Home

Payroll Manager Manual

1. Browse the Pay Class File Compensatory Pay Holiday Pay Sick Pay Vacation Pay 25 On the General Tab to add or edit a pay class press the Insert or Edit Button Add the full pay class Name for use in descriptive texts the abbreviated pay class name for use in browse boxes and reports Fill in the related Accrual Class if this pay type uses accrued leave F3 will bring up a pop up box to choose from Enter the display Order for check stubs reports etc A Changing a PayClass Record Fa General Types Lampenzatary Pay Abbr Comp Pay Accrual Class Comp T Order 3 Cancel Help On the Types Tab you will find the pay types listed F3 brings up a list of accrual classes Browse the Pay Type File By Abbrev By Order Name bev Order a 9 13 HOLE 19TH 13 HOLE OVERTIME 13 11 13TH HOLIDAY 20 13TH SICK 22 24 BEREVEREMENT LOUNGE 3l BEREYERMENT 2n BEHEVERMENT PA 13TH 3l COMMISSIONS HOLIDAY 25 EXEMPT OVERTIME 26 EXEMPT REG PAY 16 SICK PAY 14 EXEMPT VAC 18 Insert Delete Close Help Benefit Classes Go to Setup Class Names Benefit Classes IMSLIHAMLE BENEFIT IMSBENM RETIREMENT 4014 RETIRE A Changing a Benefit Class Record INSURANCE BENEFIT 1 INSBEM Deduction Classes Go to Setup Class Na
2. Browse Location Types EN x E ha Exe Default Location Default Defaut Marital Status Types Go to Setup Type Names Marital Status Types Browse the Marital Status File DIVORCED 3 DIVORCE M MARRIED 2 MARRIED MARRIED 44 A Changing a MarrType Record General M ame Abbreviation 3 DIVORCE Tax Table Single Married Help Enter the full descriptive Name of the marital status type Fill in the Abbreviation Choose from Single or Married to determine which tax table to use for federal withholding Racial Categories Go to Setup Type Names Racial Categories Browse the Racial Category File By By Abbreviation AMERICAN INDIAN E AMERICA BLACK 2 BLACK HISPANIC 3 HISPANI ORIENTAL 4 ORIENTA WHITE 1 WHITE gt j Insert Delete Close v Help Changing a Racial Category X General AMERICAN INDIAN Abbreviation E AMERICA Help Enter the full descriptive Name of the racial category and the Abbreviation 45 Justification Types Go to Setup Type Names Justification Types Enter the full descriptive Reason justification for this change Fill in the Abbreviation Browse the Justification Type File By Hame By Abbreviation PROMOTION 3 PROMOTI j Insert geet Delete Clo
3. BUTTINSKY ELKE M ANDERSON MARIE E BOTHERSOME SUSIE EVERYTHING SONDRA FIGHTER FRANCESCA A HERNDON BECKY L HOLOBAUGH ROGER INGARDIA PAUL KOEHLER LESSIE M ANDERSON MARIE E HERNDON BECKY L PARKER JULIA E SAULS DIANE M SULLIVAN SHARON A HOLOBAUGH ROGER INGARDIA PAUL LOBELLO SALVATORE A LONGORDO DOMINICI A POZAR PATRICIA 5 EVERYTHING SONDRA ED IFPF GOCIE M A sample of this will be available in the future Amount 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 nn Page Status 1 98 1Earnines Summary Report Run 1242 02 4 12PM Employee Earnings Report for Human Resources Department Page 1 1 L WAITFORME 123 45 6789 Pay Gross Het Per Pay Pay 24 0 0C 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Sum 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 YTD 37 877 28 0 00 0 00 37 877 28 9 374 36 0 00 5578 23 0 00 0 00 22 924 69 2 ELKE M BUTTINSKY 987 65 4321 Pay Gross Het Per Pay Pay 24 0 0C 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Sum 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 YTD 39 338 25 0 00 0 00 39 338 25 7 355 34 0 00 6 978 91 0 00 0 00 24 993 00 3 ELIZABETH C AHDREWSISTERS 001 02 0003 Pay Gross Het Per Pay Pay 24 0 0C 0 0 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Sum 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 YTD 14
4. By Order KEY WTA WorkOrder DUP NOCASE OPT IWork Order Key WTA By_ Task lt lt gt TAS By_ Task Update CASCADE Delete RESTRICT WTA By_Order lt lt gt ORD By ID Update CASCADE Delete RESTRICT The double arrow is on the side of the many file in a many to one relationship So the single arrow points to the parent key and the double arrow to the child The Update and Delete indicate what happens when a parent is updated and deleted A blank means it is allowed and no action is taken Restrict means it is not allowed the user will get a warning message Cascade means all children will be deleted In the case of an update action if a key value in a parent is changed cascade means all children will be changed likewise 95 Appendix B Large Screen Views Print Checks CONNIE L WAITF ORME 1233 45 6799 REGPAY 0 00 34 280 78 0 00 441 12 SCKPAY 0 00 735 20 HLDPAY 0 00 1 020 28 BERPAY 24 0 0 00 441 12 RETPAY 0 00 Bag en 0 00 1 002 20 0 00 RETEMP 0 00 999 97 DENTHM 0 00 212 40 LOAN1 0 00 3 051 562 0 00 AF LEAN 220 80 AFLACC 0 00 58 64 DIRCE 0 00 13 208 31 WITHHL 0 00 4 507 54 0 00 FICA A 0 00 1 972 00 FICAB 0 00 461 26 0 00 37 877 28 0 00 5 041 10 0 00 5578 22 25 257 05 1389 96 Print Pay Stubs Finance Department Payroll Electronic Transfer Stub 1 04 2003 Department 0581 SSN 262764527 Name Elmer Fudd Pay Hrs Curr YTD Taxes Curr YT
5. Number Extension Notes 2 Contacts Name Number Notes m Import Photo E H p 8 9 Choose File tolmport Look in Sy P zj Al e ml Files of tppe Cancel Z On the Standard Transactions Tab fill out the Category is the Class Name designation When entering account numbers for the Category Pay Ded Ben Tax Types a wild card is allowed for all or any part of the account number When a transaction is added to an employee the respective parts are populated using the employees information 67 If a part of the number account is populated the will remain in the account number and it will fail validation until the user changes the s to a valid number After accepting transactions the program will re display the transactions just entered the title will change to Previous Transactions Negative values will be accepted You may add Accrued hours with the VCR Buttons in the upper right hand corner of the screen When you change previously accepted transactions no attempt will be made to modify hours when adding changing sick vacation time etc Default transactions will still try to automatically adjust primary hours A Employee 1 CONNIE L WAITFORME X General Personal Notes Standard Transactions Transaction History Frequency Method Hour Field 80 00 Paid Through 10 21 2002 Accrued Lea
6. Prints checks 1099 s 941 UCT 6 reports and W 2s Many areas for notes on employee screen System Requirements Installation of Updates Windows Basics for 95 98 NT Users 6 Hard disk with 10 MB free disk space Microsoft Windows 32 bit environment only version 3 1 or higher Windows 95 or Windows NT 3 5 or higher graphics and monitor Any pointing device supported by Windows General Ledger 4 27 The new IMS demo and option control system works for existing users who have a license file containing installed options If there is no license file then certain options will not be installed on all systems The Demo program expires 30 days after it 1s first used This is where it all begins The original program will be installed by your Customer Support Representative CSR You will need to periodically install updates as new information is added to the program As long as your update is saved and installed into the correct directory it will be used by the original program When installing TYPE in the directory ex C PR or D IMS PR or GA PR you want the program to go otherwise it tends to default to a directory that it creates below the main directory C PR Payroll Manager This means the program will not be installed into the original Payroll directory and consequently not work You also do not want it installed into C Program Files PayrollManager the Microsoft Windows default directory 1f that 1s n
7. Title Type C Begin Subtotal Clear Subtotal C End Subtotal Cancel Help 21 Account Types Go to Setup Chart of Accounts Account Types Press Insert Change or Delete to edit the information Account Types LIABILITY REVENUE EXPENSE Insert Change Delete Close Chart of Accounts Go to Setup Chart of Accounts Chart of Accounts to browse through the different accounts You may only select existing accounts when adding an account The accounts are transferred automatically from General Ledger if you have the data path specified in Setup System Data Data File Paths Tab A default chart of accounts and departments is generated via conversion so a General Ledger installation is not required for account validation X Chart of Accounts Accounts 001 0000 101 1000 001 0000 1 02 1000 001 0000 1 02 2000 001 0000 104 3000 001 0000 109 9000 001 0000 115 2000 001 0000 1 25 1000 001 0000 1 29 9000 001 0000 1 21 1010 001 0000 1 21 4010 001 0000 1 31 4011 001 0000 1 21 9000 CASH GEN REY FUND HH 5j Insert Delete E 9 22 Department Names Go to Setup Chart of Accounts Department Names To insert new information press the Insert Button To edit press the Edit Button Browse Departments By Department Number 0813 ADMINISTRATIVE 0521 PUBLIC SAFETY 0522 FIRE RESCUE 535 W
8. 131 82 FICAB ER 30 83 Accrual Types Current Year SICK GEN 4 00 4 00 VAC EX 3 08 3 08 Name Account Number Not Found Account Number Not Found Account Number Not Found Year Ded Ben Type Current Year 201 96 JefPilotER 24 00 24 00 30 83HMO CH P 37 85 37 86 131 82GE Pens 143 22 143 22 131 82SH 100 F P 39 35 39 35 30 83 Account Amount 001 100 0000 3 236 70 001 1300 513 1200 4 406 78 001 1300 513 2301 4800 103 State Quarterly Report 123 345 6788 887 8 4321 001 02 0003 58 23 1368 4ar DO3 1870 10 20 3912 297 45 7259 94 64 1796 2524 D8 7412 Human Resources Department 625 BAREFOOT BAREFOOT BAY FL 328765 M AITF ORME BUTTINSKY ANDRE SISTERS OLOBAILEY BEARBUODY BAGGAGE BEATPEACE BERNOULLIORIE BOTHERSOME mmm a 3 925 3 998 1 248 992 52D 384 1 672 ar 1 022 72 36 32 72 96 Bg 04 15 495 41 ST 203 26 104 Transaction File Report Run 3 11 03 9 18AM Payroll Transactions for Pay Period 1 Page 1 Transactions Found For This Pay Period Transactions Found For This Pay Period Transactions Found For This Pay Period Transactions Found For This Pay Period Mo Transactions Found For This Pay Period 53 0581 Ben Spitsalot Pay VACATION 66 00 1 390 36 0 00 001 100 0000 001 7210 572 1200 53 0581 Ben Spitsalot Pay AUTO ALLOWANCE 0 00 30 00 0 00 001 100 0000 001 7210 572 3900 53 0581 Ben Spitsalot Tax FEDH 0 00 0 00 001 217
9. A user customizable Deduction report can be found under the Specialty Reports Sub Menu Should this prove useful a similar report can be created for Tax Benefit and Pay types Inactive employees are not included in Totals Employee File Reports See a sample of a specialty report using employee number pay rate hour and user defined fields as parameters The Payroll Manager program has a feature which allows you to see your reports on the screen before they print This 1s useful when you only want to see the information on the screen but it also gives you the opportunity to fine tune the appearance of reports you will be sending to the printer See each of the Print Preview Buttons in the Glossary to explain how they ll affect your report 94 Appendix A Parent Child Relationship Rules June 2001 All of the IMS program databases have parent child relationships It is generally bad practice to allow a database to accumulate orphans which are child records whose parent has been deleted Parent deletions can be done in one of two ways depending on the individual situation either you delete all children when the parent is deleted cascade or deny if the parent has any children The relationships and dependencies are shown as in the excerpt from the data dictionary summary below WTask FILE DRIVER TOPSPEED RECLAIM NAME wt aname PRE WTA BINDABLE Work order task By Task KEY WTA Task DUP NOCASE OPT Task Key
10. By Request By Period Amount Year Fixed Value Percent Cancel Help Under the Tax category find the same fields as Benefit and Deduction with the addition of Extra Withholding number of exemptions to allows when computing tax A Transaction Will Be Added Transaction Categor Attributes Credit Account 101 2170000 Credit Project Debit Account 101 101 1500 Debit Project Department 5000 Esa withholding Amount Tear Max All Checks FistCheck Second Check Third Check Fourth Check Fifth Check Last Check Anniversary By Request By Period Fixed Value Percent Cancel Help 72 Accrual amp Transaction Will Be Added z Sick m Deposits 7 CM MI r1 73 On the Transaction History Tab you may view the transactions associated with this employee A Employee 14 ROBERT T DOGBONE X General Personal Notes Standard Transactions Transaction History Transactions Source Hour Field ay 1 REGPAY Exception 08 30 2002 80 00 1 INSBEN Exception 08 30 2002 2 HLTHEO Exception 08 30 2002 1 WITHHL Exception 08 30 2002 2 Exception 08 30 2002 2 FICA AL Exception 08 30 2002 4 FICA B Exception 08 30 2002 4 FICA B Exception 08 30 2002
11. Hja a e 56 General User Defined Fields Defaut Transactions EEO Race EEO Occupation EEO Training User Flag 1 Test Date User Flag 2 Spec Amount User Flag 3 Union Code User Flag 4 User Exempt User Flag 5 Pensian User Flag 6 Merit D ate User Flag 7 User Flag 8 User Flag 3 User Flag 10 On the Default Transactions Tab fill out the following fields of information Adding NewTran Record Transaction Attributes Credit Account Type heces Credit Project Alltheck Debit Account ecks First Check Second Check Debit Project Sen Third Check Fourth Check i Bank Account Anniversary By Request By Period Account Type Status Exemptions Extra Withholding Amount Pay Hate Hours fear Cancel Employee Default Accrual Transactions type Hrs in the browse screen does not require account numbers It will include Credit and Debit accounts VCR Buttons These function similar to those on a VCR First record previous 10 records last record next record 10 records ahead last record employee 57 Category Choose from Pay Benefit Deduction Tax Accrual or Deposit Type The list of default transactions for an employee listed on the Employee Update Form is sorted by Transaction Type Frequency
12. Method H Frequency All Checks First Check Second Check Third Check Fourth Check Fifth Check Last Check Anniversay By Request By Period Start Delay days Cancel Help Print Benefit Types Go to Setup Type Names Benefit Types Seea sample of this report Deduction Types Go to Setup Type Names Deduction Types Fill out the fields of information on the General Tab See a sample of the report of the deduction types To print out a list of the deduction types go to Setup Type Names Deduction Types Print Deduction Types 35 Browse the Deduction Type File RE Abbrev By Order 407 LOAN 7 14 LOAN 401 LOAN 2 15 E AD 10 400 10 AFLAC ACCIDENT 21 AFLACC 2 AFLAC CANCER 20 AFLCAM 20 AFLAC LIFE 23 AFLLIF 23 AFLAC PSTD 22 AFLPST 22 CHILD SUPPORT 13 DEFERRED COMP 457 DENTAL 4 DENTAL 5 HEALTH EMPLOYEE ONLY 2 3 3 HEALTH IMS FAML Y LIFE INSURANCE Insert Delete Close Help UE UB Type Record General M ame Abbrev 14 LOANT Class Options 0 00 SOCIAL SECUR SOCIAL SECUR Employer Declining Balance MEDICABE Percent Prorate MEDICARE Employer Deferred Comp Frequency All Checks First Check Second Check Third Check Fourth Check Fifth Check Last
13. Period Pay Period Select Current p ok Chose The yellow Question Mark Button will bring a pop up list of color codes Color HECONCILED A check register will be created from the employee history file rather than the old check register because checks were deleted when reconciled in the old system There will be no amounts on the converted checks because this was available only from the old check register direct deposits will be added to the check register also indexed by the tracking number Accrued Leave On the Standard transaction Tab this will display negative or positive leave amounts Transactions 74 Acctued Leave m Note Both Accrual Types and Pay Types must be configured properly Pay Types need a Pay Class that has an Accrual Class and this tells you which Accrual to Draw Hours FROM similarly the Accrual Types Hrs Transactions need an Accrual Class to put hours INTO Hours accrued during the current pay period after compute are reflected in the summary list on the employee screen Also accrued hours print on Pay Checks Go to File Transactions Transactions will find Timesheets for employees with no Paid Thru date Transactions will use percentages and flat amounts defined in the type definition if no amount has been entered in the default transaction It will show Credit And Debit Accounts instead of expense and liability accounts
14. this report in larger detail You have the option to print account distribution detail Check the detail option and another box Include Account Detail will pop up that will place a checkmark inside automatically Accrued hour balances have been are included in this section of the Detail report format At the end of the report find account total and fund Total Press OK to run the report You may wish to preview the report first Totals show by type for all Benefits Deductions Pay and Taxes appearing in the elected report range Each group of types is printed on a new page at the end of the Preliminary Payroll Register Grand totals to Type and Account summary report section are included A Preliminary Payroll Report Options Report Order Report Range 7 Starting Emp Ending Emp 97 Cancel Format C Bref Detail Include Account Detail Payroll Register Go to Reports Payroll Register See this report in larger detail A total line 1s included both the Preliminary and Final Payroll Register reports AII Pay Deduction Benefits Taxes will display only once on Payroll Register Reports and Paychecks The format of the Check date shown 15 mm dd yyyy Grand totals to Type and Account summary report section are included Employee Number Employee Name Num Emp Num Dept Num Emp Mame Social Security 89 State Quarterly Reports Go to Reports State Quarterly Reports Th
15. 0000 001 100 0000 53 0581 Ben Spitsalot Tax FICAA EE 0 00 0 00 001 217 2001 001 100 0000 53 0581 Ben Spitsalot Tax FICAA ER 0 00 0 00 001 217 2001 001 7210 572 2100 53 0581 Ben Spitsalot Tax FICAB EE 0 00 0 00 001 217 2002 001 100 0000 53 0581 Ben Spitsalot Tax FICAB ER 0 00 0 00 001 217 2002 001 7210 572 2100 105 Transaction Status Report Run 3 11 03 10 33AM Payroll Transaction Status for Pay Period 1 Page 1 Dept Emp Hum Transactions Computed 2200 51 Elmer Knight Jr Mone 3400 52 Bobby Lee None 7210 53 Ben Spivey None 1930 54 Gerald Sinclair Sr None 7200 55 Carolyn Felder None 2200 56 Michael Broucke None 1300 57 Linda Howison Mone 2200 58 James Elliott None 7260 58 Michael Uffelman None 4100 60 Ronald Foster None 2100 B1 Lavinia E Wiliams None 1350 62 Dora Pittman None 1920 B3 Lavoyne Foster None 3500 64 Walter Gray Sr Mone 2100 B5 Jerry Fields Mone 3500 66 Nathan Boyd None 2100 B Walter Sturges None 2200 B8 Olin Carter Jr Mone 2200 69 Randall Guess None 7210 70 John Holmes None 2100 71 James Boyd None 3400 72 Charles Richa None 1920 73 James Higginbotham None 2100 74 James Hatton None 2200 75 Willie Scott None 2200 76 Wiliam Spicer None 7200 77 Tommy Purvis None 2100 78 Frank None 1950 79 Mark Corbin Mone 2200 80 Daniel Leeper Mone 2100 81 Alberta Estes None 2200 82 YVallace Beasley Jr None 2100 83 James Thompson None 4200 84 Vicki Cannon Mone 7260 85 Barbara French None 7260 86 Ronald Boatri
16. 1085 FIGHTER FRANCESCA A 0 0 00 0 00 D C 0 00 0 00 0 00 18 0522 032 32 3895 FIREMAN DAVID J 01 0 00 0 00 D C 0 00 0 00 0 00 19 7250 036 24 3648 GIGUERE MARY F 01 0 00 0 00 D C 0 00 0 00 0 00 20 7220 267 55 8705 HARBIN WILLIAM B 0 0 00 0 00 D C 0 00 0 00 0 00 21 7230 156 24 5837 HARJES JOAN 0 0 00 0 00 D C 0 00 0 00 0 00 22 7230 382 14 9505 HART KATHLEEN B 01 0 00 0 00 D C 0 00 0 00 0 00 23 7250 010 40 3104 HEBERT RICHARD J 0 0 00 0 00 D C 0 00 0 00 0 00 24 7240 202 12 2860 HECKENSTALLER RICHARL 01 0 00 0 00 D C 0 00 0 00 0 00 25 1300 540 92 5386 HERNDON BECKY L 01 0 00 0 00 oO 0 00 0 00 0 00 Employee Master File Report 3 11 03 Emp Hum 51 Status Active Elmer Knight Jr 1250 South Sth St Hotville FL Job Title Fire Captain Pay Type Hours SICK 0 00 PARAMEDIC INCENTIVE 0 00 REGULAR 80 00 VACATION 0 00 PERSONAL 0 00 OVERTIME 0 00 WORK OUT OF CLASS 0 00 OVERTIME WOC 0 00 HOLIDAY OVERTIME 0 00 CHRISTMAS 0 00 HOLIDAY 0 00 Tax Type Ex FEDVVH FICA AEE FICAB EE FICAA ER FICAB ER oo REGULAR VACATION Tax Type FEDH FICAA EE FICAA ER FICAB EE FICAB ER Ded Type Fire Unions AFF HMO Family Pre Tax Ben Type Jefferson Pilot Life Employer Wage History City of Hotville 99 Employee Master File Term Date Birth Date 11054 945Pay Rate 15 4700 Sex 1 Hire Date 10 07 1969 Pay Type Hourly Pay Freq Bi ee Soc 5 3333333333 Phone 904
17. 302 97 0 00 0 00 14 302 97 3 456 50 0 00 0 00 0 00 0 00 10 846 47 4 MARIE E ANDERSON 123 45 0001 FICA Report Run 12 12 02 4 17PM Page 1 Current to Date Employee Employer FICA Contrbution as of 12 05 02 Taxable Federal FICA Wages FICA Taxes Emp Dept SSN Name Gross Wages Withhold Table Table Table A Table B 10513 125 45 6789 WAITFORME CONNIE L 01 0 00 0 00 D C 0 00 0 00 0 00 20521 987 65 4321 BUTTINSEY ELKE M 01 0 00 0 00 D C 0 00 0 00 0 00 30513 001 02 0003 ANDREWSISTERS ELIZABET 01 0 00 0 00 0 0 00 0 00 0 00 40581 123 458 0001 ANDERSON MARIE E 01 0 00 0 00 D C 0 00 0 00 0 00 50571 069 28 1369 OLDBAILEY ELIZABETH 01 0 00 0 00 D C 0 00 0 00 0 00 6 0539 497 035 1870 BEARBUDDY WALTER J 0 0 00 0 00 D C 0 00 0 00 0 00 2 0522 107 20 3912 BAGGAGE JOSEPH 01 0 00 0 00 D C 0 00 0 00 0 00 80572 297 48 7259 BEATPEACE DONALD E 01 0 00 0 00 D C 0 00 0 00 0 00 9 0521 394 64 1796 BERNOULLIDRIVE PAUL 01 0 00 0 00 D C 0 00 0 00 0 00 100539 254 08 7412 BOTHERSOME SUSIE 0 0 00 0 00 D C 0 00 0 00 0 00 110538 110 30 5219 BROKEN STEPHEN 01 0 00 0 00 D C 0 00 0 00 0 00 12 0522 116 24 8316 CONCARNE JOHN M 01 0 00 0 00 D C 0 00 0 00 0 00 13 0571 059 28 0228 CHRISTMAS JOSEPH L 01 0 00 0 00 D C 0 00 0 00 0 00 14 0571 219 26 7585 DOGOODTOOTHERS ROBER 01 0 00 0 00 D C 0 00 0 00 0 00 150581 110 32 199 EVERYTHING SONDRA 01 0 00 0 00 D C 0 00 0 00 0 00 16 0539 048 42 6009 ENCYCLOPEDIA MICHAEL 01 0 00 0 00 0 0 00 0 00 0 00 170572 024 28
18. All Checks Compute Regular Regular Regular Regular Premium Regular Regular Regular Regular Regular Premium Premium Regular Regular Regular Regular Regular Regular Regular Regular Compute Unknown Unknown Compute Legacy Auto Auto Auto Auto Page 1 Rate PTH 0 0000 HOO 0 0000 OOO 0 0000 OOO 0 0000 OOO 0 0000 1500 OOO 0 0000 OOO 0 0000 OOO 0 0000 OOO 0 0000 Ooo 0 0000 OOO 0 0000 1 500 OOO 0 0000 1500 OOO 0 0000 OOO 0 0000 0 0000 OOO 0 0000 Ooo 0 0000 OOO 0 0000 OOO 0 0000 Ooo 0 0000 OOO Page 1 Amount TH 0 00 OO 0 00 00 Page 1 Percentage T 0 000 04 6 200 6 200 O 1 450 L1 1 450 96 108 Print Deduction Types Run 124922 11 03AM Deduction Types Report Page 1 Abbr Hame Credit Acct Debit Acct Frequency Compute Amount HLTHEO HEALTH EMPLOYEE ONL 21 7 2300 101 101 1500 All Checks Flat FAMINS HEALTH INS 555 217 2 300 101 101 1500 All Checks Flat DENTHM DENTAL HMO 4947 2300 101 101 1500 All Checks Flat DENTPP DENTAL PPO 158 24 7 2300 101 101 1500 All Checks Flat RETEMP RETIREMENT 4014 555 241 7 2400 101 101 1500 All Checks Percent 96 DEFCOM DEFERRED COMP 457 555 21 7 2440 101 101 1500 All Checks Flat LIFE LIFE INSURANCE 4947 2300 101 101 1500 All Checks Flat ADD AD amp D _217 2300 101 101 1500 All Checks Flat SHORT SHORT TERM DIS 555 217 2300 101 101 1500 All Checks Flat LONG LONG TERM DIS 555 217 2 300 101 101
19. Check Anniversay By Request By Period Start Delay days Accounting Credit Account 101 217 2400 Credit Project Debit Account Debit Project Method Cancel T Help Accrual Types Go to Setup Type Names Accrual Types Accrual types will stop accruing hours when the Max value set in the Transaction has been reached Fill out the fields of information on the General Tab Comp Time Holiday Sick Class A Sick Clase B lon Class Class B Class Llass D Class E LlassF Class G Class H Class Class J X Changing ccrualType Record m m m m m On the Accrual Table Tab fill in the fields that are the same and also Year Max This is the maximum amount per year 3 Changing an Accruallype Record General Sccrual T able Help Accrual tables Payroll Manager implemented as ranges rather than an entry for each year of employment So an entry of 4 in the years column of the first row will apply to employees employed for 0 4 years an entry of 10 in first column of the second row will apply to employees employed for 5 10 years etc Deposit Types Go to Setup Type Names Deposit Types Fill out the fields of information on the General Tab This type does not require an account number Browse the Deposit Type File
20. Found 001 2200 522 2301 0 00 23 04 23 04 Account Number Not Found 001 222 0440 23 04 0 00 23 04 Account Number Not Found 001 217 0000 407 77 0 00 407 77 Account Number Not Found 001 217 2001 263 30 0 00 263 30 Account Number Mot Found 001 217 2002 61 58 0 00 61 58 Account Number Not Found 001 2200 522 2100 0 00 162 44 162 44 Account Number Not Found 001 222 0250 15 00 0 00 15 00 Account Number Not Found 001 222 4000 83 55 0 00 83 55 Het 1 538 22 Gross 2 206 98 EmpZ 53 Dept 7210 Spivey Ben SSH 263317606 Hrs Current Year Tax Type Current Year Ded Ben Type Current Year REGULAR 14 00 294 92 294 92 FEDVVH 280 03 280 03 JefPilotER 21 12 21 12 VACATION 66 00 1 390 36 1 390 36 102 32 102 32 HMO SP P 53 21 53 21 ALTO ALL 0 00 30 00 30 00 FICAB EE 23 83 23 83SH 100 EP 11 75 11 75 FICA A ER 102 32 102 32 AUTO REIM 30 00 30 00 FICAB ER 23 83 23 83 Accrual Types Current Year VAC EX 7 70 7 70 SICK GEN 4 00 4 00 Hame Account Credits Debits Het Account Number Not Found 001 100 0000 1 715 28 501 24 1 214 04 Account Number Not Found 001 7210 572 1200 0 00 1 585 28 1 585 28 Account Number Not Found 001 7210 572 3900 30 00 30 00 0 00 Account Number Not Found 001 7210 572 2301 0 00 21 12 21 12 Account Number Not Found 001 222 0440 21 12 0 00 21 12 Account Number Not Found 001 217 0000 280 03 0 00 280 03 Account Number Mot Found 001 217 2001 204 64 0 00 204 64 102 Payroll Register Report 01
21. In both Manual and Automatic transactions entry you may specify the Process By Request Transactions check Automatic processing Default hours will now be correctly added if Use Defaults is selected for an employee with the Time Sheets required flag yet no timesheets have been entered Transaction Options Frequency Processing Order Close Weekly Employee Number C Biweekly C Employee Name C Semi Monthly Dept Mum Emp Num Dept Num Emp Mame C Social Security Monthly Processing Range Starting Emp 5 Ending Emp Manual processing Manual transaction entry is a What you See is What you Get process Once the set of transactions has been accepted the employee is considered completed for that pay period and will be skipped if Automatic Processing 15 done to alter a transaction you must use the Manual Processing option Manual transactions can be viewed and modified without having to delete a check from the check register The check MUST however be voided Manual Transaction Entry Options Fa Processing Range Processing Order Employee Number Starting Emp Employee Name Ending Emp C Dept Num Emp Num C Dept Num Emp Mame Social Security Frequency Weekly Biweekly SemiMonthly Monthly Process Request Transactions Process Request Transactions When checked this specifies w
22. Percent of wages affected by this transaction Transaction Category Pay Attributes Tune Credit Account ETUER Credit Project Debit Account Debit Project Department All Checks FirstCheck Second Check Third Check Fourth Check Fifth Check Last Check Anniversay Request By Period Amount Hate Hours Year Fixed Value Percent Under Type you will find the Pay Types designated Under the Benefits category find the benefit types Cancel Help fields of the Types are found under Setup Type Names 70 Credit Account Account number see above Credit Project Project number see above Debit Account Account number see above Debit Project Project number see above Department Department identification number Amount Value of wages affected by this transaction Year Max Percent of wages affected by this transaction Transaction Will Be Added Beet a M 1 IHSBEM 101 21 7 2300 0 CM MI E Deduction Has the same categories as Benefit A Transaction Will Be Added Transactian Category Deduction Attributes Credit Account im 2172300 Credit Project Debit Account Debit Project Department All Checks First Check Second Check Third Check Fourth Check Fifth Check Last Check Anniversary
23. a blank employee record Browse New Employee Templates Fa Templates Close Help A Changing a NewEmp Record General User Defined Fields Default Transactions Template Information Abbr Description Main template for all employees Frequency Fay De partment C Weekly Hours 20 00 Bi Weekly Rate 105000 Emp Type FULLRE Amont Location SemiMonthly Additional Monthly Shift Cade Method Hourly Salaried 55 Frequency How often new employees are paid weekly semi weekly semi monthly monthly Method Hourly wages or Salaried wages Pay Hours Total hours worked during this pay period Pay Rate Standard rate at which the employee is paid ex per hour 12 00 salaried per month 200 00 Amount Standard amount of total wages before additions for this pay period Additional Additional pay intended for use with percentage pay distributions on top of total wages Shift Code Shift code for determining hours worked during this period Department Department Name These are created under Setup Chart of Accounts Department Names Emp Type Abbreviated description of the employment type Location Abbreviated description of the location building types On the User Defined Fields Tab enter the data that belongs to the User Fields you defined under Setup System Data User Defined Fields
24. may be set as well Setting a menu automatically sets the access to all subordinate items and menus to the same access level You can also set items under a menu to a higher or lower access level than their parent menu The only exception 16 1f you set access to a menu to No Access This disables all items on that menu that are sensitive including any sub menus if any regardless of their individual access levels If you do not set up your security profiles it will default to No Access Note After installation the program will grant complete access without asking for a user name or password until at least one user is added This should be done first thing You should disable access to the Security functions in File System Setup and Utilities Security Security Profiles and Users for all security profiles but one which should be set to the highest level Supervisor It s a good idea to make sure at least the person responsible for occupational licenses and the department manager know the Supervisor password in case someone is out of the office 16 The No Access allows no access at all to the user The View Only level allows persons access to license information but does not allow it to be changed It also prevents confidential information from being viewed by the user when Data Entry permits access to data only The Update level allows users to change individual licenses but does not allow changes to be m
25. top of total wages Paid Through Ending date for the employee s most recent pay For employees with no Paid Through date e g A new install the beginning date for the pay period for time sheet entry will be calculated as System Date Pay Freq Days No Pay Before No more wages may be computed prior to this date To add a new transaction press the blue Plus Button categories include the following fields to fill out Use Time Sheets Use hours from time sheets for this employee Department Approval Required Department approval is required for processing paperwork on this employee Double clicking on an entry in the Standard Transactions Box will bring up fields to fill in for editing Or use the VCR buttons to insert or delete new information Frequency place a checkmark in the field of your choice First Second Third Fourth Fifth Last Check Anniversary or By Request The Pay category has these additional fields Credit Account Account number to which funds will be credited Credit Project Project number to which funds will be credited 69 Debit Account Account number from which funds will be debited Debit Project Project number from which funds will be debited Department Department identification number Amount Value of wages affected by this transaction Pay Rate This transaction s hourly rate of pay Hours Number of working hours summed into this transaction Year Max
26. 04 2003 2 05 03 11 08AM Payroll Register For Pay Period1 Page 1 Year Current Year 137 11 JefPilotER 20 64 20 64 102 88 Y MCA 29 00 29 00 24 05 GE Pens 108 73 108 73 102 88 AD amp DJefPEE 410 410 24 06Fortis F P 13 36 13 36 Account Amount 001 100 0000 1 253 46 001 1300 513 1200 1 672 70 001 1300 513 2301 20 64 001 222 0440 24 74 001 217 0000 137 11 001 222 0900 29 00 001 217 2001 205 76 001 222 5500 108 73 001 217 2002 48 12 001 1300 513 2100 126 94 001 222 4201 13 36 171 Dept 1300 Harris Janet SSH 223321035 Hrs Current Year Tax Type Current REGULAR 56 00 1 170 89 1 170 8 2 137 11 VACATION 19 00 397 27 397 27FICAA EE 102 88 PERSONAL 5 00 104 54 104 54FICAB EE 24 06 DDPercent 1 253 45 1 253 46FICAA ER 102 88 FICAB ER 24 06 Accrual Types Current Year V AC GEM 452 452 SICK GEM 4 00 4 00 Name Account Number Mot Found Account Number Mot Found Account Number Mot Found Account Number Mot Found Account Number Mot Found Account Number Mot Found Account Number Mot Found Account Number Mot Found Account Number Mot Found Account Number Mot Found Account Number Not Found Het 1 253 45 Gross 1 572 70 m 426 Dept 1300 Mallery Donna SSH 427312858 Pay Dep Type Hrs Current Year Tax Type Current REGULAR 24 00 661 02 551 02FEDWVVH 201 96 COMP 56 00 1 542 37 1 542 37 FICAB EE 30 83 DDPercent 1 618 35 1 618 35FICAA EE 131 82 FICA A ER
27. 1 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 Credit Acct 155 217 2300 155 217 2400 Credit Acct 101 217 0000 101 217 1000 FICA A R FICA SOCIAL SECUR E 101 217 1000 FICA B FICA MEDICARE 101 217 1000 FICA B R FICA MEDICARE Emplo 101 217 1000 107 Pay Types Report Debit Acct Frequency sh 1 200 All Checks 4 200 All Checks Me sua ai 1 200 All Checks 1 200 All Checks 4 400 All Checks 4 200 All Checks MB 1 300 All Checks 4 200 All Checks 1210 All Checks 048 1 220 All Checks 435 1409 1 2 1419 All Checks 4200 Last 4240 All Checks 4220 All Checks 22 4 200 All Checks 435 4 200 All Checks 4 200 All Checks 4 220 All Checks 210 All Checks Benefit Types Report Debit Acct Frequency 2310 All Checks RRR 2210 All Checks Tax Types Report Debit Acct Frequency 101 101 1500 All Checks 101 101 1500 All Checks 2100 All Checks 101 101 1500 All Checks D4 00
28. 15 a very brief explanation of some of the skills that would be most useful in using your Payroll Manager This is not intended to replace your Windows manual any of these is not a skill you re comfortable with you ll want to refer to your Windows manual for a complete explanation Entering information on a screen When you are entering information into many fields on a screen such as when adding a license use the Tab Key to move to the next field and Shift Tab to move to the previous field DO NOT use the Enter Key The Enter Key is the same as clicking on OK and means you ve completed your entries and are ready to move on to something else 10 Control If you don t have a good understanding of this concept you ll spend way too much time trying to get the program to do what you want it to When you go into a window such as Browse the Employee File there are two areas of the window one where the license information 1s and another where the Employee Number field is X Browse the Employee File X By Number By Social Security By Department 1 CONNIE L WAITFORME BOX 13333 123 45 6789 0513 2 ELKE M BUTTINSKY 1043 GENEROUS AVE 387 655 4321 0521 3 ELIZABETH C ANDREWSISTER 347 FRANCEISACOUNTRY 001 02 0003 0513 4 MARIE E ANDERSON 2609 KISSMEKATE DR 123 45 0001 0581 I 5 ELIZABETH OLDBAILEY 562 MAKEBELIEVE DR 063 28 1353 0571 6 WALTER J BEARBUDDY 9
29. 1500 All Checks Flat CHILD CHILD SUPPORT 4947 2600 101 101 1500 All Checks Flat LOAN 401 LOAN 1 555 217 2400 101 101 1500 All Checks Flat LOAN2 401 LOAN 2 555 217 2400 101 101 1500 1 2 Flat TIPS18 TIPS NOT IN NET 19TH 555 24 7 3010 101 101 1500 All Checks Flat TIPSLM TIPS NOT IN NET LMGE 217 3020 101 101 1500 All Checks Flat AFLCAN AFLAC CANCER 555 217 2 300 101 101 1500 All Checks Flat AFLACC AFLAC ACCIDENT 555 24 7 2300 101 101 1500 All Checks Flat AFLPST AFLAC PSTD 5 217 2300 101 101 1500 All Checks Flat AFLLIF AFLAC LIFE 555 21 7 2300 101 101 1500 1 2 Flat Time Sheets Report Run 3 1 03 10 38AM Time Sheet Status For Period Beginning 1 01 2000 Page 1 Humber 51 Dept 2200 Name Knight Jr Elmer Total Hours 0 00 Status No Hours Entered Humber 53 Dept 7210 Name Spivey Ben TotalHours 0 00 Status No Hours Entered Humber 54 Dept 1930 Name Sinclair Sr Gerald Total Hours 000 Status No Hours Entered Humber 55 Dept 7200 Name Felder Carolyn TotalHours 0 00 Status No Hours Entered Humber 56 Dept 2200 Name Broucke Michael TotalHours 0 00 Status No Hours Entered Humber 58 Dept 2200 Name Elliott James Total Hours 0 00 Status No Hours Entered Humber 59 Dept 7260 Name Lffelman Michael Total Hours 0 00 Status No Hours Entered Number 60 Dept 4100 Name Foster Ronald Total Hours 0 00 Status No Hours Entered Humber 61 Dept 2100 Name Wiliams Lavinia E Total Hours 0 00 Status No Hours Entered Humber 62 Dept 1350 Name Pittman Dora
30. 3 45 6789 CONNIE L P O BOX 13333 W MELBOURNE FL 32912 0933 VACPAY 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 WAITFORME 100 Pay and Deduction Report Department 0513 thru 0581 Pay Types HLDPAY OT REG 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 RETPAY 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 43 562 09 43 582 09 39 347 66 COMM 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Page 1 JURY 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2 058 55 2 058 55 4577 94 101 Payroll Register Preliminary 01 04 2003 2 05 03 11 05 Preliminary Payroll Register For Pay Period 1 Page 1 Pay Dep Type Hrs Current Year Tax Type Current Year Current Year REGLILAR 58 00 1 119 96 1 119 96 407 77 407 77 JefPilotER 23 04 23 04 VACATION 24 00 395 28 395 28 FICA A EE 131 65 131 65 Fire Union 15 00 15 00 OVER 28 00 691 74 691 74 FICAB EE 30 79 30 78 HMO FAM P 83 55 83 55 DDFlat 1 200 00 200 00 FICA A ER 131 65 131 65 FICAB ER 30 79 30 79 Accrual Types Current Year SICK FIRE 6 00 6 00 Account Credits Debits Het Account Number Mot Found 001 100 0000 2 206 98 668 76 1 538 22 Account Number Not Found 001 2200 522 1200 0 00 1 515 24 1 515 24 Account Number Not Found 001 2200 522 1400 0 00 691 74 691 74 Account Number Mot
31. 333 3333 DL Amount Account Ded Type 0 00 001 2200 522 1200 Fire Union AFF Amount Ben Type 15 00 Jefferson Pilot Life Em 0 00 001 2200 522 1500 HMO Family Pre Tax 83 55 1 317 60 001 2200 522 1200 0 00 001 2200 522 1200 0 00 001 2200 522 1200 0 00 001 2200 522 1400 0 00 001 2200 522 1200 0 00 001 2200 522 1400 0 00 001 2200 522 1400 0 00 001 2200 522 1400 0 00 001 2200 522 1200 Addtional Deposit Type 0 00 Direct Deposit Flat 1 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Current Month Quarter 0 00 0 00 Current Month Quarter 0 00 0 00 0 00 0 00 0 00 Current Month Quarter 0 00 0 00 Current Month Quarter 0 00 Current Month Quarter 0 00 Current Month Quarter Amount Acrrual Type 200 00 SICK FIRE Year Fiscal 0 00 1 581 12 0 00 395 26 Year Fiscal 0 00 351 73 0 00 118 79 0 00 118 79 0 00 27 78 0 00 27 78 Year Fiscal 0 00 15 00 0 00 83 55 Year Fiscal 0 00 23 04 Year Fiscal 0 00 200 00 Year Fiscal RaceMajMen Employment FT Marital SINGLE Hrs Period 50 00 Hours 0 00 0 00 1 Amount 23 04 Pay and Deduction Report Run 1240 02 4 08PM Dept REGPAY VACPAY 0513 0 00 0521 0 00 0522 0 00 0536 0 00 0539 0 00 0571 0 00 0572 0 00 0580 0 00 0581 0 00 Totals 0 00 W 2 Forms 1 12
32. 41 FRANCOAMERICAN 437 03 1870 0539 JOSEPH BAGGAGE 107 CHERISHYOU 107 20 3312 0522 8 DONALD E BEATPEACE 3413 FLAMINGO RD 237 48 7253 0572 3 PAUL BERNOULLIDRIVE 1057 CRANKY RD 394 564 1736 0521 10 SUSIE BOTHERSOME 1000 BAREFOOT CIRCLE 254 058 7412 0533 11 STEPHEN BROKEN 304 REDBIRD CIRCLE 110 30 5213 0536 12 M CONCARNE 925 CYCLE ST 116 24 8316 0522 13 JO SEPH L CHRISTMAS 515 GUAVA 053 28 0228 0571 14 ROBERT T DOGOODTOOTHER 936 FAVORITE ST 219 26 7585 0571 15 SONDRA EVERYTHING 828 HAPPYGOLUCKY CIRCLE 110 32 1331 0581 MICHAEL D ENCYCLOPEDIA 530 TAKEOUT ST 048 42 6009 0533 FRANCESCA A FIGHTER 5304 BABYDOLL CIRCLE 024 268 1085 0572 18 DAVID J FIREMAN 467 CATINTHEHAT ST 037 32 3895 0522 037 5 Employee Number fS Insert B Delete Show Terminated Employees Close Help When you first see this screen the cursor 15 flashing in the Employee Number field That means that if you press a letter or number on your keyboard it will appear in this field However if you click within the license information portion of the screen the control moves there Then when you press a letter the program takes you to the first occurrence of that letter in the list To move to a screen tab simply click on it That screen will be brought to the front Mouse vs Keyboard Throughout the manual the mouse commands are given for procedures e g Click on OK If yo
33. 80 00 Employee File Report Run 12 12 02 4 58PM pay types Page 1 Pay 1 514 52 1 FULL RE 1 573 53 1 FULL RE 923 20 3 PART RE 005 60 1 FULL RE 490 40 1 FULL RE 651 20 3 PART RE 450 40 3 PART RE 036 00 1 FULL RE 988 80 1 FULL RE 534 40 1 FULL RE 558 40 1 FULL RE 530 40 3 PART RE 500 80 3 PART RE 80 80 1 FULL RE 457 20 1 FULL RE 1 254 06 1 FULL RE 575 80 1 FULL RE 1 594 00 1 FULL RE 437 60 3 PART RE 620 00 1 FULL RE 997 60 1 FULL RE 651 20 3 PART RE 515 20 1 FULL RE 056 00 1 FULL RE 20 00 1 FULL RE 445 60 3 PART RE 659 20 1 FULL RE 1 792 60 1 FULL RE Print Pay Types Run 12 12 02 5 22PM Abbr REGPAY REGULAR PAY VACPAY VACATION PAY SCKPAY SICK PAY HLDPAY HOLIDAY PAY OTAREG OVERTIME PAY RETP amp Y RETRO PAY COMM COMMISSIONS JURY JURY DUTY 19TH 19 HOLE LOUNGE LOUNGE OTAS 18 HOLE OT ALNG LOUNGE OVERTIME SUSPAY SUSPENSION TIPS19 TIPS NOT IN NET 19TH TIPSLN TIPS NOT IN NET LNGE EXEMPT REG PAY EXPSIC EXEMPT SICK PAY EXPVAC EXEMPT V AC PAY HOLLNG LOUNGE HOLIDAY HOL19 19TH HOLIDAY Print Benefit Types Run 12 12 02 5 23PM Abbr INSBEN INSURANCE BENEFIT RETIRE RETIREMENT 401 4 Print Tax Types Run 12 12 02 5 24PM Abbr Hame VWITHHL FED WITHHOLDING FICA SOCIAL SECUR Credit Acct 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 101 101 1500 10
34. A IN IN IS la IR ia oe IR oo 00 oo 3 NI 3 NI NI 2 8 P fa oo Eu Ear I S bs JI Appendix B Large Screens Glossary Index Welcome Getting Started Welcome System Requirements Installation of Updates Windows Basics for 95 98 NT Users Windows 95 98 NT Internet Users Windows Skills You ll Need INO oo IGN Os Os This manual is best viewed at 100 magnification or higher for details on small screens The IMS Payroll Manager system is unique It makes the normal payroll procedures so easy that a single clerk can do payroll for hundreds of employees before lunch Yet it has the human resources record keeping functions you need for larger organizations Designed for local governments yet works equally well for corporations and small business IMS uses this program to pay its employees This program supports splitting pay among many departments and funds with automatic due to and due from entries It tracks pay raise history handles firefighter shift schedules EEOC records and much more It will print paychecks or make direct deposits using ACH format Direct deposits can be to multiple accounts for each employee The IMS General Ledger can collect all financial data directly from the payroll database relieving you of any hand posting Some key benefits are Exception style transaction for fast payroll Handles multiple pay frequencies Includes user defined report generator
35. ATER SEWER DEPT 0539 PHYSICAL ENVIRONMENT 05 7 LIBRARY 05 2 PARKS SPECIAL REVENUE 05901 WOM OPERATING 0567 TRANSFERS OUT ey Insert Delete Close T Help Enter the department Number and the department Name Press OK Changing a Dept Name Number Mame ADMINISTRATIVE Help Funds Go to Setup Chart of Accounts Funds Press the Insert Change or Delete Button to make changes 1 P X Browse the Fund File Fund Numbers 001 GENERAL FUND PARK SPECIAL FUND WATER amp SEWER OPERATING gt B Dett E Close Help Changing a Fund Record Accounts Payable 202 1000 Discount 000 0000 Encumb 000 0000 Due 207 0000 Cash 101 1000 Due From 131 Balance 2711000 Type 1 Cancel Help Enter a Fund Number and a Name Enter the Accounts information account numbers Press OK when finished Projects Go to Setup Chart of Accounts Projects To add a project press the blue Plus Button in the lower right hand corner To edit press the Triangle Button to delete use the Minus Button Fill out the Project code Name of the project the date it 1s to be Opened and the date to be Closed 24 A Browse the Project File General Improvement 8 22 2001 Street Improvemen B 20 2001 Class Names Pay Classes Go to Setup Class names Pay Classes
36. Abbrev By Order DIRECT DEPOS SAVINGS 17 DIR AY Insert ri Delete Close Help 38 Prorate the deduction amount for non standard amounts Bank No Identity of the source bank Account No Bank account number City Account Abbreviation of city bank name See what the other fields are for Changing a Deposit Type Record General 30 Abbr DIRCE Options Amnunt Prorate Bank Map o Year 0 00 Acct Percentage non Percent City Account Accounting Credit Account Credit Project Debit Account Debit Project Method Frequency All Checks First Check Second Check Third Check Fourth Check Fifth Check Last Check Anniversary By Request Start Delay By Period Cancel Help Tax Types Go to Setup Type Names Tax Types Fill out the fields of information on the General Tab Up Down Arrow Buttons Press these buttons to move through the records F Changing TaxType Record FED WITHHOLDING 1 WITHHL mmm mum 3300107 101 217 0000 101 101 1500 E E m Employer Paid Tax paid by employer Fica Cutoff Fica 1s not assessed on wages over this limit Eic Maximum Eic 1s not accumulated beyond this amount Eic Cutoff Eic
37. D 500 CALABRIA AVE SE 037 32 3835 0521 Employee Number fS Insert n Delete Show Terminated Employees Close Help Hja 4 e 64 Normally an inactive employee will have a termination date and will be displayed with a gray background Inactive employees will be converted and the negative employee numbers translated to a different number all of these inactive employees will have five digit employee numbers You may renumber any employee in the new version as long as the number is unique You may also use alphabetic employee numbers although mixing them is not recommended On the General Tab fill in the fields Some of these are self explanatory A Employee 1 CONNIE L WAITFORME X General Personal Notes Standard Transactions Transaction History Employee Number Fund 10 Department 0513 ADMINISTRATIVE First Name CONNIE L In Care NENNEN Number B0x13333 City w MELBOURNE 8 328120933 Parcel Location Defaut Status ACTIVE HireDate 12 31 1336 TeminaionDate Employment 1 FULLRE Job Title 5 Managr Job Wage History Old Value Abbr m 1223022001 1 40 4000 1 514 5200 1 ANNUAL Box Close Help VCR Buttons These function similar to those on a VCR First record previous 10 records last record next record 10 records ahead last record employee Employee Numb
38. D Ded Ben Curr YTD PARA 0 0 0 00 0 00 FEDVVH 407 77 407 77 Fire Union 15 00 15 00 REGULAR 68 0 1119 96 1119 96 FICAA EE 131 65 131 65 HMO FAM P 83 55 83 55 VACATION 240 395 28 395 28 FICAB EE 30 79 30 79 JefPilotER 23 04 23 04 OVER 28 0 69174 691 74 FICAA ER 131 65 131 65 OTWOC 0 0 0 00 0 00 FICAB ER 30 79 30 79 CHRISTMS 0 0 0 00 0 00 Totals 120 0 2206 98 2206 98 732 55 732 55 121 59 121 59 Current Leave Balance Sick Comp Vacation Other 289 54 0 00 234 48 0 00 Deposit Current YTD Account DDFlat 1 200 00 200 00 5105000 Elmer Fudd 1250 South 5th St Hotville FL 33333 Accrued Leave Report Run 9 20 02 3 55PM Accrued Leave Report As Of 8 27 2002 Page 1 mp Hum Dep 55 Hame hes Haine haere ore ai 8 1 0581 296 54 0743 CONNIE L WATER 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2 0581 151 44 5439 ELKE M BAKERY 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 3 0581 023 26 7022 ELIZABETH C ALWAYS 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 4 0581 168 30 5326 E ANYTHING 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 5 0581 069 28 1369 ELIZABETH BEANPLANT 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 6 0581 497 03 1870 WALTER J BERRY 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 7 0513 107 20 3912 JOSEPH 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 8 0539 297 48 7259 DONALD E BRADYBUNCH 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 9 0572 394 64 1796 PAULR BURNBABYBURN 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 10 0580 254 08 7412
39. ICK drop down list being printed The different Tax Types you want to use are determined under Setup Type Names Tax Types The Accrual Classes are determined under Setup Class Names Accrual Classes On the Signature Tab the check signature image files can be used to include the check signature when checks are printed Currently the file MUST be named sign bmp and reside in the Payroll Manager folder Configure the placement of the signature Horz and Vert Pos are the position in inches of where you would like the image to print similarly Width and height are inches and the respective dimensions of the image or the size you would like it to print System File Will Be Changed X General Address Data Paths Ju User Defined Fields Check Format Signature Position Horz Pos Pos 500 00 Size Width 000 Height 0 00 Version 4 00BM Hep New Employee Defaults o4 Go to Setup Employee Defaults Defaults for new employees can be created and maintained here Templates for new employees can be created which will automatically populate fields in the employee record including Default Transactions When adding a new employee the user will be presented with a list of templates to choose from selecting an item in the list will pre populate the fields in the employee record closing the New Employee Template Browse without selecting an item will present the user with
40. IMS INFORMATION MANAGEMENT SERVICES INC Payroll Manager User s Manual 1998 Information Management Services Inc rights reserved Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws First Edition October 2002 Version 4 000m Partial release Warranty The information contained in this document is subject to change without notice Information Management Services makes no warranty of any kind with regard to this material including but not limited to the implied warranties of merchantability and fitness for a particular purpose Information Management Services shall not be liable for errors contained herein or for incidental or consequential damages in connection with the furnishing performance or use of this material Information Management Services Inc P O Box 3720 Ormond Beach FL 32175 386 677 5073 Getting Started Welcome System Requirements Installation of Updates Windows Basics for 95 98 NT Users Windows 95 98 NT Internet Users Windows Skills You ll Need Getting Organized Security Chart of Accounts Class Names lype Names System Data New Employee Defaults Change Pay Period Time Sheets Day to Day Use Employee Transactions Pay Compute Pay Uncompute Pay Pay Checks Utilities Reports Print Preview Appendix A Parent Child Relationship Rules INO 100 ION ION ON CA C
41. MARGARET BOWTIE 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 11 0522 110 30 5219 STEPHEN BREWERY 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 12 0521 116 24 8316 JOHN M CONVICT 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 13 0536 059 28 0228 JOSEPH L CHRISTMAS 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 14 0580 219 26 7585 ROBERT DOGBONE 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 15 0539 110 32 1991 ROSEMARIE F ENGLISH 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 16 0581 048 42 6009 MICHAEL D ENGLISH 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 17 0513 024 28 1085 FRANCESCA A FORTLUNA 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 18 0521 037 32 3895 DAVID J FREEFOOD 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 19 0581 036 24 3648 MARY F GIGABYTE 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 20 0539 267 55 8705 WILLIAM B H amp RBORSEA 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 21 0522 156 24 5837 JOAN HARDJARTOPEN 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Total for 21 Employees Listed 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Payroll Check Register Report Run 12 12 02 3 55PM Check Num Date Cost Summary Report 12 21 2001 12 21 2001 12 21 2001 12 21 2001 12 21 2001 12 21 2001 12 21 2001 12 21 2001 12 21 2001 12 21 2001 01 04 2002 01 04 2002 01 04 2002 01 04 2002 01 04 2002 01 04 2002 01 04 2002 01 04 2002 01 04 2002 01 04 2002 01 04 2002 1 Period gt i Emp Num 97 Payroll Check Register WAITFORME CONNIE 1
42. RDIA PAUL 12 21 2001 KOEHLER LESSIE M 01 04 2002 ANYTHING MARIE E 01 04 2002 HERNDON BECKY L 01 04 2002 PARKER JULIA E De x Undo X Void v Reconcile Close Help Begin Range Check Num v Show Reconciled Show Voided Begin Range X Yod Reconcile Utilities 81 Begin Range Button and End Range Button lets you select a range of employee checks to reconcile Press this to void the entry Press this to reconcile the entry Check Register 7 Reconcile Check mm Check Register Check Re Order Types Batch Update Default Transactions Change Paid Thru Date Merge Default Transaction Accounts into Current Transactions Reorder Tax Types Go to Utilities Reorder Tax Types Customers using custom conversion programs 1 e NOT converting from IMS Dos PR should use the Re Order Tax Types function if Applicables taxes are not being displayed on Pay Ded ben type setup 92 Batch Update Default Transactions Go to Utilities Batch Update Default Transactions Batch Update Default Transactions 001 100 0000 0012 5 3900 000 m m m out the Function Processing Order Range Transaction Frequency and Attributes Change Paid Thru Date Go to Utility Change Paid Thru Date This utility will o change or reset the Paid Thru dat
43. Total Hours 0 00 Status No Hours Entered Humber 63 Dept 1920 Name Foster Lavoyne TotalHours 0 00 Status No Hours Entered Humber 64 Dept 3500 Name Gray Sr Walter Total Hours 0 00 Status No Hours Entered Humber 67 Dept 2100 Sturges Walter TotalHours 0 00 Status No Hours Entered Humber 68 Dept 2200 Name Carter Jr Olin TotalHours 0 00 Status No Hours Entered Humber 69 Dept 2200 Name Guess Randall TotalHours 0 00 Status No Hours Entered Humber 70 Dept 7210 Holmes John Total Hours 0 01 Status Hours Entered General Buttons u P Li Accept chivity tar Add Check v Al Cancel gt Begin Range Close A Edit E Mail 109 Glossary Plus Triangle Minus Buttons To add an item press the blue Plus Button in the lower right hand corner To edit press the Triangle Button to delete the Minus Button Accept Button Accept this activity for purchase Activity Button Browse the Activity File Add Check Button Add Offline check for selected activity Button Selecting all activity in window for payment or purchase Cancel Button This cancels the action and brings you back to the previous window Clear Range End Range Begin Range Button Close Button This will close the window that you are in Edit Button Edit Selected Activity Email Button This button will send an email message from the current window 110 Forward Backward Buttons Mov
44. ade affecting many licenses for example computing fees or penalties The System Update level permits access to all functions except security The Supervisor level password is the highest security level permitting access to everything A security profile of Supervisor must be set up first then you may add additional profiles with different access levels Once you have set up your security profile you can begin adding users for the program To enter new information press the Insert Button amp Browse the Security File x Security Frofile Mame Insert Delete To change the user access information press the Change Access Level Button or Change to change all the access levels to the same thing It doesn t matter Whether a password is entered uppercase lowercase or a combination of the two The program considers them the same 17 Name Menu Supervisor E ltem Supervisor Receipts ltem Supervisor Setup and Utilities Menu Supervisor E Business Codes ltem Supervizor Penalty Schedule ltem Supervisor SIC Codes Item Supervisor Label Formats ltem Supervisor H Letters ltem Supervisor Titles ltem Supervisor y Fee Types ltem Supervisor ustifu Street Numbers Item Supervisor Change All Change Access Level Cancel Help E Users To enter access information for each user go to Setup Security Users B
45. al Security Make Deposits Go to File Pay Checks Make Deposits ACH File Creation Options File Order File Range Starting Emp 1 Ending Emp 95 Cancel Bank Bank One B File Mame AUXFILE DAT Employee Mame C Dept Num Emp Num Dept Mum Emp Social Security Offline Check 80 Print Offline Checks Go to File Paychecks Offline Checks Select an employee for whom you want to print the check Press the Offline Check Button Offline Checks Employee Number Social Security Offline Check Reconcile Checks Go to File Pay Checks Reconcile Checks Voiding and reconciling checks allows the selection of a range of checks to process Clicking on a row and hitting the Begin Range Button will start a selection and hitting the button again changes it to End Range Clicking the End Range Button will end the range and change the button to Clear Range If a range is selected and either the Void or Reconcile Button is clicked all checks in the range will be processed Browse the CheckReg File X Check Register Date Amount 2 ERATES 12 21 2001 BAKERY ELKE M 12 21 2001 ANYTHING MARIE E 12 21 2001 BOWTIE MARGARET ANN 12 21 2001 ENGLISH ROSEMARIE F 12 21 2001 FORTUNATE FRANCESCA A 12 21 2001 HERNDON BECKY L 12 21 2001 HOLOBAUGH ROGER 12 21 2001 INGA
46. ansactions Computed 1 04 2003 X 200 R ainey Sr Dexter Gross Pay i 641 77 Net Pay Before Tax 4 1 404 11 Dept 3400 SSN 262577238 Accrued 0 00 Tye Abbr Hous _ PapRate ____Amounl Credi Account DebtAccount T 44 Previous bb Next Goto Close Q Help Compute Go to File Compute Pay Although it is NOT encouraged duplicate pay transactions with only differing Pay Rates will compute Compute Pay Processing Options Processing Order Employee Number C Employee Name C Dept Number Emplovee Number C Dept Number Employee Name Social Security Number Processing Range Starting Emp H 1 Ending Emp Check the Recompute Previous Transactions box if you want to include prior transactions 78 13 Complete 10 BOWTIE MARGARET ANN Computed Use the Cancel Button to bail out early and not have to answer each confirmation in case bad range was entered Uncompute Pay Go to File Uncompute Pay An uncompute employee pay process allows you to uncompute current transactions and delete transactions entered computed in error If a check 15 printed the check must be VOID before attempting to uncompute delete transactions The Paid Thru date will now only be changed when transactions are actually uncomputed Uncompute Pay Processing Options Processing Order C Employee Name Close C Dept Number Em
47. arger detail Cost Summary Report Go to Reports Cost Summary Report See a sample of this report in larger detail Select the fund department and object range Press the Run Button Cost Summary Report Options X Fund Range Department Range Object Range Starting Fund 001 Starting Department 0513 Starting Object ooo 0000 Ending Fund 401 Ending Department 0581 Ending Object 999 9999 Earnings Summary Report Go to Reports Earnings Summary Report See a sample of this report in larger detail Earnings Report Options x Earnings Report Options MEGULAR PAY RETIREMENT 4074 DEFERRED COMP 457 LIFE INSURANCE LONG TERM DIS CHILD SUPPORT 1 1 1 1 1 1 1 1 1 1 1 1 1 TIPS NOT IN NET 1 P s NOT IN N MGE 86 On the Taxes Tab select from the following FICA SOCIAL SECUR FICA MEDICARE FICA MEDICARE Emp Press Run to start processing the report FICA Report Go to Reports FICA Report Tax Types for FICA reports are saved in the system file so that selections need only be changed the first time the FICA reports are run Select from a Combined or Separate employer employee Contributions Report Select the Reporting Period Tax Types and the Employee and Employer selections below for Tables A and B Press Run See a sample of this report in larger detail 8 Employee FICA Report Opt
48. at Signature Address Line One City Name CtvofHovild Line Two Department Name Finance Department Line Three Street Address 204 Ash Stree Line Four City State and Zipcode Hotvile FL 33333 0200 Version 4 00BM Cancel Help 50 On the Data Paths Tab fill in the locations that the data will be stored for both internal data and data from the General Ledger Manager program The fields shown in the general system data window for the Payroll Manager data file path and General Ledger data path are local for each workstation This allows faster operation when running payroll over a slow network connection In such installations a copy of the programs should exist on the local workstation It also allows better support for peer to peer networks that often have a different path to the same physical location depending on how each workstation 15 set up The default for Payroll Manager s data path is blank data in same folder as programs The standard hot key F3 or right click may be used to open a file dialog to locate the desired path If the General Ledger data path is displayed with a gray background it means the current path is not valid either the file system gl4 cannot be found or the format of the file is invalid Images can be drawn from the data path you specify under Image File Path Amounts will not be accepted for transfer to General Ledger Manager until a check is printe
49. d Thru Date plus the number of days in the employees pay period Hitting the Insert Key on an available day will allow you to add hours to that day Highlighting hours and hitting the delete key will delete the highlighted hours from that day And hitting the enter key or double clicking on a row will allow you to update the hours 61 The total number of hours entered for the period will be displayed on the top of the form A warning is now displayed for hours applied to accrued hours Vacation Sick etc if the employee enters hours that would be more than the currently accrued value General Type Hours 0 00 Cancel di Help Each user needs to have an Employee number associated with their user id this is done on the Change a User Record form under Setup Security Users This user id to employee number link allows users to actually enter their time sheets and ONLY their timesheets If an employee number is not assigned to a user id then the Time Sheets menu item has no effect Access to employees via the Browse Time Sheet form 15 controlled by the Users group setup in Security This will allow a single user access to multiple Departments for Time Sheet approval Browse Department Supervisors Department Supervisors Department Supervisor 0513 ADMINISTRATIVE ELIZABETH 2 Insert Delete Close Help similar to the User setup Department s
50. d or Direct Deposit file 1s created System File Will Be Changed General Address Data Paths User Defined Fields Check Format Signature Data File Path C ime pr General Ledger Path m ims al Image File Path Version 4 00BM Cancel Help User Defined Fields whatever you want to make them There are 24 fields that you can define These will appear on the Notes Tab under File Employee Edit Button Notes Tab and also in Setup Employee Defaults They serve to provide extra information about each employee On the Check Format Tab there are 3 check formats Letter Laser 1 Letter Laser 2 Letter Laser 3 selecting Letter Laser 3 will result in Letter Laser 1 format checks being printed You may Print the Employee Address on the Check if you select that option Laser 2 and Laser 3 stubs allow the Employee name and address to show in a Standard window envelope when tri folded A System File Will Be Changed Letter Laser 1 o LX ERA Lad Le DT I Letter Laser 2 mme t LEESE ia Letter Laser 3 A Print Both Sick And Personal checkbox can be found in the Laser Letter 3 format Selecting the box will allow printing 2 different accrual totals selected via their respective dropdown lists separated by a in the personal sick box of the check form Unchecking the box will result in ONLY the select in the S
51. dix B Benefit Classes Benefit Types Calendar Change Pay Period Chart of Accounts Checks Check Register Class Names Cost Summary Report Deduction Classes Deduction Types Department Names Department Supervisors Deposits Deposit Types Earnings Summary Report EFT Banks Employee Defaults Employee Master File Report Employees Employee Status types Employment Types FICA Employee Contributions Report Funds Glossary Job Titles Justification Types Large Screens Marital Status Types NACHA file Passwords Pay Pay and Deduction Report 114 Pay Classes Pay Period Pay Types Payroll Register Print Preview Projects Racial Categories Reorder Tax Types Reports Security Specialty Reports State Quarterly Report system Data System Requirements Tax Types Time Sheets Time Sheet Report Transactions Type Names Uncompute Pay Utilities W 2 forms Work Location Types
52. e quarterly report file generation function 15 implemented to the specifications of the latest UCT 6 UCT 6A forms and Magnetic Media Reporting Handbook downloaded from the DOR website UCT 6Inet pdf and UCT 6AInet pdf have been included in this installation See a sample of this report in larger detail A UTC 6 Reporting Print Report Close Create File Report Parameters Report Range Enplovee Number C Mou NE Ending Emp amp 85 Dept Num Emp Name Reporting Information Employer Account Social Security Tax Forms Print W 2 Forms Go to Reports Tax Forms Print W 2 Forms Pay Deduction Tax Accrual and Benefit and Deposit types are user defined and hence are virtually unlimited in number There are items in the program that require the user to specify types to use in reporting and calculations e g when printing W2 forms the user must specify which TAX types should be used for FICA A FICA B and FEDWH Similarly the Accrued Leave report can now report on any 3 or less Accrual Classes defined in the system instead of the static 3 in version 3 6 On the General Tab fill in the fields and check which Report Order you want TwITHHL Med 2 55 51 On the File Parameters Tab fill in the fields Press the Run Button to process the form A W2 Forms Options See a sample of a W 2 form in larger detail Transaction File Go to Reports Tra
53. e display only no updating will be allowed Days in a future pay period will have a purple header again no updating will be allowed Employees using Timesheets may not attempt to adjust regular hours based on vac and sick hours The calculation for the beginning and ending date has been fixed and standardized for time sheet entry and reporting and transaction entry The date range is calculated as follows 60 If there is no Paid Thru Date in the employee record then the date 1s calculated using the current system date Ending Date System Date Beginning Date System Date Number of Days in Frequency 1 If however there IS a Paid Thru Date in the Employee record then the date 15 calculated using that date Beginning Date Employee Paid Thru Date 1 Ending Date Beginning Date Number of Days in Frequency 1 where Number of Days in Frequency is 7 for weekly 14 for Bi Weekly 15 for Semi Monthly and 30 for monthly A Friday January 3 2003 X AMBER L Easteregg Hours Entered 72 00 Sunda ee rr 4 8 00 H 3 00 Hr 3 800Hr OLDAY 3 00 REGULAR 8 00 REGULAR 8 00 6 800Hr 00 Hr 3 00 H 8 00 Hr 10 800Hr REGULAR 8 00 REGULAR 5 00 REGULAR B 00 REGULAR 8 00 REGULAR 8 00 SICK 3 00 13 3 00 Hr 3 00 Hr 3 00 Hr 16 17 18 REGULAR 8 00 REGULAR 8 00 REGULAR 8 00 8 20 21 22 23 24 The Approve Button The current pay period is calculated from the employees Paid Thru date thru Pai
54. e forward backward through records gt isl Help Button Help on this window Import Photo Import Photo Button Press this to bring a photo of the employee into the file Insert Insert Button Add information No Button Don t pay this activity None None Button Make sure that no activity is selected OK Button Save vendor and close window Period Period Button Select a different period Print Print Button This is available on a few screens to print the notes section Quit Button Abandon vendor add and close window Reconcile Button s Reconcile This will reconcile the transaction LEE ER 20 Z Run Button Press this button to run a FICA report elect Select Button Select current account Lat Send Button This button will send the current email out 107 rm a ir Spell i x3 Undo 444 e b gt X w Yes Print Preview Buttons E Zoom Pet 44 111 Spell Button Spell checking is available for users that have Microsoft Word installed on their computer If a Spell Button appears on the window it means Word 15 present If the button does not appear either Word 15 not present or is an incompatible version Undo Button VCR Buttons These function similar to those on a VCR First record previous 10 records last record next record 10 records ahead last record employee View Button View c
55. e on employee due to all of the testing being done Use this utility with extreme caution 93 Merge Default Account transactions into Current Transactions Go to Utility Merge Default Account This will merge account numbers from employees default transactions to CURRENT transactions Change Amounts Allow incorrect amounts to be changed Fix Zero Amounts option SHOULD NOT BE USED unless specifically instructed to do so by IMS Remove Duplicates Remove duplicate accounts Set Transfer Flag Flag transfer accounts Merge Default Accounts E3 Processing Order oor Employee Name Clase C Dept Number Employee Number Dept Number Employee Social Security Number Processing Range Starting Emp H Ending Emp 495 Transaction Category Pay v Type AUTO ALL Credit Accounts Change Amounts v Debit amp ccounts Fis Zero Amounts Remove Duplicates Set Transfer Flag 84 Reports Accrued Leave Report Check Register Cost Summary Report Earnings Summary Report FICA Reports k Employee Master File Pay and Deduction Report Payroll Register d State Quarterly Reports Tas Forms k Transaction File Transaction Status Report Specialty Reports k Accrued Leave Report Go to Reports Accrued Leave Report See a sample of this report in larger detail Check Register Go to Reports Check Register See a sample of this report in l
56. ed Employees checkbox at the bottom of the window is checked all employees will be displayed and terminated ones will be shown with a gray background Note that an inactive employee one that receives no pay but 15 not terminated 1s an unusual condition thus the display in red X Browse the Employee File X By Number By Social Security By Department Number fe Sec Dept 1 CONNIE L WATER P O BOX 12345 246 54 0743 1581 2 ELKE M BAKERY 1111 GENESEE AVE 151 44 5433 0581 3 ELIZABETH C ALWAYS 222 FRANGI PANI DR 023 26 7022 0581 4 E ANYTHING 3333 KELLY DR 168 30 5326 0581 5 ELIZABETH BEANPLANT 444 MARLIN CIR 063 28 1353 0581 6 WALTER J BERRY 555 FRANGI PANI 437 03 1870 0581 JOSEPH BATHWATER CHEROKEE CT 107 20 3312 0513 8 DONALD E BRAD YBUNCH FLEMING GRANT RD 237 48 7253 0533 3 PAUL R BURNBABYBURN 8888 CRANBERRY RD 394 564 1736 0572 10 MARGARET ANN BOWTIE 3333 BAREFOOT CIRCLE 254 08 7412 0580 11 STEPHEN BREWERY 123 REDBUD DR 110 30 5213 0522 12 JOHN M CONVICT 456 CYPRESS ST 116 24 8316 0521 13 JOSEPH L CHRISTMAS 783 W PAPAYA CIR 059 268 0228 0536 14 ROBERT T DOGBONE 100 FALCONER ST N W 219 256 7585 0580 15 ROSEMARIE F ENGLISH 200 WATERWAY DR 110 32 1331 0533 15 MICHAEL D ENGLISH 300 TARPON DR 048 42 6009 0581 17 FRANCESCA FORTUNATE 4000 BANNOCK ST 024 28 1085 0513 18 DAVID J FREEFOO
57. er The number you are assigned as an employee Fund Fund identification number Press F3 for a pop up list of funds Department Department identification number First Name Self explanatory 65 In Care Of Self explanatory Number Lot or street number City City name Parcel Parcel or platt number for this property Location Abbreviated location for this location building Status Abbreviated description of this employment status Hire Date When this employee was hired Termination Date When this employee was removed from the active payroll Employment Abbreviated description of this employment type Job Title Full description of this job title Job Wage History Job history will sort by date in descending order so that the most recent activity is visible On the Personal Tab fill in the fields of information 66 You may import digital images of employees or of anything else that you want to view that pertains to them Use the Import Photo button you find on this tab It will let you select the directory where you store the photos Select the photo and it will be imported It will also let you replace the current photo with another using the same steps Adding an Employee x General Personal Notes Standard Transactions Transaction History Social Security 123 45 6789 Birthday 01 01 2002 Race Marital Status Div Gender C Male Female Driver License Phone Numbers
58. ght None 3400 87 Kevin Cryder None 3500 88 Kenneth Forehand Jr None 1200 89 Cassandra Mitchell None 2200 90 Carol Cibel None 2100 91 David Bishop None 2100 92 Ronald Brizele None 4100 93 Rex Lester None 3400 94 Kenneth Walker Jr None 2200 95 Jeffrey Bunch None 2100 96 Sarah Bass None 7210 S Tielee Bennett Mone 2100 98 Jeanette Kemp None 2100 99 Gregory Rosier None 2100 100 Donald Burling Jr None 2200 101 Benjamin Forehand None 7210 102 Richard Harris None 1950 103 James Johns None 3500 104 Bradley Bryant None 3500 105 Michael Floyd None 2100 106 Glyndon Waas None 106 Specialty Report Run 11 07 02 9 24AM Productivity Report Page 1 Last Emp Num Rate User defined WATER 18 3800 80 00 BAKER Y 18 7325 80 00 ALWAYS 11 5400 80 00 ANYTHING 11 0700 80 00 BEANPLANT 6 1300 80 00 BERRY t 8 1400 80 00 BATHWATER 1 5 6300 80 00 BRADYBUNCH t 10 4500 80 00 BURNBABY BURN t 12 3600 80 00 BOWTIE 5 5800 80 00 BREWERY 11 5 9800 80 00 CONVICT 12 6 6300 80 00 CHRISTMAS 12 6 2600 80 00 DOGBONE 14 9 7600 80 00 ENGLISH 5 8400 80 00 ENGLISH 1E 15 3684 80 00 FORTUNATE 1 7 2100 80 00 FREEFOOD 1E 19 3446 80 00 GIGABYTE 1 5 4700 80 00 HARBORSEAL 2t 7 7500 80 00 HARDJARTOPEN 21 7 4700 80 00 HARTOHART 22 8 1400 80 00 HEAVYWEIGHT 2 5 4400 80 00 HECKENSTALLER 2 10 7000 80 00 HERNDON 26 9 0000 80 00 HOLOBAUGH 2t 5 5700 80 00 HOLOBAUGH 27 8 2400 80 00 INGARDIA 2t 3 9100 80 00 JOHNS 2t 7 4000
59. hen by request transactions should be included in the processing A Default Transactions x 137 Sapp Ronald Gross 1 000 00 Net Pay Before Tax 0 00 Dept 1100 SSN Loc UEM SIENTEN 2121 Amount l 181 04 001 222 4000 001 1 00 0000 FICAA EE 0 00 0 d 217 2001 Tax FICAA ER 000 6000001217200 001 100 0000 001 1100 511 2100 FICABIEE D gj 0600027202 FICAB ER 00d 1 0000001217200 001 1100 511 2100 E Insert Delete 44 Previous Next Close Hep 44 Previous Move to previous employee Next Move to next employee Insert Insert an entry Delete Delete this entry f Goto The Goto Button This button allows you to type in some parameters and go directly to that entry w Accept Press the Accept Button and the items accepted will be highlighted yellow when viewing modifying previously accepted transactions when viewing un accepted default transactions the list box will remain white Gross 1 000 00 Net Pay Before 4 818 36 137 Ronald 1100 55 2653073554 pope eel Ao n 8000 Insert Delete 44 Previous gt gt Next Rk cese 77 Once the Transactions are computer the entries will appear red Tr
60. ions General Reporting Period Month Quarter Year Employee Master File Go to Reports Employee Master File Report The master file report will print page headers on all report formats I t includes accrued hour balances in the employee header of the expanded and normal report formats It includes pay ded tax ben detail when there are non zero values in at least one of Current Month Quarter Y ear Fiscal period s The Wage History section includes Gross and Net wages for the Current Month Quarter Fiscal YTD and YTD employee wages See this report in larger detail Employee Master File Report Options Report Report Order Expanded Brief C Normal Employee Number C Employee Mame C Department Num Employee Num Department Num E mployee Name Social Security Number Report Range Starting Emp 1 Ending Emp H Include Al Pay and Deduction Report Go to Reports Pay and Deduction Report This report will ONLY report correctly for wages computed with the windows version of Payroll Manager 1 wages converted from legacy systems will not be reflected See a sample 88 and Deduction Report Options Processing Processing Hange f Current Starting Dept 0513 G C Month Ending Dept 0561 C Quarter Year Preliminary Payroll Register Go to Reports Preliminary Payroll Register See
61. is not accumulated on wages over this limit 40 Allowance Amount allowed for each exemption In order for the correct tax amounts to be calculated the Exemption Allowance must be populated in the Tax Type used for Federal Withholding currently the exemption allowance should be set to 3000 00 as per the 2002 Federal Tax Information There is no known program problem but there seems to be some confusion when taxes are calculated incorrectly Changing Record Ex Definition Tas Computation T able 2 650 00 8 550 00 29 650 00 64 920 00 142 550 00 308 750 00 0 00 6 450 00 15 450 00 51 550 00 103 700 00 176 300 00 311 500 00 0 00 0 00 590 00 3 755 00 13 250 90 36 689 90 34 713 30 0 00 0 00 1 200 00 6 165 00 21 565 50 41 995 50 489 280 50 Cancel Help Job Titles Go to Setup Type Names Job Titles By Name 422 Abbreviation AI TEUER Y MM TN EET T AC Ie Manager 2 Account Accounts Payable Clerk zB Accoun Accounts Recenvable Clerk 4 Account Bartender 13 Barten Building Maintenance Sup 12 Buildi Calendar Coordinator 18 Calend Clerk 5 Clerk Club Manager 14 Club M Code Enforcement Officer 26 Code E Community Manager 25 Commun Community Relations Off 10 Commun Cook 15 Cook Crew Leader 20 CrewL Eh Insert an Delete Close P Help 41 Changing a Job Title x Genera
62. l Job Tithe A D Tech Mechanic Abbreviation 3 Hide Personal Information Cancel Help Enter the Job Title and the Abbreviation for the job title The Hide Information check box in the Job Titles Update Form allows information to be hidden from low level users for specific job descriptions e g Policeman and Fireman etc Employee Status Types Go to Setup Type Names Employee Status Types Browse Status Types Ea By Mame By Abbreviation Close d Help A Changing a Status Type General M ame Abbreviation 1 ACTIVE Flag Yes No Cancel Help 42 Enter the full descriptive Name and Abbreviation of the status name Check the Pay Flag which determines whether or not this employee is allowed to receive payment Employment Types Go to Setup Type Names Employment Types Browse Employment Types By By Abbreviation 1 FLILL HE FULL SEAS 2 FULL SE PART REG 3 PART RE FART SEAS 4 PART SE ri Delete Close P Help xp Insert Enter the full descriptive Name of the employment type and the Abbreviation Changing an Employment Type General M ame FULL REGI Abbreviation FULL RE Cancel Help Work Location Types Go to Setup Type Names Work Location Types Enter the full Location name and the Abbreviation 43
63. les for example pr4000 exe w02 w03 save them immediately into the directory that your program is running in See Windows update installation instructions above to see how this is done The examples show c drive but most users will have their program located on d g f or some other drive If you skip this step now you may view the documentation later in the program itself Windows Skills You ll Need 9 Once you have saved all of the files you receive in the email from IMS then you may go into My Computer by right clicking on it and choosing Explore From there you simply locate the exe file and double click on it to run the installation following the instructions on the screen Remember to TYPE in which Drive and Directory you want the program to install into such as D PR Updating from a disk Insert the Update disk 1 into drive A or drive B In Win 95 98 NT right click on My Computer select explore Highlight the drive A or B that the disk is in Find the file Setup exe and double click on it See the above installation instructions for Windows updates Insert Disk 2 and 3 when prompted In all of these installations you may choose to read the release notes which are essentially the latest update information and changes to the program Because the Payroll Manager runs under Windows it 15 necessary for you to have certain Windows skills to be able to use it most effectively What follows
64. ll be calculated as a fixed amount if a value other than zero 1s put in the hours field the amount will be calculated based on the hours and current pay rate 32 Browse the Pay Type File x By Hame Abbrev By Order DD REB XE aa 18 OVERTIME 11 07 19 18TH HOLIDAY 20 HOL13 20 19TH SICK 22 SIC18 22 19TH VACATION 24 VAC19 24 BEREVEREMENT LOUNGE 31 BERLNG 31 BEREVERMENT PAY 27 BERPAY 27 BEREVERMENT PAY 18TH 30 BER19 30 COMMISSIONS 7 COMM 7 EXEMPT HOLIDAY PAY 25 EXPHOL 25 EXEMPT OVERTIME PAY 26 EXPOVR 26 EXEMPT REG PAY 16 EXPPAY 16 EXEMPT SICK PAY 17 EXPSIC 17 EXEMPT VAC PAY 18 EXPVAC 18 0 ct Insert Delete Close Help Fill in these fields General Pay Table Name Abbrev Class Use Table Primary Pay Options Pay Rate 4pplicable Taxes a Code Y Pay Multiplier FED WITHHOLDING Enhance ov FICA SOCIALSECUR FICA SOCIAL SECUR Er Use Shift Code Cash Pay v FICA MEDICARE T Same Tax Bre Accounting Credit Account Credit Project 1 Debit Account O Debit Project 1 Frequency All Checks First Check Second Check Third Check Fourth Check Fifth Check Last Check Anniversary By Request Period Start Delay days zi Cancel Help If Use Table is checked
65. lumns Printed Last Emp Mum Pay Rate Hour Field User defined Sort Order Default sort order 92 New Report Enter a Mame for the Mew Report Report UN Modify Report Format Productivity Report Define the Report Column Layout Select from the Available fields those fields you wish to print in the report The fields will be printed from left ta right in your report Available fields Show these fields in this order i E Birthday Add City lt Department Driver License Emp Num First Name Frequency Fund Num Hire Date Hour Field In Care Of Average x t El 159 Add gt Add Remove Buttons These select from the list at the left to add to the Remove report ru Move field up left Move field down right Custom Report Wizard Average Total Check one of these to have your report print the average of all the reports or the total Modify Report Format Productivity Report Select a Sort Order for the Report You may select from a predefined sort order or create a custom sort order of your own Custom sort orders should only be used when accessing a limited amount of data or when defining the sort order for a report or other output C Predefined Sort Order fastest C Custom Sort Order slowest Custom Report Wizard lt Back OK Cancel Print Preview 93 Deduction Report
66. mes Deduction Classes Contrib Retirement Contribution 27 X Changing a Deduction Class Record Accrual Classes Go to Setup Class Names Accrual Classes A Browse the Accrual Class File Comp Time Holiday Sick Vacation Names Name Full accrual class name for use in descriptive texts Abbr Abbreviated accrual class name for use in browse boxes and reports Order Display order for check stubs reports etc amp Changing a Benefit Class Record Go to Setup Type Names The first 6 types have fields of information on the General Tab to fill out that are repeats of each other with the exception of Accrual which only has some of these fields Repeated fields within these types Name Full pay type name for use in descriptive texts Abbrev Abbreviated pay type name for use in browse boxes and reports LYears Minimum Base Ei or 30 Class Select Pay Class Use Table Uses pay table Primary Pay This 1s the primary pay source which will be affected by vacation sick etc Pay Rate Hourly rate to use in place of the employee s standard pay rate Multiplier Amount by which to multiply the employee s standard pay rate Method Regular Special Premium Longevity of Gross Code Sum this pay type into the Code Y W 2 box Enhance Pay Summarize these wages to enhance the standa
67. n that at the same time This allows you to customize your viewing capabilities Tile Cascade Arrange Icons On a drop list press the first character of your selection to go directly to it 12 Quick Tip Keys F1 brings up a Help menu for quick and easy explanation of terms If you are in a date field press which 15 invaluable in IMS programs will bring up a calendar in a date field or pop up list in many other fields Always try it if you need to select from a list to see if it is available this way Press the Escape Key to release it Right click on the Mouse Button to display selections if available 2001 Using the Clipboard Go to Edit This menu contains the standard Windows editing functions using the clipboard It is active only when another document window 15 open Cut X Move the currently highlighted text to the Windows Clipboard Copy C Copy the currently highlighted text to the Windows Clipboard Paste V Copy the contents of the Windows Clipboard to the field where the cursor is currently located Reference Help Contents Your program has assistance under Help press F1 at any time to take you to this section or Contents which has a better overview of the entire section It is filled with explanations of almost every function and key in the program 13 You may want to familiarize yourself with some of the different items in there before beginning This makes u
68. nsaction File The format of the Transaction file report allows a Computed Date column to show the status of each transaction in the selected period Choose from the options for reporting Exceptions Only Standard Only or All transactions See a sample of this report in larger detail Transaction File Report Options 91 Transaction Status Report Go to Reports Transaction Status Report This report shows the current state of each employee The report includes the Employees Department Employee Number Name and Status Status is one of three possibilities None No transactions have been entered for the employee for the selected period Accepted Transactions have been entered either manually or via automatic processing but not yet computed or Computed Transactions have been entered and computed if the status is Computed the computed date will also be printed See a sample of this report X Transaction Status Report Options Ei Report Range Starting Emp F Ending Emp 65 Pay Period Current Employee Name Dept Mum Emp Mum C Dept Num Emp Mame Social Security Specialty Reports Go to Reports Specialty Reports This report system allows users to create custom reports based on Employee File Benefit Deduction Tax Type information Custom Reports Ed Report Description Productivity Report Copy Modify Rename Delete Select Co
69. o that each main category 1s to the left side each function of the program to the right is Bolded and Underlined Fields of information and the path 1 e File Setup are typically bolded so that you may recognize them easily The explanation steps are directly below it 14 The manual attempts to follow the natural progression of steps the user would normally take when running the program If in doubt always look to the Index for the topic or the hyperlink blue underlined items jump from one point of the document to another from the page number of the item you seek Use your Go Back Button to return to the place you were last First Steps Read the Release Notes in your program for information on converting previous releases Security 15 Getting Organized Security 13 Chart of Accounts 18 Class Names 24 Type Names 28 System Data 47 New Employee Defaults 54 Change Pay Period 58 Time Sheets 59 Security Profiles Go to Setup Security Security Profiles The Payroll Manager has features built in to provide security for your occupational license records This security is in the form of six levels of password protection security profiles should be reviewed after each release 1s installed because of system setup changes This system features individual procedure level access for an unlimited number of users Each user may be assigned to any one of an unlimited number of security profiles Security on entire menus
70. ot the original OL directory This will not allow the update to work in the right directory either Start Windows if you ve not already done so Insert the Update disk into drive A or drive B You first need to find where your Payroll Manager program is installed Find the icon on your main screen Program Manager and highlight the Payroll Manager icon and right click with your mouse on the icon 7 Select File Properties and click on the Shortcut Tab The line you want to look for will be labeled as Target There you will be able to view the directory you need to place the update into Once you have determined which directory to install into you are ready to start the installation process Left click on Start Select Run from the File menu and then Browse selecting the exe file on the diskette in Drive A and double click on the exe file to begin the installation The program will start installing and you will see a blue screen and then a welcome screen It will ask you which directory you want to install the files into Make sure it is exactly where it needs to be as the data for the program is located in the same directory as the program files see above on how to locate your directory Select Destination Directory The Payroll Manager will be installed inta the following directory IF pou would like ta install it inta a different directary drive use the browse list below Destination Director
71. ounting Month m ear 2002 Update System File Time Sheets 59 Go to Setup System Data on the General Tab in the Configured Options box to make sure the Time Sheets checkbox is checked Then you will find Time sheets under File Time Sheets Time sheets are a licensed item and must be configured in the license file It will filter employees based on the department number specified in the User setup On the employee record itself there is a checkbox Use Time Sheets on the Standard Transaction Tab Check this tab for each employee that will be submitting time sheets The only pay types available for the entering time in a timesheet are those found in the employees default transactions For sick and vacation hours etc the employee MUST have a default transaction for those pay types This is required for the proper assignment of account numbers when transactions are generated You may use the mouse to right click and insert change or delete Time Sheet hour entries If the box 1s checked another check box will appear the Departmental Approval Required option will require time to be approved by the department supervisor before they are accepted in transactions either manual or automatic Entering time sheets is done via the File Time Sheets menu item calendar will be displayed Days considered in the current Pay Period will have a Blue header Days in previous pay periods will have a red header and will b
72. place a checkmark in the field of your choice First Second Third Fourth Fifth Last Check employee hire Anniversary or By Request These fields are when information below will be computed and take effect next By Period Specify which periods to compute on In the Attributes Column Credit Account Account number Press F3 for a pop up list Credit Project Project number Press F3 for a pop up list Debit Account Account number Press F3 for a pop up list Debit Project Project number Press F3 for a pop up list Bank Destination Bank for Direct Deposit Bank Account Destination Account number for Direct Deposit Account Type Checking or Savings Change Pay Period 58 Status Pending Approved or Dormant Exemptions Number of exemptions to allow when computing tax Extra Witholding Extra Witholding amount Amount Value of wages affected by this transaction Pay rate This transaction s hourly rate of pay Hours Number of working hours summed into this transaction Year Max Maximum amount per year Default transactions with no Expense Account require a department number to be added For proper departmental breakdown reporting the Department numbers must be added to the default transactions Go to Setup Change Pay Period Fill in the Period Date Month and Year Update System File may also be checked if you like Change Pay Period Pay Period Period 18 Date 08 27 2002 Acc
73. plovee Number C Dept NumberEmployee Name C Social Security Number Processing Range Starting Emp 61201 Ending Emp Delete Transactions Delete Transaction is an option to delete the transactions after they have been processed 79 Pay Checks Go to File Pay Checks Choose from the following Print checks Go to File Pay Checks Print Checks Direct deposits display on the employee pay check See Setup System Data for check signatures A Check Printing Options Processing Order Processing Hange Starting Employee 1 Ending Employee 95 Processing Options Skip Checks with Zero Pay Check Number 1244 Employee Number C Employee Name L ancel C Dept Num Emp Mum Dept Mum Emp C Social Security See a sample of the information on the checks Print Pay Stubs Go to File Pay Checks Print Pay Stubs You may print pay stubs for direct deposits See a sample of the pay stubs Pay Stubs allow a maximum value of up to 9999 99 You may skip stubs with Zero Pay Pay Stub Printing Options Processing Order Processing Range Starting Employee 5 Ending Employee 75 Processing Options Skip Stubs with Zero Pay Employee Mumber Cancel C Employee Name C Dept Num Emp Num Form Type Plain Paper Pre Printed C Dept Num Emp Name Soci
74. rd pay rate Use Shift Code Take current hours from Shift code if possible Due to the new method of Federal Withholding calculation the Same Tax Bracket flag is not necessary Taxes SHOULD automatically increase and or decrease in relation to the YTD amount of taxes paid and the remaining pay periods in the year Frequency place a checkmark in the field of your choice First Second Third Fourth Fifth Last Check employee hire Anniversary or By Request These fields are when information below will be computed and take effect next 31 Accounting has these additional fields Credit Account Account number Press F3 for a pop up list Credit Project Project number Press F3 for a pop up list Debit Account Account number Press F3 for a pop up list Debit Project Project number Press F3 for a pop up list By Period Compute on the flagged periods Start Delay Days Number of days to wait after hiring to start this pay This 1s the effective date to the file creation options allowing this field to default to the current system date and be changed by the user This changes the Effective Date field the NACHA Batch Control Record Pay Types Go to Setup Type Names Pay Types Fill out the fields of information on the General Tab Pay Types using a fixed amount of pay 1 e not based on hours can be defined and used Any Default Transaction with a value in the amount but no value in the hours field wi
75. re 1s a version conflict problem Account numbers with wildcards will first try to pull the fund number from the employee record If no fund is in the employee record then it will use the Fund number of the cash account configured in the system data Accounts Accounts Go to Setup Chart of Accounts Accounts You may browse the accounts here To make changes press the Change Button Accounts TOTAL RECEIVABLES POSTABLE ASSET CASH GEN REV FUND POSTABLE ASSET Active accounts have a red checkmark beside them Disabled accounts have a red X beside them Record will Be Changed TOTAL RECEIVABLES POSTABLE ASSET 20 Project Required Flag check this to mark the account as requiring a project Asset Flag check this flag to mark it as an asset Disable Flag check this flag to mark this as a disabled account Account Codes Go to Setup Chart of Accounts Account Codes Account Codes POSTABLE LIABILITY POSTABLE POSTABLE EXPENSE ASSETS LIABILITIES REVENUES EXPENSES ASSETS BEGIN SUBTOTAL LIABILITY SUETOT A To edit or insert a new code press the appropriate button Fill in the Code Name of the Account and Type of Account Also check the function of this Account code Choose from Postable Title Begin Clear or End Subtotal Update Account Code Account Code Description nd 1 Postable Name POSTABLE ASS
76. rowse Users Browse the User File Cr Insert tt Delete Close v Help Select the Insert Button and the Name of the user Password and a Security profile for that user In the Security field you can use the F3 hotkey to access the profiles and select which profile you want to assign a particular user F3 will bring up the pop up list of profiles departments or groups to choose from Click OK 18 If you fail to provide Adding a User Record Supervisor access to the security functions for at User Login Elisabeth least one security profile you will be unable to make User Mame Elisabeth E aker any additions or changes Security supervisor 00 Department 051 3 Group clerical Employee Mum IE ok Dr ous 4 Help Once you have entered the information into the system a login box will appear the next time you enter the program Payroll Login User me Password Cancel Chart of Chart of Accounts will be automatically transferred if you have specified the directory that General Ledger uses in Setup System Data in the General Ledger program and in Payroll Manager This 15 for browsing only A default chart of accounts and departments 15 generated via conversion so a General Ledger installation is not required for account validation warning is displayed and the program will use the local copy of the chart of accounts if the
77. se v Help Changing a JustType Record aeneral Reason ANNUAL REVIEW Abbreviation 1 ANNUAL Help EFT Banks Go to Setup Type Names EFT Banks Insert Button to enter new banks The EFT Banks menu item allows configuration and maintenance of a virtually infinite number of Electronic Fund Transfer via NACHA File Banks the bank from which funds are transferred is determined via a drop down list when the Deposit TYPE 16 defined Employees similarly have an indefinite number of accounts to which funds are transferred and is determined by the account numbers entered in the default transactions for the employees deposits Direct deposit NACHA file is compatible with Sun Trust Browse the ACH Bank Definitions X ACH Bank Definitions gin TEM un Sending Bank ity lle Hec reat 5 Bank of amp merica Flor tvile Recreat E net Delete H Close Help Changing ACHBanks Record General Bank Account EBERRRRRRR Immediate Destination 555555555 PCH Destination Bank of amp merica Flor PCH Sending Bank Hatville Recreat Sequence C seq Date 1 03 2001 Cancel 7 Help Bank Name Name of the bank that holds the account for the Payroll program Account Permanent account number for the funds Immediate Destination Account n
78. sing the program much simpler Contents Search for Help How to Use Help Windows has its own section for assistance with questions about Windows topics How to Use Help within the program Use it by looking through the Contents the Index alphabetically or by using the Search for Help On capability to find the topic or keyword you need help with Windows Help Of e o Hide Back Forward Options Web Help To find a Help topic Index Erie Search 1 In Help click one of the following Type in the keyword to find tabs fi e To browse through topics by category click the Contents tab To see a list of index entries doc files see documents click the Index tab and then gif files using as wallpaper either type a word or scroll files through the list pif files To search for words or phrases files that may contained in a Help 1384 devices ports topic click the Search tab 16 bit DLC protocol 16 color display 2 Inthe left frame of the Help 2000 calendar settings window click the topic index entry 256 color display or phrase to display the 32 bit DLC protocol corresponding topic in the right 32 bit PC Card support frame disabling Note e Click Web Help onthe Help Display toolbar to get technical support answers to frequently asked questions and late breaking tips User s Manual The manual is set up s
79. t Debit accounts will use the same accounting methods as the legacy system but will not 48 create the balancing transactions themselves When using the Balancing Accounts None Option prorate will allow you to get similar functionality to the legacy DOS Payroll Manager Also use the Force Accounts to Expense Fund option in conjunction with the Prorate option transactions contain a credit account Due To Account and debit account Due From Account field which hold the General Ledger account numbers to be posted when the transaction is transferred They are not always used such as in the case of leave accrual transactions Social Security FICA taxes are a special case where there are actually two transactions one paid by employee one paid by employer combined into one Since this is not consistent with the new design when data 15 converted from version 3 each such transaction will be converted into two transactions one for employee and one for employer This will result in four default FICA transactions for each employee two for retirement and two for Medicare This requires that the two FICA tax categories be the second and third taxes in the old system 1 and 72 They will not convert correctly otherwise System Date This 1s the current system date Pay Period Last Pay period that was computed Federal Tax ID A unique number assigned to employers and companies for tax purposes Time Sheets Check this if yo
80. the table will display on secondary tab Longevity Pay Pay Types using Computation Tables can use the Fiscal year for determining years of service check box on the table tab will use the fiscal year instead of calendar year of the employees hire date and current system date 33 Changing PayType Record General Pay Table 10 00 10 00 2 000 150 00 Use Fiscal Year Cancel P Help Print Pay Types Go to Setup Types Names Print Pay Types This will provide a printout of the different pay types View a sample of this report Benefit Types Go to Setup Type Names Benefit Types Fill out the fields of information on the General Tab Browse the Benefit Type File Abbrev By Order Mame Abbrev Oder INSURANCE BENEFIT w 11 INSBEM i RETIREMENT 4074 Insert Delete Close Help 34 Please verify that the correct applicable taxes are selected for both Deduction AND Benefit types General Mame A SURANCE BENEFIT Abbrev 1 INSBEN Class Options Amount Applicable T axes Year 0 00 FICA SOCIAL SECUR FICA SOCIAL SECUR Employer Percentage FICA MEDICARE Code FICA MEDICARE Employer Prorate MonCash Accounting Credit Account im2172300 Credit Project Debit Account 7 Debit Project
81. u prefer to use keyboard commands you ll want to pay attention to the underlined letters in options throughout the program 11 For example to pull down the File menu you may click on File or you may press Alt F Then when the menu is pulled down you may click on your choice or press the letter that is underlined in your choice Any time there is some information that could be looked up on a calendar or in the business codes for example you ll click on your right Mouse Button to see it But you can also press F3 Using the scroll bars Scroll bars are found at the right edge and bottom edge of the screen when the information for the screen won t all fit on at once You may click on the up and down arrow keys to move incrementally through the display or drag the box up or down to move more quickly Moving a window There are times when you may need to move a window to another location on your desktop To do this click on the title bar of the window and drag it to the new location Then release the mouse button Resizing a window Occasionally you may want to resize a window so you can see more of its contents To do this click on the window Then point to a corner or border of the window the cursor will become a double headed arrow Drag the mouse until the window 15 the desired size and then release Window Setup Go to File Employee or any other main screen Then go over to Windows from the main list and ope
82. u want to use time sheets to filter employees based on the department number specified in the User setup Shift Codes Codes for determining default hours worked this period 49 Modify Balancing Accounts Un checking this flag will disable the building of Due To Due From accounts and use the accounts as entered in the Due To Due From fields of the System Data Form Normally this is accomplished by entering an account with a non zero object the portion of the account AFTER the decimal if however the literal account to be used 15 indeed all zeroes after the decimal the Modify Balancing Accounts flag can be un checked to override building internal accounts When using the Balancing Accounts None Option prorate will get similar functionality to the legacy DOS Payroll Manager Also use the Force Accounts to Expense Fund option in conjunction with the Prorate option Prorate The prorate flag allows automatic proration between paying funds to be turned off when turned off the literal accounts entered in the transaction will be used for their respective debits and credits Force Accounts to Expense Fund See Modifying Balancing Accounts above On the Address Tab fill in the address of the department that is using the Payroll Manager program Press OK if you are completely finished or go the Data Paths Tab to fill in more information A System File Will Be Changed X General Address Data Paths User Defined Fields Check Form
83. umber of the immediate destination of the funds PCH Destination Destination bank PCH Sending Bank Sending Bank 47 Sequence Sequence identifier Sequence Date Date of sequence System Data to Setup System Data Fill out the General Tab with the following pieces of information Chart of Accounts Name of the Account Set you want to use There is a drop down list Default Cash Account number Number of the Cash account you want to use Press F3 or right click with your mouse for a pop up list Fiscal Year Begins The month that your fiscal year will begin with Accounting Period The month that you will be working in General Address Data Paths User Defined Fields Check Format Signature Accounting Configuration Payroll Configuration Chart of amp ccounts MASTER x System Date 0 03 Default Cash Account ii Pay Period hn x Fiscal Year Begins October Federal Tax ID 536000317 Accounting Period Configured Options Month January Year 2003 dut Intra Fund Balancing v Shift Codes None Credit Account Modify Balancing Accounts Gross Prorate Net Debit Account Force Accounts to Expense Fund Version 4 00BM Cancel Intra Fund Balancing This defines the 2 accounts you are working with Choose from None Gross or Net Selecting Gross or Net method of creating balancing entries and leaving the Credi
84. upervisor must be set up for each department using time sheets This is done through the Time Sheets Browse Department Supervisors 62 When a supervisor views time sheets only time sheets for which they are a supervisor will be available to approve or update Adding a DepSuper Record x General Department ADMINISTRATIVE Supervisor ELIZABETH C ALWAYS Cancel Print Time Sheets Report Go to Time Sheets Print Time Sheets Report This report will show the hours and status for employees using time sheets This includes a list of pay types and associated hours It is limited to Active employees i e Employees whose status Pay Flag 15 setto Yes Seea sample of this report Time Sheets Report Processing Order Employee Number Close Employee Name C Number Employee Number C Dept Number Employee Name Social Security Number Processing Hange Starting Emp 1 Ending Emp g7 Date Range Period Begin Date 12 01 01 e Day to Day Use Employee Transactions Pay Compute Pay Uncompute Pay Pay Checks Utilities Reports Print Preview 00 06 WI NI 3 NI ND 8 o Ei Ea I S Employee Go to File Employees When the window 15 first opened only employees with no termination date will be displayed If any employees have a status without the pay flag set the employee will be displayed in red If the Show Terminat
85. urrent activity record Void Button Yes Button Select current activity for payment This button allows you to change the report so it uses the full available page width This button allows you to change the report so it uses the full available page height This box shows you what current percentage of full size the report is displayed in You may enter a new percentage to change the size or click on the down arrow to choose 25 50 75 or 100 percent This button takes you to the first page of the report This button takes you to the previous page of the report All JR M 112 This button takes you to the next page of the report This button takes you to the last page of the report This prints the current page only This box allows you to move to any page of the report You may enter the desired page number or use the up and down arrows to change the page number the current page number is displayed This box allows you to choose which pages to print You may choose All or enter ranges of pages such as 4 5 8 10 12 15 This button sends the report as 15 to the printer This box allows you to print any number of copies you wish You may enter the desired number or use the up and down arrows to change the number of copies This closes the report preview window without printing 113 Inde Account Codes Account Types Accrual Class Accrual Types Accrued Leave Report Appendix A Appen
86. ve F A C Hourly C Weekly Pay Rate 18 3315 No Pay Before gt Bi weekly Salaried 1514 52 Semi monthh v shit Annuat 53927752 M Use Time Sheets C Monthly Additional Department Approval Standard Transactions ms 0 0000 101 101 1500 101 1300 513 1200 SCKPAY 0 0000 101 101 1500 101 1300 513 1200 VACPAY 0 0000 101 101 1500 101 1300 513 1200 REGPA Y 0 0000 1 514 52 101 101 1500 101 1300 513 1200 AFLACC All Checks 0 00 0 0000 5 54 101 217 2300 101 101 1500 AFLCAN All Checks 0 00 0 0000 13 80 101 217 2300 101 101 1500 LOAN All Checks 000 0 0000 138 71 101 217 2400 101 101 1500 RETEMP All Checks 000 00000 3 00 101 217 2400 101 101 1500 DENTHM Checks 0 00 0 0000 3 70 101 217 2300 101 101 1500 HLTHEO All Checks 0 00 00000 43 51 101 217 2300 101 101 1500 RETIRE All Checks 0 00 0 0000 1 00 101 217 2400 101 1300 513 2210 Box Close Help Frequency How often new employees are paid weekly semi weekly semi monthly monthly Method Hourly Salaried or Premium Pay Rate Multiplier wages Hour Field Total hours worked during this pay period Pay Rate Standard rate at which the employee is paid ex per hour 12 00 salaried per month 1200 00 68 Pay Standard wages for one period s work Additional Additional pay intended for use with percentage pay distributions on
87. y C Program Files Payrollb eta mhz music My Documents E My Download Files Personal photoen pkunzip 7 Program Files e E cancel In Windows 95 98 NT the default is C Program Files PR You may not want this directory so TYPE IN the location to the directory you found the program in using the directions above Windows 95 98 NT Internet Users 8 Click OK when you ve entered the desired location It will ask you if you want to make backup copies and will backup the program files that the update replaces into the same directory into a new folder called BACKUP After this simply follow the instructions and it installs the update for you Installing Copying File CAMS APR 328 11 After it is complete you will be given the opportunity to view the release documentation This is a document containing information and explanation about what is new to this version of the Payroll Manager including last minute changes since the manual was printed The release documentation for new releases can always be viewed at the IMS website http www ims florida com The site will always have the latest release information The release notes can also be viewed once the program is installed under Help Contents Release Notes Updating from email Your CSR will send you updates in the email if you request this method of updating When you receive the emailed fi

Payroll Manager Manual

Contents

Download Pdf Manuals

Related Search

Related Contents