Help - Drinking Water Advisory Reporting System Login
Contents
1. Drinking Water Advisory Reporting System User Manual This document is intended to be used only as a guide for users of the Drinking Water Advisory Reporting System Environmental Health Programs Public Health Division Ministry of Health and Long Term Care September 2013 a oy ee Poe Disclaimer Medical officers of health and public health inspectors employed by local boards of health have a regulatory mandate to work with the owners operators and operating authorities of drinking water systems On receipt of information about adverse drinking water quality the medical officers of health public health inspectors and other engaged staff perform a risk analysis to assess the potential health impact the adverse water quality may have on users Where necessary the medical officer of health or public health inspector must take appropriate action to protect public health this may include taking steps that are not discussed in this document This document is intended to provide guidance for reporting incidents that require advisory notices to be issued to drinking water system users The guidance provided in this document is not and should not be taken as a substitute for the professional judgment of medical officers of health public health inspectors and other subject matter experts The Ministry of Health and Long Term Care recognizes that local boards of health will record other information in the course of the performanc2. This question will be used by the system to verify the user s identity in case he or she forgets his or her password A standard security question is used Security Answer This is the answer to the question above When you have finished filling out the form click on the Create User button You will then be brought to a screen where you can choose a role Home gt Login gt Create Accounts Home CERTA EM EE EME Select a role v Login sass your role Administrator gt Create Accounts QUES Algoma Public Health b Change Password Brant County Health Unit b Account List Chatham Kent Public Health Services v Adverse Results and Observation Management b DWAdvisory Tool caa b User Guide gt Forms Drinking Water Resources and Supporting Documents b Federal Documents v Provincial Documents gt Ministry of Health and Long term Care Documents gt Ministry of the Environment Documents Home Contactus Help Back to Top Ministry of Health and Long Term Care Drinking Water Advisory Reporting System You would either create an administrator role a person who would be at the Ministry of Health and Long Term Care or a user role at a particular board of health office After making the selection click on the Finish button Drinking Water Advisory Reporting System User Manual Pg 43 of 54 Chapter 8 Administrative Functions 8 2 Account List To review existing accounts from the home page click on th
3. American Datum 1983 NAD83 GPS Longitude The GPS coordinates in decimal degrees used to specify the position of the point of reference for this drinking water source i e at the actual well head or at the intake pipe location Drinking Water Advisory Reporting System User Manual Pg 51 of 54 Chapter 10 Glossary The required coordinates are latitude north south and longitude east west 430 3645 ON and 760 4256 OW Note The GPS coordinates must be provided using the North American Datum 1983 NAD83 HPPA Health Protection and Promotion Act 1990 medical officer of health with respect to a drinking water system means the medical officer of health for the health unit in which the system is located MOHLTC Ministry of Health and Long Term Care notify medical officer of health means that the owner or operating authority of the drinking water system must immediately notify the medical officer of health after an adverse result is obtained by speaking with a person at the office of the medical officer of health or if the office is closed by speaking with a person at the on call system of the health unit as prescribed by Schedule 16 of O Reg 170 03 notify users Requirement for the owner or operating authority of the drinking water system to immediately notify all users that there is an adverse event associated with the system It p to use an alternate sour
4. Issuing a Record Field Description Notice Number This number will be generated by DWARS and assigned to the record after you have saved the entries from the previous screen System Name This will be filled in automatically by DWARS in the future when you enter the system name in Drinking Water System Name and then save your work Regulation The Regulation the drinking water system DWS falls under Type of system What kind of DWS the advisory notice was issued for Other type If the type of DWS is not included in the drop down menu for the above field the person creating or recording the notice may include it here Source of water supply Where does the water supply to the DWS come from Surface water name If the water supply comes from a surface source enter the name of the source here Shaggy Bear Lake Eels Creek GPS coordinates of intake pipe or well Capture the global positioning DWS GPS north and west coordinates for the location of the intake pipe or the well in decimal degrees Enter the north Latitude coordinates first followed by the west coordinates i e Latitude 38 898648 Longitude 77 037692 Note Enter a minus sign before the longitude or you will get an error message Drinking Water System The name of the DWS Grassy Hill Water System Name Drinking Water System The number assigned to the DWS by DWIS under O Reg 170 03 or Number RCAT
5. and the UAT sand box version can be accessed at https dwauat moh gov on ca When to Use the DWARS Under the Drinking Water Protocol OPHS 2008 a local BOH is required to report any incident where an advisory notice has been issued to reduce the risk of adverse health outcomes to users of that drinking water system All advisories must be recorded in the DWARS within two business days to ensure current information is available about all active and rescinded advisory notices The Response to Adverse Drinking Water Quality Incidents Guidance Document 2009 is intended for use with the DWARS to capture all relevant information when advisory notices are issued to users It should be noted that local BOH will also maintain other documentation of such incidents and investigations not required in the DWARS To ensure consistent data gathering among all local BOH the following guidelines should be applied to record incidents into the DWARS Reporting for Municipal Drinking Water Systems It is important that accurate consistent information is available for all drinking water systems governed under O Reg 170 03 particularly for municipal residential drinking water systems Advisory notices may be issued for various reasons and could apply to all users of a system or to a very small portion of a system The advisory notices reported on DWARS by local BOH staff should represent only significant community wide incidents that may have public heal
6. brown bar at the top and bottom of the screen The uppermost section of the screen below the System Name is partially filled in with some information from the Event Action Issue screen These are mandatory fields which you cannot edit Drinking Water Advisory Reporting System User Manual Pg 34 of 54 Chapter 6 Rescinding Resolving Records Basically the Event Action Resolve screen is divided into three sections The uppermost section provides important information from the Event Action Issue page about the advisory notice The middle section of the screen provides information about the re sampling history of the DWS The bottom section of the screen provides information about any Other Corrective Actions Taken by the operator or that were given by the PHI to the operator Section 1 Event Action Resolve Notice Number 13 02355 System Name Sample Drinking Water System curred 2013 09 0 gt 1 Event Action ate e 20 2 b 2 Drinking Water System Date notice issued to users 2013 05 03 b 3 Community Facility or Municipality Type of advisory notice goil water v Information b 4 Reason for Notice issued by MOH or PHI vr Drinking Water Advisory Notice Cnecire Actions Local board of health office Toronto Public Health Taken gt 6 Media Release Date resolved and Method of Notification Was the system re sampled Date Resampled E coli T coliform Other Test Name Other Cor
7. the Event Action fields In this case it reads Event Action Issue This is because you are creating a new record in response to a notice that has been issued for an adverse event Drinking Water Advisory Reporting System User Manual Pg 24 of 54 Chapter 5 Creating Issuing a Record Field Date event occurred Date notice issued to users Type of notice Notice Issued By Description The date the event you are recording occurred The date the notice about this event was issued to the owners or operators of the DWS The kind of advisory notice that is being issued The person who issued this advisory notice board of health staff PHI or MOH or employee of DWS owner or operator The name of your board of health office this field will be filled in automatically Local board of health Office When you have completed the fields click on the Insert button If you return to this page after clicking on the Insert button it will be replaced by a Save button Clicking on the Cancel button will cancel the notice 5 2 Drinking Water System After clicking on the Insert button the Drinking Water System Section 2 screen will appear The name of the screen is included in the red bar at the top of the fields and at the bottom of the fields Home gt Report Sections gt 2 Drinking Water System Section 2 Drinking Water System Canned Reports D Report List D New Report v Report Section
8. the operator or primary contact for the water DWS Maximum Population Served The maximum population that is served by the DWS Drinking Water Advisory Reporting System User Manual Pg 26 of 54 Chapter 5 Creating Issuing a Record 5 3 Community Facility or Municipality Information After clicking on the Next button the Community Facility or Municipality Information Section 3 screen will appear Home gt Report Sections gt 3 Community Facility or Municipality Information The name of the screen is included iv Home ection 3 Community Facility Or Municipality Information In the brown bar at the top of the Search fields and at the bottom of the gt Canned Reports Notice Number 13 02355 D Report List System Name Sample Drinking Water System fi e Id S b New Report vReport Sections Flinstitutional D 1 Event Action 5 D 2 Drinking Water System A r Establishment gt 3 Community Facility or Municipality Information gt 4 Reason for Drinking Water Advisory Notice Campgrounds D 5 Corrective Action Taken Residential gt 6 Media Release and Method of Notification Fimesort First Nation Cother Notice Number 13 02355 System Name Sample Drinking Water institutional F Food Establishment W Campgrounds lt Select one gt Residential Select one gt z Recreational Camp JResort First Nation Trailer Park 7 2 Youth Camp Flother Other specif
9. 08 05 5 Boil wate dfdf 8 05 gt 3 Community Facility or Municipality Information De Love dfwef ES 4 7 b 4 Reason for Drinking Water Advisory Notice 13 02343 2 Boil water fsdfsdf 13 08 06 b 5 Corrective Action Taken 13 02342 A Do not drink 13 08 06 gt 6 Media Release and Method of Notification 13 02340 Boil water 13 02 27 You can return to the first menu by clicking on the Home Page tab or the Home link in the bottom navigation Drinking Water Advisory Reporting System User Manual Pg 17 of 54 Chapter 3 Log in and Navigation 3 4 Changing Your Password To change your password 1 Click on Change Password in the first menu You will be taken to a screen where you can change your password HOME PAGE Logout Help D gt s m Ministry of Health Drinking Water Advisory Reporting System D gt Ontario Samia z ry Reporting Syste Care 2 02 Home gt Login gt Change Password 7 Home 7 Login Password gt Change Password Adverse Results and Observation Management gt DWAdvisory Tool Confirm New Password b User Guide Drinking Water Resources and Supporting Documents b Federal Documents Y Provincial Documents gt Ministry of Health and Long term Care Documents b Ministry of the Environment Documents New Password Ministry of Health and Long Term Ca ory Reporting System Enter your old password in the Password field Enter your new password in the New Password field Rememb
10. 9 Producing Reports from Records After selecting the specific report you want to produce you can print or export the file 9 Main Report Drinking Water Advisory System Frequency Number and Distribution of Active Notices by Regulation amp Type of Event 1 4 2013 To 9 2 2013 Type of Advisory Notice os Total Boil Do Not Do Not Use rd Water Drink omis st RE Reg 170 03 HPPA Other 5 1 ou ER es Other Non specific me el e LE Drinking Water Advisory Reporting System User Manual Pg 49 of 54 Glossary 10 Chapter 10 Glossary Glossary 10 0 DWARS Glossary The glossary provides definitions for acronyms and other terminology used throughout the DWARS and this user manual TERM DESCRIPTION Advisory Notification of a condition that poses a potential risk to the health of users of a DWS designated facilities Means a children and youth care facility a children s camp a delivery agent care facility a health care facility a school or private school a social care facility or a university a college of applied arts and technology or an institution with authority to grant degrees O Reg 170 03 s 1 1 drinking water advisory A drinking water advisory informs and educates the public on what precautions to take prior to using water for drinking and other purposes until the safety of the drinking water supply is confirmed or reinstated Unli
11. Pg 28 of 54 order Once you have selected the check box you will be able to choose the type of radiological reason from a drop down list Chapter 5 Creating Issuing a Record Field Description Microbiological Select this if there are microbiological reasons for the advisory or order Once you have selected the check box you will be able to choose the type of microbiological reason from a drop down list Physical Select this if there are physical reasons for the advisory or order Once you have selected the check box you will be able to choose the type of physical reason from a drop down list Other Test If the test preformed was not a microbiological physical chemical or radiological test enter the test name Chemical Select this if there are chemical reasons for the advisory or order Once you have selected the check box you will be able to choose the type of radiological reason from a drop down list Radiological Select this if there are radiological reasons for the advisory or Water related Incident or Outbreak If there are any water related outbreaks or incidents that are connected with this advisory or order select this check box Are 2 or more cases affected Click this box if there are two or more cases associated with this notice If above yes is checked what is the outbreak case number If there is an outbreak case number i e iPHIS outbreak number associated with the order o
12. Producing Reports from Records 9 0 Producing Pre Designed Reports To produce a pre designed report select Canned Reports and choose the specific report you want to produce by entering the specifics as prompted by the system Select the name of your board of health if it was not automatically chosen You will only be able to produce pre designed reports for your board of health Home gt Canned Reports Home anned Reports b Search Grand Health Unit Issue Date From 2013 01 01 Em b New Report Y Report Sections b 1 Event Action gt 2 Drinking Water System Issue Date to 2013 09 02 ral b 3 Community Facility or Municipality Information gt 4 Reason for Drinking Water Advisory Notice ESS Pier ee nn gt 5 Corrective Action Taken 1 Frequency Number and Distribution of Notices by Regulations amp Drinking Water System DWS gt 6 Media Release and Method of Notification 3 Fragucnay Rule andl Distribution of Active Notices by Regulation amp Type of Event 3 Frequency Number and Distribution of Notices by Drinking Water System Regulation amp Type of Facility 4 Frequency Number and Distribution of Notices by Type of Drinking Water System amp Reason for Advisory 5 Frequency Number and Distribution of Notices by Regulation amp Calendar Year 6 Types of Drinking Water Systems with Reasons for Notice anned Reports Drinking Water Advisory Reporting System User Manual Pg 48 of 54 Chapter
13. The Media Release and Method of ares Notification page is used to record C Door to door i how and when notification to the C Door hangers C Electronic Mail public and or other public health C Newspaper bodies or stakeholders took place O Postings C Telephone Automatic Dialing C Telephone Reverse 911 C Television Radio Cl Other Notification of Official Agencies Issued Date MOHLTC notified 2000 02 15 Date MOE District Office 2000 02 15 5 gs notified Date Health Canada FNIHB notified ee RE Other Agencies lt Select one gt Date Other Agencies Notified Health Unit Contact first name __ Health Unit Contact last name Health Unit Contact Telephone number Health Unit Contact Cell number Section 6 Media Release And Method Of Notification Drinking Water Advisory Reporting System User Manual Pg 31 of 54 Chapter 5 Creating Issuing a Record Field Description Media release issued Use this drop down to indicate whether a media release related to the adverse notice has been issued Future versions of this application will allow the media release to be uploaded and attached directly to the report Direct Mail Select this check box if a notice was sent out by direct mail Door to door Select this check box if people were notified by door to door action Door hangers Select this check box if the notice was distributed via door hang
14. advisory notice in response to an adverse test result or observation Regulatory Oversight In Ontario the Ministry of the Environment MOE has primary oversight for drinking water quality and testing standards under the Safe Drinking Water Act 2002 SDWA and several regulations pursuant to this statute The Ministry of Health and Long Term Care MOHLTC has regulatory oversight for small drinking water systems under the Health Protection and Promotion Act HPPA O Reg 318 08 Small Drinking Water Systems Transitional and O Reg 319 08 Small Drinking Water Systems These statutes and regulations set out the requirements and responsibilities of owners operators and operating authorities of drinking water systems to protect the users from consuming water that is unsafe to drink Under the HPPA the medical officers of health MOH and public health inspectors PHI have statutory powers that can be used to protect community health Owners operators and operating authorities of drinking water systems are legally required to notify the local MOH of adverse test results and observations and follow any advice or direction provided by the MOH or the PHI Under the Safe Drinking Water Act SDWA O Reg 170 03 Drinking Water Systems regulates drinking water systems that serve designated facilities municipal and non municipal year round residential water systems O Reg 169 03 Ontario Drinking Water Quality Standards provides tes
15. alth staff are to refer to the most current version of the Response to Adverse Drinking Water Quality Incidents Guidance Document 2009 for information on the appropriate response Categories of Drinking Water Advisory Notices Under this guidance document there are four specific categories of notices in the reporting structure 1 Boil Water Advisory An advisory notice that is issued to notify users that boiling is required to render the water safe to use e g unacceptable microbiological levels of E coli or total coliform 2 Do Not Drink Advisory An advisory notice that is issued to users when action s other than boiling the water is required to protect users e g exceedences of lead or nitrates This may require some type of filtration and or chemical or non chemical treatment i e reverse osmosis or ion exchange 3 Do Not Use Advisory An advisory notice that is issued to users when boiling or treatment will not render the drinking water supply safer for users e g trichloroethylene At such time the operator or operating authority may notify users of alternate source of water or provide an alternate source for users of the affected system 4 Health Information Advisory new An advisory notice that is issued to inform specific community users of an exceedence such as fluoride and sodium and the recommended measures to be taken to reduce exposure and mitigate the risk to human health i e local BOH staff may notif
16. cceptable action taken meets regulation no additional requirements given b A ang Water F Notify users of proposed corrective measures gt Community V Provide additional FAC readings Facility or Municipality Provide bactericidal treatment Information RER b 4 Reason for E Raise chlorine level and flush Drinking Water E Resample in addition to regulated samples Advisory Notice m es A gt 5 Cor f Repair or replace failing equipment Action Taken E Shock chlorinate and flush b i y and V Municipal or regional emergency response plan activated rai El No data available E Other specify ection 5 Corrective Action Taken Field Description Operator response acceptable action taken meets regulation no additional requirements given The response the operator has taken means no additional corrective action needs to be considered Notify users of proposed corrective measures Select this if users of the system are notified of what corrective measure will be taken to resolve the incident Provide additional FAC readings Select this if additional free available chlorine readings are required using Diethyl p phenylendiamine DPD test kit Provide bactericidal treatment Select this if bactericidal treatment is to be used Raise chlorine level and flush Select this if the chlorinate level is to be raised and the system flushed Resample in addition to regulated samples Selec
17. ce of drinking water or to bring water to a rapid rolling boil for at least one minute before use as prescribed by Schedule 18 of O Reg 170 03 operator or operating authority of a drinking water system This is an abbreviation for an accredited operating authority see accredited operating authority for a description of a drinking water system The person or entity that is given responsibility by the owner for the operation management maintenance or alteration of the system The Ontario Clean Water Agency is an example of an accredited operating authority Regulation The Regulation governing the drinking water system This field is mandatory O Reg 169 03 Ontario Drinking Water Quality Standards O Reg 170 03 Drinking Water Systems O Reg 318 08 Transitional Small Drinking Water Systems Transitional regulation provided for SDWS previously under the oversight of the Ministry of the Environment O Reg 319 08 Small Drinking Water Systems Regulation governing SDWS having oversight by the Ministry of Health and Long Term Care All new small drinking water systems will fall under this regulation All 318 SDWS will have their oversight regulation changed during their initial risk categorization resample and test a microbiological parameter means that at least 3 water samples for the parameter that caused the adverse water quality must be collected and tested The first sample mu
18. check box you will be able to choose the type of residence associated from a drop down list Resort Select this if there is resort on the DWS Once you have selected the check box you will be able to choose the type of resort associated from a drop down list First Nation Select this if there are First Nation communities using the DWS Other If any of the drop down items in the above list do not contain the entry you Drinking Water Advisory Reporting System User Manual Pg 27 of 54 Chapter 5 Creating Issuing a Record Field Description need it may be entered here Approximate number of facilities or homes affected The number of facilities or homes that have been affected by this advisory notice MOHLTC would like to know if there are more than 50 homes affected Approximate number of users affected Approximate number of users that are affected by this advisory notice MOHLTC would like to know if there are more than 100 residents affected Are there existing notices on this DWS If there are existing notices on this drinking water system check the Yes box If yes provide date when last notice was issued yyyy mm dd If you checked Yes on the last field enter the issue date of the last notice State reason for previous notice and any actions taken or enter Notice if known Give explanation that describes the details of the advers
19. ck on Select beside the user s name in the Account List The account details will be returned below the Account List User Name testadmin Role Name Administrator Email aa dmi ca Is Locked Out New Password onfirm Password Drinking Water Advisory Reporting System User Manual Pg 44 of 54 Chapter 8 Administrative Functions 8 4 Locking and Unlocking an Account To lock or unlock an account access the account details Click on the check box for Is Locked Out A check mark in the box means the account is locked out and the account user cannot access the tool No check mark in the box means that the tool is available to the account user A check box in the Locked column indicates that user s account has been locked and they are unable to access to tool Role Administrator Administrator Selectdanielle reimerAdministrator Selectcleavess 12345678910 Administrator Administrator Administrator Administrator Administrator ked Email Last Login O Jun 15 2011 T 12 2013 P 25 2013 Jul 03 2013 un 07 2006 Sep 23 2013 Apr 21 2011 un 15 2011 Algoma Public Health Field Description User Name The user name for the account Role Name The role for the account either an administrator Ministry of Health and Long Term Care staff member or a board of health staff E mail The e mail address of the user of the account Is Locked Out A check i
20. ck to Top Brings you to the top of the current screen Drinking Water Advisory Reporting System User Manual Pg 14 of 54 Logging into and Navigating the Drinking Water Advisory Reporting System Chapter 3 Log in and Navigation Logging into and Navigating the Drinking Water Advisory Reporting System 3 0 Logging into and Navigating the Drinking Water Advisory Reporting System 3 1 Logging In 1 Go to https dwa moh gov on ca for the production site PROD or live or https dwauat moh gov on ca for the user acceptance testing site UAT or sandbox 3 Drinking Water Advisory Reporting System Login Microsoft Internet Explorer File Edit View Favorites Tools Help Q x 2 Back d Stop Refresh Home Address 4 https dwauat moh gov on ca Login aspx RetumUrl 2fDefault aspx te gt NN ER ey ee ee b Ontario Sais Drinking Water Advisory Reporting System Ci Ver 2 0 000 User Name T 2 Enter your user name in the User Name field 3 Enter your password in the Password field A password must be at least seven characters long and contain one non alphanumeric character e g J37 amp 92p 4 Click on the Log In button 3 2 Logging Out To log out of the DWARS click Logout in the top right hand corner of the page Note The DWARS will automatically log out after a period of inactivity To access the application you must log back in Drinking Water Advisory Rep
21. de and the DWARS the terms Resolve and Rescind are used interchangeably as are Canned Reports and Pre Designed Reports Introduction to the DWARS The DWARS is a web based application intended to be used by boards of health to record track and upload to the MOHLTC drinking water advisory notices issued by operators or operating authorities or by BOH staff to operators or operating authorities The categories of advisory notices are e Boil Water Advisory e Do Not Drink Advisory e Do Not Use Advisory e Health Information Advisory The MOHLTC will use the DWARS to track and produce reports on the above advisory notices The DWARS is accessible from any computer with an internet connection and Internet Explorer installed Drinking Water Advisory Reporting System User Manual Pg 11 of 54 Chapter 2 Getting Started 2 5 2 6 Document Organization The document is divided into the following chapters Chapter 1 Standard Operating Procedures e Describes the purpose for the DWARS and provides basic information about the appropriate use of the DWARS Chapter 2 Getting Started Introduction to the DWARS e Describes how to use calendars fields and icons in the DWARS and introduces you to the basic concepts and functions within the application To use the DWARS successfully it is important to be familiar with the terms and concepts described in this chapter Chapter 3 Logging into and Navigating
22. e notified Environment district office was notified of the issue of the advisory and date the advisory was rescinded Date Health Canada FNIHB notified Use the calendar fields to enter the date Health Canada s First Nations and Inuit Health Branch was notified of the issue of the advisory notice and date the advisory notice was rescinded Other Agencies If there are other agencies that should be made aware of this advisory notice select from the drop down list Date Other Agencies notified Enter the date the other agencies were notified Health Unit contact first name Enter the first name of the primary health unit contact Health Unit contact last name Enter the last name of the primary health unit contact Health Unit contact telephone number Enter the phone number of the primary health unit contact Health Unit contact cell number Enter the cell phone number of the primary health unit contact Drinking Water Advisory Reporting System User Manual Pg 32 of 54 Rescinding Resolving Records Chapter 6 Rescinding Resolving Records Rescinding Resolving Records 6 0 Rescinding Resolving Records 6 1 Mark a Record Rescinded To rescind a record go to the Report List and click on the Notice Number of the record you want to rescind This will bring you to the Event Action Issue screen Once there click on the Resolve button You should now be in the Event Act
23. e Account List This will provide you with a list of all accounts in the DWARS Home gt Login gt Account List v Home User Role Locked Email Last Login Y Login Selecttestadmin Administrator fun 15 2011 gt Create Accounts Selectjosephh Administrator PT 12 2013 D Change Password b Account List v Adverse Results and Observation Management Selectdanielle_reimerAdministrator ul 03 2013 Selectdarlene_nunes Administrator P 25 2013 b DWAdvisory Tool Selectlil Administrator un 07 2006 gt User Guide Selectksudhues lAdministrator P 23 2013 gt Forms Y Drinking Water Resources and Supporting Documents gt Federal Documents SelectHarold Administrator fun 15 2011 Selectnelderm Administrator pr 21 2011 Provincial Documents Selectadmin Administrator p 16 2013 b Ministry of Health and Long term Care Documents Selectcleavess Algoma Public Health y 05 2014 b Ministry of the Environment Documents EE 12345678910 You can sort the columns by clicking on the User Role Locked Email and Last Login headings To view the Account Details click on the Select link in the appropriate row Each screen will only display 10 accounts at a time So in the example above only accounts 1 10 are shown To see accounts 11 20 you would need to click on one of the numbers in the list at the bottom of the screen in the example above there are 10 screens of accounts 8 3 Account Details To view the details for a user s account cli
24. e event 5 4 When you have completed this screen click on the Next button Reason for Drinking Water Advisory Notice After clicking on the Next button the Reason for Drinking Water Advisory Notice Section 4 screen will appear You can edit the system name on Section 2 Drinking Water System page The title of the page is in the brown bar at the top and bottom of the page Home gt Report Sections gt 4 Reason for Drinking Water Advisory Notice Home ection 4 Reason for Drinking Water Advisory Notice Pb Search gt Canned Reports b Report List b New Report Report Sections b 1 Event Action b 2 Drinking Water System gt 3 Community Facility or Municipality Information gt 4 Reason for Drinking Water Advisory Notice E Radiological b 5 Corrective Action Taken i b 6 Media Release and Method of Notification Clother 13 02355 Sample Drinking Water System Notice Number System Name Microbiological physical F Chemical Petroleum Water related incident or outbreak outbreak F Two or more people affected If this is an outbreak what is the outbreak case number Wlincident Comments Spill into cistern from over turned truck Laboratory Sample test results Was the system sampled Yes No Date samples were taken Results e g CFU or mg L Results e g CFU or mg L pa ection 4 Reason for Drinking Water Advisory Notice Drinking Water Advisory Reporting System User Manual
25. e of their duties this document is solely intended to set out provincial guidance and recommendations for the recording of core data for issuing and rescinding drinking water advisories Drinking Water Advisory Reporting System User Manual i Table of Contents Chapter 1 Standard Operating Procedures for Using the Drinking Water Advisory Reporting System 5 Chapter 2 Getting Started Introduction to the Drinking Water Advisory Reporting System 11 Chapter 3 Logging into and Navigating the Drinking Water Advisory Reporting System 16 Chapter 4 Report List Printing Deleting and Recovering Records 20 Chapter 5 Creating Issuing a Record 24 Chapter 6 Rescinding Resolving Records 34 Chapter 7 Searching for and Editing Records 38 Chapter 8 Administrative Functions 42 Chapter 9 Producing Reports from Records 48 Chapter 10 Glossary 51 Drinking Water Advisory Reporting System User Manual Pg iii of 54 Standard Operating Procedures Drinking Water Advisory Reporting System Chapter 1 Standard Operating Procedures Standard Operating Procedures for Using the Drinking Water Advisory Reporting System 1 0 Response to Adverse Drinking Water Quality Incidents Guidance Document The Response to Adverse Drinking Water Quality Incidents Guidance Document 2009 is intended to provide guidance to local boards of health BOH when determining requirements for issuing implementing communicating and ultimately rescinding an
26. er that a password must be at least seven characters long and contain one non alphanumeric character e g J37 amp 92p Enter your password into the Confirm New Password field Click on the Change Password button Drinking Water Advisory Reporting System User Manual Pg 18 of 54 Report List Printing Deleting and Recovering Records Chapter 4 Report List Printing Deleting and Recovering Records Report List Printing Deleting and Recovering Records 4 0 Report List After logging into the DWARS select DWAdvisory Tool You will be taken to the Report List The Report List contains entries for all adverse water quality records you have created Home gt Report List Home A ean Shows location Toronto Public Health Notice Status Event System gt Canned Reports Number Type Name gt Report List 13 02355 Boil water Sample Drinking 13 09 02 gt New Report Water System Report Sections 13 02349 4 Boil water 13 08 06 gt 1 Event Action 13 02348 Boil water 13 08 06 gt 2 Drinking Water System 13 02344 Boil water 13 07 08 Boil wat 08 06 b 3 Community Facility or Municipality Information rennes bts re 08 06 Resolved Print Date Issue Date Report b 4 Reason for Drinking Water Advisory Notice 13 02340 Boil water 13 02 27 D 5 Corrective Action Taken 13 02338 2 Do not use i 10 01 01 D 6 Media Release and Method of Notification 13 02337 Boil water i 13 07 01 13 02336 Boil water gdfg 13 07 01 C
27. ers Electronic Mail Select this check box if the notice was distributed via e mail Newspaper Select this check box if the notice was published in a newspaper Postings Select this check box if a sign was posted at the tap where the users get their water or in a location where users can see that the water from the DWS is not safe to drink Telephone Automatic Dialing Select this check box if people were notified via an automated telephone dialing application Telephone Reverse 911 Select this check box if telephone reverse 911 was used to distribute information about the notice Television Select this check box if the notice was publicized through a television news story Radio Select this check box if the notice was publicized through a radio news story Other specify Select this check box if the notice was publicized through a method not covered in the above check boxes Be sure to fill out the text field describing the distribution method Notification of Official Agencies Use these fields to enter the date other government bodies were notified of the issuance of the advisory notice and the resolved date Date MOHLTC notified The date the record is created is the date that the MOHLTC will receive notification The field will auto populate Users may use the calendar fields to change the date Date MOE District Office Use the calendar fields to enter the date the Ministry of th
28. fields appear Buttons and links in the step by step instructions appear in bold such as Previous or Next Drinking Water Advisory Reporting System User Manual Pg 12 of 54 Chapter 2 Getting Started 2 7 The Drinking Water Advisory Reporting System Interface The following is a description of the DWARS interface Home gt Report Sections gt 3 Community Facility or Municipality Information v Home b Search D Canned Reports gt Report List D New Report Report Sections D 1 Event Action D 2 Drinking Water System D 3 Community Facility or Municipality Information D 4 Reason for Drinking Water Advisory Notice b 5 Corrective Action Taken D 6 Media Release and Method of Notification CHECK BOX Food ection 3 Community Facility Or Municipality Information Notice Number 13 02351 System Name Testing System institutional Banquet Facility tablishment Campgrounds Tourist Camp X Residential Resort Motel _ First Nation Other Approximate no of facilites homes affected Approximate no of users affected Are there existing notices on this DWS If you checked yes above provide date when last notice was issued State reason for previous notice and any actions taken DATE FIELD a Fi BUTTON gt Previous Interface Description Field Input fields used to enter data Menu The menu contains items with which you have privileges to work C
29. g Water Advisory Reporting System User Manual Pg 38 of 54 Chapter 7 Searching for and Editing Records Field Description Health unit Select the name of your board of health if it was not automatically chosen You will only be able to search every record for your board of health Status Choose whether the record is issued or rescinded Event Type Choose what kind of event it is you are looking for Boil water Do not drink Do not use Health information System Name The name of the system you can enter only a part of the name of the system if desired For example entering in Ontario will return results of Ontariotown Ontarioville or Ontarioplace Similarly you can enter ville to obtain Ontarioville Entering the full name of the system you are searching for will cut down the number of results that are returned This field is not case sensitive so you do not need to match capitalization in the name of the system you are searching for Issue Date From Use this field in conjunction with the next field to create a range of dates from which the tool will return issued record results for Issue Date To Use this field in conjunction with the previous field to create a range of dates from which the tool will return issued record results for Resolve Date From Use this field in conjunction with the next field to create a range of dates from which the tool will return rescinded record
30. g supplied Source type The intake water source type This field is mandatory Drinking water system number The unique number that identifies the drinking water system Note You must enter either an MOE DWIS number or an MOHLTC Small Drinking Water Systems RCAT number in this field URL Uniform resource locator The global address of documents and other sources on the World Wide Web Drinking Water Advisory Reporting System User Manual Pg 53 of 54 OHJUO 10 FUI UINO 6007 IP A UOW XXXXXXX NBPI Ontario Sa N i
31. ger and e 12 consecutive months or longer Additional information required by the MOHLTC will include Current status of condition resulting in the advisory notice being issued e Stakeholder and compliance involvement municipality MOE etc e Options for resolution including a remediation process and timing e Other information relevant to the resolution of the incident It is anticipated that local BOH staff will maintain ongoing communications with the drinking water system owner operator or operating authority to remain informed about the status of the incident and ongoing actions for resolution Drinking Water Advisory Reporting System User Manual Pg 9 of 54 Getting Started Introduction to the Drinking Water Advisory Reporting System Chapter 2 Getting Started Getting Started Introduction to the Drinking Water Advisory Reporting System 2 0 2 1 2 2 2 3 2 4 How to Use this Document Before using the DWARS review this section introducing the DWARS and describing its background and purpose Intended Audience The DWARS is intended for board of health BOH staff and Ministry of Health and Long Term Care MOHLTC users This guide describes the concepts and procedures for using the DWARS Note The user guide is created in second person narrative You refers to the person performing the task As part of your role you have been given access to certain menus in the DWARS Note In the user gui
32. he Next or Previous buttons at the bottom of the pages or by using the left navigation menu and jumping to the section you wish to make changes in Be sure to save your changes by clicking on the Next or Save buttons at the bottom of each screen Drinking Water Advisory Reporting System User Manual Pg 40 of 54 Administrative Functions Chapter 8 Administrative Functions Administrative Functions 8 0 Administrator Functions Note This chapter is for ministry use only Administrators can use the DWARS to perform all the same functions as a normal user and have access to additional administrative tools 8 1 Creating Accounts To create an account log into the DWARS and select Create Accounts from the left menu gt Ontario Ministry of Health Drinking Water Advisory Care Drinking Water Advisory Reporting System v Login gt Change Password gt Account List v Adverse Results and Observation Management gt DWAdvisory Tool gt User Guide gt Forms Y Drinking Water Resources and Supporting Documents b Federal Documents Provincial Documents gt Ministry of Health and Long term Care Documents gt Ministry of the Environment Documents Home Contact us Help Back to Top Ministry of Health and Long Term Care Drinking Water Advisory Reporting System Fill out the Create Account form Home gt Login gt Create Accounts Home ign Up for Your New Account Sign Up for Your New Account L
33. heck Box When clicked adds or removes a check mark sometimes used in conjunction with fields Date Field Input fields used to enter dates Buttons When selected causes the application to perform a specific function 2 8 Calendar Dates and Fields gt 2010 11 08 E lt November 2010 Sun Mon Tue Wed Thu Fri Sat TE eee ae eee 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 1 2 3 6 7 8 9 10 2009 You can use the calendar icon to select the date When you do the calendar tool will appear The current date is in red You can select different dates by clicking on them To change months use the navigation arrows on either side of the month title You can also enter the date manually in the date fields in a Month DD YYYY format January 30 2009 or a Mon DD YYYY format Jan 30 Drinking Water Advisory Reporting System User Manual Pg 13 of 54 Chapter 2 Getting Started 29 Tabs After selecting DWAdvisory Tool from the home page you can use the tabs in the upper left of the application to move between the Home Page Report List and the Report Search HOME PAGE LIST SEARCH ey TAB pr Ontario Home gt Report List Home D Search b Canned Reports b Report List gt New Report Report Sections D 1 Event Action Ministry of Health and Long Term b 2 Drinking Water System D 3 Community Facility or Municipality Information D 4 Reason for D
34. incident you want to print ssued or Resolved Toronto Public Health Notice Event System Number SEE Type Name 13 02354 Boil water Marge Water System 13 02352 Boil water gfgd 13 02347 Do not drink gdfg 13 02341 Boil water Little Treasure Leisure Park 08 02142 Do not use city of toronto 44 Restoring Deleted Records Issue Date 13 09 02 13 09 02 13 08 06 13 01 27 08 07 04 Resolved Date 13 09 10 13 09 03 13 08 05 13 08 08 13 07 01 Print Report Resolved Issued Resolved Issued Resolved Issued Resolved Delete Delete Delete Delete Delete Delete To restore a deleted record click on the Deleted radio button at the bottom of the Report List This will provide you with a list of all deleted records Under the Delete column click on Undelete Toronto Public Health Notice Event System Number er Type Name 13 02353 Boil water Marge Water System 13 02351 Boilwater Testing System 13 02350 Do not use dfsdf 13 02346 Boil water dfsd 13 02345 Boil water dfdf Issue Date 13 09 03 13 08 06 13 07 30 13 07 30 13 08 05 Date Resolved Print Report Delete Te M e Undelete Undelete Undelete Drinking Water Advisory Reporting System User Manual Pg 22 of 54 Creating Issuing a Record Chapter 5 Creating Issuing a Record Creating Issuing a Record 5 0 Creating Issuing a Record 5 1 To create a record from the home page click on DWAdvi
35. ion Resolve screen Home gt Report Sections gt 1 Event Action Home ection 1 Event Action Issue b Search gt Canned Reports Notice Number 13 02355 gt Report List System Name Sample Drinking Water System b New Report Report Sections Date event occurred 2013 09 02 b 1 Event Action b 2 Drinking Water System b 3 Community Facility or Municipality Information Date notice issued to users 2013 09 03 b 4 Reason for Drinking Water Advisory Notice b 5 Corrective Action Taken Type of advisory notice Boil water bg b 6 Media Release and Method of Notification yp y Notice issued by MOH or PHI X Local board of health office Toronto Public Health Resolve Save Next ection 1 Event Action Issue Note that the record will be not actually be rescinded until you click on the Save or Resolve buttons at the bottom of the page The page will refresh and you will be able to fill in the fields regarding the rescission of the record Section 1 Event Action Resolve Notice Number 13 02355 System Name Sample Drinking Water System Date event occurred 2013 09 02 Date notice issued to users 2013 09 03 Type of advisory notice Boil water Notice issued by MOH or PHI Local board of health office Toronto Public Health Date resolved Was the system re sampled Yes No Note that the title of the page has changed to Event Action Resolve The title of the page is in the
36. ke a boil water advisory safe drinking water cannot be corrected by boiling the water for one minute or other means of disinfection This condition may arise because a chemical or radiological standard is exceeded or another condition judged to be hazardous cannot be rectified by boiling water drinking water directive or order The medical officer of health directs or orders an owner or accredited operating authority of a drinking water system to carry out a drinking water advisory to the users of the drinking water system The directive or order may also stipulate required corrective actions the provision of additional information and other measures Drinking Water Quality Standards Refers to Ontario Regulation 169 03 Ontario Drinking Water Quality Standards made under the Safe Drinking Water Act Drinking Water Systems Regulation Refers to Ontario Regulation 170 03 made under the Safe Drinking Water Act Escherichia coli E coli Bacterium found in the gut used as an indicator of faecal contamination of water from warm blooded animals and humans GPS Latitude The GPS coordinates in decimal degrees used to specify the position of the point of reference for this drinking water source i e at the actual well head or at the intake pipe location The required coordinates are latitude north south and longitude east west 430 3645 ON and 760 4256 OW Note The GPS coordinates must be provided using the North
37. licking on any of the white column headings such as Notice Number Status Event Type or System Name will allow you to sort your records by their classifications under those columns 42 Deleted Report List Resolved Date 13 09 10 Issued Resolved Issued Resolved Issued Resolved Issued Resolved 13 09 03 13 08 05 13 08 08 shown will be active Delete Delete Delete Delete Delete To access a record click on the notice number in the example above the top two notice numbers are 13 02351 and 13 02350 Under the Print Report column clicking on either Issued or Resolved will open a version of the record formatted for printing Clicking on Delete in the Delete column will remove the selected record from the Report List An entry for the record will be maintained by the system and will be accessible by using the filters at the bottom of the record list By default when you first view the Report List the records Using the radio buttons at the bottom of the Report List you can view all of the records the active records the resolved records or the deleted records You can only select one radio button at time All Active Radio Buttons D Resolved D Deleted Drinking Water Advisory Reporting System User Manual Pg 21 of 54 Chapter 4 Report List Printing Deleting and Recovering Records 43 Printing Records To print a record select the type of activity for the adverse water
38. licking on these gt numbers will allow you to Prt selection view more entries on the Active list Home Contact us Help Back to Top Ministry of Health and Long Term Care Drinking Water Advisory Reporting System Table Heading Description Notice Number The number generated by the DWARS and assigned to the record Status Whether the advisory is active or has been rescinded Event Type The category of the advisory notice any of the four System Name The name of the system affected by the advisory notice Issue Date The date the advisory notice was issued Resolved Date The date the advisory notice was rescinded Print Report Clicking on either Issued or Resolved will allow you to print a hard copy of that record Delete This will allow you to delete the record from the Report List Drinking Water Advisory Reporting System User Manual Pg 20 of 54 Chapter 4 Report List Printing Deleting and Recovering Records 41 Printing Reports Toronto Public Health Notice eee 13 02351 Event Type Boil water Do not use Boil water Boil water The Report List can only show 10 records at a time In the example above records 1 10 are displayed To view records 11 20 you would need to click on the 2 in the blue bar at the bottom of the list The name of your BOH should be above the list In the example below the name of the BOH is Toronto Public Health C
39. n this box indicates that the account is locked and the account user cannot access the system New Password Enter what the end user would like the new password for the account here Confirm Password Confirm the new password by entering it here Drinking Water Advisory Reporting System User Manual Pg 45 of 54 Chapter 8 Administrative Functions 8 5 8 6 Updating Account Details In the Account Details you can modify some of the information that was used to create the account including modifying the e User Name e Role Name e Email Address e Password You can do this by typing in answers in the text fields and then clicking on the Update link at the bottom of the screen If you are changing the Password be sure to leave the Current Password field as is and type the new password into the New Password field then confirm it by typing it in the Confirm Password field User Name testadmin Role Name Administrator Email aa dmi ca Is Locked Out E New Password Confirm Password Deleting an Account If you wish to delete an account click on the Delete link at the bottom of the account details User Name testadmin Role Name Administrator Email aa dmi ca Ts Locked Out New Password Confirm Password Drinking Water Advisory Reporting System User Manual Pg 46 of 54 Producing Reports from Records Chapter 9 Producing Reports from Records
40. ncluded please enter it under the Other selection Be sure to select the check box beside Other No data available No information is currently available about the operator s actions Contact name Enter the name of the primary board of health staff Contact Phone Enter the phone number of the primary board of health staff contact Drinking Water Advisory Reporting System User Manual Pg 36 of 54 Searching for and Editing Records Chapter 7 Searching for and Editing Records Searching for and Editing Records 7 0 Searching for and Editing Records 7 1 Searching for Records Log into the DWARS You will be brought to the Search screen like gt Canned Reports gt Report List b New Report Report Sections b 1 Event Action gt 2 Drinking Water System b 3 Community Facility or Municipality Information b 4 Reason for Drinking Water Advisory Notice b 5 Corrective Action Taken b 6 Media Release and Method of Notification You can click on the Search tab You can also select DWAdvisory Tool gt Search Here you can fill out as much or as little criteria to search by as you Health Unit Toronto Public Health Status ACT v Event Type Boil water System Name Issue Date From 2013 01 01 Issue Date To 2013 09 02 Resolved Date From Resolved Date To Reason lt lt Al gt gt Deleted Active Result List No search results Drinkin
41. ogi Choose your role ogin User Name b Create Accounts Fe b Change Password Password b Account List Confirm Password Y Adverse Results and Observation Management D DWAdvisory Tool gt User Guide Security Question E mail gt Forms Security Answer Y Drinking Water Resources and Supporting Documents b Federal Documents Cancel Y Provincial Documents 3 gt Ministry of Health and Long term Care Documents b Ministry of the Environment Documents Home Contactus Help Back to Top Ministry of Health and Long Term Care Drinking Water Advisory Reporting System Drinking Water Advisory Reporting System User Manual Pg 42 of 54 Chapter 8 Administrative Functions Field Description User Name Create the user name of the user and enter it here The preferred format is last name plus initial of first name e g John Public s username would be publicj Password Create the password of the user and enter it here A password must be at least seven characters long and contain one non alphanumeric character e g or amp Confirm Password Re enter the password of the user here this is to ensure that the password is entered into the system without typing errors E mail Enter the e mail address of the user here Be sure to enter this correctly as it will be used by the system to send the user s password to them should they forget it Security Question Enter the user s security question here
42. orting System User Manual Pg 16 of 54 Chapter 3 Log in and Navigation 3 3 Navigating the Drinking Water Advisory Reporting System The menu of the DWARS changes depending on what functions you are using When you first log in the menu provides choices for Changing your password Accessing the DWAdvisory Tool Accessing a PDF Version of the DWARS user manual Accessing a printable hard copy of the DWARS Issue or Resolve forms Accessing provincial and federal drinking water notice supporting documents Drinking Water Advisory Reporting System Login D Change Password v Adverse Results and Observation Management b DWAdvisory Tool b User Guide gt Forms Drinking Water Resources and Supporting Documents b Federal Documents Y Provincial Documents b Ministry of Health and Long term Care Documents b Ministry of the Environment Documents When you access the DWAdvisory Tool the menu provides choices for Searching for advisory notice records Listing of advisory notice records Creating a new record Navigating record pages Toronto Public Health gt Search Voti Notice gt Canned Reports Number STE gt Report List 13 02351 Boil water Testing System 13 08 06 gt New Report 13 02350 4 Do not use dfsdf 13 08 07 Event System Resolved Print Ty Name PES Date Y Report Sections 13 02349 2 Boil water 13 08 06 D 1 Event Action 13 02348 2 Boil water dfsdf 13 08 06 D 2 Drinking Water System 13 02346 2 Boil water dfsd 13
43. r advisory and it meets the criteria above enter it here Laboratory sample test results If the advisory notice is being issued as a result of an adverse test result this is where you will enter the information Was the system sampled Select Yes or No based on what action led to this advisory notice being issued Date samples were taken vyyy mm dd If the DWS was sampled enter the dates here and the corresponding sample test results Comments Add any additional comments about the incident outbreak or advisory notice Results e g CFU or mg L Enter the test results of the samples taken When you have completed this screen click on the Next button the information will be saved and the DWARS will move to the next screen Drinking Water Advisory Reporting System User Manual Pg 29 of 54 Chapter 5 Creating Issuing a Record 5 5 Corrective Action s Taken The Corrective Action Taken Section 5 screen will appear The title of the page is in the brown bar at the top and bottom of the screen You can edit the system name in Section 2 Drinking Water System page Home gt Report Sections gt 5 Corrective Action Taken Home ection 5 Corrective Action Taken b Search b Canned Reports Notice Number 13 02355 b Report List System Name Sample Drinking Water System b New Report Report Sections Select all that apply b 1 Event Action E Operator response a
44. rective Action Taken Select all that apply El Operator response acceptable action taken meets regulation no additional requirements given F1 Notify users of proposed corrective measures F1 Provide additional FAC readings Provide bactericidal treatment D Raise chlorine level and flush C Resampie in addition to regulated samples C Repair or replace failing equipment Shock chlorate and flush F1 Municipal or regional emergency response plan activated No data available E Other specify Section 2 Event Action Resolve Drinking Water Advisory Reporting System User Manual Pg 35 of 54 Chapter 6 Rescinding Resolving Records Field Description Date Resolved The date the notice was removed from the system This date should be when the operator met the corrective action outlined in Regulations or additional steps issued by the PHI or MOH Local board of health office The name of your public health unit This field should be filled in automatically Was the system re sampled Use these radio buttons to indicate whether the system was re sampled Note that you can enter up to three different sample dates and results associated with those sample dates Date re sampled The date the DWS was re sampled E coli Enter test result for E coli T coliform Enter test result for total coliform Other Test Name If another test was performed enter
45. results for Resolve Date To Use this field in conjunction with the previous field to create a range of dates from which the tool will return rescinded record results for Reason Select the reason why the advisory or order was issued Deleted Select to search from Active or Deleted or both kinds of records Search results will be returned at the bottom of the form This list will behave roughly the same way as the Report List described in Chapter 3 Notice a Status HU ACT Toronto Public Health Toronto Public Health Toronto Public 13 02336 13 02337 ACT 13 02340 ACT Health Toronto Public Health Toronto Public Health Toronto Public Health Toronto Public Health 13 02343 ACT 13 02344 ACT 13 02348 13 02349 Result List Rescind Date Issue Date Event Type Boil water View Delete Boil water Boil water Boil water fsdfsdf Boil water dfwef dfsdf Boil water Boil water You can view the record by clicking on the Notice Number Drinking Water Advisory Reporting System User Manual Pg 39 of 54 Chapter 7 Searching for and Editing Records 7 2 Editing Records To edit a record open the record either by performing a search see section 7 1 or by selecting the Notice Number of the record from the Report List Once you have opened the record you can then begin editing the information You can navigate through the record by clicking on t
46. rinking Water Advisory Notice b 5 Corrective Action Taken D 6 Media Release and Method of Notification 2 10 Navigation Links Ministry of Health and Long Term Care Toronto Public Health Notice Event Number ates Type 13 02351 A Boil water 13 02350 A Do not use 13 02349 A Boil water 13 02348 Boil water 13 02346 A Boil water 13 02345 A Boil water 13 02344 A Boil water 13 02343 A Boil water Welcome ande_tph Logout Help Drinking Water Advisory Reporting System System Name Testing System 13 08 06 dfsdf 13 08 07 13 08 06 13 08 06 13 08 05 13 08 05 13 07 08 13 08 06 13 02342 A Do not drink 13 08 06 13 02340 4 Boil water Report selection AN Active Home Contactus Help Backto 13 02 27 Top Drinking Water Advisory Reporting System Use the links at the bottom of each screen of the application to open or go to Home ection 1 Event Action Issue Insert Cancel Drinking Water Advisory Reporting System Issue Date Ver 2 0 2 Resolved Print Date Report Delete Delete Delete Delete Delete Delete Delete Delete Delete Delete Contactus Help Backto Top lt NAVIGATION LINKS Ministry of Health and Long Term Care Link Description Home Return to the application home page Contact Us Get contact information for the application Help To open this manual in PDF format readable by Adobe Acrobat Reader Ba
47. s D 1 Event Action gt 2 Drinking Water System gt 3 Community Faclity or Municipality Information 4 Reason for Drinking Water Advisory Notice D 5 Corrective Action Taken 6 Media Release and Method of Notification Notice Number 13 0238 System Name ve Regulation HPPA Other Type of system Municipal OWS v Source of water supply Groundwater secure v Select one Surface water name Sample Lake Drinking Water System Name Sample Drinking Water Sy Maximum Population Served Drinking Water System Number 12345678 Address number street name 100 Sample Street City Town Postal Code Operator name first name last name John Doe Telephone number 416 123 4567 Alternate telephone number Cell number Email address john doe sample com GPS North 70000000 GPS West 77 037692 Emergency locator address fire number Name of owner first name last name 1s same as Contact name Section 2 Drinking Water System The Notice Number will be auto filled by the system and will not be editable The System Name at the top of the screen will be blank When you enter the system name in the Drinking Water System Name field on this screen and then save your work it will be filled in automatically by the system here in the future To go back to Event Action page click on the Previous button on the bottom of the page Drinking Water Advisory Reporting System User Manual Pg 25 of 54 Chapter 5 Creating
48. sory Tool gt New Report The record is broken down into six sections 1 Event Action Drinking Water System Community Facility or Municipality Information Reason for Drinking Water Advisory Notice Corrective Actions Taken Media Release and Method of Notification AARON Your position in the record is reflected in the menu in bold If you need to go back to a previous step you can use the buttons at the bottom of the screen or click on the menu item for the section you wish to go back to or jump forward to Before hitting the back button or clicking on any of the menu items be sure to save your work If you do not do this any changes you make will be lost Event Action After selecting Event Action the Event Action Issue Section 1 screen will appear Home gt Report Sections gt 1 Event Action Home ection 1 Event Action Issue D Search gt Canned Reports Date event occurred gt Report List gt New Report Date notice issued to users Report Sections gt 1 Event Action gt 2 Drinking Water System Type of advisory notice lt Select one gt gt 3 Community Facility or Municipality Information Notice issued by lt Select one gt D 4 Reason for Drinking Water Advisory Notice b 5 Corrective Action Taken Local board of health office Toronto Public Health gt 6 Media Release and Method of Notification ection 1 Event Action Issue Note the title of the screen in the brown bar across the top of
49. st be collected from the same location which Drinking Water Advisory Reporting System User Manual Pg 52 of 54 Chapter 10 Glossary caused the adverse water quality result The second and third samples are collected and tested from upstream and downstream locations a significant distance from the location of the adverse water test result where reasonably possible a non microbiological parameter means that a water sample is collected and tested for the same parameter from the same location which caused the adverse water quality result COMBINE rescind a boil water or drinking water advisory means that the medical officer of health may revoke annul a boil water or drinking water advisory when it has been determined that the drinking water from the drinking water system does not present a health or safety risk to users Risk assessment The overall process of using available information to predict how often hazards or specified events may occur likelihood and the magnitude of their consequences adapted from AS NZS 4360 1999 SDWA The Safe Drinking Water Act An act administered by the Ministry of the Environment surface water means water bodies lakes wetlands ponds including dug outs water courses rivers streams water filled drainage ditches infiltration trenches and areas of seasonal wetlands SDWS Small Drinking Water System source The source from where the water is bein
50. t this if the operator must resample in addition to the already mandated samples are required Repair or replace failing equipment Select this if repairing or replacing failing equipment is required Shock chlorinate and flush Select this if the system needs to be shock chlorinated and flushed before it ready to resume service Municipal or regional emergency response plan activated Select if the local or regional municipality has activated the municipal plan as a result of an adverse test result or observation No data available No information is yet available about this event Other specify If the corrective action taken is not included please enter it under the Other selection Be sure to select the check box beside Other Hit the Next button to move to the next page Drinking Water Advisory Reporting System User Manual Pg 30 of 54 Chapter 5 Creating Issuing a Record 5 6 Media Release and Method of Notification The Media Release and Method of Notification Section 6 screen will appear ection 6 Media Release And Method Of Notification You can edit the system name on Notice Number 11 02206 Section 2 Drinking Water system System Name Mephistopheles Spa page The title of the page Is In the User Notification brown bar at the top and bottom of Media release issued lt Select one gt x the screen Method of public notification select all that apply
51. ted to the local MOH according to schedules under O Reg 170 03 i e sodium e _Isolated to individual plumbing systems i e lead testing results within a school or residential building or e Advisory notices issued with no relevance to public health Example Notices to the public by municipality of impending work on water mains On going Notifications It is recognized that some advisory notices may remain in place for many months or years Notices that remain in place for extended periods of time that are intended to protect users from adverse health effects may include o Ongoing presence of a contaminant in a drinking water supply which requires longer term solutions to achieve remediation i e residential community with high levels of nitrates in source water o Poor infrastructure of drinking water system leading to regular reports of adverse incidents which require longer term solution to remediate i e distribution system that requires frequent repairs or replacement or o Notices intended to raise awareness among specific drinking water users e g where there are elevated levels of fluoride or sodium Drinking Water Advisory Reporting System User Manual Pg 8 of 54 Chapter 1 Standard Operating Procedures Where advisory notices remain active for extended periods of time the local BOH shall report additional details about these incidents to the MOHLTC when they exist e Six consecutive months or lon
52. th implications Drinking Water Advisory Reporting System User Manual Pg 7 of 54 Chapter 1 Standard Operating Procedures 1 5 Report incidents into the DWARS where e There is evidence or probability of contamination of the drinking water system and o The contaminant could potentially lead to adverse health consequences and o Anadvisory notice any of the four has been issued to the users e The incident that leads to the advisory notice is likely to last more than 48 hours and affects more than five households a designated facility or a public facility e Loss of appropriate treatment to the drinking water supply has occurred or is suspected which may lead to adverse drinking water conditions with potential adverse health consequences e System breakdowns damages repairs water main breaks low pressure incidents that may have an impact on the quality of water of the larger distribution system or e Evidence of contamination exists based on a risk assessment which presents a risk to human health as determined by the MOH or PHI Do not report incidents that are e Short term and are highly probable to be corrected in less than 48 hours e Routine precautionary notices for maintenance scheduled or emergency repairs e Incidents suspected to be laboratory or sampling errors given other favourable available information about the drinking water system e Chronic elevated levels of substances that are routinely repor
53. the DWARS e Describes how to log into the application and the layout of the tool Chapter 4 Report List Printing Deleting and Recovering Records e Describes how to access a list of records and how to print delete and recover those records Chapter 5 Creating a Record e Describes how to create a record Chapter 6 Rescinding a Record e Describes how to rescind a record Chapter 7 Searching for and Editing Records e Describes how to use the search tool to find records and how to edit records Chapter 8 Administration Functions e Describes how to use the administrative functions to provide management oversight for related functions for users who have been provided access to the DWARS Chapter 9 Producing Reports from Records e Describes how to produce pre designed reports predefined criteria from the records in the DWARS Chapter 10 Glossary e Describes acronyms and terminology used throughout this manual and the DWARS Chapter 11 References e Describes the sources literature web sites etc used to inform the development of this manual for use with the DWARS Chapter 12 Appendices e Describes forms reports and supporting documents available to assist users with the DWARS User Guide Typographical Conventions This document uses the following typographical conventions The greater than sign gt shows menu selection For example on the DWARS left menu click DWAdvisory Tool gt Search The search criteria
54. the name here Other Test Result If another test was performed enter the result here Operator response acceptable action taken meets regulation no additional requirements given The response the operator has taken means no additional corrective action needs to be considered Notify users of proposed corrective measures Select this if users of the system are notified of what corrective measure will be taken to resolve the incident Provide additional FAC readings Select this if additional free available chlorine readings from distilled de ionized water are to be used Provide bactericidal treatment Select this if bactericidal treatment is to be used Raise chlorine level and flush Select this if the chlorinate level is to be raised and the system flushed Resample in addition to regulated samples Select this if the operator must resample in addition to the already mandated samples are required Repair or replace failing equipment Select this if repairing or replacing failing equipment is required Shock chlorinate and flush Select this if the system needs to be shock chlorinated and flushed before it ready to resume service Municipal or regional emergency response plan activated Select if the local or regional municipality has activated the municipal plan as a result of an adverse test result or observation Other specify If the corrective action taken is not i
55. ting standards for drinking water quality which include Microbiological Parameters Schedule 1 Chemical Parameters Schedule 2 and Radionuclide Parameters Schedule 3 e O Reg 170 03 Regulates municipal and non municipal year round residential systems and those systems that serve designated facilities e O Reg 169 03 Regulates drinking water quality testing standards Drinking Water Advisory Reporting System User Manual Pg 5 of 54 Chapter 1 Standard Operating Procedures 1 2 Under the Health Protection and Promotion Act HPPA O Reg 318 08 and O Reg 319 08 regulate small drinking water systems that serve public facilities other than designated facilities including municipal and non municipal seasonal residential water systems e O Reg 318 08 This transitional Regulation establishes the basic operational requirements until a PHI conducts a site specific risk assessment of the system e O Reg 319 08 The legal transfer of oversight of a small drinking water system from O Reg 318 08 to O Reg 319 08 occurs once a directive is issued Once a directive is issued by the PHI the Regulation establishes operational requirements such as water testing frequency treatment requirements etc Under the Ontario Public Health Standards 2008 it is required that local BOH has an MOH or designate available on a 24 7 basis to receive reports and respond to adverse events related to safe drinking water Board of he
56. under O Reg 318 08 and O Reg 319 08 Address number street name The address of the physical location of the DWS Please enter as number and then street name such as 33 Halliburton Avenue City Town Rural Route The city or town or rural route where the DWS is located Postal Code The postal code of the DWS Must be entered with no spaces Emergency locator address fire number If the water supply is located in an area without a specific postal address you may enter the emergency locator number fire number here Name of owner first name last name same as operator The name of the owner of the water supply If this is the same as the operator entered above please select the check box next to same as operator Operator Name or primary contact first name last name The name of the operator or primary contact for the water DWS Please enter as first name last name Bev Smith Telephone number The telephone number of the operator or primary contact for the water DWS Please enter as a 10 digit number 123 456 7890 Alternate telephone number An alternate telephone number of the operator or primary contact for the water DWS Please enter as a 10 digit number 123 456 7890 Cell number The cell number of the operator or primary contact for the water DWS Please enter as a 10 digit number 123 456 7890 Email address The e mail address of
57. y Approximate no of facilites homes affected 0 Approximate no of users affected 0 Are there existing notices on this DWS Oves OM Ifyou checked yes above provide date when last notice was issued State reason for previous notice and any actions taken Previous Save Next Section 3 Community Facility Or Municipality Information The Notice Number and System Name will be auto filled by the system and will not be editable on this page Remember that while the Notice Number is not editable you can edit the System Name on the previous screen Section 2 Drinking Water System After selecting the appropriate check boxes on this page the screen will refresh and you will be able to select items from a corresponding drop down list Field Description Institutional Select this if there is a designated facility on the DWS Once you have selected the check box you will be able to choose the type of designated facility associated from a drop down list Food Establishment Select this if there is food establishment on the DWS Once you have selected the check box you will be able to choose the type of food premise associated from a drop down list Campgrounds Select this if there is a campground on the DWS Once you have selected the check box you will be able to choose the type of campground associated from a drop down list Residential Select this if there are residences on the DWS Once you have selected the
58. y dental or medical offices Drinking Water Advisory Reporting System User Manual Pg 6 of 54 Chapter 1 Standard Operating Procedures 1 4 1 Additional Authority under the HPPA Irrespective of the action taken from the aforementioned categories an MOH or PHI has authority to issue a direction or an order under Section 13 of the HPPA detailing what actions must be taken by the drinking water system operator or operating authority to provide water to users that is safe to drink Drinking Water Advisory Reporting System DWARS The MOHLTC has developed and implemented a web based data management system for local BOH to report information pertaining to the issuance of drinking water advisory notices or orders and details about corrective actions Boards of health must report when an advisory notice is issued to users of a drinking water system and when that advisory notice has been rescinded The online reporting system applies to all drinking water advisory notices issued or rescinded for drinking water systems issued by owners operators and operating authorities or local BOH staff The reporting responsibilities also apply to all Section 13 orders under the HPPA issued to owners operators or operating authorities of drinking water systems with respect to the issuance of advisories to the water users Local BOH can access the real time online reporting system at the following URL https dwa moh gov on ca production version
Download Pdf Manuals
Related Search