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AppXtender Image Capture User Guide 6.5

1. 18 Glossary of AppXtender and AppXtender Image Capture TermS 0000 18 YATITIOLA LIONS aa a ee T a E N huaweeee 19 Appica NONS ieis EEEa ARAETA E A EAR ERS 19 BatCHe aon yeis TEE EE OENE EV ORTAN E NAR N caspase R 19 Batch Storage Locations cccccceeeeeesesesesesesessseesseseusasasusueaeaeaeaeaeeeseeeeaeaes 20 Database E ET E A AE A naeeshvewnsdectuevssuoteencasdostheasedsoenssuades dene 20 Data Source sas s2ccbi ho annaa aaa a a ai a i aea iaa 20 DOCUIMONtS 8 5255 Bove naana A Cav ss Gnd Sou a AE a A a Aa a Ee 20 dexi S nanoia a a a aaa a a a act Pe 21 Key View Viewer enrama na a TEE E Ea 21 PAGCS E T T E E E O A E T 22 Red ctionS iennet aa a a aaa a a a eae La odeowedes 22 How is Content Organized in AppXtender and AppXtender Image CAPtUTE iaei irae AAEE EESAC OEA de E EEEE E EAER 22 How Does AppXtender Image Capture Work with AppXtende cccceseseeeees 23 ApplicationXtender Image Capture on the Network csssssssssssssseeeeeeeeees 24 Ticense Serve a secs soaa o A cvs 6083 05554 4 nad aa aaa a RLR 25 DataSource Select r isaste nenea saaat aS aeae ea cael 805 paes Wa da aaia add 26 ApplicationXtender Application Generator ss sesesesessssssssssssssessssssosesesesesee 26 Move One ints a seh ce cuied in deescersduewselostvewstbatbanseddotwecadedessaceesdesdomtuedeadons 26 How Batches are Stored and Displayed in AppXtender Image Capture 26 Supported Files seccsssstsecsier
2. IntelligentCrop Tl Black crop jo White Crop Cancel Apply Help 4 If necessary modify the Manual Crop settings on the Crop tab The following table describes each setting Table 34 Manual Crop Settings Setting Description Top Crop Pad Removes the specified number of pixels from the top edge of the image The manual crop function starts at the edge of the image and ignores image data Pad adds the specified number of pixels the value in top crop to the top edge of the image Bottom Removes the specified number of pixels from the bottom edge Crop Pad of the image This parameter can help remove unwanted noise from an image or unwanted footer information The bottom pad adds the specified number from the bottom crop value of pixels to the bottom edge of the image Left Crop Pad Removes the specified number of pixels from the left edge of Right Crop Pad the image Left pad adds the specified number of pixels in left crop to the left edge of the image Removes the specified number of pixels from the right edge of the image Right pad adds the specified number from the right crop setting of pixels to the right edge of the image ApplicationXtender Image Capture User s Guide Image Enhancement 179 Image Enhancement 5 In the ScanFix Advanced Settings dialog box click OK 6 In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the def
3. Command Line Options without Arguments Command line options or switches without parameters can also be used to configure your movement The following table lists the command line switches that do not require parameters and describes what each does Table 38 Command Line Switches Without Arguments Option Description D Delete local batches after move L Uses the Local Write Path specified in the Paths Tab of the AppXtender or AppXtender Image Capture Configuration for the Local Scan Directory Displays Move Online Command Line Help Note If you use the L switch and do not have a valid path specified in the Write Paths entry of the AppXtender or AppXtender Image Capture Configuration Paths tab a message appears indicating that zero files have been moved and the move online fails Refer to the following example command line arguments C Program Files XtenderSolutions Content Management MVOnline exe U SYSOP P PW1 T C SCAN INVOICES D In this example the scanned invoices were placed in the directory SCAN INVOICES on the C drive The user name and password used to access AppXtender are SYSOP and PW1 as specified by the U and P switches Addition of the D switch indicates that the scanned invoices are deleted after they are moved online 190 ApplicationXtender Image Capture User s Guide Glossary accessible security Accessible security grants access to the users in the group for only documents with index
4. Various input methods are available for you to create batches AppXtender Image Capture batches are organized in applications for easy retrieval AppXtender Image Capture allows you to add pages to batches after they have been created The following procedure provides an overview of the batch creation methods discussed in this topic To create a batch 1 Bring into AppXtender Image Capture the information that you want to store You have several methods of input from which to choose For more information see Creating New Batches page 70 If you created the batch by scanning the new batch appears in the Batch Display view For instructions on displaying a closed batch see Displaying a Batch page 81 2 If necessary add pages to the new batch For more information see Adding Pages to Batches page 86 ApplicationXtender Image Capture User s Guide 69 Creating Batches Creating New Batches There are several methods for creating batches in ApplicationXtender Image Capture AppXtender Image Capture For more information see the following topics e Deciding Which Batch Creation Method to Use page 70 e Creating a Batch By Scanning page 70 e Creating a Batch by File Selection page 72 e Creating Batches From a Batch Import File page 75 Deciding Which Batch Creation Method to Use AppXtender Image Capture allows you to create batches in many ways The following table is intended to help you decide the best way to bring
5. cccccscssssssssseseseseees 114 ApplicationXtender View Control Properties Text Tab ccccccccsssssscssssssseseseseees 116 Informator Ta Dresens asirese en aee a kae S05 sete 04 O V EE E E ER 117 Image Information Dialog Box Files Tab sssssssssssssssssssssosososssoseeoeseoerereeeeeeeee 118 Memo Dialog BOX s icasisiivivessiiesbeosaiesaeestcdeendcensaldseshatebedanatebed S EENAA SA EENEN 119 Print Dialog BOX aerea T RE E 120 Page With Annotations ss osc sve snare tiiri asvien da auaapien En EEE ENEE EE ON CE 126 Annotation Text Editor Dialog BOX s sssssesesssssssssssssssssssssssososesosesoeoeoeoeeeeeeeeeeeee 128 Annotation Text Editor Dialog Box Advanced OPptions cccccccssssssssssssesssseseseees 129 Color Drop Down BOX 12s siiesbisisecesvasdsaceseeateddateiscedscarinenoqenibeeadgeasaeeadgeasaeseceanaseses 130 Select the Default Annotation Group Dialog BOX sssssssssssssosososososoeseseoeseseeeeeeees 132 Annotation Text Editor Dialog BOX s sssesesesssssssssssssssssssssssssosososesoeoeseoeeeeeeeeeeeee 133 Annotation Text Editor Dialog Box Advanced OPptions ccccccscscsssssssssssssseseseees 134 Ine place Text Editoris eesin r Naes EEE EAEN EAE E N R Sea 135 Example of a Polyline pesii erano E A T RAE 137 Example of a Poly Gori oraire iii tans P aea E E A E EES REESE 139 Rubber Stamp Annotation Button esesesesesssssssssssssssssssssssososesoseseeoeoeoeoeeeeeeeeeee 141 Rubber Stamp Annotati
6. ApplicationXtender Image Capture User s Guide Index buttons toolbar changing size of 53 C cancel changes toolbar button 41 Cascade toolbar button 39 cascading windows 39 95 changing size of toolbar buttons 53 characters smoothing in auto enhance 176 viewing number of for a page 117 clockwise rotating an image 101 color of annotations configuring 128 to 129 150 modifying 146 color toolbar button 41 command line for AppXtender Move Online options 189 options with arguments 189 options without arguments 190 components of AppXtender 23 compression viewing type for a page 117 concepts 18 Configuration toolbar button 39 Configure WS privilege 33 60 configuring annotation colors 128 to 129 150 annotation line width 127 annotations 127 AppXtender AppGen for local scan session 187 AppXtender Image Capture for local scan session 187 AppXtender Image Capture workstation 45 display settings 63 image enhancement settings 156 print settings default 56 scaling 61 scan settings 65 scanner driver 51 scanner properties 47 scanner selection 46 status bar 55 title bar 54 toolbars 52 to 53 view settings 61 zoom 61 copy 199 Index 200 contents of Batch Display view 38 contents of Magnify window 104 Copy toolbar button 38 correcting inverse text in auto enhance 174 counterclockwise rotating an image 101 creating a batch import file 75 annotations 132 batch by fi
7. Default Color for Text Annotations Color is used for all annotations The default fill and line colors of new annotations are configurable Color settings for text annotations are separate from color settings for highlight line or shape annotations You can change the default color settings for text annotations in the Annotation Text Editor dialog box To set the default color of text annotations 1 Create a text annotation For information see Creating a Text Annotation page 133 2 Ensure that the Annotation Selection button on the Annotations toolbar is selected Select the text annotation and right click the selected annotation 3 From the shortcut menu that appears select Properties 4 Click the ellipses button if the in place text editor appears The Annotation Text Editor dialog box appears Figure 60 Annotation Text Editor Dialog Box Annotation Text Editor j xj Annotation Text Sa The invoice date is not correct I Display as icon Advanced gt Created 4 10 2007 11 32 39 AM by sysop sysop Modified Group Cancel Apply 5 Click Advanced The advanced options appear 128 ApplicationXtender Image Capture User s Guide Annotations Figure 61 Annotation Text Editor Dialog Box Advanced Options z Annotation Text E ene The invoice date is not correct Size fiz a I Bold Underline Italic Strike out J Transparent Ae Colors __ I Display a
8. Microsoft Powerpoint for Windows Microsoft Powerpoint for Macintosh AMI Draw Graphics SDW Applix Graphics ApplicationXtender Image Capture User s Guide Creating Batches Format Foreign File Type Computer Graphics Metafile CGM Corel Draw CDR TIFF header Encapsulated PostScript TIFF header Enhanced Metafile EMF FAppXtender Systems TIFF CCITT Graphics Interchange Format JPEG File Interchange Format Lotus Pic PIC Mac PICT raster content MacPaint MAC Microsoft Excel Charts Microsoft Windows Animated Cursor Microsoft Windows Bitmap BMP Microsoft Windows Cursor Icon Graphics Microsoft Windows Metafile WMF PC PaintBrush PCX Portable Network Graphics PNG Sun Raster SGI RGB Tagged Image File Format TIFF Truevision Targa WordPerfect Graphics WPG Embedded Office Viewer File Support If the KeyView setting is enabled and Microsoft Office is installed on the computer AppXtender Image Capture automatically displays supported Microsoft Office 2003 and 2007 documents in a native Office embedded window inside the Batch Display view This capability which is available for Word Excel PowerPoint and Visio Office document formats uses Microsoft Object Linking and Embedding OLE technology Documents are displayed in read only mode Viewing Batches from a Volume If you attempt to open a batch which has been stored to a volume label search drive the Volume Label Search Drives dialog box appears App
9. This feature causes expansion of the current margin if it is smaller than the specified amount to the size specified in the resultant left or top margin parameters ApplicationXtender Image Capture User s Guide 163 Image Enhancement Ignore Holes Check this box to ignore binder holes and other left edge noise when analyzing the margin Leave this feature off unless you have holes or similar noise to avoid This feature applies only to horizontal registration Resultant Left Top Margin This parameter determines how many pixels remain as a left or top margin after processing Setting this value to 0 places text flush with the left or top edge of the image A negative value crops the specified number of pixels from the left or top edge of the text Find Line for Register This is a powerful feature for precise registration on forms especially on forms with edge noise Instead of using what it believes to be the edge of the text AppXtender Image Capture instead positions the text in the image based on the position of a vertical line This line should be significantly larger than any text characters in particular those characters to the left of this line Therefore set this parameter to a value larger than the height of characters but less than the length of this line Setting the value to 0 deactivates this feature Advanced Registration Settings Registration parameters for Horizontal and Vertical Registration are identical The
10. To enable single feed mode e From the Scan menu select Feed and then Single Automatic Enhancement AppXtender Image Capture allows you to automatically enhance pages as they are being scanned If the pages that you are scanning will be processed using optical character recognition OCR in AppXtender this feature can make the OCR more accurate Automatic enhancement applies all settings configured in the ScanFix Configuration dialog box and the ScanFix Advanced settings dialog box Automatic enhancement applies to bi tonal black and white images only To enable or disable automatic enhancement e From the Scan menu select Configuration and then Auto Enhancement The automatic enhancement feature toggles on or off Enhancement Settings When automatic enhancement is enabled all bi tonal images scanned into AppXtender Image Capture are enhanced using the configured enhancement settings The effectiveness of this feature for improving OCR processing of scanned images in AppXtender depends entirely on how you configure image enhancement settings 48 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture To configure image enhancement settings e From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears You may configure the settings to produce the desired results For details on image enhancement settings see Chapter 6 Image Enhanc
11. Viewing Foreign Files with the KeyView Viewer When you view a foreign file using the KeyView Viewer the contents of the file appear in the Batch Display view Figure 48 Foreign File Displayed Using the KeyView Viewer 108 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches When you display foreign files with the KeyView Viewer you can launch the foreign file in its native application For instructions see the following topics e Launching Foreign Files page 109 e Page Information page 117 e Batch View Properties page 110 Viewing Foreign Files as Icons When you do not enable use of the KeyView Viewer with foreign files an icon represents the file in the Batch Display view Figure 49 Foreign File Displayed as an Icon AXDEMO DOCS Batch Statements Page 1 of 1e m fe Microsoft Excel Worksheet Book1 XLS Fri Mar 09 20 46 21 2001 When foreign files are displayed as icons you can access page information or batch view properties from the Batch Display view You can also launch the foreign file in its native application For instructions see the following topics e Launching Foreign Files page 109 e Page Information page 117 e Batch View Properties page 110 Launching Foreign Files You can launch a foreign file to view it in the source application for the foreign file as long as you have the source application installed on the computer However when you launch f
12. al Files Cancel 4 Ifyou want to add a file of a foreign type select All Files from the Files of type list 5 Navigate to and select the file you want to import and click Open The new page appears in the Batch Display view Adding a Page by Dragging a File You can create a page by dragging a file from another program such as Microsoft Outlook Microsoft Exchange or Windows Explorer You can drag any file type into AppXtender Image Capture Your ability to view the resulting page depends on the type of file you have dragged If AppXtender Image Capture supports the file type you drag the content of the file appears in the Batch Display view Unsupported file types or foreign file types are represented in the Batch Display view by an icon unless the AppXtender Web KeyView Component is enabled AppXtender Image Capture ApplicationXtender Image Capture User s Guide 91 Creating Batches stores foreign file types in their native file format For more information see Support for Viewing of Imported Files in AppXtender Image Capture page 83 To add a new page by dragging a file 1 Ensure the appropriate batch is currently displayed For instructions see Displaying a Batch page 81 2 Drag the file from the other program and drop it in the AppXtender Image Capture Batch Display view AppXtender Image Capture adds the page to the currently displayed batch just before the displayed page and displays the new
13. e From the View menu select Rotate Right Using the Magnifier AppXtender Image Capture provides a Magnifier feature that allows you to pinpoint an area of an image to zoom When the Magnifier button is selected the mouse pointer becomes a magnifier and a click of the mouse displays the selected page region in the Magnifier dialog box You can use the Magnifier with image page types ApplicationXtender Image Capture User s Guide 101 Viewing and Managing Batches To use the Magnifier 1 From the View menu select Zoom and then Magnifier The Magnifier dialog box appears and the mouse pointer changes to a magnifying glass Figure 44 Magnifier Dialog Box ir 4 200 A 2 You have the following choices e Click the image in the area you want to magnify A dotted rectangle appears where you clicked and the image within that rectangle is magnified in the Magnifier dialog box e Drag the mouse pointer over the image The mouse pointer changes to include a dotted rectangle As you drag the pointer the image within the dotted rectangle is magnified in the Magnifier dialog box When you release the mouse button the dotted rectangle remains on the image and the image within that rectangle remains magnified in the Magnifier dialog box 3 You can change the zoom percent in the Magnifier dialog box e To increase the magnification slide the arrow to the right e To decrease the magnification slide the arrow to the left T
14. e Select Show from the Annotate menu to remove the check mark from the Show option on the menu Hiding Annotations by Annotation Group If your user or group account is a member of an annotation group you might be able to hide all annotations on a displayed page that have been assigned to that annotation group For example if your user account has been configured with the View Annotations option in an annotation group called ACCOUNTING you can hide all unredacted annotations on a purchase order that have been added to the ACCOUNTING annotation group Note Only users with appropriate annotation group options can hide annotations that have been assigned to annotation groups If you have questions about the annotation group configuration of your AppXtender user account consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide To show or hide annotations by annotation group 1 From the Annotate menu select Show Groups The Show hide Annotation Groups dialog box appears 144 ApplicationXtender Image Capture User s Guide Annotations Figure 74 Show hide Annotation Groups Dialog Box Show hide Annotation Groups x M ANNGROUPI M ANNGROUP2 M ANNGROUP3 Cancel 2 Click the check box next to the name of the annotation group that you want to hide or show 3 When each annotation group that you want to hide has no check
15. e Using Advanced Registration page 161 e Using Advanced Dot Shading Removal page 165 e Using Speck Removal page 168 e Using Advanced Line Removal page 171 e Using Advanced Inverse Text Correction page 174 e Smoothing Characters page 176 e Using Manual Crop page 178 e Resizing an Image page 180 e Using Advanced Sub Image page 182 e Using IntelligentCrop page 185 Introduction to Image Enhancement ApplicationXtender Image Capture provides a licensed image enhancement utility that you can use to enhance bi tonal black and white images automatically as you scan them With the image enhancement utility you can remove lines realign de skew and remove shading on AppXtender Image Capture pages Many of these options de skew and horizontal and vertical registration can be used to make images more readable If the batches that you scan in AppXtender Image Capture will be processed using optical character recognition OCR in ApplicationXtender AppXtender other options line removal and inverse text correction can be used to prepare pages for OCR Note If annotations have been added to the image the processed image appears without the annotations unless they are redactions or non transparent text annotations ApplicationXtender Image Capture User s Guide 155 Image Enhancement Configuring Automatic Enhancement The image enhancement utility provides complete enhancement features for bi tonal black and white i
16. if the in place text editor appears The Annotation Text Editor dialog box appears Figure 78 Annotation Text Editor Dialog Box Annotation Text Editor l x Annotation Text Sa The invoice date is not correct I Display as icon Advanced gt gt Created 4 10 2007 11 32 39 AM by sysop sysop Modified Group Cancel Apply 3 Click Advanced The advanced options appear 150 ApplicationXtender Image Capture User s Guide Annotations Figure 79 Annotation Text Editor Dialog Box Advanced Options Annotation Text Editor x Annotation Text The invoice date is not correct I Display as icon Created 4 10 2007 11 32 39 AM by sysop sysop BE C Modified 4 10 2007 11 36 25 AM by sysop sysop Group Ea m Font Size fi2 x I Bold F Underline Italic Strike out J Transparent i peeh me M E 4 Change the properties of the annotation The following table describes how to change each property in the Annotation Text Editor dialog box Table 28 Changing the Properties of a Text Annotation To Change Display status Font size Font appearance Outline status Text color Fill color Do This Click the Display as icon check box Under Font in the Size text box enter a value Under Font click the check boxes that you want to change Bold Underline Italic and Strike out Under Font click the Transparent check box Under Colors click a new color for
17. Getting Started Topic Summary This section contains instructions and information essential to getting started with ApplicationXtender Image Capture It includes the following topics e Introduction to AppXtender and AppXtender Image Capture Concepts page 18 defines key terms that are used throughout the AppXtender system and this manual Reviewing these concepts before working with AppXtender Image Capture will help you understand the terminology used in the AppXtender Image Capture and AppXtender Document Manager interfaces e How Does AppXtender Image Capture Work with AppXtender page 23 describes the AppXtender modules that are essential for AppXtender Image Capture users or for the AppXtender administrator who configures AppXtender Image Capture workstations Each module serves a specific purpose e How Batches are Stored and Displayed in AppXtender Image Capture page 26 lists and describes the types of files that can be stored and displayed in AppXtender Image Capture e Selecting Data Sources page 30 describes how to specify multiple data sources for display in AppXtender Image Capture or AppXtender Document Manager e Starting ApplicationXtender Image Capture page 33 describes how to start AppXtender Image Capture It includes special instructions for the first time you start AppXtender Image Capture and the first time you start AppXtender Image Capture with a different scanner e AppXtender Image Capture Views page 36 descri
18. field values matching the secured value list See also Document Level Security annotation An annotation is a note or a shape added to a document page typically to focus attention on a particular part of the page Users can use annotations to comment on the contents of a page block areas of the page from view or highlight important information When a user creates an annotation it is associated with the AppXtender document page on which the user created it Annotations are edited and stored separately from the image but they are displayed along with the image in AppXtender The types of annotations available include text highlighting lines arrows shapes and rubber stamps annotation group Annotation groups allow you to create associations between users groups and specific annotations You can specify which users and groups can view or modify specific annotations and which users and groups can hide or modify specific redactions application An AppXtender application is an index driven data storage structure where documents can be stored and retrieved An AppXtender application is based on an index that is composed of one or many fields AppXtender applications are created in the ApplicationXtender Application Generator module of AppXtender application security profile Application security profiles like global security profiles allow you to grant a particular set of privileges to a user or group of users You can define different
19. see Image Size Options page 61 When a batch is displayed in AppXtender Image Capture the batch appears in this default scale You can also change the scale for the currently displayed page only without affecting the default display parameters AppXtender Image Capture provides a wide variety of scaling options 98 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches You can use Zoom with the following page types e Images e Text as defined in the File Types tab of the Configuration dialog box e OLE Objects as defined in the File Types tab of the Configuration dialog box Note For more information on the File Types tab of the Configuration dialog box consult your system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide Zoom In This option enlarges or zooms in on the displayed page by cycling through pre set magnification levels To zoom in or enlarge the displayed page e From the View menu select Zoom and then Zoom In Zoom Out This option reduces the displayed size of or zooms out on the displayed page by cycling through pre set magnification levels To zoom out or decrease the size of the displayed page e From the View menu select Zoom and then Zoom Out Zoom To Percent Like other Windows applications AppXtender Image Capture allows you to select how big or how small you want the displ
20. the keys page through one batch page at a time For example if you display a batch with four pages in split view pages 1 and 2 appear first then pages 2 and 3 64 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture For information on the Next Page and Previous Page commands see Selecting Pages to View within a Batch page 94 For information on using dual page mode see Split View page 95 Scan Tab The Scan tab of the AppXtender Image Capture Configuration dialog box allows you to customize the scanning process Figure 23 Configuration Dialog Box Scan Tab x View Display Sean I Allow Image Processing Hosier Normal Gleaner F Greate new batches when blank pages are detected Synchronized scan Scanner manual feed timeout 20 seconds Cancel Help Enabling Image Processing Options Image processing is a licensed feature that allows you to enhance scanned images To configure AppXtender Image Capture for image processing 1 On the Scan tab of the Configuration dialog box enable Allow Image Processing 2 Click OK Note To access image enhancement options log out of ApplicationXtender and then log back in to ApplicationXtender after you enable Allow Image Processing for the first time Refer to Chapter 6 Image Enhancement for more information ApplicationXtender Image Capture User s Guide 65 Configuring AppXtender Image Capture Removing Blank P
21. 1 Enable the Create new batches when blank pages are detected option if you want to use blank page separators in the batch For more information see Creating New Batches Using Blank Page Separators page 67 2 Click OK Creating New Batches Using Blank Page Separators You can configure AppXtender Image Capture to start a new batch each time it detects a blank page within a batch For example if you have a batch of 50 pages to be scanned and you want it to be indexed as two separate batches you can put a blank page in the middle and AppXtender Image Capture automatically starts a new batch at that page This makes it easier for the person doing the indexing in AppXtender because they do not have to go through and break the separate batches out manually To configure automatic creation of batches using blank page separators 1 Enable the Remove blank pages option The Create new batches when blank pages are detected option is not available unless the Remove blank pages option is enabled For more information see Removing Blank Pages page 66 2 Enable the Create new batches when blank pages are detected option 3 Adjust the Threshold slider to determine what the scanner recognizes as a blank page Note The Threshold slider settings are the same for this option as they are for the Remove blank pages option For more information see Removing Blank Pages page 66 4 Click OK Each new batch keeps the original name assigned to the
22. 117 Image Information Files Tab Description c ccssssssssssssssescsceceeeessssssssssseseeseees 118 Creating Basie LINES saciicc cus EErEE EEE ENEE EEEE EREE AE R Aa Ra 136 Creating Basic Shapes disri eiii as i aE aE E EENES ESEE ESES 138 Selecting ANNOtatiOns oysir iaee aee EESAN EE EENE NEER I EER 147 Changing the Properties of a Shape Annotation ssessssssssseeeresssseseeerssseseseeesssses 149 Changing the Properties of a Text Anmotation cccccccscssssssscssscsssssssssesesessseseees 151 Enhancement Opuons as svecwvavebvcsvanvsioncrssaascacreseed coves sdesnssededevassedbvcvassnsvaevysvndes 157 Character Protection Options eo seire srne Ron anea r Eare Ep EErEE E TRES Er e o ESE 168 Isolated De Speck OPHONS ccccseseeeseeseeeeeeeeeeaeasueaeanaeaeaeeeseeesesessssseessesaeseseees 171 Inverse Text Seting S on abel aes shbed aces A E sate dosed cata de cai a 175 Smooth SEtUN SS i reiser neni NEREA a O ESEIA EAE SE NE 177 Manual Crop Settings ccccscssesesesesessssesnessssecaeasasueaeaeacaeaeeeeeeeseseesessseseseeeseseges 179 Resize Settings oerien iera Eao a E EEE EEN EEEE EEEE E SEE 181 IntelligenitCrop Settings cicccpccssecdvacssevccevsseesccasuunanchacceavegesonawesged rena Ee tia oaeiae 186 Command Line Switches With Arguments sssssssssssssssssssosososososeeoeseoereeeeeseeeee 189 ApplicationXtender Image Capture User s Guide Table 38 Command Line Switches Without Arguments Application
23. 136 Auto Enhance 43 Auto Feed 43 Back Rotation 43 bring to front 40 cancel changes 41 Cascade 39 color 41 Configuration 39 Copy 38 Cut 38 delete annotations 41 eraser 40 153 fill 40 Fit Height 41 Fit to Window 41 Fit Width 41 freehand line 40 136 Front Rotation 43 hide annotations 40 highlight 40 line width 41 Magnifier 42 Manual Feed 43 Next Page 42 oval 40 138 Pan Mode 37 42 Paste 38 polygon 40 polyline 40 Previous Page 42 Print 38 120 rectangle 40 138 redaction 40 Rescan 43 Rotate Left 41 Rotate Right 41 rounded rectangle 40 138 Rubber Stamp 41 save annotations 41 Scan 43 205 Index Scan Batch 39 Scanner Setup 43 select all 40 147 Select Scanner 39 send to back 40 143 Single Feed 43 Sticky View 41 straight line 40 136 text annotation 40 Tile Horizontally 39 Tile Vertically 39 Zoom In 42 Zoom Out 42 toolbar lists DPI Resolution 43 Number of Colors 43 Page Size 44 Scanner Source 44 toolbars add buttons 53 annotation 39 changing size of buttons 53 configuring 52 to 53 customizing 53 Image 41 Main 38 remove buttons 53 Scan 42 U user account entering password 33 user who created batch 82 V vertical 206 adjustment margin alignment 164 tiling Tile Vertically toolbar button 39 view documents from unknown data source 85 view settings configuring 61 viewing next page 94 previous page 94 v
24. 25 Figure 26 Figure 27 Figure 28 Figure 29 Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Figure 35 Figure 36 Table of Contents List of Figures Organization of Content in AppXtendel ccccscssssssccsscsssescscscscsssssescssseseeseseseseees 22 Organization of Content in AppXtender Image Capture ccccccccccsccseseseseeeeseeeeeees 23 Example of How Batches are Stored in AppXtender Image Capture Indexed as Documents in AppXtender and Retrieved in AppXtendet 64 25 AppXtender Data Source Selector Dialog BOX ccccessesececeeesensnteeeeceeeeneneaeeeeeeeenens 32 Pan Mode ButtOnisicxsdess chiedcets dasa ie th acc AEE E E A Eai 37 ApplicationXtender Image Capture Main Toolbar cccccccccssscscscscscscseseseseeeeceseeeees 38 ApplicationXtender Image Capture Annotation Toolbar ccccccccccscscseseseseeeeseeeeeees 39 ApplicationXtender Image Capture Image Toolbar ccccccccscssssscseseeeeeseeeeseeeeeees 41 ApplicationXtender Image Capture Scan Toolbar cccccccccscscscscscscscseseseseseeeeseseeeees 42 Select Scanner Dialog BOX errei earnen ES ERE ERED ERE Sas ceaeda Sestaaenecosdanegs sosees 46 Front Rotation Button and Back Rotation Button sseesesseeseessoseessessoseessessessessess 50 Sample Scanner Settings Dialog BOX ss sssssssssseseesssssseeeessssssseeeeerssssseeererssssreeeeessssee 51 Customize Toolbar Dialog Box ccesseesseessensneeenensneeeeeeeeeaes
25. 3 Click where you want the polyline to start This creates the first node in the line 4 Move the pointer and click again to set the endpoint for the first segment of the polyline This endpoint is the next node in the line 5 Continue to draw line segments by moving the pointer and clicking wherever you want each segment to end Each of these endpoints becomes a new node in the line Each segment created is connected to the previous segment Figure 67 Example of a Polyline Last node added gt gt Nodes are enhanced with gt First node added squares for emphasis Note To erase the polyline without adding it right click anywhere on the page 6 When the polyline is complete double click where you want the last node to appear The annotation is added to the page 7 Save the new annotation Refer to Saving Annotations page 127 for more information The polyline annotation and any other new annotations are saved to the image When retrieved the image is displayed with the polyline annotation in the defined color and shape Note You can change the properties of polyline annotations after they have been added to a page For more information see Modifying Annotation Settings page 146 Creating a Shape Annotation You can add basic shape annotations and polygon annotations to pages Basic shape annotations are rectangles rounded rectangles and ovals A polygon annotation is a closed shape composed of a
26. AppXtender Image Capture 31 ApplicationXtender Image Capture User s Guide files importing with wildcard character 78 N name of batch 82 new batch blank page separators 67 by file selection 72 creating 70 from batch import file 75 from the scanner 70 new page dragging a file 91 from imported foreign file 91 to 92 from pasted foreign file 89 from the scanner 87 from the Windows Clipboard 38 importing a file 90 Next Page toolbar button 42 noise removal in auto enhance 165 168 Number of Colors toolbar list 43 number of pages in batch 82 O object types 22 for AppXtender documents 21 for AppXtender Image Capture batches 19 opacity modifying for an annotation 146 options AppXtender Move Online command line 189 oval annotations 138 oval toolbar button 40 138 P page adding a new 86 adding an import file as a 90 adding from the scanner 87 cutting 122 definition of the term 22 deleting 121 dragging file as a new 91 faxing 119 go to in a displayed batch 94 importing a foreign file as a 91 to 92 pasting a foreign file as a 89 ApplicationXtender Image Capture User s Guide Index printing 119 Page Down key 64 page size scan setting 49 Page Size toolbar list 44 Page Up key 64 pages number of in batch 82 Pan Mode toolbar button 37 42 password protection for AppXtender Image Capture 33 remember option 34 to 36 remember option disabling 35 Paste toolbar bu
27. AppXtender Image Capture automatically displays supported Microsoft Office 2003 and 2007 documents in a native Office embedded window inside the Batch Display view Refer to Embedded Office Viewer File Support page 85 for more information For a list of the foreign files that can be viewed using the KeyView Viewer feature see ApplicationXtender Web Access KeyView Component File Support page 83 OLE Objects If you have mapped an extension to the Embedded Object file type on the File Types tab when you import a file with that extension into AppXtender Image Capture AppXtender Image Capture uses Object Linking and Embedding OLE to embed the file in AppXtender Image Capture The content of the object appears in the AppXtender Image Capture Batch Display view AppXtender Image Capture stores OLE objects in their native file format For more information on configuring the File Types tab consult your AppXtender system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide You can print or fax an OLE object page You can view page information for OLE objects in AppXtender Image Capture Batch view properties are also available for OLE objects Selecting Data Sources A data source is the means by which ApplicationXtender Image Capture stores data to a database Multiple data sources can be viewed simultaneously within AppXtender Image Capture In this way
28. ApplicationXtender Media Distribution is used to extract AppXtender documents and security information before the creation of an ApplicationXtender Media Distribution CD ROM the administrator has the option to map users and groups in the source database to users and groups in the database on the CD ROM or in the database where the CD ROM will be reintegrated security provider Security providers implement authentication which requires all users to enter a valid user name and password to access most modules AppXtender Admin offers two pre packaged security providers CM and Windows to ensure that each user is who the user claims to be You can also create a directory service security provider if necessary write paths Write paths are used to instruct ApplicationXtender where to store documents annotations OCR output and the ProIndex full text database for a particular AppXtender application ApplicationXtender Image Capture User s Guide 195 Glossary 196 ApplicationXtender Image Capture User s Guide A Acrobat Reader view PDF files 63 activating a data source 37 an application 37 actual size display as default 62 for displayed page 100 to 101 add rubber stamp 140 Allow Docking 58 annotation group assigning to annotation 143 hiding 144 setting default 131 toolbar button 40 annotation selection toolbar button 40 147 annotation toolbar 39 annotation toolbar buttons 39 annotation group 40 annotation se
29. Capture automatically hides the view after you select items from it You can always display the hidden view using the Applications View button on the Main toolbar The hide on use mode can be used on a view whether it displays as a docked view as a dialog box or as a subwindow Note The following procedures apply only to the Applications view They do not apply to the Batch Display view To configure a docked view to hide on use e Right click the view s grab bar A shortcut menu appears From the shortcut menu select Hide on Use To configure a dialog box or subwindow to hide on use e Right click inside the dialog box or subwindow A shortcut menu appears From the shortcut menu select Hide on Use Opening the AppXtender Image Capture Configuration Dialog Box You can customize the behavior of many aspects of ApplicationXtender Image Capture AppXtender Image Capture functionality through the AppXtender Image Capture Configuration dialog box You can use the AppXtender Image Capture Configuration dialog box to change workstation defaults for most features such as zoom and tile If you have the Configure WS privilege you can see all the configuration tabs and you are able to make a wide variety of configuration changes If you do not have the Configure WS privilege three tabs appear View tab Display tab and Scan tab This topic discusses these three tabs For information on the other tabs available to users with the Configu
30. Embedded Office Viewer File Support page 85 Native AppXtender Image Capture File Support AppXtender Image Capture supports several file formats natively File formats that are supported natively display in the Batch Display view without need for an additional third party viewer or any additional AppXtender Image Capture configuration AppXtender Image Capture supported file types include Bitmap files TGA files DCX files GIF files JPEG files PCX files various TIFF files Rich Text Format RTF files HTML files and Adobe Portable Document Format PDF files All files that are not natively supported in AppXtender are referred to as foreign files both in this guide and in the AppXtender Image Capture interface Note Multi page TIFF and DCX files can be imported into AppXtender Image Capture Each page of the imported file becomes a page within the new AppXtender Image Capture batch Your workstation may be configured to store each multi page TIFF file as one BIN file or many BIN files For information consult your AppXtender system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide Note AppXtender Image Capture does not support progressive JPEGs or GIF animation files Importing a progressive JPEG or a GIF animation file into AppXtender Image Capture results in the file being imported as a foreign file ApplicationXtender Web Access KeyView
31. Faxing Pages and Regions s sssssssssssssssssssssosesesesesseoeoeoeoeeeeeeeesee 119 Printing or Faxing Pages cccccccccceeeensesssenceceececeeeaeeeeaeseeceseeseseaeeeaseasenees 119 Printing or Faxing a REGiON cccccccceseenssseseneeceececeeeaeeeeaeeseececeeseseaeeuaneaseeees 120 Copying Pages ariei riir chen ssoee dead Gi cada un sv dite aouvttaae vant eensn als E saeleeedeae 121 Deleting Batches and Pagesos recse romeine or arei asee aeiiae iie 121 Deleting Paces i scictesetisssiseesbevecesdosevecnddavedecatdunsta E E EEEE E stusanenes 121 Cutting Pages E E T 122 Deleting Batches siirron venus vaeien tev sioakenseavevecusrselcvacaha vonseannn seurecaeonseseees 122 Deleting a Batch from the Batch Display View cccccccsscsssscscsscssseseseees 122 Deleting a Batch from the Batch List cscseessesssesseersseececsesssseessseseees 123 Annotations srera heads azceaeti asec te sav eas bs A ce evateds Stace iene aides asd 125 Introduction to Annotations ccccccecsccscescecescecscesccececcscescsescescsseecesseseseeceees 125 Annotation Types easier ee asid aese eiiean 126 Saving ANNOtAtONS ios e iani ease Evi EEEIEE nE EE EA TE ENE SEa TRS ES 127 Configuring Annotation Settings es esesesesssssssssssssssssssssssesesosososeeoeoeoeoeeeeeeeee 127 Default line Width a ta ss ones a E EEEE ea EA ESES EA 127 Default Color for Highlight Annotations s sessesesesesessssssssssssssssssssseseseseo 128 D
32. KeyView Viewer The KeyView Viewer allows you to view the content of some foreign files in AppXtender Image Capture The major benefit of the KeyView Viewer is that a third party viewer such as Microsoft Word is no longer needed to display the content of the files As soon as the content of the file is displayed you can launch its native software program from the Page menu so that you can edit the file ApplicationXtender Image Capture User s Guide 21 Getting Started Pages The word page typically implies a single entity However because AppXtender and AppXtender Image Capture support multiple object types a page is defined as a single object A very long word processing file is a page to AppXtender or AppXtender Image Capture A page could also be for example a single scanned image a 30 minute video clip or an audio recording When you create a batch in AppXtender Image Capture the object added as the new batch is the first page of that batch Other pages can be added to the batch at any time in AppXtender Image Capture You can also print fax or delete pages at any time Up to 250 000 pages can be attached to a batch and a page may come from one of many different types of sources Redactions You can use redactions to secure or hide portions of image and text pages Redactions are annotation shapes that are filled and opaque You can apply redaction to all available shapes freehand lines straight lines arrows rectangl
33. Managing Batches Table 19 ApplicationXtender View Control Properties General Tab Options To Do This Do This Default Status Make the mouse pointer into a Enable the Scroll Enabled scrolling device so that you can image option drag the image in Batch Display view to anew position Make the mouse a selection tool so Enable the Select Disabled that you can draw regions around image option all or a part of the image in Batch Display view for processing Make the mouse a selection tool Enable the Select Disabled so that you can select annotations annotation option for processing Do not allow the shortcut menu Uncheck the Disabled to appear when you right click a Right click context batch in the display view default menu option Allow the shortcut menu to appear Close the displayed Enabled when you right click a batch in batch and re open the display view after it has been disabled Allow the horizontal or vertical Enable the Display Enabled scrollbars to display in Batch scrollbars option Display view Specify the zoom ratio for the In the Zoom ratio text Current zoom image in Batch Display view box enter a value ratio Some of these options can be implemented more easily with toolbar buttons The following table lists these options and their corresponding toolbar buttons Table 20 ApplicationXtender View Control Properties General Tab Options Option Toolbar Button For More Information See Scroll D Batch
34. Note You must have the Global Annotations privilege to view or modify the text of a text annotation icon created by another user If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide If you want to define the font and color features for the annotation text click Advanced The advanced options appear Figure 65 Annotation Text Editor Dialog Box Advanced Options z Annotation Text a Font Size fi2 T Bold Underline Tl Italic I Strike out Transparent Colors of I Display as icon lt lt Basic Created Modified Group Cancel 7 Set as default Select the desired color and font size and select the check boxes for any other desired font properties Select the Set as Default check box to save the current settings as the default Note Any color selection in the text annotation editor applies only to text annotations and does not affect shape line or highlight annotations Note To modify the size of a text annotation you must modify the text font Click OK to apply the text annotation to the image Save the annotation Refer to Saving Annotations page 127 for more information The text annotation and any other new annotations are saved to the image When retrieved the image is displayed
35. Reference e ApplicationXtender Core Components Administrator s Guide e ApplicationXtender Image Capture Quick Reference All documents are in Adobe Acrobat Portable Document Format PDF and can be viewed by downloading and installing the Adobe Acrobat Reader The Reader is available from Adobe at www adobe com To install and use the Reader on the preferred platform refer to the instructions on the Adobe web site ApplicationXtender Image Capture User s Guide 15 Preface Where to get help EMC support product and licensing information can be obtained as follows Product information For documentation release notes software updates or for information about EMC products licensing and service go to the EMC Powerlink website registration required at http Powerlink EMC com Technical support For technical support go to EMC Customer Service on Powerlink To open a service request through Powerlink you must have a valid support agreement Please contact your EMC sales representative for details about obtaining a valid support agreement or to answer any questions about your account 16 ApplicationXtender Image Capture User s Guide Chapter 1 Getting Started This section contains instructions and information essential to getting started with ApplicationXtender Image Capture It includes the following topics e Introduction to ApplicationXtender Image Capture page 17 e Topic Summary page 18 e Introduction t
36. Special Sedan Fleetwood j c 8 c 8 i JpBrougham Flectwood 68169 C 8 C 8 amp fCalals Coupe 68247 C 8 e B Calalis Hardtop Sedan 68249 C 8 c 8 caupe EEEREN EREKE TE 68347 C 8 C 8 Hardtop Sedan DeVille 68349 C 8 c 8 DeVille Convertible 68367 C 8 8 Sedan DeVille 22 22 ee ee c 8 D 8 Eldorado Coupe Fleetwood 69347 D 8 o D 8 75 Sedan Fleetwood 2 2 2 69723 D 8 e Solan n D 8 75 Limousine Fleetwood 69733 D 8 4970 Cadilla 1970 Cadillac Minimum Area Width This parameter determines the smallest horizontal width of any shaded areas to be processed The default setting is 100 pixels Set this value higher to reduce errors Minimum Area Height This parameter controls the smallest expected vertical thickness of any shaded area The default setting is 50 pixels Set this value higher to detect thicker shaded areas and decrease this value to detect shorter dot shaded zones Horizontal Size Adjust This parameter controls the width of specks to be removed The default setting is 0 Set the value to 1 if specks remain after automated processing this removes specks that are 1 pixel wider than the size designated in the Maximum Dot setting Set the value to 1 if the text is being degraded This decreases the width of the specks being removed by 1 pixel sparing small text Vertical Size Adjust This parameter contr
37. Stored and Displayed in AppXtender Image Capture You can store any type of file in ApplicationXtender Image Capture AppXtender Image Capture Depending on the file type AppXtender Image Capture stores the file as a supported file type such as image or text or as an unsupported file type such as foreign or OLE When files are created in AppXtender Image Capture AppXtender Image Capture verifies the file type and then stores the file as the identified type such as image text or foreign file format 26 ApplicationXtender Image Capture User s Guide Getting Started Many of the functions available in AppXtender Image Capture are file type dependent Because AppXtender Image Capture is geared toward providing access to as many useful functions as possible features are provided that can be used to work with particular file types However these functions are frequently not available when you are working with other file types A good example of this is the Enhance Image function If you are scanning an image of an invoice for example it might be very helpful to use image enhancement to clean up the image during scanning and make it easier to read However when you are working with a Microsoft Word document stored as a foreign file image enhancement is not available because it would not be of any use with the Microsoft Word document AppXtender Image Capture has the capability to display file types in a variety of ways The content of s
38. and Fill Description This feature makes single pixels grow into small dots and expands the borders of text characters It is very useful for making a font bolder and has the affect of connecting the dots of dot matrix print Lower this value if characters start touching one another or integral spaces in letters close up This feature looks at groups of black pixels and removes the outer edges This has the effect of making a speck or text character shrink by selected value Setting this value to 2 erodes a 3 by 3 block of pixels to a single central pixel or makes a 2 by 2 block of black pixels disappear entirely Negative values are not allowed with this feature This feature improves an image s appearance by smoothing out the edges of characters It does this by filling small pits and removing small bumps on the edges of characters Sand and fill options reduces its compressed image file size Use larger values from 1 to 5 for larger type size pits and bumps ApplicationXtender Image Capture User s Guide 177 Image Enhancement 5 In the ScanFix Advanced Settings dialog box click OK 6 In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image Capture characters on each image are automatically smoothed Each enhanced image appears in the Batch Display view The following figure compares two exampl
39. and Edit Annotations privileges assigned to your profile in order to modify those annotations If you have questions about the privileges assigned to your 146 ApplicationXtender Image Capture User s Guide Annotations AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the Application Xtender Core Components Administrator s Guide For instructions on editing text rubber stamp annotations refer to the Annotations section of the ApplicationXtender Document Manager User s Guide Selecting Annotations The following table describes the methods you can use to select annotations Table 26 Selecting Annotations To Select One annotation An annotation that is behind another annotation Multiple annotations All annotations Do This Button Enable the Annotation Selection button on the Annotation toolbar Click the annotation that you want to modify Enable the Annotation Selection button on the R Annotation toolbar Click any annotation Press the TAB key until the annotation that you want to modify is selected Enable the Annotation Selection button on the R Annotation toolbar Click one of the annotations that you want to modify While holding the SHIFT key click each additional annotation that you want to modify Click the Select All button on the Annotation x toolbar Note Press the spacebar to toggle between annotation selectio
40. and width fit in the window Fit to Window Width The selected page can be scaled so its entire width is visible in the Batch Display view To fit the displayed page s entire width within the window e From the View menu select Zoom and then Fit To Window Width The page adjusts so it fits the window left to right Fit to Window Height The selected page can be scaled so its entire height is visible in the Batch Display view 100 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches To fit the displayed page s entire height within the window e From the View menu select Zoom and then Fit To Window Height The page adjusts so it fits the window top to bottom Actual Size The selected page can be scaled to its actual size This means that each stored pixel is represented by a monitor pixel To display a page in its actual size e From the View menu select Zoom and then Actual Size The page adjusts so it appears in the window at actual size Using Rotate The Rotate feature allows you to rotate pages and is especially useful when images were not saved in the proper orientation You can use rotation with image page types Rotate Left This command rotates the displayed page 90 to the left To rotate a displayed page to the left e From the View menu select Rotate Left Rotate Right This command rotates the displayed page 90 to the right To rotate a displayed page to the right
41. appears as a new page in the Batch Display view Inserting a Scanned Page after the Current Page You can scan a new page into a batch and add it as the next page in the batch after the currently displayed page To add a page after the current page by scanning 1 Ensure the appropriate batch is currently displayed For instructions see Displaying a Batch page 81 2 From the Page menu select New and then Scan A shortcut menu appears From the shortcut menu select Insert After AppXtender Image Capture automatically scans the page and it appears as a new page in the Batch Display view Appending a Scanned Page to a Batch You can scan a new page into a batch and add it as the last page in the currently displayed batch If you would like to scan in several pages at once and append all the pages to an existing batch follow the procedure for creating a batch by scanning and enter the name of the existing batch when prompted for a batch name For instructions see Creating a Batch By Scanning page 70 To add a page to the end of the current batch by scanning 1 Ensure the appropriate batch is currently displayed For instructions see Displaying a Batch page 81 88 ApplicationXtender Image Capture User s Guide Creating Batches 2 From the Scan menu select Scan Page AppXtender Image Capture automatically scans the page and it appears as a new page in the Batch Display view Adding a Page from the Windows Clipboard App
42. available if it has been enabled for your AppXtender workstation If the Remember password option is selected AppXtender remembers the user name and password All subsequent logins bypass the Login dialog box For information on disabling this feature see New Login page 35 7 Click Login to log into the data source AppXtender Image Capture Views The AppXtender Image Capture desktop consists of many views or windows that you can customize to fit your preferences The views can be set to hidden or active and are dockable Applications View The Applications view contains a tree structure listing data sources and applications 36 ApplicationXtender Image Capture User s Guide Getting Started To show or hide the Applications view e From the View menu select Applications To show or hide the list of applications 1 Inthe Applications view right click the name of the data source A shortcut menu appears 2 You have the following choices e If you want to show the list of applications click Expand e If you want to hide the list of applications click Collapse To activate an application and its data source e Double click the application name in the Applications view The active application and its data source are in bold in the Applications view Batch Display View The Batch Display view allows you to view a stored batch after you have retrieved it or a new batch while you are scanning into it To display a
43. batch and adds a hyphen and sequential number to the additional batches created For example if the original batch is name Personnel each new batch that is created is renamed Personnel 1 Personnel 2 and so on Note The batch name is limited to 32 characters in length Therefore if a batch name starts out at 32 characters then the system crops the name and replace the letters with a tilde symbol to add the hyphen and number to the end of the new batch You also have the option of adding new pages to an existing batch A Caution If you add pages to an existing batch and there is blank page separator then AppXtender Image Capture uses the same naming convention as described in the preceding procedure AppXtender Image Capture automatically assigns the next sequential number to the new batch If there is a batch with that name you are prompted to rename that file with a different name or the same batch name and the next number not being used ApplicationXtender Image Capture User s Guide 67 Configuring AppXtender Image Capture Synchronized Scan With some types of scanning the images are scanned faster than AppXtender Image Capture can display them The Synchronized scan option slows down the scanner so that AppXtender Image Capture can display each scanned image You have the following choices e Ifyou want to review each page as it is scanned enable the Synchronized scan option e If you want to allow the scanner to scan
44. be added toa specific annotation group you can set that annotation group as a default to cause the annotations you create or modify to be automatically added to the group Note Only users with appropriate annotation group options can specify an annotation group as default If you have questions about the annotation group configuration of your AppXtender user account consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide To specify an annotation as a default annotation group 1 From the Annotate menu select Settings and then Default Annotation Group The Select the Default Annotation Group dialog box appears ApplicationXtender Image Capture User s Guide 131 Annotations Figure 63 Select the Default Annotation Group Dialog Box Select the Default Annotation Group x ANNGROUP1 ANNGROUP2 ANNGROUPS 2 Select the group that you want to use as the default group 3 Click OK Creating an Annotation After configuring the properties of the annotation you can add any one of several different types of annotations to the page You can apply any text line shape or highlight annotation that best emphasizes the desired area of the image Lines include straight lines freehand lines arrows or polylines Shapes include rectangles rounded rectangles ovals or polygons You can apply annotation text in a desired color and font form
45. button name and clicking Remove e Add buttons to the toolbar by double clicking on the button name in the Available buttons list or by selecting the button name and clicking Add e Re order buttons by selecting a button name in the Current toolbar buttons list and clicking Move Up or Move Down or by dragging the button name to the new location e Reset to a pre defined list of toolbar buttons by clicking Reset 3 After you have completed customizing the toolbar click Close Configuring the Title Bar When a batch is displayed in the Batch Display view information about that batch appears in the Batch Display view title bar including the name specified for the batch when it was created For each application you can configure the title bar to display the name of the AppXtender data source that contains the batch the name of the application that contains the batch or both To configure the Batch Display view title bar 1 Inthe Applications view right click the application for which you want to configure the Batch Display view title bar A shortcut menu appears 2 From the shortcut menu select Properties The Properties dialog box for the selected application appears 3 Select the Title tab 54 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture Figure 14 Properties Dialog Box Title Tab x General Title The batch title will consist of the following MV Data Source Name V Applic
46. contains the batch you want to display A list of batches in the selected application appears in a table The following table describes the information that is provided about each batch Table 15 Batch Scan Dialog Box Columns Column Description Name The name that was given to the batch upon creation Pages The number of pages that the batch currently contains Time Stamp The date and time at which the batch was created Created By The user name of the user who created the batch whether the batch was scanned or imported Status The status of the batch e Indexing The batch is open in AppXtender e Scanning The batch is open in AppXtender Image Capture e Idle The batch is not open in either AppXtender or AppXtender Image Capture 3 Double click the row for the batch you want to display The Batch Scan dialog box closes and the selected batch appears in Batch Display view 82 ApplicationXtender Image Capture User s Guide Creating Batches Support for Viewing of Imported Files in AppXtender Image Capture Files imported into AppXtender Image Capture are supported for viewing in the following ways e Using the native AppXtender Image Capture Viewer For information see Native AppXtender Image Capture File Support page 83 e Using the AppXtender Web KeyView Component For information see ApplicationXtender Web Access KeyView Component File Support page 83 e Using the embedded Office Viewer For information see
47. dialog box appears 5 Click the Registration tab ApplicationXtender Image Capture User s Guide 161 Image Enhancement Figure 84 Registration Tab ScanFix Advanced Settings xj Line Removal Inverse Text Deskew Registration Smooth Crop Noise Removal Registration aligns the image with consistent margins Accurate to within 3 pixels on average Form zoning and OCR require registration because page scan locations vary up to 1 2 without it m Horizontal Registration T Central focus T Add only Tl Ignore holes fi 50 Resultant Left Margin fo Find Line For Register m Vertical Registration IV Central focus T Add only fi 50 Resultant Top Margin jo Find Line For Register Advanced jo Line Gap jo Line Thickness jo Registration Skip Advanced jo Line Gap jo Line Thickness jo Registration Skip Cancel Apply Help 6 If necessary modify the settings on the Registration tab The following topics describe each setting e Horizontal Vertical Registration page 163 e Advanced Registration Settings page 164 7 In the ScanFix Advanced Settings dialog box click OK 8 In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image Capture each image is automatically repositioned and appears in the Batch Display view The following figur
48. four tabs in the Properties dialog box General Image Text and OCR 110 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches Each tab has options that allow you to customize the view for the displayed page The following topics detail each tab e General Tab page 111 e Image Tab page 113 e Text Tab page 115 Note This feature is available for foreign files displayed as icons but not for foreign files displayed with KeyView For instructions on displaying foreign files as icons see Configuring a Viewer for Foreign Files page 108 Also the options on the OCR tab are not available for AppXtender Image Capture General Tab The General tab allows you to configure mouse action and batch display options To configure mouse action and batch display for a page 1 Right click the page A shortcut menu appears 2 From the shortcut menu select Properties The Properties dialog box appears 3 Click the General tab Figure 52 ApplicationXtender View Control Properties General Tab Applicationxtender iew Control Properties x General Image Text OCR m Left mouse button action F Dhl Gath IV Right click context menu Select image V Display scrollbars C Select annotation 7 Zoom ratio jroo Er Cancel Apply 4 Enable the options you want to use The following table provides details on each option ApplicationXtender Image Capture User s Guide 111 Viewing and
49. group of users access to any classified or sensitive document s without restricting access to other documents in the application DLS can also be configured to grant a group of users access to only a specific set of documents in an application ERM ERM enterprise report management data is report data generated for existing applications ERM data can be added to AppXtender as documents through the use of ApplicationXtender Reports Management AppXtender Reports Mgmt extended applications Extended applications are AppXtender applications that can be called from within other software applications adding document storage and processing functions full text Users can index documents for full text searching by submitting them to the Index Server With a full text search users can find documents even if they do not know any of the index values Users can also use full text searching to refine an index value search global security profile Global security profiles can be established to automatically assign a uniform set of access privileges for a user or group of users every time a new application is created When a global profile exists for a user or group of users the privileges assigned in that profile are automatically assigned for every application created If a user or group of users does not have a global profile an application specific profile must be created for that user or group before they can access an application grab bar An A
50. height and the value given here becomes the width Essentially this makes a box a rectangle and de speck removes any speck that fits within the rectangle Diagonal In normal processing the four pixels above below and to Protection either side of a suspected speck are looked at With this mode active AppXtender Image Capture looks at the four corners as well Use this feature only when you find that the diagonal portion of text characters is being removed Using Advanced Line Removal Line removal settings remove horizontal and or vertical lines from an image If the batches that you scan in AppXtender Image Capture will be processed using optical character recognition OCR in AppXtender removing lines increases the accuracy of the OCR process AppXtender Image Capture automatically detects and removes horizontal or vertical lines even the most degraded lines under the Maximum Line Gap parameter With the Advanced Character Repair feature the accuracy of OCR improves greatly with difficult documents such as typed forms and those with underlined words You can activate horizontal line management separately from vertical line settings with independent parameters Other than orientation these features are identical Note If line removal removes large text you have several options You can estimate the thickness of the horizontal segments of the largest text characters in the image and set maximum line thickness to some value low
51. images at its highest speed disable the Synchronized scan option Scanner Manual Feed Timeout This option sets the scanner timeout for scanning that is performed while in the manual feed mode The default is 20 seconds The timeout option determines how much time that you have to put more pages in the scanner without having to continue the scan process manually This option can be set higher or lower to meet your preference 68 ApplicationXtender Image Capture User s Guide Chapter 3 Creating Batches This section provides an overview and procedures for creating batches in ApplicationXtender Image Capture e Introduction to Batches page 69 e Creating New Batches page 70 e Displaying a Batch page 81 e Adding Pages to Batches page 86 Introduction to Batches ApplicationXtender AppXtender provides two options for scanning paper documents into the AppXtender system e ApplicationXtender itself is an integrated scan and index online module which allows you to scan and index documents in an interactive mode Documents are scanned and indexed at the same time For more information on scanning in ApplicationXtender refer to the ApplicationXtender Document Manager User s Guide e ApplicationXtender Image Capture AppXtender Image Capture a separate module provides batch scanning functionality allowing you to scan batches and then index them in AppXtender later For information on this module continue reading this section
52. make the entire shape of the annotation opaque not just the outline For information on filled and hollow annotations see Default Filled or Hollow Setting page 130 To toggle redaction on and off choose one of the following options e Select Annotate gt Settings gt Redaction e Press d If the button is active lighter in color the outline of any new annotation is opaque If the Fill button is also active both the outline and the fill of new annotations are opaque If the Redaction button is not active same color as other toolbar buttons both the outline and the fill if one is configured of new annotations are transparent Any annotations created from now on appear with the redaction setting you selected You can change the redaction setting of an existing annotation in the Properties dialog box For more information see Modifying Annotation Settings page 146 For information on the interaction between redactions and OCR full text refer to the Annotations section of the ApplicationXtender Document Manager User s Guide Default Annotation Group If your user account is a member of an annotation group you might be able to specify that particular annotation group as a default annotation group When a new annotation is created or when current settings are applied to an annotation the annotation is assigned to the default annotation group If your AppXtender administrator instructs you that the annotations you create should
53. next page The Front Rotation button configures the automatic rotation of images as they are scanned L 4 ut The Back Rotation button configures the automatic rotation of images as they are scanned This button is available only when the scanner is set to scan both sides of each page and applies to the image that originates from the back side of the page 2 The Scanner Setup button displays a shortcut menu so that you can configure scanning The Auto Enhance button enables or disables automatic enhancement of S images as they are being scanned In addition to these buttons the Scan toolbar also has four drop down lists These lists which are different for each scanner and may not be available depending on the scanner type allow you to change the following settings for the images that you scan Table 7 Scan Toolbar Drop down Lists List Function DPI Resolution Sets the resolution for the scanned images in dots per inch Numter of Sets the number of colors for the scanned images for example Colors bi tonal 16 Level Gray 256 Level Gray and 24 Bit Color ApplicationXtender Image Capture User s Guide 43 Getting Started List Page Size Scanner Source 44 Function Sets the page dimensions for the scanned images for example letter legal or A4 Sets the number of images per page for the scanner for example simplex or duplex ApplicationXtender Image Capture User s Guide Chapter 2 Configu
54. of the most recently used rubber stamps for the current application and the More Rubber Stamps option Figure 70 Rubber Stamp Annotation Drop Down Menu amp 1 MISCELLANEOUS RUBBER STAMP 92 SIGNATURE RUBBER STAMP 3 USER NAME RUBBER STAMP More rubber stamps 3 Select the appropriate rubber stamp from the menu The Rubber Stamp annotation button is then activated the button appears in a lighter gray color and the cursor changes to Rubber Stamp mode Figure 71 Cursor in Rubber Stamp Mode ate 4 Place your cursor where you want the rubber stamp to appear and click once To add additional copies of the rubber stamp click wherever you want the rubber stamp to appear 5 To deactivate the rubber stamp click once on the Rubber Stamp button The cursor returns to its normal state Adding a Rubber Stamp from the Select Rubber Stamp Dialog Box The Select Rubber Stamp dialog box contains a list of up to 256 rubber stamps The AppXtender administrator can create more than 256 rubber stamps but only 256 are returned and displayed in the dialog box Each menu item has an icon displayed to its left to identify the type of stamp text or image To add a rubber stamp annotation using the Select Rubber Stamp dialog box 1 From the Annotate menu select New and then Rubber Stamp The Select Rubber Stamp dialog box appears ApplicationXtender Image Capture User s Guide 141 Annotations Figure 72 Select Rubber Stam
55. page 160 4 In the ScanFix Advanced Settings dialog box click OK 5 In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image Capture each image is automatically de skewed and appears in the Batch Display view The following figure compares two examples of scanned images The example image on the left is slightly skewed The example image on the right has been de skewed ApplicationXtender Image Capture User s Guide 159 Image Enhancement Figure 83 Using Deskew 1971 Cadillac Cadillac 1971 Cadillac Cadillac 69733 D POA 8 60 Specta Sedan Fieetwood Fleetwood ooonnannan ADOUMDnererone Eldorado Coupe Fleetwood 75 Sedan Fleetwood gcocaa0nnnanns SOTO DDD Oe Cou Hardtop Sedan DeVille DeVille Convertible Sedan DeVille Eldorado Cou 75 Sedan 75 Limousine Fleetwood cougneoanoon Seneneeanoann c 8 c 8 c 8 c 8 c 8 c 8 c 8 D 8 D 8 D 8 Minimum Detect Length This parameter sets the shortest line text or graphics AppXtender Image Capture uses to detect skew This measurement is in pixels The default setting for Minimum Detect Length is 300 1 inch at 300 DPI This value should be at least 25 larger than Maximum Acceptable Skew If a report of Failure to Detect Skew appears decrease this value and reprocess the image Maximum Accepta
56. page in the Batch Display view 92 ApplicationXtender Image Capture User s Guide Chapter 4 Viewing and Managing Batches This section explains the various batch viewing functions available in ApplicationXtender Image Capture including displaying individual pages in multiple page batches page rotation scaling zoom both in and out and sticky view The section also explains the batch management functions that are available in ApplicationXtender Image Capture including the ability to edit batch memos and the ability to print fax and delete batches and batch pages e Introduction to Batches page 69 e Selecting Pages to View within a Batch page 94 e Viewing Multiple Batches and Pages page 95 e Page View Functions Available for Multiple Page Types page 96 e Viewing Specific Page Types page 106 e Batch View Properties page 110 e Page Information page 117 e Editing the Memo for a Batch page 118 e Printing or Faxing Pages and Regions page 119 e Copying Pages page 121 e Deleting Batches and Pages page 121 Introduction to Batches ApplicationXtender Image Capture offers a wide variety of display options For example you can easily switch from page to page alter the display of a page s size and position focus on one part of a page or return to a desired page display format by default AppXtender Image Capture supports standard interfaces so special print or fax drivers are not necessary to use the print and fax func
57. s For information see Deleting Allows you to add rubber stamp annotations to a page The Image toolbar contains buttons that allow the user to change the Batch Display view Figure 8 ApplicationXtender Image Capture Image Toolbar HOaASesspaals The following table describes each button on the ApplicationXtender Image Capture Image toolbar Table 5 ApplicationXtender Image Capture Image Toolbar Buttons For More Button Function Information See pr The Next Sticky View button applies the next available Sticky View to images of the same type as the current page You can create Sticky Views to apply specific zoom rotation and scale to gray settings to the currently displayed type of image The Fit to Window button fits displayed page in the Batch Display view The Fit Height button fits displayed page in the Batch Display view top to bottom The Fit Width button fits displayed page in the Batch Display view left to right The Rotate Left button rotates displayed page 90 to the left 2 oO D7 E The Rotate Right button rotates displayed page 90 to the right ApplicationXtender Image Capture User s Guide Using Sticky View page 57 Fit to Window page 100 Fit to Window Height page 100 Fit to Window Width page 100 Rotate Left page 101 Rotate Right page 101 41 Getting Started Button BEA VD W Function The Zoom In button zooms in on displayed page The image appears larg
58. the ApplicationXtender Core Components Administrator s Guide Sticky View is different from the default display configuration in that the pages are not stored with the sticky settings the pages appear in Sticky View simply for batch creation and retrieval The sticky settings are in effect until Sticky View is turned off Sticky View applies the following settings e Zoom as described in Using Zoom page 98 e Rotation as described in Using Rotate page 101 e Scale to gray as described in Using Scale to Gray page 102 You can also save multiple sticky view settings for a displayed page and switch between each of the saved sticky view settings For more information see Saving Sticky View Settings page 57 and Switching Sticky View Settings page 97 Saving Sticky View Settings The Save Setting feature allows you to store multiple sticky view settings for each page type You can save up to five different sticky view settings for each page type To save a sticky view setting 1 Display a page with the desired settings 2 Select a Save Settings view From the View menu select Sticky View and then Save Settings The Save Settings menu appears Highlight the appropriate view for example View 1 ApplicationXtender Image Capture User s Guide 57 Configuring AppXtender Image Capture Figure 16 Save Settings Menu View 1 Alt ShFt 1 view 2 Alt Shft 2 view 3 Alt Shft 3 View 4 Alt ShFt 4 View 5 Alt ShFt 5 A check ma
59. to change display settings from the Batch Display view Text Files AppXtender Image Capture can store text files in ASCII EBCDIC and EBCDIK formats Text files can be added to AppXtender Image Capture by importing them Note By default text files are added to AppXtender Image Capture as foreign files By associating the TXT extension with the text file type on the File Types tab in the AppXtender Image Capture Configuration dialog box you can cause text files to be supported in their native text format For more information on configuring the File Types tab consult your AppXtender system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide You can add annotations and adjust the display of the image in many ways to allow optimal viewing of the image You can also print or fax a text page You can view page information for text pages in AppXtender Image Capture Batch view properties are also available for text pages allowing you to change display settings from the Batch Display view The following table provides an explanation of each supported text format Table 1 Batch Storage Format for Text Files Code Description ASCII ASCII stands for the American Standard Code for Information Interchange This character set is used on most PCs Macintoshes and other desktop computers A report generated on a desktop computer is likely to be in an ASCII f
60. to use Page Size Settings The Page Size drop down list is located on the Scan toolbar and can be used to change the page size and orientation The Page Size option sets the size of the page that you are scanning The options listed for you vary depending on your scanner Some page size examples are A4 Legal Letter and B5 ApplicationXtender Image Capture User s Guide 49 Configuring AppXtender Image Capture To configure page size settings e From the Scan menu select Page Size and then the size and if available orientation you want to use If you scan a page that is larger than the current page size setting part of the image is not scanned If you scan a page that is smaller than the current page size setting black areas are added to the edges of the scanned image which means the file size is larger than it needs to be Source Setting The Source drop down list allows you to choose a scanner source Options available for you may include Flatbed ADF Simplex and ADF Duplex although the options vary depending on your scanner The following table describes the typical source settings and what they mean Table 9 Typical Source Settings Source Setting Description Flatbed Flatbed refers to using the scanner s top paper bed similar to a copy machine ADF Simplex Automatic Document Feeder ADF Simplex refers to using the automatic document feeder to scan only the front side of the document ADF Duplex ADF Duplex refe
61. with the text annotation in the defined color and font Using the In place Text Editor The in place text editor is a What You See Is What You Get WYSIWYG text annotation tool 134 ApplicationXtender Image Capture User s Guide Annotations To use the in place text editor to create a text annotation 1 Display the page to which you want to add a text annotation 2 Choose one of these options to activate the text editor e Press Shift t e Press and hold down Alt left click the Text button on the Annotation toolbar release Alt The cursor becomes a pushpin 3 Left click and drag the pushpin over the page to define the border of the text editor Figure 66 In place Text Editor 4 Type the text annotation Press Ctrl Enter to start a new line in the editor 5 Click Sp to check the spelling of the text annotation The Check Spelling dialog box appears 6 Correct or confirm the spelling of any questionable words Note Click Help on the Check Spelling dialog box for more information on spell checker options 7 Click OK to close the ApplicationXtender message box after all words have been checked 8 Click the green check mark to apply the text annotation to the image 9 Save the annotation Refer to Saving Annotations page 127 for more information Note You can change the properties of polyline annotations after they have been added to a page For more information see Modifying Annotation Settings page 146 Creatin
62. 30 ApplicationXtender Image Capture User s Guide Getting Started you can access applications located on many different data sources during a single AppXtender Image Capture session provided you have security rights to access those data sources This topic describes how to specify multiple data sources for display in AppXtender Image Capture or AppXtender and how to specify a default data source for the Move Online module For information on data source creation and configuration consult your AppXtender system administrator or refer to the AppXtender Data Sources chapter of the ApplicationXtender Core Components Administrator s Guide Note You can save data source settings which data sources are default and which are selected to a file along with other AppXtender workstation settings Also if you have such a saved settings file you can load the data source settings from that file For instructions refer to the ApplicationXtender Core Components Administrator s Guide Caution All of the settings that you enter in the Data Source Selector are stored in C Documents and Settings All Users Application Data XSCM CONFIG Do not edit the contents of the XSCM CONFIG file Specifying Multiple Data Sources If you have multiple data sources configured in the Data Source Selector you can designate multiple data sources to be viewed within AppXtender Image Capture This allows you to view applications from all applicable data sources du
63. 7 C 8 DeVille Converuble 68367 C 8 Fre b AT a n ie an whe 68369 C 8 Sedan DeVille a a N 68369 C 8 Sa 6 69347 D B Eldorado Coupe Flectwood 69347 D B ERRETES 69723 D 8 75 Sedan F leetwood a tea ow tas 65a ey es Rae oe 8 7 Limousine Fleetwood ee eee ee 69733 D 8 75 Limousine Fleetwood a a 69733 D 8 1969 Cadillac 1969 Cadillac GO Special Sedan Fleetwood 68069 C 8 GO Special Sedan Flectwood 68069 C 8 Brougham Flectwood 68169 C 8 Brougham Flectwood 68169 C 8 fsa Saat ae anes ee Ohm s 68247 C 8 Calais Coupe 68247 C 8 EEE ER E 8 68249 C 8 Calais Hardtop Sedan 68249 C 8 aon ee Oe ee ee 68347 C 8 Coupe DeVille pw sc erence enna 68347 C 8 top Sedan DeVille 68349 C 8 Hardtop Sedan DeVille 2 2 68349 C 8 Devil Convertible 68367 C 8 DeVille Convertible 0 2 wee 68367 C 8 Pr ee et 68369 C 8 Sedan DeVille 2 22 2 2 68369 C 8 eee ete 69347 D 8 Eldorado Coupe Ficetwood 69347 D 8 Seda axe ear eeebhre 69723 D 6 75 Sedan Fleetwood 69723 D 46 nia Oe ie oh mys 69733 D 8 75 Limousine Fleetwood 69733 D 8 1970 Cadillac 1970 Cadillac Minimum Line Length This parameter sets the minimum length of a line to detect and remove from the image The line removal system can identify and remove very short horizontal lines such as the one across a large capital T Th
64. 75 import performing 79 input methods 86 managing 93 memo editing 118 scanning 70 Batch Scan privilege 33 42 batch view properties general 111 image 113 text 115 bi tonal image enhancement 155 bi tonal scanned image enhancement default settings 158 blank page separation 67 blank pages removing while scanning 71 blank pages as separators 71 bring to front toolbar button 40 buttons toolbar annotation group 40 annotation selection 40 147 Applications View 38 arrow 40 136 Auto Enhance 43 Auto Feed 43 Back Rotation 43 ApplicationXtender Image Capture User s Guide bring to front 40 cancel changes 41 Cascade 39 color 41 Configuration 39 Copy 38 Cut 38 delete annotations 41 eraser 40 153 fill 40 Fit Height 41 Fit to Window 41 Fit Width 41 freehand line 40 136 Front Rotation 43 hide annotations 40 highlight 40 line width 41 Magnifier 42 Manual Feed 43 Next Page 42 oval 40 138 Pan Mode 37 42 Paste 38 polygon 40 polyline 40 Previous Page 42 Print 38 120 rectangle 40 138 redaction 40 Rescan 43 Rotate Left 41 Rotate Right 41 rounded rectangle 40 138 Rubber Stamp 41 save annotations 41 Scan 43 Scan Batch 39 Scanner Setup 43 select all 40 147 Select Scanner 39 send to back 40 143 Single Feed 43 Sticky View 41 straight line 40 136 text annotation 40 Tile Horizontally 39 Tile Vertically 39 Zoom In 42 Zoom Out 42
65. 8 rubber stamp annotations 140 add 140 Rubber Stamp toolbar button 41 S save annotations toolbar button 41 scale default view settings 61 view settings for displayed page 98 Scale to Gray 102 Scan Batch toolbar button 39 scan settings automatically enhance images 48 configuring driver 51 configuring optional 47 feeder options 47 mode 49 page size 49 removing blank pages during scanning 66 resolution 49 scanner manual feed timeout 68 selecting a scanner 46 source 50 synchronized scan 68 Scan toolbar 42 changing size of buttons 53 Scan toolbar button 43 Scan toolbar buttons 42 Auto Enhance 43 Auto Feed 43 Back Rotation 43 Front Rotation 43 Manual Feed 43 Rescan 43 Scan 43 Scanner Setup 43 Single Feed 43 Scan toolbar lists DPI Resolution 43 Number of Colors 43 Page Size 44 Scanner Source 44 scanner driver installing 46 selecting for AppXtender Image Capture workstation 46 Scanner Setup toolbar button 43 Scanner Source toolbar list 44 scanning as a batch status 82 batches 70 locally Local Write Path 187 moving from local to online 187 pages 87 removing blank pages 71 synchronized 71 Screen DPI 64 scrolling 37 112 security Login dialog box 33 35 to 36 select annotations 112 147 toolbar button all 147 select all toolbar button 40 Select Scanner toolbar button 39 selecting ApplicationXtender Image Capture User s Guide a region 42 files
66. A EEE E EE aE iNe 182 Crop Tab ESE E E E A desseasteceraeaseaeateeedes 183 Using Sub TMA En at A TE ERR E E NE 184 CHOP Tabori e EE E EEEE E ETE OEO EEEE ETETE 185 Using IntelligentCrop sseseseseseseseseeeeeeessesesesesessssssssssssessssssssosososesesoeoereoeeeeeeeseeeee 186 Move Online Dialog BOX n nesini de esii eiie ineei iinei E EEE N a Sen 188 ApplicationXtender Image Capture User s Guide 11 Table of Contents Table 1 Table 2 Table 3 Table 4 Table 5 Table 6 Table 7 Table 8 Table 9 Table 10 Table 11 Table 12 Table 13 Table 14 Table 15 Table 16 Table 17 Table 18 Table 19 Table 20 Table 21 Table 22 Table 23 Table 24 Table 25 Table 26 Table 27 Table 28 Table 29 Table 30 Table 31 Table 32 Table 33 Table 34 Table 35 Table 36 Table 37 List of Tables Batch Storage Format for Text Files ssssssesssnsnsnsneenscseeescscscsesesssesessseseeseseseeeees 28 Variations in Login Procedures is crespir siae RE ER aE ENEE REES RES TERS 34 ApplicationXtender Image Capture Main Toolbar Buttons cccccccecseseseeeeeeeeeeees 38 ApplicationXtender Image Capture Annotation Toolbar Buttons cccseeeeeeeeeeeee 40 ApplicationXtender Image Capture Image Toolbar Buttons cccccccsessseeeeseeeees 41 ApplicationXtender Image Capture Scan Toolbar Buttons cccccsccescseseseeeeeeeeeeees 43 Scan Toolbar Drop down LiStS esesesersrssesseeresssesesese
67. Administrator s Guide 104 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches Copying a Region to the Clipboard If you have the Print privilege you can copy a region on the following page types e Images e Text as defined in the File Types tab of the Configuration dialog box Note For more information on the File Types tab of the Configuration dialog box consult your system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide When you copy a region to the Clipboard you copy the data in that region in its native format To copy a region to the Windows Clipboard 1 Right click the highlighted region A shortcut menu appears 2 You have the following choices e From the shortcut menu select Copy The image in the selected region is copied to the Windows Clipboard e From the shortcut menu select Cut The image in the selected region is copied to the Windows Clipboard and the region is cleared For information on using the contents of the Windows Clipboard to create new pages in AppXtender Image Capture see Adding a Page from the Windows Clipboard page 89 Note Only users with the Print privilege can perform operations that cause information to be exported from the AppXtender system If you have questions about the privileges assigned to your AppxXtender user profile consult your AppXtender system ad
68. Component File Support Several file formats not supported natively by AppXtender Image Capture are supported by the ApplicationXtender Web Access KeyView Component which has been integrated with AppXtender Image Capture When the AppXtender Web KeyView Component is enabled in the View tab of the AppXtender Image Capture Configuration dialog box the contents of AppXtender Web KeyView Component supported files are displayed in the Batch Display view without need for a third party viewer The following table lists the foreign file types that can be viewed using AppXtender Web KeyView Component technology ApplicationXtender Image Capture User s Guide 83 Creating Batches Table 16 AppXtender Web KeyView Component Supported Foreign File Types Format Word Processing Spreadsheets Presentations Graphics 84 Foreign File Type Applix Words ASCII Text ANSI Text Autocad DXF amp Export formats Folio Flat File HTML IBM DCA RFT Lotus Ami Pro Lotus Word Pro Maker Interchange Format MIF Microsoft RTF Microsoft Word for Windows Microsoft Word Mac Microsoft Word PC Microsoft Works Microsoft Write Novell WordPerfect for DOS Novell WordPerfect for Mac Novell WordPerfect for Windows Unicode XyWrite for Windows Applix Spreadsheets Corel Quattro Pro Lotus 1 2 3 Microsoft Excel for Windows Microsoft Excel for Macintosh Microsoft Works Spreadsheet Applix Presents Corel Presentations Lotus Freelance
69. Creating Batches Figure 26 Select Files For Batch Import Dialog Box Select Files for Batch Import 2 x Look in SY FilesForlmport ex Ee 00000003 tif Invoices tif fal Invoice 1 tif Invoice6 tif Invoice10 tif Fa Invoice tif E Invoice2 tif E Invoices tif Z Invoice tif File name Files of type All Files z Cancel Batch Name 3 Inthe Batch Name text box enter a batch name You must enter a batch name to create a batch 4 Note You can enter the name of an existing batch to add pages to that batch However you cannot add pages to a batch that is being indexed in AppXtender If you attempt to use file selection to add pages to a batch that is being indexed the batch creation fails 4 Navigate to and select the files you want to import If you want to add a file of a foreign type select All Files from the Files of type list The selected file names are displayed in the File name text box Note To select two or more files in sequence select the first file then press and hold the SHIFT key while selecting the last file To select two or more out of sequence press and hold the CTRL key while selecting each file Also in the File name text box you can enter the file name of each file you want to import However each file name must be enclosed in double quotes 5 Click Open to import all selected or specified files A message appears indicating the progress of the ba
70. Deville Convertible 0 68367 C 8 Deville Convertible 2 0 68367 C 8 a ee ar ae ee ae c 8 Sedan DeVille 2 2 2 68300 C 8 D 8 Eldorado Coupe Ficetwood 2 69347 D 8 mae eee D 8 75 Sedan Fleetwood 69723 D 6 D 8 69733 D 8 Bit Limousine e Fleetwood Smoothing Characters Smoothing characters involves growing and eroding characters in an image and then using sand or fill operations to produce a finished look Dot matrix print becomes readable using this setting This feature allows for de emphasizing bold text bringing out faint text and smoothing out the jagged edges of text To smooth characters in an image 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Click Advanced The ScanFix Advanced Settings dialog box appears 3 Click the Smooth tab 176 ApplicationXtender Image Capture User s Guide Image Enhancement Figure 94 Smooth Tab ScanFix Advanced Settings x Deskew Registration Noise Removal Line Removal Inverse Text Smooth Crop Grow image by this amount in the vertical and horizontal directions Try 4 to join dots in dot matrix print fo Grow jo Erode jo Sand and Fill F Cancel 4 If necessary modify the settings on the Smooth tab The following table describes each setting Table 33 Smooth Settings Setting Grow Erode Sand
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72. Display View page 37 image Select M Using Regions page 102 image 112 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches Option Toolbar Button For More Information See Select an Chapter 5 Annotations notation Zoom Using Zoom page 98 ratio TH iwo W H 5 When all desired options have been selected deselected you have the following choices e Click OK to save changes and exit the dialog box e Click Cancel to exit without saving changes e Click Apply to save changes without exiting the dialog box Image Tab The Image tab provides display and screen resolution options for the current page if it is an image To configure display and screen resolution for an image 1 Right click the page A shortcut menu appears 2 From the shortcut menu select Properties The Properties dialog box appears Click the Image tab ApplicationXtender Image Capture User s Guide 113 Viewing and Managing Batches Figure 53 ApplicationXtender View Control Properties Image Tab Applicationxtender iew Control Properties J x General Image Text ocr Display palette Scale to Gray 256 Shades IV Display image in its actual scale Screen Resolution JV Use customized screen display resolution DPI Horizontal 96 Vertical 96 i Cancel pp lp 3 Enable the options you want to use The following topics describe each option e Display Palette pag
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74. E PEA NEEE SEa ineas 56 Using Sticky View aerian e i Eea ETE E EERE EE ARE EET E 57 Saving Sticky View SettingS ccccscssesssssssssesessnsseseaeaeaeaeeescssssseseessseeseees 57 Customizing AppXtender Image Capture Views ccscssscscssssscsecssssesssssssseseees 58 Dockinga VIEW icsvidscsessssscsalecesdeovestsuedes Een E EESTE ESES ESEE E INTES EEAS ri 58 Displaying a View as a Dialog BOX sesesesssesesesessesesesessssssssssssssssssssesseseseseseo 59 Displaying a View as SubwindoW esesesssesereesessesesesesssssssssssssssssssssssosesesesoo 59 Hiding a View Onm Use oeie nr aan a E EEEE EEEIEE ON ENS 60 Opening the AppXtender Image Capture Configuration Dialog BOX 06 60 AANA E EE cece TA AI E E EAE EET 61 Image SiZe Options irese aaea Eae en EERE ESEAS o SEREA Aa EEES AEAEE 61 Zoom SEtHN ES ALE PIKElS neess y aer En EEE EEEE EEE ENE E 62 o ORE E E A E AE EE 63 Use KeyView to Display Foreign Files ssssssssssssessssnsnsssscsssesessssseseseees 63 Use Acrobat Reader to Display PDF Files ssssssssesssssseseserssssseseserssssseeesesssses 63 Restore Last Layout at Startup sssseseessesssssssresseeeessssssssseeeesessessssesesseeeessses 63 Display Tab sj scsseccapesseeseasseved r steed sduansuctadesciel atehanthesdeannne EE E EESE SUENENS 63 SereerL 1 pA E A E EEE EAE EAE E E EAA 64 PgUp PgDn in Dual Page View ss srrirsini siriene reinos in SEE ia SENEE 64 Sean F e EAE EE TA E E E E T 65 E
75. EMC ApplicationXtender Image Capture 6 5 User s Guide P N 300 010 566 A01 EMC Corporation Corporate Headquarters Hopkinton MA 01748 9103 1 508 435 1000 www EMC com Copyright 1994 2010 EMC Corporation All rights reserved Published March 2010 EMC believes the information in this publication is accurate as of its publication date The information is subject to change without notice THE INFORMATION IN THIS PUBLICATION IS PROVIDED AS IS EMC CORPORATION MAKES NO REPRESENTATIONS OR WARRANTIES OF ANY KIND WITH RESPECT TO THE INFORMATION IN THIS PUBLICATION AND SPECIFICALLY DISCLAIMS IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Use copying and distribution of any EMC software described in this publication requires an applicable software license For the most up to date listing of EMC product names see EMC Corporation Trademarks on EMC com All other trademarks used herein are the property of their respective owners Table of Contents KEA EE LOS NE E A E E A Va uaaeanat wnals Sena A ESE I cand dacs Wake do wce dated EE ET ES 15 Chapter 1 Getting Started ssc iccccsacsciccisa ca cicease ca svecsbanssiecabanssdectagavedectaaaVeceedaaavecedaaaa ecssaaes 17 Introduction to ApplicationXtender Image Capture c cssesesseseseeeeesteeeeeeeeees 17 TOPIC SUMMALY cheisicate erae EAEE EEEE ENEE KEEA EA EEA ES TIEAN EERS 18 Introduction to AppXtender and AppXtender Image Capture Concepts
76. Floor Comment Documentation 4th Floor Print range Copies C All Number of copies i C Pages Range 1 23 Ea 2 ll F Collate Selection J Hide annotations Tl Print text note Cancel 2 From the Print dialog box you have the following options e To print the page without annotations select the Hide annotations check box e To print the page with annotations clear the Hide annotations check box 3 Click OK to begin printing Modifying Annotation Settings The properties of an annotation can be modified after it has been applied or saved to an image You can alter the outline width color opacity or fill of the annotation For more information see the following topics e Selecting Annotations page 147 e Moving Annotations page 148 e Resizing an Annotation page 148 e Modifying a Shape Annotation page 149 e Modifying Text Annotations page 150 Note Only users with appropriate privileges can modify annotations If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide Note If the AppXtender system has been converted from the CM security provider to the Windows security provider and you created and saved annotations while the CM security provider was in use you must have both the Global Annotations
77. Guide Image Enhancement Figure 98 Crop Tab ScanFix Advanced Settings xj Deskew Registration Noise Removal Line Removal Inverse Text Smooth Crop Use these settings to perform manual crop stretch or shrink separates out an area from the original image prior to most other ScanFix processing or automatically remove thick black or white borders from an image r Manual Crop jo Top Crop fo Bottom Crop in Top pad jE Bottom pad jo Left Crop fo Right Crop F Left pad J Right pad r Resize 1220 Resultant Width fi 000 Resultant Height m Sub4 mage fi Top Edge 1275 Left Edge 0 Pad jo Bottom Edge jo Right Edge m IntelligentCrop I Black crop jo White Crop Cancel Apply Help 4 If necessary modify the Resize settings on the Crop tab The following table describes each setting Table 35 Resize Settings Setting Description Resultant Sets the output width of the image and magnifies or shrinks Width the image to this width Resultant Sets the output height of the image and magnifies or shrinks Height the image to this height 5 In the ScanFix Advanced Settings dialog box click OK 6 In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image Capture each image is automatically resized and appears in the Batch Display view The following figure compar
78. P directory on the local drive for example C TEMP 7 If you want to see a list of rejected records and the reasons for the rejections click View Reject Log The batch import rejection log appears in Notepad Figure 34 Batch Import Rejection Log lolx File Edit Format Help Import Error on Line 8 Error 0x80070003 2147024893 The system cannot find the path specified File VOLUME_OL FilesForImport Fox txt For information on displaying stored batches see Displaying a Batch page 81 Displaying a Batch As soon as a batch has been created you can display it in Batch Display view Note AppXtender Image Capture 5 10 can be used to view batches created by releases of AppXtender Image Capture older than 5 10 as long as the batches have been released into AppXtender ApplicationXtender Image Capture User s Guide 81 Creating Batches To display a batch 1 In Applications view right click an application A shortcut menu appears From the shortcut menu select Batch List The Batch Scan dialog box appears Figure 35 Batch Scan Dialog Box Batch Scan Batches for application RECORDS X 3 Name Pages Time Stamp Created By Status Cancel Invoices 10 2002 05 03 16 56 57 SYSOP Idle Delete Leave Request form 1 2002 05 06 13 05 34 SYSOP Indexing _ 2e Batch20020405 6 2002 05 06 14 35 55 SYSOP Scanning Memo Help 2 In the Batches for application drop down list select the application that
79. Run dialog box or from the Windows command line C Program Files XtenderSolutions Content Management MVOnline exe To run Move Online using command line options 1 On all AppXtender workstations make sure the batches that you intend to move are closed 2 From the Windows Start menu select Run The Windows Run dialog box appears 3 In the Open text box enter the following syntax C Program Files XtenderSolutions Content Management MVOnline exe switches where C Program Files XtenderSolutions Content Management is the directory to which AppXtender has been installed and switches are a series of command line switches 4 Click OK A message appears indicating the results of the move Command Line Options with Arguments Command line options or switches with arguments are used to specify parameters that Move Online should use to conduct the movement The following table lists the command line switches that require arguments and describes what each does Table 37 Command Line Switches With Arguments Option Description U User_Name Specifies the AppXtender user name for login P Password Specifies the AppXtender password for login T Path Specifies the Local Scan Directory location for the locally scanned batches ApplicationXtender Image Capture User s Guide 189 Move Online Note If you use the T switch and specify an invalid Local Scan Directory path an error message appears and the move online fails
80. S OF TREATMENT Alexandria VA 22041 HOSPITALIZATION FROM TO OUTPATIENT FROM 01 01 00 TO 01 02 00 TO m THIS FORM IS A SAMPLE FORM CREATED FOR A FABRICATED HOSPITAL THIS rs PATIENT RECORD IS FABRICATED AS Health Care Provider WELL eed correct name and address here A show hide feature allows you to view or hide annotations with a single click and annotations can easily be deleted or saved Using the Cancel Changes function you can remove changes to annotations made since the last save Annotations can overlap and you can move them in front of or behind other annotations Note Contact your ApplicationXtender administrator if you have any questions about your annotation privileges Annotation Types You can annotate your pages with five types of annotations e Line annotations include the straight line the freehand line the arrow and the polyline e Shape annotations include the rectangle the rounded rectangle the oval and the polygon Shape annotations have a fill color and an outline e Text annotations have both fill color and outline configuration options They can be displayed as either icons or text e Highlight annotations are similar to rectangle annotations except that they have no outline and the default color is not configurable e Rubber Stamp annotations include standard annotation attributes as well as other rubber stamp annotation attributes such as type text or image content text st
81. Xtender Image Capture User s Guide Table of Contents 13 Table of Contents 14 ApplicationXtender Image Capture User s Guide Preface This document provides instructions on how to use ApplicationXtender Image Capture to scan and manage batches of ApplicationXtender documents Image Capture also has Online Help that explains how to use the application As part of an effort to improve and enhance the performance and capabilities of its product lines EMC periodically releases revisions of its hardware and software Therefore some functions described in this document may not be supported by all versions of the software or hardware currently in use For the most up to date information on product features refer to your product release notes If a product does not function properly or does not function as described in this document please contact your EMC representative Audience The information in this document is intended for administrators and users who are responsible for using ApplicationXtender Image Capture to scan and manage batches of ApplicationXtender documents Related documentation Post release information is contained in the ApplicationXtender Release Notes This document is available at http Powerlink EMC com Refer to the web site periodically to view the latest Release Notes Related documents include e ApplicationXtender Document Manager User s Guide e ApplicationXtender Document Manager User s Quick
82. a batch into AppXtender Image Capture Table 12 Deciding What Input Method to Use for Creating Batches Use this For More If You Want to Create Method Information See A batch from paper documents not yet Scanning Creating a Batch in electronic format By Scanning page 70 A batch from electronic documents in File selection Creating a Batch one location by File Selection page 72 Multiple batches from electronic Batch import Creating Batches documents in various locations file From a Batch including optical disks or if you want Import File page to be able to accurately repeat the same 75 import later If you create a batch by file selection or from a batch import file your ability to view the resulting pages of those batches depends on the type of files you have imported For information see Support for Viewing of Imported Files in AppXtender Image Capture page 83 Creating a Batch By Scanning This topic describes how to scan a batch into AppXtender Image Capture Note Before you can create a batch by scanning install the correct scanner driver and select the scanner from within AppXtender Image Capture For more information on installing the scanner driver consult your AppXtender system administrator or refer to the Planning Your ApplicationXtender Installation chapter of the ApplicationXtender Installation Guide For more information on selecting the scanner see Selecting a Scanner page 46 70 ApplicationXtender Image C
83. a region e Right click the highlighted region A shortcut menu appears From the shortcut menu select Magnify If Magnify is selected the region appears with its enlarged view in a Magnify window The Magnify window has its own menu bar with File and Edit commands Figure 46 Magnify Window ial Magnify x File Edit SUBTOTAL 2 608 30 SALES TAX SHIPPING amp HANDLING TOTAL DUE 2 608 30 You have several choices The following table describes commands that you can use in the File menu and Edit menu of the Magnify window Table 18 Magnify Window Menu Commands From This Select This To Do This Magnify Menu Command Save the magnified region to a separate file File Save As Print privilege is required Print the magnified region Print privilegeis File Print required Exit the Magnify window File Exit Copy the region to the Windows Clipboard Edit Copy Print privilege is required Preserve the magnified region s original Edit Keep height width ratio Aspect Ratio Display information about the magnified Edit Information region such as size width and height Note Only users with the Print privilege can perform operations that cause information to be exported from the AppXtender system If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the Application Xtender Core Components
84. aessssseesseseseseees 105 Viewing Specific Page TYPes ccccsesesesssesnseseseseseacaeasanaseeseeeseeeessssssssssesseseses 106 Viewing Text Papesse rie ereas a Eaa E ENEE Ea ETE TEE a aaa 106 Viewing Foreign Fles sesser deao ssir isast Eeee EERE 6SN SEESE EREE SO IRE ETa EEEa 107 Configuring a Viewer for Foreign Files ssesesesesessssssssssssssssssssssseseseses 108 Viewing Foreign Files with the KeyView Viewer ccccccssssscscscsssessseseees 108 Viewing Foreign Files as ICONS cssseeeeessensesnsnsnsnceecaeeeaesssesesessesseeeees 109 Launching Foreign Files cccccceseeseseseesseeeeeensesueaeaeasanaesssssessseesseseees 109 Closing a Foreign File c 3hsicecens ri a R a Read a 110 Batch View Properties esesessseeeseesesesesesesssssssssssssssssssssssososesososoeoeoeoeoeoreeeeesee 110 General Tabria siirto i 50 sale ven EE SNA vv EEEE ENEE E A 111 page Tabaco neinet ae sas ssseesddup kae iser Noe gA ELENE dance SEESE Er ue r EEE S 113 Display Palette sits csiascsacasivietadesbawpasetteavedlescnanenduneseneeeassnee E rnEeE e E raran 114 Display Image in its Actual Scale seeseeeeeeesesesesesessssssssssssssssssssssssseseses 115 Screen R solutions nessie enn Ea E SAA Aia a r a aaa raaa Saa 115 Tera Daa a ies sae a a aa a ten aa a aa a aaa aha 115 Page MIONA NON iaai E E E A EE A 117 Editing the Memo for a Batch sssssnssssssssesosososesoeseseeesereseeeeeeeeeesesesesesesssssssss 118 Printing or
85. ages You can configure AppXtender Image Capture to remove blank pages automatically in black and white images only while you are scanning To configure the automatic removal of blank pages 1 On the Scan tab of the Configuration dialog box enable the Remove blank pages option The Threshold slider and the Create new batches when blank pages are detected option become available Figure 24 Configuration Dialog Box Scan Tab Removing Blank Pages x View Display Scan I Allow Image Processing anA E E A R E Threshold Noisier Normal Cleaner I Create new batches when blank pages are detected I Synchronized scan Scanner manual feed timeout 20 seconds 2 Use the Threshold slider to adjust the setting for what the scanner recognizes as a blank page e Ifyou want to allow a noisier image to be recognized as a blank page and therefore removed adjust the slider towards Noisier e Ifyou want to allow a cleaner image to be recognized as a blank page and therefore removed adjust the slider towards Cleaner Caution Examine the pages that are scanned and take note of which pages are automatically removed from the batch as you scan them If you find that pages are being removed that should not be removed adjust the slider towards Cleaner Make sure the Threshold setting is appropriate for the pages you are scanning 66 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture
86. al tab 4 If necessary modify the Dot Shading Removal settings on the Noise Removal tab The following topics describe each setting e Minimum Area Width page 167 e Minimum Area Height page 167 e Horizontal Size Adjust page 167 e Vertical Size Adjust page 167 e Maximum Dot Size page 168 e Character Protection page 160 ApplicationXtender Image Capture User s Guide 165 Image Enhancement Figure 86 Noise Removal Tab ScanFix Advanced Settings xj Line Removal Deskew Inverse Text Registration Smooth Crop Noise Removal dot shading Settings for noise removal These include isolated specks and machine r Dot Shading Removal 100 Minimum Area Width jo Minimum Area Height fo Horizontal Size Adjust fo Vertical Size Adjust E Maximum Dot Size m Character Protection None Horizontal cuts Vertical cuts C Allcuts De Speck fo Horizontal De Speck F Horizontal protection fo Vertical De Speck J Vertical protection jo Isolated De Speck dyance Features 0 De Speck Width F Remove specified specks J Diagonal protection Cancel Apply Help In the ScanFix Advanced Settings dialog box click OK In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image Capture dot shading is automatically
87. anned into AppXtender Image Capture are enhanced using the configured enhancement settings The effectiveness of this feature for improving OCR processing of scanned images in AppXtender depends entirely on how you configure image enhancement settings To customize image enhancement configuration 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 156 ApplicationXtender Image Capture User s Guide Image Enhancement Figure 81 ScanFix Configuration Dialog Box ScanFix Configuration xj General J Image de skew Tl Dot shading removal J Inverse text correction Cancel MV Sub image TS m Registration Tl Horizontal registration Vertical registration Advanced m Line Removal IV Horizontal line removal IV Vertical line removal Reset 2 Enable the check boxes of the image enhancement options that you want to use All enhancement options that are checked are executed when the displayed page is processed The following table explains each image enhancement option Table 29 Enhancement Options Enhancement Options Image de skew Explanation Straightens skewed crooked images Inverse text correction Dot shading removal Sub image Horizontal registration Vertical registration Horizontal line removal Vertical line removal Detects areas of inverse text and converts the t
88. annotation For information see Creating a Polyline Annotation page 136 Creates a polygon annotation For information see Creating a Polyline Annotation page 136 Erases the annotation For information see Erasing Annotations page 153 Creates a filled or hollow annotation toggle For information see Default Filled or Hollow Setting page 130 SENO AODA RT FRR Creates an annotation with redaction toggle For information see Default Redaction Setting page 131 Selects the default annotation group For information see Default Annotation Group page 131 e Selects all annotations For information see Modifying Annotation Settings page 146 Brings selected annotation to front For information see Overlapping Annotations page 142 Sends selected annotation to behind For information see Overlapping Annotations page 142 A o z Shows or hides annotations toggle and allows you to hide annotations by annotation group For information see Showing or Hiding Annotations page 144 40 ApplicationXtender Image Capture User s Guide Getting Started Button Function Selects line width For information see Default Line Width page 127 II 4 and Shape Annotations page 129 Annotations page 153 Saves all annotations Cancels annotation changes E D oe a 4 Image Toolbar z Selects annotation colors For information see Default Color for Line Deletes the selected annotation
89. annotation features If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide Default Line Width The line width of lines and shapes added as annotations is configurable Line width settings are used for line annotations and the outlines of shape annotations You can change the default line width from the Annotation menu or from the Annotation toolbar To set the width of lines and arcs 1 From the Annotate menu select Settings and then Line Width The Line Width drop down box appears 2 Select the new line width Any new annotations you create will have the line width setting you selected You can change the line width setting of an existing annotation in the Annotation Properties dialog box For more information see Modifying Annotation Settings page 146 ApplicationXtender Image Capture User s Guide 127 Annotations Default Color for Highlight Annotations Color is used for all annotations Color settings for highlight annotations are separate from color settings for text line or shape annotations Note The default color for highlight annotations is yellow and cannot be changed You can change the color of existing highlight annotations in the Annotation Properties dialog box For more information see Modifying Annotation Settings page 146
90. apture User s Guide Creating Batches To scan a batch into AppXtender Image Capture 1 Select the appropriate settings on the Scan toolbar the Scan menu or the Scan tab of the Configuration dialog box You can customize several scanner properties to produce the desired scanning results DPI settings scanner feeder settings automatic rotation automatic image enhancement brightness dither and other settings can be configured Advanced settings available for each scanner are driver specific and change from scanner to scanner The Scanner Settings dialog box allows you to set additional parameters For instructions see Optional Scanning Configurations page 47 The following configurable options may also affect the scanning process e The Remove Blank Pages option discards pages from the scanning process that do not meet the threshold you choose on the sliding Threshold bar e The Create New Batches When Blank Pages Are Detected option starts a new batch every time a blank page is detected and deletes that page e The Synchronized Scan option allows you to slow down manual and automatic feed and view each page as it is scanned These options can be set on the Scan tab in the Configuration dialog box For more information see Scan Tab page 65 Close any currently displayed batches Prepare the paper documents for scanning Document preparation requirements depend on the standards set for your company Consult your AppXten
91. at ApplicationXtender Image Capture also allows you to create rubber stamp annotations which can be a custom text string or embedded bitmap Note Only users with appropriate privileges can control the annotation features If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide Note If your user account has been configured with annotation group options but does not have any annotation privileges you must set your annotation group as default to use annotation features For instructions on setting an annotation group as default see Default Annotation Group page 131 For more information see the following topics e Creating a Text Annotation page 133 e Creating a Line Annotation page 135 e Creating a Shape Annotation page 137 e Creating a Highlight Annotation page 139 e Rubber Stamp Annotations page 140 132 ApplicationXtender Image Capture User s Guide Annotations Creating a Text Annotation ApplicationXtender Image Capture has two tools for creating text annotations For more information refer to the following sections e Using the Annotation Text Editor page 133 e Using the In place Text Editor page 134 Using the Annotation Text Editor The Annotation Text Editor is a dialog box text annotation tool To use the Annotation Tex
92. at PDF Files PDF files are files in a proprietary Adobe format AppXtender Image Capture stores PDF files in their native format PDF files are displayed in their native format The contents of the PDF file appears in the Document Display window even if you do not have the KeyView Viewer enabled for foreign files Because PDF is natively supported in AppXtender Image Capture the KeyView Viewer is not required to view file contents You can add annotations and adjust the display of the PDF file in many ways to allow optimal viewing Batch view properties are available for PDF files You can also perform some of the export functions such as printing and faxing While using these export functions you may be able to hide annotations on a PDF file depending on the privileges assigned to your user account Unsupported Files Unsupported files are stored in AppXtender Image Capture in their native format Unsupported files include foreign files and OLE files When you add a file of an unsupported type to AppXtender Image Capture it is added as a foreign file unless you have configured the file s extension on the File Types tab on the AppXtender Image Capture Configuration dialog box For example if you have mapped the DOC extension to the Embedded Object file type on the File Types tab when you import a file with the DOC extension into AppXtender Image Capture it is added as an OLE object For more information on configuring the File Types
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94. ation 1 148 Select the annotation that you want to resize For instructions see Selecting Annotations page 147 Hold the pointer over one of the handles on the selected annotation The pointer changes to a double arrow Drag the handle to a new location Changes to the selected annotation are reflected immediately Save your changes Refer to Saving Annotations page 127 for more information ApplicationXtender Image Capture User s Guide Annotations Modifying a Shape Annotation To modify a shape annotation 1 Select the annotation For instructions see Selecting Annotations page 147 2 Right click and select Properties from the shortcut menu The Annotation Properties dialog box appears Figure 77 Annotation Properties Dialog Box Annotation Properties J x Type Rectangle Options Redaction J Filled Colors m Line Width Created 04 10 02 12 20 PM by SYSOP Modified 04 10 02 01 51 PM by SYSOP Group ANNGROUP1 OK Cancel The Annotation Properties dialog box provides information on the creation date time and user and the latest modification date time and user for the annotation If the AppXtender system is using the Windows security provider the domain name is provided with each user name If the annotation has been assigned to an annotation group the name of that annotation group is also provided Note There is no fill color for basi
95. ation Name Cancel Apply Help 4 Specify whether you want the name of the AppXtender data source to appear in the Batch Display view title bar You have the following choices e To include the name of the AppXtender data source enable the Data Source Name option e To leave out the name of the AppXtender data source disable the Data Source Name option 5 Specify whether you want the name of the application to appear in the Batch Display view title bar You have the following choices e To include the name of the application enable the Application Name option e To leave out the name of the application disable the Application Name option 6 Save changes You have the following choices e To save changes and keep the Properties dialog box open click Apply e To save changes and close the Properties dialog box click OK The next time you display a batch the Batch Display view title bar reflects the changes Displaying or Hiding the Status Bar The status bar appears at the bottom of the AppXtender Image Capture screen and contains each of the following from left to right e Help messages for ApplicationXtender Image Capture functions describing toolbar button functions and menu item functions e The name of the active application ApplicationXtender Image Capture User s Guide 55 Configuring AppXtender Image Capture e The page number of the currently displayed page e The total number of pages in the currently di
96. aults The next time you scan a new batch or page into AppXtender Image Capture the specified areas of each image are automatically cropped from the image Each enhanced image appears in the Batch Display view The following figure compares two examples of scanned images The example image on the left has areas that need to be cropped out The example image on the right has been cropped Figure 97 Using Manual Crop 1971 Cadillac Cadillac 60 Specta Sedan Fleetwood Eldorado Coupe Fleetwood 2 75 Sedan Fleetwood Perera er arr a Limou twood goscaaqannnanna BOAO nnnmma 60 Special Brougham F Calais Coupe auge ee ee Hardtop Sedan DeVille DeVille Convertible 68367 Sedan DeVille 2 2 E eee Eldorado Coupe Ficetwood 2 twood ogoocoanoan 0 Ob Oo Om Oo Oo CO OD OO w coranaannann Oe OD OD GO GD FE Resizing an Image AppXtender Image Capture can alter the size of an image to user defined dimensions This feature does not change the resolution DPI of the image but it compresses or expands the image data to match the new image size To resize an image 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Click Advanced The ScanFix Advanced Settings dialog box appears 3 Click the Crop tab 180 ApplicationXtender Image Capture User s
97. ayed page to appear Zooming to 100 for example shows the displayed page at actual size You can use this option to view varying amounts of detail on different pages To zoom the displayed page to a specific ratio e Right click the page A shortcut menu appears From the shortcut menu select a zoom ratio The pre set options range from 25 to 400 Zoom Percent You can also apply a specific zoom percent to a displayed page When this feature is accessed from the View menu any changes to the zoom parameters apply to the displayed page only For information on setting the zoom percent default for all images see View Tab page 61 ApplicationXtender Image Capture User s Guide 99 Viewing and Managing Batches To define the zoom percentage for a page 1 From the View menu select Zoom and then Zoom Percent The Zoom Percent dialog box appears The zoom percent range is from 1 to 1600 Figure 43 Zoom Percent Dialog Box Zoom fi 04 Cancel Help 2 Inthe Zoom text box enter the zoom percentage you want to apply You can enter a value or you can use the up and down arrows to select the percentage 3 Click OK The selected zoom percent is applied to the page Fit to Window The selected page can be scaled so the entire page fits in the Batch Display view To fit the entire displayed page within the window e From the View menu select Zoom and then Fit To Window The page adjusts so its entire height
98. ber 3 Click OK The page is displayed Viewing Multiple Batches and Pages ApplicationXtender Image Capture AppXtender Image Capture can display multiple batches simultaneously Using the Windows Tile and Cascade features AppXtender Image Capture shows all open batches side by side or neatly stacked You can also configure the Batch Display view to show multiple pages of the same batch simultaneously Cascade The Cascade command cascades or stacks all displayed batch windows from the top left corner to the bottom right corner The active batch is displayed on the top If the Applications view is currently displayed as a window it is included in the cascade To cascade all open windows e From the Window menu select Cascade Tile The Tile command shows all open batches side by side in the Batch Display view If the Applications view is currently displayed as a window it is included in the tile effect To tile open windows e From the Windows menu select Tile AppXtender Image Capture tiles all open windows If there are three or fewer windows the windows are tiled horizontally Split View Split View splits the Batch Display view so that multiple pages of the same batch are displayed ApplicationXtender Image Capture User s Guide 95 Viewing and Managing Batches To enable split view e From the View menu select Split Horizontally or Split Vertically To disable split view e From the View menu select No S
99. bes each of the AppXtender Image Capture views which display batches list applications and allow you to add and retrieve batches e AppXtender Image Capture Toolbars page 38 briefly describes each of the AppXtender Image Capture toolbar buttons Introduction to AppXtender and AppXtender Image Capture Concepts The functionality of the ApplicationXtender AppXtender system centers on a few key concepts An understanding of these concepts helps you use AppXtender and ApplicationXtender Image Capture AppXtender Image Capture effectively Glossary of AppXtender and AppXtender Image Capture Terms The AppXtender and AppXtender Image Capture terms listed in the following topics explain the AppXtender system and its functional components such as the applications documents indexes batches and pages and how they relate with each other 18 ApplicationXtender Image Capture User s Guide Getting Started Annotations ApplicationXtender Image Capture allows you to add annotationsto the following page types e Images e Text e Portable Document Format PDF files An annotation is a note or a shape added to a page typically to focus attention on a particular part of the page You can use annotations to comment on the contents of a page block areas of the page from view or highlight important information When you create an annotation it is associated with the batch page on which you created it Annotations are edited and stored se
100. ble Skew This parameter determines how much skew is acceptable When AppXtender Image Capture encounters an image skewed less than this value it omits the De Skew process Using a higher value here causes AppXtender Image Capture to process images with a lower percentage skew If you set this to a lower value lightly skewed images are accepted without de skewing them The default setting is 200 Lower numbers indicate greater skew Note A setting of 100 corresponds to 1 skew while a setting of 200 corresponds to 0 5 skew Many OCR engines such as those available in AppXtender can handle a lightly skewed image so high values for Maximum Acceptable Skew might not improve performance Character Protection This feature automaticallyremoves rotational distortion from the de skewed characters because de skewing an image often distorts text characters Checking the box activates character protection Character protection provides improved OCR results such as in AppXtender and a more attractive image but is considerably slower than de skew alone It is a trade off between speed and OCR 160 ApplicationXtender Image Capture User s Guide Image Enhancement accuracy Because this feature can dramatically increase processing time it is recommended that the user leave it off unless the OCR error rate is unacceptable Using Advanced Registration Registration allows you to specify how far from the edge of an image you want the image data p
101. button in the Image toolbar Figure 45 Pan Mode Button 2 The button is disabled and the cursor when placed over the displayed page changes to an arrow To return page view mode from Select to Pan e Ifthe page currently displayed is in Select mode click the Pan Mode button in the Image toolbar The button is enabled and the cursor when placed over the displayed page changes to a hand Drawing a Region When you draw a region you are selecting a region for processing You can draw a region on the following page types e Images e Text as defined in the File Types tab of the Configuration dialog box Note For more information on the File Types tab of the Configuration dialog box consult your system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide To draw a region 1 Ensure Pan Mode is disabled For information see Enabling Select Mode page 103 2 Drag the pointer over the region you want to select As you drag the pointer it draws a rectangle and highlights the area within the rectangle in green This rectangle is the selected region ApplicationXtender Image Capture User s Guide 103 Viewing and Managing Batches Magnifying a Region The Magnify Region feature allows you to focus on one region of an image and to enlarge it for better viewing or manipulation You can magnify a region on image page types To magnify
102. c line annotations for example freehand line and arrow When you select a basic line annotation the two overlapping rectangles appear with the same color 3 Change the properties of the annotation The following table describes how to change each property in the Annotation Properties dialog box Table 27 Changing the Properties of a Shape Annotation To Change Do This Opacity Next to Options click Redaction Fill status Next to Options click Filled Line color Under Colors click a new color ApplicationXtender Image Capture User s Guide 149 Annotations To Change Do This Fill color Under Colors right click a new color Line width Under Line Width click a new line width 4 Click Apply Image Capture applies the new properties to the annotation 5 Click OK to close the Annotation Properties dialog box 6 Save your changes Refer to Saving Annotations page 127 for more information Modifying Text Annotations Image Capture allows you to modify the properties of a text annotation and annotation text For more information refer to these topics e Changing the Properties of a Text Annotation page 150 e Modifying Annotation Text page 151 Changing the Properties of a Text Annotation To change the properties of a text annotation 1 Select the text annotation For instructions see Selecting Annotations page 147 2 Right click and select Properties from the shortcut menu Note Click the ellipses button
103. cae 68369 C B Eldorado Coupe Fleetwood 69347 D 8 75 Sedan gt ee ee eR 69723 D 8 75 Limousine Fleetwood 2 2 69733 D 8 1969 Cadillac 60 Special Sedan Fleetwood 68069 C 8 Brougham Fleetwood 2 2 68169 C 8 CalaisCoupe 2 20202 68247 C 8 Calais Hardtop Sedan 68249 C 8 amps DeVille sc oooessesono 68347 C 8 Hardtop Sedan DeVille 68349 C 8 DeVille Convertible 245 68367 C 8 Sedan DeVille 0 0 2 520008 68369 C 8 Eldorado Coupe Fleetwood 69347 D 8 75 Sedan Fleetwood 69723 D 8 75 Limousine Fleetwood 69733 D 8 ApplicationXtender Image Capture User s Guide Appendix A Move Online ApplicationXtender Move Online enables users to move locally scanned and imported documents from a temporary scan storage area to the document write path that has been configured for an application Introduction to ApplicationXtender Move Online To use Move Online 1 Perform local scanning sessions For detailed instructions see Performing a Local Scanning Session page 187 Move the locally scanned batches online For detailed instructions see Moving Locally Scanned Batches Online page 188 or Command Line Options page 189 Performing a Local Scanning Session To perform a local scanning session 1 Make sure the document write path has been configured for the application in the ApplicationXtender Application Generator Ea
104. cally logged into the software without a Login dialog box If you want the Login dialog box to appear press Shift while you attempt to start the software and until the Login dialog box appears You must precede the user name with a domain and a backslash For example typing CM axadmin indicates the axadmin user on the CM domain ApplicationXtender Image Capture User s Guide Getting Started Variation Description Passwords are case sensitive If the current data Depending on configuration in the LDAP directory source is using a service and in AppXtender Admin you may need to directory service specify user account information in multiple parts security provider separated by backslashes The administrator who configures directory services in AppXtender Admin should distribute appropriate login instructions For instructions on configuring directory services in AppXtender Admin refer to the ApplicationXtender Core Components Administrator s Guide Passwords are case sensitive If the Remember You are automatically logged in using your current user Password option name and the same logon type that had been selected the has been enabled last time in AppXtender or AppXtender Image Capture New Login AppXtender Image Capture allows you to log into AppXtender Image Capture as another user during your active session For example when a system administrator wants to make a change to a setting on the AppXtend
105. cationXtender Image Capture display features ApplicationXtender Image Capture User s Guide 63 Configuring AppXtender Image Capture Figure 22 Configuration Dialog Box Display Tab Configuration x View Display Scan m Screen DPI Vertical 36 Horizontal 96 Reset r PqUp PgDn in Dual Page View Next previous 2 pages C Next previous page Cancel Help Screen DPI The Screen DPI settings refer to the dots per inch of the system monitor AppXtender Image Capture takes this information from the video interface card installed with the system You can overwrite the defaults by entering new Horizontal or Vertical settings If you want to change the Horizontal or Vertical settings back to the defaults from the video interface card click Reset PgUp PgDn in Dual Page View This option dictates how the PAGE UP and PAGE DOWN keys operate when a batch is in dual page display mode This mode is also known as Split View The Split View feature splits the Batch Display view so that multiple pages of the same batch are displayed In Split View the actions performed by the PAGE UP and PAGE DOWN keys depend on the PgUp PgDn setting in the Display tab e When you select Next previous 2 pages the keys page through two batch pages at a time For example if you display a batch with four pages in split view pages 1 and 2 appear first then pages 3 and 4 e When you select Next previous page
106. cements on the sub image Each enhanced image appears in the Batch Display view The following figure compares two examples of scanned images The example scanned image on the right is a sub image of the example scanned image on the left ApplicationXtender Image Capture User s Guide 183 Image Enhancement Figure 101 Using Sub Image 1971 Cadillac Cadillac 69733 D 8 Joonannan0aA marono n w goveannnnaas TECLEA c 8 c c 8 c c 8 c c 8 c c 8 c c 8 c c 8 c c 8 c D 8 D D S D Top Edge This value defines the top edge of sub image to extract measured in pixels from the top of the image after performing de skew and registration Use 0 to start from the very top of the image Bottom Edge This value defines the bottom edge of the sub image to extract measured in pixels from the top of the image after de skew and registration Use 0 to signify the very bottom of the image Left Edge This defines the bottom edge of the sub image to extract measured in pixels from the left edge of the image after processing de skew and registration Use 0 to start from the left edge of the image Note Try using 1275 4 25 inches at 300 DPI to crop the left half of a typical 8 5 inch by 11 inch page Right Edge This value sets the right edge of the sub image to separate measured in pixels from the left edge of the image after processing de skew and registration Use 0 to signify the image s right edge Note T
107. ch application can have a different document write path The system administrator sets this parameter during application generation For information on defining this path consult your AppXtender system administrator or refer to the Creating an Application chapter of the ApplicationXtender Core Components Administrator s Guide In the Paths tab of the AppXtender Image Capture Configuration dialog box enable the Local Write Path option and specify the local write path you want to use For more information on the specifying a local write path consult your AppXtender system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide Note The Local Write Path option should be enabled when scanning locally The option remains enabled until you clear the check box in the Paths tab of the Configuration dialog box Make sure you have sufficient hard drive space on your local drive for the images you plan to scan Scan the images into the desired AppXtender application For more information see Chapter 3 Creating Batches ApplicationXtender Image Capture User s Guide 187 Move Online Moving Locally Scanned Batches Online The following procedure describes how to move the locally scanned batches online Even if the locally scanned batches are from different applications Move Online transfers them to their respective permanent locations Note Your login proc
108. consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide To print text annotations 1 Select the text annotations that you want to print For instructions see Selecting Annotations page 147 2 Right click the selected annotations 3 From the shortcut menu that appears select Print text The standard Windows Print dialog box appears 4 Click OK The contents of the selected text annotations print Removing Annotations You can remove annotations from a page by either erasing or deleting them Note Only users with appropriate privileges can modify and delete annotations If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide Note If the AppXtender system has been converted from the CM security provider to the Windows security provider and you created and saved annotations while the CM security provider was in use you must have both the Global Annotations and Edit Annotations privileges assigned to your profile in order to modify and delete those annotations If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXt
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110. ct an AppXtender application to find the batches you want and AppXtender Image Capture knows where to go to retrieve them Here is an example of how AppXtender Image Capture batch storage indexing AppXtender document storage and retrieval might be set up in an office environment 24 ApplicationXtender Image Capture User s Guide Getting Started Figure 3 Example of How Batches are Stored in AppXtender Image Capture Indexed as Documents in AppXtender and Retrieved in AppXtender AppXtender AppXtender Database Server AppXtender Retrieval Image Capture AppxXtender License Server Microsoft Workstation TT SQL Server n l lll ESES information retrieved in pen AppXtender database AppXtender Indexing N Document I h Batch files stored files on the eS retrieved Document in AX Server I Batch files Document Ni stored on the Server Document AppXtender Full Server using Document files Text Database DiskXtender retrieved in Server storage EMC AppXtender media DiskXtender Storage Media Telia AppXtender Index Server Full text Full text of processing of document document added to occurs on Full Text Index Server Database Server To understand how your particular AppXtender system works you may want to consult your AppXtender system administrator to find out wha
111. cter Repair feature can often repair text damaged by line removal Character Repair This parameter sets the maximum width or height in pixels of characters to reconstruct after the line removal is performed The default setting is 20 pixels Set this parameter higher if text is not being adequately repaired and lower if unintentional reconstruction occurs Setting this value to 0 disables character reconstruction Note When you disable Character Repair you may want to set the Edge Cleaning factor lower than 2 the default if line removal is damaging characters Using Advanced Inverse Text Correction Inverse text detects white text with a black background inverse text and converts it to black text with a white background normal text If the batches that you scan in AppXtender Image Capture will be processed using optical character recognition OCR in AppXtender this feature can be used to prepare images for the OCR which cannot read inverse text To perform advanced inverse text correction on an image 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Enable the Inverse text correction option Click Advanced The ScanFix Advanced Settings dialog box appears 3 Click the Inverse Text tab 174 ApplicationXtender Image Capture User s Guide Figure 92 Inverse Text Tab ScanFix Advanced Settings xj Deskew Registration Noise Removal Lin
112. d privileges Only four AppXtender privileges are necessary for functions in AppXtender Image Capture e The Batch Scan privilege is the most essential privilege for an AppXtender Image Capture user This privilege is required for a user to create or display batches e The Print privilege allows users to print or fax pages in AppXtender Image Capture e The Configure WS privilege allows users to view all the tabs on the AppXtender Image Capture Configuration dialog box rather than just the View Display and Scan tabs e The AppXtender Administrator privilege allows users to reset a batch Only administrative users should have this privilege The system administrator assigns privileges to a user s account AppXtender and AppXtender Image Capture have varying levels of security from initial login to document level The administrator can assign full system rights for all applications or different rights from one application to another For example a user may have full privileges for the Purchase Orders application but only the Batch Scan privilege for the Human Resources application Each user account is driven by the user name and password making this information required when logging into the system If you do not have an assigned user name and password consult your AppXtender system administrator to obtain an AppXtender user account If you cannot perform a particular AppXtender Image Capture function consult the system administ
113. data comprise the data source data source group A data source group in AppXtender Admin associates a list of data sources with everything that has been configured in AppXtender Admin such as ApplicationXtender Web Access settings and connections to License Server computers This feature provides convenience in that the work of configuration does not have to be repeated every time you create a data source database A database is a collection of data tables of a particular database format such as Oracle or Microsoft SQL Server ApplicationXtender uses databases to store application information When an application is created details such as the field definitions and security information 192 ApplicationXtender Image Capture User s Guide Glossary are stored in database tables Once documents are added to an application index information is stored in a table as are the pointers to the location of the documents document A document is a page or group of pages stored in an application and identified by index information Each page of a document is comprised of a single object such as a scanned image file or a word processing document To create a document users add an object to an application and attach index information to it Subsequent objects can be added as additional pages of the same document Document Level Security Document Level Security DLS pinpoints user access within an AppXtender application With DLS you can deny a
114. data and is a fundamental building block for storing and retrieving data using Microsoft s Data Access Components MDAC OLE DB 194 ApplicationXtender Image Capture User s Guide Glossary provides flexible data architecture that offers applications like AppXtender efficient access to databases Data is accessed through OLE DB data providers page The word Page typically implies a single entity Since AppXtender supports multiple object types the term page is redefined within AppXtender to mean a single object A long word processing file is considered a page to AppXtender A page could also be for example a single scanned image a 30 minute video clip or an audio recording Each page of a document has the same index record attached privileges Privileges govern the ability of a user or group of users to access functions in AppXtender redactions A redaction is a filled and opaque annotation shape that can be used to secure or hide portions of image and text document pages Users can apply redaction to all available annotations When applied the area of the page behind the redaction is not visible security Security is the combination of authentication and authorization security mapping When the AppXtender Migration is used to migrate documents and security information the administrator has the option to map users and groups in the source database to users and groups in the destination database Similarly when the
115. der Image Capture User s Guide If necessary modify the IntelligentCrop settings on the Crop tab The following table describes each setting 185 Image Enhancement Table 36 IntelligentCrop Settings Setting Description Black Crop This feature detects black border around an image s perimeter resulting from scanning or other input system and bleaches out this unnecessary feature without actually removing it White This feature trims the white space around the border of an image Crop where no data appears The value entered here is the white border size in pixels that remains after cropping You can substitute this feature for registration but it is not as precise Setting the value to 0 deactivates this feature AppXtender Image Capture performs black crop first if both are activated 5 In the ScanFix Advanced Settings dialog box click OK 6 In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image Capture the border of each image is automatically bleached or trimmed as specified Each enhanced image appears in the Batch Display view The following figure compares two examples of scanned images The example image on the left has white space that needs to be cropped The white space surrounding the example image on the right has been cropped Figure 103 Using IntelligentCrop 186 1971 Cadi
116. der system administrator for guidelines Some document preparation suggestions include e Remove sticky notes paper clips and staples if appropriate e Ensure the documents are stacked with the correct orientation e Ifyou are using an automatic document feeder ensure the pages to be scanned are in good enough condition to run through the feeder Feed the paper that you want to scan into the scanner In the Applications view right click the name of the application into which you want to scan a batch A shortcut menu appears From the shortcut menu select New Batch The ApplicationXtender Image Capture dialog box appears Figure 25 ApplicationXtender Image Capture Dialog Box Applicationxtender Image Capture i x Batch Name Cancel Help ApplicationXtender Image Capture User s Guide 71 Creating Batches In the Batch Name text box enter a name for the batch Note You can enter the name of an existing batch to add pages to that batch However you cannot add pages to a batch that is being indexed in AppXtender If you attempt to scan new pages into a batch that is being indexed the batch creation fails Click OK If the Batch Name text box contains the name of an existing batch AppXtender Image Capture opens that batch and appends the scanned images to that batch AppXtender Image Capture scans the batch and displays it in the Batch Display view Note While pages are being scanned a Cancel button ap
117. dialog box you can fax AppXtender Image Capture pages to it Note An endorsement can be added to pages printed or faxed in AppXtender Image Capture except HTML pages Endorsements are identifying text strings that can be configured to print ApplicationXtender Image Capture User s Guide 119 Viewing and Managing Batches in one of the four corners of the page In addition to text page numbers can be included in an endorsement For more information on endorsing printed or faxed pages consult your AppXtender system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide To print or fax a page 1 Within AppXtender Image Capture display the page that you want to print or fax 2 From the Page menu select Print The standard Windows Print dialog box appears Figure 58 Print Dialog Box hl Printer Name SMDOCPRINTSHPHOODTN_DOCUMENT Properties Status Ready Type HP Laseret 4100 PCL 6 Where Documentation 4th Floor Comment Documentation 4th Floor m Print range Copies C All Number of copies 1 C Pages from 1 to 2 T F coll iollate Selection OPE J Hide annotations Print text note i Cancel 3 From the Name drop down list select the printer or fax device Select the number of copies you want 4 Click OK The displayed page is sent to the printer or fax device A message appears
118. discussed further in the following topics e Deciding What Page Addition Method to Use page 87 e Adding a Page by Scanning page 87 e Adding a Page from the Windows Clipboard page 89 e Adding a Page by Importing a File page 90 e Adding a Page by Dragging a File page 91 86 ApplicationXtender Image Capture User s Guide Creating Batches Deciding What Page Addition Method to Use AppXtender Image Capture allows you to add pages to batches in many ways The following table is intended to help you decide the best way to add a page to a batch Table 17 Deciding What Input Method to Use Use this For More If the Page You Want to Create is Method Information See A paper document that is not yet in electronic Scanning Adding a Page by format Scanning page 87 The current contents of the Clipboard Pasting from Adding a the Clipboard Page from the Windows Clipboard page 89 An electronic document that is one of the Importing a Adding a Page following file by Importing a e In an image format supported in File page 90 Or AppXtender Image Capture Adding a Page by Dragging a File e A text file TXT page 91 e A Rich Text Format file RTF e A Hypertext Markup Language file HTM or HTML e An Adobe Portable Document Format PDF file PDF e Ina format that is not natively supported by AppXtender Image Capture An electronic document that is an e mail Dragging a Adding a Page by attachment in Microsoft Outlo
119. dministrator as an application s document write path AppXtender applications can be configured to store batches to any storage device that can be mapped by the AppXtender workstation such as network file server local hard disk erasable and WORM optical media and so on You can also temporarily store batches to a local hard drive and then use the Move Online utility to automatically move them to the network storage location for the AppXtender application Scanning locally can reduce network overhead However while batches are stored locally they are not accessible to other users for indexing Once the batches are moved to the network storage location they are accessible to AppXtender users for indexing For more information on scanning locally and moving batches online see Appendix A Move Online Database A database is a collection of data tables of a particular database format such as Oracle or Microsoft SQL Server AppXtender uses databases to store application information When an application is created details such as the field definitions and security information are stored in database tables When you create a batch in AppXtender Image Capture the batch name is stored in the batch table with a pointer to the location of the batch Data Source A data source is the means by which AppXtender Image Capture accesses data from a database When a data source is defined an OLE DB data provider is configured to access the database A
120. e can display the contents of a foreign file This feature allows you to access the contents of the file without a third party viewer If you want to view the contents of a Microsoft Word file for example you do not need to have a viewer such as Microsoft Word installed on the computer Note If the Key View setting is enabled and Microsoft Office is installed on the computer AppXtender Image Capture automatically displays supported Microsoft Office 2003 and 2007 documents in a native Office embedded window inside the Batch Display view Refer to Embedded Office Viewer File Support page 85 for more information When the content of an AppXtender Image Capture supported foreign file is displayed you can launch the foreign file in its native application For more information see Launching Foreign Files page 109 You can also access page information about a foreign file from a shortcut menu if the foreign file is displayed as an icon For details on viewing information about a page see Page Information page 117 For a list of the foreign files that can be viewed using the KeyView Viewer feature see ApplicationXtender Web Access KeyView Component File Support page 83 ApplicationXtender Image Capture User s Guide 107 Viewing and Managing Batches Configuring a Viewer for Foreign Files An option on the View tab of the AppXtender Image Capture Configuration dialog box controls which viewer is used to display foreign files in the Batc
121. e 114 e Display Image in its Actual Scale page 115 e Screen Resolution page 115 4 When all desired options have been selected deselected you have the following choices e Click OK to save changes and exit the dialog box e Click Cancel to exit without saving changes e Click Apply to save any changes you have made without exiting the dialog box Display Palette The Display palette drop down list provides options for viewing the image in various palettes Keep in mind that image size image clarity and file size increase with the number of colors in a palette Also keep in mind that file processing slows as file size increases For a color image you have the following choices e Median Cut Palette e Bayer Monochrome e Fixed Palette e Bayer 4 Gray Shades e 3 3 2 Palette e Bayer 16 Gray Shades e Thumbnail Palette e Bayer Fixed Palette e 1 1 1 Palette e Bayer 3 3 2 Palette e Monochrome Palette e Bayer 1 1 1 Palette 114 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches e 16 Gray Shades Palette e Floyd Steinberg Monochrome e 256 Gray Shades Palette e Floyd Steinberg 4 Gray Shades e Floyd Steinberg 16 Gray Shades For a bi tonal black and white image you have the following choices e Monochrome Palette e Scale to Gray 16 Shades e Scale to Gray 256 Shades Display Image in its Actual Scale A check mark in this box allows the image to be scaled to its actual size Thi
122. e Character Repair page 174 In the ScanFix Advanced Settings dialog box click OK In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image ApplicationXtender Image Capture User s Guide Image Enhancement Capture horizontal and vertical lines are automatically removed from each image Each enhanced image appears in the Batch Display view The following figure compares two examples of scanned images The example image on the left has a thick line along the right side that needs to be removed In the example image on the right the thick line has been removed Figure 91 Using Vertical Line Removal 1971 Cadillac Cadillac 1971 Cadillac Cadillac 75 Limousine Fleetwood oo ee 69733 D 8 175 Limousine Fleetwood 69733 D 8 1968 Cadillac 1968 Cadillac 60 Specta Sedan Fleetwood 68069 C 8 60 Specta Sedan Ficetwood 68069 C 8 Brougham Fleetwood 68169 C 8 Brougham Fleetwood aaau 68169 C 8 CalaisCoupe s sa p ae aao a 68247 C 8 Calais Coupe a aS Gla iat iia Ste ooo ne 68247 C 8 Calais Hardtop Sedan 68249 C 8 Calais llardtop Sedan 2 22 68249 C 8 Coupe DeVille 1 ee ee ee 68347 C 8 Coupe DeVille ww ee ee ws 68347 C 8 Hardtop Sedan DeVille saahan 68349 C 8 Hardtop Sedan DeVille s3 68349 C 8 DeVille Convertible s 6836
123. e Edit Format Help Import Error on Line 8 Error 0x80070002 2147024894 The system cannot find the file specified File amp FilesForiImport bike bmp ApplicationXtender Image Capture User s Guide Creating Batches For information on displaying stored batches after they have been imported see Displaying a Batch page 81 Creating Batches From a Batch Import File You can create batches in ApplicationXtender Image Capture AppXtender Image Capture by creating and importing a batch import file a list of files to be included in the batches Note When importing files into a batch text files that are flagged as hidden or system are not imported To create batches from a batch import file 1 Create a text file referencing the files to be imported You can import several batches at a time by grouping the imported files for a particular batch together in a file For instructions see Creating a Batch Import File page 75 2 Import the file you have created For instructions see Performing the Batch Import page 79 Creating a Batch Import File A batch import file is a text file referencing the location of files for import This file can be created in the Windows Notepad or in DOS You can import multiple batches by including a description for each batch in the file Each batch description should have two components a unique name for the batch and a reference to each of the files to be imported e The name can be up
124. e Removal Inverse Text Smooth Crop Automatically detects areas of inverse white on black text and converts it into normal black on white text It will handle multiple zones of inverse text on the page and inverse zones of various shapes 50 Minimum Area Height fi 0 Minimum Black On Edges 300 Minimum Area Width Cancel 4 If necessary modify the settings on the Inverse Text tab The following table describes each setting Table 32 Inverse Text Settings Setting Minimum Area Height Minimum Area Width Minimum Black On Edges Description This parameter controls the smallest vertical thickness of inverse text areas The default setting is 50 pixels Decrease this value if small areas of inverse text are missed or increase this value if normal text is treated as inverse This parameter controls the smallest horizontal width of inverse text areas The default setting is 300 pixels Decrease this value if small bands of inverse text are missed or increase this value if normal text is treated as inverse This parameter controls the smallest horizontal distance between the edge of an inverse text area and the inverse text itself The default setting is 10 pixels Decrease this value if small areas of inverse text are missed or increase this value if normal text is treated as inverse ApplicationXtender Image Capture User s Guide Image Enhancement 175 Image Enhancement 5 In th
125. e ScanFix Advanced Settings dialog box click OK 6 In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image Capture inverse text on each image is automatically converted to normal text Each enhanced image appears in the Batch Display view The following figure compares two examples of scanned images The example image on the left has inverse text that needs to be corrected In the example image on the right the inverse text has been corrected Figure 93 Using Inverse Text Correction 1971 Cadillac Cadillac 1971 Cadillac Cadillac c 8 seccsesseo c 8 c 8 6 av E aa knee aes c 8 c 8 CEFET ET c 8 c 8 a Siaae tin ere Gee Se ate vo c 8 c 8 RESER ee ee c 8 top Sedan DeVille 68349 C 8 ee eer er eee c 8 Deve Comenaee I ITI ees c 8 a ee eee ee ee c 8 Sedan DeVille o 68368 C 8 eee cae D 8 Eldorado Seems seen es 69947 D 8 sanese D 8 75 Sedan 69723 D 8 D 8 D 8 6O Special Brougham Flectwood 60 Hees Sails Fiectwood c 8 Brougham Flectwood c 8 CalaisCoupe a o nuana c 8 Ca Coupe 1 i ce ee tee 68247 C 8 Calais Hardtop Sedan 2 2 c 8 Calais Hardtop Sedan 2 2 68249 C 8 cm DeVille s ecocososeas 68347 C 8 Fa ea ERERELEEEERRTE 68347 C 8 top Sedan DeVille c 8 top Sedan DeVille 2 2 05 68349 C 8
126. e User s Guide 139 Annotations 2 Choose one of these options to activate the highlighter annotation symbol e Select Annotate gt New gt Highlight from the Image Capture menu bar e Press h 3 Drag the mouse pointer from a starting point to an end point As you drag the pointer a new highlight annotation appears on the image 4 Save the new annotation Refer to Saving Annotations page 127 for more information The highlight annotation and any other new annotations are saved to the image When retrieved the image is displayed with the highlight annotation in the default highlight color of yellow and the defined shape Note You can change the properties of highlight annotations after they have been added to a page For more information see Modifying Annotation Settings page 146 Rubber Stamp Annotations Rubber Stamps are pre defined annotations that can be used to describe certain events For example you could have a rubber stamp that says Added by Username on Date where Username and Date are populated by your name and the date you added the annotation Some rubber stamps can be composed of an image so that you can place a signature or other relevant graphic on a page When you select a rubber stamp AppXtender Image Capture places it on the page wherever you click your mouse You can move or delete a rubber stamp annotation just as you can other types of annotations but cannot edit its properties Note Rubber stamp
127. e compares two examples of scanned images The example image on the left has a narrow left margin and a slightly thicker top margin The example image on the right has been repositioned using registration Notice the thicker left and top margins 162 ApplicationXtender Image Capture User s Guide Image Enhancement Figure 85 Using Registration 1971 Cadillac Cadillac 1971 Cadillac Cadillac Mi gssaaa0nnana DOADTnnnMma gosaanaqannaaa DOAN TnnnDona Eldorado Cou 75 Sedan twood ih 75 twood c 8 c 8 C 8 c 8 c 8 c 8 c 8 c 8 D 8 D 8 8 lolololelelelelelele CE E e E E Horizontal Vertical Registration Using horizontal registration settings AppXtender Image Capture locates the left edge of the text and positions the left edge of the image a specified number of pixels from the left edge of text or data Using vertical registration settings AppXtender Image Capture locates the topmost edge of the text and positions it a fixed distance from the top edge of the image Note If you are designing a form for later processing a black line 1 16 thick across the top and a 1 8 thick line down the left edge provide reliable registration when you use Find Line for Register Central Focus This feature causes AppXtender Image Capture to register using only the middle portion of the image border Central Focus is useful for ignoring edge noise letterheads and logos Add Only
128. e default setting is 150 horizontal pixels 1 2 inch at 300 DPI and 150 vertical pixels Maximum Line Thickness This parameter sets the thickness of a line for the system to detect Some images have short graphic lines that you want to remove and large text characters you want to preserve Because extremely large text is usually thicker than the lines on forms you can use this feature to keep AppXtender Image Capture from removing very large text in titles The horizontal and vertical default setting is 20 pixels Note The capital T in a large title or headline has horizontal and vertical components that could be mistaken for lines and that could be removed To avoid unintentional line removal set the maximum line thickness parameter to a smaller value like 10 You may also set minimum line thickness to be longer than the widest text ApplicationXtender Image Capture User s Guide 173 Image Enhancement Maximum Line Gap This parameter sets the maximum size of a gap allowed in a line This assures complete removal of lines containing gaps The default setting is 1 pixel for both horizontal and vertical and works well for most clean images Edge Cleaning Noise near a line is removed along with the line this feature determines how far AppXtender Image Capture looks for stray pixels near a line The default setting is 2 Set this value to 3 or 4 if unwanted line shadow remnants remain or 0 or 1 if adjacent text is degraded The Chara
129. e dialog box The next time you launch AppXtender Image Capture all data sources that you marked with check marks are accessible Specifying a Default Data Source The Data Source Selector allows you to set a data source as default This setting determines which data sources are in use for Move Online To set a data source as default 1 32 From the Windows Start menu select Programs gt ApplicationXtender Desktop gt Data Source Selector The AppXtender Data Source Selector dialog box appears Double click the data source that you want to set as default A white check mark within a black background 9 appears next to the data source Click OK or Apply OK saves your changes and closes the dialog box Apply saves your changes without closing the dialog box ApplicationXtender Image Capture User s Guide Getting Started Note You must specify a data source as default before you can close the AppXtender Image Capture Data Source Selector dialog box Starting ApplicationXtender Image Capture ApplicationXtender Image Capture AppXtender Image Capture is a scanning module integrated with ApplicationXtender AppXtender Batches are scanned in AppXtender Image Capture and then released to AppXtender for indexing Like AppXtender AppXtender Image Capture is password protected which means that it monitors each user s activity and allows or denies access to certain information and functions based on that user s assigne
130. e following people e The AppXtender user or users who index and create documents from this batch e The AppXtender Image Capture user or users who add more pages to this batch 6 Click OK Printing or Faxing Pages and Regions ApplicationXtender Image Capture AppXtender Image Capture allows you to print or fax pages or regions of an image or text page For information see the following topics e Printing or Faxing Pages page 119 e Printing or Faxing a Region page 120 Note AppXtender Image Capture uses Windows print drivers to perform faxing operations To fax pages in AppXtender Image Capture you must install Windows compliant fax software Note Only users with the Print privilege can perform operations that cause information to be exported from the AppXtender system These operations include printing or faxing pages or regions If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide Printing or Faxing Pages You can print or fax a displayed page in AppXtender Image Capture You can fax a displayed page in AppXtender Image Capture using standard Windows fax devices Any fax device installed as a standard printer port can be used to fax AppXtender Image Capture pages If your fax device is listed in the Name drop down list on a standard Print
131. e for each index field and a reference to the location of the file to be imported No manual document indexing is required Index Server The AppXtender Index Server is an optional module that adds full text indexing and OCR functionality to ApplicationXtender systems key reference import AppXtender Key Reference Import allows use of the lt Tab gt key to import index values from a text file AppXtender Key Reference Import is most effectively used in situations where each imported record may describe several documents AppXtender Key Reference Import maintains the index records in the AppXtender Key Reference Import table even after records have been used to index documents Any change made to a record in the AppXtender Key Reference Import table is reflected in the indexes of all documents described by that record node A node is an element of a tree structure such as in AppXtender Admin AppXtender AppGen AppXtender or AppXtender Reports Mgmt A node can be expanded to reveal subnodes or can be collapsed OCR Users can process bi tonal images using optical character recognition OCR This process converts an image of text into text After a user processes an image using OCR it can then be submitted to the Index Server for full text searching ODMA Open Document Management API ODMA support allows users to work with AppXtender documents within other ODMA compliant applications OLE DB OLE DB is a programming interface for accessing
132. e list and click OK Depending on the scanner another dialog box could appear allowing you to configure the scanner driver For instructions refer to the documentation for your scanner 46 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture Optional Scanning Configurations You can configure several scanner properties to produce the scanning results that you want The following topics describe how to configure each aspect of scanning e Scan Feeder Options page 47 e Automatic Enhancement page 48 e Resolution Settings page 49 e Mode Settings page 49 e Page Size Settings page 49 e Source Setting page 50 e Automatic Rotation page 50 e Scanner Driver Configuration page 51 You can use either the Scan menu or the Scan toolbar to perform each of these configurations For information on the Scan toolbar buttons see AppXtender Image Capture Toolbars page 38 For information on hiding or customizing the Scan toolbar see Configuring Toolbars Title Bar and Status Bar page 52 Because AppXtender Image Capture supports many different scanners and each scanner may have a different set of configuration options all scanner settings you see may not be described in detail here If you are not sure which setting to choose for a particular option refer to the documentation included with your scanner for more information on scanner settings for your scanner Scan Feeder Options AppXtender Image Ca
133. e number of the currently displayed page Note If you are using Split View the behavior of the Next Page and Previous Page commands depends on the current configuration of the PgUp PgDn in Dual Page View option on the Display tab of the Configuration dialog box For information on this option see PgUp PgDn in Dual Page View page 64 For information on Split View see Split View page 95 Next Page To move forward one page e While any page of the batch is displayed from the Batch menu select Next Page Note If the last page of the batch is currently displayed the Next Page menu command displays the first page of the batch Previous Page To move back one page e While any page of the batch is displayed from the Batch menu select Previous Page Note If the first page of the batch is currently displayed the Previous Page menu command displays the last page of the batch Go To Page If there is more than one page in the batch you can use the Go To Page dialog box to display a particular page To display a specific page within a multiple page batch 1 From the Batch menu select Go To Page The Go To dialog box appears 94 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches Figure 38 Go To Dialog Box CN x Cancel Help 2 In the Page text box enter the page number of the page you want to display You can either enter the number or use the arrow buttons to specify a page num
134. ecks deta sb cde de da adanaen sed caeevadetanssinaisines 168 Character Protect Onis sisi vlivccceeel i cced donb aces scvskccedevsalacelesdiereiaesteavenscedevedes 168 Using Speck Removal cccccscesesesseseesesseseceeacasacaeaeaeaeaaaeeeseeeeeessesesesseesssseseees 168 Horizontal De Speck assier osu cease os aaen a EEEE EEEE REEE NIESE 170 Horizontal Protection ecse e nesar a aaa a eE da eaa andaa a aaia ai 170 Vertical De Speck sirenerne enone reris SKEN E SEIS OKENE EEE E S EEEn 170 Vertical Protecuoniciceles coiccbessiaevehescansa cae a E iia A aia 170 Isolated De Speck sesssesssseseseseseeseseeceerererererererererereceresesesesesesssesssesseseseseseo 171 Using Advanced Line Removal sesesesessssssssssssssssssssessesesesesosoereseoeoeeeeeeeeeee 171 Minimum Line Length ccccccsssesssesesssssssssesseeesesueasaeaseessaeasscessessseseseseees 173 Maximum Line Thickness ccccccccescecescecscceccccccescecsecnceeeecuscesssesceecscescess 173 Maximum Line Gap cccccsssssesceecccececeenessseseeceeceeeeeaeeeeseseecesseseeeseeeaneeneeees 174 Edge Chaninpi KEE EEES EEES EEEN EEE A ESE TREN 174 Character Repair sess iaiesiss rru Ea EENE NEES EEE E EEEE NEE EEE aS 174 Using Advanced Inverse Text Correction sesseresesesesrerssesreeersssseeeeeessssseeeeeene 174 Smoothing Characters reion een nerens a eE aden ceOeadearucecedeavacedadessacedeasoseesese 176 Using Mantial Crops sciceisiivdeccivategecsnacdetecedsliva
135. edure may vary depending on the security provider in use for the current data source For information see Variations on Login Procedures page 34 To move the locally scanned batches online 1 aS 7 PE Make sure the data source in which you want to move batches is the default data source For instructions refer to Specifying a Default Data Source page 32 From the Windows Start menu select Programs gt ApplicationXtender Desktop gt Move Online The Login dialog box appears In the User Name text box type a user name that is valid for the default data source In the Password text box type your password If you want Move Online to remember your password enable the Remember Password option Click Login The Move Online dialog box appears Figure 104 Move Online Dialog Box 188 x Local Scan Directory Browse IV Delete files after move r Status In the Local Scan Directory text box make sure the location of the locally scanned batches is specified You can click Browse to access a search dialog box By default the value in this text box is the same as the Local Write Path text box on the Paths tab of the AppXtender or AppxXtender Image Capture Configuration dialog box You have the following choices e Ifyou want Move Online to delete the files from the local scan directory after moving them enable the Delete files after move option Click Move Move Online moves all batches that were scanned to l
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137. efault Color for Text Annotations ccccccsccecescecescecscenceececescesssescesccescess 128 Default Color for Line and Shape Annotations sesssessssssssessserssssseseeesssses 129 Default Filled or Hollow Setting ccccsssesssesssnsnsessesneeeeeeaeasssseseseseseseees 130 Default Redaction Setting cccccssssssesesssssessssseceeeeueasueaeaeaeesesscsesesesesseeees 131 Default Annotation Group ienesis riores nsei rne eani 131 Creating an Annotation einan ER RE E REES AEA E E EEEE 132 Creating a Text Annotation ccccccccecsesssssseseececeeceeeaeeensseseececeeeeseaeeeanensenees 133 Using the Annotation Text Editor ccsesseessenensnsnsneeceeeeeeeesesssesesseseeees 133 Using the In place Text Editor ccccceeeesssesneeeeneeeneeeeeesesesecsessssseesseees 134 Creating a Line Annotation cccccccccsesssseseseececeeceeeeneessseseececeseeeeaeeeanenseeees 135 Creating a Basic Line Annotation ccccessssseeseecececeeeeaeeesseneeececeeeeeeeeeeaes 136 ApplicationXtender Image Capture User s Guide Table of Contents Creating a Polyline Annotation cccseseessssnensnsnssceeeseasscsessssseseseseseees 136 Creating a Shape Annotation cccccssssssssssssssnsnsssnceeeacasasscscssseseseseseseees 137 Creating a Basic Shape Annotation ssssecssessesscessnscssesscsssesessssssseseees 138 Creating a Polygon Annotation eseseeeseseesesesesesesssssssssssssssssssssese
138. ement csccscsscosssccsnscscccenccsessnscssasenccsescensesasencesenceneess 48 Enhancement Setun gs sissen irio sine Soss senaaiies ENES NES aE desea ce steve 48 Resolution Settings Aar reissen ee N prene Np raes EEEn S OTE POUE arii 49 Mod Settings si ccciccsiesstisccesssevevcsevieveceddasevacsidavevaceddrentvace ESEESE EES 49 Page Size Seting Snir aoras ne EEEE LES ASKERE OTE ECET CEES ES EEEE E 49 DOULCE SEMINE sais erie eoe E Eeer ea E EE RENET EEE EE EE SREE 50 Automatic ROTAION ssi sensn ienes dT a ar ida aea da ai iaa i a ea iea sos 50 Front Page Rotation esis ennienni res renen oasia bkn ai erap reen 51 Back Page Rotations ss yeeros treer caresses REEE EEEE E donate de SEET EE 51 Scanner Driver Configuration seseseseseeeseeeeessesesesesesssssssssssssssssssssssosesesesoo 51 Configuring Toolbars Title Bar and Status Bar ccccccsssssssesssssesssssessssssseeeseees 52 Displaying or Hiding a Toolbar cccccseesssesensnsssnsnccaeaeesesscssseseseesseseseees 53 Changing the Size of Toolbar Buttons cscsssseesesssnsncsesnsnsneecsssessssssseseseees 53 Customizing Toolbars cccccccscesesesesesessseseseseecesusesasaeaeasaeaeaesessssseseesseeeseees 53 Configuring the Title Bars iccc ccsbessvescascveicenseesncneranssenaeeaadoced S EKE raei 54 Displaying or Hiding the Status Bar sesssssesessesesesesesssssssssssssssssssssssesesesesoo 55 Print Setups ines edian irsi Iiu Eeee r uNe PE EEEE EE GEN
139. ement Resolution Settings The Resolution drop down list is located on the Scan toolbar and can be used to change the dots per inch DPI resolution setting The DPI options available to you depend on your scanner Higher DPI settings produce larger file sizes However higher settings also produce greater image clarity which might improve OCR processing of the scanned images in AppXtender The recommended setting is 200 DPI If you require higher quality you can select another option To configure resolution settings e From the Scan menu select Resolution and then the DPI setting that you want to use Mode Settings The Mode drop down list is located on the Scan toolbar and can be used to change the scanning mode Some scanning mode examples are bi tonal 16 Level Gray 256 Level Gray and 24 Bit Color and vary depending on your scanner When selecting a scanner mode remember that there is a trade off between the size of the resulting file and the clarity of the scanned page For example the 256 Level Gray option provides more clarity than the Bi tonal option but also produces a much larger file as shown in the following table The recommended setting for efficient scanning is bi tonal Table 8 Example File Sizes When Using Different Modes for Same Image Mode File Size Bi tonal 12 KB 256 Level Gray 3 367 KB 24 Bit Color 10 040 KB To configure mode settings e From the Scan menu select Mode and then the mode setting you want
140. empt to use a batch import file to add pages to a batch that is being indexed the batch creation fails To create a batch of imported pages 1 Ensure the appropriate application is active The active application is in bold in the Applications view 2 From the Batch menu select Import The Select Batch Import File dialog box appears 3 Navigate to the location of the batch import file and select the batch import file name Click Open A message appears indicating the progress of the batch import This message is displayed until all files of the batch have been imported Click Cancel at any time to cancel the batch import If any of the files listed in the batch import file are referenced by a volume label and if you have not specified a volume label search drive for the AppXtender Image Capture workstation the Volume Label Search Drives dialog box appears ApplicationXtender Image Capture User s Guide 79 5 80 Creating Batches Figure 30 Volume Label Search Drives Dialog Box olume Label Search Drives i No Volume label search drives have been specified Please select a drive or drivers that you wish to use for the volume label search Control Panel E 3 Floppy 4 Ga SYSTEM C APPS D DATA E S RESTORE F amp install on otgfs I P images on otafs J office on otgfs K If the Volume Label Search Drives dialog box appears select the drive letter of the drive on which you
141. ender Core Components Administrator s Guide For more information on removing annotations see the following topics e Erasing Annotations page 153 e Deleting Annotations page 153 152 ApplicationXtender Image Capture User s Guide Annotations Erasing Annotations You can use an eraser tool to remove a single annotation from the displayed image To erase an annotation 1 Choose one of these options to activate the eraser tool e Click the Eraser button on the Annotation toolbar The button is available only when the displayed page contains an annotation Figure 80 Eraser Button P e Presse 2 Click the annotation that you want to remove It is erased from the page Deleting Annotations You can delete one or more annotations from a displayed image To delete annotations 1 Select the annotations that you want to delete For instructions refer to Selecting Annotations page 147 2 Choose one of these options Right click then select Delete from the shortcut menu e Press x ApplicationXtender Image Capture User s Guide 153 Annotations 154 ApplicationXtender Image Capture User s Guide Chapter 6 Image Enhancement This chapter describes how to use ApplicationXtender Image Capture image enhancement functions to enhance bi tonal black and white images e Introduction to Image Enhancement page 155 e Configuring Automatic Enhancement page 156 e Using Advanced De skew page 158
142. er The Zoom Out button zooms out on displayed page The image appears smaller The Magnifier button opens the Magnifier window The Previous Page button displays previous page The Next Page button displays next page The Pan Mode button switches between pan mode and selection mode Scan Toolbar For More Information See Zoom In page 99 Zoom Out page 99 Using the Magnifier page 101 Previous Page page 94 Next Page page 94 Batch Display View page 37 The Scan toolbar allows you to perform and configure scanning operations All of the functions on the Scan toolbar can also be accessed from the Scan menu Figure 9 ApplicationXtender Image Capture Scan Toolbar s 3 S a 0 Ff Bitonal m Letter Size 85x11 in ADF Simplex G E l8 x This topic briefly explains each Scan toolbar button and drop down list For more information on scanning see Creating a Batch By Scanning page 70 Note Only users with all of the following can access features in the Scan menu or toolbar Scanning hardware installed on the user s workstation The scanner drivers appropriate for the scanner installed on the user s workstation AppXtender scanner support files installed on the user s workstation The Batch Scan privilege assigned to the user Note For information on hardware and drivers refer to the scanner s documentation For information on which scanners are supported with AppXtender Image Captu
143. er Image Capture Configuration dialog box and uses the workstation that Bob is logged into he can select New Login from the File menu and log in as SYSOP After he makes a change he can select New Login from the File menu again and log back in as Bob Note If your workstation has been configured to remember a user s password for faster startup keep in mind that logging in as a new user disables the remember password feature Note Your login procedure may vary depending on the security provider in use for the current data source For information see Variations on Login Procedures page 34 To log in as a new user 1 From the File menu select New Login The Login dialog box appears 2 Inthe User Name text box enter a user name that is valid for the active data source 3 In the Password text box enter your password 4 Click Login If the correct information has been entered AppXtender Image Capture restarts using the new user name and password For more information about the built in security in AppXtender Image Capture consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide ApplicationXtender Image Capture User s Guide 35 Getting Started Logging into Multiple Data Sources If multiple data sources have been configured using the AppXtender Data Source Selector you can now access them all from the AppXtender Image Capture inte
144. er than that thickness Another option is to set horizontal minimum line values to larger than the length of the longest horizontal segments of the largest text characters Conversely set vertical line management values higher than the longest vertical segment ApplicationXtender Image Capture User s Guide 171 Image Enhancement To perform advanced line removal on an image 1 172 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears Enable the Horizontal line removal option the Vertical line removal option or both Click Advanced The ScanFix Advanced Settings dialog box appears Click the Line Removal tab Figure 90 Line Removal Tab ScanFix Advanced Settings x Deskew Registration Noise Removal Line Removal Inverse Text Smooth Crop Settings for horizontal and vertical line removal m Horizontal Lines fi 50 Minimum Line Length 2 Edge Cleaning E Maximum Line Thickness 20 Character Repair jo Maximum Line Gap m Vertical Lines fi 50 Minimum Line Length 2 Edge Cleaning je Maximum Line Thickness f30 Character Repair jo Maximum Line Gap Cancel Apply Help If necessary modify the settings on the Line Removal tab The following topics describe each setting e Minimum Line Length page 173 e Maximum Line Thickness page 173 e Maximum Line Gap page 174 e Edge Cleaning page 174
145. es rounded rectangles and ovals When applied the area of the page behind the redaction is not visible How is Content Organized in AppXtender and AppXtender Image Capture The highest level of organization in AppXtender is the application which is designed by the AppXtender system administrator Applications contain documents and batches Each document has one or more index fields which act as labels for the document Documents consist of one or more pages Pages in turn consist of one or more page versions Figure 1 Organization of Content in AppXtender Documents Y Page resont Pages Index fields act as labels Application The application is also the highest level of organization in AppXtender Image Capture In AppXtender Image Capture however you can access only batches rather than batches and documents A batch is intended as a temporary container for scanned pages from which an AppXtender user can later create indexed documents Each batch has a batch name rather than index fields Batches are intended primarily for scanned images but you can also import several other file types into batches 22 ApplicationXtender Image Capture User s Guide Getting Started Figure 2 Organization of Content in AppXtender Image Capture Application How Does AppXtender Image Capture Work with AppXtender ApplicationXtender Image Capture AppXte
146. es of scanned images The example image on the left has text that needs to be smoothed The text in the example image on the right has been smoothed with the Grow option Figure 95 Smoothing Characters Fleetwood Fiectwood Using Manual Crop Manual crop resizes an image by adding or removing a specified number of pixels from the image in the selected directions This feature does not alter the image resolution Only when values are entered into the crop text boxes do the pad text boxes become enabled To crop an image manually 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Click Advanced The ScanFix Advanced Settings dialog box appears 3 Click the Crop tab 178 ApplicationXtender Image Capture User s Guide Figure 96 Crop Tab ScanFix Advanced Settings S xj Deskew Registration Noise Removal Line Removal Inverse Text Smooth Crop Use these settings to perform manual crop stretch or shrink separates out an area from the original image prior to most other ScanFix processing or automatically remove thick black or white borders from an image r Manual Crop 220 Top Crop 535 Bottom Crop I Top pad Tl Bottom pad fo Left Crop fo Right Crop F Left pad J Bight pad Resize jo Resultant Width jo Resultant Height Subimage jo Top Edge jo Bottom Edge 0 Right Edge 1275 LeftEdge 0 Pad
147. es two examples of scanned images The example image on the left needs to be resized The example image on the right has been resized ApplicationXtender Image Capture User s Guide 181 Image Enhancement Figure 99 Resizing an Image 60 Special Sedan Fleetwood sana BO Brougham Fleetwood a 88109 Calais A BOAT Calais Hop Sedan see 88H Sedan Sean Delle 68369 6047 paraan eaa OW 69733 gJ Bw Bm Be he Be ke Be Ee Be O eee ee oc oe ao z coorannannann LELEL EEEEE I Using Advanced Sub Image This feature allows you to isolate a specified area from an image called a Sub Image This extraction occurs after de skew and register but before any other processing The sub image is then processed with all other active features after discarding all remaining parts of the image To enhance a sub image of an image 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Enable the Image de skew option and the registration options e For information on the Image de skew option see Using Advanced De skew page 158 e For information on the registration options see Using Advanced Registration page 161 3 Enable the Sub image option and any other options for enhancements that you want to perform on the sub image 4 Click Advanced The ScanFix Advanced Settings dialog box appears 5 Click the Crop tab 182 Applicat
148. ew 3 Alt 3 View 4 Alt 4 View S Alt 5 To switch between sticky views from the Image toolbar 1 Display the page 2 Click the arrow next to the Next Sticky View button on the Image toolbar Figure 41 Next Sticky View Button ey The Sticky View drop down menu appears with the currently saved sticky view settings enabled Figure 42 Sticky View Menu View 1 Alt 1 View 2 Alt 2 v View 3 Alt 3 View 4 Alt 4 View S Alt 5 3 Select a sticky view setting AppXtender Image Capture displays the page using the selected sticky view setting Note You can cycle through each of the sticky view settings by clicking the Next Sticky View button If the last sticky view setting is displayed clicking the Next Sticky View button displays the first available sticky view setting in the Sticky View menu Using Zoom Zoom allows you to either focus precisely on a specific region of the page or view an entire page on the screen at one time The Zoom feature enlarges or reduces the selected page to the next size in the zoom cycle As soon as the largest size is reached both the menu command for Zoom In and the Zoom In toolbar button are dimmed to indicate that further enlargement is not possible Similarly if the smallest size is reached the Zoom Out menu command and toolbar button are dimmed You can set the default display scale in the Configuration dialog box For information on changing the default display scale in the Configuration dialog box
149. ext into normal text Removes speck or dot shading from an image Processes only specified area of an image Aligns the image with a consistent left margin Aligns the image with a consistent top margin Removes horizontal lines from an image Removes vertical lines from an image Note You can also view explanations for each option by moving the pointer over the options As the mouse pointer moves over the options listed explanatory messages appear as tool tips Additional settings for each enhancement option are available to produce the desired results These settings are accessed by clicking the Advanced button in the ScanFix Configuration dialog box Details on each page of the ScanFix Advanced Settings dialog box are provided in the following topics Using Advanced De skew page 158 Using Advanced Registration page 161 Using Advanced Dot Shading Removal page 165 Using Speck Removal page 168 Using Advanced Line Removal page 171 ApplicationXtender Image Capture User s Guide 157 Image Enhancement e Using Advanced Inverse Text Correction page 174 e Smoothing Characters page 176 e Using Manual Crop page 178 e Resizing an Image page 180 e Using Advanced Sub Image page 182 e Using IntelligentCrop page 185 3 Click OK Resetting Image Enhancement Settings to Default The settings for optimum bi tonal image enhancement are built into AppXtender Image Capture as defaults but they can be changed to allow f
150. f an annotation group you might be able to assign an annotation to that annotation group For guidelines on which annotations should be assigned to each annotation group consult your AppXtender administrator After you assign an annotation to an annotation group users who are not members of the annotation group cannot view or modify the annotation After you add a redaction to an annotation group users who are not members of the annotation group cannot hide or modify the redaction Depending on the options enabled for each user or group within the annotation group and depending on who created the annotation or redaction users who are members of the annotation group may be able to view or view and modify annotations in the annotation group and hide or hide and modify redactions in the annotation group Note Only users with appropriate annotation group options can assign annotations to annotation groups If you have questions about the annotation group configuration of your AppXtender user account consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide To assign an annotation to an annotation group 1 Select the annotations that you want to assign to an annotation group For instructions see Selecting Annotations page 147 2 Right click the selected annotations 3 From the shortcut menu that appears select Group Assignment Another shor
151. file precede the file If two signs precede name and path with the file name and path two at symbols AppXtender Image Capture checks the file type and treats the file as the detected type None of the files listed in Precede each file the batch import file are name and path with a format that is natively two at symbols supported by AppXtender Image Capture AppXtender Image Capture checks the file type and treats the file as the detected type in this case foreign file format If the following example batch import file is imported two batches are created Images and Fiscal Year 1996 Images c bitmaps sailboat bmp c tifs desert tif ApplicationXtender Image Capture User s Guide 77 Creating Batches Fiscal Year 1996 c 1996 report txt c 1996 report doc c 1996 chart bmp A batch named Images would contain two image files SAILBOAT BMP and DESERT TIF A batch named Fiscal Year 1996 would contain a text file REPORT TXT a Microsoft Word document REPORT DOC and an image CHART BMP Format for Referencing a Volume Label A volume label can be used as the root of the file path in place of a drive letter to allow for batch import from multiple pieces of media If for example the images to be stored in AppXtender are located on several different optical disks each of those disks can be referenced in the batch import file by the volume label on the disk As references to different vol
152. firmed the batch is permanently lost Caution should be exercised because recovery of the batch is not possible To delete a batch from the Batch List 1 In Applications view right click an application A shortcut menu appears From the shortcut menu select Batch List The Batch Scan dialog box appears 2 In the Batches for application drop down list select the application that contains the batch that you want to delete A list of batches appears in the table 3 Select the batch that you want to delete Click Delete A delete confirmation message appears 4 Click Yes to delete the batch Click No to quit ApplicationXtender Image Capture User s Guide 123 Viewing and Managing Batches 124 ApplicationXtender Image Capture User s Guide Chapter 5 Annotations This section describes how to ApplicationXtender Image Capture to attach an annotation to batch pages to comment on the contents of a page block areas of a page from view or highlight important information You can add annotations to images text and Portable Document Format PDF files e Introduction to Annotations page 125 e Annotation Types page 126 e Configuring Annotation Settings page 127 e Creating an Annotation page 132 e Rubber Stamp Annotations page 140 e Overlapping Annotations page 142 e Assigning an Annotation to an Annotation Group page 143 e Showing or Hiding Annotations page 144 e Modifying Annotation Settings page 146 e Printing Tex
153. for batch creation 72 selection mode for a batch 112 for AppXtender Image Capture 37 send to back toolbar button 40 143 setting default annotation group 131 settings annotations 127 shape annotations 137 Shift key 35 show annotations 144 Single Feed toolbar button 43 size of toolbar buttons changing 53 skew removing 158 smoothing characters in auto enhance 176 source scan setting 50 speck removal in auto enhance 168 standard page separators 71 status bar displaying 55 status of the batch 82 Sticky View toolbar button 41 storage device for storing AppXtender Image Capture batches 20 storage format for foreign files 30 HTML files 29 OLE files 30 PDF files 29 straight line annotation 136 toolbar button 40 136 sub image in auto enhance 182 subwindow displaying views as 59 supported file types 83 KeyView file support 83 synchronized scan 68 71 T Tab key 171 text annotations 133 printing 152 spell checking 133 135 toolbar button 40 text file for importing a batch 75 threshold for removing blank pages 66 TIFF files importing multi page files 76 83 Tile Horizontally toolbar button 39 ApplicationXtender Image Capture User s Guide Index Tile Vertically toolbar button 39 time of batch creation 82 timeout scanner manual feed 68 title bar configuring 54 toolbar buttons annotation group 40 annotation selection 40 147 Applications View 38 arrow 40
154. formation The line annotation and any other new annotations are saved to the image When retrieved the image is displayed with the line annotation in the defined color Note You can change the properties of polyline annotations after they have been added to a page For more information see Modifying Annotation Settings page 146 Creating a Polyline Annotation You can add polyline annotations to pages A polyline is a line that connects more than one point or node The nodes defining the polyline do not have to be aligned With the polyline feature you can create line annotations that are not straight lines Polyline annotations can contain angles and can even delineate shapes Note A shape created with the polyline feature cannot be filled with color You can use the polygon feature to create polygon shapes which can be filled with color For information on polygon annotations see Creating a Polygon Annotation page 138 136 ApplicationXtender Image Capture User s Guide Annotations Each point in a polyline annotation is specified by a single left mouse click You draw the line point by point stretching each straight line segment from the endpoint of the last To add a polyline annotation to a page 1 Display the page to which you want to add a polyline annotation 2 Choose one of these options to activate the polyline annotation symbol e Select Annotate gt New gt Polyline from the Image Capture menu bar e Press p
155. formation page 117 Using Sticky View Sticky View means that AppXtender Image Capture can remember display settings zoom rotation and scale to gray for similar page types For example bi tonal black and white pages can be stuck to open with certain zoom and rotation settings A different Sticky View could be set for bitmaps Sticky View can be helpful when scanning similar paper documents by displaying the page at its actual size to facilitate monitoring the quality of the scan AppXtender Image Capture automatically discerns which page type is displayed and responds with the appropriate settings 96 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches You can use Sticky View with the following page types e Images e Text as defined in the File Types tab of the Configuration dialog box e OLE Objects as defined in the File Types tab of the Configuration dialog box Note For more information on the File Types tab of the Configuration dialog box consult your system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide Sticky View is different from the default display configuration which means the pages are not stored with the sticky settings the pages appear in Sticky View simply for batch creation and retrieval The sticky settings are in effect until Sticky View is turned off Sticky View applies the follow
156. g Foreign Files page 107 Viewing Text Pages AppXtender Image Capture allows you to partition a text page vertically or horizontally creating a non scrollable title region Data above a horizontal title and data to the left of a vertical title becomes stationary while the data below or to the right of the title can still be browsed Using this feature a line of existing text can be transformed into a title or heading for the text below This feature can be useful in cases where the headings for lengthy columns normally scroll off the screen as you move down the page Setting a title directly below those headings keeps them in place even when displaying data several screens below To lock a title on a page 1 Display the appropriate page 2 Enable Pan Mode if necessary by clicking the Pan Mode button on the toolbar When Pan Mode is enabled this button should appear pushed in and the cursor when placed over the displayed page becomes a hand 3 Right click the area where you want to apply the title lock A shortcut menu appears 4 From the shortcut menu select Set Horizontal Title Set Vertical Title or Set Horizontal and Vertical Title AppXtender Image Capture adds a blue line indicating the location of the title Text to the left of vertical titles or above horizontal titles does not scroll 106 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches Figure 47 Title Lock OIG Sof
157. g a Line Annotation You can add basic line annotations and polyline annotations to pages Basic line annotations are straight lines freehand lines and arrows A polyline annotation is a series of connected straight lines For more information see the following topics e Creating a Basic Line Annotation page 136 e Creating a Polyline Annotation page 136 ApplicationXtender Image Capture User s Guide 135 Annotations Creating a Basic Line Annotation You can add straight lines freehand lines and arrows basic line annotations to pages To add a basic line annotation to a page 1 Display the page to which you want to add a basic line annotation 2 Choose one of these options to select a type of line annotation e Select Annotate gt New from the Image Capture menu bar and then select the annotation from the shortcut menu e Click the appropriate button on the Annotation toolbar e Press the keyboard shortcut The following table describes the available line annotations Table 24 Creating Basic Lines Keyboard To Create Shortcut Menu Option Button Shortcut A straight line Straight Line N L A freehand line Freehand Line I F An arrow Arrow Wa A The mouse pointer changes shape to reflect your selection 3 Drag the mouse pointer from a starting point to an end point As you drag the pointer a new line annotation appears on the image 4 Save the new annotation Refer to Saving Annotations page 127 for more in
158. g foreign files as icons see Configuring a Viewer for Foreign Files page 108 To view information about a page 1 Display the page in AppXtender Image Capture 2 Right click the page A shortcut menu appears From the shortcut menu select Information The Information dialog box appears Figure 55 Information Tab Image Information Xx Files Width 738 pixels Height 356 pixels Bits Per Pixel 1 Resolution 200 dpi Size 9914 bytes Compression Lzw Type Tagged Image File Format The Information tab provides the following details Table 22 Image Information Information Tab Description Information Description Width Number of pixels or characters being used for width of page Height Number of pixels or lines being used for height of page Bits Per Pixel Number of bits for each pixel Resolution Resolution of the page Size Compressed page file size in bytes Compression Type of compression used for this page Type Page file type such as TIFF or JPEG 3 To view information specific to the files associated with the batch click the Files tab ApplicationXtender Image Capture User s Guide 117 Viewing and Managing Batches Figure 56 Image Information Dialog Box Files Tab Image Information x Image Filename D Program Files Legato Systems Content Management DEMODB files CHECI Annotation Filename oam The Files tab provides the following details Table 23 Image Infor
159. h Display view If you enable the Use KeyView to display foreign files option and Microsoft Office is installed on the computer supported Microsoft Office 2003 and 2007 documents are automatically displayed in a native Office embedded window inside the Batch Display view Documents are available in read only mode If this option is enabled but Microsoft Office is not installed on the computer AppXtender Image Capture displays foreign files using the KeyView Viewer If you disable the KeyView option AppXtender Image Capture displays foreign files as icons To configure foreign file display 1 From the File menu in AppXtender Image Capture select Configuration The AppXtender Image Capture Configuration dialog box appears 2 Click the View tab to activate it 3 You have the following choices e To use the KeyView Viewer to view foreign files enable the Use KeyView to display foreign files option For instructions see Viewing Foreign Files with the KeyView Viewer page 108 Note If Microsoft Office is installed on the computer enabling this option causes AppXtender Image Capture to display supported Microsoft Office 2003 and 2007 documents in a native Office embedded window instead of using the KeyView Viewer Refer to Embedded Office Viewer File Support page 85 for more information e To view foreign files as icons disable the Use KeyView to display foreign files option For instructions see Viewing Foreign Files as Icons page 109
160. he ability to store image files in their native format or in a different format supported by AppXtender Image Capture Image files contain graphic data AppXtender Image Capture displays image files in their stored format Depending on the image storage format black and white files and 4 8 bit color files can be displayed in their native format as well as TIFF or Windows bitmap files True color files can be displayed in their native format as well as TIFF ApplicationXtender Image Capture User s Guide 27 Getting Started Windows bitmap or JPEG files If you store images using the JPEG format you can configure the level of compression of the images through AppXtender Image Capture By default AppXtender Image Capture stores images in their native format for example a TIFF file is stored as TIFF When you choose to store an image type black and white 4 8 bit color or true color in a specific image format AppXtender Image Capture ignores the original format and stores all images of that type in that format You add images to AppXtender Image Capture by scanning in paper documents or by importing them You can add annotations enhance the image quality while scanning and adjust the display of the image in many ways to allow optimal viewing of the image You can also print or fax an image page You can view page information for image pages in AppXtender Image Capture Batch view properties are also available for image pages allowing you
161. he color of lines and shapes 1 From the Annotate menu select Settings and then Colors The Color drop down box appears ApplicationXtender Image Capture User s Guide 129 Annotations Figure 62 Color Drop Down Box Under the grid of colors notice the two overlapping rectangles The color in the top rectangle represents the color of shape outlines and lines The color in the bottom rectangle represents the fill color for all shape annotations 2 To set the fill color right click a color in the grid of colors The color you selected appears in the bottom rectangle indicating the fill color for all shape annotations 3 To set the outline color click a color in the grid of colors The color you selected appears in the top rectangle indicating the color of shape outlines and lines Any line or shape annotations created from now on appear with the colors you selected You can change the color of an existing line or shape annotation in the Properties dialog box For more information see Modifying Annotation Settings page 146 Default Filled or Hollow Setting The filled hollow setting is used for annotation shapes You can fill an annotation shape with the default fill color or you can make a shape hollow You can change the default filled hollow setting from the Annotation menu or from the Annotation toolbar Note Highlight annotations are similar to shape annotations except that they are always filled regardless of the fil
162. he contents Windows Clipboard page of the Windows Clipboard 89 38 ApplicationXtender Image Capture User s Guide Button Function The Configuration button opens the AppXtender Image Capture Configuration dialog box om The Tile Vertically button tiles windows such as Batch Display view and Applications view windows vertically The Tile Horizontally button tiles windows such as Batch Display view and Applications view windows horizontally The Cascade Windows button cascades windows such as Batch Display view and Applications view windows amp The Select Scanner button opens the Select Scanner dialog box S The Scan Batch toolbar button opens the ApplicationXtender Image Capture dialog box which allows you to begin scanning a batch into the active application Annotation Toolbar Getting Started For More Information See Opening the AppXtender Image Capture Configuration Dialog Box page 60 Tile page 95 Tile page 95 Cascade page 95 Selecting a Scanner page 46 Creating a Batch By Scanning page 70 The Annotation toolbar allows you to add annotations to your batch pages All of the functions on the Annotation toolbar can also be accessed from the Annotate menu Figure 7 ApplicationXtender Image Capture Annotation Toolbar R ALINZIOOOZDIZ AR RA SIEA E P RDB This topic briefly explains each Annotation toolbar button For more information on annotating a
163. he display in the Magnifier window changes to reflect the new magnification Using Scale to Gray A selected bi tonal black and white page can be scaled to gray to increase readability You can use Scale To Gray only with bi tonal image page types To increase readability e From the View menu select the Scale to Gray option Using Regions You can select regions of an image or text page and process those regions in many ways You can also print a region For more information see Printing or Faxing a Region page 120 102 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches You can use regions with the following page types e Images e Text as defined in the File Types tab of the Configuration dialog box Note For more information on the File Types tab of the Configuration dialog box consult your system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide Enabling Select Mode When pages are first displayed in AppXtender Image Capture the view mode is defaulted to Pan mode Pan mode viewing is identified by the AppXtender Image Capture cursor appearing as a hand in the interface To select a region of a page for processing change the AppXtender Image Capture page viewing mode from Pan to Select To change page view mode from Pan to Select e Ifthe page currently displayed is in Pan mode click the Pan Mode
164. he endpoint for the first side of the polygon This endpoint is the next node in the shape At this point the shape appears as a line between the two points 5 Draw the next node in the polygon by moving the pointer and clicking the left mouse button wherever the next node in the shape should be located Lines stretch to this node from each of the two existing nodes creating a triangle Continue to add nodes in the shape as needed When a new node is added lines stretch from that node to the last node created and to the first node created for the shape Note To erase the polygon without adding it you can right click anywhere 6 When the polygon is complete double click to add the annotation to the page 7 Save the new annotation Refer to Saving Annotations page 127 for more information The polygon annotation and any other new annotations are saved to the image When retrieved the image is displayed with the polygon annotation in the defined color and shape Note You can change the properties of shape annotations after they have been added to a page For more information see Modifying Annotation Settings page 146 Creating a Highlight Annotation You can add highlight annotations to pages A highlight annotation allows you to emphasize or bring attention to a particular area of a page To add a highlight annotation to a page 1 Display the page to which you want to add a highlight annotation ApplicationXtender Image Captur
165. i page TIFF and DCX pages the Separate multi page TIFFs option in the Data tab of the Configuration dialog box must be enabled Each page of the imported file becomes a page within the new AppXtender Image Capture batch For information on configuring the separation of multi page TIFF and DCX files consult your AppXtender system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide Note To import all pages of a multi page TIFF or DCX file you must use two at symbols before the file location even if you have enabled the Separate Multi page TIFFs option If you use only one at symbol before the file location the first page of the file becomes a page of the new AppXtender Image Capture batch but the remaining pages of the file are discarded Note Multiple pages of GIF animation files cannot be imported into AppXtender Image Capture The first page of the file becomes a page of the new AppXtender Image Capture batch but the remaining pages of the file are discarded AppXtender Image Capture does not support progressive JPEGs Importing a progressive JPEG into AppXtender Image Capture results in the file being imported as a foreign file 76 ApplicationXtender Image Capture User s Guide Creating Batches When AppXtender Image Capture processes a batch import file with file names preceded by two at symbols AppXtender Image Capture honor
166. iews Applications 36 Applications View toolbar button 38 Batch Display 37 display as dialog box 59 display as subwindow 59 docking 58 hiding on use 60 volume label using in batch import file 78 W wildcard character in batch import file 78 workstation configuration 45 Z zoom 98 configuring 61 percent as default 62 percent for displayed page 99 to 100 ratio 112 settings are pixels 62 Zoom In toolbar button 42 Zoom Out toolbar button 42 ApplicationXtender Image Capture User s Guide
167. imum Acceptable SKeW ccccsesseesssssseeseeeseseusasesaeaeaeaseeeesessesesseesseseees 160 Character Protector seris iccaecvescs eee sass nn E a EEEN EEEIEE Eaa 160 Using Advanced Registration seesesesesesesssssssssssssssssssssesesesesoseeoeoeeeeeoseseeeeee 161 Horizontal Vertical Registration seseseseseseeeeeeessesesesessssssssssssssssssssssseseseses 163 Central FOCU Soren a rai E A A A T OA a i a aA 163 Tae KO oi E E ET E T 163 lpnore Holes nensis ieee Enea Enere EEEE EES EEEE EEEO IAES EENE 164 Resultant Left Top Margin sss sieis terisi iisi iiis n 164 Find Line for Register ccccccsesesesesessessessseeseeeseeusasaeaeaeaeaesesssesesessseseees 164 Advanced Registration Settings seseseseseeeeeeessesesesesessssssssssssssssssessesesesos 164 EEEE o RE E T 164 Dine Thiekhess sirina aeaa naan a aaa aaa a ET ian e raaa 165 Registration SKIP aos arie t a E Rne E ERRES ERER ENEE E EE Ta 165 Using Advanced Dot Shading Removal sssssssssssssssssssssosososesosseoeoeeeeeseeeeeee 165 Minimum Area Width A tian io ae a E a a Ea Ti a 167 Minimum Area Height ccccccsssssssssssssssssssseseceeesesasaeaeasseasaesessseseseseseees 167 Horizontal Size Adjust erain seer svess eaaa E a EE EEEE EEEE SEEE E socrdierses 167 Vertical Size Adj St epena rE nina anseo FEES EEA ETA PAYEN AS 167 ApplicationXtender Image Capture User s Guide 7 Table of Contents Maxim Dot SIZ osc coud sieciscuisicavades sicake coc se
168. increases processing time Horizontal Select the horizontal cuts button to protect character segments cuts horizontally Vertical cuts Select the Vertical cuts button to protect character segments vertically All cuts Select All cuts and character segments running both directions are protected Using Speck Removal De speck allows you to remove random horizontal and or vertical specks noise from the image without degrading text To perform speck removal on an image 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Click Advanced The ScanFix Advanced Settings dialog box appears 168 ApplicationXtender Image Capture User s Guide Image Enhancement 3 Click the Noise Removal tab Figure 88 Noise Removal Tab ScanFix Advanced Settings xi Line Removal Inverse Text Smooth Crop Deskew Registration Noise Removal Settings for noise removal These include isolated specks and machine dot shading Dot Shading Removal N Wes m Character Protection Minimum Ares Width A Hone Minimum Area Height Horizontal cuts Horizontal Size Adjust Patel Vertical cuts Vertical Size Adjust Allcuts TIT Maximum Dot Size De Speck jo Horizontal De Speck fo See PC Sos Advance Features J Horizontal protection i giy jo De Speck Width jo Vertical De Speck F Remove specified
169. ine if the pixel group in question is part of a character Vertical De Speck This parameter controls the maximum vertical size for de speck the height of specks to be removed Increase this value to remove larger taller specks and decrease to prevent erroneous text removal Setting this value too high can remove small vertical sections of characters Vertical Protection Checking the Vertical Protection box makes AppXtender Image Capture check the vertical plane to determine if the pixel group in question is part of a character 170 ApplicationXtender Image Capture User s Guide Image Enhancement Isolated De Speck This feature removes specks that are not touching anything else in the image Larger values can cause AppXtender Image Capture to remove periods and the dots on the letters i and j Isolated de speck is faster than using both horizontal and vertical de speck In the Isolated De Speck text box enter a number The value given sets the largest dimension for a speck in any direction Press the TAB keyand the advanced features become activated The Advanced Features area of the Noise Removal tab only applies to the Isolated De Speck feature The following table describes the options in the Advanced Features area Table 31 Isolated De Speck Options Option Description De Speck Width The width parameter allows you to set different values for the height and width of a speck The value set in isolated de speck becomes the
170. ing settings e Zoom as described in Using Zoom page 98 e Rotation as described in Using Rotate page 101 e Scale to gray as described in Using Scale to Gray page 102 You can also save multiple sticky view settings for each image type and switch between each of the saved sticky view settings For more information see Saving Sticky View Settings page 57 and Switching Sticky View Settings page 97 Switching Sticky View Settings As soon as you have saved a sticky view setting you can use the Switch View command to display a page using a Save Settings view or the Sticky View button to cycle through each of the saved sticky view settings Depending on the number of views saved you can display a page with up to five different view settings For information on saving views see Saving Sticky View Settings page 57 To switch between sticky views from the View menu 1 Display a page 2 Select a sticky view setting From the View menu select Sticky View and then Switch View The Switch View menu appears Highlight the appropriate view for example View 1 Figure 39 Switch View Menu View 1 Alt 1 View 2 Alt 2 View 3 Alt 3 View 4 Alt 4 View S Alt 5 A check mark appears next to the selected view and the page appears with the selected sticky view setting ApplicationXtender Image Capture User s Guide 97 Viewing and Managing Batches Figure 40 Switch View Menu with the Selected View View 1 Alt 1 v View 2 Alt 2 Vi
171. ion Table 21 ApplicationXtender View Control Properties Text Tab Options Option Function Display Select this option to display the text pages with a color bar background helps make text information in columns more readable Height lines To configure the height of each color bar enter the number of lines to display with the selected color Select Font Select the font type for text page display Bold Select this option to display font in bold Italic Select this option to display font in italics Tab Size Enter a number or use the arrows to enter the number of characters for tab settings within a text page Tabs are automatically set at intervals of that length within the text page 4 When all desired options have been selected deselected you have the following choices e Click OK to save changes and exit the dialog box e Click Cancel to exit without saving changes e Click Apply to save any changes you have made without exiting the dialog box 116 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches Page Information ApplicationXtender Image Capture AppXtender Image Capture supplies valuable information for every page of a batch This can be useful in determining the size of a particular image for example or the page storage location Note This feature is available for foreign files displayed as icons but not for foreign files displayed with KeyView For instructions on displayin
172. ionXtender Image Capture User s Guide Image Enhancement Figure 100 Crop Tab ScanFix Advanced Settings xj Deskew Registration Noise Removal Line Removal Inverse Text Smooth Crop Use these settings to perform manual crop stretch or shrink separates out an area from the original image prior to most other ScanFix processing or automatically remove thick black or white borders from an image r Manual Crop jo Top Crop fo Bottom Crop I Top pad F Bottom pad jo Left Crop fo Right Crop F Left pad J Right pad r Resize 0 Resultant width 0 Resultant Height r Sub Image fo Top Edge jo Left Edge jo Pad jo Bottom Edge jo Right Edge r IntelligentCrop Tl Black crop fo White Crop Cancel Apply Help 6 If necessary modify the Sub Image settings on the Crop tab The following topics describe each setting e Top Edge page 184 e Bottom Edge page 184 e Left Edge page 184 e Right Edge page 184 7 Configure other tabs if necessary to perform enhancements on the sub image 8 In the ScanFix Advanced Settings dialog box click OK 9 In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image Capture for each image AppXtender Image Capture automatically performs deskew and registration on the whole image and then performs all other configured enhan
173. ired data to the Windows Clipboard Typically this is performed through a program s Edit menu and some programs have shortcuts to accomplish this function 2 Ensure the appropriate batch is currently displayed For instructions see Displaying a Batch page 81 3 From the Page menu select New and then Clipboard Paste A shortcut menu appears From the shortcut menu select Insert Before Note If there is not a valid page in the Windows Clipboard AppXtender Image Capture dims the Insert Before menu command meaning it is not available for selection If this is the case verify that the data has been moved to the Clipboard successfully The Clipboard viewer supplied with Windows can be used to view the contents of the Clipboard at any time The content of the Clipboard appears in the Batch Display view as a new page ApplicationXtender Image Capture User s Guide 89 Creating Batches Pasting a Page after the Current Page You can add the new page as the next page in the batch after the currently displayed page To paste a page after the current page 1 Move the desired data to the Windows Clipboard Typically this is performed through a program s Edit menu and some programs have shortcuts to accomplish this function 2 Ensure the appropriate batch is currently displayed For instructions see Displaying a Batch page 81 3 From the Page menu select New and then Clipboard Paste A shortcut menu appears From the sh
174. ithin the AppXtender system Some AppXtender modules are essential for ApplicationXtender Image Capture users or for the AppXtender administrator who configures AppXtender Image Capture workstations For more information see the following topics e ApplicationXtender Image Capture on the Network page 24 e License Server page 25 e Data Source Selector page 26 e ApplicationXtender Application Generator page 26 ApplicationXtender Image Capture User s Guide 23 Getting Started ApplicationXtender Image Capture on the Network The modules that make up AppXtender the files that you store and manage through AppXtender and AppXtender Image Capture and the database used by AppXtender and AppXtender Image Capture can all be located on separate computers across a network to increase performance When you store a batch to AppXtender Image Capture you are probably storing it to a location on the network rather than onto a local computer When an AppXtender user later uses that batch to create indexed documents the database that is used to store index information is also probably on a server somewhere on the network However from your perspective as a user of AppXtender Image Capture database location and batch storage location are relatively unimportant The benefit of AppXtender Image Capture to you as a user is that you do not have to decide where to store batches or remember where to go to locate them You simply open the Batch List and sele
175. ize of AppXtender Image Capture toolbar buttons if necessary To change the size of the toolbar buttons 1 From the View menu select Toolbars In the Toolbars submenu a check mark indicates the current button size setting 2 From the Toolbars submenu depending on which size is currently selected you have the following options e Click Large Icons The buttons increase in size e Click Small Icons The buttons decrease in size Customizing Toolbars Any AppXtender Image Capture toolbar can be customized to meet your needs Buttons can be deleted from the toolbar added to the toolbar or re ordered on the toolbar To customize a toolbar 1 Right click the toolbar you want to customize A shortcut menu appears From the shortcut menu select Customize The Customize Toolbar dialog box appears ApplicationXtender Image Capture User s Guide 53 Configuring AppXtender Image Capture Figure 13 Customize Toolbar Dialog Box Available toolbar buttons Current toolbar buttons Separator Ge Application view Reset 38 Select scanner Ez Query view Pee SS Scan a new document Add gt 32 Thumbnail Help ED Emailtender search BS Workflow view lt Remove Separator bral New document Eee by Run query ul A by New query a Gee Down gt 2 You have the following choices e Remove buttons from the toolbar by double clicking on the button name in the Current toolbar buttons list or by selecting the
176. laced AppXtender Image Capture can automatically register an image in both the horizontal and vertical planes The process is accurate and consistent to within 3 or 4 pixels On a 300 DPI image AppXtender Image Capture can position data within 1 100 of an inch Registration automatically positions text horizontally and vertically on the page providing a consistent left and top margin for pages If the batches that you scan in AppXtender Image Capture will be processed using optical character recognition OCR in AppXtender registration control is helpful because it makes OCR zoning of text fields in forms much more reliable To perform advanced registration on an image 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Enable the Image de skew option unless you know the original is perfectly straight 3 Enable the Horizontal registration option the Vertical registration option or both depending on the level of precision that you need You can activate and set the parameters for horizontal and vertical registration separately For most operations where you require a consistent left margin you should activate horizontal registration In many cases you can leave vertical registration deactivated For applications where precise text location is important you should activate both horizontal and vertical registration 4 Click Advanced The ScanFix Advanced Settings
177. laying a View as Subwindow An AppXtender Image Capture subwindow has a title bar with Minimize Maximize and Close buttons Drag the view to a different location in the AppXtender Image Capture window by dragging the title bar A subwindow is independent of the AppXtender Image Capture window borders but cannot be moved beyond them This behavior is often described as floating as an MDI window Figure 20 AppXtender Image Capture Subwindow Title Bar C o Note The following procedure applies only to the Applications view It does not apply to the Batch Display view ApplicationXtender Image Capture User s Guide 59 Configuring AppXtender Image Capture To display a view as a subwindow 1 Right click in the docked view or view dialog box A shortcut menu appears From the shortcut menu select Float as MDI Window 2 Click the Title bar and drag the subwindow to the desired location on the AppXtender Image Capture desktop Hiding a View on Use By default the views remain in the AppXtender Image Capture window until you close or hide them which means when you display the Batch List the Applications View remains You can configure the Applications view to hide when you display the Batch List This is described as hiding on use because you use the Applications view to display the Batch List When a view is configured to hide on use this configuration is often described as hide on use mode In this mode AppXtender Image
178. le selection 72 batch from import file 75 creator of batch 82 cropping in auto enhance 178 185 customizing AppXtender Image Capture views 58 toolbars 53 Cut toolbar button 38 cutting a page 122 D data source activating 37 configuration module 26 definition of the term 20 selecting multiple for AppXtender Image Capture 31 specifying default for AppXtender Move Online 32 data types supported in AppXtender Image Capture 26 database definition of the term 20 date of batch creation 82 DCX files importing multi page files 76 83 de skewing text in auto enhance 158 default data source for AppXtender Move Online 32 foreign file storage format 30 HTML storage format 29 OLE storage format 30 PDF storage format 29 print settings 56 settings for image enhancement 158 default annotation group 131 definition annotation 19 redaction 22 definition of terms 18 application 19 batch 19 data source 20 database 20 document 20 index 21 page 22 delete annotations 153 annotations toolbar button 41 deleting batch 122 page 121 description of batch 82 dialog box displaying a view as 59 disabling remember password option 35 display as icon text annotation 134 display settings configuring 63 scale 98 setting defaults for page types 57 96 displaying batch 81 next page 94 previous page 94 scrollbars 112 status bar 55 document printing with annotations 145 without annotation
179. lection 40 147 arrow 40 136 bring to front 40 cancel changes 41 color 41 delete annotations 41 eraser 40 153 fill 40 freehand line 40 136 hide annotations 40 highlight 40 line width 41 oval 40 138 polygon 40 polyline 40 rectangle 40 138 redaction 40 rounded rectangle 40 138 save annotations 41 ApplicationXtender Image Capture User s Guide Index select all 40 147 send to back 40 143 straight line 40 136 text annotation 40 Annotation toolbar buttons Rubber Stamp 41 annotations 19 arrows 136 assigning annotation group 143 basic lines 136 basic shapes 138 configuring 127 creating 132 default color for line and shape 129 for text 128 150 deleting 153 erasing 153 filled or hollow 130 freehand lines 136 hiding annotation group 144 highlight 139 lines 135 modifying 146 shape 149 text 150 to 151 move to the back layer 143 to the front layer 143 ovals 138 polygons 138 polyline 136 print document 145 printing text annotation 152 properties changing 146 rectangles 138 redactions 131 resizing 148 rounded rectangles 138 rubber stamp 140 selecting 147 197 Index 198 setting default annotation group 131 shape 137 straight lines 136 text 133 140 types 126 application activating 37 definition of the term 19 Applications View toolbar button 38 AppXtender Administrator privilege 33 AppXtender AppGen configuring for local scan se
180. led hollow setting Generally this feature is used with redaction to block large areas of the page from view When both fill and redaction are enabled both the outline and fill of the annotation are applied as opaque For information on redaction see Default Redaction Setting page 131 To toggle the fill setting on and off choose one of the following options e Select Annotate gt Settings gt Filled e Press i If the button is active lighter in color new shape annotations have a fill of the default fill color If the button is not active same color as the other toolbar buttons new shape annotations are added without a fill color Any annotations created from now on appear with the filled hollow setting you selected You can change the filled hollow setting of an existing annotation in the Properties dialog box For more information see Modifying Annotation Settings page 146 130 ApplicationXtender Image Capture User s Guide Annotations Default Redaction Setting Redaction is a security feature that enables you to block certain areas of an image or text page from view You can change the default redaction setting from the Annotation menu or from the Annotation toolbar When enabled the outline of the annotation is applied as opaque underlying parts of the image are not visible When disabled the outline of the annotation is applied as transparent Redaction can be used in conjunction with the filled hollow feature to
181. licationXtender Image Capture AppXtender Image Capture allows for the sharing of data between programs using the Windows Clipboard The contents of the Clipboard can be pasted into AppXtender Image Capture as a new page Because the Clipboard holds any type of data the new page can be an image data from another application such as Microsoft Word or PowerPoint or even a page from a different AppXtender application Your ability to view the resulting page depends on the type of file you have copied and pasted If AppXtender Image Capture supports the file type you copy and paste the content of the file appears in the Batch Display view Unsupported file types or foreign file types are represented in the Batch Display view by an icon unless the AppXtender Web KeyView Component is enabled AppXtender Image Capture stores foreign file types in their native file format For more information see Support for Viewing of Imported Files in AppXtender Image Capture page 83 Pages can be pasted before or after a displayed page or appended to the end of a batch For more information see the following topics e Pasting a Page before the Current Page page 89 e Pasting a Page after the Current Page page 90 e Appending a Pasted Page to a Batch page 90 Pasting a Page before the Current Page You can add the new page as the previous page in the batch before the currently displayed page To paste a page before the current page 1 Move the des
182. licationXtender Image Capture User s Guide 85 Creating Batches Figure 36 Volume Label Search Drives Dialog Box Yolume Label Search Drives x No Yolume label search drives have been specified Please select a drive or drivers that you wish to use for the volume label search Control Panel office on otgfs K z5 3 Floppy 4 amp manuals on otafs SYSTEM C SP release on otgrel S APPS D amp Compact Dise Z DATA E lt RESTORE F install on otafs l images on otgfs To display the batch 1 Select the drive in which the batch is stored 2 Click OK The batch is displayed Adding Pages to Batches As soon as a batch has been created additional pages can be attached as you require Subsequent pages can be the same object type as the first page or any other object type Pages can be inserted before or after the displayed page or appended to the end of the active batch ApplicationXtender Image Capture AppXtender Image Capture has safeguards in place to prevent mismanagement of batch pages Additional pages cannot be added to the wrong batch because the desired batch must be displayed to add pages The batch s title bar always shows the active page and total number of pages AppXtender Image Capture allows for various methods of input such as a scanner Clipboard or import file so there is no restriction on a batch s structure or content The input methods are
183. lipboard Caution should be exercised because recovery of the page is not possible unless you paste the page back into an AppXtender Image Capture batch To cut a page 1 Within AppXtender Image Capture display the page that you want to cut 2 From the Edit menu select Cut A delete confirmation message appears 3 Click Yes to delete the displayed page Click No to quit The page is copied to the Windows Clipboard If you want to paste the page back into an AppXtender Image Capture batch see Adding a Page from the Windows Clipboard page 89 Deleting Batches There are two ways to delete a batch in AppXtender Image Capture from the Batch List or from the Batch Display view When a batch is deleted the batch pages BIN files are deleted Deleting a Batch from the Batch Display View You can delete a batch that has been displayed in the Batch Display view Caution As soon as the deletion is confirmed the batch is permanently lost Caution should be exercised because recovery of the batch is not possible To delete a displayed batch 1 Display the batch that you want to delete 2 From the Batch menu select Delete A delete confirmation message appears 3 Click Yes to delete the displayed batch Click No to quit 122 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches Deleting a Batch from the Batch List You can delete a batch from the Batch List Caution As soon as the deletion is con
184. ll of the following characteristics in combination where the data is stored the format of the data stored and the data provider used to access the data make up the data source To access AppXtender applications in AppXtender Image Capture you connect to the data sources for the databases where the AppXtender applications are stored Documents A document is a file or group of files stored in an application and identified by index information in AppXtender Each page of a document is a single object such as a scanned image file or a 20 ApplicationXtender Image Capture User s Guide Getting Started word processing document An AppXtender user creates a document by adding an object to an application and entering index information in AppXtender The user can then add additional objects as additional pages of the same document Within AppXtender users can open batches that were created in AppXtender Image Capture and can use the contents of the batch to create documents When an AppXtender user creates a document from an AppXtender Image Capture batch the user indexes the document A document can be as small as one page or can contain thousands of pages AppXtender users can store different types of data as pages within one document For instance a hospital patient s document could include a patient s scanned admission forms a doctor s report in Microsoft Word format and an x ray A document can contain any combination of object
185. llac Cadillac 75 Limousine Fleetwood 2 69733 D 1968 Cadillac 60 Spectal Sedan Fieetwood c Brougham Fleetwood 2 2 68169 C Calais pe ep Lay gral a a e 68247 C Calais Hardtop Sedan 68249 C Coupe DeVille 2 ee ee ee 68347 C Hardtop Sedan DeVille 1 eee 68349 C DeVille Convertible 25 68367 C Sedan DeVille 206 66 5cs Sow be wis c Eldorado Coupe Fleetwood 69347 D 75 Sedan Fleetwood pene heat ae eae 69723 D 75 Limousine Fleetwood 2 2 69733 D 1969 Cadillac 60 Special Sedan Fleetwood 68069 C Brougham Flectwood 68169 C Calais Coupe 2 eee ee ee 68247 C Calais Hardtop Sedan 2 2 68249 C Coupe DeVille ww eee eee 68347 C Hardtop Sedan DeVille 68349 C DeVille Convertible 68367 C Sedan DeVille 2 2 220220 508 68369 C Eldorado Coupe Fleetwood 69347 D 75 Sedan twood 2 ee 69723 D 75 Limousine Fleetwood 69733 D 1970 Cadillac Seerereneneece Seneeneeanoan 1971 Cadillac Cadillac 75 Limousine Fleetwood 69733 D 8 1968 Cadillac 60 Special Sedan Fleetwood 68069 C 8 Brougham Flectwood sssaaa 68169 Cc 8 Celtis Coupa 2 4 6 pee sweet es 68247 C B Calais fopSedan 2 00 68249 C 8 core Deve isa sete Ss ws owe e s 68347 C 8 Hardtop Sedan DeVille 2 68349 C 8 DeVille Convertible 2 2 04 68367 C 8 Sedan DeVille 0 000
186. location with one command line ApplicationXtender Image Capture User s Guide 75 Creating Batches For details on formatting a batch import file see the following topics e General Batch Import File Format page 76 e Format for Referencing a Volume Label page 78 e Format for Importing Multiple Files with a Single Command page 78 Batch Import uses the image format settings from the Data tab of the Configuration dialog box For information on configuring the image format settings consult your AppXtender system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide General Batch Import File Format To successfully accomplish the import the batch import file must be formatted correctly One or two at symbols should immediately precede a file name and path The following table lists the file types that can be preceded by one at symbol and the file types that must be preceded by two at symbols Table 13 Using vs Using May Use One at Symbol Must Use Two at Symbols e Single page image types e Foreign files including text files even if they have been configured on the PDF File Types tab of the Configuration dialog box e Basic Windows RTF e Multi page image files if you want to e HTM import every page e Multi page image files if you want to import only the first page Note To separate mult
187. lso improve the performance of compression The Image de skew option handles a maximum skew of 20 A character protection feature eliminates rotational distortion induced in the straightening process using text and horizontal lines to automatically detect and remove skew from an image When enabled the De skew feature optimizes the other image enhancing functions It is advised that you turn on this feature The de skew process changes the width and height of an image 158 ApplicationXtender Image Capture User s Guide Image Enhancement To perform advanced de skew on an image 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Enable the Image de skew option Click Advanced The ScanFix Advanced Settings dialog box appears with the Deskew tab forward Figure 82 Deskew Tab ScanFix Advanced Settings x Line Removal Inverse Text Smooth Crop Deskew Registration Noise Removal Automatically straightens skewed crooked images on the page Seeks out either text or horizontal lines to establish the amount of skew and then corrects by rotating image 300 Minimum Detect Length 200 Maximum Acceptable Skew I Character protection 3 If necessary modify the settings on the Deskew tab The following topics describe each setting e Minimum Detect Length page 160 e Maximum Acceptable Skew page 160 e Character Protection
188. mages Image enhancement enables you to de skew change the margin alignment remove lines and specks and convert inverse and shaded text to black text on a white background These functions can be used to prepare the images for OCR in AppXtender display print or fax Refer to Enabling Image Processing Options page 65 for information on configuring AppXtender Image Capture for image processing The settings for optimum bi tonal image enhancement are built into AppXtender Image Capture as defaults but they can be changed to allow for exact specifications The default parameters can be reset at any time in the ScanFix Configuration dialog box and in the ScanFix Advanced Settings dialog box Enabling Automatic Enhancement AppXtender Image Capture allows you to automatically enhance pages as they are being scanned If the pages that you are scanning will be processed using optical character recognition OCR in AppXtender this feature can make the OCR more accurate Automatic enhancement applies all settings configured in the ScanFix Configuration dialog box and the ScanFix Advanced settings dialog box Automatic enhancement applies to bi tonal black and white images only To enable or disable automatic enhancement e From the Scan menu select Configuration and then Auto Enhancement The automatic enhancement feature toggles on or off Customizing Enhancement Configuration When automatic enhancement is enabled all bi tonal images sc
189. mark and each annotation group that you want to show has a check mark click OK The annotations on the currently displayed page are shown or hidden according to your selections Hiding Annotations when Printing You can print a page or a region of an image without annotations AppXtender Image Capture provides an option on the Print dialog box to hide all annotations The Print dialog box can be accessed from the Page menu In order to hide annotations when printing pages or regions from the Page menu the page must be displayed Note Only users with appropriate privileges including the Print privilege can hide annotations while printing Only users with appropriate annotation group options can hide annotations that have been assigned to annotation groups If you have questions about the privileges assigned to your AppXtender user profile or about the annotation group configuration of your AppXtender user account consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide To print a page with or without annotations 1 Display the page you want to print Select Print The Print dialog box appears ApplicationXtender Image Capture User s Guide 145 Annotations Figure 75 Print Dialog Box Ce eX Printer Name OTGPRINT HP4100DTN_DOCUMENTATIC Properties Status Ready Type HP LaserJet 4100 PCL 6 Where Documentation 4th
190. mation Files Tab Description Info Description Image Filename Path location and file name of the stored page Annotation Path location and file name of the page s annotations if Filename any Editing the Memo for a Batch When a batch is created in ApplicationXtender Image Capture AppXtender Image Capture a memo is automatically created with it By default this memo contains the date and time that the batch was created You can add to or edit this memo if the batch status is Idle To edit the memo for a batch 1 If the batch is currently displayed close it 2 In Applications view right click an application A shortcut menu appears From the shortcut menu select Batch List The Batch Scan dialog box appears 3 In the Batches for application drop down list select the application that contains the batch for which you want to edit the memo A list of batches appears in the table 4 Select the row for the batch and click Memo This button is available only when none of the AppXtender or AppXtender Image Capture workstations in the AppXtender system have that batch open The Memo dialog box for that batch appears 118 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches Figure 57 Memo Dialog Box Batch create at 2002 04 05 16 57 This batch contains invoices RSF Cancel Help 5 Edit the text You can include any information up to 132 characters that you think is helpful to th
191. ministrator or refer to the Managing Security chapter of the Application Xtender Core Components Administrator s Guide Clearing Regions When you clear a region you clear the selection of that region When you clear all regions you clear the selection of any regions selected on the page You can clear a region on the following page types e Images e Text as defined in the File Types tab of the Configuration dialog box Note For more information on the File Types tab of the Configuration dialog box consult your system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide To clear regions 1 Right click the highlighted region A shortcut menu appears 2 You have the following choices e From the shortcut menu select Clear All Region s All the regions on the page are cleared e From the shortcut menu select Delete The region is cleared Note The Delete command does not change or remove pixels from the image ApplicationXtender Image Capture User s Guide 105 Viewing and Managing Batches Viewing Specific Page Types For each of the specific page types ApplicationXtender Image Capture AppXtender Image Capture has functionality that is exclusively available with that page type For information on viewing options that are only available for specific page types see the following topics e Viewing Text Pages page 106 e Viewin
192. monitor Use If this option is chosen as the default AppXtender Image Capture Zoom displays images using the default zoom percent The Zoom Percent Setting list allows you to set the default ratio 3 If you have selected the Use Zoom Setting option select the desired ratio You have the following choices e Click the drop down list The Zoom Percent drop down list appears Select the desired ratio Standard options range from 25 to 400 e Inthe text box enter the preferred percentage 4 Click OK Zoom Settings are Pixels By default AppXtender Image Capture considers both the image resolution and monitor resolution when rendering images for display By enabling the Zoom settings are pixels option AppXtender Image Capture displays images in raw pixel size disregarding image and monitor resolution 62 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture Scale to Gray When this option is enabled bi tonal black and white images are displayed as grayscale which is frequently a more legible format Various shades are used to convert black and white images for the highest readability This option applies to bi tonal images only Use KeyView to Display Foreign Files When this option is enabled AppXtender Image Capture uses the KeyView Viewer component to display the contents of foreign files supported by the KeyView Viewer For a list of KeyView supported file types see ApplicationXtende
193. n dialog box ApplicationXtender Image Capture User s Guide 61 Configuring AppXtender Image Capture Note For more information on the File Types tab of the Configuration dialog box consult your system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide To change the default image size setting 1 In the Configuration dialog box select the View tab 2 Under Image Size select one of the five zoom settings These settings are explained in the following table Table 11 Image Size Options Option Description Fit to If this option is chosen as the default AppXtender Image Capture Window displays images to fit the display window either top to bottom or left to right while maintaining the original aspect ratio of the image and displaying the entire image Fit to If this option is chosen as the default AppXtender Image Capture Window displays images to fit the window from top to bottom You might Height need to scroll left or right to see the sides of the image Fit to If this option is chosen as the default AppXtender Image Capture Window displays images to fit the window from left to right You might need Width to scroll up or down to see the top or bottom of the image Actual If this option is chosen as the default AppXtender Image Capture Size displays images to appear as actual size one pixel stored is equal to one pixel on the
194. n existing batch in Batch Display view 1 From the Batch menu select List The Batch Scan dialog box appears 2 In the Batches for application drop down list select the application that contains the batch that you want to display A list of batches in the selected application appears in a table Note This procedure is just an overview of the interface If you are reading this procedure to become more familiar with AppXtender Image Capture you might not have batches to work with yet For information on adding new batches see Chapter 3 Creating Batches 3 Double click the row for the batch that you want to display The Batch Scan dialog box closes and the selected batch appears in Batch Display view For more information on displaying stored batches see Displaying a Batch page 81 You can use the pointer to manipulate the displayed batch in several ways depending on the current pointer mode In pan mode you can drag the image in the view to see more of it In selection mode you can select a region of the image and implement several commands on that region To switch between pan mode and selection mode e Click the Pan Mode button on the Image toolbar Figure 5 Pan Mode Button 8 ApplicationXtender Image Capture User s Guide 37 Getting Started AppXtender Image Capture Toolbars ApplicationXtender Image Capture AppXtender Image Capture has three different toolbars These toolbars provide shortcut buttons for the most f
195. n mode and pan mode The appearance of each annotation changes to indicate that it is selected For example a selected text annotation is enclosed in a gray frame a selected arrow has a handle on each end and a selected oval is enclosed in both a gray frame and handles ApplicationXtender Image Capture User s Guide 147 Annotations Figure 76 Selected and Unselected Annotations Wrong date March 23 z gy Selected Don t forgO March 22 BOnual Membership MeP Ramey nam ALISON SNOWDEN at USC Sunater s 9871 APPLECIDER DR Auditoriuna REMBERT SC 29128 SAFE s Money Sale continues now includig duced loan rates mca on boats fs anagpptorcyctes Missing a comma here ee Moving Annotations You can use the mouse pointer to move a single annotation or multiple annotations together To move annotations 1 Select the annotations that you want to move For instructions see Selecting Annotations page 147 Hold the pointer over the selected annotation or annotations The pointer changes to crossed double arrows Drag the annotation or annotations to a new location Changes to the selected annotation or annotations are reflected immediately Save your changes Refer to Saving Annotations page 127 for more information Resizing an Annotation You can use the mouse pointer to resize any type of annotation including text annotations created with the in place text editor To resize a single annot
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197. name Each page of a batch is a single object such as a scanned image file or a word processing document You create a batch by adding an object to an application and entering a batch name You can then add additional objects as additional pages of the same batch A batch can be as small as one page or can contain thousands of pages You can store different types of data as pages within one batch For instance a hospital patient s batch could primarily contain a patient s scanned admission forms After those forms have been scanned into the batch you can import a doctor s report in Microsoft Word format and an x ray into the batch as new pages A batch can contain any combination of objects For more information on the types of files that can be ApplicationXtender Image Capture User s Guide 19 Getting Started stored in AppXtender Image Capture see How Batches are Stored and Displayed in AppXtender Image Capture page 26 When you store a batch in an application you must enter a batch name To retrieve the batch later you display a Batch List and select the batch name from the list You can process print or fax pages within a batch individually in AppXtender Image Capture If you have the proper security privileges you can modify batches in AppXtender Image Capture at any time Batch Storage Locations The batch files for example scanned images text files other objects and so on are stored ina directory designated by the a
198. nder Image Capture display the page you want to copy 2 From the Edit menu select Copy The page is copied to the Windows Clipboard If you want to paste the page back into an AppXtender Image Capture batch see Adding a Page from the Windows Clipboard page 89 Deleting Batches and Pages ApplicationXtender Image Capture AppXtender Image Capture allows you to delete batches or pages For more information see the following topics e Deleting Pages page 121 e Cutting Pages page 122 e Deleting Batches page 122 Deleting Pages You can delete pages from an AppXtender Image Capture batch at any time When a page is deleted AppXtender Image Capture also deletes the object file BIN Caution As soon as the deletion is confirmed the page is permanently lost Caution should be exercised because recovery of the page is not possible ApplicationXtender Image Capture User s Guide 121 Viewing and Managing Batches To delete a page 1 Within AppXtender Image Capture display the page that you want to delete 2 From the Page menu select Delete A delete confirmation message appears 3 Click Yes to delete the displayed page Click No to quit Cutting Pages You can cut pages from an AppXtender Image Capture batch at any time When a page is cut AppXtender Image Capture deletes the object file BIN and moves the page to the Windows Clipboard Caution As soon as the deletion is confirmed the page exists only in the C
199. nder Image Capture is a scanning module integrated with ApplicationXtender AppXtender Batches are scanned in AppXtender Image Capture and then released to AppXtender for indexing Each page in a batch can be used to create a document or can be added to an existing document in AppXtender The AppXtender Image Capture interface is based on the AppXtender interface so that you can start working immediately if you are familiar with AppXtender AppXtender Image Capture contains only the features of AppXtender that are needed for scanning batches of images into the AppXtender system AppXtender Image Capture allows you to store retrieve view and process batches Batches and pages can be added one at a time or can be imported many at a time A Batch List for each application is shared between AppXtender Image Capture and AppXtender This means AppXtender Image Capture users can add pages to batches in the list while AppXtender users are creating indexed documents from other batches in the list Once a batch has been retrieved from the Batch List in AppXtender Image Capture you can adjust the display of the batch You can print or fax using the Print command pages from AppXtender Image Capture The Configuration dialog box in AppXtender Image Capture provides a way to configure several features that affect the way AppXtender Image Capture looks or performs AppXtender has several components or modules each of which performs a specific function w
200. nder Image Capture User s Guide Index G GIF animation files 76 going to page in displayed batch 94 grab bar definition of the term 58 grayscale display as 63 H hide annotation groups 144 annotations 144 Hide Annotations toolbar button 40 hiding view on use 60 highlight annotations 139 Highlight toolbar button 40 horizontal tiling Tile Horizontally toolbar button 39 horizontal adjustment margin alignment 163 idle batch status 82 image bi tonal enhancement 155 enhancement 155 image enhancement configuring 156 correcting inverse text 174 cropping 178 185 de skewing text 158 options 157 registering an image 161 removing noise dots shading 165 removing specks 168 smoothing characters 176 sub image 182 image file referencing in batch import file 76 Image toolbar 41 changing size of buttons 53 Image toolbar buttons 41 Fit Height 41 Fit to Window 41 Fit Width 41 Magnifier 42 Next Page 42 201 Index 202 Pan Mode 37 42 Previous Page 42 Rotate Left 41 Rotate Right 41 Sticky View 41 Zoom In 42 Zoom Out 42 import file for batch creation 75 creating import file 75 file format 76 format for multiple files 78 importing file as new page 91 foreign file as new page 91 to 92 index definition of the term 21 indexing as a batch status 82 information about contents of Magnify window 104 installing scanner driver 46 inverse text cor
201. nistrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide The status bar indicates whether a scanner is detected Variations on Login Procedures The variations in login procedures depend on whether you have logged in before and depend on the security provider in use for the data source The following table describes each variation Table 2 Variations in Login Procedures Variation If this is the first time you are starting AppXtender Image Capture or if you have connected a different scanner to the computer If the current data source is using the CM security provider If the current data source is using the Windows security provider 34 Description Before you start AppXtender Image Capture install and load the appropriate scanner driver on the Scanning workstation For information consult your AppXtender system administrator or refer to the Planning Your ApplicationXtender Installation chapter of the ApplicationXtender Installation Guide After you click Login you must select the correct scanner type for the workstation This step is necessary to allow you to begin scanning For instructions see Selecting a Scanner page 46 Passwords are not case sensitive When you attempt to start XtenderSolutions software your current Windows user account is checked for authentication and authorization Depending on your profile you might be automati
202. nnotation crosses over another annotation AppXtender Image Capture may not allow you to select the other annotation Note AppXtender Image Capture can accurately pinpoint the exact hit for a simple shape annotation For example if you click the lines or border of a line annotation or a non fill rectangle oval or rounded rectangle AppXtender Image Capture determines whether or not the mouse pointer hit the simple shape annotation However since a freehand annotation is not a simple shape annotation 142 ApplicationXtender Image Capture User s Guide Annotations AppXtender Image Capture uses a minimum rectangular area which covers all the nodes of a freehand annotation to determine whether or not the mouse pointer hit the freehand annotation To move annotations to the front layer 1 Select the annotations that you want to move to the front For instructions refer to Selecting Annotations page 147 2 Choose one of these options to move the annotations e Click the To Front button on the Annotation toolbar e Press Shift semicolon To move the annotation to the back layer 1 Select the annotations that you want to move to the back For instructions refer to Selecting Annotations page 147 2 Choose one of these options to move the annotations e Click the To Back button on the Annotation toolbar e Press semicolon Assigning an Annotation to an Annotation Group If your user or group account is a member o
203. notation toolbar see Annotation Toolbar page 39 AppXtender The Image toolbar provides shortcuts for manipulating images Some of the buttons available are pan mode rotating and zooming For a detailed description of each button on the Image toolbar see Image Toolbar page 41 The Scan toolbar contains shortcuts for scanning options and configuration settings such as manual feed automatic feed single feed rescan and different automatic rotation options For a detailed description of each button on the Scan toolbar see Scan Toolbar page 42 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture Displaying or Hiding a Toolbar AppXtender Image Capture toolbars can be shown or hidden from view All AppXtender Image Capture features are always available from menus even if the toolbar is hidden Toolbars can be removed to create more space for displaying batches To display or hide a toolbar 1 From the View menu select Toolbars In the Toolbars submenu the name of each displayed toolbar has a check mark next to it 2 In the Toolbars submenu click the name of the toolbar you want to display or hide If the toolbar you selected was previously displayed it is now hidden If the toolbar you selected was previously hidden it is now displayed Changing the Size of Toolbar Buttons The default size of AppXtender Image Capture toolbar buttons may be too small for some users You can change the s
204. o AppXtender and AppXtender Image Capture Concepts page 18 e How Does AppXtender Image Capture Work with AppXtender page 23 e How Batches are Stored and Displayed in AppXtender Image Capture page 26 e Selecting Data Sources page 30 e Starting ApplicationXtender Image Capture page 33 e AppXtender Image Capture Views page 36 e AppXtender Image Capture Toolbars page 38 Introduction to ApplicationXtender Image Capture ApplicationXtender Image Capture AppXtender Image Capture is a batch scanning module integrated with ApplicationXtender AppXtender AppXtender Image Capture allows you to store retrieve view and process batches Batches can be added one page at a time or many pages at a time A Batch List for each application is shared between AppXtender Image Capture and AppXtender Document Manager so that AppXtender Image Capture users can add pages to batches in the list while AppXtender Document Manager users are creating indexed documents from other batches in the list While you are creating a batch or after a batch has been retrieved from the Batch List in ApplicationXtender Image Capture you can adjust the display of the batch Using the Print command you can print or fax pages from AppXtender Image Capture The Configuration dialog box in AppXtender Image Capture provides a way to configure several features that affect the way AppXtender Image Capture looks or performs ApplicationXtender Image Capture User s Guide 17
205. ocal scan directory Even if the batches are from different applications Move Online moves them to their defined write paths The status area of the Move Online dialog box indicates the status of the procedure e Ifyou do not want Move Online to delete the files from the local scan directory after moving them disable the Delete files after move option This option is enabled by default Once you disable the option the Move button becomes a Copy button ApplicationXtender Image Capture User s Guide Move Online Click Copy Move Online copies all batches that were scanned to local scan directory Even if the batches are from different applications Move Online moves them to their defined write paths The status area of the Move Online dialog box indicates the status of the procedure Note If you scan batches for more than one application to the same local write path you cannot move only the batches for one application from that directory A Caution Enabling the Deleting files after move option causes the deletion of ALL files from the local scan directory not just the files that were moved online during this session Command Line Options Command line options or switches can be used when executing Move Online to speed up the move online process A switch is available for each configurable move online option Note You can use the command line option to open command line help To do this use the following syntax in the Windows
206. ok or Microsoft file Dragging a File Exchange page 91 If you add a page to a batch by pasting from the Clipboard by importing a file or by dragging a file your ability to view the resulting page depends on the type of file you have imported For information see Support for Viewing of Imported Files in AppXtender Image Capture page 83 Adding a Page by Scanning Additional pages can be added from any scanner supported for use with ApplicationXtender Image Capture AppXtender Image Capture This topic describes the addition of a single page by scanner ApplicationXtender Image Capture User s Guide 87 Creating Batches Scanned pages can be inserted before or after a displayed page or appended to the end of a batch For more information see the following topics e Inserting a Scanned Page before the Current Page page 88 e Inserting a Scanned Page after the Current Page page 88 e Appending a Scanned Page to a Batch page 88 Inserting a Scanned Page before the Current Page You can scan a new page into a batch and add it as the previous page in the batch before the currently displayed page To add a page before the current page by scanning 1 Ensure the appropriate batch is currently displayed For instructions see Displaying a Batch page 81 2 From the Page menu select New and then Scan A shortcut menu appears From the shortcut menu select Insert Before AppXtender Image Capture automatically scans the page and it
207. ols the height of specks to be removed The default setting is 0 Set the value to 1 if specks remain after the automated process this removes specks that are 1 pixel taller than the ApplicationXtender Image Capture User s Guide 167 Image Enhancement size set in Maximum Dot setting Set the value to 1 if the text is being degraded This decreases the height of the specks being removed by 1 pixel sparing small text Maximum Dot Size This setting determines the maximum size of individual dots that make up the dot shading This determines the removal of dots up to and including this size The default value is 5 pixels Character Protection This feature automaticallyremoves rotational distortion from the de skewed characters because de skewing an image often distorts text characters The options described in the following table allow you to select character protection with dot shading removal You can protect against horizontal cuts vertical cuts or cuts in both directions This feature is more effective on horizontal and vertical segments of characters than it is on their diagonal segments This feature may also preserve dots that touch letters If the batches that you scan in AppXtender Image Capture will be processed using optical character recognition OCR in AppXtender this feature may improve OCR results Table 30 Character Protection Options Option Description None Select none in most cases as this feature dramatically
208. on Drop Down Menu sssssssssssssssssosososososoeoeseoeoeseeeseeeee 141 Cursor in Rubber Stamp Mode ccccceeesesesesssecsssncacacaeaeeeeeeeeeeessssessssseasseseees 141 Select Rubber Stamp Dialog BOX cccseessesessessesessecaeacanaeeeeeseeeeeesesssssesseseeseees 142 Cursor in Rubber Stamp Modessa n E R E a a aa 142 Show hide Annotation Groups Dialog BOX sssssssssssssssssssssesesosososeeoeseoeeeeeeeeeeees 145 Prnt Dialog BoXsesecsi aen iriri r IEEE EESE AANE EE EES 146 Selected and Unselected Annotations ssessssseesesssoseessoseeseessoseessessossessossessesso 148 Annotation Properties Dialog BOX ssesesssesessssssssssssessssssssesosesosesoeoeseeeeeeeeeeeeees 149 Annotation Text Editor Dialog BOX ssesesesesesssssssssssssssssssssosesesoseseeoeseoeeeeeeeeeeeee 150 Annotation Text Editor Dialog Box Advanced OptionsS ccccccccsssssscsssssssseseseees 151 ApplicationXtender Image Capture User s Guide Figure 80 Figure 81 Figure 82 Figure 83 Figure 84 Figure 85 Figure 86 Figure 87 Figure 88 Figure 89 Figure 90 Figure 91 Figure 92 Figure 93 Figure 94 Figure 95 Figure 96 Figure 97 Figure 98 Figure 99 Figure 100 Figure 101 Figure 102 Figure 103 Figure 104 Table of Contents Eraser BUON ennie eeoa 30a sie EAE 595605 as aaa we basen IAS aai AA ten SIE EAEan ASKEN REESE 153 ScanFix Configuration Dialog BOX ssesesesesesssssssssssssssssssssosesosos
209. on pertaining to a user s specific privileges within the AppXtender system auto index import AppXtender Auto Index Import allows use of the lt F7 gt key to import index values from a text file so users adding documents can automatically populate indexes using the imported data AppXtender Auto Index Import is ideal for the import of index records that are applicable to only one document In an AppXtender Auto Index Import table once a record or a group of index valCes has been used to index a document the record is deleted check in check out mode When AppXtender is in check in check out mode use of revision control with AppXtender documents is mandatory Users must check out a document in order to modify it If they do not check the document out it is opened in read only mode and it cannot be modified COLD COLD computer output to laser disk data is report data generated for existing applications COLD data can be added to AppXtender as documents through the use of ColdXtender CX or ApplicationXtender Reports Management AppXtender Reports Mgmt collection A collection is a K2 full text database data source A data source is the means by which ApplicationXtender accesses data from a database When a data source is defined an OLE DB data provider is configured to access the database All these characteristics in combination where the data is stored the format of the data stored and the data provider used to access the
210. onfiguring AppXtender Image Capture Note The following procedure applies to only the Applications view It does not apply to the Batch Display view To dock a view that is now a dialog box 1 Double click the title bar of the dialog box The dialog box becomes a docked view in the location where the view was last docked 2 Click the grab bar and drag the view to the desired position on the AppXtender Image Capture desktop For the view to dock drag it to the left right top or bottom edge of the AppXtender Image Capture desktop When you release the mouse button the view moves to that location Displaying a View as a Dialog Box An AppXtender Image Capture dialog box has a title bar with a Close button Drag the view to a different location on your desktop by dragging the title bar A dialog box is independent of the AppXtender Image Capture window borders It can be moved away from the AppXtender Image Capture window borders in any direction This behavior is described as floating as a dialog box Figure 19 AppXtender Image Capture Dialog Box Title Bar Applications x Note The following procedure applies only to the Applications view It does not apply to the Batch Display view To display a view as a dialog box 1 If the view is docked double click the grab bar The docked view becomes a dialog box 2 Click the title bar and drag the dialog box to the desired location on the AppXtender Image Capture desktop Disp
211. only difference is the orientation Horizontal parameters refer to the left edge of an image while vertical parameters deal with the top edge The vertical adjustmentfeatures allow you to control alignment of the image in the vertical plane The advanced features of the Registration process are located in the lower left corner of the Registration tab The Advanced settings give you finer control over image registration augmenting the find line to register parameters previously described The registration skip parameters apply to both normal registration and registration to line Line Gap Line Gap values under 3 short gaps are ignored However setting these values over 3 reassembles broken lines into a whole line for registration purposes and can dramatically improve success rate with the registration feature 164 ApplicationXtender Image Capture User s Guide Image Enhancement Line Thickness AppXtender Image Capture scans across or down an image looking for lines In some cases AppXtender Image Capture can mistake dense text for a line These parameters allow you to select the maximum line thickness as lower than the width of the text Registration Skip Registration skip allows you to skip a number of scan lines before starting to look for valid information for registration The skip feature is valuable for dealing with unwanted data on the edge of an image In some cases you may want to skip over a form line or margin note that i
212. or exact specifications The default parameters in the ScanFix Configuration dialog box and in the ScanFix Advanced Settings dialog box can be reset at any time To configure image enhancement using system default settings 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Click Reset 3 Click OK Using Advanced De skew Skew refers to how much rotation the text has in relation to a horizontal reference line An image that is not perfectly square is considered skewed Visually an image with positive skew rises from left to right across a page An image with negative skew slants downward from left to right across a page The Image de skew option automatically straightens images that are skewed when you scan them into AppXtender Image Capture If the batches that you scan in AppXtender Image Capture will be processed using optical character recognition OCR in AppXtender the Image de skew option can be an integral tool in preparation for OCR because a 1 or 2 skew may cause an increase in OCR errors as many OCR engines fail to recognize characters Other applications for de skew include document imaging forms processing digital copying faxing and image file compression The process is invaluable for applications that require precise and consistent placement of text such as forms processing and the intelligent OCR of columnar data De skewing an image can a
213. oreign files from AppXtender Image Capture any changes that you make to the file in the source application are not saved in AppXtender Image Capture ApplicationXtender Image Capture User s Guide 109 Viewing and Managing Batches To launch a foreign file e From the Page menu select Launch Foreign File Figure 50 Foreign File in AppXtender Image Capture AXDEMO DOCS Batch Statements Page 1 oft Sample Excel Foreign File l The source application for the foreign file opens Figure 51 Foreign File in Source Application El Microsoft Excel Book1 XLS Eio Eile Edit view Insert Format Tools Data Window Help Acrobat 181 x JOSE Sa S6R amp BAaS o B x Aw AF Bio B arial 0 B z u aam s x S FE OA Sample Excel Foreign File 4 Id 4 gt bi Sheet1 Sheet2 Sheet3 Ready Closing a Foreign File To close the foreign file and return to the Batch Display view e From the File menu for the source application select Exit Batch View Properties ApplicationXtender Image Capture AppXtender Image Capture allows you to modify the view properties of a displayed page The AppXtender Image Capture Configuration dialog box allows you to set default parameters that are used when displaying a batch or page in AppXtender Image Capture However you can use the Properties dialog box to customize the page display for only the displayed page There are
214. ormat EBCDIC EBCDIC stands for Extended Binary Coded Decimal Interchange Code This character set is used on IBM mainframes A report generated on an IBM mainframe will be in EBCDIC format EBCDIK EBCDIK is the Japanese variation on EBCDIC This character set is used on IBM mainframes manufactured in Japan A report generated on a Japanese IBM mainframe will probably be in EBCDIK format 28 ApplicationXtender Image Capture User s Guide Getting Started Rich Text Format RTF Files AppXtender Image Capture stores RTF files in their native format You can print or fax an RTF page Page information and batch view properties are not available for RTF files RTF files are displayed in their native format The contents of the RTF file appears in the Batch Display view even if you do not have the KeyView Viewer enabled for foreign files Because RTF is natively supported in AppXtender Image Capture the KeyView Viewer is not required to view file contents Hypertext Markup Language HTML Files HTML files are files written in the language used for display on the World Wide Web A Web page is typically in HTML format AppXtender Image Capture stores HTML files in their native format The content of the HTML file appears in the Batch Display view You can print or fax an HTML page Page information and batch view properties are not available for HTML files You can launch the file to view it in a standard Web browser Portable Document Form
215. ort any file type Your ability to view the resulting page depends on the type of file you have imported If AppXtender Image Capture supports the file type that you import the content of the file appears in the Batch Display view Unsupported file types or foreign file types are represented in the Batch Display view by an icon unless the AppXtender Web KeyView Component is enabled AppXtender Image Capture stores 90 ApplicationXtender Image Capture User s Guide Creating Batches foreign file types in their native file format For more information see Support for Viewing of Imported Files in AppXtender Image Capture page 83 To add a page by importing a file 1 Ensure the appropriate batch is currently displayed For instructions see Displaying a Batch page 81 2 From the Page menu select New and then Import File A shortcut menu appears 3 You have the following choices e Ifyou want the new page to be added as the next page in the batch after the currently displayed page select Insert After e Ifyou want the new page to be added as the previous page in the batch before the currently displayed page select Insert Before e Ifyou want the new page to be added as the last page in the batch select Append The Import File dialog box appears allowing selection of any file Figure 37 Import File Dialog Box 2x Look in YJ Legato Systems ex FE Content Management Flename E Files of type
216. ortcut menu select Insert After Note If there is not a valid page in the Windows Clipboard AppXtender Image Capture dims the Insert After menu command meaning it is not available for selection If this is the case verify that the data has been moved to the Clipboard successfully The Clipboard viewer supplied with Windows can be used to view the contents of the Clipboard at any time The content of the Clipboard appears in the Batch Display view as a new page Appending a Pasted Page to a Batch You can add the new page as the last page in the batch To paste a page to the end of the current batch 1 Move the desired data to the Windows Clipboard Typically this is performed through a program s Edit menu and some programs have shortcuts to accomplish this function 2 Ensure the appropriate batch is currently displayed For instructions see Displaying a Batch page 81 3 From the Edit menu select Paste Note If there is not a valid page in the Windows Clipboard AppXtender Image Capture dims the Paste command meaning it is not available for selection If this is the case verify that the data has been moved to the Clipboard successfully The Clipboard viewer supplied with Windows can be used to view the contents of the Clipboard at any time The content of the Clipboard appears in the Batch Display view as a new page Adding a Page by Importing a File You can create a page by importing an existing file You can imp
217. oseeoeoeoeoeeeeeeeseeeee 157 D sk w Tab tewieee sits eects taste ee AES EES EEEE EEEE EE EOE ER 159 USing Deske Wiee go tI E E R A E E R E RS 160 Registration Tabisssscass csviecsierevescvarevduebadavecscdesscerevdantsesoetesenanecdes caveeeteacasecasegavoeesss 162 Using Registration scsi a a nena een nee aeia ee ee ee ee sence seen E R 163 Noise Remioval Tabire E ce hean O A daweawe Se avai seceveceaeedencteand avenues 166 Using Dot Shading Removall ccccccsesesesesseneesessesnnecscensnsnseeeeeseeessessssssssssseseaes 167 Noise Removal Taberner aree E ERNETEN caine sev vedweevaie CARN tes 169 Usimg De SPeck srair reiini dekan EES EEES EENE TE Er EERE RETELE Oa UTEG EAEE AREENA 170 Line Removal Tabs cccssisscscassassdess sieved des obseed scasedeud eiras eii irai i ieii iieii a eaa 172 Using Vertical Line Removal cccseseesseeeeneeeeeesaeaeanacanaeeeseeeeeeeesseseeesssasseseees 173 Inverse Text Tab vicissccaseau ci civcacgesabanbecsddenetensatenstesdeposases tabenstesdedaus cladedens a i E 175 Using Inverse Text Correction ccccccecccssesssesseeeececeeeeeeeuseseeseeceseseseeeuaeeseeceeseeeees 176 omot Tab sos seis ss rai e E A OER castens EAA A A IE beara E aS 177 Smoothing Chatacters irriaren a E EEO NO TE A 178 Crop Tabang aar a E E E E A E A 179 Using Manual Crop siasccioc3 ctenetavseavaeteszacoustes sana ties EE EE EENE Seanad EE E e RE 180 tO e12 B 1 o N E E E E E 181 Resizing an Image oerein rire aerae els a E ETE EE
218. otation in the defined color and shape Note You can change the properties of shape annotations after they have been added to a page For more information see Modifying Annotation Settings page 146 Creating a Polygon Annotation You can add polygon annotations to pages A polygon is a shape that does not have to be symmetrical with sides comprised of straight lines Each left mouse click defines the point of a corner or node of the polygon AppXtender Image Capture draws a figure by connecting each point created by a left mouse click from the first point created to the last point created and back to the first point The nodes defining the polygon do not have to be in alignment With the polygon feature you can create asymmetrical shape annotations with many sides 138 ApplicationXtender Image Capture User s Guide Annotations To add a polygon annotation to a page 1 Display the page to which you want to add a polygon annotation 2 Choose one of these options to activate the polygon annotation symbol e Select Annotate gt New gt Polygon from the Image Capture menu bar e Press g 3 Click where you want the polygon to start This action creates the first node in the shape Figure 68 Example of a Polygon The first and last nodes are automatically connected First node added Nodes are enhanced D5 with squares for bs Last node added emphasis 4 Move the pointer and click again where you want to set t
219. p Dialog Box Select Rubber Stamp x Name AS MISCELLANEOUS RUBBER STAMP E SIGNATURE RUBBER STAMP AS USER NAME RUBBER STAMP Descripti 2 From the Select Rubber Stamp dialog box select the appropriate rubber stamp The OK button becomes available Click OK To cancel the rubber stamp selection click Cancel 3 The Rubber Stamp annotation button is then activated the button appears in a lighter gray color and the cursor changes to Rubber Stamp mode Figure 73 Cursor in Rubber Stamp Mode ate 4 Place your cursor where you want the rubber stamp to appear and click once To add additional copies of the rubber stamp click wherever you want the rubber stamp to appear 5 To deactivate the rubber stamp click once on the Rubber Stamp button The cursor returns to its normal state Overlapping Annotations ApplicationXtender Image Capture allows you to place multiple annotations on one image You can overlap these annotations extending one over the other When a new annotation is created it is placed on the top layer of the page Through tools on the Annotation toolbar you can place an annotation behind another annotation Note When you draw a freehand annotation around an existing annotation on an page you cannot select the other annotation For example if you attempt to select an annotation that is inside a freehand annotation only the freehand annotation is selected In addition when a freehand a
220. page see Chapter 5 Annotations Note Only users with appropriate privileges can access features in the Annotations menu and toolbar If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide ApplicationXtender Image Capture User s Guide 39 Getting Started Table 4 ApplicationXtender Image Capture Annotation Toolbar Buttons Button Function R Allows selection of annotations toggle For information see Modifying Annotation Settings page 146 Creates a text annotation For information see Creating a Text Annotation page 133 Ei Creates a highlight annotation For information see Creating a Highlight Annotation page 139 Creates a freehand line annotation For information see Creating a Basic Line Annotation page 136 Creates a straight line annotation For information see Creating a Basic Line Annotation page 136 Creates an arrow annotation For information see Creating a Basic Line Annotation page 136 Creates a rectangular annotation For information see Creating a Basic Shape Annotation page 138 Creates a rounded rectangular annotation For information see Creating a Basic Shape Annotation page 138 Creates an oval annotation For information see Creating a Basic Shape Annotation page 138 Creates a polyline
221. parately from the image but they are displayed with the image The types of annotations available include text highlighting lines arrows and shapes Applications An application is the highest level of organization in AppXtender and AppXtender Image Capture You store documents or batches in an application and retrieve documents or batches from an application The AppXtender system administrator creates applications through an AppXtender module called ApplicationXtender Application Generator AppXtender AppGen During application creation the administrator names the application and sets up one or more index fields for the application Every time an AppXtender user stores a document in an application in AppXtender the user must enter index information for that particular document into the index fields AppXtender stores the index information in a database so users can search it later to retrieve documents However when you store a batch in an application in AppXtender Image Capture you do not enter index information Instead you simply give that batch a name A batch is intended as a temporary container for scanned pages from which an AppXtender user can later create indexed documents For more information about creating and managing applications in AppXtender AppGen refer to the ApplicationXtender Core Components Administrator s Guide Batches A batch is a file or group of files stored in an application and identified by a batch
222. pears on the AppXtender Image Capture status bar You can click Cancel at any time to stop scanning Also 30 seconds after each image has been fully scanned it is automatically saved to the batch This feature allows users on other workstations to begin indexing images soon after you scan them If necessary you can rescan the page just scanned Ensure the page is still displayed in the Batch Display view and then from the Scan menu select Rescan The newly scanned page replaces the page scanned before it Note The Rescan feature does not replace the most recently scanned page if it is not displayed in the Batch Display view or if 30 seconds have passed since the image was scanned To replace the page delete it and then scan it again For more information on deleting a page see Deleting Pages page 121 For more information on scanning a page see Adding Pages to Batches page 86 Creating a Batch by File Selection You can create a batch in ApplicationXtender Image Capture AppXtender Image Capture by selecting a group of files Note When importing files into a batch text files that are flagged as hidden or system are not imported To create a batch by file selection 1 2 72 Ensure the appropriate application is active The active application is in bold in the Applications view From the Batch menu select Create The Select Files For Batch Import dialog box appears ApplicationXtender Image Capture User s Guide
223. plan to mount the media to import and click OK The ApplicationXtender Utility dialog box appears Figure 31 ApplicationXtender Utility Dialog Box ApplicationxXtender Utility VOLUME_01 Please mount the volume and select OK to continue i Cancel If the ApplicationXtender Utility dialog box appears mount the specified volume and then click OK When the import is complete a Batch Import Status dialog box appears Figure 32 Batch Import Status Dialog Box Batch Import Status xi Processing Completed At Mon May 06 14 37 05 2002 Files Processed 7 Exit Pages Imported 6 Resse Rejections fi View Reject Log ApplicationXtender Image Capture User s Guide Creating Batches 6 If you want to see a log of the import click View Log The batch import log appears in Notepad Figure 33 Batch Import Log j Untitled Notepad M ol x File Edit Format Help Scanxtender v4 60 018 Processing file E FilesForImport Import txt Log file E FilesForiImport Import LOG Rejection file E FilesForImport Import REG Destination application RECORDS Processing initiated at 2002 06 06 14 35 Processing batch Batch20020605 Processing completed at 2002 06 06 14 35 Total files processed 7 Total pages imported 6 Total rejections 1 Note When the batch import file you are importing is on a read only media or drive AppXtender Image Capture places the resultant log and rejection file in the TEM
224. playing or Hiding a Toolbar page 53 describes how to hide AppXtender Image Capture toolbars from view or show AppXtender Image Capture toolbars e Changing the Size of Toolbar Buttons page 53 describes how to increase or decrease the size of AppXtender Image Capture toolbar buttons e Customizing Toolbars page 53 describes how to remove buttons from the toolbar add buttons to the toolbar or re order the buttons on the toolbar e Configuring the Title Bar page 54 describes how to specify whether the AppXtender data source name or application name appears with the batch name in the title bar of the Batch Display view e Displaying or Hiding the Status Bar page 55 describes how to hide or show the AppXtender Image Capture status bar The following table briefly describes the functions available on each toolbar Table 10 AppXtender Image Capture Toolbars Toolbar Main Annotation Image Scan 52 Description The Main toolbar provides shortcuts to common AppXtender Image Capture commands such as print scan and configure These commands can be executed by clicking the buttons on the toolbar eliminating the series of steps necessary when using the pull down menus For a detailed description of each button on the Main toolbar see Main Toolbar page 38 The Annotation toolbar contains shortcuts to the annotation features such as select save delete and create For a detailed description of each button on the An
225. plit Note When you use Split View the behavior of the Next Page and Previous Page commands depends on the current configuration of the PgUp PgDn in Dual Page View option in the Configuration dialog box For information on this option see PgUp PgDn in Dual Page View page 64 For information on the Next Page and Previous Page commands see Selecting Pages to View within a Batch page 94 Page View Functions Available for Multiple Page Types The way pages appear in ApplicationXtender Image Capture AppXtender Image Capture and the viewing options available depend on the file type of the page When you create a batch or add a page to an existing batch by scanning the file type is always an image file type When you create a batch or add a page by importing the file type of each batch page depends on the native file format of the file you imported The following topics describe functions that can be used with multiple page types e Using Sticky View page 57 e Using Zoom page 98 e Using Rotate page 101 e Using the Magnifier page 101 e Using Scale to Gray page 102 e Using Regions page 102 The page types that allow each of these functions are listed at the beginning of each of these topics Note You can determine the page type of most AppXtender Image Capture batch pages by looking at the Type value on the Information tab of the Image Information dialog box for the page For details on viewing information about a page see Page In
226. ppXtender docked view has a grab bar A grab bar is similar to a title bar except that it does not contain a title impersonation account The Index Server impersonation account grants security privileges to Index Server and is essential for the Index Server to operate properly Index Server uses the Index Server impersonation account to access remote and server resources including AppXtender document paths the XtenderSolutions License Server the registry and the image repository in some cases the DX Document Server ApplicationXtender Image Capture User s Guide 193 Glossary import specification A specification is a set of rules that ApplicationXtender follows when importing data from an import file using the AppXtender Auto Index Import AppXtender Index Image Import or AppXtender Key Reference Import inaccessible security Inaccessible security denies access to the users in the group for documents with index field values matching the secured value list See also Document Level Security index An AppXtender index contains a group of fields where descriptive information pertaining to documents can be stored This group of field definitions is used by AppXtender when storing index information within an application index image import AppXtender Index Image Import allows you to import index data and document files in a single step A text file is required which contains a line of text for each document to be imported with a valu
227. privileges for a user or group of users in each application When a profile is application specific however the privilege settings are not carried over to anew application when it is created If a group of users has an application specific profile for a certain application but no global profile then when a new application is created the members of the group will not be able to access the new application Application specific security settings override global security settings audit trail The Audit Trails feature allows you to track user activity within the AppXtender system System wide activities such as the creation modification and deletion of applications users and groups can be tracked You can also track user activity in applications by tracking items such as the creation and deletion of documents the addition of pages and the modification of index information for documents By default AppXtender logs audit trail events to a ApplicationXtender Image Capture User s Guide 191 Glossary table in the AppXtender database You can configure audit trails to log to this table to a log file or to both locations authentication Authentication requires all users to enter a valid user name and password to access software modules Authentication ensures that each user is who he or she claims to be authorization Authorization is the granting of specific access privileges according to the user name Security profiles contain informati
228. pture provides three different options for operating the scanner feeder They include single feed manual feed and automatic feed These options are mutually exclusive only one of the options can be activated Automatic Feed In automatic feed mode AppXtender Image Capture scans all of the pages in the feeder When the feeder is empty the scan session ends After all of the pages in the feeder have been scanned if you put more pages in the feeder you must click the Scan button again to scan the new pages ApplicationXtender Image Capture User s Guide 47 Configuring AppXtender Image Capture To enable automatic feed e From the Scan menu select Feed and then Auto Manual Feed In manual feed mode AppXtender Image Capture scans all of the pages in the feeder and then waits for you to add more pages before the scan session times out After the time runs out if you put more pages in the feeder you must click the Scan button again to scan the new pages The timeout is configurable and is set in the AppXtender Image Capture Configuration dialog box The default is 20 seconds For information on configuring the Scanner Manual Feed Timeout see Scanner Manual Feed Timeout page 68 To enable manual feed e From the Scan menu select Feed and then Manual Single Feed In single feed mode AppXtender Image Capture scans only one page at a time After each page is scanned you must click the Scan button again to scan the next page
229. r Web Access KeyView Component File Support page 83 When this option is disabled AppXtender Image Capture displays a foreign file page as an icon Use Acrobat Reader to Display PDF Files When this option is enabled AppXtender or AppXtender Image Capture uses the Acrobat Reader technology to display the contents of PDF files When this option is disabled AppXtender or AppXtender Image Capture uses PDF Library to display each PDF page If you enable the option for AppXtender or AppXtender Image Capture it is enabled for both Note The PDF Library performs document printing of a PDF page regardless of the view setting Restore Last Layout at Startup If this option is enabled on the View tab of the Configuration dialog box the AppXtender Image Capture desktop layout is automatically saved when you exit AppXtender Image Capture This includes the following settings e AppXtender Image Capture window size and location e Toolbar locations and toolbar button size e View type docked view dialog box or subwindow for the Applications view e Location and size of the Applications view If this option is disabled the AppXtender Image Capture desktop layout is not saved on exit When you open AppXtender Image Capture the AppXtender Image Capture desktop layout reverts to the settings of the last time it was saved Display Tab The Display tab of the AppXtender Image Capture Configuration dialog box allows you to configure various Appli
230. rator to verify your security privileges or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide Note Your login procedure can vary depending on whether you have logged in before and depending on the security provider in use for the current data source For information see Variations on Login Procedures page 34 To start AppXtender Image Capture 1 From the Windows Start menu select Programs gt ApplicationXtender Desktop gt AppXtender Image Capture The Login dialog box appears 2 Inthe User Name text box enter a user name that is valid for the active data source 3 In the Password text box enter your password 4 If you are the only person using AppXtender Image Capture on this workstation you can select the Remember password option to enable it ApplicationXtender Image Capture User s Guide 33 Getting Started Note The Remember password option is only available if it has been enabled for AppXtender Image Capture for your AppXtender workstation If the Remember password option is selected AppXtender Image Capture remembers the user name and password All subsequent logins bypass the Login dialog box For information on disabling this feature see New Login page 35 5 Click Login If the correct information has been entered AppXtender Image Capture starts For more information about built in security in AppXtender Image Capture consult your AppXtender system admi
231. re see Selecting a Scanner page 46 For information on support files and privileges consult your AppXtender system administrator or refer to the ApplicationXtender Desktop Installation Guide and the ApplicationX tender Core Components Administrator s Guide 42 ApplicationXtender Image Capture User s Guide Getting Started Table 6 ApplicationXtender Image Capture Scan Toolbar Buttons Button Function 5 The Scan button begins a scanning session e Jfa batch is currently displayed the Scan button creates a new page e If no batch is currently displayed the Scan button opens the ApplicationXtender Image Capture dialog box which allows you to begin scanning a new batch into the active application The Rescan button repeats the previous scan This button is available only while the most recently scanned image is still displayed a The Auto Feed button enables automatic feed mode In automatic feed mode AppXtender Image Capture scans all of the pages in the feeder When the feeder is empty the scan session ends a The Manual Feed button enables manual feed mode In manual feed mode AppXtender Image Capture scans all of the pages in the feeder and then waits for you to add more pages before the scan session times out Es The Single Feed button enables single feed mode In single feed mode AppXtender Image Capture scans only one page at a time After each page is scanned you must click the Scan button again to scan the
232. re WS privilege refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide To access ApplicationXtender Image Capture configuration 1 From the File menu select Configuration The Configuration dialog box appears 60 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture 2 Set the desired options according to the instructions in the following topics e View Tab page 61 e Display Tab page 63 e Scan Tab page 65 3 Click OK The Configuration dialog box closes and any changes you have made are saved View Tab The View tab of the ApplicationXtender Image Capture AppXtender Image Capture Configuration dialog box allows you to configure several aspects of viewing batches Figure 21 Configuration Dialog Box View Tab Configuration x View Display Scan Image Size Fit to window Fit to window height Fit to window width C Actual size Use zoom setting fico I Zoom settings are pixels IV Scale to gray IV Use KeyView to display foreign files J Use Acrobat Reader to display PDF files IV Restore last layout at startup Cancel Help Image Size Options Image size options control the default display size of images displayed in AppXtender Image Capture Use this option with the following page types e Images e Text as defined in the File Types tab of the Configuratio
233. re the Current Page ccssssccsceceesssssnseceeceessnsssseeeeeeeens 89 Pasting a Page after the Current Page cssscesssssesssssessesscsescsssssesssseeseseees 90 Appending a Pasted Page to a Batch ssssseessesnsnsncsnsnsnsesscsessscsssssesseeees 90 Adding a Page by Importing a File cccssseesenenseensseeeceeeeeescsseesesseseeseeeees 90 Adding a Page by Dragging a File ccsssssessensnensnsncceeeeeeeeecsceesessesesseseees 91 Chapter 4 Viewing and Managing Batches oun eee ceeeeeseececeeeeeeeeeeeaeeeseceaaeeeseeeaaens 93 Introduction to BatchessicscssccsieacescdescedesedcadaCcesdsceahesesceda select toes sees ceseeselesesvensees cots 93 Selecting Pages to View Within a Batch cccccssssssssssssssssscscsssssssscsessscssesssseseees 94 Next Page ETA A T E E O 94 Previous Pag Ciain ssssdeieut dated aa r TN aaa saat TE ESE TEENS 94 GO TO e rA A E A E ET 94 Viewing Multiple Batches and Pages s sssssssssssssssssssssosesesososeeseoeeeoeseeeeeeeeess 95 Cascade i ee a love Boas a Eaa EAE Ea aaa aaa 95 Tle aussie E E E N EE E AE AA EN S E TEES PAT AA 95 SPlit VIEW a EEE E EOE KE EAE ENEE O ERNES E EEEE EE A ET e 95 Page View Functions Available for Multiple Page Types cccccsssssssscssssssseseseees 96 Using Sticky View wo pe inteni ra eae E EEE EEE RE E 96 Switching Sticky View SettiNgS aridis eisereen n nesis ineen en ais 97 Usine ZOOM ae sass devs dae ovaxsnoudlevasans sees aAa E CANNE ESAE ERE
234. recting in auto enhance 174 K keep aspect ratio in Magnify window 104 keyboard keys Page Down 64 Page Up 64 Shift 35 Tab 171 L layout restore previous 63 left rotating an image 101 line annotations 135 width configuring for annotations 127 modifying for an annotation 146 toolbar button 41 line removal in auto enhance 171 lists toolbar DPI Resolution 43 Number of Colors 43 Page Size 44 Scanner Source 44 local scan directory move batches to document write path 188 scanning to 187 log file batch import 81 logging in automatically 35 Login dialog box 33 35 to 36 Magnifier toolbar button 42 Magnify window for regions 104 Main toolbar 38 changing size of buttons 53 Main toolbar buttons 38 Applications View 38 Cascade 39 Configuration 39 Copy 38 Cut 38 Paste 38 Print 38 120 Scan Batch 39 Select Scanner 39 Tile Horizontally 39 Tile Vertically 39 managing batches 93 Manual Feed toolbar button 43 maximum acceptable skew for auto enhance 160 line gap for auto enhance 174 line thickness for auto enhance 173 memo editing for batch 118 methods for adding pages to batches 86 creating batches 69 minimum length for line removal 173 mode Pan Mode toolbar button 37 scanning 49 modifying shape annotations 149 text annotations 150 to 151 move to front toolbar button 143 multi page TIFF DCX files importing 76 83 multiple data sources displaying in
235. removed from each image Each enhanced image appears in the Batch Display view The following figure compares two examples of scanned images The example image on the left has dot shading highlighting 1968 Cadillac 1969 Cadillac and 1970 Cadillac that needs to be removed The dot shading in the example image on the right has been removed 166 ApplicationXtender Image Capture User s Guide Image Enhancement Figure 87 Using Dot Shading Removal 1971 Cadillac Cadillac 75 Limousine Fleetwood 2 69733 D 8 1968 Cadiliac 1971 Cadillac Cadillac a c 8 760 Special Sedan Fleetwood esos C 8 c 8 rougham Fleetwood 4 68169 8 Brougham Flee PTEE some ply c 8 Calais Coupe E a LLAD I Mien 68247 C 8 Calais Coupe e ss 68249 C 8 Calais Hardtop Sedan 68249 C 8 Calais Hardtop Sedan gt 68347 C 8 Coupe DeVille oe rroon 68347 8 Coupe DeVille oo ts BSG G 8 Hardtop Sedan DeVille se 68349 C 8 Hardtop Sedan DeVille ss ss so 68367 C 8 DeVille Convertible 1 68367 C 8 Deval Cameo mo se tor il gase C 8 Sedan DeVille 0 IIIN 68369 C 8 Eldorado Coupe Fleetwood gt gt 69347 D 8 Eldorado Coupe Fleetwood 2 69347 D B Eldo ou 69723 D 8 75 Sedan Fleetwood 2 69723 D 8 75 Sedan Fleetwood 69733 D 8 775 Limousine Fleetwond 11 69733 D 8 Cc 8 6O
236. requently used AppXtender Image Capture commands When the mouse pointer is held over a toolbar button a description of the button s function is displayed as a tool tip and in the status bar Each toolbar can be displayed customized or hidden depending on your preference For information on displaying customizing or hiding a toolbar see Configuring Toolbars Title Bar and Status Bar page 52 Each toolbar is described in one of the following topics e Main Toolbar page 38 e Annotation Toolbar page 39 e Image Toolbar page 41 e Scan Toolbar page 42 Main Toolbar The Main toolbar contains buttons that allow the user to access the essential functions of AppXtender Image Capture Figure 6 ApplicationXtender Image Capture Main Toolbar S e r MBS ss The following table describes each button on the ApplicationXtender Image Capture Main toolbar Table 3 ApplicationXtender Image Capture Main Toolbar Buttons Button Function For More Information See og The Applications View button shows Applications View page 36 or hides the Applications view amp The Print button prints the currently Printing or Faxing Pages displayed page and Regions page 119 sI The Cut button cuts the displayed Cutting Pages page 122 page to the Windows Clipboard The Copy button copies the displayed Copying Pages page 121 page to the Windows Clipboard B The Paste button adds a new page to Adding a Page from the the displayed batch from t
237. rface In this way you can access applications located on many different data sources during a single AppXtender Image Capture session By default you are logged into only one data source To log into other data sources available in the Applications view use the following procedure Note Your login procedure may vary depending on the security provider in use for the current data source For information see Variations on Login Procedures page 34 To log into another data source 1 Log into AppXtender Image Capture The AppXtender Image Capture interface appears with a list of available data sources located within the Applications view 2 You are automatically logged into the active data source the active data source appears in bold type with applications expanded in the data source list 3 Right click the data source you want to log into From the shortcut menu that appears select Login The Login dialog box appears for the selected data source Note As an alternative to right clicking the data source and selecting Login you can click the plus sign located to the left of the data source 4 Inthe User Name text box enter a user name that is valid for the selected data source 5 In the Password text box enter your password 6 Ifyou are the only person that uses AppXtender on this workstation you can select the Remember password option to remember your password when you log in Note The Remember password option is only
238. ring AppXtender Image Capture This section explains all the end user configuration options in ApplicationXtender Image Capture For information on specific aspects of customizing workstation settings see the following topics e Introduction to Configuration page 45 e Selecting a Scanner page 46 e Optional Scanning Configurations page 47 e Configuring Toolbars Title Bar and Status Bar page 52 e Print Setup page 56 e Using Sticky View page 57 e Customizing AppXtender Image Capture Views page 58 e Opening the AppXtender Image Capture Configuration Dialog Box page 60 e View Tab page 61 e Display Tab page 63 e Scan Tab page 65 Introduction to Configuration Many configuration options are available to accommodate individual preferences Some configuration options are integral to the functionality in ApplicationXtender Image Capture AppXtender Image Capture such as scanner selection and scanning options and the file types and the storage formats that AppXtender Image Capture uses Others are cosmetic and do not alter the way the system performs such as options controlling the look and feel of the main screen You can adjust the layout of the AppXtender Image Capture desktop and the behavior of the AppXtender Image Capture views You can also customize toolbar display and settings ApplicationXtender Image Capture User s Guide 45 Configuring AppXtender Image Capture Selecting a Scanner AppXtender installs scanner
239. ring a single AppXtender Image Capture session Note Even if multiple data sources are designated for viewing within AppXtender Image Capture only the data source designated as the default data source can be edited using Move Online AppXtender AppGen or the import wizards To configure multiple data sources to be viewed in AppXtender Image Capture 1 From the Windows Start menu select Programs gt ApplicationXtender Desktop gt Data Source Selector The AppXtender Data Source Selector dialog box appears ApplicationXtender Image Capture User s Guide 31 Getting Started Figure 4 AppXtender Data Source Selector Dialog Box 1 AppxXtender Data Source Selector x Toe Desioen Locate AppxtenderDDEMO lt No Description gt RMAPPX530 10 19 05 Refresh Cancel Set as Default Show Hide Apply Select the data source that you want to use as the default this is the data source opened by Move Online and click Set as Default A white check mark within a black background 9 appears next to it Select the data source that you want to be viewable within AppXtender Image Capture in addition to the default data source and click Show Hide A black check mark with no background Y appears next to it Repeat the previous step for each additional data source you want to be accessible within AppXtender Image Capture Click OK or Apply OK saves your changes and closes the dialog box Apply saves your changes without closing th
240. ring or embedded bitmap and so on Note When any type of annotation line shape text highlight or rubber stamp has the redaction property applied to it the annotation is considered to be a redaction Annotations and redactions of any type can be created modified hidden moved or deleted only by users who have appropriate privileges For example the Edit Redaction privilege allows you to hide a redaction that you have created but not one created by someone else unless you also have the Global Annotations privilege 126 ApplicationXtender Image Capture User s Guide Annotations Saving Annotations You have these options for saving an annotation to a document page e Select Annotate gt Save from the Image Capture menu bar e Press w e Close the document or batch Refer to Modifying Annotation Settings page 146 for information on modifying annotations after they have been saved to a page Configuring Annotation Settings You can set certain properties for lines and shapes before applying an annotation For more information see the following topics e Default Line Width page 127 e Default Color for Highlight Annotations page 128 e Default Color for Text Annotations page 128 e Default Color for Line and Shape Annotations page 129 e Default Filled or Hollow Setting page 130 e Default Redaction Setting page 131 e Default Annotation Group page 131 Note Only users with appropriate privileges can control the
241. rk appears next to the saved view setting Figure 17 Save Settings Menu with Selected Save Settings View v View 1 Alt ShFt 1 view 2 Alt Shft 2 view 3 Alt Shft 3 view 4 Alt ShFt 4 View 5 Alt Shft 5 3 Repeat steps 1 and 2 to save more views Customizing AppXtender Image Capture Views The Applications view can be modified to meet your preferences By changing the way your ApplicationXtender Image Capture views display you can customize your AppXtender Image Capture desktop The Applications view can be configured to appear as a docked view as a dialog box or as a subwindow The Applications view can also be configured to hide on use For more information see the following topics e Docking a View page 58 e Displaying a View as a Dialog Box page 59 e Displaying a View as Subwindow page 59 e Hiding a View on Use page 60 Docking a View An AppXtender Image Capture docked view has a grab bar A grab bar is similar to a title bar except it does not contain a title Figure 18 AppXtender Image Capture Docked View Grab Bar x You can drag the view to the left right top or bottom of the AppXtender Image Capture window by dragging this bar A docked view automatically aligns with the AppXtender Image Capture window borders and cannot be moved beyond the AppXtender Image Capture window borders By default the Applications view appears as a docked view 58 ApplicationXtender Image Capture User s Guide C
242. rn of letters For example if the filenames for all the financial reports in the directory C FINANCE begin with the word REPORT placing the line c finance report in the batch import file would retrieve all those files All files in a particular directory can be imported with one command by entering in place of the filename 78 ApplicationXtender Image Capture User s Guide Creating Batches The rules for using one or two at symbols still apply when you are using wildcards If you create a wildcard statement to import both supported and unsupported files ensure it is preceded with two at symbols The following example batch import file uses the wildcard character Images VOLUME_01 images castle bmp c images bmp c images new The first line after the batch name imports all bitmap files with the prefix CASTLE in the IMAGES directory on the disk labeled VOLUME_01 The second line imports all bitmap files in the C IMAGES directory The third line imports all files in the C IMAGES NEW directory Performing the Batch Import As soon as a batch import file has been created you can perform the import AppXtender Image Capture reads the text file creating a batch whenever it encounters a line in the file that does not begin with an symbol and storing each of the successive files referenced in that batch Note You cannot add pages to a batch that is being indexed in AppXtender If you att
243. rs to using the automatic document feeder to scan both sides of the document To configure source settings e From the Scan menu select Source and then the source you want to use Automatic Rotation AppXtender Image Capture allows you to automatically rotate pages as they are being scanned If you have configured your source as duplex separate options are provided to set the rotation of front and back pages being scanned If you have configured your source as something other than duplex you need only to configure the front page rotation Rotation can be set to 90 180 and 270 degrees When you click the Front Rotation and Back Rotation buttons on the Scan toolbar the setting toggles from None to 90 to 180 to 270 Figure 11 Front Rotation Button and Back Rotation Button BRA iin 50 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture Front Page Rotation To configure automatic rotation for all front pages e From the Scan menu select Rotation Front and then the desired rotation setting None 90 Degrees 180 Degrees or 270 Degrees Back Page Rotation To configure automatic rotation for all back pages e From the Scan menu select Rotation Back and then the desired rotation setting None 90 Degrees 180 Degrees or 270 Degrees Scanner Driver Configuration The Scanner Settings dialog box provides advanced features that relate to your scanner The options va
244. ry depending on the scanner you are using Some examples of settings that may be included are brightness dither and contrast To access your scanner s advanced settings e From the Scan menu select Configuration and then Driver Configuration The Scanner Settings dialog box for your scanner appears The options and buttons that appear on the Scanner Settings dialog box vary according to the scanner For more information on configuring this dialog box refer to the documentation provided with your scanner Figure 12 Sample Scanner Settings Dialog Box Scanner Settings Node eee Hanual Automatic Black and White vibe B ma a None E Cancel arken Norm Lighten Dots per inch barker ier ister es 300 7 o aea Page Size m Contrast More Letter Size 8 5 x11 in 7 Hanual Automatic PIXDFLT Version 55 0 260 709 eal iim Auto Version 1 49 Any changes made in this dialog box are reflected in the Scan toolbar Additionally any settings you change remain as the scanner settings until you change them ApplicationXtender Image Capture User s Guide 51 Configuring AppXtender Image Capture Configuring Toolbars Title Bar and Status Bar You can customize the ApplicationXtender Image Capture AppXtender Image Capture toolbars the Batch Display view title bar and the AppXtender Image Capture status bar to meet your needs For instructions see the following topics e Dis
245. ry using 1275 4 25 inches at 300 DPI to crop the right half of a typical 8 5 inch by 11 inch page 184 ApplicationXtender Image Capture User s Guide Image Enhancement Using IntelligentCrop This option allows bleaching out black or shaded borders Intelligent crop performs image analysis to determine where the edge of the data lies in relation to the edge of the image automaticallycropping the image to leave behind only the data you require To crop an image with IntelligentCrop 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Click Advanced The ScanFix Advanced Settings dialog box appears 3 Click the Crop tab Figure 102 Crop Tab ScanFix Advanced Settings g xj Deskew Registration Noise Removal Line Removal Inverse Text Smooth Crop Use these settings to perform manual crop stretch or shrink separates out an area from the original image prior to most other ScanFix processing or automatically remove thick black or white borders from an image 4 250 Top Edge jo Bottom Edge m Manual Crop jo Top Crop fo Bottom Crop F Top pad F Bottom pad jo Left Crop fo Right Crop J Left pad J Bight pad r Resize 0 Resultant width 0 Resultant Height Sub mage fo LeftEdge 0 Pad Right Edge IntelligentCrop Tl Black crop fi White Crop Cancel Apply Help ApplicationXten
246. s When an AppXtender user stores a document in an application in AppXtender the user must enter information for each of the document s index fields The information acts as a label for the document and because the information is stored in a database the user can search for that label to retrieve the document To retrieve the document later the user searches for the record of index information entered to identify the document When the user makes a search request in ApplicationXtender all records of index information containing a match with the information requested appears in the result set For more information about creating viewing and managing documents in AppXtender refer to the ApplicationXtender Document Manager User s Guide Indexes An AppXtender index is a group of fields where information that describes a document is stored When an AppXtender user stores a document in an application the index values that the user enters identify the document The index allows AppXtender users to organize stored documents efficiently Documents can be stored in AppXtender in random order and yet can still be easily retrieved because every document stored has an index record attached to it AppXtender users can search all stored index values for an application and retrieve relevant documents For more information about indexing and retrieving documents in AppXtender refer to the ApplicationXtender Document Manager User s Guide
247. s 145 view from unknown data source 85 documents definition of the term 20 DPI resolution toolbar list 43 drag and drop to import page 91 driver configuring for scanner 51 select for scanner 46 E edge cleaning factor 174 Edit menu in Magnify window 104 editing batch memo 118 embedded Office viewer 30 85 107 to 108 enhancement of images 155 ApplicationXtender Image Capture User s Guide enhancement of bi tonal scanned images enabling 48 options 157 erase annotations 153 eraser toolbar button 40 153 exiting Magnify window 104 F faxing pages 119 file for batch import creating 75 creating batch from 75 format 76 File menu in Magnify window 104 file selection creating batch by 72 file types supported in AppXtender Image Capture 26 83 fill modifying for an annotation 146 toolbar button 40 Fit Height toolbar button 41 fit left to right as default 62 for displayed page 100 fit to window as default 62 for displayed page 100 Fit to Window toolbar button 41 fit top to bottom as default 62 for displayed page 100 Fit Width toolbar button 41 Float as MDI Window 60 foreign file adding as page 89 91 to 92 displaying with AppXtender Web KeyView 63 dragging 92 importing 91 pasting 89 types supported by AppXtender Web KeyView 83 freehand line annotations 136 toolbar button 40 136 front page rotation during scan 51 Front Rotation toolbar button 43 ApplicationXte
248. s icon lL Created 4 10 2007 11 32 39 AM by sysop sysop Modified 4 10 2007 11 36 25 4M by sysop sysop Group OK Cancel Apply 7 Set as default Under Colors notice the grid of colors Under this grid notice the two overlapping rectangles The color in the top rectangle represents the color of text annotation outlines The color in the bottom rectangle represents the fill color for text annotations 6 In the grid of colors click a color The color you selected appears in the top rectangle representing the color of text annotation outlines 7 Inthe grid of colors right click a color The color you selected appears in the bottom rectangle representing the fill color for text annotations 8 Enable the Set as default option 9 Click OK Any text annotations created from now on appear with the colors you selected You can change the color of an existing text annotation in the Annotation Text Editor dialog box For more information on modifying a text annotation see Modifying Annotation Settings page 146 Default Color for Line and Shape Annotations The color of lines and shapes added as annotations is configurable Color is used for all annotations Color settings for line and shape annotations are separate from color settings for text or highlight annotations You can change the default color settings for line or shape annotations from the Annotation menu or from the Annotation toolbar To set t
249. s must be added and configured by the AppXtender system administrator before they are available for use Also only users with appropriate privileges can control the annotation features If rubber stamps have not been configured or if you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Annotations section of the ApplicationXtender Document Manager User s Guide You can add rubber stamp annotations to pages in various ways For information see the following topics e Adding a Rubber Stamp from the List of Most Recently Used Rubber Stamps page 140 e Adding a Rubber Stamp from the Select Rubber Stamp Dialog Box page 141 Adding a Rubber Stamp from the List of Most Recently Used Rubber Stamps You can select a rubber stamp from the Rubber Stamp drop down menu This menu contains a list of up to 10 of the most recently used rubber stamps for the current application Each menu item has an icon displayed to its left to identify the type of stamp text or image To add a rubber stamp annotation using the Rubber Stamp drop down menu 1 Display the page to which you want to add a rubber stamp annotation 2 Click the arrow next to the Rubber Stamp Annotation button on the Annotation toolbar 140 ApplicationXtender Image Capture User s Guide Annotations Figure 69 Rubber Stamp Annotation Button The Rubber Stamp Annotation menu appears with up to 10
250. s option can be implemented more easily with a menu command For information see Actual Size page 101 Screen Resolution This option is available only when you enable the Display image in its actual scale option If you enable the Use customized screen display resolution DPI option AppXtender Image Capture allows you to designate customized horizontal or vertical settings The default values in the Horizontal and Vertical boxes depend on the settings in the Display tab of the AppXtender Image Capture Configuration dialog box For more information see Screen DPI page 64 Text Tab The Text tab provides various display options for the text pages in the current batch To configure display options for the text pages in a batch 1 Right click the batch A shortcut menu appears 2 From the shortcut menu select Properties The Properties dialog box appears Click the Text tab ApplicationXtender Image Capture User s Guide 115 Viewing and Managing Batches Figure 54 ApplicationXtender View Control Properties Text Tab Applicationxtender iew Control Properties x General Image Text ocr Color Bata r Text Font T Display Select Font l Bold J Italic Height lines 3 Color Tab Size characters je El 7 Form Overlay No overlay ASCI overlay 3 Enable the options you want to use The following table provides information on each opt
251. s seen as valid data In other cases this feature can be useful to skip over scanner artifacts that look like lines and data Using Advanced Dot Shading Removal To simulate shades of gray most black and white printers use dithering also known as dot shading to give the impression of gray shading Some black and white scanners also use this technique when they scan color or grayscale images AppXtender Image Capture can automatically detect and remove dot shaded regions from the image leaving any text inside the dot shaded regions intact The noise removal features allow you to remove dot shading or dithered areas of an image without degrading text If the batches that you scan in AppXtender Image Capture will be processed using optical character recognition OCR in AppXtender consider using the shade removal feature to automatically remove dot shading from an image This allows shaded text to be recognized as text not as graphics which increases OCR performance in AppXtender Shade removal also enhances the compressibility of image files containing heavily shaded areas by 50 or more handling a wide range of dot sizes To perform advanced dot shading removal on an image 1 From the Scan menu select Configuration and then Enhancement Configuration The ScanFix Configuration dialog box appears 2 Enable the Dot shading removal option Click Advanced The ScanFix Advanced Settings dialog box appears 3 Click the Noise Remov
252. s the file type mappings and image storage format settings for those file names The following table explains the trade off between using one at symbol or two Table 14 Trade Off Between Using vs Using For This Scenario Do This Result All the files listed in the Precede each file AppXtender Image batch import file are a name and path with Capture imports the format that is natively only one at symbol file without checking the supported by AppXtender file type Each file must be Image Capture a natively supported file format Some of the files listed in Precede each file the batch import file are name and path with a format that is natively two at symbols supported by AppXtender AppXtender Image Capture checks the file type and treats the file as the detected type such Image Capture and some are not and you do not have time to edit the batch import file as image text or foreign file format The number of files that AppXtender Image Capture must check increases the import time Some of the files listed in For each supported the batch import file are file precede the file file name and path a format that is natively name and path with AppXtender Image supported by AppXtender only one at symbol Capture imports the Image Capture and some file without checking the are not and you do have file type time to edit the batch import file If one precedes the For each unsupported
253. sas sadeossgeusdevesdeededavsecvadareencetscoekenshsnavanebenssansedes EEES 27 mage Piles rnat aa st esvqens sbeeceaes veda e RT A TA E N 27 Text Files is tescecssadevescesyeaginded AE AE vad REA EA AN RA EEA 28 Rich Text Format RIF Files tccisceucacteus csevens ved cnantsevensnosedd suenspnviectensssvyes 29 Hypertext Markup Language HTML Files cccccscscsssssssceceeseseeeseseseees 29 Portable Document Format PDF Files 2 0 0 0 ceeeeeeeeeseeseceesseececeeeeeeeeeeeaees 29 Unsupported Pilesia cicsssiayvede ss sags dened sdpedeedaadeneuesdaderaned deme aaued Gonecad E aeia 29 Foreign FeS er E e Ea E O A AE A A E AE A 30 OLR ODJECIS sirinin e E E E E E ERA E A N D 30 Selecting Data Sources ssssessseesessseseeeerersseseeeereseseeeeeerersseeeeeeresesreeeeereseseeeeeens 30 Specifying Multiple Data Sources seseseseseseressesesesesessssssssssssssssssssssseseseseseo 31 Specifying a Default Data Source ssssessssssssseeresrssseseeeeesssssseeeeesssseseeeresssses 32 Starting ApplicationXtender Image Capture sssssssssssssosososososoeseoeeereseseeeeeeeee 33 Variations on Login Procedures eseseeeseseeeeeesesesesesesssssssssssssssssssssssosesesesoo 34 New Lopine pisessi sy gaaedieasesinustabedcecdsatedysdtesbeces2ivassaunaessoeds sive EEEE E PIRE ENI Oaet 35 Logging into Multiple Data Sources sessseseeeessesesesesessssssssssssssssssssssseseseseses 36 AppXtender Image Capture Views sesesesssssss
254. series of connected straight lines that can be filled with color like any other shape For more information see the following topics e Creating a Basic Shape Annotation page 138 e Creating a Polygon Annotation page 138 ApplicationXtender Image Capture User s Guide 137 Annotations Creating a Basic Shape Annotation You can add rectangles rounded rectangles and ovals basic shape annotations to pages To add a basic shape annotation to a page 1 Display the page to which you want to add a basic shape annotation 2 Choose one of these options to select a shape annotation e Select Annotate gt New from the Image Capture menu bar then select the annotation from the shortcut menu e Click the appropriate button on the Annotation toolbar e Press the keyboard shortcut The following table describes the available shape annotations Table 25 Creating Basic Shapes Keyboard To Create Shortcut Menu Option Button Shortcut A rectangle Rectangle E R A rounded Rounded Rectangle 0 N rectangle An oval Oval E O The mouse pointer changes shape to reflect the selection 3 Drag the mouse pointer from a starting point to an end point As you drag the pointer a new shape annotation appears on the image 4 Save the new annotation Refer to Saving Annotations page 127 for more information The shape annotation and any other new annotations are saved to the image When retrieved the image is displayed with the shape ann
255. seseseeseseeeeeesesesesesesssssssssssssssssssssssesesesos 150 Changing the Properties of a Text Annotation ccccccccecsssssscscsesesseeseseees 150 Modifying Annotation Text cccccssssesessseesseeeesasaeeeaeasaesseeseeessesssseees 151 Printing Text Annotations ccccccccececeesssssseneeceececeeeaueeeeeeseececeeseeeaeaeaneanenees 152 Removing Annotations ssssecceecececeeeeneesseseeceececeeeaeeeeaeeseeceseeeeeeaeeeaaeaneeees 152 Erasing Annotations cccccssesssseseecececeeceeeenenssseseecececeeceaeaeasenseeeeseseeeeeeaeees 153 Deleting Annotations cccccccesesesesesesseessseseseecesusesasaeaeaessaeaesesesessseesseseees 153 Chapter 6 Image Enhancement ou eeceeceeseeceeceseececeeeeeeeecesaseeseceeaeeeceeeeaeeseeeeeaees 155 Introduction to Image Enhancement s ccsscssssssscsssssssssesssssssssscsssssessesseseees 155 Configuring Automatic Enhancement sssssssssssssssssssssssesesoseseseeoeosoeeereseeeeeee 156 Enabling Automatic Enhancement cc ccccessssssssssscssssssssssssssesssssssessssseseees 156 Customizing Enhancement Configuration essesesesesessssssssssssssssssssssseseseses 156 Resetting Image Enhancement Settings to Default cccccccccscssscsssssseeeseseees 158 Using Advanced De SkeW cccccscsesssessesssssesecaeaeaeaeacaeeeeeeeeeeesssesesesssuseeseees 158 Minimum Detect Length ccccccesssesssssssssesesseseeueesasaeaessaeaessessesesesessseees 160 Max
256. seseseo 138 Creating a Highlight Annotation seseseseseseeessesesesesessssssssssssssssssssseseseseses 139 Rubber Stamp Annotations sesers nuien rsisi birres retor rr ie rokers 140 Adding a Rubber Stamp from the List of Most Recently Used Rubber Stamps ccccceceeeseeeeeesesesesesesesseseseesessscacusasasaeaeaeaeeeaesesesessseseseseees 140 Adding a Rubber Stamp from the Select Rubber Stamp Dialog Box 141 Overlapping Annotations cccccccesssssssesnsesessseeaeaeacaeaeeeeeseseeeessssasssasseseseees 142 Assigning an Annotation to an Annotation Group ssssssseseeceececeeeeeeeeeeeseeees 143 Showing or Hiding Annotations ssscsceesesssesscscenscscssseceeseseeseessessssssseseees 144 Hiding Annotations when Viewing Batches sssesssessssssssssssssssssssseseseseses 144 Hiding Annotations by Annotation Group s esesesessssssssssssssssssssseseseseseo 144 Hiding Annotations when Printing eeeseseeeseesesesesesessssssssssssssssssssseseseseses 145 Modifying Annotation SettingS cccsssesssssssssssssssssensssnssesesesessssssesessseseseees 146 Selecting Annotations sssr si eien era e i eae EE EKE EEEE EENE EEE a 147 Moving Annotati ns res anase ea e i a aei iaa 148 Resizing an Afit tation a seesi oine r ieni se e yae a a E pane iar aaas 148 Modifying a Shape Annotation seseseseseseseeeeessesesesesesssssssssssssssssssssssesesesos 149 Modifying Text AnnotationS sesese
257. sesssesssssseseseseseeeerererererererererere 43 Example File Sizes When Using Different Modes for Same Image ssseeeeeeeeeees 49 Typical Source Settings nsession orreri Gash essei eni Esne doa tadaded ce sadededeavocedadevseseveees 50 AppXtender Image Capture Toolbars ccscsccccccecessssssecesecesenssseeeeceesenenseeeeeeeeeens 52 Image Size OPNS esei aR NEEE a KEEA EEA SNESE Ea 62 Deciding What Input Method to Use for Creating Batches ccccccccessscseseeeeseeeeeees 70 Using vs USINg nipi eonenni sissoo EEEren aa ae erRa RESAN REKEN AEREA E NEEE KEA SeS oes 76 Trade Off Between Using vs Using sssssssssssssssssssssesosososeseeoeoeeereeeeeeeeeeees 77 Batch Scan Dialog Box Columns sssssessssssssseeseerssssseereesssssseeeeerssssseeerersssseeeeeessssee 82 AppXtender Web Key View Component Supported Foreign File Types 0068 84 Deciding What Input Method to Use s sesesssssssssssssssssssssssesoseseseseeoeoeoeoeeeeeeeeeeees 87 Magnify Window Menu CommandS s sesesesssssssssssssssssssssssososesososeeoeoeoeeeeeeeeeeees 104 ApplicationXtender View Control Properties General Tab Options ccc008 112 ApplicationXtender View Control Properties General Tab Options 00605 112 ApplicationXtender View Control Properties Text Tab OptionS cccccscsseseseees 116 Image Information Information Tab Description ccssssscssssssseesssssessssseseseees
258. specks P Vertical protection F Diagonal protection i Cancel Apply Help J cea e 4 If necessary modify the De Speck settings on the Noise Removal tab The following topics describe each De Speck setting e Horizontal De Speck page 170 e Vertical De Speck page 170 e Isolated De Speck page 171 5 In the ScanFix Advanced Settings dialog box click OK 6 In the ScanFix Configuration dialog box click OK to save the settings Any settings saved become the defaults The next time you scan a new batch or page into AppXtender Image Capture specks are automatically removed from each image Each enhanced image appears in the Batch Display view The following figure compares two examples of scanned images The example image on the left has a speck above and to the right of Fleetwood that needs to be removed In the example image on the right the speck has been removed ApplicationXtender Image Capture User s Guide 169 Image Enhancement Figure 89 Using De Speck Fleetwood Fleetwood od Jd Horizontal De Speck This parameter sets the maximum horizontal size for de speck determining the width of specks to be removed The default setting is 0 Slide the bar right to remove wider specks and slide the bar left to decrease erroneous text removal Horizontal Protection Checking the Horizontal Protection box makes AppXtender Image Capture check the vertical plane to determ
259. splayed batch The AppXtender Image Capture status bar can be removed from the AppXtender Image Capture window to save space for the Batch Display view When the status bar is hidden it reappears during scanning to display the Cancel button and a progress bar To display or hide the status bar e From the View menu select Status Bar If the status bar was previously displayed it is now hidden If the status bar was previously hidden it is now displayed Print Setup The Print Setup dialog box allows you to set up the default print settings From this dialog box you can select the printer the orientation the paper size the paper source and other properties of future print jobs To configure printing 1 From the File menu select Print Setup The standard Windows Print Setup dialog box appears Figure 15 Print Setup Dialog Box Ce eX Printer Name SMDOCPRINTSHPHOODTN_DOCUMENT Properties Status Ready Type HP Laseret 4100 PCL 6 Where Documentation 4th Floor Comment Documentation 4th Floor Paper Orientation Size Letter Portrait Source Tray 2 C Landscape Cancel 2 Ifyou want to connect to a printer on the network click Network For further instructions refer to the Windows documentation Network 3 In the Print Setup dialog box select a default printer from the Name list and select the default paper size source and orientation 4 If you
260. ss to many administrative functions In AppXtender AppGen applications can be created modified purged of index information or deleted Security settings for AppXtender and AppXtender Image Capture functions and AppXtender documents are configured and managed in AppXtender AppGen In addition administrators can use the Audit function in AppXtender AppGen to track activity within the AppXtender system For example the creation and deletion of batches can be tracked if you enable audit trails for those items For more information on AppXtender AppGen consult your AppXtender system administrator or refer to the ApplicationXtender Core Components Administrator s Guide Move Online This component allows you to move scanned batches from a local scan storage area to the primary document write paths for the relevant applications Move Online can help you to reduce network traffic during peak times You can configure ApplicationXtender Image Capture AppXtender Image Capture to store scanned batches locally After you have finished scanning batches locally you can use Move Online to move all of the locally stored batches to the document write paths for their respective applications AppXtender tracks the locations of the batches and places them in the proper write paths Appendix A Move Online describes how to move scanned batches from a local scan storage area to the primary document write path for the appropriate application How Batches are
261. ssion 187 AppXtender Image Capture configuring for local scan session 187 desktop customizing 58 workstation configuration 45 AppXtender Image Capture views Applications 36 Batch Display 37 customize 58 display as dialog box 59 display as subwindow 59 docking 58 hiding on use 60 AppXtender Move Online 187 description 26 AppXtender Web KeyView foreign files 63 AppXtender Web KeyView foreign files 63 arrow annotations 136 arrow toolbar button 40 136 aspect ratio in Magnify window 104 assigning annotation group 143 Auto Enhance toolbar button 43 Auto Feed toolbar button 43 automatic features AppXtender Web KeyView 63 cropping 185 deskewed characters protecting 160 168 dots removing 165 enhancing images during scan 43 48 hiding a view on use 60 lines removing 171 noise removing 165 registering an image 161 removing blank pages during scanning 66 rotating pages during scan 43 saving desktop layout on exit 63 scanning all pages in feeder 43 47 setting tab size 116 shading removing 165 skew removing 158 view settings applying to page types 57 96 automatically logging in 35 B back page rotation during scan 43 51 Back Rotation toolbar button 43 basic annotations lines 136 shapes 138 batch create new 70 creating by file selection 72 creating from import file 75 definition of the term 19 deleting 122 displaying 81 from the scanner 70 import file creating
262. ssssssssssssssosesesoseseeseoeeeoereeeeseeeeee 36 Applications VIEWssssi errno enn eop ar ear E tenes thas denna died RKE Coded Es 36 Batch Display View s ssssssssesesesesseseseseeeeeeeeeeeeeeessesesssessssssssssssssssssssesseseseseseo 37 ApplicationXtender Image Capture User s Guide 3 Table of Contents Chapter 2 AppXtender Image Capture Toolbats ccscccsssssssscsssssssscscsescscsessseseseseseeseseseees 38 Main Toolbat s ss hss cinvdesccat aie cs cee vd E N sas aek jase a E 38 Annotation TOO Dare aessa dees can ennses coducesles seRenece seokacln ses cc ews oe coedesecessioee 39 Tmage Toolbars rasar i e near ee Eee N ERES I EEEE SAS ERSS PEIEE FANES 41 Sean Toolbar noe a a a E EEA EEE EEE SD AE EET Se EAA 42 Configuring AppXtender Image Capture eesssessssessssrseesssseresssreessssseeessseeeee 45 Introduction to Configuration ccscseesssnensnsnsnsnsessssssssscscsssssssesessseseeseseseseees 45 Selecting a SCANMEL a sis iarere a ETE EEE EE E Sonera E Sodsacegsseddaoeds oe stece 46 Optional Scanning Configurations ccceceesssssnseecsssssssssscscssscscsesessseseeseseseseees 47 Scan Feeder Options siss ain savas ces sdevs vee via suse EEES EEEE EEEE EEEa E 47 Atitomiatic FeO scsccecccsicdscexsssecceces ovedcedas A de ie A Sele deoda sess seadesaSecsede 47 Mantal Feed arrenca ts vacances EEE ov cane anlss vauavacualecaise suns ANE E ENA O ve 48 Single Feeders anns eeso a A E E SEE E Eaa PSEA 48 Automatic Enhanc
263. support files when the scanning option is selected during installation Refer to the ApplicationXtender Release Notes for more information on supported scanner drivers The manufacturer s recommended scanner driver must also be installed on your workstation to scan For more information consult your system administrator or refer to the Planning Your ApplicationXtender Installation chapter of the ApplicationXtender Installation Guide Before you begin scanning the scan workstation must have the correct scanner type selected To select a scanner for your workstation 1 Install and load the appropriate scanner driver on the scan workstation For information consult your AppXtender system administrator or refer to the Planning Your ApplicationXtender Installation chapter of the ApplicationXtender Installation Guide 2 From the Scan menu select Configuration gt Scanner The Select Scanner dialog box appears Figure 10 Select Scanner Dialog Box Select Scanner x Available Scanners TWAIN CFM T wain DR 3020 Note If your scanner does not appear in the Select Scanner list ensure the scanning option was selected during the ApplicationXtender Desktop installation and the appropriate scanner driver has been installed For information consult your AppXtender system administrator or refer to the Planning Your ApplicationXtender Installation chapter of the Application Xtender Installation Guide 3 Select your scanner from th
264. t Annotations page 152 e Removing Annotations page 152 Introduction to Annotations Several different types of annotations are available to the AppXtender Image Capture user Manual marks such as lines arrows and highlights can be used to emphasize part of the page A polyline annotation feature allows users to add lines with multiple nodes You can also add shapes as annotations ovals rectangles and rounded rectangles can be added in opaque or transparent mode Polygons can be created to emphasize asymmetrically shaped areas Text annotations can also be added and displayed as actual text or as a sticky note icon All annotations including text can be created in transparent or opaque redacted mode There is no limit to the number of annotations that can be placed on a page however a large number of annotations could slow down or distort page rendering Several properties of annotations can be customized to create desired effects For example the redaction feature can be used in combination with the filled setting to block sections of a page from view Additionally the line width and colors of annotations can be changed ApplicationXtender Image Capture User s Guide 125 Annotations Figure 59 Page With Annotations CLINICAL RECORD PATIENT ADMISSION 1 PATIENT S NAME AND ADORESS Mechanical imprinting if available 2 AGE OR DATE OF 3 YOUR REFERENCE 4 REGISTER UNIT BIRTH OR CLAIM NO 01 01 51 290776 5 DATE
265. t Editor to create a text annotation 1 Display the page to which you want to add a text annotation 2 Choose one of these options to activate the text annotation symbol e Select Annotate gt New gt Text from the Image Capture menu bar e Press t Note You must have redaction privileges to create and modify non transparent text annotations 3 Click the location on the AppXtender page where you want to place the text annotation The Annotation Text Editor dialog box appears Figure 64 Annotation Text Editor Dialog Box Annotation Text Editor q x Annotation Text Se I Display as icon Advanced gt gt Created Modified Group Gk Cancel Apply 4 Under Annotation Text type the text that you want to use as the annotation Press Enter to start a new line in the editor 5 Click Sp to check the spelling of the text annotation The Check Spelling dialog box appears 6 Correct or confirm the spelling of any questionable words Note Click Help on the Check Spelling dialog box for more information on spell checker options ApplicationXtender Image Capture User s Guide 133 Annotations 10 11 12 Click OK to close the ApplicationXtender message box after all words have been checked Specify how you want Image Capture to display the text annotation e To display this annotation as an icon select Display As Icon e To display the text as the annotation clear the Display As Icon check box
266. t functionality is configured for your workstation what AppXtender data sources are configured for you and what functions you have rights to perform in AppXtender Image Capture Having an understanding of what functions are available to you will help you to better understand how you can use AppXtender Image Capture License Server AppXtender uses one central License Server to monitor licensing for AppXtender and AppXtender Image Capture workstations The License Server is a central computer that manages licensing for all ApplicationXtender products For information on using the License Server refer to the Licensing ApplicationXtender Products chapter of the ApplicationXtender Core Components Administrator s Guide ApplicationXtender Image Capture User s Guide 25 Getting Started Data Source Selector The Data Source Selector allows you to select or add new data sources modify the configuration of data sources as well as switch between existing data sources If there are multiple data sources configured in the Data Source Selector you can designate multiple data sources to be viewed within AppXtender Image Capture This allows you to view applications from all applicable data sources during a single AppXtender Image Capture session For information on using the Data Source Selector see Selecting Data Sources page 30 ApplicationXtender Application Generator ApplicationXtender Application Generator AppXtender AppGen provides acce
267. tab consult your AppXtender system administrator or refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide ApplicationXtender Image Capture User s Guide 29 Getting Started For more information see the following topics e Foreign Files page 30 e OLE Objects page 30 Foreign Files When you import a file that is not natively supported in AppXtender Image Capture AppXtender Image Capture stores that file as a foreign file All files other than TIFF Windows bitmaps JPEG TGA GIF PCX DCX RTF and HTML are stored in AppXtender Image Capture as foreign files AppXtender Image Capture stores foreign file types in their native file format You can print or fax a foreign file page You can view page information for foreign files in AppXtender Image Capture Batch view properties are also available for foreign files If you would like to view a foreign file you can launch the foreign file in its associated source application to do so You can choose how to display foreign files in the AppXtender Image Capture Batch Display view If you enable the KeyView Viewer in AppXtender Image Capture Configuration the content of foreign files that are supported under KeyView appear in the view If you do not enable the KeyView Viewer foreign files appear as icons in the Batch Display view Note If the Key View setting is enabled and Microsoft Office is installed on the computer
268. tch import This message is displayed until all files of the batch have been imported Click Cancel at any time to cancel the batch import When the import is complete a Batch Import Status dialog box appears ApplicationXtender Image Capture User s Guide 73 Creating Batches 6 74 Figure 27 Batch Import Status Dialog Box Batch Import Status X Processing Completed At Mon May 06 14 21 26 2002 Files Processed je Exit Fages Imported 7 i Lo Rejections fi View Reject Log If you want to see a log of the import click View Log The batch creation log appears in Notepad Figure 28 Batch Creation Log fj Untitled Notepad Ale File Edit Format Help Scanxtender v4 60 018 Processing file C Temp BI_AL tmp Log file C Temp BI_AL LOG Rejection file C Temp BI_AL REJ Destination application RECORDS Processing intiated at 2002 06 06 14 21 Processing batch PDFs and BMPs Processing completed at 2002 06 06 14 21 Total files processed 8 Total pages imported 7 Total rejections 1 Note When importing a batch by file selection AppXtender Image Capture places the resultant log and rejection file in the TEMP directory on the local drive for example C TEMP If any of the records were rejected and you want to see the reasons for the rejections click View Reject Log The batch rejection log appears in Notepad Figure 29 Batch Rejection Log fj BI_A1 REJ Notepad 0 x Fil
269. tcut menu appears listing the annotation groups to which you can assign the currently selected annotations The annotation groups that are listed depend on properties of the selected annotations ApplicationXtender Image Capture User s Guide 143 Annotations 4 From the second shortcut menu select the annotation group to which you want to assign the annotation Showing or Hiding Annotations It may be preferable for you to display or print pages without annotations The following topics describe how to do so e Hiding Annotations when Viewing Batches page 144 e Hiding Annotations when Printing page 145 Hiding Annotations when Viewing Batches AppXtender Image Capture provides an option to show or hide all annotations provided you have hide annotation privileges Note Only users with appropriate privileges can hide annotations Only users with appropriate annotation group options can hide annotations that have been assigned to annotation groups If you have questions about the privileges assigned to your AppXtender user profile or about the annotation group configuration of your AppXtender user account consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide To show all displayed annotations e Select Show from the Annotate menu to place a check mark next to the Show option on the menu To hide all displayed annotations
270. the text Under Colors right click a new fill color Note Refer to Modifying Annotation Text page 151 for more information 5 Click OK Changes to the selected annotation are reflected immediately 6 Save your changes Refer to Saving Annotations page 127 for more information Modifying Annotation Text To modify annotation text 1 Select the text annotation For instructions refer to Selecting Annotations page 147 2 Right click and select Properties from the shortcut menu The Annotation Text Editor appears if it was used to create the annotation The in place text editor appears if it was used to create the annotation Note If the in place text editor window is too small in the Document Display view the Annotation Text Editor appears after you select Properties from the shortcut menu ApplicationXtender Image Capture User s Guide 151 Annotations 3 Change the text 4 Apply the new text e Click the green check mark if you changed the text in the in place text editor e Click Apply if you changed the text in the Annotation Text Editor and then click OK to close the editor 5 Save your changes Refer to Saving Annotations page 127 for more information Printing Text Annotations You can print the contents of one or more text annotations Note Only users with appropriate privileges can print text annotations If you have questions about the privileges assigned to your AppXtender user profile
271. tions Note Only users with the Print privilege granted can perform operations that cause information to be exported from the AppXtender system These operations include printing or faxing pages and regions If you have questions about the privileges assigned to your AppXtender user profile consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide ApplicationXtender Image Capture User s Guide 93 Viewing and Managing Batches Selecting Pages to View within a Batch When you view a ApplicationXtender Image Capture AppXtender Image Capture batch with multiple pages you can use AppXtender Image Capture page navigation commands to move from page to page and to view different parts of a page You can use toolbar buttons menu commands or keystroke combinations to display specific pages in a batch When you display a batch AppXtender Image Capture always displays the last page in the Batch Display view AppXtender however always displays the first page in the Batch Display view when you display a document If the batch has more than one page the Next Page Previous Page and Go To Page functions can be used to move from page to page You may choose from several different methods of accessing subsequent pages the Batch menu the keyboard or the Image toolbar As you navigate from page to page the title bar and status bar indicate the pag
272. to 32 alphanumeric characters long and needs to precede the file references to be included in that batch Use a name that is unique for the application into which you intend to import the batch If a batch is imported into an application that already has a batch by that name then the new batch is appended to the existing batch Note If you are using the Create new batches when blank pages are detected option on the Scan tab of the Configuration dialog box then each new batchis renamed with a hyphen and sequential number added to the end of the original batch name If the original batch name already takes the full 32 characters then the name is cropped to fit the necessary addition and the characters that were removed are replaced by a single tilde symbol For more information see Creating New Batches Using Blank Page Separators page 67 e Each reference to a file location should include either one in the case of single page image PDF RTF and HTML files or two in the case of all other files at symbols followed by the path where the file can be found When importing multi page images use one at symbol to import only the first page of the image or two at symbols to import every page in the image Volume labels can be referenced in place of directory paths to import files and images stored on removable media such as optical disks Additionally the asterisk wildcard character can be used to import multiple files from a single
273. tton 38 pasted file ability to view 89 PDF files Acrobat Reader 63 pixels viewing number of for a page 117 pointer mode 37 polygon annotations 138 toolbar button 40 polyline annotations 136 toolbar button 40 Previous Page toolbar button 42 print contents of Magnify window 104 document with annotations 145 without annotations 145 page 119 settings default 56 text annotation 152 Print privilege 33 93 104 to 105 119 Print toolbar button 38 120 privileges 33 AppXtender Administrator 33 Batch Scan 33 42 Configure WS 33 60 Print 33 93 104 to 105 119 R ratio of height width Magnify window 104 reconstruction width height 174 rectangle annotations 138 toolbar button 40 138 redaction 131 203 Index 204 definition 22 modifying for an annotation 146 toolbar button 40 registering an image in auto enhance 161 remember password 35 option 34 36 option disabling 35 remove blank pages while scanning 71 removing blank pages during scanning 66 lines in auto enhance 171 noise in auto enhance 165 specks in auto enhance 168 Rescan toolbar button 43 resetting defaults for image enhancement 158 resize annotations 148 resolution scan setting 49 right rotating an image 101 right click context menu 112 Rotate Left toolbar button 41 Rotate Right toolbar button 41 rotating an image 101 left 101 right 101 rounded rectangle annotation 138 toolbar button 40 13
274. tware Credit Union General Ledger Chart of Accounts 344 623 income active INTEREST OM LOANS a 3 674 18 income 8 active INT ON SEC REAL ESTATE a 37 507 91 income 9 active CUSO MORTGAGE INCOME a 144 888 80 income 9 active UNSECURED LOANS 129 562 65 income 0 active NEW AUTO Li 148 313 49 income 6 active USED AUTO 6 5 180 14 income active INTEREST ON NEW LEASES a 0 4S 32 income o actiue INTEREST ON USED LEASES a 389 53 income 8 active NEW AUTO BALLOON PYHT a 8 66 income o active USED NUTO BALLOON PYMT a 164 29 income 6 active INDIRECT NEW 6 746 49 income o active INDIRECT USED a 5 1 241 86 income 6 active MOBILE HOMES a 8 Y48 26 income u active SHAKE SECURED LUANS u 6 66 income active OTHER SECURED LOANS q 53 68 income 6 active OTHER MEMBER LOANS j 12 345 51 income o active OTHER SECURED LOANS 21 70 income active HOME EQUITY LOANS i 18 170 53 income 9 active MASTERCARD a 30 543 51 income 6 active VISA ay Aii ENE Ba __ ai neas rasave sa nae eae of To clear a title lock e Right click the page A shortcut menu appears From the shortcut menu select Clear Title Note Titles remain in place if the batch is minimized but clear when you navigate to another page or when you close the batch Viewing Foreign Files Typically AppXtender Image Capture supported foreign files are displayed in the Batch Display view as icons However when you enable the Key View Viewer feature AppXtender Image Captur
275. ume labels are found during the import you are instructed to insert the correct media Volume labels can be referenced by placing the name of the volume with a dollar sign in front such as VOLUME_NAME where the drive letter would normally be The following example of a batch description includes the volume label VOLUME_01 Images VOLUME_01 images castle bmp c images sky bmp c images leaves bmp During import of this example batch import file you would be prompted to mount the optical disk that has the volume label VOLUME_01 unless it was already mounted The removable media drive where the volume would be mounted must be added as a Volume Label Search Drive on the Paths tab of the Configuration dialog box for the AppXtender Image Capture workstation in order for AppXtender Image Capture to find the mounted volume For instructions refer to the Configuring AppXtender Workstations chapter of the ApplicationXtender Core Components Administrator s Guide Format for Importing Multiple Files with a Single Command The asterisk wildcard character can be used to import several files from a single location Rather than entering a line in the batch import file for each file in the directory files with similar names can be referenced with one command When you use the asterisk to replace some or all the letters AppXtender Image Capture imports all the files in the referenced directory whose names contain the remaining patte
276. upported file types can be displayed in the Batch Display view Depending on your AppXtender Image Capture configuration an unsupported file type can be displayed as an icon representing a foreign file through KeyView Viewer support or in its native application in the Batch Display view Note Access to AppXtender Image Capture functionality is dependent on the rights granted in your AppXtender user profile For more information on your user privileges in AppXtender Image Capture consult your AppXtender system administrator or refer to the Managing Security chapter of the ApplicationXtender Core Components Administrator s Guide The following topics discuss how AppXtender Image Capture stores different types of files and give a brief overview of the functions available for files stored in each format e Supported Files page 27 e Unsupported Files page 29 Supported Files Supported files are files that are natively supported in AppXtender Image Capture Supported file types include image files TIFF GIF Bitmap PCX DCX JPEG and TGA files for example Hypertext Markup Language HTML files and Rich Text Format RTF files The following topics describe the AppXtender Image Capture supported files e Image Files page 27 e Text Files page 28 e Rich Text Format RTF Files page 29 e Hypertext Markup Language HTML Files page 29 e Portable Document Format PDF Files page 29 Image Files AppXtender Image Capture has t
277. vdd ceanseassdawates EEEE VNE Sa 178 Resizing an Image soinean EEE A E EA aia 180 Using Advanced Sub Image rresia s ieina EEEE NENE E E 182 AKEJ o HO GO veces E ETT TEE E RE E T 184 Bottoni Edersee e e EA e RE E A 184 Left Edge ceana E EE EREE A EE E T i 184 Right Edge eaii siccssssesescshisedecestsravavevevasedsestasuetsashetunues SE OEE TAa EEr E 184 Using Intelligent CrO piisi ar tendes nehri en Eres EEn EE a EEE EEEa 185 Appendix A Move Online seren eesi aeii ei eeni EE Eiee AEE OEA 187 Introduction to ApplicationXtender Move Online ccccccccscsssssssssscssssesesseseees 187 Performing a Local Scanning Session ssssseeessersseseeeeserssesereesessseeeeeesessseeeeeese 187 Moving Locally Scanned Batches Online c cccscsssesessssscsssescssesssssssssssseseees 188 Command Line OptionS eseeesesesereesesesesesesssssssssssssssssssssesesesesosoeoeoeoeoeeeeeeeeeee 189 Command Line Options with Arguments seesesesesesesssssssssssssssssssssssesesesos 189 Command Line Options without Arguments sesesesssssssssssssssssssssssesesesos 190 E aE a E E EA E PE EEEE E EE I E NE NE TE T 191 8 ApplicationXtender Image Capture User s Guide Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 21 Figure 22 Figure 23 Figure 24 Figure
278. want to configure advanced properties of the selected printer click Properties For further instructions refer to the Windows documentation 56 ApplicationXtender Image Capture User s Guide Configuring AppXtender Image Capture 5 Click OK The dialog box closes and the changes you have made are saved Using Sticky View Sticky View means that ApplicationXtender Image Capture AppXtender Image Capture can remember display settings zoom rotation and scale to gray for similar page types For example bi tonal black and white pages can be stuck to open with certain zoom and rotation settings A different Sticky View could be set for bitmaps Sticky View can be helpful when scanning similar paper documents by automatically displaying the page at its actual size to facilitate monitoring the quality of the scan AppXtender Image Capture automatically discerns which page type is displayed and responds with the appropriate settings You can use Sticky View with the following page types The Information dialog box displays a page s type For more information see Page Information page 117 e Images e Text as defined in the File Types tab of the Configuration dialog box e OLE Objects as defined in the File Types tab of the Configuration dialog box Note For more information on the File Types tab of the Configuration dialog box consult your system administrator or refer to the Configuring AppXtender Workstations chapter of
279. with the status of the job Click Cancel to quit the job at any time Note You can also print or fax the displayed page by clicking the Print button on the Main toolbar If you do so the Print dialog box does not appear Instead one copy of the displayed page is printed using the default printer Printing or Faxing a Region You can print or fax a specific region of an AppXtender Image Capture page 120 ApplicationXtender Image Capture User s Guide Viewing and Managing Batches To print or fax a region 1 If the page currently displayed is in Pan mode that is the pointer is a hand click the Pan Mode button in the toolbar to disable Pan mode For information see Enabling Select Mode page 103 2 Drag the pointer over the region that you want to select As you drag the pointer it draws a rectangle and highlights the area within the rectangle in green This rectangle is the selected region 3 Right click the highlighted region A shortcut menu appears 4 From the shortcut menu select Print The image in the selected region is sent to the computer s default printer which may actually be a fax device For more information on using regions see Using Regions page 102 Copying Pages You can copy pages from AppXtender Image Capture at anytime When a page is copied AppXtender Image Capture makes a copy of the object file BIN and places the copied page to the Windows Clipboard To copy a page 1 Within AppXte

AppXtender Image Capture User Guide 6.5

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