF PDF A or TIFF as the file format used for storing forwarded files FTP Encrypted TX Turn On to enable encryption for transmission Note the SSL protocol must also be turned on Subject Additional When a forwarding address is specified as destination Information Sender Name or Sender FAX No Address is appended at forwarding When None these will not be appended Page Separate Choose whether pages are separated when faxes are forwarded to a computer Number of Destination Displays the number of registered destinations displayed for the next item Destination List Specifies the FAX box to be used When the selection button is clicked a list of registered FAX boxes appears For how to add a FAX box specify the settings below e Add Refer to Editing Destinations on page 4 37 e Import Contacts e Import Groups e Delete After completing the settings click Submit to save the settings 4 36 FAX Operation Advanced FAX Box Settings FAX i FAX gt Common gt RX Forward Requirements gt Requirement List gt Add gt Save to FAX Box Use this page to
4. From a FAX Box only printing is available Sending cannot be done 5 Press Print A File Name A Date and Time 0001 v 1 File 12 12 2011 09 00 100 MB Search Name Vv Preview 12 12 2011 10 10 6 Select whether the originals are to be deleted from the FAX Box after printing is completed To delete the data press On 7 Press Start Print The print starts Deleting Originals from a FAX Box Use the procedure below to delete an original that you have forwarded to a FAX Box 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4 47 4 42 FAX Operation Advanced 2 Press Delete A File Name A Date and Time 0001 4 amp 1 File 12 12 2011 09 00 100 MB Search Name 3 When the deletion confirmation screen appears press Yes The original is deleted Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a FAX Box You can also use this procedure to rename files 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4 47 2 Press Detail A File Name A Date and Time 0001 v 1 File 12 12 2011 09 00 100 MB Search Name Preview BAN 12 12 2011 10 10 3 The details for the selected original are displayed eee File name of the original Press Change to rename the file Number of Pages Number of pages in the original Resolution of the original Date and Time The
5. ID Card Login Check Counter Cancel l Login S BAN 12 12 2011 10 10 2 Enter a User Name and press OK NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Press Login Password 4 Enter the password and press OK After confirming that the correct User ID and password have been entered press Login 6 Perform the fax operation NOTE When the operation is completed press the Authentication Logout key 4 63 FAX Operation Advanced Logging in when Job Accounting has been Enabled When job accounting has been enabled you need to enter an Account ID when using the machine NOTE When both user accounting and job accounting have been enabled the screen for entering a User ID and Password is displayed 1 Use the numeric keys to enter Account ID and Enter the account ID press Login NOTE You can check the number of pages used by a department by entering the Account ID and pressing Check Counter Press Close in the counter browsing screen to log in Check Counter S DiN 12 12 2011 10 10 2 Perform the fax operation NOTE When the operation is completed press the Authentication Logout key Sending faxed documents to a specified additional address A setting can be enabled to have faxes sent by users also be sent to an address set by the administrator NOTE This function is enabled for fax when it is enabled for the send f
6. Reception restriction settings are specified in Permit List Address Book in Reception Restrictions Refer to Setting Reception Restriction on page 6 28 Register the Local FAX Numbers or Local FAX IDs of other parties 6 21 The recipients Local FAX Number matches a Permitted FAX No registered on the machine The recipients Local FAX ID matches a Permitted ID registered on the machine When the number was dialed using the Address Book or One touch keys the last 4 digits of the dialed number match the last 4 digits of the recipient s Local FAX Number Excludes manual transmissions The sender s Local FAX Number matches a Permitted FAX No registered on the machine The sender s Local FAX ID matches a Permitted ID registered on the machine A fax number that matches the last 4 digits of the sender s Local FAX Number is registered in the Address Book on this machine Setup and Registration t If there is neither a Permitted FAX No nor a Permitted ID No registered for the recipient sending is not rejected tt If there is neither a Permitted FAX No nor a Permitted ID No registered for the sender reception is not rejected Prerequisites e Register Reject FAX numbers Refer to Registering Reject FAX No on age 6 24 Reception ae Rejection Reception restriction settings are specified in Reject List in Reception Restrictions Refer to Setting Reception Restricti
7. Press Delete When the confirmation screen is displayed press Yes and go to step 6 Press Detail Refer to steps 5 to 26 of Use Rule for Specific RX on page 4 23 to change the settings When the deletion or change is completed press OK Raising the Priority of Settings by Requirement To raise the priority of the settings by requirement follow the steps below 1 4 28 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 Select the requirement name to be reprioritized Press Raise Priority The priority of the selected requirement is raised FAX Operation Advanced Cancelling the Setting of RX Forward Rules To cancel the memory forwarding follow the steps below 1 Press the System Menu key 2 Press FAX and then Next of RX Forward Rules 3 Press Off and then OK Forwarding Detail Settings With the forwarding settings you can change the following detail settings Schedule Setting Specify the times when the preset requirements are activated and deactivated 1 Follow steps 1 to 3 of Use Rule for All Receptions on page 4 27 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 select the rule and press Detail Press Change of Schedule ie 3 Select All Day or Preset Time i Specify the time for activating the rules Stig ee ae To forward received originals all day select All Day and then press OK a _ i To set the forwarding time select Pres
8. Press FAX Next of Reception Next of Basic and then Change of Multi Purpose Tray Select either Off not to use or On to use Press OK Setup and Registration DRD Reception Available for inch versions only This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies With this service you can use two or more fax numbers on a single telephone line Thus you can use this fax and a telephone on the same line and you can still designate a different fax number for each of them As each number is given a different ring pattern the machine is able to differentiate between incoming calls If one of these numbers is designated for the machine and a desired ring pattern is designated for that number in advance fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available Flow of reception Telephone If the other party has If the other party has dialed your fax number dialed your telephone number v SF Telephone company v a The fax machi
9. Press Line Off of FAX Port 1 or FAX Port 2 option When the cancel confirmation screen appears press Yes The line in transmission is disconnected FAX Operation Basic Cancelling Polling or Sub Address Bulletin Board Transmissions To cancel a polling or sub address bulletin board transmission delete the polling transmission original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 4 58 Selecting a Destination from the Address Book Select a destination registered in the Address Book NOTE You can set the machine up so that the address book screen appears when you press the Send key For details refer to Setting the Default Send Screen in the Operation Guide for the machine a Ready to FAX Tegner 7 1 Press Address Book on the basic FAX screen Enter Destination 001 001 Address Book b FAX No Entry On Hook J Direct Chain Detail Delete Recall J Check Destinations Soon S 0002 YG o003 o004 0005 I no AAA BBB ccc DDD EEE ooo6 f o008 oo09 0010 J 1700 FFF G HHH Ill JJJ vV Destination Quick Setup Org Sending Image Quality Advanced Program Data Format Setup atus iin 12 12 2011 10 10 SS A 2 Select the destination from the list You can select a Address Book Name several destinations The checkbox of the Dest No Type Name
10. Registration method i FAX Address Press i FAX Address Enter the destination Internet FAX address You can enter up to 128 characters NOTE When setting a forwarding condition by selecting a sender s FAX number a local FAX information entry of the destination machine but leaving blank to the sender s FAX number you can forward a FAX that is received from a sender whose number is not registered in the sender s FAX number entries 4 24 FAX Operation Advanced When you set the sender fax number as a forwarding requirement select the search requirement from search by pull down menu e Same as e Starts with e Ends with e Includes 13 Press OK 14 Press Next of Forward Setting 15 Press Change of Forwarding 16 Select On or Off whether to forward or not to forward the received documents and press OK 17 Press Change of Forward Destination 18 Set the Forward Destination Select the other party by pressing one of the following keys and press OK to add the other party to the list Address Book Select the destination registered in the Address Book or Ext Address Book E mail Addr Entry Forward originals with e mail transmission Enter the e mail address of the other party to which you forward the received originals Folder Path Entry Forward originals with folder SMB transmission or folder FTP transmission Enter the Host Name Path Login User Name and Login Password of the ot
11. Detail Sub Address Transmission Start Speed ECM Encrypted Transmission Sending On Hook One Touch Key Chain Dial Quick Setup Original Size Type of Original Transmission Mixed Sized Originals 2 sided Book Original Original Orientation sending Size Long Original Image Density Original Image FAX TX Resolution Advanced Setup Zoom Centering Border Erase FAX Delayed Transmission Continuous Scan Job Finish Notice File Name Entry FAX Direct Transmission FAX Polling RX Send and Print Send and Store Program Send Key Destination i FAX Address Document Box Key FAX Box Polling Box t Optional Internet FAX Kit A is required Appendix 6 System Common Settings Sound o FAX Speaker Volume Ka FAX Monitor Volume i FAX Subject Bodyt Function ane FAX TX Resolution Document FAX Box Add Edit Box Box Removable FAX Box List Memory Polling Box Delete Transmitted File Overwrite Setting FAX Quick Setup Wizard TX RX SAUME Encrypt Key Registration Transmission Basic Reception 2 FAX Remote Diagnosis Local FAX Name Port 1 Local FAX Name Port 2 T TTI Account as Local FAX Name Local FAX Number 1 Local FAX Number 2tt Dialing Mode Port 1 ttt Dialing Mode Port 2 tt ttt Local FAX ID Retry Times FAX Job Account Name Media Type MP Tray Reduced RX Size Reception Date Time Duplex Printing 2 in 1 Print Rings Normal Rings
12. For Redial refer to Dialing the Same Receiving System Redial on page 3 23 1 2 6 13 Press the System Menu key Press FAX Next of Transmission Next of FAX and then Change of Retry Times Press or the numeric keys to enter the number Press OK Setup and Registration Receiving Mode The following five receiving modes are available e FAX Automatic Reception Auto Normal e FAX TEL Auto Switch Reception Auto FAX TEL Refer to page 6 9 e FAX Answering Machine Auto Switch Reception Auto TAD Refer to page 6 9 e DRD Reception Auto DRD Refer to page 6 79 e Manual Reception Manual Refer to page 4 15 Select the mode appropriate for the way the machine is used NOTE DRD reception mode is available only for inch models 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of RX Setting 3 Select the reception mode to be changed When Auto DRD is selected choose the pattern of ringing a S O Pattern 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short 4 Press OK 6 14 Setup and Registration Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone
13. TA Triumph Adler GmbH Ohechaussee 235 22848 Norderstedt Germany
14. e 200 x 400 dpi Permitted or prohibited e 400 x 400 dpi Permitted or prohibited e 600 x 600 dpi Permitted or prohibited To permit a resolution setting press the key for that resolution so that it is highlighted To prohibit a resolution press the key again so that it is no longer highlighted Compression Select a suitable file format for the destination fax machine MH MR MMR or JBIG Paper Size Specify the suitable document size options for the destination fax machine If you try to send an i FAX using a prohibited paper size it is automatically changed to a permitted paper size and then sent e A4lLetter Permitted fixed B4 Permitted or prohibited e A3 Ledger Permitted or prohibited To permit a document size setting press the key for that size so that it is highlighted To prohibit a setting press the key again so that it is no longer highlighted 3 Press OK Selecting the Resolution Select the resolution suitable for sending originals If you selected a resolution that is prohibited by the destination conditions the fax is automatically sent using a lower permitted resolution For information on how to select the resolution refer to Selecting the Resolution on page 3 9 Selecting the Density Adjust the density when scanning originals For information on how to select the density refer to Selecting the Density on page 3 8 8 10 Internet Faxing i FAX Option Entering the Subject and Body W
15. e FAX Reception Port e i FAX Address When an item is selected the text box below it accepts entry of the necessary information on the selected item For details refer to the Embedded Web Server RX User Guide Print To print the fax click Print The Print page is displayed Refer to Print Settings on page 4 35 Forward To select the forwarding destination click Forward The Forwarding page is displayed Refer to Forwarding Settings on page 4 36 Save to FAX Box To save received documents in a FAX box click Save to FAX Box The FAX Box page is displayed Refer to FAX Box Settings on page 4 37 After completing the settings click Submit to save the settings To set forwarding of received faxes that do not meet the conditions click Advanced in Not complying with the requirements in the condition list Set the status to On and then set each item When Use Requirements List is selected set the action that takes place when a fax is received with conditions that are not registered in the list Saving to a fax box is not possible If the status is set to Off received faxes that do not meet the conditions will be printed Print Settings FAX i FAX gt Common gt RX Forward Requirements gt Requirement List gt Add gt Print Use this page to specify the print settings The settings available on the Print page are shown below ee a Copies to print When the previous item is set to On specify the number of copies
16. Line Off Communication Manual Reception Check New FAX i FAX Reception Log _ Activity Report Print Removable Memory Program Key Call Register Edit t Optional Internet FAX Kit A is required Appendix 9 Received FAX Sizes and Paper Priority Inch Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size gt a 1 O a aW Paper Size Paper orientation is different from the received document The image is printed after being rotated 90 automatically tt Received Legal size document is reduced to match Letter size paper h indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size Appendix 10 NOTE The abbreviations denote the following paper sizes ST Statement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 16 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Appendix 11 Reduced RX Sizes Received FAX Size Priority Paper Size Oo m 5 _ t Paper orientation is different from the received document The image is printed after bein
17. OFFICE 1234568860 SA oe asc DEF J GHi J JKL MNO Pars Tuv wxyz 0 9 ic Search Name Search No S DD 12 12 2011 10 10 Search method Search words etc used Search Name Search by the registered name Search No Search by the registered address number Destination type search Refine your search by using refinement the type of destination registered e mail folder SMB FTP FAX Internet FAX and group You can set this function up so that destination types are selected when the address book is displayed For details refer to Destination Filter Settings in the Operation Guide for the machine Status Capital letter search Refine your search by the refinement capital letters of the registered name 3 17 Search Name Press Search Name and enter the name you want to search Search No Press Search No and enter the address number you want to search Destination type search refinement Press FAX or Group The destination by the destination type is displayed Capital letter search refinement Press the key of the capital letter you want to search 3 18 FAX Operation Basic FAX Operation Basic Changing Deleting Registration Contents You can change or delete the contents of destinations contact or groups Edit Destination Address Book Name No Type Name Member 3 0001 s rN 01D Search Name
18. OK E Ready to FAX Destination You can also select the transmission method on the basic FAX screen In the basic screen for FAX press 0 ram This selects the direct transmission method and the keys on the touch panel are highlighted Enter Destination Press the highlighted Direct key to change the transmission method to memory transmission On Hoo __ Direct _ hain Detail Delete Recall m Check Destinations 05 0001 0002 0003 0004 00 AAA EEE Se oo06 0008 0009 0010 ro FFF HHH Ill a Destination Quick Setup Org Sending Image tee a Program Data Format Pee up Status iii 12 12 2011 10 10 3 5 FAX Operation Basic Placing Originals Place the originals on the glass surface or in the document processor Refer to the machine s Operation Guide for placing originals Dial the Receiving System E Ready to FAX Destination 1 Press FAX No Entry Enter Destination 0 Ea J NOTE When you press the numeric keys to enter numbers the screen changes to the entry screen for the fax number the screen shown in On Hook Direct Chain Detail Delete the next step Destinations 0001 1 0002 1 0003 0004 G 0005 No AAA BBB CCC DDD EEE a i 0006 1 amp 0007 amp 0008 0009 B 0010 1 100 FFF GGG HHH III JJJ Destination Quick Setup Org Sending Image Quality Advanced Program Data Format Setup poli 12 12 2011 10 10
19. Press Change of Print Press On or Off If you selected On press or numeric keys to set the number of copies Press OK File Name Registration FAX Operation Advanced You can set the file name to be created when forwarding You can append information such as the date time and the job number or fax number address for an i FAX 1 a Ff O N Follow steps 1 to 3 of Use Rule for All Receptions on page 4 27 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 select the rule and press Detail Press Change of File Name Press File Name Enter the file name and press OK To insert additional information into the file name press Job No Date and Time Add No Addr to Front or Add No Addr to Back NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Please note that when you have not add any additional information file names become the same and therefore old files are overwritten when received originals are forwarded with folder SMB transmission and folder FTP transmission 6 4 32 Press OK FAX Operation Advanced Settings for Forwarding from Embedded Web Server RX RX Forward Requirements You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine Refer to the machine s Operation Guide for information on the network settings Accessi
20. Registration 6 24 Remote Diagnostics 6 37 Remote Switch Function 4 17 10 6 How to Register 4 17 How to Use 4 18 Report Activity Report 5 8 FAX Box List 4 45 FAX RX Result Reports 5 7 Report for Job Canceled before Sending 5 7 Send Result Reports 5 7 Status Page 5 10 Resolution 3 9 Rings 6 11 S Safety Conventions i Selection of Transmit Terminal Identification TTI 6 3 Send and Print 4 68 Send and Store 4 68 Send Status 3 11 8 11 Sending Size Selection 4 65 Setting the Paper Output 6 39 Shortcuts 3 28 Adding 3 28 Specifications Appendix 5 Speed Dial key 3 22 Standby Transmission 4 10 Sub Address Bulletin Board Communication 4 50 10 8 Sub Address Communication 3 8 4 46 How to Conduct 4 46 Sub Address 4 46 Sub Address Password 4 46 Sub Address Relay Broadcast Communication 4 20 10 7 F Telephone Line 6 2 Time 2 4 Transmission Restriction 6 21 Index 3 Communication Establishing U Requirements 6 21 Permit FAX No 6 22 Unusable Time 6 38 Permit ID No 6 26 User Accounting 4 61 Prerequisites 6 21 Contents 4 61 Reception Rejection Requirements 6 22 Login 4 63 Reception Restriction Setting 6 28 Reject FAX No 6 24 V send Restriction Setting 6 27 Transmission Start Speed 3 8 Volume Adjustment 6 12 Troubleshooting 10 6 TX Start Speed 2 8 Z Zoom 4 65 Index 4 MEMO A1 QUALITY CERTIFICATE This machine has passed all quality controls and final inspection First edition 2012 1 3N6GEENOO00
21. Search No Add Detail Vv 0003 CCCCC CCCCC D 1 1 F Contact e Group oui 12 12 2011 10 10 Press the System Menu key Press Edit Destination and then Register Edit of Address Book Select the destination or group to edit NOTE The destinations and groups can be rearranged and searched by destination name group name and address number 3 19 Press Detail Edit delete the destination of a contact registration or a group When editing the destination of a contact registration Change Address Number Name the fax number of the destination and the send details setting For details refer to steps 3 to 21 in Contact Registration fax or steps 3 to 16 in Contact Registration i FAX When editing a group 1 Change Address Number and Name For details refer to Group Registration steps 3 to 7 Press Member To add a contact to a group press Add Refer to steps 10 and 11 in Group Registration for information how to add contacts To remove a contact from a group select the contact to be removed and press Delete Press Yes in the confirmation screen to remove the contact You can view detailed information on the selected contact by pressing Detail 3 20 FAX Operation Basic When deleting the destination of a contact registration or group Press Delete Press Yes in the confirmation screen to delete the destination or group Press Register When the c
22. Sending Job FAX ABCDE User Name User1 Job Name doc2008101005151 Start Time 10 10 iDN 12 12 2011 10 10 5 5 Checking Transmission Results and Registration Status NOTE Press A or to check information of the next or previous page 4 Press Close to exit Description of Detailed Information Screen eee Job acceptance number Result Result Result is indicated Destination Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error Press Detail to check the result for each destination Job Type Job type The number of destinations is displayed Blank if no information is available Color Black amp Color mode used during scanning White Connected to The Local FAX Name or Local FAX Number registered on the other party s machine for fax reception and manual reception i FAX sender address in the case of i FAX reception Blank if no information is available Printed Pages Number of printed pages 5 6 Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup Send Result Reports Each time you send a fax you can print a report to confirm whether the fax was sent successfully You can also print the transmitted image in the send result report 1 Press the Sys
23. conducted normally the machine decrypts the encrypted originals received and prints the originals 6 33 Reduced Reception Setup and Registration When the reception size is larger than the paper size you can reduce the print size le Off Print the received data at 100 of the original size by dividing it into several sheets of paper On Print the received data by reducing the original size according to the paper size 6 34 Press the System Menu key Press FAX Next of Reception Next of Basic and Change of Reduced RX Size Select Off or On Press OK Duplex Print Output Setup and Registration When received multiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data 6 35 Press the System Menu key Press FAX Next of Reception Next of Basic and then Change of Duplex Printing Select either Off or On Press OK 2 in 1 Reception Setup and Registration When you receive a multi page Statement or Ad size original this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper NOTE If you specify 2 in 1 reception and duplex printing at the same time 2 in 1 reception is disabled 6 36 Press the System Menu key Press FAX Next of Reception Next of Basic and then Change of 2 in 7 Printing Select either Off or On Press OK Setup an
24. fe Centering Border Erase i ies 4 Press Detail to display a preview Image To E ok p B enlarge the image press Q To reduce press a a ma Q LA v lt or gt can be pressed in the enlarged image to move the part that is displayed Original A4 a E ao 2 ap A zom 10x EL RX J Aar 5 oe NOTE If the transmission functions below are N d modified the results are applied in the preview N Sewo image For more information on the transmission functions refer to Automatic Send on page 3 4 or FAX Operation Advanced on page 4 1 e Scan Resolution e Zoom e Scan Density e Original Orientation e Original Size e Selection of Image Selection Quality e Sending Size e Border Erase Selection aS If you have placed a multiple page original in the document processor the machine scans all the originals but only the first page is previewed Detail can be pressed to view all preview images Press v to move through the preview images in the order they were scanned Size A4 2 Resol 200x100dpi You cannot change the transmission functions while the preview image is displayed To change any of the transmission functions press the Stop key or press Cancel The preview image disappears and the destination is cancelled To see the preview again make the transmission function changes and select the destination 3 Press the Start key to send the fax Transmission begins 3 24 FAX Oper
25. of Time Zone 4 Select the region and press OK Date Timer Time Zone i Set time zone Select the location nearest you NOTE Press A or to view the next region Time Zone 12 00 International Date Line West 5 Press Off or On of Summer Time and then press 11 00 Samoa 11 00 Universal Coordinated Time 11 O K 10 00 Hawaii 09 00 Alaska NOTE If you select a region that does not utilize 08 00 Baja California summer time the summer time setting screen will not appear poi 12 12 2011 10 10 6 Press Change of Date Time Gatertimer Datertime 7 Enter the date and time using Enter the time by a 24 hour system 8 Press OK Preparation Before Use Using the Address Book You can select the destination for a fax or i FAX from the Address Book You can select Ext Address Book to use an LDAP address book For Extended Address Book refer to the Embedded Web Server RX User Guide Changing the initially displayed address book Set the initially displayed address book to Machine Address Book or Ext Address Book LDAP address book 1 Press the System Menu key 2 Press Edit Destination Next of Address Book Defaults and then Change of Address Book Type Fi Desai oe E 3 Select the items that you want to set from Machine il Select the default Address Book Type setting Address Book or Ext Address Book and press OK f Machine Ext Address Book
26. Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys NOTE Encrypted transmission can be also used in broadcast transmission With encryption communication you cannot conduct sub address communication 1 6 31 Register the encryption key you have arranged with the receiving system Refer to Registering an Encryption Key on page 6 30 When an encryption key has already been registered go to the next step Press the FAX key Place the originals EI Ready to FAX a z FAX No Entry Detail Sub Address ciano gt Transmission Start Speed 33600bps change gt gt gt 2 ECM On change sf Encrypted Transmission Off Change Cancel el OK 12 12 2011 10 10 Ready to FAX Enter Destination Encryption Key No Key 01 9 Key 02 P Key03 1 1 9 Key 04 Off Encryption Box f Key05 FAX No Entry Encryption Box i Enter box number using numeric keys Box No 0002 Cancel al TD 12 12 2011 10 10 Setup and Registration 4 Press FAX No Entry Use the numeric keys to enter fax number of the other party For details refer to Direct Transmission on page 3 4 NOTE When encrypted transmission has been set to a destination in the Address Book or One touch keys you can use the destination 6 Press Detail and Change of Encrypted Transmis
27. COM J FAX No 0612345678 5 E Mail BOFFICE XXXX COM FAX No 07556781234 Phone line FAX No 0387654321 i FAX Transmission Flowchart The procedure for sending an i FAX is shown below Scan the original on this machine v Send the fax to the recipient s E mail address v The mail server receives the fax v The recipients fax machines download the fax from the mail server Internet Faxing i FAX Option i FAX Reception Flowchart The procedure for receiving an I FAX is shown below Another fax machine sends a fax to this machine s E mail address The mail server receives the fax This machine downloads the fax from the mail server This machine prints the received fax ii Notes on Using I FAX To use i FAX you must connect this machine to a computer using a network cable and specify the network settings Refer to i FAX Settings on page 8 4 for details If you cannot successfully send an i FAX to the recipient you normally receive an E mail error message from the server However in some cases problems can arise such that you do not receive the error message For important faxes you should contact the recipient to check whether the fax was successfully received Due to the low level of security in Internet communication important documents should be faxed over a direct telephone line Communication over the Internet may take some time due to network congestion or communication faults Ur
28. FAX Chapter 9 About Network FAX Explains how to use Network FAX functions Read the Network FAX Driver Operation Guide in the included DVD online manual as well xii Chapter 10 Troubleshooting Explains how to respond to error indications and trouble Appendix Explains character entry and the specifications of the machine NOTE This Operation Guide contains information for using both the inch and metric versions of this machine The inch version of this machine is shown in the screens in this guide If you are using the metric version you should use the messages provided for the inch version as reference only xiii Conventions in This Guide The following conventions are used depending on the nature of the description COO Indicates the operation Press the Start key panel keys the buttons and messages displayed on the PC screen Regular Indicates the touch panel Press OK keys Indicates the messages Ready to copy is displayed on the touch displayed panel Indicates supplemental information or operations for reference Important Indicates items that are required or prohibited so IMPORTANT as to avoid problems Description of Operation Procedure In this Operation Guide the continuous operation of the keys on the touch panel is as follows Description in this Actual procedure Operation Guide Press FAX Press FAX Next of y Transmission Next of Basic and Press N
29. FAX Box Function 4 39 10 7 Checking 4 43 Index 1 Deleting Originals from a FAX Box 4 42 FAX Box List 4 45 How to Change Delete 4 41 How to Register 4 39 Previews 4 44 Printing Originals from FAX Box 4 41 Renaming Files 4 43 FAX Job History 5 3 Details of the Job Log 5 5 Job Log Screen 5 3 Printing Job Log 5 3 Sending Job Log 5 4 Storing Job Log 5 5 FAX Number sending Faxed Documents to a Specified Additional Address 4 64 FAX Answering Machine Auto Switch Reception 6 9 6 14 FAX TEL Auto Switch Reception 6 7 6 14 Indicators 10 2 Installation Precautions v Internet Faxing 8 1 Embedded Web Server RX 8 4 Notes on Using 8 3 Reception 8 13 Transmission 8 8 Internet FAX Kit A 7 2 Interrupt Send 4 11 J Job Accounting 4 61 Communication Form Subject to Job Accounting 4 62 Contents 4 61 Limit 4 62 Login 4 64 L LDAP address book 2 5 Local FAX Information 6 4 Local FAX Name 6 4 Long Originals 4 2 Machine Names 1 4 Manual Reception 4 15 6 14 Manual Send 4 14 Media Type for Print Output 6 16 Memory Reception 3 12 10 6 Memory Transmission Cancel 3 14 Menu List Appendix 6 MP Tray Paper Output 6 18 N Network FAX 9 1 Basic Transmission 9 4 FAX Setting Tab 9 6 Flow of Receiving 9 2 Flow of Sending 9 2 Online Manual 9 1 9 7 Setup 9 4 No Print Output 10 6 O One touch Keys 2 14 Change Delete 2 15 Registering a New Destination 2 14 Select Destination 3 21 Operation Panel 1 2 Original 1 sided
30. Local FAX Number Port 2 Local FAX ID TTI 3 Sound FAX Speaker Volume Volume FAX Monitor Volume 4 Rings Rings Normal Rings TAD Rings FAX TEL 5 Output Paper Output Port 1 Paper Output Port 2 Reduced RX Size 6 Redial Retry Times Description Select the dialing mode according to the line type Select the reception mode Select the reception pattern Register the local fax name printed on the fax on the receiving system Enter the local fax number to be printed on the fax on the receiving system Enter the local fax ID The local fax ID can limit other parties with which you can communicate Enter the four digit local FAX ID number Select whether or not to print the local fax information on the fax on the receiving system Set the volume when pressing On Hook Speaker Volume Volume of the built in speaker when the line is connected by pressing On Hook Set the monitor volume Monitor Volume Volume of the built in speaker when the line is connected without pressing On Hook such as in memory transmission Set number of times to let phone ring before answering a call Set number of times to let phone ring before switching to the answering machine Set number of times to let phone ring before switching the FAX and the phone Select paper output for the received FAX Reduces the received FAX size before printing if the size is larger than the current paper size Set the number of redials NOT
31. OK oii 12 12 2011 10 10 4 Press OK Local FAX Information Entry Register the local FAX information local FAX number printed in the transmit terminal identification TTI area The Local FAX ID is used for transmission limit purposes Refer to Transmission Restriction on page 6 21 The account name or the account ID can be used as Local FAX Info in the TTI For the procedure for registering an account name or account ID refer to the machine s Operation Guide NOTE If you install 2 optional FAX Kits Dual FAX option and then use 2 phone lines you can register Local Fax Number for each of the lines and only one Local FAX ID To change the registration contents follow the same operation 6 4 Local FAX Number Entry FAX Local FAX Number 1 4 il Register or edit local FAX number Use the numeric keys to enter a number 123456789 Space lt gt Backspace DiNi 12 12 2011 10 10 Local FAX ID Entry FAX Local FAX ID 7 il Set local FAX ID Use or the numeric keys to enter a number 0000 9999 0000 a Cancel d poi 12 12 2011 10 10 6 5 Setup and Registration Press the System Menu key Press FAX Next of Transmission and then Next of FAX When you register the Local FAX Number go to next step When you register the Local FAX ID go to step 6 Press Change of Local FAX Number 1 or Local FAX Number 2 If you have already registered a number the cur
32. Polling RX Press On Press OK Select the destination Here refer to Sub Address Transmission on page 4 46 when entering the sub address If Entry Check for New Destination is Off press OK to complete entering the number If Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a new number press FAX No Entry and repeat the above procedure To correct the FAX number press Edit NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input One touch keys selection and selection from the Address Book containing registered sub addresses 6 Press the Start key The operations for reception begin NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 4 56 FAX Operation Advanced Printing from a Polling Box Use this procedure to print an original stored in a
33. Polling box 1 Press the Document Box key 2 Press FAX Box and then Polling Box 3 Selectan original by pressing a checkbox in the list A tick appears in the checkbox for the selected original NOTE To cancel a selection press the checkbox again so that it is no longer ticked To check the image of the originals refer to the preview For information on previewing images refer to Previewing Images on page 4 60 For information on working with lists in a Polling box refer to the machine s Operation Guide 4 Press Print Polling Box A File Name A Date and Time v doc20101010094533 12112 2011 23 KB Search Name v doc20101010095022 12 12 2011 4kKB v doc20101010100011 12 12 2011 5KB Detail Preview Delete Store File oui 12 12 2011 10 10 5 When the printing confirmation screen appears press Yes Printing begins 4 57 FAX Operation Advanced Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box NOTE If Delete Transmitted File is set to On originals are automatically deleted following polling transmission Refer to page 4 57 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4 57 ae 2 Press Delete A File Name A Date and Time v doc20101010094533 12 12 2011 23KB Search Name v doc20101010095022 12 12 2011 4KB v doc20101010100011 12 12 2011 5KB Preview l Ciose Close
34. Report Setting Then press Change of FAX RX Result Report Press Off not to print On to print or Error Storing in Box Only Press OK Activity Report Activity reports are reports of both the sent faxes and the received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 2 5 8 Press the Status Job Cancel key Press Device Communication and then Log of FAX Press Outgoing to print the sent fax report and press Incoming to print the received fax report Checking Transmission Results and Registration Status TCT lRlQl lillian Press Print Report Outgoing Incoming Date Destination Detail Result NOTE You can select a shown fax job and press 10 10 09 50 A OFFICE 12345678 Completed oK sud 10 10 09 45 A OFFICE 12345678 Error 10 10 09 30 A OFFICE 12345678 Completed amp 10 10 09 25 A OFFICE 12345678 Completed amp j Detail to view detailed information of the job N 1 1 vV p 10 10 09 15 A OFFICE 12345678 Completed amp j Por piii 12 12 2011 10 10 5 When the printing confirmation screen appears press Yes An activity report is printed Automatic Printout An activity report is printed out automatically aft
35. Setting to change paper size type of the MP tray Is the cassette securely Remove the cassette and loaded reload it completely 10 5 Troubleshooting Troubleshooting When a problem occurs first check the following If the problem persists contact your dealer or service representative Symptom Checkpoint Corrective Action Page Cannot send document Is the modular cord Connect the modular cord connected correctly correctly Is Send error displayed Remedy the cause of error Appendix 16 and send again Is TX transmission Cancel the TX restriction restriction activated Cannot perform encrypted Are the registrations correct Double check the communication both at sender and recipient registrations both at sender and recipient Cannot use the remote Is a pulse line used Some phones may transmit switching function tone signals using buttons Refer to the operation manual of your phone set Is the remote switching Check the registration 4 17 number correct Default 55 Did you press the remote Press the remote switching switching number too number twice slowly quickly No print output after Is memory forwarding Check the forwarding reception activated destination Cannot receive document Is the modular cord Connect the modular cord connected correctly correctly Is Communication error Remedy the cause of error Appendix 16 displayed and ask the sender to retry Is RX reception restricti
36. TAD Rings FAX TEL RX Setting Remote SW Dial Reception Porttt Encryption Reception TX RX Restriction TX Restriction RX Restriction Permit No List Permit ID List Reject No List Unknown No Reception RX Forward Requirements New Destination Entry Continued on next page t Optional Internet FAX Kit A is required tt Requires 2 optional FAX Kits Dual FAX option ttt Inch specification only Appendix 7 Continued from previous page Date Timer Date Time a Time Zone Unusable Time Report Report Print __ Status Page Print Admin Report Outgoing FAX Report Settings Incoming FAX Report Result Report Send Result a FAX Attach Send Image Setting Report Canceled before Sending FAX RX Result Report Job Finish Notice Setting RX Result Report Type Edit ___ Address Book FAX Sub Address Destination Encryption Key No Transmission Start ECM i FAX Mode i FAX Address Resolution Compression Paper Size One Touch Key Print List FAX List Index FAX List No Address Book Defaults Address Book Type User Login User Accounting Job Accounting Job Accounting System Network TCP IP Setting Protocol Detail i FAXT t Optional Internet FAX Kit A is required Appendix 8 Status Job Printing Jobs Status Cancel Key Log Sending Jobs Status scheduled Job Log Storing Jobs Status E Log Device
37. answering a call as needed The number of ringing times can be changed independently for each receiving mode of Auto Normal Auto TAD and Auto FAX TEL NOTE The number of ringing times can be set to between 1 and 15 times for Rings Normal and Rings TAD and 0 and 15 times for Rings FAX TEL For Rings FAX TEL this change is possible only with inch models 1 Press the System Menu key 2 Press FAX Next of Reception and then press Next of FAX Press Change for the reception mode to be changed 3 Press or the numeric keys to enter the number 4 Press OK Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor Speaker Volume Volume of the built in speaker when the line is connected by pressing On Hook Monitor Volume Volume of the built in speaker when the line is connected without pressing On Hook such as in memory transmission 1 Press the System Menu key 2 Press Common Settings Next of Sound and then Change of FAX Speaker Volume or FAX Monitor Volume Mi SSN 3 Select any of 1 Minimum 2 3 Medium 4 il Set the FAX monitor volume level 5 Maximum or 0 Mute Minimum Medium Maximum we Q nl Qo Cancel el OK TD 12 12 2011 10 10 4 Press OK 6 12 Retry Times The number of retry times can be changed automatically NOTE Retry times can be set to between 0 and 14 Setup and Registration
38. be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 8 Press FAX e ny 9 Use the numeric keys to enter the number of the receiving system NOTE Up to 32 digits can be entered as the cree number of the receiving system Sub Address A e OSes TEN Press Space to enter a space Eoo ey Use lt or gt to move the cursor Oa To correct the fax number press Backspace on the cance _ Beck el Register _ touch panel and delete the digits one by one before GUI 12712 2011 10 10 reentering the fax number To delete the number entirely press the Clear key on the operation panel Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number 10 Press Change of Sub Address When you do not use sub address communication go to step 14 Preparation Before Use ee 11 Press Sub Address and enter the sub address 3 using the numeric keys Ee Address psase7600 O Password L NOTE You can use up to 20 digits including the 4 5 L numbers from 0 to 9 spacey and characters to enter a sub address Enter sub address and password using numeric keys Max 20 digits Press Space to enter a space Use lt or gt to move the cursor a Pr
39. browser 2 Inthe Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine I FAX Default Settings FAX i FAX gt i FAX gt Defaults Use this page to enable the internet faxing Internet Faxing i FAX Option Enter the user name and password of the administrator and click Login Setting Administrator User Name and Password restricts general users access to pages other than the Start page For security purposes setting the Administrator password is highly recommended The default Administrator password is factory set as Admin Click Setting from the navigation bar on the left to view and set values for that particular category Click FAX i FAX tab The Transmit Settings dialog box will appear For details refer to the Embedded Web Server RX User Guide The settings available on the i FAX Defaults page are shown below a Enables or disables i FAX Set to On to enable I FAX SMTP Settings FAX i FAX gt i FAX gt SMTP Use this page to specify the settings for the SMTP server used for Internet faxing Internet Faxing i FAX Option The settings available on the i FAX SMTP page are shown below ee SMTP Port Number Set the port number used by SMTP Normally 25 is used SMTP Server Namet Enter the SMTP
40. chain number Use the numeric keys to enter a fax number Enter the fax number using the numeric keys 4 12 FAX Operation Advanced e If Entry Check for New Destination is Off press OK to complete entering the number e If Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry e When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a new number press FAX No Entry and repeat the above procedure To correct the FAX number press Edit and then re enter the chain number Select fax number from the Address Book Press Address Book 2 Select the destination from the list You can select several destinations 3 Press OK The chain number 010 is automatically added to all the destinations Select fax number from One touch key select the destination from One touch keys The chain number 010 is automatically added to the destinations To enter another fax number with a one touch key re enter the chain number 6 Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a des
41. date and time the original was forwarded 4 When you have finished checking the details press Close 4 43 FAX Operation Advanced Previewing Images You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4 47 2 Press Preview The preview screen appears A File Name A Date and Time 0001 4 8 1 File 12 12 2011 09 00 100 MB Search Name Using the Preview screen 2 1 Press Q to zoom in and Q to zoom out 2 When you zoom in A v lt or gt can be a l pressed in the enlarged image to move the part that is displayed 3 Ifthe original consists of multiple pages press A 3 or v to move back or forward 1 page Press A to skip to the first page or v to skip to the last page You can also press No to move to a specified page number 4 Press Close to exit the Preview screen 4 44 FAX Operation Advanced Printing a FAX Box List You can print the FAX Box list in which the list of Box No s and Box names of the registered FAX Boxes are described When there are originals in the FAX Boxes the number of pages is displayed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges 1 Press the System Menu key 2 Press Document Box Removable Memory Next of FAX Box and then P
42. ee a B Entry NOTE If you enter a 4 digit speed dial number the ay ee A An ee tN 3J operation in step 3 can be omitted The basic send On Hook J Direct J 0011 Tol ocx screen appears and the specified destination appears in the destinations list ken 0001 o TE gE 00 0006 000 00 000 0 1 100 Hr GGG HHH are ill JJJ v Destination Quick Setup Org Sending Image Quality Advanced Program Data Format Setup Status gobi 12 12 2011 10 10 3 Ifyou entered speed dial number between 1 and 3 digits long press the Enter key or OK The specified destination appears in the destination list 3 3 FAX Operation Basic Automatic Send General transmission using the numeric keys is explained NOTE To send an Internet FAX i FAX refer to i FAX Transmission on page 8 8 Switching to the FAX Screen Z Ready to FAX Destination 7 Check that the basic FAX screen is displayed Enter Destination oot o01 a Agaress If the basic FAX screen is not displayed press the re z FAX No FAX key The screen for FAX appears On Hook I Direct j Chain Detail Delete Recall Ir Check Destinations 0005 val 0001 0002 0003 0004 BBB pee DDD EEE o006 0007 S o0o08 S ooo9 ooo re GGG HHH Ill JJJ Destination Quick Setup Org Sending Image Quality Program Data Format atus T i 12 12 2011 10 10 Selection of Transmission Method There are two tra
43. is performed only the 1 sided 2 sided selection cannot be changed 4 66 FAX Operation Advanced Border Erase You can erase black borders around originals when scanning For border erase the following methods are available Border Erase Sheet Erase black borders from around sheet originals Border Erase Book Erase black borders found around and in the middle of pages of thick books You can set the width of Border Erase for around and in the middle of books separately Erase top bottom left and right black borders to individually set widths The Border Erase width that can be set in each mode is as follows Specifications Border Erase range Centimeter 0 mm to 50 mm 1 mm unit 4 67 FAX Operation Advanced Job Finish Notice This function is used to inform when the transmission of e mail is completed Send and Print When you send originals this feature allows you to print a copy of the document being sent Send and Store When you send originals this feature allows you to store a copy of the document being sent in a Document Box 4 68 hecking pa AX Job History Pri gt rinting com nistrative Reports Reporting ceipt Aiia SL Confirmation Screen of Destinatio Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using
44. lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 6 25 Press OK When the change confirmation screen appears press Yes Go to step 7 Press Delete When the deletion confirmation screen appears press Yes To change and delete other Reject FAX numbers repeat steps 2 to 6 Press Close Registering Permit ID No NOTE Up to 25 Permit ID numbers can be registered FAX Permit ID List i Register an ID from which faxes will be accepted Up to 25 IDs can be registered FAX ID S 12345678 FAX Permit ID Add or edit a Permit ID for transmissions Use or the numeric keys to enter a number 0000 9999 Te 12 12 2011 10 10 A Setup and Registration Press the System Menu key Press FAX Next of TX RX Restriction and then Add Edit of Permit ID List Press Add Use or the numeric keys to enter Permit ID No 0000 to 9999 NOTE Press the Clear key to display the previous number el pi 12 12 2011 10 10 5 Press OK 6 Toregister other Permit ID numbers repeat steps 3 6 26 to 5 Press Close Setup and Registration Changing and Deleting Permit ID No 1 Follow steps 1 to 2 of Registering Permit ID No on page 6 26 Soe 2 Select the Permit ID No to be changed or deleted e Register an ID from which faxes will be accepted Up to 25 IDs can be registered To change P
45. not met due to the reception restriction set on the recipient machine Check with the recipient Appendix 18 Possible Cause Action U14000 Reception to the FAX Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the FAX Box Transmission to the FAX Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory and ask the sender to resend Transmission was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U19300 Transmission was stopped due to a data error occurring during transmission Send again Appendix 19 Appendix 20 Index Numerics 2 in 1 Reception 6 36 A About this Operation Guide v Account Management 4 61 Address Book 2 5 Change Deletion 3 19 Initially displayed address book 2 5 Printing Address List 2 13 Registering a New Destination 2 5 Search 3 17 Select a Destination 3 16 Automatic Send 3 4 B Batch Transmission Function 4 3 Border Erase 4 67 Broadcast Transmission 4 7 C Cancel Cancelling Delayed Transmission 3 14 Cancelling Direct Trans
46. of the receiving system It is convenient to register chain numbers that are used frequently to the Address Book or One touch keys For registration to the Address Book refer to Registering a New Destination on page 2 5 For registration to One touch keys refer to Registering a New One touch Key on page 2 14 As an example when using 010 as the chain number 1 Press the FAX key 2 Place the originals Press FAX No Entry and enter 010 using the numeric keys To use the Address Book or One touch keys select the destinations to which 010 has been registered NOTE For the Address Book and One touch keys refer to Using the Address Book on page 2 5 and Using One touch Keys on page 2 14 When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 E Ready to FAX Destination 0 4 Press Chain Enter Destination FAX No Entry 001 001 Address Book 0 1 0 FAX No P Entry mike gt On Hook fook Direct 4 Direct cran in Detail Delete Recall el Check Destinations 0001 0002 0003 0004 0005 ed BBB CCC EEE 0006 S 0007 0008 0009 0010 4 100 2 GGG HHH JJJ g Destination Quick Setup Org Sending Image Quality Advanced Program Data Format Setup atus BAN 12 12 2011 10 10 5 Enter the fax number to connect to the
47. only receive originals from senders registered in Permit FAX No and Permit ID No and senders registered in your Address Book This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected To change the reception restriction follow the steps below Unknown Number Reception Press the System Menu key Press FAX Next of TX RX Restriction and then Change of RX Restriction To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block incoming faxes from senders registered in Reject FAX No press Reject List Press OK select whether to receive the fax of that the number is unknown when Reject List is set for Reception Restriction To change the reception restriction for the unknown fax number follow the steps below 1 2 6 28 Press the System Menu key Press FAX Next of TX RX Restriction and then Change of Unknown Number Reception To receive faxes from the unknown number press Permit To reject faxes from the unknown number press Reject Press OK Setup and Registration Encryption This method allows you to communicate with or
48. or the numeric keys enter the custom Address Number Change gt en an Change gt address number 0001 to 2 500 NOTE The address number is the identification number for each destination You can select numbers available from a total of 2 500 numbers for registration 2 000 numbers for contact registration and 500 numbers for group registration Cancel Back l Register Uo When 0000 is displayed the number available is automatically assigned 5 Press OK 6 Press Change of Name 7 Enter the destination name to be displayed on the Address Book and press OK Up to 32 characters can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 8 Press i FAX ue cc 9 Press Change of i FAX Address Name i 10 Enter the destination address and press OK Up mode simpe v to 128 characters can be entered i a a NOTE For details on character entry refer to 2 Compression MH Character Entry Method on page 2 of the Appendix Ch Paper Size Ad4 Letter Cancel Back l Register BAN 12 12 2011 10 10 11 Press v of Mode and select Simple or Full Transmission ae Description mode Simple mode Transmission confirmation is not sent to the destination machine Full mode Transmission confirmation is sent to the destination machine Preparation Before Use 12 Press Change of Paper Size 13 Specify the de
49. registered on the other party s machine Check with the recipient The other party s machine is an our brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect Check with the other party Sub address bulletin board reception was attempted but the other party s machine either does not have a sub address bulletin board communication function or there were no originals In any of the originals transfer boxes sub address boxes Specified sub address box is not registered in our brand recipient machine or the sub address does not match Recipient machine is not equipped with a sub address box function or the sub address does not match Encrypted transmission was canceled because the specified box is not registered Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function Encrypted transmission was canceled because the encryption key does not match Encrypted reception was canceled because the encryption key does not match Transmission was canceled because communication requirements are not met due to the transmission restriction set on this machine Check with the recipient Reception was canceled because communication requirements are not met due to the reception restriction set on this machine Reception was rejected by the recipient because communication requirements are
50. select forwarding destinations The settings available on the Forward page are shown below ae Displays the condition name Displays whether the condition is currently used Save to FAX Box Specifies whether to save faxes in a FAX box Specifies the FAX box to be used After completing the settings click Submit to save the settings Editing Destinations FAX i FAX gt Common gt RX Forward Requirements gt Requirement List gt Add gt Forward gt Add Use this page to edit destinations The settings available on the Forward Edit page are shown below e ae Address Type Select the destination type e E mail e SMB e FIP e FAX i FAX If you selected E mail as the destination type specify the settings below e E mail If you selected SMB or FTP as the destination type specify the settings below e Host Name e Port number e Path e Login User Name e Login Password 4 37 If you selected FAX as the destination type specify the settings below e FAX Number e Transmit Start Speed e ECM e Sub Address e Password e Encryption Key No e Encryption Box e Encryption Box No If you selected i FAX as the destination type specify the settings below e i FAX Address e Connection Mode e TX Resolution e Compression e Paper Size After completing the settings click Submit to save the settings 4 38 FAX Operation Advanced FAX Operation Advanced FAX Box Function FAX Box A FAX B
51. t need to enter zero a one 2 0 at the beginning For example you can enter as HH I 0006 0007 0008 0009 0010 2 a gt i E jz wee 1 for One touch key number 1 Destination Quick oo Org Sending Image Quality Ly Program Data Format atus M 12 12 2011 10 10 3 22 FAX Operation Basic Dialing the Same Receiving System Redial Redial is a function allowing you to dial the last entered number once again Automatic Redial This function automatically redials a receiving system that does not respond when you try to send fax No particular setting is required for automatic redial Because the machine redials repeatedly at a regular interval you do not need to worry even when the communication by the receiving system is prolonged NOTE When using direct transmission the machine does not automatically redial You can change the number of automatic redials from between 0 and 14 For details refer to Retry Times on page 6 13 You cannot send delayed transmission immediately while the machine is waiting for redial Manual Redial Recall Use this when the receiving system does not respond when you have tried to send a fax When you want to send the fax to the same receiving system press Recall and you can call the receiving system you dialed on the destination list i Ready to FAX Destination 1 Press Recall The receiving system you dialed is aA 0 displayed on the destination li
52. the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Changing Deleting Delayed Transmission You can change or delete the destinations of delayed transmission NOTE For cancelling memory transmission or sending a scheduled job immediately refer to Cancelling Memory Transmission during communication on page 3 14 Use the procedure below to check a job s information 1 Press the Status Job Cancel key 2 Press Sending Jobs and then Scheduled Job 3 Select the job you want to change or delete from Stead TE the list and press Detail Job No Accepted ae ype Destination User Name Start Time Detailed information of the selected job is 0007 9 30 pe A OFFICE 12 00 displayed Cancel Start Now Printing Jobs Sending Jobs Storing Jobs Paper Supplies Communication fill Status 12 12 2011 10 10 FAX Operation Advanced Press Detail Edit in Status Destination Detail Job No 000080 Job No Result Destination Detail Edit 000080 Processing 2 Job Type Destination Sending Job FAX ABCDE User Name User1 Job Name doc2008101005151 Start Time 10 10 4 When adding another destination Detail Job No 000081 1 Select the address to be added from the Type Destination Status wp 12345678907 sending Address Book or enter the fax number using the User01 Waiting fl numeric keys When pressing Address Book 1 Select t
53. the Telephone to Receive When there is an incoming call the machine makes a ringing tone Press the FAX key Press On Hook and then Manual RX After the sending side has started transmission the machine starts receiving the originals Use this method when you want to receive originals after talking to the person at the sending system 1 Status Job Cancel 4 15 When there is an incoming call the telephone connected to the machine makes a ringing tone Lift the handset of the telephone Check if the telephone line has connected to the fax of the sending system When you hear the fax tone The sending system is on fax 1 Press the Status Job Cancel key Status Hard Disk emn Scanner Printer Removable Memory J Not connected Format Remove FAX Port 2 Line Off Manual RX Line Off Log Rs Fax Check New FAX Printing Jobs Sending Jobs Storing Jobs Device Paper Supplies Communication Status i 2 12 12 2011 10 10 Dialing Trax 4 16 FAX Operation Advanced 2 Press Device Communication and then Manual RX Reception will start NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Refer to Remote Switch Function on page 4 17 When you hear a voice from the receiving system The telephone line has connected to the telephone of the sending system When
54. the conversation is over follow steps 1 to 2 above After the sending system has started transmission the machine starts receiving originals When reception starts when the Processing indicator on the operation panel starts blinking return the handset to its original position FAX Operation Advanced Remote Switch Function You can start fax reception by operation from the connected telephone set This function is convenient for using this machine and a telephone set commercially available product in combination installed at places distant from each other To start fax reception by operation from the connected telephone set use the following operation NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set this function may not be used satisfactorily depending on the type of telephone set For details contact our agent or the store where you purchased this machine How to Register Remote Switch Dial Remote switch dial is set to 55 at the factory but you can change the dial number 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of Remote SW Dial 3 Press or the numeric keys to enter the number you newly register 00 to 99 4 Press OK 4 17 FAX Operation Advanced Using the Remote Switch Dial To s
55. the following tools Display Contents to oe Reference FAX job Touch panel History of latest Any time history check 100 send and receipt results stored send result Report Latest send or Automatic printout report printing receipt result after every sending Receipt result or receiving report operation No Print Output or Error Only is also optionally available Activity report Report Latest 50 sendor Any time and printing receipt results automatic printout after every 50 sending receiving Status page Report Registration Any time printing status of Local FAX Number Local FAX Name fax line setting etc Reporting of PC Fax receipt Fax reception is FAX receipt reported by e mail result by E mail 5 2 Checking Transmission Results and Registration Status Checking FAX Job History Display the history of the latest 100 each of send and receipt results on the display for checking NOTE Even when job accounting is enabled 100 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Displaying Job Log Screen 1 Press the Status Job Cancel key 2 Press Sending Jobs to check send result Printing Jobs to check receipt result and Storing Jobs to check the results of file storage in FAX Boxes and Polling box Then press Log Status 3 Press y in Job Type and select FAX or i FAX J
56. within 30 seconds the machine switches to fax reception 2 Talk to the other party NOTE At the end of the conversation you can manually receive the originals Refer to Manual Reception on page 4 15 When the call is from a fax The machine starts receiving fax originals 6 8 Setup and Registration FAX Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax When fax originals have been sent the machine receives them automatically and when the call is from a telephone the machine follows the functions of the connected answering machine Therefore when the user is absent the other party can leave a message on the answering machine IMPORTANT When using FAX Answering Machine Auto Switch Reception function if a silence continues for at least 30 seconds before one minute passes after the machine has received a call from the other party the machine s silence detection function comes into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than the number of rings to be made by the answering machine Refer to FAX TEL Auto Swit
57. 10 Press Upper case Press L The letter L is shown on the display Press Lower case Press i s t and Space Press Upper case Press A Press No Symbol Press A or v repeatedly to view the keyboard containing and 1 Press and 1 10 Check that the entry is correct Press OK Appendix 4 Specifications NOTE Specifications are subject to change without notice ee Transmission Speed 33600 3 1200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Coding Scheme JBIG MMR MR MH Original Size Max width 11 297 mm Max length 63 1 600 mm Automatic Document Feed Max 50 sheets with document processor Scanner Resolution Horizontal x Vertical 200 x 100 dpi Normal 8 dot mm x 3 85 line mm 200 x 200 dpi Fine 8 dot mm x 7 7 line mm 200 x 400 dpi Super Fine 8 dot mm x 15 4 line mm 400 x 400 dpi Ultra Fine 16 dot mm x 15 4 line mm 600 x 600 dpi 700 sheets or more when using ITU T A4 1 7 000 sheets or more when using expansion memory 16 MB standard for incoming faxed originals Report Output Sent result report FAX RX result report Activity report Status page Expansion Memory Dual Port Internet FAX Kit A Appendix 5 Menu List The function keys on the touch panel and operation panel have the following menus Refer to this list as necessary when you operate the machine FAX Key Destination Address Book FAX No Entry
58. 2 12 2011 10 10 3 Press Delete When the deletion confirmation screen appears press Yes Go to step 5 4 Press Detail Edit and change the FAX Box referring to steps 4 to 5 of Registering a FAX Box on page 4 39 5 To delete or change other FAX Boxes repeat steps 2 to 4 6 After deleting and changing FAX Boxes press Close Printing Originals from a FAX Box To print the originals that have been sent to a FAX Box use the following operation 1 Press the Document Box key 2 Press FAX Box 4 41 FAX Operation Advanced aa SES 3 Select a FAX Box and press Open ri 0001 1 Box Anonymous NOTE You must enter a box password in the 0002 2 Box emai p following situations piai e f user login is disabled Nas e f user login is enabled but the FAX Box has been Vv selected by another user when you login with Detail Open user privileges C Status BDN 12 12 2011 10 10 Search Name 4 Press the checkbox and select originals from the list The selected originals are check marked NOTE To cancel the selection press the checkbox and delete the checkmark When isis is pressed in the fax box screen a thumbnail of the original image appears To check the image of the originals refer to the preview For information on previewing images refer to Previewing Images on page 4 44 For information on working with lists in FAX Boxes refer to the machine s Operation Guide
59. 2 12 2011 5KB 1 1 VY Preview Sture rie 12 12 2011 10 10 Follow steps 1 to 3 in Printing from a Polling Box on page 4 57 Press Preview The preview screen appears For information on previewing images refer to Using the Preview screen on page 4 44 Prohibiting entry of fax numbers with the numeric keys You can prohibit direct entry of fax numbers with the numeric keys when faxes are sent When direct entry is prohibited faxes can only be sent to destinations stored in the address book or one touch keys 1 2 4 60 Press the System menu key Press FAX and then New Destination Entry Select Prohibit prohibit entry of fax numbers with the numeric keys or Permit Press OK FAX Operation Advanced Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account In user accounting up to 1 000 users can be managed using User ID and Password In job accounting the status of fax use per account can be known for up to 1 000 accounts for sending of originals and making communication reservation after entering Account ID For each management method refer to the machine s Operation Guide Description of User Accounting Setting Oe O O o e C Local User List Register user access privileges User ID and Password Enable Disable Enable Disable User accounting User accounting NOTE For det
60. 2 sided Selection 4 65 Mixed Sized Originals 4 65 Original Orientation 4 66 Original Size Selection 4 65 Sizes XV P Paper Sizes xv Part Names and Functions 1 1 Permit Fax No Change Deletion 6 23 Registration 6 22 Permit ID No Change Deletion 6 27 Registration 6 26 Placing Originals 3 6 8 8 Polling Communication 4 50 Index 2 Checking 4 59 Deleting Originals in a Polling Box 4 58 Polling Reception 4 54 10 7 Polling Transmission 4 50 Previews 4 60 Printing from a Polling Box 4 57 Renaming Files 4 59 sub Address Bulletin Board Communication 4 50 Precautions for Use v Precautions When Turning Power OFF 10 3 Preparation Before Use 2 1 Previews FAX Box 4 44 Polling Box 4 60 Transmission 3 24 Printing Sending Received Faxes by Requirements Memory Forwarding 4 19 10 6 10 7 Cancel 4 29 Detail Settings 4 29 Embedded Web Server RX 4 33 Registering Settings by Requirement 4 23 Requirements for Forwarding 4 19 Type of Forwarding Destination 4 19 Using Requirements for All Receptions 4 21 Program Dial 4 48 How to Change and Delete 4 49 How to Register 4 48 How to Use 4 49 Q Quick No Search key 3 2 Quick Setup Screen 3 26 Changing Registration 3 27 Functions Available for Registration 3 26 R Received FAX Sizes and Paper Priority Appendix 10 Appendix 13 Receiving Mode 6 14 Reception Date Time 6 15 Redial 3 23 Changing Retry Times 6 13 Reduced Reception 6 34 Reject Fax No Change Deletion 6 25
61. 39 14 50 E J 0123456779 Waiting Printing Jobs i Storing Jobs Device Paper Supplies Communication iin 12 12 2011 10 10 Status Status Status Job Type All Job No Accepted Time Type Destination User Name Status 14 47 H 0123456789 InProcess Printing Jobs Sending Jobs Storing Jobs Device Paper Supplies Communication poli Status 12 12 2011 10 10 FAX Operation Basic Press the Start key Transmission begins NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 1 Press the Status Job Cancel key 2 Press Sending Jobs The list of accepted time destination and status are displayed for each job To send a job by priority override that is waiting select the job and press Priority Override in the Sending Jobs screen and press Yes NOTE If there is a fax transmission job that is in progress transmission of the priority override fax job will start after the job in progress is finished To cancel the Transmission on the Sending Jobs screen above select the job and press Cancel When the cancel confirmation screen appears press Yes NOTE Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission Even if transmission is canceled there is a possibility that pages
62. 690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the sender or recipient machine U00800 U00811 Page s not sent correctly Send again U00900 U00910 Page s not received correctly Ask the sender to resend U01000 U01097 Communication error occurred during transmission Send again U01100 U01196 Communication error occurred during reception Ask the sender to resend U01400 Failed to establish communication with the sender or recipient machine because dialing registered for a push line system was used in a pulse line system Communication error occurred during high speed transmission Send again U01600 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again Appendix 16 Possible Cause Action U01700 U01720 Communication error occurred during high speed transmission Send again U01721 Communication error occurred during high speed transmission Designated transmission speed may not be available for the recipient machine Reduce the transmission start speed and send again U01800 U01820 Communication error occurred during reception of high speed transmission Ask the sender to reduce the transmission speed and send again Communication error occurred during reception of high speed transmission Designated transmission spe
63. 8 MB expansion memory you can increase the image memory size and increase the number of incoming faxed original pages that can be stored Call a service representative for mounting or removal of the expansion memory Dual FAX Installing 2 optional FAX Kits Dual FAX option allows you to use 2 phone lines This reduces the time until faxes are sent to all the recipients in tasks such as sequential broadcast transmissions to multiple recipients Also because you can then send and receive simultaneously there will be fewer occasions when you cannot receive a fax during fax transmission Dual FAX Settings Refer to Selection of Telephone Line Inch version only on page 6 2 and Local FAX Information Entry on page 6 4 when specifying the settings for the second line Reception Port Selection You can make one of the 2 phone lines a receive only line 1 Press the System Menu key 2 Press FAX Next of Reception and then press Next of FAX Press Change of Reception Port 3 Select a receive only port If you do not want to set up a receive only port select Off 4 Press OK 3 Job Accounting Port Restrictions Optional Equipment If job accounting is enabled you can restrict access so that departments can only use one port 1 2 Press the System Menu key Press User Login Job Accounting The user authentication screen is displayed Enter a login user name and password and press Login The facto
64. Address Book 12 12 2011 10 10 Registering a New Destination You can register new destinations to the Address Book There are two registration methods contact registration and group registration for registering several contact registrations as a unit NOTE To register an i FAX address as a contact refer to Contact Registration i FAX on page 2 8 Contact Registration fax Up to 2 000 destinations can be registered Destination name fax number sub address communication encryption transmission start soeed and ECM communication can be registered for each destination 1 Press the System Menu key 2 Press Edit Destination Register Edit of Address Book Add Contact and then Next 2 5 Preparation Before Use 3 Press Change of Address Number Address 4 Using or the numeric keys enter the custom address number 0001 to 2 500 Address Number Change gt Name Change gt NOTE The address number is the identification number for each destination You can select a number available from a total of 2 500 numbers for registration 2 000 numbers for contact registration and 500 numbers for group registration Cancel Back l Register ee When 0000 is displayed an available number is automatically assigned 5 Press OK 6 Press Change of Name 7 Enter the destination name to be displayed on the Address Book and press OK Up to 32 characters can
65. E For details on character entry refer to Character Entry Method on page 2 of the Appendix When Box Password is selected 1 Press Password and enter the password Up to 16 digits can be entered For confirmation press Confirm Password and enter the same password To complete the entry press OK NOTE A box password can be set if user login is disabled or if user login is enabled but the FAX Box is shared by other users Set the password as necessary If you set the password the password entry is required when changing or deleting the box or printing the documents When Permission is selected 1 To use a FAX Box personally press Private To share a FAX Box with other users press Shared To complete the selection press OK FAX Operation Advanced When Delete after Printed is pressed You can selected whether received faxes in the FAX Box are automatically deleted after being printed 1 Press On or Off 2 Press OK 5 To complete the registration of all contents press Register To register other FAX Boxes repeat 4 steps 3 to 5 Changing Deleting a FAX Box 1 Follow steps 1 to 2 of Registering a FAX Box on page 4 39 Document Box Removable Memory Register Edit Box 2 Select the box to be deleted or changed ANo fA name Owner Used To delete the FAX Box go to the next step and to Boe eee Paki change the FAX Box go to step 4 Detail Edit Delete 1
66. E The settings can be changed in the system menu 2 2 Reference Page 6 2 6 14 6 19 6 4 6 5 6 5 6 3 6 12 6 12 6 11 6 11 6 39 6 34 Preparation Before Use Fax setup procedure 1 Press the System Menu key 2 Press Quick Setup Wizard FAX Setup and then Next 2 Start the wizard ae 3 Select the region and press OK 1 Dialing RX Mode Starting Setup 2 Local FAX info 3 Sound Volume This wizard will help you set the basic settings to use the fax 4 Rings 5 Output 6 Redial 12 12 2011 10 10 BAN Exits the wizard Returns to the previous item Skip Advances to the next item without setting the current item Advances to the next item 4 When setup is finished press Finish Preparation Before Use Date and Time Entry Register the date and time of the machine s built in clock Because the FAX delayed transmission is conducted based on the time registered here be sure to register the correct date and time IMPORTANT Correct the time displayed on the touch panel of the operation panel regularly Otherwise the time displayed may eventually deviate from the current time 1 Press the System Menu key 2 Press v and then Date Timer The user authentication screen is displayed Enter a login user name and password and press Login The factory default settings for the login user name and password are both 2500 3 Press Change
67. FAX Operation Advanced For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a new address press i FAX Address Entry and repeat the above procedure To correct the i FAX number press Detail Edit Select the destination from the Address Book 1 Press Address Book 2 Select the check boxes beside the destinations to select from the list To use an LDAP address book select Ext Address Book in Destination 3 Press OK Select the destination from the One touch keys Press all the One touch keys to which necessary destinations are registered NOTE For details of the Address Book refer to Selecting a Destination from the Address Book on page 3 16 For details of the One touch keys refer to Using One touch Keys on page 2 14 You can select destinations using a combination of direct entry the Address Book and One touch keys 4 After selecting all the destinations press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 FAX Operation Advanced Standby Transmission During a communication you can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When us
68. Format Image Quality Setup TT On Hook Direct Chain Status Folder Path Entry FAX No Entry i FAX Addr Entry WSD G SD Scan Program 12 12 2011 10 10 Check that the basic send screen is displayed If the basic send screen is not displayed press the Send key The screen for sending appears NOTE Depending on the settings the address book screen may appear In this event press Cancel to display the basic screen for sending Place the originals on the glass surface or in the document processor Refer to the machine s Operation Guide for placing originals 1 Press i FAX Addr Entry 8 8 Internet Faxing i FAX Option El Ready to send 2 Press i FAX Address z i FAX Address Entry Mode Simple i FAX Address Destination Condition Add to Addr Book Next Dest Cancel el OK us iDN 12 12 2011 10 10 3 Enter the destination address You can enter up to 128 characters e If Entry Check for New Destination is Off press OK to complete entering the number e If Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry For details on character entry refer to Character Entry Method on page 2 of the Appendix When Add to Addr Book is displayed you can register entered contents to the Address Book Dialing met
69. GR P and N AN for D GR and P AN for D E P and N AN for D AN for D AN for P AN for E General Advisory Note National AN for D National AN for D National AN for D Technical regulations for terminal equipment DE 08R00 DE O9ROO0 DE 12R00 DE 14R00 ES 01R01 GR 01R00 GR 03R00 GR 04R00 NO 01R00 NO 02R00 P 03R00 P 04R00 P O8ROO National AN for D National AN for D National AN for D National AN for D National AN for E National AN for GR National AN for GR National AN for GR National AN for N National AN for N National AN for P National AN for P National AN for P Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks PSTN in the following countries E Austria mFrance MLiechtenstein Slovakia mBelgium m Germany Lithuania Slovenia Bulgaria mGreece mLuxembourg E Spain m Cyprus Hungary Malta m Sweden mCzech iceland Norway E Switzerland Denmark Blreland mPoland Ehe Netherlands mEstonia Bltaly Portugal E United Kingdom BFinland BLatvia mRomania XI Introduction About This Guide This guide consists of the following chapters Chapter 1 Part Names and Functions Explains the parts of the machine and keys on the operation panel Chapter 2 Preparation Before Use Explains the settings required before using fax Chapter 3 FAX Operation Basic Explains general usage of the fax function such as
70. However the process of saving them in a FAX box cannot be selected For the setting procedure refer to Print Settings on page 4 35 After completing the settings click Submit to save the settings Forward Settings FAX i FAX gt Common gt RX Forward Requirements gt Requirement List gt Add Specify the Requirement List settings The settings available on the Requirement List Add page are shown below a ae Requirement Number Enter a number that identifies the condition set Give the condition set here an easily recognizable name Specify whether to enable or disable the condition Activating Time Specifies whether a time is specified Enable Time Registers times when the specified requirements are enabled or disabled You can register any time between 00 00 and 23 59 Sets the name of the file created when a fax is forwarded Additional Information Appends information such as the date time job number and destination address to the file name Add Sender Information Sets the position appended in the additional information The additional information consists of the local FAX number for a FAX transmission and the e mail address of this machine in the case of an i FAX transmission 4 34 FAX Operation Advanced ee Priority Prioritize the search keys when conducting searching over the sending criterions Select the condition type from the following items e FAX Sub Address e FAX Number Requirement Type
71. NOTE When the received data is printed on multiple pages the reception date time is printed on the fist page only It is not printed on the pages that follow When the received fax data is forwarded after retrieving it from memory the reception date time is not added to the forwarded data 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Reception Date Time Press On 4 Press OK 6 15 Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax Supported paper types All Media Types Plain Rough Vellum Labels Recycled Bond Cardstock Color Envelope Thick Coated High Quality Custom 1 to 8 NOTE Refer to the machine s Operation Guide for details on Custom Paper 1 to 8 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Media Type Fax meaa type 72S DT 3 Select the desired paper type If no specific paper type is selected press All Media Types i Set the paper to use for faxes FAll Media Plain Rough Vellum Labels Types Recycled Bond Color Envelope Thick a High Quality Custom 1 Custom 2 Custom 3 Custom 4 Custom 5 Custom 6 Custom 7 Custom 8 woh 12 12 2011 10 10 4 Press OK Setting the cassette for the print output of received faxes By specifying the media typ
72. OTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 6 Press OK When registering other Permit FAX numbers repeat steps 3 to 5 Press Close Follow steps 1 to 2 of Registering Permit FAX No on page 6 22 Select the Permit FAX No to be changed or deleted To change Permit FAX No go to step 3 and to delete Permit FAX No go to step 6 Press Detail Use the numeric keys to reenter Permit FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 6 23 Press OK When the change confirmation screen appears press Yes Go to step 7 Setup and Registration 6 Press Delete When the deletion confirmation screen appears press Yes 7 To change or delete other Permit FAX numbers repeat steps 2 to 6 8 Press Close Registering Reject FAX No NOTE Up to 50 Reject FAX numbers can be registered 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Add Edit of Reject No List 3 Press Add FAX Reject No List i Register a number from which faxes will be rejected Up to 50 numbers can be regis
73. SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM MALFUNCTIONS MISUSE OR EXTERNAL FACTORS SUCH AS POWER OUTAGES OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM Trademark Information e Microsoft Windows Windows XP Windows Server 2003 Windows Vista Windows Server 2008 Windows 7 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U S A and or other countries e Ethernet is a registered trademark of Xerox Corporation e IBM and IBM PC AT are trademarks of International Business Machines Corporation e Adobe Acrobat Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies The designations and are omitted in this guide vi IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication line cord 1 Donotuse this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool 2 Avoid using a telephone other than a c
74. Transmit Terminal Identification in transmitted documents Outside Inside oii 12 12 2011 10 10 4 Press OK 6 3 Setup and Registration Setting the TTI information Register the name local FAX name and fax number to be printed in the transmit terminal identification TTI area and the FAX ID local FAX information By registering the TTI data the receiver can easily find out where the FAX came from Local FAX Name Registration Register the local FAX name printed in the transmit terminal identification TTI area NOTE If two fax kits are installed and two telephone lines are used TTI information can be registered for each line However only one FAX ID can be registered To change the entry follow the same operation 1 Press the System Menu key 2 Press FAX Next of Transmission Next of Basic Next of Local FAX Name Entry Port1 or Local FAX Name Entry Port2 and then Change of Local FAX Name Entry The entry screen will be displayed NOTE Settings specified in Local FAX Name Entry Port 1 are applied to Internet fax 3 Enter the Local FAX Name to be registered Up to Use the keyboard to enter 32 characters can be entered Limit 32characters Input Ocharacters NOTE For details on character entry refer to Hisoooeooooces Character Entry Method on page 2 of the Appendix NE S E RT Ea PES ED EA ES Fe A Upper case No Symbol Space Cancel amp
75. Triumph Adler CONSULTING REALISATION EFFICIENCY User Manual 2550Ci Fax System W Copy Print Scan Fax A3 Safety Conventions in This Guide Please read the Operation Guide before using the facsimile Keep it close to the facsimile for easy reference The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user other individuals and surrounding objects and ensure correct and safe usage of the facsimile The symbols and their meanings are indicated below WARNING Indicates that serious injury or even death may result from insufficient attention to or A incorrect compliance with the related points CAUTION Indicates that personal injury or mechanical damage may result from insufficient attention to A or incorrect compliance with the related points Symbols The A symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol AN General warning A Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol S Warning of prohibited action Q Disassembly prohibited The symbol indicates that the related section includes information on actions which must be performed Specifics of the required action are indicated inside
76. ails refer to the machine s Operation Guide Description of Job Accounting Setting ee Accounting List Register Account Name and Account ID Up to 8 digits can be entered Job accounting Set job accounting FAX send Restricts the number of fax sheets that can be restriction sent You can prohibit the use of this sending function or cancel the sending restriction Fax port Restricts the ports used restriction Counting of the You can reset the counting referring to the number of used number of fax sheets to be sent and the time sheets required for sending fax by all the accounts or by account Print of Accounting You can print the printed and sent page numbers Report that have been counted by all the accounts T Requires 2 optional FAX Kits Dual FAX option NOTE For details refer to the machine s Operation Guide 4 61 FAX Operation Advanced Communication modes subject to job accounting e Normal transmission e Delayed transmission e Broadcast transmission e Sub address transmission e Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling reception e Network FAX transmission e i FAX Transmission e Transmission from the document box Destinations include FAX and i FAX destinations Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations e Normal transmission e D
77. ame and password and press Login The factory default settings for the login user name and password are both 2500 Press and then Change of Unusable Time 4 Press On and use or to enter the start time and end time NOTE If the same time is set as the start time and end time you cannot use all day 5 Specify the code to temporarily cancel the unusable setting during unusable time Press Unlock Code and enter a four digits number NOTE To use the machine temporarily during unusable time enter the Unlock Code and press Login 6 Press OK 7 Press OK 6 38 Setting the Paper Output Set the output tray for printing of receiving faxes 6 39 Setup and Registration Press the System Menu key Press Common Settings and then Change of Paper Output Press Change of Fax Port or Fax Port2 select the Paper Output Press OK Setup and Registration 6 40 f A A ri mV a i l y AD sme Expansion Memory deste te see ecte eestesneiehseeccamedoeiecuednusiecnedesexebdcceieieiontdecembedbiosdewancddcasaree 2O BEB Be eee eeeee Eee ee eeeeeeee e BEB EeB eB ee eee e e n Bee e eee eee eee eee eee eee eee eee ee eeeeeeeeeeeeee Optional Equipment Internet FAX Kit A You can use Internet FAX on this machine For details refer to Internet Faxing i FAX Option on page 8 7 Optional Equipment Expansion Memory By installing the 12
78. anation of the licensing agreement is displayed If you agree to the terms of the agreement click Accept The main menu screen then appears 2 Click Software Documentation and then Network FAX Driver The online manual appears NOTE Adobe Acrobat Reader 8 0 or later needs to be installed to view the online manual 9 8 About Network FAX 10 Troubleshooting ow to deal with problems This chapter explains h T ii ee ae R ee e Troubleshootin af OUDICDSI lOO WW See ee eee ee eee eee 10 1 Troubleshooting Indicators During Sending Receiving Operation Vepyssbility ew Ko Auto PY ps Color end Full x Color White I Attention The Processing and Memory indicators show the fax transmission status The Processing indicator blinks when the machine is sending or receiving a fax The Memory indicator blinks when source data is being stored in memory for memory transmission The Memory indicator is lit when there is source data stored in the memory for delayed transmission The machine may differ from the above illustration depending on the type of your machine 10 2 Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off press the Power key on the operation panel You cannot receive a fax when the main power switch is turned off Before turning off the main power switch press the Power key on the operation panel to off Make sure that th
79. ard sizes 1 and 2 Metric models Auto A3 A4 R A4 A5 A6 B4 B5 R B5 B6 Folio and 216x340mm Inch models Auto Ledger Letter R Letter Legal Statement Executive and Oficio II Metric models Ledger Letter R Letter Legal Statement Executive Oficio Il 8K 16K R and 16K Inch models A3 A4 R A4 A5 A6 B4 B5 R B5 B6 Folio 8K 16K R 16K and 216x340mm Hagaki Oufuku Hagaki Inch models Horizontal 2 to 17 in 0 01 increments Vertical 2 to 11 69 in 0 01 increments Metric models Horizontal 50 to 432 mm in 1 mm increments Vertical 50 to 297 mm in 1 mm increments The input units can be changed in the System menu Refer to the machine s Operation Guide NOTE The scan resolution must to equal to or higher than the fax resolution If the fax resolution is higher than the scan resolution the scan resolution will automatically change to the same setting as the fax resolution 3 Press OK 3 10 Send Start Checking the Send Status Status Status Scheduled Job Job Type All Job No Accepted Time Type Destination User Name Status 438 14 47 vE 0123456789 InProcess Cancel Priority Override Printing Jobs Sending Jobs Storing Jobs Device Paper Supplies J Communication ND 12 12 2011 10 10 Status Status Status Scheduled Job Job Type All Job No Accepted Time Type Destination User Name Status 14 47 5 0123456789 InProcess 4
80. ation Basic NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 To see a preview image when you are using the document processor place the originals in the document processor again You can also see a preview image in the same way with polling transmissions When you press the Start key for a polling transmission the machine scans the originals and saves the images in the polling box For more information on polling transmissions refer to Using Polling Transmission on page 4 57 You cannot preview images in the following situations e When you are using Mixed Sized Originals mode e During a direct transmission e During polling reception e When On is selected in the Long Original setting 3 25 FAX Operation Basic Quick Setup Screen To display the Quick Setup Screen which shows frequently used fax send settings press Quick Setup in the fax base screen E Ready to FAX Destination Sending Image Destination Shortcut 1 W 0123456789 z Ts Shortcut 2 2 Shortcut 3 z A4 Q 200x100dpi Normal 0 Normal Shortcut 4 z Original FAX TX IN A A Cri ial ee a Zoom 100 Shortcut 5 Gandia 1 sided Off Text Photo z N A rigina can mage Destination Quick Setup Org Sending Image Quality Advanced Program Data Forma Setup pili Statu
81. ation of the Address Book you can use the destination When a sub address registered destination in the Address Book is used for a One touch key you can also use the One touch key In this case go to step 9 4 Use the numeric keys to enter the fax number of the other party e If Entry Check for New Destination is Off press OK to complete entering the number 4 e If Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a new number press FAX No Entry and repeat the above procedure To correct the FAX number press Edit 5 Press Detail Press Change of Sub Address 7 Press Sub Address and enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address 8 Press Password and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 Space and characters to enter a sub address password When the machine receives originals a sub address password is not used 9 Press OK 10 Press OK 11 Press the Start key Transmission begins NOTE When On is selected in Destination Chec
82. b address with the recipient This registered in the recipient fax machine does not use a sub machine address password for reception Cannot store memory Is the FAX Box specified Check the memory forwarding data in a FAX correctly forwarding setting Box Is free space available in the Receive after the memory memory has free space or create free space in the memory Cannot output from a FAX Is the box password been Enter the correct box 4 39 Box set password Cannot use polling Is polling transmission being Check with the recipient reception used correctly on the sending machine Cannot use sub address Is free space available in the Free up some space in relay broadcast memory memory and then send or communication simply make some free space in memory 10 7 Troubleshooting Symptom Checkpoint Corrective Action arog Cannot use sub address Does the other party s fax If the other party s fax bulletin board machine have the same sort machine does not have the communication of sub address bulletin board same sort of sub address communication function bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or If your entry is correct check sub address password with the recipient correct 10 8 Appendix e Character Entry Method ccccccceccseeeseteeeeseteceteeceseeeee
83. be held varies with the output tray Refer to the machine s Operation Guide When the number of sheets to be printed exceeds the number of sheets that can be held remove all the paper on the Inner Tray or Job Separator Tray e Even if the machine is not capable of printing due to paper running out or a paper jam it can still receive faxes memory reception 3 13 FAX Operation Basic Canceling Communication The method for cancelling communication with this machine differs depending on the transmission method memory transmission or direct transmission and communication form Methods of cancelling in various cases are explained here Cancelling Memory Transmission while originals are being scanned During memory transmission to cancel scanning while originals are being scanned press the Stop key on the operation panel or press Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication During memory transmission to cancel communication after it has started following the completed scanning of originals use the following procedure NOTE You can cancel transmission by disconnecting the telephone line For details refer to Cancelling Transmission Disconnection of Communication on page 3 15 Even if transmission is canceled there is a poss
84. ber and press OK to complete the entry e When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a new number press FAX No Entry and repeat the above procedure To correct the FAX number press Edit NOTE Only fax numbers can be selected as destinations You can select destinations using a combination of numeric keys input and Address Book or One touch keys selection 4 54 FAX Operation Advanced 6 Press the Start key The operations for reception begin NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 4 55 FAX Operation Advanced Using Polling Reception with Sub Addresses For polling reception enter the sub address on this machine sub address and sub address password set at the sending machine This communication is still possible when the other party is using a third party machine provided it is equipped with the same type of sub address communication function IMPORTANT Check the sub address set by the sender beforehand ar Q N Press the FAX key Press Advanced Setup and then FAX
85. bove select the job and press Cancel Job Type All Job No Accepted Time Type Destination User Name Status When the cancel confi rmation screen appears press Yes Status 438 14 47 abc def com InProcess NOTE Pressing the Stop key on the operation panel while originals are being scanned cancels m atta a the transmission 5 Printing Jobs Sending Jobs Storing Jobs Paper Supplies communicato 12 12 2011 10 10 Status 8 12 l FAX Reception Internet Faxing i FAX Option At set intervals this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server No particular user intervention is needed when the machine receives an i FAX You can change the following reception settings e FAX address registration e Incoming E mail check interval setting e Cover page E mail information printing For details refer to FAX POP3 Settings on page 8 7 Manual i FAX Reception Use this procedure to check for faxes immediately Status Scanner Printer Removable Memory Not connected Format Remove FAX Port 1 C j Line Off Manual RX Log Trax Printing Jobs Sending Jobs Status Storing Jobs Device Communication Hard Disk orero FAX Port 2 Line Off ey Fax Check New FAX Paper Supplies 12 12 2011 10 10 8 13 Press the Status Job Cancel key Press Device Communicati
86. by registering permitted e Reduced reception FAX numbers Internet Faxing i FAX Option Full Mode This machine supports full mode Internet faxing that conforms to the ITU T T 37 recommendations If the other party s machine also supports full mode you can use transmission confirmation when you send a fax to check that it successfully reached the recipient s machine When this machine receives an i FAX The machine sends reception capacity information in response to a transmission confirmation request from the sender Information on the resolutions compression modes and paper sizes supported by this machine is sent to the sender When this machine sends an i FAX The machine sends a transmission confirmation to recipients who selected full mode Transmission confirmation results sent back by recipients are included in the sent fax report For more information on sent fax reports refer to Activity Report on page 5 8 For more information on setting the conditions for destination machines refer to Contact Registration i FAX on page 2 8 or I FAX Transmission on page 8 8 i FAX Settings To send and receive Internet faxes you must first specify the SMTP server and POP3 server settings Specify these settings using Embedded Web Server RX on a computer that is connected to this machine via a network Refer to the machine s Operation Guide for information on the network settings Accessing Embedded Web Server RX 1 Open the web
87. ch Reception on page 6 7 Flow of reception When the other party has sent originals with automatic send Receive fax originals from the other party automatically FAX Automatic Reception Telephone When the other party has When the other party is sent originals with manual calling from a telephone send The answering machine plays the message informing the other party that the user is absent The answering machine records a message from the other party q 4 lt When the other party starts sending originals the machine receives the Originals being sent Setup and Registration Preparation Refer to Receiving Mode on page 6 74 to select Auto TAD 1 The connected telephone set makes ringing tone the set number of times NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 4 15 2 The answering machine responds When the call is from a telephone but the user is absent The answering machine plays a response message and starts recording the other party s message NOTE When silence continues for at least 30 seconds during recording the machine switches to fax reception When the call is from a fax The machine starts receiving fax originals 6 10 Setup and Registration Rings You can change the number of times to let the phone ring before
88. d you can select whether to print or not to print the received originals Also you can specify a number of copies when printing Refer to Setting a Number of Copies on page 4 37 Setting example Sub Address 3333 Sub Address transmission Memory forwarding Sub Address 3333 FAX reception 1 Perform sub address transmission 2 Use memory forwarding to forward received originals to multiple fax machines 3 Each forwarding destination receives the fax 4 20 FAX Operation Advanced Use Rule for All Receptions By applying the requirements to all receptions you can have all faxes that you receive be printed or forwarded based on the requirements To use requirements for all receptions use the following procedure NOTE To register setting by each reception requirement refer to Use Rule for Specific RX on page 4 23 To change the entry contents follow the same operation When using requirements for all receptions received documents can not be stored in the FAX Box 1 Press the System Menu key 2 Press FAX and then Next of RX Forward Rules 3 Press Use Rule for All RX 4 aay Press Next of Forward Setting i Print or forward the received file according to rules Off Forward Settings Next gt Use Rule for 1 Copy s gt All Day gt 1 2 Use Rule for X All RX 5 Press Change of Forwarding 6 Select On or Off whether to forward or not to forward the received docu
89. d Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative this feature enables our Service Center computer to access the machine over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Authorized Service Center 1 Press the System Menu key 2 Press FAX Next of TX RX Common and then Change of FAX Remote Diagnostics 3 Select either Off or On If you selected On press or or use the Ge numeric keys to enter the predetermined ID 4 Press OK 6 37 Setup and Registration Prohibiting FAX Printing at Specified Times Unusable Time This feature sets a time period during which the machine will not print received faxes IMPORTANT When Unusable Time is set in addition to fax printing all other printing operations are prohibited during the unusable time period including printing of copy jobs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled 1 Press the System Menu key 2 Press and then Date Timer The user authentication screen is displayed Enter a login user n
90. destination selected is checked Avie Deore Assah Search No To use an LDAP address book select Ext Address 1 2 er Book in Addr Book asc J per ct ski Jno Pars ruv Jiwxyz o o NOTE To cancel the selection press the checkbox to erase the checkmark cancel ox __ For Extended Address Book refer to the Embedded oui 12 12 2011 10 10 Web Server RX User Guide Ready to FAX Destination 0 3 Press OK Enter Destination OFFICE 001 001 HESS The destination you have selected is registered in 1234568907 ex Se the destination list Entry m ARN On Hook Jf _Orect J cran J Dota i a ae NOTE To delete the destination that has been C G c002 e ooo 0005 na registered select the destination and press Delete AAA BBB CCC DDD EEE z a 7 oE o en You can also change the default Sort order For FFE cse HHH mm v details refer to Sort Settings in the Operation Guide cia for the machine BAN 12 12 2011 10 10 3 16 FAX Operation Basic Searching for a Destination You can search for a destination registered in the Address Book and further refine your search if necessary Address Book Addr Book Address Book Yy Sort Name Dest No Type Name Detail _ o0 Aorrice 1234567890 V 0002 w BOFFICE 1234568907 J 0003 CoFFICE 1234569078 m Register Edit 0004 DOFFICE 1234568790 Address Book Detail 0005
91. dialog box for the application that you are using will appear 2 Select settings in the Print dialog box z 1 Select the product name of the machine a XXX XXX XXX NW FAX to be used in the Type Document and Markups Print Range Preview Composite printer name list all kK 215 9 ____ aes 2 Set the print range and other settings Current page Pages 1 250 FAX System sores Subset Alpagesin range _ NOTE Make sure that the number of copies is set to 1 The following screen is an example The actual Copies 1 G Collate dialog box will vary depending on the application that Page Scaino sinhininintabindtne you are using V Auto Rotate and Center Choose paper source by PDF page size 3 Click Properties to open the Properties Units mm Zoom 91 window Use custom paper size when needed Print to file 1 250 I Printing Tips About Network FAX 3 Select settings on the FAX Setting tab 1 Specify fax settings such as the original size on the FAX Setting tab and click OK 2 You will return to the Print dialog box for the application Click OK The Transmit Settings dialog box will appear Original Size 210x 297 mm 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box NOTE For details on the settin
92. digits Key No of Address Book A 2 digits 6 30 or when the number is directly dialed Receiving system D 4 digits encryption box number Encryption Box Encryption Box Not s 4 digits Key No in reception B 2 digits setting When the machine receives originals the Encryption Box is not used NOTE Set the same characters for the numbers indicated by the same letter in parentheses For example the same characters should be used as the encryption key C in both the sending and receiving systems 6 29 Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication the other party is directly entered using the numeric keys in the sending system and when setting encryption in the receiving system For the creation of the encryption key numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and or letters arbitrarily NOTE Up to 20 encryption keys can be registered 1 Press the System Menu key 2 Press FAX Next of TX RX Common and then Add Edit of Encrypt Key Registration eS ae 3 Select the unregistered encryption key and press il Register a key to use for encrypted FAX transmissions Ad d Ed it Up to 20 keys can be registered Encryption Key Key01 9 Key02 9 Key03 9 Key04 9 Key05 Delete 12 12 2011 10 10 ee 4 Press Encryption Key i Register or
93. e Power key the processing indicator and the memory indicator are off before turning off the main power switch System Me t eset ystem nu Counter iPower Fe Make sure that lamps other than this lamp are off The machine may differ from the above illustration depending on the type of your machine 10 3 Error Messages Troubleshooting When an error occurs the display may show one of the error messages listed below These will help you identify and correct the problem NOTE When a transmission error occurs a sent receipt result report is produced Check the error code shown in the report and refer to the Error Code List on page 16 of the Appendix for a description To print the sent receipt result report refer to Send Result Reports on page 5 7 and FAX RX Result Reports on page 5 8 You may also check error codes using the activity report Refer to Activity Report on page 5 8 Machine failure FAX box limit exceeded Job Accounting restriction exceeded Cannot process this job The phone receiver is off the Is the phone commercially hook available connected to the Turn the main power switch off and on or unplug the power cord and plug it in again If the message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative FAX Box capacity is used up 4 39 with document data Press End The job is canceled T
94. e faxes can be received on the corresponding cassette Faxes will be automatically reduced to the set paper size For detail refer to Reduced Reception on page 6 34 1 Press the System Menu key 2 Press Common Settings Next of Original Paper Settings Next of Cassette Setting 3 Cassette Setting select one of Cassette 1 to Cassette 4 and press Next Press Change of Paper Size NOTE Cassette 3 to Cassette 4 are shown when the optional paper feeder is installed 6 16 Setup and Registration mer aaee 4 inch models Press Auto and then Inch i Set cassette paper size Metric models Press Auto and then Metric Standard Sizes 1 Standard Sizes 2 g Status i 12 12 2011 10 10 5 Press OK The previous screen reappears E 6 Press Change of Media Type and select the ital secc peor paperin Cace 1 media type Then press OK The previous screen reappears Plain Rough Vellum Recycled f Preprinted Bond Color Prepunched Letterhead Thick High Quality Custom 1 Custom 2 Custom 3 Custom 4 Custom 5 Custom 6 Custom 7 Custom 8 Status BiN 12 12 2011 10 10 7 Press Close The display returns to the default System Menu screen 6 17 MP Tray Paper Output Setup and Registration You can select whether to use the MP tray paper when printing out the received fax 1 2 6 18 Press the System Menu key
95. e 3 23 Previewing Images 1 0 ee eee eee eee ene 3 24 Quick Setup Screen 1 a eee eee ee 3 26 Registering Shortcuts naana naana anana eee eens 3 28 FAX Operation Advanced Long OrigiNaAlS 3 sssat sieas asiat eked deemed Soe a ee A E 6 eo EA 4 2 Delayed Transmission 0 0 0 ccc ee eee eee eee eee 4 3 Broadcast Transmission 2 0 eee eee eee 4 7 Standby Transmission 2422 22 4 208 ne6eeas6 00 565500 eee ee Ges de ee be ose wees hee 4 10 Interrupt Send 2420240082 dbedbagedaladees 4oecdadedeebed ee etadedadedtdd ebaded 4 11 Chali DII penere oo5 oad es om oon eeee aces Ae ee ee ceo eee es bee he sees eee ues e 4 12 Manual Send 0 ee eee eens 4 14 Manual Reception aseessa sdra ccc ee tee eee eens 4 15 Remote Switch Function 0 0 cc eee eee ees 4 17 Printing Sending Received Faxes by Requirements Memory Forwarding 4 19 FAX BOX FUNCION 2 444006 e024 4204 heh eee hebben Seed See bd adeeb ade e E bes 4 39 Sub Address Communication 0 aaaea aa eee eens 4 46 Program Dial ji 22 4 40064 bedee etess coat nb ode ees bate hades oes s obs e 8 4 48 Polling Communication 14 46 0 lt 4 08626 Sea Ga dew de ee eee we Dew eS be eeseduc derechos 4 50 Account Management 0 ccc ee ee eee eee ens 4 61 Other Convenient Functions 0 0 0 ccc eee eee nes 4 65 5 Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results a
96. e FAX Box to be used to store the originals and press OK If you set the password to FAX Box enter the password and press OK 25 You can change the following settings e Number of Copies e Schedule setting e File name registration e Priority setting NOTE For details on above settings refer to Forwarding Detail Settings on page 4 29 4 26 FAX Operation Advanced 26 Press Register The forwarding settings is registered 27 To register another forwarding settings repeat steps 4 to 26 28 To set forwarding of received faxes that do not meet the conditions select other press Detail and change the settings NOTE If other is not selected received faxes that A do not meet the conditions will be printed save to FAX Box cannot be set in other settings 29 Select the checkbox beside the forwarding settings to be enabled from the list The checkbox beside the forwarding setting to be enabled is checked NOTE To disable the setting press the checkbox to delete the checkmark 30 Press OK to save the settings by each requirement 4 2 Changing Deleting Settings by Requirement FAX Operation Advanced To change or delete the settings by requirement follow the steps below 1 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 Select the requirement name to be deleted or changed To delete the requirement name go to the next step To change the requirement name go to step 4
97. e able to interrupt transmission immediately 1 2 Press the FAX key Load the originals to be sent using Interrupt Send Press Advanced Setup and then FAX Direct Transmission Press On Press OK Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 For operation of direct transmission refer to Selection of Transmission Method on page 3 4 To cancel transmission while waiting for interrupt send press the Stop key on the operation panel or Cancel on the touch panel For details refer to Canceling Communication on page 3 14 7 4 11 When the interrupt send is completed the canceled communication and standby transmission will automatically resume FAX Operation Advanced Chain Dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations By setting multiple phone numbers from several telephone companies to a chain number you can later choose the one that costs the least to send the fax to a remote or international destination NOTE You can use the chain number at the head of the fax number
98. e glass surface is used NOTE For direct transmission you cannot use 2 sided and Book Refer to Selection of Transmission Method on page 3 4 When a two sided sheet original is selected the original placement orientation can be changed 4 65 FAX Operation Advanced Original Orientation To ensure that the originals are sent in the correct orientation for reading indicate which end of the original is the top When the original is a two sided or facing pages original the orientation of the original must be set Selection of Original Image Select Original Image Text Suitable for originals containing a mixture of text and Photo photos For enhanced copies of photographs Sharply renders pencil text and fine lines When text is selected the OCR screen appears If you need an image quality suitable for OCR software applications that convert images into text data press On Otherwise press Off Continuous Scan When you cannot place multi page originals into the document processor at one time the multi page originals can be scanned in batches and sent as one job In this method originals are scanned until you press Scan Finish You can change the following items during scanning e Original Size Selection e 1 sided 2 sided Selection e Sending Size Selection e Original Orientation e Original Image e Density e FAX TX Resolution e Zoom Border Erase NOTE When Direct Transmission
99. ector This connector is Port 1 LINE connector If you install 2 optional FAX Kits Dual FAX L2 option you can use Port 2 Connect the modular cord for the telephone line to this connector TEL connector When using a commercially available T1 telephone set connect the modular cord to this connector 1 4 Part Names and Functions Document Processor 7 8 9 10 12 11 The machine may differ from the above illustration depending on the type of your machine Original loaded Indicates the original status in the Document indicator Processor The indicator lights in green when the original is correctly set Top cover Open this cover when the original jammed in the Document Processor Original width Adjust these guides according to the original guides width 10 Original table Stack the sheet originals on this table Original eject Read originals are ejected onto this table table 2 Opening handle Hold this handle when opening or closing the Document Processor 1 5 Part Names and Functions Preparation Before Use Quick Setup Wizard Fax Setup In quick setup mode a wizard is used to configure the following settings Be sure to complete the settings before using the fax system Fax setup items Step Setting item 1 Dialing RX Dialing Mode Port 1 Mode Dialing Mode Port 2 Reception Mode Auto DRD 2 Local FAX Local FAX Name Port 1 info Local FAX Name Port 2 Local FAX Number Port 1
100. ed destination To delete the destination select the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted To add the destination press Cancel and then return to the destination screen 2 Press Check NOTE Be sure to confirm every destination by displaying them on the touch panel You cannot press Check unless you have confirmed every destination 3 Press the Start key to start sending 5 12 This chapter explains how to perform various setups and registrations selection oi a Line eenen v version O apa velum anD n E A ATE E E EAEE EEA ey eer EE TEE EE Retry Times AE E NE E hi E IEN ENE EE A N E AR N Receiving Mode NE NEN EEE PE PEE ONAA E EAE E AEE TE E y emi Date Time melita FAX oan at t Specified Ti Times ai Time ee ere sere 6 38 Setting the Paper Output Setup and Registration Selection of Telephone Line Inch version only Select the telephone line according to the type you are contracted with Please note that selecting a wrong telephone line will prevent you from sending fax NOTE If you install 2 optional FAX Kits Dual FAX option and then use 2 phone lines select the option for each line FAX FAX Port 1 e l Set FAX port Tone DTMF Pulse 10PPS oii 12 12 2011 10 10 4 6 2 Press the System Menu key Press FAX Next of Transmission Next of FAX a
101. ed may not be available for this machine Ask the sender to reduce the transmission speed and send again U03000 During polling reception a fax could not be received because no originals were set in the other party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling reception Communication was interrupted because the password was incorrect The other party s machine is an our brand model and transmission restrictions were found set by the other party during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine Check with the other party Appendix 1 Error Code U03500 U03600 U03700 U04000 U04100 U04200 U04300 U04400 U04500 U05300 Possible Cause Action Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box was not
102. ee eee faa Col Other mar FUNCTIONS cccceccececececececeeecaccecececececsatatatsesesssetereresatatsesesesses 4 65 4 1 FAX Operation Advanced Long Originals Use the document processor to scan long originals originals that are longer in the paper feeding direction NOTE Only a single side of a long original can be sent Originals of up to 1 600 mm 63 long can be scanned 1 Press the FAX key 2 Place the originals in the document processor 3 Press Original Sending Data Format and then Long Original 4 Toscan long originals press On and to scan standard size originals press Off 5 Press OK 6 Set the destination and press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 4 2 FAX Operation Advanced Delayed Transmission When you have set a transmission start time this function automatically sends originals at the preset time You can use delayed transmission together with the broadcast transmission function etc The method for sending originals to one destination after setting the start time is explained here IMPORTANT If the current time displayed on the touch panel is not correct you cannot send originals correctly at the preset time In this case adjust the time For detail
103. elayed transmission e Broadcast transmission e Sub address transmission e Output from FAX Box e Encrypted transmission e Manual send when dialed from this machine to the receiving system e Polling transmission e Network FAX transmission e i FAX Transmission e Transmission from the document box Destinations include FAX and i FAX destinations IMPORTANT You can use Make a call Checking FAX Job History and Communication Control Report Output functions without entering an Account ID or Administrator No When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting is enabled and an Account ID is entered when a fax is sent you can enable a setting to have the Account Name or Local FAX Name whichever was selected be printed To enable this function refer to Setting the TTI information on page 6 4 4 62 FAX Operation Advanced Logging in when User Accounting has been Enabled When user accounting has been enabled you need to enter a User ID and Password to use the machine 1 Press Login User Name Enter login user name and password Login to Local yY Login User Name abcdef l Keys Login Password
104. en follow step 14 Press Change of E mail Subject Add Info 3 Press Sender Name Sender FAX No Address or Off and then press OK FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4 27 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 select the rule press Detail and then follow step 14 Press Change of FTP Encrypted TX Press On or Off Press OK 4 30 FAX Operation Advanced NOTE To enable FTP Encrypted TX setting be sure that SSL of Secure Protocol is On For details refer to the machine s Operation Guide File Separation If transmission is by e mail or to a folder SMB or folder FTP set whether page division is performed 1 Setting a Number of Copies Follow steps 1 to 4 of Use Rule for All Receptions on page 4 27 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 select the rule press Detail and then follow step 14 Press Change of File Separation Press Off or Each Page To have one file created for each page select Each Page Press OK You can set whether the machine should print received originals when forwarding them You can specify the number of copies 4 31 Follow steps 1 to 3 of Use Rule for All Receptions on page 4 27 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 select the rule and press Detail
105. en originals are placed in the document processor After the telephone line has connected with the receiving system scanning of the originals placed in the FAX Operation Basic document processor starts When multiple page originals are placed each page is scanned after the previous one is sent Direct Transmission When originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After the telephone line has connected with the receiving system the originals placed on the glass surface are scanned and sent NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been sent Every time one page is scanned you perform an operation to allow continued scanning To select direct transmission use the following procedure E Ready to FAX Destination 1 Press Advanced Setup and then FAX Direct Transmission Bjs Ebel Ba SSO Zoom l le Centering Border Erase FAX Delayed Transmission Continuous o Job Finish O File Name fo FAX Direct Scan Notice Entry Transmission a yaaa E lt Original A4 Boe ee gt So Zoom 100 FAX Send and Send and Send A4 Polling RX Print Store Destination Quick Setup Org Sending Image Quality Advanced Program Data Format Setup Status poli 12 12 2011 10 10 Sending Image 2 Press On 3 Press
106. en the other party has When the other party is sent originals with sent originals with manual calling from a telephone automatic send send Receives incoming call without making ringing tone The other party is required to pay the phone line charge from this point v v A Makes ringing tone twice Only the other party can hear the ringing tone v v a Receive originals from the Makes ringing tone Both the other party and the other party automatically receiving machine can hear the ringing tone FAX Automatic Reception When you lift the handset of the connected telephone set you can talk to the other party 4 lt 4 lt After the end of the conversation you can receive the fax NOTE At the end of the conversation you can also manually receive the originals Refer to Manual Reception on page 4 15 Setup and Registration Preparation Refer to Receiving Mode on page 6 74 to select Auto FAX TEL 1 The connected telephone set makes a ringing tone Note that if 0 zero is set as the number of rings for FAX TEL Auto Switch the connected telephone does not ring NOTE You can change the number of times the ringing tone rings Refer to FAX TEL Auto Switch Reception on page 6 7 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds NOTE If you do not lift the handset
107. ended yy in Job Type Specific type of job can be indicated Fax or i FAX transmission in this screen Detail Select a job from the list and press this key to show detailed information of the job Refer to Checking Details of the Job Log on page 5 5 5 4 Checking Transmission Results and Registration Status Storing Job Log Screen Job acceptance number End Date Job completed date Type Icon indicates job type TE Storing fax reception data A Storing i FAX reception data User Name User name Blank if no information is available Result Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error ay in Job Type Specific type of job can be indicated Detail Select a job from the list and press this key to show detailed information of the job Refer to Checking Details of the Job Log on page 5 5 NOTE Jobs stored in a Polling box appear as scanner 5 job types Checking Details of the Job Log You can check the detailed information of each job Displaying Details of the Job Log 1 Press the Status Job Cancel key 2 Press any of Printing Jobs Sending Jobs or Storing Jobs Then press Log 3 Select the job to check and press Detail Detail Job No 01010101610 Job No Result Destination Detail Edit 000080 Processing ay Detailed information of the selected job is Job Type Destination d isplayed g
108. er every 50 faxes sent or received 1 Press the System Menu key 2 Press Report and Next of Admin Report Settings Then press Change of Outgoing FAX Report or Incoming FAX Report Press Off not to print or On to print 4 Press OK Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu key 2 Press Report and Next of Print Report Then press Print of Status Page 3 When the printing confirmation screen appears press Yes A status page is printed Status Page 5 10 Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E mail Fax receipt can also be notified by e mail instead of Job No 000019 checking the receipt result report Result OK End Time Sun 23 Apr 2006 14 53 38 File Name doc23042006 145300 NOTE This setting is displayed when the FAX RX aa see Result Report setting is On or Error Storing in Box ORE PaO Tap Only For details refer to FAX RX Result Reports on POTEET page 5 8 KK XK 00 c0 ee 1a 01 24 Fax receipt results are reported by e mail according to the settings of FAX RX Result Report f the FAX RX Result Report setting is On E mail notification is provided for every fax If the setting is Err
109. ermit ID No go to step 3 and to delete FAX ID Permit ID No go to step 6 S 12345678 Detail Delete poi 12 12 2011 10 10 3 Press Detail aan 4 Use or the numeric keys to reenter Permit ID No 0000 to 9999 Add or edit a Permit ID for transmissions Use or the numeric keys to enter a number NOTE Press the Clear key to display the previous 0000 9999 number 2222 SeT z iii 12 12 2011 10 10 5 Press OK When the change confirmation screen appears press Yes Go to step 7 6 Press Delete When the deletion confirmation screen appears press Yes 7 Tochange and delete other Permit ID numbers repeat step 2 to 6 8 Press Close Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps below 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Change of TX Restriction 6 27 Setting Reception Restriction Setup and Registration To not use the sending restriction press Off To restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book Press OK Restrict incoming faxes so that you
110. ertinents quant a l limination des piles CONSERVER CES INSTRUCTIONS viii C Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC 93 68 EEC and 1999 5 EC We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications Limits and methods of measurement for immunity EN55024 characteristics of information technology equipment Limits and methods of measurement for radio EN55022 Class B interference characteristics of information technology equipment Limits for harmonic currents emissions for EN61000 3 2 equipment input current lt 16A per phase Limitation of voltage fluctuations and flicker in low EN61000 3 3 voltage supply systems for equipment with rated current lt 16A Safety of information technology equipment EN60950 1 including electrical business equipment Terminal Equipment TE TBR 21 Attachment requirements for pan European approval for connection to the analogue Public Switched Telephone Networks PSTNs of TE excluding TE supporting the voice telephony service in which network addressing if provided is by means of Dual Tone Multi Frequency DTMF signalling TBR21 AN 01RO0 AN 02R01 AN 05R01 AN O06RO0 AN 07RO1 AN O9ROO0 AN 10R00 AN 11R00 AN 12R00 AN 16R00 DE 03R00 DE 04R00 DE 05RO00 This terminal equipment complies with AN for P AN for CH and N AN for D E
111. essing Backspace deletes the character to the left tili 12 12 2011 10 10 of the cursor 12 Press Password and enter the sub address password using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address password When the machine receives originals a sub address password is not used 13 Press OK 14 Press Change of Encryption Key No lf you are not using encryption go to step 19 ine Seno 15 Press On and select Encryption Key No NOTE Register the encryption key in advance For TEE details refer to Registering an Encryption Key on Key 01 page 6 30 16 To specify the FAX Box of the receiving system press Encryption Box and go to the next step To print originals in the receiving system select Off press OK and go to Step 19 17 Press On and enter the encryption FAX Box number four digits with the numeric keys and press OK 18 Press OK 2 7 19 Preparation Before Use If necessary press TX Start Speed and ECM to change the settings Press Change of each key to change the settings and press OK TX Start Speed To change the transmission start speed press this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps ECM error correction mode prevents distortion of the fax image by automatically resending any parts of the data that were not correctly sent due to
112. estination 1 Press Register Edit 2 Press Change of Destination and select the new destination contact or group Press Change for the display name and clear the entered name with Backspace When Change is pressed for the destination and a new destination is selected the display name is automatically entered Pressing Detail shows the detailed information of the destination you have selected NOTE You can rearrange or search for the destinations by destination name group name or address number 3 Press OK Press Save Pressing Yes on the change confirmation screen registers the destination to the One touch key 2 15 2 16 Preparation Before Use When deleting registration contents 1 Press Delete 2 Pressing Yes on the deletion confirmation screen deletes the registration contents of the One touch key aiia A PIERE AE DA S EE E AIAT A EA E EEE Changing Deleting Registration scl arrien eaei ane a Destination hid One touch Key ing the Same PA alias Redial ean eS 23 eenia U E EEE A A E O A EEEE EE O RAN 3 24 Quick Setup Screen 3 2 Registering TOO EE E E E E 3 1 FAX Operation Basic Enter key and Quick No Search key This section explains how to use the Enter key and Quick No Search key on the operation panel Using the Enter e key The Enter key works in the same way as keys displayed on the touch panel such as OK and Close The Enter s
113. et Time and eae go to the next step 4 Press to enter Start Time and End Time and then press OK NOTE Enter the time on the 24 hours system Priority Setting Set the priority of a registered forwarding requirement 1 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 select the rule and press Detail Press Change of Priority Press or or use the numeric keys to enter the priority 4 Press OK 4 29 FAX Operation Advanced File Format Setting for Each Requirement If you are sending the file as an E mail attachment or transferring it to a folder SMB or FTP select PDF TIFF or XPS as the file format 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4 27 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 select the rule press Detail and then follow step 14 Press Change of File Format Press PDF TIFF or XPS and then OK NOTE If you have selected PDF for file format PDF Encryption functions are available For details refer to the machine s Operation Guide 4 Press OK E mail Subject Add Info Setting Specify whether any information will be added to the subject of the E mail When adding information you can select either Sender Name or Sender 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4 27 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 select the rule press Detail and th
114. ext of Transmission then Change of TTI v Press Next of Basic v Press Change of TTI XIV Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes As with A4 B5 and Letter which may be used either in the horizontal or vertical direction horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals paper Placement direction Indicated size t Vertical direction A4 B5 A5 B6 A6 Letter Statement Original For the originals paper dimension Y is longer than X Horizontal direction A4 R B5 R A5 R B6 R A6 R Letter R X i Statement R Y WIGA Y Original Paper For the originals paper dimension Y is shorter than X t The size of the originals paper that can be used depends on the function and source tray For details refer to the appropriate pages of the function or source tray Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel a BD Horizontal direction XV Xvi s a fax machine after 1 1 Part Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used refer to the machine s Operation Guide Displays the Status Job Cancel screen Displays the Copy screen Switches the touch panel d
115. for the destination machine NOTE To edit a registered destination select the destination to be edited from the list press Detail Edit and edit the information To remove a registered destination select the destination to be removed from the list and press Delete 9 Press OK 10 You can change the following settings as necessary e File format setting e E mail Subject Add Info setting e FTP Encrypted TX setting e File Separation NOTE For details on above settings refer to Forwarding Detail Settings on page 4 29 11 Press OK 4 22 FAX Operation Advanced 12 You can change the following settings e Number of Copies e Enable time setting e File name registration NOTE For details on above settings refer to Forwarding Detail Settings on page 4 29 13 Press OK Use Rule for Specific RX To register settings by each reception requirement follow the steps below Up to 100 requirements can be registered 1 Press the System Menu key 2 Press FAX and then Next of RX Forward Rules 3 Press Use Rule for Specific RX 4 Press Add FAX RX Forward Rules i Print or forward the received file according to rules Off On aio Requirement Name 4 Priority ADE E Use Rule for 1 1 Vv Cancel el OK poli 12 12 2011 10 10 5 Press Change of Rule Number 6 Press or or use the numeric keys to enter the requirement number You can enter the requirement n
116. fter you dial a specific number On Hook Press this key to connect to the telephone line When the FAX number has been entered the machine starts dialing to the receiving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 14 Dialing methods without using the numeric keys e Using the Address Book Refer to page 3 16 e Using One touch keys Refer to page 3 21 e Using the Speed Dial key Refer to page 3 22 e Manual Redial recall Refer to page 3 23 Detailed Settings Detailed settings allow you to use sub address select transmission start speed ECM and encryption These settings must be made in accordance with those of the destination In addition you can change the FAX density image quality resolution and select the size of originals E Ready to FAX Destination Press Detail Press Change in each setting 0 change the setting and press OK When you have finished changing settings press OK and then OK FAX No Entry Detail Sub Address enanos gt Transmission Start Speed 33600bps Change gt 2 ECM On Change gt Encrypted Transmission Off Change gt Cancel e OK oui 12 12 2011 10 10 FAX Operation Basic Sub Address To communicate using the sub address press this key For details refer to Sub Address Communication on page 4 46 Tra
117. g rotated 90 automatically h indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size NOTE The abbreviations denote the following paper sizes ST Statement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 16 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Appendix 12 Received FAX Sizes and Paper Priority Metric Model When no paper loaded in the cassettes matches the received fax size and orientation the machine automatically chooses the printing paper according to the following priority Same Size Override Received FAX Size Priority Paper Size _e e w e oe ey Appendix 13 t Paper orientation is different from the received document The image is printed after being rotated 90 automatically tt Folio size original is reduced to match A4 size paper I indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 16 Even if All Media Types is selected paper types such as transparenc
118. g system Check if the telephone line has connected to the fax of the receiving system When you hear the fax tone The receiving system is on fax 1 Press the FAX key 2 Press On Hook 3 Press the Start key Transmission begins When you hear a voice from the receiving system The telephone line has connected to the telephone of the receiving system When the conversation is over follow steps 1 to 3 above When sending starts when the Processing indicator on the operation panel starts blinking return the handset to its original position Manual Reception FAX Operation Advanced This method allows you to receive faxes by pressing Manual RX after confirming that the telephone line has connected to the sending system Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Receiving Mode on page 6 74 When 2 optional FAX Kits Dual FAX option are installed the only receiving mode available on port 2 is FAX Automatic reception Receiving after Confirming Connection to the Sending System You can receive originals after confirming by sound that the telephone line has connected to the sending system 1 Using
119. ge of Zoom E 3 Press Key 3 here as the key to set replacement il Add Zoom to the Quick Setup screen location C e Jf Status EHN 12 12 2011 10 10 4 Press OK A confirmation screen appears Press Yes The Zoom Quality function will be Key 3 newly registered 3 27 FAX Operation Basic Registering Shortcuts Add shortcuts in the Quick Setup screen for easy access to the frequently used functions A function name linked to a registered shortcut can be changed as necessary You can register up to 6 shortcuts Press Start key to start printing Copies 1 Press Cancel to change settings Copy Image Shortcut 1 2 Shortcut 2 2 Shortcut 3 2 Auto Normal 0 Shortcut 4 z 7 i Paper Density Original A4 r Saleetion Zoom 100 pale 5 Pr VME sicec gt gt 1 sided Quick Setup Org Paper Color Layout Edit Advanced Program Finishing Image Quality Setup go 12 12 2011 10 10 Adding Shortcuts Shortcut registration is performed in the setup screen of each function Shortcuts can be registered for all functions in which Add Shortcut appears on the screen Use the procedure below to register a shortcut E Ready to FAX Destination 1 After making the desired settings in the setup 1 screen of each function press Add Shortcut Density 2 Press the keys corresponding to the shortcut number 01 to 06 to register Lighte
120. gent faxes should be sent over a direct telephone line Because Internet faxing sends the faxed originals as files attached to an E mail message you cannot communicate directly with the recipient You cannot have a telephone conversation via the Internet The resolution compression mode and paper sizes that you can use for transmissions are dependent on the performance of the receiving machine Check the specifications of the receiving machine before sending the fax If you do not know the specifications of the receiving machine the recommended transmission settings are a resolution of 200 x 200 dpi the MH compression mode and a paper size of A4 Functions not available when sending an i FAX The following functions are not available when sending an i FAX They are available when sending a normal fax e Delayed transmission e Encrypted transmission e Direct transmission e Sub address transmission e Polling transmission e Send restriction by registering permitted FAX numbers e Transmission using ECM communication e Send restriction by registering permitted ID numbers Functions not available when receiving an 1 FAX The following functions are not available when receiving an i FAX They are available when sending a normal fax e Reception using a sub address e Reception restriction by registering permitted ID e Polling reception numbers e Encrypted reception e Reception rejection by registering reject FAX numbers e Reception restriction
121. gs refer to Network FAX Driver Operation Guide 5 Specify a cover page To include a cover page select settings on the Cover Page tab NOTE For details on the settings refer to Network FAX Driver Operation Guide 6 Set the destination Network FAX Transmit Settings Test Page Address Setting Cover Page Option Sender Information Internet FAX 1 Use the keyboard to enter the destination fax number in the Address Setting tab 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this oge FAX mi ig ry ivy FAX Number 0123456789 Option Settings Add to Destination List Destination List Select from Address Book 0 Items Remaining 500 Items operation 3 Jo use the Address Book click Select from Address Book and select the destination NOTE For the procedures for using and registering destinations in the Address Book refer to Network FAX Driver Operation Guide ma 7 Click Send Transmission will begin About Network FAX FAX Setting Tab Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions 1 Display the screen 1 From the start button click Control Panel Hardware and Sound and Devices and Printers 2 Right click the product name of the machine you are using and select Printing prefere
122. hand to ensure that they each have the required functionality For example even if you store an original in a Polling box on this machine you will not be able to establish successful communication if the receiving fax machine has no polling reception function e The sender must also provide the recipient with the sub address and sub address password NOTE For more information on sub addresses refer to Sub Address Communication on page 4 46 For information on how to receive files using sub address bulletin board communication refer to Using Polling Reception with Sub Addresses on page 4 56 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Press the System Menu key 2 Press Document Box Removable Memory Change of Polling Box and Change of Delete Transmitted File Select either Off or On 4 Press OK Overwrite Setting Use the procedure below to overwrite the existing document if the same name is added to the new file To allow overwriting set this option to Permit 1 Press the System Menu key 2 Press Document Box Removable Memory Change of Polling Box and Change of Overwrite Setting Select either Prohibit or Permit 4 Press OK Using Polling Transmission 1 Press the Doc
123. hange confirmation screen appears press Yes Changes or deletions made to the registered details are applied in the Address Book FAX Operation Basic Selecting a Destination by One touch Key Select a destination by a One touch key Destination EI Ready to FAX SH 301 001 On the Destination screen press the One touch key to which the destination is registered 1234568907 3 FAX No rea cha NOTE When the One touch key for the destination On Hook Direct Chain Detail Delete ___Recall__ Se Di E Sons is not displayed on the touch panel press A v 2 0001 0002 0003 0004 e 00 No A on the right side The next previous One touch keys 0006 0007 airy 0009 B 0010 j B I 3 S iad are displayed Advanced Program my Daia Ena Setup 12 12 2011 10 10 3 21 FAX Operation Basic Using the Speed Dial key You can designate a four digit 0001 to 1000 One touch key number speed dial to select the destination NOTE For details refer to Using One touch Keys on page 2 14 Ready to FAX Tee Press Quick No Search key or No in the Enter Destination 0 Destination screen enter one touch key number in the number entry screen using the numeric keys and then re press OK _On Hook _ Hook __ Direct _ Chain Detail Delete Recall f T NOTE When entering a one two or three digits 0001 0002 0003 0004 00050 No ean One touch key number you don
124. he maximum size Cover Page Specify whether the E mail messages are also printed Select On to print faxes with a cover page attached If the E mail message includes text the text is printed on the cover page After completing the settings click Submit to save the settings t This item is required i FAX Transmission Internet Faxing i FAX Option This section explains how to send an i FAX by directly entering the recipient s E mail address Switching to the Send Screen Destination Detail On Hook_ Direct Chain 2 001 0002 0003 B 0004 B _ 0005 AAA BBB CCC DDD EEE 0006 1 amp 0007 0008 0009 G 0010 FFF GGG HHH ill JJJ Quick Setup Org Sending Color Advanced Data Format Image Quality Setup i ue Ready to send Enter Destination Detail Edit Delete Destination Status Placing Originals Specifying the Destination t Ready to send Enter Destination Destination Detail Destination T Address Book E mail 3 Addr Entry Folder Path Entry FAX No amp Entry i FAX Addr Entry G WSD Scan Program 12 12 2011 10 10 Destination T Address Book E mail 2 Addr Entry Detail Edit Delete Recall 0001 0002 0003 0004 0005 f No AAA BBB CCC DDD EEE 2 0006 2 0007 amp 0008 1 0009 0010 1 100 FFF GGG HHH lll JJJ VY Destination Quick Setup Org Sending Color Advanced Data
125. he destination you want to change in the list Cancel el OK 12 12 2011 10 10 When entering the fax number using the numeric keys 1 Enter the fax number using the numeric keys 2 Press OK 2 Press OK NOTE If Entry Check for New Destination is Off press OK to complete entering the number lf Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 When changing the destination to another destination 1 Press v or A to select the destination you want to change 2 You can change the selected destination by pressing Detail Edit FAX Operation Advanced 3 Press OK 4 Press Yes in the confirmation screen to change the destination When deleting the destination or deleting the job 1 Press v or A to select the destination you want to delete 2 Press Delete 5 Press OK Broadcast Transmission FAX Operation Advanced This function allows you to send the same originals to several destinations in one operation The machine stores memorizes originals to send in memory temporarily and automatically repeats dialing and transmission to the set destination afterward
126. he explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords are called sub address Sub Address Use the numbers from 0 to 9 Space and and characters to enter a sub address of up to 20 digits When the machine receives originals the sub address is used as the forward requirement for memory forwarding Sub Address Password Use the numbers from 0 to 9 space and and characters to enter a sub address password of up to 20 digits When the machine receives originals a sub address password is not used Sub Address Transmission To use sub address transmission follow the steps below IMPORTANT To use sub address transmission check that a sub address and password have been set in the receiving system in advance When sub address transmission is used encryption cannot be used For the setting method when the machine receives originals refer to Printing Sending Received Faxes by Requirements Memory Forwarding on page 4 19 1 Press the FAX key 2 Place the originals 3 Press FAX No Entry 4 46 FAX No Entry Sub Address Sub Address 1234567890 E E KD Space lt gt saat i Set sub address Enter sub address and password using numeric keys Max 20 digits 12 12 2011 10 10 FAX Operation Advanced NOTE When a sub address has been registered to the destin
127. hen sending an Internet FAX i FAX enter the subject and body of the i FAX 1 Press Advanced Setup and then i FAX Subject Body Ready to send Destination 2 Press Subject Enter Destination z i FAX Subject Body Original Zoom Send Preview Cancel el Bii 12 12 2011 10 10 3 Enter the subject and press OK Up to 60 characters can be entered for the subject 4 Press Body Enter the body and press OK Up to 500 characters can be entered for the body 6 Press OK NOTE To have a Subject and Body be printed by the receiving machine the receiving machine s cover page setting must be ON Send Start Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Checking the Send Status 1 Press the Status Job Cancel key Internet Faxing i FAX Option 2 Press Sending Jobs Status The list of accepted time destination and status ea ee are displayed for each job Job No Accepted Time Type Destination User Name Status Status 438 14 47 we abc def com InProcess Cancel Priority Override Printing Jobs Sending Jobs Storing Jobs Device Paper Supplies se Status i 12 12 2011 10 10 To cancel the Transmission on the Sending Jobs Status screen a
128. her party to which you will forward the received originals FAX No Entry Forward originals to another fax Enter the recipient s fax number using the numeric keys and set the transmission details When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 i FAX Addr Entry Forward originals using i FAX Enter the Internet FAX address of the recipient and set the conditions for the destination machine 4 25 FAX Operation Advanced NOTE To edit a registered destination select the destination to be edited from the list press Detail Edit and edit the information To remove a registered destination select the destination to be removed from the list and press Delete 19 Press OK 20 You can change the following settings as necessary e File format e E mail Subject Add Info e FTP Encrypted TX e File Separation NOTE For details on above settings refer to Forwarding Detail Settings on page 4 29 21 Press OK 22 Press Change of Storing in FAX Box 23 To store the originals in the FAX Box press On If you do not want to store the originals in the FAX Box select Off press OK and proceed to step 25 NOTE To set the FAX Box as the Forward Destination register the FAX Box in advance For details refer to FAX Box Function on page 4 39 24 Select th
129. hods without using the numeric keys e Using the Address Book Refer to page 3 16 e Using One touch keys Refer to page 3 21 e Using the Speed Dial key Refer to page 3 22 e Manual Redial recall Refer to page 3 23 NOTE In addition to an i fax you can include FAX transmission e mail transmission and folder SMB FTP transmission to send as one job For details refer to the machine s Operation Guide When the destination includes FAX or i FAX the FAX or i FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals Detailed Settings In Detailed settings Transmission mode allows to respond to receipts on FAX arrival Destination Condition ensures to synchronize Resolution Compression and Paper size settings with the destination Internet Faxing i FAX Option Selecting the Transmission Mode Transmission mode allows to respond to requests for read receipts on FAX arrival To respond to receipt requests select Full in the Mode pull down menu Specifying the Destinations Conditions 1 Press Destination Condition 2 Specify the destination conditions and press OK eee Resolution Specify the resolutions that can be received by the destination fax machine If you try to send an i FAX using a prohibited resolution it is automatically changed to a permitted resolution and then sent e 200 x 100 dpi Permitted fixed e 200 x 200 dpi Permitted fixed
130. ibility that pages scanned prior to cancelation were sent to the receiving party Check with the receiving party to see if pages were accidentally sent 1 Press the Status Job Cancel key 2 Press Sending Jobs Status 3 Select the job you want to cancel and press Cancel Job No Accepted Time Type Destination When the cancel confirmation screen appears press Yes 438 14 47 va 0123456789 Communication is canceled Device _ Paper Supplies Communication BAN 12 12 2011 10 10 Cancelling and Sending Delayed Transmissions Queued To cancel delayed transmissions that are queued or to send delayed transmissions immediately rather than waiting for the specified time use the procedure below 1 Press the Status Job Cancel key 2 Press Sending Jobs and then Scheduled Job 3 14 Job No Accepted Time Type 0007 9 30 vE A OFFICE see r ane Start Now Printing Jobs Status Sending Jobs Destination Scheduled Job User Name Start Time Storing Jobs Paper Supplies Communication fait 12 12 2011 10 10 Cancelling Direct Transmission FAX Operation Basic To cancel a delayed transmission select the job to be cancelled and press Cancel When the cancel confirmation screen appears press Yes Transmission is canceled To send delayed transmission immediately select the job to be sent and press Start Now When the send confirmation screen appears
131. iginals encrypted by the sending system Therefore even when a third party tries to view the originals in the middle of communication by some means the third party is prevented from knowing the actual contents of the originals The originals received are reverted to the originals as they were before transmission decrypted by the receiving system and printed This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions In encryption communication in order to encrypt and decrypt originals the sending and receiving systems must use the same 16 digit encryption key When the encryption key differs between the sending system and the receiving system the encryption cannot be conducted Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Sending system Receiving system Decrypt ABCDEF WSEH 0 RSH GHIJKLM p A amp lt 1 NA NOPQR 2 4 K 4 K STUVWX IP h PAn Scan originals Encryption Output originals Description of settings at sending and receiving systems Sending Receiving Reference system system page Encryption Key No A 2 digits B 2 digits Encryption Key C 16 digits C 16
132. ing standby transmission you do not need to wait when a communication has prolonged due to broadcast transmission NOTE Together with delayed transmission and interrupt send up to 200 transmissions can be scheduled You can use the broadcast transmission function For the transmission method use memory transmission To select memory transmission refer to Selection of Transmission Method on page 3 4 1 Press the FAX key 2 Place the originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 5 When the communication is completed the scheduled transmission will begin 4 10 Interrupt Send FAX Operation Advanced During communication when you scan originals by selecting direct transmission you can use interrupt send Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled the machine will first send originals for which interrupt send has been set NOTE When the number of standby transmissions and delayed transmissions has already reached 200 you cannot use interrupt send Depending on the timing of the interruption you may not b
133. ing Receiving Operation nanana ce ee 10 2 Precautions When Turning Power OFF 0 0 0 0 ccc eee 10 3 Or MESSAGES hans coeds Bae poe wen fen aria BE eee ee ee ee oe aed 10 4 THOUDIECSNOOUNG sass ohare oe eae aw bth a BRS ra dhe eee ES em he SS ark Sdn ae 10 6 Appendix Character Entry Method 0 0 ccc ee eee eens Appendix 2 SDeECHICAIONGS os tabsur donee E ra a o nese 2 Odes Gara da eae E be ene 2 Oa a Appendix 5 POTN eea cots e RE aired E EA a E A E e E E Hi E ds N me Ge Gin ee Appendix 6 Received FAX Sizes and Paper Priority Inch Model 0 00005 Appendix 10 Received FAX Sizes and Paper Priority Metric Model 0 0 Appendix 13 EMO GOOG HS sacs 2hdcu dec aa ia Sek ORG Sea De oes eee ae setae es Appendix 16 Safety Information About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine Please read the Operation Guide before you start using the machine Keep it close to the machine for easy reference During use refer to the Operation Guide for your machine for information regarding the sections listed below e Cautionary Labels e Toner Container and Waste Toner e Installation Precautions Box Replacement e Precautions for Use Clearing Paper Jams Loading Paper e Solving Malfunctions e Cleaning General Notice Legal Notice WE SHALL HAVE NO LIABILITY FOR LOSS WHETHER OR PARTIAL OF RECEIVED DOCUMENTS WHEN
134. inserted at the end of each E mail message To change the signature go to Advanced gt E mail gt SMTP gt General and edit the signature After completing the settings click Submit to save the settings t This item is required Internet Faxing i FAX Option i FAX POP3 Settings FAX i FAX gt i FAX gt POP3 Use this page to specify the settings for the POP3 server used for Internet faxing The settings available on the i FAX POP3 page are shown below term Description S Check Interval Displays the interval for connecting to the POP3 server to check for incoming E mail Run once now Click Receive to immediately connect to the POP3 server and check for incoming E mail E mail Address Enter the i FAX address E mail address You can enter up to 64 characters POP3 Server Namet Enter the POP3 server name or POP3 server IP address You can enter up to 64 characters If you enter the server name you must specify the IP address of the DNS server You can enter the DNS server IP address in the TCP IP settings screen Refer to the machine s Operation Guide for details Use APOP Specify whether to use APOP authentication To use APOP authentication select On in this setting Runs a test to determine whether the settings specified in this page are correct E mail Size Limit Enter the maximum size for E mails that can be received in kilobytes You can set up to 32 767 kilobytes If O is entered the setting does not limit t
135. isplay to enlarged display in the Copy screen Send screen or FAX screen Displays help guidance Returns settings to their default states Displays the System Menu Displays number of sheets printed and number of pages scanned A 2 Status System Menu Counter Job Cancel Clear Reset 4 isp ssibility Hel C UY 1 0 Power E Program Copy K ENS EOD J 383 Ww Energy Saver Application Color Enter Start gy Authentication S al a Logout Document Black amp Box FAX A White E z4 Interrupt Processing gt Memory l Attention Lights or blinks when an error occurs and a job is stopped Blinks while the machine is accessing the hard disk fax memory or USB memory general purpose item Blinks during printing fax sending and receiving scan send and print data receiving Displays the FAX screen Displays the screen for sending Displays the Document Box screen Displays the Program screen The operation panel may differ from the above illustration depending on the type of your machine Status Job Cancel Program _ Application Document Ox Part Names and Functions Clears entered numbers and characters Pauses the printing job in progress Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode Lit when the machine s main power is on Numeric keys Enter numbers and symbols c 2 bystem Menu Counter I Power K Clear Acca Oi
136. k before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 4 47 FAX Operation Advanced Sub Address Reception To perform sub address reception you must inform the sending party of the machine s sub address and password prior to transmission When sub address reception is performed the functions below can be used e Printing Sending Received Faxes by Requirements Memory Forwarding on page 4 19 e Sub address confidential delivery on page 4 20 e Sub address relay broadcast communication on page 4 20 e Sub Address Bulletin Board Communication on page 4 50 IMPORTANT To use sub address reception functions settings must be configured To configure the settings refer to Printing Sending Received Faxes by Requirements Memory Forwarding on page 4 19 or Using Polling Reception with Sub Addresses on page 4 56 Program Dial You can register transmission requirements such as the other party to which you send originals and transmission time as a program After registration you can recall transmission requirements only by pressing the program number Also you can assign names to programs to make recalling programs easier and more convenient NOTE The copy function can be also registered to the program Up to 50 programs including copying and sending functions can be registered When user login has been enabled only the adminis
137. lay name Up to 24 characters can be entered If a destination is selected without entering a display name the selected destination s registered name in the address book will be entered Press Change and change the display name 6 Press Change in Destination and select the destination contact or group to be registered in the One touch key from the Address Book Pressing Detail shows the detailed information of the destination you have selected NOTE You can rearrange or search for the destination by destination name group name or address number 7 Press OK 8 Press Register The destination is registered to the One touch key Preparation Before Use Changing Deleting Registration Contents You can change the destination registered to a One touch key to another destination or delete the registration contents of the One touch key NOTE When changing the destination information in the Address Book the information registered to the 2 One touch key is updated 1 Press the System Menu key 2 Press Edit Destination and then Register Edit of One touch Key 3 Select the One touch key number to edit 0001 to 1000 Pressing Quick No Search key or No selects the One touch key number by direct input 4 Change Registration Contents When changing the display name 1 Press Register Edit 2 Press Change in Display Name and enter the new display name When changing the destination to another d
138. ments and press OK 7 Press Change of Forward Destination ee 8 Set the Forwarding Destination Select the other Dest Detail A party by pressing one of the following keys and 012345678 press OK to add the other party to the list 9876543210 2 ati bod eme NOTE You can register multiple destinations By FAX No setting a group as the destination you can specify z up to 500 recipients Entry Detail Edit Delete iini 12 12 2011 10 10 4 21 FAX Operation Advanced Address Book Select the destination registered in the Address Book or Ext Address Book E mail Addr Entry Forward originals in e mail transmission Enter the e mail address of the other party to which you will forward the received originals Folder Path Entry Forward originals with folder SMB transmission or folder FTP transmission Enter the Host Name Path Login User Name and Login Password of the other party to which you will forward the received originals FAX No Entry Forward originals to another fax Enter the recipient s fax number using the numeric keys and set the transmission details When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 I FAX Addr Entry Forward originals using i FAX Enter the Internet FAX address of the recipient and set the conditions
139. mission 3 15 Cancelling Memory Transmission 3 14 Cancelling Polling or Sub Address Bulletin Board Transmissions 3 16 Cancelling Transmission Disconnection of Communication 3 15 Cannot perform memory reception 10 6 Cannot perform sub address transmission 10 7 Cannot receive document 10 6 Cannot send document 10 6 Cannot use sub address relay broadcast communication 10 7 Chain Dial 4 12 Change of Account as Local FAX Name 6 6 Character Entry Method Appendix 2 Entering Characters Appendix 4 Entry Screens Appendix 2 Checking Transmission Results and Registration Status 5 1 Confirmation Screen of Destinations 5 12 Continuous Scan 4 66 D Date 2 4 Delayed Transmission 4 3 Cancel 3 14 Changing Deleting 4 4 Immediate Transmission 3 14 Density 3 8 Description of Operation Procedure xiv Direct Transmission Cancel 3 15 DRD Reception 6 14 6 19 Dual FAX 7 3 Duplex Print Output 6 35 E ECM Communication 2 8 3 8 E mail Notice Job Finish Notice 4 68 Reporting FAX Receipt Result 5 11 Encrypted Communication 10 6 Encryption Communication 3 8 6 29 10 6 Change Delete of Encryption Key 6 31 Encryption Key 6 29 Encryption Key No 6 29 Operation at the Receiving System 6 33 Operation at the Sending System 6 31 Registering an Encryption Key 6 30 Enter key 3 2 Entering the Subject and Body of the i FAX 8 11 Error Code List Appendix 16 Error Messages 10 4 Expansion Memory 7 3 F FAX Automatic Reception 3 12 6 14
140. modify encryption key Enter 16 characters using the numbers 0 9 and the letters A F Encryption Key gir 12 12 2011 10 10 5 Use the numbers 0 to 9 and the alphabet A to F on the touch panel to enter the encryption key 16 digits and press OK 6 Press OK To register other encryption keys repeat steps 3 to 6 6 30 Setup and Registration Changing and Deleting Registration Contents of Encryption Key FAX Encrypt Key Registration i Register a key to use for encrypted FAX transmissions Up to 20 keys can be registered Encryption Key Key01 9 Keyo2 9 Key03 Add Edit 9 Key04 9 Key05 Delete 12 12 2011 10 10 Operation at the Sending System 1 Follow steps 1 to 2 of Registering an Encryption Key on page 6 30 Select the encryption key to be changed or deleted To change the registration contents go to step 3 and to delete the registration contents go to step 7 Press Add Edit Press Encryption Key Press Backspace to delete the encryption key last entered Use the numbers 0 to 9 and the alphabet A to F on the touch panel enter the encryption key 16 digits and press OK Press OK When the change confirmation screen appears press Yes Go to step 8 Press Delete When the deletion confirmation screen appears press Yes To change or delete other encryption keys follow steps 2 to 7 When sending originals by encrypted transmission use the
141. n the machine sends or receives originals you do not need to perform a special operation for this particular function and you can operate the machine normally When sending or receiving has actually started the machine correctly conducts transmission that meets communication requirements but when the transmission does not meet the requirements the machine indicates an error This mode also allows you to set a Reject List for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected NOTE Before using transmission restriction be sure to read the following prerequisites communication establishing requirements and reception rejection requirements thoroughly and consult with the other parties with which you communicate ed Communication Establishing Prerequisites Requirements Send Restrictions Reception Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 22 or Registering Permit ID No on page 6 26 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 6 27 Register the Local FAX Numbers or Local FAX IDs of other parties Register Permitted FAX numbers or Permitted ID numbers T Refer to Registering Permit FAX No on page 6 22 or Registering Permit ID No on page 6 26
142. nces from the drop down menu The Printing Preferences screen will open 2 Select settings The following settings can be specified Original Size 210 x 297 mm e e Original Size Select the size of the document being transmitted from the dropdown list Available settings Letter Legal Ledger 11 x 17 Statement A3 A4 A5 Folio B4 and B5 JIS Orientation Specify whether the orientation of the document is portrait or landscape Available settings Portrait Landscape Resolution Select the resolution of the document to be transmitted from the drop down list Available settings Normal Fine Ultra fine FAX TX Setting Click FAX TX Setting to change the default settings for fax transmission The Default Settings dialog box will appear NOTE For detailed information on the settings refer to Network FAX Driver Operation Guide 9 6 About Network FAX Network FAX Driver Operation Guide Online Manual The Network FAX Driver Operation Guide Online Manual is contained in the included DVD in PDF Portable Document Format The main contents include the following e Installing Network FAX Driver e Performing Network FAX Sending e Specifying the Network FAX Transmission Settings e Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual 1 Insert the DVD supplied with the machine into the DVD drive An expl
143. nd Registration Status 5 2 Checking FAX Job History 0 0 0 cc eee ee eens 5 3 Printing Administrative Reports anana aaa aaa aa ee eens 5 7 Reporting FAX Receipt Result by E mail nananana annaa 5 11 Confirmation Screen of Destinations 0 0 eee 5 12 iii 6 Setup and Registration Selection of Telephone Line Inch version only 0 0 00 eee eee 6 2 Selection of Transmit Terminal Identification TTI 0 0 0 0 0 ee 6 3 setting the TTI information 0 0 0 0 0 eee eas 6 4 FAX TEL Auto Switcn Reception 4 s lt i2tscdcesGhbbss dees Sh Onea ae ea aitiacn 6 7 FAX Answering Machine Auto Switch Reception 0 0 00 aaaea ees 6 9 INOS 25444085 60s oom ene Bo eee oes Soke oe Gone Ree ERG ee hese eee 6 11 VOIUME AGIJUSIMENE lt iers do a teada ka ie hed mos aed b eae aide oe PRR a eee eee bars 6 12 Rey IMCS 26 sornou 6556 bees eaateaenn Go 6 une GES beh E eee eS Ah os Saha mes 6 13 Receiving Mode 5 25 66 atin ote HOTS ES SHO RES ee ee eee ee ee wed ows 6 14 FRECCDUON Dale TIME cass hice siaip a a Sa8 VEGSS a ed She eee eho a E e 6 15 Media Type for Print Output 0 0 0 ee eens 6 16 MP Tay Paper Qut0ut casaccia 24 saree S SGGN EG bee Shou sa this Gn Seean cwehensde 4 ee 6 18 DRD Reception Available for inch versions only 0 000 c eee ee ee eee 6 19 ransmission Restriction 24 5 o0re nes ave ew boomed Ede we Ee ee he ee Oe ES Su wes 6 21 EMC DUON ar ta
144. nd then Change of Dialing Mode Port 1 or Dialing Mode Port 2 According to the type of telephone line you are contracted with press Tone DTMF or Pulse 10PPS Press OK Setup and Registration Selection of Transmit Terminal Identification TTI The transmit terminal identification TTI is the information about the sending machine transmit terminal that is printed by the receiving machine on the received fax The information includes the date and time of transmission number of pages sent name fax number and Internet FAX address This machine enables the user to select ifthe TTI is printed out on the fax on the receiving system Regarding the location of the information to be printed you can select inside or outside of the page image being sent NOTE You can specify the same TTI for FAX and Internet FAX i FAX transmissions Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting is enabled and an Account ID is entered when a fax is sent you can enable a setting to have the Account Name or Local FAX Name whichever was selected be printed To enable this function refer to Setting the TTI information on page 6 4 1 Press the System Menu key 2 Press FAX Next of Transmission Next of Basic and then press Change of TTI 3 Press the location for printing the information on the fax If you don t want to print press Off s 1 Attach TTI
145. ne cannot print a fax due to paper running out or a paper jams it temporarily stores originals that have been sent in the image memory When the machine returns to the printable state printing starts 3 12 Reception Print T FAX Operation Basic The number of pages that can be stored depends on the pages As a general guideline about 700 A4 size pages at normal resolution can be stored During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper NOTE For the Status screen refer to the machine s Operation Guide 2 Received faxes are output to the inner tray or job separator tray with the printed side facing down The inner tray can hold a maximum of 250 sheets of plain paper 80 g m The job separator tray can hold a maximum of 30 sheets of plain paper 80 g m7 However the number of sheets varies with the condition of the paper to be used Paper can also be placed in the multi purpose tray to print a fax The multi purpose tray can be used to print faxes on paper sizes and types that cannot be loaded in the cassette For the setting for printing faxes on paper in the multi purpose tray refer to MP Tray Paper Output on page 6 78 For paper types that can be placed in the multi purpose tray refer to Media Type for Print Output on page 6 16 IMPORTANT e The number of sheets that can
146. ne will ring The fax machine will ring using the predetermined using the predetermined ring pattern for a fax and ring pattern for a telephone fax reception will start call Conversation is automatically The fax will possible with the other handle the call using the party if you answer the Automatic FAX Reception telephone that is mode connected to this fax machine Preparation Refer to Receiving Mode on page 6 14 to select Auto DRD 1 When a call comes in the telephone will ring NOTE If you lift the handset while the telephone is still ringing the machine will deal with the call in the same manner as standard Manual FAX Reception For details refer to Manual Reception on page 4 15 6 19 Setup and Registration The machine will then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically 6 20 Transmission Restriction Setup and Registration This function allows you to send or receive originals only when communication requirements are met Using this function can limit other parties with which you can communicate Specifically you must register communication requirements Permit FAX No Permit ID No and set the transmission limit in advance Whe
147. ng Embedded Web Server RX 4 33 Open the web browser In the Address or Location bar enter the machine s IP address as the URL e g http 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine Enter the user name and password of the administrator and click Login Setting Administrator User Name and Password restricts general users access to pages other than the Start page For security purposes setting the Administrator password is highly recommended The default Administrator password is factory set as Admin Click Setting from the navigation bar on the left to view and set values for that particular category Click FAX i FAX The Transmit Settings dialog box will appear For details refer to the Embedded Web Server RX User Guide FAX Operation Advanced Forward Settings FAX i FAX gt Common gt RX Forward Requirements gt General Specify the forward settings The settings available on the Forward page are shown below ae Off Disables the forwarding process Received faxes are printed on paper as in normal operation Use Requirements List Executes the forwarding process according to the specified conditions For the setting procedure refer to Print Settings on page 4 35 Executes the forwarding process without specifying conditions All received faxes are processed in the same way
148. nsmission Start To change the transmission start speed press Speed this key Select the speed from 33 600 bps 14 400 bps and 9 600 bps ECM error correction mode prevents distortion of the fax image by automatically resending any parts of the data that were not correctly sent due to the effects of noise on the telephone line during transmission To change the ECM communication setting press this key Encrypted To send faxes using encryption press this key Transmission For details refer to Encryption on page 6 29 Selecting the Density Adjust the density when scanning originals 1 Press Color Image Quality and then Density You can see a preview of the image to be sent by pressing Preview For details refer to Previewing Images on page 3 24 EI Ready to FAX Destination 4 2 Select the density _Density The density can be selected in 13 levels from 3 lighter to 3 darker In Quick Setup the density is in seven levels To adjust the density in 13 levels press More Original A4 x L n i i y y i 3 Press OK Zoom 100 Send A4 Preview Select of Original Image Select the original image 1 Press Image Quality and then Original Image You can see a preview of the image to be sent by pressing Preview For details refer to Previewing Images on page 3 24 FAX Operation Basic E RECEN Destination 2 Select the original image 1 Original Image e Text Photo S
149. nsmission methods memory transmission and direct transmission The default is memory transmission Memory Transmission After originals are scanned into memory the communication starts Scans all originals into memory then dials and sends Memory Transmission When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory the receiving system is dialed This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed It is suitable for sending multiple page sheet originals Memory Transmission When originals are placed on the glass surface This method is suitable for sending book originals that cannot be placed in the document processor After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been stored in memory Every time one page is scanned you perform an operation to allow continued scanning and after all the originals have been stored in memory the receiving system is dialed Direct Transmission Dials the receiving system and after the communication has started originals are scanned In direct transmission you can designate only one destination for one transmission Direct Transmission Wh
150. number 0001 to 2 500 NOTE The address a number is the identification number for each group You can select a number available from a total of 2 500 numbers for registration 2 000 numbers for contact registration and 500 numbers for group registration When 0000 is displayed an available number is automatically assigned 5 6 Press OK Press Change of Name Enter the group name to be displayed on the Address Book and press OK Up to 32 characters can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Address ame a8 Member Member 1 dest 8 9 10 Preparation Before Use Press Member Press Add Select the destination contact to be registered to the group NOTE You can search for destinations by name or address number 11 12 13 14 15 16 2 12 Press OK To add a destination repeat steps 8 to 11 Check that the destination you selected has been added to the group and press Register The group is added to the Address Book The one touch key registration confirmation screen appears Select Yes or No If you selected Yes the one touch key registration screen appears Go to the next step If you selected No registration ends Select the One touch key number to which to register the destination and Press Next Press Change for Display Name and Destination to change the se
151. nute characters and lines Typical character size 6 point example resolution Resolution e 400 x 400 dpi Ultra Fine when sending originals with minute characters and lines more finely Typical character size 6 point example resotution Resolution e 600 x 600 dpi 600dpi when sending originals with minute characters and lines as finely as possible Typical character size 6 point example resolution Resolution When you send originals at a resolution of 200 x 400 dpi Super Fine or higher the fax machine on the receiving system needs to be capable of receiving the originals at such image quality When Selecting the original size Set the size of the original to be faxed FAX Operation Basic the receiving system does not have such capability Originals are sent at an image quality of 200 x 200 dpi Fine 3 Press OK 1 Press Org Sending Data Format and then Original Size The original size setting screen appears NOTE If the Start key is pressed without setting the original size the original size setting screen will appear prior to transmission 2 Select the original size Standard Have the size of original Sizes 1 detected automatically or select from the standard sizes Standard Select from the standard Sizes 2 sizes not included in the Standard Sizes 1 Others Select from envelope postcard or the custom sized originals Size Entry Enter the size not included in the stand
152. ob Type All i All estination ser Name Result 15 FAX InProcess i FAX S E mail a Folder E Application Printing Jobs Sending Jobs Storing Jobs Device Paper Supplies Communication Status pl Description of the Job Log Screen Items shown in each job log screen and the function of each key are as follows Printing Job Log Screen Job acceptance number End Date Job completed date Icon indicates job type Fax reception i FAX reception User Name User name Blank if no information is available Checking Transmission Results and Registration Status Result Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error yy in Job Type Specific type of job can be indicated Fax or i FAX reception in this screen Detail Select a job from the list and press this key to show detailed information of the job Refer to Checking Details of the Job Log on page 5 5 Sending Job Log Screen Job acceptance number End Date Job completed date Type Icon indicates job type Fax transmission FAX transmission Destination Recipient destination name fax number or i FAX address User Name User name Blank if no information is available Result Result is indicated Completed Job ended properly Canceled Job was canceled Error Job ended improperly due to error Waiting Although the received signal is not confirmed yet a job is
153. on Press Check New FAX of i FAX The machine connects to the mail server and starts downloading any Internet faxes it finds 8 14 Internet Faxing i FAX Option Guide Online Manual contained in the F pa m o send a fax using Network FAX and ma m various eaa Amal S Nowak FAN ght rene te ete tee een eee a one een aia 9 1 About Network FAX What is Network FAX The Network FAX function enables any PC which is networked to the machine to perform sending and receiving of faxes Its primary features include the following e PC prepared document can be sent and received by fax without being printed out e An Address Book in the machine PC can be used to specify a desired destination e Addition of a cover page e Transmission and printing can be done simultaneously e E mail reporting of the transmission result e Sub address transmission is available e Supports i FAX transmission e Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives the data ii Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Another fax machine
154. on Cancel the RX restriction activated Cannot receive 2 in 1 Are 2 in 1 reception and Cancel the duplex printing reception duplex reception both set Cannot perform memory Is free space available in the Receive after the memory reception memory has free space or create free space in the memory 10 6 Troubleshooting Symptom Checkpoint Corrective Action iai Cannot perform sub Is the recipient fax machine Sub address transmission address transmission equipped with a sub address cannot be performed unless transmission feature the recipient fax machine has a similar sub address transmission feature Is the entered sub address or If your entry is correct check sub address password with the recipient This identical to the sub address machine does not use a sub or sub address password address password for registered in the recipient fax reception machine Is free space available in the Check with the recipient memory of the recipient fax machine Cannot perform memory Is memory forwarding set to Check the memory 4 19 forwarding On forwarding setting Cannot perform memory Is the recipient fax machine Sub address transmission forwarding using a sub equipped with a sub address cannot be performed unless address transmission feature the recipient fax machine has a similar sub address transmission feature Is the entered sub address If your entry is correct check 4 19 identical to the su
155. on on page 6 28 Reception Rejection Requirements The sender s Local FAX Number is not registered The sender s Local Fax Number matches a Reject FAX No registered on the machine t If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not registered Registering Permit FAX No NOTE Up to 50 Permit FAX numbers can be registered 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Add Edit of Permit No List FAX Permit No List 3 Press Ad d i Register a number from which faxes will be accepted Up to 50 numbers can be registered TEL Number S 0120999333 6 22 FAX Permit No i Register or edit permit number Use the numeric keys to enter a number 123456789 Pause Space l lt gt Backspace iDN 12 12 2011 10 10 Changing and Deleting Permit FAX No FAX Permit No List Register a number from which faxes will be accepted 1 Up to 50 numbers can be registered TEL Number S 0120999333 FAX Permit No i Register or edit permit number Use the numeric keys to enter a number 123456789 y f f Pause Space lt gt Backspace DiNi 12 12 2011 10 10 4 Setup and Registration Use the numeric keys to enter Permit FAX No Up to 20 digits can be entered N
156. or Storing in Box Only E mail notification is only provided when an error occurs or the received original is forwarded to FAX Boxes 1 Press the System Menu key 2 Press Report and Next of Result Report Setting Then press Change of RX Result Report Type 3 Toselect destination from the address book press E mail Address Book and then Address Book Specify the destination of E mail and press OK NOTE Refer to Selecting a Destination from the Address Book on page 3 16 for the procedure of selecting destinations from the Address Book To enter an e mail address directly press E mail Address Entry and then E mail Address Enter the desired e mail address and press OK Up to 128 characters can be entered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 4 Press OK Checking Transmission Results and Registration Status Confirmation Screen of Destinations When selecting On for Dest Check before Send the confirmation screen of destinations appears after pressing the Start key For details refer to Confirmation Screen of Destinations in the Operation Guide for the machine Follow the steps below to confirm the destinations E one econ ne eet teae pesinaton 1 Press Vv or A to confirm every destination After checking the list press Check and then Start key Press Detail to display the detailed information on Destination the select
157. ordless type during an electrical storm There may be a remote risk of electric shock from lightning 3 Donotuse the telephone to report a gas leak in the vicinity of the leak 4 Use only the power cord and batteries indicated in this manual Do not dispose of batteries in a fire They may explode Check with local codes for possible special disposal instructions SAVE THESE INSTRUCTIONS vii IMPORTANTES MESURES DE SECURITE Certaines mesures de s curit doivent tre prises pendant l utilisation de materiel t l phonique afin de r duire les risques d incendie de choc lectrique et de blessures En voici quelques unes ATTENTION Pour r duire le risque d incendie utiliser uniquement un cordon de ligne de t l communication de calibre 26 AWG ou sup rieur de la liste UL ou bien certifi CSA 1 Nepas utiliser l appareil pr s de l eau p ex pr s d une baignoire d un lavabo d un vier de cuisine d un bac a laver dans un sous sol humide ou pres d une piscine 2 Eviter d utiliser le t l phone sauf s il s agit d un appareil sans fil pendant un orage lectrique Ceci peut presenter un risque de choc lectrique caus par la foudre 3 Ne pas utiliser l appareil t l phonique pour signaler une fuite de gaz s il est situ pr s de la fuite 4 Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements p
158. ot send originals as a batch transmission in the case of direct transmission If the destinations include both numbers entered with the numeric keys and One touch keys batch transmission is not possible In the case of broadcast transmission when you have set two or more groups of originals to the same transmission start time and each group includes the same receiving system fax number you cannot send the originals as a batch transmission When the transmission start time has come and there are fax originals waiting for redial to the same receiving system the waiting originals are also sent together as a batch transmission When job accounting is ON only the originals with the same account ID set using delayed transmission are sent as a batch transmission 1 Press the FAX key 2 Place the originals 3 Press Advanced Setup and then FAX Delayed Transmission FAX Operation Advanced Ready to FAX Destination 4 Press On and use to enter the transmission Enter Destination start time FAX Delayed Transmission NOTE You can also press Keys and use the numeric keys to enter the transmission start time 5 Press OK Original A4 Zoom 100 6 Set the destination and press the Start key P l Originals are scanned and transmission begins at the preset time NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press
159. ox is a box for storing received originals on the machine to which the FAX System is to be installed Using the memory forwarding function you can store received originals in a personal FAX Box Up to 100 FAX Boxes can be registered 1 Press the System Menu key 2 Press Document Box Removable Memory Next of FAX Box and Register Edit of Register Edit Box Registering a FAX Box 3 Press Add Document Box Removable Memory Register Edit Box ANo Aname Owner Used 001 ABC Anonymous Search Name Search No Add Detail Edit Delete gobi 12 12 2011 10 10 4 Press Change of the required items NOTE The Owner and Permission are displayed when the user login has been enabled When Box No is selected 1 Press or enter the Box No by using the numeric keys 2 Press OK NOTE When 0000 is displayed the machine automatically assigns an empty number 4 39 4 40 FAX Operation Advanced When Owner is selected 1 Select the box owner You can also search for the owner by using Search Name or Search Login Press Detail to check User Name Login User Name Access Level Account Name and E mail Address When you have finished checking the details press Close When you have finished selecting the owner press OK When Box Name is selected 1 Enter the FAX Box name Up to 32 digits can be entered 2 To complete the entry press OK NOT
160. press Yes Transmission begins During direct transmission to cancel communication during transmission press the Stop key on the operation panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out NOTE Even if transmission is canceled there is a possibility that pages scanned prior to cancelation were sent to the receiving party Check with the receiving party to see if pages were accidentally sent Cancelling Transmission Disconnection of Communication When you cancel sending or receiving by disconnecting the telephone line during communication use the following procedure NOTE When 2 optional FAX Kits Dual FAX option are installed disconnect the line currently being used for communication Even if transmission is canceled there is a possibility that pages scanned prior to cancelation were sent to the receiving party Check with the receiving party to see if pages were accidentally sent Status Scanner ready Removable Memory Not connected Format Remove a FAX Printing Jobs Sending Jobs Status Hard Disk orem Er p p A Line Off ia i FAX Devi Communication l Check New FAX Paper Supplies FAX Port 2 e Storing Jobs 12 12 2011 10 10 3 15 Press the Status Job Cancel key Press Device Communication
161. r if you set Delete Transmitted File to Off the originals are stored in the Polling box until you delete them You can use polling transmission with the same originals as many times as you wish Refer to page 4 57 NOTE You can store up to 10 originals for polling transmission You can also add to or overwrite originals up until a polling request arrives from the destination Refer to Overwrite Setting on page 4 57 Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Communication This is acommunication mode that allows a Polling box to be used like a bulletin board giving multiple recipients free access to the stored originals Set Delete Transmitted File to Off so that the same original can be polled multiple times Also by using sub addresses you can set up a sub address communication mode that provides the same sort of bulletin board functionality even when the recipient is using a third party machine Sub Address 3333 y Polling a T NAON External FAX Sub Address External FAX 3333 t On this machine the sub address and sub address password 4 50 FAX Operation Advanced IMPORTANT e The recipient s machine must also be equipped with the same sort of sub address bulletin board communication function Some fax machines cannot store originals and some do not support polling reception Check both the sending and receiving machines before
162. r Normal Darker NOTE If you select a shortcut number already Original A4 a T ee te A registered the currently registered shortcut can be a ES ES eee a Ee e replaced with a new one caa o eo o i 3 Enter the shortcut name and press Save to add EIN 12 12 2011 10 10 the shortcut Editing and Deleting Shortcuts Follow the steps shown below to change a shortcut number name or delete a shortcut 1 Inthe setup screen of each function press Add Shortcut in the bottom of the screen 2 Press Edit and press the keys corresponding to the shortcut number 01 to 06 to change or delete 3 To edit a shortcut press Change to change the shortcut button number and name and press OK and then Save Choose Yes in the confirmation screen to change the shortcut To delete the shortcut press Delete this Shortcut Choose Yes in the confirmation screen to delete the shortcut 3 28 This chapter explains the method to effectively use FAX GOG aac E N E N ber cerns eure Delayed Transmission ccccsecccsecccssceceecececeeseeeeneeseuceseuceceuceseeeesaueeseeessneeeeeesas eee eee eee ee eee m Bee eee eee eee eee eee eee eee eee Broadcast Aak EN NIE ETIA AE EATE coches ae T Received Faxes b 6 Rorri femes Forwarding FAX Box Function N A EE E E ANIE EA OE EAA A E E Program E Dial Pe E NEEE E A E E ENEA EEEE NEEN E SbF Ber ENAT eee eee eee eee eee eee eee
163. rements will be forwarded to one destination If the fax meets multiple forwarding requirements forwarding takes place based on the order of priority of the requirements The forwarding requirements are shown in 1 to 5 below To change the order of priority of the forwarding requirements refer to Raising the Priority of Settings by Requirement on page 4 28 The forwarding requirements are as follows Aa OO N Sub address Sender fax number Port when 2 optional FAX Kits Dual FAX option are installed Recipient s address i FAX By using the memory forwarding function you can perform the following communication 4 19 FAX Operation Advanced Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them and output the originals without anyone seeing them Setting example 1 FAX Box registration Sub Address transmission Sub Address 1234 3 4 Memory forwarding Print Sub Address 1234 Register the FAX Box Refer to page 4 39 Perform sub address transmission Store originals in the FAX Box with memory forwarding hk OO N Print originals from the FAX Box Refer to page 4 47 Sub address relay broadcast communication Received originals are forwarded to multiple fax machines By setting a sub address as the forwarding requirement you can restrict relay broadcasting to a specific communication NOTE When forwarding is use
164. rent registered number is displayed Using the numeric keys enter the local number to register e Up to 20 digits can be entered e Press Space to enter a space e Use lt or gt to move the cursor e Pressing Backspace deletes the character to the left of the cursor Press OK Press Change of Local FAX ID The entry screen is displayed Using the numeric keys or enter the four digit Local FAX ID number to register Press OK Press Close Setup and Registration Change of Account as Local FAX Name 10 Press Next of Basic and then Change of Account as Local FAX Name 11 To use the account name press ON To use the Local FAX name press OFF 12 Press OK 6 6 Setup and Registration FAX TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line When fax originals have been sent the machine automatically receives them and when the other party is calling from a telephone the machine makes a ringing tone urging the user to respond IMPORTANT e In order to use FAX TEL Auto Switch Reception it is necessary to connect a telephone set commercially available product to the machine e After the telephone has made a ringing tone for the preset number of times the other party is required to pay phone line charges even if the receiving system does not respond Flow of reception When the other party has Wh
165. rint of FAX Box List 3 When the printing confirmation screen appears press Yes The machine prints a list of the FAX Boxes FAX Reception Box 4 45 FAX Operation Advanced Sub Address Communication Sub Address Communication Sub address communication is communication in which data is sent and received with sub addresses and passwords attached in conformance with the ITU T International Telecommunication Union recommendations Sub addresses enable communication modes with third party machines that were previously only possible between our brand machines These include confidential delivery Sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication and the memory forwarding function on this machine also allows advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax machines NOTE In order to conduct sub address communication the other party s system also needs to be equipped with sub address communication functions of the same type Sub address based communication can be used together with various kind of functional communication When registering a sub address and sub address password in the Address Book and One touch keys you can omit their entry before transmission For details refer to t
166. rsor OC 6 operose Presso vse urease retes e nesSyot press tooner numbers andso Press to insert a space Appendix 2 ne ana Cancel Press to cancel entered characters and return to the screen before the entry was made OK Press to finalize the entry and return to the screen before the entry was made Upper case Letter Entry Screen Use the keyboard to enter Limit 128 characters Input Ocharacters Backspace APM EIGIS ede II FE E E ES E E e ee upper case Lower case No Symbo ol Number Symbol Entry Screen Use the keyboard to enter Limit 32 characters Input Ocharacters L T lt Backspace f f r ala f f lt gt LJ se A I v To enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter Appendix 3 Entering Characters Follow the steps below to enter List A 1 for an example Use the keyboard to enter Limit 32characters Zz x Cc 3 No Symbo Space Til 12 12 2011 10 10 Use the keyboard to enter imit characters List_A 1 nput characters p gt r r r r 2 3 5 gt oe ES E a a a E x lt gt J pper case Lower case No Symbol Space ance 12 12 2011 10
167. ry default settings for the login user name and password are both 2500 Press Next of Job Accounting Setting Register Edit of Accounting List and then Add Press and then Change of FAX Port Restriction Select Off Use Port 1 Only or Use Port 2 Only Press OK For detailed information on restrictions and job accounting refer to the machine s Operation Guide I FAX Transmission ccccccceccccececcececucceccccecccecueceueueauaueacausneaesusaeseenecesueaesnsntessntssss OG ca Xf A Frat rhe 4 d A j TI n I 7N iN ece IO A a A E NN V NAJ fe PASE l annnnnnnnnnnnnnnnnnnnnnnnnnnnnNSNENENNNNNENEEEEEEEANENEEEANAENEMEENEAEEEEMEEENEEEMENENEEHEEHNEHEEHEERHENENAN Internet Faxing i FAX Option What is i FAX The I FAX function sends and receives faxes via the Internet without using a phone line The main features of i FAX are e It reduces communication costs since it does not use a phone line e Address books on this machine or on a computer can be used to specify destinations e Faxes can be sent to multiple recipients simultaneously e Memory forwarding refer to page 4 79 can be used to forward faxes received by this machine to multiple recipients as Internet faxes e E mail notification of transmission results Example of sending i FAX from A OFFICE to B OFFICE kyo abc com Server PC Inter net PG E Mail AOFFICE XXX
168. ry to perform the job again after printing or deleting the data in the FAX Box The number of paper used Refer to the has exceeded the limit machine s preset by Job Accounting Operation No further operation is Guide possible Press End The job is canceled Try to perform the job again after resetting the limit for paper use Fax transmission is Refer to the prohibited by Job machine s Accounting No further Operation operation is possible Press Guide End The job is canceled Check the setting for Job Accounting Hang up the handset machine off the hook 10 4 Troubleshooting Scheduled sending jobs exceeded Add paper in cassette 1 4 Is the indicated cassette or or MP tray out of paper Add paper in Multi Purpose tray Is the type of printing paper specified The number of jobs has exceeded the limit set for delayed transmission Press End The job is canceled Wait until the delayed transmission is executed or cancel the delayed transmission and then perform the job again Add paper of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press Continue Press MP Tray Setting to change the paper size type of the MP tray The cassette for the specified paper type is not available Select other paper source and press Continue Press MP Tray
169. s NOTE When using a group for the destination you can send originals to up to 500 destinations in one operation You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission Sending using FAX Address Press the FAX key Place the originals Select the destination Enter the fax number 1 Press FAX No Entry and use the numeric keys to enter the fax number Press Next Dest to enter the next fax number lf Entry Check for New Destination is Off press OK to complete entering the number lf Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX number and press OK to complete the entry When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a new number press FAX No Entry and repeat the above procedure To correct the FAX number press Edit 2 After entering all the destinations press OK Select the destination from the Address Book 1 Press Address Book 2 3 FAX Operation Advanced Select the check boxes beside
170. s refer to Date and Time Entry on page 2 4 NOTE You cannot select direct transmission Set the time from between 00 00 and 23 59 in one minute increments Together with standby transmission and interrupt send you can set up to 200 destinations for delayed transmission When two or more delayed transmissions are set for the same time the transmissions will take place in the order they were set However transmissions to the same destination will take place together regardless of the setting order You can cancel a delayed transmission any time before the specified transmission time You can also send a delayed transmission before the specified time Refer to Cancelling and Sending Delayed Transmissions Queued on page 3 14 You can change destinations of a delayed transmission any time before the specified transmission time Refer to Changing Deleting Delayed Transmission on page 4 4 If you use delayed transmission when sending documents stored in the Custom Box by fax you cannot move documents until sending is finished For details on using Custom Boxes refer to the machine s Operation Guide Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission you can send up to 10 groups of originals using batch transmission This function prevents repeated communication to the same destination and reduces the communication cost NOTE You cann
171. s 12 12 2011 10 10 NOTE The settings that can be configured in the Quick Setup Screen are basic settings To configure advanced settings use the Org Sending Data Format Image Quality and Advanced Setup screens Functions Available for Registration in the Quick Setup Screen Default registrations and the functions available for registration are as follows Default Registration Functions Available for Registration 1 Original Size Original Size 2 FAX TX Resolution Sending Size 3 Density Density 4 2 sided Book Original FAX TX Resolution 5 Continuous Scan Continuous Scan 6 Original Image 2 sided Book Original Original Orientation Original Image Zoom 3 26 FAX Operation Basic Changing Registration Ready to FAX Destination The following procedure is one example for replacing Destination Shortcut 1 YE 0123456789 z Shortcut 2 2 Shortcut 3 2 the registration of Density with Zoom in the Quick Setup screen for faxing 5 A4 0 200x100dpi Normal 0 Normal Shortcut 4 ay FU Original WN FAX Tx FN z Original_ A4 f size Resolution mR Zoom 100 Shortcut 5 P 2 sided Book Continuous Original F poricati i Original Wscan Image Destination Quick Setup Org Sending Image Quality Advanced Program Data Format Setup Status Dil 12 12 2011 10 10 1 Press the System Menu key 2 Press FAX Next of Quick Setup Registration and then Chan
172. scanned prior to cancelation were sent to the receiving party Check with the receiving party to see if pages were accidentally sent 3 11 FAX Operation Basic FAX Automatic Reception When using this machine as a FAX dedicated machine that does not receive telephone calls set the machine to FAX dedicated reception No special operation is required when receiving faxes NOTE When you are receiving DRD service from a telephone company change the reception method to Auto DRD For details refer to DRD Reception Available for inch versions only on page 6 19 Reception Method This machine allows the following five reception methods e Auto Normal e Auto FAX TEL Refer to page 6 7 e Auto TAD Refer to page 6 9 e Auto DRD Refer to page 6 19 e Manual Refer to page 4 15 Checking and Changing the Reception Method 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of RX Setting Select Auto Normal 4 Press OK Reception Starts 1 When a fax has been sent to you the machine rings the registered number of times and then starts receiving the fax After reception has started the Processing indicator blinks NOTE You can change the number of times the ringing tone rings Refer to Rings on page 6 11 To cancel the reception refer to Cancelling Transmission Disconnection of Communication on page 3 15 Memory Reception When the machi
173. sending originals and receiving originals Chapter 4 FAX Operation Advanced Explains convenient fax functions such as setting the transmission time continuous sending of the same originals to multiple recipients and scheduling the next transmission Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals as well as forwarding saving and printing the received originals for each requirement Furthermore explains sub address communication functions of the machine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Chapter 5 Checking Transmission Results and Registration Status Explains how to check the status of recent transmissions on the touch panel Also explains how to print administrative reports to check communication results and settings and registration status of the machine Chapter 6 Setup and Registration Explains various settings and registration pertaining to functions such as adjusting the volume of the alarm sound Chapter 7 Optional Equipment Introduces the optional Internet FAX Kit A Expansion Memory and Dual FAX and explains how to use the machine when optional features are installed Chapter 8 Internet Faxing I FAX Option Explains how to use the i FAX function and the settings required for Internet faxing Please substitute Internet Faxing Option for i
174. sends a fax to this machine The machine receives the fax The machine sends the fax data to a networked PC using the memory forwarding function The PC networked to this machine receives the data ii About Network FAX NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwarding to another fax machine or storing in the FAX Box 9 3 About Network FAX Setup The following preparation is needed before using Network FAX Flow of Setup Connection to a PC Connect the machine to a PC using the network cable For details refer to the machine s Operation Guide Machine Registration Using the memory transmission function select the recipient PC or file format NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment For details refer to Printing Sending Received Faxes by Requirements Memory Forwarding on page 4 19 Installing Software on the PC Install the dedicated software included in the supplied DVD on your PC required to use Network FAX For details refer to the Network FAX Driver Operation Guide Online Manual contained in the included DVD Basic Transmission 1 Create the document to be sent 1 Use an application on your computer to create the document to be sent 2 Set the original size and orientation 3 Select Print from the File menu The Print
175. server name or SMTP server IP address You can enter up to 64 characters If you enter the server name you must specify the IP address of the DNS server You can enter the DNS server IP address in the TCP IP settings screen Refer to the machine s Operation Guide for details SMTP Server Timeout Enter the timeout period in seconds Authentication Protocol Specify whether SMTP authentication will be used or whether POP before SMTP will be used This SMTP authentication is compatible with Microsoft Exchange 2000 Authenticate as Specify the i FAX user POP3 account or specify another account and the user who will provide authentication Login User Name If you selected Other in the user setting enter the user name used for authentication You can enter up to 64 characters Login Password If you selected Other in the user setting enter the login user password used for authentication You can enter up to 64 characters POP before SMTP If you selected POP before SMTP in the authentication setting specify the Timeout timeout period in seconds Runs a test to determine whether the settings specified in this page are correct E mail Size Limit Enter the maximum size for E mails that can be sent in kilobytes You can set up to 32 767 kilobytes Entering 0 does not limit the maximum size Sender Address Displays the address registered as the E mail address in the i FAX POP3 settings Signature Displays a text format signature that is
176. sion 7 Press On and select the encryption key number 8 Press OK and go to step 11 When the selection of an encryption box is required by the other party press Encryption Box and go to the next step NOTE When the machine receives originals the encryption box is not used 9 Press On and use the numeric keys to enter the encryption box number 4 digits and press OK 10 Press OK 11 Press OK 12 Press the Start key The transmission will start 6 32 Setup and Registration NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Operation at the Receiving System To conduct encryption communication operating the receiving system follow the steps below NOTE In encryption communication sub address communication cannot be used 1 Register the encryption key you have arranged with the sending system Refer to Registering an Encryption Key on page 6 30 Ge 2 Press the System Menu key 3 Press FAX Next of Reception and Change of Encrypted Reception 4 Press On select the encryption key number and press OK FAX Encrypted Reception Encryption Key No 1 2 Vv F Key 02 F Key 03 F Key 04 rr Cancel el BAN 12 12 2011 10 10 5 The sending system conducts encrypted transmission When encryption communication is
177. spyssibility Hel C TANU KO Quick No Copy pas Color N iii Energy Saver Full Send x Color Enter 4 a Black amp FAX 4 White El Interrupt G Authentication Logout Processing gt Memory Atte ion Perform user switching authentication and logout Displays the Interrupt Copy screen Starts faxing copying and scanning operations and processing for setting operations Finalizes numeric key entry and finalizes screen during setting of functions Operates linked with the on screen OK Recalls already registered destinations and programs for sending The operation panel may differ from the above illustration depending on the type of your machine Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine For the parts required when functions other than FAX are used refer to the machine s Operation Guide 2 1 The machine may differ from the above illustration depending on the type of your machine Operation panel Perform the fax operation with this panel Main power Set this switch to the ON side when switch performing the fax or copier operation The touch panel lights to enable operation MP Multi Set the paper in this tray when using a type of Purpose tray paper other than the cassette e g when using special paper LINE connector Connect the modular cord for the telephone L1 line to this conn
178. ss Scan Finish Allows you to use the document processor to scan overlength originals documents that are long in the feed direction When you have scanned the original after specifying the original size and sending size depending on these sizes a margin is created at the bottom left or right side of paper By using the centering the image is placed with a margin equally created at each of the page Top Bottom and Left Right 4 52 FAX Operation Advanced ae Job Finish Notice sends a notice by an e mail when a transmission is complete Original Image Select the image quality according to the original image type 5 To use sub addresses press Sub Address and then On 6 Press Sub Address and enter the sub address using the numeric keys NOTE You can use up to 20 digits including the numbers from 0 to 9 spacey and characters to enter a sub address 7 To set the password press Password and enter the password using the numeric keys NOTE If a password has been entered you can only send faxes if you enter a matching password You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password When the machine receives Originals a sub address password is not used 8 Press OK 9 Press the Start key The originals are scanned and stored in the Polling box NOTE You can see a preview of the image
179. st Aa NOTE When the last transmission included multi address transmissions and computers and e mail ee Direct J ch Detail Delete Q _ destinations they are also displayed If necessary 0001 0002 e 0003 f 0004 0005 No lamassa add or delete the receiving system BBB CCC DDD EEE 0006 0007 0008 0009 1 0010 1 100 E HHH i Ill JJJ v Destination Quick Setup Org Sending Image Quality Advanced Program Data Format Setup atus DiN 12 12 2011 10 10 2 Press the Start key The transmission will start NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Recall information is canceled in the following conditions e When you turn the power off e When you send a next fax new recall information is registered e When you log out 3 23 FAX Operation Basic Previewing Images You can display a preview image of a scanned original on the panel to check the image to be sent 1 Prepare to send the image as described in Automatic Send on page 3 4 2 Press Preview on the left side of the Quick Setup Type of Original Transmission Image Quality or Advanced Setup screen E Ready to FAX aon The machine scans the original and displays a preview image a Image e Ep hop lt gt l ae a Zoom
180. stination conditions and press OK ae Resolution Compression E Specify the resolutions that can be received by the destination fax machine If you try to send an i FAX using a prohibited resolution it is automatically changed to a permitted resolution and then sent e 200 x 100 dpi Permitted fixed e 200 x 200 dpi Permitted fixed e 200 x 400 dpi Permitted or prohibited e 400 x 400 dpi Permitted or prohibited e 600 x 600 dpi Permitted or prohibited To permit a resolution setting press the key for that resolution so that it is highlighted To prohibit a resolution press the key again so that it is no longer highlighted Select a suitable file format for the destination fax machine MH MR MMR or JBIG Specify the suitable document size options for the destination fax machine e A4lLetter Permitted fixed B4 Permitted or prohibited e A3 Ledger Permitted or prohibited To permit a document size setting press the key for that size so that it is highlighted To prohibit a setting press the key again so that it is no longer highlighted 14 Check if the destination has been set correctly and press Register The destination is added to the Address Book 15 The one touch key registration confirmation screen appears Select Yes or No If you selected Yes the one touch key registration screen appears Go to the next step If you selected No registration ends 16 Select the One to
181. tart fax reception by operation from the connected telephone set use the following operation 1 The connected telephone set makes a ringing tone 2 Lift the handset of the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set NOTE The remote switch dial is set to 55 at the factory When entering the 2 digit remote switch dial number press the numbers slowly If the numbers are pressed too quickly the line may not switch to the machine 4 The telephone line switches to the machine and reception starts 4 18 FAX Operation Advanced Printing Sending Received Faxes by Requirements Memory Forwarding When you have received a fax or i FAX you can forward the received image to other faxes computers and FAX Boxes or specify a number of copies Type of Forwarding Destination and Requirements for Forwarding You can set forwarding destinations and requirements for forwarding Type of Forwarding Destination You can forward the received fax to other fax machines or FAX Boxes send it as an i FAX or E mail attachment 4 or transfer it to a folder SMB or FTP External FAX i A Dh l SS External FAX line E mail transmission External i FAX Folder SMB transmission z Folder FTP transmission Requirements for Forwarding IMPORTANT A fax or i FAX that meets one of the specified forwarding requi
182. teeeeeeeneteeeteeenes Appendix 2 aa NEE E EEEO eens vernon eet ee Appendix 5 e E erctoy ata ceed eases onanisrs apts ence aaa aparece A Appendix 6 e Received FAX Sizes and Paper Priority Inch Model ccceeeeeees Appendix 10 e Received FAX Sizes and Paper Priority Metric Model 00ceeee Appendix 13 e Enor OGE L E a ee ee Appendix 16 Appendix 1 Character Entry Method To enter characters for a name use the on display keyboard in the touch panel following the steps as explained below NOTE QWERTY QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available If necessary change the layout For information on how to change layouts refer to the machine s Operation Guide QWERTY layout is used here as an example You may use another layout following the same steps Entry Screens Lower case Letter Entry Screen O O Use the keyboard to enter Limit 32characters Input Ocharacters A A ee s4 HAAA A EN EN E EN ES EA O A E a a llal Uppey case OORE No Symbol Space Status TD 12 12 2011 10 10 6 T 8 9 10 11 e Pimes a Display Displays entered characters Limit Entry Displays maximum number of characters Display and the number of characters entered 3 CursorKey Press to move the cursor on the display to move the cursor on the Press to move the cursor on the display Backspace Press to delete a character to the left of the cu
183. tem Menu key 2 Press Report and Next of Result Report Setting Then press Next of Send Result Report and Change of FAX oe 3 Press Off not to print On to print or Error Li A Seas ana destinations are also printed On ly i E Attach Image If you selected On or Error Only you should then indicate whether the transmitted image is to be X attached by selecting Off do not print transmitted image Partial Image print transmitted image at full size or Full Image print all of the transmitted image Error Only 4 Press OK With transmitted image Without transmitted image Send Result Report Send Result Report Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent 1 Press the System Menu key 2 Press Report Next of Result Report Setting Next of Send Result Report and then Change of Canceled before Sending 3 Press Off On 4 Press OK Checking Transmission Results and Registration Status FAX RX Result Reports Each time you receive a fax you can print a report to confirm whether the fax was received successfully NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Refer to Reporting FAX Receipt Result by E mail on page 5 17 1 2 FAX RX Result Report Press the System Menu key Press Report and Next of Result
184. tered TEL Number we 55555555555 poli 12 12 2011 10 10 FAX Reject No 4 Use the numeric keys to enter Reject FAX No Up il Register or edit reject number to 20 digits can be entered Use the numeric keys to enter a number NOTE Press Pause to insert a pause between erm SCSC numbers ate ia lt gt aoe Press Space to enter a space Use lt or gt to move the cursor Pressing Backspace deletes the character to the left of the cursor pi 12 12 2011 10 10 5 Press OK 6 To register other Reject FAX numbers repeat steps 3 to 5 7 Press Close 6 24 Changing and Deleting Reject FAX No FAX Reject No List i Register a number from which faxes will be rejected Up to 50 numbers can be registered TEL Number we 55555555555 Detail Delete poli 12 12 2011 10 10 FAX Reject No i Register or edit reject number Use the numeric keys to enter a number 987654321 E E lt gt cud TD 12 12 2011 10 10 Setup and Registration Follow steps 1 to 2 of Registering Reject FAX No on page 6 24 Select the Reject FAX No to be changed or deleted To change Reject FAX No go to step 3 and to delete Reject FAX No go to step 6 Press Detail Use the numeric keys to reenter Reject FAX No Up to 20 digits can be entered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use
185. the destinations to select from the list To use an LDAP address book select Ext Address Book in Destination Press OK Select the destination from the One touch keys Press all the One touch keys to which necessary destinations are registered NOTE For details of the Address Book refer to Selecting a Destination from the Address Book on page 3 16 For details of the One touch keys refer to Using One touch Keys on page 2 14 You can select destinations using a combination of direct entry the Address Book and One touch keys 4 After selecting all the destinations press the Start key Transmission begins NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Sending using I FAX Address NOTE For more information on sending an Internet FAX i FAX refer to i FAX Transmission on page 8 8 4 8 Press the Send key Place the originals Select the destination Enter the i FAX address 1 2 Press i FAX Address Entry Press i FAX Address enter the i FAX address and then press OK lf Entry Check for New Destination is Off press OK to complete entering the number If Entry Check for New Destination is On press OK and you are prompted to confirm the i FAX number is correct Re enter the same i FAX number and press OK to complete the entry
186. the deletion confirmation screen the program is deleted Press the Program key Place the originals Press Recall and then the key of the program number to call up 1 to 50 Press No to recall the program number by direct entry NOTE You can also use the program you have called up to change transmission requirements such as changing the other party Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 4 49 FAX Operation Advanced Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine This allows the receiving machine to tailor the reception of originals to its own circumstances This machine supports both polling transmission and polling reception IMPORTANT Because the receiving machine dials the sending machine in polling communication call charges are normally borne by the recipient Polling Transmission Originals to be used in polling transmissions should be stored in a Polling box When a polling request is received from the destination the stored originals are sent automatically Once originals intended for polling transmission have been sent to the destination they are automatically deleted Howeve
187. the effects of noise on the telephone line during transmission To change the ECM communication setting press this key 20 21 22 23 24 25 26 Contact Registration i FAX Check if each item has been entered correctly Check if the destination has been set correctly and press Register The destination is added to the Address Book The one touch key registration confirmation screen appears Select Yes or No If you selected Yes the one touch key registration screen appears Go to the next step If you selected No registration ends Select the One touch key number to which to register the destination and Press Next Select the destination to which to register and Press Next The destination details can be changed by selecting the destination and pressing Detail Press Change for Display Name and Destination to change the settings as needed Press Register If the one touch key has already been registered the overwrite registration confirmation screen appears Press Yes or No Up to 2 000 contacts can be registered Contact name i FAX address transmission mode and the conditions for the destination machine can be registered for each contact 1 Press the System Menu key Preparation Before Use 2 Press Edit Destination Register Edit of Address Book Add Contact and then Next 3 Press Change of Address Number Address 4 Using
188. the symbol Q Alert of required action Remove the power plug from the outlet Always connect the machine to an outlet with a ground connection Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing fee required lt Note gt Due to performance updating information in this Operation Guide is subject to change without notice ii Contents 1 Part Names and Functions Operation Panels 2 62542 squsbeqess gos bhnoesr re why tenses be a ae Reaenarneseass 1 2 MIACIIAG 3 u2 Sardereg ace gente wee oa eons eek peed oe eee ede hedens wees ewes ens 1 4 2 Preparation Before Use Quick Setup Wizard Fax Setup 0 0 0 0 nee eens 2 2 Date and Time Entry 0 ee eee eens 2 4 Using the Address Book 0 0c ccc ee ee eens 2 5 Using One touch KeyS 0 0 0 ee een eee 2 14 3 FAX Operation Basic Enter key and Quick No Search key 0 0 0 00 cc eee ee ees 3 2 Automatic Send 2 0 0 eee eee eee 3 4 FAX Automatic Reception 0 0 cc eee ee ees 3 12 Canceling Communication a an 0 ee ee eee eee ee 3 14 Changing Deleting Registration Contents 0 0 0 ce ee eee 3 19 selecting a Destination by One touch Key 0 0 00 cc eee 3 21 Using the Speed Dial key 0 0 cette eens 3 22 Dialing the Same Receiving System Redial 0 0 0 ccc ee
189. tination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 4 13 Manual Send FAX Operation Advanced This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals Using after Confirming the Connection to the Receiving System You can send originals after confirming that the telephone line has connected to the receiving system 1 2 3 4 Press the FAX key Set the originals Press On Hook Use the numeric keys to enter the number of the receiving system NOTE To cancel the operation press Line Off 5 When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins NOTE When On is selected in Destination Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 5 12 Using a Telephone to Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 4 14 Set the originals Lift the handset and dial the number of the receivin
190. to be stored by pressing Preview For details refer to Previewing Images on page 3 24 4 53 FAX Operation Advanced Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine s number If multiple contacts are specified they are dialed in Sequence and originals are received from each contact NOTE By setting a group as the destination you can receive originals from up to 500 contacts in a single operation If you specified a destination for which encrypted communication is registered encrypted communication is disabled for polling reception When 2 optional FAX Kits Dual FAX option are installed and a receive only port is specified communication is via the other port To use polling reception you must first ensure that the sending machine is set up for polling transmission Refer to Polling Transmission on page 4 50 Using Polling Reception NOTE When the other party is using sub addresses refer to Using Polling Reception with Sub Addresses below Press the FAX key Press Advanced Setup and then FAX Polling RX Press On Press OK oa fF N Select the destination e If Entry Check for New Destination is Off press OK to complete entering the number e If Entry Check for New Destination is On press OK and you are prompted to confirm the FAX number is correct Re enter the same FAX num
191. trator can register Registering Programs 1 Transmission requirements have been registered press the Program key 2 Press Register 3 Press the program number to be registered 1 to 50 NOTE When selecting a program number that has been registered you can replace the currently set function with the function represented by the program number 4 Enter the program name and press Register The program is registered NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix 4 48 Changing Deleting Registration Contents FAX Operation Advanced You can change program numbers and program names or delete programs 1 2 Using Program Dial Program recalling 01 ID Card Copy 02 Eco Copy 03 Confidential Stamp f 04 Send 1 E 05 Send 2 06 FAX 1 07 FAX 2 08 Box 1 LE Kal ey 09 10 11 12 pili 12 12 2011 10 10 4 Press the Program key Press Edit and press the key of the program number to be changed or deleted 1 to 50 To change the program number press Change of Program No Use or the numeric keys to change the program number and press OK To change the program name press Change of Program Name Enter the program name and press OK Press Register When you select Yes on the change confirmation screen the program is changed To delete registration contents press Delete this Program When you press Yes on
192. ts rhs eens fee eect ar ys es ar Aah a Be wee ae ar nhs me A ok ws Bee ee oe 6 29 Reduced Reception so aiaei Steed ects ewe etat i were ew hes 2eeasne bee saa he ds 6 34 DUDIK PNC OUUU a denen ucha coe bn essa a e ob oem ea we hee ees oe eae dees 6 35 Z 4 lIRCCCDUON a sanesa eae Sanwa 4 niche a E Ceo eerks Ged ah sacs Gawd A ae 6 36 Remote Diagnostics cence earns coun eeawad cobs ea G eRe eam ho A Ooee eaee o 6 37 Prohibiting FAX Printing at Specified Times Unusable Time nananana nananana 6 38 Setting the Paper Output nanana aaaea ana eee eee 6 39 T Optional Equipment INtEMNneL FAX KIA 2n2 cesccduseoebied esddoseeed sin a T a EE oE E 7 2 EXpaNSION MEMO paced ae are se he ee eo os RG Owe ee ake Bore eee Ord Gace Aenea eK Ge 1 3 DUAWIFAOG Bae coes eee oee hoes a e E POR Geee Sen ee Ge ees seces snes 7 3 8 Internet Faxing i FAX Option VUMOUIG IPA oc cing eee noe Sere eae e eae oe mae ehe os eee oe eee ee aoe Eee ee ee 8 2 FFA OCIINGS se mr ook Seer eee ae be 6 oS ARS PASE eS Sere oS Ge BH SB Sas och 8 4 FAs WONISIMISSION saeia a ocr oe a a E E a mw Stns Sera ea ole eps a ales amp Gs oe ee ae 8 8 FFAX ROCODUON 655 n26o5 564 5 bce Ena bas Gee obo Se heeee Ee bee eeeoeaees aes 8 13 9 About Network FAX What is Network FAX seared ciecegnb hk awe om wen ny he de we ea eRe gave a Seda se Ope ke aoe 9 2 SOU Sia e ceteris ne ees Ae net eee eh eGe weet o45 cee E Peder ee eenes oe ee 9 4 10 Troubleshooting Indicators During Send
193. ttings as needed Press Register If the one touch key has already been registered the overwrite registration confirmation screen appears Press Yes or No Printing Address List Preparation Before Use You can print the list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 1 Press the System Menu key 2 Press Edit Destination and then Next of List Print Press Print of FAX List Index or FAX List No 4 When the printing confirmation screen appears press Yes The machine prints a list 2 13 Preparation Before Use Using One touch Keys With One touch keys on the Destination screen you can access destinations in the Address Book Registering a New One touch Key You can register the destination contact or group in the Address Book to a One touch key Up to 1 000 destinations can be registered 1 Press the System Menu key 2 Press Edit Destination and then Register Edit of One touch Key Se ee 3 Select the One touch key number to which to F Register One Touch key register the destination 0001 to 1000 Pressing Quick No Search key or No directly selects the E 005 No One touch key number BBB AN e Jis er tA Delete 015 1 5 020 Detail DiN 12 12 2011 10 10 4 Press Register Edit 5 Press Change in Display Name and enter the disp
194. uch key number to which to register the destination and Press Next 17 Select the destination to which to register and Press Next The destination details can be changed by selecting the destination and pressing Detail 2 10 Group Registration Preparation Before Use 18 Press Change for Display Name and 19 Press Register Destination to change the settings as needed If the one touch key has already been registered the overwrite registration confirmation screen appears Press Yes or No You can register several destinations that have been registered to be contacted as a unit This method is convenient because several destinations can be designated at one time Up to 500 groups can be registered NOTE Group registration requires destinations that have been registered as contact registration Perform the necessary contact registration in advance Address Address Number Name Cancel Back l Register 12 12 2011 10 10 Use the keyboard to enter Limit 32 characters Input Ocharacters EY EA PED P PY E PEN EE S Pe EN e ES ES EN E EA N E E Eee eee _Upper case ER No Symbo Space BiN 12 12 2011 10 10 Press the System Menu key Press Edit Destination Register Edit of Address Book Add Group and then Next Press Change of Address Number Use the numeric keys or to enter the address
195. uitable for originals containing a Li select originat image type mixture of text and photos for best results se iia e Photo For enhanced copies of photographs e Text Sharply renders pencil text and fine lines as When text is selected the OCR screen appears If eoo you need an image quality suitable for OCR O Pow O f software applications that convert images into text M po data press On Otherwise press Off TD 12 12 2011 10 10 3 Press OK Selecting the Resolution Select the resolution suitable for sending originals The default setting is 200 x 100 dpi Normal The higher the scan resolution the clearer the image However higher resolution also means longer send times 1 Press Image Quality and then Scan Resolution You can see a preview of the image to be sent by pressing Preview For details refer to Previewing Images on page 3 24 EI Ready to FAX Destination 4 2 Select the resolution FAX TX Resolution e 200 x 100 dpi Normal when sending originals To Ey eepibearaureres pV e Natrol image resolution Typical character size 10 5 point example 4 4 Resolution Resolution EE Ee e 200 x 200 dpi Fine when sending originals coe n d al a with relatively small characters and thin lines Send Aas O re A peo Typical character size 8 point example Super Fine Fine Normal Resolution Resolution Ee 200 x 400 dpi Super Fine when sending originals with mi
196. umber between 001 and 100 7 Press OK Press Change of Rule Name 9 Enter the requirement name and press OK NOTE For details on character entry refer to Character Entry Method on page 2 of the Appendix Up to 32 characters can be entered for the requirement name 10 Press Change of Rule 4 23 FAX Operation Advanced 11 To forward fax reception select FAX and press Next To forward i FAX reception select i FAX and press Next 12 Register the requirements When FAX was selected in step 11 Registration method Sub Address Press Sub Address and enter the sub address using the numeric keys You can use up to 20 digits including the numbers from 0 to 9 Space and characters to enter a sub address Sender FAX Press Sender FAX Number and enter the Number sender s fax number using the numeric keys You can enter up to 20 characters A maximum of only 9 conditions for which sender fax number is selected as the forwarding condition can be registered When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified additional address on page 4 64 Press Port and select Port 1 or Port 2 If the port is selected fax box forwarding will not be possible This setting only appears when 2 optional FAX Kits Dual FAX option are installed When i FAX was selected in step 11
197. ument Box key 2 Place the originals 3 Press FAX Box Polling Box and then Store File 4 51 FAX Operation Advanced 4 Change the required functions for the original to be stored For information on using the functions refer to the machine s Operation Guide To change the image quality follow the steps on page 3 10 a Zoom Automatically enlarges or reduces scanned originals to match the storage size Original Orientation To ensure that the originals are stored in the correct orientation this indicates which end of the original is the top To use the following functions select the orientation of the originals e 1 sided 2 sided Selection Border Erase Border Erase Scans originals with the black frame around the outside of the originals erased Original Image Select image quality Mixed Sized Originals File Name Entry Allows you to use the document processor to load and store multiple originals of different sizes This function allows up to 30 sheets to be placed in the document processor Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Continuous Scan Long Original Centering Allows you to divide originals that cannot be placed in the document processor at one time into multiple scans and then store the result as a single file With this function originals continue to be scanned until you pre
198. unction The function cannot be enabled for fax only To enable this function see the manual for the machine 4 64 FAX Operation Advanced Other Convenient Functions Functions that are convenient when sending fax are introduced here For usage of each function refer to the machine s Operation Guide Original Size Selection Select the size of originals to be scanned Be sure to select the original s size when using custom size originals The original size can be selected at the time of fax transmission gg Sending Size Selection Select the sending size the size of image to be sent Zoom Scan originals by automatically zooming them according to the sending size If the original is scanned at full size the image may be reduced if a smaller paper size is set on the receiving machine Mixed Sized Originals Use the document processor to place originals of different sizes together and send them In this method up to 30 sheets can be placed in the document processor NOTE For direct transmission you cannot use Mixed Sized Originals Refer to Selection of Transmission Method on page 3 4 2 sided Book Original Select the type and binding of originals e 1 sided sheet 1 sided sheet original a sided sheet original 2 sided Binding Left Right Biding Top Open book original such Book TT Binding Left as Magazine or book Binding Right Only when the optional document processor is used Only when th
199. y cannot be used for fax printouts Appendix 14 Reduced RX Sizes Received FAX Size a v i Q Q ou t Paper orientation is different from the received document The image is printed after being rotated 90 automatically J indicates print output on two sheets indicates the printing paper for i FAX Same size as the received size NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 16 Even if All Media Types is selected paper types such as transparency cannot be used for fax printouts Appendix 15 Error Code List When a transmission error occurs one of the following error codes is recorded in the TX RX Result Report and Activity Report NOTE The number that follows U or E is the error code Error Code Possible Cause Action Busy Failed to establish connection with the recipient despite auto redialing the preset number of times send again CANCELED Transmission was canceled due to an action to cancel transmission Reception was canceled due to an action to cancel reception U00300 Paper depletion occurred at the recipient machine Check with the recipient U00430 U00462 Reception was canceled because of mismatching of communication features with the sender machine although the line connection was established U00601 U00
200. ymbol is displayed next to the keys whose operations are carried out by the Enter key e g 7 OK 7 Close The operation of the Enter key is explained below using the time and date settings as an example For details of the procedure refer to Date and Time Entry on page 2 4 a r 1 Inthe Date Time settings screen press or to enter the date and time e 1 Set the date and time The Enter lt symbol appears on the OK on the touch panel indicating that the Enter key performs the same action as OK 2 Once you have set the date and time press the Enter or OK key Using the Quick No Search G key Use the Quick No Search keys to perform an action by simply entering a number directly using the numeric keys For example you can specify the speed dial for a transmission destination or recall a stored program by its program number The Quick No Search key performs the same action as the No displayed on the touch panel The use of the Quick No Search key is explained below using an example in which a speed dial number is specified and used to select a destination For more information on speed dialing refer to Using the Speed Dial key on page 3 22 1 Press the Quick No Search key or No in the basic FAX screen 3 2 FAX Operation Basic 4 Ready to FAX Destination 2 Inthe number entry screen use the numeric keys Sui Desmeon to enter the speed dial number CS a

i-FAX - Triumph Adler

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