Presentation slides
Contents
1. 2005 All dates must be entered in ISO format YYYY MM DD Bureau of Teaching and Learning Division of Curriculum 27 ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Grade PIMS June 18 ELL End of Valid Values K5A K5P K5F Year Student Count 001 002 003 004 005 Snapshot 006 EUG 007 008 009 010 011 012 SUG Field 10 CURRENT GRADE LEVEL Used for accountability federal reporting purposes PIMS required field and for data analysis more ELLs EUG SUG Valid Values PKA PKP PKF K4A K4P K4F K5A K5P K5F 001 002 003 004 005 006 EUG 007 008 009 010 011 012 SUG Bureau of Teaching and Learning Division of Curriculum 28 ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Date First Enrolled in an ELL Bilingual Education Program CORE PIMS June 18 ELL End of Year Student Indication of length of time in Count Snapshot LEP ELL program Field 68 DATE FIRST ENROLLED IN PDE converts the date format to AN ELL BILINGUAL EDUCATION number of years in program PROGRAM CORE Conditionally required for ELL students ISO Format YYYY MM DD Date the student was first enrolled in an ELL Bilingual Education LEP program since first enrollment in a2. Career amp Technical Centers Intermediate Units State Juvenile Correctional Institutions Approved Private Schools Private Residential Rehabilitation Institutions Bureau of Teaching and Learning Division of Curriculum e This slide provides the entities who are required to submit during the June 18 ELL End of Year Student Count snapshot These are the same entities required to provide enrollment counts during the October Snapshot e LEAs with no ELLs still need to upload the student template and student snapshot template during the June 18 ELL End of Year Student Count ELL End of Year Student Count g pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Window For This Collection ELL End of Year Student Count Snapshot Date June 18 2012 gt Collection Window June 18 2012 July 27 2012 ELL End of Year Student Count Accuracy Certification Statement ACS gt Accuracy Certification Statement Due July 31 2012 Bureau of Teaching and Learning Division of Curriculum e We are advising LEAs to submit early during this PIMS collection The collection window for the PIMS ELL End of Year Student Count snapshot is 6 weeks to allow for a 2 week maintenance window for the annual upgrade of PIMS So PIMS will be closed for maintenance and will not be available for uploads July 2 13 Also we have been advised that the upgrade could be e
3. Corbett Governor Ron Tomalis Secretary of Education www education state pa us Contact Information Technical Issues SES Provider Questions PIMS Help Desk Donald McCrone 1 800 661 2423 dmccrone pa gov Program Questions e Linda Long lilong pa gov e Tami Shaffer tshaffer pa gov Bureau of Teaching and Learning Division of Curriculum 35
4. ELL exited and in first year of monitoring the Program Facts Template should be updated to remove the ESL program code designation for a student that exits the ESL program Field 5 Code 031 If the student was receiving Title III supplemental funding field 019 should be updated to remove this program code for a student who exits an ESL or Bilingual Education Program 99 Never ELL Student who based on the Home Language Survey and multiple criteria did not require ESL instruction e PDE uses the PIMS June 18 ELL End of Year Student Count Snapshot valid value 01 current ELLs for AMAO accountability federal reporting and data analysis e If your LEA does not properly code a current ELL as valid value 01 in the PIMS June 18 ELL End of Year Student Count Snapshot the student will not be included for AMAO accountability federal reporting and data analysis It is imperative that the PIMS Coordinator work with an ESL Coordinator Teacher to ensure that all ELL students at your LEA are properly coded prior to uploading to the PIMS June 18 ELL End of Year Student Count Snapshot PDE also uses field 41 of the student snapshot template valid values 03 and 04 to report to the federal government the number of students who were formerly Title III limited English proficient students referred to as monitored former LEP students Valid values 03 and 04 capture students in grades K 12 who have transitioned out of a
5. Extract amp Download Batch Exit Application t EL ADMIN MENU Font Bat _ Search Batch Manager Upload Date Batch Info Status Next Action Change District Retire An ID 06 24 2008 SDE 1D Assigned Download State Review All Batches Review Duplicate ID 06 24 2008 ID Assigned Download State ID Review Shared ID 05 24 2008 ID Assigned Download state i0 Search Input Record Separate Shared IDs 06 24 2008 ID Assigned Download State ID ek Sree ana IDs Assigned Download State iO IDs Assigned Download State ID ID Assigned Download State ID Access Student ID Assigned Download State 10 Search to determine playing 1ta 8 of 48449 Fira Next Last if a PASecureID already exists Contact the PAsecurtiD nelp desk at RA PAsecure DHelp state pa us Bureau of Teaching and Learning Division of Curriculum To determine if a PASecurelD already exists for a student under Menu Options select student search DEPARTMENT OF EDUCATION ELL End of Year Student Count ej pennsylvania Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us PASecureID Home using Student Search options Simple Search Advanced Search and or State ID Search t Internet Explorer pravided by PA Department of Education Fle Ede View Favorites Tools Hep Ow O x 12 n aroe Se ed Address E hetps ifu pasecureid ed state pa us id isd00 jp jsessiorede4E 66AEACEPSSZE 4C01 COOPEZFO4AAD
6. Field 10 Student Snapshot Template and of the LEP student s Home Language Field 123 Student Snapshot Template e Second Bullet gt For this data element LEAs are required to upload the unduplicated number of LEP students served by an English language instruction educational program supported with Title III funds at any time during the school year for operational LEAs that have Title III language instruction educational programs This reporting element applies to SD CS Comprehensive Career amp Technical Centers For the June 18 ELL End of Year Student Count Snapshot LEAs with language instruction educational programs supported with Title Ill funds should report LEP students once where the student was served by a Title III language instruction educational program In combination with the unduplicated number of LEP students supported with Title lll funds PDE reports Title III Student Count by Grade level Therefore the second criteria for the June 18 PIMS ELL End of Year Student Count is to report the unduplicated number of LEP students served by an English language instruction educational program supported with Title III funds at any time during the school year Programs Facts Template Field 5 Program Code 019 Ensure accurate reporting of the student s grade level Field 10 Student Snapshot Template Third Bullet gt For this data element LEAs are required to upload the unduplicated number of students who meet the d
7. value 01 of the student snapshot template are participating and being provided services in a Title III program These are the students your LEA reports in the Program Facts Template Field 5 with a valid value of 019 If your LEA does not receive Title III dollars does not accept Title III allocations or if the parent opts out of a Title IIl program then Title III is not reported in the Program Facts Template in Field 5 using valid value 019 Since the Title III indicator is important for accurate reporting of our 1 and 24 year monitored students we wanted to make you aware again how important it is to keep your SIS up to date for data accuracy The Program Facts Template Field 5 valid value 019 is needed to determine which of our former 1 or 2 4 year monitoring students participated in a Title III program prior to transitioning out of a language instructional education program It is important to remember that when a Title III student exits the ESL program and their status is changed to 1 year monitoring in Field 41 of the student template and student snapshot template the Title III indicator O19 in the Program Facts Template Field 5 must be ended the student must no longer be reported as being in a Title IIl program and the student must no longer receive services in your LEA s Title IIl program Again accurate data is essential Inaccurate data may have a negative impact on Title III allocations AMAO accountability determinatio
8. you are trying to confirm a match or eliminate all potential matches before deciding to create a PASecurelD so be thorough ELL End of Year Student Count ej pennsylvania Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Search Individual Student Advanced Advanced Search option using additional student data Search Individual Student Current Login cpbach Location 999999999 Pennsylvania Department Of Education State ID Home Simple Search Advanced Search State ID Search Middle Name Last Name Sutfoc Date Of Birth mm gt ad x fw Ethnicty vj Sch Code Local Student ID District Required Fieds _ Search es Clear i Contact the PAsecurelD help desk at RA PAsecure DHelp state pa us This search allows for a broader range of search criteria which may yield more exact results Bureau of Teaching and Learning Division of Curriculum Advanced Search allows for a broader range of search criteria which may yield more exact results So if you have more information on a student this might be the preferred search for you to find a match ELL End of Year Student Count ej pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Search Individual Student State ID Using the State ID option Search Individual Student Current Login cpbach Location 999999999 Pennsylvania Department Of
9. ELL End of Year Student Count pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us ELL End of Year Student Count SES Provider 2011 2012 School Year Presenters Linda Long Tami Shaffer Bureau of Teaching and Learning Division of Curriculum e would like to thank everyone for attending today s webinar presentation covering the ELL End of Year Student Count PIMS snapshot e This is anew PIMS collection for the 2011 2012 SY This collection will be used for accountability and federal reporting purposes and for data analysis concerning English Language Learners enrolled in elementary and secondary schools at any time during the school year English Language Learners served at any time during the school year by a Title Ill language instruction educational program and to collect the number of students who meet the definition of immigrant children and youth in ESEA Title Ill Section 3301 6 and are enrolled in elementary and secondary schools e Also required to be reported during this snapshot is the SES agencies or providers that are to be entered in the Program Provider type code field 23 of the Program Facts Template Program Provider Type Codes are found in Appendix AC of the PIMS User Manual Volume 2 This field is required to be reported only for students where a program code of 003 or 004 students receiving SES tutoring services provided through the speci
10. EO PENNSYLVANIA DEPARTMENT OF EDUCATION pennsylvania QY AsscussiD P acier Inrenmatian Current Login cpbach Location 999999999 Pennsyivania Department Of Education er Submission Type 41 Processing Stage Ar Ej Son upom tate bese Fiter Results pload Batch File 7 li Student From 5 To pezas m Sad Batch E Exit Application ADMIN MENU Find Batch Search Batch Manager Upload Date Batch Info Stows Next Action Change District Rate An Da 06 24 2008 So ID Assigned Download State 10 Review All Batches Review Duplicate ID 0724 2009 91087 1D Assigned Download State 10 Review Shared ID 06 24 2008 81086 ID Assigned Download State ID Search Input Record Separate Shared IDs 06 24 2008 31084 1D Assigned Download State ID View System Summary 64 206 91000 lOs Assigned Download Stafe iD 06 24 2008 81079 IDs Assigned Download State ID 06 24 2008 Siza 10 Assigned Download State ID 05 24 2008 31077 10 Assigned Download State ID Displaying 1 to 8 of 48449 ERJ E Next Last Bureau of Teaching and Learning Division of Curriculum After you determine that a student has been previously educated in Pennsylvania you want to search for the student s PAsecurelD This can be done using Student Search options e Simple Search e Advanced Search e State ID Search DEPARTMENT OF EDUCATION ELL End of Year Student Count ej pennsylvania Tom Corbett Governor Ron Tomalis Secretary of Education www education
11. Education State ID Home Simple Search Advanced Search State ID Search This search allows user to search by a known ID useful if ID is valid or has been retired or if ID is being entered incorrectly Bureau of Teaching and Learning Division of Curriculum State ID Search allows users to search by a known ID useful if ID is valid or has been retired or if ID is being entered incorrectly ELL End of Year Student Count wd pennsylvania Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us PAsecurelD Reference Materials e PAsecurelD Documents http www education state pa us portal server pt community pasecurei d 8584 pasecureid document_repository 526354 From the PDE home page www education state pa us choose the following links on the left navigation bar Programs gt Programs O R gt PAsecurelD gt PAsecurelD Document Repository PAsecurelD Webinars PAsecurelD Memos and Announcements PAsecurelD How To Guides and Training Documents Bureau of Teaching and Learning Division of Curriculum eHere is the link to webinars memos announcements and how to guides and training documents covering PAsecurelD If you have additional questions or need more guidance please use this link to access these resources eFor additional assistance contact PAsecurelD HELP desk at 1 800 661 2423 16 ELL End of Year Student Count pennsylvania DEPARTMENT OF EDUCATIO
12. N Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us English Language Learner Status PIMS June 18 ELL End of Year Student Used for AMAO Accountability Count Snapshot federal reporting and data analysis Field 41 LEP ELL STATUS Valid Value 01 PIMS required field Current ELL PIMS Valid Values 01 Current ELL Used for federal reporting purposes 03 Former ELL exited and in 1st and data analysis year of monitoring Valid Value 03 04 Former ELL exited and in Former ELL exited and in 1 year of 2nd year of monitoring monitoring 05 Former ELL exited amp no e Valid Value 04 longer monitored Former ELL exited and in 2 year of 99 Never ELL monitoring Bureau of Teaching and Learning Division of Curriculum e The second critical data element that is essential for the PIMS June 18 ELL End of Year Student Count Snapshot is Field 41 LEP ELL Status LEAs are required to report their ELL population in PIMS Field 41 LEP ELL Status For this collection you are reporting the LEP ELL status for the 2011 2012 school year e The PIMS valid values for reporting your LEP ELL students are 01 Current ELL That is any student enrolled in your LEA and receiving instruction in your LEA s ESL and or Bilingual Educational Program during the 2011 2012 school year 03 Former ELL exited and in first year of monitoring That is any student who was exited from y
13. US school Use best information available on prior enrollments Bureau of Teaching and Learning Division of Curriculum This data element reports the date of the student s initial enrollment in an ESL or Bilingual Program in any US school PDE converts this date into a number which indicates how many years a student has been enrolled in an ESL or Bilingual Program 29 ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us ESL or Bilingual Education Program Core Programs Fact Template PIMS June 18 ELL End of Valid Values Year Student Count Program Facts Template Snapshot Field 5 Programs Code PIMS Program Facts Valid Value 031 ESL or Template cumulative Bilingual Education Program template Core Field 5 Program Code 031 ESL or Bilingual Education Program AND Student Snapshot Template Field 41 LEP ELL Status Valid Value 01 Current ELL Bureau of Teaching and Learning Division of Curriculum elf a student is identified in field 41 of the Student Snapshot Template with a valid value of 01 current ELL then the Programs Fact Template field 5 must be coded with 031 to indicate participation in an ESL or Bilingual Program ePlease Note the number of current ELLs reported field 41 value 01 Student Snapshot Template and number of ELLs participating in an ESL or Bilingual Program field 5 va
14. ar ACS June 18 Snapshot Date Due Date for ACS July 31 2012 LSubmit signed ACS Via Fax 717 787 3148 OR Via Mail Tami Shaffer Education Administration Associate Department of Education Bureau of Teaching amp Learning 333 Market Street 8t Floor Harrisburg PA 17126 Bureau of Teaching and Learning Division of Curriculum e Be sure that all data is accurate before submitting the ACS Pull PIMS validation reports discussed on the previous slide to verify accuracy e f you submit your ACS and then realize you need to change your data in the PIMS June 18 ELL End of Year Snapshot you need to submit an updated signed ACS e Make sure the data contact information contained on the ACS is clear and includes a phone number and email contact information in case we need to contact your LEA for clarification purposes 33 ELL End of Year Student Count wd pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us PIMS Resources PIMS website Go to www education state pa us Click on the Programs link on the left side of the website In the Featured Programs section choose the Pennsylvania Information Management System PIMS link PIMS Help Desk Technical questions should be directed through the PIMS Help at 1 800 661 2423 Bureau of Teaching and Learning Division of Curriculum 34 ELL End of Year Student Count Tom
15. cation state pa us Student First Name PIMS June 18 ELL End of Year Used for accountability federal Student Count Snapshot reporting purposes and for data analysis Field 134 FIRST NAME LONG PIMS required field Full legal first name of the student No nicknames or initials Bureau of Teaching and Learning Division of Curriculum Similarly eThe student first name can include alpha A Z letters digits hyphen and embedded blanks Apostrophes accents or other special characters should not be used in the PIMS June 18 ELL End of Year Student Count Snapshot 21 DEPARTMENT OF EDUCATION ELL End of Year Student Count wd pennsylvania Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Student Middle Name PIMS June 18 ELL End of Year Student Count Snapshot Field 142 MIDDLE NAME PIMS optional field Middle name strongly recommended May enter middle initial Bureau of Teaching and Learning Division of Curriculum The same rules are applicable to Student Middle Name Middle names must be alpha A Z or blank Whenever possible this is to be the full middle name not just the middle initial of the student 22 ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us District Code PIMS June 18 ELL End of e Used for accountability Year Stu
16. d 3 have not been attending one or more schools in any one or more States for more than 3 full academic years For the definition above state means the 50 states the District of Columbia and the Commonwealth of Puerto Rico Students from Guam and the Virgin Islands like students from Puerto Rico would not be considered immigrants for Title IIl purposes because they are not arriving from a foreign country Keep in mind that immigrant students are not necessarily limited English proficient LEP students Immigrant students can also be from such countries as England or Australia Please remember that for Field 125 we are not determining US citizenship when designating whether or not a student would qualify to be counted as a Title Ill immigrant Student We are making a determination as to whether or not the student meets the definition of immigrant children and youth in ESEA Title IIl Section 3301 6 The intent is for schools to be eligible for funding that would support programs to allow kids who are just coming to a US school to become comfortable in the schooling system To report eligible Title Ill immigrant students follow the business rules in the PIMS Manual Volume 1 That is if a student has been in U S Schools 0 12 months 1 year Report student as valid value 1 13 24 months 2 years Report student as valid value 2 25 36 months 3 years Report student as valid value 3 In the case of re entry into U S schools the calc
17. d or Bilingual education programs If your LEA accepts Title III dollars or is part of a Title III consortium you would report those LEP students who participate in your Title IIl program using Code 019 from Appendix F of the PIMS User Manual Volume 2 in the Program Facts Template Field 5 For this particular program only report those students who participate in a Title Ill program if the LEA does not receive or accept Title III allocations students should not be reported in this program If an LEA accepts Title III funds or participates in a consortium for Title IIl students should be reported in this program Bullet 3 As defined by Title Ill immigrant children and youth means individuals who v are aged 3 through 21 v were not born in any State and v have not been attending one or more schools in any one or more States for more than 3 full academic years For the definition above state means the 50 states the District of Columbia and the Commonwealth of Puerto Rico Definition based on Section 3301 6 of ESEA ELL End of Year Student Count pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Important PIMS data elements for the June 18 PIMS collection Bureau of Teaching and Learning Division of Curriculum e The following slides discuss the definitions business rules and valid values for certain fields contained in the PIMS student snapshot
18. dent Count federal reporting purposes Snapshot and for data analysis Field 1 DISTRICT CODE PIMS required field The unique 9 digit numeric AUN assigned by PDE Educating district LEA submitting data Bureau of Teaching and Learning Division of Curriculum e All LEA codes AUN numbers can be found at http edna ed pa gov e Important data element used for accountability federal reporting purposes and for data analysis ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us School Location Code PIMS June 18 ELL End of e Used for accountability Year Student Count federal reporting purposes Snapshot and for data analysis Field 2 LOCATION CODE PIMS required field The PDE defined 4 digit code identifying the school Bureau of Teaching and Learning Division of Curriculum e All school codes can be found at http edna ed pa gov e All public schools have a 4 digit school code that is other than 0000 or 9999 ELL End of Year Student Count Tom Corbett Governor Ron Tomalis Secretary of Education K pennsylvania DEPARTMENT OF EDUCATION www education state pa us Native Language PIMS June 18 ELL End of Year Student Count Snapshot Field 123 HOME LANGUAGE CODE The NCES code for the specific language or dialect used to communicate in the student s home This
19. ds for accountability and federal reporting purposes and for data analysis e Again we are not reviewing all of the required data elements today only those data elements that are relevant to the June 18 PIMS collection LEAs are responsible to upload all required data elements contained in the student template and student snapshot template during the June 18 PIMS collection ELL End of Year Student Count Ta pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us PAsecurelD PIMS June 18 ELL End of Year peed et HINTS Unique ID assigned to Student Count Snapshot student Single ID follows student through grades amp LEAs Field 4 STUDENT ID PK Postsecondary NEVER create a new ID unless student is new to PA public school system TEN ahs Ask for PAsecurelD on PIMS validations indicate number confidential transcripts for is valid only it does not indicate transfer students student name and PAsecurelD Don t assume K students do not match have a PAsecurelD If a student attends a public Pre K program the student could already have a PAsecurelD PIMS required field Bureau of Teaching and Learning Division of Curriculum The PAsecurelD is the first essential data element that is extremely important for accountability and federal reporting purposes as well as for data analysis It is extremely important that LEAs ensure that the PAsecurelD r
20. efinition of immigrant children and youth in Title III of ESEA Section 3301 6 and who are enrolled in elementary and secondary schools at any time during the school year for operational LEAs that have immigrant students enrolled SD CS IU Career amp Technical Centers State Juvenile Correctional Institutions Approved Private Schools and Private Residential Rehabilitation Institutions For the June 18 ELL End of Year Student Count Snapshot LEAs should report Title Ill immigrant students at any LEA where the student is enrolled in an elementary or secondary school In combination with the unduplicated number of students who meet the definition of immigrant children and youth in Title III of ESEA Section 3301 6 and who are enrolled in elementary and secondary schools PDE reports Title III immigrant s by LEP Status LEP student Non LEP student and Immigrant student count by Home Language for federal reporting purposes Therefore the third criteria for the June 18 PIMS ELL End of Year Student Count is to report the unduplicated number of students who meet the definition of immigrant children and youth in Title Ill of ESEA and who are enrolled in elementary and secondary schools at any time during the school year Field 125 Student Snapshot Template valid values 1 2 or 3 Ensure accurate reporting of LEP ELL status Field 41 Student Snapshot Template valid value 01 and Home Language Field 123 Student Snapshot Template Footnote La
21. eported in the PIMS June 18 ELL End of Year Student Count Snapshot is valid and accurate for all students included in this collection PaSecure ID is the key data element that links all data together and allows PDE to track students longitudinally The PAsecurelD must be a 10 digit unique number that is assigned to a student Any PasecurelD that does not pass the check digit validation rules is invalidated and these students are not included for accountability and federal reporting purposes Please note PIMS validations indicate number is valid only it does not indicate student name and PAsecurelD match So it is encumbant upon the LEA to ensure that the PasecurelD and student name match PASecurelD is a unique Helpful Hints above ELL End of Year Student Count 4g pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us PASecureID Overview of Home Page From the main page users navigate to each of the 4 key functions 1 Upload Batch File upload data for multiple students in a Student Batch File and assign IDs 2 Enter Individual Student input data for one student to edit update data or assign an ID 3 Student Search search for individual student records 4 Extract amp Download Batch extract and download different types of batch output files not covered in this presentation Submission Type Processing Stage Son ies Bate Smee ao
22. fied state funding source is reported in the Programs Fact Template Please refer to the PIMS User Manual Volume 1 PIMS Program Facts Template Specifications on page 102 This information is collected and maintained by the Division of Federal Programs Questions concerning the reporting of SES agencies or providers to the June 18 snapshot should be directed to Donald McCrone dmccrone pa gov ELL End of Year Student Count led pennsylvania Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us June 18 Snapshot Templates Student Template Student Snapshot Template School Enrollment Template Program Facts Template Bureau of Teaching and Learning Division of Curriculum Four templates are required to be uploaded during the June 18 ELL End of Year Student Count Snapshot the Student Template Student Snapshot Template School Enrollment and the Program Facts Template Each student snapshot template is used for a different purpose and the criteria for the students included may be different from other student snapshots Any student record in a student snapshot template must be in the student template to successfully upload the student snapshot template Our focus today is the June 18 ELL End of Year Student Count Snapshot ELL End of Year Student Count ej pennsylvania Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Who Reports School Districts Charter Schools
23. in the United States or whose native languages are languages other than English ii who are I and II I who are a Native American or Alaska Native or a native resident of the outlying areas and II who come from an environment where languages other than English have a significant impact on their level of language proficiency or iii who are migratory whose native languages are languages other than English and who come from an environment where languages other than English are dominant and D whose difficulties in speaking reading writing or understanding the English language may be sufficient to deny the individuals who are denied i or ii or iii i the ability to meet the state s proficient level of achievement on state assessments described in section 1111 b 3 ii the ability to successfully achieve in classrooms where the language of instruction is English or iii the opportunity to participate fully in society To be classified as LEP an individual must meet the criteria of A B C and D in the definition above To meet the criteria for C an individual can meet the criteria of any of i ii or iii If the criterion to meet C is ii then the individual must meet the criteria of both and Il To meet the criteria for D an individual must be denied one of the three listed i or ii or iii Bullet 2 Title III of No Child Left Behind Act of 2001 provides additional funding for LEAs to enhance existing core ESL an
24. is a PIMS conditionally required field Required if language is not US English Language codes are located in PIMS Used for federal reporting purposes and data analysis This data element is one of the required categories PDE includes in its reports to the federal government concerning LEP enrolled students and Title III immigrant students Very important to correctly identify a student s native language code In the event that a student has a home language that is not included in the list of language codes available try to determine the language family for that language using the Ethnologue web site www ethnologue com If field 123 is blank US English is assumed User Manual Volume 2 Appendix J Bureau of Teaching and Learning Division of Curriculum e It is important to accurately identify the native language for our ELL students so we can accurately report languages to the federal government e Often a particular language can have multiple names depending on local dialect that is spoken The NCES Codes contained in PIMS USER Manual Volume 2 Appendix J are the standard language names not any local variants If you are unable to find a particular language in Appendix J please use the ethnologue website http www ethnologue com to see if variants of its name exist which will help you to identify the appropriate language code 25 ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION To
25. language instructional educational program Once this occurs those students former i7 ELL exited and in 1 or 2 year of monitoring no longer receive services under Title III We will be discussing the Title III data element on the next slide 17 ELL End of Year Student Count g pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Student is Title Ill e PIMS Program Facts Valid Values Template cumulative z Student Snapshot Template template Field 41 LEP ELL Status Field 5 Programs Code 019 Valid Value 01 Title Ill Supplemental LEP PIMS June 18 ELL End of AND Year Student Count S hot Program Facts Template TOR Field 5 Programs Code Valid Value 019 Title Ill Supplemental LEP Current ELL Bureau of Teaching and Learning Division of Curriculum The third critical data element required to be submitted during the PIMS June 18 ELL End of Year Student Count Snapshot is the student s Title Ill status Again PDE uses this data element for AMAO accountability federal reporting and data analysis To determine who is to be reported as a Title III student in the Program Facts Template at your LEA you need to first find out if your LEA accepts Title III dollars or is a part of a Title III consortium If you determine that your LEA does receive Title III dollars you would then need to determine which students reported in Field 41 valid
26. lue 031 Programs Fact Template should be consistent 30 ELL End of Year Student Count wd pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Gender PIMS June 18 ELL End of s Year Student Count e Valid Values M or F Snapshot Field 15 GENDER CODE PIMS required field Valid Values M or F Bureau of Teaching and Learning Division of Curriculum 31 ELL End of Year Student Count g pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us PIMS Validation Reports Production Verify o Public Folders gt escholar o Public Folders gt escholar Framework for Cognos gt Framework for Cognos gt Verify gt Production gt LEP Reports gt ELL Validation Reports gt Template End of Year Reporting Collection Verification 0 LEA Immigrant Profile Detail O Student Snapshot Template Report Details Excel O Program Facts Template Error O Choose June 18 2012 Snapshot Report Date 0 LEP and Immigrant Students CY PY All Institution Types O Program Fact Template Details 0 Choose June 18 2012 Snapshot Date Bureau of Teaching and Learning Division of Curriculum e This screen provides PIMS Cognos Validation Reports available to LEAs to verify the data uploaded to the PIMS June 18 ELL End of Year Student Count Snapshot e On the left side of the screen are repo
27. m Corbett Governor Ron Tomalis Secretary of Education www education state pa us Race Ethnicity PIMS June 18 ELL End of Reporting Valid Values Year Student Count 1 American Indian Alaskan Snapshot Native not Hispanic 3 Black or African Field 27 RACE OR American not Hispanic ETHNICITY CODE 4 Hispanic any race 5 White not Hispanic PIMS required field 6 Multi Racial Two or more races not Hispanic nie 9 Asian not Hispanic A single code identifying the race and ethnicity of a student 10 Native Hawaiian or other Pacific Islander not Hispanic Bureau of Teaching and Learning Division of Curriculum e Guidance for collecting and reporting Race Ethnicity can be found in PIMS Manual Volume 1 Page 152 e Individuals or students parents are asked to self identify themselves Observer identification is required if individuals decline to choose a race ethnicity ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Birth Date PIMS June 18 ELL End of e Used for accountability Year Student Count federal reporting purposes Snapshot and for data analysis Field 14 BIRTH DATE Birth dates must be 8 digit numeric and is reported ina MMDDYYYY format and Must be valid month 01 13 PIMS required field ee Must be valid year Example 1990
28. nguage instruction education program A Title III language instruction educational program is an instruction course A in which a limited English proficient child is placed for the purpose of developing and attaining English proficiency while meting challenging State academic content and student academic achievement standards and B that may make instructional use of both English and a child s native language to enable the child to develop and attain English proficiency and may include the participation of English proficient children if such course is designed to enable all participating children to become proficient in English and a second language DEPARTMENT OF EDUCATION ELL End of Year Student Count id pennsylvania Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Who to Report e Who is eligible to be counted as a Limited English Proficient LEP student e Who is eligible to be counted as a Title III served student e Who is eligible to be counted as an immigrant by meeting the Title III definition of immigrant children and youth Bureau of Teaching and Learning Division of Curriculum e Bullet 1 LEP students are defined as follows In coordination with the state s definition based on Title 9 of ESEA students A who are ages 3 through 21 B who are enrolled or preparing to enroll in an elementary school or a secondary school C who are i ii or iii i who were not born
29. ns federal reporting and ACCESS for ELLs results PIMS Coordinators and ESL Coordinators Teachers should work together to ensure that your LEAs ELL and Title III data is accurate in connection with your ELL population 18 ELL End of Year Student Count Youd pennsylvania Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Title Ill Immigrant Status PIMS June 18 ELL End of e Valid Values Year Student Count An integer value 1 2 or 3 that Snapshot indicates the years that a student meets the Title III immigrant Field 125 Years in US definition for federal reporting Schools purposes PIMS Conditionally If student has been in US schools Required Field v 0 12 months 1 year s 13 24 months 2 years PIMS Valid Values 1 2 or 3 A Js manths Svea as defined in the business In the case of re entry into US rules schools the calculation for Years in US schools starts over Bureau of Teaching and Learning Division of Curriculum Title IIl Immigrant Status is reported in PIMS as Years in U S Schools which is reported in the Student Snapshot Template and Student Template Field 125 Here we are looking for an integer value 1 2 or 3 that indicates the number of years that a student meets the Title Ill immigrant definition for federal funding purposes The Title Ill definition of immigrant is as follows Students who 1 are aged 3 21 and 2 were not born in any State an
30. our LEAs ESL Bilingual Program and was monitored during the 2011 2012 school year A requirement of NCLB is to monitor transitioned exited students academic achievement and progress for a period of two years after exit from an ESL Bilingual education program To determine who should be counted in 15t year of monitoring LEAs would include in this category students who met the State s required exit criteria for Pennsylvania s English Language Instructional Programs for English Language Learners were exited and no longer received instruction in an ESL and or Bilingual Educational Program during the 2011 2012 school year 04 Former ELL exited and in second year of monitoring That is any student who was exited from your LEA s ESL Bilingual Program and monitored for 1 year during the 2011 2011 school year and continued to be monitored for a 2 year during the 2011 2012 school year To determine who should be counted in 2 year of monitoring LEAs would include in this category students who have been monitored for academic achievement and progress for the second year during the 2011 2012 school year as required by NCLB 05 Former ELL exited and no longer monitored To determine who should be counted as a former ELL a student who met the State s exit criteria exited the program met the 1st and 2nd year monitoring provisions prior to the 2011 2012 school year REMINDER When a student s status changes from 01 current ELL to 03 Former
31. reene x ant bea pear jd T paaa The main page also a naani sea displays all batch How Date Barch Wto Sras Record Count HontAction j j seers ee roars steer prin submissions 06472008 avor 10 Assianed Download State 1D sws 10 Assan 1 Download Statw D 1088 Download State 10 91080 Je Assign Download State 10 31079 e Assi s Download State 1D 81078 asian Download State 1D ASN 1077 Download State D Displaying Ute 3 of asao as es Es Bureau of Teaching and Learning Division of Curriculum To find a student s PAsecurelD e Go to www education state pa us e Log into PDE Web Portal e On Left hand side of page in My PDE choose Applications e Choose PAsecurelD application e Inthe PAsecurelD application you can do a student search using the simple search or the advanced search tab e For additional assistance contact PAsecurelD HELP desk at 1 800 661 2423 DEPARTMENT OF EDUCATION ELL End of Year Student Count ej pennsytvanta Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us PASecureID Home m ps aPENNSYLVANIA DEPARTMENT C A A per TE i Sf pennsylvania gy PAsecursiD Paoitcr INFORMATION Current Login c pbach Location 999999999 Pennzylvania Department Of Education MENU Submission Type A Processing Stage AI z Sort Upioad Date Desc Filter Results Upload Batch File Enter Individual Student From 5252007 To fpsrasr2008 Student Search
32. rts you can access in Cognos through Production The path is provided for your ready reference and the types of reports available are listed on the screen e On the right side of the screen are the reports you can access through Verify Again the path is provided and the types of reports you can pull are listed on the screen When pulling the Program Fact Template Details report all of the programs are listed alphabetically You can pull all and then filter in excel by program or you can just select the program you want to verify So for the PIMS June 18 ELL End of Year Student Count Snapshot you could just pull those students that are participating in your Title III Supplemental LEP program using the Program Fact Template Details report Same applies to students that are participating in your ESL or Bilingual Education Program Core When pulling the Student Snapshot Template Detail report we want to caution you that it is not in the same format of the template you upload into PIMS so you want to make sure when verifying data that you are looking in the appropriate column 32 ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Accuracy Certification Statements e ELL End of Year Student Count Snapshot o Print Accuracy Certification Statement Production gt LEP Reports gt ELL End of Year Reporting Collection ELL End of Ye
33. state pa us Search Individual Student Simple Simple Search option using first and last names pasecurerded state pa us PAsecurelD Microsoft Internet Explorer provided by PA Department of Education Fle Edt View Fayortes Tools Het Ow Pigi Seach lerwa 2 gt iret JS Search Individual Student Current Logins cagemmill Location 999999999 Pennsylvania Department Of Education Simple Search Advanced Search State ID Search a ss baraa fmm z y or aly lw Ferqumearisian _ Search Clear It is not necessary to enter the complete names a partial name entry will still yield an effective search For example Mickey Mouse could be searched as shown above By a ireenet 5 wal ETT Erbo Merosot ouiook Kg emc Remedy User Rem E Merosoft PowerPant f E mtps wwwpasecur HHO dg ocean Division of Curriculum Bureau of Teaching and Learning For a Simple Search it is not necessary to enter the complete name a partial name entry will still yield an effective search To find a match Consider possible misspellings of the first and last name Consider hyphenations using the hyphen or using a space Consider the use of an apostrophe sometimes entered as a space Consider variations of the names William could be Will Wills Willie Willy Wm Bill Billy W or B Do NOT consider Birthdates reliable as ruling out a potential match Please look further Remember
34. template and Program Facts Template specifications used by the ESL Program area for accountability and federal reporting purposes and for data analysis in connection with the June 18 PIMS snapshot e We are not reviewing all of the required fields contained in the student template and student snapshot template only those data elements that directly affect AMAO accountability federal reporting and data analysis Whether they are addressed here or not LEAs need to include all required data elements contained in the student snapshot template during the June 18 PIMS snapshot e Again can t overemphasize the importance for LEAs to report accurate and valid data in the June 18 PIMS snapshot ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Format for Data Element Slides e PIMS template PIMS data fields used specifications for accountability and reporting purposes and for data analysis Bureau of Teaching and Learning Division of Curriculum e The format for the following slides is as follows e The left hand side of the screen indicates the PIMS definitions business rules and valid values required for certain fields contained in the student template student snapshot template and program facts template e The right hand side of the screen provides the important data elements the ESL Program area pulls from the fiel
35. the number of limited English proficient LEP students who received services in Title III language instruction educational programs LIEP during the school year To collect the number of students who meet the definition of immigrant children and youth in ESEA Title Ill Section 3301 6 and are enrolled in elementary and secondary schools Bureau of Teaching and Learning Division of Curriculum First Bullet gt For this data element LEAs are required to upload the unduplicated number of LEP students that enrolled in an elementary or secondary school at any time during the school year for operational LEAs that have LEP students enrolled SD CS IU Career amp Technical Centers State Juvenile Correctional Institutions Approved Private Schools and Private Residential Rehabilitation Institutions For the June 18 ELL End of Year Student Count snapshot LEAs should report LEP student enrollment once where the LEP students were enrolled In combination with the unduplicated number of LEP students PDE reports LEP Student Count by Grade level and LEP Student Count by Home Language for federal reporting purposes Therefore the first criteria for the June 18 PIMS ELL End of Year Student Count is to report the unduplicated number of LEP students enrolled in an elementary or secondary school at any time during the school year Field 41 Student Template valid value 01 Additionally ensure accurate reporting of the LEP student s Grade
36. ulation for years in US schools starts over Use best information available AGAIN verify this data with your LEAs ESL Coordinator Director so you report the most accurate ELL 19 data 19 ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Student Last Name PIMS June 18 ELL End of e Used for accountability Year Student Count federal reporting purposes Snapshot and for data analysis Field 133 LAST NAME LONG PIMS required field Legal last name surname of the student Bureau of Teaching and Learning Division of Curriculum e The next data element is Student Last Name e The student last name can include alpha A Z letters digits hyphen and embedded blanks Apostrophes accents or other special characters should not be used in the PIMS June 18 ELL End of Year Student Count Snapshot e When a student has a hyphenated last name the student and his her family should be permitted to choose whether one or both of the last names will be used on enrollment and PIMS information PDE requests that when enrolling a student as a transfer to your district you determine the name that was used in previous district and make every effort to remain consistent 20 ELL End of Year Student Count lt pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www edu
37. xtended a couple of days if needed So again we highly encourage LEAs not to wait until the end of the collection window to submit your ELL End of Year Student Count snapshot e When submitting your ACS please ensure that the fields contained on the ACS follow the business rules established on the ACS Example If you note that the number of current ELLs is lower than the number of students you are reporting as Title Ill served the data reflected on the ACS is incorrect Your current ELL population should be equal to or less than the Title IIl served students This information and verification check is provided on the ACS as a check and balance to ensure your data is accurate Again waiting until the end of the collection window might have implications on being able to correct data elements while the snapshot is open for corrections or deletion requests e As soon as you upload your ELL End of Year Student Count snapshot it is important to pull your ACS to ensure it is accurate Early submission of your ACS allows PDE Staff time to review and verify for accuracy ELL End of Year Student Count Yd pennsylvania DEPARTMENT OF EDUCATION Tom Corbett Governor Ron Tomalis Secretary of Education www education state pa us Purpose of June 18 PIMS ELL End of Year Student Count To report the number of Limited English Proficient LEP students K 12 enrolled in elementary and secondary schools at any time during the school year To report
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