Accessible PC Quick Start Guide
Contents
1. Accessible PC Quick Start Guide www ed ac uk is accessibility pcs 24 October 2013 IS Helpline ed ac uk For advice and assistance with this computer or to request this document in an alternative format please contact IS Helpline IS Helpline ed ac uk 01316515151 Contents Introduction 4 Making desktop icons and text easier to see 5 Windows 7 Ease of Access Center 7 ABBYY FineReader 11 8 Scanning with Adobe Photoshop CS6 11 Zoomlext Magnifier and Reader 13 Jaws Professional 13 Screen Reader 14 CCTVs 15 Keyboards and mice 16 Accessible PC Locations 17 Accessible PC Locations Central Area 18 Accessible PC Locations King s Buildings 23 Introduction This computer has been set up as an accessible workstation It has the same software as standard open access lab computers but has additional assistive software and hardware to make it more accessible to users with disabilities As some of the assistive technologies with this workstation may not be available in the open access computer labs please give priority to users who require them The following assistive software is installed on this computer e ABBYY FineReader 11 optical character recognition e Adobe Photoshop CS6 image scanning and editing e Zoom Text screen reader and magnifyer JAWS screen reading software is available on the PCs in Accessible Study Rooms 1 and 3 Main Library and in Accessible Study Room 1 Kenneth and Noreen Murray Library King2. House Micro Lab Pollock Halls Hardware e Motorised adjustable height desk e 24 inch monitor e HP ScanJet 5590 scanner with document feeder e Kensington Orbital mouse 24 October 2013 21 Accessible PCs Accessible PC Locations Central Area continued Law Library Old College Hardware e Manual adjustable height desk e 24 inch monitor e HP ScanJet 5590 scanner with document feeder e Clearview Bright CCTV and Tieman programmable XY table e BlGtrack ergonomic mouse e Microsoft Natural keyboard Edinburgh College of Art ibrary Evolution House Hardware e Manual adjustable height desk e 24 inch monitor e Epson Expression 10000 A3 flatbed scanner e Logitech Marble mouse 24 October 2013 22 Accessible PCs Accessible PC Locations King s Buildings Level 3 KB Library study Centre pang S Penis Hardware e Motorised adjustable height desk e 24 inch monitor e HP ScanJet 5590p flatoed scanner e Mini keyboard e Belkin number pad e Kensington SlimBlade Trackball mouse Accessible Study Room 1 Level 1 Murray Library Hardware e Manual adjustable height desk e 24 inch monitor e HP ScanJet 5590 with document feeder e MyReader 2 CCTV magnifier Extra software e Microsoft Natural keyboard e JAWS screen reader e 3M Ergonomic right handed vertical optical mouse 24 October 2013 23 Accessible PCs Accessible PC Locations King
3. Open image editor 12 A Page 2 Increase resolution to improve recognition of small text G Page 4 There are no objects to recognize on this page no text table or barcode areas have been detected When errors have been resolved press the Read button on the ABBYY toolbar at the top of the screen to re recognize the text before sending it to Word re ABBYY FineReader 11 Corp File Edit View Document Page Areas Tools Help ao o New Task 5 Open A new Word document will open containing your scanned text or image with any edits you have carried out B OR Me OAA Re Be E garce Aanb ace AAB aabbco Aatbic AaBWCO Above nabh eames mascat aasnce AA Int Sone Si Ue Ae Awe ese ee oe n Sea Sue s x x raea gt Introduction This computer has been set up as an accessible n es workstation As well as the programs found on all labs Tips for making programs and text h r computers it has assistive programs and hardware easier to see If you find on screen windows a ONST lows and text too small on 10 ccessiple Scanning with Adobe Photoshop CS6 Photoshop can be used to scan images and has many editing features The following explains how you can use the program to scan an image and then save it as a JPEG or other image file format Place the image you want to scan face down on the scanner s glass surface Make sure the scanner is switched on Select Start gt Adobe Photoshop CS6 64 bit In Photosho
4. Welcome screen window will now open Select your preferred scanning task e g Scan to Microsoft Word W Scan to Microsoft Word j gt W File PDF Image to Microsoft Word gt e bal Scan and Save Image A Scan to Searchable PDF S W Photo to Microsoft Word Select Scanner HP Scanjet 5590 Doc TWAIN TWAIN v You can now adjust the scanning options For document scanning expand the Multi Page Scanning option and tick both boxes Multi Page Scanning Muse automatic document feeder ADF M ouplex scanning Pause for 10 ABBYY FineReader 11 continued Press the Scan button to begin scanning When scanning is complete click on the Close button ir Scanning images 7 pages scanned ABBYY will now attempt to recognize the contents of your document before opening it in Microsoft Word Scan to Microsoft Word Recognizing the document Recognized 24 of 24 pages NN P77 A Page 2 Increase resolution to improve recognition of small text G Page 4 There are no objects to recognize on this page no text table or barcode areas have been detected When the Word document opens you have the option to resolve errors which ABBYY has picked up during the character recognition stage CE O Process completed Opening the document in Microsoft Word Pages 1 3 5 13 15 17 19 23 Image resolution may be incorrect For best results set the resolution to 600
5. e computer to suit your accessibility requirements To open the Ease of Access Center choose Start gt Control Panel gt Ease of Access gt Ease of Access Center The narration and window scanning options are usually set to on by default and assuming the computer s sound is enabled and you are using headphones you will hear the scanning narration immediately after the Ease of Access Center is launched Both narration and scanning can be switched off by un ticking the appropriate boxes in the first section of the Ease of Access Center In the same section you will find Quick Access buttons to the most commonly used accessibility tools Magnifier Narrator On screen Keyboard and High Contrast ABBYY FineReader 11 ABBYY converts paper and electronic documents into a variety of accessible formats e g from paper to editable text files such DOC or RTF The following explains how you can use the program to scan a paper document correct it using ABBYY s inbuilt OCR and proofreading tools and then save it as a Word file Check that the scanner is switched on and that it is connected to the computer Place the document or image you wish to scan in the scanner When scanning documents place these face up in the scanner s document feeder When scanning images place them face down on the scanner s glass surface Note You can use ABBYY with a scanner which has no document feeder though multiple d
6. hout loss of quality In combination with the use of personal headphones Zoom Text utilises text to speech TTS technology to read back text entered using the keyboard or from existing documents web pages and emails A choice of reading voices are available and the reading speed can be adjusted Other accessibility features are colour contrast and pointer adjustments Zoom Text can be accessed by double clicking the yellow Zoom Text icon on the desktop or from the Start menu Start gt All Programs gt ZoomText Jaws Professional 13 Screen Reader JAWS Professional 13 screen reading software has been developed for blind and visually impaired computer users It helps users access applications for browsing the Web reading or writing e mail messages working with spreadsheets or accessing databases A manufacturer s quick start guide and user manual are kept with this documentation where JAWS is available Accessible Study Room 1 Noreen and Kenneth Murray Library and Accessible Study Room 2 Main Library JAWS for Windows screen reading software oice Adjustment x Freedom E Scientific Profile Synthesizer Mame Eloquence Software Detect SAFI 4 Synthesi Voice Adjust All Contexts Ferson Reed Rate s7 oe a Punctuation volume Spell Rate Change Percent 20 Upper Case Pitch Change Percent 20 Say All Speech Synthesizer Rate 11 Punctuation host guage spo i Save 4 po
7. ken Tor current synthesiz select Start gt All Programs gt JAWS 13 0 gt JAWS 24 October 2013 14 Accessible PCs CCTVs MyReader 2 The MyReader CCTV can digitally capture and store several paper pages for manipulation as required It s a stand alone unit with integrated monitor The power button is just below the monitor and it has a separate control pad for adjusting screen colours reading mode and magnification See the large print pamphlet next to each MyReader 2 unit for detailed instructions Standard CCTVs The standard CCTVs work with the computer s monitor When the CCTV is switched on pressing the Video or equivalent button on the monitor should switch between computer and CCTV video outputs Using the buttons dials and joysticks on the CCTV control panel magnification and colours can be altered and guide lines added to make reading easier Where are CCTVs available MyReader CCTVs e Accessible Study Room 3 1st floor Main Library e Divinity Manson Room Lab New College e New College Library MyReader 1 model e Accessible Study Room 1 Noreen amp Kenneth Murray Library King s Buildings Standard CCTVs e Law Library Old College e Moray House Library Dalhousie Land St John Street 15 Keyboards and mice Many of the Accessible PC workstations have specialised keyboards or mice attached The location information at the end of this document provides more information about the types of s
8. ktop icons View then select Large icons or e Medium icons from the sub menu e The icons will change size immediately if you have altered the setting 5 Accessible PCs Making desktop icons and text easier to see continued Change screen resolution You can also make all on screen objects larger by changing the screen resolution though this will result in a smaller desktop workspace e To change the screen resolution right click on a blank area of the desktop and select Screen resolution from the menu e In the Screen resolution window you will see a button displaying the current screen resolution which will probably be indicated as the recommended resolution e Press this button and push the slider downwards to lower the resolution e When you are satisfied with the selected resolution you may want to experiment with different dimensions click the Apply button The resolution will change immediately but a small panel will pop up at the same time allowing you fifteen seconds to reject the resolution change if you prefer not to keep it Note All the above changes will normally be retained when you log into any University open access PC You can use the procedures above to reverse or make further changes on any open access PC Windows 7 Ease of Access Center The Windows 7 Ease of Access Center provides information common tools and links which will allow you to make changes to th
9. ocument scanning will take more time If you prefer a scanner with a document feeder see the Accessible PC location information at the end of this guide Please be aware that some of these scanners are located in Accessible Study Rooms and so only available to key holders ABBYY FineReader 11 continued select Start gt All Programs gt ABBYY FineReader 11 gt ABBYY FineReader 11 When ABBYY launches click Accept to agree to the license ABBYY FineReader 11 End User License Agreement End User License Agreement EULA ABBYY FineReader 11 mila pha ke rel PERTE E bes salad ib Sele as ariel and otherwis ing ABBYY Fin ore nde rii he t ae SOFTWARE spe stalling copying or otherwise hig the a SOFTWARE ndicates your acceptance of these terms This End U e Agreement hereinafter reag to as the EULA is legal pis sary pala een you the kote user who obtained the ped a ABBYY The SOFTWARE i ncludes any and all associ tad media d materials and online or electronic documentation as well as phi ications databases and ate software components By installing apn ng or otherwise using the SOFTWARE you acknowledge that you have read this EULA and that you understand it and agree to be bound by its baa This EULA comes i mo eh rce odbc oo acor e e terms stated herein during the SOFT haa n you g the po Beartooth lhe manner This FII F m a fait ra entire wet ar ef the SNF nht Ert Engish Engish TA The ABBYY
10. p select File gt Import gt WIA Support The WIA Support Wizard will open This Wizard assists you with acquiring images from WIA compatible cameras Destination Folder o te sama d j ia p To Options Open Acquired Image s in Photoshop Create Unique Subfolder Using Date Today Click Start to open the Select Device panel The scanner should be highlighted in the panel there will usually be only one choice of scanner 24 October 2013 11 Accessible PCs Scanning with Adobe Photoshop CS6 continued Click OK to open the Scanning options window 0 Black and white picture or text Pata at a Custom Settings You can also Adjust the quality of the scanned picture Legal 6 5 14 inches 216x 356 Make sure the paper source dropdown menu is set to Flatbed and then adjust the remaining options as required The image can be previewed prior to scanning Previewing will allow you to adjust the area to be scanned by dragging the marquee edges the dotted line seen in the above image to the preferred position When you are satisfied with the settings click the Scan button to complete the task The scanned image will open within Photoshop where it can be edited and saved to the file format of your choice including jpg pdf tiff and many more ZoomtText Magnifier and Reader Zoom Text Magnifier and Reader is installed on all the Accessible PCs It allows the on screen image to be magnified wit
11. pecialised keyboard or mouse attached to particular Accessible PCs Keyboards available with some of the Accessible PCs include Ergonomic BigKeys Mint Specialised mice include Joystick Quill Rollerball 24 October 2013 16 Accessible PCs Noreen and Kenneth Murray Lib Acce S S i b e P C Lo Ca t i O nN S Address King s Buildings Edinburgh EH9 3JF es amp Link to this building This section provides information to help you find Accessible PCs around the University campuses and details the hardware available at each workstation mn Campus Maps http www ed ac uk maps Accessible PCs and Accessible Study Rooms www ed ac uk is accessibility pcs Accessible PC Locations Central Area Main Library Accessible Study Room 1 Level 1 Hardware e Manual adjustable height desk e 24 inch monitor e HP ScanJet 5590 scanner with document feeder e Kensington Orbital trackball mouse e SARA scanner reader Extra software e JAWS screen reader Main Library Accessible Study Room 2 Level 1 Hardware e Manual adjustable height desk e 21 inch monitor e HP ScanJet 5590 scanner with document feeder e Logitech Marble trackball mouse e Ergomomic keyboard Extra software e Dragon Naturally Speaking voice recognition software 24 October 2013 18 Accessible PCs Accessible PC Locations Central Area continued Main Library Accessible Study Room 3 Level 1 Ha
12. rdware e Manual adjustable height desk Pes caput Ot 2345678910 ABC Place page e 21 inch monitor e HP ScanJet 5590 scanner with document feeder Quill left hand mouse e MyReader 2 CCTV magnifier e Cirque mouse pad e BigKeys keyboard Extra software e JAWS screen reader Hugh Robson Building George Square basement lab Hardware j e Motorised adjustable height desk e 24 inch monitor e HP ScanJet 5590p scanner e 3M Vertical joystick mouse 24 October 2013 19 Accessible PCs Accessible PC Locations Central Area continued Moray House Library Dalhousie Land St John Street Hardware e Manual adjustable height desk e 24 inch monitor e HP ScanJet 5590 scanner with document feeder e AirO2bic quill right handed mouse e Tieman CCTV reader Manson Room Lab New Bisaa Hardware eae e Manual adjustable height desk ee 24 inch monitor Binet e HP ScanJet 5590 scanner with document feeder e MyReader 2 CCTV magnifier e Logitech Marble mouse 24 October 2013 20 Accessible PCs Accessible PC Locations Central Area continued New College Library Hardwa re users have individual ces myReader offers These include full col e Motorised e and user colors Th adjustable height bo desk e 24 inch monitor e HP ScanJet 5590 scanner with document feeder e MyReader 1 CCTV magnifier e Microsoft Natural keyboard e Logitech Marble mouse Holland
13. s Buildings Dragon Naturally Speaking voice recognition software is available on the PCs in Accessible Study Room 1 Noreen and Kenneth Murray Library and in Accessible Study Room 2 Main Library The following assistive software is installed on this and all computers in the Open Access Labs e Inspiration 9 mind mapping e MindGenius Education V4 mind mapping e Texthelp Read And Write 10 literacy support Making desktop icons ee If the desktop icons and text are too small for you to see clearly there are a few things you can do to make them easier to see Change desktop text size e Open the Control Panel Start gt Control Panel Documents Pictures e Select Appearance and Personalization from the list of options then select Display Mlusic Computer Note depending on the Windows 7 set up Control Panel the Display option can be available in the Tanck and Pal Control Panel without having to go through isthe panes the Appearance and Personalization panel fee first e Select the Medium or Larger radio button to change text size the default text size is Smaller e Restart the computer for any changes made in the Display panel to take effect Change desktop icon size e Right click on a blank area of the gt Largeiicons port by Medium icons d e S kto D a res Small icons aste Auto arrange icons e From the dropdown menu select aste short V Align icons to grid m CEOE Show des
14. s Buildings continued Accessible Study Room 2 Level 1 Murray Library Hardware e Manual adjustable height desk e 24 inch monitor e HP ScanJet 5590 with document feeder e SARA scanner reader e Microsoft Natural keyboard e 3M Ergonomic right handed vertical optical mouse 24 October 2013 24 Accessible PCs www ed ac uk is accessibility pcs IS Helpline ed ac uk 24 October 2013 25 Accessible PCs
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