User Manual - NTGCD Well Management System
Contents
1. Previous Finish Registration After you enter the last information on the above form for page 4 of 4 click on the Finish Registration button to complete the registration process You will then be logged in to the application as the user you just registered The screenshot below shows the home page after the user ntgcd user has registered as a new user You can see the link in the upper right corner of the page that allows the user to log out circled in red as well as the You have successfully signed in Please use the buttons above and below to navigate through the system message near the middle of the page also circled in red indicating that the user has successfully signed in logged in and that the user can now click on the various button links along the top and bottom of the page to navigate to other web pages within the web application system Account Forms Wells WETS Log Out ntgcd user Welcome to the Northern Trinity Groundwater Conservation District The mission of the Northern Trinity Groundwater Conservation District is to manage preserve and protect the groundwater resources of Tarrant County Texas The District will work to minimize the draw down of the water table prevent the waste of groundwater prevent interference between wells protect the existing and historic use of groundwater prevent degredation of the quality of groundwater use public education to promos water conservation give cone e2. and the District s Rules In the event of an error in the payment or Billing State TX billing of water use fees please notify the District in writing at aj a northerntrinitygcd yahoo com and include all relevant aa ail information so that the District may process your refund Credit Card Number request Any refunds provided by the District will be through Expiration Date MMYY the same payment method originally provided to the District Security Code Billing Address 1121 Mercedes Street Process Request gt Shopping Cart 1 Item Early Payments Directory A directory of NTGCD staff members can be displayed by clicking on the Directory link on the bottom navigation menu bar as shown in the screenshot below Account Forms Wells Map Log Out ntgcd user Directory 1121 Mercedes Street Fiona Allen Direcior Benbrook Texas 76126 617 249 2062 617 249 2918 northerntrinitygcd yahoo com 1121 Mercedes Street Benbrook Texas 76126 617 249 2062 617 249 2918 northermtrinitygcd yahoo com Randy Cozart Director Richard oe 1121 Mercedes Street Sawey Benbrook Texas 6126 617 249 2062 617 249 2913 northerntrinitygcd yahoo com Russell L 1121 Mercedes Street oe Laughlin Benbrook Texas 76126 617 249 2062 817 249 2918 northerntrinitygcd yahoo com Wiliam l 1121 Mercedes Street Director Flippo Benbrook Texas 76126 617 249 2062 817 249 2918 northerntrinitygcd yahoo com OON Shopping Cart 0 Items Early Payment
3. User s Manual for NTGCD On line Well Registration Database Management System Using your Internet Web browser navigate to the URL ntgcd dbstephens com When you first open the ntgcd dbstephens com site you should see the following web page Welcome to the Northern Trinity Groundwater Conservation District The mission of the Northern Trinity Groundwater Conservation District is to manage preserve and protect the groundwater resources of Tarrant County Texas The District will work to minimize the draw down of the water table prevent the waste of groundwater prevent interference between wells protect the existing and historic use of groundwater prevent degredation of the quality of groundwater use public education to promote water conservation give consideration to the needs of municipal water utilities and the agricultural community and carry out the powers and duties conferred under Chapter 36 of the Texas Water Code Please log in or create an account Northern Trinity Groundwater Conservation District 1121 Mercedes Street Benbrook Texas 76126 Phone 817 249 2062 Fax 817 249 2918 Shopping Cart 0 Items Early Payments Directory This is the Home page you will see before logging in If you have not previously registered as a new user you can click on the link labeled Register New User circled in red in the image below to register as a new user Login or Register New User below ister Ne
4. _ METUNASA Esri DeLorme NAVTEQ USGB USDA EPA NOA x Hawks Creek Golf Club Switch to Grid View Shopping Cart 0 Items Early Payments Directory The user can select other map interface tools by clicking on either the Select Layers or Tools controls near the upper right portion of the map circled in blue above Clicking on the Select Layers control will display multiple controls in a scrollable window that allow the user to determine what map layers and features are visible including registered wells historic wells aquifer layers FEMA floodplain information and aerial photography layers as well as setting the map zoom level to the extent of Tarrant County SELECT LAYERS TOOLS foom to Tarrant Coun Registered Wells O Selected ONot Selected m E Historic Wells 0 9 10 800 301 E TWDB base of aquifer contour ft msl Base of Woodbine Base of Paluxy Qaca af UAcctian If the option to show Historic Wells is selected see screenshot below then Historic wells will be displayed on the map using icons that show clustering of well locations with blue icons indicating a cluster of 1 9 wells green icons indicating clusters of 10 800 wells and red icons indicating clusters of more than 800 801 wells Historic Wells Po 9 10 800 801 If the user clicks on a cluster with fewer than 1 001 wells the wells within that cluste
5. en the shopping cart To enter a payment the user would type the amount of the payment they want to make into the amount field circled in red in screenshot below and click on the Add to Shopping Cart button circled in green below Home Account TE Wells Map Log Out ntgcd user Well Fees and Payments Well N 2013 026 NTGCD User 2013 09 24 09 57 New Well Report Deposit 200 00 2013 09 24 09 57 New Well Registration Fee 500 00 NA 2013 10 17 10 29 Water Fee Period 2012 First Half 180 00 NA Current Balance 880 00 Make Payment Max 880 00 Amount 880 gt Add to Shopping Cart submit Water Use Fee Report For Period Select Report Return to Wells Shopping Cart 0 Items Early Payments Directory Adding payments to the shopping cart will update the display of the number of items in the shopping cart in the lower left corner of the screen Clicking on the shopping cart message link will display another pop up window that notifies the user of the NTGCD Credit Card Convenience Surcharge Fee which is a 3 surcharge fee added to the payment amount to cover the NTGCD costs of processing credit card payments see screenshot below The user can accept or decline this message but has to accept the message to acknowledge the surcharge fees and proceed to the shopping cart Credit Card Convenience Surcharge Fee Disclosure Credit Card Convenience Surcharge Fee Disclosure The Northern Trinity Groundwater Con
6. ge and belief Signature Enter YourName 2 O Date Submit Shopping Cart 0 Items Early Payments Directory After the user fills out the above form and clicks on the Submit button they are asked to confirm the submitted information and then the transfer of ownership information is saved in the database pending approval by NTGCD staff before the second phase of the transfer can occur which is the acceptance of the transfer by the recipient Users can also upload documents to a document library to support the information available about their owned wells aS Account Forms Wells Log Out ntgcd user LL Registered Wells Showing Wells Registered From 2013 02 05 to 2013 09 24 Update The Wells you have registered are listed below Select a row to view more complete details Click column heading to sort by that column WellReg New Registration Well Well Select Record Num Well Date aa fobs SoD Actions for Map or Download User Street Transfer N 2013 028 True 2013 09 24 NTGCD 123 Elm je Fees Payments m Clear Selected Download Selected Records Display Selected Records on Map Switch to Map View Shopping Cart 0 Items Early Payments Directory If the user clicks on the Manage link for a specific well in the Library column they will be presented with the following web page allowing them to browse their local computer storage in order to select a file to upload to the docu
7. he current user s wells Notice that on the lower left portion of this page below the map view is a link to switch back to the Grid view of their well data The example below is the map interface for the user ntgcd user that currently has one registered well and the location of that one well is shown on the map marked by a small green circle Note The registered wells displayed on the map can be restricted to those wells registered between specified dates by using the date ranges in the Showing Wells Registered From __to___ controls highlighted in the red rectangle on the screenshot below The same map interface will be displayed if the user selects the Map button on the web application interface circled in red below Home Account Forms Wells Log Out ntgcd user EEE eww pL Registered Wells Showing Wells Registered From 2013 02 05 to 2013 09 24 Click items on man to view details AOON SELECT LAYERS TOOLS Tarrant County College Nw Campus Marine Crevk Lake Fort Worth Meacham Int l Airport T oat Club Rd F oster or Roa Nas __Lake r BIV ojm Lake A Worth Worth z Sansom Park Yach ee orp oO al River Oaks S Rockwoo Golf Cours amp r M Nas Joint Reserve Base PAI 7 Oakwood 4 Fort Worth A 7 ue Cemetery S P f A Gli fford St PA Kelly 2 Paik Greenwood f V Poi Cemetery stwo mmi aWestwo White ettlement Rd ape
8. he user ntgcd user that currently has one registered well Account Forms Wells Log Out ntgcd user AIl Registered Wells Showing Wells Registered From 2013 02 05 to 2013 09 24 The Wells you have registered are listed below Select a row to view more complete details Click column heading to sort by that column Num Date Address H p Download NTGCD 123 Elm Fees Payments N 2013 026 J True 2013 09 24 User Street Manage ando E Clear Selected Download Selected Records Display Selected Records on Map Switch to Map View Shopping Cart 0 Items Early Payments Directory If the user selects one or more well records by checking the check boxes in the column labeled Select Record for Map or Download they can display the records on a map interface or download the data for the selected wells to a comma separated values csv file that can then be used directly in Excel or other spreadsheet programs or text editors that handle csv files The user can choose to download the selected wells data to a csv file by clicking on the link in the lower left corner of the page labeled Download Selected Records The user can choose to display the selected wells on a map interface by clicking on the link in the lower left corner of the page labeled Display Selected Records on Map Download Selected Records Display Selected Records on Map Switch to Map View Below is a screenshot of the Map View of t
9. ment library and also specify the Display Name to use for display of that uploaded file in the document library File types for uploads are restricted to file types filename extensions of pdf doc docx xls xlsx txt jpeg png zip tiff and csv which are common file types used for documents spreadsheets images text files and zipped compressed files Account Log Out ntgcd user Well Library Well N 2013 0285 NTGCD User Add File Select File pdf doc docx xls xlsx txt jpg jpeg png zip tiff csv No file selected Display Name Upload Document Return to Wells Shopping Cart 0 Items Early Payments Directory Once one or more files have been uploaded they will appear in the Well Library web page for the currently selected well as shown in the example below Account Forms Wells Map Log Out ntgcd user Well Library Well N 2013 028 NTGCD User 2013 09 24 16 03 TestCsvExport csv View Delete Add File Select File pdf doc docx xls xlsx txt jpg jpeg png zip tiff csv No file selected Display Name Upload Document Return to Wells Shopping Cart 0 Items Early Payments Directory From the screen that displays the user s wells the user can also choose to use an e payment system to pay for well registration and water use fees by selecting the Fees Payment Transfers link for a specific well see red circle in screenshot below Account Registered Well
10. r wants to initiate a transfer of ownership of their well to a different owner they should select the Fees Payments Transfer link in the Actions column of the Wells web page A Account Forms Wells Log Out ntgcd user Re Registered Wells Showing Wells Registered From 2013 02 05 to 2013 09 24 The Wells you have registered are listed below Select a row to view more complete details Click column heading to sort by that column Well Reg New Registration Well Well ee soins Num Well Date Owner Address p Download NTGCD 123 Elm N 2013 028 True 2013 09 24 nanaga oo m User Street Transfer Clear Selected Download Selected Records Display Selected Records on Map Switch to Map View Shopping Cart 0 Items Early Payments Directory They can then select the Initiate Transfer link to begin initiate the transfer of ownership of the selected well to a different user Transfers are only allowed for wells with a zero balnace of fees due The recipient of the transfer i e the intended new well owner must also be a registered user in the NTGCD DBMS system If the user selects the Initiate Transfer link they will be presented with the following form Home Account Forms Wells Map Log Out Lloyd DeWald Initiate Transfer Email address of user in this system whom well is being transferred to hearby certify that the information given herewith is true and accurate to the best of my knowled
11. r will be displayed on the map along with an information window that shows data on the first well within that cluster and next previous arrow controls allowing the user to see more detailed data on each well in the cluster see screenshot below Next well Previous well arrow controls N 141 ne Copp er el Location Name MW 3 rN Me yc NW le t Coordinate 97 141666 Y Coordinate 32 563333 gi l 4 Active Yes El any Street Address SAME J J j 19 J yx Street Address 2 f Ti IC We stworth R 3 State ID eet vs fate Texas rand C K County ID TARRANT fairie ad aye re Zip Loge r Benb _ pa Ua ae pA In Tarrant County Yes 5 omme e eh i comments L pool Xs Zoom to Ke X ii Garden o ay Crowley A cres sf 6 gt gt er eS _ Burleson Currently selected well Clicking on the Tools control will display multiple tools in a scrollable window that allow the user to use map queries to show registered and or historic wells within a rectangular or circular area or to display a location based on latitude and longitude or street address Query x Query Features in Box Query Features by Radius None Locate Lat Long Address The Switch Basemap sub menu is used to switch the underlying background base map displayed in the map interface If the use
12. rak to the needs of municipal water uaes and the agricultural Northern Trinity 1121 Mercedes Street Benbrook Texas 76126 Phone 817 249 2062 Fax 817 249 2918 Shopping Cart 0 Items Early Payments Directory In the above example where the new user ntgcd user was registered this user is what is known as a normal user in the sense that they have permissions to register themselves as a new user and then see information about the wells they have registered under their name Such a normal user does not have permission to see the wells registered by other users or any other information about other users If the user clicks on selects the Account button link on the top of the web pages they will be able to view and edit their user account information see screenshot below Home Account Forms Wells Map Log Out ntgcd user Welcome to the Northern Trinity Groundwater Conservation District You can change your account information below and then press the Save Account Information button to commit your changes Account Information Email ntgcduser test com Date Account ne Orea 3 21 2013 11 05 36 AM First Name Last Name Company ntgcd Title Street 1121 Mercedes Street City Benbrook State X Zip Code 76126 Primary Phone 8172492062 Secondary Phone sid Fax 8172492918 Save Account Information Update Password Shopping Cart 0 Items Early Payments Directo
13. rsonal Checking Account Number Use of Information We use the information you provide when creating a new account and to maintain your account We do not share this information with outside parties except to the extent necessary as defined under Texas law We use return email addresses to answer the email we receive and to communicate about your account if necessary Such email addresses are not used for any other purpose and are not shared with outside parties We do not use or share the personally identifiable information provided to us online in ways unrelated to the ones previously disclosed without also providing you an opportunity to opt out or otherwise prohibit such unrelated uses Commitment to Data Security To prevent unauthorized access maintain data accuracy and ensure the correct use of information we provide the appropriate physical electronic and managerial procedures to safeguard and secure the information we collect online Accessing or Correcting Your Information You may access your account information when logging into your account You may correct factual errors in your personally identifiable information by making changes in your account profile or by sending us a request that credibly shows error if you are not able to make the changes to your account profile To protect your privacy and security we will also take reasonable steps to verify your identity before making corrections Contact Us Should you have other question
14. ry If the user clicks on selects the Forms button link on the top of the web pages they will see the Forms web page that allows them to select options to register a new or existing well see screenshot below Account Forms Wells Log Out ntgcd user Select a Form from the list below New Well Registration Form isting Well Regi ion Form Shopping Cart 0 Items Early Payments Directory Clicking on the links for New Well Registration or Exisitng Well Registration will open the forms for the corresponding well registration process which will present a series of multiple screens that replicate the functionality of the current paper forms used for these two types of well registration The final steps of the registration process is the form submission After a well is registered the user has the option to pay well registration deposits and fees through on line electronic payments e payments If the user clicks on selects the Wells button link on the top of the web pages they will be able to view information about their registered wells In the screenshot below there are no registered wells for this newly registered user as they have not registered any wells yet Notice that there is also a link labeled Switch to Map View near the lower left portion of the page that allows the user to switch to a map view of their wells instead of a tabular grid view The example below is the data grid view for t
15. s Showing Wells Registered From 2013 02 05 Forms Wells to 2013 12 09 Map Log Out ntgcd user The Wells you have registered are listed below Select a row to view more complete details Click column heading to sort by that column Well Reg New Well Registration Num Date N 2013 025 True 2013 09 24 N 2013 030 Transferred 2013 10 14 N 2013 031 True 2013 11 20 Download Selected Records Display Selected Records on Map Switch to Map View Shopping Cart 0 Items Well Owner NTGCD User NTGCD User Test Well Address 123 Elm Street 123 Elm Street 123 Main St Early Payments Select Record for Map or Download Select Record for Map or Download Transfer Fees Payments Transfer Fees Payments Clear Selected Directory Privacy Policy Northern Trinity Groundwater Conservation District Privacy Policy Privacy Commitment To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used Information Collected his notice applies to all information collected or submitted on the Northem Trinity Groundwater Conservation District website The types of personal information collected may include as follows Name Address Email Address Telephone Number Proof of Authority to Drill Operate Water Well Credit Debit Card Information Name of Financial Institution Pe
16. s Directory ANLA
17. s or concerns about these privacy policies please call us at 8617 249 2062 or email us at northemtrinitygcd yahoo com Selecting this link will open a pop up dialog window see above screenshot displaying the NTGCD Privacy Policy If the user accepts the privacy policy they can click on the Accept button and continue with the e payment process If the user does not accept the privacy policy they can click on the Decline button and return to the above screen If the user accepts the privacy policy they will be transferred to the screen below that shows the different fees that they can pay with the e payment system along with the current balance circled in red in the screenshot below Home Account Forms Wells Map Log Out ntgcd user Well Fees and Payments Well N 2013 028 NTGCD User 2013 09 24 09 57 New Well Report Deposit 200 00 2013 09 24 09 57 New Well Registration Fee 500 00 NA 2013 10 17 10 29 Water Fee Period 2012 First Half 180 00 NA Current Balance 880 00 Make Payment Max 880 00 Amount Add to Shopping Cart Submit Water Use Fee Report For Period Select Report Return to Wells AAE O O Z UOU Shopping Cart 0 Items Early Payments Directory ee Note that the Shopping Cart message on the bottom left of the screen shows the number of items currently in the shopping cart of the e payment system green circle above This message is also an active link that will op
18. servation District NIT GCD charges a 3 convenience surcharge for payments by credit card As an alternative to paying by credit card customers can mail a check to our office or bring a check to our office in person in order to avoid the 3 surcharge The NT GCD office mailing and physical address Is 1121 Mercedes Street Benbrook Texas 7 6126 Our NTGCD office phone number ts 61 249 2062 If the user accepts the 3 credit card surcharge fee they will be proceed to the shopping cart see screenshot below where they will see the NTGCD Refund Policy in rounded red rectangle below and where they can enter the billing information displayed on their credit card first and last name billing address state and zip code credit card number expiration date and security code and then click on the Process Request button circled in red below to process the e payment request and bill their credit card account for the amount they had entered circled in green below Account Forms Map Log Out ntgcd user Shopping Cart Current Items in Your Shopping Cart Date Added Action 2013 12 09 12 53 N 2013 026 Remove Fees Payments Total Due 880 00 Settle Account Northern Trinity Groundwater Conservation District Billing First Name ntged Refund Policy The District allows for the payment of only Billing Last Name ae those water use fees owed pursuant to the District s enabling legislation Chapter 36 of the Texas Water Code
19. w User Email My Password You will then be asked to enter your registration information in a series of 4 small data entry forms see images of blank forms on next page The fields marked with a red asterisk are required fields and cannot be left blank The password you enter must also be at least 6 characters long Note that to the right of the Register New User link is a link labeled Email My Password A user can use this link if they have forgotten their password If they select this link they will be prompted to enter the e mail address they used when they registered as a new user and then they will receive an e mail with a message similar to the message below Here is your new password for Northern Trinity Groundwater Conservation District L2NEF2 When you next log in you will be required to update your password The user can then log in with the new temporary password they received in their e mail message and change their temporary password to a new permanent password Four forms used to register a new user Page 1 of 4 Email pO Retype Email PC O Password PO Retype Password Next gt gt Page 2 of 4 First Name Pe Last Name Pe Company Title pO lt lt Previous Next gt gt Page 3 of 4 Street City State 5 Digit Zip Code Pe lt lt Previous Next gt gt Page 4 of 4 Primary Phon Secondary Phone o O Fax Number Lo 0 O lt lt
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