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1. To Kilgallon Deborah Sent 23 Jun 2006 14 34 51 ID 126173 Dear Kilgallon Deborah and GENERATORMVM The contract has been accepted by the following new employee Name Bloggs Joseph Joe Employee Number 129196 Regards NEWPAY Return to Worklist C Display next notification after my response Home Logout Preferences Help Copyright 2000 2005 Oracle Corporation Al rights reserved B amp B internet Jes Am Boe am Ae Oa L t Om L avs ES Last Update 21 02 2007 31 There is one final notification that the originator can receive this is from Payroll NEWPA Y and is sent when Payroll have not received the contract back from the new employee asking you to chase it up Below is an example of what would appear in your work list ORACLE UOE ATR Process Home Logout Preferences Help Worklist View Open Notifications vl Go Select Notifications Open Select All Select None Select From Type Subject Sent pue O UOE New Appointments Process UOE Contract Not Returned 23 Jun 2006 26 Jun 2006 O UOE New Appointments Process UOE Appointment Approved for Bloggs MR Joseph 23 Jun 2006 F UOE ATR Process Notify Originator Recruitment Started for MVM6894 23 Jun 2006 d UOE ATR Process ATR Approved Message 23 Jun 2006 d UOE ATR Process Ready to Appoint for CSG6893 23 Jun 2006 O UOE ATR Process ATR roved Message 23 Jun 2006 Gi TIP Vacation Rules
2. chamberssret 1 1 Application Recipient Address tine3 Edmeugn 1 Advertising Costing Details HU Ill Please answer the following questions Do you wish to change any of the ATR Details above Please Select v Is the Grade still UEO9 as approved or is it higher Please Select vl Back to previous screen D i Tal Done B internet Last Update 21 02 2007 37 If you have no changes to make and wish to continue to appoint using this ATR answer no the first question and then same or less to the second question The following screen appears see picture below amp https shin mis ed ac uk 8179 pls HRPM3 UOE ATR WORKFLOW CHANGE ATR Microsoft Internet Explorer Change ATR You may proceed to the New Appointments Process Press Continue to proceed Back to previous screen lt gt SI Done Bj 4B internet Click on CONTINUE to move to the next screen Last Update 21 02 2007 38 A box will appear see picture below asking you to choose which of the following relates to the appointment you are dealing with click on the relevant one the system defaults to All Other Appointments https shin mis ed ac uk 8179 pls HRPM3 UOE NEW APPOINTMENTS WORKFLOW NEW APPOINT INTRO Microsoft Internet Explorer pilo Welcome to the New Appointments Process Please choose from the follo
3. If you select Position is required to be advertised then a screen will appear requesting further information see picture below E https arthur mis ed ac uk 9443 pls HR11TEST UOE ATR WORKFLOW AD REQUIRED OR NOT Microsoft Internet Explorer E 15 x Wa deih Advert Required or Not You selected the option Position is required to be advertised Therefore Advertising details are required for this Position Please answer the following questions Are Advertising Details known at this point Please Select DI Is this position to be externally advertised i e not internal candidates only ni Backto previous screen P Done ia e Internet d stac 2 e n Pir Jee us Ehte E phe 5 5 N 9E SBA is n EE CD 1 Re EDD CQ ins The system will default to yes for Is this position to be externally advertised this can be amended to no for recruiting internal candidates only There are 4 options 1 Advertising details known and externally advertised i e yes yes 2 Advertising details known and not externally advertised internal candidates only i e yes no Advertising details not known and externally advertised 1 e no yes 3 4 Advertising details not known and not externally advertised internal candidates only i e no no The following is how each of these should be dealt with Once the appropriate option has been selected click on CONTINUE to
4. Back to previous screen Continue n e Help Bj ei Internet If this is the person you wish to hire then click in the circle in the please select column and click on CONTINUE The following message will then appear 4 Query result from HR System Microsoft Internet Explorer 8 x AN Query result from HR System You may proceed to rehire this person by going to the next screen to enter the New Appointment Details Please press the Submit Workflow button below Backto previous screen Submit Workflow 4 Done Bj ei Internet Click on Submit Workflow and follow instructions from Page 46 Last Update 21 02 2007 45 If the person does not exist on Oracle a screen will appear see picture below confirming the details you entered and show the following message This person does not already exist on the HR system This 1s a brand New Start You may proceed by pressing the Submit Workflow button below https shin mis ed ac uk 8179 pls HRPM3 UOE NEW APPOINTMENTS WORKFLOW CHECK PERSON Microsoft Internet Explorer aux Query result from HR System You entered Last Name Bioggs First Name Josepn Date of Birth 1 Jun 1976 start Date 7 Aug 2006 cottege Support Group to appoint at cotege of Medicine and Veterinary Medicine This person does not already exist on the HR system This is a Brand New Start You may proceed by pressing the Submit Workflow butto
5. Group to Appoint at Mandatory Fields Click on CONTINUE to move to the next screen If the person exists on Oracle they will be 1 of 4 things e An existing employee on the Main Payroll An existing employee on the Casual Payroll e e An ex employee with a final process date e An ex employee without a final process date The following is how each of these should be dealt with Last Update 21 02 2007 40 An existing employee on the Main Payroll The screen will return with the following message E https ness mis ed ac uk 9443 pls HR11DEV UOE NEW APPOINTMENTS WORKFLOW CHECK PERSON Microsoft Internet Explorer Query result from HR System You entered Last Name puck First Name Michael Date of Birth 26 Jun 1948 start Date 1 Nov 2004 College Support Group to appoint at cottege of Medicine and Veterinary Medicine A match has been found on the HR system Details retrieved from HR are Employee Number Employee Full Name NI Number Person Type Select 120042 Duck Michael Employee c None of the Above A If you are uncertain of the option to select please contact HR Support Continue Back to previous screen s aa mmm Dei NI L Internet If this is the person you wish to hire then click in the circle in the please select column and click on CONTINUE The following message will then appear E https ness mis ed ac uk 9443 pls HR11DEV UOE NEW APPOINTMENTS WORKF
6. O DAO Pas dem 0 3 3 L A ATR Approved Message To Kilgallon Deborah Sent 23 Jun 2006 12 15 54 ID 126156 Dear Kilgallon Deborah The following ATR has been approved ATR Number CSG6893 Regards Brogan Kevin and CHECKERCSG Return to Worklist C Display next notification after my response Home Logout Preferences Help Copyright 2000 2005 Oracle Corporation All rights reserved File Edit View Favorites Tools Help O O 3 d Paws de O Ga J8 3 ORACLE Workflow Administrator Web Applications Home Logout Preferences Help Notify Originator Recruitment Started for MVM6894 To Kilgallon Deborah Sent 23 Jun 2006 12 28 34 ID 126162 Dear Kilgallon Deborah The Recruitment Process has started for ATR Number MVM6894 The Vacancy Reference Number is 3001234 You will shortly receive further details from Recruitment When you have selected a candidate to appoint go to the ATR Process menu and retrieve the ATR by entering the ATR Number above Return to Worklist Home Logout Preferences Help Copyright 2000 2005 Oracle Corporation All rights reserved Last Update 21 02 2007 29 Appointment Notifications An example of what will appear in your work list is below Zi Oracle Workflow Notifications Microsoft Internet Explorer File Edit View Favorites Tools Help Bak gt amp Za Qsearch Favorites CJ Media KI D
7. Redirect or auto respond to notifications TIP Worklist Access Specify which users can view and act upon your notifications Home Logout Preferences Help Copyright 2000 2005 Oracle Corporation All rights reserved uj B internet Start ihn amp nt Gora ht joo jeu jin S htt O mic Muse WT EN 3 14521 To view the notification click on the words highlighted in blue UOE Contract Not Returned Last Update 21 02 2007 32 The following screen will appear with a note in the UOE Comments box from Payroll amp https shin mis ed ac uk 8179 Notification Details Microsoft Internet Explorer ORACLE UOE ATR Process Home Logout Preferences Help UOE Contract Not Returned To Kilgallon Deborah Sent 23 Jun 2006 14 31 06 Due 26 Jun 2006 14 31 06 ID 126171 Dear Kilgallon Deborah A contract has not as yet been returned for the following new employee Name Bloggs Joseph Joe Employee Number 129196 Can you please follow up on this and return a response as soon as possible Regards NEWPAY Action History 1 23 JUN 2006 14 31 06 Submit Kilgallon Deborah Kilgallon Deborah Response UOE Comments Can you please follow up as this person s contract has not yet been returned Return to Worklist Return Response Cl Display next notification after my response Home Logout Preferences Help Copyr
8. aay Address https ness mis ed ac uk 9443 04_HTML O4 jsp O4Func WF_WORKLIST amp ntf iew 1 amp dbce ness_hr11dev amp transactionid 402703976 ORACLE Home Logout Preferences Help e Notifications Select one or more notifications from the list and Open or Reassign them using the appropriate buttons You may also click on the notification subject to open a particular notification UOE New Appointments Process JOE Notify Employee Number for McLaren Kim 9 Aug 2004 12 Aug 2004 UOE New Appointments Process UOE Appointment Approved for McLaren MISS Kim 09 Aug 2004 UOE ATR Process ATR Approval Message for SCE147 19 Jul 2004 24 Jul 2004 DS ATR Process ATR Approval Message for SCE146 19 Jul 2004 24 Jul 2004 e UOE New Appointments Process UOE Notify Employee Number for Scotsman Kim 16 Jul 2004 19 Jul 2004 UOE New Appointments Process UOE Appointment Approved for Scotsman MISS Kim 15 Jul 2004 UOE New Appointments Process UOE Notify Employee Number for Lemon John 06 Jul 2004 09 Jul 2004 UOE New Appointments Process UOE Appointment Approved for Lemon MR John 06 Jul 2004 UOE New Appointments Process UOE Notify Employee Number for Niceday Bill 06 Jul 2004 09 Jul 2004 po New Appointments Process UOE Appointment Approved for Niceday MR Bill 06 Jul 2004 mem UOE New Appointments Process UOE Notify Employee Number for Kimber Kim 06 Jul 200
9. amendments Si https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens CONFIRM OTHER PERSON DETAI Microsoft Internet Explorer Jeg File Edit View Favorites Tools Help ae Q x Ke EN E Le DO search Sj f Favorites LJ rel Ki Address https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens CONFIRM OTHER PERSON DETAILS vl Go Links prod Confirm Other Personal Details Please check that the following details are correct before pressing Continue NI Number Work Permit No Interview Date 01 MAY 2006 Offer Letter Date 02 MAY 2006 Acceptance of Offer Date 03 MAY 2006 Email Status Email Required Back to previous screen Last Update 21 02 2007 53 APPOINTMENT DETAILS SCREEN see picture below Complete the following fields mandatory fields Start Date dd mm yyyy Organisation already completed Location This will be populated with the default for the level 5 unit but can be amended by clearing the field and entering the required location from pick list Personal Job Title already completed Employment Category already completed Grade already completed this can be lowered if required e g UEOA to UEO3 Grade Step Please complete with the relevant point of the scale to which the new appointee is to be appointed see scales on HR web page http www humanresources ed ac uk pay payscales The FT value for this will
10. move to the next screen Last Update 21 02 2007 15 SECTION 3 COMPLETION OF ADVERT DETAILS Option 1 Advertising details known and externally advertised see example below Complete the following fields mandatory fields e Publications Listing The system will automatically choose the University Jobs Site jobs ed ac uk There are another 3 fields for further publications if required If you choose the Scotsman the advert will also automatically be placed in the Evening News or the Scotland on Sunday You cannot advertise singly in the Scotsman or Scotland on Sunday If you want to advertise singly in the Evening News please select Ed Evening News from the list Note If the publication you require is not listed you can enter a new medium in the final box of the publications listing section e Charging for External Advertising Percentage for External Advertising enter the percentage of the advertising costs to be charged to a Cost Centre Account Code and Job Code You may enter more than one line if the funding is split 1 e 50960 5096 50 25 25 as long as the total is 100 Cost Centre 1 e 424000 Account Code 1 e 2140 Job Code 1 e 00001 The system will check that each part of the costing 1s a valid code It will also check that the job code can be used with the account code quoted e g job code R12345 account code must begin with a 3 1 e 3012 This section is mandatory for all non univers
11. picture below confirming the advertising details have been saved F https arthur mis ed ac uk 9443 pls HR11TEST UOE ATR ADVERT SCREENS commit advertising details Microsoft Internet Explorer z 18 x THE UNIVERSITY of EDINBURGH Advertising Details Saved Details have been saved When you click on the button below the process will move on to the next stage and you will be returned to your notifications worklist Please remember to email the advertisement and further particulars to the relevant College HR Team Submit for Approval Be 4 Done B ep Internet stort e 2 E gt Mus Er Eme Ee Ee EE EE EE Ee Click on SUBMIT FOR APPROVAL Once you have submitted this you will receive notifications at different stages of the process see Section 5 NOTE Adverts cannot be placed in publications until HR has received both the advert and further particulars by email attachment Last Update 21 02 2007 19 Option 2 Advertising details known and not externally advertised internal candidates only Complete the following fields mandatory fields Publications Listing The system will automatically choose the University Jobs Site jobs ed ac uk for all internal candidates only positions Closing date for applications Choose from drop down box of either 2 3 or 4 weeks e Name of person to whom applications will be sent Please use full name e Full Work Address O
12. will appear see picture below J https arthur mis ed ac uk 9443 pls HR11TEST OracleApps RF F 77936 Microsoft Internet Explorer ST EN Welcome to the Authority to Recruit Process Please select one of the following options to proceed C Start anew ATR Process Retrieve an existing ATR Process either to enter an Advert or proceed to Appoint a person 4 zu amp Done B ep Internet Stat 4 e KBlinbox w geen Ma E https i a Uess R4 IN 9E Qo o RS LS i n EEG SIE PER 15 07 Click in the circle next to retrieve an existing ATR Process Click on CONTINUE to move to the next screen Last Update 21 02 2007 35 The following screen appears see picture below ZA https arthur mis ed ac uk 9443 pls HR11TEST UOE ATR WORKFLOW START ATR PROCESS Microsoft Internet Explorer THE UNIVERSITY of EDINBURGH Retrieve ATR Please enter the Authority to Recruit number and Organisation ATR Number Jacs6a9 Organisation Registry El Continue Be bones 0 0 00 000 fp enee Asar n 2 E Keine Busen toss Eros QU NMIEBIOessnmESHEbis s Enter the relevant ATR Number and Organisation as provided on the ATR Details Saved Screen see page 11 Click on CONTINUE to move to the next screen Last Update 21 02 2007 36 The following screen will appear see picture below https shin mis ed ac uk 8179 pls HRPM3 UOE ATR WORKFLOW VIEW ATR DETAILS Microsof
13. 4 09 Jul 2004 UOE New Appointments Process UOE Appointment Approved for Kimber MISS Kim 06 Jul 2004 UOE New Appointments Process UOE Request Approval for Niceday MISS Andrea 06 Jul 2004 11 Jul 2004 UOE New Appointments Process UOE Request Approval for McDonald DR Sharon 23 Jun 2004 28 Jun 2004 UOE ATR Process ATR Approval Message for SCE121 23 Jun 2004 28 Jun 2004 UOE New Appointments Process UOE Contract Accepted 03 Jun 2004 A UOE New Appointments Process UOE Contract Generated By ag internet To view the Appointment notifications click on the link within the subject column Examples of both the UOE Contract Accepted or UOE Contract Generated screens are shown on the following pages Last Update 21 02 2007 30 UOE Contract Generated 3 nt s shin mis ed ac uk 851 9 otification Det ORACLE UOE ATR Process UOE Contract Generated To Kilgallon Deborah Sent 23 Jun 2006 14 28 58 ID 126168 Dear Kilgallon Deborah and Priestley Josie Marilyn Josie A contract has been generated and forwarded to the following employee Name Bloggs Joseph Joe Employee Number 129196 Regards GENERATORMVM Return to Worklist C Display next notification after my response Home Logout Preferences Help Copyright 2000 2005 Oracle Corporation All rights reserved E vore 5 eet ie GC ORACLE UOE ATR Process UOE Contract Accepted
14. AJ HER D E Ew EREZ Odua d EG i113 Click on UOE ATR Process The following screen then appears see picture below 3 https arthur mis ed ac uk 9443 pls HR11TEST OracleMyPage Home validate flag Y Microsoft Internet Explorer File Edit View Favorites Tools Help Bak amp A Qsearch amp jFavortes media C4 G i SI S Address e https arthur mis ed ac uk 9443 pls HR11TEST OracleMyPage Home validate Flag Y Weicome Joe Blogos 7 4 we erVice Main Menu UOE ATR Process PUOE ATR Process Authority To Recruit Process UOE Employee Self Service Notifications Worklist Ebe e Bim start D Sc Ki KSlinbox i jeeps user amp orad amp orad CQ S NES SASS w EREEZ CD S SE d RO D 11 35 Last Update 21 02 2007 3 Click on Authority To Recruit Process A query screen will appear see picture below aax e https shin mis ed ac uk 8179 pls HRPM3 OracleSSWA Execute E 7171C8DE54AA9537215F37B1435DEFF Microsoft Internet Explorer per eS Welcome to the Authority to Recruit Process Please select one of the following options to proceed Start a new ATR Process Retrieve an existing ATR Process either to enter an Advert or proceed to Appoint a person lt gt Done B internet amp nt Ejhtt Gora Sin amp co E E Olin E htt O Miar Muse EN Q 14 40 There are 2 options To start a ne
15. D I SEI E Boa 15 9 Click on CONTINUE to move to the next screen Last Update 21 02 2007 17 A screen will then appear see picture below confirming all the information you have typed in if this is correct then click on CONTINUE if not click on BACK TO PREVIOUS SCREEN to return to original screen and make amendments Once you click on CONTINUE you cannot go back and make any amendments F https arthur mis ed ac uk 9443 pls HR11TEST UOE ATR ADVERT SCREENS confirm advertising detail Microsoft Internet Explorer E THE UNIVERSITY of EDINBURGH 18 x Confirm Advertising Details Please check that the following details are correct before pressing Continue Publication 1 Publication 2 Publication 3 Publication 4 Cost Percentage 1 Cost Centre 1 A C Code 1 Job Code 1 Closing Date weeks after publication Name of person to whom applications will be sent Address Line 1 Address Line 2 Address Line 3 Address Line 4 Email Address Telephone Number Continue Back to previous screen University Jobs Site www jobs ac uk Scotsman Times Higher Ed Supplemen 100 424000 2140 sooool 3 A N Other Neuroscience George Square a n other ed ac uk 01316500000 ei Done seid e 28 ER ler leie s Jeu n fa B ep Internet QUAN EE ERU E BIIINELISESE IER Lean Click on CONTINUE to move to the next screen Last Update 21 02 2007 18 A screen will then appear see
16. Internet Explorer THE UNIVERSITY of EDINBURGH Welcome to the Authority to Recruit Process Please select one of the following options to proceed C Start a new ATR Process C Retrieve an existing ATR Process either to enter an Advert or proceed to Appoint a person Continue Be Done ia e Internet stat 9 e A Bit Jee Ten Tee KE N 9E BARS n EE OD EK E CQ 09 39 There are 2 options To start a new ATR Process see Section 2 To retrieve an existing ATR Process the following pages will show you how to complete this Click in the circle next to the relevant option then click on CONTINUE to move to the next screen Last Update 21 02 2007 24 The following screen appears see picture below amp https shin mis ed ac uk 8179 pls HRPM3 UOE ATR WORKFLOW START ATR PROCESS Microsoft Internet Explorer of EDINBURGH Retrieve ATR Please enter the Authority to Recruit number and Organisation ATR Number CSG6893 Organisation Human Resources LI gt Done 9 S internet jhtt amp ht Gor amp ht amp co E Eu Olin Ejhtt O mic Mjus KL EN Qa 12 13 Enter the relevant ATR Number and Organisation as provided on the ATR Details Saved screen see page 11 Click on CONTINUE to move to the next screen Last Update 21 02 2007 25 The following screen appears see example below requesting further info amp htt
17. Kimber MR Walter TN010848M Ex employee None of the Above If you are uncertain of the option to select please contact HR Support Back to previous screen Continue zi gt r3 Return to Home Page a S Internet If this is the person you wish to hire then click in the circle in the please select column and click on CONTINUE The following message will then appear 3 Query result from HR System Microsoft Internet Explorer E UNIVERSITY Aime Query result from HR System This rehire needs to be end dated in the system Please press the Submit Workflow button below and wait until you receive a notification to proceed Back to previous screen Submit Workflow d Done Bj ei Internet Last Update 21 02 2007 43 Click on Submit Workflow Then wait until you receive a notification to continue E https arthur mis ed ac uk 9443 pls HR11TEST OracleMyPage Home validate flag Y Microsoft Internet Explorer i 58 x File Edit View Favorites Tools Help Bak gt Q A Qsearch GaFavorites media C4 Gy SI S Address a https arthur mis ed ac uk 9443 pls HR11TEST OracleMyPage Home validate Flag Y 9 elt Welcome Joe Bloggs 7a 4 Se ice Main Menu UOE ATR Process PUOE ATR Process f GI Authority To Recruit Process UOE Employee Self Service jotifications Worklist Done 000000000 0000 gp internet Asa 4 SAD inbox jnttps Sie J Eora goe gz NEZ C RERBA TS IE
18. LO EISET d Meo us Once you receive the notification click on Notifications Worklist see example of screen above in your UOE ATR Process Screen The following screen appears Worklist McLaren MISS Susan Janet Microsoft Internet Explorer x File Edit View Favorites Tools Help Bak gt 9 At Qsearch amp jFavortes media C4 Gy SI x Address SI https arthur mis ed ac uk 9443 pls HR11TEST OracleApps RF F 61645 THE UNIVERSITY 250 of EDINBURGH EE T RES New Appointments incl Rehires UOE Notification for Screen Entry E 08 APR 2003 5d Worklist Close EEE EIERE Click on UOE Notification of Screen Entry and follow instruction from page 46 Last Update 21 02 2007 44 An ex employee with a final process date The screen will return with the following message 3 Query result from HR System Microsoft Internet Explorer 18 xl Query result from HR System You entered Last Name Kimber First Name Anne Date of Birth 26 Jun 1948 Start Date 1 Apr 2003 College to appoint at College of Medicine and Veterinary Medicine This person does already exist on the HR system This is a Rehire Details retrieved from HR are Employee Number Employee Full Name NI Number Person Type Please Select abso Kimber MRS Anne TN260648F Ex employee KE None of the Above C If you are uncertain of the option to select please contact HR Support
19. LOW CHECK TYPE Microsoft Internet Explorer 58 x per E Appointee Selection The person you have selected is a Current Employee on the Main Payroll If you appoint this person the system will perform a Transfer Please answer the question below and press the Submit Workflow button to proceed to the next screen to enter the New Appointment Details Is this to be the Appointee s one and only position within the University If unsure whether this is the Appointee s one and only position please close this screen click on Cancel and check this before retrieving the ATR again and continuing with the appointment Submit Workflow Back to previous screen Cancel Be eine ap Internet Last Update 21 02 2007 4 You should now answer the question by selecting Yes or No from the pick list Is this to be the Appointee s one and only position within the University IT IS IMPORTANT THAT THIS QUESTION IS ANSWERED CORRECTLY THEREFORE IF YOU ARE UNSURE THIS IS THE APPOINTEE S ONE AND ONLY POSITION PLEASE CLOSE THIS SCREEN CLICK ON CANCEL BUTTON AND CHECK EITHER WITH THE EMPLOYEE OR YOUR HR TEAM BEFORE RETRIEVING THE ATR AGAIN AND CONTINUING WITH THE APPOINTMENT Once you have answered the question YES or NO from pick list click on the Submit Workflow button Please then follow instructions from page 46 of this manual An existing employee on the Casual Payroll The screen will return with the following m
20. Num of Hours Constraint Appoint no higher than grade step if applicable m The Protection of Children Scotland Act 2003 makes it a criminal offence to offer work in a Childcare position defined as a position involving caring for teaching training or supervising children under 18 to anyone disqualified from working with children An Enhanced Disclosure check is therefore required for all posts falling within this definition The Disclosure box below must therefore be completed and the Disclosure not required option may only be chosen if you are fully satisfied that the duties of this post do not fall within the definition of a Childcare position If in any doubt contact your School Administrator or the College HR team before submitting this form Disclosure Please Select x Note Fields marked with an asterisk are mandatory amp Done o9 B 4B internet e be ee eee Click on CONTINUE to move to the next screen Last Update 21 02 2007 6 A screen will then appear see picture below confirming all the information you have typed in if this is correct then click on CONTINUE if not click on BACK TO PREVIOUS SCREEN to return to original screen and make amendments Once you click on CONTINUE you cannot go back and make any amendments e https shin mis ed ac uk 8179 pls HRPM3 UOE ATR ADVERT SCREENS confirm atr details Microsoft Internet Explorer M SABE UE Confirm ATR Details Ple
21. SCREEN to return to original screen and make amendments Once you click on CONTINUE you can t go back and may any amendments https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens CONFIRM APPOINTMENT DETAIL Microsoft Internet Explorer Jae File Edit View Favorites Tools Help ae ix a A P Search jf Favorites vu 2 LJ el 2 https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens CONFIRM APPOINTMENT DETAILS m Go nks Oz Address THE UNIVERSITY of EDINBURGH Confirm Appointment Details Start Date Please check that the following details are correct before pressing Continue 7 Aug 2006 Organisation Biomedical Sciences Location HUGH ROBSON BUILDING Personal Job Title Professor Employee Category Permanent Grade UEO9 Grade Step 1 Increment Year 2007 Full Time Equivalent Salary 38772 Full Part Time Full Time Working Hours 35 Off Scale Salary FT End Date N A FT Reason N A SOC Code Academic Professionals lt gt Done Bj internet Sta DAD Ai Bo Spr Ec Ge lm n lm gu Eht yee EN Ql 12 58 Gr File Edit View Favorites Tools Help ay p p w x d A el Cu PO sero gravos R gt Ve LJ A Address https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens CONFIRM APPOINTMENT DETAILS EN Go nks Location HUGH ROBSON BUILDING Personal Job Ti
22. USER MANUAL FOR AUTHORITY TO RECRUIT NEW APPOINTMENT INCLUDING TRANSFERS AND REHIRES PROCESS ORIGINATOR Last Update 21 02 2007 1 SECTION 1 LOGIN Open up Internet Explorer and go to the following URL https fenton mis ed ac uk 8443 0A_HTML AppsLocalLogin jsp The login box will then appear with two fields requesting your username and password Complete these and click on LOGIN Login Microsoft Internet Explorer JaJt3 2 File Edit View Favorites Tools Help Gs O BAO D Yom O BSE WAS Address 8 https calton ed ac uk 8443 OA_HTML AppsLocalLogin jsp iv Go Links THE UNIVERSITY of EDINBURGH CH Seice Welcome E Business Suite Login Username Password Login Copyright 2004 Oracle Corporation All rights reserved Done T Last Update 21 02 2007 2 The Main Menu will then appear see picture below E https arthur mis ed ac uk 9443 pls HR11TEST OracleMyPage Home validate flag Y Microsoft Internet Explorer E d File Edit view Favorites Tools Help Bak amp At Qsearch amp jFavortes media C4 Gy 5 SI x Address a https arthur mis ed ac uk 9443 pls HR11TEST OracleMyPage Home validate Flag Y Weicome Joe Bloggs 7 J f ervic e Main Menu Navigate 4 UQE ATR Process UOE Employee Self Service Ebe LB lt internet start de agd d KSlmnbox https user amp orad amp orad COM S NE
23. ase check that the following details are correct before pressing Continue College Support Group Corporate Services Group School Planning Unit Human Resources Planning Unit Organisation Human Resources Post Type New Current Previous Post Holder Grading Approval Num New Post ABC123 Job Title HR Assistant Max Grade for Position UEO4 Earliest Start Date 1 Aug 2006 Latest Start Date 1 Feb 2007 Employment Category Fixed Term FT End Date FT Duration Years 1 FT Duration Months FT Reason Restricted Time Limited Funding Full Part Time Full Time Maximum Number of Hours 35 Appoint no higher than Grade Step v Fei Hl eee ET ses El sm ell e rie Hl messun SIE ER a weet cl lt gt Done B internet Eht amp ht or Lei co Seu Olinb nt 9 Mc Mus EN Qa 11 45 Click on CONTINUE to move to the next screen Last Update 21 02 2007 7 Salary Charging Screen see example below Please complete the following fields Percentage of Salary Charging enter the percentage of the new employees salary to be charged to a Cost Centre Account Code and Job Code You may enter more than one line if the funding is split 1 e 50960 5096 50 25 25 as long as the total is 100 Cost Centre 1 e 424000 Account Code 1 e 2140 Job Code 1 e 00001 Funding Source this is the funding source body that the employee s salary will be charged to the fo
24. ection 5 NOTE Adverts cannot be placed in publications until HR has received both the advert and further particulars by email attachment Last Update 21 02 2007 22 Options 3 amp 4 Advertising details not known and either externally or not externally advertised As the advertising details are not known at this point the ATR will go for approval A https arthur mis ed ac uk 9443 pls HR11TEST UOE_ATR_WORKFLOW ENTER_AD YERT_DETAILS Microsoft Internet Explorer E e x E Advert Not Known As you do not know the Advertising details at this point you may proceed However these details must be completed later Press the button below to submit your Authority to Recruit details for Approval and return to your notifications worklist Back to previous screen Submit for Approval s 4 amp Done 4B ep Internet Pstart 9 eB Kir Ten Tee leo Jeu Jee QUAN 4S BANE d ELE CD 1 S2 d Epp 154 Click on SUBMIT FOR APPROVAL Once you have submitted this you will then receive notifications at different stages of the process see Section 5 You can then proceed to add advertising details when known Last Update 21 02 2007 29 SECTION 4 RETRIEVING APPROVED ATR FOR CHANGES If you are not already logged into the system follow the instructions on pages 2 3 and 4 A screen will appear see picture below E https arthur mis ed ac uk 9443 pls HR11TEST OracleApps RF F 74828 Microsoft
25. egory Full Part Time If F T 1s entered in the Full Part Time field then the Maximum Num of Hours will automatically be populated with the correct full time hours If P T 1s entered then you must enter the number of working hours except in the case of Hours to be Notified Employment Category the hours should be zero Maximum Num of Hours See notes for Full Part Time Constraint appoint no higher than grade step 1f applicable Only required if there 1s a constraint on funding for the salary e g appoint no higher than point 3 on UEO7 Last Update 21 02 2007 5 e Wef 23 9 05 Disclosure Field This field must be completed with one of the following 2 options Disclosure Required or Disclosure not Required Information regarding this field can be found on the screen see example below amp https shin mis ed ac uk 8179 pls HRPM3 UOE ATR WORKFLOW START ATR PROCESS Microsoft Internet Explorer Keeler ri Enter Authority to Recruit Details Please enter Authority to Recruit Details College Support Group m Organisation inl Post Please Select vl Current Previous Post Holder Grading Approval Number New Post Job Title Earliest Start Date Latest Start Date Max Grade for Post m Employment Category LI FT End Date FT Duration Years Please Select vl Months Please Select vl FT Reason Please Select Full Part Time Please Select x Maximum
26. ersonal Details Last Name Bloggs First Name Joseph Title Me vi Middle Name Preferred Name Joe Date of Birth 1 Jun 1976 Gender Male v Note Fields marked with an asterisk are mandatory lt gt Done Bj internet Ed Ei L To po 63 L oan yn T o mes T Russ L t E Qo 12 48 Once you have completed all the relevant fields click on CONTINUE Last Update 21 02 2007 48 A screen will then appear see picture below confirming all the information you have typed in if this is correct then click on CONTINUE if not click on BACK TO PREVIOUS SCREEN to return to original screen and make amendments Once you click on CONTINUE you cannot go back and may any amendments E https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens CONFIRM BASIC PERSON DETAI Microsoft Internet Explorer Jeg File Edit View Favorites Tools Help ay Ox Ox ig DQ see yere 7 LJ amp a Address https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens CONFIRM BASIC PERSON DETAILS EN Go T polo Confirm Basic Personal Details Please check that the following details are correct before pressing Continue Last Name Bloggs First Name Joseph Title Mr Middle Name Preferred Name Joe Date of Birth 1 Jun 1976 Gender Male Back to previous screen amp Done B internet amp ht Eht Go Ere Ec Ele O
27. esources gt Done B internet Ed Eht Ejhtt o Eht co Ejeu O inb L 9 Mc Mus EN Qi 11 52 Click on CONTINUE to move to the next screen Last Update 21 02 2007 11 The following screen will appear asking you to choose an option that relates to the position to which you are recruiting click in the circle next to the relevant one Please check appropriate box C Position is 6 months or less and not required to be advertised C Position Holder is named on Grant and not required to be advertised Position Holder Name C Position is required to be advertised Continue n Done B ep Internet Mstart 2 e A gt Bir Ehr Hus Enee 9 25 N AI 24S isl wr EIE OD 1 5 273 RP CQ 11 06 The following pages will deal with each of the three options noted Once the appropriate option has been selected click on CONTINUE to move to the next screen Last Update 21 02 2007 12 If you select Position is 6 months or less the following screen will appear see picture below E https arthur mis ed ac uk 9443 pls HR11TEST UOE ATR WORKFLOW AD REQUIRED OR NOT Microsoft Internet Explorer l xl PTEDINHURGH Advert Required or Not You selected the option Position is 6 months or less and not required to be advertised Therefore Advertising details are not required for this Position You may submit Authority to Recruit f
28. essage E Query result from HR System Microsoft Internet Explorer THE UNIVERSITY me Query result from HR System You entered Last Name Smith First Name d David Date of Birth 19 Jun 1965 Start Date 1 Apr 2003 College to appoint at College of Medicine and Vetermary Medicine This person does already exist on the HR system This is a Rehire Details retrieved from HR are Employee Number Employee Full Name NI Number Person Type Please Select 114815 Smith Dr David NH021893A Employee e None of the Above Li If you are uncertain of the option to select please contact HR Support Backto previous screen Continue 4 gt Done A ap Internet If this is the person you wish to hire then click in the circle in the please select column and click on CONTINUE The following message will then appear Last Update 21 02 2007 42 An ex employee without a final process date The screen will return with the following message 3 Query result from HR System Microsoft Internet Explorer ERSITY You entered Last Name Kimber First Name Walter Date of Birth 1 ug 1948 Start Date 1 Apr 2003 College to appoint at College of Medicine and Veterinary Medicine This person does already exist on the HR system This is a Rehire Details retrieved from HR are Employee Number Employee Full Name NI Number Person Type Please Select 116555
29. etails Please enter Appointment Details Start Date Organisation Biomedical Sciences Location HUGH ROBSON BUILDING m Personal Job Title Professor Employment Category Permanent Grade UE09 m Grade Step inl First Increment Year Full Part Time Full Time x Working Hours 35 FT End Date N A FT Reason Fixed Term N A Off Scale Salary SOC Code Please Select i vi AR1B Date if applicable AC amp AM Grades forms sent if applicable Please Select Honorary Status if applicable ATR Number MVM6894 Vacancy Reference Number 3001234 Note Fields marked with an asterisk are mandatory There are other details relating to a new appointee which have been automated in the system They are as follows e Pension Scheme This has been set to pick up the correct scheme for the Grade appointed to e Increment Month This has been set to pick up the correct month for the Grade appointed to e Destination of Pay Slip This has been set to go automatically to the new appointees level 5 unit e Probationary Period This has been set to automatically record 26 weeks if the new appointee is on grades UEOI to UEOS Once you have completed all the relevant fields click on CONTINUE Last Update 21 02 2007 55 A screen will then appear see picture below confirming all the information you have typed in if this is correct then click on CONTINUE if not click on BACK TO PREVIOUS
30. f not click on BACK TO PREVIOUS SCREEN to return to original screen and make amendments Once you click on CONTINUE you cannot go back and make any amendments e https shin mis ed ac uk 8179 pls HRPM3 UOE ATR ADVERT SCREENS confirm costing details Microsoft Internet Explorer pa ly Confirm Salary Charging Details Please check that the following details for ATR Number CSG6893 are correct before pressing Continue Salary Charging Details Cost Centre A C Code Job Code Funding Source 100 424CHR 2140 sooool University Of Edinburgh Comments Back to previous screen Done FT Bj qp internet amp nt amp ht Sor Lei co Ejeu O inb n 9 Mc Mus EN Qi 11 50 Click on CONTINUE to move to the next screen Last Update 21 02 2007 10 A screen will then appear see picture below confirming the ATR details have been saved An ATR Number will be provided along with the name of the relevant Organisation please ensure to take a note of both of these as the information will be required to retrieve the completed process at a later stage see section 4 amp https shin mis ed ac uk 8179 pls HRPM3 UOE ATR ADVERT SCREENS commit costing details Microsoft Internet Explorer peri or ATR Details Saved Please take note of the ATR number and Organisation and press continue to proceed All Details have been saved for ATR Number CSG6893 and Organisation Human R
31. f person to whom applications will be sent e Email Address Of person to whom applications will be sent e Telephone Number Of person to whom applications will be sent E https arthur mis ed ac uk 9443 pls HR11TEST UOE ATR WORKFLOW ENTER ADVERT DETAILS Microsoft Internet Explorer j E Bm x Na walk Advertising Details Please enter Advertising Details Publications Listing University Jobs Site Closing date for applications ay 3 D weeks after publication date Name of person to whom applications will aN other 7 be sent Full Work Address Neuroscience George Square Email Address m a n otherQed ac uk Telephone Number 0131 650 0000 Note Fields marked with an asterisk are mandatory xi e Done B e Internet Pstart 9 e Kir eme Sus Eor Ehte CSR Nal uerge 284 EMO 1449 Click on CONTINUE to move to the next screen Last Update 21 02 2007 20 A screen will then appear see picture below confirming all the information you have typed in if this is correct then click on CONTINUE if not click on BACK TO PREVIOUS SCREEN to return to original screen and make amendments Once you click on CONTINUE you cannot go back and make any amendments d https arthur mis ed ac uk 9443 pls HR11TEST UOE AT ADVERT SCREENS confirm advertising detail Microsoft Internet Explorer e x We elek Confirm Advertising Details Please check that the following details are correc
32. g Allowances B Note Fields marked with an asterisk are mandatory lt gt Done B internet Eht amp ht So Spat jc je Olin amp n o w Bu amp nt EN Qi 12 59 Once you have completed all the relevant fields click on CONTINUE Last Update 21 02 2007 57 A screen will then appear see picture below confirming all the information you have typed in if this is correct then click on CONTINUE 1f not click on BACK TO PREVIOUS SCREEN to return to original screen and make amendments Once you click on CONTINUE you can t go back and may any amendments https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens confirm costing details Microsoft Internet Explorer Jeg File Edit View Favorites Tools Help Ar Q x 5 LA ix a A J Search jf Favorites an rel X Address EI httos shin mis ed ac uk 8179 pls HRPM3 uoe new ap appointment screens confirm costing details EN Go Links pe ho Confirm Costing and Allowance Details Please check that the following details are correct before pressing Continue Cost A C ewesch Cod Job Code Funding Source 100 424CHR 2140 S00001 University Of Edinburgh Back to previous screen lt gt Done B 4B internet amp hnt amp ht So Spat amp c Lee Olin l i o w Mu amp nt EN Qi 14 20 Last Update 21 02 2007 58 If the appointment details that ha
33. h Kilgallon Deborah References UOE Screen Entry Return to Worklist CI Display next notification after my response Home Logout Preferences Help Copyright 2000 2005 Oracle Corporation All rights reserved Last Update 21 02 2007 47 As an Originator you should Click once on the small document icon above the wording UOE Screen Entry The screen s which now follow are split into 6 sections Basic Personal Details Address Details Other Person Details Appointment Details Costing Allowance Details Additional Contract Details These should be completed as follows 1f the person you are appointing is a Transfer or Rehire the detail on the Basic Personal Details Screen will already be completed for you BASIC PERSONAL DETAILS SCREEN see picture below Last name Initial Capitals 1 e Blogg First name Initial Capitals 1 e Jo Title Middle Name Initial Capitals 1 e John Preferred Name Initial Capitals 1 e John Date of Birth dd mm yyyy Gender https shin mis ed ac uk 8179 pls HRPM3 UOE NEW APPOINTMENT SCREENS BASIC PERSON SCREEN l uniq Microsoft Internet Explorer Jey File Edit View Favorites Tools Help ae EN a Le DO search jf Favorites SE E LJ rel 3s Address amp https shin mis ed ac uk 8179 pls HRPM3 UOE NEW APPOINTMENT SCREENS BASIC PERSON SCREEN unique id MVM6894 v Go Basic Personal Details Please enter Basic P
34. ight 2000 2005 Oracle Corporation All rights reserved Bj 4p internet CT FI Cm mg mar Ta c a T You should then chase up the contract with the New Employee and once you have an answer go back into the notification remove the note in the VOE Comments from Payroll type in your own reply see example below and press Return Response This will send the notification back to payroll Last Update 21 02 2007 33 ORACLE UOE ATR Process UOE Contract Not Returned Home Logout Preferences Help To Kilgallon Deborah Sent 23 Jun 2006 14 31 06 Due 26 Jun 2006 14 31 06 ID 126171 Dear Kilgallon Deborah Name Bloggs Joseph Joe Employee Number 129196 Regards NEWPAY Action History 1 23 JUN 2006 14 31 06 Submit Response A contract has not as yet been returned for the following new employee Can you please follow up on this and return a response as soon as possible UOE Comments The Contract is in the post you should have it tomorrow Return to Worklist C Display next notification after my response Copyright 2000 2005 Oracle Corporation All rights reserved Home Logout Preferences Help Return Response Last Update 21 02 2007 Kilgallon Deborah Kilgallon Deborah 34 SECTION 6 RETRIEVING APPROVED ATR FOR APPOINTMENT If you are not already logged into the system follow the instructions on pages 2 3 and 4 The following screen
35. ity funded positions or if you request more than one publication excluding the University Jobs Site and Warwick Web e Comments Allows the Originator to inform HR of any further information required for advertising e Closing date for applications Choose from drop down box either 2 3 or 4 weeks This will be set from the date of placement in the publication e Name of person to whom applications will be sent Please use full name e Full Work Address Of person to whom applications will be sent e Email Address Of person to whom applications will be sent e Telephone Number Of person to whom applications will be sent Last Update 21 02 2007 16 SI https arthur mis ed ac uk 9443 pls HR11TEST UOE ATR WORKFLOW ENTER ADVERT DETAILS Microsoft Internet Explorer Publications Listing Scotsman d Or input a new medium 9e Cost Centre A C Code Job Code ioo 424000 Pan 500001 Charging for External Advertising NEN Comments Closing date for applications 3 DI weeks after publication date Name of person to whom applications will a N other NN be sent Full Work Address Neuroscience George Square Email Address a n other ed ac uk Telephone Number x 01316500000 Note Fields marked with an asterisk are mandatory En n K n ig EE Asa Hean B e lee leo Jeu Je QUSN MO RBA T s ERE O
36. lin Eht s w Eu MEN TEN EN Ql 12 48 ee e ham Hnm eg n Mi M Last Update 21 02 2007 49 ADDRESS DETAILS SCREEN see picture below If you have the Home Address for the new employee please complete the following fields if not the system when producing the contract will automatically default to the pay address These details are for the new employees HOME address only If this appointment is for a Transfer then any Home address we hold will be displayed for you to view but you will not be able to update it this must be done by the employee through Employee Self Service Address Line 1 Initial Capitals e g 21 Hope Street Address Line 2 Initial Capitals Address Line 3 Initial Capitals Town Postcode Capitals e g HH1 1HH Home Phone Number Note UK Address only to be entered a https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit basic person detail Microsoft Internet Explorer Jeg File Edit View Favorites Tools Help ay Qs amp x a A FS Search jf Favorites 4 A LJ rel 3S Address GB https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit basic person details v Go of EDINBURGH Address Details Please enter Address Details Address Line 1 Address Line 2 Address Line 3 Town or City Post Code Home Phone Number Please Note Address must be UK address only If an address is s
37. list gt UOE Notification for Screen Entry Cancel Submit To Kilgallon Deborah Sent 23 Jun 2006 12 46 36 ID 126163 Dear Kilgallon Deborah Please complete the form below for the following New Appointee Name Bloggs Joseph Then press Submit to continue Action History 1 23 UN 2006 12 46 36 Submit Kilgallon Deborah Kilgallon Deborah References UOE Screen Entry Return to Worklist Submit C Display next notification after my response Home Logout Preferences Help Copyright 2000 2005 Oracle Corporation All rights reserved amp nr B internet e s o rtt a Tot 5 t Toe T Bars o rtt HE Me T us e o Once you have submitted this then the notification carries on to the Approver Contract Generator and finally Payroll You will at different stages receive further notification s regarding the appointment These will be from the Contract Generator and Payroll informing you when the contract has been produced and sent out and when the contract has been accepted and returned to Payroll Last Update 21 02 2007 61
38. llowing rules should be applied when completing this field O Job Code Snnnnn i e S00001 then always use funding code UNIVERSITY OF EDINBURGH Job Code Bnnnnn i e B00001 then always use funding code DEPARTMENTAL INCOME Job Code Gnnnnn i e G00001 then always use funding code DEPARTMENTAL FUNDS Job Code Dnnnnn then always use funding code DEPARTMENTAL DONATIONS Job Code Ennnnn then always use funding code ENDOWMENT For all other Job Codes beginning R etc please select the funding source body from the pick list The system will check that each part of the costing is a valid code It will also check that the job code can be used with the account code quoted e g job code R12345 account code must begin with a 3 1 e 3012 The comments box allows the Originator to inform the Approver of any further information required on salary charging Last Update 21 02 2007 500001 Comments Note Fields marked with an asterisk are mandatory r m Tal Done EN Start Eht ht Gor Eht amp co E E O inb n O Mc Mus Click on CONTINUE to move to the next screen Last Update 21 02 2007 B internet CL TEE EN LG 11 50 A screen will then appear see picture below confirming all the information you have typed in if this is correct then click on CONTINUE i
39. lowing screen will appear 3 https ness mis ed ac uk 9443 pls HR11DEV UOE ATR WORKFLOW CHANGE ATR Microsoft Internet Explorer Change ATR The ATR details must be changed and re approval is required Press Continue to change the details Back to previous screen Continue 4 b e Done f S Internet Click on CONTINUE to make changes Amend the relevant fields as required see pages 6 10 then re submit for approval The ATR will then go through Approval SCH Approval and be returned to the Originator for appointment Last Update 21 02 2007 21 SECTION 5 NOTIFICATIONS ATR Notifications An example of SG will appear in your work list is below M Mi EE ay Q O x 9 D yere 6 23 183 Address https shin mis ed ac uk 8179 OA HTML OA jsp rc WF SS NOTIF PAGE amp ri 08 ti21322775296 amp 80apc 3580as qw5Z stb 5T6coRj9cZ ibw Links ORACLE UOE ATR Process 3 Home Logout Preferences Help Worklist View All Notifications m Go Select Notifications Open Select All Select None Select From Type Subject L en Due Status O UOE ATR Process Ready to int for CSG6893 23 Jun 2006 Open O UOE ATR Process ATR Approved Message 23 Jun 2006 Open UOE Transfers Process UOE Contract Generated 19 Jun 2006 Closed O UOE Transfers Process UOE intment oved for Kilgour MISS Rhea 19 Jun 2006 Closed 3 d UOE Transfers Process UOE No
40. n below Submit Workflow Back to previous screen 3 Done B internet Last Update 21 02 2007 46 The following screen appears see picture below J 1 CIACLGC Workflow Home Logout Preferences Help Worklist View Open Notifications Go Select Notifications Select All Select None BAR _UOE New Appointments Process UOE Notification for Screen Entry 23 Jun 2006 E UOE ATR Process Notify Originator Recruitment Started for MVM6894 23 Jun 2006 EI UOE ATR Process AR Approved Message 23 Jun 2006 e UOE ATR Process Ready to Appoint for CSG6893 23 Jun 2006 L1 UOE ATR Process ATR Ap Messa 23 Jun 2006 TIP Vacation Rules Redirect or auto respond to notifications TIP Worklist Access Specify which users can view and act upon your notifications Home Logout Preferences Help Copyright 2000 2005 Oracle Corporation Al rights reserved The following screen appe ars see picture below c https mis ed ac u ificatic icrosc xplc ORACLE Workflow Worklist gt UOE Notification for Screen Entry To Kilgallon Deborah Sent 23 Jun 2006 12 46 36 ID 126163 Dear Kilgallon Deborah Please complete the form below for the following New Appointee Name Bloggs Joseph Then press Submit to continue Action History 1 23 UN 2006 12 46 36 Submit Kilgallon Debora
41. net Explorer Jeg File Edit View Favorites Tools Help ae Ge CH 2 zeg 4c e R LJ a Address amp https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit Address Details v Go pe ort Other Personal Details Please enter Other Personal Details NI Number Work Permit Number Interview Date Offer Letter Date Acceptance of Offer Date Email Status Please Select vi Fields marked with an asterisk are mandatory T iw n amp o en Lele l Gn 1 n lm eine PQI 1250 e NI Number If unknown leave blank e Work Permit No If applicable enter number from Work Permit e Interview Date dd mm yyyy e Offer Letter Date dd mm yyyy should be after Interview Date e Acceptance of Offer Date dd mm yyyy should be after Offer Letter Date e Email Status Not Required Not required to do the job Required Private Email held by HR and used for official correspondence but not visible publicly Required Email held by HR and visible publicly Once you have completed all the relevant fields click on CONTINUE Last Update 21 02 2007 32 A screen will then appear see picture below confirming all the information you have typed in if this is correct then click on CONTINUE if not click on BACK TO PREVIOUS SCREEN to return to original screen and make amendments Once you click on CONTINUE you can t go back and may any
42. or Approval Press the Submit for Approval button below and wait until you receive a notification to proceed Back to previous screen Submit for Approval Be a amp Done B Internet start 9 e gt Pip Jee Sus eme Jee GEN 9I PERRA Ed s ELO E SED d Be We ins Click on SUBMIT FOR APPROVAL Once you have submitted this you will receive notifications at different stages of the process see Section 5 Last Update 21 02 2007 13 If you select Position Holder is named on Grant you must also complete their full name in the box provided The following screen will appear see picture below E https arthur mis ed ac uk 9443 pls HR11TEST UOE ATR WORKFLOW AD REQUIRED OR NOT Microsoft Internet Explorer PTEDINHURGH Advert Required or Not You selected the option Position Holder Smith is named on Grant and not required to be advertised Therefore Advertising details are not required for this Position You may submit Authority to Recruit for Approval Press the Submit for Approval button below and wait until you receive a notification to proceed Back to previous screen Submit for Approval Be amp Done B Internet stat D e ud sl E r eme Rus eme Hee CAE BBA ies Lat CC 1 S E iG WO i Click on SUBMIT FOR APPROVAL Once you have submitted this you will receive notifications at different stages of the process see Section 5 Last Update 21 02 2007 14
43. ps shin mis ed ac uk 8179 pls HRPM3 UOE ATR WORKFLOW VIEW ATR DETAILS Microsoft Internet Explorer THE UNIVERSITY of EDINBURGH DAG Approved ATR Details ATR Details Leg Post New EEN ere ay or EE ATR Salary Charging Details Ill New Grading ApprovaiNumber Japeu obtine HRAsssat O O Y Max Grade for post 1 1 11 vot Earliest tat bate J or Auc 2009 11 1 Latest Start ate J oxreg 20e e Employment category J Fxedrerem 1 1 FT Duration O 1 1 J Rvers 1 FT Reason 1 Restricted Time Limited Funding ru Partrim Csi Time 1 MaxNumberofHous Jas Disclosure Scotland bisdosureNotRequrea 1 1 ATR Salary Charging Details There are no Advert details for this ATR Number UU Please answer the following questions Do you wish to change any of the ATR Details above Please Select v Is the Grade still UEO4 as approved or is it higher Please Select v m lt Ill Lal ey amp jnt Gor a Eco jeu hind m g Mi If you wish to make changes to the ATR before appointing answer yes to the first question and higher or same or less which ever is applicable to the second question Click on CONTINUE Last Update 21 02 2007 26 The fol
44. t Internet Explorer THE UNIVERSITY of EDINBURGH Approved ATR Details ATR Details ATR Number wvMe894 I Post New GradimgApprova Number a N ebrue Professor SSS Sd max Grade tor post lee 1 Earliest start pate o1 aue 2008 7 latest start Date orree2007 7 IL REED Ful part time j funrme M aa E ATR Salary Charging Details 96 CostCentre A C Code Job Code FundingSourcre 100 a24cuR 214o soooo1i university of Edinburgh i el T l a Done B internet clm ein eus Gor eise Eu ejnt jmic jus METTE ENE O 12 34 https shin mis ed ac uk 8179 pls HRPM3 UOE ATR WORKFLOW VIEW ATR DETAILS Microsoft Internet Explorer x Fun Part Time urrme e l m Max Number of Hours Is Disclosure Scotland Disdosure Regel ATR Salary Charging Details 9e Cost Centre A C Code Job Code FundingSoure 100 a24cun 2140 soo001 university Of Edinburgh Advertising Details Publication Uetng 1 word ide Web Number of wees 1 Boo ef Application Recipient 1 1 angel Application Recipient ma anothereedacuk Application Recipient Phone Io esn n 1 Application Recipient Address tine 1 charesstewartt House Application Recipient Address Line2_
45. t before pressing Continue Publication 1 University Jobs Site Closing Date weeks after publication 3 Name of person to whom applications will be sent A N Other Address Line 1 Neuroscience Address Line 2 George Square Address Line 3 Address Line 4 Email Address a n other ed ac uk Telephone Number 0131 650 0000 Continue Back to previous screen s 4 amp Done 4B ep Internet stat 9 e x Kilo Erte us Eor Ehte CQ 5 Nal SSA SE EEG 3 SIE P Neo 14 9 Click on CONTINUE to move to the next screen Last Update 21 02 2007 2 A screen will then appear see picture below confirming the advertising details have been saved F https arthur mis ed ac uk 9443 pls HR11TEST UOE ATR ADVERT SCREENS commit advertising details Microsoft Internet Explorer z 18 x THE UNIVERSITY of EDINBURGH Advertising Details Saved Details have been saved When you click on the button below the process will move on to the next stage and you will be returned to your notifications worklist Please remember to email the advertisement and further particulars to the relevant College HR Team Submit for Approval Be 4 Done B ep Internet Mstart 9 e A Kim eme Jens Jee e nee QUANG SBE eS n REEL OD I1 SIE d Bea 14 14 Click on SUBMIT FOR APPROVAL Once you have submitted this you will receive notifications at different stages of the process see S
46. t screens confirm contract details Go jm MEME Confirm Contract Details Please check that the following details are correct before pressing Continue RAE Unit of Assessment 05 Other Laboratory Based Clinical Subjects Back to previous screen lt gt Done B internet Gynt ng Gore jeu ooc S me Ente g wc s Ehret EPR Veo 15 05 Click continue The following message will then appear see picture below https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit costs elements Microsoft Internet Explorer Je File Edit View Favorites Tools Help ae Qs eJ EN a Le DO search jf Favorites A LJ id X Address SI https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit costs elements EN Go Links id pu oa Details Submitted Details have been successfully saved in the system Please click the submit button on your notification to submit for approval Return to Notification Your Notification Details Screen should now be on the screen see picture below Click on SUBMIT if you decide at this stage to press CANCEL this will stop the work flow and ALL information will be lost Last Update 21 02 2007 60 amp https shin mis ed ac uk 8179 Notification Details Microsoft Internet Explorer mI ze ORACLE Workflow Home Logout Preferences Help Work
47. then appear on the confirmation screen Do not complete if the new appointee 1s off scale Ist Increment Year enter the year the new appointee is to receive their first increment Please note the new appointee should be in post by the 1 of May in a year to be eligible for an increment in the same year Full Part Time already completed 1f FT can be lowered to PT if required Working Hours already completed hours can be reduced if required FT End Date dd mm yyy Mandatory only if the Employment Category is Fixed Term FT Reason Mandatory only if the Employment Category is Fixed Term Off Scale Salary Only to be entered when the new appointee s salary is not on an existing grade step SOC Code This is a HESA code that identifies the new appointees job function ARIB Date If applicable AC amp AM Grade forms sent If applicable Honorary Status If applicable ATR Number already completed Vacancy Reference Number already completed Last Update 21 02 2007 54 el https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit other person detail Microsoft Internet Explorer Jeg E File Edit View Favorites Tools Help Q x K EN E L P Search jf Favorites E 2 laa rel 3 SS https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit other person details v Go Links THE UNIVERSITY of EDINBURGH Appointment D
48. tification for Screen Entry 19 Jun 2006 Closed O UOE ATR Process Ready to Appoint for CSG6887 19 Jun 2006 Closed d UOE ATR Process ATR Approved Message 19 Jun 2006 Closed O UOE New Appointments Process UOE Contract Generated 19 Jun 2006 Closed O UOE New Appointments Process UOE Appointment Approved for McCartney MR Paul 19 Jun 2006 Closed oO UOE ATR Process Ready to int for MVM6885 19 Jun 2006 Closed O UOE ATR Process ATR Approved Message 19 Jun 2006 Closed F UOE New Appointments Process UOE Notification for Screen Entry 19 Jun 2006 Closed O UOE ATR Process Notify Originator Recruitment Started for SAS6882 19 Jun 2006 Closed O UOE ATR Process Ready to Appoint for CSG6884 19 Jun 2006 Closed 3 O UOE ATR Process ATR Approved Message 19 Jun 2006 Closed O UOE ATR Process ATR Approved Message 19 Jun 2006 Closed A UOE ATR Process ATR Re Approved Message 01 Dec 2005 Closed Select Notifications Open E V TID Varstinn Dulac Dadiract ar auto raenond to notification I amp B 4B internet Start amp htp i 3 Orac Sim E Con euc Inbo WE Ter ES O Mic E use EN 3 9 12 24 To view the ATR notifications click on the link within the subject column Examples of both the ATR Approved Message and Notify Originator Recruitment are shown on the following pages Last Update 21 02 2007 28 ATR Approved Message 3 otificati Details Microsoft Internet Exp i File Edit View Favorites Tools Help aw Om
49. tle Employee Category Grade Grade Step Increment Year Full Time Equivalent Salary Full Part Time Working Hours Off Scale Salary FT End Date FT Reason SOC Code AR1B Date Ac amp AM Grades forms sent Honorary Status Professor Permanent UEO9 d 2007 38772 Full Time 35 N A N A Academic Professionals ATR Number MVM6894 Vacancy Reference Number 3001234 al gt Done B internet Eht Eht Bo ein amp c je Jm n 3 w amp ju L ETH EN Gio 12 59 Last Update 21 02 2007 56 COSTING Already completed ALLOWANCE If the new appointee is to receive any allowances then the allowance fields should be completed e Name of Allowance choose the allowance from the list of values e Value enter either the annual value of the allowance or the percentage of salary el https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit appointment details Microsoft Internet Explorer Jeg File Edit View Favorites Tools Help ae Qs e ix a A DO search jf Favorites A 2 Ly Ki Gabes Acaress E https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit appointment details EN Go Links pario itd Costing and Allowance Details Please enter Allowance Details 9o Cost Centre A C Code Job Code Funding Source Allowance Value 100 424CHR 2140 S00001 University Of Edinburgh m Costin
50. upplied it will appear on the contract otherwise the Office address will be used lt gt Done B Internet Ei e Lo L L L L L f op us ne E Q5 12 4 e T D mg Once you have completed all the relevant fields click on CONTINUE Last Update 21 02 2007 50 A screen will then appear see picture below confirming all the information you have typed in if this is correct then click on CONTINUE if not click on BACK TO PREVIOUS SCREEN to return to original screen and make amendments Once you click on CONTINUE you can t go back and may any amendments Si https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens CONFIRM ADDRESS DETAILS Microsoft Internet Explorer SAX File Edit View Favorites Tools Help aw Qs Q x ai L DO search ST Favorites Et a LJ id X https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens CONFIRM ADDRESS DETAILS vl Go i Links Ac raecec Address ppt Confirm Address Details Please check that the following details are correct before pressing Continue Address Line 1 21 Hope Street Address Line 2 Address Line 3 Town or City HOPEVILLE Post Code HH1 1HH Home Phone previous screen Last Update 21 02 2007 51 OTHER PERSON DETAILS SCREEN see picture below a https shin mis ed ac uk 8179 pls HRPM3 uoe new appointment screens commit Address Details Microsoft Inter
51. ve been entered mean that the new employee is eligible to be included in the Research Assessment Exercise RAE then the following screen will appear a https minard mis ed ac uk 8183 pls HRDBTEST uoe new appointment screens commit costs elements Microsoft Internet Explorer Jeg File Edit View Favorites Tools Help ae Qs o EN a Le DO search jf Favorites O Q amp LJ rel 3S SS amp https minard mis ed ac uk 8183 pls HRDBTEST uoe new appointment screens commit costs elements EN Go p BLUE Additional Details Please enter Additional Contract Details Note Fields marked with an asterisk are mandatory RAE Unit of Assessment Please Select EN lt Done B internet ht Ejntt Gora amp EU E Doc O Inb i O Mic Mjus E htt ETT HVE 5 14 58 This 1s a mandatory field and you should select a value from the pick list to complete it If you are unsure of the value that should be entered you should contact your School Administrator for advice Last Update 21 02 2007 50 The following confirmation screen will then appear https minard mis ed ac uk 8183 pls HRDBTEST uoe new appointment screens confirm contract deta Microsoft Internet Explorer BEA File Edit View Favorites Tools Help ay Ox O ei d D Yer B LJ amp 3 Address du https minard mis ed ac uk 8 183 pls HRDBTEST uoe new appointmen
52. w ATR Process the following pages will show you how to complete this To retrieve an existing ATR Process see Section 4 Click in the circle next to the relevant option then click on CONTINUE to move to the next screen Last Update 21 02 2007 4 SECTION 2 COMPLETION OF AUTHORITY TO RECRUIT ATR Authority to Recruit Screen see example below Complete the following fields mandatory fields College Support Group Organisation The level 5 unit to which the position belongs Post If New a Grading Approval Number is mandatory provided by your HR Manager Advisor If existing the full name of the Current Previous Position Holder must be provided Current Previous Position Holder Existing positions only see notes for Post Grading Approval Number New positions only see notes for post Job Title Title successful applicant will have on their contract Earliest Start Date Latest Start Date Defaults to 6mths after earliest start but can be amended Max Grade for Post The highest grade you would wish to appoint at Employment Category The type of contract choose from Permanent Fixed Term or Hours to be Notified If Fixed Term chosen either FT End Date or Duration and FT Reason must be completed FT End Date Fixed Term only see notes for Employment Category FT Duration Fixed Term only see notes for Employment Category FT Reason Fixed Term only see notes for Employment Cat
53. wing options Term time only Professor Vet Scholar All Other Appointments 00009 lt gt Done B internet amp nt Eht Gor Lei co E E O inb L 9 Mc Mus EN Qi 12 35 Click on CONTINUE to move to the next screen If you have selected Term time only Professor or Vet Scholar the following message will appear This is an exceptional New Start Please appoint this person external to the system using the manual process in place Last Update 21 02 2007 39 If you selected All Other Appointments then the following screen will appear see picture below E https shin mis ed ac uk 8179 pls HRPM3 UOE NEW APPOINTMENTS WORKFLOW QUERY PERSON Microsoft Internet Explorer Bex Query Person Details Please enter the Following Last Name Bloggs First Name Joseph Date of Birth 1 Jun 1976 Start Date 7 Aug 2006 College Support Group to Appoint at College of Medicine and Veterinary Medicine v Note Fields marked with an asterisk are mandatory lt gt Done Bj 4B internet EG Eht Ejhtt Sor Le Ejco Ejeu O inb nt 9 wc Mus EN Aye 12 37 acil ts requesting you to complete the fields with the following information Last Name Initial Capitals 1 e Bloggs First Name Initial Capitals 1 e Joseph Date of Birth dd mm yyyy or dd mmm yyyy start Date dd mm yyyy College Support

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