field mappings from Outlook to iPhone
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1. 307 555 0003 Home 307 555 0015 Other email_ work tritel net Display as NameFirst NameMiddle NameLast_ContactCreatedOn_iPho Notes Web page address url_ homepage com IM address IM_home Notes Phone numbers Business B07 555 0004 B07 555 0003 B07 555 0007 Business 2 07 555 0001 Business Fax Callback Address2 United States Company Home Home 2 Home Fax ISDN Mobile Other Other Fax Pager Primary Radio Telex TT TOD Department Department Managers name Office Assistant s name Profession Nickname NameNickname Spouse Partner Title NamePrefix Birthday Mon 8 12 1946 Suffix NameSuffix Anniversary Mon 6 6 1966 Internet Free Busy Address o Test platform Outlook 2007 12 0 6607 1000 Win7 64 bit iTunes 10 5 1 42 iOS 5 0 1 iPhone 4S o Buffy gave her permission to use her photos in exchange for a treat Woof ol am just a user No affiliation with Microsoft or Apple Mapping of Outlook Contact fields to iPhone Contacts v03 doc 12 13 2011 Page 7 of 72. All Contacts home page url_homepage com home page gt Web page address NamePrefix i home url_home com gt NameLact ContactCre Photo NOT SYNC D home gt Personal home page atedOn_iPhone Outlook to iPhone work url_work com work NOT SYNC D thitin works but apparently eee not iPhone to Outlook S other1 NOT SYNC D reer other url_other2 com other2 NOT SYNC D Compan Ft other url_other3 com other3 NOT SYNC D mobile 307 555 0001 0001 Mobile other url_other4 com other4 NOT SYNC D iPhone 307 555 0002 0002 NOT SYNC D other url_other5 com otherS NOT SYNC D home 307 555 0003 0003 Home work 307 555 0004 0004 Business home Addressi United States home gt Home main 307 555 0005 0005 Primary work Address2 home fax 307 555 0006 0006 Home Fax United States work gt Business work fax 307 555 0007 0007 Business Fax other Address3 Address3 other1 NOT SYNC D United States other fax 307 555 0008 0008 NOT SYNC D other Address4 gt has Tar th aay Address4 other2 gt Other other 307 555 0010 0010 NOT SYNC D waar ER Address5 other 3 NOT SYNC D other other other other other other 307 555 0011 307 555 0012 307 555 0013 307 555 0018 307 555 0019 307 555 0020 0011 NOT SYNC D 0012 NOT SYNC D 0013 NOT SYNC D birthday 0018 NOT SYNC D work 0019 NOT SYNC D 0020 NOT SYNC D other other United States August 12 1946
3. Outlook Details screen o If contacts are not sorting the way you prefer on the iPhone o struggled with company names in the Full Name field not sorting into the desired sequence because they are being interpreted as names of people There appear to be two alternatives which work regardless of your desired sort order o Use Outlook s Full Name screen to enter the entire company name with or without spaces into the Last field I have not extensively tested this alternative o Enter the company name into the Full Name field so that it does not contain spaces or periods think Use_Underscore or RunTheNametogether This is presently my preferred approach because a it always works b it does not require opening the Full Name screen and c it eliminates concern about whether the entire company name was entered into the Last field The downside is that does not provide the best presentation if you are emailing or otherwise transferring contact data to other people continued on next page Mapping of Outlook Contact fields to iPhone Contacts v03 doc 12 13 2011 Page 3 of 7 Mapping of Outlook Contact fields to iPhone Contacts o If the contact for a person appears out of sequence on the iPhone click the Full Name button for the contact in Outlook and rearrange the fields as desired Last or First will be the critical field depending upon your preferred sort order An alternative to using the Full Name button in Outlook is to
4. edit on the IPhone but this is a little trickier because the fields are unlabeled so just because someone s last name is visible does not necessarily mean that it is in the last name field and only fields containing data are displayed at the top of the edit contact screen to add fields you must tap the Add Field button not shown below at the end of the edit contact screen Check Full Name Name details NameTitle Nametitle NameFirst NameLast Middle NameMiddle NameFirst NameLast Suffix NameSutfix NameMiddle A ee i NameSuffix 4 Show this again when name is incomplete or unclear Nickname OK Cancel JobTitle Department Company o Many years ago customized the Outlook Contact General form to display the File as field so that could view and edit how the contact was saved in Outlook Now that better understand the Full Name panel and how to handle company names perhaps this was unnecessary But it appears that modifying the Full Name does not always update the File as field perhaps it depends upon whether the File as field was previously manually modified by the user The File as field is viewable and editable with no user customization think by clicking any one of the following Outlook Contact Custom Views Phone List By Category By Company By Location Outlook Data Files o If you have made extensive updates in Outlook rather than risking iTunes incorrectly mer
5. ical satin oon net INGE cma as j Bii oon TEE 0015 Other Twitter twitier NOT SYNC D other 307 555 0016 0016 NOT SYNC D other 307 555 0017 0017 NOT SYNC D home IM_home AIM Only home is sync d IM_work AIM IM_other1 AIM IM_other2 AIM home email home tritel net home gt E mail 2 other IM_other3 AIM work gt E mail other1 NOT SYNC D other2 NOT SYNC D other3 NOT SYNC D other4 NOT SYNC D work email_work tritel_nect other IM_other4 AIM other email other1 tritel nect i E other IM_other5 AIM other email_other2 tritel net Sync d other email_other3 tritel net notes Notes y other email_other4 tritel net Send Message FaceTime other email_otherS tritelnet OtherS gt E mail 3 Share Contact Add to Favorites Note that the syncing of some of the other fields seems a bit quirky It would probably be advisable to avoid using them if possible Also have not yet encountered a limit for the number of other fields Mapping of Outlook Contact fields to iPhone Contacts v03 doc 12 13 2011 Page 6 of 7 Mapping of Outlook Contact fields to iPhone Contacts Then the Outlook contact will be Full Name NamePrefix NameFirst NameMiddle Name NamePrefix NamefFirst H M l Company company company TobTitle Job title JobTitle Department 307 555 0004 Work File as NameLast_ContactCreatedOn_iPhone l 307 555 0005 Primary 307 555 0001 Mobile Internet
6. Mapping of Outlook Contac 1 If the Outlook contact contains Outlook conta Full Name Company Job tithe File as Internet J Lid E mail Display as Web page address IM address Phone numbers Business 2 a Assistant Business Business 2 Business Fax Callback Car Company Home Home 2 Home Fax ISDN Mobile Other Other Fax Pager Primary Radio Telex TT TDD NameLast NameFirst NameMiddle AddressBusiness t fields to iPhone Contacts NameFirst Middle Last Suffix NameSu NameMiddle NameLast ffix Show this again when name is incomplete or unclear eneral fields NameTitle NameFirst NameMliddle NameLa JobTitle li email tritel net MameFirst NameMiddle NameLast email tritel net WebPage com IMaddress PhoneBusiness PhoneHome PhoneBusinessFax PhoneMobile Outlook contact Details fields Department Department Office Office Profession professions Nickname Nickname Title NameTitle Suffix NameSuttix Internet Free Busy Address Manager s name WameManager Assistant s name NameAssistant NameTitle Namefirst Na Company JobTitle Department PhoneBusiness Work PhoneBusiness2 Work PhonePrimary Primary PhoneMobile Mobile PhoneHome Home email tritel net Notes NotesField This contact shows how fields will be mapped when synchronized to other devi
7. ces Spouse Partner Spouse Partner Birthaay Monaizjis46 gt Anniversary 6 6 196 B versary Mon 6 6 1966 Mapping of Outlook Contact fields to iPhone Contacts v03 doc 12 13 2011 TT a Page 1 of 7 Mapping of Outlook Contact fields to iPhone Contacts Then the iPhone contact will be a ATE All Contacts i S home home home fax work fax main work work mobile pager other work other home home page other home birthday annwersary assistant manager spouse horme notes Send Message Share Contact 8 02 AM m NameTitle NameLast NameFirst NameMiddle NameSuffix Nickname JobTitle Department Company PhoneHome PhoneHome2 PhoneHomeFax PhoneBusinessFax PhonePrimary PhoneBusiness PhoneBusiness2 PhoneMobile PhonePager Phone Other email tritel net email3 tritel net email tritel net WebPage com AddressBusiness United States of America AddressOther United States of America AddressHome United States of America August 12 1946 June 6 1966 NameAssistant NameManager Spouse Partner IMaddress AIM NotesField This contact shows how fields will be mapped when synchronized to other devices FaceTime Add to Favorites Mapping of Outlook Contact fields to iPhone Contacts v03 doc Note the mapping Outlook E mail gt work Outlook E mail 2 gt home Outlook E mai
8. epartment Nickname Nametvitle NameSuttix Internet Free Busy Address MameTitle NameLast NameFirst NameSuttix Company JobTitle NameLast NameFirst NameMiddle email tritel net MameTitle NameLast NameFirst NameSuttix NameMiddle e1 PhoneBusiness PhoneHome PhoneBusinessFax PhoneMoabile As noted above these fields were never transferred from Outlook to the iPhone so we cannot expect them to be included in the vcf file created by the iPhone See section 3 below for how fields added on the iPhone map to Outlook Manager s name Assistant s name Spouse Partner lx Birthday Mon 8 12 1946 Anniversary None Motes NameTitle NameLast Na Company JobTitle Department PhoneBusiness Work PhoneBusiness Work PhoneHome Primary PhoneMobile Mobile PhoneHome Home email tritel net These fields probably should transfer from the iPhone to Outlook but did not Although it might be a good thing that Notes do not transfer a In my one test email2 and email3 reversed positions i e E mail2 for the new Outlook contact is now email3 tritel net and E mail 3 is now email2 tritel net Mapping of Outlook Contact fields to iPhone Contacts v03 doc 12 13 2011 Page 5of 7 Mapping of Outlook Contact fields to iPhone Contacts 3 What about fields which may be unique to the iPhone If the iPhone contact looks like this a ATET gt
9. ging old and new versions and potentially messing up contacts in Outlook and on the iPhone before the next sync iTunes gt device iPhone gt Info gt Advanced Replace information on this iPhone gt check Contacts gt Apply This is a one time check mark iTunes will automatically reset it after the sync Another alternative albeit requiring two syncs is to uncheck Sync Contacts which pops a dialog asking whether to delete all Contacts from the iPhone o do not use any cloud based services e g Google MobileMe Windows Live Microsoft Exchange therefore cannot comment on the synchronization issues peculiar to those services o do not have my Outlook contacts organized into folders or categories therefore cannot comment how those translate to the iPhone continued on next page Mapping of Outlook Contact fields to iPhone Contacts v03 doc 12 13 2011 Page 4 of 7 Mapping of Outlook Contact fields to iPhone Contacts 2 What data gets transferred when you Send Contact via email from the iPhone attaches a vcf file Full Name Company Job title File as Internet E3 E mail Display as Web page address ba IM address Phone numbers Assistant Business Business 2 Business Fax Car Company Home Home 2 Horne Fax ISDN Mobile Other Other Fax Pager Primary Radio Telex TTY TDD Department Office Profession Nickname Title Suftic D
10. l 3 gt other have not tested extensively to ensure that it always works this way see the Send Contact page below Tip If you have a long note you can scroll the notes field My experience is that the entire note gets transferred from Outlook to the iPhone but there may be a limit which have not yet encountered Tip If the lines are difficult to read because they are wrapped try rotating the iPhone to landscape mode 12 13 2011 Page 2 of 7 Mapping of Outlook Contact fields to iPhone Contacts o The logic may not be as simple as is implied by the mapping above The first time a contact transfers to the iPhone the results are as expected If however the user moves the contents around in Outlook between the various types of phone numbers sometimes the content on the iPhone is not intuitive e g PhonePager showing up on the iPhone with an other label rather than a pager label on occasion it may be necessary to edit on the iPhone to delete duplicate phone numbers within the contact This variation is probably due to the Unified Contact processing iOS 5 user manual for iPhone p 109 o The following Outlook Contact fields are not transferred The obvious fields were tested but there may be other Outlook fields which are not transferred PhoneAssistant PhoneCallback PhoneCar PhoneCompany PhonelSDN PhoneOtherFax PhoneRadio PhoneTelex PhoneTTY TDD Office Outlook Details screen Professions
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