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Contents
1.2. clicking the Add new Individual Individual button handy for Introduction Events for example button 2 You can create a new Individual from the Offspring Details on a Birth Event See Reference Manual for more information Note that if an Individual s Status is Removed or Dead it will be excluded from some statistical calculations See the Reference Manual for more details Note also that the EventID is a unique key which is automatically generated by the system You cannot change this field WILDL Getting Started Manual Page 9 of 19 version 1 32 Delete a record Use the Delete button between the record navigation buttons to Delete button permanently delete a record from the database Individuals can only be deleted if they are not involved in any Events with other participants since to delete them would remove potentially important information concerning that Event They also can not be deleted if they are involved in several Events See Appendix B Common Problems Duplicate Individuals in Database for advice on how to clean up a situation where you have two records referring to the same Individual You can delete Events at any time All associated data such as immobilisation or translocation details for each participant will be deleted as well TIP After deleting an Event or Individual any active Filters see Filtering for a selection of records on page 11 will b
3. the following screen Most users won t need this functionality E Advanced Fillers In the Events zone the screen looks similar but with different fields available The following guide assumes you are working in ndividuals Advanced filtering works in much the same way as Basic Filtering except in the actual construction of the list of values to display In Basic Filtering you simply build a list of acceptable values for each field In Advanced Filtering you can do this too first click on the type of field you want on the left then double click on each value in the list to append it to the filter string for the field However if you are familiar with SQL Structured Query Language you can also modify the filter string for a field to be any valid SQL WHERE clause WILDL Getting Started Manual Page 17 of 19 version 1 32 Creating an Advanced Filter It 1s outside the scope of this document to provide a description of the SQL language However one example may be of use When in the Individuals Advanced Filter form you could click on the Species Code filter text and change it to NOT SpeciesCode RW to choose everything except White Rhinos You could even change it to refer to a field other than SpeciesCode For example FormerName LIKE sav will show you all animals with the letters sav somewhere in their Former Name WILDL Getting Started Manual Page 18 of 19 version 1 32 Appendix B Co
4. N T 3 IT sss e O T 4 LORS T E E eee ene nee eevee ner eee ene Be ee ep nen maT Rea Bene een AT 4 Aha R Te 5 WIEDD Local Database Feature Sopiri trinn ee tiagetac teenie wen newness 5 WILDDb Suminary Database eT 5 WV TDD Tin al Te steers caer os caches Be aceticte tars cal bees these ease te atacand aes ween ees 6 SV SECM IR SOUT SINS MES Tada aha aa TdT a a Haha Hd 6 PARA TTT 6 S 6 APPERS TE eo Oe a Aa E 6 UPETI OREN oh T 6 Note for TRS eT css aguas a E E Gamba teva onea mad nadiy cay bomen teleuaieas 6 WILD BASICS ec teeainlcdetnat ete eae eee eee eae eee 7 Genine SU AIUC Ceci ce I thane cat dal etait aah haat dol teal tae T dit 7 IV Beta MeN enis E OE a 7 Common Features and Func Onality TT 8 Record INavisation and C Onl TH 8 cd FS EE E AT E Meee oe ce AE arene eee eran eee 8 RECO 0 NE Seamer Ne Se ean E een ree nee eT ene eee eae ee eee eee nee 8 SCLOMDEEW SOMME COLAS ats seta cateu assets T tt madsen ae rnnes aun ie inner oes 8 LES e ali 01 KG Ber teem rere a a ete rr ANE ee E ee 9 Delte Tr TTT 10 EON PS COU rrr e a n a a a a aa a e 10 Ies ER T 10 IG CAINS Last aC oinin n a a a 10 PUG for asclecton OF TECORS aeiiae senn AAE AE aaia 11 BaSe EN ra E E EEE EEE E OTETO AE O 12 RR a Basie lt P UI TT 13 Prine TOE H ek epee H ene ae 15 SW ILC INO DE LW COM TOTS espe ia caress th celtic ads unst ndanun ds beaded ttaGh cate dal a lec 16 Appendix A Advanced Filtering sss sese 17 Creatine amr Advanced Fiter TTT 18 Appendix B om
5. SADC REGIONAL PROGRAMME FOR RHINO CONSERVATION WL We COOPERAZIONE ITALIANA AID 5064 WILDL LOCAL DATABASE VERSION 1 32 GETTING STARTED A D i UCN WWF SPECIES SURVIVAL COMMISSION The Worid Conservation Union AFRICAN RHINO SPECIALIST GROUP PUBLICATION CREDITS Title WILDb version 1 32 Local Database User Manual Author Craig Springett amp Wendy Marshall Date March 2003 Special Rose Hamilton amp Neil Langley Sarah amp Bruce Clegg Graham Connear Raoul du Toit acknowledgements and Rob Brett This report is an output from a task of the SADC Regional Programme for Rhino Conservation ABOUT the SADC Regional Programme for Rhino Conservation The Programme is funded by the Italian Ministry of Foreign Affairs Directorate General for Development Cooperation Project AID 5064 The Programme is contracted to CESVI and implemented through a regional consortium which comprises The Secretariat of the Southern Africa Development Community SADC JUCN ROSA The World Conservation Union Regional Office for Southern Africa The IUCN African Rhino Specialist Group WWE SARPO World Wide Fund for Nature Southern Africa Regional Programme Office CESVI Cooperazione e Sviluppo The Programme goal is to contribute to maintain viable and well distributed metapopulations of Southern African rhino taxa as flagship species for biodiversity conservation within th
6. d other pages or tabs that contain more specific details about each record Click on the tab for these pages to see the details contained therein If you are not interested in part or all of the detail you don t need to complete it NOTE For Events the title and content of these extra pages depends on the type of Event Birth Sighting etc being viewed at the time The data shown on them applies to whichever Event Participant has been selected on the front page See the Reference Manual for details Record Navigation and Control The navigation buttons and controls on the right hand section of the front page allow you to navigate between records add and delete records restrict the type of records shown and jump straight to specific records A record represents a single Individual or Event 2eference Box At the top right hand section of all pages in Individuals and Events a reference box shows the ID and Name of the Individual or Participant that 19 currently being viewed Record Count At the bottom right of the front page you can see the current record number within the total record count which may be filtered See Filtering for a selection of records on page 11 Scroll between records Use the previous and next buttons shown at left to scroll between records within the database These buttons are automatically enabled and disabled depending on your position amongst the available records You can a
7. d checkbox This doesn t affect your selected list of values so you won t have to re input them later WILDL Getting Started Manual Page 12 of 19 version 1 32 RR Species field filter button Whether you are creating a filter see below or turning checkboxes on and off your changes won t take effect until you click OK or Apply If you click the former the Filter screen will close If the latter it will remain open and ready to be used again if you need it you can still access the main form underneath Click Cancel to close the Filter screen without changing anything Click Clear to remove all filters before closing TIP You can de activate all filters by clicking Reset All and re activate them by clicking Set All You must still action the change by clicking Apply or OR Creating a Basic Filter When you click on one of the field buttons such as Species Code the list box will display all possible values for that field You can choose as many of those values as you like by clicking on them except with the Event ID Individual ID fields see below Click again to de select a value By clicking on a row Rhino White for example you are saying Show me all White Rhinos If you select two values you are asking for records of either type Thus you can select Rhino Black and Rhino White to say Show me all Black Rhinos and White Rhin
8. e WILDb ideally requires a Pentium processor with 16mb of memory The faster the better as it places a reasonably heavy load on resources for some functions You should have at least 20Mb of free space on your C drive Software Microsoft Access 2000 Tested for Windows 95 98 and XP Application Setup WILDb Local Database consists of three database files 1 WILDb mdb The Application and System Information 2 WILDb_LinkData mdb Main database 3 WILDb_ ImageData mdb Photo and Image database It is organised this way so that enhancements and fixes to the application can be made and distributed without requiring re entry of the local data If you are installing from a CD simply load the CD and run install bat The necessary files will be copied to your C drive automatically If you are installing manually however you need to copy the three files above to your hard drive in a new folder called C WILDb Identification image templates such as the black and white rhino ear diagrams shipped with WILDb should be stored in a sub folder called Images C WILDb Images You can modify the default directory for WILDb on the first page of the Customise WILDb zone see the Reference Manual Note that this only allows you to store your image templates in a different folder The Access Database files listed above must still be stored in C WILDb Upgrading from v1 3 The structure of the WILDb_ LinkData database changed b
9. e SADC region The Programme objective is to implement a pragmatic regional rhino strategy within the SADC region following the acquisition of sound information on firstly the constraints and opportunities for rhino conservation within each range state and secondly the constraints and opportunities for rhino metapopulation management at the regional level DISCLAIMER The information opinions and materials presented herewith do not necessarily reflect the official views of any of the organisations involved including the Italian Ministry of Foreign Affairs SADC CESVI IUCN ROSA WWF SARPO AfRSG or governments of SADC member countries CONTACT DETAILS FOR THE PROGRAMME Dr Rob Brett SADC Secretariat SADC Regional Rhino Programme Coordinator Directorate of Food Agriculture and Natural Resources IUCN ROSA P O Box 0095 Gaborone Botswana 6 Lanark Road Belgravia PO Box 745 Harare Zimbabwe Tel 263 4 728266 Fax 263 4 720738 Email robb iucnrosa org zw CESVI Zimbabwe Office Ministero degli Affari Esteri 9 Northwood Rise Mt Pleasant Harare Zimbabwe Direzione Generale per la Cooperazione allo Sviluppo TEL FAX 263 4 882243 884492 850898 Unit Tecnica Centrale EMAIL cesvi africaonline co zw Viale Contarini angolo Viale Farnesina 00194 ROMA ITALY PROGRAMME WEB SITE We invite you to vist our web site www rhino sadc org WILDL Getting Started Manual Page 2 of 19 version 1 32 Table of Contents PADIS OF CONLI
10. e hidden and Rhinos that were not introduced will also be hidden TIP Some actions will cause your current filter to be removed resulting in the reappearance of all the hidden records For example if you close the form or delete a record then your filter will be reset Clicking on Advanced Filters takes you to the Advanced Filtering screen Most users won t need this functionality See Appendix A Advanced Filtering for details WILDL Getting Started Manual Page 14 of 19 version 1 32 Print Report button Printing Reports Click the Print Report button to print basic reports from both the Individuals and Events zones The following form will be displayed E Print Report Cr CFTE N R L B The reports available provide detailed or summary printouts of either Individuals or Events The Detailed version presents all information about the records each on a separate page Summary lists records on a single line each Both types are grouped into sections of Status and Species for Individuals or Event Type and Species for Events Choose which type of report you want in the Detail Level section shown above Click Current Record to limit the report to just the record you are looking at Select All Records to include every record in the report beware this selection if you are printing Detailed reports and have a limited supply of paper Choose Filtered Records to include
11. e turned off and WILDb will jump back to the first record Edit a record To edit a record simply click on the field s you want to change and enter the new value WILDb will update the record automatically when you finish editing it Note that fields outlined in red should always be filled in TIP If i you know what option you want in a combo box a drop down Combo Box box you can type this value directly instead of selecting it with the mouse As you type the combo box will fill in the remaining letters for you Find a record Use the Find button to jump straight to the record you are interested in For Individuals you ll be asked to select from a list of names or National ID s Find button depending on which radio button you choose In Events you can choose from a list of Events Details Last Updated Each record has a date and time displayed on the bottom left of the front page indicating when the record was last modified WILDL Getting Started Manual Page 10 of 19 version 1 32 Filter button Filtering for a selection of records Upon entering ndividuals or Events from the Main Menu you ll have ALL database records accessible Similarly if you want to print a report see Printing Reports export to GIS see Reference Manual or verify a group of records see Reference Manual then you will be doing so for ALL records This is not ideal if all you are int
12. ecord specific happenings involving both known Individuals and animals which can not be identified Events recorded here may automatically update records in the Individuals zone Population Summary Shows summarised details about the whole subpopulation plus statistics derived from that data and the ability to record population counts Customise WILDb Used to set up your own reference data such as Locations Age Classification Systems Observers Activities and much more This reference data forms the lists from which you can choose values when entering Individual or Event data The Customisation zone also allows you to define information about Species select which subpopulation your data represents and more Export to National Database Use this to create a summarised version of your data ready for sending to the national coordinator Import from Cybertracker With this facility you can import sightings recorded using the Cybertracker field computer into WILDb You must configure WILDb to receive the data first see the Reference Manual for details Page 7 of 19 Previous and Next buttons First and Last buttons Common Features and Functionality The following section describes the common features functionality and navigation techniques contained in the first two zones Individuals and Events Within these zones there is a front page that contains general information an
13. erested in for the moment are Female White Rhinos or Deaths by Poaching for example You can limit the set of records currently available to you by applying a filter To do this click the Filter button There are two modes of operation l Basic filtering This is the default and is described here 2 Advanced filtering see Appendix A Advanced Filtering This is provided for advanced users who want complete flexibility to construct their own queries on the database TIP If you don t want filtering to be available you can turn it off in the Customise WILDb zone This may avoid confusion amongst less expert computer users WILDL Getting Started Manual Page 11 of 19 version 1 32 Basic Filtering When you click the Filter button from Individuals you ll see the following screen E S Fillers In Events the screen looks similar but with different fields available The following guide assumes you are working in ndividuals but the principal is the same On the left are a number of Field filter buttons and associated on off checkboxes and on the right is a list box offering values to filter for The checkboxes on the left hand side of the filter form tell you whether the filter for each field is currently being used Once you choose a list of values for a given field see Creating a Basic Filter below you can turn this selection on and off by clicking the associate
14. etween versions 1 31 and 1 32 This means you must transfer your data between the two formats See Customise WILDb Zone in the Reference Manual for information on how to do this Note for Administrators WILDb CleanData mdb is an empty database with no Individuals Events or customised reference lists WILDb_ CleanImage mdb is an empty Image database These files are not used directly by WILDb but you can plug them in by renaming them to WILDb LinkData mdb and WILDb_ImageData mdb respectively make sure you back up the previous files first WILDL Getting Started Manual Page 6 of 19 version 1 32 rae i R 0 Pt bs WILDL Getting Started Manual version 1 32 WILDE Basics Getting Started WILDb has a graphical user interface that allows easy viewing and maintenance of information contained within the database To start the WILDb application you can either 1 Double Click the WILDb application icon on the PC Desktop OR 1 Open file manager 2 Navigate to C WILDb 3 Open WILDb mdb Microsoft Access database file Main Menou The WILDb Main Menu allows access to the functional zones of the application using graphical buttons To access a zone or form you must click one of these buttons It 1s possible to have more than one form open at a time k 2 Individuals This is where you record view and edit information about identifiable animals Events This is where you r
15. lso jump straight to the first and last records by using the first and last buttons WILDL Getting Started Manual Page 8 of 19 version 1 32 Add a record Use the Add button to create a new record with default and initialised values Some fields are initialised depending on the record you were viewing Add button beforehand For example the current species will be copied to a new Individual record and an Event s type and subtype will similarly be carried forward If you don t want the defaults you can change them in the new record As soon as you ve clicked the Add button you ve created a record You can then modify default values and fill in any other fields you want to specify some fields must be filled in such as Birth Date for Individuals They are indicated by a red border If you change your mind you can delete the new record by clicking the Delete button see Delete a record below WILDb is designed around Events as the main cause of changes in data If an Individual dies 1s imported has been tagged or is seen to have altered in appearance somehow then there should be an Event associated with that change Death Introduction Immobilisation and Sighting Events respectively TIP There are actually two additional ways to create a new Individual L 1 From Events you can create a new Individual and insert them into Add New the current Event all in one action by
16. mmon Problems Duplicate Individuals in Database WILDb displays a warning if you try to create an Individual with the same name as an existing Individual of that Species However sometimes you may still end up with two or more Individual records which refer to the same animal There are various ways to correct this if one version doesn t appear in any Events then you can simply delete it Otherwise try the following l Ze 3 Decide which of the duplicate Individual records you wish to keep ideally this is the one participating in the most Events Find the redundant Individual record in the ndividuals zone Click on Goto Events Choose the Individual that you ve decided is the real copy in the Add Individuals To Event combo box Remember that the unwanted Individual is already in the Event so it won t appear in the drop down list Click to add the selected Individual to the Event The new Individual is now highlighted Click on the unwanted one and click to delete it from the Event This will reset your filter in the Events form To reapply it open the filter form click Set All and Apply Repeat from step 4 until the unwanted Individual 1s no longer involved in any Events You can now delete the duplicate Individual record As you can see it is best to be careful not to create duplicate Individuals in the first place WILDL Getting Started Manual Page 19 of 19 version 1 32
17. mon Prope MS ueis a E eer ne 19 Duplicate Individuals in Database sss sese 19 WILDL Getting Started Kanal Page 3 of 19 version 1 32 Introduction The WILDb Local Database is a Microsoft Access Database Application designed primarily to assist with rhino monitoring in Southern Africa It was developed for use by National Parks and Conservancies by WWF SARPO as part of the SADC Regional Programme for Rhino Conservation funded by the Italian Ministry of Foreign Affairs Directorate General for Development Cooperation The developers Craig Springett amp Wendy Marshall acknowledge the developers of the KZN Wildlife Animal Population Database Rose Hamilton amp Neil Langley and the Malilangwe Wildlife Database Sarah amp Bruce Clegg for the species tables used in this database and the input of Graham Connear Raoul du Toit and Rob Brett Using this mawal This document is designed to get you started with WILDb and should be used in conjunction with the more detailed WILDb Reference Guide The two main sections in this document are designed to help the WILDb administrator and WILDb user get to relevant information quickly 1 WILDb Installation describes the technical installation and setup of the WILDb Local Database 2 WILDb Basics describes how to get started with WILDb and the basics on how to enter edit and view data Note that the screenshots in this manual containing example records do not necessarily represe
18. nt realistic data WILDL Getting Started Manual Page 4 of 19 version 1 32 System Overview The WILDb Local Database is a detailed subpopulation level database that feeds a National summary database WILDL Local Database features Administered and maintained at distributed sites subpopulations Captures detailed individual group and event data for all species within the subpopulation Provides the ability to record photographs and identifying images of individuals within a species which can be edited within the application Provides customisable reference data such as place names species details observers and age classification systems Provides flexible data filtering facility to temporarily hide un needed records Provides a facility to export sighting coordinates to a GIS system for spatial analysis Enables statistical analysis and monitoring of a species within the subpopulation Supplies the Summary Database with summarised data excluding sightings WILDL Summary Database Features Administered and controlled centrally Holds summarised data collected automatically from the distributed Local Databases subpopulations Used for broad statistical analysis and monitoring at a Summary level and for allocation of National IDs It can also be used for monitoring of populations where no local database is implemented WILDL Getting Started Manual Page 5 of 19 version 1 32 WILDE Installation System Requirements Hardwar
19. only those records selected within the current filter this option is disabled as above if you do not have a filter active Once you click Print you will be presented with a preview of the report Click the next Print button or File gt Print from the menu to send the report to the printer WILDL Getting Started Manual Page 15 of 19 version 1 32 wa Goto Events button Switching between forms At any time when viewing records in the Individuals zone you may want to see details of Events in which an Individual has been involved If you click on the Goto Events button WILDb will open Events showing only Events involving that Individual using a filter The Individual will be highlighted in the list of participants Clicking the Next button will cycle through the Events with the Individual remaining highlighted To return to Individuals either close Events or simply click on the Individuals form behind it Similarly 1f you are looking at Events and want to see Individual details for the animals involved in an Event click the Goto Individuals button WILDb will Goto show Individuals with a filter automatically applied restricting the records to E those involved in the Event button WILDL Getting Started Manual Page 16 of 19 version 1 32 Appendix A Advanced Filtering If you choose the Advanced Filtering mode from the Individuals Basic Filters screen you ll see
20. os All other records such as Leopards will be hidden until you remove or change the filter WILDL Getting Started Manual Page 13 of 19 version 1 32 One exception to this multiple selection feature is the second Filter field You can only choose one Event ID in ndividuals or Individual ID in Events at a time By choosing an Event ID you are saying show me all Individuals who participated in this Event Note that this will not point out any unidentified participants in that Event to see these you ll have to switch to Events Similarly by choosing an Individual ID when filtering in Events you are saying show me all Events which this Individual was involved in TIP If you are viewing an Individual eg Bob and you click Goto Events you are telling WILDb to open Events and automatically apply a filter to show only Events in which Bob was involved Similarly the Goto Individuals button on Events tells WILDb to open Individuals with a filter on EventID See Switching between forms for more information When creating a filter you are not limited to one field at a time You can for example add a condition to the Species filter described above which said Show me all Black and White Rhinos If you click on the Introduced filter button then choose True the filter now says Show me all Introduced Black and White Rhinos All animals that are not Rhinos will b
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